HomeMy WebLinkAboutGENSLER (2)A-2020-230-03
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CLERK OF COUNCIL
AG��&ENT TO PROVIDE ON -CALL SPACE PLANNING AND
(o�(Fa1�.�YtciLQ&r k;)F4ARCHITECTURAL CONSULTING SERVICES
THIS AGREEMENT is made and entered into this 17th day of November, 2020 by and between
Gensler ("Consultant"), and the City of Santa Ana, a charter city and municipal corporation
organized and existing under the Constitution and laws of the State of California ("City").
RECITALS
A. On March 30, 2020, the City issued Request for Proposal No. 20-040, by which it
sought qualified consultants to provide on -call space planning and architectural
consulting services for the City's Public Works Agency.
B. Consultant submitted a responsive proposal that was among those selected by the
City. Consultant represents that it is able and willing to provide the services
described in the scope of work that was included in RFP No. 20-040.
C. In undertaking the performance of this Agreement, Consultant represents that it is
knowledgeable in its field and that any services performed by Consultant under this
Agreement will be performed in compliance with such standards as may reasonably
be expected from a professional contracting firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the
terms and conditions hereinafter set forth, the parties agree as follows:
SCOPE OF SERVICES
On an on -call basis, and at the City's sole discretion, Consultant shall perform the services
described in the scope of work that was included in RFP No. 20-040, which is attached as Exhibit
A, and as more specifically delineated in Consultant's proposal, which is attached as Exhibit B
and incorporated in full.
2. COMPENSATION
a. City neither warrants nor guarantees any minimum or maximum compensation to
Consultant under this Agreement. Consultant shall be paid only for actual services
performed under this Agreement at the rates and charges identified in Exhibit B.
Consultant is one of ten (10) consultants selected to provide services on an on -call
basis under RFP No. 20-040. The total annual compensation for these services
provided by all such consultants selected under RFP No. 20-040 shall not exceed
the shared aggregate amount of $300,000 during the term of the Agreement,
including any extension periods.
b. Payment by City shall be made within forty-five (45) days following receipt of
proper invoice evidencing work performed, subject to City accounting procedures.
Payment need not be made for work which fails to meet the standards of
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performance set forth in the Recitals and Scope of Work, which may reasonably be
expected by City.
3. TERM
This Agreement shall commence on the date first written above and terminate on
November 16, 2023, unless terminated earlier in accordance with Section 17, below. The term of
this Agreement may be extended for two 1-year periods upon a writing executed by the City
Manager and City Attorney.
4. PREVAILING WAGES
Consultant is aware of the requirements of California Labor Code Section 1720, et seq.,
and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq.,
("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the
performance of other requirements on "public works" and "maintenance" projects. If the services
being performed are part of an applicable "public works" or "maintenance" project, as defined by
the Prevailing Wage Laws, and the total compensation is $1,000 or more, Consultant agrees to
fully comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and hold the
City, its elected officials, officers, employees and agents free and harmless from any claim or
liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.
5. INDEPENDENT CONSULTANT
Consultant shall, during the entire term of this Agreement, be construed to be an
independent Consultant and not an employee of the City. This Agreement is not intended nor shall
it be construed to create an employer -employee relationship, a joint venture relationship, or to
allow the City to exercise discretion or control over the professional manner in which Consultant
performs the services which are the subject matter of this Agreement; however, the services to be
provided by Consultant shall be provided in a manner consistent with all applicable standards and
regulations governing such services. Consultant shall pay all salaries and wages, employer's social
security taxes, unemployment insurance and similar taxes relating to employees and shall be
responsible for all applicable withholding taxes.
6. OWNERSHIP OF MATERIALS
This Agreement creates a non-exclusive and perpetual license for City to copy, use,
modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property
embodied in plans, specifications, studies, drawings, estimates, and other documents or works of
authorship fixed in any tangible medium of expression, including but not limited to, physical
drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or
caused to be prepared by Consultant under this Agreement ("Documents & Data"). Consultant
shall require all subconsultants to agree in writing that City is granted a non-exclusive and
perpetual license for any Documents & Data the subconsultant prepares under this Agreement.
Consultant represents and warrants that Consultant has the legal right to license any and all
Documents & Data. Consultant makes no such representation and warranty in regard to Documents
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& Data which were provided to Consultant by the City. City shall not be limited in any way in its
use of the Documents and Data at any time, provided that any such use not within the purposes
intended by this Agreement shall be at City's sole risk.
INSURANCE
Prior to undertaking performance of work under this Agreement, Consultant shall maintain
and shall require its subconsultants, if any, to obtain and maintain insurance as described below:
a. Commercial General Liability Insurance. Consultant shall maintain commercial
general liability insurance naming the City, its officers, employees, agents,
volunteers and representatives as additional insured(s) and shall include, but not
be limited to protection against claims arising from bodily and personal injury,
including death resulting therefrom and damage to property, resulting from any
act or occurrence arising out of Consultant's operations in the performance of this
Agreement, including, without limitation, acts involving vehicles. The amounts of
insurance shall be not less than the following: single limit coverage applying to
bodily and personal injury, including death resulting therefrom, and property
damage, in the total amount of $1,000,000 per occurrence, with $2,000,000 in the
aggregate. Such insurance shall (a) name the City, its officers, employees, agents,
volunteers and representatives as additional insured(s); (b) be primary with
respect to insurance or self-insurance programs maintained by the City; and (c)
contain standard separation of insureds provisions.
b. Business automobile liability insurance, or equivalent form, with a combined single
limit of not less than $1,000,000 per occurrence. Such insurance shall include
coverage for owned, hired and non -owned automobiles.
C. Worker's Compensation Insurance. In accordance with the California Labor Code,
Consultant, if Consultant has any employees, is required to be insured against
liability for worker's compensation or to undertake self-insurance. Prior to
commencing the performance of the work under this Agreement, Consultant agrees
to obtain and maintain any employer's liability insurance with limits not less than
$1,000,000 per accident.
d. If Consultant is or employs a licensed professional such as an architect or engineer:
Professional liability (errors and omissions) insurance, with a combined single limit
of not less than $1,000,000 per claim with $2,000,000 in the aggregate.
e. The following requirements apply to the insurance to be provided by Consultant
pursuant to this section:
(i) Consultant shall maintain all insurance required above in full force and
effect for the entire period covered by this Agreement.
(ii) Certificates of insurance shall be furnished to the City upon execution of
this Agreement and shall be approved by the City.
(iii) Certificates and policies shall state that the policies shall not be cancelled
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or reduced in coverage or changed in any other material aspect, by
Consultant, without thirty (30) days prior written notice to the City.
(iv) Consultant shall supply City with a fully executed additional insured
endorsement.
If Consultant fails or refuses to produce or maintain the insurance required by this
section or fails or refuses to furnish the City with required proof that insurance has
been procured and is in force and paid for, the City shall have the right, at the City's
election, to forthwith terminate this Agreement. Such termination shall not affect
Consultant's right to be paid for its time and materials expended prior to notification
of termination. Consultant waives the right to receive compensation and agrees to
indemnify the City for any work performed prior to approval of insurance by the
City.
8. INDEMNIFICATION
Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers,
agents, employees, Consultants, special counsel, and representatives from liability: (1) for personal
injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for
personal injury, including death, and claims for property damage, which may arise from the
negligent operations of the Consultant or its subconsultants, agents, employees, or other persons
acting on their behalf which relates to the services described in section ] of this Agreement; and
(2) from any claim that personal injury, damages, just compensation, restitution, judicial or
equitable relief is due by reason of the terms of or effects arising from this Agreement. This
indemnity and hold harmless agreement applies to all claims for damages, just compensation,
restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the
events referred to in this Section or by reason of the terms of, or effects, arising from this
Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the
defense of the City, including fees and costs for special counsel to be selected by the City,
regarding any action by a third party challenging the validity of this Agreement, or asserting that
personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal
or property rights arises by reason of the terms of, or effects arising from this Agreement. City
may make all reasonable decisions with respect to its representation in any legal proceeding.
Notwithstanding the foregoing, to the extent Consultant's services are subject to Civil Code
Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section
2782.8, to claims that arise of, pertain to, or relate to the negligence, recklessness, or willful
misconduct of the Consultant.
9. INTELLECTUAL PROPERTY INDEMNIFICATION
Consultant shall defend, indemnify and hold harmless the City, its officers, agents,
representatives, and employees against any and all liability, including costs, and attorney's fees,
for infringement of any United States' letters patent, trademark, or copyright contained in the work
product or documents provided by Consultant to the City pursuant to this Agreement.
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10. RECORDS
Consultant shall keep records and invoices in connection with the work to be performed
under this Agreement. Consultant shall maintain complete and accurate records with respect to the
costs incurred under this Agreement and any services, expenditures, and disbursements charged to
the City for a minimum period of three (3) years, or for any longer period required by law, from
the date of final payment to Consultant under this Agreement. All such records and invoices shall
be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and
make transcripts or copies of such records and any other documents created pursuant to this
Agreement during regular business hours. Consultant shall allow inspection of all work, data,
documents, proceedings, and activities related to this Agreement for a period of three (3) years
from the date of final payment to Consultant under this Agreement.
11. CONFIDENTIALITY
If Consultant receives from the City information which due to the nature of such
information is reasonably understood to be confidential and/or proprietary, Consultant agrees that
it shall not use or disclose such information except in the performance of this Agreement, and
further agrees to exercise the same degree of care it uses to protect its own information of like
importance, but in no event less than reasonable care. "Confidential Information" shall include all
nonpublic information. Confidential information includes not only written information, but also
information transferred orally, visually, electronically, or by other means. Confidential
information disclosed to either party by any subsidiary and/or agent of the other party is covered
by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any
information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the
Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant
without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e)
is independently developed by the Consultant without reference to information disclosed by the
City.
12. CONFLICT OF INTEREST CLAUSE
Consultant covenants that it presently has no interest and shall not have interests, direct or
indirect, which would conflict in any manner with performance of services specified under this
Agreement.
13. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement
shall be in writing and shall be deemed to be properly given if delivered in person or mailed by
first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in
the manner provided in this Section, to the following persons:
To City: Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
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P.O. Box 1988
Santa Ana, CA 92702-1988
Fax:(714) 647-6956
Executive Director
Public Works Agency
City of Santa Ana
20 Civic Center Plaza (M-21)
P.O. Box 1988
Santa Ana, CA 92702
To Consultant: Gensler
4675 MacArthur Court, Suite 100
Newport Beach, CA 92660
A party may change its address by giving notice in writing to the other party. Thereafter,
any communication shall be addressed and transmitted to the new address. If sent by mail,
communication shall be effective or deemed to have been given three (3) days after it has been
deposited in the United States mail, duly registered or certified, with postage prepaid, and
addressed as set forth above. If sent by fax, communication shall be effective or deemed to have
been given twenty-four (24) hours after the time set forth on the transmission report issued by the
transmitting facsimile machine, addressed as set forth above. For purposes of calculating these
timeframes, weekends, federal, state, County or City holidays shall be excluded.
14. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and
Consultant regarding the subject matter herein, and supersedes any and all other agreements, oral
or written, between the parties. In the event of a conflict between the terms of this Agreement and
any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be
modified except by written instrument signed by the City and by an authorized representative of
Consultant. The parties agree that any terms or conditions of any purchase order or other
instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not
bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no
representations, inducements, promises or agreements, orally or otherwise, have been made by any
party, or anyone acting on behalf of any party, which are not embodied herein.
15. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Consultant,
Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior
written consent of the City and any such assignment, transfer, delegation or subcontract without
the City's prior written consent shall be considered null and void. Nothing in this Agreement shall
be construed to limit the' City's ability to have any of the services which are the subject to this
Agreement performed by City personnel or by other Consultants retained by City.
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16. WAIVER
No waiver of breach, failure of any condition, or any right or remedy contained in or
granted by the provisions of this Agreement shall be effective unless it is in writing and signed by
the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or
remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not
similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies.
17. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of
termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant
compensation for all services performed by Consultant prior to receipt of such notice of
termination, subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Consultant to
deliver to the City all work product completed as of such date, and in such case
such work product shall be the property of the City unless prohibited by law, and
Consultant consents to the City's use thereof for such purposes as the City deems
appropriate.
b. Payment need not be made for work which fails to meet the standard of
performance specified in the Recitals of this Agreement.
18. NON-DISCRIMINATION
Consultant shall not discriminate because of race, color, creed, relation, sex, marital status,
sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by
applicable law, in the recruitment, selection, training, utilization, promotion, termination or other
employment related activities or in connection with any activities under this Agreement.
Consultant affirms that it is an equal opportunity employer and shall comply with all applicable
federal, state and local laws and regulations.
19. JURISDICTION -VENUE
This Agreement has been executed and delivered in the State of California and the validity,
interpretation, performance, and enforcement of any of the clauses of this Agreement shall be
determined and governed by the laws of the State of California. Both parties further agree that
Orange County, California, shall be the venue for any action or proceeding that may be brought or
arise out of, in connection with or by reason of this Agreement.
20. PROFESSIONAL LICENSES
Consultant shall, throughout the term of this Agreement, maintain all necessary licenses,
permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder
and required by the laws and regulations of the United States, the State of California, the City of
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A-2020-230-03
Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and
in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and
exemptions. Said inability shall be cause for termination of this Agreement.
21. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the
power, authority and right to bind their respective parties to each of the terms of
this Agreement, and shall indemnify City fully, including reasonable costs and
attorney's fees, for any injuries or damages to City in the event that such authority
or power is not, in fact, held by the signatory or is withdrawn.
b. All exhibits referenced herein and attached hereto shall be incorporated as if fully
set forth in the body of this Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first
above written.
ATTEST:
/� DAIS
/ Clerk of the Council
APPROVED AS TO FORM
SONIA R. CARVALHO
City Attorney
By: W� 7g, -f.L
J M. FUNK
Sr. Assistant City Attorney
RECOMMENDED FOR APPROVAL
4NIL-SA-B-A-J E
Executive Director
Public Works Agency
CITY OF SANTA ANA
KRISTINE RIDGE
City Manager
CONSULTANT
Name:
Title:
Anne Bretana
Principal, Co -Managing
Director
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EXHIBIT A
Appendix
ATTACHMENT 1
SCOPE OF WORK
CITY OF SANTA ANA
REQUEST FOR PROPOSALS
FOR
SPACE PLANNING AND ARCHITECTURAL SERVICES
RFP NO.: 20-040
Introduction and Background:
The City of Santa Ana intends to retain Space Planning and Architectural Services on an as -needed
or "on -call" basis. A Professional Services Agreement will be entered into with several of the
qualified firms/consultant(s) to provide space planning and architectural services for a variety of
projects on an on -call basis. Areas of responsibility shall include architectural, space planning,
structural, construction management, mechanical and electrical engineering, ADA survey, and
move management services. On an on -call, as -needed basis, the selected firm(s) may be asked to
provide professional services on specific, project -by -project basis, based on an agreed -upon scope
of services and fees. All proposals, plans, drawings, specifications, estimates, grant applications,
and/or studies will be subject to the final approval and satisfaction of the City of Santa Ana.
The architects and engineers in the firm must be licensed and legally qualified in the State of
California to practice the work for which consideration is requested. Selected firm(s) shall have
the necessary qualifications and experience to provide space -planning, architectural, and
engineering consulting services to the City. Services may involve all or some of the phases of
project development and shall include, but not necessarily be limited to, the following activities:
Site Analysis
Perform site analysis during initial design work. This may include site visits, photographs, analysis
of existing space(s), meetings with various City departments to discuss specific space
requirements.
Conceptual Layouts/Space Plannine
Prepare alternative preliminary space layouts, including engineering details and engineering
calculations, and estimates of probable costs for each alternative. Present information to the City
along with a written response of the advantages and disadvantages of each alternative plan taking
into consideration operational, programmatic, adjacency needs and appropriate design standards.
Permits/City Approvals (City as reizulatory agency)
Assist City departments in obtaining entitlements, permits and other City approvals, as required.
Architectural, Interior Design, and Enizineerine Services
Provide architectural, structural, mechanical and electrical engineering services and cost
City 0f24V 1JP4FJ20-040
estimating services during the schematic design, design development and construction document
phases. Work products shall include engineering details, engineering calculations, architectural
plans, and elevations, material specifications, cost estimate, and final plans and specifications.
Prior to acceptance of design, Consultant is to prepare a summary report detailing the effort of
utility coordination, IT coordination, and due diligence for the City's review and acceptance.
Third -party cost estimate and constructability review may be included in the design effort at the
City's request.
1. Schematic Design: Develop schematic design site plan drawings illustrating the scale and
relationship of project components.
2. Design Development: Prepare design development package consisting of:
a) Drawings and other documents that outline repairs or solutions and describe the size and
character of the project with respect to architectural, interior, structural, mechanical and
electrical systems
b) Materials and samples
c) Other required elements based on the approved schematic design documents. Designs
must comply with the current Building codes and any other City requirements. Additional
site visits and coordination with City departments will be required to ensure that design
development meets the department's needs.
3. Construction Documents: Prepare construction documents consisting of plans and
specifications calculations, and cost estimates setting forth in detail the requirements for the
construction of the project based on the approved schematic design and design development
documents. The construction documents will include, but not limited to: plans, details, and
specifications for structural, electrical, mechanical, plumbing, ADA requirements, parking,
and landscaping; all fully coordinated with the architectural design. Plans should include
recommendations for green building standards and sustainable development to reduce costs,
improve the health of building occupants, and reduce the negative impacts to the
environment. A refined cost estimate based on the final construction documents shall also
be prepared. There shall be no additional costs due to revisions of the drawings to bring the
design up to code compliance.
Assist the City departments in obtaining reviews and approvals from applicable public
agencies for design reviews, plan checks, and permits.
Assist the City in obtaining all required permits, reports, and other information to bid the
project. The City will pay all permit fees.
The Consultant shall be required to provide continued communication and feedback with
various City personnel throughout the process to provide a cost-effective and quality design
that meets the needs of the client department(s).
Post Design Services
At the City's sole discretion, assist the City Department(s) with the following services.
1. Bidding
a) Preparing bid documents and packages
b) Answering bidder's questions
City of� L PAR70-040
c) Scheduling and attending pre -bid conferences and job/site walks
d) Preparing bid addenda
e) Preparing bid analyses and reviewing and responding to bidders' submittals, such as shop
drawings, product data, samples and proposed equivalent products and materials.
2. Construction and Construction Management
a) Prepare "as -built" drawings, in current CAD format, as required
b) Visit construction site as needed to monitor quality of the work and resolve construction
issues.
c) Assist engineer, consultant and inspector with interpretation of the following:
• Plans and specifications
• Analysis of change conditions
• Development of corrective actions
• Review of shop drawings and other submittals
• Review, negotiation and preparation of change orders
d) Manage the construction phase and coordinate construction meetings to ensure the project
is completed on time and within budget.
• Provide weekly estimates of percent of work completed
• Approve vendor invoices for submittal to the City.
Move Management Services
At the City's sole discretion, assist the City Department(s) with the following services.
• Survey all existing items to relocate.
• Meet with client and the client's furniture vendor to verify the placement of all items for
move.
• Third party/peer review of architectural plan(s).
• Prepare move plans to show numbering system for ease of labeling boxes and items to
move.
• Prepare "move in" sketches for mover use, showing office and common area layouts.
• Coordinate with the City's Telecommunication Services and instruct staff in preparing for
the move.
• Coordinate and closely supervise move labor.
• Be responsible for all post -move follow-up.
Special Services
• Complete the State of California ADA surveys.
• Provide value engineering services upon request.
• Complete LEED Certification documentation upon request.
Plans and Documents
All plans and other documents prepared by the Consultant on behalf of the City shall become sole
property of the City. All documents and files must comply with current requirements set forth by
the various entities for record retention.
Fee Proposal:
In addition to Section III. B.3 (Submittal Requirements: Fee Proposal) fee schedule shall be
structured as follows:
City af24V IJP4RJ0-040
The fee proposal shall include the firm's standard hourly fee schedule, and/or project fee schedule
where applicable and as outlined in this document. A list of all positions and hourly rates required
to perform the services described herein. A more detailed scope of work will be provided when/if a
specific project proposal is requested of a consultant.
Other Terms and Conditions:
1. The project will be implemented in compliance with the City of Santa Ana's policies, as well as
Prevailing Wages and State/Federal Requirements.
2. The City regards the inclusion of California based designs, engineering, and construction
professionals, facilities, and services as part of the Team to be highly desirable, but not
mandatory.
3. The City reserves the right to amend this Request for Proposal by addendum prior to the final
dates of submission.
4. All reports, proposals, or other data or materials which are submitted shall become the sole
property of the City of Santa Ana with the exception of the confidential Financial Capacity
information and sealed fee proposals which will be returned to all proposers after award of
contract to the selected Proposer.
5. All products used or developed in the execution of any contract resulting from this request will
remain in the public domain at the completion of this project.
6. The City has an affirmative action program. The purpose of the affirmative action program is to
encourage certified minority business enterprises and women business enterprises. All
submitting firms must have established affirmative action programs approvable by the City.
During the RFP stage, all firms will need to complete a "Certification of Non -Discrimination by
Contractors" for each firm on their team.
City of24V IJP4W0-040
Gensler
Gensler
4675 MacArthur Court, Suite 100
Newport Beach, CA 92660
USA
April 20, 2020
City of Santa Ana
Attn: Gabriela P. Lomeli
Public Works Agency; M-22
20 Civic Center Plaza, Ross Annex
Santa Ana, CA 92701
Tel 949. 863.9434
Cover Letter & Contract
Agreement Statement
Subject: RFP 20-040 - Space Planning and Architectural Consultant Services
Good afternoon,
On behalf of Gensler, I am pleased to present our 2020 Consultant Team response to your
Request for Proposal No.20-040 for Space Planning and Architectural Consultant Services. We
are proud of our on -call partnerships with various city and county agencies and will bring that
same dedication, commitment, and proven experience to the City of Santa Ana. In our proposal
you will find our relevant experience, our proposed project team resumes, and our design
engineering consultant teams. This proposal is valid for (90) days.
Creative Solutions
Gensler has a proven track record in providing innovative design solutions with exceptional
service. We strive to make each assignment the next benchmark for outstanding design that
improves ourclient's business performance. Only by maintaining our focus on innovation,
relevance and creativity are we able to deliver the quality of design that has come to define us.
Relevant Experience
We bring both creativity and discipline to our design. Gensler has extensive expertise in the
design and renovation of projects of all sizes, scopes and budgets. We have completed projects
from small tenant improvements, value -based designs such as City of San Clemente's Community
Development remodel, ultra -creative tech spaces for Zillow Group in Irvine, all the way to
the design of Broadcom's Irvine campus. Through our work, we've learned that the key to a
successful workplace project is working collaboratively with our client to identify a vision that will
tell their story and drive design performance.
Contract Agreement Statement
We have done a preliminary review of the proposed agreement. While there are a few revisions
that Gensler would like to discuss, the agreement provides a very reasonable basis for
negotiation.
Sincerely,
Chip Williams, LEED AP
Principal I Co -Managing director
25G-146
Firm & Team Experience
About Gensler
Gensler is a global architecture, design, and planning firm with 50
locations and more than 6,000 professionals networked across Asia,
Europe, Australia, the Middle East, and the Americas. Founded in
1965, the firm serves more than 3,500 active clients in virtually every
industry. Gensler designers strive to make the places people live,
work, and play more inspiring, more resilient, and more impactful.
Firm History
In 1965, with two employees, founder
Art Gensler launched a different kind of
architectural practice. Adaptive, proactive, and
client -centered, the firm treated professional
service as a privilege. Teamwork, not individual
accomplishment, would build the practice,
Focused from the start on design's impact
on human experience, we have transformed
over five decades from an interior architecture
practice to a full -service design firm. Our
first expansion into non -US locations set the
firm's pattern of building a global footprint
incrementally —each new office embedded in
local culture, each created to satisfy our clients'
needs. Now we've established a worldwide
network of talented people who are deeply
involved in their communities.
Looking forward, we're positioned to anticipate
and respond to the forces of change. As the
boundaries of work, life, and play become more
blurred, our cross -disciplinary expertise helps
connect the pieces. Our collaborative culture
speaks many languages and blends many
traditions, leveraging diverse talents to drive
innovation. Through design, we enrich people's
experiences to shape a better future.
Gensler Newport Beach
The Gensler Newport Beach office was founded
in 1981, Since its inception, the office has
grown from 5 employees to a committed staff
of over 100 professionals, Gensler Newport
Beach offers a full range of architectural and
design services, with an emphasis in Workplace,
Strategic Consulting, Hospitality and Retail
services.
Our team is diverse, and we think this is our
greatest asset. Our unique perspectives allow
us to approach problems from every angle.
This grants us the opportunity to deliver the
best solution possible. This synergy of leading -
edge interior design, world -class architectural
know-how, workplace and business strategy,
and construction expertise allows us to
uncover more possibilities, troubleshoot more
proposed designs, and exhaust more options
on our client's behalf.
Contact Information
PRINCIPAL
Chip Williams, Co -Managing Director
949-260-8548
chip-wiIlHams@gensler.com
PROJECT DIRECTOR
Dianne Dodge, SeniorAssociate
949-260-8551
dianne_dodge@gensler.com
1965
Firm Founded in
San Francisco
6'000+
Employees worldwide
"Most
Innovative
Companies'*
- FastCompany, 2019
#1 Firm &
Most Admired Firm
- Interior Design, 2019
Top 500
Design
Firms
Top Architecture -
Only Firm for Ninth
Consecutive Year
- ENR, 2019
25G-147
Gensler I City of Santa Ana 3
Firm &Team Experience
A
Chip Williams, LEED AP
Principal I Cc-Managrng Director
Principal -in -Charge
Chip joined Gensler in 1989 and has
35 years of professional experience in
both interior design and architectural
assignments in the corporate office
technology and retail arena.
With a mission to create viable and appropriate solutions to
support the work and retail environment, Chip incorporates
project team leadership and communications, as well as the
ability to develop and maintain strong client relationships. He is
respected for his ability to expedite large, complex projects while
creating responsive design solutions, in addition to helping the
client define their business goals and objectives.
35 Years of Experience
joined Gensler 1989
Background
Bachelor of Architecture, California State
Polytechnic University, Pomona
USGBC LEED Accredited Professional
Civic & Government
Size (sq ft)
City of Encinitas/City Hall, Encinitas, CA
48,000
City of San Clemente Civic Center, San Clemente, CA
55,000
The Salvation Army, Santa Ana, CA
21,365
Corporate Interior Headquarters
Size (sq ft)
Masimo, Irvine, CA
210,000
Bj's Restaurants, Huntington Beach, CA
24,000
Bausch &Lomb, Aiiso Viejo, CA
21,962
Virgin Galactic, Long Beach, CA
150,000
Brookfield Residential, Costa Mesa, CA
38,000
LG&E Power Systems, Irvine, CA
85,000
ITT Divisional Offices, Santa Ana, CA
80,000
Chevron Land Management, Newport Beach, CA
22,300
Golden State Foods, Irvine, CA
21,100
Hershey Communications, Irvine, CA
15,000
R.R. Donnelley and Sons Co., Irvine, CA
11,000
Eastman Kodak, Irvine, CA
11,000
Century 21 Real Estate, Irvine, CA
10,000
Southern California Edison, Rancho Cucamonga, CA
65,000
Southern California Edison, Irwindale, CA
300,000
Irvine Office Company, Irvine, CA
6.5 million
Center Irvine North/Building 4, Irvine, CA
345,000
Center Irvine North/East Tower, Irvine, CA
296,000
Center Irvine/Building 1, 2 and 3, Irvine, CA
230,000
Center Orange, Orange, CA
210,000
Centerstone Plaza, Irvine, CA
108,000
Pacifica Building, Irvine, CA
44,000
Bluebeam Software, Inc., Chicago, IL
Financial Services Firms size (sq ft)
Merrill Lynch, Newport Beach, CA
110,000
Merrill Lynch, Pasadena, CA
35,000
Pacific Life Insurance Company, Newport Beach, CA
325,000
American Savings, Stockton, CA
250,000
Pacific Investment Management Company, NB, CA
24,500
Ganis Credit Corporation, Newport Beach, CA
12,400
Pacific Financial Management Company, NB, CA
12,000
Stewart Title, Irvine, CA
10,800
2 5 r V -148
Gensler I City of Santa Ana
4
Firm &Team Experience
Dianne Dodge, NCIDQ,
LEED AP ID+C
Senior Associate
Project Director
Dianne is the primary representative
of the project team and will be
involved in all phases of the project
She will establish the preliminary
project budgets and schedules while
monitoring the progress of the project
against targeted objectives. She will
also coordinate the activities of all
38 Years of Experience
Joined Gensler 1998
Background
Bachelor of Science in Interior Design,
San Jose State University, San Jose, CA
USGBC LEED Accredited Professional
Certified, National Council for Interior Design Qualificatlon (NCIDQ)
Member, National Association of Industrial & Office Properties (NAIOP)
Member, Core Net
Government
Size (sq ft)
Caltrans, District of Los Angeles, CA
60,000
City of San Clemente Civic Center, San Clemente, CA
55,000
City of Yorba Linda Community Center, Yorba Linda, CA
28,000
Immigration & Naturalization Services, Laguna Niguel, CA
35,000
OC Juvenile Justice, Theo Lacy Facility, Orange, CA
19,600
Rancho California Water District, Temecula, CA
45,000
Yorba Linda Water District, Yorba Linda, CA
7,500
City of Irvine On -Call Architectural Services, Irvine, CA
various
Financial Service Firms
Size (sq ft)
BBCN Bank, Los Angeles, CA
31,000
Barclays Capital, Century City, CA
35,000
Roth Capital, Newport Beach, CA
25,600
Pacific Life Insurance Company, Newport Beach, CA
325,000
Pathway Capital Management, Irvine, CA
107,000
State Street, IMS, Irvine, CA
129,800
Deutsche Bank, Santa Ana, CA
105,000
LIFE, Newport Beach
13,000
Amerihome Mortgage
20,000
team members to ensure effective
Interior and Exterior Repositioning
Size (sq ft)
communication.
CBRE
Orange City Square, Orange, CA
Tustin Centre, Tustin, CA
Dianne brings over 38 years of experience in full service Stadium Tower, Anaheim, CA
interiorar&tectural design experience, including;
Foothill Corporate Plaza
programming, space planning, furniture systems,
Equity Office Properties, orange County Portfolio
6Million
construction documents, construction administration 2677 No. Main Street, Santa Ana, CA
195,000
and project management.
500Orange Tower, Orange, CA
1100 Executive Tower, Orange, CA
366,747
1920 & 2010 Main Plaza, Irvine, CA
525,000
13301 Von Korman, Irvine, CA
220,000
Granite, Various Properties
385,000
Hines, Irvine, CA
266,000
Huntin ton Executive Park, Huntington Beach, CA
25G-14§
32,800
Gensler I City of Santa Ana 5
Firm & Team Experience
Eric James, AIA
Senior Associate
Project Architect
Eric James is a registered architect
and project manager with 30 years of
experience in all project types. Eric's
talent for leading technology -driven
projects and knowledge of building
systems has earned him the respect of
clients, consultants and staff.
Using his background in project delivery, design, and
consultant coordination, Eric works to ensure that our
design process integrates our clients' goals and needs. In
addition to his work with corporate interiors and build -to -
suit projects, he is the Southwest Regional Leader for the
Mission Critical Practice Area.
30 Years of Experience
Joined Gensler 1994
Background
Bachelor of Architecture, Cornell University
Licensed Architect, California
Member, American Institute of Architects
Workplace
Size (sq fk)
Allergan, Irvine, CA
600,000
Amgen ATO - Redeiation, Thousand Oaks, CA
30,000
Auto Club Enterprises, Costa Mesa, CA
106,000
Bixby Land Company, Irvine, CA
35,000
Broadcom Headquarters, Irvine, CA
1,100,000
Brookfield Residential, Costa Mesa, CA
38,000
CNET Networks, Chicago, IL
4,000
Confidential Technology Firm, Irvine, CA
1,100,000
Delaware North Headquarters, Buffalo, NY
110,000
FivePoint Gateway, Multiple Projects
Houtz, Irvine, CA
22,000
IBM, Agoura Hills, CA
13,000
Lennar Homes
Masimo Corporation, Irvine, CA
210,000
McDonald's Midwest Division, Chicago, IL
14,000
McDonald's Western Division, Irvine, CA
14,000
McDonald's Los Angeles Region, Los Angeles, CA
29,000
McDonald's Seattle Region, Seattle, WA
17,000
McDonald's Tampa Region, Tampa, FL
18,000
McDonald's San Diego Region, San Diego, CA
18,000
N.E.T., Fremont, CA
290,000
Park Place, Repositioning, Irvine, CA
60,000
Perseco, Chicago, Illinois
60,000
Harbor Distributing, Huntington Beach, CA
100000
Sunstone, Irvine, CA
22,180
St. Joseph's Health, Irvine, CA
180,000
Studio Achetype, San Francisco, CA
15,000
Tetra Tech, Irvine, CA
26,000
TEVA Pharmaceuticals, Irvine, CA
30,000
The CAC Group, San Francisco, CA
4,800
William Lyon Homes Showroom, Irvine, CA
12,121
Zillow, Irvine, CA
21,000
Civic & Government Size (sq ft)
California Department of Transportation, District 12
Irvine, CA 130,000
The Salvation Army, Santa Ana, CA 21,365
2 5 G _ 150 Gensler I City of Santa Ana 6
Firm & Team Experience
Brianna Scheid
Designer
Brianna is inspired by human centered
design and believes that great design
shapes the world we live in. As a
designer, Brianna enjoys building
relationships with her clients throughout
the design process and strives to create
environments which are innovative,
inspirational and engaging.
With a portfolio that includes workplace, hospitality, and
mixed use projects throughout the US and abroad, Brianna
applies her diverse experience to solve complex design
challenges and create environments that are meaningful
and authentic to the clients vision.
In addition, Brianna has experience during the construction
phases of a project - completing construction documents,
attending construction meetings, and leading project
management - enabling her to ensure project success throughout
all phases of the project.
5 Years of Experience
Joined Gensler 2014
Background
Bachelors of Fine Arts in Interior Design, New York School of Interior
Design
Associates in Applied Science, Visual Presentation & Exhibition Design,
Fashion Institute of Technology
Financial Services
size (sq ft)
Nomura Securities HQ, New York, NY
830,000
Opus Bank, Beverly Hills, Beverly Hills, CA
1,567
Legal
size (sq ft)
Blank Rome Philadelphia, One Logan Square, Philadelphia, PA
200,732
Greenberg Traurig, Irvine Program and Test Fits, Irvine, CA
19,000
Sidley Austin, New York 787 Seventh Ave Restack, New York, NY
347,672
Troutman Sanders, New York Offices, New York, NY
88,000
Weil New York
Headquarters, 767 Fifth Ave, New York, NY
450,000
600 Madison Ave, Support Space Floor, New York, NY
22,691
Management Advisory size (sq ft)
KHP Capital Workspace, San Francisco, CA
Langan Engineering
21 Penn Plaza, New York, NY 60,000
NewJersey HQ, Parsippany, NJ 79,920
Sciences size (sq ft)
Bristol-Myers Squibb Lawrenceville, Lawrenceville Township, NJ 66,000
Johnson &Johnson
WHQ Tower, 14th Floor Boardroom, New Brunswick, NJ 4,200
J&J/Janssen Pharmaceuticals Titusville Project Nexus, Titusville, NJ 278,508
ESP NA EBS Hub, Tampa, FL 30,885
Development size (sq ft)
EFC T2 Marketing Suite, Hangzhou, China 3,500
FivePoint at Broadcom Campus, Irvine, CA
Build -to -Suit size (sq ft)
Bristol-Myers Squibb Princeton Pike, Lawrenceville Township, NJ 648,894
PIF New HQ, Riyadh, Saudi Arabia 775,537
Landlord Services size (sq ft)
400 Spectrum Center Dr., Irvine, CA 19,120
Old Republic - Boardwalk, Irvine, CA 3,500
The Progressive Workplace Initiative, Newport Beach, CA 44,200
2 5 V -151 Gensler I City of Santa Ana 7
Firm &Team Experience
a.
Im
Daniel Le Beau
Associate
job Captain
Daniel's broad experience in multiple
practice areas and project phases, as
well as technical knowledge make him
a valuable asset to the Gensler team.
Daniel's background in construction
has facilitated his successful approach
to fiscally responsible project
implementation and delivery.
Daniel is an architectural designer with a passion for innovation,
sustalnabllity, and efficlency. He seeks to enable companles and
individuals in the advancement of their design and construction
documentation services. Currently, Daniel serves as a valuable
team member to the Work Flex 2 Studio, providing both design
solutions and technical expertise for several high -end projects
currently in development.
33 Years of Experience
joined Gensler 2014
Background
Bachelor of Fine Arts, Interior Architecture, Northern Illinois University
Developer
Size (sq ft)
Spectrum Terrace, Irvine, CA
23,000
Broadcom, Irvine, CA
1,000,000
FivePoint at Broadcom Campus, Irvine, CA
41,300
Grantville Student Housing, San Diego, CA
Technology
Size (sq ft)
Zillow Group, Irvine, CA
21,000
Incipio , Irvine, CA
55,000
IOP_Cogility, Irvine, CA
11,000
OCPC, Irvine, CA
40,000
Financial Services
Size (sq ft)
Deutsche Bank, Santa Ana, CA
12,750
Farmers & Merchants Bank, Turlock, CA
5,000
AmeriHome Mortgage, LLC, Irvine, CA
Foundations, Associations & Organizations
Size (sq ft)
AutoClub IT Restack, Costa Mesa, CA
106,000
Government & Defense
Size (sq ft)
CitySan Clemente Negocio, San Clemente, CA
13,100
City of San Clemente- Police Services TI, San Clemente, CA
Media & Consumer Goods
Size (sq ft)
Smashbox Studies, Culver City, CA
20,729
Health & Wellness
Size (sq ft)
Calimesa Country Club Village, Calimesa, CA
58,700
Retail
Size (sq ft)
Capital One NEX Cafe Hollywood, Los Angeles, CA
10,477
Sciences & Energy
Size (sq ft)
3M Oral Care, Irvine, CA
2,100
BreitBurn, Los Angeles, CA
20,000
Metronic„ Irvine, CA
100,000
2 5 G _ 152 Gensler I City of Santa Ana 8
Relevant Project Experience
City of San Clemente
City Hall & Civic Center
San Clemente, CA
Gensler was retained by the City of San
Clemente in 2005 to develop programming
and facility needs assessment, including
construction valuation for their new
civic center. Working closely with all
departments, Gensler identified current and
projected space allocations for the next 10
years. Armed with this information, Gensler
evaluated three separate development
alternatives: Build -to -Suit Civic Center in
the Downtown, Build -to -Suit Civic Center
at Existing City Hall Site and Consolidated
Adaptive Reuse of an existing Office
Facility. After review and recommendations,
the City Council gave conceptual approval
to the consolidation of three existing City
offices into the Community Development
facility which at an existing city -owned,
three story, 55,000 sf building. Gensler was
then retained to provide full interior design
services. The City also requested Gensler
take a LEED approach. The project was
recently approved by the City Council to
pursue LEED Cl Silver. Gensler is currently
working on incorporating such strategies to
the site, business park and buildings.
Size
40,000 sf
Services Provided
Interior Architectural Design
Strategic Planning
Programming
LEED Strategies
Year Completed
2017 & 2008
Client Contact
Mr. Tom Bonigut
Public Works Director,
City Engineer
henigutt@san-clernerte.org
(949) 361-6187
25G-153
Gensier I City of Santa Ana
Relevant Project Experience
The Irvine Company Headquarters
Phase/Occupied Interior Renovation
Irvine, CA
Gensler helped re-evaluate the Irvine Company's own work environment
across Office, Resort, Retail and Community Development Divisions with
flexible standards and palettes that provide for future growth.
At the inception of the Irvine Company's
headquarters remodel project, it was
important to engage employees through
the Workplace Performance Index Survey,
in which results informed the design
team of several key findings. These
findings included; a lack of and variety of
collaboration spaces, individual work areas
were poorly utilized, and the employees
felt their work environment did not express
the quality brand of the company itself,
Gensler developed new workplace standards
for interior architecture and furnishings,
incorporating flexibility to support all four
work modes - collaboration, learning, focus
and socialization. New state of the art
technology and energy efficient lighting
was incorporated throughout. Transparency
With access to daylight was desired for
all employees and provided through
demountable glazing systems for private
rooms, and lower panel heights with glazing
for the open work area.
Size
325,000 sr
Services Provided
Change Management
Master Planning
Workplace Strategy
Gensler WPI
Communication Plan
Year Completed
2015
Client Contact
Mr. John Koga
VP Planning & Design
jkoga@irvinecompany.com
(949) 720-2000
25G-154
Gensier I City of Santa Ana 10
Relevant Project Experience
Allergan
Campus Improvement Headquarters
Irvine, CA
Aside from redensifyingtheir campus, Allergan wanted to promote
connectivity and collaboration to support their organization's culture and
brand.
Allergan engaged Gensler to refresh two
towers on their Irvine campus and create a
courtyard that would promote connectivity
within the buildings and re -energize the
campus. The diverse program included a trial
clinic, a gym, training and conference facilities
and office space. The design reinforces the
company's BOLD culture with collaborative
social spaces and amenities designed to build
stronger bridges between the company's
colleagues
Prior to starting the project, the team did
multiple rounds of programming and visioning
exercises to determine the best way to increase
efficiency with their program and still connect
the campus.
One enters the campus through the reception
that is shared by Tower 1 and Tower 2. Tower
1 is a 5-story building that holds the campus
cafeteria and work floors. The typical work
floor implements an open plan that provides
a balance of open and closed collaboration
spaces and a variety of meeting and work
settings.
Tower 2 is 7 stories and has a connecting
bridge to Tower 1. The conference center is
located on the top floor to provide a more
enhanced experience for all attendees. The
fitness center is also located in Tower 2.
Amenities are located throughout the campus
to increase interaction and connectivity within
their employees.
Gensler also redesigned the exterior
courtyard to incorporate more amenities
and collaborative spaces for employees. An
outdoor Yoga pavilion, along with the new
gym reinforces an emphasis on wellness. The
new conference pavilion is available as an
alternative gathering spot for either impromptu
meetings or training. New food and beverage
options, such as a coffee kiosk, encourages
interaction and collaboration among
employees.
Size
600,000 sf
Services Provided
Programming
Workplace Strategy
Architectural Interiors
Exterior Landscape Design
Digital Experience
Estimated Completion
2020
Client Contact
Mr. Allen Petrossian
Executive Director
petrossian_allen@allergan.com
(714) 246-4111
25G-155
Gensler I City of Santa Ana 11
Relevant Project Experience
Auto Club Enterprises
ACE I.S. Restack
Costa Mesa, CA
Reflecting the Auto Club's motto, "We're Always With You",
Gensler regards our client relationship with this same level of
com m itment.
Commencing in the Fall of2016, Gensler
moved quickly into the Programming Phase
for Auto Club Enterprise's (ACE) two -floor,
104,000 sf Information systems remodel to
create a high -performing workspace that
would support their collaborative spirit of
working. situated within an 800,000 sf
campus, the c. 1980 building was devoid
of daylight. The tunnel corridors and high
partitions blocked views and created silos
that did not allow for cross communication,
much less direct collaboration, Utilizing the
advantage of recent building code adoptions,
Gensler was able to open up each 52,000
sq. ft. floorplate, resulting in a direct line of
Sight from one end of the building, through
an enclosed atrium, across the floor to the
opposite side of the building, infusing the
floors with daylight and openness. Creative
problem solving with the city allowed the
two-hour atrium to be punctuated with
millwork framed windows that supported the
through -views from each side of the building.
With the second floor extending beyond the
third floor, Gensler utilized the staggered
building footprint to carve out a new
1,400 sf roof top deck, which also enlivens
the workplace with access to the outside
environment.
Size
104,000 sf
Services Provided
Visioning
Programming Construction
Budgeting Schematic
Design Construction
Documentation
Construction Administration
Rooftop Deck
Atrium Remodel
Year Completed
2019
Phased, stay in place
occupied remodel
Client Contact
Ms. Marilyn Biscotti,
Sr. Strategic Sourcing
Consultant
biscotti.ma ri lyn@aaa-ca lifcom
(714) 850-5648
25G-156
Gensler I City of Santa Ana 12
Understanding of Need/Scope
Understanding of Need/Scope of Services
OUR APPROACH
We view design as the process of finding solutions to
the challenges and opportunities you face. We work with
your team to bring the right people together, identify the
options, choose the right solution, build consensus, and
figure out where to begin. As an example, a buildings'
repositioning can be approached in different ways.
Sometimes the focus is just on the lobby and public spaces.
In other cases, it involves giving the building a new outer
skin, replacing the old one in part or whole. The underlying
goal is to heighten the appeal or transform the environment
for your asset. Our role is to help you assess where the
value is and then to unlock it.
Once we identify a solution together, Gensler will provide
design services to help you implement a new facility, a
new environment, or a new identity program. The design
solution we create aligns with your project drivers and
stakeholders goals. We work collaboratively with the
stakeholders and your entire team to create the best
possible solution, a solution that reflects the contribution of
each participant in the process.
DESIGN STRATEGY SESSION
A part of most every project at Gensler, the objective of
the design strategy session is to gather the project team to
take a macro -level look at the project at hand and through
a facilitated kick-off meeting discussion, identify overall
potential while creating alignment on project process. The
intent is to emerge from the design strategy session with a
sense of shared vision and direction, while understanding
the relationship between business objectives, brand and
budget.
PROGRAMMING
Gensler's programming process identifies each project's
space requirements as well as the overall project drivers
and goals. We meet with stakeholders and/or departmental
representatives to gather their specific requirements.
The resulting document is a written summary of the
quantitative and qualitative information and includes
personnel, support space and amenity requirements,
adjacencies, work flow, communication patterns,
collaboration needs, security, aesthetics, quality level and
othersaecial requirements.
SPACE PLANNING
Utilizing the approved program and design strategy, we
proceed with development of a space plan and/or building
design. The space plan takes the form of a 2-dimensional
graphic representation of how the space is configured.
It's loose and fluid allowing for manipulation of facades,
partitions and openings.
SCHEMATIC DESIGN
The Schematic design concept gives a general sense
of what the workplace and/or building will look like. A
3-dimensional version of the space plan emerges during
the schematic design, The design concepts consider cost
and time implications in addition to how well they support
your workplace vision and program requirements, During
Schematic Design consultants are brought onto the team to
provide design solutions connecting the conceptual design
to the resulting construction documentation.
DESIGN DEVELOPMENT
After the general design direction is approved, we start to
solidify it and create drawings that reflect a more finalized
design. Finishes, materials and colors are presented for
your approval. Again, we wi II jointly revisit the project
vision and ask ourselves if it meets the criteria and vision
that we set at the beginning.
We continue to consult with project consultants to
define HVAC lighting, plumbing, structural, power and
communications & landscape design criteria. We also work
with project consultants to identify potential long lead
items.
CONSTRUCTION DOCUMENTATION
Once the design is fully developed and approved, we
prepare final construction documents and specifications
for construction, final costing and plan check activities. We
coordinate with the team of engineers and consultants to
provide a fully developed package that can be competitively
bid.
To accompany the construction documents, we prepare a
project manual, which describes in detail all materials and
the required means and methods for fabrication.
2 5 G _ 157 Gensler I City of Santa Ana 13
Understanding of Need/Scope
PERMITTING STRATEGY/CODE ANALYSIS
Key to Gensler's project approach is developing working
relationships with the approval agencies that have
jurisdiction over our projects. We meet with officials early
in the design process to discuss code and planning related
issues. This allows us to flush out any potential problems,
identify early solutions, and obtain support by all parties
involved, which ultimately results in a smoother permitting
process. Follow-up meetings during design further ensure
that permits will be issued in a timely manner. This
approach has been carried out at Gensler by dedicated staff
members who have spent years developing an expertise in
permitting negotiations and code analysis.
Our integrated project approach provides comprehensive
code compliance utilizing the following tools by our staff:
• Quality Assurance Form
• Construction Document Checklist Forms
• Building Code Analysis Forms (Interior & Architecture
• Project Architect Forums
Frequently, changing codes and regulations requires
Gensler to continually update its code knowledge base. As
a resource to our clients we provide the following range of
services:
• Code compliance information
• Governmental representation/conflict resolution
Identify early solutions and obtain support by all parties
involved
Use creative permit strategy to expedite projects and start
construction earlier than scheduled
CONSTRUCTION PERFORMANCE
Gensler monitors construction from commencement
through completion, visiting the site regularly to review the
progress and quality of the work and to determine if the
space is being built according to the approved drawings.
We review contractor shop drawings and requests for
information; We review and take appropriate action on
specified contractor submittals including shop drawings,
product data and samples. We prepare completed
construction punch lists and issue letters for substantial
completion.
This scope includes inspection of the constructed portions
of the project to confirm the completion of milestones and
percent completion in connection with contractor progress
payment.
Quality Assurance
Gensler has a carefully developed and documented quality
assurance program (QA) that is used on all projects so that
each will conform to the highest standards of excellence,
efficiency, reliability and safety, and cost effectiveness. This
program is administered by the Project Manager, who will
monitor the production -level activities of the Gensler team.
Our QA program describes methods for developing,
preparing, coordinating, checking, verifying, reviewing,
approving, issuing, revising, and filing design, construction,
procurement and other project documents. The QA
program includes both a body of standards and procedures,
and a training component to ensure that all professional
staff are aware of and use these standards.
The objective is to ensure that every project meets these
standards and that schematic design, design development,
and contract documents contain concise, complete, and
well coordinated information.
RIGOROUS FOLLOW THROUGH
Our approach to all interactions with the project team is
rooted in a commitment to an iterative process that hinges
upon an adherence to rigorous follow-through, We are
committed to a "feedback and feed forward" approach: we
generate issues and possible directions with the project
team, research them, bring information back, and develop
strategies and policy recommendations with their input
all while maintaining a watchful eye on the schedule and
b ud get.
EFFECTIVE DOCUMENTATION
Throughout the process our team systematically documents
findings through written questionnaires, meeting notes,
digital photographs, and research memoranda. This
documentation allows us to effectively share information
across the team, and stakeholders as needed. It also allows
us to identify issues that require further research as each
concept alternative is developed.
Keeping the Project on Schedule
Project Delivery
We pride ourselves in collaborating with engineering
firms and consultants that have similar operational goals
and objectives.We understand the calibre of the team
is paramount to the project success; and we choose
consultants with a proven track record who would assume
res onsibility not only for their own performance, but also
25G_1 5s Gensler I City of Santa Ana 14
Understanding of Need/Scope
for the performance of the team as a whole. This approach
allows us to leverage the entire team's collective skills and
competencies to minimize cost and maximize the quality of
the services to be delivered, Together, we strive to deliver
total customer satisfaction. Should the project schedule be
delayed by a consultant team member, the City of Santa
Ana would never bear the costs to bring the project back on
schedule.
Schedule
Schedule control is collaborative. We are committed to
on -time delivery of every project, just as you are. We have
an excellent track record in schedule control, which we
maintain by keeping timing issues at the forefront of the
design process, resolving key issues at the appropriate
times, keeping changes to a minimum, and predicting
where changes are likely to occur. Building on that
knowledge, we will develop a specific project approach that
defines each project and outlines the most appropriate
ways to implement. Scheduling can have significant impact
both on construction cost and operations, and the key to
a successful project is to start the project correctly and
efficiently.
Specialty Area Strengths
For the scope of work described in Appendix Attachment
1, Gensler has assembled an exceptionally well qualified
team of professionals who have the technical capability
and creative sl<Ns, a track record with Gensler on similar
projects, and the commitment to achieve successful
projects with the City of Santa Ana. Gensler will provide
accessibility audits, interior and exterior architectural
design and construction documentation, move managment
services and furniture procurement services for any new
projects, or any expansion/renovation projects. Our past
experience with the City of Santa Ana, as well as other
public entities, demonstrates that we are well -versed in a
wide -variety of project types and will be able to align your
objectives with the most cost-effective solutions.
We will partner with the following engineers as applicable
to each project:
Mechanical, Electrical and Plumbing Engineering
GLUMAC
18200 Von Karman Ave., Suite 100
Irvine, CA 92612
949.833.8190
Contact: Jonathan Mitsumori, P.E., Associate Principal
Structural Engineering
KPFF
18500 Von Karman Avenue, 10th Floor
Irvine, CA 92612
949.252.1022
Contact: Rob Fecarotta, Structural Engineer
Landscape Architecture
RIDGE LANDSCAPE ARCHITECTS
8841 Research Drive, Suite 200
Irvine, CA 92618
949.387,1323
Contact: Jim Ridge, ASLA, LEED AP
Additional Specialty Services
As a leader in sustainability and WELL design, Gensler is the
only architecture firm to have signed the Paris Pledge for
Action Plan of 2016. As architects and designers we know
that our work has a lasting impact on the planet and human
health, and we are committed to empowering ourselves
to produce innovative new solutions to the pressing
problems associated with climate change. In a recent
published report, Climate Change: Impact Through Design,
we have found that our sustainable design solutions are
having an enormous sustainable impact for our clients
around the world. Our portfolio is saving enough energy
to permanently remove 18 coal power plants from the U.S.
electricity grid by 2030, and every year our LEED projects
are saving enough water to support entire cities the size of
Miami, Minneapolis and Oakland. Just think about how we
can help save resources for City of Santa Ana!
2 5 V -159 Gensler I City of Santa Ana 15
References
References/Client List
Department of General
Services
Caltrans, District 12
Orange County, CA, USA
• Programming
• Space Planning
Caltrans District 12 engaged Gensler to provide
programming through schemaric design services for
their relocation from Irvine to Tustin. Gensler was
challenged with consolidating Caltrans' 483 employees
from a campus -like environment to multi -story office
building.
A flexible work environment allows departments to
expand, contract or relocate with "Box" moves
minimizing the impact of potential construction
requirements.
Amenities Include a 1,000 sf mainframe computer
room, public customer service center, 6 break room /
lunchrooms, print shop, hi -density filing systems, and
connection to an emergency backup generator, IT
training room, video conferencing in executive
conference room, tenant security systems and public
conference room with maximum capacity of 100.
Project Cost: $6,955,000 (est.)
Year of Completion: 2017
Department of General Services
707 3rd Street, 5-305
Sacramento, CA 95605
Ms. Maria Blase
(916) 375-4116
City of Irvine
OnCall Architectural Services
Irvine, CA, USA
Dianne Dodge, Project Manager
�i
a
• Architecture & Design Services
• Landscape Architecture
• Facilities Design/Engineering Services
Gensler was one of several firms awarded a 3-year
On -Call contract with the City of Irvine. We are
currently in our third renewal of this 3-year On -Call
Agreement. Under this contract, Gensler successfully
completed the following projects:
Housing and ACS: Interior renovation/remodel of Area
A, 3rd Floor of Civic Center, approximately 5,500 sf.
Project Cost: $502,034
Public Safety Offices: Interior renovation/remodel of
Police Services to include Public Safety Offices on the
1st floor of Civic Center, approx 2,600sf
Project Cost: $165,000 (approx)
Mother's Room: Construct new room on 2nd floor of
Civic Center
Project Cost: $85,000 (approx) Year of
City of Irvine
One Civic Center Plaza
P.O. Box 19575
Irvine, CA 92623
Abdulla Ahmed, Sr. Project Manager
(949) 724-6675
25G-160 Gensler I City of Santa Ana 16
References
References/Client List
County of orange
Plan Check Services
Orange County, CA, USA
• Architectural & Engineering Services
Plan Check Services
Gensler worked with Tait & Associates for the County
of Orange Public Works providing building plan
check services for large scale residential develop-
ments in Orange County. Services provided include
Architectural, Structural & MEP services associated
with the various new developments.
Project Cost: $ varies per project
Year of Completion: Ongoing
Contact:
Tait & Associates, Inc.
701 N. Parkcenter Drive
Santa Ana, CA 92705
Greg Fick, Entitlement Manager
714.560.8200
Todd Schmieder, Sr. Project Manager
(714)560-8200
City of Huntington Beach
OnCall ADA Upgrades
Huntington Beach, CA, USA
• Full Interior Architectural Services
• Construction Administration
• ADA Evaluation and Upgrades
The County selected the Gensler -led team through a
public bid process to evaluate and implement overall
ADA compliance projects of the Huntington Beach Civic
Center, including 5-stories of the City Hall Building,
the Council Chamber Auditorium and site and parking
upgrades. Services provided include Architectural,
Civil, Structural and MEP design and construction
administration services.
Project Cost: $1,000,000
Contact:
City of Huntington Beach Public Works
17371 Gothard Street
Huntington Beach, CA 92647
Mr. Jerry Thompson, General Services Director
(714) 960-8845
25G-161 Gensler I City of Santa Ana 17
Certifications
Appendix
ATTACHMENT 3
CERTIFICATIONS
NON -COLLUSION AFFIDAVIT
(Title 23 United States Code Section 112 and Public Contract Code Section 7106)
In conformance with Title 23 United States Code Section 112 and Public Contract Code
7106 the BIDDER declares that the bid is not made in the interest of, or on behalf of, any
undisclosed person, partnership, company, association, organization, or corporation; that
the bid is genuine and not collusive or sham; that the BIDDER has not directly or indirectly
induced or solicited any other BIDDER to put in a false or sham bid, and has not directly
or indirectly colluded, conspired, connived, or agreed with any BIDDER or anyone else to
put in a sham bid, or that anyone shall refrain from bidding; that the BIDDER has not in
any manner, directly or indirectly, sought by agreement, communication, or conference
with anyone to fix the bid price of the BIDDER or any other BIDDER, or to fix any
overhead, profit, or cost element of the bid price, or of that of any other BIDDER, or to
secure any advantage against the public body awarding the contract of anyone interested
in the proposed contract; that all statements contained in the bid are true; and, further,
that the BIDDER has not, directly or indirectly, submitted his or her bid price or any
breakdown thereof, or the contents thereof, or divulged information or data relative
thereto, or paid, and will not pay, any fee to any corporation, partnership, company
association, organization, bid depository, or to any member or agent thereof to effectuate
a collusive or sham bid.
Note: The above Non -collusion Affidavit is part of the Proposal. BIDDERS are
cautioned that making a false certification may subject the certifier to
criminal prosecution.
Signed
State of California
County of orange
Subscribed and sworn to (or affirmed) before me on this day of , 20_, by
, proved to me on the basis of satisfactory evidence to be
the person(s) who appeared before me
Notary Public Signature
Notary Public Seal
City of Santa Ana RFP 20-040
LSg162
Gensler I City of Santa Ana is
Certifications
NON -LOBBYING CERTIFICATION
The prospective participant certifies, by signing and submitting this bid or proposal, to the
best of his or her knowledge and belief, that:
(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of
the undersigned, to any person for influencing or attempting to influence an officer
or employee of any Federal agency, a Member of Congress, an officer or employee
of Congress, or an employee of a Member of Congress in connection with the
awarding of any Federal contract, the making of any Federal grant, the making of
any Federal loan, the entering into of any cooperative agreement, and the
extension, continuation, renewal, amendment, or modification of any Federal
contract, grant, loan, or cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid
to any person for influencing or attempting to influence an officer or employee of
any Federal agency, a Member of Congress, an officer or employee of Congress,
or an employee of a Member of Congress in connection with this Federal contract,
grant, loan, or cooperative agreement, the undersigned shall complete and submit
Standard Form-LLL, "Disclosure of Lobbying Activities," in conformance with its
instructions.
This certification is a material representation of fact upon which reliance was placed when
this transaction was made or entered into. Submission of this certification is a prerequisite
for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code.
Any person who fails to file the required certification shall be subject to a civil penalty of
not less than $10,000 and not more than $100,000 for each such failure.
The prospective participant also agrees by submitting his or her bid or proposal that he
or she shall require that the language of this certification be included in all lower tier
subcontracts, which exceed $100,000 and that all such subrecipients shall certify and
disclose accordingly. K*--
Signed: o
Title: Principal
Firm: Gensler
Date: 4/20/2020
City of Santa Ana RFP 20-040
Z3l 63 Gensler I City of Santa Ana 19
NON-DISCRIMINATION CERTIFICATION Certifications
The undersigned Contractor or corporate officer, during the performance of this contract,
certifies as follows:
1. The Contractor shall not discriminate against any employee or applicant for
employment because of race, color, religion, sex, or national origin. The Contractor
shall take affirmative action to ensure that applicants are employed, and that
employees are treated during employment without, regard to their race, color, religion,
sex, or national origin. Such action shall include, but not be limited to, the following:
employment, upgrading, demotion, or transfer; recruitment or recruitment advertising;
layoff or termination; rates of pay or other forms of compensation; and selection for
training, including apprenticeship. The Contractor agrees to post in conspicuous
places, available to employees and applicants for employment, notices to be provided
setting forth the provisions of this nondiscrimination clause.
2. The Contractor shall, in all solicitations or advertisements for employees placed by or
on behalf of the Contractor, state that all qualified applicants will receive consideration
for employment without regard to race, color, religion, sex, or national origin.
3. The Contractor shall send to each labor union or representative of workers with which
he/she has a collective bargaining agreement or other contract or understanding, a
notice to be provided advising the said labor union or workers' representatives of the
Contractor's commitments under this section, and shall post copies of the notice in
conspicuous places available to employees and applicants for employment.
4. The Contractor shall comply with all provisions of Executive Order 11246 of
September 24, 1965, and of the rules, regulations, and relevant orders of the
Secretary of Labor.
5. The Contractor shall furnish all information and reports required by Executive Order
11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary
of Labor, or pursuant thereto, and will permit access to his/her books, records, and
accounts by the administering agency and the Secretary of Labor for purposes of
investigation, to ascertain compliance with such rules, regulations, and orders.
6. In the event of the Contractor's non-compliance with the nondiscrimination clauses of
this contract or with any of the said rules, regulations, or orders, the contract may be
canceled, terminated, or suspended in whole or in part and the Contractor may be
declared ineligible for further Government contracts or federally assisted construction
contracts in accordance with procedures authorized in Execution Order 11246 of
September 24, 1965, and such other sanctions may be imposed and remedies
invoked as provided in Executive Order 11246 of September 24, 1965, or by rule,
regulations, or order of the Secretary of Labor, or as otherwise provided by law.
City of Santa Ana RFP 20-040
26—Gal 64 Gensler I City of Santa Ana 20
Certifications
7. The Contractor shall include the portion of the sentence immediately preceding
paragraph (1) and the provisions of paragraphs (1) through (7) in every subcontract
or purchase order unless exempted by rules, regulations, or orders of the Secretary
of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24,
1965, so that such provisions will be binding upon each subcontract or purchase order
as the administering agency may direct as means of enforcing such provisions,
including sanctions for noncompliance; provided, however, that in the event the
Contractor becomes involved in, or is threatened with, litigation with a subContractor
or Contractor as a result of such direction by the administering agency, the Contractor
may request that the United States enter into such litigation to protect the interests of
the United States.
8. Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stats.
1939, and as amended, no discrimination shall be made in the employment of persons
upon public works because of race, religious creed, color, national origin, ancestry,
physical handicaps, mental condition, marital status, or sex of such persons, except
as provided in Section 1420, and any Contractor of public works violating this Section
is subject to all the penalties imposed for a violation of the Chapter.
r
Signed:
Title: Principal
Firm:
Gensler
Date: 4/20/2020
City of Santa Ana RFP 20-040
f3I65
Abu Dhabi
Morristown, NJ
Atlanta
Munich
Austin
New York
Baltimore
Newport Beach
Bangalore
Oakland
Bangkok
Paris
Beijing
Philadelphia
Birmingham
Phoenix
Bogota
Portland
Boston
Raleigh -Durham
Charlotte
San Antonio
Chicago
San Diego
Dallas
San Francisco
Denver
San Jose
Detroit
San Jose, CR
Dubai
Sao Paulo
Hong Kong
Seattle
Houston
Shanghai
La Crosse
Singapore
Las Vegas
Sydney
London
Tampa
Los Angeles
Tokyo
Mexico City
Toronto
Miami
Vancouver
Minneapolis
Washington DC
4675 MacArthur Court
Suite 100
Newport Beach CA
Tel 949. 863. 9434
gensler.com
Gensler
25G-166
IC
I
Gensler
\4
t..
Q=
Gensler
FEE PROPOSAL
Billing Rates
Team Member Hourly Rate
Principal
$225
- $354
Design Director
$165
- $25D
Technical Director
$165
- $254
Project Manager
$145
- $254
Senior Designer
$125
- $2D5
Senior Project Architect
$125
- $2D5
Intermediate Designer
$95 -
$175
Project Architect
$95 -
$175
Junior Designer
$80-
$125
Administration
$80-
$14D
25G-168
Gensler Fee Proposal
Abu Dhabi
Morristown, NJ
Atlanta
Munich
Austin
New York
Baltimore
Newport Beach
Bangalore
Oakland
Bangkok
Paris
Beijing
Philadelphia
Birmingham
Phoenix
Bogota
Portland
Boston
Raleigh -Durham
Charlotte
San Antonio
Chicago
San Diego
Dallas
San Francisco
Denver
San Jose
Detroit
San Jose, CR
Dubai
Sao Paulo
Hong Kong
Seattle
Houston
Shanghai
La Crosse
Singapore
Las Vegas
Sydney
London
Tampa
Los Angeles
Tokyo
Mexico City
Toronto
Miami
Vancouver
Minneapolis
Washington DC
4675 MacArthur Court
Suite 100
Newport Beach CA
Tel 949. 863. 9434
gensler.com
Gensler
25G-169