Loading...
HomeMy WebLinkAboutGILLIS & PANICHAPAN, INC.A-2020-230-08 AGREEMENT TO PROVIDE ON -CALL SPACE PLANNING AND Q'. j'W f7(o�(Etc+b�e11 \.n ARCHITECTURAL CONSULTING SERVICES THIS AGREEMENT is made and entered into this 17th day of November, 2020 by and between Gillis and Panichapan Architects, Inc. ("Consultant"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS A. On March 30, 2020, the City issued Request for Proposal No. 20-040, by which it sought qualified consultants to provide on -call space planning and architectural consulting services for the City's Public Works Agency. B. Consultant submitted a responsive proposal that was among those selected by the City. Consultant represents that it is able and willing to provide the services described in the scope of work that was included in RFP No. 20-040. C. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional contracting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES On an on -call basis, and at the City's sole discretion, Consultant shall perform the services described in the scope of work that was included in RFP No. 20-040, which is attached as Exhibit A, and as more specifically delineated in Consultant's proposal, which is attached as Exhibit B and incorporated in full. COMPENSATION a. City neither warrants nor guarantees any minimum or maximum compensation to Consultant under this Agreement. Consultant shall be paid only for actual services performed under this Agreement at the rates and charges identified in Exhibit B. Consultant is one of ten (10) consultants selected to provide services on an on -call basis under RFP No. 20-040. The total annual compensation for these services provided by all such consultants selected under RFP No. 20-040 shall not exceed the shared aggregate amount of $300,000 during the terns of the Agreement, including any extension periods. b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Page 1 of 8 Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals and Scope of Work, which may reasonably be expected by City. 3. TERM This Agreement shall commence on the date first written above and terminate on November 16, 2023, unless terminated earlier in accordance with Section 17, below. The term of this Agreement may be extended for two 1-year periods upon a writing executed by the City Manager and City Attorney. 4. PREVAILING WAGES Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. If the services being performed are part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 5. INDEPENDENT CONSULTANT Consultant shall, during the entire tern of this Agreement, be construed to be an independent Consultant and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer -employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 6. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement ("Documents & Data"). Consultant shall require all subconsultants to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subconsultant prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Page 2 of 8 Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. 7. INSURANCE Prior to undertaking performance of work under this Agreement, Consultant shall maintain and shall require its subconsultants, if any, to obtain and maintain insurance as described below: a. Commercial General Liability Insurance. Consultant shall maintain commercial general liability insurance naming the City, its officers, employees, agents, volunteers and representatives as additional insured(s) and shall include, but not be limited to protection against claims arising from bodily and personal injury, including death resulting therefrom and damage to property, resulting from any act or occurrence arising out of Consultant's operations in the performance of this Agreement, including, without limitation, acts involving vehicles. The amounts of insurance shall be not less than the following: single limit coverage applying to bodily and personal injury, including death resulting therefrom, and property damage, in the total amount of $1,000,000 per occurrence, with $2,000,000 in the aggregate. Such insurance shall (a) name the City, its officers, employees, agents, volunteers and representatives as additional insured(s); (b) be primary with respect to insurance or self-insurance programs maintained by the City; and (c) contain standard separation of insureds provisions. b. Business automobile liability insurance, or equivalent form, with a combined single limit of not less than $1,000,000 per occurrence. Such insurance shall include coverage for owned, hired and non -owned automobiles. C. Worker's Compensation Insurance. In accordance with the California Labor Code, Consultant, if Consultant has any employees, is required to be insured against liability for worker's compensation or to undertake self-insurance. Prior to commencing the performance of the work under this Agreement, Consultant agrees to obtain and maintain any employer's liability insurance with limits not less than $1,000,000 per accident. d. If Consultant is or employs a licensed professional such as an architect or engineer: Professional liability (errors and omissions) insurance, with a combined single limit of not less than $1,000,000 per claim with $2,000,000 in the aggregate. C. The following requirements apply to the insurance to be provided by Consultant pursuant to this section: (i) Consultant shall maintain all insurance required above in full force and effect for the entire period covered by this Agreement. (ii) Certificates of insurance shall be furnished to the City upon execution of this Agreement and shall be approved by the City. Page 3 of 8 (iii) Certificates and policies shall state that the policies shall not be cancelled or reduced in coverage or changed in any other material aspect, by Consultant, without thirty (30) days prior written notice to the City. (iv) Consultant shall supply City with a fully executed additional insured endorsement. If Consultant fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the City with required proof that insurance has been procured and is in force and paid for, the City shall have the right, at the City's election, to forthwith terminate this Agreement. Such termination shall not affect Consultant's right to be paid for its time and materials expended prior to notification of termination. Consultant waives the right to receive compensation and agrees to indemnify the City for any work performed prior to approval of insurance by the City. 8. INDEMNIFICATION Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, Consultants, special counsel, and representatives from liability: (1) forpersonal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Consultant or its subconsultants, agents, employees, or other persons acting on their behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Consultant's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant. 9. INTELLECTUAL PROPERTY INDEMNIFICATION Consultant shall defend, indemnify and hold harmless the City, its officers, agents, representatives, and employees against any and all liability, including costs, and attorney's fees, for infringement of any United States' letters patent, trademark, or copyright contained in the work product or documents provided by Consultant to the City pursuant to this Agreement. Page 4 of 8 10. RECORDS Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement. 11. CONFIDENTIALITY If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. "Confidential Information" shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City. 12. CONFLICT OF INTEREST CLAUSE Consultant covenants that it presently has no interest and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 13. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic cormnunication in the manner provided in this Section, to the following persons: To City: Clerk of the City Council City of Santa Ana Page 5 of 8 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax:(714) 647-6956 Executive Director Public Works Agency City of Santa Ana 20 Civic Center Plaza (M-21) P.O. Box 1988 Santa Ana, CA 92702 To Consultant: Gillis and Panichapan Architects, Inc. 2900 Bristol Street, Suite 0-205 Costa Mesa, CA 92626 A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these timeframes, weekends, federal, state, County or City holidays shall be excluded. 14. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Consultant regarding the subject matter herein, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terns of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein. 15. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the' City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Consultants retained by City. Page 6 of 8 16. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 17. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 18. NON-DISCRIMINATION Consultant shall not discriminate because of race, color, creed, relation, sex, marital status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, utilization, promotion, termination or other employment related activities or in connection with any activities under this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 19. JURISDICTION -VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that maybe brought or arise out of, in connection with or by reason of this Agreement. 20. PROFESSIONAL LICENSES Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder Page 7 of 8 A-2020-230-08 and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 21. NUSCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn_ b. All exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: DAISY GOMEZ Clerk of the Council APPROVED AS TO FORM SONIA R. CARVALHO City Attorney By. 04 I. -f.-.& ANN M. FUNK Sr. Assistant City Attorney FOR APPROVAL Executive Director Public Works Agency CITY OF SANTA ANA ;r �— KR TIS RIDGE City Manager CONSULTANT ame: Longkavach (Jack) Panichapan Title: Principal, CEO Page 8 of 8 25G-369 estimating services during the schematic design, design development and construction document phases. Work products shall include engineering details, engineering calculations, architectural plans, and elevations, material specifications, cost estimate, and final plans and specifications. Prior to acceptance of design, Consultant is to prepare a summary report detailing the effort of utility coordination, IT coordination, and due diligence for the City's review and acceptance. Third -party cost estimate and constructability review may be included in the design effort at the City's request. 1. Schematic Design: Develop schematic design site plan drawings illustrating the scale and relationship of project components. 2. Design Development: Prepare design development package consisting of: a) Drawings and other documents that outline repairs or solutions and describe the size and character of the project with respect to architectural, interior, structural, mechanical and electrical systems b) Materials and samples c) Other required elements based on the approved schematic design documents. Designs must comply with the current Building codes and any other City requirements. Additional site visits and coordination with City departments will be required to ensure that design development meets the department's needs. 3. Construction Documents: Prepare construction documents consisting of plans and specifications calculations, and cost estimates setting forth in detail the requirements for the construction of the project based on the approved schematic design and design development documents. The construction documents will include, but not limited to: plans, details, and specifications for structural, electrical, mechanical, plumbing, ADA requirements, parking, and landscaping; all fully coordinated with the architectural design. Plans should include recommendations for green building standards and sustainable development to reduce costs, improve the health of building occupants, and reduce the negative impacts to the environment. A refined cost estimate based on the final construction documents shall also be prepared. There shall be no additional costs due to revisions of the drawings to bring the design up to code compliance. Assist the City departments in obtaining reviews and approvals from applicable public agencies for design reviews, plan checks, and permits. Assist the City in obtaining all required permits, reports, and other information to bid the project. The City will pay all permit fees. The Consultant shall be required to provide continued communication and feedback with various City personnel throughout the process to provide a cost-effective and quality design that meets the needs of the client department(s). Post Design Services At the City's sole discretion, assist the City Department(s) with the following services. 1. Bidding a) Preparing bid documents and packages b) Answering bidder's questions c) Scheduling and attending pre -bid conferences and job/site walks d) Preparing bid addenda e) Preparing bid analyses and reviewing and responding to bidders' submittals, such as shop drawings, product data, samples and proposed equivalent products and materials. 2. Construction and Construction Management a) Prepare "as -built" drawings, in current CAD format, as required b) Visit construction site as needed to monitor quality of the work and resolve construction issues. c) Assist engineer, consultant and inspector with interpretation of the following: • Plans and specifications • Analysis of change conditions • Development of corrective actions • Review of shop drawings and other submittals • Review, negotiation and preparation of change orders d) Manage the construction phase and coordinate construction meetings to ensure the project is completed on time and within budget. • Provide weekly estimates of percent of work completed • Approve vendor invoices for submittal to the City. Move Management Services At the City's sole discretion, assist the City Department(s) with the following services. • Survey all existing items to relocate. • Meet with client and the client's furniture vendor to verify the placement of all items for move. • Third party/peer review of architectural plan(s). • Prepare move plans to show numbering system for ease of labeling boxes and items to move. • Prepare "move in" sketches for mover use, showing office and common area layouts. • Coordinate with the City's Telecommunication Services and instruct staff in preparing for the move. • Coordinate and closely supervise move labor. • Be responsible for all post -move follow-up. Special Services • Complete the State of California ADA surveys. • Provide value engineering services upon request. • Complete LEED Certification documentation upon request. Plans and Documents All plans and other documents prepared by the Consultant on behalf of the City shall become sole property of the City. All documents and files must comply with current requirements set forth by the various entities for record retention. Fee Proposal: In addition to Section III. B.3 (Submittal Requirements: Fee Proposal) fee schedule shall be structured as follows: City ofA2q- ,n2EM20-040 The fee proposal shall include the firm's standard hourly fee schedule, and/or project fee schedule where applicable and as outlined in this document. A list of all positions and hourly rates required to perform the services described herein. A more detailed scope of work will be provided when/if a specific project proposal is requested of a consultant. Other Terms and Conditions: 1. The project will be implemented in compliance with the City of Santa Ana's policies, as well as Prevailing Wages and State/Federal Requirements. 2. The City regards the inclusion of California based designs, engineering, and construction professionals, facilities, and services as part of the Team to be highly desirable, but not mandatory. 3. The City reserves the right to amend this Request for Proposal by addendum prior to the final dates of submission. 4. All reports, proposals, or other data or materials which are submitted shall become the sole property of the City of Santa Ana with the exception of the confidential Financial Capacity information and sealed fee proposals which will be returned to all proposers after award of contract to the selected Proposer. 5. All products used or developed in the execution of any contract resulting from this request will remain in the public domain at the completion of this project. 6. The City has an affirmative action program. The purpose of the affirmative action program is to encourage certified minority business enterprises and women business enterprises. All submitting firms must have established affirmative action programs approvable by the City. During the RFP stage, all firms will need to complete a "Certification of Non -Discrimination by Contractors" for each firm on their team. .,rY PEA 0 EXHIBIT B IC9 0 Jack Panichapan, AIA, LEED AP Principal/CEO Gillis + Panichapan Architects, Inc. 2900 Bristol Street, Suite G-205 Costa Mesa, 92626 jack@gparchitects.org Tel. 714.668.4260 25G -373 Fax. 714.668.4265 25G-374 Space Planning & Architectural Consulting Services {RPP Na 20-0403 'fable of Contents 01. ................................................................................................................................. . Cover Letter .............................................................................................................................. 02 Contract Agreement Statement ............................................................. 03 Firm & Feam Experience .................................................................... 04 Understanding of Need ...................................09 Relevant Pro-ec.. Expe"ence................................................................................................ �.2 References ........................................................................................................................................................... 17 Scope..of.Services & Schedule.......:.......:............................................................................1.8 Certifications .............................................................................................................................................................. 22 . Appendix- Resumes ......................................................................................................... 26 25C 37-5 c of Santo RFP 01 . g c t . o�g Page Ol Space Planning & Architectural Consulting Services (RFP No, 20-040) April 20, 2020 City of Santa Ana Re; Request for Proposal for Space Planning and Architectural Consulting Services (RFP No. 20-040) Gabrlela P Lomeli, We are pleased to forward to you our statement of qualifications for the Space Planning and Architectural Consulting Services (RFP No. 20-040) for the City of Santa Ana. Our work experience Involves collaboration with Municipal and Water District agencies on a broad range of projects in complexity, scope of work, and size; • We specialize In the providing services for new ground -up and rehabilitation of public buildings, police and fire training faciiitles, Civic Centers, educational faciiitles, public works facilities, wafer districts from conceptual design through to project move -In. • We believe susfainablllty and life cycle cost efficiencies as a cornerstone of our work. Our goals are to develop the optimum balance of comfort, ease of maintenance, and cost efficiency for your future facility, • Our skills and the experience encompass working with helping the City to visualize their future facility as the design develops. We are able to generate 3-d conceptual models, and clear graphics that communicate a project's Intention at the earliest stages. We believe our experience, size, flexibility, and range of skills will be Ideal to suit the City's needs. Gillis + Panlchapan Architects Inc. (GPa) is a full -service Architectural and Interior Design firm with over thirty years of experience serving Cities, Wafer District, and various Public Agencies throughout California, Our successful experience with these Agencies leaves us with a great depth of intimate knowledge that we can bring forward specifically to the City of Santa Ana. We are pleased to submit our quaiiflcafions, and hope to have the opportunity to further demonstrate our enthusiasm, and express our experience In more detail, Respectfully, Jack Panlchapan, AIA, LEED AP President, CEO jack@gparchlfecfs,org 714-668-4260 2900 Bristol St, Ste G-205 Costa Mesa, CA 92626 2Hy of Santa Ana- RFP . 25 -376 Page 02 Space Planning & Architectural Consulting Services {RFP No, 20-04 GPa states Its concurrence or concerns with any and all provlslons as contained In the Agreement attached in Attachment 2, city of Santa Ana- RFP 2 5 g377-7, rg Page 03 Space Planning & Architectural Consulting Services (RFP No, 20-04001 Gillis+ Panichapan Architects (Gli Our company was founded in 1989 by Donald Gillis as Gillis and Associates Architects, Inc. In 2008, our name changed to Gillis + Panichapan Architects, Inc. We are a full -service Architecture, Planning, and Interior Design Firm centrally based In Costa Mesa, California; our company employs five full time employees. We provide full services, from architectural design, interior design, space planning all the way through construction administration and move management services. We have decades of experience in design and pianning for Civic, Municipal, and Water District Facilities, For nearly 30 years, our firm has distinguished itself by providing excellence in architecture, space programming, master planning, and interior design services. With extensive experience in public architecture, our work includes the design of hundreds of public works facilities ranging from municipal offices, community centers, schools, maintenance facilities, fire and police faciiities, educational faciiities, and more, Gi Philosophy We have completed a large breadth and variety of projects for Public Agencies all over California, with each one being uniquely different based on the respective needs and regional aspirations. Even though building and project types may be similar, each project is distinctly unique to our Clients. We believe the foundation for the project starts with the goals and visions of our Client. We guide our clients into making small decisions at a "step by step" basis with number simple strategic questions that can move a project forward rather than overwhelm. Our strategy of collaboration can provide an overall sense of ownership and pride for our clients in the direction and outcome a project. The client's involvement of every step of the process allows an open door to communication and flexibility while the direction and goals of the overall project are kept under control. With strategically placed interactive workshops with ourclients, we are ableto achieve a better understanding of the client's conditions and needs. We also make sure to consider the anticipated personnel growth of the organization as it plays a vital role when it comes to the overall project. Our Unique Position The vast majority of our company's clients are public agencies, approximately 99%. Most of our clients are repeat ciients and referrals. Also, being involved with public agencies for nearly 30 years we understand that often times decisions are driven by more than just functional and budget needs and there are a multitude of complex decision -making factors. A key distinguishing factor of our firm is Jack's (Principal and CEO) involvement throughout the duration of the entire project. He Is there in the initial stages conducting Interviews and Is there at the end when the project is complete and the client is back to normal operation. His hands-on approach and constant interaction with the client can offer the reassurance that the final product will be the best solution for their organization to function effectively and best serve their staff and customers moving forward. In the end we know that a successful space and master pfan reflects our success as a firm, but more importantly in its ability to play a defining role in the occupants' well-being for many years to come. Our company also understands and takes Into consideration the constant technological advances and social evolution in work collaboration and space planning. As a result, we stay on top of these changes and incorporate them as deemed necessary all the while taking info consideration the cflent's specific needs and budget. %QQ Cily of Santo Ana- RFP goK e5�org Page 04 Space Planning & Architectural Consulting Services (RFP No, 20-040) Jack Panichapan, CEO/Principal Gillis and Panichapan Architects, Inc. Jack Panichapon will be the project manager and the main point of contact and coordinator throughout the entire project for the City. He will coordinate and track of all processes with the client and sub -consultants • Jack Panichapan, 17 years with GPa, 25 years of experience • Bachelor and Master in Architecture, Iowa State University • Professional Architect, CA #29344, LEED Accredited Professional • Professional Architect, IL 001-018109 Kent Klueter, Project Architect Gillis and Panichapan Architects, Inc. As project architect, Kent will develop working drawings, coordinating with engineering consultants, producing of construction documents, bidding process, construction administration, as well as coordinating with building department. Kent Klueter, 21 years with GPa, 28 years of experience Bachelor in Architecture, California Polytechnic State University, San Luis Obispo Professional Architect, CA #25189, LEED Accredited Professional Vic Nguyen, Design Director Gillis and Panichapan Architects, Inc. Mr Nguyen is responsible for design presentation and quality control. With graphic, 3-D modeling and BIM expertise, he can assure quality project team coordination in every step of the design process. Moreover, he is in charge of project approvals at all stages from planning to building entitlement. Vic Nguyen, 9 years with GPa, 19 years of experience Bachelor in Architecture, University of Arizona Professional Architect, CA #30250, LEED Accredited Professional Cynthia Perez, Project Coordinator/Designer Gillis and Panichapan Architects, Inc. Ms. Perez works closely with the Project Architect and Principal with the coordination of team members. She handles product research, color/material for furniture selection, and 3-D renderings. In addition, she is also involved in the coordinating production of construction documents, administration of the bidding process, and construction administration. Cynthia Perez, 11 years with GPa, 1 1 years of experience Bachelor in Architecture, University of California, Berkeley Miranda Luce, Key Designer Gillis and Panichapan Architects, Inc. Ms. Luce works closely with the Project Architect and Principal with the coordination of team members. She handles product research, color/material for furniture selection, and 3-D renderings. In addition, she is also involved in the coordinating production of construction documents, administration of the bidding process, and construction administration. Miranda Luce, 2 years with GPa, 3 years of experience Bachelor in Architecture, NewSchool of Architecture + Design clay or Santa Ana- RFP 2 v;U t or9 Page 05 Space Planning & Architectural Consulting Services (RFP No, 20-0403 Richard Suzuki, P.E., S.E. Structural Engineer: Dale Christian Structural Engineer (DCSE) Years of Collaboration: 17 DCSE Structural Engineers are involve with us on the project from the conceptual design all the way though construction by performing site visits during construction as well as the review of various structural submittals. DCSE's team experienced in all phases of structural engineering and design analysis for different types of structures including mixed -use multi story facility, retail buildings, tilt -up industrial buildings, restaurants, police and fire stations, steel office building and subterranean parking structures. Relevant Recent Projects with GPa: • Mojave Water Agency - New Agency Headquarters Facility and Central Operations Facility • UC Irvine Health - On -Call A/E Services • City of Santa Ana - On -call AIE Services • City of San Gabriel - Municipal Yard Facility • City of Westminster - Maintenance Corporate Yard and Police Department Training Facility • City of Fullerton - Public Facility Yard and CNG Station Hiten Sheth P.E., LEED AP, Mechanical, Electrical, and Plumbing Engineer: Gannet Fleming Engineers Years of Collaboration 3 GF specializes on electrical and mechanical, as well as managing the whole picture of the project. They design and consult on HVAC, electrical and plumbing system design. Their duties include the specification and optimization of cost effective HVAC, electrical and plumbing solutions. GF is also responsible for the calculation and verification of energy compliance with the State Energy Code. Relevant Recent Projects with GPa • City of Buena Park - Ehlers Community Center • LIC Irvine Health - On -Call AIE Services • City of Santa Ana - On -call AIE Services Hashimi Auazi, Ph.D., P.E., G.E, Principal 1 Project Manager: Converse Consultants Civil Engineer, CA 46651 Years of Experience: 26 Converse Consultants personnel excels in providing geotechnical engineering services and has earned a reputation for quality work provided in an honest and ethical manner, on time and on budget Conserve Consultant provides quality control, budget oversight and technical assistance on various types of projects, including pipelines, wastewater treatment plants, reservoirs, and other related studies. Relevant Recent Projects with GPa: • Mojave Water Agency, New Agency Headquarters Facility, Town of Apple Valley, CA (LEED Gold) • City of Westminster - Maintenance Corporate Yard and Police Department Training Facility • City of San Gabriel- Municipal Yard Facility Q n Ci or Santa Ana- RFP ef_,.,.w w .v , I r� 2 5 1r164v, aZ 0o,9 Page 06 Space Planning & Architectural Consulting Services (RFP Na 20-0403 Tammy Allee P.E., ASD/ASP Civil Engineer: Civil Works Engineers, Inc. Professional Engineer, CA, 34277 Years of Experience: 16 Civil Works Engineers, inc. specializes on general infrastructure and public works improvement projects such as transportation including streets and freeways, site improvements for commercial and public facilities, hydrology and storm drains, water distribution, right-of-way engineering, utility modifications, and retaining walls. They design and consult on projects from inception to completion including project and program management, planning, design, and construction. Relevant Recent Projects with GPa: • Inland Empire Utility Agency - Maintenance and Operations Center Facility • East Municipal Water District - Gate 5 Needs Assessment • Water Replenishment of Southern California, Field Operations and Storage Annex Harry Kobzeff, ASLA, Landscape Architect: Kobzeff & Associates Years of Collaboration: 15 Kobzeff and Assoc. offers comprehensive services including, but not limited to; Conceptual Land Use Studies, Landscape Development Guidelines, Design Development, Construction Documentation, Construction Administration and Special Report Writing. Their extensive experience includes Commercial projects, Private Development projects, Churches, and Public Sector Public Works and Parks and Recreation projects. We have renovated County parks, and designed municipal sports and passive parks. We have also designed numerous residential tract community and neighborhood parks. We have been active in refurbishment and rehabilitation projects turning yesterday's worn out projects into active vibrant rejuvenated spaces. Relevant Recent Projects with GPa: • City of San Gabriel - Municipal Yard Facility • City of Westminster - Maintenance Corporate Yard Facility • City of Stanton - Municipal Corporate Yard Facility • City of Fullerton - Public Facility Yard and CNG Station Brad Miller, LEED AP GHG-IA, CDT, LEED Consultant: Healthy Buildings (Formerly Environmental Concept Company) Years of Collaboration: 7 Healthy Buildings (Formerly ECC) personnel excels in integrated project management scenarios where owner/ developer, contractor and design team collaborate together to solve client challenges, The firm will work on environmental consulting, contracting and manufacturing industry. Relevant Recent Projects with GPo • Mojave Water Agency, New Agency Headquarters Facility, Town of Apple Valley, CA (LEED Gold) • UC Irvine Health- On -Call A/E Services • City of Barstow - Community Center clay of Santa Ana- RFP i gma4m ." Page 07 Space Planning & Architectural Consulting Services (RFP No, 20-040) point of contact ARCHITECT Gillis + Panichapan Architects, Inc Jack Panichapan, AIA, LEED® AP Principal In-Charge/Project Director ARCHITECT ♦ ♦ ARCHITECT Gillis + Panichapan Architects, Inc j ■ Gillis + Panichapan Architects, Inc Kent Klueter, AIA, LEED® AP Vic Nguyen, AIA, LEEDCR AP Project Architect ■ Project Architect ■ ARCHITECT ■ ARCHITECT Gillis +Panichapan Architects, Inc Gillis + Panichapan Architects, Inc Cynthia Perez ■ Miranda Luce Project Coordinator/Designer ■ Key Designer ff��fm�+iiiniiiiii �nnniti�Nrtisyyyy�« ■ ■ ■ STRUCTURE ENGINEER ELEC TRICAUME CHANI CAL ENGINEER Dale Christian Structural Engineers Gannett Fleming Engineers ■ Richard Suzuki, PE., S.E. Hiten Sheth, RE,4 � 000 LANDSCAPE ARCHITECT •♦*♦~ ♦♦♦1 CALGREEN CONSULTANT Kobzeff &Associates �• UL Brad Miller, LEED AP BD+C, Harry H. Kobzeff ASLA CIVIL ENGINEER GEOTECH ENGINEER Civil Works Engineers Converse Consultants Tammy Allee, PE Hashmi Quazi, Ph D, PE., G E. 2 r\ I'� I'� City of Santa Ana- RFP 5 V- 38 L Page 08 Space Planning & Architectural Consulting Services {RFP No, 20-0403 INTRODUCTION GPa's experience involves collaboration with public agencies on a broad range of projects with varying complexity, scope of work, and size; • We have expertise In needs assessment, space, and master planning for a large range of public facilities including many local Municipal/Wafer District Campuses and Headquarter facilities. • We have a wealth of experience with public agencies building new community centers, classrooms, training rooms, administration buildings, and city yard facilities from the ground up - schematic design through construction administration and permitting. We offer full services in Architecture and Interior Design, • Our skills and experience encompass working with the community and the ctyto attain entitlements for projects large and small. We are able to generate 3D renderings and clear graphics that communicate a project's intention to owners, community, and the project team. r1R0Jr-(7T ter E! AP11 STY Our philosophy involves having Jack, the principal, work on the project day to day from project initiation up through move -in day and beyond. Beyond having the principal involved throughout all phases, we ensure that a great relationship and rapport is maintained with a consistent team. Either Vic or Kent will be providing protect support along side Jack throughout the entire course of the project. No assigned personnel will be substituted without the approval of the City. Because there is no Interruption in communication with leadership transition, we have a high success rate in completing projects within scope, on time, and on budget. i.WRONI'u'EI_`NIA1. SrENSILWHY Gillis + Panichapan Architects, Inc. believe sustainabiiity is a major cornerstone of our practice and work. Whether or not a project seeks certification for LEED, we commit to sustainable practices in every one of the projects we work on. Considering cost and schedule, we maximize our projects to contain the greatest number of sustainable features within the design. We believe this is an optimal approach for cost savings, long term maintenance, and minimizing impact on the site and the environment overall. Every architect at GPa Is LEED accredited and well quaiifled to guide your project towards practical sustainable design solutions or LEED certification. We have achieved LEED certification in a large number of our municipal projects. -pb A8: r�1. At the beginning of a project for any size and budget range, our approach to effectively manage the project cost, schedule and qualify begins with defining the project scope, and aligning It to the City's goals, budget, and timing for completion. This Information Is presented and discussed at the Kick-off meeting with the Agency and the goals are mutually established. In the event where the project budget and timeline is defined prior to the meeting, we will develop and submit the preliminary schedule denoting key milestones and deliverables for the City to review and obtain their feedback at the Klckoff meeting. During the progress of the project design, formal organized workshops will be provided to share our findings with the City's Team. The project progress will be presented in Interactive workshops for input and guidance for Iterative refinements. These workshops would Involve collaboration with the City's staff to discuss design ideas and how it impacts operational needs. This process wlll be a chance to showcase progress and gauge reaction. We are skilled with design communications, our drawings and renderings are used optimally and effectively to communicate Ideas and bring the City's vision to life be It early conceptual stage, design development, or right up through guidance of issues during construction stages. 2 5 a p3,a3 c y or Santo Am- e RFP 09 .. �..... 9 org Page 09 Space Planning & Architectural Consulting Services (RFP Na 20-040 COST CONTRC; As the project develops, our team will provide and update detailed cost estimates for the project. Knowing the cost estimates early allows us to make necessary adjustments to bring the project under budget with minor concessions. We use In-house as well as professional cost estimating services to effectively control the project cost during design. More importantly, all major project decisions are evaluated in terms of cost impact on the project. We can inform and advise our Clients of the cost impact on the project to assist them with the declslon-making process to maximize the impact on often strict and lean budgeting needs. The project schedule (Gant Chart) is developed to show major milestones for the project, the 'important decision -making workshops, as well as individual minor tasks that need to be completed. We regularly update the schedule and submit the updated schedule to the client as well as inform our consultants of the timeline for the completion of specif"ic tasks to keep the project on schedule. We have encountered many projects that are under tight time constraints to get completed. With this in mind, we believe our relationships with our clients in which we are dedicated are the foundation of our company progress, success, and growth. We hold ourselves accountable to strict milestone schedules that are developed and established with our clients starting at project Initiation. Our project schedule is developed to Illustrate major milestones for the project as well as Individual tasks that need to be completed to progress a project to the next phases of completion. We regularly update and submit the schedule to the client as well as inform our team of consultants of the timelines for the completion of specific tasks. Formal workshops are set up with the client to formally present and discuss the course of the project schedule. Any potential delay would be clearly communicated to our clients from project initiation, and discussed formally at the workshops if unforeseen during the course of the project. We would not divert any project mid -course without strict consent from our clients. We conscientiously place a hold on potential new projects for a later date until we assess that there Is enough personnel and resources available on the team to support current projects at an optimum level. Should there be a case where a project has the option to be delayed or diverted mid -course for a number of unforeseen reasons, we would communicate the issues and seek consent and input from our clients prior to any alterations to the schedule or course of the project. QUALITY CONTROL. To ensure accuracy in the delivery of the project, we have developed an in-house quality control program that outlines the various Items that need to be reviewed at each phase of the project. This review is performed by both the principal and our various team of consultants. In addition, consultant drawings are reviewed for compliance with design objective as well as for possible conflict with the other elements of input from varying disciplines. We have a wealth of experience scheduling and phasing projects for design and construction for our Municipal and Water District Clients, including for existing facilities, many which allow for continuous occupancy during construction. Q d c��y cr Santo ate- aFP j v U 1�IR_ r� Page 10 Space Planning & Architectural Consulting Services (RFP No, 20-0403 GPa'S TECHNICAL APPROACH Over time, the organizational structure, codes and regulations, number and type of staff, along with technology changes beyond the confines of a given faculty. This is something GPa deeply understands; that people and organizations do what they need to do to keep up with productivity, and adjustments to the limitations of an existing facility can become the "status -quo" on how a facility operates. We have the expertise and experience to acquire the "essential ingredients" of operation that enable us to plan for the optimum solutions within strict budget requirements. Jack Panlchapan will be the primary contact with the Client throughout the entire process of the project. Our principal and CEO's intimate involvement with the project, we believe is the key to the project success. With Jack, we wlll be engaging In discussion to encourage finding the vital methodology on how operations as well as department Interactions ebb and flow, carefully planning for the project potential growth and change over time to Integrate into the overall design solutions. Assessment of the program occurs at all scales from ergonomics to department level operations. Having a single point of connection and Involvement in the day to day development of the project, Jack would be able to provide a clear direction on the best solutions for improvement. We believe a ciose interactive collaboration with the Client's team throughout the design and development process wlll achieve cost efficient solutions for a successful project overall. GPa's observations and analysis, accompanied with our expertise built upon many years of working with Civic and Municipal Faclllties ail over the state of California, can offer an essential road map to improvements and development of any number of projects that the Client may need. I 2 r� C CC c��y of Santo ate- aFP 7 UMiCUMF� Page 1 1 I interior- WRD Headquarters interior - interior - Space Planning & Architectural Consulting Services {RFP No, 20-040 - - - Address: 4040 Paramount Bvld Lakewood, California 90712 Project Description: The Water Replenishment District had outgrown its facility �I and purchased an existing building to meet that shortfall. We provided a detailed needs assessment and Conceptual Design floor plan for WRD's newly purchased facility. Upon approval, we progressed with a full set of construction documents, construction administration services, audiovisual coordination, and complete furniture equipment, and interior design services as well as exterior improvement and retrofitting of the existing building. The 20,000SF facility includes a state- of-the-art Board Room facility and conference rooms, office and lease spaces. GPa conducted a thorough code analysis of ADA accessibility, updating the existing building to current code standards. The breath of analysis and design ranged from interior furniture to site modification corresponding with egress requirements. Organizations change and grow over time and we had designed for this in the initial plans. GPa had recently completed the renovation on several spaces within the WRD Headquarters facility to include a new public exhibit space to showcasing the District's mission as well as Water education Key Personnel: Jack Panichapan - Mr. Panichapan acted as the Principal in Charge and was responsible for the interior design of this tenant improvement project which also included furnishing. Kent 14ueter - Mr. Nueter was the Project Architect and was in charge of the construction documents and construction administration for the project which also included coordinating documents between all the disciplines. Project Size 20,000st Completion Date: 2008/2017 Water District I Headquarters M a_ 25G-3S6 "of5©etaAm- R2 [ell ..� Page 1 Space Planning & Architectural Consulting Services {RFP No, 20-04003 Jsau iKw cnuWOMia EDISON' re krNSl4a rYfEXbldTf41M1'rlL+f:wwF y PROJECT LOCATIONS LONG BEACH SANTA ANA FULLERTON RIALTO VALENICA SAN BERNARDINO LAKE ARROWHEAD RANCHO CUCAMONGA THOUSAND OAKS ROSEMEAD -%r-r CaliforCalif. • © - Project Description: Key Personnel: GPa is the on -call consulting architect with Southern California Edison providing Jack Panichapan - Mr. Panichapan acted as the interior design, architecture, planning, and cost analysis services. GPa works Principal in Charge and was responsible for the closely with the team at SCE to design and manage projects that meet the interior design of this tenant improvement project standards of SCE and the California Building Code. GPa has completed various which also included furnishing. projects throughout Southern California including voluntary seismic retrofits, ADA upgrades, and interior and exterior office renovations. Kent bueter - Mr. Ilueter was the Project Architect and was in charge of the construction documents and construction administration for the project which also included coordinating documents between all the disciplines. Vic Nguyen - Mr. Nguyen was the Project Architect and was in charge of the Pi design, rendering, entitlements, construction documents and construction administration for the project which also included coordinating documents between all the disciplines. Project Size: Varies Start & Completion Date: 2017 - Current Municipal I On -Call 25r Q �J �RFP V-3V I cyorsa�taa� 1313 Page built- Ehlers Event Center built- Ehlers Event Center Parking built- Ehlers Event Center Parking Space Planning & Architectural Consulting Services {RFP No, 20-04003 Address; 8150 S. Knott Ave., Buena Park, CA 90620 0 Project Description: The eAsting 30,000sf facility is composed of a campus of Community Buildings, Senior Citizens` Center, and Banquet Facilities that is major community gathering place. Built in the 1960s, the facility had a great deal of deterioration including dry rot, and deferred maintenance. It also had issues of security, and homeless accessing private courtyard areas of the facility. Many of the original Mid-century e>posed wood details were in need of restoration and protection. GPa completed the conceptual design stage. This included providing the City of Buena Park with an exterior fagade assessment, conceptual design, and statement of probable cost for review and approval. The next steps involve taking the established conceptual design scheme into further design development through to Construction Document through Construction Administration services. The overall cost of the project was $2.4 million. GPa was assigned to provide a strategic design to enhance security while also giving the facility a restoration and architectural update. Details were developed to repair and prevent future dry rot and deterioration. We provided design schemes and renderings as a part of an interactive process to design it with the City and the Community input and collaboration while staying on a restrictive budget as noted on our original PDR early in the project development. Key Personnel: Jack Panichapan - Mr. Panichapan acted as the Principal in Charge and was responsible for the design of this project. Vic Nguyen - Mr. Nguyen was the Project Architect and was in charge of the design, rendering, entitlements, construction documents and construction administration for the project which also included coordinating documents between all the disciplines. Project Size 30,000st Start & Completion Date; 2015 - 2018 Municipal I Community Center 25r Q Q � V-3VV cyflrsa�taa� Id Page 14 built- Westminster Corportate Yard Liaq •4 ilry�a Mace! 6voW interior- Westminster PdiceTraining Facility Space Planning & Architectural Consulting Services (RFP No, 20-040) M�aiL:Ia1(Plum Address 14381 Olive St., Westminster, CA 92683 'rl'V@ Project Description: ..*mom The existing city maintenance yard facility built in the early 1960s, is overcrowded, inefficient, and no longer sufficient to implement the city's needs as a maintenance facility. GPa was obtained to update and expand the current facility. The new corporate yard includes a new administration building, canopy, fuel station, and warehouse facilities. The renovation and addition takes place within the existing site of the city's current municipal facilityalong with an adjacent building the city has obtained for a police training facility requiring renovation. Another building housing the Boys and Girls Club was also renovated as a part of this project One of the challenges of this project was that the facility is required to be operational during the course of renovation. GPa worked with the city for a phasing plan to relocate staff and keep it operational during the course of construction. The new building contains notable sustainable features and reflects the residential scale of the surrounding residential neighborhood. GPa completed the space planning and furniture procurement for the both the corporate yard and the police training facility. We also provided code updated retrofits for the Boys and Girls Club Key Personnel Jack Panichapan - Jack was responsible for the design of this project from the exterior to the interior including furnishings. Jack Panichapan was the project manager and the main point of contact and coordinator throughout the entire project for the City. He coordinated and tracked of all processes with the client and sub -consultants and handled any discrepancies to ensure accuracy in the delivery of the project. Kent Mueter - Kent was the Project Architect and was in charge of the construction documents and construction administration for the project which also included coordinating documents between all disciplines. Vic Nguyen -Vic was the Project Architect and was in charge of the PDR, design, rendering, entitlements, construction documents and construction administration for the project which also included coordinating documents between all the disciplines. Project Size 1 7,000st Completion Date; 2015 Municipal I Corporate Yard 25G-3S9 Clay of Santa Ana- RFP Page 15 oiln rll too jl N., built- San Gabriel Municipal Yard rendering- San Gabriel Municipal Yard rendering- San Gabriel Municipal Yard rendering- San Gabriel Municipal Yard Space Planning & Architectural Consulting Services {RFP No, 20-0403 L tiun GDt�f'6CI. IIIIIIIIIIIIIIIIIIIL Address; 927 6 Grand Ave, San Gabriel, California 90080 Project Description: q 1 25G-390. The Municipal Yards Facility artfully combines the diverse and evolving programming needs of the Public Works Department for the City of San Gabriel which encompasses the Maintenance Division, Engineering, and Administration Staff into one facility on a challenging and limited site. Located on a 3.5 acre narrow sloping parcel of land bordering a wash on one side and homes on another, the new Maintenance Facility for the city of San Gabriel had programmatic challenges with vehicular circulation, and noise mitigation that were resolve architecturally. The facility considers sustainable design features such as native plantings, recycled materials, and north - south fenestration orientation for energy efficiency. GPa was responsible for developing the needs assessment and programming for the facility and proceeded through design and construction documentation. Key Personnel: Jack Panichapan - Mr. Panichapan acted as the Principal in Charge and was responsible for the design of this project for the exterior and interior including furnishing. Kent bueter - Mr. bueter was the Project Architect and was in charge of the construction documents and construction administration for the project which also included coordinating documents between all the disciplines. Project Size; 34,600sf Completion Date 2016 Municipal I Corporate Yard U CHy of Santa Ana- RFP Page 16 Reference # 1 Contact Charlene King, Associate Engineer, Construction & Operations WRD Phone: (567) 275-4252 Email cking@wrd,org Project: Water Replenishment District Tenant Improvement Key Personnel : Jack Panichapan and Kent Klueter Reference #2 Contact: Jennifer Bollmon, PJM-1, Associate Project Manager Southern California Edison CBRE I Global Workplace Solutions Phone: (626) 476-0300 Email: Jennifer Boll man@sce.com Project: SCE On -Call Services Key Personnel: Jack Panichapan and Vic Nguyen Reference #3 Contact: Jeff Townsend Associate Engineer, City of Buena Park Phone: (714) 562-3680 Email: JTownsend@buenapark com Project: Ehlers Event Center Key Personnel Jack Panichapon and Vic Nguyen Reference #4 Contact: Dustin Alamo Vice President, Griffin Structures Phone: (949) 497-9000 Email: dalamo@griffinstructures.com Projects: Westminster Corporate Yard Campus Key Personnel: Jack Panichapan and Kent Klueter Reference #5 Contact: Patricia "Patty" Pena Management Analyst, City of Son Gabriel Phone: (626) 308-2825 Email: Ppena@sgch.org Project: San Gabriel Municipal Yard Facility Key Personnel: Jack Panichapan and Kent Klueter Space Planning & Architectural Consulting Services (RFP No, 20-040) ,�■PF 0, w' Cli, 2 5 C � o� 9 c ar sa�ta AmRF y Page 17 Space Planning & Architectural Consulting Services (RFP No, 20-040) It appears the Clay Is looking for an overall diverse set of services and expertise rather than a specific project or task, we have endeavored to provide an overall approach, philosophy, and scheduling to all of services being requested. For nearly 30 years, GPA has provided architecture, planning, and Interior design services Internally. We can offer the following range of services based on each Individual project need. ■ NEEDS ASSESSMENT • The needs assessment Is a fundamental step in discovering the vital issues of the buildings program, scope of work, and current and/or future needs. Completion of the assessment will effectively dictate staff/ building planning and future renovations for many years to come. We have completed needs assessments serving as a foundation to design planning and budget for municipal facilities In a vast range of types, needs, and sizes, ■ PROGRAMMING & REVIEW OF PREVIOUSLY DEVELOPED ARCHITECTURAL PROGRAMS • We help the ciient to review and assess previous studies of their existing facilities and develop a solid program that Initiates the physical building design process. SITE ANALYSIS AND FEASIBILITY STUDIES • Our site studies regard the community, codes, zoning, ease of circulation, department infrastructure, urban Infrastructure and transportation, and are often aligned with maximizing passive sustainable strategies, Our In-depth site analysis regards the community context, codes, zoning, ease of circulation, department Infrastructure, urban Infrastructure and transportation, and are often aligned with maximizing passive sustalnabie strategies for Urban Design and Master Planning, ■ SPACE PLANNING • Stemming from our expertise and experience with office planning, we would develop design schemes for workstation layouts needed for optimal function of the client within a given space. ■ CONCEPTUAL/SCHEMATIC STUDIES • We work closely with the client developing Ideas and the program to ensure that the design from beginning to end is an expression of the client's needs and budget while having the design enhance connectivity within the surrounding community. ■ 3-D MODELING AND RENDERING SERVICES • We render buildings and spaces to convey to our clients and the surrounding community vivid 3-dimensional characteristics of the proposed design from schematic design to design development. ■ SCHEMATIC DESIGN; NEW LAYOUT, EXISTING PLANS, RENOVATION AND RESTORATION PLANS, AND DEMOLITION PLAN. • We work closely with the City developing ideas and the program to ensure that the design from beginning to end is an expression of the client's needs and budget while having the design enhance function and safety of the facility while maintaining connectivity within the surrounding community. ■ DESIGN DEVELOPMENT OF FACILITIES AND PARKS, INCLUDING ELECTRICAL, PLUMBING, HEATING AND AIR CONDITIONING (HVAC) PLANS • Above and Beyond working to develop Mechanical, Electrical and Plumbing systems for Facilities and Parks, we work with many additional disciplines as well Inciudlng Structural Engineering, Landscape Architects and Civil Engineer. ■ PROJECT ADMINISTRATION & MANAGEMENT SERVICES • We have a weaifh of experience In orchestrating consultants and the team to ensure Integrity remains in the function and Intent of design throughout the process. Q city of Santa Ana- RFP 25 -. 39 , Page 18 Space Planning & Architectural Consulting Services (RFP No, 20-040) ■ ENTITLEMENT PROCESSING • We have experience with CEQA and California Coastal Commission procedures, as well as local city planning and plan check procedures throughout California, In every step of the way we are there to communicate solutions to community sensitivities and facilitate an expedient entitlement, ■ SITE DEVELOPMENT PLANNING • Our experience ranges from designing master plans for complex city yard facilities, campuses for water districts, to smaller urban infill projects and projects that Involve challenging topological conditions, ■ HISTORIC PRESERVATION PLANNING, REVIEW, AND DESIGN • Restoring historic city buildings (including the Irving Gill designed Oceanside City Hall), members on our team have had a rich experience with work on renovation of sensitive historical landmark buildings, and working with historical landmarks preservation committees. ■ ADA COMPLIANCE REVIEW PLANNING AND RETROFITS • Many of our projects have involved older existing buildings with often fight and complex conditions in which we resolve and retrofit for ADA compliance. ■ SCHEDULE DEVELOPING • We have a wealth of experience scheduling and phasing projects for design and construction, including for existing faclllfies, many which allow for continuous occupancy during construction, ■ CONSTRUCTION DOCUMENT DEVELOPMENT, SPECIFICATION WRITING • Our office provides precise construction document work, often leading to minimal change orders resulting in projects that have a high likelihood of on time and on budget. • COST ESTIMATING SERVICES • We can provide the client with good conceptual cost estimates based on our experience and history with working on a large range and variety of municipal project types, For In-depth cost analysis during design development, we work with an experienced team of cost estimators that can give specific construction costs to help us meet the budget during design. ■ CONSTRUCTION MANAGEMENT INCLUDING INSPECTIONS • We work closely with Griffin Structures- A construction management company that has decades of experience in the construction of Civic projects. We have a wealth of experience in orchestrating consultants and the team to ensure Integrity remains In the function and Intent of design throughout the process. ■ CONTRACT BIDDING AND/OR NEGOTIATIONS SERVICES, I.E. CHANGE ORDERS, ETC. • During construction, there could be added value in spotting solutions that can improve the building and save costs which results in change orders during construction. We would be there to rectify the situation and clarify this with the client and the team to ensure the project remains on schedule and on budget. ■ CONSTRUCTION CONTRACT ADMINISTRATION • In order to ensure quality, we recommend being retained for construction administration. We are there to verify that the building meets the design intent, quality, as well as code and energy issues as depicted on the construction documents. ■ INTERIOR DESIGN, INCLUDING SELECTION AND/OR DESIGN OF FURNITURE, FIXTURES AND EQUIPMENT • GPa can provide design and/or recommend selection of furniture, fixture and equipment. We have extensive experience and expertise in office planning and interior design and can provide these services. We foresee the coordination of workstations, and general equipment and furniture that correlate to Interior design, City of Santa Ana- RFP 25 -. 39 Page 19 Space Planning & Architectural Consulting Services (RFP No, 20-040 FURNITURE EVALUATION, SELECTION AND IMPLEMENTATION • Define selection criteria and guideline specifications • Define panei, electrical and component requirements • Develop Detailed Office and Workstation Plans • Oversee Development of Final Furniture Shop Drawings • Oversee the Flnai Purchase Order Requirement • Prepare Furniture Instaliation Punch ilsf ■ MOVE MANAGEMENT SERVICES • Our team has a iot of experience in regards to move management services. Many of our projects Involve construction during occupancy where we have assisted the client temporarily relocate from one area to another. ■ SUSTAINABLE DESIGN AND/OR LEED DOCUMENTATION SERVICES • Our standard practice is sustainable design. Our staff Is LEED accredited and are experienced with helping the project attain LEED certification when necessary. ■ COORDINATION WITH OTHER CONSULTANTS, AGENCIES, AND UTILITY PURVEYOR • We have a weaith of experience In orchestrating consultants and the team to ensure Integrity remains in the function and Intent of design throughout the development of the Project. ■ OTHER MISCELLANEOUS ARCHITECTURAL SERVICES • Specification Writing • Construction Contract Administration • LEED Documentation Services • Historic Preservation Planning, Review, and Design 2Hy of Santa Ana- RFP 2 5 . -. 394 , Page 20 Space Planning & Architectural Consulting Services {RFP No, 20-04 SAMPLE SCHEDULE 41 s 5 I ' 0 �40 R R - � _ g � s - �, 3 M _ � a v ILL e I 5 13 — m Y � J y ��y clay of Santa Ana- RFP 0 2 5 ,3S5.rg Page 21 Space Planning & Architectural Consulting Services (RFP No 20-040) Appendix ATTACHMENT 3 CERTIFICATIONS NON -COLLUSION AFFIDAVIT (Title 23 United States Code Section 112 and Public Contract Code Section 7106) In conformance with Title 23 United States Code Section 112 and Public Contract Code 7106 the BIDDER declares that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the BIDDER has not directly or indirectly induced or solicited any other BIDDER to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any BIDDER or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the BIDDER has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the BIDDER or any other BIDDER, or to fix any overhead, profit, or cost element of the bid price, or of that of any other BIDDER, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and, further, that the BIDDER has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid, Note- The above Non -collusion Affidavit is part of the Proposal. BIDDERS are cautioned that making a false certification may subject the certifier to criminal prosecution. Signed State of California County of ORANGE Subscribed and sworn to (or affirmed) before me on this 2411 day of MARCH , 2020, by JACK PANICHAPAN , proved to me on the basis of satisfactory evidence to be the person(s) who appeared before me Notary Public Signature Notary Public Seal Due to current State mandated protective/preventive measures, we are unable to notarize this document. When needed, we will happily nofarize fhls document when protective measures are iiffed. per your request. 2 r r\ I'� Ci y of Santa Ana RFP +V�V 3��d/MV1 Page 22 Space Planning & Architectural Consulting Services (RFP No. 20-040) NON-LOBBYINGCERTIFICATION The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that: (1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure of Lobbying Activities," in conformance with its instructions. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the language of this certification be included in all lower tier subcontracts, which exceed $100,000 and that all such subrecipients shall certify and disclose accordingly. Signed: Title: PRINCIPAL/CEO Firm: GILLIS & PANICHAPAN ARCHITECTS, INC Date: 3/24/2020 City of Santa Ana- RFP 25 �Q+ 1�f ;; Page 23 Space Planning & Architectural Consulting Services (RFP No 20-040) NON-DISCRIMINATION CERTIFICATION The undersigned Contractor or corporate officer, during the performance of this contract, certifies as follows: The Contractor shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The Contractor shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment without, regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause. 2. The Contractor shall, in all solicitations or advertisements for employees placed by or on behalf of the Contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. 3. The Contractor shall send to each labor union or representative of workers with which he/she has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the Contractor's commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. 4. The Contractor shall comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. 5. The Contractor shall furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his/her books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation, to ascertain compliance with such rules, regulations, and orders. 6. In the event of the Contractor's non-compliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, the contract may be canceled, terminated, or suspended in whole or in part and the Contractor may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Execution Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulations, or order of the Secretary of Labor, or as otherwise provided by law. 2 5 G 3 9 8 Ci y of Santa Ana- Page 24 24 CERTIFICATION Space Planning & Architectural Consulting Services (RFP No 20-040) 7. The Contractor shall include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontract or purchase order as the administering agency may direct as means of enforcing such provisions, including sanctions for noncompliance; provided, however, that in the event the Contractor becomes involved in, or is threatened with, litigation with a subContractor or Contractor as a result of such direction by the administering agency, the Contractor may request that the United States enter into such litigation to protect the interests of the United States. 8. Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stats. 1939, and as amended, no discrimination shall be made in the employment of persons upon public works because of race, religious creed, color, national origin, ancestry, physical handicaps, mental condition, marital status, or sex of such persons, except as provided in Section 1420, and any Contractor of public works violating this Section is subject to all the penalties imposed for a violation of the Chapter. Signed: 6;V�7 Title: PRINCIPAUCEO Firm: GILLIS & PANICHAPAN ARCHITECTS, INC, Date: 3/24/2020 25G-399 �of�©�taAnaRFP Page 25 Experience, Years of Experience 26 Years with GPa 16 Registration Professional Architect, CA, 29344 Professional Architect, IL, 001-018109 LEED Accredited Professional Education: M. Arch, 1997, Architecture, Iowa State University B. Arch, 1996, Architecture, Iowa State University Professional Affiliations American Institute of Architects National Council of Architecture Registration Board Space Planning & Architectural Consulting Services {RFP No, 20-0401 Jack Panichapan, AIA, NCARB, LEEDO AP CEO/Principal Role in the Project: As the Principal, and Project Director, he is committed to managing incoming documents, coordinating consultants and handling discrepancies to ensure accuracy in the delivery of the project personally for every client Experience with the requirement and tasks: Mr. Panichopon has over twentyyears of experience, ranging from new buildings, renovation, and interior design, to complete city campus master planning. Throughout his career, he has extensive experience in the needs assessment, site survey and ADA analysis in various type of building, such as municipal, water district, corporate yard, health care facilities, and schools. Relevant Experience ■ City of Escondido - Need Assessment, Maintenance and Water District Facility • Mojave Water Agency - Need Assessment, New Agency Headquarters Facility, and Central Operation Center ■ Moulton Niguel Water District - Need Assessment on Administration Building ■ City of Westminster - Corporate Yard and Police Department, Needs Assessment and Site Planning • City of San Gabriel - Municipal Yard Facility • University of California, Irvine, Health - On -Call AIE Services ■ Imperial Irrigation District - Needs Assessment on Multiple Department ■ City of Fullerton - Public Facilities and CNG Station • City of Santa Ana - Jerome Center, Tenant Improvement • City of Santa Ana - Santa Ana, California (Multiple projects including Fire Station and Community Center Remodel) ■ City of Moreno Valley- Facilities Corporate Yard Needs Assessment and Concept Design • Mission Springs Water District - Needs Assessment and Concept Design • Water Replenishment District of Southern California -Administration Needs Assessment and Tenant Improvement • City of Paramount - Progress Park Multipurpose Facility • Chicago Public School - 5 Major capital Renovation, 2 ADA Renovation, and 16 ADA Survey 25G. 4Q0 City of Santa Ana- RFP Page 26 Experience: Years of Experience: 27 Years with GPa; 20 Registration: Professional Architect, CA, 25189 LEED Accredited Professional Education: B. Arch, 1990, Architecture, California Polytechnic State University, San Luis Obispo Professional Affiliations: American Institute of Architects National Council of Architecture Registration Board Space Planning & Architectural Consulting Services (RFP Na 20-04di Kent Klueter, AIA, LEEDO' AP Project Architect Role in the Project: Mr. Klueter is experienced in project coordination and management including developing working drawings, coordinating with engineering consultants, coordinating production of construction documents and building department, administration of the bidding process, ADA compliance, building code requirement, specification, and construction administration. Experience with the requirement and tasks: With 27 years of experiences, and 20 years with GPA, Mr Klueter has been working with varies types of project, such as municipal, water district police facility, corporate yard, pump station, maintenance facility, civic facilities and training center (dispatch centers and essential facility). Relevant Experience: ■ Mojave Water Agency - Need Assessment, New Agency Headquarters Facility, and Central Operation Center • Moulton Niguel Water District - Need Assessment on Administration Building, Moulton Niguel, CA • City of Westminster - Corporate Yard and Police Department, Needs Assessment and Site Planning ■ City of San Gabriel - Municipal Yard Facility • University of California, Irvine, Health - On -Call A/E Services • City of Long Beach - On -Call A/E Services ■ City of Paramount - Tenant Improvement ■ City of Fullerton - Public Facilities and CNG Station • City of Santa Ana - Jerome Center, Tenant Improvement • City of Santa Ana -Santa Ana, California (Multiple projects including Fire Station and Community Center Remodel) ■ Marine Corporation Community Services - indoor Firing Range, North Camp Pendleton, CA • City of Moreno Valley - Facilities Corporate Yard Needs Assessment and Concept Design • City of Stanton - Municipal Corporate Yard Facility ■ Water Replenishment District of Southern California - Administration Needs Assessment and Tenant Improvement, Long Beach, CA I 2 C a r 01 cn� cr Santo Am- e RFP 27 L �7 g c org Page 27 Space Planning & Architectural Consulting Services {RFP No, 20-040 Vic Nguyen, AIA, LEEDO' AP Design Director Role in the Project: Mr. Nguyen is responsible for design presentation and quality control. With graphic, 3-D modeling and BIM expertise, he can assure quality project team coordination in every step of the deign process Moreover, he is in charge of project approvals at all stages from planning to building entitlement, Experience: Experience with the requirement and tasks: Years of Experience: 19 Mr. Nguyen has over nineteen years of experience, ranging from development of complex mixed use, Years with GPa: 9 civic, and transportation oriented projects, to highly detailed interiors of residential, retail, health care, and office environments. He has a wealth of experience working with the cities and the community Registration: directly to attain consensus for a project design. Registered Architect CA, Relevant Experience: C-30250 i-EED Accredited Professional University of California, Irvine, Health - On -Call AIE Services Education: ■ Family Health Center Renovations - Santa Ana and Anaheim UCI Health Location B. Arch. 2000 Architecture, 'Mojave Water Agency - Need Assessment, New Headquarter Facility, and Central Operation University of Arizona Facility, Apple Valley, CA Professional Affiliations: Moulton Niguel Water District - Need Assessment on Administration Building, Moulton Niguel, CA American Institute of Marine Corporation Community Services - Indoor Firing Range Architects National Council of City of Fullerton - Public Facilities and CNG Station Architecture Registration Board Cityof Westminster - Corporate Yard and Police Department, Needs Assessment and Site Planning USGBC Orange County • City of Barstow - Needs Assessment & Conceptual Design for City Hall Campus ■ City of San Gabriel - Maintenance Facility Yard ■ City of Riverside - Pyrite Canyon Water Treatment Facility • City of Anaheim - Linda Vista Reservoir and Pump Station • Sandra Day O'Connor Federal Courthouse, Phoenix AZ ■ Funaro Corporate Offices at One Penn Plaza, New York NY ■ Master Plan for Cathedral City Civic Center, Cathedral City CA • Solon 94 and Residence, New York NY 2 5 r\ y,, , , Ci y of Santa Ana- 28 Space Planning & Architectural Consulting Services {RFP No, 20-0401 �• Cynthia Perez Designer Role in the Project: Ms. Perez works closely with the Project Architect and Principal with the coordination of team members She handles product research, color/material for furniture selection, and 3-D renderings In addition, she is also involved in the coordinating production of construction documents, administration of the bidding process, and construction administration Experien(, e , Experience with the requirement and tasks' Years of Experience 11 Years with GPa 1 1 Ms. Perez has experiences working through all project stages process Moreover, she worked on many types of project such as municipal, administration office, pump station, maintenance facility, firing range, training facility and corporate yard Education Relevant Experience: B. Arch., 2006, Architecture, University of California, Mojave Water Agency - Need Assessment, New Agency Headquarters Facility, and Central Berkeley Operation Center ■ Marine Corporation Community Services - Indoor Firing Range • Yorba Linda Water District - New Administration Facility • Moulton Niguel Water District - Need Assessment on Administration Building ■ City of San Gabriel - Maintenance Facility Yard ■ City of Riverside - Pyrite Canyon Water Treatment Facility • City of Westminster - Corporate Yard, Maintenance Facilities, Police Department, and Boy and Girl Club ■ City of Fullerton - Public Facility and CNG Station ■ City of Stanton - Municipal Corporate Facility Yard • City of Barstow - Needs Assessment & Conceptual Design for City Hall Campus • Palmdale Water District - Master Plan & CMU Wall for District Headquarters Facility ■ Water Replenishment District of Southern California - Administration Needs Assessment and Tenant Improvement, Long Beach, CA • University of California, Irvine, Health - On -Call AIE Services • University of California, Irvine, Health - Gottschalk Exterior Fagade Renovation ■ City of Burbank - Master Plan for Corporate Yard City of Santa Ana- RFP _ 25 .40 Page 29 Experience: Years of Experience 3 Years with GPa 2 Education: B. Arch., 2017, Architecture, NewSchool of Architecture + Design Project Availability: Space Planning & Architectural Consulting Services (RFP No, 20-0401 Miranda Luce Key Designer Role in the Project: With three years of experience, Ms Luce has experiences working on difference stages of the project from schematic design to construction drawing She works closely with the project architect and principal on graphic presentation, 3D modeling and rendering, detail and construction drawing, and marketing documents. Experience with the requirement and tasks: Ms. Luce has experiences working through all project stages process Moreover, she worked on many types of project, such as municipal, administration office, pump station, maintenance facility, firing range, training facility and corporate yard Relevant Experience • City of Redondo Beach - City Council Chambers ADA Retrofit • City of Long Beach - Long Beach Municipal Urban Storm water Treatment Facility ■ Southern California Edison - Seismic Retrofits Santa Ana, Redlands, Valencia, and Rialto ■ Southern California Edison - Seismic/ADA Retrofits Long Beach • Inland Empire Utilities Agency - CCWRF Lab and Security Improvements • LADWP -Van Nuys Building Conceptual Design ■ City of Ontario - Need Assessment on Service Center ■ University of California, Irvine, Health - On -Call Architectural and Engineering Consulting Services • City of Oceanside - Pure Water Treatment Facility • Southern California Edison - GO-1 Tenant Improvement ■ BSMWC - Leahy Well ■ EMWD - Gate 5 Needs Assessment • City of North Tustin - Simon Ranch Reservoir • University of California, Irvine, Health - Gottschalk Exterior Fagade Renovation ■ Water Replenishment District- Field Operations and Storage Annex Needs Assessment ■ City of Anaheim- Linda Vista Electrical Building IV. 25G.7. n City of Santa Ana- RFP ; .4 Page 30 Experience: Years of Experience: 22 Registration 2006, Structural Engineering Certification, CA, S4971 1992, Registered Professional Engineer, CA, CE-49775 Education: B Sc. 1987, Civil Engineering, University of California, Irvine Space Planning & Architectural Consulting Services (RFP No, 20-04 Richard Suzuki, P.E., S.E. Structural Engineer Experience with the requirement and tasks: Mr. Suzuki is experienced in all phases of structural engineering and design analysis for different types of structures including mixed -use multi story facility, retail buildings, tilt -up industrial buildings, restaurants, police and fire stations, steel office building and subterranean parking structures. He is involved with the project from the conceptual design all the way though construction by performing site visits during construction as well as the review of various structural submittals, Relevant Experience: • Mojave Water Agency - New Agency Headquarters Facility-LEED Gold ■ Palmdale Water District - Master Plan & CMU Wall for facility ■ Water Replenishment District of Southern California - Administration Needs Assessment and Tenant Improvement • South Coast Water District - Operations Center Facility ■ Yorba Linda Water District - New Administration Facility ■ Banning Police Department - Banning, CA • University of California Irvine - Student Housing "Puerta del Sol" and "Camino del Sol" - LEED Gold ■ University of La Verne - La Verne, CA • Jurupa Community Services District - Tenant Improvement • City of Stanton Maintenance Facility - Stanton, CA ■ Town of Yucca Valley - Facilities Master Plan ■ City of San Gabriel - Maintenance Facility • City of Moreno Valley - Facilities Corporate Yard Needs Assessment and Concept Design • City Maintenance Facility Yard - Santee, CA ■ City of Paramount - Progress Park Multipurpose Facility ■ City of Paramount - Tenant Improvement • City of Santa Ana - Santa Ana, California (Multiple projects including Fire Station and Community Center Remodel) 2 5 405 c y cr Santo a `� ory Page 31 31 Experience: Years of Experience: 12 Registration: Professional Engineer, CA, M35789 LEED Accredited Professional Education: M.S. Mechanical Engineering, University of Bridgeport (CT), 2006 B.E. Mechanical Engineering, Sarder Patel University (India), 2002 Professional Affiliations: ASHRAE Associate Member since 2006 Space Planning & Architectural Consulting Services (RFP No, 20-04 Hiten Sheth P.E., LEED'R' AP Principal 1 Mechanical Engineer Role in the Project: As the Principal/Mechanical Engineer, he is committed to managing projects as MEP leader with hands on design work, in-house quality control and coordination between various trades to ensure accuracy in the delivery of every project personally for every client. Experience with the requirement and tasks: Mr. Sheth has more than 10 years of experience of engineering and design for various heating, ventilation and air conditioning systems such as variable air volume system (VAV), constant air volume (DX and Package), chilled water and heating hot water based central plants, variable refrigerant flow system (VRFs), under floor displacement ventilation systems (UFADs) and 100% outside air system for various healthcare and pharmaceutical applications. Mr. Sheth has had large exposure to design of various types of occupancies like office spaces, city halls, auditoriums, hospitals, medical office buildings, laboratories, educational and commercial restaurants. Relevant Experience: • City Of Simi Valley (Prime Consultant): Upgrade of existing HVAC system for city hall and DMV building (Double deck AHU upgrade with title 24 compliance and upgrade of existing air distribution system. Pneumatic to DDC controls). A federally funded project (ARRA Stimulus). ■ DEA - Los Angeles - 40,000 SF TI for existing Federal Facility. • 16th Floor Wilshire - Energy Upgrade replacing existing double deck AHUs and CAV system with energy efficient VAV system along with brand new loop air distribution system. ■ IWBT (Interim West Bus Terminal): Design of waiting area building (50,000 SF) adjacent to Bradley international terminal at AX. LEED silver project. ■ Fess Parker Waterfront Hotel: 5 star hotel with 200 guest rooms, ball room, spa, commercial kitchen, auditorium, indoor swimming pool, lounges and multipurpose spaces. Approximately 200,000 SF of conditioned space. • Design of various office Tls for Haven Pointe, Rancho Cucamonga. ■ Various large and mid -size Tls for American Career College in Long Beach and Anaheim campuses, • Owner's representative for American Career College for their Texas and Florida campuses. ■ USC ophthalmology TI in city of Arcadia. • AHU replacement for USC - McKibben Hall. • Various tenant improvement projects at USC's Health science campus, Los Angeles, CA. clay or Santa Ana- RFP I • 2 5 ,4W Page 32 Experience: Years of Experience 26 Registration: Civil Engineer, California 46651 Geotechnical Engineer, CA #251 7 Educatior B.S., Bangladesh Engineering University, 1978 M.S. Civil Engineering, Arizona State University, 1982 Ph.D., Civil Engineering, University of Arizona, 1987 Space Planning & Architectural Consulting Services {RFP No, 20-04di Hashimi Quazi, Ph.D., P.E., G.E, Geotech Engineer Role in the Project: In his capacity as Principal in Charge or Project Manager, Dr. Quazi provides quality control, budget oversight, and technical assistance on various types of projects, including pipelines, wastewater treatment plants, reservoirs, and other related studies. He has supervised site investigations and prepared technical reports for facilities located in areas of high liquefaction potential and difficult subsurface conditions. Experience with the Requirement and tasks: Dr. Quazi has over 26 years of experience providing gectechnical engineering services and has earned a reputation for quality work provided in an honest and ethical manner, on time and on budget. He is a member of the Executive Committee responsible for the executive functions. Relevant Experience: • Fox Plaza - Riverside, CA • East Valley Water District Administration Building - Highland, CA ■ Eastern Municipal Water District Administration Building Expansion - Perris, CA ■ Lloyd W Michael Water Treatment Plant - Rancho Cucamonga, CA • Palm Springs Wastewater Treatment Plant Expansion - Palm Springs, CA • Westside Water Reclamation Plant, Phase 3 Expansion - Victorville, CA ■ John W. North Water Treatment Plant - Grand Terrace, CA ■ Victor Valley Wastewater Reclamation Facility Expansion - Victorville, CA • Temecula Valley Regional Wastewater Plant Expansion - Temecula, CA • Hinkley Water Treatment Plant - Redlands, CA 2 5 r\ w /'� 7J Ci y of Santa Ana- RFP 33 �V1 11Msw�g(p�,�F�111M� d/s org Page 33 Experience: Years of Experience: 16 Space Planning & Architectural Consulting Services (RFP No, 20-04 Tammy Allee, P.E., QSD/QSP Civil Engineer Experience with the requirement and tasks: Tamara ("Tommy") Allee has over 16 years of professional civil engineering experience in both the public and private sector. Her background includes general infrastructure and public works improvement projects such as transportation including streets and freeways, site improvements for commercial and public facilities, hydrology and storm drains, water distribution, right-of-way engineering, utility modifications, and retaining walls. Ms. Allee is knowledgeable in coordinating design and production of all civil plans and documents, from preliminary planning through construction. She is accustomed to working with federal, state, county and city jurisdictions. Ms. Allee has extensive experience in QAIQC reviews of engineering plans, documents, reports, bids and specifications. Registration: Role in the Project Professional Engineer, CA, Her experience covers projects from inception to completion including project and program 34277, 1982 management, planning, design, and construction. She has experience in working with both the public and private sector including cities, counties, state agencies, federal agencies, school districts, Qualified SWPPP Developer universities, developers, and architects/engineers. & Practitioner, 25572, 2015 Relevant Experience: Education: • Inland Empire Utility Agency - Maintenance and Operations Center Facility ■ Eastern Municipal Water District - Gate 5 Feasibility Study B.S., 1979, Civil Engineering, University of California, Irvine 1-5 at Washington Blvd - Commerce, CA • 1-605 / Carson Street Interchange - Long Beach, CA • Water Replenishment of Southern California, Field Operations and Storage Annex - Lakewood, CA ■ 1-5 Managed Lanes PS&E - Rialto, CA ■ SR-2101 Pepper Avenue Interchange PS&E - Corona, CA • 1-710 Freight Corridor Segments 1-7 SWDR & WQAR - Long Beach, CA • 1-15 / Cajalco Road Interchange Reconstruction, PBS&J - Corona, CA ■ SR-22 Eastbound Beach Boulevard to Orange Crush, - Costa Mesa, CA ■ State Route 1 and Huntington Street in Huntington Beach - Huntington Beach, CA • John Wayne Airport Fuel Tank Storage Facility in Orange County - Tustin, CA 2 r r\ y,, , g Ci y of Santa Ana- RFP 34 [ell '� �V111�AV�v l#i1��5ihS� Page 34 Space Planning & Architectural Consulting Services {RFP No, 20-0401 Harry Kobzeff, ASLA Landscape Architect Role in the Project: *14,1611, Mr. Kobzeff has worked closely with both developers and architects to establish project programs and to 40 carry them out successfully from the early design stages through to the finished product He design and supervise all projects, as well as revise drawings and design. Experief:c , Experience with the Requirement and tasks: Years of Experience 36 Mr. Kobzeff has managed many projects within a wide range of types, sizes, and jurisdictions. In the public sector, he has met with concerned citizen and special interest groups to evaluate public priorities, as Registration: well as local government groups to establish municipal project goals and direction. He is experienced in the governmental, commercial, industrial, institutional, recreational and residential markets in southern Registered Architect CA, California, northern California, Arizona, Texas and Colorado C-20840 Relevant Experience? Education: ■ Mojave Water Agency - New Agency Headquarters Facility B. Sc„ 1973, Landscape Architecture, California Yorba Linda Water District - New Administration Facility State Polytechnic University, Pomona City of Stanton Maintenance Facility - Stanton, CA Professional Affiliations: City of San Gabriel - Maintenance Facility American Society of Long Beach Water District Headquarters - Long Beach, California Landscape Architects • City of Paramount - Progress Park Multipurpose Facility • City of Corona Corporate Yard - Corona, CA ■ City of Santa Clarita, Consultant to Parks and Recreation Design, Monitoring and Supervising Landscape Maintenance Districts; City of Santa Clarita, California • Santa Clarita Metrolink Station and Slope Refurbishment; Santa Clarita, California • County of Los Angeles, Los Angeles County Water Works ■ Vista Irrigation District - Vista, California (54,000 SF Administrative, Operations and Maintenance Campus) • LCS Building, Glendale Community College - Glendale, CA • Mark Twain Library - Long Beach, CA ■ Bernards Brothers Corporate Headquarters - San Fernando, CA d/� n� QQ City of Santa Ana- RFP Page 35 25 .-40 / _ Experience, Years of Experience 20 Certification: Construction Specifications Institute (CSI) Construction Documents Technologist (CDT) CSA America's Greenhouse Gas (GHG) Inventory Quantifier (GHG-IQ) certification. California and Metropolitan Water District Small Business Certified Federal CCR Trading Partner Certified LEED Accredited Professional Education. B.S., 1984, Geosciences, University of Arizona, Tucson, Arizona MASc., 1988, Environmental Engineering, University of British Columbia, Vancouver, B. C Professional Affiliations: Member, USGBC Orange County Member, USGBC Los Angeles County Member, USGBC San Diego County Construction Specifications Institute Green Roofs for Healthy Cities Green Roof 101, 201, and 301 Trainer Build It Green'" Space Planning & Architectural Consulting Services (RFP No, 20-0401 Brad Miller, LEED° AP, GHG-IQ, CDT LEED Consultant Experience with the requirement and tasks Mr. Brad Miller, LEED AP CDT, GHG-IQ is the Founder and Principal of Healthy Buildings (Formerly Environmental Concepts Company). Brad has over 20 years of experience in the environmental consulting, contracting and manufacturing industry, One reason Brad founded Healthy Buildings was due to a void of consultants in the sustainability industry possessing a background of Environmental Engineering and Earth Sciences Relevant Experience • Mojave Water Agency, New Agency Headquarters Facility, Town of Apple Valley, CA (LEED Gold) ■ Newport Beach Civic Center and Park, Newport, CA (LEED Gold) ■ Costa Mesa Sanitary District Corporate Yard, Costa Mesa, CA (LEED Platinum) • UCI Medical Center — On -Call LEED Sub -consultant, AIE Services, Orange, CA • Barstow Community Center, Barstow, CA ■ Bernardo Terrace Corporate Center, Rancho Bernardo, CA ■ City Parkway West Offices, Orange, CA • Claremont MOB, Claremont, CA • Hanover Strata Luxury Apartments, San Diego, CA ■ Cricket Wireless Corporate Headquarters, San Diego, CA ■ Lawndale Community Center, Lawndale, CA • Pinon Hills Community Church, Farmington, NM • Saddleback Church Student Zone, Lake Forest CA ■ Waxie Sanitary Livermore Warehouse EBOM, Livermore, CA ■ Woxie Sanitary Supply Distribution Centers, Utah and Arizona 25G-41,0 City of Santa Ana- RFP Page 36 Space Planning & Architectural Consulting Services (RFP No, 20-040) We propose to furnish the services based on the hourly billing rates listed below for the services associated with this project. Often we propose an "hourly not to exceed" contract at the beginning of our process. Below is a schedule of hourly billing rates. We tailor our scope and subsequent fee proposals to accommodate the scope of work realizing that there is latitude in both parameters to be discussed during the contract negotiation. These rates we propose will be valid for the contract duration. SCHEDULE OF HOURLY BILLING RATES ARCHITECTURE STRUCTURAL ENGINEER LANDSCAPE ARCHITECT Principal- ....................... ........ .185 Principal............... _................. ..225 Managing Principal... ................... .160 Project Director ..........................155 Sr. Engineer VP......,,............... ,,190 Principal In Charge. ..................... ..140 Project Architect.. ..... ................. 135 Sr. Assoc. Engineer... ............... .....175 Project Manager ......................... ...120 Job Captain...............................95 Project Engineer-. ......................165 Job Caption. ... .............................. 85 CAD Tech. ........ ................ -85 Draft Person ....... ......................... 105 Draft Person..............................,...65 Clerical..., .............................65 GEOTECH ENGINEER MEP ENGINEER, FIRE. SECURITY + AV CIVIL ENGINEER Principal/Consultants.................180 Project Principal...,.. ................. ,.,270 Project Principal..........................165 Prinicipal Professional- .................1 70 Project Manager... ...................... 225 Project Manager... ...................... 150 Senior Professional., ....................... 150 Project Engineer ......................... ..180 Project Engineer ........................... 130 Project Manager ..........................150 Engineer.. .................................... 150 Engineer............- ........................ 115 Project Professional.. .............. - .... 135 Designer ........ ....................... ......140 Senior Designer ............................ 110 Sr. Staff Professional. ................... -1 10 CADTechnician Junior Designer... ........................... 90 Staff Professional ..........................100 Clerical.....,...... ............................ .95 CAD Technician ............................ 80 Clerical.........................................65 CAL GREEN + LEED CONSULTANT Project Principal. ....................... .175 Project Professional ......................110 CONSULTANTS When additional consultants are needed, we will be the primary point of contact and the team leader. Our contract will include and convey all consultant fees and contracts as a subcategory of our fee and services. Consultant fees will be charged with an additional 15% management and coordination fee. REIMBURSABLES In our contract we often have a reimbursable allowance. This reimbursable allowance covers fees beyond general B&W printing fees on standard ledger or tabloid size paper. Government fees, delivery costs (such as United Parcel Service charges), and the costs of special sized prints/ reproductions are not included in our fee. These items are "reimbursable" items and will be shown separately on our invoice with a 10% coordination fee. List of reimbursable charges and rates: Printing Reimbursable price range between 0.10 - 4.25 per sf depending on printing type and paper Package and Shipment rates UPS services fee depend on package weight and distance MILEAGE GPa bases our standard mileage rates for the use of a vehicle such as a car, van SUV or pickup will be: 58 cents per mile for business miles based on State of California Employers Association 2020 Mileage Reimbursement Rates Effective January 1, 2020. PERCENTAGE INCREASE GPa's fee shall increase an additional 3 percent for each additional 1 year renewal thereafter. RFP I • 25a r�alclec org Page 0j g Francine R. Villareal GILL&PA-01 MCGRAWM .44cCERTIFICATE OF LIABILITY INSURANCE DATE �� 11/16/20 1/76/200 20 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER License # OE67768 CONTACT Erica Wilson NAME: IOA Insurance Services PHONE IAIC, No, E:q: (858) 754-0063 50233 jac, No :(619) 574-6288 4370 La Jolla Village Drive Suite 600 ADDDRESS, Erica.Wilson@ioausa.com San Diego, CA 92122 INSURERS AFFORDING COVERAGE NAIC# INSURER A: RLI Insurance Company 13066 INSURED INSURER B:HudsonInsurance Company 26064 INSURER C : Gillis & Panichapan Architects, Incorporated INSURERD: 2900 Bristol St. Suite G205 Costa Mesa, CA 92626 INSURER E INSURER F : COVERAGES CERTIFICATE NUMBER: RFVISION NIIMRFR- THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FORTHE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECTTO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDLSUBR Man Wun POLICY NUMBER POLICY EFF POLICY E%P p LIMITS A X COMMERCIAL GENERAL LIABILITY CLAIMS -MADE X OCCUR X PSBOOOII19 91V2020 911/2021 EACH OCCURRENCE $ 2,000,000 DAMAGE TO RENTED PREMISES Ea occunence 1,000,000 $ X Contractual Llab. X Sev, of Interests one parson) MED EXP AUCOMBINEDSINNGLE $ 10,000 PERSONAL INJURY $ 2,000,000 AGGREGATE S 4,000,000 L AGGREGATE LIMIT APPLIES PER: POLICY X iE� LOG MOTHER. S-COMROPAGG $ 4,000,000 ble S 0 A AUTOMOBILE LIABILITY DSINGLE LIMIT nt 1,000,000 JURY Per arson $ ANY AUTO OWNED SCHEDULEDAU�RRTOpDS ONLY AUT{Sw� PSA0001116 91112020 911/2021 JURY Per ecadera $ PoracrRrlenYAMAGE $ AUTE05 ONLY AUTOS ONLB Comp.: $1,000 X Cull._ $1,000 X A UMBRELLA LIAB X OCCUR EACH OCCURRENCE $ 3,000,000 AGGREGATE $ 3,000,000 X E%CESS UAB CLAIMS -MADE PSE0001038 9/1/2020 9/1/2021 DED X RETENTION $ D $ A AND EMPLOCOMPENSATION ERS' LIA LIABILITY YIN ANY PROPRIETORIPARTNERIEXECUTIVE OFFICER/M',MBER EXCLUDED? (Mandat. rym N., If yes, descnbe under OF OPERATIONS below NIA PSW0001177 9/1/2020 9/1/2021 X STATUTE ERH E.L. EACH ACCIDENT $ 1,000,000 E.L. DISEASE - EA EMPLOYE $ 1,000,000 E.L. DISEASE - POLICY LIMIT 1,000,000DESCRIPTION $ B Prof LiablClms Made PRB0619110942 11/8/2020 11/812021 Per Claim 4000,000 B Ded.: $5k Per Claim PRB0619110942 111812020 1118/2021 Aggregate 2,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be abached if more space is required) Re: All Operations The City of Santa Ana is Additional Insured with respect to General Liability per the attached endorsement as required by written contract 30 Days Notice of Cancellation with 10 Days Notice for Non -Payment of Premium in accordance with the policy provisions. SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. City of Santa Ana AUTHORRED REPRESENTATIVE Risk Management Division lI _-/ Risk MOuganmtDivislan 20 Civic Center Plaza, 4th Floor `1. `ew"`k-� ,'' REvIEwED&APPROVED BY: Santa Ana- CA 92702 ACORD 25 (2016/03) ©1988-2015 ACORD C !�:, The ACORD name and logo are registered marks of ACORD Ruk Management Analyst