HomeMy WebLinkAboutCAP ARCHITECTURE, INC.h 19� A-2020-230-09
AGREEMENT TO PROVIDE ON -CALL SPACE PLANNING AND
O pwPtC64CVVY Iekj7l ARCHITECTURAL CONSULTING SERVICES
THIS AGREEMENT is made and entered into this 17th day of November, 2020 by and between
CAP Architecture, Inc. ("Consultant"), and the City of Santa Ana, a charter city and municipal
corporation organized and existing under the Constitution and laws of the State of California
("City").
RECITALS
A. On March 30, 2020, the City issued Request for Proposal No. 20-040, by which it
sought qualified consultants to provide on -call space planning and architectural
consulting services for the City's Public Works Agency.
B. Consultant submitted a responsive proposal that was among those selected by the
City. Consultant represents that. it is able and willing to provide the services
described in the scope of work that was included in RFP No. 20-040.
C. In undertaking the performance of this Agreement, Consultant represents that it is
knowledgeable in its field and that any services performed by Consultant under this
Agreement will be performed in compliance with such standards as may reasonably
be expected from a professional contracting firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the
terms and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
On an on -call basis, and at the City's sole discretion, Consultant shall perform the services
described in the scope of work that was included in RFP No. 20-040, which is attached as Exhibit
A, and as more specifically delineated in Consultant's proposal, which is attached as Exhibit B
and incorporated in full.
2. COMPENSATION
a. City neither warrants nor guarantees any minimum or maximum compensation to
Consultant under this Agreement. Consultant shall be paid only for actual services
performed under this Agreement at the rates and charges identified in Exhibit B.
Consultant is one of ten (10) consultants selected to provide services on an on -call
basis under RFP No. 20-040. The total annual compensation for these services
provided by all such consultants selected under RFP No. 20-040 shall not exceed
the shared aggregate amount of $300,000 during the term of the Agreement,
including any extension periods.
b. Payment by City shall be made within forty-five (45) days following receipt of
proper invoice evidencing work performed, subject to City accounting procedures.
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Payment need not be made for work which fails to meet the standards of
performance set forth in the Recitals and Scope of Work, which may reasonably be
expected by City.
3. TERM
This Agreement shall commence on the date first written above and terminate on
November 16, 2023, unless terminated earlier in accordance with Section 17, below. The term of
this Agreement may be extended for two 1-year periods upon a writing executed by the City
Manager and City Attorney.
4. PREVAILING WAGES
Consultant is aware of the requirements of California Labor Code Section 1720, et seq.,
and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq.,
("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the
performance of other requirements on "public works" and "maintenance" projects. If the services
being performed are part of an applicable "public works" or "maintenance" project, as defined by
the Prevailing Wage Laws, and the total compensation is $1,000 or more, Consultant agrees to
fully comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and hold the
City, its elected officials, officers, employees and agents free and harmless from any claim or
liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.
5. INDEPENDENT CONSULTANT
Consultant shall, during the entire term of this Agreement, be construed to be an
independent Consultant and not an employee of the City. This Agreement is not intended nor shall
it be construed to create an employer -employee relationship, a joint venture relationship, or to
allow the City to exercise discretion or control over the professional manner in which Consultant
performs the services which are the subject matter of this Agreement; however, the services to be
provided by Consultant shall be provided in a manner consistent with all applicable standards and
regulations governing such services. Consultant shall pay all salaries and wages, employer's social
security taxes, unemployment insurance and similar taxes relating to employees and shall be
responsible for all applicable withholding taxes.
6. OWNERSHIP OF MATERIALS
This Agreement creates a non-exclusive and perpetual license for City to copy, use,
modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property
embodied in plans, specifications, studies, drawings, estimates, and other documents or works of
authorship fixed in any tangible medium of expression, including but not limited to, physical
drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or
caused to be prepared by Consultant under this Agreement ("Documents & Data"). Consultant
shall require all subconsultants to agree in writing that City is granted a non-exclusive and
perpetual license for any Documents & Data the subconsultant prepares under this Agreement.
Consultant represents and warrants that Consultant has the legal right to license any and all
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Documents & Data. Consultant makes no such representation and warranty in regard to Documents
& Data which were provided to Consultant by the City. City shall not be limited in any way in its
use of the Documents and Data at any time, provided that any such use not within the purposes
intended by this Agreement shall be at City's sole risk.
INSURANCE
Prior to undertaking performance of work under this Agreement, Consultant shall maintain
and shall require its subconsultants, if any, to obtain and maintain insurance as described below:
a. Commercial General Liability Insurance. Consultant shall maintain commercial
general liability insurance naming the City, its officers, employees, agents,
volunteers and representatives as additional insured(s) and shall include, but not
be limited to protection against claims arising from bodily and personal injury,
including death resulting therefrom and damage to property, resulting from any
act or occurrence arising out of Consultant's operations in the performance of this
Agreement, including, without limitation, acts involving vehicles. The amounts of
insurance shall be not less than the following: single limit coverage applying to
bodily and personal injury, including death resulting therefrom, and property
damage, in the total amount of $1,000,000 per occurrence, with $2,000,000 in the
aggregate. Such insurance shall (a) name the City, its officers, employees, agents,
volunteers and representatives as additional insured(s); (b) be primary with
respect to insurance or self-insurance programs maintained by the City; and (c)
contain standard separation of insureds provisions.
b. Business automobile liability insurance, or equivalent form, with a combined single
limit of not less than $1,000,000 per occurrence. Such insurance shall include
coverage for owned, hired and non -owned automobiles.
C. Worker's Compensation Insurance. In accordance with the California Labor Code,
Consultant, if Consultant has any employees, is required to be insured against
liability for worker's compensation or to undertake self-insurance. Prior to
commencing the performance of the work under this Agreement, Consultant agrees
to obtain and maintain any employer's liability insurance with limits not less than
$1,000,000 per accident.
d. If Consultant is or employs a licensed professional such as an architect or engineer:
Professional liability (errors and omissions) insurance, with a combined single limit
of not less than $1,000,000 per claim with $2,000,000 in the aggregate.
C. The following requirements apply to the insurance to be provided by Consultant
pursuant to this section:
(i) Consultant shall maintain all insurance required above in full force and
effect for the entire period covered by this Agreement.
(ii) Certificates of insurance shall be furnished to the City upon execution of
this Agreement and shall be approved by the City.
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10. RECORDS
Consultant shall keep records and invoices in connection with the work to be performed
under this Agreement. Consultant shall maintain complete and accurate records with respect to the
costs incurred under this Agreement and any services, expenditures, and disbursements charged to
the City for a minimum period of three (3) years, or for any longer period required by law, from
the date of final payment to Consultant under this Agreement. All such records and invoices shall
be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and
make transcripts or copies of such records and any other documents created pursuant to this
Agreement during regular business hours. Consultant shall allow inspection of all work, data,
documents, proceedings, and activities related to this Agreement for a period of three (3) years
from the date of final payment to Consultant under this Agreement.
11. CONFIDENTIALITY
If Consultant receives from the City information which due to the nature of such
information is reasonably understood to be confidential and/or proprietary, Consultant agrees that
it shall not use or disclose such information except in the performance of this Agreement, and
further agrees to exercise the same degree of care it uses to protect its own information of like
importance, but in no event less than reasonable care. "Confidential Information" shall include all
nonpublic information. Confidential information includes not only written information, but also
information transferred orally, visually, electronically, or by other means. Confidential
information disclosed to either party by any subsidiary and/or agent of the other party is covered
by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any
information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the
Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant
without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e)
is independently developed by the Consultant without reference to information disclosed by the
City.
12. CONFLICT OF INTEREST CLAUSE
Consultant covenants that it presently has no interest and shall not have interests, direct or
indirect, which would conflict in any manner with performance of services specified under this
Agreement.
13. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement
shall be in writing and shall be deemed to be properly given if delivered in person or mailed by
first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in
the manner provided in this Section, to the following persons:
To City: Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
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P.O. Box 1988
Santa Ana, CA 92702-1988
Fax: (714) 647-6956
Executive Director
Public Works Agency
City of Santa Ana
20 Civic Center Plaza (M-21)
P.O. Box 1988
Santa Ana, CA 92702
To Consultant: CAP Architecture, Inc.
8700 Warner Ave, Suite 280
Fountain Valley, CA 92708
A party may change its address by giving notice in writing to the other party. Thereafter,
any communication shall be addressed and transmitted to the new address. If sent by mail,
communication shall be effective or deemed to have been given three (3) days after it has been
deposited in the United States mail, duly registered or certified, with postage prepaid, and
addressed as set forth above. If sent by fax, communication shall be effective or deemed to have
been given twenty-four (24) hours after the time set forth on the transmission report issued by the
transmitting facsimile machine, addressed as set forth above. For purposes of calculating these
timeframes, weekends, federal, state, County or City holidays shall be excluded.
14. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and
Consultant regarding the subject matter herein, and supersedes any and all other agreements, oral
or written, between the parties. In the event of a conflict between the terms of this Agreement and
any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be
modified except by written instrument signed by the City and by an authorized representative of
Consultant. The parties agree that any terms or conditions of any purchase order or other
instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not
bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no
representations, inducements, promises or agreements, orally or otherwise, have been made by any
party, or anyone acting on behalf of any party, which are not embodied herein.
15. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Consultant,
Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior
written consent of the City and any such assignment, transfer, delegation or subcontract without
the City's prior written consent shall be considered null and void. Nothing in this Agreement shall
be construed to limit the' City's ability to have any of the services which are the subject to this
Agreement performed by City personnel or by other Consultants retained by City.
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16. WAIVER
No waiver of breach, failure of any condition, or any right or remedy contained in or
granted by the provisions of this Agreement shall be effective unless it is in writing and signed by
the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or
remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not
similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies.
17. TERMINATION
This Agreement maybe terminated by the City upon thirty (30) days written notice of
termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant
compensation for all services performed by Consultant prior to receipt of such notice of
termination, subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Consultant to
deliver to the City all work product completed as of such date, and in such case
such work product shall be the property of the City unless prohibited by law, and
Consultant consents to the City's use thereof for such purposes as the City deems
appropriate.
b. Payment need not be made for work which fails to meet the standard of
performance specified in the Recitals of this Agreement.
18. NON-DISCRIMINATION
Consultant shall not discriminate because of race, color, creed, relation, sex, marital status,
sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by
applicable law, in the recruitment, selection, training, utilization, promotion, termination or other
employment related activities or in connection with any activities under this Agreement.
Consultant affirms that it is an equal opportunity employer and shall comply with all applicable
federal, state and local laws and regulations.
19. JURISDICTION -VENUE
This Agreement has been executed and delivered in the State of California and the validity,
interpretation, performance, and enforcement of any of the clauses of this Agreement shall be
determined and governed by the laws of the State of California. Both parties further agree that
Orange County, California, shall be the venue for any action or proceeding that may be brought or
arise out of, in connection with or by reason of this Agreement.
20. PROFESSIONAL LICENSES
Consultant shall, throughout the term of this Agreement, maintain all necessary licenses,
permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder
and required by the laws and regulations of the United States, the State of California, the City of
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A-2020-230-09
Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and
in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers. and
exemptions. Said inability shall be cause for termination of this Agreement.
21. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the
power, authority and right to bind their respective parties to each of the terms of
this Agreement, and shall indemnify City fully, including reasonable costs and
attornev's fees, for any injuries or damages to City in the event that such authority
or power is not. in fact, held by the signatory or is withdrawn.
b. All exhibits referenced herein and attached hereto shall be incorporated as if fully
set forth in the body of this Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first
above written.
ATTEST:
�6
DAISY GOMEZ
Clerk of the Council
APPROVED AS TO FORM
SONIA R. CARVALHO
City Attorney
By: — ')s('. -fw L
1IN M. FUNK
Sr. Assistant City Attorney
RECOMMENDED FOR APPROVAL
(NABIL SABA, PE,
Executive Director
Public Works Agency
CITY OF SANTA ANA
KRISTINE R
City Manager
CONSULTANT
Q&� 646�-
Name: CATARNE 57 '2DM
Title: CEO
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EXHIBIT A
Appendix
ATTACHMENT 1
SCOPE OF WORK
CITY OF SANTA ANA
REQUEST FOR PROPOSALS
FOR
SPACE PLANNING AND ARCHITECTURAL SERVICES
RFP NO.: 20-040
Introduction and Background:
The City of Santa Ana intends to retain Space Planning and Architectural Services on an as -needed
or "on -call" basis. A Professional Services Agreement will be entered into with several of the
qualified firms/consultant(s) to provide space planning and architectural services for a variety of
projects on an on -call basis. Areas of responsibility shall include architectural, space planning,
structural, construction management, mechanical and electrical engineering, ADA survey, and
move management services. On an on -call, as -needed basis, the selected firm(s) may be asked to
provide professional services on specific, project -by -project basis, based on an agreed -upon scope
of services and fees. All proposals, plans, drawings, specifications, estimates, grant applications,
and/or studies will be subject to the final approval and satisfaction of the City of Santa Ana.
The architects and engineers in the firm must be licensed and legally qualified in the State of
California to practice the work for which consideration is requested. Selected firm(s) shall have
the necessary qualifications and experience to provide space -planning, architectural, and
engineering consulting services to the City. Services may involve all or some of the phases of
project development and shall include, but not necessarily be limited to, the following activities:
Site Analysis
Perform site analysis during initial design work. This may include site visits, photographs, analysis
of existing space(s), meetings with various City departments to discuss specific space
requirements.
Conceptual Layouts/Space Plannine
Prepare alternative preliminary space layouts, including engineering details and engineering
calculations, and estimates of probable costs for each alternative. Present information to the City
along with a written response of the advantages and disadvantages of each alternative plan taking
into consideration operational, programmatic, adjacency needs and appropriate design standards.
Permits/City Approvals (City as reizulatory agency)
Assist City departments in obtaining entitlements, permits and other City approvals, as required.
Architectural, Interior Design, and Enizineerine Services
Provide architectural, structural, mechanical and electrical engineering services and cost
aim
estimating services during the schematic design, design development and construction document
phases. Work products shall include engineering details, engineering calculations, architectural
plans, and elevations, material specifications, cost estimate, and final plans and specifications.
Prior to acceptance of design, Consultant is to prepare a summary report detailing the effort of
utility coordination, IT coordination, and due diligence for the City's review and acceptance.
Third -party cost estimate and constructability review may be included in the design effort at the
City's request.
1. Schematic Design: Develop schematic design site plan drawings illustrating the scale and
relationship of project components.
2. Design Development: Prepare design development package consisting of:
a) Drawings and other documents that outline repairs or solutions and describe the size and
character of the project with respect to architectural, interior, structural, mechanical and
electrical systems
b) Materials and samples
c) Other required elements based on the approved schematic design documents. Designs
must comply with the current Building codes and any other City requirements. Additional
site visits and coordination with City departments will be required to ensure that design
development meets the department's needs.
3. Construction Documents: Prepare construction documents consisting of plans and
specifications calculations, and cost estimates setting forth in detail the requirements for the
construction of the project based on the approved schematic design and design development
documents. The construction documents will include, but not limited to: plans, details, and
specifications for structural, electrical, mechanical, plumbing, ADA requirements, parking,
and landscaping; all fully coordinated with the architectural design. Plans should include
recommendations for green building standards and sustainable development to reduce costs,
improve the health of building occupants, and reduce the negative impacts to the
environment. A refined cost estimate based on the final construction documents shall also
be prepared. There shall be no additional costs due to revisions of the drawings to bring the
design up to code compliance.
Assist the City departments in obtaining reviews and approvals from applicable public
agencies for design reviews, plan checks, and permits.
Assist the City in obtaining all required permits, reports, and other information to bid the
project. The City will pay all permit fees.
The Consultant shall be required to provide continued communication and feedback with
various City personnel throughout the process to provide a cost-effective and quality design
that meets the needs of the client department(s).
Post Design Services
At the City's sole discretion, assist the City Department(s) with the following services.
1. Bidding
a) Preparing bid documents and packages
b) Answering bidder's questions
City ofA2q- ,n 20-040
c) Scheduling and attending pre -bid conferences and job/site walks
d) Preparing bid addenda
e) Preparing bid analyses and reviewing and responding to bidders' submittals, such as shop
drawings, product data, samples and proposed equivalent products and materials.
2. Construction and Construction Management
a) Prepare "as -built" drawings, in current CAD format, as required
b) Visit construction site as needed to monitor quality of the work and resolve construction
issues.
c) Assist engineer, consultant and inspector with interpretation of the following:
• Plans and specifications
• Analysis of change conditions
• Development of corrective actions
• Review of shop drawings and other submittals
• Review, negotiation and preparation of change orders
d) Manage the construction phase and coordinate construction meetings to ensure the project
is completed on time and within budget.
• Provide weekly estimates of percent of work completed
• Approve vendor invoices for submittal to the City.
Move Management Services
At the City's sole discretion, assist the City Department(s) with the following services.
• Survey all existing items to relocate.
• Meet with client and the client's furniture vendor to verify the placement of all items for
move.
• Third party/peer review of architectural plan(s).
• Prepare move plans to show numbering system for ease of labeling boxes and items to
move.
• Prepare "move in" sketches for mover use, showing office and common area layouts.
• Coordinate with the City's Telecommunication Services and instruct staff in preparing for
the move.
• Coordinate and closely supervise move labor.
• Be responsible for all post -move follow-up.
Special Services
• Complete the State of California ADA surveys.
• Provide value engineering services upon request.
• Complete LEED Certification documentation upon request.
Plans and Documents
All plans and other documents prepared by the Consultant on behalf of the City shall become sole
property of the City. All documents and files must comply with current requirements set forth by
the various entities for record retention.
Fee Proposal:
In addition to Section III. B.3 (Submittal Requirements: Fee Proposal) fee schedule shall be
structured as follows:
City of'2qMn0-040
The fee proposal shall include the firm's standard hourly fee schedule, and/or project fee schedule
where applicable and as outlined in this document. A list of all positions and hourly rates required
to perform the services described herein. A more detailed scope of work will be provided when/if a
specific project proposal is requested of a consultant.
Other Terms and Conditions:
1. The project will be implemented in compliance with the City of Santa Ana's policies, as well as
Prevailing Wages and State/Federal Requirements.
2. The City regards the inclusion of California based designs, engineering, and construction
professionals, facilities, and services as part of the Team to be highly desirable, but not
mandatory.
3. The City reserves the right to amend this Request for Proposal by addendum prior to the final
dates of submission.
4. All reports, proposals, or other data or materials which are submitted shall become the sole
property of the City of Santa Ana with the exception of the confidential Financial Capacity
information and sealed fee proposals which will be returned to all proposers after award of
contract to the selected Proposer.
5. All products used or developed in the execution of any contract resulting from this request will
remain in the public domain at the completion of this project.
6. The City has an affirmative action program. The purpose of the affirmative action program is to
encourage certified minority business enterprises and women business enterprises. All
submitting firms must have established affirmative action programs approvable by the City.
During the RFP stage, all firms will need to complete a "Certification of Non -Discrimination by
Contractors" for each firm on their team.
City ofA2q-Mn 0-040
EXHIBIT B
9) ARCHITECTURE 8700 WARNER AVE • SUITE 280 • FOUNTAIN VALLEY • CA 92708
CITY OF SANTA ANA
REQUEST FOR PROPOSALS
FOR
SPACE PLANNING AND ARCHITECTURAL SERVICES
RFP NO.: 20-040
1. STATEMENT OF QUALIFICATIONS
A. COVER LETTER
We are pleased to present qualifications of our firm, CAP Architecture in conjunction with IMEG Corp, to
provide professional services for the City of Santa Ana.
The firm was founded by Catherine Peppard, AIA, in 2011 and the office is based in Fountain Valley,
within proximity of Santa Ana. She is personally and actively involved in each of the firm's projects and
should Cap Architecture be selected, she is committed to be fully engaged and hands-on.
Primary Point of Contact:
Catherine Peppard,
Cap Architecture Inc.,
8700 Warner Ave, Suite 280, Fountain Valley, Ca 92708
Phone: 714.978.2550
Cap Architecture Inc. holds the following certifications.
State of California Small Business (SB) certification, # 1797270
City of Long Beach Small Business certification, # 288365
WOSB certified.
B. CONTRACT AGREEMENT STATEMENT
Cap Architecture Inc. concurs with all provisions as contained in the Agreement attached as
Attachment 2 in the Appendix of the above RFP.
Ca�herl�e Teppaw
Catherine Peppard,
Date:04/20/2020
Member Rotary Club of Santa Ana
25U-424
Cp
[as :TLTA ■_IL1IBSt:G1► 1:V.1».Tl:11i•fel:
Cap Architecture Inc is an architectural firm with extensive experience in producing design and
construction documents for tenant improvements and associated services. The majority of our projects
are within existing structures and so our services are more tailored and unique to the challenges that
come with the unknown. We are thorough in compiling existing documentation including field verification
of existing conditions and measurements, creation of construction documents to reflect known conditions
and allow for unseen solutions, and especially speedy resolution of RFIs and submittals.
We provide full turn -key services, some of which include:
• Survey, assessment and reporting of existing conditions.
• Comprehensive Design and Construction documents including specifications.
• Specific and custom detailing for unique conditions.
• Full support during construction including field reports, documentation and continuous liaison
with owner and contractor.
Cap Architecture has teamed with IMEG as our MEP consultant for this project. Our firms have
successfully completed multiple projects together for the Orange County Public Works Department, OC
Public Libraries, Disneyland Resorts, Los Angeles Unified School District and the OC Sheriff -Coroner
Department.
The following is a list of Key Personnel:
Position
Main Lead
Secondary Lead
Architect
Catherine Peppard (Primary
Contact)
Michael Shewbridge
Structural Eng.
Terry Tsang
Arbi Melekian
Mechanical Eng.
Bob Okapma
Efrain Gonzales
Electrical Eng
Tiffiny Mansouri
Boris Arutyunyan
Plumbing Engineer
Korey Kowata
Stephen Moes
Proiect
Bob
IMEG
Lead Mechanical
Terry Tsang, Korey Kowata, Tifffiny Mansouri,
IMEG IMEG IMEG
ORGANIZATION CHART
256GE�25
Ca]
ARCHITECTURE 8700 WARNER AVE • SUITE 280 • FOUNTAIN VALLEY • CA 92708
CATHERINE A. PEPPARD
Architect, State of California, Registration #C29591,
Summary:
Ms. Peppard has been in the Architectural and Engineering
profession since 1981, when she graduated from college in
Ireland. After 9 years of international experience, she
relocated to California where her experience expanded to
managing new build and tenant improvement projects for
public works and major amusement centers. Following a 5
year interlude with a major wireless telecommunication
firm as a Field Engineer, she joined MSA Architecture &
Planning as a partner in 2003. She started her own
architectural practice, CAP Architecture, in 2011.
Catherine's experience in the Architectural and Engineering Industry is extensive and spans
over 32 years. She is directly involved in her projects from inception, through to construction
and final payments, including budgeting and coordination. The scope of her project experience
includes institutional, educational, commercial and residential, with an emphasis on
modifications, code compliance and upgrading of facilities. Her tenant improvement and
modification projects include libraries, shopping malls, offices and public buildings. She has
also direct experience and unqualified success with planning and plan check submittal and
approvals in over 200 jurisdictions in Southern California.
Sample Past Projects and Experience:
Orange County Public Libraries
• Aliso Viejo Branch, HVAC Replacement
• Laguna Beach Branch, Entrance and Roof renovations
• Rossmoor Library, Service Area Modifications
• Fountain Valley Library, Concrete parapet extensions.
Orange County Sheriff's Department
• Central Jail Complex, Infrastructure Assessment
• Men's Central Jail, Pod A Flood Protection
City of Irvine, Public Works Dept.
• Northwood Community Park Memorial Expansion
• Harvard Park Facility Improvements.
25G-426
Bob Okajima, PE, Associate DBIA, LEED AP
EXPERIENCE
30 Total, 25 with Firm
EDUCATION
University of Southern California, BS
Mechanical Engineering
REGISTRATIONS
Professional Engineer
California (M29915)
ACCREDITATIONS
LEED Accredited Professional
Designated Design -Build Professional
(DBIA) 2016
Mechanical Engineer
*IMEG
Bob's vast engineering experience includes designing, budgeting,
overseeing production, and construction administration. He is involved in
a project from initiation to completion, providing comprehensive project
knowledge. He is also experienced in coordinating various engineering
disciplines, field surveying, and assisting in the permitting process with
local, county, state, and federal agencies. Bob specializes in the design
and construction of central plants including cogeneration, upgrading of
various mechanical equipment and systems, and comprehensive master
planning and infrastructure assessments.
PROJECT EXPERIENCE
Orange County Public Works Department, CA
• HVAC and Dehumdification Systems Installation, Modjeska House: $120,000
• Utility Feasibility Study, County Operations Center
• AHU Replacements (4), County Operations Center
• HVAC and Chiller Replacement, HCA Clinic: $400,000
• AHU Replacement, (2) Juvenille Hall
• HVAC Replacement, OC Courthouse Building
• Chiller and Cooling Tower Replacement, Probation Ofice
• 1 stand 6th Floor Box Replacements, Brad Gates Building
• County's BMS System Evaluation
Central Utility Facility
• Cogeneration Study
• Seismic Evaluation (Cooling Tower)
• Boiler and Electric Steam Turbine Water Pump Study and Installation:
$165,000
OC Public Libraries Branches, HVAC Replacement and Infrastructure Upgrades
• Aliso Viejo Branch: $300,000 (Chiller and Thermal Energy Storage Replacement)
• Laguna Beach Branch: $313,000
• Los Alamitos/Rossmoor Branch: $350,500
• Rancho Santa Margarita Branch: $400,000
Orange County Sherrifs Department, CA
• 423,873-sf Central Jail Complex Infrastructure Assessment
• DDC System Installation, Men's Central Jail, Women's Central Jail, Intake/
Release Center: $1.2M
• HVAC Renovation, Katella Shooting Range: $250,000
• Kitchen Renovation, Men's Central Jail
• Pod A Flood Protection, Theo Lacy Facility: $95,000
• Chiller Replacement, Theo Lacy Facility
• Lucks Oven Installation, Theo Lacy Facility
City of Las Angeles Housing Authority, CA
• Union Tower Infrastructure Upgrades: $3M
25G-427
Efrain Gonzalez
EXPERIENCE
17 Total, 5 with Firm
EDUCATION
BS, Mechanical Engineering, CA State
University Los Angeles
*IMEG
Mechanical Design Engineer
Efrain has been involved in the mechanical engineering field for more
than 16 years. His experience encompasses selection, design and layout
of HVAC systems; performing cooling and heating load calculations;
providing Title 24 energy compliance analyses, cost estimates, value
engineering, specification writing, and construction support. Efrain has
designed HVAC systems for medical and laboratory facilities, office
buildings, and data centers, schools, and various public work facilities.
19*11141:1A9* 1»*1141'19:
City of Irvine, CA
• Rancho Senior Center HVAC [5 Packaged Units] and Fire Sprinkler System
Replacement
Orange County Public Works Department, CA
OC Public Libraries, HVAC Replacement and Infrastructure Upgrades
• AIiso Viejo Branch, (ChOerandThermal Energy Storage Replacement)
• Laguna Beach Branch
• Los Alamitos/Rossmoor Branch
• Rancho Santa Margarita Branch
Additional County Facilities
• HVAC and Chiller Replacement, HCA Clinic
• HVAC Replacement, OC Courthouse Building
• AHU Replacements (4), County Operations Center
• Chiller and Cooling Tower Replacement, Probation Ofice
• 1st and 6th Floor Box Replacements, Brad Gates Building
Orange County Sherrifs Department, CA
• Chiller Replacement, Theo Lacy Facility
• Boiler Replacement, Theo Lacy Facility
• Remodel, Research & Development Offices
• 4th Floor Remodel, PSD, Brad Gates Building
• 5th Floor Remodel, CWR, Brad Gates Building
25G-428
Tiffiny Mansouri, ROD
EXPERIENCE
26Total, 22 with Firm
EDUCATION
BS, Electrical Engineering, CA State
University, Fullerton
REGISTRATIONS
Registered Communication Distribution
Design Certification #091462
Senior Electrical Design Engineer
*IMEG
Tiff iny has more than 25 years of electrical engineering design experience
within the education, healthcare, municipal and commercial sectors.
She has been responsible for all areas of project engineering including
supervision, coordination, and engineering design including preparation
of project plans and specifications. Tiff iny's experience includes central
plants, normal and emergency power, telecommunications, data
transmission, and high -voltage power distribution systems. She has also
performed numerous electrical studies including utility master plans,
lighting life cycle cost analysis, and value engineering. Her expertise also
includes lighting design, fire alarm (single and multi -building), Title 24
compliance, intrusion, and CCTV system design and installation.
a51111111:1019*1110 49,114ki160
City of Rancho Cucamonga, CA
• New Public Safety Facility
City of Riverside, CA
• New Training Facility
• New Firestations (#33, 34, 35)
City of Upland, CA
• New Public Safety Building
Los Angeles International Airport, Los Angeles, CA
• Tom Bradley International Terminal Renovation
• Flight Operations Center and Immigration and Customs Enforcement Facilities
Renovation
Orange County Public Works Department, CA
• County Building #10, Fire Alarm Upgrade
• Osbourne and Gates Building, Elevator Upgrades
Mono County, CA
• 5,870-sf New Mammoth Lakes Community Center: $2.7M
• 4,000-sf New Mammoth Lakes Police Headquarters: $2M
25G-429
Korey Kowata
*IMEG
Plumbing Design Engineer
Korey's vast experience in the mechanical engineering industry includes
specializing in plumbing and HVAC design for municipal, education
commercial and healthcare facilities. His design experience includes
new and existing. Korey is responsible for overseeing projects from
design through construction, research and application of building,
mechanical, plumbing, and fire protection codes, calculations, equipment
selection, sizing, project scheduling, specification writing, and punch list
observations.
EXPERIENCE PROJECT EXPERIENCE
24Total, 13 with Firm
EDUCATION Caltrans District 12 Building, Irvine, CA
Cal Poly Pomona University, BS • New UPS System, Emergency Sanitary Tank, Emergency Water Tank
Mechanical Engineering
City of San Clemente, CA
• New 20,000-sf Fire Station and Senior Center: $4.3M
City of Irvine, CA
• Rancho Senior Center HVAC (5 Packaged Units) and Fire Sprinkler System
Replacement (Bidding)
Orange County Sheriff -Coroner's Department (OCSD)
• 423,873-sf Infrastructure Assessment, Central Jail Complex
• DDC System Installation, Men's Central Jail, Women's Central Jail, Intake/
Release Center: $1.2M
• HVAC Renovation, Katella Shooting Range: $250,000
• Kitchen Renovation, Men's Central Jail
• Pod A Flood Protection, Theo Lacy Facility: $95,000
• Chiller Replacement, Theo Lacy Facility
Orange County Public Works Department, CA
• HVAC and Dehumdification Systems Installation, Modjeska House: $120,000
• Utility Feasibility Study, County Operations Center
• AHU Replacements (4), County Operations Center
• HVAC and Chiller Replacement, HCA Clinic: $400,000
• AHU Replacement, (2) Juvenille Hall
• HVAC Replacement, OC Courthouse Building
• Chiller and Cooling Tower Replacement, Probation Ofice
• 1 stand 6th Floor Box Replacements, Brad Gates Building
• County's BMS System Evaluation
Central Utility Facility
• Cogeneration Study
• Seismic Evaluation (Cooling Tower)
• Boiler and Electric Steam Turbine Water Pump Study and Installation:
$165,000
OC Public Libraries Branches, HVAC Replacement and Infrastructure Upgrades
• Aliso Viejo Branch: $300,000 (Choerand Thermal Energy storage Replacement)
• Laguna Beach Branch: $313,000
• Los Alamitos/Rossmoor Branch: $350,500
• Rancho Santa Margarita Branch: $400,000
25G-430
Terry Tsang,PE, SE
EXPERIENCE
37 Total, 26 with Firm
*IMEG
Structural Engineer
Terry has been practicing structural engineering for more than 37 years
in California, Hawaii, and Hong Kong. His experience includes the
design and development of new buildings, modifications of existing
structures, and equipment anchorage. His experience includes new
libraries, city halls, police/fire facilities and community centers. Terry
also has provided structural engineering expertise to existing facilities
including infrastructure upgrades, equipment installation, and central plant
upgrades.
PROJECT EXPERIENCE
EDUCATION
University of Hawaii, BS Civil
City of Moreno Valley, CA
Engineering
• New 4,300-sf Emergency Operation Center: $2.6M
• New Corporate Yard
REGISTRATIONS
City of Ontario
Professional Engineer
•New Senior Center
California (C37328) (S2992), Arizona
(S42537), Utah (5369901)
City of Riverside
• La Sierra Community Center Restroom Remodel
AFFILIATIONS
• Seismic Evaluation, Ben ClarkTraining Center
ASCE
• Fire Station # 42 & 64 Structural Evaluation
CSHE2992
City of Santa Ana, Santa Ana, CA
• Peer Review
City of Westminster
• 33,000-sf New Community Cultural Activity Center: $4M
Orange County Public Works Department
• 2,100-sf Kitchen Addition, Los Pinos Correctional Facility: $1.3M
• Utility Feasibility Study, County Operations Center,
• Study and Upgrade, County IT Sourcing Network
• Transformer and Switchgear Replacement, Substation A, Buildings A and 12:
$1.8M
• Elevator Controls Replacement, Gates and Osbourne Buildings: $1.75M
Central Utility Facility
• Cogeneration Study
• Seismic Evaluation (Cooling Tower)
• Boiler and Electric Steam Turbine Water Pump Study and Installation:
$165,000
OC Public Library Branches, HVAC Replacement and Infrastructure Upgrades
• Aliso Viejo Branch: $300,000
• Laguna Beach Branch: $313,000
• Los Alamitos/Rossmoor Branch: $350,500
Orange County Sheriff -Coroner's Department (OCSD)
• 423,873-sf Central Jail Complex Infrastructure Assessment
• Pod A Flood Protection, Theo Lacy Facility: $95,000
• Chiller Replacement, Theo Lacy Facility: $450,000
25G-431
Cp
D. UNDERSTANDING THE NEED
The professional services requested by the City of Santa Ana include all the disciplines associated with
full design and construction services and scope that runs from project inception to completion and
close-out. All these are services that Cap Architecture and IMEG typically provide to our clients; some
projects require a limited amount while others will be all-inclusive. Typically, we begin a project
systematically with our client in the following sequences, depending on the scope.
Scope: Our design team will reiterate the scope and intent to develop a BOD (basis of design) and
procedure to best meet the project objectives. It will include verification of existing documents and site
conditions to assess existing code and current conditions to recommend the most efficient and practical
solutions. We place emphasis on acquiring information on existing conditions, via physical inspections,
existing documentation and coordination with client information.
Documents: Comprehensive design/bid/construction packages adhering to practical, established
planning principals and technical criteria will be created. The documents, in compliance with the
relevant state and city code standards, will effectively acknowledge and integrate all code requirements
as they relate to the project scope and will include specifications and cost estimates. Full coordination
between all disciplines is conducted throughout the project, during document phases and especially at
phase delivery to the client. Standard administrative procedure during this phase will include regular
meetings and notations, and written documentation of all discussions, changes, directives and
observations relating to the project.
Approval Process: Meetings will be held with city officials and government compliance entities as
required to maintain the agreed -upon schedule and ensure the permit process will proceed smoothly.
Construction Support: We also provide Construction Administration support during the bid and
construction phase to include review of shop drawings, RFIs and submittals, field observation with
notation and photographic documentation and final close out documents at the completion of the
project.
Closely coordinated planning, effective execution and time management is critical to the successful
completion of all projects. Our team will bring all its diverse experience in the field of engineering,
infrastructure systems and construction management to each project and incorporate collaborative
efforts for an effectual completion.
Cap architecture understands the draft scope of work services addresses various projects of varying
functions and facilities with very different requirements. In addition, the scope also includes, for all
projects, a focus on cost estimates, specifications, materials and code compliance. The majority of our
projects to date have included all of the above components which are essential to any complete
construction set of documents.
Protect Management Approach:
Our project approach is based on our understanding of the client's scope of work. To obtain a more
accurate idea of the scope, we will always walk the site, discuss options with the client and follow up
256EA32
Cp
with a full investigation into the current conditions of the project. Ahead of a project, we allocate
hours/weeks to a team member to be devoted to that project, but also make back-up mailable to staff.
Our preliminary investigations and subsequent creation of documents are geared to minimize the
number of change orders and to control the construction costs. Our investigations are also paramount
to determining the best solution approach that will integrate the client intent with current codes, costs,
functionality and efficiency. With a defined design and scope, reference to current construction costs
manuals and collaboration with the client, our aim is to determine the most accurate project cost. These
costs can be affected when working in an existing building/facility where unknowns become a change
order during demolition.
Meeting a Schedule:
Ahead of a project, we allocate hours/weeks to a team member to be devoted to that project, but also
make back-up mailable to staff. If it is necessary to address a critical event in the project that is ahead
of the schedule or outside the original scope, we will try to include it in our schedule and sometimes,
that will incur our working later hours or weekends.
Control of Design Quality:
• Project template and standards established and discussed and distributed within team.
• All drawings are electronic, and all changes noted and filed, including mark-ups from clients and
consultant which are stored in electronic file in a pdf format.
• All drawings, prior to issue, to be reviewed by relevant project manager and subsequently by
overall project manager to ensure full coordination between disciplines.
• All meeting minutes, for in-house, client, consultant and jurisdictional meetings, documented
and copied to relevant parties for review and confirmation.
• All verbal communication followed up with e-mail confirmation to ensure accuracy of
interpretation.
• All site visits fully documented.
256433
CR
E. RELEVANT PROJECT EXPERIENCE
Central Jail Complex, Santa Ana
City of Irvine
Deerfield Community Park: Trellis replacement and fire sprinkler design
Harvard Park: Community Building and Ballpark upgrades
Northwood Community Park: additions to existing memorial.
Plaza Park: ADA path -of -travel improvements to playground and restrooms.
Animal Care Center: ADA path -of -travel throughout compound.
County of Orange
Fountain Valley Library: parapet extensions for new roof mounted a/c units including interior
renovations.
Laguna Beach Library: Interior modifications.
Orange County Sheriff -Coroner's Department (OCSD)
Orange County Sheriff's Department Central Jail Complex Infrastructure Study: full evaluation of
existing structures.
New Flood Protection System Installation (Pod A), Theo Lacy Facility
REFERENCES:
Client
Contact
Phone
Email
City of Irvine,
Public Works
Eric Gruber
(949) 724-6689
egruber@ci.irvine.ca.us
County of Orange
Randy Quillman
(714) 647-3949
randy.quillman@ocpw.ocgov.com
Orange County Parks
Karen Chieng
(949) 923-3758
karen.chieng@ocparks.com
20 -434
Municipal
PROJECT HIGHLIGHTS
City of San Clemente, New Fire Station and Community Center
California Highway Patrol (CHP), San Diego, CA
• 56,000-sf New Border Division Replacement Facility: $27M
Pursuing LEED Silver
Caltrans District 12 Traffic Management Center, Irvine, CA
• Emergency Services Upgrade, New 300 KVA UPS, 5,000
Gallon Emergency Water Tank, 5,000 Gallon Sanitary Holding
Tank: $1.3M
City of Anaheim
• Retaining Wall Design, La Palma Avenue: $400,000
• On -Call
City of Carlsbad
• New 45,501-sf 1st Responder Police/Fire Facility (3 buildings):
$16.5M
City of Corona
• 120,000-sf City Hall Addition and Renovation: $31.7M
City of Escondido
• New 116,000-sf Police and Fire Department Headquarters
Building: $35M
City of Hawthorne
• New 120,000-sf 911 Communications Authority Building:
$20M
City of Indio
• New 55,000-sf Corporate Yard: $14.8M
City of Irvine
• Switchboard Upgrades, Heritage Community Center, Rancho
Senior Center and Turtle Rock Community Center
• Generator Upgrade, Lakeview Senior Center
• Rancho Senior Center, HVAC and Fire Protection System
Upgrade
• Harvard Park, Facilities Improvements
• Northwood Community Park, Lighting Upgrade
City of Los Angeles
• 30,000-sf New El Cariso Community Regional Park
Community Center, Sylmar, CA: $11.5M
• 12,500-sf New Robertson Recreation Community Center
Addition, Los Angeles, CA: $7M
City of San Clemente
• New 20,000-sf Fire Station and Senior Center: $4.31V
*IMEG
County of Orange
• Building 10, Fire Alarm Upgrade
• Central Utility Facility
• Seismic Evaluation (CoolingTower)
• Boiler and Electric Steam Turbine Water Pump Study and
Installation: $165,000
• Electrical Distribution Panel Audit, Building C
• Elevator Controls Replacement, Gates and Osbourne
Buildings: $1.75M
• Eckoff Building, Hydraulic Elevator Controllers Replacement (2)
• Transformer and Switchgear Replacement, Substation A,
Buildings A and 12: $1.8M
• County Operations Center (COC)
• Utility Feasibility Study
• AHU Replacement (4)
• Electrical Distribution Study
• 179,725-sf Fire Alarm Upgrade, Gates Building: $600,000
• Evaluation of County's BMS System
• HVAC Replacement, OC Courthouse Building
Orange County Transportation Authority
• Power Upgrades, 107 Bus Shelters
Orange County Sheriff -Coroner's Department (OCSD)
• Central Jail Complex Infrastructure Assessment
• Cerner Enterprise System Installation, Headquarters Building:
$200,000
• DDC Installation, Intake/Release Center, Men's Central Jail,
Women's Jail: $1.2M
• Electrical Upgrades, Headquarters Building and Central Jail
Complex: $5.1 M
• Mechanical Systems Assessment, Coroner's Building
• Kitchen Upgrade, CCTV Upgrade, HV Power Enhancement,
Theo Lacy Facility
• New Flood Protection System Installation (Pod A), Theo Lacy
Facility: $95,000
• New Basement Holding Tank, Headquarters Building: $50,000
• Boiler Replacement, Theo Lacy Facility
• Lucks Oven Installation, Theo Lacy Facility
• Chiller #2 Replacement, Theo Lacy Facility
• Domestic Water Pump Replacement, CJX
• Lighting Upgrade and Fixture Replacement (150), Intake/
Release Center
25G-435
Cp
2. SCOPE OF SERVICES AND SCHEDULE
Below is an outline of the services requested with an approximate schedule that will vary with the
scope of each project.
Work Phases
Tasks
Schedule
BOD (Basis of Design)
• Establish scope with city.
2-6 weeks
• Programming.
depending
• Outline cost estimates.
on
• Identify design challenges
complexity
• Present options.
and size of
• BOD revised with each
project.
work phase.
Survey, Site Analysis
• Existing document
3-6 weeks.
verification.
• Survey and photographic
documents.
Schematic
• Initial drawings to
4 - 8 weeks,
illustrate project — may
based on
include multiple options.
BOD review
• Code analysis by all
and
disciplines.
comments.
• Renderings of proposed
options.
• BOD revisions as required.
Design Development
• Detail plans including
6-10 weeks
architectural and other
after
disciplines as required.
schematic
• Material and color boards.
review.
• BOD revisions as required.
Construction
• Full detailed plans by all
8-12 weeks
Documents
required disciplines.
after design
• Calculations
development
• Specifications
review.
• Details cost estimates.
• Construction schedule.
256436
Cp
Plan Check
• Coordination of all
2-4 weeks
disciplines to check criteria
after
met for plan check
construction
submittal.
document
• Plan check submittal with
review.
updates on progress to
city.
• Revisions, if required, per
plan check comments.
Bid Set
• Revision of CD or Plan
2-4 weeks
check set for Bid Set —
after plan
review with city.
check
• Schedule and cost
approval.
estimate updates.
• Preparation of documents
and packages.
Bid Review
• Review of all bid
2-3 weeks
questions.
• Pre -bid meetings and site
walks.
• Bid analyses and
comparison.
Construction
• Site meetings,
Dependent
Administration
documentation and
upon size
reports of activity.
and
• Review RFI's, Submittal,
complexity of
Substitution requests,
project.
Change Orders.
• Coordinate Bulletins if
required.
• Review invoices.
As-builts/Record
• Update all drawings per
4-6 weeks.
Documents
contractor's mark-ups, site
notes, photos, RFIs and
shop drawings.
• Compile all construction
documents and records,
including city inspections
and final notices.
• Provide electronic and
paper copies to city.
25643 7
Cp
Move Management
• Initial survey and
Dependent
inventory of items to be
on size and
relocated.
complexity of
• Create existing and new
project.
plans of layouts.
• Establish identification
method for all items.
• Coordinate and supervise
move with contractor and
city departments.
256438
Appendix
ATTACHMENT 3
CERTIFICATIONS
NON -COLLUSION AFFIDAVIT
(Title 23 United States Code Section 112 and Public Contract Code Section 7106)
In conformance with Title 23 United States Code Section 112 and Public Contract Code
7106 the BIDDER declares that the bid is not made in the interest of, or on behalf of, any
undisclosed person, partnership, company, association, organization, or corporation; that
the bid is genuine and not collusive or sham; that the BIDDER has not directly or indirectly
induced or solicited any other BIDDER to put in a false or sham bid, and has not directly
or indirectly colluded, conspired, connived, or agreed with any BIDDER or anyone else to
put in a sham bid, or that anyone shall refrain from bidding, that the BIDDER has not in
any manner, directly or indirectly, sought by agreement, communication, or conference
with anyone to fix the bid price of the BIDDER or any other BIDDER, or to fix any
overhead, profit, or cost element of the bid price, or of that of any other BIDDER, or to
secure any advantage against the public body awarding the contract of anyone interested
in the proposed contract; that all statements contained in the bid are true; and, further,
that the BIDDER has not, directly or indirectly, submitted his or her bid price or any
breakdown thereof, or the contents thereof, or divulged information or data relative
thereto, or paid, and will not pay, any fee to any corporation, partnership, company
association, organization, bid depository, or to any member or agent thereof to effectuate
a collusive or sham bid.
Note: The above Non -collusion Affidavit is part of the Proposal. BIDDERS are
cautioned that making a false certification may subject the certifier to
criminal prosecution.
Signed
State of California
County of
Subscribed and sworn to (or affirmed) before me on this day of , 20_, by
proved to me on the basis of satisfactory evidence to be
the person(s) who appeared before me
Notary Public Signature Notary Public Seal
City of Santa Ana RFP 20-040
26 -49
NON-DISCRIMINATION CERTIFICATION
The undersigned Contractor or corporate officer, during the performance of this contract,
certifies as follows. -
The Contractor shall not discriminate against any employee or applicant for
employment because of race, color, religion, sex, or national origin. The Contractor
shall take affirmative action to ensure that applicants are employed, and that
employees are treated during employment without, regard to their race, color, religion,
sex, or national origin. Such action shall include, but not be limited to, the following:
employment, upgrading, demotion, or transfer; recruitment or recruitment advertising;
layoff or termination; rates of pay or other forms of compensation; and selection for
training, including apprenticeship. The Contractor agrees to post in conspicuous
places, available to employees and applicants for employment, notices to be provided
setting forth the provisions of this nondiscrimination clause.
2. The Contractor shall, in all solicitations or advertisements for employees placed by or
on behalf of the Contractor, state that all qualified applicants will receive consideration
for employment without regard to race, color, religion, sex, or national origin.
3. The Contractor shall send to each labor union or representative of workers with which
he/she has a collective bargaining agreement or other contract or understanding, a
notice to be provided advising the said labor union or workers' representatives of the
Contractor's commitments under this section, and shall post copies of the notice in
conspicuous places available to employees and applicants for employment.
4. The Contractor shall comply with all provisions of Executive Order 11246 of
September 24, 1965, and of the rules, regulations, and relevant orders of the
Secretary of Labor.
5. The Contractor shall furnish all information and reports required by Executive Order
11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary
of Labor, or pursuant thereto, and will permit access to his/her books, records, and
accounts by the administering agency and the Secretary of Labor for purposes of
investigation, to ascertain compliance with such rules, regulations, and orders.
6. In the event of the Contractor's non-compliance with the nondiscrimination clauses of
this contract or with any of the said rules, regulations, or orders, the contract may be
canceled, terminated, or suspended in whole or in part and the Contractor may be
declared ineligible for further Government contracts or federally assisted construction
contracts in accordance with procedures authorized in Execution Order 11246 of
September 24, 1965, and such other sanctions may be imposed and remedies
invoked as provided in Executive Order 11246 of September 24, 1965, or by rule,
regulations, or order of the Secretary of Labor, or as otherwise provided by law.
City of t0Q44P 0-040
NON -LOBBYING CERTIFICATION
The prospective participant certifies, by signing and submitting this bid or proposal, to the
best of his or her knowledge and belief, that:
(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of
the undersigned, to any person for influencing or attempting to influence an officer
or employee of any Federal agency, a Member of Congress, an officer or employee
of Congress, or an employee of a Member of Congress in connection with the
awarding of any Federal contract, the making of any Federal grant: the making of
any Federal loan, the entering into of any cooperative agreement, and the
extension, continuation, renewal, amendment, or modification of any Federal
contract, grant, loan, or cooperative agreement,
(2) If any funds other than Federal appropriated funds have been paid or will be paid
to any person for influencing or attempting to influence an officer or employee of
any Federal agency, a Member of Congress, an officer or employee of Congress,
f
or an employee of a Member of Congress in connection with this Federal contract,
grant, loan, or cooperative agreement, the undersigned shall complete and submit
Standard Form-LLL, "Disclosure of Lobbying Activities," in conformance with its
instructions.
This certification is a material representation of fact upon which reliance was placed when
this transaction was made or entered into. Submission of this certification is a prerequisite
for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code.
Any person who fails to file the required certification shall be subject to a civil penalty of
not less than $10,000 and not more than $100,000 for each such failure.
The prospective participant also agrees by submitting his or her bid or proposal that he
or she shall require that the language of this certification be included in all lower tier
subcontracts, which exceed $100,000 and that all such subrecipients shall certify and
disclose accordingly.
Signed:
Title: czi5z�0
Firm: cAr MdAA
Date: 4 iwl ^ q20
City of Santa Ana RFP 20-040
2 6G 44 1
7. The Contractor shall include the portion of the sentence immediately preceding
paragraph (1) and the provisions of paragraphs (1) through (7) in every subcontract
or purchase order unless exempted by rules, regulations, or orders of the Secretary
of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24,
1965, so that such provisions will be binding upon each subcontract or purchase order
as the administering agency may direct as means of enforcing such provisions,
including sanctions for noncompliance; provided, however; that in the event the
Contractor becomes involved in, or is threatened with, litigation with a subContractor
or Contractor as a result of such direction by the administering agency, the Contractor
may request that the United States enter into such litigation to protect the interests of
the United States.
8. Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stats.
1939, and as amended, no discrimination shall be made in the employment of persons
upon public works because of race, religious creed, color, national origin, ancestry;
physical handicaps, mental condition, marital status, or sex of such persons, except
as provided in Section 1420, and any Contractor of public works violating this Section
is subject to all the penalties imposed for a violation of the Chapter. '
Signed: r
Title. U' Q
Firm:
Date:
-- -- City ot,tr74Af20-040 -
0
ARCHITECTURE 8700 WARNER AVE • SUITE 280 • FOUNTAIN VALLEY • CA 92708
SCHEDULE OF FEES
FOR ARCHITECTURAL SERVICES
The fee for our services will be based on the charges listed below. All fee quotations are
applicable for a period of 90 days from the date of the proposal to which this schedule is
attached. We reserve the right to modify these rates upon 30 days advance notice.
PERSONNEL HOURLY RATES
Principal Architect
$168
Project Manager
$132
CADD Operator
$82
Clerical
$72
Cost Estimator
$155
These rates apply to regular time and travel time in the continental United States. A maxi-
mum travel time of eight hours will be charged in any day. Overtime, if required in the in-
terest of the project, will be charged at the above rates for professional personnel and at
1.5 times the above rates for other personnel. Overtime will apply to time in excess of forty
hours per week and in excess of eight hours per day and all time on Saturdays, Sundays,
and holidays. Reimbursable expenses are in addition to personnel rates. Reimbursables
will be billed at cost except as noted below.
MISCELLANEOUS CHARGES
Plotting (except for in-house use) $3.50/sheet Photo Copy
$0.15/page
2 5 G -443
PAGE 1
Hourly Rates
Client Executive/Market Director mw_
Project Executive
Senior EngineerTechnical Specialist
Senior Engineer III
Senior Engineer II
Senior Engineer
Project Engineer II
Project Engineer
Engineer
Senior DesignerTechnical Specialist
Senior Designer III
Senior Designer II
Senior Designer
Project Designer II
Project Designer
Designer IV
Designer III
Designer II
Designer
Senior Virtual Design Coordinator
Virtual Design Coordinator
Virtual Design Technician
Administrative Assistant
Senior Construction Administrator
Construction Administrator
Senior Commissioning Authority/Engineer
Project Commissioning Authority/Engineer
Commissioning Authority/Engineer
Senior Medical Equipment Planner
Medical Equipment Planner
■
-L 1
$250
$225
$210
$200
$185
$160
$150
$130
$120
$190
$180
$165
$150
$140
$130
$120
$115
$110
$100
$105
$100
$85
$75
$155
$125
$185
$140
$120
$195
$140
*Adjusted annually Rates are for U_S_-based staff_ International staff may have different billing rates and are available upon request_
*IMEG
Reimbursable Expenses:
Invoiced with a 1.1 multiplier of actual cost, including_
• CAD plots, reproductions and delivery costs of drawings, specifications, and duplicate reports beyond one set provided at each normal stage of
review
• Reproduction of drawings on Mylar media
• Plan review fees or imposed government agency fees
• Prom ium delivery charges
• Photographic supplies and developing
• Meals and lodging when required to travel overnight
• State filing and/or permit fees related to energy life -cycle costs
• Necessary consultants
• Travel expense at 575 cents per mile by auto and/or out of pocket expense for air travel
2 5 G -444
Francine R.
Villareal o,�..roro� voa,,,,moo
ACORbr CERTIFICATE OF LIABILITY INSURANCE
li%./
DATEIMMIDDNYYY)
1 11/13/2020
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
PRODUCER
CONTACT Aimee Guesno
NAME:
Cornerstone Specialty Insurance SeNlces, Inc.
PHONE (714) 731-7700 FA% (714) 731-7750
AIC No.
o Ext: AIC, No:
14252 Culver Drive, A299
p DD RESS: aimee@cornerstonespecialty.com
INSURER(S) AFFORDING COVERAGE
NAIC#
NIDe CA 92604
INSURER A: Continental Casually Company
20443
INSURED
INSURER B : RLI Insurance Company
13056
CAP Architecture
INSURER C
8700 Warner Avenue
INSURER D :
Suite 280
INSURER E:
Fountain Valley CA 92708
INSURER F:
CUVEKAUES CERTIFICATE NUMBER: RFVISInN NIIMRFR-
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAYBE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS,
INSR
LTR
TYPE OF INSURANCE
AUUL
INSD
NUHK
MD
POLICY NUMBER
POLICY EFF
flMMIDCNYYYI
POLICY EXP
flMMIDDNYVYILIMITS
X
COMMERCIAL GENERAL LIABILITY
CLAIMS -MADE OCCUR
ADDT'L INSURED/PRIMARY
EACH OCCURRENCE
$ 2,000,000
PREMISES Ea occu encs
g 300,000
x
MED EXP(Any one person)
$ 10,000
X1
BLNKTWVROFSUBRO
PERSONAL BADV INJURY
$ 2,000,000
A
Y
5094175320
05/18/2020
05/18/2021
GEN'L AGGREGATE LIMITAPPLIES PER:
POLICY ❑X PRO-
JECT LOG
GENERAL AGGREGATE
$ 4,000,000
PRODUCTS-COMPIOPgGG
3 4,000,000
5
OTHER
I
AUTOMOBILE
LIABILITY
COMINEDSINGLE LIMIT
Ea accitlent
$ 1,000,000
BODILY INJURY (Per person)
S
•OWNEDIANYAUrO
SCHEDULED
AUTOS ONLY AUTOS
5094175320
05/18/2020
05/18/2021
BODILY INJURY Per accident)
$
HIRED NON -OWNED
AUTOS ONLY X AUTOS ONLY
PROPERTYDAGE
MA
Peraccident
$
X
UMBRELLA LIAB
X
OCCUR
EACHOCCURRENCE
$ 1.000,000
A
EXCESS LIAB
CLAIMS -MADE
5094854763
05/18/2020
05/18/2021
AGGREGATE
$ 1.000,000
DED I I RETENTION $
'4
WORKERS COMPENSATION
ANDEMPLOYERS'LIABILITY YIN
OFFICEWMEMBER EXGUDED?EClfr1VE ❑
NIA
5094854715
05/18/2020
OS/18/2021
PER OTH-
!C STATUTE ER
E.L. EA CH ACCIDENT
$ 11000,000
E.L. DISEASE- EA EMPLOYEE
$ 11000,000
(Mandatory in NH)
If yes, describe under
DESCRIPTION OF OPERATIONS below
E.L. DISEASE -POLICY LIMIT
$ 1100Q000
PROFESSIONAL LIABILITY
EACH CLAIM
$1,000,000
B
Claims Made
RDP0036246
0 //18/2020
05/18/2021
ANNUALAGGREGATE
$2.000,000
DESCRIPTION OF OPERATIONS / LOCATIONS /VEHICLES (ACORD 101, Additional Remarks Schedule, may he allached if more space is required)
RE: RFP 20-040 Space Planning and Architectural Services
The City of Santa Ana, its officers, employees, agents, volunteers and representatives are named Additional Insured for General Liability but only if required
by written contract with the Named Insured poor to an occurrence and as per attached endorsement. Coverage is subject to all policy terms and conditions.
*30 days notice of cancellation, except for 10 days notice for non-payment of premium. For Professional Liability coverage, the aggregate limit is the total
insurance available for all covered claims reported within the policy pence.
City of Santa Ana Risk Management Division
20 Civic Center Plaza, 4th FI
Santa Ana
ACORD 25 (2016103)
CA 92702
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
AUTHORIZED REPRESENTATIVE
1988-2015 ACORD
The ACORD name and logo are registered marks of ACORD
Rusk MRwip m ad DilaeMt
c [REVIEWED 6 AP(PR�apv�EDSr�
1 f 4st�MGvi�r �. VrLT. 14tG
1 Risk Management Analyst
C A :.
INSURED: CAP Architecture POLICY PERIOD: 05/18/2020 - 05/18/2021
POLICY NUMBER: 5094175320
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
BLANKET ADDITIONAL INSURED WITH PRODUCTS -COMPLETED
OPERATIONS COVERAGE AND BLANKET WAIVER OF
SUBROGATION / AGGREGATE LIMIT (PER PROJECT)
This endorsement modifies insurance provided under the following:
BUSINESSOWNERS LIABILITY COVERAGE FORM
BUSINESSOWNERS COMMON POLICY CONDITIONS
1. Blanket Additional Insured with Products -Completed Operations Coverage and Blanket Waiver of
Subrogation
A. Who Is An Insured is amended to include as an insured, any person or organization whom you are required
to add as an additional insured on this policy under a written contract or written agreement, but the written
contract or written agreement must be:
1. Currently in effect or becoming effective during the term of this policy; and
2. Executed prior to the:
a. "Bodily injury" or "property damage"; or
b. Offense that caused the "personal and advertising injury;"
for which the additional insured seeks coverage.
B. The insurance provided to the additional insured is limited as follows:
1. That person or organization is an additional insured only with respect to such person or organization's
liability for:
a. "Bodily injury", "property damage" or "personal and advertising injury to the extent caused by:
(1) Your acts or omissions; or
(2) Acts or omissions of those acting on your behalf;
in the performance of your ongoing operations specified in the written contract; or
b. "Bodily injury" or "property damage" to the extent caused by "your work" specified in the written
contract or written agreement and included in the "products -completed operations hazard", but only
if:
(1) The written contract or written agreement requires you to provide the additional insured such
coverage; and
(2) This Coverage Part provides such coverage.
2. The Limits of Insurance applicable to the additional insured are those specified in the written contract or
written agreement or in the Declarations of this policy, whichever is less. These limits of Insurance are
inclusive of, and not in addition to, the Limits of Insurance shown in the Declarations.
3. The insurance provided to the additional insured does not apply to "bodily injury," "property damage,"
"personal and advertising injury" arising out of an architect's, engineer's, or surveyor's rendering of or
failure to render any professional services, including:
SB300176D17 (6-16)
Page 1 of 3
Copyright, CNA All Rights Reserved.
lUakMatagawdDMalon
REnex�O6APPROVEDSr.
V:IL
;.
-
Risk Mznagemen[Anatyst
:SY• 11 :,
a. The preparing, approving, or failing to prepare or approve maps, shop drawings, opinions, reports,
surveys, field orders, change orders or drawings and specifications by any architect, engineer or
surveyor performing services on a project of which you serve as a construction manager; or
b. Inspection, supervision, quality control, engineering or architectural services done by you on a
project of which you serve as construction manager.
4. This insurance provided to the additional insured does not apply to "bodily injury," "property damage," or
"personal and advertising injury" arising out of construction or demolition work while you are acting as a
construction or demolition contractor.
C. With respect only to the insurance provided by this endorsement, the condition entitled Other Insurance of
the BUSINESSOWNERS COMMON POLICY CONDITIONS is amended to delete paragraphs 2, and 3., and
replace them with the following:
2. This insurance is excess over any other insurance available to the additional insured, whether primary,
excess, contingent or on any other basis. But if required by the written contract or written agreement, this
insurance will be primary and noncontributory relative to insurance on which the additional insured is a
Named Insured.
3. When this insurance is excess, we will have no duty under Business Liability insurance to defend the
additional insured against any "suit" if any other insurer has a duty to defend the additional insured
against that "suit" if no other insurer defends, we will undertake to do so, but we will be entitled to the
additional insured's rights against all those other insurers.
When this insurance is excess over other insurance, we will pay only our share of the amount of the loss,
if any, that exceeds the sum of:
(a) The total amount that all such other insurance would pay for the loss in the absence of this
insurance; and
(b) The total of all deductible and self -insured amounts under all that other insurance.
We will share the remaining loss, if any, with any other insurance that is not described in this Excess
Insurance provision and was not bought specifically to apply in excess of the Limits of Insurance shown
in the Declarations of this Coverage Part.
D. Additional Insured — Extended Coverage
When an additional insured is added by this or any other endorsement attached to this Coverage Part, Who
Is An Insured is amended to make the following natural persons insureds.
If the additional insured is:
a. An individual, then his or her spouse is an insured;
b. A partnership or joint venture, then its partners, members and their spouses are insureds;
c. A limited liability company, then its members and managers are insureds; or
d. An organization other than a partnership, joint venture or limited liability company, then its executive
officers, directors and shareholders are additional insureds;
but only with respect to locations and operations covered by the additional insured endorsement's provisions,
and only with respect to their respective roles within their organizations.
Please see the Estates, Legal Representatives and Spouses provision of this endorsement for additional
coverage and restrictions applicable to spouses of natural person insureds.
E. Blanket Waiver of Subrogation
The condition entitled Transfer of Rights of Recovery Against Others To Us of the BUSINESSOWNERS
COMMON POLICY CONDITIONS is amended to delete paragraph 2. and replace it with the following:
2. We waive any right of recovery we may have against any person or organization against whom you have
agreed to waive such right of recovery in a written contract or agreement because of payments we make
SB300176D17 (6-16)
Page 2 of 3
Copyright, CNA All Rights Reserved.
®'.
-
Risk Management Mays[
for injury or damage arising out of your ongoing operations or "your work" done under a contract with that
person or organization and included within the "products -completed operations hazard."
2. Amendment- Aggregate Limits of Insurance (Per Project)
A. For all sums which the insured becomes legally obligated to pay as damages caused by "occurrences" under
Coverage A.1., and for all medical expenses caused by accidents under Coverage A.2., which can be
attributed only to ongoing operations at a single construction project:
1. A separate Construction Project General Aggregate limit applies to each construction project. The
Construction Project General Aggregate limit is equal to the amount of the General Aggregate limit
shown in the Declarations.
2. The Construction Project General Aggregate limit is the most we will pay for the sum of all damages
payable under Coverage A.1., except damages because of "bodily injury" or "property damage' included
in the "products -completed operations hazard," and for medical expenses payable under Coverage A.2.
regardless of the number of:
a. Insureds;
b. Claims made or "suits" brought; or
c. Persons or organizations making claims or bringing "suits."
3. Any payments made under Coverage A.I. for damages or under Coverage A.2. for medical expenses
shall reduce the Construction Project General Aggregate limit for the applicable construction project.
Such payments shall not reduce the General Aggregate limit shown in the Declarations nor shall they
reduce any Construction Project General Aggregate limit applicable to other construction projects.
4. The limits shown in the Declarations for Liability and Medical Expenses, Damage to Premises Rented to
You, and Medical Expenses continue to apply. However, instead of being subject to the General
Aggregate limit shown in the Declarations, such limits will be subject to the applicable Construction
Project General Aggregate limit.
B. All:
1. Damages because of "personal and advertising injury", regardless of the number of construction projects
involved;
2. Damages under Coverage A.I. which cannot be attributed solely to ongoing operations at a single
construction project, except damages because of 'bodily injury" or "property damage" included in the
"products -completed operations hazard"; and
3. Medical expenses under Coverage A.2, caused by accidents which cannot be attributed solely to
ongoing operations at a single construction project;
will reduce the General Aggregate Limit shown in the Declarations, and shall not reduce any Construction
Project General Aggregate Limit.
C. When coverage for liability arising out of the "products -completed operations hazard" is provided, any
payments for damages because of "bodily injury" or "property damage" included in the "products -completed
operations hazard" will reduce the Products/Completed Operations Aggregate limit, and not reduce the
General Aggregate limit nor any Construction Project General Aggregate limit.
D. If a construction project has been abandoned, delayed, or abandoned and then restarted, or if the authorized
contracting parties deviate from plans, blueprints, designs, specifications or timetables, the project will still be
deemed to be the same construction project.
E. The provisions of the Limits Of Insurance section not otherwise modified by this endorsement shall continue
to apply as stipulated.
All other terms and conditions of the Policy remain unchanged.
SB300176D17 (6-16)
Page 3 of 3
copyright, CNA All Rights Reserved.
Risk MeugemmLDidaian
ftrm Eo & APPR M BY:
-
Rnk Management Analyst
- � l
INSURED: CAP Architecture
POLICY NUMBER: 5094854715
EXPIRATION DATE: 05/18/2021
WORKERS' COMPENSATION AND EMPLOYERS' LIABILITY INSURANCE POLICY
BLANKET WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS
This endorsement changes the policy to which it is attached
It is agreed that Part One — Workers' Compensation Insurance G. Recovery From Others
and Part Two— Employers' Liability Insurance H. Recovery From Others are amended by
adding the following:
We will not enforce our right to recover against persons or organizations. (This agreement
applies only to the extent that you perform work under a written contract that requires you to
obtain this agreement from us.)
Premium Charge - $
The charge will be an amount to which you and we agree that is a percentage of the total
standard premium for California exposure. The amount is 2.%.
G-19160-B
(Ed. 11/97)
Rkk MvwganadDivision
of ,-a-, .i2EmI &APPRO SY.
F.I., Pam. vx,..t
�� Risk Management Analyst