HomeMy WebLinkAbout65C - BUDGET CALENDARREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
DECEMBER 15, 2020
TITLE:
APPROVE THE BUDGET
CALENDAR FOR FISCAL
YEAR 2021-2022
CLERK OF COUNCIL USE ONLY:
❑ As Recommended
❑ As Amended
❑ Ordinance on 1� Reading
❑ Ordinance on 2d Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
/s/ Kristine Ridge FILE NUMBER
CITY MANAGER
RECOMMENDED ACTION
Approve the Budget Calendar for Fiscal Year 2021-2022.
DISCUSSION
Under the direction and leadership of the City Manager, a Budget Calendar (Calendar) has been
developed by the Finance and Management Services Agency. The Calendar (Exhibit 1) is provided
for City Council consideration as a guiding document that provides for a successful and transparent
budget process. The proposed Calendar provides a framework of key tasks and dates for the City
Council, the community, and City staff as outlined below.
Financial Updates, Budget Discussions, and Process
City staff plans to present a Mid -Year (2nd Quarter) Budget Review to the City Council, which is
scheduled for February 16, 2021. The Mid -Year Budget Review will provide a financial update on
current General Fund revenue and expenditure trends, projected ending General Fund balance,
and other funding highlights, such as the Parking and Santa Ana Regional Transportation Center
(SARTC) funds.
Beginning in Mid -March, the Budget Team will begin conducting budget hearings with City
departments. These hearings will provide departments an opportunity to propose any
organizational changes, budget requests, and enhancements to existing programs. Community
Budget Meetings are planned for March 2021 to gather community input. A City Council Budget
Policy Discussion Meeting is planned for March 16, 2021 to provide direction and development of
the FY 2021-2022 Citywide Operating Budget and the Capital Improvement Program (CIP). The
discussion topics may include, but are not limited to, City Council priorities and strategies on
funding programs and services.
In May 2021, staff has planned for a 3rd Quarter General Fund update, including revenue and
expenditure trends, a Ten -Year General Fund Financial Outlook, and preliminary CIP update. This
will also provide an additional opportunity for further FY 2021-2022 Budget Discussion by the City
Council.
65C-1
Approve the Budget Calendar for Fiscal Year 2021-2022
December 15, 2020
Page 2
Subsequently, during the months of May and June of 2021, staff has planned to present multiple
iterations of the Citywide Operating Budget and CIP. A public hearing (first reading) is planned for
June 1, 2021 and the final adoption (second reading) will occur on June 15, 2021.
The Calendar commences on December 15, 2020 and concludes with the adoption of the Fiscal
Year 2021-2022 Citywide Operating Budget and CIP scheduled for June 15, 2021.
FISCAL IMPACT
There is no fiscal impact associated with this action.
Submitted By: Kathryn Downs, CPA, Executive Director — Finance and Management
Services Agency
Exhibit: 1. Fiscal Year 2021-2022 Budget Calendar
65C-2
EXHIBIT 1
Date
°
CITY OF SANTA ANA
- Fiscal Year 2021-2022 Budget Calendar
Action Items
December 15, 2020
Present FY 2021-2022 Budget Calendar for City Council approval
Step 1
Approval of Budget Calendar
February 16, 2021
Presentation of Mid -Year Budget Review (2nd Quarter Update)
;
Step 2
March 2021
Community Budget Meetings
•
Budget Hearings with
Budget Hearings with City Departments
Community and City
Departments
March 16, 2021
City Council Budget Policy Discussion
:
step 3
City Council
Budget Policy Discussion
April 12, 2021
Preliminary CIP presentation to Planning Commission
;
Preliminary
CIP Presentation to
Planning Commission
May 4, 2021
City Council Budget Workshop Session
step 4
• Preliminary FY 2020-2021 Budget Status (3rd Quarter Update)
City Council Budget
• Ten -Year General Fund Financial Outlook
Workshop Session
• Preliminary Capital Improvement Program (CIP)
• FY 2021-2022 Budget Discussion
;
Step 5
Proposed FY 21-22
May 18, 2021
City Council Work Study Session:
Budget/CIP
City Manager's Proposed FY 2021-2022 General Fund Budget
;
and
Includes CIP, Miscellaneous Fees, and Workforce Changes
;
City Council
Work Study Sessions
June 1, 2021
Citywide Operating Budget/CIP Ordinance and
:
step 6
Miscellaneous Fees and Personnel Resolution.
Public Hearings
June 15, 2021
Final Citywide Operating Budget/CIP Ordinance Adoption
step 7
Second Reading
and Adoption
July 1, 2021
Start of the New Fiscal Year 2021-2022
:
step 8
Begin New Fiscal Year
65C-3