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HomeMy WebLinkAboutSCANTRON City of Santa Ana COTC Office Use Only -�• ;,}, I Clerk of the Council AGREEMENT TERMINATION FORMTHE MUNCH_ I I j 4.-k N 10'i21-'�`2:2`mac Please complete this form in its entirety when the attached agreement and all l amendments (if any) are no longer in effect. i I Note: If your agreement is grant related,please ensure that all grant retention requirements I have been satisfied prior to signing the termination form. i I Is the agreement(s)a permanent record?Yes No I I Return form to the Clerk of the Council Office (M-30). Call 647-1520 if you have any questions. • E The agreement with N (;A'A n No. l !G7A) -- 1 (27 was completed on �� ()A) a-1 and final payment has been made. (List all amendments. Use space below if needed.) Department: `I-K 'n"1GI1 ( OW() Phone/Ext.: t"j 1 5 i Signature: Date: I()-I at 41 i:\agreementslforms\fcrm-agreement termination form_goldenrod.doc INSURANCE NOT ON FILE WORK MAY NQTTPPPROCEED ti0ti� CLERK OF COUNCIL DATE: SCANTRO N. ASSESSMENT SOLUTIONS It ip— l) I Iwo, r)R \ ( C Y rnoAek) fA City of Santa Ana, California March 4, 2020 Marisel Carmona City of Santa Ana Human Resources 20 Civic Center Plaza, M-24 Santa Ana, CA 92701 Phone: (714) 647-5353 Email: mcarmona Santa=ana•org Larry A. Brown Account Development Representative Public Sector— State & Local Government GSA SCHEDULE 70 GS•35F-02.78K Direct: 651.683.6011 Toll Free: 800.722.6876 x6011 Fax: 800.347.7226 Scantron Corporation Address: 1313 Lone Oak Rd., Eagan, MN 55121-1334 i Office: 651,683.6000 Website �Lmv.scantron.com N-2020-213 SCANT R0Nm Project Scope The City of Santa Ana California has requested a proposal for an upgrade to their current Scantron IN20 scanner, which is being used with the Scantron ScanTools Scan Application software. This software creates an output file that is imported into a NeoGov program. This upgrade will allow for WINtO compatibility. Recommendation: Scantron is recommending the Scantron IMES scanner & ScanTools Plus v8 software. Below are the following functional components: INSIGHT 4 ES Scanner Includes: • 100 Sheet Auto Feed 2,800 sheets per hour • Image Scanning Dual Side OMR & Imaging Pencil or Pon Read 1313 Lone Oak Rood, Fagan, MN S6121 1 600.722,6976 1 www,scantrondom SMART STARTS HERE SCANTRON,. Additional Quote Terms: Pricing is valid for 30 days from dale on this quote, unless extended in writing by Scantron. Pricing does not include sales tax or shipping, if applicable. Payment terms are net 30 with a valid purchase order (on approved credit), or pre -paid with a credit card All Quotes/Proposals are subject to product availability. Scantron reserves the right to cancel the quote in the event the requested product is or becomes unavailable. All products will be shipped F.0.8. Origin If Customer requests changes to the scope of the project, Scantron reserves the right to make related changes to price, hardware, software or services, and to adjust deliverable dates. Fees for services not scheduled within 9 months of invoice date will be forfeited, unless extended in writing by Scantron. In addition to the terms set forth herein, all sales in this quote shall be governed by Scantron Corporation's Terms and Conditions of Sale attached hereto as Exhibit A ("Terms and Conditions"). Scantron provides a limited warranty for Scantron products and services as further detailed in the Terms and Conditions. Independent third party products are supplied by Scantron "AS -IS". The third party may have a separate warranty and support terms that apply (e.g., ABBYY's Flexicapture software Is subject to an end user license agreement, a copy of which is located at http:/lwww.scantron.com/legaliterms. THE LIMITATIONS OF LIABILITY CONTAINED IN THE TERMS AND CONDITIONS APPLY TO THIS QUOTE AND STATE IN PART THAT SCANTRON SHALL NOT BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL OR CONSEQUENTIAL DAMAGES, AND THAT SCANTRON'S ENTIRE LIABILITY FOR ANY CLAIM ARISING FROM RELATED TO THIS QUOTE WILL NOT EXCEED THE LESSER OF (i) THE FEES PAID TO SCANTRON FOR THE APPLICABLE ITEM WHICH IS THE BASIS FOR THE CLAIM, OR (11) THE FEES PAID TO SCANTRON FOR THE APPLICABLE ITEM WHICH IS THE BASIS FOR THE CLAIM DURING THE TWELVE (12) MONTH PERIOD IMMEDIATELY PRECEDING THE OCCURRENCE OF THE EVENT GIVING RISE TO THE CAUSE OF ACTION. The terms of any Customer Issued purchase order or any other communication which are additional to or inconsistent with this quote are not binding unless expressly agreed to in writing by Scantron. Custo er's agreement with the terms of this quote shall be Indicated by either a signature hereon, or by issuance of a purchase order confirming Customer's intent to purchase the products and/or services included on this quote. Once acc4pted by Scantrom all sales in this quote are final This Agreement shall commence on November 12, 2020 ("Effective Date") and shall remain in effect until it expires as provided in Section 7 of the Terms and Conditions. The parties acknowledge that Scantron provided new equipment and services to the Customer on March 13, 2020 and March 27, 2020 after the previous Agreement between the parties expired and that there is outstanding invoices in the amount totaling $7,977.28 ("Outstanding Compensation") for the equipment and services rendered on those dates as set forth in Invoices Nc. 3162170 & No. 7117952 in Exhibit B, identified herein and incorporated herein by this reference. In no event shall the total compensation and costs payable to Scantron, under this Agreement, exceed the sum of the Outstanding Compensation. 1313 Lone Oak Road, Eagan, AN 55121 1 800 722.68/6 1 www.scnntron.com SMART STARTS HERE N-2020-213 IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the effective date written above. ATTEST: Daisy Gomez Clerk of the Council APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney Bv:` t�lsnk Jose Montoya Deputy City Attorney APPROVAL: Executive Director Human Resources Department M CITY OF SANTA ANA istine Ridge City Manager CONSULTANT: JoAnn Smith Vice President of Finance EXHIBIT A SCANTRON® STANDARD TERMS AND CONDITIONS HARDWARE, SOFTWARE AND SERVICES 11. ORDERS. These Standard Terms, together with any Schedules (collectively the "Agreemeni form a legal agreement between Scantron Comoration ('Scantron') and the legal entry that orders Products and/or Services from a proposal, Order form or other sales documentation ('Odder') incorporating this Agreement ("Customer). Products and Services may be set forth in a Purchase Order, but Purchase Order terms are not binding unless Scantron expressly assents to such terms in writing. This Agreement farms the complete contract for this transaction between Scantron and Customer. 2. DEFINITIONS. 'Custom Produdions' means the reproduction by Scantron of materials provided by Customer, or the creation or printing by Scantron of Forms Or other materials pursuant to Customers directions or specifications. 'Customer Conterr means all materials posted by Customer within Software or providetl to Scantron for Customers use with a Product, including but not limited to Customers item bank of testing materials and item banks or other materials Owned by third parties. 'Documentation' means any user manuals and/or other materials accompanying the applicable Product or Service that describe product features or functionality. 'Product" means any hartlware, software, forms printed by Scantron (the "Forms"), third party products or other items providetl by Scantron and/or its affiliates add subcontractors as described in the applicable Schedule Or Documentation. 'Purchase Ordermeans any Customer -issued Order form or Other Communication autndndnif or memorializing the purchase of Products and/or Services. "Schedule' means any Scantron Orders, attachments, statements of work, click -through license agreements, specification documents or other documents, either signed by the parties or Incorporated by reference in another Schetlule, that provide the terns applicable t0 specific Products Or Services. In the event of an inconsistency, the specific terms Of a Schedule govern over these Standard! Terms. "Service" means installation, training. Consulting, implementation, support, hosting or Other services provided by Scantron andlor its affiliates and subcontractors as described in the applicable Schedule or Documentation. 3. TITLE: RISK OF Lopo : DELIVERY. SCaeVOO will use reasonable ¢(forts to deliver the Products and Services to Customer on Or before Specified delivery dates. Delivery of Software Occurs when it is shipped, made available for download. or otherwise provided to Customer For Software hosted by Scantron, delivery occurs when the Software is first made available to Customer for use. If hardware Products are purchased by Customer under this Agreement, Scantron transfers flue to Customer upon shipment Of the hardware Products, However, Scantron retains a purchase money security interest in the hardware Products unfit paid in full by Customer Customer agrees to execute appropriate documents to permit Scanwn to perfect its purchase money security interest. Scantron bears the risk of loss for Products up to and including their date of shipment Thereafter, Customer assumes all risk of loss. All Products will be shipped FOB Origin. If Customer is to lease any hardware Products, a separate leasing agreement must be executed. Customer will promptly inspect and accept or reject the Products and Services upon delivery. Absent Customers earlier written acceptance. Products and Services are accepted 30 days following delivery, /. SOFTWARE LICENSE GRANT. To the extent Thal software Products are acquired by Customer under This Agreement (the "Software"), Scantron grants a non-exclusive, non transferable license to the Software (the 'License Gramr). Documentation is included in and with the license far the Software. Each License Grant is only for the United Stales and Canada and provides Customer with the right to use the Software object code (not source rode) for Customers internal purposes only, to perform services in the normal course Of Customers business, and consistent with the applicable Documentation. A Schedule, including any clickthroughlicense agreement that accompanies the Software, may define additional or alternative terms and conditions. If you do not agree to any click - through license agreement that is not made available for review before placing your order, you must notify Scantron within 15 days of delivery of your rejection Of such terms, and must promptly return the Product and accompanying items for a refund of the applicable fee. Scantron or its designated agents shall have the right to enter and inspect Customers records andlor its computer systems for the purpose of auditing Customers use of the Software. Access will be permitted with reasonable advance notice during business hours. S. SERVICES. To the extent any Services are purchased by Customer under this Agreement, all technical information, custom software, know -haw and other intellectual property supplied by Scantron to Customer in the course Of performing any Services (the "Work Product") is licensed to Customer in accordance with the provisions of Nis Agreement. Upon delivery, Work Product shall be 'Software' under the terms of the Agreement. Scantron may charge a reinstatement fee to support or service Products not Continuously under warranty and then service, support and/or maintenance (as applicable). CUSTOMER ACKNOWLEDGES THAT AS PART OF ANY INSTALLATION SERVICES, SCANTRON MAY "ACCEPT" CLICK -THROUGH AGREEMENTS FOR THE PRODUCTS AND THIRD PARTY PRODUCTS ON BEHALF OF CUSTOMER. Hardcopies Of such dick-ihdeugh agreements are available upon request. S. COMPENSATION. In addition 0 applicable Product and Service fees, Customer will reimburse Scantron's Out-d-pocket Costs including shipping and reasonable travel and living expenses. Invoices shall be paid within 30 days of receipt without deduction, withholding Or offset. ScanVon may suspend any License Grant and/or Services provided under this Agreement until payments are brought current. Amounts not paid when due are subject to finance charges of 1.5% per month or the highest rate permitted by law (whichever is lower). Customer will pay or reimburse Scan[mn far all duties, taxes (other than taxes an Scantron's income), fees or other similar amounts assessed or imposed by governmental authorities. Scantron may at any time change fees for Products, Services or Other items respecting future orders. Fees for Services not scheduled within 9 months of invoice date will be forfeited unless extended in writing by Scantron. T. TERM: TERMINATION. This Agreement remains 10 effect Mtl Services are Complete and all License Grants extended under this Agreement, if any, cease. Products Or Services provided pursuant to a Schedule that defines a term may Wit be terminated during such term except as provided in such Schetlule. NOtwithdantling the foregoing, R a party tails to cure a default within 30 days after written notice explaining the default the nonEefaulting party may immediately terminate any License Grants, Services or other items to which the default (elates. Termination of his Agreement terminates further performance by the non -terminating party. If the termination is based upon a default with respect to Software, Customer must immediately uninstall and stop using all Copies of such Software, return to Scantron or destroy all copies of any Software and Documentation in Customers possession or control within 20 days Of termination, and certify the return or destruction of all Software and Documentation if requested by Scantron Early termination does not relieve Customer of any payment obligations which arise prior to the effective date of such termination. Sections 6, B, 9F, 10, 12B, 12D, together with any terms Of the Agreement that can be reasonably interpreted to survive termination, shall survive. 8. PROPRIETARY RIGHTS: CGNFIDEWIAUWIPRIVACY/SECURTY. A. PROPRIETARY RIGHTS. The Products and Services (including any Work Product) are protected by copyright, Veda secret and other proprietary rights of Scaniren and its suppliers. Software and Mm Product are licensed, not sold, to Customer. Scantron reserves all rights in Products, Servose and Documentation not expressly granted to Customer. B. LIMITATIONS ON USE. Customer will not: reproduce Products or Sem4ces; sell or subscanse Products Or Services', permit the use of Software. Services or Documentation by others or Otherwise Operate Software for third parties (Og., as a service bureau or Data processing service); modify or translate Software; disassemble, reverse engineer or decompile Software or Otherwise attempt to discover trade secrets related t0 Software; use the Shcware in excess of the licenses granted and lcause fees paid, C. CONFIDENTIALITY. Both partes may acquire Certain information that is confidential, proprietary Or trade secret information of the other party or a third party ('Confidential Information') in the performance of This Agreement. The party receiving Confidential Information will use such information solely for performance under this Agreement; not disclose such information to any third party (excluding agents and, in the case of Scantron, Its affiliated Companies); and otherwise protect such information from any unauthorized use Or disclosure. The receiving party shall bind Ad employees, agents and affiliates having access to Confidential Information to Confidentiality Obligations Consistent with this provision. Neither party will be obligated to keep confidential any information that is: publicly available through no fault Of such party; received by such party from a third party not under a Confidentiality obligation regarding the information; independently developed by such party without referring to the Confidential information; or required by applicable law to be disclosed by such party. Scantron may reflect the Customers name in a customer list and the respective products Involved. D. CUSTOMER CONTENT AND CUSTOM PRODUCTIONS. No ownership Interest in Customer Content or Custom Productions shall be transferred to Scantron, and Scantron will not use Customer Content Or Custom Productions other than as contemplated by the Agreement Customer warrants that any Customer Content and Custom Productions are either owned by Customer, or Customer has all rights Squired! fa Scantron to use or reproduce such Customer Content and/or Custom Productions in the manner Intended pursuant to the Agreement. Customer will lncemnify, defend and hold Scantron harmless from any claims, causes of action, costs (including, without limitation, reasonable attorneys' fees) and any other liabilities of any nature arising from or related to claims that Custom Productions adi Customer Content violate the rights of any third party. E. PRIVACY/SECURITY. Scantron will maintain and monitor policies and procedures to meet Me data privacy and security objectives of the Family Educational Rights and Privacy Act (FERPA), the Health Insurance Portability and Accountability Act of 1995 ("HIPAA"), the Gramm -Leach - Bliley Ad (°GLBA"), the Fair and Accurate Credit Transactions Act ("FACTNt, the Fair Credit Reporting Act ("FCRA"), and Other related laws and regulations (collectively, the "Privacy Laws°), by addressing administrative, technical and physical safeguards designed to (i) ensure the security and confidentiality of nonpublic personal information achung to students, patients Or other consumers, (ii) ported against any anticpated threats or hazards to the security Or integrity of such information; and (iii) protect against unauthorized access to or use of such Infdmauon that Could result in substantial hand or inconvenience to Customer, Unless otherwise specifically agreed in a Schedule, Customer shall be solely responsible for responding to third party requests to disclose w change any such information. Vdth reasonable advance notice, Scantron will permit a review during regular business hours to assess whether appropriate Controls are in place, or will provide documentation to verify compliance with its obligations under this paragraph. If Customer is a "covered entity" under HIPAA. Scantron will execute a business associate agreement upon the reasonable request of Customer and to the extent required by law. Upon execution by both parties , such BAA shall be incorporated herein by this reference. To the extent of an Incenestency the terms of such BAA shall govern. 9. WARNANTIES. A. FORMS. Upon delivery, Scantron warrants the Forms against material defects in materials and workmanship when used normally in accordance with the applicable Documentation. If a problem occurs with the Forms caused by an error in Bowmen's manufacturing process, Stanton will replace any defective Fortes. Scantron reserves the right to examine all Forms claimed to be defective. If Scantron determine the Forms th be defective, Scantron will take the necessary steps to Coact the problem by reporting or using alternative data capture methnds. B. HARDWARE PRODUCTS. For a period of 30 days (or such other period as agreed in a SchooUla, hereinafter the "Hardware Warranty Period ' I following the delivery, Scantron warrants hardware Products against material defects in materials and workmanship when used normally in accortlance with the Documentation. A Schedule for hardware Products may include one of the Following specific warranties: DEPOT WARRANTY. During the Hardware Warranty Period, Customer shall ship, at its own expense, defective hardware Products t0 the Scantron Depot Service Center for repair, The Cost of return shipping shall be paid by Scantron. CENTRAL EXCHANGE WARRANTY. During the Hardware Warranty Period, Customer shall promptly call Scentron's Call Center for diagnosis and consultation. Upon Samford's diagnosis that the hardware is caledve, Scantron will ship a replacement for the hartlware Product. Customer shall install the replacement per Scanlon a Specifications. Wtthin 5 business days of receipt Of the replacement, Customer shall return the Original tlefective Product to Scantron via the enclosed shipping label. If Customer fails to return the Product within 10 business tlays. Customer shall be Charged the full retail value of the Protluct. ONSITE WARRANTY. During the Hardware Warranty Period, Scantron shall provide repair services at Customers premises (during Scantmn's regular business hours). Scantron will use reasonable efforts to Correct any hardware Product (by either repair or replacement, at ScanVOn's sole discretion) that fail to Comply with the applicable warranty. Customer must give Scantron prompt written notice Of failure during the applicable warranty period, and Scantron must be able to reproduce the noncompliance. Unless Otherwise specified in a schedule, the terms Of the Depot Warranty apply to Scantron hardware Protlucts. Even if delivered as an inseparable part of a hardware Product, Software is Covered exclusively by the Software Warranty. Customer will provide reasonable assistance to Scantron in reproducing the failure. C. SOFTWARE. For a period of 9O days fallowing the delivery Of the Software (or such other period as agreed in a Schedule, hereinafter the "Software Warranty Period'), Scantron warrants the CD, DVD downloaded files or Other media against defects in materials or manufacture. If Customer nor Scantron during the Software Warranty Period, Scantron will, at its expense, replace any defective media returned to Scantron and will use reasonable efforts to correct marmot failures Of the Software to function in accordance with applicable Documentation. If Scantron is unable to Comply with the foregoing limited warranty. Customers sole and exclusive remedy shall be to terminate the License Grant by returning the Software for a Refund of the Software fees. Scantion's sole obligation, and Customers sole remedy, is to cared such Woods, which may include reasonable °work -among" solutions. If the failure repoRed is attributable to user error, to SCANTRON CORPORATION CONFIDENTIAL STANDARD TERMS AND CONDITIONS PAGE 1 OF 2 roe +mmta HARDWARE, SOFTWARE AND SERVICES THESE TERMS AND CONDITIONS HAVE BEEN MODIFIED FOR THE CITY OF SANTA ANA 11.11.2020 Customers failure to provide an acceptable operating environment, or to any other non -warranted cause, then Customer will be obligated to pay Scantron for Its time and expenses Incurred In diagnosing the cause, at Scantron's then -standard rates. D. SERVICES. For a period of 30 days following completion Services (or during such other period as agreed In a Schedule, hereinafter the "Services Warranty Period'), Scantron warrants that the Services will be provided in a professional and workmanlike manner Consistent with the definition of the Services to be performed, and that Work Product, If any, will substantially meet the specifications staled In a Schedule when delivered by Scantron for installation Provided that Customer gives Scantron written notice of a failure to meet the foregoing warranty within the Services Warranty Period, Scantron will use reasonable efforts to correct any Services that fail to comply with the foregoing warranty. Them is no assurance that Work Product will be error -free, but Scantron will undertake to Identify and correct material, reproducible Work Product andlor Documentation errors that Customer timely brings to Scanlron's attention. If Scantron Is unable t0 correct or m-perform the Services, Customers sole and exclusive remedy shall be a refund of the reasonable portion of the fees paid with respect to such Services. E. THIRD PARTY PRODUCTS, Some Products and Services may Include or operate In conjunction with computer programs, data or hardware supplied by a third party Other than third party programs of data that are embedded In, and delivered as, an Inseparable part of the Product or Services, all third party computer programs, data and hardware ("Independent Third Party Products") are supplied "AS IS" by Scantron. If Independent Third Party Products are supplied with separate warranty and support tens that can be passed through to Customer, the third party that supplies such programs and data is responsible for fulfilling such womanly and support terms, and Scantron makes no warranty and assumes no obligation with respect to such Items. F. EXCLUSIVE WARRANTIES AND REMEDIES. SC urron rises net warrant that the Products are free from all bugs, errors or omissions, or that Services will uninterrupted or error -free. The foregoing warranties do not extend to any failure of the Products or Services caused by: modification or change not made by Scanlron, noncompliance because of use of the Products or Services In combination with Items furnished by anyone other than Scantron or not approved in writing far use with the Products or Services by Scantron; or use of the Products In an operating environment other than as specified in writing by Scantron; damage caused by accident, abuse, misuse, liquid contact, power surge, fire, earthquake or other external cause. THE WARRANTIES AND REMEDIES SET FORTH IN THIS SECTION ARE EXCLUSIVE AND ARE IN SUBSTITUTION FOR ALL OTHER WARRANTIES, OBLIGATIONS AND LIABILITIES OF SCANTRON, INCLUDING, BUT NOT LIMITED TO, ANY IMPLIED WARRANTY OF MERCHANTABILITY, NON -INFRINGEMENT OR FITNESS FORA PARTICULAR PURPOSE, 10. LIMITATIONS OF LIABILITY. SCANTRON'S ENTIRE LIABILITY, WHETHER IN CONTRACT, TORT (INCLUDING NEGLIGENCE), PRODUCT LIABILITY, STRICT LIABILITY, OR OTHER LEGAL OR EQUITABLE THEORY, FOR ANY CLAIM ARISING FROM OR RELATED TO THIS AGREEMENT OR ANY PRODUCTS, SERVICES, DELIVERABLES OR OTHER ITEMS FURNISHED OR TO BE FURNISHED UNDER THIS AGREEMENT, WILL IN NO EVENT EXCEED THE FEES PAID TO SCANTRON BY CUSTOMER FOR THE APPLICABLE ITEM MICH IS THE BASIS FOR THE CLAIM DURING THE 12 MONTHS IMMEDIATELY PRECEDING THE OCCURRENCE OF THE EVENT GIVING RISE TO THE CAUSE OF ACTION, NOTWITHSTANDING ANY FAILURE OF ESSENTIAL PURPOSE OF ANY LIMITED REMEDY. NO ACTION RELATED TO THIS AGREEMENT MAY BE BROUGHT MORE THAN 2 YEARS AFTER THE OCCURRENCE OF THE EVENT GIVING RISE TO THE CAUSE OF ACTION, IN NO EVENT WILL SCANTRON BE LIABLE TO CUSTOMER OR ANY OTHER PERSON OR ENTITY FOR LOST DATA, LOST PROFITS, INTEREST OR COST OF MONEY; OR FOR COVER', OR FOR ANY PUNITIVE, INDIRECT, INCIDENTAL, SPECIAL OR CONSEQUENTIAL DAMAGES ARISING OUT OF SCANTRON'S PERFORMANCE OR NONPERFORMANCE OR THE USE OF, INABILITY TO USE OR RESULTS OF USE OF ANY PRODUCTS, SERVICES, DELIVERABLES, OR OTHER ITEMS. 11. DEFENSE OF INFRINGEMENT CLAIMS. Scantron will defend Customer against any Claim based upon Infringement of any U.S. patent, copyright or kademafk by the Products (not including the Independent Third Party Products), provided that: Customer promptly notifies Scanlron of such proceeding; Scantron has exclusive Control over the defense and settlement of the proceeding, Customer provides reasonably requested assistance in the defense and settlement of the proceeding; and Customer complies with any settlement or court order made in connection with such proceeding. Scantron will: Indemnify Customer against any and all damages, costs and attorneys'fees finally awarded against Customer in any such proceeding; reimburse Customer's reasonable, out-of-pocket expenses incurred In providing assistance requested by Scantron; pay any amounts agreed by Scantron in settlement of any claims of Infringement. Scantron's obligations under this Section will not apply to any infringement arising out of. use or combination of the Produces with products, goods, services or other items not furnished for use with the Products andlor Services by Scantron; modification or change not made by Scantron; use of an infringing version of the Produde when a comparable noninfringing version has been made available to Customer; or Products developed to specifications which Customer has supplied or required of Scantron. In the event that Scantron reasonably believes it will be required to discontinue offering the Products, Scantron will, at its option, do one of the following'. obtain for Customer the right to continue use of the Products; modify the Protluds to make mein noninfringing; or if Scantron Is not reasonably able to accomplish the foregoing, terminate Customer's right to use the infringing Products and refund to Customer a pro-rata portion of the fees Customer paid to Scantron for such Products, amortized on a three-year straight line basis from the date of delivery. THIS SECTION STATES THE ENTIRE LIABILITY OF SCANTRON VdTH RESPECT TO INFRINGEMENT OF ANY INTELLECTUAL PROPERTY RIGHT BY ANY PRODUCTS, SERVICES, WORK PRODUCT OR OTHER ITEMS FURNISHED UNDER THISAGREEMENT. 12. MISCELLANEOUS. A. No WAIVER. The failure of either party to enforce any rights under this Agreement or to take action against the other party will not be deemed a waiver by that party as to subsequent enforcement of rights. B. ASSIGNMENT. This Agreement may not be assigned or Iansferred in any way by Customer without Scantron's prior written consent. Attempted assignments without Scantfon consent are void. C. NOTICES. forces shall be in writing and delivered by hand, mail or courier and will be deemed delivered only upon receipt D. DISPUTES; APPLICABLE LAW AND VENUE. This Agreement will W interpreted, construed and enforced In all respects in accordance with the local laws of the Stale of California, USA, or the laws of such other slate as Identified In a Schedule, without reference to its choice of laws principles. Customer and Scantron each waive application of the 1980 ON Convention on Contracts for the Internatlorwl Sale of Goods. In the event of a dispute, the parties will first attempt to resolve the matter informally through goad faith negotiations involving executives from each party. Failing resolution, the parties agree to mediation administered by the American Arbitration Association. The costs of mediation shall be shared equally by the padles. All disputes shall be brought In the federal Cr state court with jurisdiction over residents of Orange County, California, or such other venue as Is specified in a Schedule, and each party consents to the exclusive jurisdiction of such courts. E. Scull EMPLOYMENT OPPORTUNITY; AFFIRMATIVE ACTION. In connection with SCantron's performance under this Agreement, unless exempt, the Equal Opportunity Clauses as set forth in Section 202 of Executive Order 11246, as amended, 41 C.F.R. § 1.4(a), Section 402 of the Vietnam Ere Veterans Readjustment Act of 1974, as amended, 41 C.F.R. § 250.5(a), Section 503 of the Rehabilitation AN of 1973, as amended, and 41 C.F.R. § 741.5(a) are incorporated by reference. Scantron has developed and maintains an affirmative action program. F. INSURANCE. Scanlron shall Carry and maintain commercial general liability Insurancein an amount not less than $1 million per Cacumence with a $2 million aggregate covering claims fa bodily Injury, death, personal injury or property damage. Such insurance shall (a) name me City, its officers, employees, agents and representatives as additional insured(sg (b) be primary and not contributory with resped 0 Insurance 0r self-insurance programs maintained by the City; and (c) Contain standard separation of insured provisions. G. RESTRICTED RIGNre, If Cuslcmer Is the United States Government or any agency or Instromentality thereof, the Software and Documentation are providedwith RESTRICTED RIGHTS. Use, duplication or disclosure by the United Slates Government is subject to restriction as set faith in (i) subparagraph (c)(1)(II) of me Rights in Technical Data and Computer Software clause at DFAR 252227-7013 (October 1988), If Customer is subject fa Department of Defense Federal Acquisition Regulations; Cr (li) FAR 52.227-19 (June 1967), if Customer Is act subject to the DFAR, but Is the United Slates Government or any agency or InsWmentality, thereof. The "manuf ecWref or "contractor, for purposes of such provisions, is Scanlron Corporation, 1313 Lone Oak Road, Eagan, MN 55121.1334, The Software is a °commerdall Item° as that term Is defined at 48 C.F.R. 2.101 (Oct 1995), Consisting of "commercial Computer software" and "Commercial Computer softwae documentation;' as such terms are used in 48 C.F.R. 12.212 (Sept 1995). Consistent with 48 C.F.R. 12.212 and 48 C.F.R. 227-7202-1 Through 227.72024 (June WIDE), all U.S. Government End Users acquire me Software and Documentation with only those rights set forth herein. H. COMPLIANCE WITH LAWS. Customer shall, at all times, use the Products and Services In Compliance with all applicable laws, induciing observing the harms and conditions of its own prhrecy polides and applicableoopyright laws when requesting the design and printing of forms. I. ENTIRE AGREEMENT. This Agreement in =Junct On with the applicable purchase OMer and Schedules supersedes any and all prior agreements among me parties related to the Products, Me SeMces and any other Items provided hereunder. No modification of any of the provisions of this Agreementwill W valid unless set forth in awmart Instrument signed by Noth partles, -END- SCANTRON CORPORATION CONFIDENTIAL STANDARD TERMS ANDAR AND SERVICES PAGEI Ior E2 Rn.wa}Ata HARDWARE, SOFTWARE ANO SERVICES THESE TERMS AND CONDITIONS HAVE BEEN MODIFIED FOR THE CITY OF SANTAANA 11.11.2020 EXHIBIT B SCANTRON, BILL TO: ATTN: ACCOUNTS PAYABLE CITY OF SANTA ANA HUMAN RESOURCES M 24 20 CIVIC CENTER PLZ SANTA ANA CA 92701 INVOICE LOCATED AT: INVOICE NUMBER: 3162170 DATE: 13-MAR-20 Page 1 of 1 CUSTOMER NO: 200301493 CREDIT REF NO: TAX LID NO: 95-2767912 200301493 ATTN: MARIBEL CARMONA CITY OF SANTA ANA HUMAN RESOURCES 20 CIVIC CENTER PLZ FL 5 SANTA ANA CA 92701 Reference Num:SCT ORDER ENTRY 1605753 PURCHASE INFORMATION SHIPPING INFORMATION PAYMENT INFORMATION PURCHASE ORDER: - TERMS: NET 30 SIGNED AGREEMENT SHIP DATE: 13-MAR-20 DUE DATE: 12-APR-20 AGREEMENT NUMBER: SALES REP: Hansen, Thomas J (Tom) CARRIER: CONTACT: Jay Nanda (800) 228-3628 ORDER SOURCE: B/L NUMBER: Fax (844) 364-3126 ScantronAR@HarlandClarke.com T DESCRIPTION U/M QTY A UNIT PRICE EXTENDED PRICE X IN4/2304 IN4ES, DUAL EACH 1 Y 4,840.00 4,840.00 4FRT SCANNER FREIGHT & HANDLING EACH 1 N 55.00 55.00 IN4UOS INSIGHT 4ES UPGRADE ONSITE Yearly 1 N 448.00 448.00 STX101 Scantools Plus Scan Only/Edit EACH 1 Y 395.00 395.00 STX101-SA STX101 SOFTWARE ASSURANCE-1 Scantools YEAR 1 N Plus Scan Only/Edit: 13-MAR-20 - 12-MAR-21 FRT FREIGHT & HANDLING EACH 1 N 30.00 30.00 STX-50-CW SCANTOOLS PLUS SCAN ONLY ONLINE EACH 1 N 675.00 675.00 ININSTAL Onsite Installation - INSIGHT EACH 1 N 300.00 300.00 INVOICE SUMMARY: TOTAL FOR ALL LINE ITEMS 6,743.00 TOTAL FREIGHT 0.00 6.00 % STATE TAX 308.10 2.00% CITY TAX 102.70 1.25% COUNTY TAX 64,19 Amounts not paid when due are subject to finance charges of 1.5 % per month or the highest rate permitted by law, whichever is less, compounded daily from the due date until paid. Please update remit to address if needed. My check/money order is enclosed: a Check # Charge to my Credit Card o Visa MasterCard Amex o Card # o Name of Card Holder o Billing Address o Sionature Date —/ SUBTOTAL TAX TOTAL 6,743.00 474.99 (USD) 7,217.99 Please Remit to: SCANTRON CORPORATION P O Box 93038 Chicago, IL 60673 CUSTOMER COPY SCAN T R O N BILL TO: ATTN: MARIBEL CARMONA CITY OF SANTA ANA 20 CIVIC CENTER PLZ PO BOX 1988 M-24 SANTA ANA CA 92701 INVOICE LOCATED AT: INVOICE NUMBER: 7117952 DATE: 27-MAR-20 Page 1 of 1 CUSTOMER NO: 200249792 CREDIT REF NO: TAX LID NO: 95-2767912 ATTN: MARIBEL CARMONA, 5TH FL CITY OF SANTA ANA 20 CIVIC CENTER PLZ SANTA ANA CA 92701 Reference Num:SAS ORDER ENTRY 1471935 PURCHASE INFORMATION SHIPPING INFORMATION PAYMENT INFORMATION PURCHASE ORDER: TERMS: NET 30 LTR-PHAM SHIP DATE: 27-MAR-20 DUE DATE: 26-APR-20 AGREEMENT NUMBER: SALES REP: CARRIER: CONTACT: Jay Nanda (800) 228-3628 ORDER SOURCE: B/L NUMBER: Fax (844) 364-3126 ScantronAR@HarlandClarke.com T DESCRIPTION U/M CITY A UNIT PRICE EXTENDED PRICE X DESC JOB 4-20361801 FIRM F1452-FD 002 EACH 0 N 0.00 0.00 DESC Answer Sheet EACH 0 N 0.00 0.00 PVGPPG Scan Application EACH 1 Y 695.00 695.00 INVOICE SUMMARY: TOTAL FOR ALL LINE ITEMS 695.00 TOTAL FREIGHT 0.00 6.00% STATE TAX 41.70 2.00% CITY TAX 13.90 1.25% COUNTY TAX 8.69 Amounts not paid when due are subject to finance charges of 1.5% per month or the highest rate permitted by law, whichever is less, compounded daily from the due date until paid. Please update remit to address if needed. • My check/money order is enclosed: o Check# Charge to my Credit Card o Visa MasterCard _Amex o Card # Expiry Date_I o Name of Card Holder o Billing Address o Signature SUBTOTAL TAX TOTAL 695.00 64.29 (USA) 759.29 Please Remit to: SCANTRON CORPORATION P O Box 93038 Chicago, IL 60673 CUSTOMER COPY Francine R. e1g1N" vpun Villareal e"Vccua ACORO® CERTIFICATE OF LIABILITY INSURANCE lt./ PDATE(MM/DDIYYYY) 1 11118/2020 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER New York-Alliant Insurance Services, Inc. 320 West 57th Street New York NY 10019 CONTACT NAME: Kaitl n Mur h PHONE su 212504-1802 uc No , nDoaess: Kaitlyn.Murphy@alliant.com INSURERS AFFORDING COVERAGE NAIC It INSURER A: BerkleY National Insurance Com 38911 INSURED Scantron Corporation INSURER B : 1313 Lone Oak Road INSURERC: INSURER D: Eagan MN 55121 INSURER E INSURER F : COVERAGES CERTIFICATE NUMBER:7RR34944n RPVISIr1M N"m FtpR• THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDLSUBR INSD MID POLICY NUMBER POLICY EFF MWDD/Yl'YY POLICY EXP MMIDDIYYYY LIMITS A X COMMERCIAL GENERAL LIABILITY Y TCP 7015275 12/3/2019 12/3/2020 EACH OCCURRENCE $1.000,000 CLAIMS-MADEFX OCCUR -DAMAGE TO -RENTED PREMISES Ea oxurtence $1.000,000 MED EXP (Any one person) $15,000 PERSONAL&ADV INJURY $1,000,000 AGGREGATE LIMIT APPLIES PER: POLICY PRO- ECT � LOC GENERALAGGREGATE $2,000.000 GEN'L PRODUCTS-COMP/OPAGG $2,000,000 5- OTHER: AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT Ea accident $ BODILY INJURY (Par parson) $ ANY AUTO OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY Per accident) ( ) $ HIRED NON-0WNED AUTOS ONLY AUTOS ONLY PROPERTY DAMAGE Per accident $ UMBRELLA UAB OCCUR EACH OCCURRENCE $ AGGREGATE $ EXCESS LIAR CLAIMS-MAOE DEC RETENTION$ $ WORKERS COMPENSATION I PER OTH- AND EMPLOYERS'LIABILITY YIN ISTATUTE I I ER E.L. EACH ACCIDENT $ ANYPROPRIETORIPARTNEWEXECUTIVE OFFICERIMEMBEREXCLUDED? N/A E.L. DISEASE -EA EMPLOYE $ (Mandatory In NH) [Yes, describe under E.L. DISEASE -POLICY LIMIT $ DESCRIPTION OF OPERATIONS below DESCRIPTION OF OPERATIONS I LOCATIONS/VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) City of Santa Ana, its officers, employees, agents and representatives are included as additional insured under the General Liability where required by written contract or agreement. The insurance provided shall be primary and any other insurance maintained by the Additional Insured is excess and non-contributory. 30 days notice of cancellation applies, except non payment of premium which is 10 days, in accordance with the terms and conditions of the policy. City of Santa Ana Risk Management Division, 4th Floor 20 Civic Center Plaza Santa Ana CA 92702 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD WekMmMgemmtDtvNlan CREVIELPED & APPROIVV D BY., Risk Management Analyst 00, C. ADDITIONAL INSURED -VENDORS Under Section II - Who Is An Insured, the following is added: Any person or organization that is a vendor and that you have agreed in a written contract or agreement to include as an additional insured on this Coverage Part is an insured, but only with respect to liability for "bodily injury" or "property damage" that: 1. Is caused by an "occurrence" that takes place after you have signed and executed that contract or agreement; and 2. Arises out of "your products" which are distributed or sold in the regular course of such vendor's business. The insurance provided to such vendor is subject to the following provisions: 1. The limits of insurance provided to such vendor will be the limits which you agreed to provide in the written contract or agreement, or the limits shown in the Declarations, whichever are less. 2. The insurance provided to such vendor does not apply to: a. Any express warranty not authorized by you; b. Any change in "your products' made by such vendor; c. Repackaging, unless unpacked solely for the purpose of inspection, demonstration, testing, or the substitution of part under instructions from the manufacturer, and then repackaged in the original container; d. Any failure to make such inspections, adjustments, tests or servicing as vendors agree to perform or normally undertake to perform in the regular course of business, in connection with the distribution or sale of "your products"; e. Demonstration, installation, servicing or repair operations, except such operations performed at such vendor's premises in connection with the sale of "your products". or f. "Your products" which, after distribution or sale by you, have been labeled or relabeled or used as a container, part or ingredient of any other thing or substance by or on behalf of such vendor. Coverage under this provision does not apply to: 1. Any person or organization from whom you have acquired "your products", or any ingredient, part or container entering into, accompanying or containing such products; or 2. Any vendor for which coverage as an additional insured specifically is scheduled by endorsement. D. ADDITIONAL INSURED - WRITTEN CONTRACT OR AGREEMENT Under Section 11 - Who Is An Insured, the following is added: Any person or organization that is not otherwise an insured under this Coverage Part and that you have agreed in a written contract or agreement to include as an additional insured on this Coverage Part is an insured, but only with respect to liability for "bodily injury" or "property damage" that: 1. Is caused by an "occurrence" that takes place after you have signed and executed that contract or agreement; and 2. Is caused, in whole or in part, by your acts or omissions in performance of your ongoing operations to which that contract or agreement applies or the acts or omissions of any person or organization performing such operations on your behalf. The limits of insurance provided to such insured will be the limits which you agreed to provide in the written contract or agreement, or the limits shown in the Declarations, whichever are less. E. AGGREGATE LIMIT PER LOCATION 1. Under Section III -Limits Of Insurance, the following is added: The General Aggregate Limit applies separately to each of your "locations' owned by or rented or leased to you. 2. Under Section V -Definitions, the following is added: "Location" means premises involving the same or connecting lots, or premises whose connection is interrupted only by a street, roadway, waterway or right-of-way of a railroad. Page 2 of 5 Includes copyrighted material of Insurance Services Office, Inc., with its permission. Risk Mvwgmwe D[wion M�\� REmEwEo 6 APPRovm ar RiskWnage.wn atys[ 4. Under Section IV - Commercial General Liability Conditions, the insurance afforded by this provision is excess over any other valid and collectible property insurance (including any deductible) available to the insured whether such insurance is primary, excess, contingent or on any other basis. Any payments by us will follow the Other Insurance - Excess Insurance provisions. J. GOOD SAMARITAN SERVICES 1. Under Section II - Who Is Insured, paragraph 2., item d., the following is added: This exclusion does not apply to your employees or volunteer workers, other than an employed or volunteer physician, rendering "Good Samaritan services". 2. Under Section V - Definitions, the following definition is added: "Good Samaritan services" means any emergency medical services for which no compensation is demanded or received. K. DUTIES IN THE EVENT OF OCCURRENCE, OFFENSE, CLAIM OR SUIT Under Section IV - Commercial General Liability Conditions, paragraph 2., Duties In The Event Of Occurrence, Claim or Suit is amended to include the following: 1. The requirements that you must: a. Notify us of an 'occurrence" offense, claim or "suit"; and b. Send us documents concerning a claim or "suit"' apply only when such accident claim, "suit"' or loss is known to: (1) You, if you are an individual; (2) A partner, if you are a partnership; (3) An executive officer of the corporation or insurance manager, if you are a corporation; or (4) A manager, if you are a limited liability company. 2. The requirement that you must notify us as soon as practicable of an 'occurrence' or an offense that may result in a claim does not apply if you report an 'occurrence' to your workers compensation insurer which later develops into a liability claim for which coverage is provided by this policy. However, as soon as you have definite knowledge that the particular "occurrence" is a liability claim rather than a workers' compensation claim, you must comply with the Duties In The Event Of Occurrence, Offense, Claim Or Suit Condition. L. EXPECTED OR INTENDED INJURY OR DAMAGE (PROPERTY DAMAGE) Under Section I - Coverages, Coverage A, Bodily Injury And Property Damage Liability, paragraph 2., Exclusions, item a., Expected Or Intended Injury, is deleted and replaced by the following: a. Expected or Intended Injury "Bodily injury" or "property damage' expected or intended from the standpoint of the insured. This exclusion does not apply to "bodily injury' or "property damage' resulting from the use of reasonable force to protect persons or property. M. MEDICAL PAYMENTS 1. Under Section I - Coverages, Coverage C, Medical Payments, paragraph 1., Insuring Agreement, the requirement that expenses are incurred and reported to us within one year of the date of the accident is changed to three years. 2. The Medical Expense Limit is $15,000 per person or the amount shown in the Declarations as the Medical Expense Limit, whichever is greater. 3. This provision M. does not apply if Coverage C, Medical Payments, is otherwise excluded either by the provisions of the Coverage Form or by endorsement. N. NON -OWNED AIRCRAFT 1. Under Section I -Coverages, Coverage A, Bodily Injury and Property Damage Liability, item 2., Exclusions, item g., Aircraft, Auto Or Watercraft, does not apply to an aircraft that is: a. Hired, chartered or loaned with a paid crew; and b. Not owned by any insured. 2. The insurance afforded by this provision N. is excess over any other valid and collectible insurance (including any deductible or Self Insured Retention) available to the insured, whether such insurance is primary, excess, contingent or on any other basis. Any payments by us will follow the Other Insurance - Excess Insurance provisions in the Commercial General Liability Conditions. RlikMouganadDMtlai R12nEwmdArrnov®ar. Page 4 of 5 Includes copyrighted material of Insurance % fa.c,.aCna R. va""l Services Office, Inc., with its permission. ®' p Risk Managertren[ Malysl ol COMMERCIAL GENERAL LIABILITY CG83630112 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. PRIMARY NON-CONTRIBUTORY ENDORSEMENT This endorsement modifies insurance provided under the following: COMMERICAL GENERAL LIABILITY COVERAGE PART Under Section IV, Commercial General Liability Conditions, paragraph 4., Other Insurance, item a., Primary Insurance is amended to include the following: However, if you are obligated pursuant to a written contract or agreement entered into prior to a loss to provide a person or organization that is included in the Who Is An Insured section of this insurance with primary insurance such as is afforded by this policy, then this insurance is primary and we will not seek contribution from insurance available to such person or organization. THIS ENDORSEMENT MUST BE ATTACHED TO A CHANGE ENDORSEMENT WHEN ISSUED AFTER THE POLICY IS WRITTEN. Rlek Manugern�tl�vi.IaR ��- REVIEWED&APPROVED Br. 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