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Home My WebLink About AGENDA_2021-02-16City Council Meeting Agenda February 16, 2021 CLOSED SESSION MEETING - 5:00 PM REGULAR OPEN MEETING — 5:45 PM (Immediately following the Closed Session Meeting) CITY COUNCIL CHAMBER 22 Civic Center Plaza Santa Ana, CA 92701 Due to Governor Gavin Newsom's Executive Order and the City Council's Proclamation of Local Emergency, there will be no in -person meeting location for the community to attend public meetings. Thai Viet Phan Councilmember — Ward 1 TPhan __santa-ana.org Jessie Lopez Councilmember - Ward 3 Jessie Lopez _santa-ana.org Johnathan Ryan Hernandez Councilmember - Ward 5 J Ryan Hernandez(aD-santa- ana.or Sonia R. Carvalho City Attorney SA P Vicente Sarmiento Mayor VSarm iento(aD-santa-ana.org David Penaloza Mayor Pro Tem -Ward 2 DPenaloza@santa-ana.org Phil Bacerra Councilmember - Ward 4 PBacerra __santa-ana.org Nelida Mendoza Councilmember - Ward 6 N Mendoza(cD-santa-ana.org Mayor and Council telephone: 714-647-6900 Agenda item inquiries: 714-647-6520 Kristine Ridge City Manager KRidge a santa-ana.org Daisy Gomez Clerk of the Council Cit Clerk santa-ana.org In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting, contact Michael Ortiz, City ADA Program Coordinator, at (714) 647-5624. Notification 48 hours prior to the Meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supporting documentation can be found on the City's website — www.santa-ana.org/city-meetings. Page 1 of 9 2/16/2021 CITY VISION AND CODE OF ETHICS — The City of Santa Ana is committed to achieving a shared vision for the organization and its community. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtful and inclusive process designed to set the City and organization on a course that meets the challenges of today and tomorrow, as follows: Vision - The dynamic center of Orange County which is acclaimed for our: Investment in youth • Safe and healthy community • Neighborhood pride • Thriving economic climate • Enriched and diverse culture • Quality government services Mission - To deliver efficient public services in partnership with our community which ensures public safety, a prosperous economic environment, opportunities for our youth, and a high quality of life for residents. Guiding Principles - Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility • Innovation • Transparency Code of Ethics and Conduct - At the Special Municipal Election held on February 5, 2008, voters approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. The following are the core values expressed: • Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • Efficiency CALL TO ORDER ATTENDANCE CLOSED SESSION Council Members Phil Bacerra Johnathan Ryan Hernandez Jessie Lopez Nelida Mendoza Thai Viet Phan Mayor Pro Tem David Penaloza Mayor Vicente Sarmiento City Manager Kristine Ridge City Attorney Sonia R. Carvalho Clerk of the Council Daisy Gomez PUBLIC COMMENTS — Members of the public may address the City Council on items on the Closed Session Agenda may do so by: Comments will be held during the beginning of the meeting for ALL comments on agenda and non -agenda items within the jurisdiction of the City, with the exception of public hearing items. Comments for public hearings will take place after the hearing is opened. This is being done to respect the time constraints of residents who cannot stay tuned late into the evening to comment on items that they feel strongly about. Page 2 of 9 2/16/2021 Individuals who would like to comment on an agenda item or make a general comment regarding a topic not in the meeting agenda may do so ahead of the meeting by: Email: Please email your comments by 4:00 p.m. on Regular Council meeting Tuesday, or as noticed for Special meetings, to eCommentCaDsanta-ana.or. Comments received after the cut-off time will be published soon after the meeting as part of the record as early as possible. OR DURING THE MEETING BY. - Zoom Webinar: Please click on or type the following address into your web browser https://us02web.zoom.us/i/315965149 OR Conference Call: Dial (669) 900-9128 and enter MEETING ID: 315 965 149# when prompted. The public can begin joining the speaker queue at 4:30 p.m., or 30 minutes prior to Special meeting. Once a caller has entered the meeting, they will be placed in a holding queue. Callers will be prompted to speak in the order received. After the Clerk confirms the last three digits of the caller's phone number or Zoom ID and unmutes them, the caller must press *6 or microphone icon to speak. Callers are encouraged, but not required, to identify themselves by name. Each caller will be provided three (3) minutes to speak. To watch the meeting without participating via these remote options: • YouTube LiveStream at www.youtube.com/user/SantaAnaLibrary • Channel CTV3, available on Spectrum channel 3 and AT&T U-verse channel 99 About the Agenda To download or view the attachments (staff report and other supporting documentation) for each agenda item, you must select the agenda item to see the attachments to either open in a new link (the eyeball) or download a pdf (the cloud symbol with the down arrow J.% ). CLOSED SESSION ITEMS — The Brown Act permits legislative bodies to discuss certain matters without members of the public present. The City Council finds, based on advice from the City Attorney, that discussion in open session of the following matters will prejudice the position of the City in existing and anticipated litigation: 1. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6(a): Agency Negotiator: City Manager Kristine Ridge Employee Organization: Santa Ana Police Officers Association (POA) Page 3 of 9 2/16/2021 2. CONFERENCE WITH LEGAL COUNSEL -EXISTING LITIGATION pursuant to Paragraph (1) of subdivision (d) of Section 54956.9 of the Government Code: Santa Ana Citizens for Responsible Development v. City of Santa Ana, et al., Orange County Superior Court Case No. 30-2019-01119794-CU-WM-CXC PUBLIC COMMENT — Public comments will be held during the beginning of the meeting for ALL comments on agenda and non -agenda items, except for public hearings. Comments for public hearings will take place after the hearing is opened. CLOSED SESSION REPORT —The City Attorney will report on any action(s) to be taken at the Regular Open Session which will begin immediately following the Closed Session. RECESS — City Council will recess to Closed Session for the purpose of conducting regular City business. RECONVENE — City Council will reconvene to continue regular City business. Page 4 of 9 2/16/2021 CITY COUNCIL REGULAR OPEN SESSION CALL TO ORDER PLEDGE OF ALLEGIANCE INVOCATION CEREMONIAL PRESENTATIONS Mayor Sarmiento Bob Barnett, Police Chaplain 1. Oath of Office (video) administered to Robyn MacNair, Arts and Culture Commission as the Ward 4 representative — Councilmember Bacerra 2. Oath of Office (video) administered to Isuri S. Ramos, Planning Commission as the Ward 3 representative — Councilmember Lopez 3. Oath of Office (video) administered to Irlanda Martinez, Community Development Commission as the Ward 3 representative — Councilmember Lopez 4. Oath of Office (video) administered to Ray Diaz, Youth Commission as the Ward 5 representative — Councilmember Hernandez 5. Certificate of Recognition presented by Mayor Pro Tern Penaloza to the Santa Ana CARES Team for Outstanding Contributions to the Community. STAFF PRESENTATIONS 6. COVID-19 Update in the Community. CLOSED SESSION REPORT — The City Attorney will report on any action(s) from Closed Session. I CONSENT CALENDAR RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 7 through 18. 7. Excused absences Department(s): Clerk of the Council Recommended Action: Excuse the absent members. Page 5 of 9 2/16/2021 8. Minutes from the special meeting of January 7, 2021 Department(s): Clerk of the Council Recommended Action: Approve minutes. 9. Minutes from the special meeting of January 12, 2021 Department(s): Clerk of the Council Recommended Action: Approve minutes. 10. Appoint various boards and commissions members nominated by Mayor Sarmiento as the Mayoral representatives for a full term expiring December 13, 2022 Department(s): Clerk of the Council Recommended Action: Appoint. 1. Richard Santana — Community Development Commission 2. Gabriela Hernandez — Personnel Board 3. Eric Alderete — Planning Commission 4. Joese Hernandez — Arts and Culture Commission 5. Andres Ramirez — Parks, Recreation and Community Services Commission 6. Timothy Johnson — Santa Ana 2018 Measure X Citizen Oversight Committee 11. Approve the first amendment to the agreement with Shamrock Supply Company, Inc. to modify the scope of services to provide Central Stores non -inventory items under the existing terms of the agreement and allocate the annual amount of $50,000 of the total annual agreement amount of $750,000 for that purpose Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute the first amendment to the agreement with Shamrock Supply Company, Inc. to modify the agreement to allow for the purchase of non -inventory items and allocate the annual amount of $50,000 of the total annual agreement amount of $750,000 for that purpose, subject to non -substantive changes approved by the City Manager and City Attorney (Agreement No. 2021-XXX). 12. Award a blanket purchase order contract for zoo commissary produce to Sysco Los Angeles in an annual amount of $30,000 for up to four years with a total amount not to exceed $120,000, to be funded by the General Fund. (Specification No. 20-155) Department(s): Parks, Recreation, and Community Services Recommended Action: Award a blanket purchase order contract to Sysco Los Angeles for the purchase of zoo commissary produce for an annual amount of $30,000 for the period March 1, 2021 to February 28, 2022, with three, one-year renewal options for a total amount not to exceed $120,000 and any unspent and encumbered balance carried forward into subsequent fiscal years during the term of Page 6 of 9 2/16/2021 the agreement, exercisable by the City Manager, subject to non -substantive changes approved by the City Manager and City Attorney. 13. Approve a Purchase Order Contract Amendment to Increase the Aggregate Amount Allocated to the Public Works Agency by $163,808 for a Total Aggregate Amount Not to Exceed $1,777,548, for Office Furniture, Installation, and Related Services With the Established City Vendors (Specification No. 19-114) (Non -General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute a contract amendment to increase the aggregate amount allocated to the Public Works Agency by $163,808, for a new total aggregate amount not to exceed $1,777,548, for office furniture, installation, and related services with the established City vendors, subject to non -substantive changes approved by the City Manager and City Attorney. 14. Receive and File Quarterly Report of Contracts COVID-19 and Non-COVID-19 related up to $50,000 for Non -Public Works and up to $250,000 for Public Works authorized by the City Manager as Permitted by Charter Section 421 Department(s): Finance and Management Services Recommended Action: Receive and file Quarterly Report of Contracts (COVID-19 and non-COVID-19-related) entered into between October 1, 2020 to December 31, 2020, valued at up to $50,000 for non-public works contracts and agreements, up to $250,000 for public works contracts and agreements and contracts and agreements related to COVI D-19. 15. Award a purchase order in the amount of $129,400 to Galls, LLC for replacement of 35 body armor protective vests for the Police Department (Specification No. 21-003) Department(s): Police Department Recommended Action: Award a Purchase Order to Galls, LLC for protective vests for the Police Department in the amount of $129,400, subject to non -substantive changes approved by the City Manager and City Attorney. 16. Approve agreement amendment with Axon Enterprise, Inc. To provide additional body worn cameras and related equipment for the Santa Ana Police Department in the amount of $80,624.29 (Non -General Fund, General Fund) Department(s): Police Department Recommended Action: Approve an agreement amendment with Axon Enterprise, Inc. for additional Body Worn Cameras, related equipment, and operating licenses for the Santa Ana Police Department for the period of April 1, 2021 through June 30, 2022, in the amount $80,624.29, and amending the term end date to June 30, 2022, subject to non -substantive changes approved by the City Manager and City Attorney (Agreement No. 2021-XXX). Page 7 of 9 2/16/2021 17. Appropriate $9.8 Million of Federal Emergency Rental Assistance Program Money Allocated from the Department of Treasury and Approve the Proposed Spending Plan (Non -General Fund) Department(s): Community Development Agency Recommended Action: 1. Approve an appropriation adjustment recognizing an allocation of Emergency Rental Assistance Program funds from the U.S. Department of Treasury in the amount of $9,880,391.30 in revenue account and appropriating same to expenditure account. (Requires five affirmative votes) 2. Approve the proposed Emergency Rental Assistance Program spending plan, subject to adjustment by the City Manager as needed in response to shifting needs and priorities not to exceed the amount of funds available. 3. Direct the City Attorney to finalize and authorize the City Manager to enter into negotiations, execute agreements, and approve any other required actions necessary with various service providers, contractors, and sub -recipients, who will implement the Emergency Rental Assistance Program spending plan, subject to non -substantive changes approved by the City Manager and City Attorney (Agreement No. 2021- XXX) . 18. Approve Agreement with Stradling Yocca Carson & Rauth for Pension Debt Refinancing Bond Counsel, Disclosure Counsel and Court Validation Services Department(s): Finance and Management Services Recommended Action: Authorize the City Manager to execute an agreement with Stradling Yocca Carson & Rauth for legal services related to pension debt refinancing, for an amount not to exceed $154,500 including a contingency of $35,000 for the period February 16, 2021 through August 16, 2022 with an option to extend for up to one year subject to non -substantive changes approved by the City Manager and City Attorney (Agreement No. 2021-XXX). **END OF CONSENT CALENDAR** BUSINESS CALENDAR 19. Receive and File Fiscal Year 2020-2021 Mid -Year Budget Update and Approve Mid - Year Appropriation Adjustments (General Fund and Non -General Fund) Department(s): Finance and Management Services Recommended Action: 1. Receive and file Fiscal Year 2020-2021 (FY20-21) Mid - Year Budget Update, including revised revenue estimates. 2. Approve the recommended Mid -Year Appropriation Adjustments. (Exhibit 2) Page 8 of 9 2/16/2021 20. Authorize Negotiations With Solid Waste Services Proposers (No Fiscal Impact) Department(s): Public Works Agency Recommended Action: Authorize the City Manager or designee to negotiate solid waste services agreements with the top three proposers, CR&R, Waste Management, and Athens Services, and return with a final recommendation for Council consideration upon completion of negotiations. **END OF BUSINESS CALENDAR** COUNCILMEMBER REQUESTED ITEMS 21. Discuss and consider directing City Manager to direct staff to research and bring to the City Council within 60 days an ordinance creating minimum security staffing standards for commercial shopping centers — Councilmember Bacerra CITY MANAGER COMMENTS COUNCIL COMMENTS ADJOURNMENT — Adjourn the City Council meeting. Future Items 1. Amendment to Ordinance No. NS-2992 to be compliant with SB 225 2. Carnegie Homeless Shelter — Lease 3. Carnegie Homeless Shelter— Operator Agreement 4. Hero's Pay Ordinance Page 9 of 9 2/16/2021