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Home My WebLink About Agenda_2021-03-02City Council Meeting Agenda March 2, 2021 CLOSED SESSION MEETING - 5:00 PM REGULAR OPEN MEETING — 5:45 PM (Immediately following the Closed Session Meeting) CITY COUNCIL CHAMBER 22 Civic Center Plaza Santa Ana, CA 92701 Due to Governor Gavin Newsom's Executive Order and the City Council's Proclamation of Local Emergency, there will be no in -person meeting location for the community to attend public meetings. Thai Viet Phan Councilmember — Ward 1 TPhan __santa-ana.org Jessie Lopez Councilmember - Ward 3 Jessie Lopez _santa-ana.org Johnathan Ryan Hernandez Councilmember - Ward 5 J Ryan Hernandez(aD-santa- ana.or Sonia R. Carvalho City Attorney SA P Vicente Sarmiento Mayor VSarm iento(aD-santa-ana.org David Penaloza Mayor Pro Tem -Ward 2 DPenaloza@santa-ana.org Phil Bacerra Councilmember - Ward 4 PBacerra __santa-ana.org Nelida Mendoza Councilmember - Ward 6 N Mendoza(cD-santa-ana.org Mayor and Council telephone: 714-647-6900 Agenda item inquiries: 714-647-6520 Kristine Ridge City Manager KRidge a santa-ana.org Daisy Gomez Clerk of the Council Cit Clerk santa-ana.org In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting, contact Michael Ortiz, City ADA Program Coordinator, at (714) 647-5624. Notification 48 hours prior to the Meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supporting documentation can be found on the City's website — www.santa-ana.org/city-meetings. Page 1 of 14 3/2/2021 CLOSED SESSION CALL TO ORDER ATTENDANCE Council Members Phil Bacerra Johnathan Ryan Hernandez Jessie Lopez Nelida Mendoza Thai Viet Phan Mayor Pro Tem David Penaloza Mayor Vicente Sarmiento City Manager Kristine Ridge City Attorney Sonia R. Carvalho Clerk of the Council Daisy Gomez PUBLIC COMMENTS — Members of the public may address the City Council on items on the Closed Session Agenda may do so by: Comments will be held during the beginning of the meeting for ALL comments on agenda and non -agenda items within the jurisdiction of the City, with the exception of public hearing items. Comments for public hearings will take place after the hearing is opened. This is being done to respect the time constraints of residents who cannot stay tuned late into the evening to comment on items that they feel strongly about. Individuals who would like to comment on an agenda item or make a general comment regarding a topic not in the meeting agenda may do so ahead of the meeting by: Email: Please email your comments by 4:00 p.m. on Regular Council meeting Tuesday, or as noticed for Special meetings, to eCommenta-santa-ana.ora. Comments received after the cut-off time will be published soon after the meeting as part of the record as early as possible. OR DURING THE MEETING BY. - Zoom Webinar: Please click on or type the following address into your web browser https://us02web.zoom.us/i/315965149 Conference Call: Dial (669) 900-9128 and enter MEETING ID: 315 965 149# when prompted. The public can begin joining the speaker queue at 4:30 p.m., or 30 minutes prior to Special meeting. Once a caller has entered the meeting, they will be placed in a holding queue. Page 2 of 14 3/2/2021 Callers will be prompted to speak in the order received. After the Clerk confirms the last three digits of the caller's phone number or Zoom ID and unmutes them, the caller must press *6 or microphone icon to speak. Callers are encouraged, but not required, to identify themselves by name. Each caller will be provided three (3) minutes to speak. To watch the meeting without participating via these remote options: • YouTube LiveStream at www.youtube.com/user/SantaAnaLibrary • Channel CTV3, available on Spectrum channel 3 and AT&T U-verse channel 99 About the Agenda To download or view the attachments (staff report and other supporting documentation) for each agenda item, you must select the agenda item to see the attachments to either open in a new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ). CLOSED SESSION ITEMS — The Brown Act permits legislative bodies to discuss certain matters without members of the public present. The City Council finds, based on advice from the City Attorney, that discussion in open session of the following matters will prejudice the position of the City in existing and anticipated litigation: 1. CONFERENCE WITH LEGAL COUNSEL -POTENTIAL LITIGATION Significant exposure to litigation pursuant to paragraph (2) or (3) of subdivision (d) of Section 54956.9 of the Government Code: One Case, El Centro Cultural de Mexico CLOSED SESSION REPORT —The City Attorney will report on any action(s) to be taken at the Regular Open Session which will begin immediately following the Closed Session. RECESS — City Council will recess to Closed Session for the purpose of conducting regular City business. RECONVENE — City Council will reconvene to continue regular City business. Page 3 of 14 3/2/2021 CITY COUNCIL REGULAR OPEN SESSION CALL TO ORDER Rni I Mil I PLEDGE OF ALLEGIANCE Mayor Sarmiento INVOCATION Pastor Tommy Cota CEREMONIAL PRESENTATIONS 2. Proclamation presented by Councilmember Bacerra naming March as Youth Art Month. 3. Certificate of Recognition presented by Councilmember Mendoza to Birdwell Beach Britches for Outstanding Contributions to the Community. 4. Certificate of Recognition presented by Councilmember Lopez and Councilmember Hernandez to Tish Leon for Outstanding Contributions to the Community. CLOSED SESSION REPORT —The City Attorney will report on any action(s) from Closed Session. STAFF PRESENTATIONS 5. COVID-19 Update in the Community. 6. Orange County Mosquito and Vector Control District presentation on Mosquitoes in Orange County 7. National Fitness Campaign Presentation PUBLIC COMMENT — Public comments will be held during the beginning of the meeting for ALL comments on agenda and non -agenda items, except for public hearings. Comments for public hearings will take place after the hearing is opened. I CONSENT CALENDAR RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 8 through 28. 8. Excused absences Department(s): Clerk of the Council Recommended Action: Excuse the absent members. 9. Appoint various boards and commissions members nominated by Councilmember Lopez as the Ward 3 representatives for a full term expiring December 1072024 Department(s): Clerk of the Council Page 4 of 14 3/2/2021 Recommended Action: Appoint. 1. Monica Mouet — Parks, Recreation and Community Services Commission 2. Debra Russell — Arts and Culture Commission 3. Michelle Pulido — Personnel Board 4. Mia Verdin — Youth Commission 10. Approve an agreement with Friends of the Santa Ana Zoo for the benefit and support of the Santa Ana Zoo at Prentice Park for the period March 1, 2021 to February 28, 2026 with two, one-year renewal options (General Fund) Department(s): Parks, Recreation, and Community Services Recommended Action: Authorize the City Manager to execute an agreement with Friends of Santa Ana Zoo for the benefit and support of the Santa Ana Zoo for the term from March 1, 2021 through February 28, 2026, with two, one-year renewal options, subject to non -substantive changes approved by the City Manager and City Attorney (Agreement No. 2021-XXX). 11. Adopt two resolutions for the Memorial Community Center (Phase I) and Santa Ana Zoo at Prentice Park Revitalization Projects for the submittal of grant applications for the Statewide Park Development and Community Revitalization Program Department(s): Parks, Recreation, and Community Services Recommended Action: Resolution Nos. 2021-XXX and 2021-XXX —Adopt two resolutions for the Memorial Community Center (Phase I) and Santa Ana Zoo at Prentice Park Revitalization Projects for the submittal of grant applications for the Statewide Park Development and Community Revitalization Program. 12. Adopt a resolution accepting the 2021 National Fitness Campaign Grant, approve an appropriation adjustment for the three project sites, award a purchase order for fitness court equipment, and amend the Fiscal Year 2020-21 Capital Improvement Program. Department(s): Parks, Recreation, and Community Services Recommended Action: 1) Resolution No. 2021-XXX — Adopt a resolution accepting the 2021 National Fitness Campaign Grant of $30,000 per site (Thornton Park, Lillie King Park, and Heritage Park) and agreeing to endeavor to provide $109,065 per site to fund the remaining purchase price of the Fitness Courts. 2) Approve an appropriation adjustment of $212,545 in cellular tower funds received in prior years (Acct. No. 05113002-50001) to the capital expenditure account (No. 05113263-66220). (Requires five affirmative votes) 3) Approve a sole source purchase order to the National Fitness Campaign, LLC (NFC) for a NFC Fitness Court at Thornton Park, Lillie King Park, and Heritage Park for an amount not to exceed $327,195, to be funded by the Capital Outlay Fund and the Cannabis Public Benefit Fund, subject to non -substantive changes approved by the City Manager and City Attorney. 4) Approve an amendment to the Fiscal Year 2020-21 Capital Improvement Program to include the Thornton Park Fitness Court, the Lillie King Park Page 5 of 14 3/2/2021 Fitness Court, and the Heritage Park Fitness Court projects. 13. Approve agreement with California Specialized Training Institute (CSTI) For UASI Training Services for the Anaheim/Santa Ana Urban Area (Specification No. 20-062) (Non -General Fund) Department(s): Police Department Recommended Action: Authorize the City Manager to execute a three-year agreement, with two one-year renewal options, with California Specialized Training Institute (CSTI) to provide on -going emergency management and terrorism training deliverables to the Anaheim/Santa Ana Urban Area on an as -needed basis, for the period of December 1, 2020 through November 30, 2023, and may be extended for up to two one-year periods subject to non -substantive changes approved by the City Manager and City Attorney (Agreement No. 2021-XXX). 14. Award a Contract to HP Inc. for Mobile Computer Equipment in the Amount of $83,274.40 for the Police Department (Specification No. 21-019) (Non -General Fund) Department(s): Police Department Recommended Action: Award a contract to HP, Inc. for the purchase of mobile computer equipment for the Police Department, in an amount not to exceed $83,274.40, subject to non -substantive changes approved by the City Manager and City Attorney. 15. Receive and File Quarterly Report of Investments as of December 31, 2020 Department(s): Finance and Management Services Recommended Action: Receive and file. 16. Award a Purchase Order in the Amount of $142,731 to Theodore Robins Ford for Four Ford Super Duty F250 HD trucks with Tommy Lift Gates (Specification No. 20- 148) (Non -General Fund) Department(s): Public Works Agency Recommended Action: Authorize a one-time purchase and payment of purchase order to Theodore Robins Ford for four Ford Super Duty F250 HD Trucks with Tommy Lift Gates, in the amount of $137,731 plus a contingency of $5,000, for a total amount not to exceed $142,731 , subject to non -substantive changes approved by the City Manager and City Attorney. 17. Award a Purchase Order in the Amount of $145,939 for One John Deere 410E Backhoe and a $25,000 Blanket Order for As Needed Repairs to Bragg Investment Company Inc., DBA Coastline Equipment (Specification No. 20-138) (Non -General Fund) Department(s): Public Works Agency Page 6 of 14 3/2/2021 Recommended Action: 1. Authorize a one-time purchase order and payment to Bragg Investment Company Inc., DBA Coastline Equipment for one John Deere 410L Backhoe in the amount of $135,939, and a $10,000 contingency, for a total amount not to exceed $145,939, subject to non -substantive changes approved by the City Manager and City Attorney. 2. Authorize a blanket order in the amount of $25,000 for as -needed repair services subject to non -substantive changes approved by the City Manager and City Attorney. 18. Award a Purchase Order in an Amount not to Exceed $67,000 to Event Equipment Distributors Inc. for a Quench Buggy Mobile Water Filling Station (Specification No. 21-010) (Non -General Fund) Department(s): Public Works Agency Recommended Action: Authorize a one-time purchase and payment of purchase order to Event Equipment Distributors, Inc. in the amount of $62,000, plus a contingency of $5,000, for a total amount not to exceed $67,000, for one Quench Buggy mobile water filling station for the Public Works Agency, subject to non - substantive changes approved by the City Manager and City Attorney. 19. Award a Construction Contract to Nationwide General Construction Services in the Amount of $2,143,418.60 for the Santiago Park -Gas House Area Development Project with an Estimated Project Delivery Cost of $2,663,857 (Project No. 15-2645) (Non -General Fund) Department(s): Public Works Agency Recommended Action: 1. Authorize the City Manager to reject the bid submitted by Caliba Inc. as non -responsive and award a construction contract to Nationwide General Construction Services, the lowest responsible bidder in accordance with the base bid and Addendum 1, in the amount of $2,143,418.60 for construction of Santiago Park — Gas House Area Development Project, for the term beginning March 2, 2021, and ending upon project completion, subject to non -substantive changes approved by City Manager and the City Attorney. 2. Approve the Project Cost Analysis for a total estimated construction delivery cost of $2,663,857, which includes $2,143,418.60 for the construction contract; $310,438.40 for contract administration, inspection, and testing; and a $210,000 project contingency for unanticipated or unforeseen work. 20. Approve an Appropriation Adjustment and Award Purchase Order Contracts to Cosmetic Care Inc. and Kelly's Body Shop Inc. for Auto Body Repair Services in an Aggregate Amount not to Exceed $2,500,000 for up to aFive-Year Term (Specification No. 20-157) (Non -General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an appropriation adjustment recognizing $250,000 of prior year fund balance in the Fleet Maintenance, Prior Year Carry Forward revenue account and appropriate the same amount into the Fleet Equipment Page 7 of 14 3/2/2021 Maintenance -Garage Operation, Maintenance and Repair Machinery and Equipment expenditure account. (Requires five affirmative votes) 2. Award blanket purchase order contracts for auto body repair services to Cosmetic Auto Care Inc. and Kelly's Body Shop Inc. for a one-year period beginning March 17, 2021 and expiring March 16, 2022, with provisions for four, one-year renewal options exercisable by the City Manager, in an annual shared amount of $500,000, for an aggregate amount not to exceed $2,500,000, subject to non -substantive changes approved by the City Manager and City Attorney. 21. Approve an Amendment to the Agreement with Enterprise Automation to Increase the Agreement Amount by $500,000, for a Total Amount not to Exceed $1,500,000, for Water System Control Design, Documentation, and Testing Services for the Remaining Term of the Agreement (Non -General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute an amendment to the agreement with Enterprise Automation for water system control design, documentation, and testing services, to increase the agreement amount by $500,000, for a total agreement amount not to exceed $1,500,000 for the remaining term of the agreement expiring February 5, 2023, and remove the annual spending limit, subject to non -substantive changes approved by the City Manager and City Attorney (Agreement No. 2021-XXX). 22. Approve an Agreement with the State of California -California Transportation Commission for the Solutions for Congested Corridors Program to Secure Grant Funding in an Amount not to Exceed $19,917,000 with a Funding match in the Amount of $426,000 for the Santa Clara Bicycle and Pedestrian Improvement Project (Non - General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute an agreement with the State of California -California Transportation Commission (SCCP-P-1920-08B) to secure grant funds from the Solutions for Congested Corridors Program in an amount not to exceed $19,917,000 with a funding match in the amount of $426,000, for the Santa Clara Bicycle and Pedestrian Improvement project, subject to non - substantive changes approved by the City Manager and City Attorney (Agreement No. 2021-XXX). 23. Approve Agreements with Commonwealth Land Title Company, Fidelity National Title, and Chicago Title Company for On -Call Real Estate Title and Escrow Services in an Aggregate Amount Not to Exceed $300,000 for up to a Five -Year Term Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute agreements with Commonwealth Land Title Company, Fidelity National Title Company, and Chicago Page 8 of 14 3/2/2021 Title Company for on -call real estate title and escrow services for a three-year term beginning March 2, 2021 and expiring March 1, 2024, with two, one-year extensions exercisable by the City Manager and City Attorney, for a total shared aggregate amount not to exceed $300,000 for the term of the agreement, subject to non - substantive changes approved by the City Manager and City Attorney (Agreement No. 2021-XXX). 24. Receive and File certification of approval by City Engineer of Final Parcel Map No. 2018-04 (3100 and 3130 South Harbor Boulevard) (Owner: Kearney Harbor, LLCC; Subdivider: Kearney Real Estate Company) Department(s): Public Works Agency Recommended Action: Receive and file certification of approval by City Engineer of Final Parcel Map 2018-04. 25. Receive and File Certification of Approval by City Engineer of Final Parcel Map No. 2019-04 (1412 North Broadway) (Owner and Subdivider: Glenwood Management, LLC) Department(s): Public Works Agency Recommended Action: Receive and file certification of approval by City Engineer of Final Parcel Map 2019-04 (1412 N Broadway). 26. Award Purchase Order in the amount of $47,426 to CDW Government LLC, for Veeam data recovery software licenses (Specification No. 21-006) (Non -General Fund) Department(s): Information Technology Recommended Action: Authorize a one-time purchase and payment of purchase order to CDW Government LLC, for Veeam software licenses in the amount of $47,426, subject to non -substantive changes approved by the City Manager and City Attorney. 27. Approve aTwo-Year Extension of the Pre -Loan Commitment Letter for the Development of North Harbor Village and Adopt a Resolution Approving the Issuance of Bonds (Non -General Fund) Department(s): Community Development Agency Recommended Action: 1. Authorize the City Manager to execute a two-year extension of the pre -loan commitment letter with Jamboree Housing for $1,687,047 in Community Development Block Grant funds for the development of the North Harbor Village (formerly Budget Inn) affordable housing project located at 1108 N Harbor Boulevard, subject to non -substantive changes approved by the City Manager and City Attorney. 2. Resolution No. 2021-XXX —Adopt a resolution approving the issuance of revenue bonds by the California Municipal Finance Authority in an amount not to exceed $30,000,000 for the acquisition, construction, improvement, and Page 9 of 14 3/2/2021 equipping of a multi -family rental housing project located at 1108 North Harbor Boulevard. 28. Approve Lease Agreement with DYER 18 LLC for Homeless Navigation Center (Non - General Fund) Department(s): Community Development Agency Recommended Action: 1. Authorize the City Manager to execute a 15-year Lease Agreement with DYER 18 LLC fora 29,503 square -foot industrial building located at 1815 Carnegie Avenue (APN 430-021-02) for a homeless navigation center, including improvements, with the option to purchase beginning in Year Two (Agreement No. 2021-XXX). 2. Authorize the City Manager to execute any/all future agreements required by County, State or Federal agencies for the use of HEAP, H HAP, PLHA, ESG, H HAP COVI D-19, ESG-CV and any/all other homeless -related funds available. **END OF CONSENT CALENDAR** BUSINESS CALENDAR 29. Ordinance Amending Chapter 2 of the Santa Ana Municipal Code relating to Boards, Commissions, and Committees Department(s): City Managers Office, City Attorneys Office Recommended Action: Approve first reading of an ordinance amending Chapter 2 of the Santa Ana Municipal Code relating to Boards, Commissions, and Committees to remove requirements that a member of an advisory body be a qualified elector of the City of Santa. 30. Ordinance Establishing Premium Pay for Grocery Workers and Retail Pharmacy Workers Department(s): City Managers Office, City Attorneys Office Recommended Action: Consider one of the following options: 1. Adopt an urgency ordinance establishing premium pay for grocery workers and retail pharmacy workers. (Requires five affirmative votes) 2. Approve first reading of an ordinance establishing premium pay for grocery workers and retail pharmacy workers. 31. Establish City Council Ad Hoc Committees: Solid Waste, Housing, School Collaboration, and Homeless Ad Hoc Committees Page 10 of 14 3/2/2021 Department(s): City Manager Office, City Attorney Office Recommended Action: It is recommended that the Mayor establish the following City Council ad hoc committees: 1. Solid Waste Ad Hoc Committee 2. Housing Ad Hoc Committee 3. School Collaboration Ad Hoc Committee 4. Homeless Ad Hoc Committee **END OF BUSINESS CALENDAR** COUNCILMEMBER REQUESTED ITEMS 32. Discuss and consider directing City Manager to direct staff to research and bring to the City Council within 60 days a resolution declaring a climate emergency, committing to policies opposing fossil fuel expansion and accelerating the clean energy transition as part of the safe cities movement, and endorsing the call for a global fossil fuel non-proliferation treaty — Councilmember Lopez CITY MANAGER COMMENTS COUNCIL COMMENTS ADJOURNMENT — Adjourn the City Council meeting and convene to the Housing Authority meeting. Fi its ira Itamc 1. Shelter Operator 2. Cannabis Regulation Updates 3. Group Home Regulation Updates Page 11 of 14 3/2/2021 HOUSING AUTHORITY CALL TO ORDER ATTENDANCE Authority Members Vice Chair Chair City Manager City Attorney Clerk of the Council Phil Bacerra Johnathan Ryan Hernandez Jessie Lopez Nelida Mendoza Thai Viet Phan David Penaloza Vicente Sarmiento Kristine Ridge Sonia R. Carvalho Daisy Gomez PUBLIC COMMENTS — Members of the public may address Housing Authority on items on the Housing Authority agenda. I CONSENT CALENDAR RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 1 and 2. 1. Approve the special meeting minutes of January 19, 2021. Department(s): Clerk of the Council Recommended Action: Approve minutes. 2. Excused absences Department(s): Clerk of the Council Recommended Action: Excuse the absent members. **END OF CONSENT CALENDAR** HOUSING AUTHORITY MEMBER COMMENTS ADJOURNMENT — Adjourn the Housing Authority meeting and convene to the Special Successor Agency meeting. Page 12 of 14 3/2/2021 SPECIAL SUCCESSOR AGENCY CALL TO ORDER ATTENDANCE Council Members Mayor Pro Tem Mayor Phil Bacerra Johnathan Ryan Hernandez Jessie Lopez Nelida Mendoza Thai Viet Phan David Penaloza Vicente Sarmiento City Manager Kristine Ridge City Attorney Sonia R. Carvalho Clerk of the Council Daisy Gomez PUBLIC COMMENTS — Members of the public may address Successor Agency on items on the Successor Agency Authority agenda. I CONSENT CALENDAR RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 1 through 3. 1. Minutes from the special meeting of January 19, 2021. Department(s): Clerk of the Council Recommended Action: Approve minutes. 2. Excused absences Department(s): Clerk of the Council Recommended Action: Excuse the absent members. 3. Receive and File the Quarterly Report of Contracts entered into by the City Manager (September 1, 2020 —December 31, 2020) Department(s): Community Development Agency Recommended Action: Receive and file. **END OF CONSENT CALENDAR** Page 13 of 14 3/2/2021 SUCCESSOR AGENCY COMMENTS ADJOURNMENT —Adjourn the Successor Agency meeting. Page 14 of 14 3/2/2021