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HomeMy WebLinkAboutFLEET SOLUTIONS, LLCINN iNAN(;i Jut`! O -2021 W r` �� 110� 41"L N-2021-123 (AFleet Solutions GPS Agreement �°�yri°a�Mee�So/utions GPS Agreement/ Sourcewelll-NJPA Contract #022217-GEO This is an agreement ("Agreement") between Fleet Solutions LLC and the entity identified on the signature page of this Agreement, herein referred to as "Customer" Fleet Solutions LLC will provide Customer with the Items and Services described herein, under the terms and prices set forth in this Agreement. From time to time, Fleet Solutions LLC may make additional Items and Services available to Customer under this Agreement by providing written notice to Customer. Terms and Conditions 1. ITEMS AND SERVICES. We (hereinafter "we," "our" or "Fleet Solutions LLC") will provide Items (hereinafter "GPS", "Equipment" or"Device(s)") and Services which will enable you (hereinafter "you," "your" or "Customer") to: (a) collect diagnostic and locational information from a motor vehicle using a wireless Internet device that is installed in that vehicle; (b) analyze, deliver and post the information to the vehicle owner's web page within the user web site and (c) notify the vehicle owner and a designated third party by e-mail of certain events or information (hereinafter referred to as "Service"). The Items and Services are designed to provide Fleet Customers with a broad set of automotive diagnostic data and data derived from locational information. What We Provide. During the Term and so long as you comply with the terms set forth in this Agreement (and our other then -current, applicable policies that may change from time to time), we will sell you the Equipment, grant you a non- exclusive, non -transferable right to use in the United States only the Items and Services under our then -current, applicable policies in accordance with the terms set forth herein. The obligation concerning the provision of service is to provide non-exclusive use of the network on an as available shared basis. Customer is aware that service disruptions can occur due to storm damage or other acts of God, coverage area, or availability of airtime. These risks were taken into account by Customer before entering into this Agreement. You also agree to the following: 2. SCOPE OF SUPPORT SERVICES. Conditioned upon timely payment of the applicable Support Service Fee set forth herein and while you are not otherwise in default under this Agreement, Fleet Solutions LLC or its designee will provide the Support Services described herein. We will provide to you, reasonable amounts of consultation and technical assistance during our regular working hours. We will assist you to diagnose the problem with the Items or Services. We will, on a best-efforts basis, correct errors or malfunctions described in the operating manuals as soon as practicable after notification of such error or malfunction. If the Equipment is diagnosed as non-functioning during the warranty period, we will repair or replace non-functioning components. Support Services provided by us under this Agreement do not include repair, replacement or correction of any Equipment damage or malfunctions caused by: Accident, negligence, theft, vandalism, operator error or misuse, failure of the Equipment site to conform to specifications, improper installation for equipment installed by you, failure of or surges in electrical power, air conditioning or humidity control, abnormal conditions, acts of God (including lightning) or cause other than normal use; Modifications, attachments, repairs or unauthorized parts replacements performed by you, the Customer, or any third party not authorized by Fleet Solutions LLC or the failure of a vehicle to be in good working condition. Fleet Solutions LLC is dedicated to providing the highest quality products in the most efficient manner and at the lowest costs. Market demands, technology innovation, and third -party supplier issues may require Fleet Solutions LLC to periodically discontinue specific products, including related support. Services for an end -of -life product will continue to be available up to the end -of -support date. Formal notification may be made to all customers of record advising them of the end -of - support dates. In the event Customer requests Fleet Solutions LLC to correct a technical difficulty and the problem is found to be with the Customer's own equipment and or exceeds the manufacturer's warranty or is malfunctioning due to physical damage, Customer agrees to pay Fleet Solutions LLC its customary charge for all technical time expended. All charges for repairs and technical adjustments are at all times the Customer's responsibility and Customer agrees to pay Fleet Solutions LLC for all such services it performs for Customer at its current rates. 3. FEES & PAYMENT. During the Term, you agree to pay us the applicable fees set forth in Attachment A (the "Fees"). The total amount to be expended under the term of this Agreement shall not exceed $50,000. Customer agrees to compensate Fleet Solutions for services previously provided to customer since November 18, 2020 as detailed in Attachment A-1. Customer agrees to pay for any additional services provided prior to the term date listed below. Any amounts owed shall not increase the not -to -exceed amount listed in this Section. All other Fees will be invoiced to you upon shipment of the applicable Items or provision of the applicable Services. Unless otherwise set forth in Attachment A, monthly service fees will begin at unit activation. All monthly service fees will be billed monthly in advance. Invoices are due on receipt. You must pay all amounts without offset. 4. TERM AND TERMINATION. The initial term of this Agreement begins on May 1, 2021 and continuesthrough April 30, 2022 unless terminated earlier as provided herein (the "Initial Term"). Thereafter, the Term may be extended for two (2) additional one-year periods upon a writing executed by Customer's City Manager and City Attorney (each a "Renewal Term"). The Initial Term and Renewal Term are collectively referred to as "Term". Either party may terminate this Agreement at any time during the Initial Term with or without cause by giving sixty (60) days prior written notice to the other party. Customer's option to terminate this Agreement for any reason upon (60) days Revised GPS Agmemen11011412015 advance written notice must be accompanied by payment in full for, (a) all amounts due for services pursuant to the term of this Agreement, or (b) all other services rendered by Company, unpaid, at time of notice. 5. Limited Warranty. Fleet Solutions LLC provides a limited warranty that forthe period as listed in Attachment A. for equipment purchased new, following the activation of equipment of Fleet Customer (the "Warranty Period"), the Equipment will not have defects in material and workmanship and during the Term: (a) Licensed Matter will be able to perform the data processing functions described in the applicable operating manuals; and (b) Services will be provided in a workmanlike manner. You may only make claims under this limited warranty during the Term bynromntly notifying us after you learn of the facts supporting the claim. We will either repair or replace the non -complying Item or re- perform the Services; THESE ARE OUR ONLY OBLIGATIONS AND YOUR ONLY REMEDY FOR BREACH OF WARRANTY. We do not provide warranties on items acquired from others, even if acquired with our assistance. The limited warranties contained in this Section are void if you default. Unless otherwise agreed in writing, downtime is not a breach of this Agreement by us and will not entitle you to any refunds or credits. Fleet Solutions will not be liable for consequential, special, indirect or incidental damages, including lost profits or lost data, even if that party is told those damages may occur. We are not responsible for (a) delays in delivery, installation or providing the service, no matter who caused the delay; (b) anything outside our reasonable control or resulting from your breach; or (c) the operation of items if any item acquired from a third party is used with the items. You acknowledge that the GPS device is a wireless device and that the service provider cannot collect data from the GPS device once it travels beyond a certain range. The items and services are dependent on the coverage areas of wireless networks owned and operated by third parties. Coverage areas are approximate and do not cover significant portions of North America. Actual coverage and operation of the products depends on system availability and capacity, system and equipment upgrades, repairs, maintenance, modifications, relocation, terrain, signal strength, structural conditions, weather and atmospheric conditions, governmental regulations, and other, acts of God, and other conditions beyond Fleet Solutions reasonable control. The items may not operate in enclosed space, in building, between buildings, underground, or in canyons. The items and services are dependent upon the availability of the internet, which is owned and operated by and accessed through third parties. Fleet Solutions LLC does not warrant that the receipt of data, mapping information, and other content from the GPS device will be uninterrupted, or that the transmission of data, mapping information, and other content will always be timely or complete. You acknowledge that neither the device nor the service shall prevent and/or detect all vehicle problems guarantee that a customer vehicle will not break down or guarantee that customers will notincur vehicle repair bills. You acknowledge that the device should not be used in lieu of a vehicle warranty or standardvehicle maintenance. You acknowledge that the device does not detect failures in internally lubricated parts and systems not monitored by your vehicle's computer. You acknowledge that if the location -based data or location -based services are used to attempt to locate a vehicle (e.g. a stolen vehicle), Fleet Solutions LLC does not guarantee that the vehicle will be successfully located and/or recovered. In the event the device or the service is not actually available or is not functioning properly, we shall have the right to refuse to provide a replacement device or service. While we endeavor to provide the most accurate, up-to-date data available, data we collect from the device installed in a vehicle may, at times, contain technical inaccuracies or errors, and may be changed or updated without notice. except as expressly set forth herein, the device and the service are provided by us on an "as -is" basis to the full extent permissible by applicable law, we disclaim all representations and warranties of any kind, express orimplied, including, but not limited to, implied warranties of non -infringement merchantability and fitness for a particular purpose, as to the device and the service, and the data (including its accuracy and availability), services or materials included or offered as part of the service. You assume the entire risk in downloading or otherwise accessing any data, information, files orother materials obtained from the website or through the system. 6. PERSONAL IDENTIFICATION NUMBERS (PIN), PASSWORD$ AND SECRET QUESTIONS. A PIN, password or'secret question' may be required to access the Licensed Matter and location -based data. You can change these at any time by contacting Fleet Solutions LLC or by accessing the website. Failure to protect your PIN, password or secret question, or improper use of the same, may result in termination of the service. You acknowledge that you accept full responsibility for the use and protection of your PIN, password, or secret question, and that Fleet Solutions LLC is not responsible if an unauthorized party uses these in any way. You also consent that vendors working with Fleet Solutions (e.g., those providing roadside assistance) may use your PIN, password, or secret question, and accept full responsibility for any services performed or data that may be accessed resulting from using these constructs. 7. DATA ACCESS, You represent and warrant that you have all rights and authority with respect to the Customer information ("Business Data") required to grant the rights and approvals set forth in this paragraph and that you approve and grant to us the nonexclusive, non-terininable license and right to collect, access, and use informationfrom you, the Customer, their vehicle, and the information arrangement system, and to access, copy, or use the Business Data in the course of providing the items and performing the services to which you or the Customer have consented, limited to our performance of the following activities: (i) to provide the Items and Services to you and the Customer: (ii) to perform software support services, and other services on your behalf and have third party provider dothe same, such as for roadside assistance or recovery of a stolen vehicle; (iii) to compile and aggregate statistical data to analyze, measure, and optimize the performance of our products and services for you, Fleet Customers and other Revisetl GPSA,j.ement 10/1412013 N-2021-123 internal purposes of Fleet Solutions LLC; and (iv) to compile and aggregate statistical data, including combining Business Data with data from other Customers and sources, forpurposes of developing data products for sale, licensing and distribution to third parties, subject to the limitation that we will use such data solely to create analyses in aggregated or derivative form in databases and compilations that do not permit identification of you, Fleet Customers, employees, or individuals. WITH PRIOR NOTICE TO CUSTOMER, WE WILL ONLY DISCLOSE PERSONALLY IDENTIFIABLE DATA TO THIRD PARTIES TO PROVIDE SERVICES DESCRIBED IN THIS AGREEMENT AND WHEN REASONABLY NECESSARY, IN OUR SOLE DETERMINATION, TO: (i) enforce the Agreement; (ii) defend against legal claims; (iii) protect the rights, property and safety of Fleet Solutions LLC, its customers, or others; (iv) respond to court order, subpoena or other legal requirement; or (v) notify law enforcement authorities of any activities that we believe to be unlawful. 8. WEBSITE MAINTENANCE. In an effort to ensure a responsive and efficient server platform for its customer base, Web Site provider reserves the right to perform scheduled maintenance between the hours of 10:00 p.m. to 3:00 a.m. Pacific Time. This may include database maintenance as well as general site maintenance and may or may not involve application and web services unavailability. 9. DEFAULT. In the event that Company shall find it necessary to retain an attorney and/or a collection agency to pursue the recovery of Monies due, Company shall be entitled to reasonable attorney's fee and reasonable costs of collection, whetherby trial, arbitration or settlement and the costs of suit. Customer: City of Santa Ana 20 Civic Center Plaza Dr. (M-31) P.O. Box1988 Santa Ana, CA 29701 Name: Kristine Ridge Title: City Man 30er Date: omez ;. Clerk of the Council FOR APPROVAL: M �a 4N Nabil Saba Executive Director, Public Works Agency Fleet Solutions LLC: 169 Cadillac Place Reno, Nevada 89509 Toll Free 855-471-4771 Norma Havens Co National Sales MGR 4-29-2021 APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney By. 4L4'�'. -f�L ohn M. Funk Senior Assistant City Attorney '1 certifythat I have read and understand the terms and conditions includedwith this Agreement and that I am authorized to sign this Agreement. Revised GPS Agreement 10/14/2013 Attachment A Fees and Term Initial Term. The initial term of this Agreement begins on the date of this Agreement and, unless terminated earlier as provided herein. Section 4; Fees: NJPA pricing is $19.39 per month per Telematics hardware unit activated or installed to account and $3 managed services per device for a total of $22.39 per month per device. Section 5; Equipment Warranty Period: Lifetime Limited Warranty with the Pro Plus Plan Section 5; Labor Warranty Period: First year Additional Terms Equipment costs: NJPA pricing for GOS device $62.50+ duty fee $7.54, Harness HRN-GS09K2 and 1-IRN-GS16K2 $28.06, Sensor Harness $40.69. Revised GPS Agreement 10114/2013 USA Fleet Solutions 169 Cadillac PI NV US (855) 477-4771 Katie@ USAFleetSolutions.c om https://www.usafleetsolution s.com/ INVOICE BILL TO City of Santa Ana Purchasing Department P.O. Box 1988 M-16 Santa Ana, CA 92702 SALES REP. Norma Havens ACTIVITY ATTACHMENT A-1 UM Meet solu m Maintenance and GPS Tracking SHIP TO City of Santa Ana Purchasing Department P.O. Box 1988 M-16 Santa Ana, CA 92702 Recurring Servioe:MRT - Souroewell Suspend Monthly Recurring Tracking Rate for Suspend mode on the Geotab device makes the device go to sleep until it is installed in a vehicle. Geotab Contract number NJPA contract 022217-GEO G84D20F429B2 Recurring Service:MRT - Sourcewell ProPlus SOURCEWELL Monthly Recurring Tracking Rate for ProPlus with lifetime warranty. Includes GPS data, HOS data, Engine data and Active tracking. Geotab Contract number NJPA contract 022217-GEO - Services:Managed Services USA Fleet Solutions will provide the following managed services with complete implementation, utilization and ongoing management of the GPS vehicle tracking and web based management system including but not limited to: • Initial set up and continued maintenance of user web site. • Registration and maintenance of vehicles registration into system. • Creation and input of unlimited user, groups and departments as supplied by the District. • Creation, input and maintenance all system users, user passwords and assigned user privileges. 73 73 INVOICE # 46331 DATE 04/01 /2021 DUE DATE 05/01/2021 TERMS Net 30 RATE 6.12 19.39 3.00 AMOUNT 6.12 1,415.47 219.00 Accounting (775) 525-2377 1 USAFIeetSolutions.com ACTIVITY QTY RATE AMOUNT • Unlimited ongoing training of users and departments via telephone, webinar and on- site training. • Creation and input of user identified zones (landmarks and geofences.) • Implementation, distribution, training and management of unlimited scheduled user defined system reports. • Future set up of new reports and systems. • Facilitate internal user's group meetings to develop best practices each year. • Unlimited access to an assigned USA Fleet Solutions account manager. Device Serial Vehicle Label G92421134054 29548 G89A20F4E7A7 29549 G8DB20F5D9D5 29550 G85820F4CF5D 58686 G85720F429A8 58962 G80B20F4D20D 58963 G86B20F5D965 59240 G82A20F5D02F 59242 G89C20F5CD86 59243 G84220F4D145 59278 G83C20F4E20A 59279 G8B320F42A4D 59391 G89820F5D996 59393 G8C120F5D9CF 59412 G8EA20F5D9E4 59413 G81020F5DA1 F 59414 G8E620F4D2E0 59415 G8BC20F5D9B2 59425 G8A120F4CFA4 59492 G84720F425B4 59493 G8FD20F5D9F3 59494 G89320F4C285 59532 G8F220F4290D 59578 G8B620F5D9B8 59611 G8BB20F42C43 59618 G8B720F5D9B9 59629 G8E220F5CBFA 59630 G8D820F5D9D6 59632 G8BF20F5D9B1 59658 G8D920F4DFEC 59693 G8ED20F5D9E3 59714 G8E520F4E7D8 59720 G80820F4D20E 59721 G8C220F5D9CC 59722 G82420F5C839 59726 G83B20F5D737 59728 G8B920F5CBA1 59729 G88920F5D987 59732 G8DF2DF5D9D1 59737 G80E20F42BF7 59742 G84A20F4CE50 59768 G8B820F42C40 59775 G89420F5CC8D 59778 Accounting (775) 525-23771 USAReetSolutions.com ACTIVITY QTY RATE AMOUNT G8A620F42A58 59787 G8D720F5D9D9 59795 G8A220ECD4BA 59797 G8C320F5D9CD 59798 G88520F42A713 59804 G8F02OF4CFF5 59816 G87E20F42B87 59830 G89A20F64808 59906 G8EF20F4E7D2 59950 G85920F5D755 59953 G87320F5CA6C 59954 G8A920F5D9A7 59985 G88320F4CF86 59989 G8E720F42C1F 60046 G83120F4D035 60100 G8E320F5D9ED 60106 G8D020F5C9CE 60107 G85C20F5CA43 60116 G83020F4CE2A 60147 G8A320F5D9AD 60163 G88920F4CB90 60167 G84520F4CB5C 60168 G82C20F5DA23 60184 G83A20F4E707 60185 G80D20F42BF4 60226 G86820F4D16F G86820F4D16F G86D20F42B94 G86D20F42B94 G88120F4CF84 G88120F4CF84 G89620F4CF93 G89620F4CF93 G8F320F4CFF6 G8F320F4CFF6 Starting December 1, 2020 there will be a 1.5% late BALANCE DUE charge assessed for all past due invoices. $1,640.59 Accounting (775) 525-23771 USAFleetSolutions.com USA Fleet Solutions 169 Cadillac PI NV US USA 4USAFl1 Wt &&/u&w Katie Katie@USAFIeetSolutions.c Mainlmano and GPS Tracking om https://www.usafleetsolution s.com/ INVOICE BILL TO SHIP TO City of Santa Ana City of Santa Ana Purchasing Department Purchasing Department P.O. Box 1988 M-16 P.O. Box 1988 M-16 Santa Ana, CA 92702 Santa Ana, CA 92702 SALES REP. Norma Havens ACTIVITY OTY Recurring Servioe:MRT - Sourcewell Suspend Monthly Recurring Tracking Rate for Suspend mode on the Geotab device makes the device go to sleep until it is installed in a vehicle. Geotab Contract number NJPA contract 022217-GEO G84D20F429B2 Recurring Service:MRT - Souroewell ProPlus SOURCEWELL Monthly Recurring Tracking Rate for ProPlus with lifetime warranty. Includes GPS data, HOS data, Engine data and Active tracking. Geotab Contract number NJPA contract 022217-GEO - Services:Managed Services USA Fleet Solutions will provide the following managed services with complete implementation, utilization and ongoing management of the GPS vehicle tracking and web based management system including but not limited to: • Initial set up and continued maintenance of user web site. • Registration and maintenance of vehicles registration into system. • Creation and input of unlimited user, groups and departments as supplied by the District. • Creation, input and maintenance all system users, user passwords and assigned user privileges. 73 75 INVOICE # 45923 DATE 03/01 /2021 DUE DATE 03/31/2021 TERMS Net 30 RATE 6.12 19.39 3.00 AMOUNT 6.12 1,415.47 225.00 Accounting (775) 525-23771 USAFleetSolutions.com ACTIVITY QTY RATE AMOUNT • Unlimited ongoing training of users and departments via telephone, webinar and on- site training. • Creation and input of user identified zones (landmarks and geofences.) • Implementation, distribution, training and management of unlimited scheduled user defined system reports. • Future set up of new reports and systems. • Facilitate internal user's group meetings to develop best practices each year. • Unlimited access to an assigned USA Fleet Solutions account manager. Device Serial Vehicle Label G92421134054 29548 G89A20F4E7A7 29549 G8DB20F5D9D5 29550 G85820F4CF5D 58686 G85720F429A8 58962 G80B20F4D20D 58963 G86B20F5D965 59240 G82A20F5D02F 59242 G89C20F5CD86 59243 G84220F4D145 59278 G83C20F4E20A 59279 G8B320F42A4D 59391 G89820F5D996 59393 G8C120F5D9CF 59412 G8EA20F5D9E4 59413 G81020F5DA1F 59414 G8E620F4D2E0 59415 G8BC20F5D9B2 59425 G8A120F4CFA4 59492 G84720F425134 59493 G8FD20F5D9F3 59494 G89320F4C285 59532 GBF220F4290D 59578 G8B620F5D9B8 59611 G8BB20F42C43 59618 G8B720F5D9B9 59629 G8E220F5CBFA 59630 G8D820F5D9D6 59632 G8BF20F5D9B1 59658 G8D920F4DFEC 59693 G8ED20F5D9E3 59714 G8E520F4E7D8 59720 G80820F4D20E 59721 G8C220F5D9CC 59722 G82420F5C839 59726 G83B20F5D737 59728 G8B920F5CBA1 59729 G88920F5D987 59732 G8DF20F5D9D1 59737 G80E20F42BF7 59742 G84A20F4CE50 59768 G8B820F42C40 59775 G89420F5CC8D 59778 Accounting (775) 525-23771 USAHeetSolutions.conn ACTIVITY QTY RATE AMOUNT G8A620F42A58 59787 G8D720F5D9D9 59795 G8A220ECD4BA 59797 G8C320F5D9CD 59798 G88520F42A7B 59804 G8F020F4CFF5 59816 G87E20F42B87 59830 G89A20F64808 59906 G8EF20F4E7D2 59950 G85920F5D755 59953 G87320F5CA6C 59954 G8A920F5D9A7 59985 G88320F4CF86 59989 G8E720F42C1F 60046 G83120F4D035 60100 G8E320F5D9ED 60106 G8D020F5C9CE 60107 G85C20F5CA43 60116 G83020F4CE2A 60147 G8A320F5D9AD 60163 G88920F4CB90 60167 G84520F4CB5C 60168 G82C20F5DA23 60184 G83A20F4E707 60185 G8OD20F42BF4 60226 G86820F4D16F G86820F4D16F G86D20F42B94 G86D20F42B94 G88120F4CF84 G88120F4CF84 G89620F4CF93 G89620F4CF93 G8F320F4CFF6 G8F320F4CFF6 Late fee 24.70 1.5% - Applied on Apr 6, 2021 - - - ..... ...... ------------ -- Starting December 1, 2020 there will be a 1.5% late BALANCE DUE �1,671.29 charge assessed for all past due invoices. Accounting (775) 525-23771 USAFleetSolutions.com USA Fleet Solutions 169 Cadillac PI NV US USA 71 � �+o,�w Katie )USA ]e Katiepa USAFIeetSolutions.c Maintenance and GPS Tacking om hftps://www.usaffeetsolution s.com/ INVOICE BILL TO SHIP TO City of Santa Ana City of Santa Ana Purchasing Department Purchasing Department P.O. Box 1988 M-16 P.O. Box 1988 M-16 Santa Ana, CA 92702 Santa Ana, CA 92702 SALES REP. Norma Havens ACTIVITY CITY Recurring Service:MRT - Sourcewell Suspend Monthly Recurring Tracking Rate for Suspend mode on the Geotab device makes the device go to sleep until it is installed in a vehicle. Geotab Contract number NJPA contract 022217-GEO G84D20F429B2 Recurring Service:MRT - Sourcewell ProPlus SOURCEWELL Monthly Recurring Tracking Rate for ProPlus with lifetime warranty. Includes GPS data, HOS data, Engine data and Active tracking. Geotab Contract number NJPA contract 022217-GEO - Services:Managed Services USA Fleet Solutions will provide the following managed services with complete implementation, utilization and ongoing management of the GPS vehicle tracking and web based management system including but not limited to: • Initial set up and continued maintenance of user web site. • Registration and maintenance of vehicles registration into system. • Creation and input of unlimited user, groups and departments as supplied by the District. • Creation, input and maintenance all system users, user passwords and assigned user privileges. 73 75 INVOICE # 45500 DATE 02/01 /2021 DUE DATE 03/03/2021 TERMS Net 30 RATE 6.12 19.39 3.00 AMOUNT G'1<K 1,415.47 225.00 Accounting (775) 525-23771 USAFleetSolutions.com ACTIVITY OTY RATE AMOUNT • Unlimited ongoing training of users and departments via telephone, webinar and on- site training. • Creation and input of user identified zones (landmarks and geofences.) • Implementation, distribution, training and management of unlimited scheduled user defined system reports. • Future set up of new reports and systems. • Facilitate internal user's group meetings to develop best practices each year. • Unlimited access to an assigned USA Fleet Solutions account manager. Device Serial Vehicle Label G92421134054 29548 G89A20F4E7A7 29549 G8DB20F5D9D5 29550 G85820F4CF5D 58686 G85720F429A8 58962 G80B20F4D20D 58963 G86B20F5D965 59240 G82A20F5D02F 59242 G89C20F5CD86 59243 G84220F4D145 59278 G83C20F4E20A 59279 G8B320F42A4D 59391 G89820F5D996 59393 G8C120F5D9CF 59412 G8EA20F5D9E4 59413 G81020F5DA1F 59414 G8E620F4D2E0 59415 G8BC20F5D9B2 59425 G8A120F4CFA4 59492 G84720F42564 59493 G8FD20F5D9F3 59494 G89320F4C285 59532 G8F220F4290D 59578 G8B620F5D9B8 59611 G8BB20F42C43 59618 G8B720F5D9B9 59629 GBE220F5CBFA 59630 G8D820F5D9D6 59632 G8BF20F5D9B1 59658 G8D920F4DFEC 59693 G8ED20F5D9E3 59714 G8E520F4E7D8 59720 G80820F4D20E 59721 G8C220F5D9CC 59722 G82420F5C839 59726 G83B20F5D737 59728 G8B920F5CBA1 59729 G88920F5D987 59732 G8DF20F5D9D1 59737 G80E20F42BF7 59742 G84A20F4CE50 59768 G8B820F42C40 59775 G89420F5CC8D 59778 Accounting (775) 525-2377 1 USAFIeetSolutions.com ACTIVITY QTY RATE AMOUNT GSA620F42A58 G8D720F5D9D9 G8A220ECD4B A 59985 59989 60046 60100 60106 60107 60116 60147 60163 60167 60168 60184 60185 60226 G86820F4D16F G86D20F42B94 G88120F4CF84 G89620F4CF93 G8F320F4CFF6 Late fee 1.5% - Applied on Mar 9, 2021 Late fee 1.5% - Applied on Apr 9, 2021 - -- - --------- ----- -- --------------------....... Starting December 1, 2020 there will be a 1.5% late BALANCE DUE charge assessed for all past due invoices. 24.70 25.07 $1,696.36 Accounting (775) 525-23771 USAFleetSolutions.com USA Fleet Solutions 169 Cadillac PI NV US (855)477-4771 Katie@a USAFIeetSolutions.c om https://www.usafleatsolution s.com/ INVOICE BILL TO City of Santa Ana Purchasing Department P.O. Box 1988 M-16 Santa Ana, CA 92702 SALES REP. Norma Havens ACTIVITY !7 ..L soluftw MaiMenan and GPS Tracking SHIP TO City of Santa Ana Purchasing Department P.O. Box 1988 M-16 Santa Ana, CA 92702 Recurring Servioe:MRT - Sourcewell Suspend Monthly Recurring Tracking Rate for Suspend mode on the Geotab device makes the device go to sleep until it is installed in a vehicle. Geotab Contract number NJPA contract 022217-GEO G84D20F429B2 Recurring Servioe:MRT - Souncewell ProPius SOURCEWELL Monthly Recurring Tracking Rate for ProPlus with lifetime warranty. Includes GPS data, HOS data, Engine data and Active tracking. Geotab Contract number NJPA contract 022217-GEO - Services:Managed Services USA Fleet Solutions will provide the following managed services with complete implementation, utilization and ongoing management of the GPS vehicle tracking and web based management system including but not limited to: • Initial set up and continued maintenance of user web site. • Registration and maintenance of vehicles registration into system. • Creation and input of unlimited user, groups and departments as supplied by the District. • Creation, input and maintenance all system users, user passwords and assigned user privileges. QTY 73 75 INVOICE # 45103 DATE 01/01/2021 DUE DATE 01/31/2021 TERMS Net 30 . WZ 6.12 19.39 rU&U911� 6.12 1,415.47 225.00 Accounting (775) 525-23771 USAFIeetSolutions.com ACTIVITY OTY RATE AMOUNT • Unlimited ongoing training of users and departments via telephone, webinar and on- site training. • Creation and input of user identified zones (landmarks and geofences.) • Implementation, distribution, training and management of unlimited scheduled user defined system reports. • Future set up of new reports and systems. • Facilitate internal user's group meetings to develop best practices each year. • Unlimited access to an assigned USA Fleet Solutions account manager. Device Serial Vehicle Label G92421134054 29548 G89A20F4E7A7 29549 G8DB20F5D9D5 29550 G85820F4CF5D 58686 G85720F429A8 58962 G8OB20F4D20D 58963 G86B20F5D965 59240 G82A20F5D02F 59242 G89C20F5C D86 59243 G84220F4D145 59278 G83C20F4E20A 59279 G8B320F42A4D 59391 G89820F5D996 59393 G8C120F5D9CF 59412 G8EA20F5D9E4 59413 G81020F5DA1F 59414 G8E620F4D2E0 59415 G8BC20F5D9B2 59425 G8A120F4CFA4 59492 G84720F425B4 59493 G8FD20F5D9F3 59494 G89320F4C285 59532 G8F220F4290D 59578 G8B620F5D9B8 59611 G8BB20F42C43 59618 G8B720F5D9B9 59629 G8E220F5CBFA 59630 G8D820F5D9D6 59632 G8BF20F5D9B1 59658 G8D920F4DFEC 59693 G8ED20F5D9E3 59714 G8E520F4E7D8 59720 G80820F4D20E 59721 G8C220F5D9CC 59722 G82420F5C839 59726 G83B20F5D737 59728 G8B920F5CBA1 59729 G88920F5D987 59732 G8DF20F5D9D1 59737 G80E20F42BF7 59742 G84A20F4CE50 59768 G8B820F42C40 59775 G89420F5CC8D 59778 Accounting (775) 525-23771 USAFleetSolutions.com ACTIVITY QTY RATE AMOUNT G8A620F42A58 59787 G8D720F5D9D9 59795 G8A220ECD4BA 59797 G8C320F5D9CD 59798 G88520F42A713 59804 G8F020F4CFF5 59816 G87E20F42B87 59830 G89A20F64808 59906 G8EF20F4E7D2 59950 G85920F513755 59953 G87320F5CA6C 59954 G8A920F5D9A7 59985 G88320F4CF86 59989 G8E720F42C1F 60046 G83120F413035 60100 G8E320F5D9ED 60106 G8D020F5C9CE 60107 G85C20F5CA43 60116 G83020F4CE2A 60147 G8A320F5D9AD 60163 G88920F4CB90 60167 G84520F4CB5C 60168 G82C20F5DA23 60184 G83A20F4E707 60185 G80D20F42BF4 60226 G86820F4D16F G86820F4D16F G86D20F42B94 G86D20F42B94 G88120F4CF84 G88120F4CF84 G89620F4CF93 G89620174CF93 G8F320F4CFF6 G8F320F4CFF6 Late fee 1.5% - Applied on Feb 1, 2021 Late fee 1.5%- Applied on Mar 1, 2021 Late fee 1.5%- Applied on Apr 1, 2021 24.70 25.07 25.45 Starting June 1, 2019 there will be a 3% late charge BALANCE DUE $1 ,%G1 .81 assessed for all past due invoices. Accounting (775) 525-23771 USAFIeetSolutions.com USA Fleet Solutions 169 Cadillac PI NV US (855) 477-4771 Katie@USAFleetSol utions.c om https://www.usafleetsolution s.com/ INVOICE BILL TO City of Santa Ana Purchasing Department P.O. Box 1988 M-16 Santa Ana, CA 92702 SALES REP. Norma Havens ACTIVITY • USARed Wu&As Mainln and GPS Tracking SHIP TO City of Santa Ana Purchasing Department P.O. Box 1988 M-16 Santa Ana, CA 92702 Recurring Servioe:MRT - Sourcewell Suspend Monthly Recurring Tracking Rate for Suspend mode on the Geotab device makes the device go to sleep until it is installed in a vehicle. Geotab Contract number NJPA contract 022217-GEO G84D20F429B2 Recurring Service:MRT - Sourcewell ProPlus SOURCEWELL Monthly Recurring Tracking Rate for ProPlus with lifetime warranty. Includes GPS data, HOS data, Engine data and Active tracking. Geotab Contract number NJPA contract 022217-GEO - Services:Managed Services USA Fleet Solutions will provide the following managed services with complete implementation, utilization and ongoing management of the GPS vehicle tracking and web based management system including but not limited to: • Initial set up and continued maintenance of user web site. • Registration and maintenance of vehicles registration into system. • Creation and input of unlimited user, groups and departments as supplied by the District. • Creation, input and maintenance all system users, user passwords and assigned user privileges. Loin 73 75 INVOICE # 44690 DATE 12/01/2020 DUE DATE 12/31/2020 TERMS Net 30 RATE 6.12 19.39 3.00 AMOUNT 6.12 1,415.47 225.00 Accounting (775) 525-23771 USAFleetSolutions.com ACTIVITY QTY RATE AMOUNT • Unlimited ongoing training of users and departments via telephone, webinar and on- site training. • Creation and input of user identified zones (landmarks and geofences.) • Implementation, distribution, training and management of unlimited scheduled user defined system reports. • Future set up of new reports and systems. • Facilitate internal user's group meetings to develop best practices each year. • Unlimited access to an assigned USA Fleet Solutions account manager. Device Serial Vehicle Label G92421134054 29548 G89A20F4E7A7 29549 GBDB20F5D9D5 29550 G85820F4CF5D 58686 G85720F429AS 58962 G80B20F4D20D 58963 G86B20F5D965 59240 G82A20F5D02F 59242 G89C20F5CD86 59243 G84220F4D145 59278 G83C20F4E20A 59279 G8B320F42A4D 59391 G89820F5D996 59393 G8C120F5D9CF 59412 G8EA20F5D9E4 59413 G81020F5DA1F 59414 G8E620F4D2E0 59415 G8BC20F5D9B2 59425 G8A120F4CFA4 59492 G84720F425B4 59493 GBFD20F5D9F3 59494 G89320F4C285 59532 G8F220F4290D 59578 G8B620F5D9B8 59611 G8BB20F42C43 59618 G8B720F5D9B9 59629 G8E220F5CBFA 59630 G8D820F5D9D6 59632 GBBF20F5D9Bl 59658 G8D920F4DFEC 59693 G8ED20F5D9E3 59714 G8E520F4E7D8 59720 G80820F4D20E 59721 G8C220F5D9CC 59722 G82420F5C839 59726 G83B20F5D737 59728 G8B920F5CBA1 59729 G88920F5D987 59732 G8DF20F5D9D1 59737 G80E20F42BF7 59742 G84A20F4CE50 59768 G8B820F42C40 59775 G89420F5CC8D 59778 Accounting (775) 525-23771 USAReetSolutions.com ACTIVITY OTY RATE AMOUNT G8A620F42A58 G8D720F5D9D9 G8A220ECD4W G8C320F5D9CC G88520F42A7B G8F020F4CFF5 G87E20F42B87 G89A20F64808 G8EF20F4E7D2 G85920F5D755 G87320F5CA6C G8A920F5D9A7 G88320F4CF86 G8E720F42C1F G83120F4D035 G8E320F5D9ED G8D020F5C9CE G85C20F5CA43 G8302GF4CE2A G8A320F5D9AD G88920F4CB90 G84520F4CB5C G82C20F5DA23 G83A20F4E707 G80D20F42BF4 G86820F4D16F G86D2OF42B94 G88120F4CF84 G89620F4CF93 G8F320F4CFF6 59787 59795 59797 59798 59804 59816 59830 59906 59950 59953 59954 59985 59989 60046 60100 60106 60107 60116 60147 60163 60167 60168 60184 60185 60226 G86820F41)16F G86D20F42B94 G88120F4CF84 G89620F4CF93 G8F320F4CFF6 Starting June 1, 2019 there will be a 3% late charge BALANCE DUE assessed for all past due invoices. $1,646.59 Accounting (775) 525-23771 USAFleetSolutions.com MEMORANDUM To: Nabil Saba, Executive Director Date: 05/18/2021 Public Works Agency Gregory Hoang, Management Analyst From: Public Works Agency Subject: Fleet Solutions GPS Agreement On November 19, 2019, the City Council approved a one-year agreement, with Fleet Solutions to provide Items ("GPS", "Equipment", and "Device(s)"), and Services which will enable The City of Santa Ana Fleet to (a) collect diagnostic and locational information from a motor vehicle using a wireless Internet device that is installed in that vehicle; (b) analyze, deliver and post the information to the vehicle owner's web page within the user web site and notify the vehicle owner and a designated third party by e-mail of certain events or information. The Items and Services are designed to provide Fleet Customers with a broad set of automotive diagnostic data and data derived from locational information for a one-year period beginning November 19, 2019 and expiring November 18, 2020, with provisions for (2) one-year extension exercisable by the City Manager and City Attorney. The agreement above expired on November 18, 2020 without extension. Staff is continuing to work with Fleet Solutions and requests to establish an agreement between Fleet Solutions, LLC, and the City of Santa Ana beginning May 1, 2021 and expiring April 30, 2022, with provisions for (2) one-year extension exercisable by the City Manager and City Attorney. The new agreement includes invoices for services rendered since November 19, 2020 through April 30, 2021. COI insurance is not required per City Attorney Office. Please let me know if you have any questions.