HomeMy WebLinkAbout13. AMEND (PROJ. 21-6457)Public Works Agency
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Item # 13
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
January 19, 2021
TOPIC: Approve Amendment to CIP and Appropriation Adjustment, Award Construction
Contract
AGENDA TITLE:
Approve an appropriation adjustment, approve an amendment to the Fiscal Year 2020-
21 Capital Improvement Program, and award a construction contract to Stephen Doreck
Equipment Rentals, Inc. in the amount of $1,126,670 for the Valley Adams Neighborhood
Water Main Improvements Phase 2 Project with an estimated total delivery cost of
$1,577,338 (Project No. 21-6457) (Non -General Fund)
RECOMMENDED ACTION
1. Approve an appropriation adjustment to recognize $1,577,338 in the Water Fund,
Public Works Water Revenue, Prior Year Carryforward revenue account and
appropriate the same amount to the Acquisition & Construction, Water Utility Capital
Projects, Water Capital Project expenditure account.
2. Approve an amendment to the Fiscal Year 2020-21 Capital Improvement Program
to include $1,577,338 in construction funds for the Valley Adams Neighborhood
Water Main Improvements Phase 2 project.
3. Award a construction contract to Stephen Doreck Equipment Rentals, Inc., the
lowest responsible bidder, in accordance with the base bid in the amount of
$1,126,670, for construction of the Valley Adams Neighborhood Water Main
Improvements Phase 2 Project, for the term beginning January 19, 2020 and ending
upon project completion, and authorize the City Manager to execute the contract
subject to nonsubstantive changes approved by the City Manager and the City
Attorney.
4. Approve the Project Cost Analysis for a total estimated construction delivery cost of
$1,577,338, which includes $1,126,670 for the construction contract, $225,334 for
contract administration, inspection and testing; and a $225,334 project contingency
for unanticipated or unforeseen work.
DISCUSSION
Approve Amendment to CIP and Appropriation Adjustment, Award Construction Contract
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Public Works Water Resources staff monitors the condition of water main pipelines by
assessing critical factors such as history of breaks, pipe size, alignment, location, and
system redundancy to determine replacement priorities. The existing 6-inch diameter
cast iron water main in the Valley Adams Neighborhood, which was installed in the 1960s,
has been experiencing a number of significant breaks and leaks, and has been identified
for priority replacement (Exhibit 1). The proposed appropriation adjustment and Capital
Improvement Projects amendment provide for the replacement of these deteriorated and
undersized water facilities (Exhibit 2).
The water system improvements will include approximately 2,900 linear feet of new 8-
inch polyvinyl chloride water main, fire hydrants, water services, appurtenances, asphalt
concrete pavement, and traffic striping. Once completed, water service reliability and
general service quality will improve significantly. In addition, the potential for disruption
due to water main breaks will be substantially reduced.
Public Outreach and Contractor Participation
To provide an opportunity for local vendors to submit bids, a Notice Inviting Bids was
advertised in the Orange County Register newspaper on September 18 and September
19, 2020. The project was also advertised in PlanetBids from September 17, 2020
through October 22, 2020. Bids were received electronically via PlanetBids on October
22, 2020.
A total of 263 vendors, including vendors in the City of Santa Ana, were notified of the
project via PlanetBids. Forty-seven vendors requested bidding documents and nine
responsive bids were received. Bids were not received from any Santa Ana contractors.
Stephen Doreck Equipment Rentals, Inc. submitted the lowest responsive bid in the
amount of $1,126,670 (Exhibit 3). Based on the bid analysis and a contractor's reference
check, staff recommends awarding the construction contract to Stephen Doreck
Equipment Rentals, Inc., in the amount bid (Exhibit 4).
Bid Results Summary
RANK
BIDDER'S NAME
LOCATION
BASE BID
1
Stephen Doreck Equipment Rentals,
Pico Rivera
$
1 nc.
1,126, 670.00
2
Excel Paving Co.
Long Beach
$
1,146,906.00
3
Colich & Sons L.P.
Gardena
$1,174,495.00
4
All Cities Engineering, Inc.
Jurupa Valley
$1,200,345.00
5
CHI Construction
Anaheim
$1,215,700.00
Approve Amendment to CIP and Appropriation Adjustment, Award Construction Contract
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RANK
BIDDER'S NAME
LOCATION
BASE BID
6
J.A. Salazar
La Habra
$1,225,523.80
7
Lonerock, Inc.
Irvine
$1,399,430.00
8
TE Roberts, Inc.
Orange
$1,486,860.00
9
Christensen Brothers General
Engineering
Apple Valley
$1,705,930.00
Project Delivery
To deliver a complete project, in addition to the construction contract, the estimated total
project delivery cost includes construction administration, inspection, and testing, along
with an allowance for contingencies to account for unexpected or unforeseen conditions.
Construction administration and inspection includes construction management;
implementation of the City's Community Workforce Agreement requirements; inspection
of the contractor's work to ensure contract compliance, workmanship, and quality; and
materials testing. As indicated in the Cost Analysis (Exhibit 5) and as summarized in the
table below, the estimated total construction delivery cost of the project is $1,577,338.
Project Item
Total
Construction Contract
$1,126,670
Construction Administration, Inspection, Testing
$225,334
Contingencies
$225,334
TOTAL CONSTRUCTION DELIVERY COST IF
$1,577,338
ENVIRONMENTAL IMPACT
In accordance with the California Environmental Quality Act, the recommended actions
are exempt from further review. Categorical Exemption Environmental Review No. ER-
2020-100 was filed for the project.
FISCAL IMPACT
As indicated in the Cost Analysis, the estimated total construction delivery cost of the
project is $1,577,338, which includes construction, contract administration, inspection,
testing, design engineering, and an authorized contingency of $225,334. Approval of the
Appropriation Adjustment will recognize $1,577,338 in Public Works Water Revenue,
Prior Year Carryforward revenue account (No. 06017002-50001) and appropriate the
same amount into the Acquisition & Construction Fund, Water Utility Capital Projects,
Water Capital Project expenditure account (No. 06617647-66301). All funds are
scheduled for expenditure in Fiscal Year 2020-21.
Approve Amendment to CIP and Appropriation Adjustment, Award Construction Contract
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The following table summarizes the funds budgeted for expenditure to deliver
construction of this project.
Accounting
Accounting Unit -
Fiscal
Unit -Account
Fund
Account No.
Amount
Year
No.
Description
Project No.)Description
20
06617647-
Acquisition &
Water Utility Capital
21
66301
Construction
Projects, Water Capital
$1,577,338
21-6457
Project
Total
$1,577,338
EXHIBIT(S)
1. Location Map
2. Amended 20/21 CIP Sheet
3. Bid Proposal
4. Construction Contract
5. Cost Analysis
Submitted By:
Nabil Saba, Executive Dir Public Works
Approved By: Kristine Ridge, City Manager