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HomeMy WebLinkAbout2021-036 - Approving Revised Bylaws for the Youth CommissionLR 6/15/21 RESOLUTION NO. 2021-036 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING REVISED BYLAWS FOR THE YOUTH COMMISSION WHEREAS, on September 1, 2020, Ordinance No. NS-2992 was adopted by the City Council, modernizing the municipal code by organizing and consolidating all boards, commission, and committee matters into Chapter 2; and WHEREAS, Ordinance No. NS-2992 made changes to various municipal code provisions relating to the City's appointed boards and commission including centralizing the general requirements applicable to all boards and commission in one location; WHEREAS, revised bylaws for the Youth Commission were developed to be in alignment with Ordinance No. NS-2992 in this respect and others; and WHEREAS, Santa Ana Municipal Code Section 2-453 requires that the City Council approve the Youth Commission bylaws. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Santa Ana as follows: Section 1. The revised bylaws for the Youth Commission, attached as Exhibit A, are hereby approved. Section 2. This Resolution shall take effect immediately upon its adoption by the City Council, and the Clerk of the Council shall attest to and certify the vote adopting this Resolution. ADOPTED this 15th day of June, 2021. Vicente Sarmiento Mayor APPROVED AS TO FORM: Sonia R. Carvalho, City Attorney By: X� A. R Laura A. Rossini Chief Assistant City Attorney Resolution No. 2021-036 Page 1 of 2 LR 6/15/21 AYES: Councilmembers Bacerra Hernandez Lopez Phan, Penaloza Sarmiento (6) NOES: Councilmembers None (0) ABSTAIN: Councilmembers None (0) NOT PRESENT: Councilmembers Mendoza (1) CERTIFICATE OF ATTESTATION AND ORIGINALITY I, DAISY GOMEZ, Clerk of the Council, do hereby attest to and certify the attached Resolution No. 2021-036 to be the original resolution adopted by the City Council of the City of Santa Ana on June 15, 2021. Date: Daisy Go* Clerk of the Council City of Santa Ana Resolution No. 2021-036 Page 2 of 2 (9) PROPOSED YOUTH COMMISSION BYLAWS Exhibit 2 1.0 NAME The name of this advisory body of the City of Santa Ana shall be the Youth Commission (hereinafter "Commission"). 2.0 RESPONSIBILITIES AND DUTIES OF COMMISSION 2.1 Act in an advisory capacity to the city council in matters pertaining to youth and teen services, programs, and cooperation with other public and/or private agencies; 2.2 Act in an advisory capacity and consider the proposed annual budget for the parks, recreation and community services agency and make recommendations regarding youth services to the city manager and/or city council; 2.3 Act in an advisory capacity to the city council in recommending policies and/or legislation for improving the position of the youth in the City of Santa Ana; and 2.4 Perform such other duties as may be directed by the city council. 3.0 MEMBERSHIP Except as otherwise specified in the city charter, the members of the commission shall be appointed, and may be removed, by the city council, subject in both appointment and removal by the affirmative votes of a majority of the members. 3.1 VACANCIES Vacancies arising from whatever cause shall be filled pursuant to Santa Ana Municipal Code Section 2-326. 3.2 REMOVAL A Commissioner may be removed by the city council from the commission in the following circumstances: 3.2.1 Absent from two (2) regular meetings consecutively without permission of the commission expressed in its official minutes; or 3.2.2 Fails to attend at least one-half of the regular meetings within a calendar year; or 3.2.3 Is convicted of a crime involving moral turpitude; or 3.2.4 Ceases to be a resident of the city. 4.0 OFFICERS The commission shall elect from its members a chairperson and vice chairperson, each of whom shall serve in such position for the term of one (1) year. No member shall serve in the position of chairperson for more than one (1) term. Exhibit 2 Proposed Youth Commission Bylaws Page 2 of 2 4.1 ELECTION The election of each chairperson and vice -chairperson shall be held annually at the July meeting and officers assume their elected positions at the August meeting. 4.2 CHAIR The Chair shall be responsible for the general supervision, direction, and control of the business and affairs of this Commission. The Chair shall preside over all meetings and represent the Commission, the City Council and City staff. 4.3 VICE CHAIR In the absence or resignation of the Chair, the Vice Chair shall perform all of the duties of the Chair, and in so acting, shall have all of the authority of the Chair. The Vice Chair shall have such other powers and perform such other duties as may be prescribed by the Commission. 5.0 MEETINGS All meetings shall be open to the public and shall conform to the provisions of the "Ralph M. Brown Act". 5.1 AGENDA Agenda items may be submitted thirty -days in advance by any Commissioner upon notification to the Chair or City liaison. The agenda shall be established with items as coordinated by the Chair and Recording Secretary. 5.2 PROCEDURES Robert's Rules of Order shall govern the general conduct of meetings. 5.3 QUORUM A majority of the Commission Members shall constitute a quorum. A majority vote of all Commission Members shall be required to cant' a motion, proposal and/or resolution. 5.4 REGULAR MEETINGS Regular meetings of the Commission are scheduled for the First Wednesday of the month. All regular meeting agendas shall be posted in a location accessible to the public at least 72 hours before the time of the meeting and must describe the business to be transacted. The Chair and Recording Secretary may cancel meetings for any reasons deemed unnecessary or infeasible to hold the scheduled meeting.