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Home My WebLink AboutPresentation #1 Solid Waste ANTA ANA, CA 92702CITY OF SANTA ANA, PUBLIC WORKS AGENCY, 20 CIVIC CENTER PLAZA, S JUNE 22, 2021SPECIAL CITY COUNCIL MEETING Work Study Session Contract Timeline ANTA ANA, CA 92702CITY OF SANTA ANA, PUBLIC WORKS AGENCY, 20 CIVIC CENTER PLAZA, S2.begincontractnewunderServices–2022,1July.process218Propositionthewithproceedtostaffauthorizeandproposers,f ourtheofonetoagreementandfranchisewastesolidgranttoresolutionaadoptandhearingpublicaHold–2021,17August.proposersfourofoneanytofranchisewastesolidgranttoIntentofResolutionaadoptandhearingpublicaHold–2 021,20July.neededasCouncilwithmeetingsIndividual–2021,16August–23JuneSessionStudyWork–2021,22June Agenda ANTA ANA, CA 92702CITY OF SANTA ANA, PUBLIC WORKS AGENCY, 20 CIVIC CENTER PLAZA, S3 Council Questions–Public Comments–Proposer Presentations–Staff Presentation– Staff Presentation.documentsactualofrepresentationlegalbetomeantnotisIt.summarylevelhighaisprovidedinformationThe ANTA ANA, CA 92702CITY OF SANTA ANA, PUBLIC WORKS AGENCY, 20 CIVIC CENTER PLAZA, S Container Sizes included in the RFP any size–off Boxes -RollBin (1, 2, 3, 4 & 6 Cubic Yards)Cart (35, 64, 96 gallons)ANTA ANA, CA 92702CITY OF SANTA ANA, PUBLIC WORKS AGENCY, 20 CIVIC CENTER PLAZA, S5 RFP Key Services ANTA ANA, CA 92702CITY OF SANTA ANA, PUBLIC WORKS AGENCY, 20 CIVIC CENTER PLAZA, S6 back collection program -Sharps mail–Temporary refuse bin service–programResidential used oil and oil filter collection –call universal waste collection-On–each pickupcall bulky item collection, up to four pickups per year, up to four items -On–Holiday tree collection–out service for disabled residents at no charge-Walk–Senior and mobile home low generator discount–organics)cart automated residential collection service (refuse, recycling & -Three–Residential- RFP Key Services ANTA ANA, CA 92702CITY OF SANTA ANA, PUBLIC WORKS AGENCY, 20 CIVIC CENTER PLAZA, S7 customer holiday tree collection-family bin-Multi–family (varies by proposer)-call bulky item collection for multi-On–off box service-Permanent and temporary roll–Temporary bin service–separated recyclables and organics collection service-Source–Cart collection service for businesses with no room for bin–Bin collection service–Family, Commercial & Industrial-Multi– RFP Key Services ANTA ANA, CA 92702CITY OF SANTA ANA, PUBLIC WORKS AGENCY, 20 CIVIC CENTER PLAZA, S8 Battery recycling program in City facilities–Grant administration–six days each week to remove debris left in alleyways)Weekly alley clean up (2 employees in a front loader for 60 hours each –weekends)front loader for 60 hours each six days following the garage sale Parkway cleanups following quarterly garage sales (2 employees in a –Refuse, recycling and organics collection service for City events–government operationsConstruction and demolition debris collection service from City –waste collection service-City facilities refuse, recycling, organics and e–City Government Operations– RFP Key Services ANTA ANA, CA 92702CITY OF SANTA ANA, PUBLIC WORKS AGENCY, 20 CIVIC CENTER PLAZA, S9 Santa Ana Green Quarterly Newsletter partial funding–time recycling coordinator-One full–Environmental Ambassador Program–Annual compost giveaway event–Annual shredding event–off event-Annual household hazardous waste drop–off boxes per year for neighborhood clean ups-300 roll–Community Services– Contract Terms ANTA ANA, CA 92702CITY OF SANTA ANA, PUBLIC WORKS AGENCY, 20 CIVIC CENTER PLAZA, S Key ANTA ANA, CA 92702CITY OF SANTA ANA, PUBLIC WORKS AGENCY, 20 CIVIC CENTER PLAZA, S11 creditFaithful performance bond and letter of –Education, outreach and implementation program–agreementAll route collection vehicles shall be model year 2021 or later at start of –All carts shall be new at the start of service and SB 1383 compliant–sameTriennial contract compliance audit and funding for –(NPDES), and franchise feesAdministrative, vehicle impact, National Pollutant Discharge Elimination System –Minimum recycling requirements (Minimum diversion rate)–six months at the City’s sole discretion-to thirtyagreement for up to five years, and with an additional option to extend for up year term beginning July 1, 2022, with mutual option to extend the -Ten–Contract Terms Rate Adjustment Components WPU05522101-2 CUUR0000A0L1E-1 CPI & PPI Series ID ANTA ANA, CA 92702CITY OF SANTA ANA, PUBLIC WORKS AGENCY, 20 CIVIC CENTER PLAZA, S12 Orange County Landfill System)Disposal Component (Actual change in per ton gate rate at the –2 Fuel component (Producer Price Index) –1 Service component (Consumer Price index) –Residential, multifamily, and commercial service Rate Adjustment Components (cont.)CUUR00000SA0-3 WPU05522101-2 CUUR0000A0L1E-1 CPI & PPI Series ID ANTA ANA, CA 92702CITY OF SANTA ANA, PUBLIC WORKS AGENCY, 20 CIVIC CENTER PLAZA, S13 1 Urban Consumers, all items less food and energy Average annual percentage change in Consumer Price Index for All –Other services 3 Tonnage charge (Consumer Price Index) –2 Fuel component (Producer Price Index) –1 Service component (Consumer Price index) –off box service-Roll Proposed Rates ANTA ANA, CA 92702CITY OF SANTA ANA, PUBLIC WORKS AGENCY, 20 CIVIC CENTER PLAZA, S Proposed Residential Monthly Cart Rate Data is ranked from low to high..22.57$is 22 -21Existing Customer Rate for FY 1 organics cart once per week1 recycling cart once per week1 refuse cart once per weekService Level$23.71CR&R$22.95Waste Management$22.94Republic$17.55Athens Services Effective July 1, 2022(per month)Residential Rate Proposer ANTA ANA, CA 92702CITY OF SANTA ANA, PUBLIC WORKS AGENCY, 20 CIVIC CENTER PLAZA, S15 Proposer in alphabetical order by firm name.Data is Projected Residential Rates for First Five Years.slidestwofollowingtheonshownas7.4.6SectionperCityCleanforratespecialandagreementfranchisetheof2.4. 6Sectionper)%5.2at(estimatedincreaseannualan*Assumes ANTA ANA, CA 92702CITY OF SANTA ANA, PUBLIC WORKS AGENCY, 20 CIVIC CENTER PLAZA, S16 26.89$26.23$25.59$23.98$22.95$Waste Management26.70$26.05$24. 87$23.74$22.94$Republic27.23$26.57$25.92$24.79$23.71$CR&R$20.3519.85$19.37$$18.72$17.55Athens 2026/272025/262024/252023/242022/23 Year 5Year 4Year 3Year 2Year 1 Rate Adjustment for Clean City Initiatives in alphabetical order by firm name.Data is Projected Residential Rates (cont.)ANTA ANA, CA 92702CITY OF SANTA ANA, PUBLIC WORKS AGENCY, 20 CIVIC CENTER PLAZA, S17 0.00%0.00%4.20%2.00%N/AWaste Management0.00%2.25%2.25%1.00%N/ARepublic0.00%0.00%2.05%2.05%N/ACR&R0.00%0.00%0.99%4.14%N/AAthens 2026/272025/262024/252023/242022/23 Year 5Year 4Year 3Year 2Year 1Proposer Rate Adjustment for Clean City Initiatives and in alphabetical order by firm name.Data is Projected Residential Rates (cont.)ANTA ANA, CA 92702CITY OF SANTA ANA, PUBLIC WORKS AGENCY, 20 CIVIC CENTER PLAZA, S18 2.50%2.50%6.70%4.50%N/AWaste Management2.50%4.75%4.75%3.50%N/ARepublic2.50%2.50%4.55%4.55%N/ACR&R2.50%2.50%3.49%6.64%N/AAthens 2026/272025/262024/252023/242022/23 Year 5Year 4Year 3Year 2Year 1Proposer2.5% Annual Rate AdjustmentEstimated Example: Commercial Cart Service Data is ranked from low to high..$133.20is 22 -21for FY Equivalent service rate weekrecycling cart once per 1 1 organics cart once per week1 refuse cart once per weekService Level$250.00Republic Services$158.99CR&R$115.93Waste Management$85.00Athens Services Effective July 1, 2022 to CustomerProposed Monthly Cost Proposer ANTA ANA, CA 92702CITY OF SANTA ANA, PUBLIC WORKS AGENCY, 20 CIVIC CENTER PLAZA, S19 Three Cubic Yard Temporary Bin*Does not include disposal cost..$97.50*is 22 -21Existing Customer Rate for FY Data is ranked from low to high.$151.76Republic Services$131.23Waste Management$101.42CR&R $95.00Athens Services Effective July 1, 2022 3 Cubic Yard Temp BinProposer ANTA ANA, CA 92702CITY OF SANTA ANA, PUBLIC WORKS AGENCY, 20 CIVIC CENTER PLAZA, S20 Example: Multi Data is ranked from low to high..$448.64is 22 -21for FY Equivalent service rate 1 organics cart once per week3 yard recycling bin once per week3 yard refuse bin twice per weekService Level$630.69Waste Management$597.21Athens Services$575.62CR&R$562.31Republic Services Effective July 1, 2022 to CustomerProposed Monthly Cost Proposer ANTA ANA, CA 92702CITY OF SANTA ANA, PUBLIC WORKS AGENCY, 20 CIVIC CENTER PLAZA, S21 Family Residential Service- Example: Commercial Bin Service Data is ranked from low to high..$388.19is 22 -21for FY Equivalent service rate $459.98CR&R$454.79Waste Management$449.88Athens Services$424.92Republic Services Effective July 1, 2022(per month)Commercial Bin Rate Proposer 2 yard organics bin once per week3 yard recycling bin once per week3 yard refuse bin once per weekService Level ANTA ANA, CA 92702CITY OF SANTA ANA, PUBLIC WORKS AGENCY, 20 CIVIC CENTER PLAZA, S22 Roll.$584.31is 22 -21Existing Customer Rate for FY high based on the Total amount.Data is ranked from low to $667.88$331.88$336.00Republic Services$575.00$300.00$275.00Athens Services$552.00$216.00$3 36.00Waste Management$496.62$175.60$321.02CR&RTotal(4 Tons)Tonnage Charge Rate Effective July 1, 2022Rates Refuse–Off Box Any Size -RollProposer ANTA ANA, CA 92702CITY OF SANTA ANA, PUBLIC WORKS AGENCY, 20 CIVIC CENTER PLAZA, S23 off Box Rate Comparison- Three Cubic Yard Temp Bin (Mixed C&D).$145.21is 22 -21Existing Customer Rate for FY Data is ranked from low to high.$175.00Republic Services$175.00CR&R$125.00Waste Management$95.00Athens Services Effective July 1, 2022(Mixed C&D)3 Cubic Yard Temp Bin Proposer ANTA ANA, CA 92702CITY OF SANTA ANA, PUBLIC WORKS AGENCY, 20 CIVIC CENTER PLAZA, S24 Mixed Construction and Demolition up to 8 tons.$635.18is 22 -21Existing Customer Rate for FY .Data is ranked from low to highoff box up to 8 tons.-*Any size roll$679.62Athens Services$670.29Republic Services$602.00Waste Management$594.74CR&R Effective July 1, 2022 Demolition Up to 8 tons*Mixed Construction & Proposer ANTA ANA, CA 92702CITY OF SANTA ANA, PUBLIC WORKS AGENCY, 20 CIVIC CENTER PLAZA, S25 Mixed C&D Processing per ton Over 8 tons.$64.28is 22 -21Existing Customer Rate for FY .Data is ranked from low to high$104.73Republic Services$95.00Athens Services$82.08CR&R$63.50Waste Management Effective July 1, 2022 ton over 8 ton per loadMixed C&D Processing/Per Proposer ANTA ANA, CA 92702CITY OF SANTA ANA, PUBLIC WORKS AGENCY, 20 CIVIC CENTER PLAZA, S26 Construction and Demolition Services ANTA ANA, CA 92702CITY OF SANTA ANA, PUBLIC WORKS AGENCY, 20 CIVIC CENTER PLAZA, S27 Resources Code section 49520.Public for up to five years as required by concurrent services Should continuation rights exist, current C&D providers may provide –C&D providers.The City does not believe there are continuation rights for current –solid waste agreement).Current C&D agreements expire June 30, 2022 (same as current –proposed exclusive solid waste agreement.Construction and demolition (C&D) services are included in the – Billing ANTA ANA, CA 92702CITY OF SANTA ANA, PUBLIC WORKS AGENCY, 20 CIVIC CENTER PLAZA, S28 other chargesC&D Services and box, temporary services, off -commercial, multifamily, and industrial cart, bin, roll–Monthly –Contractor serviceresidential curbside –Bimonthly –City Revenue to ANTA ANA, CA 92702CITY OF SANTA ANA, PUBLIC WORKS AGENCY, 20 CIVIC CENTER PLAZA, S Proposer First*Assumes exclusive construction and demolition services.Data is ranked from low to high.ANTA ANA, CA 92702CITY OF SANTA ANA, PUBLIC WORKS AGENCY, 20 CIVIC CENTER PLAZA, S30$59,611,000 Waste Management$59,581,000CR&R$59,375,000Republic Services$57,818,000Athens ServicesRate Revenue* Year-Proposed FirstProposer Revenue to Proposer Year Rate - Proposed .servicesdemolitionandconstructionexclusiveassuming%5.2ofincreaseCPIannualestimatedanand4-2yearsforincreasesrateproposedtheincludes*This Data is ranked from low to high.CITY OF SANTA ANA, PUBLIC WORKS AGENCY, 20 CIVIC CENTER PLAZA, S31 3.8%$702,569,000Waste Management2.5%$694,122,000Republic2.1%$690,823,000CR&RN/A$676,917,000Athens Services from Lowest% Increase venue*ReYear Rate -10TotalProposer Rate Revenue Over 10 Years Equipment Specifications Listed alphabetically.UsedNew2022CNGManagementWaste NewNew2022CNGRepublic ServicesNewNew2022RNGCR&RNewNew2022CNGAthens ServicesBinsCartsModel YearFuel TypeProposerEquipment Specifications ANTA ANA, CA 92702CITY OF SANTA ANA, PUBLIC WORKS AGENCY, 20 CIVIC CENTER PLAZA, S32 Reference Check Data is ranked from high to low.5 = Exceptional performanceAbove expectations–4 3 = Satisfactory2 = Below expectations1 = Unsatisfactorypoint scale:-Average overall rating based on a 5(1)2.97Republic Services3.67Waste Management3.89CR&R4.18Athens Services(1)Out of 5.0Average Overall Rating EntitiesNumber of Proposer ANTA ANA, CA 92702CITY OF SANTA ANA, PUBLIC WORKS AGENCY, 20 CIVIC CENTER PLAZA, S33 Proposer ANTA ANA, CA 92702CITY OF SANTA ANA, PUBLIC WORKS AGENCY, 20 CIVIC CENTER PLAZA, S EnhancementsOffered - Athens Services ANTA ANA, CA 92702CITY OF SANTA ANA, PUBLIC WORKS AGENCY, 20 CIVIC CENTER PLAZA, S35.house-inperformedbewillInitiativesCityCleanAll–.programsInitiativesCityCleanandhaulingtrashoversee toManagersEnvironmentalSix–.months12afterbonusadditionalandbonuson-signpotentialawages,higherorequalreceivewillemployeeDisplaced–.requirementprocurementproductswasteorganicrecoveredmeettoCitytheofbeh alfoncompostProcure–.(HEART)TrainingRecyclingAthenswithEnvironmentsHealthy-businessesSAforprogramrecyclingoutreachandEducation–.levelscurrentabovevolumesfor/hr125$volume,currentthetouppickdumpingille galFree–.quarterper10exceedingitemsfor/item48$andresidentsfamily-multiforunitdwellingperquarterperuppickeditemsbulkyfreeTen– CR&R Environmental Services Inc.ANTA ANA, CA 92702CITY OF SANTA ANA, PUBLIC WORKS AGENCY, 20 CIVIC CENTER PLAZA, S36.IndustriesGoodwillwithcooperationinbetoserviceInitiativesCityClean–.employmentofle tterofferwithprovidedbewillemployeesQualified–.ratesinincrease%25.2at,2024inexpirescontractcurrentwhensweepingstreetprovidetoOffered–.organizationcommunitysupporttopartythirdPartner–.coordinationout- in/move-moveordays,collectiondedicatedscheduling,call-onofoptionthehavewillmangersProperty.uppickperitemsfourtoupofunitfamily-multiperyearperpickupsitembulkyFour–.weekperhourstotal80items,dumpedilleg allyofcollectiontodedicatedcrewsandtruckstwoProvide–.tagscartresidentialRFIDandvehiclescollectionpoweredRNGweightLight–.lecturersguestrequested,ifandlunch,includingfacilitydigestionanaerobicCR&R’sofm onthpertouroneofminimumastudents,AnaSantaforinternshipstime-Part–.coordinatorsrecyclingtime-fullthreeProvide– Republic Services ANTA ANA, CA 92702CITY OF SANTA ANA, PUBLIC WORKS AGENCY, 20 CIVIC CENTER PLAZA, S37.programpilotvehiclerefuseElectric–.toolmanagementdataRecyclistofusethethroughtrackingdiversionpa rtyThird–.contractorsubandRepublicbyperformedbewillservicesInitiativesCityClean–.workersqualifieddisplacedintegratingandacquiringforplanviableapreparetoCitywithWork–.residentsfamily-multiforunitdwell ingperquarterperuppickeditemsbulkyfreeTen–.requirementscompliancemeetinginCityassisttoRNGandcompostProcure–.itemsdumpedillegallyreportwilldrivershours,48to24withinitemsdumpedillegallyCollect–.Centers AcademicNicolasHenrythroughschoolhigheachforsupporttutoringSchool–.belongingsofstoragesecuretohomelessnessexperiencingresidentsSAforcartslockablenew150providetoFoundationIlluminationthewithWork–.even tsCitysponsortoyearper000,10$ofdonationprovideWill–.CommissionRelationsHumanOCandCommerce,ofChamberAnaSantaKiwanis,jointoRepresentatives–.eventscommunityselecttoyearper000,200$–.coordinatorsrecycling time-fullThree– Waste Management ANTA ANA, CA 92702CITY OF SANTA ANA, PUBLIC WORKS AGENCY, 20 CIVIC CENTER PLAZA, S38.subcontractorsbyperformedbewillInitiativesCityClean–.binsoldusetocontinueWill–.cartsequippedRFID– .CityofbehalfongasnaturalrenewableprocureWill–.dumpingillegalservicingforusedtrucksametheutilizeWill.request)by(servicedayscollectiondesignatedorschedulingcall-onthroughpropertiesfamily-multitouppick itembulkyUnlimited–.request)by(servicenotificationofhours48withinitemsdumpedillegallycollectWill–.toolmanagementdataRecyclistofusethethroughtrackingdiversionparty-Third–.coordinatorsrecyclingtime-ful lTwo– Ad Hoc Committee ANTA ANA, CA 92702CITY OF SANTA ANA, PUBLIC WORKS AGENCY, 20 CIVIC CENTER PLAZA, S InformationRequests for Ad Hoc Committee ANTA ANA, CA 92702CITY OF SANTA ANA, PUBLIC WORKS AGENCY, 20 CIVIC CENTER PLAZA, S40.All responded-Information regarding vehicle fires and accidents 10..All responded-Provide a rate for neighborhood trash container collection 9..All responded-Listing of campaign or other contributions to City officials 8..All responded-Listing of legal issues 7..All responded-Description s of Proposer Emergency Preparedness 6..All responded-Description of Proposers Green practices 5..All responded and will comply-Capital equipment purchases location, for tax purposes 4..All responded and will provide-Use of GPS in collection vehicles 3..All responded-Facilities and listing of those subject to code enforcement 2..Provided in the next slides-Additional Wage and Employment Information 1.Request for Information Additional Wage and Employment Information YesYesYesYesqualified City of Santa Ana residentsemployment opportunities to provide preferential Will23.4 years16.2 years14 years10 yearsAverage tenure of driversYesYesYesNobargaining agreementsrepresented by collective Employees$38.01$37.94$36.20$35.73employee benefitsAverage wages, payroll taxes and $25.18$25.45$25.33$26.91Hourly WageAverageManagementWaste ServicesRepublic CR&RServicesAthens Cost Category ANTA ANA, CA 92702CITY OF SANTA ANA, PUBLIC WORKS AGENCY, 20 CIVIC CENTER PLAZA, S41 Clean City Initiative ANTA ANA, CA 92702CITY OF SANTA ANA, PUBLIC WORKS AGENCY, 20 CIVIC CENTER PLAZA, S Background ANTA ANA, CA 92702CITY OF SANTA ANA, PUBLIC WORKS AGENCY, 20 CIVIC CENTER PLAZA, S43-Services to be phased–All proposers responded and will be able to provide the services.–days per week service.-Mostly six–way cleaning needs.-of-Service locations can and will vary based on City right–spots.Targets heavily traveled locations, industrial and business districts, and hot –Developed by City staff and refined by HF&H Consultants, LLC.–way cleaning.-of-Provides comprehensive right–Supported by all proposers.–Directed and guided by City Manager and Executive Management Team.–Requested by Mayor, Mayor Pro Tem and Councilmembers.– Clean City Initiative Service Enhancements ANTA ANA, CA 92702CITY OF SANTA ANA, PUBLIC WORKS AGENCY, 20 CIVIC CENTER PLAZA, S44 Clean business initiative8.requestWashing and sanitizing of all bins once per year upon customer 7.Porter service6.Sidewalk power washing 5.Sidewalk litter and debris cleaning service (hardscape) 4.Work order app integration3.way trash container service and cleaning (250 city wide)-of-Right2.call) as indicated by area supervisor, drivers, and /or City-onspecific litter cleaning and bulky item removal (proactive and -Site1. Proposer Adjustments for Clean City Initiatives year agreement.--to years 2increases and only apply standard annual CPI rate *These rate increases are in addition to the ANTA ANA, CA 92702CITY OF SANTA ANA, PUBLIC WORKS AGENCY, 20 CIVIC CENTER PLAZA, S45 0.00%4.20%2.00%Waste Management2.25%2.25%1.00%Republic0.00%2.05%2.05%CR&R0.00%0.99%4.14%AthensJuly 1, 2025EffectiveJuly 1, 2024EffectiveJuly 1, 2023Effective Next Steps ANTA ANA, CA 92702CITY OF SANTA ANA, PUBLIC WORKS AGENCY, 20 CIVIC CENTER PLAZA, S Council Actions ANTA ANA, CA 92702CITY OF SANTA ANA, PUBLIC WORKS AGENCY, 20 CIVIC CENTER PLAZA, S47.process218Propositionthewithproceedtostaffauthorizeandproposers,fourtheofonetoagreementandfranchis ewastesolidgranttoresolutionaadoptandhearingpublicaHold–2021,17August.proposersfourofoneanytofranchisewastesolidgranttoIntentofResolutionaadoptandhearingpublicaHold–2021,20July.neededasCouncilwithmee tingsIndividual–2021,16August–23June Proposer CITY OF SANTA ANA, PUBLIC WORKS AGENCY, 20 CIVIC CENTER PLAZA, S Presentations Public Comments ANTA ANA, CA 92702CITY OF SANTA ANA, PUBLIC WORKS AGENCY, 20 CIVIC CENTER PLAZA, S Council Question ANTA ANA, CA 92702CITY OF SANTA ANA, PUBLIC WORKS AGENCY, 20 CIVIC CENTER PLAZA, S and Answer Session