Loading...
HomeMy WebLinkAboutAGENDA_2021-08-17City Council and Special Housing Authority Meeting Agenda August 17, 2021 CLOSED SESSION MEETING - 5:00 PM REGULAR OPEN MEETING - 5:45 PM (Immediately following the Closed Session Meeting) CITY COUNCIL CHAMBER 22 Civic Center Plaza Santa Ana, CA 92701 Vicente Sarmiento Mayor Thai Viet Phan Councilmember —Ward 1 Jessie Lopez Councilmember - Ward 3 Johnathan Ryan Hernandez Councilmember - Ward 5 David Penaloza Mayor Pro Tem - Ward 2 Phil Bacerra Councilmember - Ward 4 Nelida Mendoza Councilmember - Ward 6 Mayor and Council telephone: 714-647-6900 Agenda item inquiries: 714-647-6520 Sonia R. Carvalho Kristine Ridge City Attorney City Manager Daisy Gomez Clerk of the Council In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting, contact Michael Ortiz, City ADA Program Coordinator, at (714) 647-5624. Notification 48 hours prior to the Meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supporting documentation can be found on the City's website —www.santa-ana.org/city-meetings. Page 1 of 22 8/17/2021 CITY VISION AND CODE OF ETHICS The City of Santa Ana is committed to achieving a shared vision for the organization and its community. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtful and inclusive process designed to set the City and organization on a course that meets the challenges of today and tomorrow, as follows: Vision - The dynamic center of Orange County which is acclaimed for our: Investment in youth • Safe and healthy community • Neighborhood pride • Thriving economic climate Enriched and diverse culture • Quality government services Mission - To deliver efficient public services in partnership with our community which ensures public safety, a prosperous economic environment, opportunities for our youth, and a high quality of life for residents. Guiding Principles - Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility Innovation • Transparency Code of Ethics and Conduct - At the Special Municipal Election held on February 5, 2008, voters approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. The following are the core values expressed: Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • Efficiency Page 2 of 22 8/17/2021 Members of the public may attend the City Council meeting in -person or join via Zoom. The City Council meeting will occur live via teleconference Zoom webinar. You may view the meeting from your computer, tablet or smart phone via YouTube LiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrum channel 3 and AT&T U-verse channel 99. PUBLIC COMMENTS — Members of the public who wish to address the City Council on closed session items, items on the regular agenda or on matters which are not on the agenda, but are within the subject matter jurisdiction of the City Council may do so by: 1. MAILING OPTION written communications — Public comments may be mailed to: Office of the Clerk of the Council, 20 Civic Center Plaza M-30, Santa Ana, CA 92701. All written communications received via mail by 4:00 p.m. on the day of the meeting will be distributed to the City Council and imaged into the City's document archive system which is available for public review. 2. SENDING E-MAIL OPTION — Public comments may be sent via email to the City Clerk's office at eComment(a)santa-ana.org. Please note the agenda item you are commenting on in the subject line of the email. All emails received before 4:00 p.m. on the day of the meeting will be distributed to the City Council and imaged into the City's document archive system which is available for public review. 3. PROVIDING LIVE PUBLIC COMMENTS OPTION — Members of the public may provide live comments during the meeting by Zoom or Conference Call. To join by Zoom click on or type the following address into your web browser https://us02web.zoom.us/m/315965149. To join the Conference Call: Dial (669) 900-9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerk when it is time for i) general public comment, ii) to speak on a specific agenda item or iii) for a public hearing item. You may request to speak by dialing '9 from your phone or you may virtually raise your hand from Zoom. After the Clerk confirms the last three digits of the caller's phone number or Zoom ID and unmutes them, the caller must press *6 or microphone icon to speak. Callers are encouraged, but not required, to identify themselves by name. Each caller will be provided three (3) minutes to speak, unless due to the number of speakers wanting to speak a decision is made to provide a different amount of time to speak. 4. IN -PERSON PUBLIC COMMENTS OPTION - Members of the public can provide in - person comments at the podium in the Council Chamber. The Council Chamber will have seating available for members of the public to attend the meeting in -person up to full capacity. Face coverings are optional for members of the public who enter City buildings who have been vaccinated against COVID-19. Public comments are limited to three (3) minutes per speaker, unless a different time is announced by the presiding chair. Speakers who wish to address the Council must do so by submitting a "Request to Speak" card by 6:00 p.m. Cards will not be accepted after the Public Comment Session begins without the permission of the presiding chair. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS — You can provide live comments on closed session items by joining Zoom or the Conference Call as described in the LIVE or IN -PERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 4:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL BY 5:00 p.m. Page 3 of 22 8/17/2021 Speakers who are not in the speaker queue by 6:00 p.m. will not be permitted to speak. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON -AGENDA ITEMS (GENERAL PUBLIC COMMENT) — You can provide comments by joining Zoom or the Conference Call as described in the LIVE or IN -PERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 4:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL PRIOR TO 6:00 p.m. Speakers who are not in the speaker queue by 6:00 p.m. will not be permitted to speak. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS —You can provide comments by joining Zoom or the Conference Call as described in the LIVE or IN -PERSON PUBLIC COMMENTS OPTION above. Speakers not in the queue by 6:00 p.m. will not be permitted to speak. About the Agenda To download or view the attachments (staff report and other supporting documentation) for each agenda item, you must select the agenda item to see the attachments to either open in a new link (the eyeball 4) or download a pdf (the cloud symbol with the down arrow ). CLOSED SESSION CALL TO ORDER ATTENDANCE Council Members Mayor Pro Tern Mayor City Manager City Attorney Clerk of the Council Phil Bacerra Johnathan Ryan Hernandez Jessie Lopez Nelida Mendoza Thai Viet Phan David Penaloza Vicente Sarmiento Kristine Ridge Sonia R. Carvalho Daisy Gomez PUBLIC COMMENTS — Members of the public may address the City Council on Closed Session items. CLOSED SESSION ITEMS — The Brown Act permits legislative bodies to discuss certain matters without members of the public present. The City Council finds, based on advice from the City Attorney, that discussion in open session of the following matters will prejudice the position of the City in existing and anticipated litigation: 1. CONFERENCE WITH LEGAL COUNSEL -EXISTING LITIGATION pursuant to Page 4 of 22 8/17/2021 Paragraph (1) of subdivision (d) of Section 54956.9 of the Government Code A. Heather Heider v. City of Santa Ana, Orange County Superior Court, Case No. 30- 2019-01055281 B. A.I.P., a Minor (Padilla) v City of Santa Ana, United States District Court (Central District of California), Case No. 8:19-CV-02212-FLA (JDEx) 2. CONFERENCE WITH REAL PROPERTY NEGOTIATOR pursuant to Government Code Section 54956.8: Address of Property: 915 & 921 N. Flower Street, 842 N. Garnsey Street, Santa Ana, CA 92703 (APN# 005-142-35, -47, -58) Negotiators: City Manager Kristine Ridge, Assistant City Manager Steven A. Mendoza Negotiating Party: Charles Manh Terms: Potential sale of Successor Agency vacant properties as required per Redevelopment Dissolution Laws (ABx1 26, AB 1484, AB 471, and SIB 107) 3. CONFERENCE WITH REAL PROPERTY NEGOTIATOR pursuant to Government Code Section 54956.8: Address of Property: 915 & 921 N. Flower Street, 842 N. Garnsey Street, Santa Ana, CA 92703 (APN# 005-142-35, -47, -58) Negotiators: City Manager Kristine Ridge, Assistant City Manager Steven A. Mendoza representing Successor Agency as Seller Negotiating Party: City Manager Kristine Ridge, Assistant City Manager Steven A. Mendoza representing City as Buyer Terms: Potential sale of Successor Agency vacant properties as required per Redevelopment Dissolution Laws (ABx1 26, AB 1484, AB 471, and SIB 107) 4. CONFERENCE WITH REAL PROPERTY NEGOTIATOR pursuant to Government Code Section 54956.8: Address of Property: 925 N. Flower, 852 N. Garnsey and 848 N. Garnsey, Santa Ana, CA 92703 (APN# 005-142-34, -49, -48) Negotiators: City Manager Kristine Ridge, Assistant City Manager Steven A. Mendoza Negotiating Party: Charles Manh Terms: Potential purchase of vacant properties CLOSED SESSION REPORT — The City Attorney will report on any action(s) to be taken at the Regular Open Session which will begin immediately following the Closed Session. Page 5 of 22 8/17/2021 RECESS — City Council will recess to Closed Session for the purpose of conducting regular City business. RECONVENE — City Council will reconvene to continue regular City business. Page 6 of 22 8/17/2021 CITY COUNCIL REGULAR OPEN SESSION CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE INVOCATION Mayor Sarmiento Bob Barnett, Police Chaplain CEREMONIAL PRESENTATIONS 1. Southern California Association of Governments (SCAG) 2021 Sustainability Awards Presentation. 2. Proclamation presented by Councilmember Hernandez to Mario "Wizzo" Fernandez recognizing August 17, 2021 as "Wizzo" Day. 3. Certificate of Recognition presented by Councilmember Lopez to Santa Ana High School for Receiving Top Honors at the National Speech & Debate Tournament. 4. Proclamation presented by Councilmember Mendoza to Suavecito recognizing August 2021 as Chicano Heritage Month. STAFF PRESENTATIONS 5. COVID-19 Update in the Community. 6. General Plan Community Outreach Update. CLOSED SESSION REPORT — The City Attorney will report on any action(s) from Closed Session. PUBLIC COMMENT — Public comments will be held during the beginning of the meeting for ALL comments on agenda and non -agenda items, with the exception of public hearings. Comments for public hearings will take place after the hearing is opened. CONSENT CALENDAR RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 7 through 39. 7. Excused Absences Department(s): Clerk of the Council Page 7 of 22 8/17/2021 Recommended Action: Excuse the absent members. 8. Minutes from the regular meeting of May 18, 2021. Department(s): Clerk of the Council Office Recommended Action: Approve minutes. 9. Second Reading and Adoption of Ordinance Amending the Cannabis Public Benefit Fund Restricted Uses for Additional Youth Services Department(s): Finance and Management Services Recommended Action: Place Ordinance on second reading and adopt. NS-XXXX—AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA, CALIFORNIA, AMENDING ARTICLE XX OF CHAPTER 13 OF THE SANTA ANA MUNICIPAL CODE TO AUTHORIZE DISCRETIONARY ALLOCATIONS BETWEEN YOUTH SERVICES AND ENFORCEMENT SERVICES FROM THE CANNABIS FUND 10. Receive and File Quarterly Report of Contracts up to $50,000 for Non -Public Works and up to $250,000 for Public Works Authorized by the City Manager as Permitted by Charter Section 421 Department(s): Finance and Management Services Recommended Action: Receive and file Quarterly Report of Contracts (COVID-19 and non-COVI D-1 9-related) entered into between April 1, 2021 to June 30, 2021, valued at up to $50,000 for non-public works contracts and agreements, up to $250,000 for public works contracts and agreements and all other contracts and agreements related to COVID-19. 11. Receive and File Quarterly Report of Investments as of June 30, 2021 Department(s): Finance and Management Services Recommended Action: Receive and file quarterly report of investments as of June 30, 2021. 12. Quarterly Report for Housing Division Projects and Activities for the Period of April 2021 —June 2021 Department(s): Community Development Agency Recommended Action: Receive and file the Quarterly Report for Housing Division Projects and Activities for the period of April 2021 — June 2021. 13. Willowick Golf Course Update Department(s): Community Development Agency Page 8 of 22 8/17/2021 Recommended Action: Receive and file the Willowick Golf Course update. 14. Receive and File Permit Parking Program Evaluation Department(s): Public Works Agency Recommended Action: Receive and File Permit Parking Program Evaluation 15. Award a Contract to Quinn Power Systems for the Purchase of Two Caterpillar Diesel Standby Generator Sets for Well 28 and Well 31 in the Amount of $458,870 (Specification No. 21-078) (Non -General Fund) Department(s): Public Works Agency Recommended Action: Award a contract to Quinn Power Systems for the one-time purchase of two Caterpillar diesel standby generator sets for Well 28 and Well 31, in an amount not to exceed $458,870, subject to non -substantive changes approved by the City Manager and City Attorney. 16. Award a Purchase Order in the Amount of $61,012 to BC Traffic Specialist for LED Balloon Lights (Specification 21-042) (Non -General Fund) Department(s): Public Works Agency Recommended Action: Authorize a one-time purchase and payment of purchase order to BC Traffic Specialist for LED Balloon Lights and Accessories in the amount of $61,012, subject to non -substantive changes approved by the City Manager and City Attorney. 17. Amend the Blanket Order Contracts with Es -Electric, Inter -pacific, Inc., M. Brey Electric, Inc., And Williams & Maher, Inc. for Electrical Contractor Services by an Additional $500,000 for a Revised Annual Aggregate Amount Not to Exceed $705,000 (Specification No. 20-117) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute an amendment to the blanket order contracts for Citywide electrical contractor services with ES -Electric, Inter -Pacific, Inc., M. Brey Electric, Inc., and Williams & Maher, Inc. to increase the annual aggregate amount by $500,000, for a revised annual aggregate amount not to exceed $705,000, for the remaining term of the contract expiring October 19, 2022, and the three one-year renewal options, if exercised, subject to non -substantive changes approved by the City Manager and City Attorney. 18. Award a Blanket Order Contract to Professional Access CCTV & Electrical in an Amount not to Exceed $250,000 Annually for Implementation of Additional Security Measures on an As -Needed Basis (Specification No. 21-084) (Non -General Fund) Department(s): Public Works Agency Page 9 of 22 8/17/2021 Recommended Action: Award a blanket order contract for implementation of additional security measures and maintenance repair services to Professional Access CCTV & Electrical in the amount of $225,000 plus a contingency of $25,000, for a total amount not to exceed $250,000 annually, for a one-year period beginning September 1, 2021, and expiring August 31, 2022, with provisions for two, one-year renewal options exercisable by the City Manager, subject to non -substantive changes approved by the City Manager and City Attorney. 19. Approve Appropriation Adjustment to Program Year 2021-22 Budget for the Workforce Innovation and Opportunity Act Programs (Non -General Fund) Department(s): Community Development Agency Recommended Action: 1. Approve an appropriation adjustment (2022-022) recognizing $2,464 in additional Dislocated Worker Title I Workforce Innovation and Opportunity Act funds from Program Year 2020-21 in revenue account and appropriating same to expenditure accounts for Program Year 2021-22. (Requires five affirmative votes) 2. Approve an appropriation adjustment (2022-023) recognizing $15,000 in Title 1 WIOA funds from the County of Orange for Regional Planning and Workforce Services in revenue account and appropriate same to expenditure account expiring March 30, 2022. (Requires five affirmative votes) 3. Approve an appropriation adjustment recognizing (2022-023) $20,000 in Title 1 WIOA funds from the County of Orange for Regional Planning and Workforce Services in revenue account and appropriate same to expenditure account expiring September 30, 2022. (Requires five affirmative votes) 20. Approve an Appropriation Adjustment Accepting Orange County Transportation Authority M2 Comprehensive Arterial Capacity Enhancement and Intersection Capacity Enhancement Grant Funds in the Amount of $15,747,645 and Approve an Amendment to the Fiscal Year 2021-22 Capital Improvement Program (Project Nos. 15-6827, 17-6883, 18-6901) (Non -General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an appropriation adjustment (2022-024) recognizing $15,747,645 in Measure M2 Arterial Capacity Enhancement (ACE) and Intersection Capacity Enhancement (ICE) grant funds into the Measure M-Street Construction Fund, Measure M2 Competitive revenue account and appropriate the same amount into the Measure M2 Competitive Street Construction Fund, Improvements Other Than Building expenditure account. (Requires five affirmative votes) 2. Approve an amendment to the Fiscal Year 2021-22 Capital Improvement Program (CIP) to add: $1,012,500 in Measure M2 Competitive ICE funding for the construction phase of the Bristol Street/Memory Lane Intersection Improvements project (17-6883); $5,658,840 in Measure M2 Competitive ICE funding to the Fairview Bridqe and Page 10 of 22 8/17/2021 Street Improvements from gth Street to 16th Street project (15-6827) for the right-of- way and construction phases; and $9,076,305 in Measure M2 Competitive ACE funding for the construction phase of the Warner Avenue Improvements from Oak Street to Grand Avenue project (18-6901). 21. Approve an Appropriation Adjustment and Approve the Well 38 PFAS Agreement with the Orange County Water District in the amount of $6,000,000 for a 30-Year Term for Construction of a Treatment Facility at Well 38 (Project No. 22-6470) (Non -General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an appropriation adjustment (2022-019) recognizing $1,000,000 from prior year fund balance in the Public Works Water Revenue, Prior Year Carry Forward revenue account and appropriate the same amount into the Acquisition & Construction, Water Utility Water Capital Projects, Water Capital Project expenditure account. (Requires five affirmative votes) 2. Authorize the City Manager to execute the Well 38 PFAS Agreement with the Orange County Water District for a total cost not to exceed $6,000,000, for the term beginning upon execution of the agreement and ending 30 years thereafter, subject to non -substantive changes approved by the City Manager and City Attorney (Agreement No. 2021-XXX). 3. Approve an amendment to the Fiscal Year 2021-22 Capital Improvement Program to include $1,000,000 in funds for the Well 38 PFAS Treatment Facility Project. 22. Approve an Appropriation Adjustment and Three Agreements with Trustar Energy LLC to Design and Build, Operate and Maintain, and Provide Renewable Natural Gas for a Compressed Natural Gas Station at the City Corporate Yard (220 S Daisy Avenue, Santa Ana, CA 92703) in an Amount not to Exceed $2,122,232 for a up to a Two -Year Term for the Design -Build Agreement, $403,200 for up to an Eight -Year Term for the Maintenance Agreement, and up to a Thirteen -Year Agreement for the Provision of Natural Gas (Non -General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an appropriation adjustment (2022-020) recognizing prior year fund balance of $1,038,300 dollars in the Air Quality Improvement Fund (AB 2766), Prior Year Carry Forward revenue account, and appropriating the same amount into the Fleet Services - Air Quality Improvement Account (AQMD). (Requires five affirmative votes) 2. Authorize the City Manager to execute a Design and Build Agreement with TruStar Energy LLC to provide services for Phase I — Design, Phase II — Equipment Procurement and Phase II — Construction, of a new compressed natural gas (CNG) fueling station at the City Corporate Yard, in an amount not to exceed $2,122,232, with a contingency of $333,638, for a one-year term beginning August 17, 2021 and expiring August 16, 2022, with a one-year renewal option, subject to non -substantive Page 11 of 22 8/17/2021 changes approved by the City Manager and City Attorney (Agreement No. 2021- XXX). 3. Authorize the City Manager to execute a maintenance agreement with TruStar Energy LLC to provide services to maintain the CNG fueling station, for a five-year period beginning upon the completion of construction, with provisions for three one- year extensions, in an amount not to exceed $403,200, subject to non -substantive changes as approved by the City Manager and City Attorney (Agreement No. 2021- XXX). 4. Authorize the City Manager to execute a no -cost Environmental Attribute agreement with TruStar Energy LLC to provide renewable natural gas (RNG) for the CNG fueling station for a ten-year period beginning March 16, 2021 and expiring March 15, 2031, with provisions for three, one-year extensions, subject to non -substantive changes as approved by the City Manager and City Attorney (Agreement No. 2021-XXX). 5. Approve the Design and Build Project Cost Analysis for a total estimated delivery cost of $2,378,379 which includes $104,340 for Design (Phase 1), $812,102 for Equipment Procurement (Phase 11), a 15% contingency $333,638 for Phase 11, $1,412,152 for the Build Agreement, $139,717 for Contract Administration and $116,430 for Inspection. 23. Approve an Appropriation Adjustment and Additional Contingency Funds in the Amount of $906,476 for an Existing Construction Contract with All Cities Engineering, Inc., and Additional Contract Administration, Inspection and Testing in the Amount of $118,237 with an Estimated Project Delivery Cost of $4,357,067, for the Saint Gertrude and Grand Avenue Water Main Replacement Project (Project No. 15-6446) (Non -General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an appropriation adjustment (2022-018) recognizing $1,024,713 in prior year fund balance in the Water Fund, Public Works Water Revenue, Prior Year Carry Forward revenue account, and appropriating the same amount into the Acquisition & Construction, Water Utility Capital Projects, Water Capital Project expenditure account. (Requires five affirmative votes) 2. Approve an amendment to the Project Cost Analysis in the amount of $1,024,713 for $906,476 in additional contingency funds and $118,237 in additional contract administration, inspection and testing for a new estimated total construction delivery cost of $4,357,067. The new estimated total construction delivery costs include $2,563,350 for the construction contract, $502,741 for contract administration, inspection and testing, and a $1,290,976 project contingency for unanticipated or unforeseen work, subject to non -substantive changes approved by the City Manager and City Attorney. 3. Approve an amendment to the Fiscal Year 2021-22 Capital Improvement Program for $1,024,713, which includes $118,237 in construction engineering funds and $906,476 for construction contingency funds, for the St Gertrude and Grand Water Page 12 of 22 8/17/2021 Main Project (15-6446). 24. Approve Appropriation Adjustment and Amendment to Agreement with Butier Engineering, Inc. for Construction Engineering Services to Increase the Agreement Amount by $379,714 and the Contingency by $56,957, for a Total Amount Not to Exceed $986,671 (Non -General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an appropriation adjustment (2022-017) recognizing prior -year fund balance of $681,343 in the Sewer Connection Fee Fund, Sewer Connection Projects, Prior Year Carry -Forward revenue account, and appropriating the same amount into the Sewer Connection Projects, Improvements Other Than Building expenditure account. (Requires five affirmative votes) 2. Authorize the City Manager to execute an agreement amendment for construction engineering services with Butier Engineering, Inc. for construction engineering services to increase the agreement amount by $379,714 and the contingency by $56,957 for a total agreement amount of $986,671, subject to non -substantive changes approved by the City Manager and the City Attorney (Agreement No. 2021- XXX). 3. Approve an amendment to the Fiscal Year 2021-22 Capital Improvement Program for $681,343 in construction funds, for the San Lorenzo Sewer Lift Station Project (06- 3510). 25. Historic Property Preservation Agreements Department(s): Planning and Building Agency Recommended Action: Authorize the City Manager or designee to execute the attached Mills Act agreement with the below -referenced property owners for the identified structure(s), subject to non -substantive changes approved by the City Manager and City Attorney. Property Owner(s). Historic Property Preservation Agreement No.. Address/House. Vote by HRC 1. Frank Filipponio and Kristen Marcucci, Trustees of the Filipponio Marcucci Trust, 2021- 10, 935 W. Twentieth Street, 7:0:0:2 (Frazier and Shipp Absent) (Agreement No. 2021-XXX) 2. Benjamin Ramirez Jr. and Nicolette Ellen -Valdez Ramirez, 2021-06, 2307 N. Benton Way, 6:0:1:2 (McLoughlin Abstain, Frazier and Shipp Absent) (Agreement No. 2021-XXX) 3. Lauren Elizabeth and Jenny Hartshorne, 2021-12, 2311 N. Heliotrope Drive, 6:1:0:2 (Christy Dissenting, Frazier and Shipp Absent) (Agreement No. 2021-XXX) 4. Alfred Frank Weitzman, Maura Zwerling Weitzman, David A. Weitzman, and Brooke Weitzman, 2021-04, 2424 N. Bonnie Brae, 7:0:0:2 (Frazier and Shipp Absent) (Agreement No. 2021-XXX) 5. Jacob and Vanessa Collins, 2021-11, 2206 N. Freeman Street, 7:0:0:2 (Frazier and Shipp Absent) (Agreement No. 2021-XXX) Page 13 of 22 8/17/2021 26. Approve an Agreement with Barrios and Associates, LLC, DBA Communications Lab for "Ready OC Emergency Preparedness and "If You See Something, Say Something" Public Awareness Campaigns (Non -General Fund) Department(s): Police Department Recommended Action: Authorize the City Manager to enter into an agreement with Barrios & Associates, LLC, dba Communications LAB, for the period of August 17, 2021 through June 30, 2024, with two one-year renewal options, to continue the Ready OC Emergency Preparedness Campaign and the "If You See Something, Say SomethingTM11 Public Awareness Campaign, for a total five-year amount not to exceed $1,150,000, subject to non -substantive changes approved by the City Manager and City Attorney (Agreement No. 2021-XXX). 27. Approve Agreements for Rotational Towing Services and Storage Services for the Police Department Department(s): Police Department Recommended Action: 1. Authorize the City Manager to execute a three-year agreement with Standard Enterprises, Inc. dba To N Mo for the period of September 1, 2021 through August 31, 2024 to provide police rotational towing and storage services, subject to non -substantive changes approved by the City Manager and City Attorney (Agreement No. 2021-XXX). 2. Authorize the City Manager to execute a three-year agreement with Greater Southern California Towing, Inc. for the period of September 1, 2021 through August 31, 2024 to provide police rotational towing and storage services, subject to non - substantive changes approved by the City Manager and City Attorney (Agreement No 2021-XXX). 3. Authorize the City Manager to execute a three-year agreement with B&D Towing, Inc. for the period of September 1, 2021 through August 31, 2024 to provide police rotational towing and storage services, subject to non -substantive changes approved by the City Manager and City Attorney (Agreement No. 2021-XXX). 4. Authorize the City Manager to execute a three-year agreement with Metro Pro Road Services, Inc. for the period of September 1, 2021 through August 31, 2024 to provide police rotational towing and storage services, subject to non -substantive changes approved by the City Manager and City Attorney (Agreement No. 2021- XXX). 28. Approve Agreements with General Pump Company, Inc., Layne Christensen Company, and Weber Water Resources CA, LLC for Water Well, Pump and Motor Rehabilitation and Repair Services for a Total Amount Not to Exceed $3,250,000 for up to a Five -Year Term (Non -General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute agreements with Page 14 of 22 8/17/2021 General Pump Company, Inc., Layne Christensen Company, and Weber Water Resources CA, LLC to provide water well, pump and motor rehabilitation and repair services, for a three-year period beginning August 17, 2021 and expiring August 16, 2024, with provisions for one, two-year renewal period exercisable by the City Manager and City Attorney, with a shared aggregate amount not to exceed of $3,250,000, subject to non -substantive changes approved by the City Manager and City Attorney (Agreement No. 2021-XXX). 29. Approve Agreements with ACCO Engineered Systems, Inc., ABM Building Solutions, LLC, and Allison Mechanical, Inc. for HVAC Maintenance and Repair Services in a Shared Annual Amount Not to Exceed $100,000 for up to a Five -Year Term (Non - General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute agreements with ACCO Engineered Systems, Inc., ABM Building Solutions, LLC and Allison Mechanical, Inc. to provide on -call heating, ventilation, and air conditioning (HVAC) maintenance and repair services, for a three-year period beginning August 17, 2021 and expiring August 16, 2024, with provisions for one, two-year renewal period exercisable by the City Manager and City Attorney, in an annual shared aggregate amount not to exceed of $100,000, subject to non -substantive changes approved by the City Manager and City Attorney (Agreement No. 2021-XXX). 30. Approve an Agreement with David Evans and Associates, Inc. for Design and Construction Support Services for the Standard — McFadden Park in an Amount Not to Exceed $300,000 for a Three -Year Term (Project No. 20-2729) (Non -General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute an agreement with David Evans and Associates, Inc. to provide design, development, and contract documents for the proposed Standard -McFadden Park project in the amount of $258,075, with a contingency of $41,925, for a total amount not to exceed $300,000, for a three-year term beginning August 17, 2021 and expiring August 16, 2024, with an option for two, one-year extensions, subject to non -substantive changes approved by the City Manager and City Attorney (Agreement No. 2021-XXX). 31. Approve Agreements with Duthie Power Services and Global Power Group, Inc. for On -Call Electric Generator Maintenance and Repair Services in an Annual Amount Not to Exceed $100,000 for Up to a Five -Year Term (Non -General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute agreements with Duthie Power Services and Global Power Group, Inc. to provide on -call electric generator maintenance and repair services, for a three-year period beginning August 17, 2021 and expiring August 16, 2024, with provisions for one, two-year renewal period exercisable by the City Manager and City Attorney, in an annual shared Page 15 of 22 8/17/2021 aggregate amount not to exceed of $100,000, subject to non -substantive changes approved by the City Manager and City Attorney (Agreement No. 2021-XXX). 32. Approve an Agreement with Health Management Associates to Provide Feasibility and Fiscal Evaluation Services for a Municipal Public Health Agency in an Amount not to Exceed $180,830 for a One -Year Term (Revive Santa Ana Program) Department(s): Community Development Agency Recommended Action: 1. Authorize the City Manager to execute an agreement with Health Management Associates, Inc. to provide feasibility and fiscal evaluation services for a municipal public health agency for a one-year term beginning on August 18, 2021 and expiring on August 18, 2022, in an amount not to exceed $180,830, which includes a $10,000 contingency, subject to non -substantive changes approved by the City Manager and City Attorney (Agreement No. 2021-XXX). 2. Approve the Project Cost for a total estimated cost of $200,000, which includes $19,170 for contract administration and legal services and a $10,000 project contingency for any additional services as directed by the City. 33. Approve an Amendment to Agreement with Illumination Foundation to Operate a Temporary Shelter at the Fullerton Recuperative Care Center for Four More Months (Non -General Fund) Department(s): Community Development Agency Recommended Action: Authorize the City Manager to execute an amendment to the agreement with Illumination Foundation to continue to operate a temporary shelter at the Fullerton Recuperative Care Center for an additional four months, through January 31, 2022, for an additional amount of $600,000, for a total aggregate amount not to exceed $2,100,000, subject to non -substantive changes approved by the City Manager and City Attorney (Agreement No. 2021-XXX). 34. Amend Agreement with Questica LTD to Increase Contract Amount by $75,520 for Annual Fee and Custom Reports (General Fund) Department(s): Finance and Management Services Recommended Action: Authorize the City Manager to execute an amendment to the agreement with Questica LTD to increase compensation amount by $75,520 for annual fee and custom reports, subject to non -substantive changes approved by the City Manager and City Attorney (Agreement No. 2021-XXX). 35. Approve Renewal Agreement with Selectron Technologies, Inc., for Interactive Voice Response System in the Amount not to Exceed $921,213 (General and Non -General Fund) Department(s): Information Technology, Finance and Management Services and Public Works Page 16 of 22 8/17/2021 Recommended Action: Authorize the City Manager to execute a renewal agreement with Selectron Technologies, Inc. for Interactive Voice Response System software support and maintenance for Municipal Utility Services in the amount of $201,945 and optional services for Outbound Messaging Dog License, Business License, and Land Management System ("LMS") in the amount of $599,110, for a total not -to -exceed amount of $921,213, including a 15 percent contingency of $120,158, for an initial term commencing July 1, 2021 and expiring December 31, 2025, with a provision for two renewal options, of three years and one year, respectively, ending December 31, 2029, subject to non -substantive changes approved by the City Manager and City Attorney (Agreement No. 2021-XXX). 36. Approve Facilities Use Agreement with Training and Research Foundation to Operate Childcare Centers at Corbin Community Center and El Salvador Community Center (Revive Santa Ana Program) Department(s): Parks, Recreation, and Community Services Recommended Action: Authorize the City Manager to execute a facilities use agreement with Training and Research Foundation to operate childcare centers at Corbin Community Center and El Salvador Community Center, for a term beginning August 17, 2021 and ending August 31, 2026, subject to non -substantive changes approved by the City Manager and City Attorney (Agreement No. 2021-XXX). 37. Approve renewal of Agreement between the City of Santa Ana and AdminSure, Inc. Department(s): Human Resources Recommended Action: 1. Authorize first optional two (2)-year extension for Agreements A-2018-210 and A-2018-211 (Agreement No. 2021-XXX and Agreement No. 2021-XXX) 2. Authorize the City Manager, in his/her discretion, to administratively exercise the second and final two (2)-year extension. 38. Approve a Second Amendment to the Option Agreement with Washington Santa Ana Housing Partners, L.P. for the Development of the Crossroads at Washington for up to $300,000 in Backstop Funding; Approve an Additional Award of $333,742 of Neighborhood Stabilization Program Funds and Seven Project -Based Vouchers to the Existing Pre -Loan Commitment Letter for $3,971,440, for a Total of $4,305,182, tc the Related Companies of California, LLC and A Community of Friends for the Development of the Crossroads at Washington Approval of this item is contingent upon approval of Housing Authority agenda item #3. Department(s): Community Development Agency Recommended Action: Authorize the City Manager to execute a First Amended and Restated Pre -Loan Commitment letter with The Related Companies of California, Page 17 of 22 8/17/2021 LLC ("Related") with A Community of Friends ("ACOF") for a total of $4,305,182 in affordable housing funds, consisting of $3,007,489 in HOME Investment Partnerships Program funds, $963,951 in Neighborhood Stabilization Program funds, and an additional $333,742 in Neighborhood Stabilization Program funds. 39. Santa Ana Public Library Request to Join the Santiago Library System as a Full Member Department(s): Library Recommended Action: Resolution No. 2021 -XXX — Adopt a resolution allowing the Santa Ana Public Library to join the Santiago Library System (SLS) as a full member and become eligible for additional State funding for library services that support digital literacy and education. **END OF CONSENT CALENDAR** BUSINESS CALENDAR 40. Resolution of the City Council of the City of Santa Ana, California Approving the Form of a Preliminary Official Statement and Continuing Disclosure Certificate in Connection with the Issuance of Bonds to Refund Certain Pension Obligations of the City and Approving Additional Actions Related Thereto Department(s): Finance and Management Services Recommended Action: Resolution No. 2021-XXX — Adopt a Resolution (Exhibit 1) Approving the Preliminary Official Statement (Exhibit 2) and the Continuing Disclosure Certificate (Exhibit 2-Appendix E) in connection with the City of Santa Ana Pension Obligation Bonds, Series 2021 A ("the Bonds") to refinance of the City's pension obligations to CalPERS. 41. Approve Appropriation Adjustment Transferring Funds from the Police Department Metropolitan Division to other Police Department Accounts, and Receive and File Report on Traffic Stop Data (General Fund) Department(s): Police Department Recommended Action: 1. Approve an appropriation adjustment (2021-021) reducing the Metropolitan Division expenditure accounts by $1,103,360 and appropriate same to the Field Operations, Criminal Investigations, Training, Crimes Against Persons, and Vice expenditure accounts. (Requires five affirmative votes) 2. Receive and File Report on Traffic Stop Data. Page 18 of 22 8/17/2021 **END OF BUSINESS CALENDAR** PUBLIC HEARINGS PUBLIC COMMENTS — Members of the public may address the City Council on Public Hearing items. 42. Hold a Public Hearing to Adopt a Resolution of Necessity Determining Public Interest and Necessity for the Acquisition of Real Property Located at 1313 W. Memory Lane (Property Owner: Rim Pacific Investors Portofino, LLC) (Project No. 17-6883) (Non - General Fund) Notice of Hearing letter regarding acquisition of real property by eminent domain mailed to property owners on July 22, 2021. Department(s): Public Works Agency Recommended Action: Resolution No. 2021 -XXX —Approve a resolution of necessity authorizing the condemnation of a portion of the real property located at 1313 W. Memory Lane (APN 002-261-29), owned by Rim Pacific Investors Portofino, LLC, declaring the public necessity and interest thereof. (Requires five affirmative votes) 43. Hold a Public Hearing to Adopt a Resolution to Approve an Exclusive Agreement to Athens Services for the Collection and Handling of Solid Waste for a Term of up to Eighteen years and Authorize a Proposition 218 Process (General and Non -General Fund) As required by Section 1303 of the Charter, Resolution 2021-042 was published in the Orange County Register on July 23, 2021. Legal Notice was published in the Orange County Reporter on August 6, 2021 and August 13, 2021. Department(s): Public Works Agency Recommended Action: 1. Hold a Public Hearing to adopt a resolution (Resolution No. 2021-XXX) whereby the City Council awards a solid waste exclusive agreement to Athens Services. 2. Award an exclusive agreement for solid waste collection and handling services to Athens Services, subject to a Proposition 218 process, effective 30 days after Council approval, for a service provision term of ten years commencing on July 1, 2022 and expiring June 30, 2032, with a mutual option to extend for a period of five years, and a City option to extend for a period of up to thirty-six months, subject to non -substantive changes including clarification of sections 3.5 and 5.1.1 with respect to payment of fees approved by the City Manager and City Attorney (Agreement No. 2021-XXX). 3. Authorize and direct staff to prepare all required documents necessary to proceed with notification of proposed refuse rate adjustments in compliance with Proposition Page 19 of 22 8/17/2021 218 requirements, including, but not limited to, the following: a) Prepare and mail proposed rate adjustment notices to all Santa Ana property owners in compliance with Proposition 218 requirements at cost not to exceed $100, 000. b) Schedule a public hearing at a future Council meeting, on or after September 21, 2021. CITY MANAGER COMMENTS COUNCIL COMMENTS AB1234 DISCLOSURE — If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. ADJOURNMENT — Adjourn the City Council meeting and convene to the Housing Authority meeting. Future Items 1. Police Oversight Update 2. Enhanced Homeless Outreach Services 3. Mental Health Mobile Outreach Services Page 20 of 22 8/17/2021 CALL TO ORDER ATTENDANCE SPECIAL HOUSING AUTHORITY Authority Members Phil Bacerra Johnathan Ryan Hernandez Jessie Lopez Nelida Mendoza Thai Viet Phan Vice Chair David Penaloza Chair Vicente Sarmiento City Manager Kristine Ridge City Attorney Sonia R. Carvalho Clerk of the Council Daisy Gomez PUBLIC COMMENTS — Members of the public may address Housing Authority on items on the Special Housing Authority agenda. CONSENT CALENDAR RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 1 through 3. 1. Excused Absences Department(s): Clerk of the Council Recommended Action: Excuse absent members. 2. Quarterly Report for the Housing Choice Voucher Program for the Period of April 2021 to June 2021 Department(s): Community Development Agency Recommended Action: Receive and file the Quarterly Report for the Housing Choice Voucher Program for the period of April 2021 to June 2021. 3. Approve a Second Amendment to the Option Agreement with Washington Santa Ana Housing Partners, L.P. for the Development of the Crossroads at Washington for up to $300,000 in Backstop Funding; Approve an Additional Award of $333,742 of Neighborhood Stabilization Program Funds and Seven Project -Based Vouchers to the Existing Pre -Loan Commitment Letter for $3,971,440, for a Total of $4,305,182, to the Related Companies of California, LLC and A Community of Friends for the Development of the Crossroads at Washington Page 21 of 22 8/17/2021 Approval of this item is contingent upon approval of Council agenda item #38 Department(s): Community Development Agency Recommended Action: 1. Authorize the Executive Director of the Housing Authority to execute a Second Amendment to Option Agreement with Washington Santa Ana Housing Partners, L.P., a California limited partnership for the development of the Crossroads at Washington affordable housing project located at 1126 and 1146 E. Washington Avenue, Santa Ana, CA 92701, (APNs 398-092-13 and 398-092-14) to include an environmental remediation backstop amount not to exceed $300,000 (if required), subject to non -substantive changes approved by the Executive Director and Housing Authority General Counsel. 2. Approve an award of up to seven project -based vouchers and authorize the Executive Director of the Housing Authority to execute an Agreement to enter into a Project -Based Vouchers Housing Assistance Payments Contract with Washington Santa Ana Housing Partners, L.P., a California limited partnership for the development of the Crossroads at Washington affordable housing project located at 1126 and 1146 E. Washington Avenue, Santa Ana, CA 92701, (APNs 398-092-13 and 398-092-14), subject to non -substantive changes approved by the Executive Director of the Housing Authority and Authority General Counsel. **END OF CONSENT CALENDAR** HOUSING AUTHORITY MEMBER COMMENTS ADJOURNMENT —Adjourn the Housing Authority meeting. Page 22 of 22 8/17/2021