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HomeMy WebLinkAboutSEASIDE ICE, LLC DBA ICE-AMERICA�INaURANCE ON FILE O� WORK MAY RROCELO O UN21 � L Iti EXPIRES 4Q CLERK OF COUNCIL t� DATE: A-2021-180 AGREEMENT WITH ICE-AMERICA TO PROVIDE (�p,J) AN OUTDOOR HOLIDAY ICE SKATING RINK THIS AGREEMENT is made and entered into on this 7th day of September, 2021, by and between Seaside Ice, LLC, a California limited liability company doing business as Ice -America ("Consultant"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). Consultant and City are also referred to collectively as "the Parties" or individually as a "Party." RECITALS A. The City desires to retain a Consultant having special skill and knowledge regarding the installation, providing of equipment, and maintenance of a portable outdoor ice-skating rink in the City and to provide support services for operation of this ice skating rink. B. Consultant represents that it is able and willing to provide such services to the City. C. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES Consultant shall construct, provide all equipment for, and operate a portable outdoor ice rink of 85 feet x 55 feet (4100 square feet) in a location specified by the City and as set forth in detail in Consultant's proposal of August 12, 2021. Consultant's proposal is attached hereto as Exhibit A, and incorporated by reference. 2. COMPENSATION a. City agrees to pay, and Consultant agrees to accept as total payment for its services for City, the rates and charges identified in Exhibit A. The total amount authorized during the term of this Agreement shall not exceed $875,204. The sum of this expenditure includes 1) a base amount of up to $795,640; and 2) a 10% contingency in the amount of $79,564 for additional services provided at the sole discretion of the City. b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work, which fails to meet the standards of performance set forth in the Recitals, which may reasonably be expected by City. Page 1 3. TERM This Agreement shall commence on the date first written above and end on March 6, 2022, unless terminated earlier in accordance with Section 15, below. 4. INDEPENDENT CONTRACTOR Consultant shall, during the entire term of this Agreement, be construed to be an independent Consultant and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer -employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 5. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement ("Documents & Data"). Consultant shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data, which were provided, to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. 6. INSURANCE Prior to undertaking performance of work under this Agreement, Consultant shall maintain and shall require its subcontractors to obtain and maintain insurance as described below: a. MINIMUM SCOPE AND LIMIT OF INSURANCE Coverage shall be at least as broad as: Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an "occurrence" basis, including property damage, bodily injury and personal & advertising injury with limits no less than $5,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location Page 2 (ISO CG 25 03 or 25 04) or the general aggregate limit shall betwice the required occurrence limit. 2. Automobile Liability: Insurance Services Office Form Number CA 0001 covering Code I (any auto), or if Consultant has no owned autos, Code 8 (hired) and 9 (non- owned), with limits no less than $1,000,000 per accident for bodily injury and propertydamage. 3. Workers' Compensation insurance as required by the State of California, with Statutory Limits, and Employer's Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease. b. If the Consultant maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City. c. Self -Insured Retentions- Self -insured retentions must be declared to and approved by the City. The City may require the Consultant to provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self -insured retention may be satisfied by either the named insured or City. d. Other Insurance Provisions- The general liability policy is to contain, or be endorsed to contain, the following provisions: 1. The City, its officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts or equipment famished in connection with such work or operations. 2. For any claims related to this contract, the Consultant's insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees, agents, and volunteers. 3. The Insurance Company agrees to waive all rights of subrogation against the City, kelected or appointed officers, officials, agents, and employees for losses paid underthe terms of any policy, which arise from work performed by the Instructor for the City. This provision also applies to the Consultant's Workers' Compensation policy. 4. Each insurance policy required above shall provide that coverage shall not be canceled,except with notice to the City. C. Acceptability of Insurers- Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best's rating of no less than A:VII, unless otherwise acceptable to the City. Page 3 f. Verification of Coverage- Consultant shall furnish the City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to City before work begins. All certificates and endorsements are to be received and approved by the City at least five days before Consultant commences activities. 7. INDEMNIFICATION Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Contractor, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Contractor's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor. 8. INTELLECTUAL PROPERTY INDEMNIFICATION Consultant shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States' letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Consultant to the City pursuant to this Agreement. 9. RECORDS Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all Page 4 work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement. 10. CONFIDENTIALITY If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. "Confidential Information' shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City. 11. CONFLICT OF INTEREST CLAUSE Consultant covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 12. NON-DISCRIMINATION Consultant shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 13. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Contractor, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Contractor. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or Page 5 agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein. 14. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Contractor, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services, which are the subject to this Agreement performed by City personnel or by other Contractors retained by City. 15. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work, which fails to meet the standard of performance specified in the Recitals of this Agreement. 16. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 17. JURISDICTION - VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. Page 6 18. PROFESSIONAL LICENSES Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 19. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax: 714- 647-6956 With courtesy copies to: Executive Director, Public Works Agency City of Santa Ana 20 Civic Center Plaza (M-21) P.O. Box 1988 Santa Ana, California 92702 Fax:714-571-4211 To Consultant: Seaside Ice, LLC (dba Ice -America) Attn: Scott Williams, Managing Member 807 Sprucelake Drive Harbor City, CA 90710 Mal Agent for Service of Process: Scott Williams 501 Herondo Street, Suite 56 Hermosa Beach, CA 90254 Page 7 A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 20. FORCE MAJEURE Should the performance of any act required by this Agreement to be performed by either City or Consultant be prevented or delayed by reason of an act of God, strike, lockout, labor troubles, inability to secure materials, restrictive governmental laws or regulations of any kind including those regarding the COVID-19 pandemic, or any other cause except for financial inability not the fault of the Party required to perform the act, the time for performance of the act will be extended for a period equivalent to the period of delay, and performance of the act during the period of delay shall be excused, provided, however, that nothing contained in this section shall excuse the performance of any act rendered difficult solely because of the financial condition of the Party, City or Consultant, required to perform the act. 21. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. The Agreement is the final and complete agreement and any prior or contemporaneous agreements for similar services between the parties is superseded by this Agreement. This shall not apply where the Parties are currently engaged and Consultant is providing services not contemplated by this Agreement. C. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. d. This Agreement may be signed in counter parts with each part or signature page compiled into one original document. e. The Parties agree that this Agreement may be signed using an electronic signature by any means that reasonably ensures authenticity. Page 8 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: Daaisy Gomez erk of the Council APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney By: Xamno A Rem Laura A. Rossini Chief Assistant City Attorney RECOMMENDED FOR APPROVAL: 'j-'hC" 4t/ Nabil Saba Executive Director Public Works Agency CITY OF SANTA ANA Kristine Ridge City Manager SEASIDE ICE, LLC dba ICE-AMERICA -z� Scott Williams Managing Member Page 9 EXHIBIT A SCOPE OF SERVICES and FEES/RATES ccm ICE-AMERICA To: City of Santa Ana Attn: Nabil Saba Executive Director / Public Works 20 Civic Center Plaza Santa Ana, CA 92701 nsaba@santa-ana.org Date: August 12th, 2021 Subject: Santa Ana Outdoor Holiday Ice Skating Rink Proposal Dear Nabil: Thank you for the opportunity to present a proposal for a turnkey portable ice rink and related operations to the City of Santa Ana. It was a pleasure to meet with you about the project and we welcome the opportunity to discuss the ice rink further at your convenience. We have included our general proposal below for discussion purposes and as a framework for an agreement for services. Part One of the proposal includes our exclusive Ice -World trademarked aluminum ice rink elements the ice rink dasher boards, all necessary equipment and labor, as well as our other exclusive products and experienced ice rink operations staffing. Part Two of the proposal focuses on event enhancements, including marketing, decorations, lighting, additional activities, a market, and food and beverage components. All items are optional and can be selected or modified as requested. The proposal is based on a service for fee model as per our discussion. The pricing shown is valid for the project if we enter an agreement and deposit by September 1st for a November -January seasonal ice rink. Please let us know if you have any questions or would like any more information. We look forward to hearing from you. Best regards, Scott Williams Managing Member Seaside Ice, LLC DBA Ice -America 807 Sprucelake Drive, Harbor City, CA 90710 Tel: 323-776-9I23 swilb am s(alice-america.com Ice-America.com 1OW. ula ICE-AMERICA 1. Ice -America Qualifications and Experience Background: Ice -America is the exclusive distributor of the Ice -World aluminum ice rink system in the U.S.A. and Canada. This highly engineered system by Ice -World is annually installed in over 600 locations world-wide, and Ice -America has the full support of the Ice -World engineering team. In addition, All Access Staging & Productions is Ice - America's partner, providing staging and flooring expertise, as well as warehousing, installation, and production support. Ice -America is a dba of Seaside Ice, LLC, and has been providing ice rink services as outlined in this proposal since 2008. In addition, our principals have been producing ice skating rink events since 1997. Our partner Ice -World has been operating ice rinks since 1996. Sample of Ice -America Rinks: • Kings Island - Cedar Fair Parks Contact: Jamie Gaffney 513-754-5718 • Feld Productions - Disney On Ice Contact: Roy Fullgrapp 941-737-2978 • The Rink at The Cosmopolitan of Las Vegas Contact: Fedor Banuchi 702-698-7134 • The Rink in Downtown Burbank Contact: Marissa Minor 818-238-5170 • Temecula On Ice at Old Town Temecula Contact: Dawn Adamiak 951-693-3947 • LEGOLAND (theme park attraction) Contact: Laura Lee Juliano 760-918-5452 • Navy Pier, Chicago (winter wonderland) Contact: Patrick Gardner 312-595-5038 • SeaWorld Orlando (ice show rink) Contact: Cindi Miller 407-370-1334 • The Classic Center & UGA Hockey Team (NHL hockey rink) Contacts: Paul Cramer 706-208-0900 John Hoos 706-255-7485 • The Ice Rink at South Shore Alameda Contact: Michael Liberatore 510-521-8100 • Reno Aces Contact: Eric Edelstein 775-334-7023 • Downtown Oakland Contact: Andrew Jones 510-384-7874 807 Sprucelake Drive, Harbor City, CA 90710 Tel: 323-776-9423 sndlliams�)ice-america. com Ice-Arnerica.com ICE-AMERICA • Port Angeles Regional Chamber Contact: Marc Abshire 360-452-2364 • The Oregon Garden Contact: Christine Diacetes 503-874-2510 • City of Hillsboro Contact: Iris Ringer 503-615-3410 • Santa Anita Racetrack Contact: Leonardo Marcos 626-574-6486 • Tahoe City POD Contact: Kay Berntson 530-580-6050 • Promenade Ice Chalet Contact: Cortney Medak 310-541-0688 x504 Events Produced & Promoted by the Ice -America Team: Brian Boitano Skating Spectacular (NBC) All That Skate (NBC) - Staples Center World Figure Skating Championships - Staples Center The American Open Pro Figure Skating Championships (Comcast) Champagne On Ice Skate of Champions Beverly Hills On Ice Client Comments: I truly enjoyed working with you and your team -you guys are top notch. Very professional, kind, easy to work with and you delivered on every single aspect of this project as agreed. In fact Ice -America exceeded my expectations on several occasions throughout the entire project; I genuinely appreciate the sense of teamwork we developed over the postyear. 1 hope weget to work together again soon. Laura Lee Juliano I Entertainment & Events Manager LEGOLAND^ California Resort OGA Hockey Coach John Hoos: "....the ice system you have pioneered and thatyou continue to pei fect allowed me bring a viable ice system to The Classic Center, and the system is large part of what allowed the idea of quick ice install and removal in very busy exhibition hall to be approved by the center and the city, and become reality, ... It is the professionalism, knowledge, and execution of all of the claims of the Ice World system bylceAmerica, along with the dedication and work ethic of all ofyou which has made this 20+ year vision of hockey in Athens a reality.' 807 Sprucclake Drive, Harbor City, CA 90710 4 Tel: 323-776-9423 snrilliarnsCice-am erica. corn Ice-Arnerica.com ICE-AMERICA PART ONE - Proposal: Santa Ana Outdoor Holiday Ice Skating Rink II. Scope of Services General Layout Drawings: 1 santa one ice rink model 807 Sprucelake Drive, Harbor City, CA 90710 Tel: 323-776-9423 swi W amsC&ice-america. com Ice-America.com Hi" pcorLcit3l ICE-AMERICA 807 Sprocelake Drive, Harbor City, CA 90710 Tel: 323-776-9423 swilliam s@, ice -a me ricer. com Ice-America.com ii ICE-AMERICA Ice Rink Description and Specifications Ice -America proposes to install a portable outdoor ice rink for the City of Santa Ana, to operate from December 8, 2021- January 2, 2022, including the following criteria and for the included fee schedule. Dates / Hours of Operation: Open December 8, 2021- January 2, 2022 11:00am-10:00pm Daily 2:30pm to 9:30pm on School Days Location: City Hall Plaza of the Flags 20 Civic Center Plaza, Santa Ana, CA 92701 Rink size: 82' x 50' = approx. 4,100 sq.ft. (subject to location space) Capacity: 164 skaters (1 per 2S square feet maximum) Principals/Project Manager/Marketing/Technician: Scott Williams / Phil Valentine / Mark Scheff / Azumi Williams / JD Uhls Equipment and Services The following equipment and services will be provided by Ice -America: - Design and build substructure for ice rink will be executed by our partner, All Access Staging & Productions. - Air-cooled refrigeration system/ pump/ hoses/ expansion tank will be provided by and include 24-hour on -call service from Aggreko, United Rentals, or similar. - Optional Generator for refrigeration system included in estimate and fuel for generator provided by host. - Insulation and vapor barriers. - Modular railing system with clear Plexiglas facing towards the rink with room to display signage upon approval from City of Santa Ana. - Ice rink maintenance equipment, including a Sport Ice electric resurfacer or Design Form Model B resurfacer, used multiple times daily and as needed. - Ice rink freezer system (approx. 50 x 82) using the Ice -World aluminum tubing system, headers, and equipment. 807 Sprucelake Drive, Harbor City, CA 90710 Tel: 323-776-9323 swilliams(a ice-amcrica.com Ice-America.com pnF-t ERICA ICE-AM Rental ice skates, high quality Roxa brand with easy to use buckles and strong support, approximately 300 pairs of various sizes, sharpened, ready - to -skate, with sharpener and services on site as needed during the run of the event. - Skate change area with benches, outdoor carpet, and rubber flooring covering approximately 2,000 square feet. - Skate trailer unit and tent for ticket sales, storing and distribution of skates, and office. - Cash register equipment including POS system with capability to handle cash, credit card and online sales; software specifically designed for our industry. - All tools, equipment and supplies for set-up, strike and maintenance. All Professional Supervision and General Labor for set-up and strike. - Refrigeration Technician on -call 24 hours during entire term. - General set-up and finish -out metal -frame covering over rink wall header, including Ice -World modular header covers. Clear Plexiglas sides with smooth inside finish of rink perimeter. Turf/carpet to finish perimeter/edge with black skirting covering substructure. Sound/public address announcements and playback of holiday music, and popular music. Rink Manager during entire term, trained and experienced in liability protection. All equipment and amenities to be installed and ready for test of equipment and facilities, twenty-four (24) hours in advance of grand opening. Operation of public skating sessions. Hours of operation to be determined but no longer than 10:OOam until 11:OOpm unless agreed by all parties. Professionally designed and installed liability signage and waiver release forms for every participant. Online waiver system and tablet kiosks for waiver completion on site. Professional Support Services including Consultation for Event Planning and execution by our experienced event planning team. Bobby the seal & Tommy the reindeer - Skating Aids: Unique to Ice -America, we include in this proposal 30 of our Bobby the seal and Tommy the Reindeer Skating Aids. In addition to increasing safety and lowering the number of accidents, these aids add value to the event by creating a better experience. And based on previous ice rinks, when rented at $8-$10/session they add up to $2 in additional revenue per skater, lowering the cost for a quality ice rink for the City of Santa Ana. 807 Sprucelake Drive, Harbor City, CA 90710 Tel: 323-776-9423 swilliamsCice-america. corn Ice-America.com ICE-AMERICA III. Turnkey Management and Day -to -Day Operations Ice -America will provide professional on -site management, experienced in customer service, liability -prevention and public safety. Our staff is well trained (see training manual) in our guidelines to make ice skating a fun and safe experience for all participants. Description: Ice -America staff wears professional uniforms at all times, including black pants, blue Ice -America shirts and blue Ice -America jackets. Public safety announcements are made regularly and holiday music is part of our experience. Our cash register equipment is an industry -specific POS system, and our staff is trained to operate the POS efficiently and effectively. Ice -America rinks designate an experienced staff member to handle coordination of group sales and special events. This includes handling phone calls, scheduling groups, and planning and overseeing special events. Our team is trained to operate the professional sound equipment and radio, cordless microphone, and to make public address announcements. Operations Revenue: In this proposal, all revenue associated with the ice rink venue will be retained by the City of Santa Ana. IV. Operations Experience Since 2008, Ice -America has been operating outdoor seasonal ice rinks in California. Years Operating Seasonal Ice Rinks: Ice -America has eleven years of experience operating seasonal ice rinks, along with our partner Ice -World, with over 20 years of ice rink operations experience. Related Operations Experience: Ice -America principals and project managers have been operating public events since 1997. Please see list above in "Ice -America Qualifications & Experience," for examples and references. Materials: Our online video shows Ice -America ice rink operations. We have ice rink equipment brochures, a rink marketing plan, safety manual, employee handbook, and pictures of mobile office, ice rink operations, staff and POS systems operations. 807 Sprucelake Drive, Harbor Cihl, CA 90710 Tel: 323-776-9423 swilliams@-ice-america. com Ice-America.com ICE-AMERICA V. Technical Approach and Timeline Ice -America uses a detailed project management approach to every ice rink project. Our team is capable of managing multiple projects through our systems engineering and support system partners. Approach: Please see attached site plan showing the proposed technical layout. This plan takes into account traffic flow, equipment placement safety, ADA requirements, and building code requirements. Ice -America rinks are installed under the supervision of one of our trained ice rink engineers. Safety and professional quality are considered throughout the process. This is achieved through using only best quality equipment and following all applicable safety procedures during installation and operations. The Production Timeline ensures that all schedules are coordinated and tasks occur in the correct order. This document will expand as particular vendor schedules are added and deliveries are scheduled. The Project Management Timeline includes major tasks and due dates, ensuring timely coordination of deliverables. The PMT will expand as more information is available. Production Timeline (Preliminar Oct 1 Site drawings finalized Applications submitted for required license & permits Begin Marketing Plan actions (continue as per schedule) Nov 10 Final production schedule due Nov 29 Begin load -in / Final equipment check and load ice gear onto trucks Nov 30 Install substructure and insulation Dec 2 Install ice elements and boards Dec 3 Begin making ice, Install mobile office Dec 4 Install lights and sound Install rental skates and Bobby skating aids, Continue making ice Dec 5 Finish custom build -out carpentry Dec 7 Ready and walk-through check Dec 7 Available for ceremonies or private events during training day Dec 8 Open for business through Jan 2 Daily meetings with staff, Weekly meeting to assess statistics Jan 2 Close Jan 6 Begin load -out Jan 13 End load -out, property returned to original state 807 Sprucelake Drive, Harbor City, CA 90710 10 Tel: 323-776-9423 swi lh am s ca4 c e-a m e ri c a. co m Ice-America.com ICE-AMERICA VI. Strategic Marketing Marketing Plan: The available Ice -America Marketing Plan describes in detail the marketing strategy, research, components, deliverables, and budget requirements we recommend for a successful holiday ice rink event. The strategy involves Advertisement Creation and Schedule, Media Sponsor Partners, Public Relations & Social Media, Program Schedule, Sponsorship, and Group Sales & Community Outreach. In addition to ads in local publications and social media, it is especially important to identify and solicit Media Sponsor Partners, develop a strong Program Schedule with interesting themes, identify and solicit Corporate Sponsors, and to initiate Group Sales and Community Outreach efforts to local groups, schools, clubs, and organizations. Marketing Schedule: For sponsorship sales, it is helpful to start six to twelve months before the event. Advertising plans should be in place by September 1st with activity commencing no later than November 1st. Event Goals: Our suggested Attendance goal for the first season is 14,000 skaters. This will require a strong marketing and advertising program and exposure from Media Sponsor Partners and others. Publicity benefits include increased positive exposure for Santa Ana, through news stories and media. Statistics will be compiled from all ticket sales and tickets used (give-aways & donations) through our POS and waiver software systems and general accounting methods. All tickets will be numbered and accounted for internally. Reports will be generated and shared with the City of Santa Ana. VIIl. City of Santa Ana Requirements Financial: Budget The Ice -America event budget for the proposal is included below. The actual scope of work to be determined through discussions. 807 Sprncelake Drive, Harbor City, CA 90710 11 Tel: 323-776-9423 SWilliamsCa ice-america.com Ice-America.com ICE-AMERICA Fee Schedule • 25% deposit to reserve by September 23, 2021 for listed pricing • 50% payment upon delivery • 25% payment mid -season (December 21, 2021) Location & Utilities: Site Access to and usage of a suitable location for the ice rink installation and operation *Security Overnight and daytime security (one guard 24/7 for the rink, and one optional guard for the entire event) is listed under Options in the Ice -America pricing estimates to ensure the ice rink equipment is safe and to limit liability. Alternatively, the City could provide security directly. Electrical Power The ice rink event will require a sufficient electric power source: 3-Phase, 480-Volt, 800 Amps total. 600 Amps will be necessary for the refrigeration chiller and the additional power can be delivered as 400 Amps at 220V (or 200 Amps at 208/220V & 200 Amps at 110V) for lighting, sound, office trailer, resurfacer charger, etc. The above power can either be provided by the City, or as listed in the Budget Options, provided by Ice -America with a generator. Water Access to two landscaping water nozzles is required. During the initial flooding of the ice it is beneficial to have access to a fire hydrant. Wifi Connectivity City to provide WiFi access points for Ice -America POS and waiver online systems. Toilets, Trash & Cleaning Public access to the adjacent toilets during operating hours, or portable toilets provided by the City, or requested additionally from Ice -America. Trash services and daily cleaning services of the plaza provided by the City. Seating, Tables, and Canopy City to provide picnic tables and any desired canopies for patrons, or they can be provided as per the enhancements pricing budget. 807 Sprucelake Drive, Harbor City, CA 90710 12 Tel: 323-776-9423 swilliam sC%ice-a m erica. com Ice-America.com ICE—AMpr3rtsAilea lvom rink� ERICA First Aid Station and Fire Department Review to be provided by the City. ADA Access City to provide means for ADA access to/from the event location. Signage/WayFnding City to provide event signage for event awareness and wayfinding. Parking City to provide parking for Ice -America and subcontractor staff and crew during event dates and install/removal. 807 Sprucelake Drive, Harbor City, CA 90710 13 Tel: 323-776-9423 swilliamsCqa.ice-america. com Ice-America.com ICE-AMERICA Ice Rink Budget Pricing: portable Ices rInk,s w5Vraii likiiDdw ICE AMERICA HarbPrehy,CA9e710 Production Price List 321-Tf69C9 Ice Rink 1.9 PRODUCTIONPRICE LIST I CATEGORY SUMMARY Project No: Ice Rink Production Price List 1.4 Prepared By: SWW Product: Ice Rink Production Title: Santa Ana Holiday Ice Skating Rink Date: 712 Purpose: emotional Ice rink installation Production Dates: TED Revised: 8/12 Location: Plana of the Flags, Civic Center, Santa Ana, CA Actual: Open Dates: Dec 8, 2021-Jan 2, 2022 PRODUCTION DESCRIPTION: Production of portable Ice rink& ancillary equipment Shipping & transportation, installation, training induced Production elements: Ice Resurfacer, Chiller rental Induced: Ughting and sound equipment for Ice fink NOTES: Also included options: Ice rink operations and maintenance 4CSUMPTIONc' Budget is based on Ice surface size: 82' x 50' Not included In this budget: tax, permits, optional ekectddty, water, wi-fi connectivity, security toilets, trash, daily cleaning service, first aid, tables/chairs/onopy (for eating), event signage, ADA access, on -site storage, Dane (if need¢ EXPENSES - Unit Price ❑1 Portable Ice Rink Portable Ice Rink $ 0.69 Pump 1,610 Glycol, Liner, Insulation $ 1.93 Resurfacerelectric $ 1,530 Snow Meft Equipment $ 250 Q2 Chiller Rental Chiller rental package $ 95 Delivery, Install, pickap $ 1,950 3❑ Dasher Boards PE Transparent $ 2.45 ® Other Ice Rink Equipment Skates $ 3.75 Helmets $ 2.05 Skate Rack $ 31 Slate Rack Shelves $ 15 Slate Sharpener $ 135 Extra thick plastic sheet $ 0.25 Slate aid "Bici & "Tommy" $ 25.50 05 Installation, Training, Transportation Rink installation $ 3,250 Production fee $ 24,900 Hotel for Install aew/mgr $ 125 Shipping&Tmddng $ 1,975 ©Site Build -Out Slate lace area rubber mats $ 2.70 Office trailer $ 1,750 Tents $ 1,500 Benches $ 20 Railing / Barricade $ 16 Leveling Options Platform $ 0.75 Installation $ 3.25 Skate lace area finish work $ 12.50 Shipping & Trucking Platform $ 1,675 Q7 Rink Lighting/Sound Rink Sound package $ 295 Rink Ughting pacage $ 1,824 No. Term Total Price $ 46,395 4100 8 $ 22,632 provision of 82'x Sri ice surface =approx. 4100 sq.ft Include; ICE -WORD) Ice rink elements, headers, header covers 1 1 $ 1,610 sytem pump for glycol, etc. 4100 1 $ 7,913 glycol, plastic sheet, insulation 1 8 $ 12,240 small electric ice nesurtacer 1 8 $ 2,000 Heahex heating element & melt trough for snow melting $ 32,400 200 1.50 $ 28,500 monthly rental of chiller, pump, tank, extra cables & equipment 2 1 ; 3,900 Delivery, installation, removal, startup $ 5,194 265 8 $ 5,194 recreational clear skating boards x number of feet $ 15,785 250 8 $ 7,500 Ross slates w/buddes 30 8 $ 492 helmets is, in, I) 6 8 $ 1,488 portable slate ratla - collapsing with wheels 1 8 $ 120 shelves for in between portable racks 1 8 ; 1,080 EZ-Sharp or Wissota 4100 1 $ 1,025 square feet required - for events only 20 8 $ 4,080 provision of slating aid "seal" and "reindeer' $ 52,300 3 2 $ 19,500 Rink installation supervisors & labor pn/out) / warehouse 1 1 $ 24,900 hovel, legal & admin, production for install/removal/maintenance $ - loot - no load -in and load -out hotel 2 2 $ 7,900 estimated tmddng/shipping ice rink equipment 63,263 1250 1 $ 3,375 estimate for skate lam area rubber mats 1 2 $ 3,500 Wit 12' ticket office troller 2 1 $ 3,000 tents for slate rental & waivers w/lighting 10 5 $ 1,000 benches for skaters 18 5 $ 1,463 3-sections 4500 5 $ 16,875 rental for specialized ice rink low scaffolding platform 4500 1 $ 14,625 supervisors& labor for platform 750 1 $ 9,375 ramps & rink platform carpentry, skate lace area finish work 3 2 $ 10,050 estimated truckmg/shipping for platform $ 10,595 1 5 $ 1,475 (6) outdoor speakers, console, amplifier, o1 player, mp3 player cordless mkc, cables 1 5 $ 9,120 LED Colorblast Powercom programmable lights, truss, boam, light strings 807 Spnicelake Drive, Harbor City, CA 90710 14 Tel: 323-776-9 $23 swilliarris@ice-america. com Ice-Arnerica.com ICE-AMERICA Ice Rink Budget Pricing (continued): QB Operations Setup &Training Fee $ 9,725 1 1 General Manager fee $ 3,225 1 5 Maintenance fee $ 2,395 1 5 Weekly operations staffing fee {Estimated payroll $ 5,925 1 4 Housing for GM & Ice Tech $ 950 2 6 Operations liability Insurance $ 0.75 2500 4 Security $ 35.00 Other $ 1,750 1 1 $ III $ 9,725 staff hiring, training, uniforms, management $ 16,125 GM weekly ate (60 hrs/wk) $ 11,975 Ice Tech Mgr weekly ate (60 hmlwk) $ - variable staffing payroll fees $ 23,700 *actable estimated billed payroll (subject to change based on attendance/hr $ 11,400 to be determined or provided by sponsor $ 7,500 estimate special event insurance to operate Ice rink at $ .75/skater $ - SEE BELOW: required 24/7 security staff form load -in through load -out 1,750 container rental, etc. ®BASIC HOLIDAY ICE RINK PRODUCTION $152,0]4 indudes items 1i4ed m 1-5 total, above only ©HOLIDAY ICE RINK PRODUCTION W/SITE BUILD -OUT & LIGHTING S 225,432 indudes items listed in 1-7 totals abova unly ©HOLIDAY ICE RINK PRODUCTION W/SELECTED OPERATIONS 308 107 Includes Items listed in 1-8 totals above only OPTIONAL ADD -ON EXPENSES �9 Optional Security $ 49,000 Rink Security $ 35.00 200 7 $ 49,000 requked 24/7 security staff (I person) from load -In through load -out Event Security $ 35.00 200 $ - included in Event budget F101 Optional Power ; 38,900 Elmitrlclfy Generator $ 37 500 1 $ 18,500 monthly rental of 500ka generator Estimated Fuel $ 4 850 6 $ 20,400 estimated weeky gallons of diesel Wel D 1 HOLIDAY ICE RINK PRODUCTION W/OPERATIONS, SECURITY & POWE 396 00] includes Items listed In all totals above only TERMS: Please check all requested services and include signature below. 25% deposit due to reserve. 25% due one -month prior to delivery. 25% due after opening, 25% due mid -season.. Signature: DIRECT ALL INQUIRIES TO: Scott Williams tel: 310-323-776-9423 e-mall: swilliams@iceamedca.com Orgirmiration: MAKE ALL CHECKS PAYABLE TO: Seaside Ice, LLC-dba Ice-Amenca Attn: Scoh Williams BUT Sprucelake Drive Harbor City, CA 90710 We also accept Visa, Mastercard for an additional fee Legal: Estimate Is subject to change. Lessee is responsible for any applicable state & local taxes that may be clue. *Estimated payroll hours billed at $25.00 per hour 807 Sprocelake Driae, Harbor City, CA 90710 15 Tel: 323-776-9423 sailliamsCa ice-america.com Ice-Ameriea.com ICE-AMERICA Ice Rink Pro Forma Scenarios: Ice -America Proforma Worksheet Pmfonna ASSUMPTIONS: SCENARIO A Days/Week 7 Average Capacity/Day 400 Average Ticket Price $18 # Weeks 4 Production/Capitalization $308,107 Weekly Operating Exps (other) TBD Bobby income per cap $2.00 Sponsorship $25,000 ATTENDANCE Total Average Weekly Attendance: REVENUES EXPENSES SKATING INCOME - SKATING AID BOBBY INCOME - SPONSORSHIP OPERATING (Electricity) PRODUCTION / CAPITALIZATION PROFIT/LOSS: ASSUMPTIONS: SCENARIO B Days[Week 7 Average Capacity/Pert 550 Average Ticket Price $18 # Weeks 4 Production/Capitalization $308,107 Weekly Operating Exps (other) TBD Bobby Income per cap $2.00 Soonsorshlo $50,000 Scenario 11,200 2,800 4 weeks $201.600 $22,400 $25,000 TOTAL INCOME: $249,000 To be determined To be determined ($308,107) TOTAL EXPENSES: ($308,107) ($59,107) Scenario 15,490 3,850 4 weeks $277.200 $30,800 $50,000 $358,000 ($308,107) ($308,107) $49,894 807 Sprucelake Drive, Harbor City, CA 90710 16 Tel: 323-776-9423 swiIli atnsa>ice-ametica.com Ice-America.com ICE-AMERICA IX. Included Materials Video: See Ice -America Video on our website at www.ice-america.com. Video includes Ice - America rinks, operations, staff, equipment, and Bobby skating aid. Other Ice Rink Materials: Ice -America brochure, Bobby & Tommy skating aid and accessories brochure Operations Materials Available: Ice -America marketing plan, safety manual, employee handbook, and pictures of mobile office, ice rink operations, staff and POS systems operations. X. Required Permits and Licenses Business License: Ice -America will maintain a valid business license for the City of Santa Ana during the term of the agreement. Permits: Ice -America will work with the City to acquire all permits necessary for the installation and operation of the portable ice rink event, including but not limited to; Use Permit, Fire Permit. XI. Safety Record Ice -America has an outstanding business safety record, and complies with all existing Federal, State, and CAL OSHA laws and requirements. An industry specific safety manual and training program are included in our training and services. XIL Additional Rink Specifications: 1) size to be 25 meters x 15 meters (approximately 82' x 50', 4100 sq. ft.) 2) 15 Aluminum Elements tubular paneling (15, 25m long x 1m wide = 82' x 50') 3) Insulation 1" thick 4) Aluminum corner L-profiles; edge height 7cm (70mm) to run perimeter of rink, overlapping included 5) 4" Aluminum Header complete with all fittings. 4" camlock couplings with 4" reinforced EPDM pressure and suction hoses 6) 4" Flex Hose Transmission lines - approx. 250' run 7) Header Covers 8) Pressure & leak test of transmission lines & piping 9) 24-hour On call Technical Support 807 Sprncelake Drive, Harbor City, CA 90710 17 Tel: 323-776-9423 swilliam sCice-america.com lee-America.cotn ICE-AMERICA 10) Installation: set up, connection, ice making 11) Dismantling: shut down, disconnection, cleaning, draining, folding, loading 12) Shipping Dasher Boards: PE Style 1) 42" high x 2" wide recreational style structural aluminum frame 2) 50' x 82' perimeter 3) Two double -doors: one of 2m (6.6') one of 1m (3.3') 4) One (1) double -door equipment gate: 3m (10') wide 5) YV thick x 42" high clear poly facing on all rink panels 6) 'h" thick x 8" high polyethylene kick plate- white 7) Vi" thick 2" wide polyethylene handrail- white 8) 3/" UHMW polyethylene wear plates on the bottom of all door thresholds 9) All necessary hardware, fasteners, and anchors to provide a complete system 10) Includes Freeze -In Plate anchoring system Chiller & Generator: Model & Performance Data 1) 657,000 BTUH, Semi Hermetic Compressor, 200 nominal ton with 100 tons of cooling capacity, 1 x 50 Hp 2) Microprocessor Controller; On- Off switch for control circuit operation and automatic compressor lead lag on dual circuit units 3) 24V Control Transformer 4) Water Flow Switch, Pump Differential Sensor 5) Return Fluid sensing thermostat 6) Direct drive Condenser Fan Motor 7) Industrial Standar Glycol Pumps — 7.5 Hp, skid mounted. Able to run mono - propylene -glycol. External, 1 Primary 8) 100 tons @ 95 degrees F Ambient @ 44 degrees f LFT 9) Standard Supply of 12 degrees F, 16 degrees return and Capable Supply 5 degrees F, return 10 degrees F 10) 38% mono -propylene glycol @ 010 degrees C Evaporator 1) Shell and Tube heat exchanger 2) Maximum Flow Rate 360 gpm 3) Design Flow Rate 240 gpm 4) Minimum Flow Rate 120 gpm 5) Demineralized Water Volume JS gal 32 6) Maximum Pressure 150psi 807 Sprncelake Drive, Harbor City, CA 90710 18 Tel: 323-776-9423 swilliamsC`ice-america. com Ice-America.com ICE-AMERICA Connections 1) Field materials, valves and fittings 2) Evaporator Flange 4" for 4" camlocks and 4" hoses. 5" insulation on all water and refrigerant lines Regrigerant 1) R 404 mono -propylene glycol low temp refrigerant 2) 4, 425 gallon totes of mono -propylene glycol and demineralized water, a 38% propylene glycol demineralized water solution to run rink tubing, chiller system & tank 3) Anti foam bacterial disinfector: Bio 100 4) Storage Expansion Tank 35-600 gallon 5) Rink piping system Complete Charge from factory 6) Glycol Vacuum Pump 7) Charge 146 lbs, 2 circuit 73 lbs each 8) MSDS mono -propylene glycol Sound 1) 60 dBA @ 25ft Set up and Breakdown 1) Factory Engineering Technical Support and 8 week warranty on all parts and immediate replacement within 36 hours 2) Factory Startup 3) Training 4) Installation 5) Shipping 6) Removal 807 Sprucelake Drive, Harbor City, CA 90710 19 Tel: 323-776-9423 switliarn sC1 ice-arnerica. corn Ice-America.corn ICE-AMERICA PART TWO - Event Production, Marketing & Enhancements In addition to the core ice rink equipment and services, Ice -America can also provide the following Event services directly or through our vendors: • Marketing & Promotions o agency oversight o press releases & advertisements 0 outreach to local non -profits for affiliation • Food & Beverage o holiday specialties o food trucks • Decorations o holiday lighting o set pieces including Christmas tree o winter village facades with sponsor opportunities • Performances and Appearances o stage installation and management o Santa appearances and possibly pictures o characters skating o local group performances including Caroling, etc. o special guest performance options • Christmas Market o local vendors o event themed items • Activities o Holiday Train o Storytime with Mrs. Klaus o Winter Themed Inflatable Slide o. Activity tent: Face Painting, Balloons o Photo Ops Our goal is to create an immersive experience that the community will see as their must attend holiday event annually. Our budget shows a wide variety of options that can be selected as desired. 807 Sprucelake Drive, Harbor City, CA 90710 20 Tel: 323-776-9423 swilliam s C)ice-america. com Ice-America.com ICE-AMERICA Event Production, Marketing, and Enhancements In addition to the holiday ice rink production, Ice -America proposes a comprehensive event production package including the selected items outlined in Part Two of this proposal. The vision and creative outline are illustrated in the attached Santa Ana Treatment Deck 2.0 MOOD BOOK. Ice -America's project manager will coordinate the creative work, installation, and operations management for all subcontractors. Each department will have a professional manager assigned by Ice -America, including Marketing & Promotions, Food & Beverage, Decorations, Performances and Appearances, Holiday Market, and Activities. Rates for all subcontracted work are cost-plus at 20%. Marketing & Promotions Our team will contract and oversee the event marketing plan and implemenation from a qualified provider. The included option is based on the proposal and budget from Rocket Launch Marketing & Public Relations, an agency with a strong background in events and with extensive experience in the City of Santa Ana. Food & Beverage Food trucks and vendor carts will be featured options for the enjoyment of event attendees. Bookings will focus on fun themed foods that enhance the experience, including hot dog, pretzel, churro, and ice cream carts, pizza trucks, taco trucks, and more. Beverages will feature hot chocolate and juices. One local vendor or non-profit group may be selected to operate regularly in a tent or temporary building, featuring hot chocolate, cookies, and other holiday treats. Space will be designated for food and drink enjoyment with tables, chairs and some shade areas. Cleaning will be regular and provide a safe environment. Decorations The event decorations can include comprehensive holiday lighting as well as a large decorated Christmas tree in a central location. Also included in our options is a winter village with highly decorated facades that can be sponsored by local businesses and professionals. Qualified vendors will be selected and managed for all required insurance and licenses. Performances & Appearances The ice rink and adjacent stage form the backdrop for both on and off -ice performances. Featured acts can include Santa skating times, ice skating performances, musical 807 Sprncelake Drive, Harbor Cite, CA 90710 21 Tel: 323-776-9423 swilliam sed; i ce-am eric a. com Ice-America.com ICE-AMERICA performances and other acts. If desired, special guests can be booked for musical performances on the main stage, all managed by Ice -America's performance director. Holiday Market One or more local vendors will be selected to operate a holiday market featuring nostalgic and family friendly offerings. Our market manager will coordinate vendor agreements, oversee on site infrastructure, and assist with market operations and publicity. Activities In addition to ice skating, offering variety of themed activities will encourage the community and guests to stay and enjoy the event longer. It's important to have something fun for everyone to do, so including a trackless train for kids of all ages, an inflatable slide for the younger ones, storytime with Mrs. Klaus, face painting and balloon art, along with photo opportunities for the social media crowd, will enhance the event experience greatly! Check out the attached MOOD BOOK— Santa Ana Treatment Deck 2.0 The MOOD BOOK illustrates the proposed theme and event direction for your comments. Event Enhancement Options Budget: The budget below outlines many of the options and possibilities available to the City of Santa Ana. Please review and let us know which options area good fit for the City and for further discussion. 807 Sprucelake Drive, Harbor City, CA 90710 22 Tel: 323-776-9323 sxvi Iliaui s Ca`ice- a m e ri c a. c o m Ice-America.cotn ICE-AMERICA ICEAMERICA amBpaelani Harbor City, CA Who Production Price List 3Z1-Tr6419 Event Production 1.4 PRICE LIST I PRODUCTION BUDGET Project No: Event Production Price List 1.4 CATEGORYSUMMARY Prepared By: SWW Product: Ice Rink Production TV.: Santa Ana Holiday Festival Date: 712 Purpose: recreational ice rink installation Production Dates: TBO Revised: 8111 location: Plaza of the Flags, Santa Are, Orange County, CA Actual: Open Dates: Dec 8, 2021-Jan 2, 2022 PRODUCTION DFRCRIPIT(i Production of holiday event and enhancement; Shipping & transportation, Installation, management Optional Production elements: marketing, decoplighting, food & beveage, performances, market, activities; NOTES: Also Included options: subcontractor/vendor management, maintenance ASSUMPTIONS: Budget is based on: 4-weeekment Not induced In Nis budget: tax, permits, ekchicity, water, toilets, task, Internet, onsim storage PROJECTED REVENUE: Low High 1 Marketing & Promotions $ 25,000 $ 75,000 Event Sponsorship Net Revenue $ 25,000 $ 75,000 potential event sponsorship income 2 Ford & Beverage $ 5,000 $ 25,000 Vendor rev/share $ 51000 $ 25,000 potential revenue share from food and beverage vendors or direct 5 Holiday Market $ 6,000 $ 25,000 Vendor rev/share $ 2,500 $ 10,000 potential fees for market booths or rev/share Village sponsorships $ 3,500 $ 15,000 potential sponsorships for village houses 6 Activities $ 14,000 $ 32,500 Troddess Train $ 10,000 $ 17,500 potential revenue from brain due admission Sales Inflatable Slide $ 2,500 $ 7,500 potential revenue from slide admission sales Face Painting / Balloons $ 1,500 $ 7,500 potential revenue from face painting and balloon sales ❑ EVENT PROJECTED REVENUE § 50 000 157 500 includes Items listed in all totals above only EXPENSES; Unit Price No. Term Total Price �1 Marketing & Promotions $ 94,980 Agency Fee (PR & Marketing $ 16,850 1 1.20 $ 20,220 provision of: PR Management, Marketing Management includes all Agency PR & Advertising Scope Overview in attached proposal Creative Support $ 95 40 1.20 $ 4,560 estimated creative support Social Media Agency Fees $ 5,000 1 1.20 $ 6,000 recommended social media agency scope as per proposal Influencer Program Agency Fees $ 3,500 1 1.20 $ 4,200 recommended influencer program agency scope as per pmposal Ail Buys $ 50,000 1 1.20 $ 60,000 recommended minimum ad buy budget ❑2 Food & Beverage $ 28,250 F&B Infrastructure $ 5,000 1 1 $ 5,000 estimated expense for set up & back of house Seating &Tables $ 6,500 1 1 $ 6,500 estimated expense for tables and benches for eating/drinking Patrons On -Site F&B Manager / $ 1,750 1 5.00 $ 8,750 sourcing and overseeing on site vendors for hot chocolate, food, etc. Food Tmcks/Vendom Manager $ - includes: sourcing and overseeing temporary food truck visits and schedule F&B Cleaning $ 25 2 160 $ 8,000 hourly cleaning of food & beverage area �3 Lighting, Decorations, Holiday Village $ 54,900 Design & Build Village $15,090.00 1 1 $ 15,000 estimate - design and build of village facade Holiday Ughting $ 25,000.00 1 1 $ 25,000 budget for subcontractor holiday Ighting display Grim is Time $14,900.00 1 1 $ 14,900 estimate - 20 Christmas tree In center Island �4 Performances & Appearances $ 36,115 Performance Manager $ 1,750 1 4 $ 7,000 weekly ate for performance manager Ioal Performances $ - $ - includes sourcing, coordination, and management of local performances Santa Appearances $ 50 3 26 $ 3,900 21 x weekly Santa appearances Slating Mascot $ 45 2 26 $ 2,340 14 xweekly appearances of skating characters Mrs. Claus Appeamnces $ 50 3 26 $ 3,900 21 x weekly Storytime with Mrs. Claus appearances Guest Pedonnanms $ I0,000 1 1 $ 10,000 optional budget for celebrity guest performances Stage & Equipment $ 1,795 1 5 $ 8,975 package including stage, additional audio, steps, microphone 807 Sprucelake Drive, Harbor City, CA 90710 23 Tel: 323-776-9423 swillialns(_) ice- alnerica. core Ice-America.com ICE-AMERICA Q Holiday Market 13,213 Mad,et/Vendor Manager $ 1,750 1 5 $ 8,750 sourcing & management of local vendors Event Vendor Shop $ - $ - souring & management of event themed shop to be determined Tents $ 1,500 2 1 $ 3,000 tents & lighting for vendors Railing / Barricade $ 16 18 5 $ 1,463 3'seNons ©Activities $ 65,875 Activity Manager $ 2,250 1 5 $ 11,250 Activity Manager weeldy rate (60 hrs/wk) Activity staff $ 25 1 5 $ 125 variable estimated payroll (subject to change) Trackless Train $ 225 5 18 $ 20,250 baddess Bain operation estimate - 5hrs/day x 18 days Inflatable Slide $ 1,100 1 18 $ 19,800 Inflatable slide with operations - 18 days Face Painting / Balloons $ 200 1 26 $ 5,200 face painting or balloon artist Operations liability insurance $ 0.75 2500 4 $ 7,500 estimate spedal event insurance to operate activities at $ .75/participant Other $ 1,750 1 1 1,750 container rental, etc. F7 Pcoduction, Installation, Training, Transportation, Security $ 106,300 Enhancements Installation crew $ 3,250 2 2 $ 13,000 Support Installation supervisors & labor (In/out) / warehouse Production Management fee $ 24,900 1 1 $ 24,900 travel, legal & dmin, production for Insta l/removal/malmenance, fordlft Electrical rentals & fees $ 11,500 1 1 $ 11,500 estimated electcal services and supplies Hotel for install crew/mgr $ 125 $ - local - no load -in and load -out hotel Fencing $ - $ - to be determined Shipping &Truddng $ 1,975 2 2 $ 7,900 estimated trotldng/shipping equipment Security $ 35.00 200 7 $ 49,000 24/7 for Ix event security staff from load -in Mrough load -out Q EVENT PRODUCTION EXPENSES - ALL OPTIONS 399 633 includes items listed in all totals show only EVENT PRODUCTION NET EXPENSE Low Revenue Projections $ (349,633) assumes low revenue projections EVENT PRODUCTION NET EXPENSE High Revenue Projections $ (242,133) assumes high revenue pmjecions TERMS Please check all requested services and Include signature below. 25% deposit due to reserve. 25% due one -month prior to delivery. 25% due after opening, 25% due mid -season.. DIRECT ALL INQUIRIES TO: SwR Williams lei: 310-323-776-9423 e-mail: swilliams@iceamerica.com MAKE ALL CHECKS PAYABLE TO: Seaside Ice, LLC -dba Ice -America Attn: Scott Williams 807 Sprucelake Drive Harbor City, CA 90710 We also accept Visa, Mastercard for an additional fee Legal: Estimate Is subject to charge. lessee is responsible for any applicable state & local taxes that maybe due. *Estimated payroll hours billed at $25.00 per hour 807 Sprucelake Drive, Harbor City, CA 90710 24 Tel: 323-776-9423 SWilliam s(adIce-america. com Ice-America.com Samantha M. D1911a11y signed by Samantha M. lambert i1 Lambert DaJ0: 2021.06.2s 15.12.10 SEASICE-01 IM RIC AFRO CERTIFICATE OF LIABILITY INSURANCE °ATIYYYY) 8/24/2024/2021 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER License # 0757776 fi2WCT Brooke Barnett Encino, CA - GNW - HUB International Insurance Services Inc. PxoME PAX 16030 Ventura Blvd. (ac, No, Ext: luc, No Suite 500 a7D,� : brooke.barnett@hubinternational.com Encino, CA 91436 INSURED Seaside Ice, LLC 501 Herondo St. Apt. 56 Hermosa Beach, CA 90254 COVERAGES CERTIFICATE NUMBER: RFVICInN MIIMRPa- THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENTWITH RESPECTTO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS, INSR LTR TYPE OF INSURANCE ADDL SUER POLICY NUMBER POLICY EFF DDYYYY1 10126/2020 POLICY EXP LIMITS A X COMMERCIAL GENERAL LIABILITY CLAIMS -MADE X OCCUR X PK202000012079 10126/2021 EACH OCCURRENCE $ 1,000,000 DAMAGE TO RENTED PREMISES nmca 7000og MEDEXP An one eraon 5,000 PERSONALS ADV INJURY 1,000,000 GEN'LAGGREGATE X LIMIT APPLIES PER: POLICY j �T � LOC GENERAL AGGREGATE 11 2,000,000 PRODUCTS - COMP/OP AGO $ 2,000,000 $ OTHER: A AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT 1,000,000 IxANYAUTO BODILY INJURY Perperson) $ OWNED X SCHEDULED AUTOS ONLY AUTOS AU202000014259 10/2612020 10126/2021 BODILY INJURY Per accident AUR OS ONLY X AIOIrNOS ONE P 1P.EFdZt AM1E $ A X UMBRELLA LIAe X OCCUR EACH OCCURRENCE $ 5,000,000 AGGREGATE $ 5,000,000 EXCESS LIAB CLAIMS -MADE UM202000006174 1012612020 1012612021 DEO I I RETENTION$ A WORKERS COMP NATION AND WORKERS COMPENSATION ANY PROPRIETOWPARTNERUEXECUFIVE YIN ppFFIppEWEMBER EXCLUDED? (Mantlatory In NH) If yes, describe under DESCRIPTION OF OPERATIONS below NIA WC202000015566 10/26/2020 1012612021 PER OTH- E ER E.L. EACH ACCIDENT 1,000,000 E.L. DISEASE -EA EMPLOYEE 1,000,000 E.L. DISEASE - POLICY LIMIT 1,000,000 A Inland Marine PK202000012079 1012612020 1012612021 Misc. Equipment 2,818,881 A Misc. Equipment PK202000012079 10126/2020 1012612021 Deductible 2,500 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 10d. Additional Remarks Schedule, may be attached If more space is required) The City of Santa Ana, its officers, officials, employees, and volunteers are included as Additional Insured as respects to claims arising out of the operations of the Named Insured. This coverage Is primary. RE: 2021 Santa Ana Winter Village SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE City of Santa Ana THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Risk Management Division ACCORDANCE WITH THE POLICY PROVISIONS. 20 Civic Center Plaza Santa Ana, CA 92702 AUTHORIZED REPRESENTATIVE y �e 1thkMmM�rlvdDbidmL ✓iw� � REVIEWEO&APPROVEDBr ACORD 25 (2016/03) ©1988-2015 ACORD C-"`�"'A The ACORD name and logo are registered marks of ACORD ® Ruk Management Supewlsor POLICY NUMBER: PK202000012079 COMMERCIAL GENERAL LIABILITY CG 20 26 07 04 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - DESIGNATED PERSON OR ORGANISATION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART Name Of Additional Insured Person(s) Or Organization(s): Any person or organization when you and such person or organization have agreed in writing in a contract or agreement that such person or organization be added as an additional insured on your policy prior to performance of the agreement. The City of Santa Ana, its officers, officials, employees, and volunteers Section II - Who Is An Insured is amended to include as an additional insured the person(s) or organization(s) shown in the Schedule, but only with respect to liability for "bodily injury", "property damage" or "personal and advertising injury" caused, in whole or in part, by your acts or omissions or the acts or omissions of those acting on your behalf: A. In the performance of your ongoing operations; or B. In connection with your premises owned by or rented to you. CG 20 26 07 04 © ISO Properties, Inc., 2004 shown in the Declarations. s'%—�' 1tNtAtvu�nmtD6ldan REviEW ED & Ap psavEJ BY: GRIMM JfBi.II:�ItiL" M�AM�.4 (M>WLy� Risk Management Supernsa' (3) The nature and location of any injury or damage arising out of the "occurrence" or offense. b. If a claim is made or "suit" is brought against any insured, you must: (1) Immediately record the specifics of the claim or "suit" and the date received; and (2) Notify us as soon as practicable. You must see to it that we receive written no- tice of the claim or "suit" as soon as practica- ble. c. You and any other involved insured must: (1) Immediately send us copies of any de- mands, notices, summonses or legal pa- pers received in connection with the claim or "suit'; (2) Authorize us to obtain records and other information; (3) Cooperate with us in the investigation or settlement of the claim or defense against the "suit"; and (4) Assist us, upon our request, in the en- forcement of any right against any person or organization which may be liable to the insured because of injury or damage to which this insurance may also apply. d. No insured will, except at that insured's own cost, voluntarily make a payment, assume any obligation, or incur any expense, other than for first aid, without our consent. 3. Legal Action Against Us No person or organization has a right under this Coverage Part: a. To join us as a party or otherwise bring us into a "suit" asking for damages from an insured; or b. To sue us on this Coverage Part unless all of its terms have been fully complied with. A person or organization may sue us to recover on an agreed settlement or on a final judgment against an insured; but we will not be liable for damages that are not payable under the terms of this Coverage Part or that are in excess of the ap- plicable limit of insurance. An agreed settlement means a settlement and release of liability signed by us, the insured and the claimant or the claim- ant's legal representative. 4. Otherinsurance If other valid and collectible insurance is available to the insured for a loss we cover under Cover- ages A or B of this Coverage Part, our obligations are limited as follows: a. Primary Insurance This insurance is primary except when Para- graph b. below applies. If this insurance is pri- mary, our obligations are not affected unless any of the other insurance is also primary. Then, we will share with all that other insur- ance by the method described in Paragraph c. below. b. Excess Insurance (1) This insurance is excess over: (a) Any of the other insurance, whether primary, excess, contingent or on any other basis: (i) That is Fire, Extended Coverage, Builder's Risk, Installation Risk or similar coverage for "your work"; (ii) That is Fire insurance for premises rented to you or temporarily occu- pied by you with permission of the owner; (iii) That is insurance purchased by you to cover your liability as a tenant for "property damage" to premises rented to you or temporarily occu- pied by you with permission of the owner; or (iv) If the loss arises out of the mainte- nance or use of aircraft, "autos" or watercraft to the extent not subject to Exclusion g. of Section I — Coverage A — Bodily Injury And Property Dam- age Liability. (b) Any other primary insurance available to you covering liability for damages aris- ing out of the premises or operations, or the products and completed operations, for which you have been added as an additional insured by attachment of an endorsement. (2) When this insurance is excess, we will have no duty under Coverages A or B to defend the insured against any "suit" if any other insurer has a duty to defend the insured against that "suit". If no other insurer de- fends, we will undertake to do so, but we will be entitled to the insured's rights against all those other insurers. CG 00 01 12 07 © ISO Properties, Inc., 2006 MIMIM 5E�9A (k044 Ruk Management Supervuor (3) When this insurance is excess over other insurance, we will pay only our share of the amount of the loss, if any, that exceeds the sum of: (a) The total amount that all such other insurance would pay for the loss in the absence of this insurance; and (b) The total of all deductible and self - insured amounts under all that other in- surance. (4) We will share the remaining loss, if any, with any other insurance that is not de- scribed in this Excess Insurance provision and was not bought specifically to apply in excess of the Limits of Insurance shown in the Declarations of this Coverage Part. c. Method Of Sharing If all of the other insurance permits contribution by equal shares, we will follow this method also. Under this approach each insurer con- tributes equal amounts until it has paid its ap- plicable limit of insurance or none of the loss remains, whichever comes first. If any of the other insurance does not permit contribution by equal shares, we will contribute by limits. Under this method, each insurer's share is based on the ratio of its applicable limit of insurance to the total applicable limits of insurance of all insurers. 5. Premium Audit a. We will compute all premiums for this Cover- age Part in accordance with our rules and rates. b. Premium shown in this Coverage Part as ad- vance premium is a deposit premium only. At the close of each audit period we will compute the earned premium for that period and send notice to the first Named Insured. The due date for audit and retrospective premiums is the date shown as the due date on the bill. If the sum of the advance and audit premiums paid for the policy period is greater than the earned premium, we will return the excess to the first Named Insured. c. The first Named Insured must keep records of the information we need for premium computa- tion, and send us copies at such times as we may request. 6. Representations By accepting this policy, you agree: a. The statements in the Declarations are accu- rate and complete; b. Those statements are based upon representa- tions you made to us; and c. We have issued this policy in reliance upon your representations. 7. Separation Of Insureds Except with respect to the Limits of Insurance, and any rights or duties specifically assigned in this Coverage Part to the first Named Insured, this in- surance applies: a. As if each Named Insured were the only Named Insured; and b. Separately to each insured against whom claim is made or "suit" is brought. 8. Transfer Of Rights Of Recovery Against Others To Us If the insured has rights to recover all or part of any payment we have made under this Coverage Part, those rights are transferred to us. The in- sured must do nothing after loss to impair them. At our request, the insured will bring "suit" or transfer those rights to us and help us enforce them. 9. When We Do Not Renew If we decide not to renew this Coverage Part, we will mail or deliver to the first Named Insured shown in the Declarations written notice of the nonrenewal not less than 30 days before the expi- ration date. If notice is mailed, proof of mailing will be sufficient proof of notice. SECTION V — DEFINITIONS 1. "Advertisement" means a notice that is broadcast or published to the general public or specific mar- ket segments about your goods, products or ser- vices for the purpose of attracting customers or supporters. For the purposes of this definition: a. Notices that are published include material placed on the Internet or on similar electronic means of communication; and b. Regarding web -sites, only that part of a web - site that is about your goods, products or ser- vices for the purposes of attracting customers or supporters is considered an advertisement. 2. "Auto" means: a. A land motor vehicle, trailer or semitrailer de- signed for travel on public roads, including any attached machinery or equipment; or b. Any other land vehicle that is subject to a com- pulsory or financial responsibility law or other motor vehicle insurance law in the state where it is licensed or principally garaged. However, "auto" does not include "mobile equip- ment". Page 12 of 16 © ISO Properties, Inc., 2006 OP_ RmvR ® Ruk Management SupeM u POLICY NUMBER:PK202000012079 COMMERCIAL GENERAL LIABILITY CG 24 04 05 09 WAIVER OF TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS TO US This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART SCHEDULE Name Of Person Or Organization: Any person or organization when you and such person or organization have agreed in writing in a contract or agreement that such person or organization be added with Waiver of Transfer of Rights on your policy prior to performance of the agreement Information required to complete this Schedule if not shown above will be shown in the Declarations. The following is added to Paragraph 8. Transfer Of Rights Of Recovery Against Others To Us of Section IV - Conditions: We waive any right of recovery we may have against the person or organization shown in the Schedule above because of payments we make for injury or damage arising out of your ongoing operations or "your work" done under a contract with that person or organization and included in the "products - completed operations hazard". This waiver applies only to the person or organization shown in the Schedule above. CG 24 04 05 09 © Insurance Services Office, Inc., 2008 .s*...... wdth(mogvnwd Wine REViEWED&APmVED Br. �� SA�A Uow ®. Risk Management Supervisor Samantha M. Digitally signed by Samantha M. I 1, + Lambert V ACOR�� CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DD/YYYY) 1 10/26/2021 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Gaspar Insurance Services, Inc. 23161 Ventura Blvd, Suite 100 Woodland Hills CA 91364 CONTACT NAME: CSERVICE PHONE 8183023060 a/c No: A/c No Ext: ADODRESS: cservice@gasparinsurance.com INSURER(S) AFFORDING COVERAGE NAIC # INSURERA: New York Marine And General In 16608 License#: OG66626 INSURED SEASICE-01 Seaside Ice, LLC DBA Ice -America 807 Sprucelake Drive INSURER B : INSURERC: INSURER D 7 Harbor City CA 90710 INSURER E : INSURER F : COVERAGES CERTIFICATE NUMBER:361409294 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL INSD SUBR WVD POLICYNUMBER POLICY EFF MM/DD/YYYY POLICY EXP MM/DD/YYYY LIMITS A X COMMERCIAL GENERAL LIABILITY Y Y PK202000012079 10/26/2021 10/26/2022 EACH OCCURRENCE $1,000,000 CLAIMS -MADE OCCUR PREM SES Ea occurrence) $ 100,000 MED EXP (Any one person) $ 5,000 PERSONAL & ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 PRO- POLICY ❑ LOC JECT X PRODUCTS - COMP/OP AGG $ 2,000,000 $ OTHER: A AUTOMOBILE LIABILITY Y Y AU202000014259 10/26/2021 10/26/2022 COEaMB cciINED dentdentS NGLE LIMIT a $1,000,000 BODILY INJURY (Per person) $ ANY AUTO OWNED X SCHEDULED AUTOS ONLY AUTOS BODILY INJURY (Per accident) $ X PROPERTY DAMAGE Per accident $ HIRED X NON -OWNED AUTOS ONLY AUTOS ONLY A UMBRELLA LAB X OCCUR Y Y UM20200006174 10/26/2021 10/26/2022 EACH OCCURRENCE $ 5,000,000 X AGGREGATE $5,000,000 EXCESS LAB CLAIMS -MADE DED X RETENTION $ in nnn $ A WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y / N ANYPROPRIETOR/PARTNER/EXECUTIVE WC202000015566 10/26/2021 10/26/2022 X PER OTH- STATUTE ER E.L. EACH ACCIDENT $ 1,000,000 OFFICER/MEMBER EXCLUDED? NIA E.L. DISEASE- EA EMPLOYEE $ 1,000,000 (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE- POLICY LIMIT $ 1,000,000 DESCRIPTION OF OPERATIONS/ LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, maybe attached if more space is required) This policy includes a Blanket Additional Insured Endorsement — the certificate holder is an additional insured if required by written contract. Please refer to the attached endorsement. The City of Santa Ana, its officers, officials, employees, and volunteers are additional insured if required by written contract. Please refer to the attached endorsement. RE: 2021 Santa Ana Winter Village CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of Santa Ana ACCORDANCE WITH THE POLICY PROVISIONS. Risk Management Division 20 Civic Center Plaza AUTHORIZED REPRESENTATIVE Santa Ana CA 92702 --� �„ oR,N� RirohMr:ta�etna�lDiviaian REVIEWED&APPROVED BY. ©1988-2015 ACORD CO ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD ` Risk Management Supervisor POLICY NUMBER: PK202000012079 COMMERCIAL GENERAL LIABILITY CG 20 26 07 04 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - DESIGNATED PERSON OR ORGANISATION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s) Or Organization(s): Any person or organization when you and such person or organization have agreed in writing in a contract or agreement that such person or organization be added as an additional insured on your policy prior to performance of the agreement. The city of Santa Ana, its officers, officials, employees and volunteers. Information required to complete this Schedule, if not shown above, will be shown in the Declarations. Section II — Who Is An Insured is amended to include as an additional insured the person(s) or organization(s) shown in the Schedule, but only with respect to liability for "bodily injury", "property damage" or "personal and advertising injury" caused, in whole or in part, by your acts or omissions or the acts or omissions of those acting on your behalf: A. In the performance of your ongoing operations; or B. In connection with your premises owned by or rented to you. CG 20 26 07 04 © ISO Properties, Inc., 2004 �„ oR,N� RI�feMr�agdr►te�lDiviaian REVIEWED&APPROVED BI: ��� Risk Management Supervisor COMMERCIAL GENERAL LIABILITY CG 20 34 07 04 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - LESSOR OF LEASED EQUIPMENT - AUTOMATIC STATUS WHEN REQUIRED IN LEASE AGREEMENT WITH YOU This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART A. Who Is An Insured (Section II) is amended to include as an additional insured any person or or- ganization from whom you lease equipment when you and such person or organization have agreed in writing in a contract or agreement that such per- son or organization be added as an additional in- sured on your policy. Such person or organization is an insured only with respect to liability for "bodily injury", "property damage" or "personal and adver- tising injury" caused, in whole or in part, by your maintenance, operation or use of equipment leased to you by such person or organization. A person's or organization's status as an additional insured under this endorsement ends when their contract or agreement with you for such leased equipment ends. B. With respect to the insurance afforded to these additional insureds, this insurance does not apply to any "occurrence" which takes place after the equipment lease expires. CG 20 34 07 04 © ISO Properties, Inc., 2004 �„ oR,N� RI�feMr�agdr►te�lDiviaian REVIEWED&APPROVEDBv: ��� Risk Management Supervisor POLICY NUMBER:PK202000012079 COMMERCIAL GENERAL LIABILITY CG 20 11 01 96 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - MANAGERS OR LESSORS OF PREMISES This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE 1. Designation of Premises (Part Leased to You): Per Locations on Dec Page 2. Name of Person or Organization (Additional Insured): As per written contract 3. Additional Premium: $0 (If no entry appears above, the information required to complete this endorsement will be shown in the Declarations as applicable to this endorsement.) WHO IS AN INSURED (Section II) is amended to include as an insured the person or organization shown in the Schedule but only with respect to liability arising out of the ownership, maintenance or use of that part of the premises leased to you and shown in the Schedule and subject to the following additional exclusions: This insurance does not apply to: 1. Any "occurrence" which takes place after you cease to be a tenant in that premises. 2. Structural alterations, new construction or demolition operations performed by or on behalf of the person or organization shown in the Schedule. CG 20 11 01 96 Copyright, Insurance Services Office, Inc., 1994 �„ oR,N� RI�feMr�agdr►te�lDiviaian REVIEWED&APPROVEDBv: ��� Risk Management Supervisor POLICY NUMBER:PK202000012079 COMMERCIAL GENERAL LIABILITY CG 24 04 05 09 WAIVER OF TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS TO US This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART SCHEDULE Name Of Person Or Organization: Any person or organization when you and such person or organization have agreed in writing in a contract or agreement that such person or organization be added with Waiver of Transfer of Rights on your policy prior to performance of the agreement Information required to complete this Schedule, if not shown above, will be shown in the Declarations. The following is added to Paragraph 8. Transfer Of Rights Of Recovery Against Others To Us of Section IV — Conditions: We waive any right of recovery we may have against the person or organization shown in the Schedule above because of payments we make for injury or damage arising out of your ongoing operations or "your work" done under a contract with that person or organization and included in the "products - completed operations hazard". This waiver applies only to the person or organization shown in the Schedule above. CG 24 04 05 09 © Insurance Services Office, Inc., 2008 �„ oR,N� RI�feMr�agdr►te�lDiviaian REVIEWED & APPROVED BI: ��� Risk Management Supervisor Orozco, Norma From: Vazquez, Yasmin Sent: Tuesday, February 08, 2022 12:12 PM To: Orozco, Norma Cc: Vazquez, Yasmin Subject: A-2021-180: Updated Proposal Attachments: Santa Ana Estimate 11.16.21 Enhancements only.pdf Hi Norma, Attached please find an updated proposal that supersedes pages 33-34 of the Seaside Ice (dba Ice-America) agreement located here http://clerk/weblink/DocView.aspx?id=128510&searchid=58386d3d-8087-49f2-8b60- 2dae2518885d&dbid=l. Kind regards, Yasmin Vazquez Public Works Agency 120 Civic Center Plaza, M-21 I Santa Ana,CA 92701 Office: (714) 647-5022 1 Cell: (714) 308-4927 1 yvazquez@santa-ana.org 1 portabie ice rinks 807 Sprucelake Drive ICE-AMERICA Harbor city,CA 90710 Production Price List 323-776-9423 Event Production 1.13 PRODUCTIONPRICE LIST/ CATEGORY SUMMARY Project No: Event Production Price List 1.13 Prepared By: SWW Product: Ice Rink Production Title: Santa Ana Holiday Festival Date: Purpose: recreational ice rink installation Production Dates: TBD Revised: 11/8 Location: Plaza of the Flags,Santa Ana,Orange County,CA Actual: Open Dates: Dec 8,2021-Jan 2,2022 PRODUCTION DESCRIPTION: Production of holiday event and enhancements Shipping&transportation,installation,management Optional Production elements: marketing,decor/lighting,food&beverage,performances,market,activities NOTES: Also included options:subcontractor/vendor management,maintenance ASSUMPTIONS: Budget is based on: 4-week event Not included in this budget: tax,permits,electricity,water,toilets,trash,internet,on-site storage EXPENSES: Unit Price No.Term Total Price �1 Marketing&Promotions $ 106,860 Agency Fee(PR&Marketing $ 16,850 1 1.20 $ 20,220 provision of: PR Management,Marketing Management includes all Agency PR&Advertising Scope Overview in attached proposal Creative Support $ 95 160 1.20 $ 18,240 estimated creative support for all marketing/advertising Social Media Agency Fees $ 5,000 1 1.20 $ 6,000 recommended social media agency scope as per proposal Ad Buys $ 50,000 1 1.20 $ 60,000 recommended minimum ad buy budget Photo Shoot 2,000 1 1.20 2,400 estimated photo/video shoot Website to be determined �2 Sponsorship Sales $ 10,000 Sales Coordination&Execution 20% commission on gross sponsorship sales,hard costs billed to City Guaranteed Retainer $ 10,000 1 1.00 $ 10,000 subtracted from 20%sales commissions 3❑Food&Beverage $ 11,500 Seating&Tables $ 575 20 1 $ 11,500 estimated expense for picnic tables(20)for eating/drinking patrons F&B Cleaning(Host) $ - host to provide cleaning of food&beverage area ®Lighting,Decorations,Holiday Village $ 100,714 $ 106,996 Building materials $ 15,700 1 1.20 $ 18,840 plywood,etc. Fabrication labor $ 12,100 1 1.20 $ 14,520 offsite fabrication labor Installation labor $ 5,080 1 1.20 $ 6,096 installation labor Strike $ 7,950 1 1.20 $ 9,540 strike labor&expenses Mural $ 9,800 1 1.20 $ 11,760 outdoor vinyl mesh printed fence mural(6'x 250')w/graphic design Christmas Tree $ 5,700 1 1.20 $ 6,840 15'Christmas tree and 4'stage Flag pole lighting $ 7,700 1 1.20 $ 9,240 24 x flag poles wrapped w/LED lights,500'stringer lights between poles Santa's Village lighting $ 6,980 1 1.20 $ 8,376 lighting wash&LED lights for village faces,and tree Insurance $ 1,984 1 1.00 $ 1,984 additional insurance fees Project Administration $ 16,500 1 1.20 $ 19,800 production labor,CAD drawings,contingency,design,production management Olive Orchard Lighting $ 7,150 1 1.20 $ 8,580 olive grove overhead 500'festoon lights plus 24 tree trunk wrap lights Additional Flag pole lighting $ 4,070 1 1.20 $ 4,884 addt'I 24 x flag poles wrapped w/LED lights �5 Performances&Appearances $ 6,720 contacts from city Local Performances $ - $ - includes sourcing,coordination,and management of local performances Santa Appearances $ 50 8 1.20 $ 480 2 Santa appearances for 4/hrs each appearance Skating Mascot $ 45 2 26 $ 2,340 14 x weekly appearances of skating characters Mrs.Claus Appearances $ 50 3 26 $ 3,900 21 x weekly Storytime with Mrs.Claus appearances Stage Sound/Lighting Equipment TBD $ - supplied by alternative vendor ©Holiday Market 11,963 Event Vendors $ - $ - booked by Sonia Tents $ 1,750 6 1 $ 10,500 tents&lighting for VIP,vendors,production Railing/Barricade $ 16 18 5 $ 1,463 3'sections �7 Activities $ 20,250 Trackless Train $ 225 5 18 $ 20,250 trackless train operation estimate-5hrs/day x 18 days ®Operations 59,286 Event Managers $ 2,250 2 5 $ 22,500 managers for performances,activities,market,and F&B Activity staff $ 25 40 27 $ 27,000 variable estimated payroll(subject to change-not including snow days) Operations liability insurance $ 0.75 2500 4 $ 7,500 estimate special event insurance to operate activities at$.75/participant Waiver Translation $ 536.00 1 1 $ 536 translation of liability waiver into spanish,vietnamese Other $ 1,750 1 1 1,750 container rental,etc. 9❑Production,Installation,Training,Transportation,Security $ 57,300 Enhancements installation crew $ 3,250 2 2 $ 13,000 Support installation supervisors&labor(in/out)/warehouse Production Management fee $ 24,900 1 1 $ 24,900 travel,legal&admin,production for install/removal/maintenance,forklift Electrical rentals&fees $ 11,500 1 1 11,500 estimated electrical services and supplies TBD-generator&distro rental package for event power(not ice rink) Hotel for install crew/mgr $ 125 $ local-no load-in and load-out hotel Fencing $ - $ to be determined or provided by host Shipping&Trucking $ 1,975 2 2 $ 7,900 estimated trucking/shipping equipment Security(Host) $ 35.00 $ - provided by host A❑EVENT PRODUCTION EXPENSES-ALL OPTIONS $ 390,874.50 includes items listed in all totals above only ©EVENT PRODUCTION EXPENSES-APPROVED ITEMS $ 283,878.50 includes white items in sections 1,2,3,5,6,7,8,9 D Ce Deposit 50% $ 146,939.25 deposit to commence items in sections 1,2,3,5,6,7,8,9 Village Deposit 75% 80 247.00 deposit to commence village package items in section 4 TERMS: a i Please check all requested services and include signature below. 50%deposit, 50%due after installation. Name:_ Orgnanization: Signature: _ Date: DIRECT ALL INQUIRIES TO: MAKE ALL CHECKS PAYABLE TO: Scott Williams Seaside Ice, LLC-dba Ice-America tel:310-323-776-9423 Attn:Scott Williams e-mail:swilliams@ice-america.com 807 Sprucelake Drive Harbor City,CA 90710 We also accept Visa,Mastercard for an additional fee Legal: Estimate is subject to change. Lessee is responsible for any applicable state&local taxes that may be due. *Estimated payroll hours billed at$25.00 per hour