HomeMy WebLinkAbout Agenda_2021-12-07City Council and Housing Authority
Meeting Agenda
December 7, 2021
CLOSED SESSION MEETING - 5:00 PM
REGULAR OPEN MEETING - 5:45 PM
(Immediately following the Closed Session Meeting)
CITY COUNCIL CHAMBER
22 Civic Center Plaza Santa Ana, CA 92701
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Vicente Sarmiento
Mayor
Thai Viet Phan
Councilmember —Ward 1
Jessie Lopez
Councilmember - Ward 3
Johnathan Ryan Hernandez
Councilmember - Ward 5
David Penaloza
Mayor Pro Tem - Ward 2
Phil Bacerra
Councilmember - Ward 4
Nelida Mendoza
Councilmember - Ward 6
Mayor and Council telephone: 714-647-6900
Agenda item inquiries: 714-647-6520
Sonia R. Carvalho Kristine Ridge
City Attorney City Manager
Daisy Gomez
Clerk of the Council
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting,
ontact Michael Ortiz, City ADA Program Coordinator, at (714) 647-5624. Notification 48 hours prior to the Meeting will enable
Itche City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supporting
documentation can be found on the City's website — www.santa-ana.org/city-meetings.
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CITY VISION AND CODE OF ETHICS
The City of Santa Ana is committed to achieving a shared vision for the organization and its
community. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtful
and inclusive process designed to set the City and organization on a course that meets the
challenges of today and tomorrow, as follows:
Vision - The dynamic center of Orange County which is acclaimed for our: Investment in
youth • Safe and healthy community • Neighborhood pride • Thriving economic climate -
Enriched and diverse culture • Quality government services
Mission - To deliver efficient public services in partnership with our community which ensures
public safety, a prosperous economic environment, opportunities for our youth, and a high
quality of life for residents.
Guiding Principles - Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility -
Innovation • Transparency
Code of Ethics and Conduct - At the Special Municipal Election held on February 5, 2008,
voters approved an amendment to the City Charter which established the Code of Ethics and
Conduct for elected officials and members of appointed boards, commissions, and
committees to assure public confidence. The following are the core values expressed: -
Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • Efficiency
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Members of the public may attend the City Council meeting in -person or join via Zoom. The
City Council meeting will occur live via teleconference Zoom webinar. You may view the
meeting from your computer, tablet or smart phone via YouTube LiveStream at
www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrum channel 3 and
AT&T U-verse channel 99.
PUBLIC COMMENTS — Members of the public who wish to address the City Council on
closed session items, items on the regular agenda or on matters which are not on the
agenda, but are within the subject matter jurisdiction of the City Council may do so by one of
the following ways:
• MAILING OPTION written communications — Public comments may be mailed to:
Office of the Clerk of the Council, 20 Civic Center Plaza M-30, Santa Ana, CA
92701. All written communications received via mail by 4:00 p.m. on the day of the
meeting will be distributed to the City Council and imaged into the City's document
archive system which is available for public review.
• SENDING E-MAIL OPTION — Public comments may be sent via email to the City
Clerk's office at eComment@santa-ana.org. Please note the agenda item you are
commenting on in the subject line of the email. All emails received before 4:00 p.m. on
the day of the meeting will be distributed to the City Council and imaged into the City's
document archive system which is available for public review.
• LIVE VIRTUAL OPTION — Members of the public may provide live comments during
the meeting by Zoom or Conference Call. To join by Zoom click on or type the following
address into your web browser https:Hus02web.zoom.us/j/315965149. To join the
Conference Call: Dial (669) 900-9128 and enter MEETING ID: 315 965 149#. You will
be prompted by the City Clerk when it is time for a: i) closed session item, ii)
general agenda item, iii) public hearing item, iv) special agenda item, or v) for Housing
Authority item. You may request to speak by dialing *9 from your phone or you may
virtually raise your hand from Zoom. After the Clerk confirms the last three digits of the
caller's phone number or Zoom ID and unmutes them, the caller must press *6 or
microphone icon to speak. Callers are encouraged, but not required, to identify
themselves by name. Each caller will be provided three (3) minutes to speak, unless
due to the number of speakers wanting to speak a decision is made to provide a
different amount of time to speak.
• IN -PERSON OPTION - Members of the public can provide in -person comments at the
podium in the Council Chamber. The Council Chamber will have seating available for
members of the public to attend the meeting in -person up to full capacity. Face
coverings are optional for members of the public who enter City buildings who have
been vaccinated against COVID-19. Public comments are limited to three (3) minutes
per speaker, unless a different time is announced by the presiding chair. Speakers who
wish to address the Council must do so by submitting a "Request to Speak" card
by 5:00 p.m. for Closed Session items and by 6:00 p.m. for all other designated
public comment periods as listed below. Cards will not be accepted after the Public
Comment Session begins without the permission of the presiding chair.
The following designated public comment periods are:
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1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS —You can provide live
comments on closed session items by joining Zoom or the Conference Call as described in
the LIVE or IN -PERSON PUBLIC COMMENTS OPTION above. Speaker queue will open
at 4:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL BY 5:00 p.m.
Speakers who are not in the speaker queue by 5:00 p.m. may not be permitted to speak.
2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON -AGENDA
ITEMS (GENERAL PUBLIC COMMENT) — You can provide comments by joining Zoom or
the Conference Call as described in the LIVE or IN -PERSON PUBLIC COMMENTS
OPTION above. Speaker queue will open at 4:30 p.m. YOU MUST JOIN ZOOM OR THE
CONFERENCE CALL PRIOR TO 6:00 p.m. Speakers who are not in the speaker queue by
6:00 p.m. may not be permitted to speak.
3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS —You can provide
comments by joining Zoom or the Conference Call as described in the LIVE or IN -PERSON
PUBLIC COMMENTS OPTION above. Speakers not in the queue by 6:00 p.m. may not be
permitted to speak.
4. LIVE PUBLIC COMMENTS ON HOUSING AUTHORITY ITEMS —You can provide
comments by joining Zoom or the Conference Call as described in the LIVE or IN -PERSON
PUBLIC COMMENTS OPTION above. Speakers not in the queue by 6:00 p.m. may not be
permitted to speak.
About the Agenda
To download or view the attachments (staff report and other supporting documentation) for
each agenda item, you must select the agenda item to see the attachments to either open in
a new link (the eyeball <!!>) or download a pdf (the cloud symbol with the down arrow ).
CLOSED SESSION
CALL TO ORDER
ATTENDANCE Council Members
Mayor Pro Tern
Mayor
City Manager
City Attorney
Clerk of the Council
Phil Bacerra
Johnathan Ryan Hernandez
Jessie Lopez
Nelida Mendoza
Thai Viet Phan
David Penaloza
Vicente Sarmiento
Kristine Ridge
Sonia R. Carvalho
Daisy Gomez
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PUBLIC COMMENTS — Members of the public may address the City Council on Closed
Session items.
CLOSED SESSION ITEMS — The Brown Act permits legislative bodies to discuss certain
matters without members of the public present. The City Council finds, based on advice from
the City Attorney, that discussion in open session of the following matters will prejudice the
position of the City in existing and anticipated litigation:
1. CONFERENCE WITH LEGAL COUNSEL -EXISTING LITIGATION pursuant to
paragraph (1) of subdivision (d) of Section 54956.9 of the Government Code:
In re National Prescription Opiate Litigation, United States District Court (Northern
District of Ohio), Case No. 1:17-and-02804
2. CONFERENCE WITH REAL PROPERTY NEGOTIATOR pursuant to Government
Code Section 54956.8:
Address of Property: APN #430-021-02; 1815 Carnegie Avenue, Santa Ana CA
92705.
Negotiator: City Manager Kristine Ridge
Negotiating with: Dyer 18 LLC
Terms: Price and terms related to the possible acquisition of property.
CLOSED SESSION REPORT — The City Attorney will report on any action(s) to be taken at
the Regular Open Session which will begin immediately following the Closed Session.
RECESS — City Council will recess to Closed Session for the purpose of conducting regular
City business.
RECONVENE — City Council will reconvene to continue regular City business.
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CITY COUNCIL REGULAR OPEN SESSION
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE Mayor Sarmiento
INVOCATION Pastor Guillermo Gonzalez
CEREMONIAL PRESENTATIONS
Certificate of Recognition presented by Mayor Sarmiento to Alondra Diaz for receiving
the California Teacher of the Year Award and Outstanding Contributions to Education.
2. Proclamation presented by Councilmember Hernandez to Joe Andrade declaring
December 16, 2021 as Josephine "Chepa" Andrade Day.
STAFF PRESENTATIONS
3. COVID-19 Update in the Community.
4. Orange County Transportation Authority Update.
CLOSED SESSION REPORT — The City Attorney will report on any action(s) from Closed
Session.
PUBLIC COMMENT — Public comments will be held during the beginning of the meeting for
ALL comments on agenda and non -agenda items, with the exception of public hearings.
Comments for public hearings will take place after the hearing is opened.
I CONSENT CALENDAR
RECOMMENDED ACTION: Approve staff recommendations on the following
Consent Calendar Items: 5 through 32.
5. Excused Absences
Department(s): Clerk of the Council Office
Recommended Action: Excuse the absent members.
6. Minutes from the Regular and Special Housing Authority Meetings of July 20, 2021
Department(s): Clerk of the Council Office
Recommended Action: Approve minutes.
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7. Minutes from the Special Meeting of July 26, 2021
Department(s): Clerk of the Council Office
Recommended Action: Approve minutes.
8. Adopt Ordinance No. NS-XXXX — AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF SANTA ANA, CALIFORNIA, AMENDING ARTICLES 11.1 AND 11.11 OF
CHAPTER 2 OF THE SANTA ANA MUNICIPAL CODE RELATING TO THE
SUNSHINE ORDINANCE
First reading at the November 16, 2021 City Council meeting and approved by a vote
of 7-0.
Published in the Orange County Reporter on November 26, 2021.
Department(s): City Manager Office
Recommended Action: Place ordinance on second reading and adopt.
9. Adopt Ordinance No. NS-XXXX—ZONING ORDINANCE AMENDMENT NO. 2021-03
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA
REPEALING AND REENACTING IN ITS ENTIRETY ARTICLE XVIII.I. OF CHAPTER
41 OF THE SANTA ANA MUNICIPAL CODE REGARDING THE HOUSING
OPPORTUNITY ORDINANCE
First reading at the November 16, 2021 City Council meeting and approved by a vote
of 4-2 (Mendoza, Penaloza dissented and Bacerra abstained).
Published in the Orange County Reporter on November 26, 2021.
Department(s): Planning and Building Agency
Recommended Action: Place Ordinance on second reading and adopt
10. Appoint Nathaniel Greensides Nominated by Councilmember Hernandez as the Ward
5 Representative to the Environmental and Transportation Advisory Commission for a
Partial -Term Expiring December 10, 2024
Department(s): Clerk of the Council Office
Recommended Action: Appoint Nathaniel Greensides to the Environmental and
Transportation Advisory Commission representing Ward 5 and administer Oath of
Office.
11. Approve Destruction of Obsolete City Records
Department(s): Public Works Agency
Recommended Action: Approve the request for the destruction of obsolete records
from Public Works Agency in accordance with the retention schedule outlined in City
Council Resolution 2013-014.
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12. City Council Special Event Sponsorship Policy Update
Department(s): City Manager Office
Recommended Action: Receive and file.
13. Approval of a Professional Service Agreement with Property Registration
Champions, LLC (ProChamps) to Provide Professional Services for Administering a
Local Program Requiring the Registration and Maintenance of Abandoned,
Defaulted, and Foreclosed Properties as well as Vacant Lots, Structures, and Historic
Properties
Department(s): Planning and Building Agency
Recommended Action: Authorize the City Manager to execute an agreement with
Property Registration Champion LLC (ProChamps) to provide professional services
for administering a local program requiring the registration and maintenance of
abandoned, defaulted, and foreclosed properties as well as vacant lots, structures,
and historic properties for a three-year term terminating December 6, 2024 with an
option for two one-year extensions, subject to non -substantive changes approved by
the City Manager and City Attorney (Agreement No. 2021-XXX).
14. Agreement with ABM for Municipal Parking Facilities Operator (Non -General Fund)
Department(s): Community Development Agency
Recommended Action: Authorize the City Manager to execute an agreement with
ABM Parking Services for operating services of the City -owned downtown parking
facilities, for a five-year term with an option of five one-year extensions, beginning
February 1, 2022 through January 31, 2027, for a total not -to -exceed amount of
$13,326,785, which includes the management fees and reimbursable operating
expenses, subject to non -substantive changes approved by the City Manager and City
Attorney (Agreement No. 2021-XXX).
15. Approve a Fourth Amendment to Agreement with Downtown Inc. in the amount of
$500,000 to provide Clean and Safe Program for Downtown Santa Ana
Department(s): Community Development Agency
Recommended Action: 1. Authorize the City Manager to execute a Fourth
Amendment to the Downtown Clean & Safe Program agreement with Downtown
Inc.that provides daily cleaning, maintenance of downtown and will augment services
to include special event preparation, street closures, and parklet maintenance
services in the amount of $500,000 for the term of January 1, 2022 through December
31, 2022, subject to non -substantive changes approved by the City Manager and City
Attorney (Agreement No. 2021-XXX).
2. Approve the amendment to Section 2.04 to update the language `Bi-Annual
Financial Statement and Audit' and replace it with `Quarterly financial statements and
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expense reports must be submitted at the end of each quarter'.
16. Approve an Appropriation Adjustment, a Density Bonus Agreement, and a
Development Impact Fee Deferral Agreement with Shelter Providers of Orange
County, Inc. DBA HomeAid Orange County, Inc. for the Development of the FX
Residences Affordable Housing Project Located at 801, 807, 809 and 809 '/2 E.
Santa Ana Blvd (Non -General Fund) (Contingent upon approval of Housing Authority
Item #3).
Department(s): Community Development Agency
Recommended Action: 1. Authorize the City Manager to execute a Density Bonus
Agreement with Shelter Providers of Orange County, Inc. DBA HomeAid Orange
County, Inc., for a 55-year term, for the development of the FX Residences affordable
housing project located at 801, 807, 809 and 809'/2 E. Santa Ana Blvd, subject to
non -substantive changes approved by the City Manager and City Attorney
(Agreement No. 2021-XXX).
2. Authorize the City Manager to execute a Development Impact Fee Deferral
Agreement with Shelter Providers of Orange County, Inc. DBA HomeAid Orange
County, Inc., to defer approximately $510,000 of their development impact fees for the
development of the FX Residences affordable housing project located at 801, 807,
809 and 809'/2 E. Santa Ana Blvd, subject to non -substantive changes approved by
the City Manager and City Attorney. The calculation of the final fee amount to be
deferred will be determined at the time of issuance of the certificate of occupancy
(Agreement No. 2021-XXX).
3. Approve an appropriation adjustment to recognize $587,000 in prior -year fund
balance from the Low and Moderate Income Housing Asset Fund and appropriate
the same amount to the Low and Moderate Income Housing Asset Fund, Loans and
Grants account (no. 60718830-69152) for the development of the FX Residences
affordable housing project located at 801, 807, 809 and 809'/2 E. Santa Ana Blvd.
(Requires five affirmative votes)
17. Approve an Amendment to the Agreement with Aramark Correctional Services, Inc.
for Inmate Food Services (General Fund)
Department(s): Police Department
Recommended Action: Authorize the City Manager to execute an amendment to the
agreement with Aramark Correctional Services, Inc. to provide inmate meal services
for the period of November 16, 2021 through June 30, 2023, including a 3.8% meal
price adjustment, increasing the contract amount by $67,616.25 for the remainder of
the three-year term, subject to non -substantive changes approved by the City
Manager and City Attorney (Agreement No. 2021-XXX).
18. Approve a Second Amendment to the Emergency Rental Assistance Program
Spending Plan and Appropriate $9.2 Million in State Emergency Rental Assistance
Program Funds Allocated from the State of California Department of Housing and
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Community Development and Adopt a Resolution to Enter into an Agreement with the
State of California (Non -General Fund)
Department(s): Community Development Agency
Recommended Action: 1. Approve a Second Amendment to the Emergency Rental
Assistance Program spending plan, subject to adjustment by the City Manager as
needed in response to shifting needs and priorities not to exceed the amount of funds
available.
2. Direct the City Attorney to finalize and authorize the City Manager to enter into
negotiations, execute agreements, and approve any other required actions necessary
with various service providers, contractors, and sub -recipients, who will implement the
Second Amendment to the Emergency Rental Assistance Program spending plan,
subject to non -substantive changes approved by the City Manager and City Attorney
(Agreement No. 2021-XXX).
3. Resolution No. 2021-XXX — Adopt a Resolution authorizing the City to participate
in the State of California Emergency Rental Assistance Program and authorizing the
City Manager to enter into an Agreement with the State of California for the
administration of $9,268,716.56 in new funding.
4. Approve a future appropriation adjustment recognizing an additional allocation of
Emergency Rental Assistance Program funds from the State of California Department
of Housing and Community Development in the amount of $9,268,716.56 in revenue
account and appropriating same to expenditure account. (Requires five affirmative
votes)
19. Adopt a Resolution Authorizing an Application Submission for Funding from the
Coronavirus Response and Relief Supplemental Appropriations Act (CRRSAA) of
2021 Funding though PMRF for the Grand Avenue Rehabilitation from 1 st Street to
McFadden Avenue Project in the Amount Up To $972,882
Department(s): Public Works Agency
Recommended Action: Resolution No. 2021-XXX —Adopt a resolution authorizing
the Executive Director of Public Works Agency to submit an application to the Orange
County Transportation Authority (OCTA) and California Department of Transportation
(Caltrans), California Transportation Commission (CTC) for MRF for the Grand
Avenue Rehabilitation from 1 st Street to McFadden Avenue project, in amount of up to
$972,882.
20. Approve a Second Amendment for Specialized Legal Services with Burke, Williams
& Sorensen to Amend the Term to June 30, 2023 and Set Compensation in an
Amount Not to Exceed $950,000 (General Fund)
Department(s): City Attorney Office
Recommended Action: Authorize the City Manager to execute an amendment to the
legal services agreement with the law firm of Burke, Williams & Sorensen, LLP
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("BWS") for litigation matters concerning the abatement of public nuisances, to amend
the term of the agreement to terminate on June 30, 2023 and increase the
compensation, in an amount not to exceed $950,000, subject to non -substantive
changes approved by the City Manager and the City Attorney (Agreement No. 2021-
XXX).
21. Approve an Appropriation Adjustment and Award a Construction Contract to Colich &
Sons L.P. in the Amount of $3,581,155.00 for the Flower Street Sewer Main
Improvements Project with an Estimated Project Delivery Cost of $4,655,501.50
(Project No. 18-6616) (Non -General Fund)
Department(s): Public Works Agency
Recommended Action: 1. Approve an appropriation adjustment (2022-089) to
recognize $1,685,502 of prior year fund balance in the Sanitary Sewer Fund, Capital
Recovery Charges, Prior Year Carryforward revenue account and appropriate the
same amount to the Sanitary Sewer Fund, Capital Recovery Charges, Improvements
Other Than Building expenditure account. (Requires five affirmative votes)
2. Approve an amendment to the Fiscal Year 2021-22 Capital Improvement Program
to include $1,685,502 in construction funds for the Flower Street Sewer Main
Improvements Project (Project No. 18-6616).
3. Award a construction contract to Colich & Sons, the lowest responsible bidder, in
accordance with the base bid in the amount of $3,581,155.00, for construction of the
Flower Street Sewer Main Improvements, for the term beginning January 3, 2022 and
ending upon project completion, and authorize the City Manager to execute the
contract subject to non -substantive changes approved by the City Manager and the
City Attorney.
4. Approve the Project Cost Analysis for a total estimated construction delivery cost of
$4,655,501.50, which includes $3,581,155.00 for the construction contract,
$537,173.25 for contract administration, inspection and testing, and a $537,173.25
project contingency for unanticipated or unforeseen work.
22. Authorize a Purchase Agreement in the Amount of $399,000 for Partial Real Property
Acquisition for Warner Avenue Improvements Phase 2 (Property Owner: The
Ramboat Investments, LLC) (Project No. 18-6901) (Non -General Fund)
Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute a purchase
agreement with property owner The Ramboat Investments, LLC, a California limited
liability company, for the partial property acquisition and goodwill (if any) for the real
property located at 2400 S Grand Avenue (APN 016-150-71) in the amount of
$399,000, subject to non -substantive changes approved by the City Manager and City
Attorney (Agreement No. 2021-XXX).
23. Approve a License Agreement with Republic Services Use of City -Owned East Alton
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Avenue / SR-55 Freeway Parcel in the Amount of up to $165,000 for Maximum Term
of One Year (Non -General Fund)
Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute a license agreement
with Republic Waste Services of Southern California, LLC DBA Republic Services for
use of real property owned by the City at the terminus of East Alton Avenue between
Standard Avenue and the SR-55 Freeway, for a ten-month term commencing
December 20, 2021 and expiring on September 20, 2022, which will automatically
renew month -to -month thereafter for a monthly fee of $13,750, for a total revenue
amount of $165,000, subject to non -substantive changes approved by the City
Manager and City Attorney (Agreement No. 2021-XXX).
24. Approve Agreement Amendments with Econolite Systems Inc. and California
Professional Engineering Inc. for Traffic Signal and Street Lighting Maintenance
Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute a first amendment to
the agreement with Econolite Systems Inc. to expand the Traffic Signal maintenance
scope of work and increase the expenditure amount by $825,000, for a total
agreement amount not to exceed $4,200,000 for the remaining term of the agreement
expiring July 1, 2024, subject to non -substantive changes approved by the City
Manager and the City Attorney. Authorize the City Manager to execute a first
amendment to the agreement with California Professional Engineering Inc. to expand
the Street Lighting maintenance scope of work and increase the expenditure amount
by $360,000, for a total agreement amount not to exceed $2,619,184 for the
remaining term of the agreement expiring October 1, 2024, subject to non -substantive
changes approved by the City Manager and the City Attorney.
25. Approve an Agreement with Southern California Edison, for Schedule LS-1 Option E,
Energy Efficiency -Light Emitting Diode (LED) Fixture Replacement Rate Agreement
Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute an agreement with
Southern California Edison, for Schedule LS-1 Option E, Energy Efficiency — Light
Emitting Diode (LED) Fixture Replacement Rate Agreement, subject to non -
substantive changes approved by the City Manager and City Attorney (Agreement No.
2021-XXX).
26. Adopt a Resolution Authorizing a Grant Application Submission for the Bureau of
Reclamation WaterSMART Water and Energy Efficiency Grant for the Generation of
Solar Power at Garthe and West Pump Station Facilities Project (Non -General Fund)
Department(s): Public Works Agency
Recommended Action: Resolution No. 2021-XXX —Adopt a resolution authorizing
the Executive Director of the Public Works Agency to submit a grant application to the
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U.S. Department of the Interior, Bureau of Reclamation's Sustain and Manage
America's Resources for Tomorrow Water and Energy Efficiency Grant Program for
the Generation of Solar Power at Garthe and West Pump Station Facilities Project, in
an amount up to $2,000,000 (Agreement No. 2021-XXX).
27. Approve an Agreement with David Volz Design Landscape Architecture, Inc. for
Landscape Architectural Design Services for a new Dog Park Project at Centennial
Park in an Amount not to Exceed $56,360 for a Three-year Term (Project No. 22-
2755) (Non -General Fund)
Department(s): Public Works Agency and Parks, Recreation, and Community
Services
Recommended Action: Authorize the City Manager to execute an agreement with
David Volz Design Landscape Architecture, Inc. to provide conceptual design
schemes for a new dog park at Centennial Park in the amount of $46,966, with a
contingency of $9,393, for a total amount of $56,360, for a three-year term beginning
December 7, 2021 and expiring December 6, 2024, with an option for two, one-year
extensions, subject to non -substantive changes approved by the City Manager and
City Attorney (Agreement No. 2021-XXX).
28. Amendments to the FY 2021-22 Capital Improvement Program adding the Local
Street Curb Ramp Improvements FY 2021-22 Project with a budget of $554,582 in
Community Development Block Grant (CDBG) funds; Award a Construction Contract
to Nobest Incorporated in the Amount of $299,090 for the Local Street Curb Ramp
Improvements FY 2021-22 Project with an Estimated Project Delivery Cost of
$554,582 (Project No. 22-7537) (Non -General Fund)
Department(s): Public Works Agency
Recommended Action: 1. Approve an amendment to the Fiscal Year 2021-22
Capital Improvement Program adding the Residential Street Repair Program FY
2021-22 Project with a budget of $554,582 in Community Development Block Grant
(CDBG) fund.
2. Award a construction contract to Nobest Incorporated, the lowest responsible
bidder, in accordance with the base bid in the amount of $299,090, for construction of
the Local Street Curb Ramp Improvements FY 2021-22, for the term beginning
January 3, 2022 and ending upon project completion, and authorize the City Manager
to execute the contract subject to non -substantive changes approved by the City
Manager and the City Attorney.
3. Approve the Project Cost Analysis for a total estimated construction delivery cost of
$554,582, which includes $299,090 for the construction contract, $44,863.50 for
contract administration, inspection and testing, and a $210,628.50 project
contingency for unanticipated or unforeseen work.
29. Approve an Appropriation Adjustment and Additional Funds in the amount of $45,000
to an Existing Construction Contract with RMF Contracting, dba R& M Electrical
Page 13 12/7/2021
Contracting, for a Revised Estimated Project Delivery Cost of $980,018, for the El
Salvador Park Basketball Court and Court Lighting Renovation and Riverview Park
Ballfield Sports Lighting Renovation (Project No. 20-2714 and 20-2717) (Non -General
Fund)
Department(s): Public Works Agency, Parks, Recreation, and Community Services
Recommended Action: 1. Approve an Appropriation adjustment (2022-086)
recognizing prior year fund balance $45,000 in the Residential Development District
1, Prior Year Carry Forward revenue account and appropriating the same amount into
the Residential Development District 1, Improvements Other Than Building
expenditure account for FY 2021-2022 capital operating expenses. (Requires five
affirmative votes)
2. Approve an amendment to the Project Cost Analysis to reflect the new amount of
$748,014 for the construction contract, $127,204 for contract administration,
inspection and testing, and a $104,800 project contingency for unanticipated or
unforeseen work, subject to non -substantive changes approved by the City Manager
and City Attorney.
3. Approve an amendment to the Fiscal Year 2021-22 Capital Improvement Program
for $45,000, which includes $15,000 in construction engineering funds and $30,000
for construction contingency funds, for the El Salvador Park Basketball Court and
Court Lighting Renovation and Riverview Park Ballfield Sports Lighting Renovation
(Project No. 20-2714 and 20-2717)
30. Fiscal Year 2020-21 Measure M2 Year -End Expenditure Report and Measure M2
Seven -Year CIP
Department(s): Public Works Agency
Recommended Action: 1. Resolution No. 2021-XXX — Adopt a resolution
approving the Measure M2 Annual Expenditure Report for Fiscal Year 2019-20 and
authorize submission of the report to the Orange County Transportation Authority as
required by Measure M2 Funding Eligibility Guidelines.
2. Update the Measure M2 Seven Year CIP for Fiscal Years 2021-2022 through 2027-
2028.
31. Approve an Amendment to Fiscal Year 2021-2022 Miscellaneous Fees Resolution
specific to Athletic Facility Reservations
Department(s): Parks, Recreation, and Community Services
Recommended Action: Resolution No. 2021-XXX — Adopt a resolution amending
fees in the Uniform Schedule of Miscellaneous Fees for Fiscal Year 2021-22 specific
to the athletic facility reservations.
32. Approve Resolution and Agreement and Appropriation Adjustments for Fiscal Year
(FY) 2020 Homeland Security Grant Program Funding in the Amount of $1,423,822
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and Additional FY 2021 Funding of $120,000 (Non -General Fund)
Department(s): Police Department
Recommended Action: 1. Authorize the City Manager and the Chief of Police to
enter into the attached Sub -Recipient agreement with the City of Anaheim for
reimbursement of funds expended for the purchase of equipment, services, personnel,
training and exercises authorized under the FY 2020 Urban Areas Security Initiative in
an amount of $1,423,822, subject to non -substantive changes approved by the City
Manager and City Attorney.
2. Adopt a resolution authorizing the City Manager and the Chief of Police, or their
designee(s), to enter into an agreement with the City of Anaheim for the FY 2020
Urban Areas Security Initiative (UASI) Funding Program in the amount of $1,432,822.
3. Approve an Appropriation Adjustment (2022-087) recognizing $1,423,822 in the
FY 2020 Urban Area Security Initiative revenue account (no. 12514002-52001) and
appropriate same to expenditures accounts (nos.12514491 — various). (Requires five
affirmative votes)
4. Approve an Appropriation Adjustment (2022-088) recognizing $120,000 in the FY
2021 Urban Area Security Initiative revenue account (no. 12514002-52001) and
appropriate same to expenditures accounts (nos.12514407 — various). (Requires five
affirmative votes)
**END OF CONSENT CALENDAR**
I BUSINESS CALENDAR
33. Approve the Annual Calendar of Regular City Council Meetings for 2022
Department(s): Clerk of the Council Office
Recommended Action: 1. Review calendar of regularly scheduled City Council
meetings in 2022.
2. Cancel the regularly scheduled City Council meeting for January 4, 2022 and
August 2, 2022.
3. Direct staff to post Notice of Cancelation(s). The City Council hereby waives notice
of said meetings as required by the government code.
34. Election of Mayor Pro Tern 2021-2022
Department(s): Clerk of the Council Office
Recommended Action: 1. The Mayor calls for nominations for Mayor Pro Tern
position.
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2. The Mayor closes nominations for the position.
3. The Mayor declares the result of the election.
**END OF BUSINESS CALENDAR**
PUBLIC HEARINGS
PUBLIC COMMENTS — Members of the public may address the City Council on each
Public Hearing item.
35. Public Hearing — 2022 Downtown Santa Ana Business Improvement District
Legal Notice published in the Orange County Reporter on November 26, 2021.
Department(s): Community Development Agency
Recommended Action: 1. Conduct a public hearing to consider all protests
regarding the intention to levy an assessment for 2022 for the Downtown Santa Ana
Business Improvement District.
2. Review any written protests filed prior to the close of the public hearing and
determine whether they constitute a majority protest.
3. Resolution No. 2021-XXX — If the City Council determines that no valid majority
protest was lodged, adopt a resolution confirming the Assessment Report and levying
the assessment for 2022.
36. Public Hearing — Authorize Issuance of the Fiscal Year 21-22 Request for Proposals
for Affordable Housing Development and Approve a Substantial Amendment to the
Fiscal Year 2021-2022 Annual Action Plan
Legal Notice published in the Orange County Register on November 22, 2021.
Department(s): Community Development Agency
Recommended Action: 1. Authorize the City Manager to issue a Fiscal Year 21-22
(FY 21-22) Request for Proposals for Affordable Housing Development to solicit
proposals for affordable rental and ownership project(s) in the City of Santa Ana with
funding from the Inclusionary Housing Fund, HOME Investment Partnerships (HOME)
Program, HOME — American Rescue Plan (HOME -ARP), Project -Based Voucher
Program and Neighborhood Stabilization Program.
2. Approve a Substantial Amendment to the Fiscal year 2021-2022 Annual Action
Plan to adopt the HOME -ARP Allocation Plan for the allocation of $6,183,914 in
HOME -ARP funds and authorize the submission of the Substantial Amendment to the
U.S. Department of Housing and Urban Development.
3. Approve an appropriation adjustment (2022-049) recognizing an allocation of
HOME -ARP funds in the amount of $ 6,183,914 in revenue account (18218002-
52008) and appropriating the same in expenditure account (18218780-various).
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(Requires five affirmative votes)
37. Public Hearing - Final Recirculated Program Environmental Impact Report No. 2020-
03 and General Plan Amendment No. 2020-06 for Santa Ana General Plan Update
Legal Notice published in the Orange County Reporter on November 26, 2021 and
notices mailed on November 19, 2021.
Department(s): Planning and Building Agency
Recommended Action: 1. Resolution No. 2021-XXX — Adopt a resolution certifying
Final Recirculated Program Environmental Impact Report No. 2020-03 (SCH No.
2020029087), including adoption of environmental findings of fact pursuant to the
California Environmental Quality Act, adoption of a Statement of Overriding
Considerations, and adoption of a Mitigation Monitoring and Reporting Program.
2. Resolution No. 2021-XXX — Adopt a resolution approving General Plan Amendment
No. 2020-06.
3. Resolution No. 2021-XXX — Adopt a resolution of findings to overrule the John
Wayne Airport Orange County Airport Land Use Commission's determination that the
Proposed General Plan Update is inconsistent with the Airport Environs Land Use
Plan. This action requires a minimum of five affirmative votes.
COUNCILMEMBER REQUESTED ITEMS
38. Discuss and Consider Directing the Clerk of the Council to Continue Virtual Public
Participation for all City Meetings — Councilmember Phan
39. Discuss and Consider Directing the City Manager to Direct Staff to Introduce a
Resolution Supporting PFAS Legislation that Protects Ratepayers and
Water/Wastewater Agencies — Councilmember Mendoza
CITY MANAGER COMMENTS
COUNCIL COMMENTS
AB1234 DISCLOSURE — If the City paid for travel or other expenses this is the time for
members of the Council to provide a brief oral report on attendance of any regional board or
commission meeting or any conference, meeting or event attended.
ADJOURNMENT —Adjourn the City Council meeting and convene to the Housing Authority
meeting.
Adjourn in memory of Christian Martin Miranda
Future Items
1. Mental Health Mobile Outreach Services
2. Housing Element Update
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HOUSING AUTHORITY
CALL TO ORDER
ATTENDANCE Authority Members
Vice Chair
Chair
City Manager
City Attorney
Clerk of the Council
Phil Bacerra
Johnathan Ryan Hernandez
Jessie Lopez
Nelida Mendoza
Thai Viet Phan
David Penaloza
Vicente Sarmiento
Kristine Ridge
Sonia R. Carvalho
Daisy Gomez
PUBLIC COMMENTS — Members of the public may address Housing Authority on items on
the Housing Authority agenda.
**END OF BUSINESS CALENDAR**
I CONSENT CALENDAR
RECOMMENDED ACTION: Approve staff recommendations on the following
Consent Calendar Items: 1 and 2.
1. Excused Absences
Department(s): Clerk of the Council Office
Recommended Action: Excuse the absent members.
2. Minutes from the Special Housing Authority Meeting of July 20, 2021
Department(s): Clerk of the Council Office
Recommended Action: Approve minutes. (Please refer to Agenda Item #6 in the City
Council meeting agenda)
**END OF CONSENT CALENDAR**
IBUSINESS CALENDAR
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3. Approve a $1,656,947 Loan Agreement and a 99-year Ground Lease with Shelter
Providers of Orange County, Inc. DBA HomeAid Orange County, Inc. for the
Development of the FX Residences Affordable Housing Project Located at 801, 807,
809 and 809'/2 E. Santa Ana Blvd. (Non -General Fund) (Contingent upon approval of
City Council Item #16).
Department(s): Community Development Agency
Recommended Action: 1. Approve an amended award of $587,000 in additional
funds from the Low and Moderate Income Housing Asset Fund for the development of
the FX Residences affordable housing project located at 801, 807, 809 and 809'/2 E.
Santa Ana Blvd. to offset a portion of the additional construction costs associated with
the project since approval of the pre -loan commitment for the project by the Housing
Authority on January 15, 2019.
2. Authorize the Executive Director of the Housing Authority to execute a Loan
Agreement with Shelter Providers of Orange County, Inc. DBA HomeAid Orange
County, Inc. for $1,656,947 in Low and Moderate Income Housing Asset Funds for the
development of the FX Residences affordable housing project located at 801, 807, 809
and 809'/2 E. Santa Ana Blvd., subject to non -substantive changes approved by the
Executive Director of the Housing Authority and Authority General Counsel.
3. Authorize the Executive Director of the Housing Authority to execute a ninety-nine
(99) year Ground Lease with Shelter Providers of Orange County, Inc. DBA HomeAid
Orange County, Inc., for the development of the FX Residences affordable housing
project located at 801, 807, 809 and 809'/2 E. Santa Ana Blvd, subject to non -
substantive changes approved by the Executive Director of the Housing Authority and
Authority General Counsel.
4. Authorize the Executive Director of the Housing Authority to execute a future
Subordination Agreement with a senior lender for the development of the FX
Residences affordable housing project, subject to non -substantive changes approved
by the City Manager and City Attorney.
HOUSING AUTHORITY MEMBER COMMENTS
ADJOURNMENT — Adjourn the Housing Authority meeting.
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