HomeMy WebLinkAboutPresentation - #24New City Website Project
City Manager’s Office
December 1, 2021Slide 1
Contracting Authority and
Bid Thresholds
March 1, 2022 agenda item #24
New City Website Project
City Manager’s Office
December 1, 2021Slide 2
The Procurement Framework
City Manager
Contract Authority
•Requires City
Council approved
budget
•Requires a report
of all transactions
to City Council
(current $500+
proposed $1,000+)
Informal Bids
•A faster, less
formal process
•Must solicit at
least 3 bids
•Allows us to
solicit only Santa
Ana vendors
Formal Bids
•Significant
increase in
administrative
process
•Bid opening
date/time,
protest period
•Open to all
vendors
New City Website Project
City Manager’s Office
December 1, 2021Slide 3
SoCal Charter Cities 300-500k pop
City Manager
Contract Authority
Up to:
Informal Bids
Public Projects
Informal Bids
All Other
Anaheim $200,000 $10,000-$50,000 $500-$20,000
Irvine $1,000,000 $60,000-$200,000 $10,000-$45,000
Long Beach $200,000 None <$25,000 None <$100,000
Riverside $50,000 $25,000 $50,000
Santa Ana Current Public Works:
$250,000
All Other:
$50,000
None <$500 $5,000-$25,000
Santa Ana Proposed $250,000 $50,000-$250,000 $10,000-$50,000
Formal bids required for all amounts greater than the informal bid thresholds
New City Website Project
City Manager’s Office
December 1, 2021Slide 4
Benefits
•Perform work faster, without lengthy administrative
process and agenda preparation time
–Would have saved time for 102 contracts totaling
$11.8 million (1% of the City’s budget) during FY20-21
•Extends existing contract authority for public
projects to all other projects
•Aligns City thresholds closer to peer cities, and
state and federal guidelines
•Enhances our ability to do business with Santa Ana
vendors and contractors
New City Website Project
City Manager’s Office
December 1, 2021Slide 5
Doing Business Locally
•Santa Ana has a competitive local preference of 7% for Santa
Ana and 4% for Orange County
•We contacted 400+ local businesses to participate in a July
2021 virtual workshop for education to do business with the
City
•The virtual presentation video, FAQs and other expanded info
to help local vendors is on the City’s website
•Planet Bids allows the City to solicit bids by invitation only
based on geographic location with direct communications
going to those vendors
•We contact qualified local vendors if they have not submitted
formal bids three days prior to the bid window closing
New City Website Project
City Manager’s Office
December 1, 2021Slide 6
Questions?