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Home My WebLink About Agenda_2022-08-16City Council Meeting Agenda August 16, 2022 CLOSED SESSION MEETING - 5:00 PM REGULAR OPEN MEETING - 5:45 PM (Immediately following the Closed Session Meeting) CITY COUNCIL CHAMBER 22 Civic Center Plaza Santa Ana, CA 92701 Vicente Sarmiento Mayor Thai Viet Phan Councilmember —Ward 1 Jessie Lopez Councilmember - Ward 3 Johnathan Ryan Hernandez Councilmember - Ward 5 Nelida Mendoza Councilmember - Ward 2 Phil Bacerra Mayor Pro Tem - Ward 4 David Penaloza Councilmember - Ward 6 Mayor and Council telephone: 714-647-6900 Agenda item inquiries: 714-647-6520 Sonia R. Carvalho Kristine Ridge City Attorney City Manager Vacant Clerk of the Council In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting, ®contact Michael Ortiz, City ADA Program Coordinator, at (714) 647-5624. Notification 48 hours prior to the Meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supporting documentation can be found on the City's website — www.santa-ana.org/city-meetings. Page 1 8/16/2022 CITY VISION AND CODE OF ETHICS The City of Santa Ana is committed to achieving a shared vision for the organization and its community. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtful and inclusive process designed to set the City and organization on a course that meets the challenges of today and tomorrow, as follows: Vision - The dynamic center of Orange County which is acclaimed for our: Investment in youth • Safe and healthy community • Neighborhood pride • Thriving economic climate - Enriched and diverse culture • Quality government services Mission - To deliver efficient public services in partnership with our community which ensures public safety, a prosperous economic environment, opportunities for our youth, and a high quality of life for residents. Guiding Principles - Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility - Innovation • Transparency Code of Ethics and Conduct - At the Special Municipal Election held on February 5, 2008, voters approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. The following are the core values expressed: - Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • Efficiency Page 2 8/16/2022 Members of the public may attend the City Council meeting in -person or join via Zoom. The City Council meeting will occur live via teleconference Zoom webinar. You may view the meeting from your computer, tablet or smart phone via YouTube LiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrum channel 3. PUBLIC COMMENTS — Members of the public who wish to address the City Council on closed session items, items on the regular agenda or on matters which are not on the agenda, but are within the subject matter jurisdiction of the City Council may do so by one of the following ways: • MAILING OPTION written communications — Public comments may be mailed to: Office of the Clerk of the Council, 20 Civic Center Plaza M-30, Santa Ana, CA 92701. All written communications received via mail by 3:00 p.m. on the day of the meeting will be distributed to the City Council and imaged into the City's document archive system which is available for public review. • SENDING E-MAIL OPTION — Public comments may be sent via email to the City Clerk's office at eComment(a)santa-ana.org. Please note the agenda item you are commenting on in the subject line of the email. All emails received before 3:00 p.m. on the day of the meeting will be distributed to the City Council and imaged into the City's document archive system which is available for public review. • LIVE VIRTUAL OPTION — Members of the public may provide live comments during the meeting by Zoom or Conference Call. To join by Zoom click on or type the following address into your web browser https://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 900-9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerk when it is time for a: i) closed session item, ii) general agenda item, iii) public hearing item, iv) special agenda item, or v) for Housing Authority item. You may request to speak by dialing *9 from your phone or you may virtually raise your hand from Zoom. After the Clerk confirms the last three digits of the caller's phone number or Zoom ID and unmutes them, the caller must press *6 or microphone icon to speak. Callers are encouraged, but not required, to identify themselves by name. Each caller will be provided three (3) minutes to speak, unless due to the number of speakers wanting to speak a decision is made to provide a different amount of time to speak. • IN -PERSON OPTION - Members of the public can provide in -person comments at the podium in the Council Chamber. The Council Chamber will have seating available for members of the public to attend the meeting in -person. Face coverings are required for members of the public who enter City buildings. Public comments are limited to three (3) minutes per speaker, unless a different time is announced by the presiding chair. Speakers who wish to address the Council must do so by submitting a "Request to Speak" card by 5:00 p.m. for Closed Session items and by 6:00 p.m. for all other designated public comment periods as listed below. Cards will not be accepted after the Public Comment Session begins without the permission of the presiding chair. The following designated public comment periods are: 1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS —You can provide live comments on closed session items by joining Zoom or the Conference Call as described in Page 3 8/16/2022 the LIVE or IN -PERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 4:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL BY 5:00 p.m. Speakers who are not in the speaker queue by 5:00 p.m. will not be permitted to speak. 2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON -AGENDA ITEMS (GENERAL PUBLIC COMMENT) — You can provide comments by joining Zoom or the Conference Call as described in the LIVE or IN -PERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 4:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL PRIOR TO 6:00 p.m. Speakers who are not in the speaker queue by 6:00 p.m. will not be permitted to speak. 3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS —You can provide comments by joining Zoom or the Conference Call as described in the LIVE or IN -PERSON PUBLIC COMMENTS OPTION above. Speakers not in the queue by 6:00 p.m. will not be permitted to speak. About the Agenda To download or view the attachments (staff report and other supporting documentation) for each agenda item, you must select the agenda item to see the attachments to either open in a new link (the eyeball <J> ) or download a pdf (the cloud symbol with the down arrow ). Page 4 8/16/2022 CLOSED SESSION CALL TO ORDER ATTENDANCE Council Members Mayor Pro Tern Mayor City Manager City Attorney Clerk of the Council ROLL CALL Johnathan Ryan Hernandez Jessie Lopez Nelida Mendoza David Penaloza IIITmy aaiMI Phil Bacerra Vicente Sarmiento Kristine Ridge Sonia R. Carvalho PUBLIC COMMENTS — Members of the public may address the City Council on Closed Session items. CLOSED SESSION ITEMS — The Brown Act permits legislative bodies to discuss certain matters without members of the public present. The City Council finds, based on advice from the City Attorney, that discussion in open session of the following matters will prejudice the position of the City in existing and anticipated litigation: 1. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6(a): Agency Negotiators: Human Resources Executive Director, Jason Motsick Employee Organizations: • Santa Ana Police Officers Association (POA) • Santa Ana Police Management Association (PMA) • Service Employees' International Union (SEIU) Full -Time Employees • Service Employees' International Union (SEIU) Part -Time Non -Civil Service Employees • Confidential Association of Santa Ana (CASA) • Santa Ana Management Association (SAMA) 2. PUBLIC EMPLOYEE EMPLOYMENT/APPOINTMENT pursuant to Government Code 54957 Title: Clerk of the Council, Acting Clerk of the Council, or Interim Clerk of the Council Page 5 8/16/2022 CLOSED SESSION REPORT — The City Attorney will report on any action(s) to be taken at the Regular Open Session which will begin immediately following the Closed Session. RECESS — City Council will recess to Closed Session for the purpose of conducting regular City business. RECONVENE — City Council will reconvene to continue regular City business. Page 6 8/16/2022 CITY COUNCIL REGULAR OPEN SESSION CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE Mayor Sarmiento WORDS OF INSPIRATION Sean C. Tu CEREMONIAL PRESENTATIONS 1. Proclamation presented by Mayor Sarmiento declaring August 2022 as American Muslim Appreciation and Awareness Month. 2. Certificates of Recognition presented by Mayor Pro Tern Bacerra to members of the Santa Ana College 1962 Football Team to celebrate the 60th anniversary of their 1962 National Championship. 3. Certificate of Recognition presented by Councilmember Lopez to Gustavo Hernandez for Outstanding Contributions to Creative Writing. 4. Certificate of Recognition presented by Councilmember Mendoza to Leonel Flores for Outstanding Contributions to Arts & Culture. STAFF PRESENTATIONS 5. Homelessness Update CLOSED SESSION REPORT — The City Attorney will report on any action(s) from Closed Session. PUBLIC COMMENT — Public comments will be held during the beginning of the meeting for ALL comments on agenda and non -agenda items, with the exception of public hearings. Comments for public hearings will take place after the hearing is opened. I CONSENT CALENDAR RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 6 through 21. 6. Excused Absences Department(s): Clerk of the Council Office Recommended Action: Excuse the absent members. 7. Receive and File Quarterly Report of Investments as of June 30, 2022. Department(s): Finance and Management Services Recommended Action: Receive and file. Page 7 8/16/2022 8. Receive and File Quarterly Report of Contracts up to $50,000 for Non -Public Works and up to $250,000 for Public Works Authorized by the City Manager as Permitted by Charter Section 421 Department(s): Finance and Management Services Recommended Action: Receive and file Quarterly Report of Contracts entered into between April 1, 2022 to June 30, 2022, valued at up to $50,000 for non-public works contracts and agreements up to $250,000 for public works contracts and agreements. 9. Approve Agreements for On -Call Network Cabling Services in an Aggregate Annual Amount not to Exceed $100,000 (Specification No. 22-032) (Non -General Fund) Department(s): Information Technology Recommended Action: Agreement No. 2022-XXX — Authorize the City Manager to execute agreements with American Integrated Security Group Inc., Pacific Coast Cabling Inc., and Pratt Communications Inc. to provide on -call network cabling services for a three-year period beginning August 16, 2022 and expiring August 16, 2025, with a provision for three optional one-year extensions, exercisable by the City Manager, in an aggregate annual amount not to exceed $100,000, for a total aggregate amount not to exceed $600,000 if all optional extensions are executed, subject to non -substantive changes approved by the City Manager and City Attorney. 10. Amend Purchase Order Contract with All American Asphalt to Increase the Annual Amount by $202,200 for Asphalt Pothole Repair (Specification No. 18-092) (Non - General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute an amendment to the Purchase Order Contract with All American Asphalt, for asphalt pothole repair, to increase the annual amount by $202,200, for a total annual amount not to exceed $900,000 prorated for the remainder of the current term ending November 30, 2022, including the one-year renewal, exercisable by the City Manager and City Attorney, subject to non -substantive changes approved by the City Manager and City Attorney. 11. Approve an Agreement with NetFile Inc. for Online Subscription Services for FPPC Filing in an Amount not to Exceed $95,000 for up to a Three -Year Term and a Two - Year Extension (Non -General Fund) Department(s): Clerk of the Council Office Recommended Action: Agreement No. 2022-XXX — Authorize the City Manager to execute an agreement with NetFile Inc. for online subscription services for FPPC filing, in an amount not to exceed $95,000, for a term beginning August 1, 2022 through July 31, 2025, with one 2-year extension, subject to non -substantive changes approved by City Manager and City Attorney. Page 8 8/16/2022 12. Amend Agreement with Redistricting Partners, LLC to Increase Contract Amount by $10,500 for Redistricting and Mapping of Demographics (General Fund) Department(s): Clerk of the Council Office Recommended Action: Agreement No. 2022-XXX — Authorize the City Manager to execute an amendment to the agreement with Redistricting Partners, LLC to increase compensation amount by $10,500 for redistricting and mapping of demographics in compliance with Federal and California Voting Rights Act Requirements, subject to non -substantive changes approved by the City Manager and City Attorney. 13. Approve License Agreement with East End Realty Partners, LP to Construct New Downtown Skate Park Department(s): Community Development Agency Recommended Action: Agreement No. 2022-XXX — Authorize the City Manager to execute the first amendment to the license agreement with East End Realty Partners, LP to construct and maintain a new skate park in Downtown Santa Ana for a five-year term of August 16, 2022 to August 16, 2027, subject to non -substantive changes approved by the City Manager and City Attorney. 14. Approve Agreements with Crosstown Electrical & Data, Inc. and California Professional Engineering, Inc. for On -call Construction Services for up to a Three-year Term in an Aggregate Amount Not to Exceed $2,500,000 (Non -General Fund) Department(s): Public Works Agency Recommended Action: Agreement No. 2022-XXX — Authorize the City Manager to execute agreements with Crosstown Electrical & Data, Inc., and California Professional Engineering, Inc., to provide on -call construction services for traffic signals, street lights, and concrete wheelchair ramps for a three-year period beginning August 16, 2022 and ending on June 30, 2025, with provisions for two, one-year extensions, in a total shared aggregate amount not to exceed $2,500,000, subject to non -substantive changes approved by the City Manager and City Attorney. 15. Approve Agreements with Tetra Tech, Inc., Ardurra Group, Inc., Psomas, Kimley-Horn & Associates, Inc., Huitt-Zollars, Inc., and Tait & Associates, Inc. for On -Call Engineering Services in an Aggregate Amount Not to Exceed $2,000,000 for up to a Five -Year Term (Non -General Fund) Department(s): Public Works Agency Recommended Action: Agreement No. 2022-XXX — Authorize the City Manager to execute agreements with Tetra Tech, Inc., Ardurra Group, Inc., Psomas, Kimley-Horn & Associates, Inc., Huitt-Zollars, Inc., and Tait & Associates, Inc. to provide on -call engineering services, for a shared aggregate amount not to exceed $2,000,000, for a three-year term beginning August 16, 2022 and expiring August 15, 2025, with provisions for two, one-year extensions, subject non -substantive changes approved by the City Manager and City Attorney. Page 9 8/16/2022 16. Amend Agreement with Landscape West Management Services, Inc. to Increase the Annual Contract Amount by $1,112,000 for Fiscal Year 2022-23 for Right -of -Way and Median Landscape Maintenance Services (General and Non -General Fund) Department(s): Public Works Agency Recommended Action: Agreement No. 2022-XXX — Authorize the City Manager to execute an amendment to the agreement with Landscape West Management Services, Inc., for Right -of -Way and Median Landscape Maintenance Services, to increase the contract amount by $1,112,000 for FY 2022-23 only, for a total agreement amount not to exceed $5,922,000 for the remaining term of the agreement, ending on June 30, 2023, with an option for a two-year extension exercisable by the City Manager and the City Attorney, subject to non -substantive changes approved by the City Manager and City Attorney. 17. Approve Appropriation Adjustments, Reallocation of Funds, and Award a Construction Contract to International Line Builders, Inc. in the Amount of $734,930 for a Traffic Signal Modification Project with an Estimated Project Delivery Cost of $929,687 (Project No. 18-6919) (Non -General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an appropriation adjustment reappropriating $596,328 in Fiscal Year 2017-18 Highway Safety Improvement Program grant funds into the Federal Aid Safety Program, Federal Grant -Indirect revenue account, and appropriate the same amount into the Public Services Street Safety Projects, Improvements Other Than Building expenditure account. (Requires five affirmative votes) 2. Approve an appropriation adjustment recognizing $119,400 in Fiscal Year 2022-23 Highway Safety Improvement Program grant funds into the Federal Aid Safety Program, Federal Grant -Indirect revenue account, and appropriate the same amount into the Public Services Street Safety Projects, Improvements Other Than Building expenditure account. (Requires five affirmative votes) 3. Approve an amendment to the Fiscal Year 2022-23 Capital Improvement Program to include $213,959 in General Fund monies from Public Works Traffic /Transportation - Service Enhancements funding and an additional $119,400 in Highway Safety Improvement Program grant funds into the project's construction funds for the Traffic Signal Modifications Project for a total of $333,359. 4. Award a construction contract to International Line Builders, Inc., the second lowest responsible bidder, in accordance with the base bid in the amount of $734,930, for construction of the 1 st Street at Jackson Street and 5th Street at Euclid Street Traffic Signal Modification Project, for the term beginning August 16, 2022, and ending upon project completion, subject to non -substantive changes approved by the City Manager and City Attorney. 5. Approve the Project Cost Analysis for a total estimated construction delivery cost of Page 10 8/16/2022 $929,687, which includes $734,930 for the construction contract; $121,264 for contract administration, inspection and testing; and a $73,493 project contingency for unanticipated or unforeseen work to be funded from Highway Safety Improvement Program grant funds. 18. Adopt a Resolution, Approve an Agreement and Appropriation Adjustment Accepting the FY 2021 Emergency Management Performance Grant (Non -General Fund) Department(s): Police Department Recommended Action: 1. Resolution No. 2022-XXX — Adopt a resolution authorizing the City Manager to act on behalf of the City of Santa Ana for obtaining federal funds related to homeland security, emergency management and/or disaster recovery, provided by the U.S. Department of Homeland Security and sub -granted through the State of California and the County of Orange. 2. Agreement No. 2022-XXX — Authorize the City Manager to execute a two-year agreement with the County of Orange, for the period of July 1, 2021 through June 30, 2023, for the FY 2021 Emergency Management Performance Grant in an amount not to exceed $51,210, subject to non -substantive changes approved by the City Manager and City Attorney. 3. Approve an appropriation adjustment recognizing $51,210 in Law Enforcement Grants Revenue account, and appropriating same to the Emergency Management Performance Grant expenditure account. (Requires five affirmative votes) 19. Density Bonus Agreement No. 2022-02 to Facilitate Construction of Cabrillo Crossing, a 35-Unit Mixed -Use Residential and Live/Work Community with Four Onsite Affordable Units Department(s): Planning and Building Agency Recommended Action: 1. Resolution No. 2022-XXX — Adopt a resolution approving Density Bonus Agreement No. 2022-02 as conditioned. 2. Agreement No. 2022-XXX — Authorize the City Manager to execute a Density Bonus Agreement with Brandywine Acquisition Group, LLC for a project known as Cabrillo Crossing for a 55-year term, for the development of a mixed -use residential and live/work development with 35 townhome units , including four onsite for -sale affordable units, at 1814 and 1818 East First Street, subject to non -substantive changes approved by the City Manager and City Attorney. 20. Teleconferencing for Meetings of City Council and All Boards, Committees, and Commissions Pursuant to the Provisions of Assembly Bill 361 Department(s): Clerk of the Council Office Recommended Action: Resolution No. 2022-XXX — Adopt a resolution to consider continuing the use of teleconferencing for City Council, board, committee, and commission meetings pursuant to the provisions of Assembly Bill 361 for the next 30 Page 11 8/16/2022 days. 21. Resolution Urging the Citizens Stamp Advisory Committee of the United States Postal Service to Issue a Muhammad Ali Postage Stamp Department(s): City Manager Office Recommended Action: Consider one of the following options: 1. Resolution No. 2022-XXX — Adopt a resolution concerning issuance of Muhammad Ali postage stamp. 2. Provide further direction to staff. **END OF CONSENT CALENDAR** I BUSINESS CALENDAR 22. Provide Direction Regarding the Future Use of the Vacant Cypress Fire Station at 625 S Cypress Avenue Department(s): City Manager Office Recommended Action: It is recommended that the City Council direct the City Manager to do one of the following: 1. Rehabilitate the vacant Cypress Fire Station at 625 S Cypress Avenue into a new Police Athletic and Activities League (PAAL) Center. 2. Seek proposals from local nonprofit organizations as tenants through a competitive Request for Proposals (RFP) process. **END OF BUSINESS CALENDAR** PUBLIC HEARINGS PUBLIC COMMENTS — Members of the public may address the City Council on Public Hearing items. 23. Public Hearing - Adopt a Resolution Vacating a Portion of Alley North of Second Street between Broadway and Sycamore Street, Abandonment 21-01 Legal notice published in the Orange County Reporter on August 5, 2022. Department(s): Public Works Agency Recommended Action: Resolution No. 2022-XXX — Adopt a resolution vacating a portion of alley north of Second Street between Broadway and Sycamore Street. Page 12 8/16/2022 COUNCILMEMBER REQUESTED ITEMS 24. Discuss and Consider Directing Staff to Implement a Process that Will Allow the City Council to More Efficiently and Effectively Present Councilmember Requested Items on the Agenda — Councilmember Phan CITY MANAGER COMMENTS COUNCIL COMMENTS AB1234 DISCLOSURE — If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. August 4-6, 2022 Councilmember Lopez — Local Progress National Convening 2022 Conference, Denver, CO ADJOURNMENT — Adjourn the City Council meeting. Future Items imTAIMIS 110=HoLvi[.771[��I1[ i�•Y�rR.Cl�- �. Page 13 8/16/2022