HomeMy WebLinkAboutPRATT COMMUNICATIONS INC.A-2022-153-03
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I(`k,Rf$Ap,U)'P_ AGREEMENT WITH PRATT COMMUNICATIONS, INC., TO PROVIDE ON -CALL
NETWORK CABLING SERVICES FOR THE CITY OF SANTA ANA
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THIS AGREEMENT is made and entered into on this 16th day of August, 2022 by and between Pratt
Communications, Inc., a California corporation ("Contractor"), and the City of Santa Ana, a charter city
cr, and municipal corporation organized and existing under the Constitution and laws of the State of
c� California ("City").
RECITALS
A. On March 23, 2022, the City issued Request for Proposal ("RFP") No. 22-032, by which it sought
a qualified contractor to provide on -call network cabling services for the City's Information
Technology Department.
B. Contractor submitted a responsive proposal that was among those selected by the City. Contractor
represents that it is able and willing to provide the services described in the scope of work that was
included in RFP 22-032.
C. In undertaking the performance of this Agreement, Contractor represents that it is knowledgeable
in its field and that any services performed by Contractor under this Agreement will be performed
in compliance with such standards as may reasonably be expected from a professional consulting
firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms
and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
On an on -call basis, and at the City's sole discretion, Contractor shall perform the services
described in the scope of work that was included in RFP No. 22-032, which is attached as Exhibit A,
attached hereto and incorporated in full.
2. COMPENSATION
a. City neither warrants nor guarantees any minimum or maximum compensation to Contractor
under this Agreement. Contractor shall be paid only for actual services performed under this
Agreement at the rates and charges identified in Exhibit B. Contractor is one of three (3)
contractors selected to provide network cabling services on an on -call basis under RFP 22-032.
The total annual compensation for the services provided by all such contractors selected under
RFP 22-032 shall not exceed the aggregate amount of One Hundred Thousand Dollars and
Zero Cents ($100,000) including extension periods, if any, for a total aggregate amount not to
exceed Six Hundred Thousand Dollars and Zero Cents ($600,000).
b. Payment by City shall be made within 45 days (forty-five) days following receipt of proper
invoice evidencing work performed, subject to City accounting procedures. Payment need not
be made for work which fails to meet the standards of performance set forth in the Recitals
T - -
which may reasonably be expected by City.
3. TERM
This Agreement shall continence on the date first written above and terminate on August 16, 2025,
unless terminated earlier in accordance with Section 16, below. The term of this Agreement may be
extended for up to three (3) one-year periods upon a writing executed by the City Manager and City
Attorney.
4. PREVAILING WAGES
Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770,
et seq, as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage
Laws"), which require the payment of prevailing wage rates and the performance of other requirements
on "public works" and "maintenance" projects. If the services being performed are part of an applicable
"public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and the total
compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws.
Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents
free and harmless from any claim or liability arising out of any failure or alleged failure to comply with
the Prevailing Wage Laws.
5. INDEPENDENT CONTRACTOR
Contractor shall, during the entire term of this Agreement, be construed to be an independent
contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to
create an employer -employee relationship, a joint venture relationship, or to allow the City to exercise
discretion or control over the professional manner in which Contractor performs the services which are
the subject matter of this Agreement; however, the services to be provided by Contractor shall be provided
in a manner consistent with all applicable standards and regulations governing such services. Contractor
shall pay all salaries and wages, employers social security taxes, unemployment insurance and similar
taxes relating to employees and shall be responsible for all applicable withholding taxes.
6. OWNERSHIP OF MATERIALS
This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse,
or sublicense any and all copyrights, designs, and other intellectual property embodied in plans,
specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any
tangible medium of expression, including but not limited to, physical drawings or data magnetically or
otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Contractor
under this Agreement ("Documents & Data"). Contractor shall require all subcontractors to agree in
writing that City is granted a non-exclusive and perpetual license for any Documents & Data the
subcontractor prepares under this Agreement. Contractor represents and warrants that Contractor has the
legal right to license any and all Documents & Data. Contractor makes no such representation and
warranty in regard to Documents & Data which were provided to Contractor by the City. City shall not
be limited in any way in its use of the Documents and Data at any time, provided that any such use not
within the purposes intended by this Agreement shall be at City's sole risk.
INSURANCE
Prior to undertaking performance of work under this Agreement, Contractor shall maintain and
shall require its subcontractors, if any, to obtain and maintain insurance as described below:
a. Minimum Scope and Limit of Insurance
Commercial General Liability (CGL): Insurance Services Office Form CG 00 01
covering CGL on an "occurrence" basis, including products and completed operations,
property damage, bodily injury and personal & advertising injury with limits no less
than $1,000,000 per occurrence. If a general aggregate limit applies, either the general
aggregatelimit shall apply separately to this project/location (ISO CG 25 03 or 25 04)
or the general aggregate limit shall be twice the required occurrence limit.
2. Automobile Liability: ISO Form Number CA 00 01 covering any auto (Code 1), or if
Contractor has no owned autos, hired, (Code 8) and non -owned autos (Code 9), with a
limit no less than $1,000,000 per accident for bodily injury and property damage.
3. Workers' Compensation: as required by the State of California, with Statutory Limits,
and Employer's Liability Insurance with limit of no less than $1,000,000 per accident
for bodily injury or disease.
4. Broader Coverage: if the Contractor maintains broader coverage and/or higher limits
than the minimums shown above, the City requires and shall be entitled to the broader
coverage and/or the higher limits maintained by the Contractor. Any available
insurance proceeds in excess of the specified minimum limits of insurance and
coverage shall be available to the City.
b. Other Insurance Provisions
Additional Insured Status: The City, its officers, officials, employees, and volunteers
are to be covered as additional insureds on the CGL policy with respect to liability
arising out of work or operations performed by or on behalf of the Contractor including
materials, parts, or equipment furnished in connectionwith such work or operations.
General liability coverage can be provided in the form of an endorsement to the
Contractor's insurance (at least as broad as ISO Form CG 20 10 1185 or if notavailable,
through the addition of both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20
37 if a later edition is used).
2. Primary Coverage: For any claims related to this contract, the Contractor's insurance
coverage shall be primary coverage at least as broad as ISO CG 20 0104 13 as respects
the City, its officers, officials, employees, and volunteers. Any insurance or self-
insurance maintained by the City, its officers, officials, employees, or volunteers shall
be excess of the Contractor's insurance and shall not contribute with it.
3. Notice of Cancellation: Each insurance policy required above shall provide that
coverage shall not be canceled, except with notice to the City.
4. Waiver of Subrogation: Contractor hereby grants to City a waiver of any right to
subrogation that any insurer of said Contractor may acquire against the City by virtue
of the payment of any loss under such insurance. Contractor agrees to obtain any
endorsement that may be necessary to affect this waiver of subrogation, but this
provision applies regardless of whether or not the City has received a waiver of
subrogation endorsement from the insurer.
5. Self -Insured Retentions: Self -insured retentions must be declared to and approved by
the City. The City may require theContractor to purchase coverage with a lower
retention or provide proof of ability to pay losses and related investigations, claim
administration, and defense expenses within the retention. The policy language shall
provide, or be endorsed to provide, that the self -insured retention may be satisfied by
either the named insured or City.
Acceptability of Insurers: Insurance is to be placed with insurers authorized to
conduct business in the state with a current A.M. Best's rating of no less than A:VII,
unless otherwise acceptable to the City.
Verification of Coverage: Contractor shall furnish the City with original Certificates
of Insurance including all required amendatory endorsements (or copies of the
applicable policy language effecting coverage requiredby this clause) and a copy of the
Declarations and Endorsement Page of the CGL policy listing allpolicy endorsements
to City before work begins. However, failure to obtain the required documents prior to
the work beginning shall not waive the Contractor's obligation to provide them.
The City reserves the right to require complete, certified copies of all required insurance
policies,including endorsements required by these specifications, at any time.
8. Subcontractors: Contractor shall require and verify that all subcontractors maintain
insurance meeting all the requirements stated herein, and Contractor shall ensure that
City is an additional insured on insurance required from subcontractors. For CGL
coverage, subcontractors shall provide coverage with a form at least as broad as CG 20
3804 13.
9. Special Risks or Circumstances: City reserves the right to modify these requirements,
including limits, based on the nature of therisk, prior experience, insurer, coverage, or
other special circumstances.
8. INDEMNIFICATION
Contractor agrees to defend, and shall indemnify and hold harmless the City, its officers, agents,
employees, contractors, special counsel, and representatives from liability: (1) for personal injury,
damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal
injury, including death, and claims for property damage, which may arise from the negligent operations
of the Contractor, its subcontractors, agents, employees, or other persons acting on its behalf which relates
to the services described in section I of this Agreement; and (2) from any claim that personal injury,
damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or
effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for
damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been
suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising
from this Agreement. The Contractor further agrees to indemnify, hold harmless, and pay all costs for the
defense of the City, including fees and costs for special counsel to be selected by the City, regarding any
action by a third party challenging the validity of this Agreement, or asserting that personal injury,
damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises
by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions
with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent
Contractor's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to
the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the
negligence, recklessness, or willful misconduct of the Contractor.
9. INTELLECTUAL PROPERTY INDEMNIFICATION
Contractor shall defend and indemnify the City, its officers, agents, representatives, and employees
against any and all liability, including costs, for infringement of any United States' letters patent,
trademark, or copyright infringement, including costs, contained in the work product or documents
provided by Contractor to the City pursuant to this Agreement.
10. RECORDS
Contractor shall keep records and invoices in connection with the work to be performed under this
Agreement. Contractor shall maintain complete and accurate records with respect to the costs incurred
under this Agreement and any services, expenditures, and disbursements charged to the City for a
minimum period of three (3) years, or for any longer period required by law, from the date of final payment
to Contractor under this Agreement. All such records and invoices shall be clearly identifiable. Contractor
shall allow a representative of the City to examine, audit, and make transcripts or copies of such records
and any other documents created pursuant to this Agreement during regular business hours. Contractor
shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement
for a period of three (3) years from the date of final payment to Contractor under this Agreement.
11. CONFIDENTIALITY
If Contractor receives from the City information which due to the nature of such information is
reasonably understood to be confidential and/or proprietary, Contractor agrees that it shall not use or
disclose such information except in the performance of this Agreement, and further agrees to exercise the
same degree of care it uses to protect its own information of like importance, but in no event less than
reasonable care. "Confidential Information" shall include all nonpublic information. Confidential
information includes not only written information, but also information transferred orally, visually,
electronically, or by other means. Confidential information disclosed to either party by any subsidiary
and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and
nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources;
(b) is, through no fault of the Contractor disclosed in a publicly available source; (c) is in rightful
possession of the Contractor without an obligation of confidentiality; (d) is required to be disclosed by
operation of law; or (e) is independently developed by the Contractor without reference to information
disclosed by the City.
12. CONFLICT OF INTEREST CLAUSE
Contractor covenants that it presently has no interests and shall not have interests, direct or indirect,
which would conflict in any manner with performance of services specified under this Agreement.
13. NON-DISCRIMINATION
Contractor shall not discriminate because of race, color, creed, religion, sex, marital status, sexual
orientation, gender identity, gender expression, gender, medical conditions, genetic information, or
military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by
applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other
employment related activities or any services provided under this Agreement. Contractor affirms that it
is an equal opportunity employer and shall comply with all applicable federal, state and local laws and
regulations.
14. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and Contractor,
and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict
between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail.
This Agreement may not be modified except by written instrument signed by the City and by an authorized
representative of Contractor. The parties agree that any terms or conditions of any purchase order or other
instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or
obligate Contractor or the City. Each party to this Agreement acknowledges that no representations,
inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting
on behalf of any parry, which is not embodied herein.
15. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Contractor,
Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior written
consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior
written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit
the City's ability to have any of the services which are the subject to this Agreement performed by City
personnel or by other contractors retained by City.
16. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of termination.
In such event, Contractor shall be entitled to receive and the City shall pay Contractor compensation for
all services performed by Contractor prior to receipt of such notice of termination, subject to the following
conditions:
a. As a condition of such payment, the Executive Director may require Contractor to deliver
to the City all work product(s) completed as of such date, and in such case such work
product shall be the property of the City unless prohibited by law, and Contractor consents
to the City's use thereof for such purposes as the City deems appropriate.
b. Payment need not be made for work which fails to meet the standard of performance
specified in the Recitals of this Agreement.
17. WAIVER
No waiver of breach, failure of any condition, or any right or remedy contained in or granted by
the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving
the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed
a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver
constitute a continuing waiver unless the writing so specifies.
18. JURISDICTION - VENUE
This Agreement has been executed and delivered in the State of California and the validity,
interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined
and pvemed by the laws of the State of California. Both parties further agree that Orange County,
California, shall be the venue for any action or proceeding that may be brought or arise out of, in
connection with or by reason of this Agreement.
19. PROFESSIONAL LICENSES
Contractor shall, throughout the term of this Agreement, maintain all necessary licenses, permits,
approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by
the laws and regulations of the United States, the State of California, the City of Santa Ana and all other
governmental agencies. Contractor shall notify the City immediately and in writing of its inability to
obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be
cause for termination of this Agreement.
20. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the power,
authority and right to bind their respective parties to each of the terms of this Agreement,
and shall indemnify City fully, including reasonable costs and attorney's fees, for any
injuries or damages to City in the event that such authority or power is not, in fact, held by
the signatory or is withdrawn.
b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth
in the body of this Agreement.
C. In the event of any conflict or inconsistency between the terms and conditions in this
Agreement and any terms or conditions set forth in any Exhibit, purchase order, or other
document relating to the transactions contemplated by this Agreement, the terms and
conditions set forth in this Agreement shall prevail.
d. This Agreement is the final and complete agreement and any prior or contemporaneous
agreement(s) for similar services between the parties is superseded by this Agreement.
21. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be
in writing and shall be deemed to be properly given if delivered in person or mailed by first class or
certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided
in this Section, to the following persons:
To City:
Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Fax: 714- 647-6956
With courtesy copies to:
Chief Technology and Information Officer
Information Technology Department
City of Santa Ana
20 Civic Center Plaza (M-42)
P.O. Box 1988
Santa Ana, California 92702
Fax:714-647-5381
To Contractor:
Dave Pratt, EVP/COO
Pratt Communications, Inc.
2913 Tech Center Drive
Santa Ana, CA 92705
A party may change its address by giving notice in writing to the other party. Thereafter, any
communication shall be addressed and transmitted to the new address. If sent by mail, communication
shall be effective or deemed to have been given three (3) days after it has been deposited in the United
States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by
fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time
set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth
above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays
shall be excluded.
A-2022-153-03
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above
written.
ATTEST:
N �
Daisy Gomez 40
dWClerk of the Council
APPROVED AS TO FORM:
SONIA R. CARVALHO
City Attorney
By:
Br n Salvatierra
Deputy City Attorney
RECOMMENDED FOR APPROVAL:
.)
Jac iulla
Chi f Technology and Information Officer
Information Technology Department
CITY OF SANTA ANA
Kristine Ridge
City Manager
PRATT COMMUNICATIONS, INC:
CDave.Pratt
EVP/COO
I D►:4111 141 W.11
APPENDIX A
CITY OF SANTA ANA
REQUEST FOR PROPOSALS 22-032 FOR
ON -CALL NETWORK CABLING SERVICES
SCOPE OF WORK
The City of Santa Ana is (CITY) is seeking proposals from qualified companies to provide
all labor and material for the installation of network cabling at various locations in Santa
Ana on an on -call basis.
Minimum Requirements/Qualifications: Proposers who do not meet the City's
minimum qualifications or fail to provide proof of the qualifications below will be
disqualified from the RFP process and will not be considered in the RFP process.
• Proposer or principal operators of the proposed company must be in business for a
minimum of 5 years, operating as a C-7 contractor with one or more RCDDemployed
for the last 5 years.
• Proposer must provide copies of current certificate(s) and BICSI registration
number verifying that one or more RCDD are currently employed by proposer and
will be assigned to the City.
• Proposer must include copies of all product or industry certifications, including
manufacture certification for installation of proposed materials and systems.
• Proposer must include abbreviated resumes of individuals that will have a direct role
in the delivery and supervision of these services demonstrating their experience and
technical capabilities.
I. Proposer's Responsibilities
A. The Proposer will be responsible for determining cabling distances either by
onsite visit or site plan review.
B. The Proposer is responsible for obtaining any permits in order to fulfill the
required terms of this contract, including each job performed hereunder.
(Note: The City does not typically require permits for low voltage work for
City projects. However, should the scope of work include conduit installation
and/or other tasks, permits would be required.)
C. The Proposer will supply all test equipment and resources required in order
to provide the City with all requisite acceptance testing.
On -Call Network Cabling Services 22-032
10
D. The Proposer will dispose of all debris and rubbish from the site that is a direct
result of performing any system installation or modification. The Proposer
will leave the workspace clean at the end of each workday and all associated
materials removed. If the Proposer uses City dumpsters, all cardboard boxes
must be broken down (flattened) and all debris sorted and placed into the
appropriate containers. Should Proposer not comply with rules regarding
dumpsters, they shall be liable for additional charges incurred by the City.
E. The Proposer may be responsible for removing and laying aside ceiling tiles
during installation, depending upon the scope of the project. When the work
is complete or by the end of each workday, the tiles must be placed back in
the ceiling. Ceiling tiles must be back in place by the end of each workday.
F. The Proposer will take adequate measures to maintain protection of each City
facility. Any damage to any part of the facility by the Proposer or designee
will be repaired or replaced at the Proposer's expense and to the complete
satisfaction of the City.
G. The Proposer must adhere to all sign -in and sign -out procedures at all City
locations and wear company uniform and/or badge at all times.
II. Cabling Guidelines
A. The Proposer will install cabling in accordance with City standards and the
most recent edition of BICSI publications.
a. BICSI--Telecommunications Distribution Methods Manual
b. BICSI--Cabling Installation Manual
B. Under no circumstances shall any cabling be secured directly to or interfere
with the proper operation of building sprinkler systems.
C. The Proposer will fire stop all core holes and sleeves used for riser and tie
cabling installations between floors or through fire -rated walls.
D. All cables will clearly be identified with computer -generated labeling
according to the City's standard numbering schemas as directed:
a. on the jacket at each end,
b. on the jack faceplate at the station end,
c. and on the patch panel at the MDF/IDF end.
E. A minimum 10' cable maintenance service loop will be implemented at both
ends of all cabling to allow for any future modifications to the original
installation, unless otherwise directed by the City.
On -Call Network Cabling Services 22-032
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F. The following clearances will be maintained from EMI sources:
a. Power Cable: 6"
b. Fluorescent Lighting:12"
c. Electrical Transformer: 36"
III. Cooper Cabling Specifications.
A. The Proposer will be required to provide, install, repair/replace, modify, and
terminate copper cable and related components.
B. The City of Santa Ana Minimum Standards.
a. The current copper cable specifications used by the City for data and voice
include 4-pair UTP (Unshielded Twisted Pair) plenum, Category 6, and 6a.
All new copper installations will require a minimum of Category 6a. The City
reserves the right to add or modify standard copper cabling types as
needed throughout the duration of the resulting contract.
b. The Proposer will comply with all TIA/EIA Telecommunications Wiring
Standards as adopted by the City, including the ANSI/EIA/TIA, and NEC
standards, as well as BICSI design and installation methods for all materials,
installation, testing, configuration and documentation of the City
Telecommunications Infrastructure. These guidelines are based upon
widely used industry standards such as, but not limited to, EIA/TIA 568,
569, 570, 606A, 607, including all TSB's, and the NEC codes related to
Telecommunications Infrastructures. This would include any new or
updated standards adopted by the ANSI/EIA/TIA, and new or updated NEC
code, as well as any updated or new BICSI design and installation practices.
C. The City reserves the right to request the use of any industry standard cable
color depending on location and type of installation.
D. Cabling Termination
a. All copper cabling will be terminated using the 568B standard.
b. Cables will be terminated onto Category 6a plugs and panels in the
respective MDF/IDF at the closet end and Category 6a data jacks at the
station end, unless otherwise directed.
E. Testing Procedures
a. Each installed cable will have a wire map test for continuity, opens, shorts,
polarity, and reversals on all pairs and/or conductors performed
b. Each installed cable will be tested for installed length using a TDR-type
device. Cables will be tested from patch panel to patch panel, block to
On -Call Network Cabling Services 22-032
12
block, patch panel to station outlet, or as appropriate.
c. Each installed cable will be performance verified by providing results for
the following tests, indicatingthe worst -case result, the frequency at which
it occurs, the limit at that point, and the margin:
• Pair -to -Pair Near End Crosstalk (NEXT)
• Power Sum Near End Crosstalk (PSNEXT)
• Equal Level Far End Crosstalk ( ELFEXT)
• Power Sum Equal Level Far End Crosstalk (PSELFEXT)
• Attenuation to Crosstalk Ratio (ACR)
• Power Sum Attenuation to Crosstalk Ratio (PSACR)
• Return Loss (RL)
d. When required, all test results will be printed directly from test unit or
software in conjunction with test unit. No handwritten test results will be
accepted.
IV. Fiber -Optic Cabling Specifications.
A. The Proposer will be required to provide, install, repair/replace, modify and
terminate cable and related components.
B. The City Minimum Standards
a. The current cable specifications used bythe City for fiber-optic installations
include OM3 multimode 50/125 and/or 62.5/125 and OS1/OS2 single
mode 9/125,, 4-strand, 6-strand, 12- strand, and 24-strand. The City
reserves the right to add or modify standard fiber-optic cabling types as
needed throughout the duration of the resulting contract.
e. All fiber-optic bend radii must comply with manufacturer specifications
f. There will be no splices on any fiber runs.
g. All fiber-optic patch panels will be installed according to manufacturer's
specifications.
h. Any fiber strands with losses higher than established standards will be
repaired or replaced at no cost to the City.
C. Testing Procedures
a. Each installed fiber-optic strand will be tested for end -to -end attenuation
with an optical power meter and light source. Cable length and attenuation
will be tested and reported using an Optical Time Domain Reflectometer
(OTDR).
b. The Proposer will measure all horizontal and backbone multimode fiber
attenuation at 850 nm (nanometers) and 1300 nm, and all single mode
fiber attenuation at 1310 nm and 1500 nm, using an LED light source and
On -Call Network Cabling Services 22-032
13
power meter.
c. All test results will be printed directly from test unit or software in
conjunction with test unit. No handwritten test results will be accepted.
V. CATV (Coaxial) Cabling Specifications.
A. The Proposer will be required to provide, install, repair/replace, modify, and
terminate CAN and related components.
B. The City Minimum Standards
a. The current cable specifications used by the City for coaxial cable
installations include RG-11 and RG-6. The City reserves the right to add or
modify standard coaxial cabling types as needed throughout the duration
of the resulting contract.
b. The system will provide ten (10) dBmV (+- 5 dBmV) at each outlet when a
signal of 50 dBmV is applied from the head end cable.
c. All station cables must be installed to the nearest distribution device as
specified by the City.
d. Trunk lines between MDF/IDF/Demarcation will not be tapped for service
connection out to station outlets, unless specifically directed by the City.
e. All indoor cabling and connectors will be plenum rated. All outdoor cabling
and connectors will be rated for use in all weather conditions.
f. All connectors will be compression -type and be terminated using the
appropriate compression tool(s).
g. The minimum bending radius of the coaxial cable is 16 times the cable
diameter, or manufacturer's specifications, whichever is greater.
C. Testing Procedures.
a. All installed cables will be tested using a signal strength meter capable of
measuring RF signal. All test results will be printed directly from test unit
or software in conjunction with test unit. No handwritten test results will
be accepted.
VI. Public Address. Security flntrusion Detection). Fire Alarm Cabling Soecifications.
A. The Proposer will be required to provide, install, repair/replace, and modify
cable and related components.
B. The City Minimum Standards
a. The current cable specifications used by the City for non -network -based
Public Address, Security, and Fire Alarm interior installations include:
• Public Address: 24 AWG, 4 Conductor, Solid, Unshielded,
Plenum
On -Call Network Cabling Services 22-032
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• Security: 18 AWG, 4 Conductor, Stranded, Unshielded, Plenum
18 AWG, 2 Conductor, Stranded, Shielded, Plenum
• Fire Alarm: 14 AWG, 2/4 Conductor, Solid, Shielded, Plenum
16 AWG, 2/4 Conductor, Solid, Shielded, Plenum
b. The City reserves the right to add or modify cabling types as needed
throughout the duration of the resulting contract. All cables will be
installed from point to point, as requested, but cabling will not be
terminated. Excess cabling length, as directed, will be left at both ends of
the cable to allow for terminations at a later time.
c. Since the Proposer will not be installing electronic security equipment and
devices, nor connecting cabling to such, a Department of Criminal Justice
Services (DCJS) certification is not required of the Proposer.
d. For all projects requiring exterior installations, the Proposer will utilize
outdoor cabling rated for use in all-weather conditions.
C. Testing Procedures
a. No formal testing procedures are required for Public Address, Security, Fire
Alarm cabling.
VI1. Warranty
The Proposer will warrant the cabling system against defects in products and
workmanship for a period of one (1) year from the date of system acceptance. The
warranty will be included at no additional cost to the City. The warranty will cover
all labor and materials necessary to correct a failed portion of the system and to
demonstrate performance within the original installation specifications after repairs
are accomplished.
VIII. Documentation and Deliverables
A. A documentation package will be submitted to the City when requested, either
in print or electronic format (at the discretion of the City), and will include:
• Manufacturer specification sheets with part numbers for each
component installed in system
• Pass/Fail summary report with cable lengths documented and
detailed reports for each cable tested, except for Public Address,
Security, and Fire Alarm cabling
• Cable route drawing identifying copper and fiber-optic cabling
between MDF/IDF/Demarcation. Each cable type must be clearly
identifiable. If requested at the time of quote, successful
Proposer shall include as a separate line.
B. The documentation package must be submitted, received, and accepted by the
City before final sign -off of the project and final payment is made.
On -Call Network Cabling Services 22-032
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C. Final "as -built" drawings will be delivered within thirty (30) days of acceptance
by the City. All drawings will be corrected to show any changes or deviations
from the original design prior to delivering to the City.
IX. Service Level Agreement
A. For purposes of calculating actual response and completion times, the City's
regular working hours will be defined as Mondaythrough Fridayfrom 7:30 a.m.
until 5:30 p.m. The City will include available working hours in the statement
of work.
B. Response time is defined as the time elapsed in regular working hours (as
defined above) from initiation of a service request until the time when the
Proposer's qualified representative is on -site to initiate problem
determination and corrective action.
C. Completion time is defined as the time elapsed in regular working hours from
the time a service request is initiated until satisfactory installation,
repair/maintenance or replacement of failed equipment.
D. Installation SLA:
• Routine installation- 5 business days or less
• Priority cabling installation - 24 business hours
• Special projects -according to timetable/schedule outlined in request
for quote or statement of work
X. Inventory & Parts Reauirements
A. Materials and inventory parts will be based upon a percentage discount off the
manufacturer's list price.
B. Manufacturer's catalog from which discounts will be taken will be provided
upon request and updates provided to the City as often as manufacturers
update their catalogs.
XI. Inspection & Acceptance:
Services will be deemed accepted by the City upon notification to the Proposer.
The Proposer will use commercially reasonable efforts to make any changes as
required to correct any deficiencies subject to the warranty provisions herein.
a. Signature on work ticket does not constitute acceptance.
b. The City will inspect completed work within seven (7) business days of
notification of c o m p l e t i o n.
c. The City reserves right to conduct random re -test of up to 5% of cable
plant to confirm results.
d. Acceptance will be subject to completion of all work, successful post -
On -Call Network Cabling Services 22-032
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installation testing yielding 100% pass rating, and receipt of all
deliverables.
e. Corrections and/or modifications resulting from unsatisfactory
inspection will be completed within three (3) business days.
XII. Installation/Formal Quote:
The Proposer is required to have established processes, procedures, staff
resources and relevant tools in place for the installation of cabling and other
technology items, either (a) on a time and materials basis, or (b) upon request of
a formal quotation or issuance of a statement of work.
A. The Proposer will indicate its hourly rate(s) for installation based on job title.
Installation may include, but not limited to, such associated tasks as: hanging
a wireless access point, installing a protective cage over wireless access point,
mounting a network switch in telecom rack, reorganization of
cabling/equipment within telecom rack, mounting an interactive projector to
wall and installing customer -provided cabling to station end.
B. All formal quotations will include
a. The City will request that the Proposer prepare a formal quote for all major
cabling jobs; such jobs will typically include multiple workstation cables
(more than five); build out of a new retrofitted wire closet; LAN and other
data communications connectivity work; tie and feeder cable installation;
and all cabling associated with an existing location.
b. The City will specifythe type of cabling topology ("home run" or "gray box")
applicable to the project.
c. The Proposer's quote will be itemized by quantity, man- hours/type of
materials required, and cost. Line -item pricing is required, as well as the
total cost for the proposed job. No more than ten percent (10%) of the
total cost of the quotation may be for materials that are not itemized (i.e.,
miscellaneous supplies).
d. The formal quote, once accepted by the City, will constitute a firm price for
the completion of the job. The charges for the accepted quote may not
increase or decrease by the awarded Proposer unless, (a) quantities
increase or decrease as authorized by The City of Santa Ana Project Officer,
(b) modification to the design of the installation as authorized by The City
of Santa Ana Project Officer could reasonably increase or decrease the
costs of the installation work. In either case, the increased or decreased
charges will be approved by The City of Santa Ana prior to implementing
the work.
On -Call Network Cabling Services 22-032
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