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Home My WebLink About Agenda_2022-11-01City Council and Special Closed Session Meeting Agenda November 1, 2022 SPECIAL CLOSED SESSION MEETING - 4:00 PM REGULAR OPEN MEETING - 5:45 PM (Immediately following the Closed Session Meeting) CITY COUNCIL CHAMBER 22 Civic Center Plaza Santa Ana, CA 92701 Vicente Sarmiento Mayor Thai Viet Phan Councilmember —Ward 1 Jessie Lopez Councilmember - Ward 3 Johnathan Ryan Hernandez Councilmember - Ward 5 Nelida Mendoza Councilmember - Ward 2 Phil Bacerra Mayor Pro Tem - Ward 4 David Penaloza Councilmember - Ward 6 Mayor and Council telephone: 714-647-6900 Agenda item inquiries: 714-647-6520 Sonia R. Carvalho Kristine Ridge City Attorney City Manager Vacant Clerk of the Council In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting, ontact Michael Ortiz, City ADA Program Coordinator, at (714) 647-5624. Notification 48 hours prior to the Meeting will enable Itche City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supporting documentation can be found on the City's website — www.santa-ana.org/city-meetings. Page 1 11 /1 /2022 CITY VISION AND CODE OF ETHICS The City of Santa Ana is committed to achieving a shared vision for the organization and its community. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtful and inclusive process designed to set the City and organization on a course that meets the challenges of today and tomorrow, as follows: Vision - The dynamic center of Orange County which is acclaimed for our: Investment in youth • Safe and healthy community • Neighborhood pride • Thriving economic climate - Enriched and diverse culture • Quality government services Mission - To deliver efficient public services in partnership with our community which ensures public safety, a prosperous economic environment, opportunities for our youth, and a high quality of life for residents. Guiding Principles - Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility - Innovation • Transparency Code of Ethics and Conduct - At the Special Municipal Election held on February 5, 2008, voters approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. The following are the core values expressed: - Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • Efficiency Page 2 11 /1 /2022 Members of the public may attend the City Council meeting in -person or join via Zoom. The City Council meeting will occur live via teleconference Zoom webinar. You may view the meeting from your computer, tablet or smart phone via YouTube LiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrum channel 3. PUBLIC COMMENTS — Members of the public who wish to address the City Council on closed session items, items on the regular agenda or on matters which are not on the agenda, but are within the subject matter jurisdiction of the City Council may do so by one of the following ways: • MAILING OPTION written communications — Public comments may be mailed to: Office of the Clerk of the Council, 20 Civic Center Plaza M-30, Santa Ana, CA 92701. All written communications received via mail by 3:00 p.m. on the day of the meeting will be distributed to the City Council and imaged into the City's document archive system which is available for public review. • SENDING E-MAIL OPTION — Public comments may be sent via email to the City Clerk's office at eComment(a)santa-ana.org. Please note the agenda item you are commenting on in the subject line of the email. All emails received before 3:00 p.m. on the day of the meeting will be distributed to the City Council and imaged into the City's document archive system which is available for public review. • LIVE VIRTUAL OPTION — Members of the public may provide live comments during the meeting by Zoom or Conference Call. To join by Zoom click on or type the following address into your web browser https://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 900-9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerk when it is time for a: i) closed session item, ii) general agenda item, iii) public hearing item, iv) special agenda item, or v) for Housing Authority item. You may request to speak by dialing *9 from your phone or you may virtually raise your hand from Zoom. After the Clerk confirms the last three digits of the caller's phone number or Zoom ID and unmutes them, the caller must press *6 or microphone icon to speak. Callers are encouraged, but not required, to identify themselves by name. Each caller will be provided three (3) minutes to speak, unless due to the number of speakers wanting to speak a decision is made to provide a different amount of time to speak. • IN -PERSON OPTION - Members of the public can provide in -person comments at the podium in the Council Chamber. The Council Chamber will have seating available for members of the public to attend the meeting in -person. Face coverings are required for members of the public who enter City buildings. Public comments are limited to three (3) minutes per speaker, unless a different time is announced by the presiding chair. Speakers who wish to address the Council must do so by submitting a "Request to Speak" card by 4:00 p.m. for Closed Session items and by 6:00 p.m. for all other designated public comment periods as listed below. Cards will not be accepted after the Public Comment Session begins without the permission of the presiding chair. The following designated public comment periods are: 1. LIVE PUBLIC COMMENTS ON SPECIAL CLOSED SESSION ITEMS —You can provide live comments on special closed session items by joining Zoom or the Conference Page 3 11 /1 /2022 Call as described in the LIVE or IN -PERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 3:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL BY 4:00 p.m. Speakers who are not in the speaker queue by 4:00 p.m. will not be permitted to speak. 2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON -AGENDA ITEMS (GENERAL PUBLIC COMMENT) — You can provide comments by joining Zoom or the Conference Call as described in the LIVE or IN -PERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 4:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL PRIOR TO 6:00 p.m. Speakers who are not in the speaker queue by 6:00 p.m. will not be permitted to speak. About the Agenda To download or view the attachments (staff report and other supporting documentation) for each agenda item, you must select the agenda item to see the attachments to either open in a new link (the eyeball or download a pdf (the cloud symbol with the down arrow ). Page 4 11 /1 /2022 SPECIAL CLOSED SESSION CALL TO ORDER ATTENDANCE Council Members Mayor Pro Tern Mayor City Manager City Attorney Clerk of the Council ROLL CALL Johnathan Ryan Hernandez Jessie Lopez Nelida Mendoza David Penaloza IIITmy f aaiMI Phil Bacerra Vicente Sarmiento Kristine Ridge Sonia R. Carvalho PUBLIC COMMENTS — Members of the public may address the City Council on Special Closed Session items. CLOSED SESSION ITEMS — The Brown Act permits legislative bodies to discuss certain matters without members of the public present. The City Council finds, based on advice from the City Attorney, that discussion in open session of the following matters will prejudice the position of the City in existing and anticipated litigation: 1. PUBLIC EMPLOYEE EMPLOYMENT/APPOINTMENT pursuant to Government Code 54957 Title: Clerk of the Council, Acting Clerk of the Council, or Interim Clerk of the Council 2. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6(a): Agency Negotiators: Human Resources Executive Director, Jason Motsick Employee Organizations: • Santa Ana Police Officers Association (POA) • Santa Ana Police Management Association (PMA) • Service Employees' International Union (SEIU) Full -Time Employees • Service Employees' International Union (SEIU) Part -Time Non -Civil Service Employees • Confidential Association of Santa Ana (CASA) • Santa Ana Management Association (SAMA) Page 5 11 /1 /2022 3. CONFERENCE WITH REAL PROPERTY NEGOTIATOR pursuant to Government Code 54956.8: A. Address of Property: 4404 W. First Street, Santa Ana, CA, 92703, APN: 188- 021-08 Negotiators: Nabil Saba, Executive Director Public Works Negotiating Parties: Frank Bryan John Turner, Authorized Signer, RIF 40, LLC. Under Negotiation: Price and terms related to the possible disposition/acquisition of real property interest. B. Address of Property: 843 & 841 N. Garnsey Street, Santa Ana, CA 92701, APNs: 005-142-02 and 005-142-03 Negotiators: City Manager Kristine Ridge Negotiating Party: Garnsey Corp - Sheila Alvarez Terms: Potential Acquisition CLOSED SESSION REPORT — The City Attorney will report on any action(s) to be taken at the Regular Open Session which will begin immediately following the Closed Session. RECESS — City Council will recess to Closed Session for the purpose of conducting regular City business. RECONVENE — City Council will reconvene to continue regular City business. Page 6 11 /1 /2022 CITY COUNCIL REGULAR OPEN SESSION CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE Mayor Sarmiento WORDS OF INSPIRATION Father Karekin Bedourian CEREMONIAL PRESENTATIONS 1. Proclamation presented by Mayor Sarmiento to the Honorable Lynne Riddle for Outstanding Contributions to the Community. 2. Certificate of Recognition presented by Councilmember Lopez to Mitzi Abasto for Outstanding Contributions to the Community. 3. Certificate of Recognition presented by Councilmember Mendoza to Selica Diaz for Outstanding Contributions to the Community. 4. Certificate of Recognition presented by Councilmember Penaloza to La Chiquita Restaurant in Honor of their 30-Year Anniversary. CLOSED SESSION REPORT — The City Attorney will report on any action(s) from Closed Session. PUBLIC COMMENT — Public comments will be held during the beginning of the meeting for ALL comments on agenda and non -agenda items, with the exception of public hearings. Comments for public hearings will take place after the hearing is opened. ICONSENT CALENDAR RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 5 throuah 14. 5. Excused Absences Department(s): Clerk of the Council Office Recommended Action: Excuse the absent members. 6. Award Purchase Orders to Western Truck Exchange in the Amount of $115,639 for One Ford F-550 Stake Bed Truck; and to National Auto Fleet Group for Two Ford F- 250 Trucks in the Amount of $120,000 (Specification No. 22-145) (Non -General Fund) Department(s): Public Works Agency Page 7 11 /1 /2022 Recommended Action: 1. Authorize a one-time purchase and payment of purchase order to Western Truck Exchange for the purchase of a Ford F-550 Stake Bed Truck, in the amount of $105,639, plus a contingency of $10,000, for a total amount not to exceed $115,639, subject to non -substantive changes approved by the City Manager and City Attorney. 2. Authorize a one-time purchase and payment of purchase order to National Auto Fleet Group for the purchase of two Ford F-250 Trucks, in the amount of $110,000, plus a contingency of $10,000, for a total amount not to exceed $120,000 subject to non - substantive changes approved by the City Manager and City Attorney. 7. Purchase and Sale Agreement of Real Property at 4404 West First Street for Future Water Resources and Park Facilities (Non -General Fund and Revive Santa Ana Program) Department(s): Public Works Agency Recommended Action: 1. Authorize the City Manager to execute a purchase and sale agreement with RIF40, LLC, a California limited liability company, for the purchase of real property located at 4404 West First Street (APN 188-021-08), in the amount of $10,500,000, plus normal closing costs and escrow fees, for a total amount not to exceed $10,750,000, subject to non -substantive changes approved by the City Manager and the City Attorney (Agreement No. 2022-XXX). 2. Approve an amendment to the Fiscal Year 2022-23 Capital Improvement Program to include $10,750,000 in construction funds for the West Station Well Project (No. 23- 6477). 8. Approve an Agreement with Centaman, Inc. to Provide a Ticketing System Software for the Santa Ana Zoo for a Three -Year Period, with an Optional Extension Period of Five Additional Years (General Fund) Department(s): Parks, Recreation, and Community Services Recommended Action: Authorize the City Manager to execute a three-year agreement with Centaman, Inc. from November 1, 2022 through October 31, 2025 to provide a ticketing system software for the Santa Ana Zoo, for an amount not to exceed $243,738, which includes a 10% contingency, with the option to extend the agreement for five years through October 31, 2030, for an amount not to exceed $266,761.60, which includes a 10% contingency and a 4.5% CPI increase each year during the five- year term, for an aggregate total not to exceed $510,499.60, subject to non -substantive changes approved by the City Manager and City Attorney (Agreement No. 2022-XXX). 9. Approve the First Amendment to the Agreement for Scanning, Digitizing, and Indexing Services with ARC Document Solutions, Inc. in an Amount Not to exceed $80,000 (General Fund and Non -General Fund) Department(s): Human Resources Recommended Action: Authorize the City Manager to execute the First Amendment Page 8 11 /1 /2022 to increase the aggregate contract authority by $80,000 with ARC Document Solutions, Inc. for digitization of City employee personnel files, from November 1, 2022 through October 19, 2024, subject to non -substantive changes approved by the City Manager and City Attorney (Agreement No. 2022-XXX). 10. Informational Report Relating to the Creation of 501(c)(3) Nonprofit City of Santa Ana Foundation Department(s): City Manager Office Recommended Action: Accept informational report. 11. Adopt a i) Resolution reflecting the positive City Manager performance evaluation conducted on October 4, 2022, and approving an amended annual salary for the City Manager, and ii) Resolution approving the City's Master Salary Schedule in conformance with Title 2 of the California Code of Regulations Section 570.5 and the California Public Employees' Retirement System (CaIPERS) Department(s): Human Resources Recommended Action: 1. Resolution No. 2022-XXX — Adopt a Resolution affirming the City Manager's positive performance evaluation results and approving an adjusted annual salary for the City Manager, and 2. Resolution No. 2022-XXX — Adopt a Resolution approving the City's Master Salary Schedule in conformance with Title 2 of the California Code of Regulations Section 570.5 and the California Public Employees' Retirement System (CaIPERS). 12. Resolutions Authorizing Requests for Escalation Adjustments by the Orange County Transportation Authority to the Measure M2 Allocations for the Bristol Street and Warner Avenue Street Improvement Projects Department(s): Public Works Agency Recommended Action: Resolution Nos. 2022-XXX and 2022-XXX — Adopt resolutions of the City Council authorizing Requests for Escalation Adjustments by the Orange County Transportation Authority to the Measure M2 Allocations for the Bristol Street and Warner Avenue Street Improvement Projects. 13. Teleconferencing for Meetings of City Council and All Boards, Committees, and Commissions Pursuant to the Provisions of Assembly Bill 361 Department(s): Clerk of the Council Office Recommended Action: Resolution No. 2022-XXX — Adopt a resolution to consider continuing the use of teleconferencing for City Council, board, committee, and commission meetings pursuant to the provisions of Assembly Bill 361 for the next 30 days. 14. Resolution Urging the County of Orange to Operate a Cold Weather Shelter Outside Page 9 11 /1 /2022 of Santa Ana for a Future Countywide Approach and Encouraging South Orange County Cities to More Equitably Participate in Efforts to Combat the Homelessness Crisis Department(s): City Manager Office Recommended Action: Resolution No. 2022-XXX — Adopt a resolution urging the County of Orange to operate a cold weather shelter outside of Santa Ana for a future countywide approach and encouraging South Orange County cities to more equitably participate in efforts to combat the homelessness crisis. **END OF CONSENT CALENDAR** IBUSINESS CALENDAR 15. Adopt an Ordinance Establishing a Police Review Commission Department(s): City Manager Office Recommended Action: Introduce Ordinance for first reading establishing a Police Oversight Commission. **END OF BUSINESS CALENDAR** CITY MANAGER COMMENTS COUNCIL COMMENTS AB1234 DISCLOSURE — If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. ADJOURNMENT — Adjourn the City Council meeting. Future Items 1. Cruising Ordinance 2. Sanitation Fee — Work Study Session Page 10 11 /1 /2022