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Home My WebLink AboutASIAN AMERICAN ADVANCING JUSTICE SOUTHERN CALIFORNIACity of Santa Ana City Clerk AGREEMENT TERMINATION FORM Please complete this form in its entirety when the attached agreement and all amendments (if any) are no longer in effect. Note: If your agreement is grant related, please ensure that all grant retention requirements have been satisfied prior to signing the termination form. Is the agreement(s) a permanent record? Yes No Return form to the City Clerk's Office (M-30). Call 647-6520 if you have any questions. The agreement with No. (List all amendments. was completed on + Use space below if needed.) i:lagreemen€sVormslform - agreement termination form —golden rod,doc v3 k COTC Office Use Only C2�2� City of Santa) Ana JAIL 11 2024 City Cleric's Office and final payment has been made. Department: �� Phone/Ext.: Signature: Date: 1.2 INSURANCE NOT ON FILE *ORK MAY NOT PROCEED CLERK 01: COUNCIL DATE: oft ra7 c n\', s�. er March 2023 Asian American Advancing Justice Southern California (Speaker/Performer) 2401 East Katella Ave, Suite 600 Anaheim, CA 92806 (714) 587-5535 stran(aajsocal.ore Re: Sneaker/Performer Engagement Agreement N-2023-067 This letter represents your agreement with the City of Santa Ana ("City") as entered into on the above date for the engagement described below: 1. Event Description: As further described in Exhibit A, Asian American Advancing Justice Southern California (AJSOCAL) will host free citizen application workshops where their staff and volunteers will help verify participants eligibility for citizenship, complete and file their citizenship applications, and prepare their fee waiver requests if they cannot afford the filing fee. 2. Date(s): Thursday, April 27, 2023 Thursday, May 18, 2023 3. Event Time(s): 10:00 a.m. — 4:00 p.m. 4. Location: Santa Ana Public Library, Newhope Branch, 122 N Newhope St., Santa Ana, CA 92703 5. Compensation: AJSOCAL is providing this programming free of charge. 6. Equipment provided by City: Space to provide workshop. 7. Equipment provided by Speaker/Performer: All personnel, equipment and materials necessary, including insurance requirements as detailed in Exhibit B. 8. City Contact Person (for coordinating purposes only): Ella Sepulveda x5265 9. Independent Contractor: Speaker/Performer shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer -employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Speaker/Performer performs the services that are the subject matter of this Agreement; however, the services to be provided by Speaker/Performer shall be provided in a manner consistent with all applicable standards and regulations. Speaker/Performer shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 10. Indemnification: Speaker/Performer, his or her agents, or employees (i£ applicable) agrees to and shall indemnify, defend, and hold harmless the City, its officers, agents, employees, consultants, special counsel, and representatives from and against all loss, expenses, or liability (including costs and attorney's fees) arising from the negligence or willful misconduct of Speaker/Performer, his or her agents, or employees. IL Release: Speaker/Performer accepts any City -provided equipment used in connection with the performance in their "as -is" condition, with all faults. Speaker/Performer fully releases, waives and discharges forever any and all N-2023-067 Speaker Agreement — Asian American Advancing Justice Southern California (AJSOCAL) Page 2 claims, demands, rights, and causes of action of any kind or nature against, and covenants not to sue, City, its elected officials, officers, employees, agents and volunteers, and all persons acting on behalf of, by, through or under each of them, under any present or future laws, statutes, or regulations for any claim or event relating to the condition of the City -provided equipment or Speaker/Performer's use thereof. 12. The City shall have the right and royalty -free license to simulcast or produce and show a tape -delayed broadcast of Speaker/Performer's presentation to the City community or general public, through webcast or any other means. This license shall be non-exclusive and the copyright shall remain with the Speaker/Performer. Copies of Speaker/Performer's presentation may be maintained by the City, and Speaker/Performer consents to use of such recordings. 13. Speaker/Performer is solely responsible for payment of royalty fees, performance fees, or similar fees that may be required by unions or similar organizations. Speaker/Performer shall indemnify the City against any liability or damages, including attorney's fees that may arise as a result of violation by Speaker/Performer of copyright laws. 14. Speaker/Performer shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, age, national origin, ancestry, disability, or any other basis protected by applicable law in connection with any activities related to this Agreement. 15. This Agreement shall in all respects shall be interpreted, enforced, and governed exclusively by and under the laws of the state of California. Both parties agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 16. This Agreement represents the complete and exclusive statement between the City and Speaker/Performer regarding the subject matter herein and supersedes any and all other agreements, oral or written, between the parties. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Speaker/Performer. CITY OF SANTA ANA K69fine dge City Manager ATTEST: <=the Clerk RECO NDED FOR APPROVAL Brian Sternberg Library Services Dire or Library Services SPEAKER/PERFORMER ,7o gh NaW es Joseph Ravales(Mar 28,202314:20 PDT) Joseph Navales APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney By: Blt�on Salvatierra Deputy City Attorney EXHIBIT A Exhibit A SCOPE OF SERVICES VENDOR INFORMATION: Name: Asian American Advancing Justice Southern California (AJSOCAL) Address: 2401 East Katella Ave, Suite 600, Anaheim, CA 92806 Phone Number: (714) 587 5535 Email Address: stran@ajsocal.org EVENT: Citizenship Clinics LOCATION: Santa Ana Public Library, Newhope Branch, 122 N Newhope St, Santa Ana, CA 92703 TERM: April 27 & May 18 (Thursdays) — 10 a.m.-4 p.m. COMPENSATION: $ 0.00 DESCRIPTION: Asian American Advancing Justice Southern California will provide free citizenship clinics for the community, which includes: • Preparing application for naturalization (N-400) • Obtaining a certificate of citizenship (N-600) • Preparing fee waiver (I-912) if client qualifies Mock interviews • Educational workshops regarding interview etiquette and eligibility requirement As we are a non-profit, the Citizenship clinics will be free for all in the community, and it will take place at the Newhope Library. AJSOCAL's Orange County Immigration and Citizenship team provides free citizenship application assistance services. Our services are open to all, regardless of ethnicity, but we prioritize Asian American, Native Hawaiians, and Pacific Islanders who are low-income and limited -English speakers. We are a team of legal immigration experts who speak five different Asian languages: Vietnamese, Korean, Mandarin, Tagalog, and Hindi. If interested, we can offer free educational workshop to library patrons about the eligibility requirement to become a citizen and answer frequently asked questions. We will provide a mobile team unit to the location to prepare citizenship applications for the members of the community. For these clinics, our team of 4-6 will come to any location with our laptops, printers, citizenship forms, and mailing materials for immediate preparation. No preparation will be necessary on the library's part. We would only require a space to host these clinics. In preparation for the clinic, we would require an approximately 15-minute telephone intake with the interested applicant. During the intake, we would collect basic information about the applicant to make sure they are eligible to apply for naturalization. After the intake, we will send the interested applicant information they must compile (called a "Bring List") and return to us on the day of the clinic or their scheduled appointment time. We will then assist client in mailing their applications. If necessary, our team offers mock interviews for the clients closer to their interview date in which we will practice with and prepare clients for their interview. EXHIBIT B Exhibit B Prior to undertaking performance of work under this Agreement, Speaker/Performer shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the work hereunder and the results of that work by the Speaker/Performer, their agents, representatives, employees or subcontractors. a. Minimum Scope and Limit of Insurance Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an "occurrence" basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence. If a general aggregate limit applies, either the general aggregatelimit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit. 2. Automobile Liability: ISO Form Number CA 00 01 covering any auto (Code 1), or if Speaker/Performer has no owned autos, hired, (Code 8) and non -owned autos (Code 9), with a limit no less than $1,000,000 per accident for bodily injury and property damage. (Only required if auto is used in performance of work) 3. Workers' Compensation: as required by the State of California, with Statutory Limits, and Employer's Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease. 4. Broader Coverage: if the Speaker/Performer maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by the Speaker/Performer. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City. b. Other Insurance Provisions Additional Insured Status: The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Speaker/Performer including materials, parts, or equipment furnished in connectionwith such work or operations. General liability coverage can be provided in the form of an endorsement to the Speaker/Performer's insurance (at least as broad as ISO Form CG 20 10 1185 or if notavailable, through the addition of both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 2037 if a later edition is used). 2. Primary Coverage: For any claims related to this contract, the Speaker/Performer's insurance coverage shall be primary coverage at least as broad as ISO CG 20 0104 13 as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Speaker/Performer's insurance and shall not contribute with it. Notice of Cancellation: Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the City. 4. Waiver of Subrogation: Speaker/Performer hereby grants to City a waiver of any right to subrogation that any insurer of said Speaker/Performer may acquire against the City by virtue of the payment of any loss under such insurance. Speaker/Performer agrees to obtain any endorsement that maybe necessary to affect this waiverof subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer. 5. Self -Insured Retentions: Self -insured retentions must be declared to and approved by the City. The City may require the Speaker/Performer to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self -insured retention may be satisfied by either the named insured or City. 6. Acceptability of Insurers: Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best's rating of no less than A:VII, unless otherwise acceptable to the City. 7. Claims Made Policies: If any of the required policies provide claims -made coverage: i. The Retroactive Date must be shown, and must be before the date of the contract or the beginning of contract work. ii. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. iii. If coverage is canceled or non -renewed, and not replaced with another claims - made policy form with a Retroactive Date prior to the contract effective date, the Speaker/Performer must purchase "extended reporting" coverage for a minimum of five (5) years after completion of work. 8. Verification of Coverage: Speaker/Performer shall furnish the City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage requiredby this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to City before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Speaker/Performer's obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies,including endorsements required by these specifications, at any time. Subcontractors: Speaker/Performer shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Speaker/Performer shall ensure that City is an additional insured on insurance required from subcontractors. 10. Special Risks or Circumstances: City reserves the right to modify these requirements, including limits, based on the nature of therisk, prior experience, insurer, coverage, or other special circumstances. NOTICE OF COMPLIANCE CITY "A,AM I1111RINT I'IIII Pi I1111A E AND INCLUDE Ck I 111 1AGREEMENTTOT111IE CLERK CSC 1111IE COUNCIL Contractor Asian Americans Advancing Justice Southern California (AJSOCAL) Name: Project N-2023-067 Number: Project Speaker/Performer Engagement Agreement - Asian American Advancing Name: Justice The Certificate of Insurance (COI) submitted indicates that the coverages are in compliance with the insurance requirements. No further action is required at this time. The compliant coverage(s) are: TYPE OF INSURANCE POLICY EXPIRATION COI DATE FILE NAME NUMBER DATE City of Santa Ana CERT on AUTOMOBILE LIABILITY ZH31-188126302 01/01/2024 04/13/2023 behalf of AJSOCAL.pdf City of Santa GENERAL LIABILITY ZH31-188126302 01/01/2024 04/13/2023 Ana CERT on behalf of AJSOCAL.pdf City of Santa WORKERS COMPENSATION AND SAT150395702 01/01/2024 04/13/2023 Ana CERT on EMPLOYERS' LIABILITY behalf of AJSOCAL.pdf Thank you, City of Santa Ana Risk Management Division in partnership with CTrax Plus Services Team 4/13/2023 4:42 PM