HomeMy WebLinkAboutLEXISNEXIS COPLOGIC SOLUTIONS, INC.N-2023-095
LexisNexis" I Coplogic*Solutions
INSURANCE NOT REQUIRED
WORK MAY PROCEED
CLERK OF COUNCIL
Order No. 3
LexisNexis Request a Report
DATE:
This Order No. 3 ("Order") Is entered into this �� day of 2023 ("Order Effective Date")
between City of Santa Ana ("Agency") and LexisNexis Coplogic Solutions Inc. ("Provider") and subject to the terms and conditions
of the Law Enforcement Agreement effective lanua[� 1, 2019 , 2M* ("Agreement") between the Parties.
N 1. TERMS AND CONDITIONS. All of the terms and conditions contained in the Agreement shall remain in full force and effect
N and shall apply to the extent applicable to this Order except as expressly modified herein. To the extent that the terms and
1r:1 conditions of this Order are in conflict with the terms and conditions of the Agreement, or any other Incorporated item,
N this Order shall control. Capitalized terms used herein but not defined shall have the same meaning as set forth in the
Cc Agreement. Agency expressly agrees that no social security numbers will be provided in any Reports made available
d through the Services.
C
2. DESCRIPTION OF SERVICES. Provider, as part of its business has developed and makes available to law enforcement entities
a solution called LexisNexis® Request a Report which is a web based solution that allows parties to request a Report from
law enforcement, and permits law enforcement agencies to review, accept, reject, and distribute Reports to the requestor
online via Providers eCommerce portal(s), LexisNexis• Police Reports.com, or its successor(s). In exchange for the Services
provided to Agency, Agency agrees that Provider shall have the sole and exclusive right to sell the Agencys Reports online.
Agency retains the rights to fulfill requests for a Reports made in person (including mail) at Agency's facilities.
e:Pd Cressjce, A)(y,AA' 1
3. SCOPE OF SERVICES. Provider agrees to provide the following Services to Agency subject to the provisions of this Order.
Any change to the Services as set forth in this Order that occur after the Order Effective Date must be made by amendment
to this Order, signed by both Parties. Provider will provide the following Services subject to Agency's technology
capabilities, processes, and work -flow functionality:
3.1. Provide public facing online portal for requests of Agency designated Reports.
3.2. Provide online collection and distribution of information from Report requestors to Agency.
3.3. Provide Agency online portal and request workflow management that enables designated Agency users the
ability to approve, follow-up, reject, or require counter pickup for each Report requested through the
Services.
3.4. Online administration portal to view Reports, generate analytics, and obtain accounting information related
to Agency's Reports.
3.5. Collection of designated Agency Fee from Authorized Requestors and payment of such fee to Agency in
accordance with Section 5 below.
3.6. Provide Report distribution services as set forth in Section S of the Agreement.
4. TERM AND TERMINATION. This Order shall commence upon the Order Effective Date and shall continue for an initial term
of thirty six (36) months ("Initial Term"), whereupon this Order shall automatically renew for additional twelve (12) month
periods ("Renewal Term") unless either Party provides written notice to the other Party, at least sixty (60) days prior to the
expiration of the Renewal Term.
S. FEES. Pursuant to the provisions of Section 4 of the Agreement, Agency, in its discretion, shall determine the appropriate
Agency Fee for Report type in the Request a Report application. Agency may also permit Agency users to modify the Agency
Fees for individual Report requests. There shall be no fee to Agency for the Services.
5.1. For the avoidance of doubt, no Agency Fee will be paid with respect to the following:
a) When an Affiliate of Provider has paid an Agency Fee to acquire a Report for an Authorized Requestor
and such Affiliate later resells that Report from its inventory of previously purchased Reports to another
Authorized Requestor; or
b) When one or more components of a Report (e.g., VIN number) is provided to an Authorized Requestor
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Request Report Order (Q1.21.V1) jmg02232023
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or an Affiliate of Provider by Provider rather than the entirety of the Report being provided; or
c) When a fee is not charged to an Authorized Requestor for the Report.
Nothing in this Order shall require Provider or its Affiliate to pay an Agency Fee to the Agency when an Authorized
Requestor provides a Report and/or specific data extracted from the Report to a third party after the Authorized
Requestor has purchased such Report from the Affiliate's inventory of previously purchased reports. Agency
acknowledges that all reports requested by Agency Requestors shall be provided free of charge.
IN WITNESS WHEREOF, the Parties have caused this Order to be executed by their respective authorized representatives
as of the Effective Date.
Agency: City of Santa Ana
Signature: (See Attached Signature Page)
Printed
Date:
Provider: LexisNexis Coplogic Solutions Inc.
Signature:
Printed Name: William S. Madison
Title: Executive Vice President
Date: 04/14/2023
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Request a Report Order (0,1.21M) Jmg02232023
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above
written.
APPROVED AS TO FORM:
SONIA R. CARVALHO
City Attorney
By:
TAM RA BOGOSIAN
Senior Assistant City Attorney
CITY OF SANTA ANA
KRISTINE RIDGE
City Manager
RECOMMENDED FOR APPROVAL:
VALENTIN
Chief of Police
Confidential and Proprietary Information of LezlsNezis
Request a Report Order (Q1.21.V3) )mge2232023
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