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HomeMy WebLinkAboutAgenda Packet_2023-05-02City Council and Housing Authority Meeting Packet May 2, 2023 CLOSED SESSION MEETING – 5:00 PM REGULAR OPEN MEETING – 5:45 PM  (Immediately following the Closed Session Meeting) CITY COUNCIL CHAMBER 22 Civic Center Plaza, Santa Ana, CA 92701 Valerie Amezcua Mayor Thai Viet Phan Councilmember – Ward 1 Benjamin Vazquez Councilmember ­ Ward 2 Jessie Lopez Mayor Pro Tem ­ Ward 3 Phil Bacerra Councilmember ­ Ward 4 Johnathan Ryan Hernandez Councilmember ­ Ward 5 David Penaloza Councilmember ­ Ward 6 Mayor and Council telephone: 714­647­6900 Agenda item inquiries: 714­647­6520 Sonia R. Carvalho City Attorney Kristine Ridge City Manager Jennifer L. Hall City Clerk In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting, contact Michael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supporting documentation can be found on the City’s website – www.santa­ana.org/city­meetings. CITY VISION AND CODE OF ETHICS The City of Santa Ana is committed to achieving a shared vision for the organization and its community. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtful and inclusive process designed to set the City and organization on a course that meets the challenges of today and tomorrow, as follows: Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment in youth • Safe and healthy community • Neighborhood pride • Thriving economic climate • Enriched and diverse culture • Quality government services Mission ­ To deliver efficient public services in partnership with our community which ensures public safety, a prosperous economic environment, opportunities for our youth, and a high quality of life for residents. Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility • Innovation • Transparency Code of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008, voters approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. The following are the core values expressed: • Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • Efficiency Members of the public may attend the City Council meeting in­person or join via Zoom. The City Council meeting will occur live via teleconference Zoom webinar. You may view the meeting from your computer, tablet or smart phone via YouTube LiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrum channel 3. PUBLIC COMMENTS – Members of the public who wish to address the City Council on closed session items, items on the regular agenda or on matters which are not on the agenda, but are within the subject matter jurisdiction of the City Council may do so by one of the following ways: MAILING OPTION written communications – Public comments may be mailed to: Office of the City Clerk, 20 Civic Center Plaza M­30, Santa Ana, CA 92701. All written communications received via mail by 4:00 p.m. on the day of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review. SENDING E­MAIL OPTION – Public comments may be sent via email to the City Clerk’s office at eComment@santa­ana.org. Please note the agenda item you are commenting on in the subject line of the email. All emails received two (2) hours before the scheduled start of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review. LIVE VIRTUAL OPTION – Members of the public may provide live comments during the meeting by Zoom or Conference Call. To join by Zoom click on or type the following address into your web browser https://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 900­9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerk when it is time for a: i) closed session item, ii) general agenda item, iii) public hearing item, iv) special agenda item, or v) for Housing Authority item. You may request to speak by dialing *9 from your phone or you may virtually raise your hand from Zoom. After the Clerk confirms the last three digits of the caller’s phone number or Zoom ID and unmutes them, the caller must press *6 or microphone icon to speak. Callers are encouraged, but not required, to identify themselves by name. Each caller will be provided three (3) minutes to speak, unless due to the number of speakers wanting to speak a decision is made to provide a different amount of time to speak. IN­PERSON OPTION ­ Members of the public can provide in­person comments at the podium in the Council Chamber. The Council Chamber will have seating available for members of the public to attend the meeting in­person. Public comments are limited to three (3) minutes per speaker, unless a different time is announced by the presiding chair. Speakers who wish to address the Council must do so by submitting a “Request to Speak” card by 5:00 p.m. for Closed Session items and by 6:00 p.m. for all other designated public comment periods as listed below. Cards will not be accepted after the Public Comment Session begins without the permission of the presiding chair. The following designated public comment periods are: 1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide live comments on closed session items by joining Zoom or the Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 4:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL BY 5:00 p.m. Speakers who are not in the speaker queue by 5:00 p.m. will not be permitted to speak.   2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON­AGENDA ITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 4:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL PRIOR TO 6:00 p.m. Speakers who are not in the speaker queue by 6:00 p.m. will not be permitted to speak. 3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speakers not in the queue by 6:00 p.m. will not be permitted to speak.  4. LIVE PUBLIC COMMENTS ON HOUSING AUTHORITY ITEMS – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speakers not in the queue by 6:00 p.m. will not be permitted to speak.    TRANSLATION SERVICES ­ Spanish interpreting services are provided at City Council meetings. Simultaneous Spanish interpretation is provided through the use of headsets and consecutive interpretation (Spanish­to­English) in addition to those wishing to address the City Council at the podium.  La ciudad provee servicios de interpretación al español en las juntas del Concilio.  La interpretación simultánea al español se ofrece por medio del uso de audífonos y la interpretación consecutiva (español a inglés) también está disponible para cualquiera que desee dirigirse al concilio municipal en el podio. About the Agenda To download or view the attachments (staff report and other supporting documentation) for each agenda item, you must select the agenda item to see the attachments to either open in a new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ). CLOSED SESSION CALL TO ORDER ATTENDANCE Council Members Phil Bacerra Johnathan Ryan Hernandez David Penaloza Thai Viet Phan Benjamin Vazquez Mayor  Pro Tem Jessie Lopez Mayor Valerie Amezcua City Manager Kristine Ridge City Attorney Sonia R. Carvalho City Clerk Jennifer L. Hall ROLL CALL ADDITIONS\DELETIONS TO CLOSED SESSION PUBLIC COMMENTS – Members of the public may address the City Council on Closed Session items. RECESS – City Council will recess to Closed Session for the purpose of conducting regular City business. CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certain matters without members of the public present. The City Council finds, based on advice from the City Attorney, that discussion in open session of the following matters will prejudice the position of the City in existing and anticipated litigation: 1.CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6(a): Agency Negotiators:     Human Resources Executive Director, Jason Motsick Employee Organizations:  Santa Ana Police Officers Association (POA)  Service Employees’ International Union (SEIU) Full­Time Employees RECONVENE – City Council will reconvene to continue regular City business. CITY COUNCIL REGULAR OPEN SESSION CALL TO ORDER ATTENDANCE Council Members Phil Bacerra Johnathan Ryan Hernandez David Penaloza Thai Viet Phan Benjamin Vazquez Mayor  Pro Tem Jessie Lopez Mayor Valerie Amezcua City Manager Kristine Ridge City Attorney Sonia R. Carvalho City Clerk Jennifer L. Hall ROLL CALL PLEDGE OF ALLEGIANCE Mayor Amezcua WORDS OF INSPIRATION Cherry Lai, Tzu Chi Foundation Orange County Service Center ADDITIONS\DELETIONS TO THE AGENDA CEREMONIAL PRESENTATIONS 1.Certificates of Recognition presented by Mayor Amezcua, Mayor Pro Tem Lopez, and Councilmember Bacerra to Santa Ana’s Boys Youth Basketball Teams: the Miners, the Wildcats, and the Bruins for their Exceptional Athletic Performance. 2.Proclamation presented by Councilmember Phan to Asian Americans Advancing Justice Southern California declaring May 2023 as Asian American and Pacific Islander Heritage Month. (revised 4/26/2023) CLOSED SESSION REPORT – The City Attorney will report on any action(s) from Closed Session. PUBLIC COMMENT – Public comments will be held during the beginning of the meeting for ALL comments on agenda and non­agenda items, with the exception of public hearings. Comments for public hearings will take place after the hearing is opened. CONSENT CALENDAR RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Items: 3 through 26. 3.Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. 4.Appoint Nadin Said Nominated by Councilmember Bacerra as the Ward 4 Representative to the Police Oversight Commission for a Full­Term Expiring December 8, 2026 (Continued from the City Council meeting of April 18, 2023, Item No. 9) Department(s): City Clerk’s Office Recommended Action: Appoint Nadin Said to the Police Oversight Commission as the Ward 4 representative and administer Oath of Office. 5.Appoint Carl Benninger Nominated by Councilmember Bacerra as the Ward 4 Representative to the Planning Commission for a Full­Term Expiring December 8, 2026 Department(s): City Clerk’s Office Recommended Action: Appoint Carl Benninger to the Planning Commission as the Ward 4 representative and administer Oath of Office. 6.Receive and File Single Audit Report for the Fiscal Year Ended June 30, 2022 Department(s): Finance and Management Services Recommended Action: Receive and file Single Audit Report for the Fiscal Year Ended June 30, 2022. 7.Quarterly Report for Housing Division Projects and Activities for the Period of January 1, 2023 to March 31, 2023 Department(s): Community Development Agency Recommended Action: Receive and file the Quarterly Report for Housing Division Projects and Activities for the period of January 1, 2023 to March 31, 2023. 8.Approve Appropriation Adjustment Recognizing the Remaining Balance of Emergency Housing Voucher Service Fees Department(s): Community Development Agency Recommended Action: Approve an appropriation adjustment for Emergency Housing Voucher Service Fees in the amount of $155,750. (requires five affirmative votes) 9.Biennial Modification to the Program Year (PY) 2021­24 Regional and Local Workforce Plan for Grant Funds Received from the Federal Title I Workforce Innovation and Opportunity Act Department(s): Community Development Agency Recommended Action: 1. Approve the modification to the Regional and Unified Local Plan for PY 2021­24 and direct staff to submit to the California Workforce Development Board and State of California Employment Development Department. 2. Authorize the Mayor to execute all documents necessary for the submission of the PY 2021­24 modified Regional and Unified Local Plan. 3. Authorize staff to submit revisions to the PY 2021­24 Regional and Unified Local Plan should they be necessary as requested by the California Workforce Development Board or California Employment Development Department.  10.Master Agreement with Qualified Schools to Provide Vocational Training with Federal Workforce Innovation and Opportunity Act (WIOA) and Orange County Social Services Grant Funds for Fiscal Year 2023­24 through Fiscal Year 2026­27(Non­General Fund) Department(s): Community Development Agency Recommended Action: 1. Authorize the City Manager to execute a master agreement, for a total aggregate amount not to exceed $2,765,820 payable from federal Workforce Innovation and Opportunity Act and Orange County Social Services grant funds, for a four­ year period expiring June 30, 2027, with a school or training provider listed on the State Employment Training Provider List (ETPL), to deliver occupational skills training on an as needed basis to unemployed and low­income individuals, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 2. Approve schools and training programs listed on the State of California’s Eligible Training Provider List to be used on an as needed basis to provide occupational training under the guidelines of the Workforce Innovation and Opportunity Act.  11.Grant an Easement to Southern California Edison to Allow Underground Power to Serve a Traffic Signal (Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute an Easement Deed granting Southern California Edison the right to own, place, and maintain power conduits and conductors underground to serve APN 016­035­14.  12.Award a Purchase Order to Landscape Structures, Inc. to Provide and Install a Universally Accessible Playground at Thornton Park in the Amount of $2,042,277 (Specification No. 23­059) (Project No. 23­2602) (General and Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize a one­time purchase and payment to Landscape Structures, Inc. to furnish and install a universally accessible playground at Thornton Park in the amount of $2,042,277, plus a contingency of $306,342 for a total amount not to exceed $2,348,619, subject to non­substantive changes approved by the City Manager and City Attorney. 13.Award a Purchase Order to Amtech Elevator Services to Replace the Elevator Cylinder at the Santa Ana Regional Transportation Center in the Amount of $141,945 (Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize a one­time Purchase Order and payment to Amtech Elevator Services for the replacement of the elevator cylinder at the Santa Ana Regional Transportation Center in the amount of $141,945, plus a contingency of $30,900 for a total amount not to exceed $172,845, subject to non­substantive changes approved by the City Manager and City Attorney.  14.Award a Construction Contract to Vido Samarzich, Inc. in the Amount of $978,455 for the Glenwood Place Water Improvements Project, with an Estimated Project Delivery Cost of $1,300,000 (Project No. 23­6476) (Non­General Fund) Department(s): Public Works Agency Recommended Action: 1. Award a construction contract to Vido Samarzich, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $978,455 for the construction of the Glenwood Place Water Improvements Project, for the term beginning April 18, 2023 and ending upon project completion, and authorize the City Manager to execute the contract subject to non­substantive changes approved by the City Manager and the City Attorney. 2. Approve the Project Cost Analysis for a total estimated construction delivery cost of $1,300,000, which includes $978,455 for the construction contract, $146,768 for contract administration, inspection, and testing, and a $174,777 project contingency for unanticipated or unforeseen work. 3. Determine these actions are exempt from further review in accordance with the California Environmental Quality Act as Categorical Exemption Environmental Review No. ER­2023­26 was filed for the project. 15.Award a Construction Contract to Pacific Hydrotech Corp. in the Amount of $12,795,865 for the Well 32 Rehabilitation Project, with an Estimated Project Delivery Cost of $16,634,625 (Project No. 13­6433) (Non­General Fund) Department(s): Public Works Agency Recommended Action: 1. Award a construction contract to Pacific Hydrotech Corp., the lowest responsible bidder, in accordance with the base bid in the amount of $12,795,865 for construction of the Well 32 Rehabilitation Project, for a term beginning May 2, 2023, and ending upon project completion, and authorize the City Manager to execute the contract subject to non­substantive changes approved by the City Manager and the City Attorney. 2. Approve the Project Cost Analysis for a total estimated construction delivery cost of $16,634,625, which includes $12,795,865 for the construction contract, $1,224,820 for contract management, $694,560 for contract  administration, inspection, and testing, and a $1,919,380 project contingency for unanticipated or unforeseen work. 16.Approve Agreements with Johnson­Frank & Associates, Inc., Stantec Consulting Services, Inc., and Towill, Inc. for On­Call Professional Land Surveying Services, with an Aggregate Amount Not to Exceed $2,450,000 for Three­Year Terms (RFP No. 19­090) (Non­General Fund) Department(s): Public Works Agency Recommended Action: 1. Authorize the City Manager to execute federal Caltrans agreements with Johnson­Frank & Associates, Inc., Stantec Consulting Services, Inc., and Towill, Inc. to provide on­call land surveying services on an as­needed basis, in an aggregate amount not to exceed $950,000 for a three­year term beginning May 2, 2023 and expiring May 1, 2026, with an option for two, one­year extensions, subject to non­ substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 2. Authorize the City Manager to execute non­federal agreements with Johnson­Frank & Associates, Inc., Stantec Consulting Services, Inc., and Towill, Inc. to provide On­Call Land Surveying Services on an as­needed basis, in an aggregate amount not to exceed $1,500,000 for a three­year term beginning May 2, 2023 and expiring May 1, 2026, with an option for two, one­year extensions, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 17.Approve an Agreement with David Evans and Associates, Inc. in an Amount Not to Exceed $410,000 for the Landscape Architectural Design Services for a New Park at 10th St. and Flower St. for a Three­Year Term (Project No. 22­1342) (Revive Santa Ana Program) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute an agreement with David Evans and Associates, Inc. to provide design, development of contract documents, and construction support for the proposed 10  and Flower Park project in the amount of $369,455, with a contingency of $40,545 for a total amount not to exceed $410,000, for a three­year term beginning May 2, 2023 and expiring May 1, 2026, with an option for two, one­year extensions, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 18.Amend Agreement with David Evans and Associates, Inc. for Design and Construction Support Services for the Standard – McFadden Park Project by an Additional $50,000 for the Remainder of the Agreement Term (Project No. 20­2729) (Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute a first amendment to the agreement with David Evans and Associates, Inc. to provide design, development, and contract documents for the proposed Standard­McFadden Park project, to increase the contract by $43,505, with an approximate 15 percent contingency, for a total not to exceed amount of $50,000, for the remainder of the agreement term through August 16, 2024, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 19.Approve Agreements with AESCO, Inc., Alta Planning + Design, Inc., CWE, IDS Group, Inc., J. Smith & T. Muli, Inc., KPFF Consulting Engineers, Psomas, Shannon & Wilson, Tait & Associates, Inc., and Willdan Engineering for On­Call Engineering Services in an Aggregate Amount Not to Exceed $5,000,000 for up to a Five­Year Term (General and Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute agreements with AESCO, Inc., Alta Planning + Design, Inc., CWE; IDS Group, Inc., J. Smith & T. Muli, Inc., KPFF Consulting Engineers,  Psomas, Shannon & Wilson, Tait & Associates, Inc., and Willdan Engineering, to provide on­call engineering services for a shared aggregate amount not to exceed $5,000,000, for a three­year term beginning May 2, 2023 and expiring May 1, 2026, with provisions for two, one­year extensions, subject to non­ substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 20.Approve Agreements with Bruce Anderson Enterprises, Inc. dba A’s Construction, EBS General Engineering, Inc., Palp, Inc. dba Excel Paving Co., Hardy & Harper, Inc., Vido Samarzich, Inc., and We R Builders, Inc. for Emergency Asphalt and Portland Cement Concrete (PCC) Services for a Total Amount Not to Exceed $3,000,000 for up to a Five­ Year Term (Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute agreements with Bruce Anderson Enterprises, Inc. dba A’s Construction, EBS General Engineering, Inc., Palp, Inc. dba Excel Paving Co., Hardy & Harper, Inc., Vido Samarzich, Inc., and We R Builders, Inc. to provide on­call asphalt and concrete placement services for a shared aggregate amount not to exceed $3,000,000, for a three­year term beginning May 2, 2023 and expiring May 1, 2026 with provisions for two, one­year extensions, subject to non­ substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX).  21.Approve Amendment to Agreement with TSYS Merchant Solutions, LLC DBA Global Payments, Inc. for Online Debit and Credit Card and Electronic Fund Transfer Automated Clearing House (ACH) Merchant Payment Processing Services, Support and Maintenance, and Purchase of Point­of­Sale Payment Terminals for a New Agreement Amount Not to Exceed $2,022,400 Department(s): Finance and Management Services Recommended Action: Authorize the City Manager to execute a second amendment to the agreement with TSYS Merchant Solutions, LLC, doing business as Global Payments, Inc., for online debit and credit card payment processing, electronic fund transfer Automated Clearing House (“ACH”) payment processing, support and maintenance, and purchase of payment terminals. The amendment includes a base contract increase in the amount of $4,000 and general contingency increase in the amount of $120,000, for a new agreement amount not to exceed $2,022,400. The not to exceed amount includes a general contingency of $362,400 over the maximum life of the agreement. The amendment adds a base term commencing May 2, 2023 and expiring December 31, 2025, with provision for two renewal options (a three­year and a one­year), subject to non­ substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX).  22.Agreement with HCI Systems, Inc. for Fire Alarm System Devices Upgrade, Testing, Inspection, and Repair Services (General Fund) Department(s): Police Department Recommended Action: 1. Authorize the City Manager to execute an agreement with HCI Systems, Inc. for upgrades to the fire alarm system devices at the Police Administration and Jail Buildings and testing and inspection services for a three­year period from May 2, 2023 to June 30, 2026 in the amount of $837,792, plus a contingency of $40,000, for a total amount not to exceed $877,792, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 2. Approve an amendment to the Fiscal Year 2022­2023 Capital Improvement Program to include the Fire Alarm System Devices Upgrade project. 23.Adopt a Resolution for Fiscal Year 2023 Homeland Security Grant Program Funding in the Amount of $5,113,750 Department(s): Police Department Recommended Action: Adopt Resolution No. 2023­XXX  A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE CITY MANAGER AND THE CHIEF OF POLICE OR THEIR DESIGNEE(S) TO ENTER INTO AN AGREEMENT WITH THE STATE OF CALIFORNIA GOVERNOR’S OFFICE OF EMERGENCY SERVICES FOR THE FY2023 URBAN AREA SECURITY INITIATIVE FUNDING PROGRAM (authorizing the City Manager and/or the Chief of Police or their designee(s), to apply for the FY 2023 Urban Area Security Initiative grant and upon award, enter into an agreement with the State of California, California Governor’s Office of Emergency Services for the period September 1, 2023 through August 31, 2026, in the amount of $5,113,750, of which $835,000 is obligated to the Orange County Intelligence Assessment Center (Agreement No. 2023­XXX)). 24.Resolution Accepting the Donation of Science, Technology, Engineering, and Mathematics (STEM) Focused Amenities at Madison Park and Angels Community Park from the University of California Irvine School of Education, and a Donation Agreement with the University of California Irvine School of Education for the Installation of these Amenities at Madison Park and Angels Community Park Department(s): Parks, Recreation, and Community Services Recommended Action: 1.  Adopt Resolution No. 2023­XXX A RE SOLUTION OF T HE CITY COU NCIL OF THE CITY OF SANTA ANA ACCEPTING THE DONATION OF SCIENCE, TECHNO LOGY, ENGINEERING, AND MATHEMATICS (STEM) FOCUSED AMENI TIES FROM THE UNIVERSI TY OF CALIFO RNI A, IRVINE SCHOOL OF EDUCATION TO P ROMO TE STEM LEARNING O PPORTUNITIES AT MADISON PARK AND ANGELS COMM UNITY PARK 2.   Authorize the City Manager to execute a donation agreement with The Regents of the University of California, Irvine School of Education for the installation of the STEM­focused amenities at Madison Park and Angels Community Park. The amenities are valued at approximately $249,000 and will come at no cost to the City. The agreement is valid from April 18, 2023, through December 31, 2023, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 25.Adopt Resolution for State of California Grant and Approve Appropriation Adjustment Recognizing $9,000,000 of State Grant Funds for the Modernization of the Santa Ana Civic Center Department(s): Community Development Agency Recommended Action: 1. Adopt Resolution No. 2023­XXX A RE SOLUTION OF T HE CITY COU NCIL OF THE CITY OF SANTA ANA APPROVING APPLICATION FOR SPECIFIED GRANT FUNDS FROM BUD GET ACT 2022/23 (BUDGET ACT OF 2022, AB179, CHAPTER 249, CONTROL SECTION 19.56, ITEM 3790­101­0001(K) OTHER COMM UNITY SERVICES, (24)$9,0 00 ,000 TO THE CITY OF SANTA A NA FOR THE MODERNIZ ATION OF THE SANTA ANA CIVIC CENTER (SACC)) 2. Approve an Appropriation Adjustment recognizing State of California Grant Funds in the amount of $9,000,000. (requires five affirmative votes) 26.Adopt Ordinance No. NS­3039 – AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING SANTA ANA MUNICIPAL CODE SECTION 8­6 RELATING TO LICENSE REQUIREMENTS OF CONTRACTORS AND SUBCONTRACTORS (includes determination that this Ordinance is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the State CEQA Guidelines because it will not result in a direct or reasonably foreseeable indirect physical change in the environment, as there is no possibility it will have a significant effect on the environment, and it is not a “project,” as defined in Section 15378 of the CEQA Guidelines) First reading at the April 18, 2023 City Council meeting, approved by a vote of 7­0. Published in the Orange County Reporter on April 21, 2023. Department(s): Planning and Building Agency Recommended Action: Place ordinance for second reading and adopt. **END OF CONSENT CALENDAR** PUBLIC HEARINGS PUBLIC COMMENTS – Members of the public may address the City Council on each of the Public Hearing items. 27.Public Hearing – Approve the Fiscal Year 2023­24 Annual Action Plan and Budgets for the Community Development Block Grant, HOME Investment Partnerships Grant, and Emergency Solutions Grant, and Authorize Submission to the U.S. Department of Housing and Urban Development Legal Notice published in the Orange County Register, La Opinion, and Nguoi Viet on March 20, 2023. Department(s): Community Development Agency Recommended Action: 1. Approve the Fiscal Year 2023­24 Annual Action Plan and authorize submission to the U.S. Department of Housing and Urban Development. 2. Approve the Fiscal Year 2023­24 budgets for the Community Development Block Grant program in the total amount of $4,808,057; HOME Investment Partnerships grant in the amount of $1,605,667 from Grant Year 2023 allocation and a re­allocation of $6,180,123 in prior year program funds; and Emergency Solutions Grant in the amount of $447,249 from Grant Year 2023 allocation. All proposed activities’ budgets will be proportionally increased or decreased from the estimated funding levels to match actual allocation amounts. 3. Direct the City Attorney to finalize and authorize the City Manager to execute memorandums of understandings with various city departments awarded funds as part of the approved Community Development Block Grant program budget for a term beginning July 1, 2023 through June 30, 2026, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 4. Direct the City Attorney to finalize and authorize the City Manager to execute a memorandum of understanding with the Santa Ana Police Department and agreements with non­profit homeless service providers awarded funds as part of the approved Emergency Solutions Grant program budget for a term beginning July 1, 2023 through June 30, 2024, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 5. Direct the City Attorney to finalize and authorize the City Manager to execute amendments to the current Community Development Block Grant subrecipient agreements for America on Track, The Delhi Center, and the Orange County Children’s Therapeutic Arts Center (Agreement No. 2023­XXX). WORK STUDY SESSION 28.Fiscal Year 2023­24 Budget Work Study Session Department(s): Finance and Management Services Recommended Action: Discuss and provide direction to staff. COUNCILMEMBER REQUESTED ITEMS 29.Discuss and Consider Directing the City Attorney and City Manager to Make a Public Report on the Homeless Federal Agreement and the City’s Plans to Address Enforcement and Impacts Related to the Upcoming Expiration of the Agreement as it Relates to Funding, Clean­Ups, and Shelter Services – Mayor Amezcua 30.Discuss Request to “Call Up” Planning Commission Item Conditional Use Permit No. 2023­09, Request to Upgrade the Existing Type 41 On­Sale Alcoholic Beverage Control (ABC) License to a Type 47 On­Sale Alcoholic Beverage Control (ABC) License to Allow the On­Premises Sale of Beer, Wine, and Distilled Spirits at an Existing Eating Establishment Located at 1208 East McFadden Avenue located within the Planned Shopping Center (C4) Zoning District (Mariscos Hector Sports Grill) and Consider Scheduling a Public Hearing – Councilmember Penaloza CITY MANAGER COMMENTS COUNCIL COMMENTS AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. 1. April 26 – 28, 2023 Mayor Pro Tem Lopez – NALEO Policy Institute on Economic Mobility Conference in New York, NY ADJOURNMENT – Adjourn the City Council meeting and convene to the Housing Authority meeting. Future Items 1. Budget – Work Study Session HOUSING AUTHORITY CALL TO ORDER ATTENDANCE Authority Members Phil Bacerra  Johnathan Ryan Hernandez David Penaloza Thai Viet Phan Benjamin Vazquez Vice Chair Jessie Lopez Chair Valerie Amezcua City Manager Kristine Ridge City Attorney Sonia R. Carvalho Recording Secretary Jennifer L. Hall ROLL CALL ADDITIONS\DELETIONS TO THE HOUSING AUTHORITY AGENDA PUBLIC COMMENTS – Members of the public may address Housing Authority on items on the Housing Authority agenda.  CONSENT CALENDAR RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Items: 1 and 2. 1.Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. 2.Quarterly Report for the Housing Choice Voucher Program for the Period of January 1, 2023 to March 31, 2023 Department(s): Community Development Agency Recommended Action: Receive and file the Quarterly Report for the Housing Choice Voucher Program for the period of January 1, 2023 to March 31, 2023. **END OF CONSENT CALENDAR** HOUSING AUTHORITY MEMBER COMMENTS ADJOURNMENT – Adjourn the Housing Authority meeting. th   City Council 1 5/2/2023   City Council and Housing Authority MeetingPacketMay 2, 2023CLOSED SESSION MEETING – 5:00 PMREGULAR OPEN MEETING – 5:45 PM (Immediately following the Closed Session Meeting)CITY COUNCIL CHAMBER22 Civic Center Plaza, Santa Ana, CA 92701Valerie AmezcuaMayorThai Viet PhanCouncilmember – Ward 1 Benjamin VazquezCouncilmember ­ Ward 2Jessie LopezMayor Pro Tem ­ Ward 3 Phil BacerraCouncilmember ­ Ward 4Johnathan Ryan HernandezCouncilmember ­ Ward 5 David PenalozaCouncilmember ­ Ward 6Mayor and Council telephone: 714­647­6900Agenda item inquiries: 714­647­6520Sonia R. CarvalhoCity Attorney Kristine RidgeCity Manager Jennifer L. HallCity Clerk In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting, contact Michael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supporting documentation can be found on the City’s website – www.santa­ana.org/city­meetings. CITY VISION AND CODE OF ETHICS The City of Santa Ana is committed to achieving a shared vision for the organization and its community. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtful and inclusive process designed to set the City and organization on a course that meets the challenges of today and tomorrow, as follows: Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment in youth • Safe and healthy community • Neighborhood pride • Thriving economic climate • Enriched and diverse culture • Quality government services Mission ­ To deliver efficient public services in partnership with our community which ensures public safety, a prosperous economic environment, opportunities for our youth, and a high quality of life for residents. Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility • Innovation • Transparency Code of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008, voters approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. The following are the core values expressed: • Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • Efficiency Members of the public may attend the City Council meeting in­person or join via Zoom. The City Council meeting will occur live via teleconference Zoom webinar. You may view the meeting from your computer, tablet or smart phone via YouTube LiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrum channel 3. PUBLIC COMMENTS – Members of the public who wish to address the City Council on closed session items, items on the regular agenda or on matters which are not on the agenda, but are within the subject matter jurisdiction of the City Council may do so by one of the following ways: MAILING OPTION written communications – Public comments may be mailed to: Office of the City Clerk, 20 Civic Center Plaza M­30, Santa Ana, CA 92701. All written communications received via mail by 4:00 p.m. on the day of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review. SENDING E­MAIL OPTION – Public comments may be sent via email to the City Clerk’s office at eComment@santa­ana.org. Please note the agenda item you are commenting on in the subject line of the email. All emails received two (2) hours before the scheduled start of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review. LIVE VIRTUAL OPTION – Members of the public may provide live comments during the meeting by Zoom or Conference Call. To join by Zoom click on or type the following address into your web browser https://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 900­9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerk when it is time for a: i) closed session item, ii) general agenda item, iii) public hearing item, iv) special agenda item, or v) for Housing Authority item. You may request to speak by dialing *9 from your phone or you may virtually raise your hand from Zoom. After the Clerk confirms the last three digits of the caller’s phone number or Zoom ID and unmutes them, the caller must press *6 or microphone icon to speak. Callers are encouraged, but not required, to identify themselves by name. Each caller will be provided three (3) minutes to speak, unless due to the number of speakers wanting to speak a decision is made to provide a different amount of time to speak. IN­PERSON OPTION ­ Members of the public can provide in­person comments at the podium in the Council Chamber. The Council Chamber will have seating available for members of the public to attend the meeting in­person. Public comments are limited to three (3) minutes per speaker, unless a different time is announced by the presiding chair. Speakers who wish to address the Council must do so by submitting a “Request to Speak” card by 5:00 p.m. for Closed Session items and by 6:00 p.m. for all other designated public comment periods as listed below. Cards will not be accepted after the Public Comment Session begins without the permission of the presiding chair. The following designated public comment periods are: 1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide live comments on closed session items by joining Zoom or the Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 4:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL BY 5:00 p.m. Speakers who are not in the speaker queue by 5:00 p.m. will not be permitted to speak.   2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON­AGENDA ITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 4:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL PRIOR TO 6:00 p.m. Speakers who are not in the speaker queue by 6:00 p.m. will not be permitted to speak. 3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speakers not in the queue by 6:00 p.m. will not be permitted to speak.  4. LIVE PUBLIC COMMENTS ON HOUSING AUTHORITY ITEMS – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speakers not in the queue by 6:00 p.m. will not be permitted to speak.    TRANSLATION SERVICES ­ Spanish interpreting services are provided at City Council meetings. Simultaneous Spanish interpretation is provided through the use of headsets and consecutive interpretation (Spanish­to­English) in addition to those wishing to address the City Council at the podium.  La ciudad provee servicios de interpretación al español en las juntas del Concilio.  La interpretación simultánea al español se ofrece por medio del uso de audífonos y la interpretación consecutiva (español a inglés) también está disponible para cualquiera que desee dirigirse al concilio municipal en el podio. About the Agenda To download or view the attachments (staff report and other supporting documentation) for each agenda item, you must select the agenda item to see the attachments to either open in a new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ). CLOSED SESSION CALL TO ORDER ATTENDANCE Council Members Phil Bacerra Johnathan Ryan Hernandez David Penaloza Thai Viet Phan Benjamin Vazquez Mayor  Pro Tem Jessie Lopez Mayor Valerie Amezcua City Manager Kristine Ridge City Attorney Sonia R. Carvalho City Clerk Jennifer L. Hall ROLL CALL ADDITIONS\DELETIONS TO CLOSED SESSION PUBLIC COMMENTS – Members of the public may address the City Council on Closed Session items. RECESS – City Council will recess to Closed Session for the purpose of conducting regular City business. CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certain matters without members of the public present. The City Council finds, based on advice from the City Attorney, that discussion in open session of the following matters will prejudice the position of the City in existing and anticipated litigation: 1.CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6(a): Agency Negotiators:     Human Resources Executive Director, Jason Motsick Employee Organizations:  Santa Ana Police Officers Association (POA)  Service Employees’ International Union (SEIU) Full­Time Employees RECONVENE – City Council will reconvene to continue regular City business. CITY COUNCIL REGULAR OPEN SESSION CALL TO ORDER ATTENDANCE Council Members Phil Bacerra Johnathan Ryan Hernandez David Penaloza Thai Viet Phan Benjamin Vazquez Mayor  Pro Tem Jessie Lopez Mayor Valerie Amezcua City Manager Kristine Ridge City Attorney Sonia R. Carvalho City Clerk Jennifer L. Hall ROLL CALL PLEDGE OF ALLEGIANCE Mayor Amezcua WORDS OF INSPIRATION Cherry Lai, Tzu Chi Foundation Orange County Service Center ADDITIONS\DELETIONS TO THE AGENDA CEREMONIAL PRESENTATIONS 1.Certificates of Recognition presented by Mayor Amezcua, Mayor Pro Tem Lopez, and Councilmember Bacerra to Santa Ana’s Boys Youth Basketball Teams: the Miners, the Wildcats, and the Bruins for their Exceptional Athletic Performance. 2.Proclamation presented by Councilmember Phan to Asian Americans Advancing Justice Southern California declaring May 2023 as Asian American and Pacific Islander Heritage Month. (revised 4/26/2023) CLOSED SESSION REPORT – The City Attorney will report on any action(s) from Closed Session. PUBLIC COMMENT – Public comments will be held during the beginning of the meeting for ALL comments on agenda and non­agenda items, with the exception of public hearings. Comments for public hearings will take place after the hearing is opened. CONSENT CALENDAR RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Items: 3 through 26. 3.Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. 4.Appoint Nadin Said Nominated by Councilmember Bacerra as the Ward 4 Representative to the Police Oversight Commission for a Full­Term Expiring December 8, 2026 (Continued from the City Council meeting of April 18, 2023, Item No. 9) Department(s): City Clerk’s Office Recommended Action: Appoint Nadin Said to the Police Oversight Commission as the Ward 4 representative and administer Oath of Office. 5.Appoint Carl Benninger Nominated by Councilmember Bacerra as the Ward 4 Representative to the Planning Commission for a Full­Term Expiring December 8, 2026 Department(s): City Clerk’s Office Recommended Action: Appoint Carl Benninger to the Planning Commission as the Ward 4 representative and administer Oath of Office. 6.Receive and File Single Audit Report for the Fiscal Year Ended June 30, 2022 Department(s): Finance and Management Services Recommended Action: Receive and file Single Audit Report for the Fiscal Year Ended June 30, 2022. 7.Quarterly Report for Housing Division Projects and Activities for the Period of January 1, 2023 to March 31, 2023 Department(s): Community Development Agency Recommended Action: Receive and file the Quarterly Report for Housing Division Projects and Activities for the period of January 1, 2023 to March 31, 2023. 8.Approve Appropriation Adjustment Recognizing the Remaining Balance of Emergency Housing Voucher Service Fees Department(s): Community Development Agency Recommended Action: Approve an appropriation adjustment for Emergency Housing Voucher Service Fees in the amount of $155,750. (requires five affirmative votes) 9.Biennial Modification to the Program Year (PY) 2021­24 Regional and Local Workforce Plan for Grant Funds Received from the Federal Title I Workforce Innovation and Opportunity Act Department(s): Community Development Agency Recommended Action: 1. Approve the modification to the Regional and Unified Local Plan for PY 2021­24 and direct staff to submit to the California Workforce Development Board and State of California Employment Development Department. 2. Authorize the Mayor to execute all documents necessary for the submission of the PY 2021­24 modified Regional and Unified Local Plan. 3. Authorize staff to submit revisions to the PY 2021­24 Regional and Unified Local Plan should they be necessary as requested by the California Workforce Development Board or California Employment Development Department.  10.Master Agreement with Qualified Schools to Provide Vocational Training with Federal Workforce Innovation and Opportunity Act (WIOA) and Orange County Social Services Grant Funds for Fiscal Year 2023­24 through Fiscal Year 2026­27(Non­General Fund) Department(s): Community Development Agency Recommended Action: 1. Authorize the City Manager to execute a master agreement, for a total aggregate amount not to exceed $2,765,820 payable from federal Workforce Innovation and Opportunity Act and Orange County Social Services grant funds, for a four­ year period expiring June 30, 2027, with a school or training provider listed on the State Employment Training Provider List (ETPL), to deliver occupational skills training on an as needed basis to unemployed and low­income individuals, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 2. Approve schools and training programs listed on the State of California’s Eligible Training Provider List to be used on an as needed basis to provide occupational training under the guidelines of the Workforce Innovation and Opportunity Act.  11.Grant an Easement to Southern California Edison to Allow Underground Power to Serve a Traffic Signal (Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute an Easement Deed granting Southern California Edison the right to own, place, and maintain power conduits and conductors underground to serve APN 016­035­14.  12.Award a Purchase Order to Landscape Structures, Inc. to Provide and Install a Universally Accessible Playground at Thornton Park in the Amount of $2,042,277 (Specification No. 23­059) (Project No. 23­2602) (General and Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize a one­time purchase and payment to Landscape Structures, Inc. to furnish and install a universally accessible playground at Thornton Park in the amount of $2,042,277, plus a contingency of $306,342 for a total amount not to exceed $2,348,619, subject to non­substantive changes approved by the City Manager and City Attorney. 13.Award a Purchase Order to Amtech Elevator Services to Replace the Elevator Cylinder at the Santa Ana Regional Transportation Center in the Amount of $141,945 (Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize a one­time Purchase Order and payment to Amtech Elevator Services for the replacement of the elevator cylinder at the Santa Ana Regional Transportation Center in the amount of $141,945, plus a contingency of $30,900 for a total amount not to exceed $172,845, subject to non­substantive changes approved by the City Manager and City Attorney.  14.Award a Construction Contract to Vido Samarzich, Inc. in the Amount of $978,455 for the Glenwood Place Water Improvements Project, with an Estimated Project Delivery Cost of $1,300,000 (Project No. 23­6476) (Non­General Fund) Department(s): Public Works Agency Recommended Action: 1. Award a construction contract to Vido Samarzich, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $978,455 for the construction of the Glenwood Place Water Improvements Project, for the term beginning April 18, 2023 and ending upon project completion, and authorize the City Manager to execute the contract subject to non­substantive changes approved by the City Manager and the City Attorney. 2. Approve the Project Cost Analysis for a total estimated construction delivery cost of $1,300,000, which includes $978,455 for the construction contract, $146,768 for contract administration, inspection, and testing, and a $174,777 project contingency for unanticipated or unforeseen work. 3. Determine these actions are exempt from further review in accordance with the California Environmental Quality Act as Categorical Exemption Environmental Review No. ER­2023­26 was filed for the project. 15.Award a Construction Contract to Pacific Hydrotech Corp. in the Amount of $12,795,865 for the Well 32 Rehabilitation Project, with an Estimated Project Delivery Cost of $16,634,625 (Project No. 13­6433) (Non­General Fund) Department(s): Public Works Agency Recommended Action: 1. Award a construction contract to Pacific Hydrotech Corp., the lowest responsible bidder, in accordance with the base bid in the amount of $12,795,865 for construction of the Well 32 Rehabilitation Project, for a term beginning May 2, 2023, and ending upon project completion, and authorize the City Manager to execute the contract subject to non­substantive changes approved by the City Manager and the City Attorney. 2. Approve the Project Cost Analysis for a total estimated construction delivery cost of $16,634,625, which includes $12,795,865 for the construction contract, $1,224,820 for contract management, $694,560 for contract  administration, inspection, and testing, and a $1,919,380 project contingency for unanticipated or unforeseen work. 16.Approve Agreements with Johnson­Frank & Associates, Inc., Stantec Consulting Services, Inc., and Towill, Inc. for On­Call Professional Land Surveying Services, with an Aggregate Amount Not to Exceed $2,450,000 for Three­Year Terms (RFP No. 19­090) (Non­General Fund) Department(s): Public Works Agency Recommended Action: 1. Authorize the City Manager to execute federal Caltrans agreements with Johnson­Frank & Associates, Inc., Stantec Consulting Services, Inc., and Towill, Inc. to provide on­call land surveying services on an as­needed basis, in an aggregate amount not to exceed $950,000 for a three­year term beginning May 2, 2023 and expiring May 1, 2026, with an option for two, one­year extensions, subject to non­ substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 2. Authorize the City Manager to execute non­federal agreements with Johnson­Frank & Associates, Inc., Stantec Consulting Services, Inc., and Towill, Inc. to provide On­Call Land Surveying Services on an as­needed basis, in an aggregate amount not to exceed $1,500,000 for a three­year term beginning May 2, 2023 and expiring May 1, 2026, with an option for two, one­year extensions, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 17.Approve an Agreement with David Evans and Associates, Inc. in an Amount Not to Exceed $410,000 for the Landscape Architectural Design Services for a New Park at 10th St. and Flower St. for a Three­Year Term (Project No. 22­1342) (Revive Santa Ana Program) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute an agreement with David Evans and Associates, Inc. to provide design, development of contract documents, and construction support for the proposed 10  and Flower Park project in the amount of $369,455, with a contingency of $40,545 for a total amount not to exceed $410,000, for a three­year term beginning May 2, 2023 and expiring May 1, 2026, with an option for two, one­year extensions, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 18.Amend Agreement with David Evans and Associates, Inc. for Design and Construction Support Services for the Standard – McFadden Park Project by an Additional $50,000 for the Remainder of the Agreement Term (Project No. 20­2729) (Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute a first amendment to the agreement with David Evans and Associates, Inc. to provide design, development, and contract documents for the proposed Standard­McFadden Park project, to increase the contract by $43,505, with an approximate 15 percent contingency, for a total not to exceed amount of $50,000, for the remainder of the agreement term through August 16, 2024, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 19.Approve Agreements with AESCO, Inc., Alta Planning + Design, Inc., CWE, IDS Group, Inc., J. Smith & T. Muli, Inc., KPFF Consulting Engineers, Psomas, Shannon & Wilson, Tait & Associates, Inc., and Willdan Engineering for On­Call Engineering Services in an Aggregate Amount Not to Exceed $5,000,000 for up to a Five­Year Term (General and Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute agreements with AESCO, Inc., Alta Planning + Design, Inc., CWE; IDS Group, Inc., J. Smith & T. Muli, Inc., KPFF Consulting Engineers,  Psomas, Shannon & Wilson, Tait & Associates, Inc., and Willdan Engineering, to provide on­call engineering services for a shared aggregate amount not to exceed $5,000,000, for a three­year term beginning May 2, 2023 and expiring May 1, 2026, with provisions for two, one­year extensions, subject to non­ substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 20.Approve Agreements with Bruce Anderson Enterprises, Inc. dba A’s Construction, EBS General Engineering, Inc., Palp, Inc. dba Excel Paving Co., Hardy & Harper, Inc., Vido Samarzich, Inc., and We R Builders, Inc. for Emergency Asphalt and Portland Cement Concrete (PCC) Services for a Total Amount Not to Exceed $3,000,000 for up to a Five­ Year Term (Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute agreements with Bruce Anderson Enterprises, Inc. dba A’s Construction, EBS General Engineering, Inc., Palp, Inc. dba Excel Paving Co., Hardy & Harper, Inc., Vido Samarzich, Inc., and We R Builders, Inc. to provide on­call asphalt and concrete placement services for a shared aggregate amount not to exceed $3,000,000, for a three­year term beginning May 2, 2023 and expiring May 1, 2026 with provisions for two, one­year extensions, subject to non­ substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX).  21.Approve Amendment to Agreement with TSYS Merchant Solutions, LLC DBA Global Payments, Inc. for Online Debit and Credit Card and Electronic Fund Transfer Automated Clearing House (ACH) Merchant Payment Processing Services, Support and Maintenance, and Purchase of Point­of­Sale Payment Terminals for a New Agreement Amount Not to Exceed $2,022,400 Department(s): Finance and Management Services Recommended Action: Authorize the City Manager to execute a second amendment to the agreement with TSYS Merchant Solutions, LLC, doing business as Global Payments, Inc., for online debit and credit card payment processing, electronic fund transfer Automated Clearing House (“ACH”) payment processing, support and maintenance, and purchase of payment terminals. The amendment includes a base contract increase in the amount of $4,000 and general contingency increase in the amount of $120,000, for a new agreement amount not to exceed $2,022,400. The not to exceed amount includes a general contingency of $362,400 over the maximum life of the agreement. The amendment adds a base term commencing May 2, 2023 and expiring December 31, 2025, with provision for two renewal options (a three­year and a one­year), subject to non­ substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX).  22.Agreement with HCI Systems, Inc. for Fire Alarm System Devices Upgrade, Testing, Inspection, and Repair Services (General Fund) Department(s): Police Department Recommended Action: 1. Authorize the City Manager to execute an agreement with HCI Systems, Inc. for upgrades to the fire alarm system devices at the Police Administration and Jail Buildings and testing and inspection services for a three­year period from May 2, 2023 to June 30, 2026 in the amount of $837,792, plus a contingency of $40,000, for a total amount not to exceed $877,792, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 2. Approve an amendment to the Fiscal Year 2022­2023 Capital Improvement Program to include the Fire Alarm System Devices Upgrade project. 23.Adopt a Resolution for Fiscal Year 2023 Homeland Security Grant Program Funding in the Amount of $5,113,750 Department(s): Police Department Recommended Action: Adopt Resolution No. 2023­XXX  A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE CITY MANAGER AND THE CHIEF OF POLICE OR THEIR DESIGNEE(S) TO ENTER INTO AN AGREEMENT WITH THE STATE OF CALIFORNIA GOVERNOR’S OFFICE OF EMERGENCY SERVICES FOR THE FY2023 URBAN AREA SECURITY INITIATIVE FUNDING PROGRAM (authorizing the City Manager and/or the Chief of Police or their designee(s), to apply for the FY 2023 Urban Area Security Initiative grant and upon award, enter into an agreement with the State of California, California Governor’s Office of Emergency Services for the period September 1, 2023 through August 31, 2026, in the amount of $5,113,750, of which $835,000 is obligated to the Orange County Intelligence Assessment Center (Agreement No. 2023­XXX)). 24.Resolution Accepting the Donation of Science, Technology, Engineering, and Mathematics (STEM) Focused Amenities at Madison Park and Angels Community Park from the University of California Irvine School of Education, and a Donation Agreement with the University of California Irvine School of Education for the Installation of these Amenities at Madison Park and Angels Community Park Department(s): Parks, Recreation, and Community Services Recommended Action: 1.  Adopt Resolution No. 2023­XXX A RE SOLUTION OF T HE CITY COU NCIL OF THE CITY OF SANTA ANA ACCEPTING THE DONATION OF SCIENCE, TECHNO LOGY, ENGINEERING, AND MATHEMATICS (STEM) FOCUSED AMENI TIES FROM THE UNIVERSI TY OF CALIFO RNI A, IRVINE SCHOOL OF EDUCATION TO P ROMO TE STEM LEARNING O PPORTUNITIES AT MADISON PARK AND ANGELS COMM UNITY PARK 2.   Authorize the City Manager to execute a donation agreement with The Regents of the University of California, Irvine School of Education for the installation of the STEM­focused amenities at Madison Park and Angels Community Park. The amenities are valued at approximately $249,000 and will come at no cost to the City. The agreement is valid from April 18, 2023, through December 31, 2023, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 25.Adopt Resolution for State of California Grant and Approve Appropriation Adjustment Recognizing $9,000,000 of State Grant Funds for the Modernization of the Santa Ana Civic Center Department(s): Community Development Agency Recommended Action: 1. Adopt Resolution No. 2023­XXX A RE SOLUTION OF T HE CITY COU NCIL OF THE CITY OF SANTA ANA APPROVING APPLICATION FOR SPECIFIED GRANT FUNDS FROM BUD GET ACT 2022/23 (BUDGET ACT OF 2022, AB179, CHAPTER 249, CONTROL SECTION 19.56, ITEM 3790­101­0001(K) OTHER COMM UNITY SERVICES, (24)$9,0 00 ,000 TO THE CITY OF SANTA A NA FOR THE MODERNIZ ATION OF THE SANTA ANA CIVIC CENTER (SACC)) 2. Approve an Appropriation Adjustment recognizing State of California Grant Funds in the amount of $9,000,000. (requires five affirmative votes) 26.Adopt Ordinance No. NS­3039 – AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING SANTA ANA MUNICIPAL CODE SECTION 8­6 RELATING TO LICENSE REQUIREMENTS OF CONTRACTORS AND SUBCONTRACTORS (includes determination that this Ordinance is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the State CEQA Guidelines because it will not result in a direct or reasonably foreseeable indirect physical change in the environment, as there is no possibility it will have a significant effect on the environment, and it is not a “project,” as defined in Section 15378 of the CEQA Guidelines) First reading at the April 18, 2023 City Council meeting, approved by a vote of 7­0. Published in the Orange County Reporter on April 21, 2023. Department(s): Planning and Building Agency Recommended Action: Place ordinance for second reading and adopt. **END OF CONSENT CALENDAR** PUBLIC HEARINGS PUBLIC COMMENTS – Members of the public may address the City Council on each of the Public Hearing items. 27.Public Hearing – Approve the Fiscal Year 2023­24 Annual Action Plan and Budgets for the Community Development Block Grant, HOME Investment Partnerships Grant, and Emergency Solutions Grant, and Authorize Submission to the U.S. Department of Housing and Urban Development Legal Notice published in the Orange County Register, La Opinion, and Nguoi Viet on March 20, 2023. Department(s): Community Development Agency Recommended Action: 1. Approve the Fiscal Year 2023­24 Annual Action Plan and authorize submission to the U.S. Department of Housing and Urban Development. 2. Approve the Fiscal Year 2023­24 budgets for the Community Development Block Grant program in the total amount of $4,808,057; HOME Investment Partnerships grant in the amount of $1,605,667 from Grant Year 2023 allocation and a re­allocation of $6,180,123 in prior year program funds; and Emergency Solutions Grant in the amount of $447,249 from Grant Year 2023 allocation. All proposed activities’ budgets will be proportionally increased or decreased from the estimated funding levels to match actual allocation amounts. 3. Direct the City Attorney to finalize and authorize the City Manager to execute memorandums of understandings with various city departments awarded funds as part of the approved Community Development Block Grant program budget for a term beginning July 1, 2023 through June 30, 2026, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 4. Direct the City Attorney to finalize and authorize the City Manager to execute a memorandum of understanding with the Santa Ana Police Department and agreements with non­profit homeless service providers awarded funds as part of the approved Emergency Solutions Grant program budget for a term beginning July 1, 2023 through June 30, 2024, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 5. Direct the City Attorney to finalize and authorize the City Manager to execute amendments to the current Community Development Block Grant subrecipient agreements for America on Track, The Delhi Center, and the Orange County Children’s Therapeutic Arts Center (Agreement No. 2023­XXX). WORK STUDY SESSION 28.Fiscal Year 2023­24 Budget Work Study Session Department(s): Finance and Management Services Recommended Action: Discuss and provide direction to staff. COUNCILMEMBER REQUESTED ITEMS 29.Discuss and Consider Directing the City Attorney and City Manager to Make a Public Report on the Homeless Federal Agreement and the City’s Plans to Address Enforcement and Impacts Related to the Upcoming Expiration of the Agreement as it Relates to Funding, Clean­Ups, and Shelter Services – Mayor Amezcua 30.Discuss Request to “Call Up” Planning Commission Item Conditional Use Permit No. 2023­09, Request to Upgrade the Existing Type 41 On­Sale Alcoholic Beverage Control (ABC) License to a Type 47 On­Sale Alcoholic Beverage Control (ABC) License to Allow the On­Premises Sale of Beer, Wine, and Distilled Spirits at an Existing Eating Establishment Located at 1208 East McFadden Avenue located within the Planned Shopping Center (C4) Zoning District (Mariscos Hector Sports Grill) and Consider Scheduling a Public Hearing – Councilmember Penaloza CITY MANAGER COMMENTS COUNCIL COMMENTS AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. 1. April 26 – 28, 2023 Mayor Pro Tem Lopez – NALEO Policy Institute on Economic Mobility Conference in New York, NY ADJOURNMENT – Adjourn the City Council meeting and convene to the Housing Authority meeting. Future Items 1. Budget – Work Study Session HOUSING AUTHORITY CALL TO ORDER ATTENDANCE Authority Members Phil Bacerra  Johnathan Ryan Hernandez David Penaloza Thai Viet Phan Benjamin Vazquez Vice Chair Jessie Lopez Chair Valerie Amezcua City Manager Kristine Ridge City Attorney Sonia R. Carvalho Recording Secretary Jennifer L. Hall ROLL CALL ADDITIONS\DELETIONS TO THE HOUSING AUTHORITY AGENDA PUBLIC COMMENTS – Members of the public may address Housing Authority on items on the Housing Authority agenda.  CONSENT CALENDAR RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Items: 1 and 2. 1.Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. 2.Quarterly Report for the Housing Choice Voucher Program for the Period of January 1, 2023 to March 31, 2023 Department(s): Community Development Agency Recommended Action: Receive and file the Quarterly Report for the Housing Choice Voucher Program for the period of January 1, 2023 to March 31, 2023. **END OF CONSENT CALENDAR** HOUSING AUTHORITY MEMBER COMMENTS ADJOURNMENT – Adjourn the Housing Authority meeting. th   City Council 2 5/2/2023   City Council and Housing Authority MeetingPacketMay 2, 2023CLOSED SESSION MEETING – 5:00 PMREGULAR OPEN MEETING – 5:45 PM (Immediately following the Closed Session Meeting)CITY COUNCIL CHAMBER22 Civic Center Plaza, Santa Ana, CA 92701Valerie AmezcuaMayorThai Viet PhanCouncilmember – Ward 1 Benjamin VazquezCouncilmember ­ Ward 2Jessie LopezMayor Pro Tem ­ Ward 3 Phil BacerraCouncilmember ­ Ward 4Johnathan Ryan HernandezCouncilmember ­ Ward 5 David PenalozaCouncilmember ­ Ward 6Mayor and Council telephone: 714­647­6900Agenda item inquiries: 714­647­6520Sonia R. CarvalhoCity Attorney Kristine RidgeCity Manager Jennifer L. HallCity ClerkIn compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting, contactMichael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enable the City to makereasonable arrangements to assure accessibility to this meeting. The City Council agenda and supporting documentation can befound on the City’s website – www.santa­ana.org/city­meetings.CITY VISION AND CODE OF ETHICSThe City of Santa Ana is committed to achieving a shared vision for the organization and itscommunity. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtful andinclusive process designed to set the City and organization on a course that meets thechallenges of today and tomorrow, as follows:Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment in youth •Safe and healthy community • Neighborhood pride • Thriving economic climate • Enriched anddiverse culture • Quality government servicesMission ­ To deliver efficient public services in partnership with our community which ensurespublic safety, a prosperous economic environment, opportunities for our youth, and a high qualityof life for residents.Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility •Innovation • TransparencyCode of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008,voters approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. The following are the core values expressed: • Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • Efficiency Members of the public may attend the City Council meeting in­person or join via Zoom. The City Council meeting will occur live via teleconference Zoom webinar. You may view the meeting from your computer, tablet or smart phone via YouTube LiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrum channel 3. PUBLIC COMMENTS – Members of the public who wish to address the City Council on closed session items, items on the regular agenda or on matters which are not on the agenda, but are within the subject matter jurisdiction of the City Council may do so by one of the following ways: MAILING OPTION written communications – Public comments may be mailed to: Office of the City Clerk, 20 Civic Center Plaza M­30, Santa Ana, CA 92701. All written communications received via mail by 4:00 p.m. on the day of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review. SENDING E­MAIL OPTION – Public comments may be sent via email to the City Clerk’s office at eComment@santa­ana.org. Please note the agenda item you are commenting on in the subject line of the email. All emails received two (2) hours before the scheduled start of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review. LIVE VIRTUAL OPTION – Members of the public may provide live comments during the meeting by Zoom or Conference Call. To join by Zoom click on or type the following address into your web browser https://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 900­9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerk when it is time for a: i) closed session item, ii) general agenda item, iii) public hearing item, iv) special agenda item, or v) for Housing Authority item. You may request to speak by dialing *9 from your phone or you may virtually raise your hand from Zoom. After the Clerk confirms the last three digits of the caller’s phone number or Zoom ID and unmutes them, the caller must press *6 or microphone icon to speak. Callers are encouraged, but not required, to identify themselves by name. Each caller will be provided three (3) minutes to speak, unless due to the number of speakers wanting to speak a decision is made to provide a different amount of time to speak. IN­PERSON OPTION ­ Members of the public can provide in­person comments at the podium in the Council Chamber. The Council Chamber will have seating available for members of the public to attend the meeting in­person. Public comments are limited to three (3) minutes per speaker, unless a different time is announced by the presiding chair. Speakers who wish to address the Council must do so by submitting a “Request to Speak” card by 5:00 p.m. for Closed Session items and by 6:00 p.m. for all other designated public comment periods as listed below. Cards will not be accepted after the Public Comment Session begins without the permission of the presiding chair. The following designated public comment periods are: 1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide live comments on closed session items by joining Zoom or the Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 4:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL BY 5:00 p.m. Speakers who are not in the speaker queue by 5:00 p.m. will not be permitted to speak.   2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON­AGENDA ITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 4:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL PRIOR TO 6:00 p.m. Speakers who are not in the speaker queue by 6:00 p.m. will not be permitted to speak. 3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speakers not in the queue by 6:00 p.m. will not be permitted to speak.  4. LIVE PUBLIC COMMENTS ON HOUSING AUTHORITY ITEMS – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speakers not in the queue by 6:00 p.m. will not be permitted to speak.    TRANSLATION SERVICES ­ Spanish interpreting services are provided at City Council meetings. Simultaneous Spanish interpretation is provided through the use of headsets and consecutive interpretation (Spanish­to­English) in addition to those wishing to address the City Council at the podium.  La ciudad provee servicios de interpretación al español en las juntas del Concilio.  La interpretación simultánea al español se ofrece por medio del uso de audífonos y la interpretación consecutiva (español a inglés) también está disponible para cualquiera que desee dirigirse al concilio municipal en el podio. About the Agenda To download or view the attachments (staff report and other supporting documentation) for each agenda item, you must select the agenda item to see the attachments to either open in a new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ). CLOSED SESSION CALL TO ORDER ATTENDANCE Council Members Phil Bacerra Johnathan Ryan Hernandez David Penaloza Thai Viet Phan Benjamin Vazquez Mayor  Pro Tem Jessie Lopez Mayor Valerie Amezcua City Manager Kristine Ridge City Attorney Sonia R. Carvalho City Clerk Jennifer L. Hall ROLL CALL ADDITIONS\DELETIONS TO CLOSED SESSION PUBLIC COMMENTS – Members of the public may address the City Council on Closed Session items. RECESS – City Council will recess to Closed Session for the purpose of conducting regular City business. CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certain matters without members of the public present. The City Council finds, based on advice from the City Attorney, that discussion in open session of the following matters will prejudice the position of the City in existing and anticipated litigation: 1.CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6(a): Agency Negotiators:     Human Resources Executive Director, Jason Motsick Employee Organizations:  Santa Ana Police Officers Association (POA)  Service Employees’ International Union (SEIU) Full­Time Employees RECONVENE – City Council will reconvene to continue regular City business. CITY COUNCIL REGULAR OPEN SESSION CALL TO ORDER ATTENDANCE Council Members Phil Bacerra Johnathan Ryan Hernandez David Penaloza Thai Viet Phan Benjamin Vazquez Mayor  Pro Tem Jessie Lopez Mayor Valerie Amezcua City Manager Kristine Ridge City Attorney Sonia R. Carvalho City Clerk Jennifer L. Hall ROLL CALL PLEDGE OF ALLEGIANCE Mayor Amezcua WORDS OF INSPIRATION Cherry Lai, Tzu Chi Foundation Orange County Service Center ADDITIONS\DELETIONS TO THE AGENDA CEREMONIAL PRESENTATIONS 1.Certificates of Recognition presented by Mayor Amezcua, Mayor Pro Tem Lopez, and Councilmember Bacerra to Santa Ana’s Boys Youth Basketball Teams: the Miners, the Wildcats, and the Bruins for their Exceptional Athletic Performance. 2.Proclamation presented by Councilmember Phan to Asian Americans Advancing Justice Southern California declaring May 2023 as Asian American and Pacific Islander Heritage Month. (revised 4/26/2023) CLOSED SESSION REPORT – The City Attorney will report on any action(s) from Closed Session. PUBLIC COMMENT – Public comments will be held during the beginning of the meeting for ALL comments on agenda and non­agenda items, with the exception of public hearings. Comments for public hearings will take place after the hearing is opened. CONSENT CALENDAR RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Items: 3 through 26. 3.Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. 4.Appoint Nadin Said Nominated by Councilmember Bacerra as the Ward 4 Representative to the Police Oversight Commission for a Full­Term Expiring December 8, 2026 (Continued from the City Council meeting of April 18, 2023, Item No. 9) Department(s): City Clerk’s Office Recommended Action: Appoint Nadin Said to the Police Oversight Commission as the Ward 4 representative and administer Oath of Office. 5.Appoint Carl Benninger Nominated by Councilmember Bacerra as the Ward 4 Representative to the Planning Commission for a Full­Term Expiring December 8, 2026 Department(s): City Clerk’s Office Recommended Action: Appoint Carl Benninger to the Planning Commission as the Ward 4 representative and administer Oath of Office. 6.Receive and File Single Audit Report for the Fiscal Year Ended June 30, 2022 Department(s): Finance and Management Services Recommended Action: Receive and file Single Audit Report for the Fiscal Year Ended June 30, 2022. 7.Quarterly Report for Housing Division Projects and Activities for the Period of January 1, 2023 to March 31, 2023 Department(s): Community Development Agency Recommended Action: Receive and file the Quarterly Report for Housing Division Projects and Activities for the period of January 1, 2023 to March 31, 2023. 8.Approve Appropriation Adjustment Recognizing the Remaining Balance of Emergency Housing Voucher Service Fees Department(s): Community Development Agency Recommended Action: Approve an appropriation adjustment for Emergency Housing Voucher Service Fees in the amount of $155,750. (requires five affirmative votes) 9.Biennial Modification to the Program Year (PY) 2021­24 Regional and Local Workforce Plan for Grant Funds Received from the Federal Title I Workforce Innovation and Opportunity Act Department(s): Community Development Agency Recommended Action: 1. Approve the modification to the Regional and Unified Local Plan for PY 2021­24 and direct staff to submit to the California Workforce Development Board and State of California Employment Development Department. 2. Authorize the Mayor to execute all documents necessary for the submission of the PY 2021­24 modified Regional and Unified Local Plan. 3. Authorize staff to submit revisions to the PY 2021­24 Regional and Unified Local Plan should they be necessary as requested by the California Workforce Development Board or California Employment Development Department.  10.Master Agreement with Qualified Schools to Provide Vocational Training with Federal Workforce Innovation and Opportunity Act (WIOA) and Orange County Social Services Grant Funds for Fiscal Year 2023­24 through Fiscal Year 2026­27(Non­General Fund) Department(s): Community Development Agency Recommended Action: 1. Authorize the City Manager to execute a master agreement, for a total aggregate amount not to exceed $2,765,820 payable from federal Workforce Innovation and Opportunity Act and Orange County Social Services grant funds, for a four­ year period expiring June 30, 2027, with a school or training provider listed on the State Employment Training Provider List (ETPL), to deliver occupational skills training on an as needed basis to unemployed and low­income individuals, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 2. Approve schools and training programs listed on the State of California’s Eligible Training Provider List to be used on an as needed basis to provide occupational training under the guidelines of the Workforce Innovation and Opportunity Act.  11.Grant an Easement to Southern California Edison to Allow Underground Power to Serve a Traffic Signal (Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute an Easement Deed granting Southern California Edison the right to own, place, and maintain power conduits and conductors underground to serve APN 016­035­14.  12.Award a Purchase Order to Landscape Structures, Inc. to Provide and Install a Universally Accessible Playground at Thornton Park in the Amount of $2,042,277 (Specification No. 23­059) (Project No. 23­2602) (General and Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize a one­time purchase and payment to Landscape Structures, Inc. to furnish and install a universally accessible playground at Thornton Park in the amount of $2,042,277, plus a contingency of $306,342 for a total amount not to exceed $2,348,619, subject to non­substantive changes approved by the City Manager and City Attorney. 13.Award a Purchase Order to Amtech Elevator Services to Replace the Elevator Cylinder at the Santa Ana Regional Transportation Center in the Amount of $141,945 (Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize a one­time Purchase Order and payment to Amtech Elevator Services for the replacement of the elevator cylinder at the Santa Ana Regional Transportation Center in the amount of $141,945, plus a contingency of $30,900 for a total amount not to exceed $172,845, subject to non­substantive changes approved by the City Manager and City Attorney.  14.Award a Construction Contract to Vido Samarzich, Inc. in the Amount of $978,455 for the Glenwood Place Water Improvements Project, with an Estimated Project Delivery Cost of $1,300,000 (Project No. 23­6476) (Non­General Fund) Department(s): Public Works Agency Recommended Action: 1. Award a construction contract to Vido Samarzich, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $978,455 for the construction of the Glenwood Place Water Improvements Project, for the term beginning April 18, 2023 and ending upon project completion, and authorize the City Manager to execute the contract subject to non­substantive changes approved by the City Manager and the City Attorney. 2. Approve the Project Cost Analysis for a total estimated construction delivery cost of $1,300,000, which includes $978,455 for the construction contract, $146,768 for contract administration, inspection, and testing, and a $174,777 project contingency for unanticipated or unforeseen work. 3. Determine these actions are exempt from further review in accordance with the California Environmental Quality Act as Categorical Exemption Environmental Review No. ER­2023­26 was filed for the project. 15.Award a Construction Contract to Pacific Hydrotech Corp. in the Amount of $12,795,865 for the Well 32 Rehabilitation Project, with an Estimated Project Delivery Cost of $16,634,625 (Project No. 13­6433) (Non­General Fund) Department(s): Public Works Agency Recommended Action: 1. Award a construction contract to Pacific Hydrotech Corp., the lowest responsible bidder, in accordance with the base bid in the amount of $12,795,865 for construction of the Well 32 Rehabilitation Project, for a term beginning May 2, 2023, and ending upon project completion, and authorize the City Manager to execute the contract subject to non­substantive changes approved by the City Manager and the City Attorney. 2. Approve the Project Cost Analysis for a total estimated construction delivery cost of $16,634,625, which includes $12,795,865 for the construction contract, $1,224,820 for contract management, $694,560 for contract  administration, inspection, and testing, and a $1,919,380 project contingency for unanticipated or unforeseen work. 16.Approve Agreements with Johnson­Frank & Associates, Inc., Stantec Consulting Services, Inc., and Towill, Inc. for On­Call Professional Land Surveying Services, with an Aggregate Amount Not to Exceed $2,450,000 for Three­Year Terms (RFP No. 19­090) (Non­General Fund) Department(s): Public Works Agency Recommended Action: 1. Authorize the City Manager to execute federal Caltrans agreements with Johnson­Frank & Associates, Inc., Stantec Consulting Services, Inc., and Towill, Inc. to provide on­call land surveying services on an as­needed basis, in an aggregate amount not to exceed $950,000 for a three­year term beginning May 2, 2023 and expiring May 1, 2026, with an option for two, one­year extensions, subject to non­ substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 2. Authorize the City Manager to execute non­federal agreements with Johnson­Frank & Associates, Inc., Stantec Consulting Services, Inc., and Towill, Inc. to provide On­Call Land Surveying Services on an as­needed basis, in an aggregate amount not to exceed $1,500,000 for a three­year term beginning May 2, 2023 and expiring May 1, 2026, with an option for two, one­year extensions, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 17.Approve an Agreement with David Evans and Associates, Inc. in an Amount Not to Exceed $410,000 for the Landscape Architectural Design Services for a New Park at 10th St. and Flower St. for a Three­Year Term (Project No. 22­1342) (Revive Santa Ana Program) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute an agreement with David Evans and Associates, Inc. to provide design, development of contract documents, and construction support for the proposed 10  and Flower Park project in the amount of $369,455, with a contingency of $40,545 for a total amount not to exceed $410,000, for a three­year term beginning May 2, 2023 and expiring May 1, 2026, with an option for two, one­year extensions, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 18.Amend Agreement with David Evans and Associates, Inc. for Design and Construction Support Services for the Standard – McFadden Park Project by an Additional $50,000 for the Remainder of the Agreement Term (Project No. 20­2729) (Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute a first amendment to the agreement with David Evans and Associates, Inc. to provide design, development, and contract documents for the proposed Standard­McFadden Park project, to increase the contract by $43,505, with an approximate 15 percent contingency, for a total not to exceed amount of $50,000, for the remainder of the agreement term through August 16, 2024, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 19.Approve Agreements with AESCO, Inc., Alta Planning + Design, Inc., CWE, IDS Group, Inc., J. Smith & T. Muli, Inc., KPFF Consulting Engineers, Psomas, Shannon & Wilson, Tait & Associates, Inc., and Willdan Engineering for On­Call Engineering Services in an Aggregate Amount Not to Exceed $5,000,000 for up to a Five­Year Term (General and Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute agreements with AESCO, Inc., Alta Planning + Design, Inc., CWE; IDS Group, Inc., J. Smith & T. Muli, Inc., KPFF Consulting Engineers,  Psomas, Shannon & Wilson, Tait & Associates, Inc., and Willdan Engineering, to provide on­call engineering services for a shared aggregate amount not to exceed $5,000,000, for a three­year term beginning May 2, 2023 and expiring May 1, 2026, with provisions for two, one­year extensions, subject to non­ substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 20.Approve Agreements with Bruce Anderson Enterprises, Inc. dba A’s Construction, EBS General Engineering, Inc., Palp, Inc. dba Excel Paving Co., Hardy & Harper, Inc., Vido Samarzich, Inc., and We R Builders, Inc. for Emergency Asphalt and Portland Cement Concrete (PCC) Services for a Total Amount Not to Exceed $3,000,000 for up to a Five­ Year Term (Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute agreements with Bruce Anderson Enterprises, Inc. dba A’s Construction, EBS General Engineering, Inc., Palp, Inc. dba Excel Paving Co., Hardy & Harper, Inc., Vido Samarzich, Inc., and We R Builders, Inc. to provide on­call asphalt and concrete placement services for a shared aggregate amount not to exceed $3,000,000, for a three­year term beginning May 2, 2023 and expiring May 1, 2026 with provisions for two, one­year extensions, subject to non­ substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX).  21.Approve Amendment to Agreement with TSYS Merchant Solutions, LLC DBA Global Payments, Inc. for Online Debit and Credit Card and Electronic Fund Transfer Automated Clearing House (ACH) Merchant Payment Processing Services, Support and Maintenance, and Purchase of Point­of­Sale Payment Terminals for a New Agreement Amount Not to Exceed $2,022,400 Department(s): Finance and Management Services Recommended Action: Authorize the City Manager to execute a second amendment to the agreement with TSYS Merchant Solutions, LLC, doing business as Global Payments, Inc., for online debit and credit card payment processing, electronic fund transfer Automated Clearing House (“ACH”) payment processing, support and maintenance, and purchase of payment terminals. The amendment includes a base contract increase in the amount of $4,000 and general contingency increase in the amount of $120,000, for a new agreement amount not to exceed $2,022,400. The not to exceed amount includes a general contingency of $362,400 over the maximum life of the agreement. The amendment adds a base term commencing May 2, 2023 and expiring December 31, 2025, with provision for two renewal options (a three­year and a one­year), subject to non­ substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX).  22.Agreement with HCI Systems, Inc. for Fire Alarm System Devices Upgrade, Testing, Inspection, and Repair Services (General Fund) Department(s): Police Department Recommended Action: 1. Authorize the City Manager to execute an agreement with HCI Systems, Inc. for upgrades to the fire alarm system devices at the Police Administration and Jail Buildings and testing and inspection services for a three­year period from May 2, 2023 to June 30, 2026 in the amount of $837,792, plus a contingency of $40,000, for a total amount not to exceed $877,792, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 2. Approve an amendment to the Fiscal Year 2022­2023 Capital Improvement Program to include the Fire Alarm System Devices Upgrade project. 23.Adopt a Resolution for Fiscal Year 2023 Homeland Security Grant Program Funding in the Amount of $5,113,750 Department(s): Police Department Recommended Action: Adopt Resolution No. 2023­XXX  A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE CITY MANAGER AND THE CHIEF OF POLICE OR THEIR DESIGNEE(S) TO ENTER INTO AN AGREEMENT WITH THE STATE OF CALIFORNIA GOVERNOR’S OFFICE OF EMERGENCY SERVICES FOR THE FY2023 URBAN AREA SECURITY INITIATIVE FUNDING PROGRAM (authorizing the City Manager and/or the Chief of Police or their designee(s), to apply for the FY 2023 Urban Area Security Initiative grant and upon award, enter into an agreement with the State of California, California Governor’s Office of Emergency Services for the period September 1, 2023 through August 31, 2026, in the amount of $5,113,750, of which $835,000 is obligated to the Orange County Intelligence Assessment Center (Agreement No. 2023­XXX)). 24.Resolution Accepting the Donation of Science, Technology, Engineering, and Mathematics (STEM) Focused Amenities at Madison Park and Angels Community Park from the University of California Irvine School of Education, and a Donation Agreement with the University of California Irvine School of Education for the Installation of these Amenities at Madison Park and Angels Community Park Department(s): Parks, Recreation, and Community Services Recommended Action: 1.  Adopt Resolution No. 2023­XXX A RE SOLUTION OF T HE CITY COU NCIL OF THE CITY OF SANTA ANA ACCEPTING THE DONATION OF SCIENCE, TECHNO LOGY, ENGINEERING, AND MATHEMATICS (STEM) FOCUSED AMENI TIES FROM THE UNIVERSI TY OF CALIFO RNI A, IRVINE SCHOOL OF EDUCATION TO P ROMO TE STEM LEARNING O PPORTUNITIES AT MADISON PARK AND ANGELS COMM UNITY PARK 2.   Authorize the City Manager to execute a donation agreement with The Regents of the University of California, Irvine School of Education for the installation of the STEM­focused amenities at Madison Park and Angels Community Park. The amenities are valued at approximately $249,000 and will come at no cost to the City. The agreement is valid from April 18, 2023, through December 31, 2023, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 25.Adopt Resolution for State of California Grant and Approve Appropriation Adjustment Recognizing $9,000,000 of State Grant Funds for the Modernization of the Santa Ana Civic Center Department(s): Community Development Agency Recommended Action: 1. Adopt Resolution No. 2023­XXX A RE SOLUTION OF T HE CITY COU NCIL OF THE CITY OF SANTA ANA APPROVING APPLICATION FOR SPECIFIED GRANT FUNDS FROM BUD GET ACT 2022/23 (BUDGET ACT OF 2022, AB179, CHAPTER 249, CONTROL SECTION 19.56, ITEM 3790­101­0001(K) OTHER COMM UNITY SERVICES, (24)$9,0 00 ,000 TO THE CITY OF SANTA A NA FOR THE MODERNIZ ATION OF THE SANTA ANA CIVIC CENTER (SACC)) 2. Approve an Appropriation Adjustment recognizing State of California Grant Funds in the amount of $9,000,000. (requires five affirmative votes) 26.Adopt Ordinance No. NS­3039 – AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING SANTA ANA MUNICIPAL CODE SECTION 8­6 RELATING TO LICENSE REQUIREMENTS OF CONTRACTORS AND SUBCONTRACTORS (includes determination that this Ordinance is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the State CEQA Guidelines because it will not result in a direct or reasonably foreseeable indirect physical change in the environment, as there is no possibility it will have a significant effect on the environment, and it is not a “project,” as defined in Section 15378 of the CEQA Guidelines) First reading at the April 18, 2023 City Council meeting, approved by a vote of 7­0. Published in the Orange County Reporter on April 21, 2023. Department(s): Planning and Building Agency Recommended Action: Place ordinance for second reading and adopt. **END OF CONSENT CALENDAR** PUBLIC HEARINGS PUBLIC COMMENTS – Members of the public may address the City Council on each of the Public Hearing items. 27.Public Hearing – Approve the Fiscal Year 2023­24 Annual Action Plan and Budgets for the Community Development Block Grant, HOME Investment Partnerships Grant, and Emergency Solutions Grant, and Authorize Submission to the U.S. Department of Housing and Urban Development Legal Notice published in the Orange County Register, La Opinion, and Nguoi Viet on March 20, 2023. Department(s): Community Development Agency Recommended Action: 1. Approve the Fiscal Year 2023­24 Annual Action Plan and authorize submission to the U.S. Department of Housing and Urban Development. 2. Approve the Fiscal Year 2023­24 budgets for the Community Development Block Grant program in the total amount of $4,808,057; HOME Investment Partnerships grant in the amount of $1,605,667 from Grant Year 2023 allocation and a re­allocation of $6,180,123 in prior year program funds; and Emergency Solutions Grant in the amount of $447,249 from Grant Year 2023 allocation. All proposed activities’ budgets will be proportionally increased or decreased from the estimated funding levels to match actual allocation amounts. 3. Direct the City Attorney to finalize and authorize the City Manager to execute memorandums of understandings with various city departments awarded funds as part of the approved Community Development Block Grant program budget for a term beginning July 1, 2023 through June 30, 2026, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 4. Direct the City Attorney to finalize and authorize the City Manager to execute a memorandum of understanding with the Santa Ana Police Department and agreements with non­profit homeless service providers awarded funds as part of the approved Emergency Solutions Grant program budget for a term beginning July 1, 2023 through June 30, 2024, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 5. Direct the City Attorney to finalize and authorize the City Manager to execute amendments to the current Community Development Block Grant subrecipient agreements for America on Track, The Delhi Center, and the Orange County Children’s Therapeutic Arts Center (Agreement No. 2023­XXX). WORK STUDY SESSION 28.Fiscal Year 2023­24 Budget Work Study Session Department(s): Finance and Management Services Recommended Action: Discuss and provide direction to staff. COUNCILMEMBER REQUESTED ITEMS 29.Discuss and Consider Directing the City Attorney and City Manager to Make a Public Report on the Homeless Federal Agreement and the City’s Plans to Address Enforcement and Impacts Related to the Upcoming Expiration of the Agreement as it Relates to Funding, Clean­Ups, and Shelter Services – Mayor Amezcua 30.Discuss Request to “Call Up” Planning Commission Item Conditional Use Permit No. 2023­09, Request to Upgrade the Existing Type 41 On­Sale Alcoholic Beverage Control (ABC) License to a Type 47 On­Sale Alcoholic Beverage Control (ABC) License to Allow the On­Premises Sale of Beer, Wine, and Distilled Spirits at an Existing Eating Establishment Located at 1208 East McFadden Avenue located within the Planned Shopping Center (C4) Zoning District (Mariscos Hector Sports Grill) and Consider Scheduling a Public Hearing – Councilmember Penaloza CITY MANAGER COMMENTS COUNCIL COMMENTS AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. 1. April 26 – 28, 2023 Mayor Pro Tem Lopez – NALEO Policy Institute on Economic Mobility Conference in New York, NY ADJOURNMENT – Adjourn the City Council meeting and convene to the Housing Authority meeting. Future Items 1. Budget – Work Study Session HOUSING AUTHORITY CALL TO ORDER ATTENDANCE Authority Members Phil Bacerra  Johnathan Ryan Hernandez David Penaloza Thai Viet Phan Benjamin Vazquez Vice Chair Jessie Lopez Chair Valerie Amezcua City Manager Kristine Ridge City Attorney Sonia R. Carvalho Recording Secretary Jennifer L. Hall ROLL CALL ADDITIONS\DELETIONS TO THE HOUSING AUTHORITY AGENDA PUBLIC COMMENTS – Members of the public may address Housing Authority on items on the Housing Authority agenda.  CONSENT CALENDAR RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Items: 1 and 2. 1.Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. 2.Quarterly Report for the Housing Choice Voucher Program for the Period of January 1, 2023 to March 31, 2023 Department(s): Community Development Agency Recommended Action: Receive and file the Quarterly Report for the Housing Choice Voucher Program for the period of January 1, 2023 to March 31, 2023. **END OF CONSENT CALENDAR** HOUSING AUTHORITY MEMBER COMMENTS ADJOURNMENT – Adjourn the Housing Authority meeting. th   City Council 3 5/2/2023   City Council and Housing Authority MeetingPacketMay 2, 2023CLOSED SESSION MEETING – 5:00 PMREGULAR OPEN MEETING – 5:45 PM (Immediately following the Closed Session Meeting)CITY COUNCIL CHAMBER22 Civic Center Plaza, Santa Ana, CA 92701Valerie AmezcuaMayorThai Viet PhanCouncilmember – Ward 1 Benjamin VazquezCouncilmember ­ Ward 2Jessie LopezMayor Pro Tem ­ Ward 3 Phil BacerraCouncilmember ­ Ward 4Johnathan Ryan HernandezCouncilmember ­ Ward 5 David PenalozaCouncilmember ­ Ward 6Mayor and Council telephone: 714­647­6900Agenda item inquiries: 714­647­6520Sonia R. CarvalhoCity Attorney Kristine RidgeCity Manager Jennifer L. HallCity ClerkIn compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting, contactMichael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enable the City to makereasonable arrangements to assure accessibility to this meeting. The City Council agenda and supporting documentation can befound on the City’s website – www.santa­ana.org/city­meetings.CITY VISION AND CODE OF ETHICSThe City of Santa Ana is committed to achieving a shared vision for the organization and itscommunity. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtful andinclusive process designed to set the City and organization on a course that meets thechallenges of today and tomorrow, as follows:Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment in youth •Safe and healthy community • Neighborhood pride • Thriving economic climate • Enriched anddiverse culture • Quality government servicesMission ­ To deliver efficient public services in partnership with our community which ensurespublic safety, a prosperous economic environment, opportunities for our youth, and a high qualityof life for residents.Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility •Innovation • TransparencyCode of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008,voters approved an amendment to the City Charter which established the Code of Ethics andConduct for elected officials and members of appointed boards, commissions, and committeesto assure public confidence. The following are the core values expressed: • Integrity • Honesty •Responsibility • Fairness • Accountability • Respect • EfficiencyMembers of the public may attend the City Council meeting in­person or join via Zoom. The CityCouncil meeting will occur live via teleconference Zoom webinar. You may view the meeting fromyour computer, tablet or smart phone via YouTube LiveStream atwww.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrum channel 3.PUBLIC COMMENTS – Members of the public who wish to address the City Council on closedsession items, items on the regular agenda or on matters which are not on the agenda, but arewithin the subject matter jurisdiction of the City Council may do so by one of the following ways:MAILING OPTION written communications – Public comments may be mailed to: Office ofthe City Clerk, 20 Civic Center Plaza M­30, Santa Ana, CA 92701. All writtencommunications received via mail by 4:00 p.m. on the day of the meeting will be distributedto the City Council and imaged into the City’s document archive system which is availablefor public review.SENDING E­MAIL OPTION – Public comments may be sent via email to the City Clerk’soffice at eComment@santa­ana.org. Please note the agenda item you are commenting onin the subject line of the email. All emails received two (2) hours before the scheduledstart of the meeting will be distributed to the City Council and imaged into the City’sdocument archive system which is available for public review.LIVE VIRTUAL OPTION – Members of the public may provide live comments during themeeting by Zoom or Conference Call. To join by Zoom click on or type the followingaddress into your web browser https://us02web.zoom.us/j/315965149. To join theConference Call: Dial (669) 900­9128 and enter MEETING ID: 315 965 149#. You will beprompted by the City Clerk when it is time for a: i) closed session item, ii) general agendaitem, iii) public hearing item, iv) special agenda item, or v) for Housing Authority item. Youmay request to speak by dialing *9 from your phone or you may virtually raise your handfrom Zoom. After the Clerk confirms the last three digits of the caller’s phone number orZoom ID and unmutes them, the caller must press *6 or microphone icon to speak. Callersare encouraged, but not required, to identify themselves by name. Each caller will beprovided three (3) minutes to speak, unless due to the number of speakers wanting tospeak a decision is made to provide a different amount of time to speak.IN­PERSON OPTION ­ Members of the public can provide in­person comments at thepodium in the Council Chamber. The Council Chamber will have seating available formembers of the public to attend the meeting in­person. Public comments are limited tothree (3) minutes per speaker, unless a different time is announced by the presiding chair.Speakers who wish to address the Council must do so by submitting a “Request toSpeak” card by 5:00 p.m. for Closed Session items and by 6:00 p.m. for all otherdesignated public comment periods as listed below. Cards will not be accepted after thePublic Comment Session begins without the permission of the presiding chair.The following designated public comment periods are:1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide livecomments on closed session items by joining Zoom or the Conference Call as described in theLIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 4:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL BY 5:00 p.m. Speakers who are not in the speaker queue by 5:00 p.m. will not be permitted to speak.   2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON­AGENDA ITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 4:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL PRIOR TO 6:00 p.m. Speakers who are not in the speaker queue by 6:00 p.m. will not be permitted to speak. 3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speakers not in the queue by 6:00 p.m. will not be permitted to speak.  4. LIVE PUBLIC COMMENTS ON HOUSING AUTHORITY ITEMS – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speakers not in the queue by 6:00 p.m. will not be permitted to speak.    TRANSLATION SERVICES ­ Spanish interpreting services are provided at City Council meetings. Simultaneous Spanish interpretation is provided through the use of headsets and consecutive interpretation (Spanish­to­English) in addition to those wishing to address the City Council at the podium.  La ciudad provee servicios de interpretación al español en las juntas del Concilio.  La interpretación simultánea al español se ofrece por medio del uso de audífonos y la interpretación consecutiva (español a inglés) también está disponible para cualquiera que desee dirigirse al concilio municipal en el podio. About the Agenda To download or view the attachments (staff report and other supporting documentation) for each agenda item, you must select the agenda item to see the attachments to either open in a new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ). CLOSED SESSION CALL TO ORDER ATTENDANCE Council Members Phil Bacerra Johnathan Ryan Hernandez David Penaloza Thai Viet Phan Benjamin Vazquez Mayor  Pro Tem Jessie Lopez Mayor Valerie Amezcua City Manager Kristine Ridge City Attorney Sonia R. Carvalho City Clerk Jennifer L. Hall ROLL CALL ADDITIONS\DELETIONS TO CLOSED SESSION PUBLIC COMMENTS – Members of the public may address the City Council on Closed Session items. RECESS – City Council will recess to Closed Session for the purpose of conducting regular City business. CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certain matters without members of the public present. The City Council finds, based on advice from the City Attorney, that discussion in open session of the following matters will prejudice the position of the City in existing and anticipated litigation: 1.CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6(a): Agency Negotiators:     Human Resources Executive Director, Jason Motsick Employee Organizations:  Santa Ana Police Officers Association (POA)  Service Employees’ International Union (SEIU) Full­Time Employees RECONVENE – City Council will reconvene to continue regular City business. CITY COUNCIL REGULAR OPEN SESSION CALL TO ORDER ATTENDANCE Council Members Phil Bacerra Johnathan Ryan Hernandez David Penaloza Thai Viet Phan Benjamin Vazquez Mayor  Pro Tem Jessie Lopez Mayor Valerie Amezcua City Manager Kristine Ridge City Attorney Sonia R. Carvalho City Clerk Jennifer L. Hall ROLL CALL PLEDGE OF ALLEGIANCE Mayor Amezcua WORDS OF INSPIRATION Cherry Lai, Tzu Chi Foundation Orange County Service Center ADDITIONS\DELETIONS TO THE AGENDA CEREMONIAL PRESENTATIONS 1.Certificates of Recognition presented by Mayor Amezcua, Mayor Pro Tem Lopez, and Councilmember Bacerra to Santa Ana’s Boys Youth Basketball Teams: the Miners, the Wildcats, and the Bruins for their Exceptional Athletic Performance. 2.Proclamation presented by Councilmember Phan to Asian Americans Advancing Justice Southern California declaring May 2023 as Asian American and Pacific Islander Heritage Month. (revised 4/26/2023) CLOSED SESSION REPORT – The City Attorney will report on any action(s) from Closed Session. PUBLIC COMMENT – Public comments will be held during the beginning of the meeting for ALL comments on agenda and non­agenda items, with the exception of public hearings. Comments for public hearings will take place after the hearing is opened. CONSENT CALENDAR RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Items: 3 through 26. 3.Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. 4.Appoint Nadin Said Nominated by Councilmember Bacerra as the Ward 4 Representative to the Police Oversight Commission for a Full­Term Expiring December 8, 2026 (Continued from the City Council meeting of April 18, 2023, Item No. 9) Department(s): City Clerk’s Office Recommended Action: Appoint Nadin Said to the Police Oversight Commission as the Ward 4 representative and administer Oath of Office. 5.Appoint Carl Benninger Nominated by Councilmember Bacerra as the Ward 4 Representative to the Planning Commission for a Full­Term Expiring December 8, 2026 Department(s): City Clerk’s Office Recommended Action: Appoint Carl Benninger to the Planning Commission as the Ward 4 representative and administer Oath of Office. 6.Receive and File Single Audit Report for the Fiscal Year Ended June 30, 2022 Department(s): Finance and Management Services Recommended Action: Receive and file Single Audit Report for the Fiscal Year Ended June 30, 2022. 7.Quarterly Report for Housing Division Projects and Activities for the Period of January 1, 2023 to March 31, 2023 Department(s): Community Development Agency Recommended Action: Receive and file the Quarterly Report for Housing Division Projects and Activities for the period of January 1, 2023 to March 31, 2023. 8.Approve Appropriation Adjustment Recognizing the Remaining Balance of Emergency Housing Voucher Service Fees Department(s): Community Development Agency Recommended Action: Approve an appropriation adjustment for Emergency Housing Voucher Service Fees in the amount of $155,750. (requires five affirmative votes) 9.Biennial Modification to the Program Year (PY) 2021­24 Regional and Local Workforce Plan for Grant Funds Received from the Federal Title I Workforce Innovation and Opportunity Act Department(s): Community Development Agency Recommended Action: 1. Approve the modification to the Regional and Unified Local Plan for PY 2021­24 and direct staff to submit to the California Workforce Development Board and State of California Employment Development Department. 2. Authorize the Mayor to execute all documents necessary for the submission of the PY 2021­24 modified Regional and Unified Local Plan. 3. Authorize staff to submit revisions to the PY 2021­24 Regional and Unified Local Plan should they be necessary as requested by the California Workforce Development Board or California Employment Development Department.  10.Master Agreement with Qualified Schools to Provide Vocational Training with Federal Workforce Innovation and Opportunity Act (WIOA) and Orange County Social Services Grant Funds for Fiscal Year 2023­24 through Fiscal Year 2026­27(Non­General Fund) Department(s): Community Development Agency Recommended Action: 1. Authorize the City Manager to execute a master agreement, for a total aggregate amount not to exceed $2,765,820 payable from federal Workforce Innovation and Opportunity Act and Orange County Social Services grant funds, for a four­ year period expiring June 30, 2027, with a school or training provider listed on the State Employment Training Provider List (ETPL), to deliver occupational skills training on an as needed basis to unemployed and low­income individuals, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 2. Approve schools and training programs listed on the State of California’s Eligible Training Provider List to be used on an as needed basis to provide occupational training under the guidelines of the Workforce Innovation and Opportunity Act.  11.Grant an Easement to Southern California Edison to Allow Underground Power to Serve a Traffic Signal (Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute an Easement Deed granting Southern California Edison the right to own, place, and maintain power conduits and conductors underground to serve APN 016­035­14.  12.Award a Purchase Order to Landscape Structures, Inc. to Provide and Install a Universally Accessible Playground at Thornton Park in the Amount of $2,042,277 (Specification No. 23­059) (Project No. 23­2602) (General and Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize a one­time purchase and payment to Landscape Structures, Inc. to furnish and install a universally accessible playground at Thornton Park in the amount of $2,042,277, plus a contingency of $306,342 for a total amount not to exceed $2,348,619, subject to non­substantive changes approved by the City Manager and City Attorney. 13.Award a Purchase Order to Amtech Elevator Services to Replace the Elevator Cylinder at the Santa Ana Regional Transportation Center in the Amount of $141,945 (Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize a one­time Purchase Order and payment to Amtech Elevator Services for the replacement of the elevator cylinder at the Santa Ana Regional Transportation Center in the amount of $141,945, plus a contingency of $30,900 for a total amount not to exceed $172,845, subject to non­substantive changes approved by the City Manager and City Attorney.  14.Award a Construction Contract to Vido Samarzich, Inc. in the Amount of $978,455 for the Glenwood Place Water Improvements Project, with an Estimated Project Delivery Cost of $1,300,000 (Project No. 23­6476) (Non­General Fund) Department(s): Public Works Agency Recommended Action: 1. Award a construction contract to Vido Samarzich, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $978,455 for the construction of the Glenwood Place Water Improvements Project, for the term beginning April 18, 2023 and ending upon project completion, and authorize the City Manager to execute the contract subject to non­substantive changes approved by the City Manager and the City Attorney. 2. Approve the Project Cost Analysis for a total estimated construction delivery cost of $1,300,000, which includes $978,455 for the construction contract, $146,768 for contract administration, inspection, and testing, and a $174,777 project contingency for unanticipated or unforeseen work. 3. Determine these actions are exempt from further review in accordance with the California Environmental Quality Act as Categorical Exemption Environmental Review No. ER­2023­26 was filed for the project. 15.Award a Construction Contract to Pacific Hydrotech Corp. in the Amount of $12,795,865 for the Well 32 Rehabilitation Project, with an Estimated Project Delivery Cost of $16,634,625 (Project No. 13­6433) (Non­General Fund) Department(s): Public Works Agency Recommended Action: 1. Award a construction contract to Pacific Hydrotech Corp., the lowest responsible bidder, in accordance with the base bid in the amount of $12,795,865 for construction of the Well 32 Rehabilitation Project, for a term beginning May 2, 2023, and ending upon project completion, and authorize the City Manager to execute the contract subject to non­substantive changes approved by the City Manager and the City Attorney. 2. Approve the Project Cost Analysis for a total estimated construction delivery cost of $16,634,625, which includes $12,795,865 for the construction contract, $1,224,820 for contract management, $694,560 for contract  administration, inspection, and testing, and a $1,919,380 project contingency for unanticipated or unforeseen work. 16.Approve Agreements with Johnson­Frank & Associates, Inc., Stantec Consulting Services, Inc., and Towill, Inc. for On­Call Professional Land Surveying Services, with an Aggregate Amount Not to Exceed $2,450,000 for Three­Year Terms (RFP No. 19­090) (Non­General Fund) Department(s): Public Works Agency Recommended Action: 1. Authorize the City Manager to execute federal Caltrans agreements with Johnson­Frank & Associates, Inc., Stantec Consulting Services, Inc., and Towill, Inc. to provide on­call land surveying services on an as­needed basis, in an aggregate amount not to exceed $950,000 for a three­year term beginning May 2, 2023 and expiring May 1, 2026, with an option for two, one­year extensions, subject to non­ substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 2. Authorize the City Manager to execute non­federal agreements with Johnson­Frank & Associates, Inc., Stantec Consulting Services, Inc., and Towill, Inc. to provide On­Call Land Surveying Services on an as­needed basis, in an aggregate amount not to exceed $1,500,000 for a three­year term beginning May 2, 2023 and expiring May 1, 2026, with an option for two, one­year extensions, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 17.Approve an Agreement with David Evans and Associates, Inc. in an Amount Not to Exceed $410,000 for the Landscape Architectural Design Services for a New Park at 10th St. and Flower St. for a Three­Year Term (Project No. 22­1342) (Revive Santa Ana Program) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute an agreement with David Evans and Associates, Inc. to provide design, development of contract documents, and construction support for the proposed 10  and Flower Park project in the amount of $369,455, with a contingency of $40,545 for a total amount not to exceed $410,000, for a three­year term beginning May 2, 2023 and expiring May 1, 2026, with an option for two, one­year extensions, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 18.Amend Agreement with David Evans and Associates, Inc. for Design and Construction Support Services for the Standard – McFadden Park Project by an Additional $50,000 for the Remainder of the Agreement Term (Project No. 20­2729) (Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute a first amendment to the agreement with David Evans and Associates, Inc. to provide design, development, and contract documents for the proposed Standard­McFadden Park project, to increase the contract by $43,505, with an approximate 15 percent contingency, for a total not to exceed amount of $50,000, for the remainder of the agreement term through August 16, 2024, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 19.Approve Agreements with AESCO, Inc., Alta Planning + Design, Inc., CWE, IDS Group, Inc., J. Smith & T. Muli, Inc., KPFF Consulting Engineers, Psomas, Shannon & Wilson, Tait & Associates, Inc., and Willdan Engineering for On­Call Engineering Services in an Aggregate Amount Not to Exceed $5,000,000 for up to a Five­Year Term (General and Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute agreements with AESCO, Inc., Alta Planning + Design, Inc., CWE; IDS Group, Inc., J. Smith & T. Muli, Inc., KPFF Consulting Engineers,  Psomas, Shannon & Wilson, Tait & Associates, Inc., and Willdan Engineering, to provide on­call engineering services for a shared aggregate amount not to exceed $5,000,000, for a three­year term beginning May 2, 2023 and expiring May 1, 2026, with provisions for two, one­year extensions, subject to non­ substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 20.Approve Agreements with Bruce Anderson Enterprises, Inc. dba A’s Construction, EBS General Engineering, Inc., Palp, Inc. dba Excel Paving Co., Hardy & Harper, Inc., Vido Samarzich, Inc., and We R Builders, Inc. for Emergency Asphalt and Portland Cement Concrete (PCC) Services for a Total Amount Not to Exceed $3,000,000 for up to a Five­ Year Term (Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute agreements with Bruce Anderson Enterprises, Inc. dba A’s Construction, EBS General Engineering, Inc., Palp, Inc. dba Excel Paving Co., Hardy & Harper, Inc., Vido Samarzich, Inc., and We R Builders, Inc. to provide on­call asphalt and concrete placement services for a shared aggregate amount not to exceed $3,000,000, for a three­year term beginning May 2, 2023 and expiring May 1, 2026 with provisions for two, one­year extensions, subject to non­ substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX).  21.Approve Amendment to Agreement with TSYS Merchant Solutions, LLC DBA Global Payments, Inc. for Online Debit and Credit Card and Electronic Fund Transfer Automated Clearing House (ACH) Merchant Payment Processing Services, Support and Maintenance, and Purchase of Point­of­Sale Payment Terminals for a New Agreement Amount Not to Exceed $2,022,400 Department(s): Finance and Management Services Recommended Action: Authorize the City Manager to execute a second amendment to the agreement with TSYS Merchant Solutions, LLC, doing business as Global Payments, Inc., for online debit and credit card payment processing, electronic fund transfer Automated Clearing House (“ACH”) payment processing, support and maintenance, and purchase of payment terminals. The amendment includes a base contract increase in the amount of $4,000 and general contingency increase in the amount of $120,000, for a new agreement amount not to exceed $2,022,400. The not to exceed amount includes a general contingency of $362,400 over the maximum life of the agreement. The amendment adds a base term commencing May 2, 2023 and expiring December 31, 2025, with provision for two renewal options (a three­year and a one­year), subject to non­ substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX).  22.Agreement with HCI Systems, Inc. for Fire Alarm System Devices Upgrade, Testing, Inspection, and Repair Services (General Fund) Department(s): Police Department Recommended Action: 1. Authorize the City Manager to execute an agreement with HCI Systems, Inc. for upgrades to the fire alarm system devices at the Police Administration and Jail Buildings and testing and inspection services for a three­year period from May 2, 2023 to June 30, 2026 in the amount of $837,792, plus a contingency of $40,000, for a total amount not to exceed $877,792, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 2. Approve an amendment to the Fiscal Year 2022­2023 Capital Improvement Program to include the Fire Alarm System Devices Upgrade project. 23.Adopt a Resolution for Fiscal Year 2023 Homeland Security Grant Program Funding in the Amount of $5,113,750 Department(s): Police Department Recommended Action: Adopt Resolution No. 2023­XXX  A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE CITY MANAGER AND THE CHIEF OF POLICE OR THEIR DESIGNEE(S) TO ENTER INTO AN AGREEMENT WITH THE STATE OF CALIFORNIA GOVERNOR’S OFFICE OF EMERGENCY SERVICES FOR THE FY2023 URBAN AREA SECURITY INITIATIVE FUNDING PROGRAM (authorizing the City Manager and/or the Chief of Police or their designee(s), to apply for the FY 2023 Urban Area Security Initiative grant and upon award, enter into an agreement with the State of California, California Governor’s Office of Emergency Services for the period September 1, 2023 through August 31, 2026, in the amount of $5,113,750, of which $835,000 is obligated to the Orange County Intelligence Assessment Center (Agreement No. 2023­XXX)). 24.Resolution Accepting the Donation of Science, Technology, Engineering, and Mathematics (STEM) Focused Amenities at Madison Park and Angels Community Park from the University of California Irvine School of Education, and a Donation Agreement with the University of California Irvine School of Education for the Installation of these Amenities at Madison Park and Angels Community Park Department(s): Parks, Recreation, and Community Services Recommended Action: 1.  Adopt Resolution No. 2023­XXX A RE SOLUTION OF T HE CITY COU NCIL OF THE CITY OF SANTA ANA ACCEPTING THE DONATION OF SCIENCE, TECHNO LOGY, ENGINEERING, AND MATHEMATICS (STEM) FOCUSED AMENI TIES FROM THE UNIVERSI TY OF CALIFO RNI A, IRVINE SCHOOL OF EDUCATION TO P ROMO TE STEM LEARNING O PPORTUNITIES AT MADISON PARK AND ANGELS COMM UNITY PARK 2.   Authorize the City Manager to execute a donation agreement with The Regents of the University of California, Irvine School of Education for the installation of the STEM­focused amenities at Madison Park and Angels Community Park. The amenities are valued at approximately $249,000 and will come at no cost to the City. The agreement is valid from April 18, 2023, through December 31, 2023, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 25.Adopt Resolution for State of California Grant and Approve Appropriation Adjustment Recognizing $9,000,000 of State Grant Funds for the Modernization of the Santa Ana Civic Center Department(s): Community Development Agency Recommended Action: 1. Adopt Resolution No. 2023­XXX A RE SOLUTION OF T HE CITY COU NCIL OF THE CITY OF SANTA ANA APPROVING APPLICATION FOR SPECIFIED GRANT FUNDS FROM BUD GET ACT 2022/23 (BUDGET ACT OF 2022, AB179, CHAPTER 249, CONTROL SECTION 19.56, ITEM 3790­101­0001(K) OTHER COMM UNITY SERVICES, (24)$9,0 00 ,000 TO THE CITY OF SANTA A NA FOR THE MODERNIZ ATION OF THE SANTA ANA CIVIC CENTER (SACC)) 2. Approve an Appropriation Adjustment recognizing State of California Grant Funds in the amount of $9,000,000. (requires five affirmative votes) 26.Adopt Ordinance No. NS­3039 – AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING SANTA ANA MUNICIPAL CODE SECTION 8­6 RELATING TO LICENSE REQUIREMENTS OF CONTRACTORS AND SUBCONTRACTORS (includes determination that this Ordinance is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the State CEQA Guidelines because it will not result in a direct or reasonably foreseeable indirect physical change in the environment, as there is no possibility it will have a significant effect on the environment, and it is not a “project,” as defined in Section 15378 of the CEQA Guidelines) First reading at the April 18, 2023 City Council meeting, approved by a vote of 7­0. Published in the Orange County Reporter on April 21, 2023. Department(s): Planning and Building Agency Recommended Action: Place ordinance for second reading and adopt. **END OF CONSENT CALENDAR** PUBLIC HEARINGS PUBLIC COMMENTS – Members of the public may address the City Council on each of the Public Hearing items. 27.Public Hearing – Approve the Fiscal Year 2023­24 Annual Action Plan and Budgets for the Community Development Block Grant, HOME Investment Partnerships Grant, and Emergency Solutions Grant, and Authorize Submission to the U.S. Department of Housing and Urban Development Legal Notice published in the Orange County Register, La Opinion, and Nguoi Viet on March 20, 2023. Department(s): Community Development Agency Recommended Action: 1. Approve the Fiscal Year 2023­24 Annual Action Plan and authorize submission to the U.S. Department of Housing and Urban Development. 2. Approve the Fiscal Year 2023­24 budgets for the Community Development Block Grant program in the total amount of $4,808,057; HOME Investment Partnerships grant in the amount of $1,605,667 from Grant Year 2023 allocation and a re­allocation of $6,180,123 in prior year program funds; and Emergency Solutions Grant in the amount of $447,249 from Grant Year 2023 allocation. All proposed activities’ budgets will be proportionally increased or decreased from the estimated funding levels to match actual allocation amounts. 3. Direct the City Attorney to finalize and authorize the City Manager to execute memorandums of understandings with various city departments awarded funds as part of the approved Community Development Block Grant program budget for a term beginning July 1, 2023 through June 30, 2026, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 4. Direct the City Attorney to finalize and authorize the City Manager to execute a memorandum of understanding with the Santa Ana Police Department and agreements with non­profit homeless service providers awarded funds as part of the approved Emergency Solutions Grant program budget for a term beginning July 1, 2023 through June 30, 2024, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 5. Direct the City Attorney to finalize and authorize the City Manager to execute amendments to the current Community Development Block Grant subrecipient agreements for America on Track, The Delhi Center, and the Orange County Children’s Therapeutic Arts Center (Agreement No. 2023­XXX). WORK STUDY SESSION 28.Fiscal Year 2023­24 Budget Work Study Session Department(s): Finance and Management Services Recommended Action: Discuss and provide direction to staff. COUNCILMEMBER REQUESTED ITEMS 29.Discuss and Consider Directing the City Attorney and City Manager to Make a Public Report on the Homeless Federal Agreement and the City’s Plans to Address Enforcement and Impacts Related to the Upcoming Expiration of the Agreement as it Relates to Funding, Clean­Ups, and Shelter Services – Mayor Amezcua 30.Discuss Request to “Call Up” Planning Commission Item Conditional Use Permit No. 2023­09, Request to Upgrade the Existing Type 41 On­Sale Alcoholic Beverage Control (ABC) License to a Type 47 On­Sale Alcoholic Beverage Control (ABC) License to Allow the On­Premises Sale of Beer, Wine, and Distilled Spirits at an Existing Eating Establishment Located at 1208 East McFadden Avenue located within the Planned Shopping Center (C4) Zoning District (Mariscos Hector Sports Grill) and Consider Scheduling a Public Hearing – Councilmember Penaloza CITY MANAGER COMMENTS COUNCIL COMMENTS AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. 1. April 26 – 28, 2023 Mayor Pro Tem Lopez – NALEO Policy Institute on Economic Mobility Conference in New York, NY ADJOURNMENT – Adjourn the City Council meeting and convene to the Housing Authority meeting. Future Items 1. Budget – Work Study Session HOUSING AUTHORITY CALL TO ORDER ATTENDANCE Authority Members Phil Bacerra  Johnathan Ryan Hernandez David Penaloza Thai Viet Phan Benjamin Vazquez Vice Chair Jessie Lopez Chair Valerie Amezcua City Manager Kristine Ridge City Attorney Sonia R. Carvalho Recording Secretary Jennifer L. Hall ROLL CALL ADDITIONS\DELETIONS TO THE HOUSING AUTHORITY AGENDA PUBLIC COMMENTS – Members of the public may address Housing Authority on items on the Housing Authority agenda.  CONSENT CALENDAR RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Items: 1 and 2. 1.Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. 2.Quarterly Report for the Housing Choice Voucher Program for the Period of January 1, 2023 to March 31, 2023 Department(s): Community Development Agency Recommended Action: Receive and file the Quarterly Report for the Housing Choice Voucher Program for the period of January 1, 2023 to March 31, 2023. **END OF CONSENT CALENDAR** HOUSING AUTHORITY MEMBER COMMENTS ADJOURNMENT – Adjourn the Housing Authority meeting. th   City Council 4 5/2/2023   City Council and Housing Authority MeetingPacketMay 2, 2023CLOSED SESSION MEETING – 5:00 PMREGULAR OPEN MEETING – 5:45 PM (Immediately following the Closed Session Meeting)CITY COUNCIL CHAMBER22 Civic Center Plaza, Santa Ana, CA 92701Valerie AmezcuaMayorThai Viet PhanCouncilmember – Ward 1 Benjamin VazquezCouncilmember ­ Ward 2Jessie LopezMayor Pro Tem ­ Ward 3 Phil BacerraCouncilmember ­ Ward 4Johnathan Ryan HernandezCouncilmember ­ Ward 5 David PenalozaCouncilmember ­ Ward 6Mayor and Council telephone: 714­647­6900Agenda item inquiries: 714­647­6520Sonia R. CarvalhoCity Attorney Kristine RidgeCity Manager Jennifer L. HallCity ClerkIn compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting, contactMichael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enable the City to makereasonable arrangements to assure accessibility to this meeting. The City Council agenda and supporting documentation can befound on the City’s website – www.santa­ana.org/city­meetings.CITY VISION AND CODE OF ETHICSThe City of Santa Ana is committed to achieving a shared vision for the organization and itscommunity. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtful andinclusive process designed to set the City and organization on a course that meets thechallenges of today and tomorrow, as follows:Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment in youth •Safe and healthy community • Neighborhood pride • Thriving economic climate • Enriched anddiverse culture • Quality government servicesMission ­ To deliver efficient public services in partnership with our community which ensurespublic safety, a prosperous economic environment, opportunities for our youth, and a high qualityof life for residents.Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility •Innovation • TransparencyCode of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008,voters approved an amendment to the City Charter which established the Code of Ethics andConduct for elected officials and members of appointed boards, commissions, and committeesto assure public confidence. The following are the core values expressed: • Integrity • Honesty •Responsibility • Fairness • Accountability • Respect • EfficiencyMembers of the public may attend the City Council meeting in­person or join via Zoom. The CityCouncil meeting will occur live via teleconference Zoom webinar. You may view the meeting fromyour computer, tablet or smart phone via YouTube LiveStream atwww.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrum channel 3.PUBLIC COMMENTS – Members of the public who wish to address the City Council on closedsession items, items on the regular agenda or on matters which are not on the agenda, but arewithin the subject matter jurisdiction of the City Council may do so by one of the following ways:MAILING OPTION written communications – Public comments may be mailed to: Office ofthe City Clerk, 20 Civic Center Plaza M­30, Santa Ana, CA 92701. All writtencommunications received via mail by 4:00 p.m. on the day of the meeting will be distributedto the City Council and imaged into the City’s document archive system which is availablefor public review.SENDING E­MAIL OPTION – Public comments may be sent via email to the City Clerk’soffice at eComment@santa­ana.org. Please note the agenda item you are commenting onin the subject line of the email. All emails received two (2) hours before the scheduledstart of the meeting will be distributed to the City Council and imaged into the City’sdocument archive system which is available for public review.LIVE VIRTUAL OPTION – Members of the public may provide live comments during themeeting by Zoom or Conference Call. To join by Zoom click on or type the followingaddress into your web browser https://us02web.zoom.us/j/315965149. To join theConference Call: Dial (669) 900­9128 and enter MEETING ID: 315 965 149#. You will beprompted by the City Clerk when it is time for a: i) closed session item, ii) general agendaitem, iii) public hearing item, iv) special agenda item, or v) for Housing Authority item. Youmay request to speak by dialing *9 from your phone or you may virtually raise your handfrom Zoom. After the Clerk confirms the last three digits of the caller’s phone number orZoom ID and unmutes them, the caller must press *6 or microphone icon to speak. Callersare encouraged, but not required, to identify themselves by name. Each caller will beprovided three (3) minutes to speak, unless due to the number of speakers wanting tospeak a decision is made to provide a different amount of time to speak.IN­PERSON OPTION ­ Members of the public can provide in­person comments at thepodium in the Council Chamber. The Council Chamber will have seating available formembers of the public to attend the meeting in­person. Public comments are limited tothree (3) minutes per speaker, unless a different time is announced by the presiding chair.Speakers who wish to address the Council must do so by submitting a “Request toSpeak” card by 5:00 p.m. for Closed Session items and by 6:00 p.m. for all otherdesignated public comment periods as listed below. Cards will not be accepted after thePublic Comment Session begins without the permission of the presiding chair.The following designated public comment periods are:1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide livecomments on closed session items by joining Zoom or the Conference Call as described in theLIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 4:30p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL BY 5:00 p.m. Speakers who arenot in the speaker queue by 5:00 p.m. will not be permitted to speak.  2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON­AGENDA ITEMS(GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom or theConference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTS OPTIONabove. Speaker queue will open at 4:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCECALL PRIOR TO 6:00 p.m. Speakers who are not in the speaker queue by 6:00 p.m. will not bepermitted to speak.3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can provide comments byjoining Zoom or the Conference Call as described in the LIVE or IN­PERSON PUBLICCOMMENTS OPTION above. Speakers not in the queue by 6:00 p.m. will not be permitted tospeak. 4. LIVE PUBLIC COMMENTS ON HOUSING AUTHORITY ITEMS – You can providecomments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSONPUBLIC COMMENTS OPTION above. Speakers not in the queue by 6:00 p.m. will not bepermitted to speak.   TRANSLATION SERVICES ­ Spanish interpreting services are provided at City Councilmeetings. Simultaneous Spanish interpretation is provided through the use of headsetsand consecutive interpretation (Spanish­to­English) in addition to those wishing toaddress the City Council at the podium. La ciudad provee servicios de interpretación al español en las juntas del Concilio.  Lainterpretación simultánea al español se ofrece por medio del uso de audífonos y lainterpretación consecutiva (español a inglés) también está disponible para cualquieraque desee dirigirse al concilio municipal en el podio.About the AgendaTo download or view the attachments (staff report and other supporting documentation) for each agenda item, you must select the agenda item to see the attachments to either open in a new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ). CLOSED SESSION CALL TO ORDER ATTENDANCE Council Members Phil Bacerra Johnathan Ryan Hernandez David Penaloza Thai Viet Phan Benjamin Vazquez Mayor  Pro Tem Jessie Lopez Mayor Valerie Amezcua City Manager Kristine Ridge City Attorney Sonia R. Carvalho City Clerk Jennifer L. Hall ROLL CALL ADDITIONS\DELETIONS TO CLOSED SESSION PUBLIC COMMENTS – Members of the public may address the City Council on Closed Session items. RECESS – City Council will recess to Closed Session for the purpose of conducting regular City business. CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certain matters without members of the public present. The City Council finds, based on advice from the City Attorney, that discussion in open session of the following matters will prejudice the position of the City in existing and anticipated litigation: 1.CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6(a): Agency Negotiators:     Human Resources Executive Director, Jason Motsick Employee Organizations:  Santa Ana Police Officers Association (POA)  Service Employees’ International Union (SEIU) Full­Time Employees RECONVENE – City Council will reconvene to continue regular City business. CITY COUNCIL REGULAR OPEN SESSION CALL TO ORDER ATTENDANCE Council Members Phil Bacerra Johnathan Ryan Hernandez David Penaloza Thai Viet Phan Benjamin Vazquez Mayor  Pro Tem Jessie Lopez Mayor Valerie Amezcua City Manager Kristine Ridge City Attorney Sonia R. Carvalho City Clerk Jennifer L. Hall ROLL CALL PLEDGE OF ALLEGIANCE Mayor Amezcua WORDS OF INSPIRATION Cherry Lai, Tzu Chi Foundation Orange County Service Center ADDITIONS\DELETIONS TO THE AGENDA CEREMONIAL PRESENTATIONS 1.Certificates of Recognition presented by Mayor Amezcua, Mayor Pro Tem Lopez, and Councilmember Bacerra to Santa Ana’s Boys Youth Basketball Teams: the Miners, the Wildcats, and the Bruins for their Exceptional Athletic Performance. 2.Proclamation presented by Councilmember Phan to Asian Americans Advancing Justice Southern California declaring May 2023 as Asian American and Pacific Islander Heritage Month. (revised 4/26/2023) CLOSED SESSION REPORT – The City Attorney will report on any action(s) from Closed Session. PUBLIC COMMENT – Public comments will be held during the beginning of the meeting for ALL comments on agenda and non­agenda items, with the exception of public hearings. Comments for public hearings will take place after the hearing is opened. CONSENT CALENDAR RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Items: 3 through 26. 3.Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. 4.Appoint Nadin Said Nominated by Councilmember Bacerra as the Ward 4 Representative to the Police Oversight Commission for a Full­Term Expiring December 8, 2026 (Continued from the City Council meeting of April 18, 2023, Item No. 9) Department(s): City Clerk’s Office Recommended Action: Appoint Nadin Said to the Police Oversight Commission as the Ward 4 representative and administer Oath of Office. 5.Appoint Carl Benninger Nominated by Councilmember Bacerra as the Ward 4 Representative to the Planning Commission for a Full­Term Expiring December 8, 2026 Department(s): City Clerk’s Office Recommended Action: Appoint Carl Benninger to the Planning Commission as the Ward 4 representative and administer Oath of Office. 6.Receive and File Single Audit Report for the Fiscal Year Ended June 30, 2022 Department(s): Finance and Management Services Recommended Action: Receive and file Single Audit Report for the Fiscal Year Ended June 30, 2022. 7.Quarterly Report for Housing Division Projects and Activities for the Period of January 1, 2023 to March 31, 2023 Department(s): Community Development Agency Recommended Action: Receive and file the Quarterly Report for Housing Division Projects and Activities for the period of January 1, 2023 to March 31, 2023. 8.Approve Appropriation Adjustment Recognizing the Remaining Balance of Emergency Housing Voucher Service Fees Department(s): Community Development Agency Recommended Action: Approve an appropriation adjustment for Emergency Housing Voucher Service Fees in the amount of $155,750. (requires five affirmative votes) 9.Biennial Modification to the Program Year (PY) 2021­24 Regional and Local Workforce Plan for Grant Funds Received from the Federal Title I Workforce Innovation and Opportunity Act Department(s): Community Development Agency Recommended Action: 1. Approve the modification to the Regional and Unified Local Plan for PY 2021­24 and direct staff to submit to the California Workforce Development Board and State of California Employment Development Department. 2. Authorize the Mayor to execute all documents necessary for the submission of the PY 2021­24 modified Regional and Unified Local Plan. 3. Authorize staff to submit revisions to the PY 2021­24 Regional and Unified Local Plan should they be necessary as requested by the California Workforce Development Board or California Employment Development Department.  10.Master Agreement with Qualified Schools to Provide Vocational Training with Federal Workforce Innovation and Opportunity Act (WIOA) and Orange County Social Services Grant Funds for Fiscal Year 2023­24 through Fiscal Year 2026­27(Non­General Fund) Department(s): Community Development Agency Recommended Action: 1. Authorize the City Manager to execute a master agreement, for a total aggregate amount not to exceed $2,765,820 payable from federal Workforce Innovation and Opportunity Act and Orange County Social Services grant funds, for a four­ year period expiring June 30, 2027, with a school or training provider listed on the State Employment Training Provider List (ETPL), to deliver occupational skills training on an as needed basis to unemployed and low­income individuals, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 2. Approve schools and training programs listed on the State of California’s Eligible Training Provider List to be used on an as needed basis to provide occupational training under the guidelines of the Workforce Innovation and Opportunity Act.  11.Grant an Easement to Southern California Edison to Allow Underground Power to Serve a Traffic Signal (Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute an Easement Deed granting Southern California Edison the right to own, place, and maintain power conduits and conductors underground to serve APN 016­035­14.  12.Award a Purchase Order to Landscape Structures, Inc. to Provide and Install a Universally Accessible Playground at Thornton Park in the Amount of $2,042,277 (Specification No. 23­059) (Project No. 23­2602) (General and Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize a one­time purchase and payment to Landscape Structures, Inc. to furnish and install a universally accessible playground at Thornton Park in the amount of $2,042,277, plus a contingency of $306,342 for a total amount not to exceed $2,348,619, subject to non­substantive changes approved by the City Manager and City Attorney. 13.Award a Purchase Order to Amtech Elevator Services to Replace the Elevator Cylinder at the Santa Ana Regional Transportation Center in the Amount of $141,945 (Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize a one­time Purchase Order and payment to Amtech Elevator Services for the replacement of the elevator cylinder at the Santa Ana Regional Transportation Center in the amount of $141,945, plus a contingency of $30,900 for a total amount not to exceed $172,845, subject to non­substantive changes approved by the City Manager and City Attorney.  14.Award a Construction Contract to Vido Samarzich, Inc. in the Amount of $978,455 for the Glenwood Place Water Improvements Project, with an Estimated Project Delivery Cost of $1,300,000 (Project No. 23­6476) (Non­General Fund) Department(s): Public Works Agency Recommended Action: 1. Award a construction contract to Vido Samarzich, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $978,455 for the construction of the Glenwood Place Water Improvements Project, for the term beginning April 18, 2023 and ending upon project completion, and authorize the City Manager to execute the contract subject to non­substantive changes approved by the City Manager and the City Attorney. 2. Approve the Project Cost Analysis for a total estimated construction delivery cost of $1,300,000, which includes $978,455 for the construction contract, $146,768 for contract administration, inspection, and testing, and a $174,777 project contingency for unanticipated or unforeseen work. 3. Determine these actions are exempt from further review in accordance with the California Environmental Quality Act as Categorical Exemption Environmental Review No. ER­2023­26 was filed for the project. 15.Award a Construction Contract to Pacific Hydrotech Corp. in the Amount of $12,795,865 for the Well 32 Rehabilitation Project, with an Estimated Project Delivery Cost of $16,634,625 (Project No. 13­6433) (Non­General Fund) Department(s): Public Works Agency Recommended Action: 1. Award a construction contract to Pacific Hydrotech Corp., the lowest responsible bidder, in accordance with the base bid in the amount of $12,795,865 for construction of the Well 32 Rehabilitation Project, for a term beginning May 2, 2023, and ending upon project completion, and authorize the City Manager to execute the contract subject to non­substantive changes approved by the City Manager and the City Attorney. 2. Approve the Project Cost Analysis for a total estimated construction delivery cost of $16,634,625, which includes $12,795,865 for the construction contract, $1,224,820 for contract management, $694,560 for contract  administration, inspection, and testing, and a $1,919,380 project contingency for unanticipated or unforeseen work. 16.Approve Agreements with Johnson­Frank & Associates, Inc., Stantec Consulting Services, Inc., and Towill, Inc. for On­Call Professional Land Surveying Services, with an Aggregate Amount Not to Exceed $2,450,000 for Three­Year Terms (RFP No. 19­090) (Non­General Fund) Department(s): Public Works Agency Recommended Action: 1. Authorize the City Manager to execute federal Caltrans agreements with Johnson­Frank & Associates, Inc., Stantec Consulting Services, Inc., and Towill, Inc. to provide on­call land surveying services on an as­needed basis, in an aggregate amount not to exceed $950,000 for a three­year term beginning May 2, 2023 and expiring May 1, 2026, with an option for two, one­year extensions, subject to non­ substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 2. Authorize the City Manager to execute non­federal agreements with Johnson­Frank & Associates, Inc., Stantec Consulting Services, Inc., and Towill, Inc. to provide On­Call Land Surveying Services on an as­needed basis, in an aggregate amount not to exceed $1,500,000 for a three­year term beginning May 2, 2023 and expiring May 1, 2026, with an option for two, one­year extensions, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 17.Approve an Agreement with David Evans and Associates, Inc. in an Amount Not to Exceed $410,000 for the Landscape Architectural Design Services for a New Park at 10th St. and Flower St. for a Three­Year Term (Project No. 22­1342) (Revive Santa Ana Program) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute an agreement with David Evans and Associates, Inc. to provide design, development of contract documents, and construction support for the proposed 10  and Flower Park project in the amount of $369,455, with a contingency of $40,545 for a total amount not to exceed $410,000, for a three­year term beginning May 2, 2023 and expiring May 1, 2026, with an option for two, one­year extensions, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 18.Amend Agreement with David Evans and Associates, Inc. for Design and Construction Support Services for the Standard – McFadden Park Project by an Additional $50,000 for the Remainder of the Agreement Term (Project No. 20­2729) (Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute a first amendment to the agreement with David Evans and Associates, Inc. to provide design, development, and contract documents for the proposed Standard­McFadden Park project, to increase the contract by $43,505, with an approximate 15 percent contingency, for a total not to exceed amount of $50,000, for the remainder of the agreement term through August 16, 2024, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 19.Approve Agreements with AESCO, Inc., Alta Planning + Design, Inc., CWE, IDS Group, Inc., J. Smith & T. Muli, Inc., KPFF Consulting Engineers, Psomas, Shannon & Wilson, Tait & Associates, Inc., and Willdan Engineering for On­Call Engineering Services in an Aggregate Amount Not to Exceed $5,000,000 for up to a Five­Year Term (General and Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute agreements with AESCO, Inc., Alta Planning + Design, Inc., CWE; IDS Group, Inc., J. Smith & T. Muli, Inc., KPFF Consulting Engineers,  Psomas, Shannon & Wilson, Tait & Associates, Inc., and Willdan Engineering, to provide on­call engineering services for a shared aggregate amount not to exceed $5,000,000, for a three­year term beginning May 2, 2023 and expiring May 1, 2026, with provisions for two, one­year extensions, subject to non­ substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 20.Approve Agreements with Bruce Anderson Enterprises, Inc. dba A’s Construction, EBS General Engineering, Inc., Palp, Inc. dba Excel Paving Co., Hardy & Harper, Inc., Vido Samarzich, Inc., and We R Builders, Inc. for Emergency Asphalt and Portland Cement Concrete (PCC) Services for a Total Amount Not to Exceed $3,000,000 for up to a Five­ Year Term (Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute agreements with Bruce Anderson Enterprises, Inc. dba A’s Construction, EBS General Engineering, Inc., Palp, Inc. dba Excel Paving Co., Hardy & Harper, Inc., Vido Samarzich, Inc., and We R Builders, Inc. to provide on­call asphalt and concrete placement services for a shared aggregate amount not to exceed $3,000,000, for a three­year term beginning May 2, 2023 and expiring May 1, 2026 with provisions for two, one­year extensions, subject to non­ substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX).  21.Approve Amendment to Agreement with TSYS Merchant Solutions, LLC DBA Global Payments, Inc. for Online Debit and Credit Card and Electronic Fund Transfer Automated Clearing House (ACH) Merchant Payment Processing Services, Support and Maintenance, and Purchase of Point­of­Sale Payment Terminals for a New Agreement Amount Not to Exceed $2,022,400 Department(s): Finance and Management Services Recommended Action: Authorize the City Manager to execute a second amendment to the agreement with TSYS Merchant Solutions, LLC, doing business as Global Payments, Inc., for online debit and credit card payment processing, electronic fund transfer Automated Clearing House (“ACH”) payment processing, support and maintenance, and purchase of payment terminals. The amendment includes a base contract increase in the amount of $4,000 and general contingency increase in the amount of $120,000, for a new agreement amount not to exceed $2,022,400. The not to exceed amount includes a general contingency of $362,400 over the maximum life of the agreement. The amendment adds a base term commencing May 2, 2023 and expiring December 31, 2025, with provision for two renewal options (a three­year and a one­year), subject to non­ substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX).  22.Agreement with HCI Systems, Inc. for Fire Alarm System Devices Upgrade, Testing, Inspection, and Repair Services (General Fund) Department(s): Police Department Recommended Action: 1. Authorize the City Manager to execute an agreement with HCI Systems, Inc. for upgrades to the fire alarm system devices at the Police Administration and Jail Buildings and testing and inspection services for a three­year period from May 2, 2023 to June 30, 2026 in the amount of $837,792, plus a contingency of $40,000, for a total amount not to exceed $877,792, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 2. Approve an amendment to the Fiscal Year 2022­2023 Capital Improvement Program to include the Fire Alarm System Devices Upgrade project. 23.Adopt a Resolution for Fiscal Year 2023 Homeland Security Grant Program Funding in the Amount of $5,113,750 Department(s): Police Department Recommended Action: Adopt Resolution No. 2023­XXX  A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE CITY MANAGER AND THE CHIEF OF POLICE OR THEIR DESIGNEE(S) TO ENTER INTO AN AGREEMENT WITH THE STATE OF CALIFORNIA GOVERNOR’S OFFICE OF EMERGENCY SERVICES FOR THE FY2023 URBAN AREA SECURITY INITIATIVE FUNDING PROGRAM (authorizing the City Manager and/or the Chief of Police or their designee(s), to apply for the FY 2023 Urban Area Security Initiative grant and upon award, enter into an agreement with the State of California, California Governor’s Office of Emergency Services for the period September 1, 2023 through August 31, 2026, in the amount of $5,113,750, of which $835,000 is obligated to the Orange County Intelligence Assessment Center (Agreement No. 2023­XXX)). 24.Resolution Accepting the Donation of Science, Technology, Engineering, and Mathematics (STEM) Focused Amenities at Madison Park and Angels Community Park from the University of California Irvine School of Education, and a Donation Agreement with the University of California Irvine School of Education for the Installation of these Amenities at Madison Park and Angels Community Park Department(s): Parks, Recreation, and Community Services Recommended Action: 1.  Adopt Resolution No. 2023­XXX A RE SOLUTION OF T HE CITY COU NCIL OF THE CITY OF SANTA ANA ACCEPTING THE DONATION OF SCIENCE, TECHNO LOGY, ENGINEERING, AND MATHEMATICS (STEM) FOCUSED AMENI TIES FROM THE UNIVERSI TY OF CALIFO RNI A, IRVINE SCHOOL OF EDUCATION TO P ROMO TE STEM LEARNING O PPORTUNITIES AT MADISON PARK AND ANGELS COMM UNITY PARK 2.   Authorize the City Manager to execute a donation agreement with The Regents of the University of California, Irvine School of Education for the installation of the STEM­focused amenities at Madison Park and Angels Community Park. The amenities are valued at approximately $249,000 and will come at no cost to the City. The agreement is valid from April 18, 2023, through December 31, 2023, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 25.Adopt Resolution for State of California Grant and Approve Appropriation Adjustment Recognizing $9,000,000 of State Grant Funds for the Modernization of the Santa Ana Civic Center Department(s): Community Development Agency Recommended Action: 1. Adopt Resolution No. 2023­XXX A RE SOLUTION OF T HE CITY COU NCIL OF THE CITY OF SANTA ANA APPROVING APPLICATION FOR SPECIFIED GRANT FUNDS FROM BUD GET ACT 2022/23 (BUDGET ACT OF 2022, AB179, CHAPTER 249, CONTROL SECTION 19.56, ITEM 3790­101­0001(K) OTHER COMM UNITY SERVICES, (24)$9,0 00 ,000 TO THE CITY OF SANTA A NA FOR THE MODERNIZ ATION OF THE SANTA ANA CIVIC CENTER (SACC)) 2. Approve an Appropriation Adjustment recognizing State of California Grant Funds in the amount of $9,000,000. (requires five affirmative votes) 26.Adopt Ordinance No. NS­3039 – AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING SANTA ANA MUNICIPAL CODE SECTION 8­6 RELATING TO LICENSE REQUIREMENTS OF CONTRACTORS AND SUBCONTRACTORS (includes determination that this Ordinance is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the State CEQA Guidelines because it will not result in a direct or reasonably foreseeable indirect physical change in the environment, as there is no possibility it will have a significant effect on the environment, and it is not a “project,” as defined in Section 15378 of the CEQA Guidelines) First reading at the April 18, 2023 City Council meeting, approved by a vote of 7­0. Published in the Orange County Reporter on April 21, 2023. Department(s): Planning and Building Agency Recommended Action: Place ordinance for second reading and adopt. **END OF CONSENT CALENDAR** PUBLIC HEARINGS PUBLIC COMMENTS – Members of the public may address the City Council on each of the Public Hearing items. 27.Public Hearing – Approve the Fiscal Year 2023­24 Annual Action Plan and Budgets for the Community Development Block Grant, HOME Investment Partnerships Grant, and Emergency Solutions Grant, and Authorize Submission to the U.S. Department of Housing and Urban Development Legal Notice published in the Orange County Register, La Opinion, and Nguoi Viet on March 20, 2023. Department(s): Community Development Agency Recommended Action: 1. Approve the Fiscal Year 2023­24 Annual Action Plan and authorize submission to the U.S. Department of Housing and Urban Development. 2. Approve the Fiscal Year 2023­24 budgets for the Community Development Block Grant program in the total amount of $4,808,057; HOME Investment Partnerships grant in the amount of $1,605,667 from Grant Year 2023 allocation and a re­allocation of $6,180,123 in prior year program funds; and Emergency Solutions Grant in the amount of $447,249 from Grant Year 2023 allocation. All proposed activities’ budgets will be proportionally increased or decreased from the estimated funding levels to match actual allocation amounts. 3. Direct the City Attorney to finalize and authorize the City Manager to execute memorandums of understandings with various city departments awarded funds as part of the approved Community Development Block Grant program budget for a term beginning July 1, 2023 through June 30, 2026, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 4. Direct the City Attorney to finalize and authorize the City Manager to execute a memorandum of understanding with the Santa Ana Police Department and agreements with non­profit homeless service providers awarded funds as part of the approved Emergency Solutions Grant program budget for a term beginning July 1, 2023 through June 30, 2024, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 5. Direct the City Attorney to finalize and authorize the City Manager to execute amendments to the current Community Development Block Grant subrecipient agreements for America on Track, The Delhi Center, and the Orange County Children’s Therapeutic Arts Center (Agreement No. 2023­XXX). WORK STUDY SESSION 28.Fiscal Year 2023­24 Budget Work Study Session Department(s): Finance and Management Services Recommended Action: Discuss and provide direction to staff. COUNCILMEMBER REQUESTED ITEMS 29.Discuss and Consider Directing the City Attorney and City Manager to Make a Public Report on the Homeless Federal Agreement and the City’s Plans to Address Enforcement and Impacts Related to the Upcoming Expiration of the Agreement as it Relates to Funding, Clean­Ups, and Shelter Services – Mayor Amezcua 30.Discuss Request to “Call Up” Planning Commission Item Conditional Use Permit No. 2023­09, Request to Upgrade the Existing Type 41 On­Sale Alcoholic Beverage Control (ABC) License to a Type 47 On­Sale Alcoholic Beverage Control (ABC) License to Allow the On­Premises Sale of Beer, Wine, and Distilled Spirits at an Existing Eating Establishment Located at 1208 East McFadden Avenue located within the Planned Shopping Center (C4) Zoning District (Mariscos Hector Sports Grill) and Consider Scheduling a Public Hearing – Councilmember Penaloza CITY MANAGER COMMENTS COUNCIL COMMENTS AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. 1. April 26 – 28, 2023 Mayor Pro Tem Lopez – NALEO Policy Institute on Economic Mobility Conference in New York, NY ADJOURNMENT – Adjourn the City Council meeting and convene to the Housing Authority meeting. Future Items 1. Budget – Work Study Session HOUSING AUTHORITY CALL TO ORDER ATTENDANCE Authority Members Phil Bacerra  Johnathan Ryan Hernandez David Penaloza Thai Viet Phan Benjamin Vazquez Vice Chair Jessie Lopez Chair Valerie Amezcua City Manager Kristine Ridge City Attorney Sonia R. Carvalho Recording Secretary Jennifer L. Hall ROLL CALL ADDITIONS\DELETIONS TO THE HOUSING AUTHORITY AGENDA PUBLIC COMMENTS – Members of the public may address Housing Authority on items on the Housing Authority agenda.  CONSENT CALENDAR RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Items: 1 and 2. 1.Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. 2.Quarterly Report for the Housing Choice Voucher Program for the Period of January 1, 2023 to March 31, 2023 Department(s): Community Development Agency Recommended Action: Receive and file the Quarterly Report for the Housing Choice Voucher Program for the period of January 1, 2023 to March 31, 2023. **END OF CONSENT CALENDAR** HOUSING AUTHORITY MEMBER COMMENTS ADJOURNMENT – Adjourn the Housing Authority meeting. th   City Council 5 5/2/2023   City Council and Housing Authority MeetingPacketMay 2, 2023CLOSED SESSION MEETING – 5:00 PMREGULAR OPEN MEETING – 5:45 PM (Immediately following the Closed Session Meeting)CITY COUNCIL CHAMBER22 Civic Center Plaza, Santa Ana, CA 92701Valerie AmezcuaMayorThai Viet PhanCouncilmember – Ward 1 Benjamin VazquezCouncilmember ­ Ward 2Jessie LopezMayor Pro Tem ­ Ward 3 Phil BacerraCouncilmember ­ Ward 4Johnathan Ryan HernandezCouncilmember ­ Ward 5 David PenalozaCouncilmember ­ Ward 6Mayor and Council telephone: 714­647­6900Agenda item inquiries: 714­647­6520Sonia R. CarvalhoCity Attorney Kristine RidgeCity Manager Jennifer L. HallCity ClerkIn compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting, contactMichael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enable the City to makereasonable arrangements to assure accessibility to this meeting. The City Council agenda and supporting documentation can befound on the City’s website – www.santa­ana.org/city­meetings.CITY VISION AND CODE OF ETHICSThe City of Santa Ana is committed to achieving a shared vision for the organization and itscommunity. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtful andinclusive process designed to set the City and organization on a course that meets thechallenges of today and tomorrow, as follows:Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment in youth •Safe and healthy community • Neighborhood pride • Thriving economic climate • Enriched anddiverse culture • Quality government servicesMission ­ To deliver efficient public services in partnership with our community which ensurespublic safety, a prosperous economic environment, opportunities for our youth, and a high qualityof life for residents.Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility •Innovation • TransparencyCode of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008,voters approved an amendment to the City Charter which established the Code of Ethics andConduct for elected officials and members of appointed boards, commissions, and committeesto assure public confidence. The following are the core values expressed: • Integrity • Honesty •Responsibility • Fairness • Accountability • Respect • EfficiencyMembers of the public may attend the City Council meeting in­person or join via Zoom. The CityCouncil meeting will occur live via teleconference Zoom webinar. You may view the meeting fromyour computer, tablet or smart phone via YouTube LiveStream atwww.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrum channel 3.PUBLIC COMMENTS – Members of the public who wish to address the City Council on closedsession items, items on the regular agenda or on matters which are not on the agenda, but arewithin the subject matter jurisdiction of the City Council may do so by one of the following ways:MAILING OPTION written communications – Public comments may be mailed to: Office ofthe City Clerk, 20 Civic Center Plaza M­30, Santa Ana, CA 92701. All writtencommunications received via mail by 4:00 p.m. on the day of the meeting will be distributedto the City Council and imaged into the City’s document archive system which is availablefor public review.SENDING E­MAIL OPTION – Public comments may be sent via email to the City Clerk’soffice at eComment@santa­ana.org. Please note the agenda item you are commenting onin the subject line of the email. All emails received two (2) hours before the scheduledstart of the meeting will be distributed to the City Council and imaged into the City’sdocument archive system which is available for public review.LIVE VIRTUAL OPTION – Members of the public may provide live comments during themeeting by Zoom or Conference Call. To join by Zoom click on or type the followingaddress into your web browser https://us02web.zoom.us/j/315965149. To join theConference Call: Dial (669) 900­9128 and enter MEETING ID: 315 965 149#. You will beprompted by the City Clerk when it is time for a: i) closed session item, ii) general agendaitem, iii) public hearing item, iv) special agenda item, or v) for Housing Authority item. Youmay request to speak by dialing *9 from your phone or you may virtually raise your handfrom Zoom. After the Clerk confirms the last three digits of the caller’s phone number orZoom ID and unmutes them, the caller must press *6 or microphone icon to speak. Callersare encouraged, but not required, to identify themselves by name. Each caller will beprovided three (3) minutes to speak, unless due to the number of speakers wanting tospeak a decision is made to provide a different amount of time to speak.IN­PERSON OPTION ­ Members of the public can provide in­person comments at thepodium in the Council Chamber. The Council Chamber will have seating available formembers of the public to attend the meeting in­person. Public comments are limited tothree (3) minutes per speaker, unless a different time is announced by the presiding chair.Speakers who wish to address the Council must do so by submitting a “Request toSpeak” card by 5:00 p.m. for Closed Session items and by 6:00 p.m. for all otherdesignated public comment periods as listed below. Cards will not be accepted after thePublic Comment Session begins without the permission of the presiding chair.The following designated public comment periods are:1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide livecomments on closed session items by joining Zoom or the Conference Call as described in theLIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 4:30p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL BY 5:00 p.m. Speakers who arenot in the speaker queue by 5:00 p.m. will not be permitted to speak.  2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON­AGENDA ITEMS(GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom or theConference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTS OPTIONabove. Speaker queue will open at 4:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCECALL PRIOR TO 6:00 p.m. Speakers who are not in the speaker queue by 6:00 p.m. will not bepermitted to speak.3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can provide comments byjoining Zoom or the Conference Call as described in the LIVE or IN­PERSON PUBLICCOMMENTS OPTION above. Speakers not in the queue by 6:00 p.m. will not be permitted tospeak. 4. LIVE PUBLIC COMMENTS ON HOUSING AUTHORITY ITEMS – You can providecomments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSONPUBLIC COMMENTS OPTION above. Speakers not in the queue by 6:00 p.m. will not bepermitted to speak.   TRANSLATION SERVICES ­ Spanish interpreting services are provided at City Councilmeetings. Simultaneous Spanish interpretation is provided through the use of headsetsand consecutive interpretation (Spanish­to­English) in addition to those wishing toaddress the City Council at the podium. La ciudad provee servicios de interpretación al español en las juntas del Concilio.  Lainterpretación simultánea al español se ofrece por medio del uso de audífonos y lainterpretación consecutiva (español a inglés) también está disponible para cualquieraque desee dirigirse al concilio municipal en el podio.About the AgendaTo download or view the attachments (staff report and other supporting documentation) for eachagenda item, you must select the agenda item to see the attachments to either open in a new link(the eyeball ) or download a pdf (the cloud symbol with the down arrow ).CLOSED SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezDavid PenalozaThai Viet PhanBenjamin VazquezMayor  Pro Tem Jessie LopezMayorValerie AmezcuaCity Manager Kristine RidgeCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLADDITIONS\DELETIONS TO CLOSED SESSIONPUBLIC COMMENTS – Members of the public may address the City Council on ClosedSession items.RECESS – City Council will recess to Closed Session for the purpose of conducting regular Citybusiness.CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certainmatters without members of the public present. The City Council finds, based on advice from theCity Attorney, that discussion in open session of the following matters will prejudice the positionof the City in existing and anticipated litigation:1.CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section54957.6(a):Agency Negotiators:     Human Resources Executive Director, Jason MotsickEmployee Organizations: Santa Ana Police Officers Association (POA) Service Employees’ International Union (SEIU) Full­Time Employees RECONVENE – City Council will reconvene to continue regular City business. CITY COUNCIL REGULAR OPEN SESSION CALL TO ORDER ATTENDANCE Council Members Phil Bacerra Johnathan Ryan Hernandez David Penaloza Thai Viet Phan Benjamin Vazquez Mayor  Pro Tem Jessie Lopez Mayor Valerie Amezcua City Manager Kristine Ridge City Attorney Sonia R. Carvalho City Clerk Jennifer L. Hall ROLL CALL PLEDGE OF ALLEGIANCE Mayor Amezcua WORDS OF INSPIRATION Cherry Lai, Tzu Chi Foundation Orange County Service Center ADDITIONS\DELETIONS TO THE AGENDA CEREMONIAL PRESENTATIONS 1.Certificates of Recognition presented by Mayor Amezcua, Mayor Pro Tem Lopez, and Councilmember Bacerra to Santa Ana’s Boys Youth Basketball Teams: the Miners, the Wildcats, and the Bruins for their Exceptional Athletic Performance. 2.Proclamation presented by Councilmember Phan to Asian Americans Advancing Justice Southern California declaring May 2023 as Asian American and Pacific Islander Heritage Month. (revised 4/26/2023) CLOSED SESSION REPORT – The City Attorney will report on any action(s) from Closed Session. PUBLIC COMMENT – Public comments will be held during the beginning of the meeting for ALL comments on agenda and non­agenda items, with the exception of public hearings. Comments for public hearings will take place after the hearing is opened. CONSENT CALENDAR RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Items: 3 through 26. 3.Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. 4.Appoint Nadin Said Nominated by Councilmember Bacerra as the Ward 4 Representative to the Police Oversight Commission for a Full­Term Expiring December 8, 2026 (Continued from the City Council meeting of April 18, 2023, Item No. 9) Department(s): City Clerk’s Office Recommended Action: Appoint Nadin Said to the Police Oversight Commission as the Ward 4 representative and administer Oath of Office. 5.Appoint Carl Benninger Nominated by Councilmember Bacerra as the Ward 4 Representative to the Planning Commission for a Full­Term Expiring December 8, 2026 Department(s): City Clerk’s Office Recommended Action: Appoint Carl Benninger to the Planning Commission as the Ward 4 representative and administer Oath of Office. 6.Receive and File Single Audit Report for the Fiscal Year Ended June 30, 2022 Department(s): Finance and Management Services Recommended Action: Receive and file Single Audit Report for the Fiscal Year Ended June 30, 2022. 7.Quarterly Report for Housing Division Projects and Activities for the Period of January 1, 2023 to March 31, 2023 Department(s): Community Development Agency Recommended Action: Receive and file the Quarterly Report for Housing Division Projects and Activities for the period of January 1, 2023 to March 31, 2023. 8.Approve Appropriation Adjustment Recognizing the Remaining Balance of Emergency Housing Voucher Service Fees Department(s): Community Development Agency Recommended Action: Approve an appropriation adjustment for Emergency Housing Voucher Service Fees in the amount of $155,750. (requires five affirmative votes) 9.Biennial Modification to the Program Year (PY) 2021­24 Regional and Local Workforce Plan for Grant Funds Received from the Federal Title I Workforce Innovation and Opportunity Act Department(s): Community Development Agency Recommended Action: 1. Approve the modification to the Regional and Unified Local Plan for PY 2021­24 and direct staff to submit to the California Workforce Development Board and State of California Employment Development Department. 2. Authorize the Mayor to execute all documents necessary for the submission of the PY 2021­24 modified Regional and Unified Local Plan. 3. Authorize staff to submit revisions to the PY 2021­24 Regional and Unified Local Plan should they be necessary as requested by the California Workforce Development Board or California Employment Development Department.  10.Master Agreement with Qualified Schools to Provide Vocational Training with Federal Workforce Innovation and Opportunity Act (WIOA) and Orange County Social Services Grant Funds for Fiscal Year 2023­24 through Fiscal Year 2026­27(Non­General Fund) Department(s): Community Development Agency Recommended Action: 1. Authorize the City Manager to execute a master agreement, for a total aggregate amount not to exceed $2,765,820 payable from federal Workforce Innovation and Opportunity Act and Orange County Social Services grant funds, for a four­ year period expiring June 30, 2027, with a school or training provider listed on the State Employment Training Provider List (ETPL), to deliver occupational skills training on an as needed basis to unemployed and low­income individuals, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 2. Approve schools and training programs listed on the State of California’s Eligible Training Provider List to be used on an as needed basis to provide occupational training under the guidelines of the Workforce Innovation and Opportunity Act.  11.Grant an Easement to Southern California Edison to Allow Underground Power to Serve a Traffic Signal (Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute an Easement Deed granting Southern California Edison the right to own, place, and maintain power conduits and conductors underground to serve APN 016­035­14.  12.Award a Purchase Order to Landscape Structures, Inc. to Provide and Install a Universally Accessible Playground at Thornton Park in the Amount of $2,042,277 (Specification No. 23­059) (Project No. 23­2602) (General and Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize a one­time purchase and payment to Landscape Structures, Inc. to furnish and install a universally accessible playground at Thornton Park in the amount of $2,042,277, plus a contingency of $306,342 for a total amount not to exceed $2,348,619, subject to non­substantive changes approved by the City Manager and City Attorney. 13.Award a Purchase Order to Amtech Elevator Services to Replace the Elevator Cylinder at the Santa Ana Regional Transportation Center in the Amount of $141,945 (Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize a one­time Purchase Order and payment to Amtech Elevator Services for the replacement of the elevator cylinder at the Santa Ana Regional Transportation Center in the amount of $141,945, plus a contingency of $30,900 for a total amount not to exceed $172,845, subject to non­substantive changes approved by the City Manager and City Attorney.  14.Award a Construction Contract to Vido Samarzich, Inc. in the Amount of $978,455 for the Glenwood Place Water Improvements Project, with an Estimated Project Delivery Cost of $1,300,000 (Project No. 23­6476) (Non­General Fund) Department(s): Public Works Agency Recommended Action: 1. Award a construction contract to Vido Samarzich, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $978,455 for the construction of the Glenwood Place Water Improvements Project, for the term beginning April 18, 2023 and ending upon project completion, and authorize the City Manager to execute the contract subject to non­substantive changes approved by the City Manager and the City Attorney. 2. Approve the Project Cost Analysis for a total estimated construction delivery cost of $1,300,000, which includes $978,455 for the construction contract, $146,768 for contract administration, inspection, and testing, and a $174,777 project contingency for unanticipated or unforeseen work. 3. Determine these actions are exempt from further review in accordance with the California Environmental Quality Act as Categorical Exemption Environmental Review No. ER­2023­26 was filed for the project. 15.Award a Construction Contract to Pacific Hydrotech Corp. in the Amount of $12,795,865 for the Well 32 Rehabilitation Project, with an Estimated Project Delivery Cost of $16,634,625 (Project No. 13­6433) (Non­General Fund) Department(s): Public Works Agency Recommended Action: 1. Award a construction contract to Pacific Hydrotech Corp., the lowest responsible bidder, in accordance with the base bid in the amount of $12,795,865 for construction of the Well 32 Rehabilitation Project, for a term beginning May 2, 2023, and ending upon project completion, and authorize the City Manager to execute the contract subject to non­substantive changes approved by the City Manager and the City Attorney. 2. Approve the Project Cost Analysis for a total estimated construction delivery cost of $16,634,625, which includes $12,795,865 for the construction contract, $1,224,820 for contract management, $694,560 for contract  administration, inspection, and testing, and a $1,919,380 project contingency for unanticipated or unforeseen work. 16.Approve Agreements with Johnson­Frank & Associates, Inc., Stantec Consulting Services, Inc., and Towill, Inc. for On­Call Professional Land Surveying Services, with an Aggregate Amount Not to Exceed $2,450,000 for Three­Year Terms (RFP No. 19­090) (Non­General Fund) Department(s): Public Works Agency Recommended Action: 1. Authorize the City Manager to execute federal Caltrans agreements with Johnson­Frank & Associates, Inc., Stantec Consulting Services, Inc., and Towill, Inc. to provide on­call land surveying services on an as­needed basis, in an aggregate amount not to exceed $950,000 for a three­year term beginning May 2, 2023 and expiring May 1, 2026, with an option for two, one­year extensions, subject to non­ substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 2. Authorize the City Manager to execute non­federal agreements with Johnson­Frank & Associates, Inc., Stantec Consulting Services, Inc., and Towill, Inc. to provide On­Call Land Surveying Services on an as­needed basis, in an aggregate amount not to exceed $1,500,000 for a three­year term beginning May 2, 2023 and expiring May 1, 2026, with an option for two, one­year extensions, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 17.Approve an Agreement with David Evans and Associates, Inc. in an Amount Not to Exceed $410,000 for the Landscape Architectural Design Services for a New Park at 10th St. and Flower St. for a Three­Year Term (Project No. 22­1342) (Revive Santa Ana Program) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute an agreement with David Evans and Associates, Inc. to provide design, development of contract documents, and construction support for the proposed 10  and Flower Park project in the amount of $369,455, with a contingency of $40,545 for a total amount not to exceed $410,000, for a three­year term beginning May 2, 2023 and expiring May 1, 2026, with an option for two, one­year extensions, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 18.Amend Agreement with David Evans and Associates, Inc. for Design and Construction Support Services for the Standard – McFadden Park Project by an Additional $50,000 for the Remainder of the Agreement Term (Project No. 20­2729) (Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute a first amendment to the agreement with David Evans and Associates, Inc. to provide design, development, and contract documents for the proposed Standard­McFadden Park project, to increase the contract by $43,505, with an approximate 15 percent contingency, for a total not to exceed amount of $50,000, for the remainder of the agreement term through August 16, 2024, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 19.Approve Agreements with AESCO, Inc., Alta Planning + Design, Inc., CWE, IDS Group, Inc., J. Smith & T. Muli, Inc., KPFF Consulting Engineers, Psomas, Shannon & Wilson, Tait & Associates, Inc., and Willdan Engineering for On­Call Engineering Services in an Aggregate Amount Not to Exceed $5,000,000 for up to a Five­Year Term (General and Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute agreements with AESCO, Inc., Alta Planning + Design, Inc., CWE; IDS Group, Inc., J. Smith & T. Muli, Inc., KPFF Consulting Engineers,  Psomas, Shannon & Wilson, Tait & Associates, Inc., and Willdan Engineering, to provide on­call engineering services for a shared aggregate amount not to exceed $5,000,000, for a three­year term beginning May 2, 2023 and expiring May 1, 2026, with provisions for two, one­year extensions, subject to non­ substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 20.Approve Agreements with Bruce Anderson Enterprises, Inc. dba A’s Construction, EBS General Engineering, Inc., Palp, Inc. dba Excel Paving Co., Hardy & Harper, Inc., Vido Samarzich, Inc., and We R Builders, Inc. for Emergency Asphalt and Portland Cement Concrete (PCC) Services for a Total Amount Not to Exceed $3,000,000 for up to a Five­ Year Term (Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute agreements with Bruce Anderson Enterprises, Inc. dba A’s Construction, EBS General Engineering, Inc., Palp, Inc. dba Excel Paving Co., Hardy & Harper, Inc., Vido Samarzich, Inc., and We R Builders, Inc. to provide on­call asphalt and concrete placement services for a shared aggregate amount not to exceed $3,000,000, for a three­year term beginning May 2, 2023 and expiring May 1, 2026 with provisions for two, one­year extensions, subject to non­ substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX).  21.Approve Amendment to Agreement with TSYS Merchant Solutions, LLC DBA Global Payments, Inc. for Online Debit and Credit Card and Electronic Fund Transfer Automated Clearing House (ACH) Merchant Payment Processing Services, Support and Maintenance, and Purchase of Point­of­Sale Payment Terminals for a New Agreement Amount Not to Exceed $2,022,400 Department(s): Finance and Management Services Recommended Action: Authorize the City Manager to execute a second amendment to the agreement with TSYS Merchant Solutions, LLC, doing business as Global Payments, Inc., for online debit and credit card payment processing, electronic fund transfer Automated Clearing House (“ACH”) payment processing, support and maintenance, and purchase of payment terminals. The amendment includes a base contract increase in the amount of $4,000 and general contingency increase in the amount of $120,000, for a new agreement amount not to exceed $2,022,400. The not to exceed amount includes a general contingency of $362,400 over the maximum life of the agreement. The amendment adds a base term commencing May 2, 2023 and expiring December 31, 2025, with provision for two renewal options (a three­year and a one­year), subject to non­ substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX).  22.Agreement with HCI Systems, Inc. for Fire Alarm System Devices Upgrade, Testing, Inspection, and Repair Services (General Fund) Department(s): Police Department Recommended Action: 1. Authorize the City Manager to execute an agreement with HCI Systems, Inc. for upgrades to the fire alarm system devices at the Police Administration and Jail Buildings and testing and inspection services for a three­year period from May 2, 2023 to June 30, 2026 in the amount of $837,792, plus a contingency of $40,000, for a total amount not to exceed $877,792, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 2. Approve an amendment to the Fiscal Year 2022­2023 Capital Improvement Program to include the Fire Alarm System Devices Upgrade project. 23.Adopt a Resolution for Fiscal Year 2023 Homeland Security Grant Program Funding in the Amount of $5,113,750 Department(s): Police Department Recommended Action: Adopt Resolution No. 2023­XXX  A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE CITY MANAGER AND THE CHIEF OF POLICE OR THEIR DESIGNEE(S) TO ENTER INTO AN AGREEMENT WITH THE STATE OF CALIFORNIA GOVERNOR’S OFFICE OF EMERGENCY SERVICES FOR THE FY2023 URBAN AREA SECURITY INITIATIVE FUNDING PROGRAM (authorizing the City Manager and/or the Chief of Police or their designee(s), to apply for the FY 2023 Urban Area Security Initiative grant and upon award, enter into an agreement with the State of California, California Governor’s Office of Emergency Services for the period September 1, 2023 through August 31, 2026, in the amount of $5,113,750, of which $835,000 is obligated to the Orange County Intelligence Assessment Center (Agreement No. 2023­XXX)). 24.Resolution Accepting the Donation of Science, Technology, Engineering, and Mathematics (STEM) Focused Amenities at Madison Park and Angels Community Park from the University of California Irvine School of Education, and a Donation Agreement with the University of California Irvine School of Education for the Installation of these Amenities at Madison Park and Angels Community Park Department(s): Parks, Recreation, and Community Services Recommended Action: 1.  Adopt Resolution No. 2023­XXX A RE SOLUTION OF T HE CITY COU NCIL OF THE CITY OF SANTA ANA ACCEPTING THE DONATION OF SCIENCE, TECHNO LOGY, ENGINEERING, AND MATHEMATICS (STEM) FOCUSED AMENI TIES FROM THE UNIVERSI TY OF CALIFO RNI A, IRVINE SCHOOL OF EDUCATION TO P ROMO TE STEM LEARNING O PPORTUNITIES AT MADISON PARK AND ANGELS COMM UNITY PARK 2.   Authorize the City Manager to execute a donation agreement with The Regents of the University of California, Irvine School of Education for the installation of the STEM­focused amenities at Madison Park and Angels Community Park. The amenities are valued at approximately $249,000 and will come at no cost to the City. The agreement is valid from April 18, 2023, through December 31, 2023, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 25.Adopt Resolution for State of California Grant and Approve Appropriation Adjustment Recognizing $9,000,000 of State Grant Funds for the Modernization of the Santa Ana Civic Center Department(s): Community Development Agency Recommended Action: 1. Adopt Resolution No. 2023­XXX A RE SOLUTION OF T HE CITY COU NCIL OF THE CITY OF SANTA ANA APPROVING APPLICATION FOR SPECIFIED GRANT FUNDS FROM BUD GET ACT 2022/23 (BUDGET ACT OF 2022, AB179, CHAPTER 249, CONTROL SECTION 19.56, ITEM 3790­101­0001(K) OTHER COMM UNITY SERVICES, (24)$9,0 00 ,000 TO THE CITY OF SANTA A NA FOR THE MODERNIZ ATION OF THE SANTA ANA CIVIC CENTER (SACC)) 2. Approve an Appropriation Adjustment recognizing State of California Grant Funds in the amount of $9,000,000. (requires five affirmative votes) 26.Adopt Ordinance No. NS­3039 – AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING SANTA ANA MUNICIPAL CODE SECTION 8­6 RELATING TO LICENSE REQUIREMENTS OF CONTRACTORS AND SUBCONTRACTORS (includes determination that this Ordinance is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the State CEQA Guidelines because it will not result in a direct or reasonably foreseeable indirect physical change in the environment, as there is no possibility it will have a significant effect on the environment, and it is not a “project,” as defined in Section 15378 of the CEQA Guidelines) First reading at the April 18, 2023 City Council meeting, approved by a vote of 7­0. Published in the Orange County Reporter on April 21, 2023. Department(s): Planning and Building Agency Recommended Action: Place ordinance for second reading and adopt. **END OF CONSENT CALENDAR** PUBLIC HEARINGS PUBLIC COMMENTS – Members of the public may address the City Council on each of the Public Hearing items. 27.Public Hearing – Approve the Fiscal Year 2023­24 Annual Action Plan and Budgets for the Community Development Block Grant, HOME Investment Partnerships Grant, and Emergency Solutions Grant, and Authorize Submission to the U.S. Department of Housing and Urban Development Legal Notice published in the Orange County Register, La Opinion, and Nguoi Viet on March 20, 2023. Department(s): Community Development Agency Recommended Action: 1. Approve the Fiscal Year 2023­24 Annual Action Plan and authorize submission to the U.S. Department of Housing and Urban Development. 2. Approve the Fiscal Year 2023­24 budgets for the Community Development Block Grant program in the total amount of $4,808,057; HOME Investment Partnerships grant in the amount of $1,605,667 from Grant Year 2023 allocation and a re­allocation of $6,180,123 in prior year program funds; and Emergency Solutions Grant in the amount of $447,249 from Grant Year 2023 allocation. All proposed activities’ budgets will be proportionally increased or decreased from the estimated funding levels to match actual allocation amounts. 3. Direct the City Attorney to finalize and authorize the City Manager to execute memorandums of understandings with various city departments awarded funds as part of the approved Community Development Block Grant program budget for a term beginning July 1, 2023 through June 30, 2026, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 4. Direct the City Attorney to finalize and authorize the City Manager to execute a memorandum of understanding with the Santa Ana Police Department and agreements with non­profit homeless service providers awarded funds as part of the approved Emergency Solutions Grant program budget for a term beginning July 1, 2023 through June 30, 2024, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 5. Direct the City Attorney to finalize and authorize the City Manager to execute amendments to the current Community Development Block Grant subrecipient agreements for America on Track, The Delhi Center, and the Orange County Children’s Therapeutic Arts Center (Agreement No. 2023­XXX). WORK STUDY SESSION 28.Fiscal Year 2023­24 Budget Work Study Session Department(s): Finance and Management Services Recommended Action: Discuss and provide direction to staff. COUNCILMEMBER REQUESTED ITEMS 29.Discuss and Consider Directing the City Attorney and City Manager to Make a Public Report on the Homeless Federal Agreement and the City’s Plans to Address Enforcement and Impacts Related to the Upcoming Expiration of the Agreement as it Relates to Funding, Clean­Ups, and Shelter Services – Mayor Amezcua 30.Discuss Request to “Call Up” Planning Commission Item Conditional Use Permit No. 2023­09, Request to Upgrade the Existing Type 41 On­Sale Alcoholic Beverage Control (ABC) License to a Type 47 On­Sale Alcoholic Beverage Control (ABC) License to Allow the On­Premises Sale of Beer, Wine, and Distilled Spirits at an Existing Eating Establishment Located at 1208 East McFadden Avenue located within the Planned Shopping Center (C4) Zoning District (Mariscos Hector Sports Grill) and Consider Scheduling a Public Hearing – Councilmember Penaloza CITY MANAGER COMMENTS COUNCIL COMMENTS AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. 1. April 26 – 28, 2023 Mayor Pro Tem Lopez – NALEO Policy Institute on Economic Mobility Conference in New York, NY ADJOURNMENT – Adjourn the City Council meeting and convene to the Housing Authority meeting. Future Items 1. Budget – Work Study Session HOUSING AUTHORITY CALL TO ORDER ATTENDANCE Authority Members Phil Bacerra  Johnathan Ryan Hernandez David Penaloza Thai Viet Phan Benjamin Vazquez Vice Chair Jessie Lopez Chair Valerie Amezcua City Manager Kristine Ridge City Attorney Sonia R. Carvalho Recording Secretary Jennifer L. Hall ROLL CALL ADDITIONS\DELETIONS TO THE HOUSING AUTHORITY AGENDA PUBLIC COMMENTS – Members of the public may address Housing Authority on items on the Housing Authority agenda.  CONSENT CALENDAR RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Items: 1 and 2. 1.Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. 2.Quarterly Report for the Housing Choice Voucher Program for the Period of January 1, 2023 to March 31, 2023 Department(s): Community Development Agency Recommended Action: Receive and file the Quarterly Report for the Housing Choice Voucher Program for the period of January 1, 2023 to March 31, 2023. **END OF CONSENT CALENDAR** HOUSING AUTHORITY MEMBER COMMENTS ADJOURNMENT – Adjourn the Housing Authority meeting. th   City Council 6 5/2/2023   City Council and Housing Authority MeetingPacketMay 2, 2023CLOSED SESSION MEETING – 5:00 PMREGULAR OPEN MEETING – 5:45 PM (Immediately following the Closed Session Meeting)CITY COUNCIL CHAMBER22 Civic Center Plaza, Santa Ana, CA 92701Valerie AmezcuaMayorThai Viet PhanCouncilmember – Ward 1 Benjamin VazquezCouncilmember ­ Ward 2Jessie LopezMayor Pro Tem ­ Ward 3 Phil BacerraCouncilmember ­ Ward 4Johnathan Ryan HernandezCouncilmember ­ Ward 5 David PenalozaCouncilmember ­ Ward 6Mayor and Council telephone: 714­647­6900Agenda item inquiries: 714­647­6520Sonia R. CarvalhoCity Attorney Kristine RidgeCity Manager Jennifer L. HallCity ClerkIn compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting, contactMichael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enable the City to makereasonable arrangements to assure accessibility to this meeting. The City Council agenda and supporting documentation can befound on the City’s website – www.santa­ana.org/city­meetings.CITY VISION AND CODE OF ETHICSThe City of Santa Ana is committed to achieving a shared vision for the organization and itscommunity. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtful andinclusive process designed to set the City and organization on a course that meets thechallenges of today and tomorrow, as follows:Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment in youth •Safe and healthy community • Neighborhood pride • Thriving economic climate • Enriched anddiverse culture • Quality government servicesMission ­ To deliver efficient public services in partnership with our community which ensurespublic safety, a prosperous economic environment, opportunities for our youth, and a high qualityof life for residents.Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility •Innovation • TransparencyCode of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008,voters approved an amendment to the City Charter which established the Code of Ethics andConduct for elected officials and members of appointed boards, commissions, and committeesto assure public confidence. The following are the core values expressed: • Integrity • Honesty •Responsibility • Fairness • Accountability • Respect • EfficiencyMembers of the public may attend the City Council meeting in­person or join via Zoom. The CityCouncil meeting will occur live via teleconference Zoom webinar. You may view the meeting fromyour computer, tablet or smart phone via YouTube LiveStream atwww.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrum channel 3.PUBLIC COMMENTS – Members of the public who wish to address the City Council on closedsession items, items on the regular agenda or on matters which are not on the agenda, but arewithin the subject matter jurisdiction of the City Council may do so by one of the following ways:MAILING OPTION written communications – Public comments may be mailed to: Office ofthe City Clerk, 20 Civic Center Plaza M­30, Santa Ana, CA 92701. All writtencommunications received via mail by 4:00 p.m. on the day of the meeting will be distributedto the City Council and imaged into the City’s document archive system which is availablefor public review.SENDING E­MAIL OPTION – Public comments may be sent via email to the City Clerk’soffice at eComment@santa­ana.org. Please note the agenda item you are commenting onin the subject line of the email. All emails received two (2) hours before the scheduledstart of the meeting will be distributed to the City Council and imaged into the City’sdocument archive system which is available for public review.LIVE VIRTUAL OPTION – Members of the public may provide live comments during themeeting by Zoom or Conference Call. To join by Zoom click on or type the followingaddress into your web browser https://us02web.zoom.us/j/315965149. To join theConference Call: Dial (669) 900­9128 and enter MEETING ID: 315 965 149#. You will beprompted by the City Clerk when it is time for a: i) closed session item, ii) general agendaitem, iii) public hearing item, iv) special agenda item, or v) for Housing Authority item. Youmay request to speak by dialing *9 from your phone or you may virtually raise your handfrom Zoom. After the Clerk confirms the last three digits of the caller’s phone number orZoom ID and unmutes them, the caller must press *6 or microphone icon to speak. Callersare encouraged, but not required, to identify themselves by name. Each caller will beprovided three (3) minutes to speak, unless due to the number of speakers wanting tospeak a decision is made to provide a different amount of time to speak.IN­PERSON OPTION ­ Members of the public can provide in­person comments at thepodium in the Council Chamber. The Council Chamber will have seating available formembers of the public to attend the meeting in­person. Public comments are limited tothree (3) minutes per speaker, unless a different time is announced by the presiding chair.Speakers who wish to address the Council must do so by submitting a “Request toSpeak” card by 5:00 p.m. for Closed Session items and by 6:00 p.m. for all otherdesignated public comment periods as listed below. Cards will not be accepted after thePublic Comment Session begins without the permission of the presiding chair.The following designated public comment periods are:1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide livecomments on closed session items by joining Zoom or the Conference Call as described in theLIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 4:30p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL BY 5:00 p.m. Speakers who arenot in the speaker queue by 5:00 p.m. will not be permitted to speak.  2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON­AGENDA ITEMS(GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom or theConference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTS OPTIONabove. Speaker queue will open at 4:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCECALL PRIOR TO 6:00 p.m. Speakers who are not in the speaker queue by 6:00 p.m. will not bepermitted to speak.3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can provide comments byjoining Zoom or the Conference Call as described in the LIVE or IN­PERSON PUBLICCOMMENTS OPTION above. Speakers not in the queue by 6:00 p.m. will not be permitted tospeak. 4. LIVE PUBLIC COMMENTS ON HOUSING AUTHORITY ITEMS – You can providecomments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSONPUBLIC COMMENTS OPTION above. Speakers not in the queue by 6:00 p.m. will not bepermitted to speak.   TRANSLATION SERVICES ­ Spanish interpreting services are provided at City Councilmeetings. Simultaneous Spanish interpretation is provided through the use of headsetsand consecutive interpretation (Spanish­to­English) in addition to those wishing toaddress the City Council at the podium. La ciudad provee servicios de interpretación al español en las juntas del Concilio.  Lainterpretación simultánea al español se ofrece por medio del uso de audífonos y lainterpretación consecutiva (español a inglés) también está disponible para cualquieraque desee dirigirse al concilio municipal en el podio.About the AgendaTo download or view the attachments (staff report and other supporting documentation) for eachagenda item, you must select the agenda item to see the attachments to either open in a new link(the eyeball ) or download a pdf (the cloud symbol with the down arrow ).CLOSED SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezDavid PenalozaThai Viet PhanBenjamin VazquezMayor  Pro Tem Jessie LopezMayorValerie AmezcuaCity Manager Kristine RidgeCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLADDITIONS\DELETIONS TO CLOSED SESSIONPUBLIC COMMENTS – Members of the public may address the City Council on ClosedSession items.RECESS – City Council will recess to Closed Session for the purpose of conducting regular Citybusiness.CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certainmatters without members of the public present. The City Council finds, based on advice from theCity Attorney, that discussion in open session of the following matters will prejudice the positionof the City in existing and anticipated litigation:1.CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section54957.6(a):Agency Negotiators:     Human Resources Executive Director, Jason MotsickEmployee Organizations: Santa Ana Police Officers Association (POA) Service Employees’ International Union (SEIU) Full­Time EmployeesRECONVENE – City Council will reconvene to continue regular City business.CITY COUNCIL REGULAR OPEN SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezDavid PenalozaThai Viet PhanBenjamin VazquezMayor  Pro Tem Jessie LopezMayorValerie AmezcuaCity Manager Kristine RidgeCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLPLEDGE OF ALLEGIANCE Mayor AmezcuaWORDS OF INSPIRATION Cherry Lai, Tzu Chi Foundation Orange County Service CenterADDITIONS\DELETIONS TO THE AGENDACEREMONIAL PRESENTATIONS1.Certificates of Recognition presented by Mayor Amezcua, Mayor Pro Tem Lopez, andCouncilmember Bacerra to Santa Ana’s Boys Youth Basketball Teams: the Miners, theWildcats, and the Bruins for their Exceptional Athletic Performance.2.Proclamation presented by Councilmember Phan to Asian Americans Advancing JusticeSouthern California declaring May 2023 as Asian American and Pacific Islander HeritageMonth. (revised 4/26/2023)CLOSED SESSION REPORT – The City Attorney will report on any action(s) from ClosedSession.PUBLIC COMMENT – Public comments will be held during the beginning of the meeting for ALLcomments on agenda and non­agenda items, with the exception of public hearings. Commentsfor public hearings will take place after the hearing is opened.CONSENT CALENDAR RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Items: 3 through 26. 3.Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. 4.Appoint Nadin Said Nominated by Councilmember Bacerra as the Ward 4 Representative to the Police Oversight Commission for a Full­Term Expiring December 8, 2026 (Continued from the City Council meeting of April 18, 2023, Item No. 9) Department(s): City Clerk’s Office Recommended Action: Appoint Nadin Said to the Police Oversight Commission as the Ward 4 representative and administer Oath of Office. 5.Appoint Carl Benninger Nominated by Councilmember Bacerra as the Ward 4 Representative to the Planning Commission for a Full­Term Expiring December 8, 2026 Department(s): City Clerk’s Office Recommended Action: Appoint Carl Benninger to the Planning Commission as the Ward 4 representative and administer Oath of Office. 6.Receive and File Single Audit Report for the Fiscal Year Ended June 30, 2022 Department(s): Finance and Management Services Recommended Action: Receive and file Single Audit Report for the Fiscal Year Ended June 30, 2022. 7.Quarterly Report for Housing Division Projects and Activities for the Period of January 1, 2023 to March 31, 2023 Department(s): Community Development Agency Recommended Action: Receive and file the Quarterly Report for Housing Division Projects and Activities for the period of January 1, 2023 to March 31, 2023. 8.Approve Appropriation Adjustment Recognizing the Remaining Balance of Emergency Housing Voucher Service Fees Department(s): Community Development Agency Recommended Action: Approve an appropriation adjustment for Emergency Housing Voucher Service Fees in the amount of $155,750. (requires five affirmative votes) 9.Biennial Modification to the Program Year (PY) 2021­24 Regional and Local Workforce Plan for Grant Funds Received from the Federal Title I Workforce Innovation and Opportunity Act Department(s): Community Development Agency Recommended Action: 1. Approve the modification to the Regional and Unified Local Plan for PY 2021­24 and direct staff to submit to the California Workforce Development Board and State of California Employment Development Department. 2. Authorize the Mayor to execute all documents necessary for the submission of the PY 2021­24 modified Regional and Unified Local Plan. 3. Authorize staff to submit revisions to the PY 2021­24 Regional and Unified Local Plan should they be necessary as requested by the California Workforce Development Board or California Employment Development Department.  10.Master Agreement with Qualified Schools to Provide Vocational Training with Federal Workforce Innovation and Opportunity Act (WIOA) and Orange County Social Services Grant Funds for Fiscal Year 2023­24 through Fiscal Year 2026­27(Non­General Fund) Department(s): Community Development Agency Recommended Action: 1. Authorize the City Manager to execute a master agreement, for a total aggregate amount not to exceed $2,765,820 payable from federal Workforce Innovation and Opportunity Act and Orange County Social Services grant funds, for a four­ year period expiring June 30, 2027, with a school or training provider listed on the State Employment Training Provider List (ETPL), to deliver occupational skills training on an as needed basis to unemployed and low­income individuals, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 2. Approve schools and training programs listed on the State of California’s Eligible Training Provider List to be used on an as needed basis to provide occupational training under the guidelines of the Workforce Innovation and Opportunity Act.  11.Grant an Easement to Southern California Edison to Allow Underground Power to Serve a Traffic Signal (Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute an Easement Deed granting Southern California Edison the right to own, place, and maintain power conduits and conductors underground to serve APN 016­035­14.  12.Award a Purchase Order to Landscape Structures, Inc. to Provide and Install a Universally Accessible Playground at Thornton Park in the Amount of $2,042,277 (Specification No. 23­059) (Project No. 23­2602) (General and Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize a one­time purchase and payment to Landscape Structures, Inc. to furnish and install a universally accessible playground at Thornton Park in the amount of $2,042,277, plus a contingency of $306,342 for a total amount not to exceed $2,348,619, subject to non­substantive changes approved by the City Manager and City Attorney. 13.Award a Purchase Order to Amtech Elevator Services to Replace the Elevator Cylinder at the Santa Ana Regional Transportation Center in the Amount of $141,945 (Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize a one­time Purchase Order and payment to Amtech Elevator Services for the replacement of the elevator cylinder at the Santa Ana Regional Transportation Center in the amount of $141,945, plus a contingency of $30,900 for a total amount not to exceed $172,845, subject to non­substantive changes approved by the City Manager and City Attorney.  14.Award a Construction Contract to Vido Samarzich, Inc. in the Amount of $978,455 for the Glenwood Place Water Improvements Project, with an Estimated Project Delivery Cost of $1,300,000 (Project No. 23­6476) (Non­General Fund) Department(s): Public Works Agency Recommended Action: 1. Award a construction contract to Vido Samarzich, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $978,455 for the construction of the Glenwood Place Water Improvements Project, for the term beginning April 18, 2023 and ending upon project completion, and authorize the City Manager to execute the contract subject to non­substantive changes approved by the City Manager and the City Attorney. 2. Approve the Project Cost Analysis for a total estimated construction delivery cost of $1,300,000, which includes $978,455 for the construction contract, $146,768 for contract administration, inspection, and testing, and a $174,777 project contingency for unanticipated or unforeseen work. 3. Determine these actions are exempt from further review in accordance with the California Environmental Quality Act as Categorical Exemption Environmental Review No. ER­2023­26 was filed for the project. 15.Award a Construction Contract to Pacific Hydrotech Corp. in the Amount of $12,795,865 for the Well 32 Rehabilitation Project, with an Estimated Project Delivery Cost of $16,634,625 (Project No. 13­6433) (Non­General Fund) Department(s): Public Works Agency Recommended Action: 1. Award a construction contract to Pacific Hydrotech Corp., the lowest responsible bidder, in accordance with the base bid in the amount of $12,795,865 for construction of the Well 32 Rehabilitation Project, for a term beginning May 2, 2023, and ending upon project completion, and authorize the City Manager to execute the contract subject to non­substantive changes approved by the City Manager and the City Attorney. 2. Approve the Project Cost Analysis for a total estimated construction delivery cost of $16,634,625, which includes $12,795,865 for the construction contract, $1,224,820 for contract management, $694,560 for contract  administration, inspection, and testing, and a $1,919,380 project contingency for unanticipated or unforeseen work. 16.Approve Agreements with Johnson­Frank & Associates, Inc., Stantec Consulting Services, Inc., and Towill, Inc. for On­Call Professional Land Surveying Services, with an Aggregate Amount Not to Exceed $2,450,000 for Three­Year Terms (RFP No. 19­090) (Non­General Fund) Department(s): Public Works Agency Recommended Action: 1. Authorize the City Manager to execute federal Caltrans agreements with Johnson­Frank & Associates, Inc., Stantec Consulting Services, Inc., and Towill, Inc. to provide on­call land surveying services on an as­needed basis, in an aggregate amount not to exceed $950,000 for a three­year term beginning May 2, 2023 and expiring May 1, 2026, with an option for two, one­year extensions, subject to non­ substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 2. Authorize the City Manager to execute non­federal agreements with Johnson­Frank & Associates, Inc., Stantec Consulting Services, Inc., and Towill, Inc. to provide On­Call Land Surveying Services on an as­needed basis, in an aggregate amount not to exceed $1,500,000 for a three­year term beginning May 2, 2023 and expiring May 1, 2026, with an option for two, one­year extensions, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 17.Approve an Agreement with David Evans and Associates, Inc. in an Amount Not to Exceed $410,000 for the Landscape Architectural Design Services for a New Park at 10th St. and Flower St. for a Three­Year Term (Project No. 22­1342) (Revive Santa Ana Program) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute an agreement with David Evans and Associates, Inc. to provide design, development of contract documents, and construction support for the proposed 10  and Flower Park project in the amount of $369,455, with a contingency of $40,545 for a total amount not to exceed $410,000, for a three­year term beginning May 2, 2023 and expiring May 1, 2026, with an option for two, one­year extensions, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 18.Amend Agreement with David Evans and Associates, Inc. for Design and Construction Support Services for the Standard – McFadden Park Project by an Additional $50,000 for the Remainder of the Agreement Term (Project No. 20­2729) (Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute a first amendment to the agreement with David Evans and Associates, Inc. to provide design, development, and contract documents for the proposed Standard­McFadden Park project, to increase the contract by $43,505, with an approximate 15 percent contingency, for a total not to exceed amount of $50,000, for the remainder of the agreement term through August 16, 2024, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 19.Approve Agreements with AESCO, Inc., Alta Planning + Design, Inc., CWE, IDS Group, Inc., J. Smith & T. Muli, Inc., KPFF Consulting Engineers, Psomas, Shannon & Wilson, Tait & Associates, Inc., and Willdan Engineering for On­Call Engineering Services in an Aggregate Amount Not to Exceed $5,000,000 for up to a Five­Year Term (General and Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute agreements with AESCO, Inc., Alta Planning + Design, Inc., CWE; IDS Group, Inc., J. Smith & T. Muli, Inc., KPFF Consulting Engineers,  Psomas, Shannon & Wilson, Tait & Associates, Inc., and Willdan Engineering, to provide on­call engineering services for a shared aggregate amount not to exceed $5,000,000, for a three­year term beginning May 2, 2023 and expiring May 1, 2026, with provisions for two, one­year extensions, subject to non­ substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 20.Approve Agreements with Bruce Anderson Enterprises, Inc. dba A’s Construction, EBS General Engineering, Inc., Palp, Inc. dba Excel Paving Co., Hardy & Harper, Inc., Vido Samarzich, Inc., and We R Builders, Inc. for Emergency Asphalt and Portland Cement Concrete (PCC) Services for a Total Amount Not to Exceed $3,000,000 for up to a Five­ Year Term (Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute agreements with Bruce Anderson Enterprises, Inc. dba A’s Construction, EBS General Engineering, Inc., Palp, Inc. dba Excel Paving Co., Hardy & Harper, Inc., Vido Samarzich, Inc., and We R Builders, Inc. to provide on­call asphalt and concrete placement services for a shared aggregate amount not to exceed $3,000,000, for a three­year term beginning May 2, 2023 and expiring May 1, 2026 with provisions for two, one­year extensions, subject to non­ substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX).  21.Approve Amendment to Agreement with TSYS Merchant Solutions, LLC DBA Global Payments, Inc. for Online Debit and Credit Card and Electronic Fund Transfer Automated Clearing House (ACH) Merchant Payment Processing Services, Support and Maintenance, and Purchase of Point­of­Sale Payment Terminals for a New Agreement Amount Not to Exceed $2,022,400 Department(s): Finance and Management Services Recommended Action: Authorize the City Manager to execute a second amendment to the agreement with TSYS Merchant Solutions, LLC, doing business as Global Payments, Inc., for online debit and credit card payment processing, electronic fund transfer Automated Clearing House (“ACH”) payment processing, support and maintenance, and purchase of payment terminals. The amendment includes a base contract increase in the amount of $4,000 and general contingency increase in the amount of $120,000, for a new agreement amount not to exceed $2,022,400. The not to exceed amount includes a general contingency of $362,400 over the maximum life of the agreement. The amendment adds a base term commencing May 2, 2023 and expiring December 31, 2025, with provision for two renewal options (a three­year and a one­year), subject to non­ substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX).  22.Agreement with HCI Systems, Inc. for Fire Alarm System Devices Upgrade, Testing, Inspection, and Repair Services (General Fund) Department(s): Police Department Recommended Action: 1. Authorize the City Manager to execute an agreement with HCI Systems, Inc. for upgrades to the fire alarm system devices at the Police Administration and Jail Buildings and testing and inspection services for a three­year period from May 2, 2023 to June 30, 2026 in the amount of $837,792, plus a contingency of $40,000, for a total amount not to exceed $877,792, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 2. Approve an amendment to the Fiscal Year 2022­2023 Capital Improvement Program to include the Fire Alarm System Devices Upgrade project. 23.Adopt a Resolution for Fiscal Year 2023 Homeland Security Grant Program Funding in the Amount of $5,113,750 Department(s): Police Department Recommended Action: Adopt Resolution No. 2023­XXX  A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE CITY MANAGER AND THE CHIEF OF POLICE OR THEIR DESIGNEE(S) TO ENTER INTO AN AGREEMENT WITH THE STATE OF CALIFORNIA GOVERNOR’S OFFICE OF EMERGENCY SERVICES FOR THE FY2023 URBAN AREA SECURITY INITIATIVE FUNDING PROGRAM (authorizing the City Manager and/or the Chief of Police or their designee(s), to apply for the FY 2023 Urban Area Security Initiative grant and upon award, enter into an agreement with the State of California, California Governor’s Office of Emergency Services for the period September 1, 2023 through August 31, 2026, in the amount of $5,113,750, of which $835,000 is obligated to the Orange County Intelligence Assessment Center (Agreement No. 2023­XXX)). 24.Resolution Accepting the Donation of Science, Technology, Engineering, and Mathematics (STEM) Focused Amenities at Madison Park and Angels Community Park from the University of California Irvine School of Education, and a Donation Agreement with the University of California Irvine School of Education for the Installation of these Amenities at Madison Park and Angels Community Park Department(s): Parks, Recreation, and Community Services Recommended Action: 1.  Adopt Resolution No. 2023­XXX A RE SOLUTION OF T HE CITY COU NCIL OF THE CITY OF SANTA ANA ACCEPTING THE DONATION OF SCIENCE, TECHNO LOGY, ENGINEERING, AND MATHEMATICS (STEM) FOCUSED AMENI TIES FROM THE UNIVERSI TY OF CALIFO RNI A, IRVINE SCHOOL OF EDUCATION TO P ROMO TE STEM LEARNING O PPORTUNITIES AT MADISON PARK AND ANGELS COMM UNITY PARK 2.   Authorize the City Manager to execute a donation agreement with The Regents of the University of California, Irvine School of Education for the installation of the STEM­focused amenities at Madison Park and Angels Community Park. The amenities are valued at approximately $249,000 and will come at no cost to the City. The agreement is valid from April 18, 2023, through December 31, 2023, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 25.Adopt Resolution for State of California Grant and Approve Appropriation Adjustment Recognizing $9,000,000 of State Grant Funds for the Modernization of the Santa Ana Civic Center Department(s): Community Development Agency Recommended Action: 1. Adopt Resolution No. 2023­XXX A RE SOLUTION OF T HE CITY COU NCIL OF THE CITY OF SANTA ANA APPROVING APPLICATION FOR SPECIFIED GRANT FUNDS FROM BUD GET ACT 2022/23 (BUDGET ACT OF 2022, AB179, CHAPTER 249, CONTROL SECTION 19.56, ITEM 3790­101­0001(K) OTHER COMM UNITY SERVICES, (24)$9,0 00 ,000 TO THE CITY OF SANTA A NA FOR THE MODERNIZ ATION OF THE SANTA ANA CIVIC CENTER (SACC)) 2. Approve an Appropriation Adjustment recognizing State of California Grant Funds in the amount of $9,000,000. (requires five affirmative votes) 26.Adopt Ordinance No. NS­3039 – AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING SANTA ANA MUNICIPAL CODE SECTION 8­6 RELATING TO LICENSE REQUIREMENTS OF CONTRACTORS AND SUBCONTRACTORS (includes determination that this Ordinance is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the State CEQA Guidelines because it will not result in a direct or reasonably foreseeable indirect physical change in the environment, as there is no possibility it will have a significant effect on the environment, and it is not a “project,” as defined in Section 15378 of the CEQA Guidelines) First reading at the April 18, 2023 City Council meeting, approved by a vote of 7­0. Published in the Orange County Reporter on April 21, 2023. Department(s): Planning and Building Agency Recommended Action: Place ordinance for second reading and adopt. **END OF CONSENT CALENDAR** PUBLIC HEARINGS PUBLIC COMMENTS – Members of the public may address the City Council on each of the Public Hearing items. 27.Public Hearing – Approve the Fiscal Year 2023­24 Annual Action Plan and Budgets for the Community Development Block Grant, HOME Investment Partnerships Grant, and Emergency Solutions Grant, and Authorize Submission to the U.S. Department of Housing and Urban Development Legal Notice published in the Orange County Register, La Opinion, and Nguoi Viet on March 20, 2023. Department(s): Community Development Agency Recommended Action: 1. Approve the Fiscal Year 2023­24 Annual Action Plan and authorize submission to the U.S. Department of Housing and Urban Development. 2. Approve the Fiscal Year 2023­24 budgets for the Community Development Block Grant program in the total amount of $4,808,057; HOME Investment Partnerships grant in the amount of $1,605,667 from Grant Year 2023 allocation and a re­allocation of $6,180,123 in prior year program funds; and Emergency Solutions Grant in the amount of $447,249 from Grant Year 2023 allocation. All proposed activities’ budgets will be proportionally increased or decreased from the estimated funding levels to match actual allocation amounts. 3. Direct the City Attorney to finalize and authorize the City Manager to execute memorandums of understandings with various city departments awarded funds as part of the approved Community Development Block Grant program budget for a term beginning July 1, 2023 through June 30, 2026, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 4. Direct the City Attorney to finalize and authorize the City Manager to execute a memorandum of understanding with the Santa Ana Police Department and agreements with non­profit homeless service providers awarded funds as part of the approved Emergency Solutions Grant program budget for a term beginning July 1, 2023 through June 30, 2024, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 5. Direct the City Attorney to finalize and authorize the City Manager to execute amendments to the current Community Development Block Grant subrecipient agreements for America on Track, The Delhi Center, and the Orange County Children’s Therapeutic Arts Center (Agreement No. 2023­XXX). WORK STUDY SESSION 28.Fiscal Year 2023­24 Budget Work Study Session Department(s): Finance and Management Services Recommended Action: Discuss and provide direction to staff. COUNCILMEMBER REQUESTED ITEMS 29.Discuss and Consider Directing the City Attorney and City Manager to Make a Public Report on the Homeless Federal Agreement and the City’s Plans to Address Enforcement and Impacts Related to the Upcoming Expiration of the Agreement as it Relates to Funding, Clean­Ups, and Shelter Services – Mayor Amezcua 30.Discuss Request to “Call Up” Planning Commission Item Conditional Use Permit No. 2023­09, Request to Upgrade the Existing Type 41 On­Sale Alcoholic Beverage Control (ABC) License to a Type 47 On­Sale Alcoholic Beverage Control (ABC) License to Allow the On­Premises Sale of Beer, Wine, and Distilled Spirits at an Existing Eating Establishment Located at 1208 East McFadden Avenue located within the Planned Shopping Center (C4) Zoning District (Mariscos Hector Sports Grill) and Consider Scheduling a Public Hearing – Councilmember Penaloza CITY MANAGER COMMENTS COUNCIL COMMENTS AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. 1. April 26 – 28, 2023 Mayor Pro Tem Lopez – NALEO Policy Institute on Economic Mobility Conference in New York, NY ADJOURNMENT – Adjourn the City Council meeting and convene to the Housing Authority meeting. Future Items 1. Budget – Work Study Session HOUSING AUTHORITY CALL TO ORDER ATTENDANCE Authority Members Phil Bacerra  Johnathan Ryan Hernandez David Penaloza Thai Viet Phan Benjamin Vazquez Vice Chair Jessie Lopez Chair Valerie Amezcua City Manager Kristine Ridge City Attorney Sonia R. Carvalho Recording Secretary Jennifer L. Hall ROLL CALL ADDITIONS\DELETIONS TO THE HOUSING AUTHORITY AGENDA PUBLIC COMMENTS – Members of the public may address Housing Authority on items on the Housing Authority agenda.  CONSENT CALENDAR RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Items: 1 and 2. 1.Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. 2.Quarterly Report for the Housing Choice Voucher Program for the Period of January 1, 2023 to March 31, 2023 Department(s): Community Development Agency Recommended Action: Receive and file the Quarterly Report for the Housing Choice Voucher Program for the period of January 1, 2023 to March 31, 2023. **END OF CONSENT CALENDAR** HOUSING AUTHORITY MEMBER COMMENTS ADJOURNMENT – Adjourn the Housing Authority meeting. th   City Council 7 5/2/2023   City Council and Housing Authority MeetingPacketMay 2, 2023CLOSED SESSION MEETING – 5:00 PMREGULAR OPEN MEETING – 5:45 PM (Immediately following the Closed Session Meeting)CITY COUNCIL CHAMBER22 Civic Center Plaza, Santa Ana, CA 92701Valerie AmezcuaMayorThai Viet PhanCouncilmember – Ward 1 Benjamin VazquezCouncilmember ­ Ward 2Jessie LopezMayor Pro Tem ­ Ward 3 Phil BacerraCouncilmember ­ Ward 4Johnathan Ryan HernandezCouncilmember ­ Ward 5 David PenalozaCouncilmember ­ Ward 6Mayor and Council telephone: 714­647­6900Agenda item inquiries: 714­647­6520Sonia R. CarvalhoCity Attorney Kristine RidgeCity Manager Jennifer L. HallCity ClerkIn compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting, contactMichael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enable the City to makereasonable arrangements to assure accessibility to this meeting. The City Council agenda and supporting documentation can befound on the City’s website – www.santa­ana.org/city­meetings.CITY VISION AND CODE OF ETHICSThe City of Santa Ana is committed to achieving a shared vision for the organization and itscommunity. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtful andinclusive process designed to set the City and organization on a course that meets thechallenges of today and tomorrow, as follows:Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment in youth •Safe and healthy community • Neighborhood pride • Thriving economic climate • Enriched anddiverse culture • Quality government servicesMission ­ To deliver efficient public services in partnership with our community which ensurespublic safety, a prosperous economic environment, opportunities for our youth, and a high qualityof life for residents.Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility •Innovation • TransparencyCode of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008,voters approved an amendment to the City Charter which established the Code of Ethics andConduct for elected officials and members of appointed boards, commissions, and committeesto assure public confidence. The following are the core values expressed: • Integrity • Honesty •Responsibility • Fairness • Accountability • Respect • EfficiencyMembers of the public may attend the City Council meeting in­person or join via Zoom. The CityCouncil meeting will occur live via teleconference Zoom webinar. You may view the meeting fromyour computer, tablet or smart phone via YouTube LiveStream atwww.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrum channel 3.PUBLIC COMMENTS – Members of the public who wish to address the City Council on closedsession items, items on the regular agenda or on matters which are not on the agenda, but arewithin the subject matter jurisdiction of the City Council may do so by one of the following ways:MAILING OPTION written communications – Public comments may be mailed to: Office ofthe City Clerk, 20 Civic Center Plaza M­30, Santa Ana, CA 92701. All writtencommunications received via mail by 4:00 p.m. on the day of the meeting will be distributedto the City Council and imaged into the City’s document archive system which is availablefor public review.SENDING E­MAIL OPTION – Public comments may be sent via email to the City Clerk’soffice at eComment@santa­ana.org. Please note the agenda item you are commenting onin the subject line of the email. All emails received two (2) hours before the scheduledstart of the meeting will be distributed to the City Council and imaged into the City’sdocument archive system which is available for public review.LIVE VIRTUAL OPTION – Members of the public may provide live comments during themeeting by Zoom or Conference Call. To join by Zoom click on or type the followingaddress into your web browser https://us02web.zoom.us/j/315965149. To join theConference Call: Dial (669) 900­9128 and enter MEETING ID: 315 965 149#. You will beprompted by the City Clerk when it is time for a: i) closed session item, ii) general agendaitem, iii) public hearing item, iv) special agenda item, or v) for Housing Authority item. Youmay request to speak by dialing *9 from your phone or you may virtually raise your handfrom Zoom. After the Clerk confirms the last three digits of the caller’s phone number orZoom ID and unmutes them, the caller must press *6 or microphone icon to speak. Callersare encouraged, but not required, to identify themselves by name. Each caller will beprovided three (3) minutes to speak, unless due to the number of speakers wanting tospeak a decision is made to provide a different amount of time to speak.IN­PERSON OPTION ­ Members of the public can provide in­person comments at thepodium in the Council Chamber. The Council Chamber will have seating available formembers of the public to attend the meeting in­person. Public comments are limited tothree (3) minutes per speaker, unless a different time is announced by the presiding chair.Speakers who wish to address the Council must do so by submitting a “Request toSpeak” card by 5:00 p.m. for Closed Session items and by 6:00 p.m. for all otherdesignated public comment periods as listed below. Cards will not be accepted after thePublic Comment Session begins without the permission of the presiding chair.The following designated public comment periods are:1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide livecomments on closed session items by joining Zoom or the Conference Call as described in theLIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 4:30p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL BY 5:00 p.m. Speakers who arenot in the speaker queue by 5:00 p.m. will not be permitted to speak.  2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON­AGENDA ITEMS(GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom or theConference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTS OPTIONabove. Speaker queue will open at 4:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCECALL PRIOR TO 6:00 p.m. Speakers who are not in the speaker queue by 6:00 p.m. will not bepermitted to speak.3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can provide comments byjoining Zoom or the Conference Call as described in the LIVE or IN­PERSON PUBLICCOMMENTS OPTION above. Speakers not in the queue by 6:00 p.m. will not be permitted tospeak. 4. LIVE PUBLIC COMMENTS ON HOUSING AUTHORITY ITEMS – You can providecomments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSONPUBLIC COMMENTS OPTION above. Speakers not in the queue by 6:00 p.m. will not bepermitted to speak.   TRANSLATION SERVICES ­ Spanish interpreting services are provided at City Councilmeetings. Simultaneous Spanish interpretation is provided through the use of headsetsand consecutive interpretation (Spanish­to­English) in addition to those wishing toaddress the City Council at the podium. La ciudad provee servicios de interpretación al español en las juntas del Concilio.  Lainterpretación simultánea al español se ofrece por medio del uso de audífonos y lainterpretación consecutiva (español a inglés) también está disponible para cualquieraque desee dirigirse al concilio municipal en el podio.About the AgendaTo download or view the attachments (staff report and other supporting documentation) for eachagenda item, you must select the agenda item to see the attachments to either open in a new link(the eyeball ) or download a pdf (the cloud symbol with the down arrow ).CLOSED SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezDavid PenalozaThai Viet PhanBenjamin VazquezMayor  Pro Tem Jessie LopezMayorValerie AmezcuaCity Manager Kristine RidgeCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLADDITIONS\DELETIONS TO CLOSED SESSIONPUBLIC COMMENTS – Members of the public may address the City Council on ClosedSession items.RECESS – City Council will recess to Closed Session for the purpose of conducting regular Citybusiness.CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certainmatters without members of the public present. The City Council finds, based on advice from theCity Attorney, that discussion in open session of the following matters will prejudice the positionof the City in existing and anticipated litigation:1.CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section54957.6(a):Agency Negotiators:     Human Resources Executive Director, Jason MotsickEmployee Organizations: Santa Ana Police Officers Association (POA) Service Employees’ International Union (SEIU) Full­Time EmployeesRECONVENE – City Council will reconvene to continue regular City business.CITY COUNCIL REGULAR OPEN SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezDavid PenalozaThai Viet PhanBenjamin VazquezMayor  Pro Tem Jessie LopezMayorValerie AmezcuaCity Manager Kristine RidgeCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLPLEDGE OF ALLEGIANCE Mayor AmezcuaWORDS OF INSPIRATION Cherry Lai, Tzu Chi Foundation Orange County Service CenterADDITIONS\DELETIONS TO THE AGENDACEREMONIAL PRESENTATIONS1.Certificates of Recognition presented by Mayor Amezcua, Mayor Pro Tem Lopez, andCouncilmember Bacerra to Santa Ana’s Boys Youth Basketball Teams: the Miners, theWildcats, and the Bruins for their Exceptional Athletic Performance.2.Proclamation presented by Councilmember Phan to Asian Americans Advancing JusticeSouthern California declaring May 2023 as Asian American and Pacific Islander HeritageMonth. (revised 4/26/2023)CLOSED SESSION REPORT – The City Attorney will report on any action(s) from ClosedSession.PUBLIC COMMENT – Public comments will be held during the beginning of the meeting for ALLcomments on agenda and non­agenda items, with the exception of public hearings. Commentsfor public hearings will take place after the hearing is opened.CONSENT CALENDARRECOMMENDED ACTION:  Approve staff recommendations on the following ConsentCalendar Items: 3 through 26.3.Excused AbsencesDepartment(s): City Clerk’s OfficeRecommended Action: Excuse the absent members.4.Appoint Nadin Said Nominated by Councilmember Bacerra as the Ward 4 Representativeto the Police Oversight Commission for a Full­Term Expiring December 8, 2026 (Continuedfrom the City Council meeting of April 18, 2023, Item No. 9)Department(s): City Clerk’s OfficeRecommended Action: Appoint Nadin Said to the Police Oversight Commission as theWard 4 representative and administer Oath of Office.5.Appoint Carl Benninger Nominated by Councilmember Bacerra as the Ward4 Representative to the Planning Commission for a Full­Term Expiring December 8, 2026Department(s): City Clerk’s OfficeRecommended Action: Appoint Carl Benninger to the Planning Commission as the Ward4 representative and administer Oath of Office.6.Receive and File Single Audit Report for the Fiscal Year Ended June 30, 2022Department(s): Finance and Management ServicesRecommended Action: Receive and file Single Audit Report for the Fiscal Year EndedJune 30, 2022.7.Quarterly Report for Housing Division Projects and Activities for the Period of January 1,2023 to March 31, 2023Department(s): Community Development AgencyRecommended Action: Receive and file the Quarterly Report for Housing DivisionProjects and Activities for the period of January 1, 2023 to March 31, 2023.8.Approve Appropriation Adjustment Recognizing the Remaining Balance of EmergencyHousing Voucher Service FeesDepartment(s): Community Development AgencyRecommended Action: Approve an appropriation adjustment for Emergency HousingVoucher Service Fees in the amount of $155,750. (requires five affirmative votes)9.Biennial Modification to the Program Year (PY) 2021­24 Regional and Local WorkforcePlan for Grant Funds Received from the Federal Title I Workforce Innovation andOpportunity ActDepartment(s): Community Development Agency Recommended Action: 1. Approve the modification to the Regional and Unified Local Plan for PY 2021­24 and direct staff to submit to the California Workforce Development Board and State of California Employment Development Department. 2. Authorize the Mayor to execute all documents necessary for the submission of the PY 2021­24 modified Regional and Unified Local Plan. 3. Authorize staff to submit revisions to the PY 2021­24 Regional and Unified Local Plan should they be necessary as requested by the California Workforce Development Board or California Employment Development Department.  10.Master Agreement with Qualified Schools to Provide Vocational Training with Federal Workforce Innovation and Opportunity Act (WIOA) and Orange County Social Services Grant Funds for Fiscal Year 2023­24 through Fiscal Year 2026­27(Non­General Fund) Department(s): Community Development Agency Recommended Action: 1. Authorize the City Manager to execute a master agreement, for a total aggregate amount not to exceed $2,765,820 payable from federal Workforce Innovation and Opportunity Act and Orange County Social Services grant funds, for a four­ year period expiring June 30, 2027, with a school or training provider listed on the State Employment Training Provider List (ETPL), to deliver occupational skills training on an as needed basis to unemployed and low­income individuals, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 2. Approve schools and training programs listed on the State of California’s Eligible Training Provider List to be used on an as needed basis to provide occupational training under the guidelines of the Workforce Innovation and Opportunity Act.  11.Grant an Easement to Southern California Edison to Allow Underground Power to Serve a Traffic Signal (Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute an Easement Deed granting Southern California Edison the right to own, place, and maintain power conduits and conductors underground to serve APN 016­035­14.  12.Award a Purchase Order to Landscape Structures, Inc. to Provide and Install a Universally Accessible Playground at Thornton Park in the Amount of $2,042,277 (Specification No. 23­059) (Project No. 23­2602) (General and Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize a one­time purchase and payment to Landscape Structures, Inc. to furnish and install a universally accessible playground at Thornton Park in the amount of $2,042,277, plus a contingency of $306,342 for a total amount not to exceed $2,348,619, subject to non­substantive changes approved by the City Manager and City Attorney. 13.Award a Purchase Order to Amtech Elevator Services to Replace the Elevator Cylinder at the Santa Ana Regional Transportation Center in the Amount of $141,945 (Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize a one­time Purchase Order and payment to Amtech Elevator Services for the replacement of the elevator cylinder at the Santa Ana Regional Transportation Center in the amount of $141,945, plus a contingency of $30,900 for a total amount not to exceed $172,845, subject to non­substantive changes approved by the City Manager and City Attorney.  14.Award a Construction Contract to Vido Samarzich, Inc. in the Amount of $978,455 for the Glenwood Place Water Improvements Project, with an Estimated Project Delivery Cost of $1,300,000 (Project No. 23­6476) (Non­General Fund) Department(s): Public Works Agency Recommended Action: 1. Award a construction contract to Vido Samarzich, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $978,455 for the construction of the Glenwood Place Water Improvements Project, for the term beginning April 18, 2023 and ending upon project completion, and authorize the City Manager to execute the contract subject to non­substantive changes approved by the City Manager and the City Attorney. 2. Approve the Project Cost Analysis for a total estimated construction delivery cost of $1,300,000, which includes $978,455 for the construction contract, $146,768 for contract administration, inspection, and testing, and a $174,777 project contingency for unanticipated or unforeseen work. 3. Determine these actions are exempt from further review in accordance with the California Environmental Quality Act as Categorical Exemption Environmental Review No. ER­2023­26 was filed for the project. 15.Award a Construction Contract to Pacific Hydrotech Corp. in the Amount of $12,795,865 for the Well 32 Rehabilitation Project, with an Estimated Project Delivery Cost of $16,634,625 (Project No. 13­6433) (Non­General Fund) Department(s): Public Works Agency Recommended Action: 1. Award a construction contract to Pacific Hydrotech Corp., the lowest responsible bidder, in accordance with the base bid in the amount of $12,795,865 for construction of the Well 32 Rehabilitation Project, for a term beginning May 2, 2023, and ending upon project completion, and authorize the City Manager to execute the contract subject to non­substantive changes approved by the City Manager and the City Attorney. 2. Approve the Project Cost Analysis for a total estimated construction delivery cost of $16,634,625, which includes $12,795,865 for the construction contract, $1,224,820 for contract management, $694,560 for contract  administration, inspection, and testing, and a $1,919,380 project contingency for unanticipated or unforeseen work. 16.Approve Agreements with Johnson­Frank & Associates, Inc., Stantec Consulting Services, Inc., and Towill, Inc. for On­Call Professional Land Surveying Services, with an Aggregate Amount Not to Exceed $2,450,000 for Three­Year Terms (RFP No. 19­090) (Non­General Fund) Department(s): Public Works Agency Recommended Action: 1. Authorize the City Manager to execute federal Caltrans agreements with Johnson­Frank & Associates, Inc., Stantec Consulting Services, Inc., and Towill, Inc. to provide on­call land surveying services on an as­needed basis, in an aggregate amount not to exceed $950,000 for a three­year term beginning May 2, 2023 and expiring May 1, 2026, with an option for two, one­year extensions, subject to non­ substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 2. Authorize the City Manager to execute non­federal agreements with Johnson­Frank & Associates, Inc., Stantec Consulting Services, Inc., and Towill, Inc. to provide On­Call Land Surveying Services on an as­needed basis, in an aggregate amount not to exceed $1,500,000 for a three­year term beginning May 2, 2023 and expiring May 1, 2026, with an option for two, one­year extensions, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 17.Approve an Agreement with David Evans and Associates, Inc. in an Amount Not to Exceed $410,000 for the Landscape Architectural Design Services for a New Park at 10th St. and Flower St. for a Three­Year Term (Project No. 22­1342) (Revive Santa Ana Program) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute an agreement with David Evans and Associates, Inc. to provide design, development of contract documents, and construction support for the proposed 10  and Flower Park project in the amount of $369,455, with a contingency of $40,545 for a total amount not to exceed $410,000, for a three­year term beginning May 2, 2023 and expiring May 1, 2026, with an option for two, one­year extensions, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 18.Amend Agreement with David Evans and Associates, Inc. for Design and Construction Support Services for the Standard – McFadden Park Project by an Additional $50,000 for the Remainder of the Agreement Term (Project No. 20­2729) (Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute a first amendment to the agreement with David Evans and Associates, Inc. to provide design, development, and contract documents for the proposed Standard­McFadden Park project, to increase the contract by $43,505, with an approximate 15 percent contingency, for a total not to exceed amount of $50,000, for the remainder of the agreement term through August 16, 2024, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 19.Approve Agreements with AESCO, Inc., Alta Planning + Design, Inc., CWE, IDS Group, Inc., J. Smith & T. Muli, Inc., KPFF Consulting Engineers, Psomas, Shannon & Wilson, Tait & Associates, Inc., and Willdan Engineering for On­Call Engineering Services in an Aggregate Amount Not to Exceed $5,000,000 for up to a Five­Year Term (General and Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute agreements with AESCO, Inc., Alta Planning + Design, Inc., CWE; IDS Group, Inc., J. Smith & T. Muli, Inc., KPFF Consulting Engineers,  Psomas, Shannon & Wilson, Tait & Associates, Inc., and Willdan Engineering, to provide on­call engineering services for a shared aggregate amount not to exceed $5,000,000, for a three­year term beginning May 2, 2023 and expiring May 1, 2026, with provisions for two, one­year extensions, subject to non­ substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 20.Approve Agreements with Bruce Anderson Enterprises, Inc. dba A’s Construction, EBS General Engineering, Inc., Palp, Inc. dba Excel Paving Co., Hardy & Harper, Inc., Vido Samarzich, Inc., and We R Builders, Inc. for Emergency Asphalt and Portland Cement Concrete (PCC) Services for a Total Amount Not to Exceed $3,000,000 for up to a Five­ Year Term (Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute agreements with Bruce Anderson Enterprises, Inc. dba A’s Construction, EBS General Engineering, Inc., Palp, Inc. dba Excel Paving Co., Hardy & Harper, Inc., Vido Samarzich, Inc., and We R Builders, Inc. to provide on­call asphalt and concrete placement services for a shared aggregate amount not to exceed $3,000,000, for a three­year term beginning May 2, 2023 and expiring May 1, 2026 with provisions for two, one­year extensions, subject to non­ substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX).  21.Approve Amendment to Agreement with TSYS Merchant Solutions, LLC DBA Global Payments, Inc. for Online Debit and Credit Card and Electronic Fund Transfer Automated Clearing House (ACH) Merchant Payment Processing Services, Support and Maintenance, and Purchase of Point­of­Sale Payment Terminals for a New Agreement Amount Not to Exceed $2,022,400 Department(s): Finance and Management Services Recommended Action: Authorize the City Manager to execute a second amendment to the agreement with TSYS Merchant Solutions, LLC, doing business as Global Payments, Inc., for online debit and credit card payment processing, electronic fund transfer Automated Clearing House (“ACH”) payment processing, support and maintenance, and purchase of payment terminals. The amendment includes a base contract increase in the amount of $4,000 and general contingency increase in the amount of $120,000, for a new agreement amount not to exceed $2,022,400. The not to exceed amount includes a general contingency of $362,400 over the maximum life of the agreement. The amendment adds a base term commencing May 2, 2023 and expiring December 31, 2025, with provision for two renewal options (a three­year and a one­year), subject to non­ substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX).  22.Agreement with HCI Systems, Inc. for Fire Alarm System Devices Upgrade, Testing, Inspection, and Repair Services (General Fund) Department(s): Police Department Recommended Action: 1. Authorize the City Manager to execute an agreement with HCI Systems, Inc. for upgrades to the fire alarm system devices at the Police Administration and Jail Buildings and testing and inspection services for a three­year period from May 2, 2023 to June 30, 2026 in the amount of $837,792, plus a contingency of $40,000, for a total amount not to exceed $877,792, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 2. Approve an amendment to the Fiscal Year 2022­2023 Capital Improvement Program to include the Fire Alarm System Devices Upgrade project. 23.Adopt a Resolution for Fiscal Year 2023 Homeland Security Grant Program Funding in the Amount of $5,113,750 Department(s): Police Department Recommended Action: Adopt Resolution No. 2023­XXX  A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE CITY MANAGER AND THE CHIEF OF POLICE OR THEIR DESIGNEE(S) TO ENTER INTO AN AGREEMENT WITH THE STATE OF CALIFORNIA GOVERNOR’S OFFICE OF EMERGENCY SERVICES FOR THE FY2023 URBAN AREA SECURITY INITIATIVE FUNDING PROGRAM (authorizing the City Manager and/or the Chief of Police or their designee(s), to apply for the FY 2023 Urban Area Security Initiative grant and upon award, enter into an agreement with the State of California, California Governor’s Office of Emergency Services for the period September 1, 2023 through August 31, 2026, in the amount of $5,113,750, of which $835,000 is obligated to the Orange County Intelligence Assessment Center (Agreement No. 2023­XXX)). 24.Resolution Accepting the Donation of Science, Technology, Engineering, and Mathematics (STEM) Focused Amenities at Madison Park and Angels Community Park from the University of California Irvine School of Education, and a Donation Agreement with the University of California Irvine School of Education for the Installation of these Amenities at Madison Park and Angels Community Park Department(s): Parks, Recreation, and Community Services Recommended Action: 1.  Adopt Resolution No. 2023­XXX A RE SOLUTION OF T HE CITY COU NCIL OF THE CITY OF SANTA ANA ACCEPTING THE DONATION OF SCIENCE, TECHNO LOGY, ENGINEERING, AND MATHEMATICS (STEM) FOCUSED AMENI TIES FROM THE UNIVERSI TY OF CALIFO RNI A, IRVINE SCHOOL OF EDUCATION TO P ROMO TE STEM LEARNING O PPORTUNITIES AT MADISON PARK AND ANGELS COMM UNITY PARK 2.   Authorize the City Manager to execute a donation agreement with The Regents of the University of California, Irvine School of Education for the installation of the STEM­focused amenities at Madison Park and Angels Community Park. The amenities are valued at approximately $249,000 and will come at no cost to the City. The agreement is valid from April 18, 2023, through December 31, 2023, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 25.Adopt Resolution for State of California Grant and Approve Appropriation Adjustment Recognizing $9,000,000 of State Grant Funds for the Modernization of the Santa Ana Civic Center Department(s): Community Development Agency Recommended Action: 1. Adopt Resolution No. 2023­XXX A RE SOLUTION OF T HE CITY COU NCIL OF THE CITY OF SANTA ANA APPROVING APPLICATION FOR SPECIFIED GRANT FUNDS FROM BUD GET ACT 2022/23 (BUDGET ACT OF 2022, AB179, CHAPTER 249, CONTROL SECTION 19.56, ITEM 3790­101­0001(K) OTHER COMM UNITY SERVICES, (24)$9,0 00 ,000 TO THE CITY OF SANTA A NA FOR THE MODERNIZ ATION OF THE SANTA ANA CIVIC CENTER (SACC)) 2. Approve an Appropriation Adjustment recognizing State of California Grant Funds in the amount of $9,000,000. (requires five affirmative votes) 26.Adopt Ordinance No. NS­3039 – AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING SANTA ANA MUNICIPAL CODE SECTION 8­6 RELATING TO LICENSE REQUIREMENTS OF CONTRACTORS AND SUBCONTRACTORS (includes determination that this Ordinance is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the State CEQA Guidelines because it will not result in a direct or reasonably foreseeable indirect physical change in the environment, as there is no possibility it will have a significant effect on the environment, and it is not a “project,” as defined in Section 15378 of the CEQA Guidelines) First reading at the April 18, 2023 City Council meeting, approved by a vote of 7­0. Published in the Orange County Reporter on April 21, 2023. Department(s): Planning and Building Agency Recommended Action: Place ordinance for second reading and adopt. **END OF CONSENT CALENDAR** PUBLIC HEARINGS PUBLIC COMMENTS – Members of the public may address the City Council on each of the Public Hearing items. 27.Public Hearing – Approve the Fiscal Year 2023­24 Annual Action Plan and Budgets for the Community Development Block Grant, HOME Investment Partnerships Grant, and Emergency Solutions Grant, and Authorize Submission to the U.S. Department of Housing and Urban Development Legal Notice published in the Orange County Register, La Opinion, and Nguoi Viet on March 20, 2023. Department(s): Community Development Agency Recommended Action: 1. Approve the Fiscal Year 2023­24 Annual Action Plan and authorize submission to the U.S. Department of Housing and Urban Development. 2. Approve the Fiscal Year 2023­24 budgets for the Community Development Block Grant program in the total amount of $4,808,057; HOME Investment Partnerships grant in the amount of $1,605,667 from Grant Year 2023 allocation and a re­allocation of $6,180,123 in prior year program funds; and Emergency Solutions Grant in the amount of $447,249 from Grant Year 2023 allocation. All proposed activities’ budgets will be proportionally increased or decreased from the estimated funding levels to match actual allocation amounts. 3. Direct the City Attorney to finalize and authorize the City Manager to execute memorandums of understandings with various city departments awarded funds as part of the approved Community Development Block Grant program budget for a term beginning July 1, 2023 through June 30, 2026, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 4. Direct the City Attorney to finalize and authorize the City Manager to execute a memorandum of understanding with the Santa Ana Police Department and agreements with non­profit homeless service providers awarded funds as part of the approved Emergency Solutions Grant program budget for a term beginning July 1, 2023 through June 30, 2024, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 5. Direct the City Attorney to finalize and authorize the City Manager to execute amendments to the current Community Development Block Grant subrecipient agreements for America on Track, The Delhi Center, and the Orange County Children’s Therapeutic Arts Center (Agreement No. 2023­XXX). WORK STUDY SESSION 28.Fiscal Year 2023­24 Budget Work Study Session Department(s): Finance and Management Services Recommended Action: Discuss and provide direction to staff. COUNCILMEMBER REQUESTED ITEMS 29.Discuss and Consider Directing the City Attorney and City Manager to Make a Public Report on the Homeless Federal Agreement and the City’s Plans to Address Enforcement and Impacts Related to the Upcoming Expiration of the Agreement as it Relates to Funding, Clean­Ups, and Shelter Services – Mayor Amezcua 30.Discuss Request to “Call Up” Planning Commission Item Conditional Use Permit No. 2023­09, Request to Upgrade the Existing Type 41 On­Sale Alcoholic Beverage Control (ABC) License to a Type 47 On­Sale Alcoholic Beverage Control (ABC) License to Allow the On­Premises Sale of Beer, Wine, and Distilled Spirits at an Existing Eating Establishment Located at 1208 East McFadden Avenue located within the Planned Shopping Center (C4) Zoning District (Mariscos Hector Sports Grill) and Consider Scheduling a Public Hearing – Councilmember Penaloza CITY MANAGER COMMENTS COUNCIL COMMENTS AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. 1. April 26 – 28, 2023 Mayor Pro Tem Lopez – NALEO Policy Institute on Economic Mobility Conference in New York, NY ADJOURNMENT – Adjourn the City Council meeting and convene to the Housing Authority meeting. Future Items 1. Budget – Work Study Session HOUSING AUTHORITY CALL TO ORDER ATTENDANCE Authority Members Phil Bacerra  Johnathan Ryan Hernandez David Penaloza Thai Viet Phan Benjamin Vazquez Vice Chair Jessie Lopez Chair Valerie Amezcua City Manager Kristine Ridge City Attorney Sonia R. Carvalho Recording Secretary Jennifer L. Hall ROLL CALL ADDITIONS\DELETIONS TO THE HOUSING AUTHORITY AGENDA PUBLIC COMMENTS – Members of the public may address Housing Authority on items on the Housing Authority agenda.  CONSENT CALENDAR RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Items: 1 and 2. 1.Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. 2.Quarterly Report for the Housing Choice Voucher Program for the Period of January 1, 2023 to March 31, 2023 Department(s): Community Development Agency Recommended Action: Receive and file the Quarterly Report for the Housing Choice Voucher Program for the period of January 1, 2023 to March 31, 2023. **END OF CONSENT CALENDAR** HOUSING AUTHORITY MEMBER COMMENTS ADJOURNMENT – Adjourn the Housing Authority meeting. th   City Council 8 5/2/2023   City Council and Housing Authority MeetingPacketMay 2, 2023CLOSED SESSION MEETING – 5:00 PMREGULAR OPEN MEETING – 5:45 PM (Immediately following the Closed Session Meeting)CITY COUNCIL CHAMBER22 Civic Center Plaza, Santa Ana, CA 92701Valerie AmezcuaMayorThai Viet PhanCouncilmember – Ward 1 Benjamin VazquezCouncilmember ­ Ward 2Jessie LopezMayor Pro Tem ­ Ward 3 Phil BacerraCouncilmember ­ Ward 4Johnathan Ryan HernandezCouncilmember ­ Ward 5 David PenalozaCouncilmember ­ Ward 6Mayor and Council telephone: 714­647­6900Agenda item inquiries: 714­647­6520Sonia R. CarvalhoCity Attorney Kristine RidgeCity Manager Jennifer L. HallCity ClerkIn compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting, contactMichael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enable the City to makereasonable arrangements to assure accessibility to this meeting. The City Council agenda and supporting documentation can befound on the City’s website – www.santa­ana.org/city­meetings.CITY VISION AND CODE OF ETHICSThe City of Santa Ana is committed to achieving a shared vision for the organization and itscommunity. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtful andinclusive process designed to set the City and organization on a course that meets thechallenges of today and tomorrow, as follows:Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment in youth •Safe and healthy community • Neighborhood pride • Thriving economic climate • Enriched anddiverse culture • Quality government servicesMission ­ To deliver efficient public services in partnership with our community which ensurespublic safety, a prosperous economic environment, opportunities for our youth, and a high qualityof life for residents.Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility •Innovation • TransparencyCode of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008,voters approved an amendment to the City Charter which established the Code of Ethics andConduct for elected officials and members of appointed boards, commissions, and committeesto assure public confidence. The following are the core values expressed: • Integrity • Honesty •Responsibility • Fairness • Accountability • Respect • EfficiencyMembers of the public may attend the City Council meeting in­person or join via Zoom. The CityCouncil meeting will occur live via teleconference Zoom webinar. You may view the meeting fromyour computer, tablet or smart phone via YouTube LiveStream atwww.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrum channel 3.PUBLIC COMMENTS – Members of the public who wish to address the City Council on closedsession items, items on the regular agenda or on matters which are not on the agenda, but arewithin the subject matter jurisdiction of the City Council may do so by one of the following ways:MAILING OPTION written communications – Public comments may be mailed to: Office ofthe City Clerk, 20 Civic Center Plaza M­30, Santa Ana, CA 92701. All writtencommunications received via mail by 4:00 p.m. on the day of the meeting will be distributedto the City Council and imaged into the City’s document archive system which is availablefor public review.SENDING E­MAIL OPTION – Public comments may be sent via email to the City Clerk’soffice at eComment@santa­ana.org. Please note the agenda item you are commenting onin the subject line of the email. All emails received two (2) hours before the scheduledstart of the meeting will be distributed to the City Council and imaged into the City’sdocument archive system which is available for public review.LIVE VIRTUAL OPTION – Members of the public may provide live comments during themeeting by Zoom or Conference Call. To join by Zoom click on or type the followingaddress into your web browser https://us02web.zoom.us/j/315965149. To join theConference Call: Dial (669) 900­9128 and enter MEETING ID: 315 965 149#. You will beprompted by the City Clerk when it is time for a: i) closed session item, ii) general agendaitem, iii) public hearing item, iv) special agenda item, or v) for Housing Authority item. Youmay request to speak by dialing *9 from your phone or you may virtually raise your handfrom Zoom. After the Clerk confirms the last three digits of the caller’s phone number orZoom ID and unmutes them, the caller must press *6 or microphone icon to speak. Callersare encouraged, but not required, to identify themselves by name. Each caller will beprovided three (3) minutes to speak, unless due to the number of speakers wanting tospeak a decision is made to provide a different amount of time to speak.IN­PERSON OPTION ­ Members of the public can provide in­person comments at thepodium in the Council Chamber. The Council Chamber will have seating available formembers of the public to attend the meeting in­person. Public comments are limited tothree (3) minutes per speaker, unless a different time is announced by the presiding chair.Speakers who wish to address the Council must do so by submitting a “Request toSpeak” card by 5:00 p.m. for Closed Session items and by 6:00 p.m. for all otherdesignated public comment periods as listed below. Cards will not be accepted after thePublic Comment Session begins without the permission of the presiding chair.The following designated public comment periods are:1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide livecomments on closed session items by joining Zoom or the Conference Call as described in theLIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 4:30p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL BY 5:00 p.m. Speakers who arenot in the speaker queue by 5:00 p.m. will not be permitted to speak.  2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON­AGENDA ITEMS(GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom or theConference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTS OPTIONabove. Speaker queue will open at 4:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCECALL PRIOR TO 6:00 p.m. Speakers who are not in the speaker queue by 6:00 p.m. will not bepermitted to speak.3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can provide comments byjoining Zoom or the Conference Call as described in the LIVE or IN­PERSON PUBLICCOMMENTS OPTION above. Speakers not in the queue by 6:00 p.m. will not be permitted tospeak. 4. LIVE PUBLIC COMMENTS ON HOUSING AUTHORITY ITEMS – You can providecomments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSONPUBLIC COMMENTS OPTION above. Speakers not in the queue by 6:00 p.m. will not bepermitted to speak.   TRANSLATION SERVICES ­ Spanish interpreting services are provided at City Councilmeetings. Simultaneous Spanish interpretation is provided through the use of headsetsand consecutive interpretation (Spanish­to­English) in addition to those wishing toaddress the City Council at the podium. La ciudad provee servicios de interpretación al español en las juntas del Concilio.  Lainterpretación simultánea al español se ofrece por medio del uso de audífonos y lainterpretación consecutiva (español a inglés) también está disponible para cualquieraque desee dirigirse al concilio municipal en el podio.About the AgendaTo download or view the attachments (staff report and other supporting documentation) for eachagenda item, you must select the agenda item to see the attachments to either open in a new link(the eyeball ) or download a pdf (the cloud symbol with the down arrow ).CLOSED SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezDavid PenalozaThai Viet PhanBenjamin VazquezMayor  Pro Tem Jessie LopezMayorValerie AmezcuaCity Manager Kristine RidgeCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLADDITIONS\DELETIONS TO CLOSED SESSIONPUBLIC COMMENTS – Members of the public may address the City Council on ClosedSession items.RECESS – City Council will recess to Closed Session for the purpose of conducting regular Citybusiness.CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certainmatters without members of the public present. The City Council finds, based on advice from theCity Attorney, that discussion in open session of the following matters will prejudice the positionof the City in existing and anticipated litigation:1.CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section54957.6(a):Agency Negotiators:     Human Resources Executive Director, Jason MotsickEmployee Organizations: Santa Ana Police Officers Association (POA) Service Employees’ International Union (SEIU) Full­Time EmployeesRECONVENE – City Council will reconvene to continue regular City business.CITY COUNCIL REGULAR OPEN SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezDavid PenalozaThai Viet PhanBenjamin VazquezMayor  Pro Tem Jessie LopezMayorValerie AmezcuaCity Manager Kristine RidgeCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLPLEDGE OF ALLEGIANCE Mayor AmezcuaWORDS OF INSPIRATION Cherry Lai, Tzu Chi Foundation Orange County Service CenterADDITIONS\DELETIONS TO THE AGENDACEREMONIAL PRESENTATIONS1.Certificates of Recognition presented by Mayor Amezcua, Mayor Pro Tem Lopez, andCouncilmember Bacerra to Santa Ana’s Boys Youth Basketball Teams: the Miners, theWildcats, and the Bruins for their Exceptional Athletic Performance.2.Proclamation presented by Councilmember Phan to Asian Americans Advancing JusticeSouthern California declaring May 2023 as Asian American and Pacific Islander HeritageMonth. (revised 4/26/2023)CLOSED SESSION REPORT – The City Attorney will report on any action(s) from ClosedSession.PUBLIC COMMENT – Public comments will be held during the beginning of the meeting for ALLcomments on agenda and non­agenda items, with the exception of public hearings. Commentsfor public hearings will take place after the hearing is opened.CONSENT CALENDARRECOMMENDED ACTION:  Approve staff recommendations on the following ConsentCalendar Items: 3 through 26.3.Excused AbsencesDepartment(s): City Clerk’s OfficeRecommended Action: Excuse the absent members.4.Appoint Nadin Said Nominated by Councilmember Bacerra as the Ward 4 Representativeto the Police Oversight Commission for a Full­Term Expiring December 8, 2026 (Continuedfrom the City Council meeting of April 18, 2023, Item No. 9)Department(s): City Clerk’s OfficeRecommended Action: Appoint Nadin Said to the Police Oversight Commission as theWard 4 representative and administer Oath of Office.5.Appoint Carl Benninger Nominated by Councilmember Bacerra as the Ward4 Representative to the Planning Commission for a Full­Term Expiring December 8, 2026Department(s): City Clerk’s OfficeRecommended Action: Appoint Carl Benninger to the Planning Commission as the Ward4 representative and administer Oath of Office.6.Receive and File Single Audit Report for the Fiscal Year Ended June 30, 2022Department(s): Finance and Management ServicesRecommended Action: Receive and file Single Audit Report for the Fiscal Year EndedJune 30, 2022.7.Quarterly Report for Housing Division Projects and Activities for the Period of January 1,2023 to March 31, 2023Department(s): Community Development AgencyRecommended Action: Receive and file the Quarterly Report for Housing DivisionProjects and Activities for the period of January 1, 2023 to March 31, 2023.8.Approve Appropriation Adjustment Recognizing the Remaining Balance of EmergencyHousing Voucher Service FeesDepartment(s): Community Development AgencyRecommended Action: Approve an appropriation adjustment for Emergency HousingVoucher Service Fees in the amount of $155,750. (requires five affirmative votes)9.Biennial Modification to the Program Year (PY) 2021­24 Regional and Local WorkforcePlan for Grant Funds Received from the Federal Title I Workforce Innovation andOpportunity ActDepartment(s): Community Development AgencyRecommended Action: 1. Approve the modification to the Regional and Unified LocalPlan for PY 2021­24 and direct staff to submit to the California Workforce DevelopmentBoard and State of California Employment Development Department.2. Authorize the Mayor to execute all documents necessary for the submission of the PY2021­24 modified Regional and Unified Local Plan.3. Authorize staff to submit revisions to the PY 2021­24 Regional and Unified Local Planshould they be necessary as requested by the California Workforce Development Board orCalifornia Employment Development Department. 10.Master Agreement with Qualified Schools to Provide Vocational Training with FederalWorkforce Innovation and Opportunity Act (WIOA) and Orange County Social ServicesGrant Funds for Fiscal Year 2023­24 through Fiscal Year 2026­27(Non­General Fund)Department(s): Community Development AgencyRecommended Action: 1. Authorize the City Manager to execute a master agreement,for a total aggregate amount not to exceed $2,765,820 payable from federal WorkforceInnovation and Opportunity Act and Orange County Social Services grant funds, for a four­year period expiring June 30, 2027, with a school or training provider listed on the StateEmployment Training Provider List (ETPL), to deliver occupational skills training on an asneeded basis to unemployed and low­income individuals, subject to non­substantivechanges approved by the City Manager and City Attorney (Agreement No. 2023­XXX).2. Approve schools and training programs listed on the State of California’s EligibleTraining Provider List to be used on an as needed basis to provide occupational trainingunder the guidelines of the Workforce Innovation and Opportunity Act. 11.Grant an Easement to Southern California Edison to Allow Underground Power to Serve aTraffic Signal (Non­General Fund)Department(s): Public Works AgencyRecommended Action: Authorize the City Manager to execute an Easement Deedgranting Southern California Edison the right to own, place, and maintain power conduitsand conductors underground to serve APN 016­035­14. 12.Award a Purchase Order to Landscape Structures, Inc. to Provide and Install a UniversallyAccessible Playground at Thornton Park in the Amount of $2,042,277 (Specification No.23­059) (Project No. 23­2602) (General and Non­General Fund)Department(s): Public Works AgencyRecommended Action: Authorize a one­time purchase and payment to LandscapeStructures, Inc. to furnish and install a universally accessible playground at Thornton Parkin the amount of $2,042,277, plus a contingency of $306,342 for a total amount not toexceed $2,348,619, subject to non­substantive changes approved by the City Managerand City Attorney.13.Award a Purchase Order to Amtech Elevator Services to Replace the Elevator Cylinder atthe Santa Ana Regional Transportation Center in the Amount of $141,945 (Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize a one­time Purchase Order and payment to Amtech Elevator Services for the replacement of the elevator cylinder at the Santa Ana Regional Transportation Center in the amount of $141,945, plus a contingency of $30,900 for a total amount not to exceed $172,845, subject to non­substantive changes approved by the City Manager and City Attorney.  14.Award a Construction Contract to Vido Samarzich, Inc. in the Amount of $978,455 for the Glenwood Place Water Improvements Project, with an Estimated Project Delivery Cost of $1,300,000 (Project No. 23­6476) (Non­General Fund) Department(s): Public Works Agency Recommended Action: 1. Award a construction contract to Vido Samarzich, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $978,455 for the construction of the Glenwood Place Water Improvements Project, for the term beginning April 18, 2023 and ending upon project completion, and authorize the City Manager to execute the contract subject to non­substantive changes approved by the City Manager and the City Attorney. 2. Approve the Project Cost Analysis for a total estimated construction delivery cost of $1,300,000, which includes $978,455 for the construction contract, $146,768 for contract administration, inspection, and testing, and a $174,777 project contingency for unanticipated or unforeseen work. 3. Determine these actions are exempt from further review in accordance with the California Environmental Quality Act as Categorical Exemption Environmental Review No. ER­2023­26 was filed for the project. 15.Award a Construction Contract to Pacific Hydrotech Corp. in the Amount of $12,795,865 for the Well 32 Rehabilitation Project, with an Estimated Project Delivery Cost of $16,634,625 (Project No. 13­6433) (Non­General Fund) Department(s): Public Works Agency Recommended Action: 1. Award a construction contract to Pacific Hydrotech Corp., the lowest responsible bidder, in accordance with the base bid in the amount of $12,795,865 for construction of the Well 32 Rehabilitation Project, for a term beginning May 2, 2023, and ending upon project completion, and authorize the City Manager to execute the contract subject to non­substantive changes approved by the City Manager and the City Attorney. 2. Approve the Project Cost Analysis for a total estimated construction delivery cost of $16,634,625, which includes $12,795,865 for the construction contract, $1,224,820 for contract management, $694,560 for contract  administration, inspection, and testing, and a $1,919,380 project contingency for unanticipated or unforeseen work. 16.Approve Agreements with Johnson­Frank & Associates, Inc., Stantec Consulting Services, Inc., and Towill, Inc. for On­Call Professional Land Surveying Services, with an Aggregate Amount Not to Exceed $2,450,000 for Three­Year Terms (RFP No. 19­090) (Non­General Fund) Department(s): Public Works Agency Recommended Action: 1. Authorize the City Manager to execute federal Caltrans agreements with Johnson­Frank & Associates, Inc., Stantec Consulting Services, Inc., and Towill, Inc. to provide on­call land surveying services on an as­needed basis, in an aggregate amount not to exceed $950,000 for a three­year term beginning May 2, 2023 and expiring May 1, 2026, with an option for two, one­year extensions, subject to non­ substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 2. Authorize the City Manager to execute non­federal agreements with Johnson­Frank & Associates, Inc., Stantec Consulting Services, Inc., and Towill, Inc. to provide On­Call Land Surveying Services on an as­needed basis, in an aggregate amount not to exceed $1,500,000 for a three­year term beginning May 2, 2023 and expiring May 1, 2026, with an option for two, one­year extensions, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 17.Approve an Agreement with David Evans and Associates, Inc. in an Amount Not to Exceed $410,000 for the Landscape Architectural Design Services for a New Park at 10th St. and Flower St. for a Three­Year Term (Project No. 22­1342) (Revive Santa Ana Program) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute an agreement with David Evans and Associates, Inc. to provide design, development of contract documents, and construction support for the proposed 10  and Flower Park project in the amount of $369,455, with a contingency of $40,545 for a total amount not to exceed $410,000, for a three­year term beginning May 2, 2023 and expiring May 1, 2026, with an option for two, one­year extensions, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 18.Amend Agreement with David Evans and Associates, Inc. for Design and Construction Support Services for the Standard – McFadden Park Project by an Additional $50,000 for the Remainder of the Agreement Term (Project No. 20­2729) (Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute a first amendment to the agreement with David Evans and Associates, Inc. to provide design, development, and contract documents for the proposed Standard­McFadden Park project, to increase the contract by $43,505, with an approximate 15 percent contingency, for a total not to exceed amount of $50,000, for the remainder of the agreement term through August 16, 2024, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 19.Approve Agreements with AESCO, Inc., Alta Planning + Design, Inc., CWE, IDS Group, Inc., J. Smith & T. Muli, Inc., KPFF Consulting Engineers, Psomas, Shannon & Wilson, Tait & Associates, Inc., and Willdan Engineering for On­Call Engineering Services in an Aggregate Amount Not to Exceed $5,000,000 for up to a Five­Year Term (General and Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute agreements with AESCO, Inc., Alta Planning + Design, Inc., CWE; IDS Group, Inc., J. Smith & T. Muli, Inc., KPFF Consulting Engineers,  Psomas, Shannon & Wilson, Tait & Associates, Inc., and Willdan Engineering, to provide on­call engineering services for a shared aggregate amount not to exceed $5,000,000, for a three­year term beginning May 2, 2023 and expiring May 1, 2026, with provisions for two, one­year extensions, subject to non­ substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 20.Approve Agreements with Bruce Anderson Enterprises, Inc. dba A’s Construction, EBS General Engineering, Inc., Palp, Inc. dba Excel Paving Co., Hardy & Harper, Inc., Vido Samarzich, Inc., and We R Builders, Inc. for Emergency Asphalt and Portland Cement Concrete (PCC) Services for a Total Amount Not to Exceed $3,000,000 for up to a Five­ Year Term (Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute agreements with Bruce Anderson Enterprises, Inc. dba A’s Construction, EBS General Engineering, Inc., Palp, Inc. dba Excel Paving Co., Hardy & Harper, Inc., Vido Samarzich, Inc., and We R Builders, Inc. to provide on­call asphalt and concrete placement services for a shared aggregate amount not to exceed $3,000,000, for a three­year term beginning May 2, 2023 and expiring May 1, 2026 with provisions for two, one­year extensions, subject to non­ substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX).  21.Approve Amendment to Agreement with TSYS Merchant Solutions, LLC DBA Global Payments, Inc. for Online Debit and Credit Card and Electronic Fund Transfer Automated Clearing House (ACH) Merchant Payment Processing Services, Support and Maintenance, and Purchase of Point­of­Sale Payment Terminals for a New Agreement Amount Not to Exceed $2,022,400 Department(s): Finance and Management Services Recommended Action: Authorize the City Manager to execute a second amendment to the agreement with TSYS Merchant Solutions, LLC, doing business as Global Payments, Inc., for online debit and credit card payment processing, electronic fund transfer Automated Clearing House (“ACH”) payment processing, support and maintenance, and purchase of payment terminals. The amendment includes a base contract increase in the amount of $4,000 and general contingency increase in the amount of $120,000, for a new agreement amount not to exceed $2,022,400. The not to exceed amount includes a general contingency of $362,400 over the maximum life of the agreement. The amendment adds a base term commencing May 2, 2023 and expiring December 31, 2025, with provision for two renewal options (a three­year and a one­year), subject to non­ substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX).  22.Agreement with HCI Systems, Inc. for Fire Alarm System Devices Upgrade, Testing, Inspection, and Repair Services (General Fund) Department(s): Police Department Recommended Action: 1. Authorize the City Manager to execute an agreement with HCI Systems, Inc. for upgrades to the fire alarm system devices at the Police Administration and Jail Buildings and testing and inspection services for a three­year period from May 2, 2023 to June 30, 2026 in the amount of $837,792, plus a contingency of $40,000, for a total amount not to exceed $877,792, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 2. Approve an amendment to the Fiscal Year 2022­2023 Capital Improvement Program to include the Fire Alarm System Devices Upgrade project. 23.Adopt a Resolution for Fiscal Year 2023 Homeland Security Grant Program Funding in the Amount of $5,113,750 Department(s): Police Department Recommended Action: Adopt Resolution No. 2023­XXX  A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE CITY MANAGER AND THE CHIEF OF POLICE OR THEIR DESIGNEE(S) TO ENTER INTO AN AGREEMENT WITH THE STATE OF CALIFORNIA GOVERNOR’S OFFICE OF EMERGENCY SERVICES FOR THE FY2023 URBAN AREA SECURITY INITIATIVE FUNDING PROGRAM (authorizing the City Manager and/or the Chief of Police or their designee(s), to apply for the FY 2023 Urban Area Security Initiative grant and upon award, enter into an agreement with the State of California, California Governor’s Office of Emergency Services for the period September 1, 2023 through August 31, 2026, in the amount of $5,113,750, of which $835,000 is obligated to the Orange County Intelligence Assessment Center (Agreement No. 2023­XXX)). 24.Resolution Accepting the Donation of Science, Technology, Engineering, and Mathematics (STEM) Focused Amenities at Madison Park and Angels Community Park from the University of California Irvine School of Education, and a Donation Agreement with the University of California Irvine School of Education for the Installation of these Amenities at Madison Park and Angels Community Park Department(s): Parks, Recreation, and Community Services Recommended Action: 1.  Adopt Resolution No. 2023­XXX A RE SOLUTION OF T HE CITY COU NCIL OF THE CITY OF SANTA ANA ACCEPTING THE DONATION OF SCIENCE, TECHNO LOGY, ENGINEERING, AND MATHEMATICS (STEM) FOCUSED AMENI TIES FROM THE UNIVERSI TY OF CALIFO RNI A, IRVINE SCHOOL OF EDUCATION TO P ROMO TE STEM LEARNING O PPORTUNITIES AT MADISON PARK AND ANGELS COMM UNITY PARK 2.   Authorize the City Manager to execute a donation agreement with The Regents of the University of California, Irvine School of Education for the installation of the STEM­focused amenities at Madison Park and Angels Community Park. The amenities are valued at approximately $249,000 and will come at no cost to the City. The agreement is valid from April 18, 2023, through December 31, 2023, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 25.Adopt Resolution for State of California Grant and Approve Appropriation Adjustment Recognizing $9,000,000 of State Grant Funds for the Modernization of the Santa Ana Civic Center Department(s): Community Development Agency Recommended Action: 1. Adopt Resolution No. 2023­XXX A RE SOLUTION OF T HE CITY COU NCIL OF THE CITY OF SANTA ANA APPROVING APPLICATION FOR SPECIFIED GRANT FUNDS FROM BUD GET ACT 2022/23 (BUDGET ACT OF 2022, AB179, CHAPTER 249, CONTROL SECTION 19.56, ITEM 3790­101­0001(K) OTHER COMM UNITY SERVICES, (24)$9,0 00 ,000 TO THE CITY OF SANTA A NA FOR THE MODERNIZ ATION OF THE SANTA ANA CIVIC CENTER (SACC)) 2. Approve an Appropriation Adjustment recognizing State of California Grant Funds in the amount of $9,000,000. (requires five affirmative votes) 26.Adopt Ordinance No. NS­3039 – AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING SANTA ANA MUNICIPAL CODE SECTION 8­6 RELATING TO LICENSE REQUIREMENTS OF CONTRACTORS AND SUBCONTRACTORS (includes determination that this Ordinance is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the State CEQA Guidelines because it will not result in a direct or reasonably foreseeable indirect physical change in the environment, as there is no possibility it will have a significant effect on the environment, and it is not a “project,” as defined in Section 15378 of the CEQA Guidelines) First reading at the April 18, 2023 City Council meeting, approved by a vote of 7­0. Published in the Orange County Reporter on April 21, 2023. Department(s): Planning and Building Agency Recommended Action: Place ordinance for second reading and adopt. **END OF CONSENT CALENDAR** PUBLIC HEARINGS PUBLIC COMMENTS – Members of the public may address the City Council on each of the Public Hearing items. 27.Public Hearing – Approve the Fiscal Year 2023­24 Annual Action Plan and Budgets for the Community Development Block Grant, HOME Investment Partnerships Grant, and Emergency Solutions Grant, and Authorize Submission to the U.S. Department of Housing and Urban Development Legal Notice published in the Orange County Register, La Opinion, and Nguoi Viet on March 20, 2023. Department(s): Community Development Agency Recommended Action: 1. Approve the Fiscal Year 2023­24 Annual Action Plan and authorize submission to the U.S. Department of Housing and Urban Development. 2. Approve the Fiscal Year 2023­24 budgets for the Community Development Block Grant program in the total amount of $4,808,057; HOME Investment Partnerships grant in the amount of $1,605,667 from Grant Year 2023 allocation and a re­allocation of $6,180,123 in prior year program funds; and Emergency Solutions Grant in the amount of $447,249 from Grant Year 2023 allocation. All proposed activities’ budgets will be proportionally increased or decreased from the estimated funding levels to match actual allocation amounts. 3. Direct the City Attorney to finalize and authorize the City Manager to execute memorandums of understandings with various city departments awarded funds as part of the approved Community Development Block Grant program budget for a term beginning July 1, 2023 through June 30, 2026, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 4. Direct the City Attorney to finalize and authorize the City Manager to execute a memorandum of understanding with the Santa Ana Police Department and agreements with non­profit homeless service providers awarded funds as part of the approved Emergency Solutions Grant program budget for a term beginning July 1, 2023 through June 30, 2024, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 5. Direct the City Attorney to finalize and authorize the City Manager to execute amendments to the current Community Development Block Grant subrecipient agreements for America on Track, The Delhi Center, and the Orange County Children’s Therapeutic Arts Center (Agreement No. 2023­XXX). WORK STUDY SESSION 28.Fiscal Year 2023­24 Budget Work Study Session Department(s): Finance and Management Services Recommended Action: Discuss and provide direction to staff. COUNCILMEMBER REQUESTED ITEMS 29.Discuss and Consider Directing the City Attorney and City Manager to Make a Public Report on the Homeless Federal Agreement and the City’s Plans to Address Enforcement and Impacts Related to the Upcoming Expiration of the Agreement as it Relates to Funding, Clean­Ups, and Shelter Services – Mayor Amezcua 30.Discuss Request to “Call Up” Planning Commission Item Conditional Use Permit No. 2023­09, Request to Upgrade the Existing Type 41 On­Sale Alcoholic Beverage Control (ABC) License to a Type 47 On­Sale Alcoholic Beverage Control (ABC) License to Allow the On­Premises Sale of Beer, Wine, and Distilled Spirits at an Existing Eating Establishment Located at 1208 East McFadden Avenue located within the Planned Shopping Center (C4) Zoning District (Mariscos Hector Sports Grill) and Consider Scheduling a Public Hearing – Councilmember Penaloza CITY MANAGER COMMENTS COUNCIL COMMENTS AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. 1. April 26 – 28, 2023 Mayor Pro Tem Lopez – NALEO Policy Institute on Economic Mobility Conference in New York, NY ADJOURNMENT – Adjourn the City Council meeting and convene to the Housing Authority meeting. Future Items 1. Budget – Work Study Session HOUSING AUTHORITY CALL TO ORDER ATTENDANCE Authority Members Phil Bacerra  Johnathan Ryan Hernandez David Penaloza Thai Viet Phan Benjamin Vazquez Vice Chair Jessie Lopez Chair Valerie Amezcua City Manager Kristine Ridge City Attorney Sonia R. Carvalho Recording Secretary Jennifer L. Hall ROLL CALL ADDITIONS\DELETIONS TO THE HOUSING AUTHORITY AGENDA PUBLIC COMMENTS – Members of the public may address Housing Authority on items on the Housing Authority agenda.  CONSENT CALENDAR RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Items: 1 and 2. 1.Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. 2.Quarterly Report for the Housing Choice Voucher Program for the Period of January 1, 2023 to March 31, 2023 Department(s): Community Development Agency Recommended Action: Receive and file the Quarterly Report for the Housing Choice Voucher Program for the period of January 1, 2023 to March 31, 2023. **END OF CONSENT CALENDAR** HOUSING AUTHORITY MEMBER COMMENTS ADJOURNMENT – Adjourn the Housing Authority meeting. th   City Council 9 5/2/2023   City Council and Housing Authority MeetingPacketMay 2, 2023CLOSED SESSION MEETING – 5:00 PMREGULAR OPEN MEETING – 5:45 PM (Immediately following the Closed Session Meeting)CITY COUNCIL CHAMBER22 Civic Center Plaza, Santa Ana, CA 92701Valerie AmezcuaMayorThai Viet PhanCouncilmember – Ward 1 Benjamin VazquezCouncilmember ­ Ward 2Jessie LopezMayor Pro Tem ­ Ward 3 Phil BacerraCouncilmember ­ Ward 4Johnathan Ryan HernandezCouncilmember ­ Ward 5 David PenalozaCouncilmember ­ Ward 6Mayor and Council telephone: 714­647­6900Agenda item inquiries: 714­647­6520Sonia R. CarvalhoCity Attorney Kristine RidgeCity Manager Jennifer L. HallCity ClerkIn compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting, contactMichael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enable the City to makereasonable arrangements to assure accessibility to this meeting. The City Council agenda and supporting documentation can befound on the City’s website – www.santa­ana.org/city­meetings.CITY VISION AND CODE OF ETHICSThe City of Santa Ana is committed to achieving a shared vision for the organization and itscommunity. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtful andinclusive process designed to set the City and organization on a course that meets thechallenges of today and tomorrow, as follows:Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment in youth •Safe and healthy community • Neighborhood pride • Thriving economic climate • Enriched anddiverse culture • Quality government servicesMission ­ To deliver efficient public services in partnership with our community which ensurespublic safety, a prosperous economic environment, opportunities for our youth, and a high qualityof life for residents.Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility •Innovation • TransparencyCode of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008,voters approved an amendment to the City Charter which established the Code of Ethics andConduct for elected officials and members of appointed boards, commissions, and committeesto assure public confidence. The following are the core values expressed: • Integrity • Honesty •Responsibility • Fairness • Accountability • Respect • EfficiencyMembers of the public may attend the City Council meeting in­person or join via Zoom. The CityCouncil meeting will occur live via teleconference Zoom webinar. You may view the meeting fromyour computer, tablet or smart phone via YouTube LiveStream atwww.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrum channel 3.PUBLIC COMMENTS – Members of the public who wish to address the City Council on closedsession items, items on the regular agenda or on matters which are not on the agenda, but arewithin the subject matter jurisdiction of the City Council may do so by one of the following ways:MAILING OPTION written communications – Public comments may be mailed to: Office ofthe City Clerk, 20 Civic Center Plaza M­30, Santa Ana, CA 92701. All writtencommunications received via mail by 4:00 p.m. on the day of the meeting will be distributedto the City Council and imaged into the City’s document archive system which is availablefor public review.SENDING E­MAIL OPTION – Public comments may be sent via email to the City Clerk’soffice at eComment@santa­ana.org. Please note the agenda item you are commenting onin the subject line of the email. All emails received two (2) hours before the scheduledstart of the meeting will be distributed to the City Council and imaged into the City’sdocument archive system which is available for public review.LIVE VIRTUAL OPTION – Members of the public may provide live comments during themeeting by Zoom or Conference Call. To join by Zoom click on or type the followingaddress into your web browser https://us02web.zoom.us/j/315965149. To join theConference Call: Dial (669) 900­9128 and enter MEETING ID: 315 965 149#. You will beprompted by the City Clerk when it is time for a: i) closed session item, ii) general agendaitem, iii) public hearing item, iv) special agenda item, or v) for Housing Authority item. Youmay request to speak by dialing *9 from your phone or you may virtually raise your handfrom Zoom. After the Clerk confirms the last three digits of the caller’s phone number orZoom ID and unmutes them, the caller must press *6 or microphone icon to speak. Callersare encouraged, but not required, to identify themselves by name. Each caller will beprovided three (3) minutes to speak, unless due to the number of speakers wanting tospeak a decision is made to provide a different amount of time to speak.IN­PERSON OPTION ­ Members of the public can provide in­person comments at thepodium in the Council Chamber. The Council Chamber will have seating available formembers of the public to attend the meeting in­person. Public comments are limited tothree (3) minutes per speaker, unless a different time is announced by the presiding chair.Speakers who wish to address the Council must do so by submitting a “Request toSpeak” card by 5:00 p.m. for Closed Session items and by 6:00 p.m. for all otherdesignated public comment periods as listed below. Cards will not be accepted after thePublic Comment Session begins without the permission of the presiding chair.The following designated public comment periods are:1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide livecomments on closed session items by joining Zoom or the Conference Call as described in theLIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 4:30p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL BY 5:00 p.m. Speakers who arenot in the speaker queue by 5:00 p.m. will not be permitted to speak.  2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON­AGENDA ITEMS(GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom or theConference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTS OPTIONabove. Speaker queue will open at 4:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCECALL PRIOR TO 6:00 p.m. Speakers who are not in the speaker queue by 6:00 p.m. will not bepermitted to speak.3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can provide comments byjoining Zoom or the Conference Call as described in the LIVE or IN­PERSON PUBLICCOMMENTS OPTION above. Speakers not in the queue by 6:00 p.m. will not be permitted tospeak. 4. LIVE PUBLIC COMMENTS ON HOUSING AUTHORITY ITEMS – You can providecomments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSONPUBLIC COMMENTS OPTION above. Speakers not in the queue by 6:00 p.m. will not bepermitted to speak.   TRANSLATION SERVICES ­ Spanish interpreting services are provided at City Councilmeetings. Simultaneous Spanish interpretation is provided through the use of headsetsand consecutive interpretation (Spanish­to­English) in addition to those wishing toaddress the City Council at the podium. La ciudad provee servicios de interpretación al español en las juntas del Concilio.  Lainterpretación simultánea al español se ofrece por medio del uso de audífonos y lainterpretación consecutiva (español a inglés) también está disponible para cualquieraque desee dirigirse al concilio municipal en el podio.About the AgendaTo download or view the attachments (staff report and other supporting documentation) for eachagenda item, you must select the agenda item to see the attachments to either open in a new link(the eyeball ) or download a pdf (the cloud symbol with the down arrow ).CLOSED SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezDavid PenalozaThai Viet PhanBenjamin VazquezMayor  Pro Tem Jessie LopezMayorValerie AmezcuaCity Manager Kristine RidgeCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLADDITIONS\DELETIONS TO CLOSED SESSIONPUBLIC COMMENTS – Members of the public may address the City Council on ClosedSession items.RECESS – City Council will recess to Closed Session for the purpose of conducting regular Citybusiness.CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certainmatters without members of the public present. The City Council finds, based on advice from theCity Attorney, that discussion in open session of the following matters will prejudice the positionof the City in existing and anticipated litigation:1.CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section54957.6(a):Agency Negotiators:     Human Resources Executive Director, Jason MotsickEmployee Organizations: Santa Ana Police Officers Association (POA) Service Employees’ International Union (SEIU) Full­Time EmployeesRECONVENE – City Council will reconvene to continue regular City business.CITY COUNCIL REGULAR OPEN SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezDavid PenalozaThai Viet PhanBenjamin VazquezMayor  Pro Tem Jessie LopezMayorValerie AmezcuaCity Manager Kristine RidgeCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLPLEDGE OF ALLEGIANCE Mayor AmezcuaWORDS OF INSPIRATION Cherry Lai, Tzu Chi Foundation Orange County Service CenterADDITIONS\DELETIONS TO THE AGENDACEREMONIAL PRESENTATIONS1.Certificates of Recognition presented by Mayor Amezcua, Mayor Pro Tem Lopez, andCouncilmember Bacerra to Santa Ana’s Boys Youth Basketball Teams: the Miners, theWildcats, and the Bruins for their Exceptional Athletic Performance.2.Proclamation presented by Councilmember Phan to Asian Americans Advancing JusticeSouthern California declaring May 2023 as Asian American and Pacific Islander HeritageMonth. (revised 4/26/2023)CLOSED SESSION REPORT – The City Attorney will report on any action(s) from ClosedSession.PUBLIC COMMENT – Public comments will be held during the beginning of the meeting for ALLcomments on agenda and non­agenda items, with the exception of public hearings. Commentsfor public hearings will take place after the hearing is opened.CONSENT CALENDARRECOMMENDED ACTION:  Approve staff recommendations on the following ConsentCalendar Items: 3 through 26.3.Excused AbsencesDepartment(s): City Clerk’s OfficeRecommended Action: Excuse the absent members.4.Appoint Nadin Said Nominated by Councilmember Bacerra as the Ward 4 Representativeto the Police Oversight Commission for a Full­Term Expiring December 8, 2026 (Continuedfrom the City Council meeting of April 18, 2023, Item No. 9)Department(s): City Clerk’s OfficeRecommended Action: Appoint Nadin Said to the Police Oversight Commission as theWard 4 representative and administer Oath of Office.5.Appoint Carl Benninger Nominated by Councilmember Bacerra as the Ward4 Representative to the Planning Commission for a Full­Term Expiring December 8, 2026Department(s): City Clerk’s OfficeRecommended Action: Appoint Carl Benninger to the Planning Commission as the Ward4 representative and administer Oath of Office.6.Receive and File Single Audit Report for the Fiscal Year Ended June 30, 2022Department(s): Finance and Management ServicesRecommended Action: Receive and file Single Audit Report for the Fiscal Year EndedJune 30, 2022.7.Quarterly Report for Housing Division Projects and Activities for the Period of January 1,2023 to March 31, 2023Department(s): Community Development AgencyRecommended Action: Receive and file the Quarterly Report for Housing DivisionProjects and Activities for the period of January 1, 2023 to March 31, 2023.8.Approve Appropriation Adjustment Recognizing the Remaining Balance of EmergencyHousing Voucher Service FeesDepartment(s): Community Development AgencyRecommended Action: Approve an appropriation adjustment for Emergency HousingVoucher Service Fees in the amount of $155,750. (requires five affirmative votes)9.Biennial Modification to the Program Year (PY) 2021­24 Regional and Local WorkforcePlan for Grant Funds Received from the Federal Title I Workforce Innovation andOpportunity ActDepartment(s): Community Development AgencyRecommended Action: 1. Approve the modification to the Regional and Unified LocalPlan for PY 2021­24 and direct staff to submit to the California Workforce DevelopmentBoard and State of California Employment Development Department.2. Authorize the Mayor to execute all documents necessary for the submission of the PY2021­24 modified Regional and Unified Local Plan.3. Authorize staff to submit revisions to the PY 2021­24 Regional and Unified Local Planshould they be necessary as requested by the California Workforce Development Board orCalifornia Employment Development Department. 10.Master Agreement with Qualified Schools to Provide Vocational Training with FederalWorkforce Innovation and Opportunity Act (WIOA) and Orange County Social ServicesGrant Funds for Fiscal Year 2023­24 through Fiscal Year 2026­27(Non­General Fund)Department(s): Community Development AgencyRecommended Action: 1. Authorize the City Manager to execute a master agreement,for a total aggregate amount not to exceed $2,765,820 payable from federal WorkforceInnovation and Opportunity Act and Orange County Social Services grant funds, for a four­year period expiring June 30, 2027, with a school or training provider listed on the StateEmployment Training Provider List (ETPL), to deliver occupational skills training on an asneeded basis to unemployed and low­income individuals, subject to non­substantivechanges approved by the City Manager and City Attorney (Agreement No. 2023­XXX).2. Approve schools and training programs listed on the State of California’s EligibleTraining Provider List to be used on an as needed basis to provide occupational trainingunder the guidelines of the Workforce Innovation and Opportunity Act. 11.Grant an Easement to Southern California Edison to Allow Underground Power to Serve aTraffic Signal (Non­General Fund)Department(s): Public Works AgencyRecommended Action: Authorize the City Manager to execute an Easement Deedgranting Southern California Edison the right to own, place, and maintain power conduitsand conductors underground to serve APN 016­035­14. 12.Award a Purchase Order to Landscape Structures, Inc. to Provide and Install a UniversallyAccessible Playground at Thornton Park in the Amount of $2,042,277 (Specification No.23­059) (Project No. 23­2602) (General and Non­General Fund)Department(s): Public Works AgencyRecommended Action: Authorize a one­time purchase and payment to LandscapeStructures, Inc. to furnish and install a universally accessible playground at Thornton Parkin the amount of $2,042,277, plus a contingency of $306,342 for a total amount not toexceed $2,348,619, subject to non­substantive changes approved by the City Managerand City Attorney.13.Award a Purchase Order to Amtech Elevator Services to Replace the Elevator Cylinder atthe Santa Ana Regional Transportation Center in the Amount of $141,945 (Non­GeneralFund)Department(s): Public Works AgencyRecommended Action: Authorize a one­time Purchase Order and payment to AmtechElevator Services for the replacement of the elevator cylinder at the Santa Ana RegionalTransportation Center in the amount of $141,945, plus a contingency of $30,900 for a totalamount not to exceed $172,845, subject to non­substantive changes approved by the CityManager and City Attorney. 14.Award a Construction Contract to Vido Samarzich, Inc. in the Amount of $978,455 for theGlenwood Place Water Improvements Project, with an Estimated Project Delivery Cost of$1,300,000 (Project No. 23­6476) (Non­General Fund)Department(s): Public Works AgencyRecommended Action: 1. Award a construction contract to Vido Samarzich, Inc., thelowest responsible bidder, in accordance with the base bid in the amount of $978,455 forthe construction of the Glenwood Place Water Improvements Project, for the termbeginning April 18, 2023 and ending upon project completion, and authorize the CityManager to execute the contract subject to non­substantive changes approved by the CityManager and the City Attorney.2. Approve the Project Cost Analysis for a total estimated construction delivery cost of$1,300,000, which includes $978,455 for the construction contract, $146,768 for contractadministration, inspection, and testing, and a $174,777 project contingency forunanticipated or unforeseen work.3. Determine these actions are exempt from further review in accordance with theCalifornia Environmental Quality Act as Categorical Exemption Environmental Review No.ER­2023­26 was filed for the project.15.Award a Construction Contract to Pacific Hydrotech Corp. in the Amount of $12,795,865for the Well 32 Rehabilitation Project, with an Estimated Project Delivery Cost of$16,634,625 (Project No. 13­6433) (Non­General Fund)Department(s): Public Works AgencyRecommended Action: 1. Award a construction contract to Pacific Hydrotech Corp., thelowest responsible bidder, in accordance with the base bid in the amount of $12,795,865for construction of the Well 32 Rehabilitation Project, for a term beginning May 2, 2023,and ending upon project completion, and authorize the City Manager to execute thecontract subject to non­substantive changes approved by the City Manager and the CityAttorney.2. Approve the Project Cost Analysis for a total estimated construction delivery cost of$16,634,625, which includes $12,795,865 for the construction contract, $1,224,820 forcontract management, $694,560 for contract  administration, inspection, and testing, anda $1,919,380 project contingency for unanticipated or unforeseen work.16.Approve Agreements with Johnson­Frank & Associates, Inc., Stantec Consulting Services, Inc., and Towill, Inc. for On­Call Professional Land Surveying Services, with an Aggregate Amount Not to Exceed $2,450,000 for Three­Year Terms (RFP No. 19­090) (Non­General Fund) Department(s): Public Works Agency Recommended Action: 1. Authorize the City Manager to execute federal Caltrans agreements with Johnson­Frank & Associates, Inc., Stantec Consulting Services, Inc., and Towill, Inc. to provide on­call land surveying services on an as­needed basis, in an aggregate amount not to exceed $950,000 for a three­year term beginning May 2, 2023 and expiring May 1, 2026, with an option for two, one­year extensions, subject to non­ substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 2. Authorize the City Manager to execute non­federal agreements with Johnson­Frank & Associates, Inc., Stantec Consulting Services, Inc., and Towill, Inc. to provide On­Call Land Surveying Services on an as­needed basis, in an aggregate amount not to exceed $1,500,000 for a three­year term beginning May 2, 2023 and expiring May 1, 2026, with an option for two, one­year extensions, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 17.Approve an Agreement with David Evans and Associates, Inc. in an Amount Not to Exceed $410,000 for the Landscape Architectural Design Services for a New Park at 10th St. and Flower St. for a Three­Year Term (Project No. 22­1342) (Revive Santa Ana Program) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute an agreement with David Evans and Associates, Inc. to provide design, development of contract documents, and construction support for the proposed 10  and Flower Park project in the amount of $369,455, with a contingency of $40,545 for a total amount not to exceed $410,000, for a three­year term beginning May 2, 2023 and expiring May 1, 2026, with an option for two, one­year extensions, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 18.Amend Agreement with David Evans and Associates, Inc. for Design and Construction Support Services for the Standard – McFadden Park Project by an Additional $50,000 for the Remainder of the Agreement Term (Project No. 20­2729) (Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute a first amendment to the agreement with David Evans and Associates, Inc. to provide design, development, and contract documents for the proposed Standard­McFadden Park project, to increase the contract by $43,505, with an approximate 15 percent contingency, for a total not to exceed amount of $50,000, for the remainder of the agreement term through August 16, 2024, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 19.Approve Agreements with AESCO, Inc., Alta Planning + Design, Inc., CWE, IDS Group, Inc., J. Smith & T. Muli, Inc., KPFF Consulting Engineers, Psomas, Shannon & Wilson, Tait & Associates, Inc., and Willdan Engineering for On­Call Engineering Services in an Aggregate Amount Not to Exceed $5,000,000 for up to a Five­Year Term (General and Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute agreements with AESCO, Inc., Alta Planning + Design, Inc., CWE; IDS Group, Inc., J. Smith & T. Muli, Inc., KPFF Consulting Engineers,  Psomas, Shannon & Wilson, Tait & Associates, Inc., and Willdan Engineering, to provide on­call engineering services for a shared aggregate amount not to exceed $5,000,000, for a three­year term beginning May 2, 2023 and expiring May 1, 2026, with provisions for two, one­year extensions, subject to non­ substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 20.Approve Agreements with Bruce Anderson Enterprises, Inc. dba A’s Construction, EBS General Engineering, Inc., Palp, Inc. dba Excel Paving Co., Hardy & Harper, Inc., Vido Samarzich, Inc., and We R Builders, Inc. for Emergency Asphalt and Portland Cement Concrete (PCC) Services for a Total Amount Not to Exceed $3,000,000 for up to a Five­ Year Term (Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute agreements with Bruce Anderson Enterprises, Inc. dba A’s Construction, EBS General Engineering, Inc., Palp, Inc. dba Excel Paving Co., Hardy & Harper, Inc., Vido Samarzich, Inc., and We R Builders, Inc. to provide on­call asphalt and concrete placement services for a shared aggregate amount not to exceed $3,000,000, for a three­year term beginning May 2, 2023 and expiring May 1, 2026 with provisions for two, one­year extensions, subject to non­ substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX).  21.Approve Amendment to Agreement with TSYS Merchant Solutions, LLC DBA Global Payments, Inc. for Online Debit and Credit Card and Electronic Fund Transfer Automated Clearing House (ACH) Merchant Payment Processing Services, Support and Maintenance, and Purchase of Point­of­Sale Payment Terminals for a New Agreement Amount Not to Exceed $2,022,400 Department(s): Finance and Management Services Recommended Action: Authorize the City Manager to execute a second amendment to the agreement with TSYS Merchant Solutions, LLC, doing business as Global Payments, Inc., for online debit and credit card payment processing, electronic fund transfer Automated Clearing House (“ACH”) payment processing, support and maintenance, and purchase of payment terminals. The amendment includes a base contract increase in the amount of $4,000 and general contingency increase in the amount of $120,000, for a new agreement amount not to exceed $2,022,400. The not to exceed amount includes a general contingency of $362,400 over the maximum life of the agreement. The amendment adds a base term commencing May 2, 2023 and expiring December 31, 2025, with provision for two renewal options (a three­year and a one­year), subject to non­ substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX).  22.Agreement with HCI Systems, Inc. for Fire Alarm System Devices Upgrade, Testing, Inspection, and Repair Services (General Fund) Department(s): Police Department Recommended Action: 1. Authorize the City Manager to execute an agreement with HCI Systems, Inc. for upgrades to the fire alarm system devices at the Police Administration and Jail Buildings and testing and inspection services for a three­year period from May 2, 2023 to June 30, 2026 in the amount of $837,792, plus a contingency of $40,000, for a total amount not to exceed $877,792, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 2. Approve an amendment to the Fiscal Year 2022­2023 Capital Improvement Program to include the Fire Alarm System Devices Upgrade project. 23.Adopt a Resolution for Fiscal Year 2023 Homeland Security Grant Program Funding in the Amount of $5,113,750 Department(s): Police Department Recommended Action: Adopt Resolution No. 2023­XXX  A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE CITY MANAGER AND THE CHIEF OF POLICE OR THEIR DESIGNEE(S) TO ENTER INTO AN AGREEMENT WITH THE STATE OF CALIFORNIA GOVERNOR’S OFFICE OF EMERGENCY SERVICES FOR THE FY2023 URBAN AREA SECURITY INITIATIVE FUNDING PROGRAM (authorizing the City Manager and/or the Chief of Police or their designee(s), to apply for the FY 2023 Urban Area Security Initiative grant and upon award, enter into an agreement with the State of California, California Governor’s Office of Emergency Services for the period September 1, 2023 through August 31, 2026, in the amount of $5,113,750, of which $835,000 is obligated to the Orange County Intelligence Assessment Center (Agreement No. 2023­XXX)). 24.Resolution Accepting the Donation of Science, Technology, Engineering, and Mathematics (STEM) Focused Amenities at Madison Park and Angels Community Park from the University of California Irvine School of Education, and a Donation Agreement with the University of California Irvine School of Education for the Installation of these Amenities at Madison Park and Angels Community Park Department(s): Parks, Recreation, and Community Services Recommended Action: 1.  Adopt Resolution No. 2023­XXX A RE SOLUTION OF T HE CITY COU NCIL OF THE CITY OF SANTA ANA ACCEPTING THE DONATION OF SCIENCE, TECHNO LOGY, ENGINEERING, AND MATHEMATICS (STEM) FOCUSED AMENI TIES FROM THE UNIVERSI TY OF CALIFO RNI A, IRVINE SCHOOL OF EDUCATION TO P ROMO TE STEM LEARNING O PPORTUNITIES AT MADISON PARK AND ANGELS COMM UNITY PARK 2.   Authorize the City Manager to execute a donation agreement with The Regents of the University of California, Irvine School of Education for the installation of the STEM­focused amenities at Madison Park and Angels Community Park. The amenities are valued at approximately $249,000 and will come at no cost to the City. The agreement is valid from April 18, 2023, through December 31, 2023, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 25.Adopt Resolution for State of California Grant and Approve Appropriation Adjustment Recognizing $9,000,000 of State Grant Funds for the Modernization of the Santa Ana Civic Center Department(s): Community Development Agency Recommended Action: 1. Adopt Resolution No. 2023­XXX A RE SOLUTION OF T HE CITY COU NCIL OF THE CITY OF SANTA ANA APPROVING APPLICATION FOR SPECIFIED GRANT FUNDS FROM BUD GET ACT 2022/23 (BUDGET ACT OF 2022, AB179, CHAPTER 249, CONTROL SECTION 19.56, ITEM 3790­101­0001(K) OTHER COMM UNITY SERVICES, (24)$9,0 00 ,000 TO THE CITY OF SANTA A NA FOR THE MODERNIZ ATION OF THE SANTA ANA CIVIC CENTER (SACC)) 2. Approve an Appropriation Adjustment recognizing State of California Grant Funds in the amount of $9,000,000. (requires five affirmative votes) 26.Adopt Ordinance No. NS­3039 – AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING SANTA ANA MUNICIPAL CODE SECTION 8­6 RELATING TO LICENSE REQUIREMENTS OF CONTRACTORS AND SUBCONTRACTORS (includes determination that this Ordinance is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the State CEQA Guidelines because it will not result in a direct or reasonably foreseeable indirect physical change in the environment, as there is no possibility it will have a significant effect on the environment, and it is not a “project,” as defined in Section 15378 of the CEQA Guidelines) First reading at the April 18, 2023 City Council meeting, approved by a vote of 7­0. Published in the Orange County Reporter on April 21, 2023. Department(s): Planning and Building Agency Recommended Action: Place ordinance for second reading and adopt. **END OF CONSENT CALENDAR** PUBLIC HEARINGS PUBLIC COMMENTS – Members of the public may address the City Council on each of the Public Hearing items. 27.Public Hearing – Approve the Fiscal Year 2023­24 Annual Action Plan and Budgets for the Community Development Block Grant, HOME Investment Partnerships Grant, and Emergency Solutions Grant, and Authorize Submission to the U.S. Department of Housing and Urban Development Legal Notice published in the Orange County Register, La Opinion, and Nguoi Viet on March 20, 2023. Department(s): Community Development Agency Recommended Action: 1. Approve the Fiscal Year 2023­24 Annual Action Plan and authorize submission to the U.S. Department of Housing and Urban Development. 2. Approve the Fiscal Year 2023­24 budgets for the Community Development Block Grant program in the total amount of $4,808,057; HOME Investment Partnerships grant in the amount of $1,605,667 from Grant Year 2023 allocation and a re­allocation of $6,180,123 in prior year program funds; and Emergency Solutions Grant in the amount of $447,249 from Grant Year 2023 allocation. All proposed activities’ budgets will be proportionally increased or decreased from the estimated funding levels to match actual allocation amounts. 3. Direct the City Attorney to finalize and authorize the City Manager to execute memorandums of understandings with various city departments awarded funds as part of the approved Community Development Block Grant program budget for a term beginning July 1, 2023 through June 30, 2026, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 4. Direct the City Attorney to finalize and authorize the City Manager to execute a memorandum of understanding with the Santa Ana Police Department and agreements with non­profit homeless service providers awarded funds as part of the approved Emergency Solutions Grant program budget for a term beginning July 1, 2023 through June 30, 2024, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 5. Direct the City Attorney to finalize and authorize the City Manager to execute amendments to the current Community Development Block Grant subrecipient agreements for America on Track, The Delhi Center, and the Orange County Children’s Therapeutic Arts Center (Agreement No. 2023­XXX). WORK STUDY SESSION 28.Fiscal Year 2023­24 Budget Work Study Session Department(s): Finance and Management Services Recommended Action: Discuss and provide direction to staff. COUNCILMEMBER REQUESTED ITEMS 29.Discuss and Consider Directing the City Attorney and City Manager to Make a Public Report on the Homeless Federal Agreement and the City’s Plans to Address Enforcement and Impacts Related to the Upcoming Expiration of the Agreement as it Relates to Funding, Clean­Ups, and Shelter Services – Mayor Amezcua 30.Discuss Request to “Call Up” Planning Commission Item Conditional Use Permit No. 2023­09, Request to Upgrade the Existing Type 41 On­Sale Alcoholic Beverage Control (ABC) License to a Type 47 On­Sale Alcoholic Beverage Control (ABC) License to Allow the On­Premises Sale of Beer, Wine, and Distilled Spirits at an Existing Eating Establishment Located at 1208 East McFadden Avenue located within the Planned Shopping Center (C4) Zoning District (Mariscos Hector Sports Grill) and Consider Scheduling a Public Hearing – Councilmember Penaloza CITY MANAGER COMMENTS COUNCIL COMMENTS AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. 1. April 26 – 28, 2023 Mayor Pro Tem Lopez – NALEO Policy Institute on Economic Mobility Conference in New York, NY ADJOURNMENT – Adjourn the City Council meeting and convene to the Housing Authority meeting. Future Items 1. Budget – Work Study Session HOUSING AUTHORITY CALL TO ORDER ATTENDANCE Authority Members Phil Bacerra  Johnathan Ryan Hernandez David Penaloza Thai Viet Phan Benjamin Vazquez Vice Chair Jessie Lopez Chair Valerie Amezcua City Manager Kristine Ridge City Attorney Sonia R. Carvalho Recording Secretary Jennifer L. Hall ROLL CALL ADDITIONS\DELETIONS TO THE HOUSING AUTHORITY AGENDA PUBLIC COMMENTS – Members of the public may address Housing Authority on items on the Housing Authority agenda.  CONSENT CALENDAR RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Items: 1 and 2. 1.Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. 2.Quarterly Report for the Housing Choice Voucher Program for the Period of January 1, 2023 to March 31, 2023 Department(s): Community Development Agency Recommended Action: Receive and file the Quarterly Report for the Housing Choice Voucher Program for the period of January 1, 2023 to March 31, 2023. **END OF CONSENT CALENDAR** HOUSING AUTHORITY MEMBER COMMENTS ADJOURNMENT – Adjourn the Housing Authority meeting. th   City Council 10 5/2/2023   City Council and Housing Authority MeetingPacketMay 2, 2023CLOSED SESSION MEETING – 5:00 PMREGULAR OPEN MEETING – 5:45 PM (Immediately following the Closed Session Meeting)CITY COUNCIL CHAMBER22 Civic Center Plaza, Santa Ana, CA 92701Valerie AmezcuaMayorThai Viet PhanCouncilmember – Ward 1 Benjamin VazquezCouncilmember ­ Ward 2Jessie LopezMayor Pro Tem ­ Ward 3 Phil BacerraCouncilmember ­ Ward 4Johnathan Ryan HernandezCouncilmember ­ Ward 5 David PenalozaCouncilmember ­ Ward 6Mayor and Council telephone: 714­647­6900Agenda item inquiries: 714­647­6520Sonia R. CarvalhoCity Attorney Kristine RidgeCity Manager Jennifer L. HallCity ClerkIn compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting, contactMichael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enable the City to makereasonable arrangements to assure accessibility to this meeting. The City Council agenda and supporting documentation can befound on the City’s website – www.santa­ana.org/city­meetings.CITY VISION AND CODE OF ETHICSThe City of Santa Ana is committed to achieving a shared vision for the organization and itscommunity. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtful andinclusive process designed to set the City and organization on a course that meets thechallenges of today and tomorrow, as follows:Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment in youth •Safe and healthy community • Neighborhood pride • Thriving economic climate • Enriched anddiverse culture • Quality government servicesMission ­ To deliver efficient public services in partnership with our community which ensurespublic safety, a prosperous economic environment, opportunities for our youth, and a high qualityof life for residents.Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility •Innovation • TransparencyCode of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008,voters approved an amendment to the City Charter which established the Code of Ethics andConduct for elected officials and members of appointed boards, commissions, and committeesto assure public confidence. The following are the core values expressed: • Integrity • Honesty •Responsibility • Fairness • Accountability • Respect • EfficiencyMembers of the public may attend the City Council meeting in­person or join via Zoom. The CityCouncil meeting will occur live via teleconference Zoom webinar. You may view the meeting fromyour computer, tablet or smart phone via YouTube LiveStream atwww.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrum channel 3.PUBLIC COMMENTS – Members of the public who wish to address the City Council on closedsession items, items on the regular agenda or on matters which are not on the agenda, but arewithin the subject matter jurisdiction of the City Council may do so by one of the following ways:MAILING OPTION written communications – Public comments may be mailed to: Office ofthe City Clerk, 20 Civic Center Plaza M­30, Santa Ana, CA 92701. All writtencommunications received via mail by 4:00 p.m. on the day of the meeting will be distributedto the City Council and imaged into the City’s document archive system which is availablefor public review.SENDING E­MAIL OPTION – Public comments may be sent via email to the City Clerk’soffice at eComment@santa­ana.org. Please note the agenda item you are commenting onin the subject line of the email. All emails received two (2) hours before the scheduledstart of the meeting will be distributed to the City Council and imaged into the City’sdocument archive system which is available for public review.LIVE VIRTUAL OPTION – Members of the public may provide live comments during themeeting by Zoom or Conference Call. To join by Zoom click on or type the followingaddress into your web browser https://us02web.zoom.us/j/315965149. To join theConference Call: Dial (669) 900­9128 and enter MEETING ID: 315 965 149#. You will beprompted by the City Clerk when it is time for a: i) closed session item, ii) general agendaitem, iii) public hearing item, iv) special agenda item, or v) for Housing Authority item. Youmay request to speak by dialing *9 from your phone or you may virtually raise your handfrom Zoom. After the Clerk confirms the last three digits of the caller’s phone number orZoom ID and unmutes them, the caller must press *6 or microphone icon to speak. Callersare encouraged, but not required, to identify themselves by name. Each caller will beprovided three (3) minutes to speak, unless due to the number of speakers wanting tospeak a decision is made to provide a different amount of time to speak.IN­PERSON OPTION ­ Members of the public can provide in­person comments at thepodium in the Council Chamber. The Council Chamber will have seating available formembers of the public to attend the meeting in­person. Public comments are limited tothree (3) minutes per speaker, unless a different time is announced by the presiding chair.Speakers who wish to address the Council must do so by submitting a “Request toSpeak” card by 5:00 p.m. for Closed Session items and by 6:00 p.m. for all otherdesignated public comment periods as listed below. Cards will not be accepted after thePublic Comment Session begins without the permission of the presiding chair.The following designated public comment periods are:1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide livecomments on closed session items by joining Zoom or the Conference Call as described in theLIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 4:30p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL BY 5:00 p.m. Speakers who arenot in the speaker queue by 5:00 p.m. will not be permitted to speak.  2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON­AGENDA ITEMS(GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom or theConference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTS OPTIONabove. Speaker queue will open at 4:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCECALL PRIOR TO 6:00 p.m. Speakers who are not in the speaker queue by 6:00 p.m. will not bepermitted to speak.3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can provide comments byjoining Zoom or the Conference Call as described in the LIVE or IN­PERSON PUBLICCOMMENTS OPTION above. Speakers not in the queue by 6:00 p.m. will not be permitted tospeak. 4. LIVE PUBLIC COMMENTS ON HOUSING AUTHORITY ITEMS – You can providecomments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSONPUBLIC COMMENTS OPTION above. Speakers not in the queue by 6:00 p.m. will not bepermitted to speak.   TRANSLATION SERVICES ­ Spanish interpreting services are provided at City Councilmeetings. Simultaneous Spanish interpretation is provided through the use of headsetsand consecutive interpretation (Spanish­to­English) in addition to those wishing toaddress the City Council at the podium. La ciudad provee servicios de interpretación al español en las juntas del Concilio.  Lainterpretación simultánea al español se ofrece por medio del uso de audífonos y lainterpretación consecutiva (español a inglés) también está disponible para cualquieraque desee dirigirse al concilio municipal en el podio.About the AgendaTo download or view the attachments (staff report and other supporting documentation) for eachagenda item, you must select the agenda item to see the attachments to either open in a new link(the eyeball ) or download a pdf (the cloud symbol with the down arrow ).CLOSED SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezDavid PenalozaThai Viet PhanBenjamin VazquezMayor  Pro Tem Jessie LopezMayorValerie AmezcuaCity Manager Kristine RidgeCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLADDITIONS\DELETIONS TO CLOSED SESSIONPUBLIC COMMENTS – Members of the public may address the City Council on ClosedSession items.RECESS – City Council will recess to Closed Session for the purpose of conducting regular Citybusiness.CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certainmatters without members of the public present. The City Council finds, based on advice from theCity Attorney, that discussion in open session of the following matters will prejudice the positionof the City in existing and anticipated litigation:1.CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section54957.6(a):Agency Negotiators:     Human Resources Executive Director, Jason MotsickEmployee Organizations: Santa Ana Police Officers Association (POA) Service Employees’ International Union (SEIU) Full­Time EmployeesRECONVENE – City Council will reconvene to continue regular City business.CITY COUNCIL REGULAR OPEN SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezDavid PenalozaThai Viet PhanBenjamin VazquezMayor  Pro Tem Jessie LopezMayorValerie AmezcuaCity Manager Kristine RidgeCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLPLEDGE OF ALLEGIANCE Mayor AmezcuaWORDS OF INSPIRATION Cherry Lai, Tzu Chi Foundation Orange County Service CenterADDITIONS\DELETIONS TO THE AGENDACEREMONIAL PRESENTATIONS1.Certificates of Recognition presented by Mayor Amezcua, Mayor Pro Tem Lopez, andCouncilmember Bacerra to Santa Ana’s Boys Youth Basketball Teams: the Miners, theWildcats, and the Bruins for their Exceptional Athletic Performance.2.Proclamation presented by Councilmember Phan to Asian Americans Advancing JusticeSouthern California declaring May 2023 as Asian American and Pacific Islander HeritageMonth. (revised 4/26/2023)CLOSED SESSION REPORT – The City Attorney will report on any action(s) from ClosedSession.PUBLIC COMMENT – Public comments will be held during the beginning of the meeting for ALLcomments on agenda and non­agenda items, with the exception of public hearings. Commentsfor public hearings will take place after the hearing is opened.CONSENT CALENDARRECOMMENDED ACTION:  Approve staff recommendations on the following ConsentCalendar Items: 3 through 26.3.Excused AbsencesDepartment(s): City Clerk’s OfficeRecommended Action: Excuse the absent members.4.Appoint Nadin Said Nominated by Councilmember Bacerra as the Ward 4 Representativeto the Police Oversight Commission for a Full­Term Expiring December 8, 2026 (Continuedfrom the City Council meeting of April 18, 2023, Item No. 9)Department(s): City Clerk’s OfficeRecommended Action: Appoint Nadin Said to the Police Oversight Commission as theWard 4 representative and administer Oath of Office.5.Appoint Carl Benninger Nominated by Councilmember Bacerra as the Ward4 Representative to the Planning Commission for a Full­Term Expiring December 8, 2026Department(s): City Clerk’s OfficeRecommended Action: Appoint Carl Benninger to the Planning Commission as the Ward4 representative and administer Oath of Office.6.Receive and File Single Audit Report for the Fiscal Year Ended June 30, 2022Department(s): Finance and Management ServicesRecommended Action: Receive and file Single Audit Report for the Fiscal Year EndedJune 30, 2022.7.Quarterly Report for Housing Division Projects and Activities for the Period of January 1,2023 to March 31, 2023Department(s): Community Development AgencyRecommended Action: Receive and file the Quarterly Report for Housing DivisionProjects and Activities for the period of January 1, 2023 to March 31, 2023.8.Approve Appropriation Adjustment Recognizing the Remaining Balance of EmergencyHousing Voucher Service FeesDepartment(s): Community Development AgencyRecommended Action: Approve an appropriation adjustment for Emergency HousingVoucher Service Fees in the amount of $155,750. (requires five affirmative votes)9.Biennial Modification to the Program Year (PY) 2021­24 Regional and Local WorkforcePlan for Grant Funds Received from the Federal Title I Workforce Innovation andOpportunity ActDepartment(s): Community Development AgencyRecommended Action: 1. Approve the modification to the Regional and Unified LocalPlan for PY 2021­24 and direct staff to submit to the California Workforce DevelopmentBoard and State of California Employment Development Department.2. Authorize the Mayor to execute all documents necessary for the submission of the PY2021­24 modified Regional and Unified Local Plan.3. Authorize staff to submit revisions to the PY 2021­24 Regional and Unified Local Planshould they be necessary as requested by the California Workforce Development Board orCalifornia Employment Development Department. 10.Master Agreement with Qualified Schools to Provide Vocational Training with FederalWorkforce Innovation and Opportunity Act (WIOA) and Orange County Social ServicesGrant Funds for Fiscal Year 2023­24 through Fiscal Year 2026­27(Non­General Fund)Department(s): Community Development AgencyRecommended Action: 1. Authorize the City Manager to execute a master agreement,for a total aggregate amount not to exceed $2,765,820 payable from federal WorkforceInnovation and Opportunity Act and Orange County Social Services grant funds, for a four­year period expiring June 30, 2027, with a school or training provider listed on the StateEmployment Training Provider List (ETPL), to deliver occupational skills training on an asneeded basis to unemployed and low­income individuals, subject to non­substantivechanges approved by the City Manager and City Attorney (Agreement No. 2023­XXX).2. Approve schools and training programs listed on the State of California’s EligibleTraining Provider List to be used on an as needed basis to provide occupational trainingunder the guidelines of the Workforce Innovation and Opportunity Act. 11.Grant an Easement to Southern California Edison to Allow Underground Power to Serve aTraffic Signal (Non­General Fund)Department(s): Public Works AgencyRecommended Action: Authorize the City Manager to execute an Easement Deedgranting Southern California Edison the right to own, place, and maintain power conduitsand conductors underground to serve APN 016­035­14. 12.Award a Purchase Order to Landscape Structures, Inc. to Provide and Install a UniversallyAccessible Playground at Thornton Park in the Amount of $2,042,277 (Specification No.23­059) (Project No. 23­2602) (General and Non­General Fund)Department(s): Public Works AgencyRecommended Action: Authorize a one­time purchase and payment to LandscapeStructures, Inc. to furnish and install a universally accessible playground at Thornton Parkin the amount of $2,042,277, plus a contingency of $306,342 for a total amount not toexceed $2,348,619, subject to non­substantive changes approved by the City Managerand City Attorney.13.Award a Purchase Order to Amtech Elevator Services to Replace the Elevator Cylinder atthe Santa Ana Regional Transportation Center in the Amount of $141,945 (Non­GeneralFund)Department(s): Public Works AgencyRecommended Action: Authorize a one­time Purchase Order and payment to AmtechElevator Services for the replacement of the elevator cylinder at the Santa Ana RegionalTransportation Center in the amount of $141,945, plus a contingency of $30,900 for a totalamount not to exceed $172,845, subject to non­substantive changes approved by the CityManager and City Attorney. 14.Award a Construction Contract to Vido Samarzich, Inc. in the Amount of $978,455 for theGlenwood Place Water Improvements Project, with an Estimated Project Delivery Cost of$1,300,000 (Project No. 23­6476) (Non­General Fund)Department(s): Public Works AgencyRecommended Action: 1. Award a construction contract to Vido Samarzich, Inc., thelowest responsible bidder, in accordance with the base bid in the amount of $978,455 forthe construction of the Glenwood Place Water Improvements Project, for the termbeginning April 18, 2023 and ending upon project completion, and authorize the CityManager to execute the contract subject to non­substantive changes approved by the CityManager and the City Attorney.2. Approve the Project Cost Analysis for a total estimated construction delivery cost of$1,300,000, which includes $978,455 for the construction contract, $146,768 for contractadministration, inspection, and testing, and a $174,777 project contingency forunanticipated or unforeseen work.3. Determine these actions are exempt from further review in accordance with theCalifornia Environmental Quality Act as Categorical Exemption Environmental Review No.ER­2023­26 was filed for the project.15.Award a Construction Contract to Pacific Hydrotech Corp. in the Amount of $12,795,865for the Well 32 Rehabilitation Project, with an Estimated Project Delivery Cost of$16,634,625 (Project No. 13­6433) (Non­General Fund)Department(s): Public Works AgencyRecommended Action: 1. Award a construction contract to Pacific Hydrotech Corp., thelowest responsible bidder, in accordance with the base bid in the amount of $12,795,865for construction of the Well 32 Rehabilitation Project, for a term beginning May 2, 2023,and ending upon project completion, and authorize the City Manager to execute thecontract subject to non­substantive changes approved by the City Manager and the CityAttorney.2. Approve the Project Cost Analysis for a total estimated construction delivery cost of$16,634,625, which includes $12,795,865 for the construction contract, $1,224,820 forcontract management, $694,560 for contract  administration, inspection, and testing, anda $1,919,380 project contingency for unanticipated or unforeseen work.16.Approve Agreements with Johnson­Frank & Associates, Inc., Stantec ConsultingServices, Inc., and Towill, Inc. for On­Call Professional Land Surveying Services, with anAggregate Amount Not to Exceed $2,450,000 for Three­Year Terms (RFP No. 19­090)(Non­General Fund)Department(s): Public Works AgencyRecommended Action: 1. Authorize the City Manager to execute federal Caltransagreements with Johnson­Frank & Associates, Inc., Stantec Consulting Services, Inc., andTowill, Inc. to provide on­call land surveying services on an as­needed basis, in anaggregate amount not to exceed $950,000 for a three­year term beginning May 2, 2023and expiring May 1, 2026, with an option for two, one­year extensions, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No.2023­XXX).2. Authorize the City Manager to execute non­federal agreements with Johnson­Frank &Associates, Inc., Stantec Consulting Services, Inc., and Towill, Inc. to provide On­Call LandSurveying Services on an as­needed basis, in an aggregate amount not to exceed$1,500,000 for a three­year term beginning May 2, 2023 and expiring May 1, 2026, withan option for two, one­year extensions, subject to non­substantive changes approved bythe City Manager and City Attorney (Agreement No. 2023­XXX).17.Approve an Agreement with David Evans and Associates, Inc. in an Amount Not toExceed $410,000 for the Landscape Architectural Design Services for a New Park at10th St. and Flower St. for a Three­Year Term (Project No. 22­1342) (Revive Santa AnaProgram)Department(s): Public Works AgencyRecommended Action: Authorize the City Manager to execute an agreement with DavidEvans and Associates, Inc. to provide design, development of contract documents, andconstruction support for the proposed 10  and Flower Park project in the amount of$369,455, with a contingency of $40,545 for a total amount not to exceed $410,000, for athree­year term beginning May 2, 2023 and expiring May 1, 2026, with an option for two,one­year extensions, subject to non­substantive changes approved by the City Managerand City Attorney (Agreement No. 2023­XXX).18.Amend Agreement with David Evans and Associates, Inc. for Design and ConstructionSupport Services for the Standard – McFadden Park Project by an Additional $50,000 forthe Remainder of the Agreement Term (Project No. 20­2729) (Non­General Fund)Department(s): Public Works AgencyRecommended Action: Authorize the City Manager to execute a first amendment to theagreement with David Evans and Associates, Inc. to provide design, development, andcontract documents for the proposed Standard­McFadden Park project, to increase thecontract by $43,505, with an approximate 15 percent contingency, for a total not to exceedamount of $50,000, for the remainder of the agreement term through August 16, 2024,subject to non­substantive changes approved by the City Manager and City Attorney(Agreement No. 2023­XXX).19.Approve Agreements with AESCO, Inc., Alta Planning + Design, Inc., CWE, IDS Group, Inc., J. Smith & T. Muli, Inc., KPFF Consulting Engineers, Psomas, Shannon & Wilson, Tait & Associates, Inc., and Willdan Engineering for On­Call Engineering Services in an Aggregate Amount Not to Exceed $5,000,000 for up to a Five­Year Term (General and Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute agreements with AESCO, Inc., Alta Planning + Design, Inc., CWE; IDS Group, Inc., J. Smith & T. Muli, Inc., KPFF Consulting Engineers,  Psomas, Shannon & Wilson, Tait & Associates, Inc., and Willdan Engineering, to provide on­call engineering services for a shared aggregate amount not to exceed $5,000,000, for a three­year term beginning May 2, 2023 and expiring May 1, 2026, with provisions for two, one­year extensions, subject to non­ substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 20.Approve Agreements with Bruce Anderson Enterprises, Inc. dba A’s Construction, EBS General Engineering, Inc., Palp, Inc. dba Excel Paving Co., Hardy & Harper, Inc., Vido Samarzich, Inc., and We R Builders, Inc. for Emergency Asphalt and Portland Cement Concrete (PCC) Services for a Total Amount Not to Exceed $3,000,000 for up to a Five­ Year Term (Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute agreements with Bruce Anderson Enterprises, Inc. dba A’s Construction, EBS General Engineering, Inc., Palp, Inc. dba Excel Paving Co., Hardy & Harper, Inc., Vido Samarzich, Inc., and We R Builders, Inc. to provide on­call asphalt and concrete placement services for a shared aggregate amount not to exceed $3,000,000, for a three­year term beginning May 2, 2023 and expiring May 1, 2026 with provisions for two, one­year extensions, subject to non­ substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX).  21.Approve Amendment to Agreement with TSYS Merchant Solutions, LLC DBA Global Payments, Inc. for Online Debit and Credit Card and Electronic Fund Transfer Automated Clearing House (ACH) Merchant Payment Processing Services, Support and Maintenance, and Purchase of Point­of­Sale Payment Terminals for a New Agreement Amount Not to Exceed $2,022,400 Department(s): Finance and Management Services Recommended Action: Authorize the City Manager to execute a second amendment to the agreement with TSYS Merchant Solutions, LLC, doing business as Global Payments, Inc., for online debit and credit card payment processing, electronic fund transfer Automated Clearing House (“ACH”) payment processing, support and maintenance, and purchase of payment terminals. The amendment includes a base contract increase in the amount of $4,000 and general contingency increase in the amount of $120,000, for a new agreement amount not to exceed $2,022,400. The not to exceed amount includes a general contingency of $362,400 over the maximum life of the agreement. The amendment adds a base term commencing May 2, 2023 and expiring December 31, 2025, with provision for two renewal options (a three­year and a one­year), subject to non­ substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX).  22.Agreement with HCI Systems, Inc. for Fire Alarm System Devices Upgrade, Testing, Inspection, and Repair Services (General Fund) Department(s): Police Department Recommended Action: 1. Authorize the City Manager to execute an agreement with HCI Systems, Inc. for upgrades to the fire alarm system devices at the Police Administration and Jail Buildings and testing and inspection services for a three­year period from May 2, 2023 to June 30, 2026 in the amount of $837,792, plus a contingency of $40,000, for a total amount not to exceed $877,792, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 2. Approve an amendment to the Fiscal Year 2022­2023 Capital Improvement Program to include the Fire Alarm System Devices Upgrade project. 23.Adopt a Resolution for Fiscal Year 2023 Homeland Security Grant Program Funding in the Amount of $5,113,750 Department(s): Police Department Recommended Action: Adopt Resolution No. 2023­XXX  A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE CITY MANAGER AND THE CHIEF OF POLICE OR THEIR DESIGNEE(S) TO ENTER INTO AN AGREEMENT WITH THE STATE OF CALIFORNIA GOVERNOR’S OFFICE OF EMERGENCY SERVICES FOR THE FY2023 URBAN AREA SECURITY INITIATIVE FUNDING PROGRAM (authorizing the City Manager and/or the Chief of Police or their designee(s), to apply for the FY 2023 Urban Area Security Initiative grant and upon award, enter into an agreement with the State of California, California Governor’s Office of Emergency Services for the period September 1, 2023 through August 31, 2026, in the amount of $5,113,750, of which $835,000 is obligated to the Orange County Intelligence Assessment Center (Agreement No. 2023­XXX)). 24.Resolution Accepting the Donation of Science, Technology, Engineering, and Mathematics (STEM) Focused Amenities at Madison Park and Angels Community Park from the University of California Irvine School of Education, and a Donation Agreement with the University of California Irvine School of Education for the Installation of these Amenities at Madison Park and Angels Community Park Department(s): Parks, Recreation, and Community Services Recommended Action: 1.  Adopt Resolution No. 2023­XXX A RE SOLUTION OF T HE CITY COU NCIL OF THE CITY OF SANTA ANA ACCEPTING THE DONATION OF SCIENCE, TECHNO LOGY, ENGINEERING, AND MATHEMATICS (STEM) FOCUSED AMENI TIES FROM THE UNIVERSI TY OF CALIFO RNI A, IRVINE SCHOOL OF EDUCATION TO P ROMO TE STEM LEARNING O PPORTUNITIES AT MADISON PARK AND ANGELS COMM UNITY PARK 2.   Authorize the City Manager to execute a donation agreement with The Regents of the University of California, Irvine School of Education for the installation of the STEM­focused amenities at Madison Park and Angels Community Park. The amenities are valued at approximately $249,000 and will come at no cost to the City. The agreement is valid from April 18, 2023, through December 31, 2023, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 25.Adopt Resolution for State of California Grant and Approve Appropriation Adjustment Recognizing $9,000,000 of State Grant Funds for the Modernization of the Santa Ana Civic Center Department(s): Community Development Agency Recommended Action: 1. Adopt Resolution No. 2023­XXX A RE SOLUTION OF T HE CITY COU NCIL OF THE CITY OF SANTA ANA APPROVING APPLICATION FOR SPECIFIED GRANT FUNDS FROM BUD GET ACT 2022/23 (BUDGET ACT OF 2022, AB179, CHAPTER 249, CONTROL SECTION 19.56, ITEM 3790­101­0001(K) OTHER COMM UNITY SERVICES, (24)$9,0 00 ,000 TO THE CITY OF SANTA A NA FOR THE MODERNIZ ATION OF THE SANTA ANA CIVIC CENTER (SACC)) 2. Approve an Appropriation Adjustment recognizing State of California Grant Funds in the amount of $9,000,000. (requires five affirmative votes) 26.Adopt Ordinance No. NS­3039 – AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING SANTA ANA MUNICIPAL CODE SECTION 8­6 RELATING TO LICENSE REQUIREMENTS OF CONTRACTORS AND SUBCONTRACTORS (includes determination that this Ordinance is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the State CEQA Guidelines because it will not result in a direct or reasonably foreseeable indirect physical change in the environment, as there is no possibility it will have a significant effect on the environment, and it is not a “project,” as defined in Section 15378 of the CEQA Guidelines) First reading at the April 18, 2023 City Council meeting, approved by a vote of 7­0. Published in the Orange County Reporter on April 21, 2023. Department(s): Planning and Building Agency Recommended Action: Place ordinance for second reading and adopt. **END OF CONSENT CALENDAR** PUBLIC HEARINGS PUBLIC COMMENTS – Members of the public may address the City Council on each of the Public Hearing items. 27.Public Hearing – Approve the Fiscal Year 2023­24 Annual Action Plan and Budgets for the Community Development Block Grant, HOME Investment Partnerships Grant, and Emergency Solutions Grant, and Authorize Submission to the U.S. Department of Housing and Urban Development Legal Notice published in the Orange County Register, La Opinion, and Nguoi Viet on March 20, 2023. Department(s): Community Development Agency Recommended Action: 1. Approve the Fiscal Year 2023­24 Annual Action Plan and authorize submission to the U.S. Department of Housing and Urban Development. 2. Approve the Fiscal Year 2023­24 budgets for the Community Development Block Grant program in the total amount of $4,808,057; HOME Investment Partnerships grant in the amount of $1,605,667 from Grant Year 2023 allocation and a re­allocation of $6,180,123 in prior year program funds; and Emergency Solutions Grant in the amount of $447,249 from Grant Year 2023 allocation. All proposed activities’ budgets will be proportionally increased or decreased from the estimated funding levels to match actual allocation amounts. 3. Direct the City Attorney to finalize and authorize the City Manager to execute memorandums of understandings with various city departments awarded funds as part of the approved Community Development Block Grant program budget for a term beginning July 1, 2023 through June 30, 2026, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 4. Direct the City Attorney to finalize and authorize the City Manager to execute a memorandum of understanding with the Santa Ana Police Department and agreements with non­profit homeless service providers awarded funds as part of the approved Emergency Solutions Grant program budget for a term beginning July 1, 2023 through June 30, 2024, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 5. Direct the City Attorney to finalize and authorize the City Manager to execute amendments to the current Community Development Block Grant subrecipient agreements for America on Track, The Delhi Center, and the Orange County Children’s Therapeutic Arts Center (Agreement No. 2023­XXX). WORK STUDY SESSION 28.Fiscal Year 2023­24 Budget Work Study Session Department(s): Finance and Management Services Recommended Action: Discuss and provide direction to staff. COUNCILMEMBER REQUESTED ITEMS 29.Discuss and Consider Directing the City Attorney and City Manager to Make a Public Report on the Homeless Federal Agreement and the City’s Plans to Address Enforcement and Impacts Related to the Upcoming Expiration of the Agreement as it Relates to Funding, Clean­Ups, and Shelter Services – Mayor Amezcua 30.Discuss Request to “Call Up” Planning Commission Item Conditional Use Permit No. 2023­09, Request to Upgrade the Existing Type 41 On­Sale Alcoholic Beverage Control (ABC) License to a Type 47 On­Sale Alcoholic Beverage Control (ABC) License to Allow the On­Premises Sale of Beer, Wine, and Distilled Spirits at an Existing Eating Establishment Located at 1208 East McFadden Avenue located within the Planned Shopping Center (C4) Zoning District (Mariscos Hector Sports Grill) and Consider Scheduling a Public Hearing – Councilmember Penaloza CITY MANAGER COMMENTS COUNCIL COMMENTS AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. 1. April 26 – 28, 2023 Mayor Pro Tem Lopez – NALEO Policy Institute on Economic Mobility Conference in New York, NY ADJOURNMENT – Adjourn the City Council meeting and convene to the Housing Authority meeting. Future Items 1. Budget – Work Study Session HOUSING AUTHORITY CALL TO ORDER ATTENDANCE Authority Members Phil Bacerra  Johnathan Ryan Hernandez David Penaloza Thai Viet Phan Benjamin Vazquez Vice Chair Jessie Lopez Chair Valerie Amezcua City Manager Kristine Ridge City Attorney Sonia R. Carvalho Recording Secretary Jennifer L. Hall ROLL CALL ADDITIONS\DELETIONS TO THE HOUSING AUTHORITY AGENDA PUBLIC COMMENTS – Members of the public may address Housing Authority on items on the Housing Authority agenda.  CONSENT CALENDAR RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Items: 1 and 2. 1.Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. 2.Quarterly Report for the Housing Choice Voucher Program for the Period of January 1, 2023 to March 31, 2023 Department(s): Community Development Agency Recommended Action: Receive and file the Quarterly Report for the Housing Choice Voucher Program for the period of January 1, 2023 to March 31, 2023. **END OF CONSENT CALENDAR** HOUSING AUTHORITY MEMBER COMMENTS ADJOURNMENT – Adjourn the Housing Authority meeting. th   City Council 11 5/2/2023   City Council and Housing Authority MeetingPacketMay 2, 2023CLOSED SESSION MEETING – 5:00 PMREGULAR OPEN MEETING – 5:45 PM (Immediately following the Closed Session Meeting)CITY COUNCIL CHAMBER22 Civic Center Plaza, Santa Ana, CA 92701Valerie AmezcuaMayorThai Viet PhanCouncilmember – Ward 1 Benjamin VazquezCouncilmember ­ Ward 2Jessie LopezMayor Pro Tem ­ Ward 3 Phil BacerraCouncilmember ­ Ward 4Johnathan Ryan HernandezCouncilmember ­ Ward 5 David PenalozaCouncilmember ­ Ward 6Mayor and Council telephone: 714­647­6900Agenda item inquiries: 714­647­6520Sonia R. CarvalhoCity Attorney Kristine RidgeCity Manager Jennifer L. HallCity ClerkIn compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting, contactMichael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enable the City to makereasonable arrangements to assure accessibility to this meeting. The City Council agenda and supporting documentation can befound on the City’s website – www.santa­ana.org/city­meetings.CITY VISION AND CODE OF ETHICSThe City of Santa Ana is committed to achieving a shared vision for the organization and itscommunity. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtful andinclusive process designed to set the City and organization on a course that meets thechallenges of today and tomorrow, as follows:Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment in youth •Safe and healthy community • Neighborhood pride • Thriving economic climate • Enriched anddiverse culture • Quality government servicesMission ­ To deliver efficient public services in partnership with our community which ensurespublic safety, a prosperous economic environment, opportunities for our youth, and a high qualityof life for residents.Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility •Innovation • TransparencyCode of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008,voters approved an amendment to the City Charter which established the Code of Ethics andConduct for elected officials and members of appointed boards, commissions, and committeesto assure public confidence. The following are the core values expressed: • Integrity • Honesty •Responsibility • Fairness • Accountability • Respect • EfficiencyMembers of the public may attend the City Council meeting in­person or join via Zoom. The CityCouncil meeting will occur live via teleconference Zoom webinar. You may view the meeting fromyour computer, tablet or smart phone via YouTube LiveStream atwww.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrum channel 3.PUBLIC COMMENTS – Members of the public who wish to address the City Council on closedsession items, items on the regular agenda or on matters which are not on the agenda, but arewithin the subject matter jurisdiction of the City Council may do so by one of the following ways:MAILING OPTION written communications – Public comments may be mailed to: Office ofthe City Clerk, 20 Civic Center Plaza M­30, Santa Ana, CA 92701. All writtencommunications received via mail by 4:00 p.m. on the day of the meeting will be distributedto the City Council and imaged into the City’s document archive system which is availablefor public review.SENDING E­MAIL OPTION – Public comments may be sent via email to the City Clerk’soffice at eComment@santa­ana.org. Please note the agenda item you are commenting onin the subject line of the email. All emails received two (2) hours before the scheduledstart of the meeting will be distributed to the City Council and imaged into the City’sdocument archive system which is available for public review.LIVE VIRTUAL OPTION – Members of the public may provide live comments during themeeting by Zoom or Conference Call. To join by Zoom click on or type the followingaddress into your web browser https://us02web.zoom.us/j/315965149. To join theConference Call: Dial (669) 900­9128 and enter MEETING ID: 315 965 149#. You will beprompted by the City Clerk when it is time for a: i) closed session item, ii) general agendaitem, iii) public hearing item, iv) special agenda item, or v) for Housing Authority item. Youmay request to speak by dialing *9 from your phone or you may virtually raise your handfrom Zoom. After the Clerk confirms the last three digits of the caller’s phone number orZoom ID and unmutes them, the caller must press *6 or microphone icon to speak. Callersare encouraged, but not required, to identify themselves by name. Each caller will beprovided three (3) minutes to speak, unless due to the number of speakers wanting tospeak a decision is made to provide a different amount of time to speak.IN­PERSON OPTION ­ Members of the public can provide in­person comments at thepodium in the Council Chamber. The Council Chamber will have seating available formembers of the public to attend the meeting in­person. Public comments are limited tothree (3) minutes per speaker, unless a different time is announced by the presiding chair.Speakers who wish to address the Council must do so by submitting a “Request toSpeak” card by 5:00 p.m. for Closed Session items and by 6:00 p.m. for all otherdesignated public comment periods as listed below. Cards will not be accepted after thePublic Comment Session begins without the permission of the presiding chair.The following designated public comment periods are:1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide livecomments on closed session items by joining Zoom or the Conference Call as described in theLIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 4:30p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL BY 5:00 p.m. Speakers who arenot in the speaker queue by 5:00 p.m. will not be permitted to speak.  2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON­AGENDA ITEMS(GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom or theConference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTS OPTIONabove. Speaker queue will open at 4:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCECALL PRIOR TO 6:00 p.m. Speakers who are not in the speaker queue by 6:00 p.m. will not bepermitted to speak.3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can provide comments byjoining Zoom or the Conference Call as described in the LIVE or IN­PERSON PUBLICCOMMENTS OPTION above. Speakers not in the queue by 6:00 p.m. will not be permitted tospeak. 4. LIVE PUBLIC COMMENTS ON HOUSING AUTHORITY ITEMS – You can providecomments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSONPUBLIC COMMENTS OPTION above. Speakers not in the queue by 6:00 p.m. will not bepermitted to speak.   TRANSLATION SERVICES ­ Spanish interpreting services are provided at City Councilmeetings. Simultaneous Spanish interpretation is provided through the use of headsetsand consecutive interpretation (Spanish­to­English) in addition to those wishing toaddress the City Council at the podium. La ciudad provee servicios de interpretación al español en las juntas del Concilio.  Lainterpretación simultánea al español se ofrece por medio del uso de audífonos y lainterpretación consecutiva (español a inglés) también está disponible para cualquieraque desee dirigirse al concilio municipal en el podio.About the AgendaTo download or view the attachments (staff report and other supporting documentation) for eachagenda item, you must select the agenda item to see the attachments to either open in a new link(the eyeball ) or download a pdf (the cloud symbol with the down arrow ).CLOSED SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezDavid PenalozaThai Viet PhanBenjamin VazquezMayor  Pro Tem Jessie LopezMayorValerie AmezcuaCity Manager Kristine RidgeCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLADDITIONS\DELETIONS TO CLOSED SESSIONPUBLIC COMMENTS – Members of the public may address the City Council on ClosedSession items.RECESS – City Council will recess to Closed Session for the purpose of conducting regular Citybusiness.CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certainmatters without members of the public present. The City Council finds, based on advice from theCity Attorney, that discussion in open session of the following matters will prejudice the positionof the City in existing and anticipated litigation:1.CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section54957.6(a):Agency Negotiators:     Human Resources Executive Director, Jason MotsickEmployee Organizations: Santa Ana Police Officers Association (POA) Service Employees’ International Union (SEIU) Full­Time EmployeesRECONVENE – City Council will reconvene to continue regular City business.CITY COUNCIL REGULAR OPEN SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezDavid PenalozaThai Viet PhanBenjamin VazquezMayor  Pro Tem Jessie LopezMayorValerie AmezcuaCity Manager Kristine RidgeCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLPLEDGE OF ALLEGIANCE Mayor AmezcuaWORDS OF INSPIRATION Cherry Lai, Tzu Chi Foundation Orange County Service CenterADDITIONS\DELETIONS TO THE AGENDACEREMONIAL PRESENTATIONS1.Certificates of Recognition presented by Mayor Amezcua, Mayor Pro Tem Lopez, andCouncilmember Bacerra to Santa Ana’s Boys Youth Basketball Teams: the Miners, theWildcats, and the Bruins for their Exceptional Athletic Performance.2.Proclamation presented by Councilmember Phan to Asian Americans Advancing JusticeSouthern California declaring May 2023 as Asian American and Pacific Islander HeritageMonth. (revised 4/26/2023)CLOSED SESSION REPORT – The City Attorney will report on any action(s) from ClosedSession.PUBLIC COMMENT – Public comments will be held during the beginning of the meeting for ALLcomments on agenda and non­agenda items, with the exception of public hearings. Commentsfor public hearings will take place after the hearing is opened.CONSENT CALENDARRECOMMENDED ACTION:  Approve staff recommendations on the following ConsentCalendar Items: 3 through 26.3.Excused AbsencesDepartment(s): City Clerk’s OfficeRecommended Action: Excuse the absent members.4.Appoint Nadin Said Nominated by Councilmember Bacerra as the Ward 4 Representativeto the Police Oversight Commission for a Full­Term Expiring December 8, 2026 (Continuedfrom the City Council meeting of April 18, 2023, Item No. 9)Department(s): City Clerk’s OfficeRecommended Action: Appoint Nadin Said to the Police Oversight Commission as theWard 4 representative and administer Oath of Office.5.Appoint Carl Benninger Nominated by Councilmember Bacerra as the Ward4 Representative to the Planning Commission for a Full­Term Expiring December 8, 2026Department(s): City Clerk’s OfficeRecommended Action: Appoint Carl Benninger to the Planning Commission as the Ward4 representative and administer Oath of Office.6.Receive and File Single Audit Report for the Fiscal Year Ended June 30, 2022Department(s): Finance and Management ServicesRecommended Action: Receive and file Single Audit Report for the Fiscal Year EndedJune 30, 2022.7.Quarterly Report for Housing Division Projects and Activities for the Period of January 1,2023 to March 31, 2023Department(s): Community Development AgencyRecommended Action: Receive and file the Quarterly Report for Housing DivisionProjects and Activities for the period of January 1, 2023 to March 31, 2023.8.Approve Appropriation Adjustment Recognizing the Remaining Balance of EmergencyHousing Voucher Service FeesDepartment(s): Community Development AgencyRecommended Action: Approve an appropriation adjustment for Emergency HousingVoucher Service Fees in the amount of $155,750. (requires five affirmative votes)9.Biennial Modification to the Program Year (PY) 2021­24 Regional and Local WorkforcePlan for Grant Funds Received from the Federal Title I Workforce Innovation andOpportunity ActDepartment(s): Community Development AgencyRecommended Action: 1. Approve the modification to the Regional and Unified LocalPlan for PY 2021­24 and direct staff to submit to the California Workforce DevelopmentBoard and State of California Employment Development Department.2. Authorize the Mayor to execute all documents necessary for the submission of the PY2021­24 modified Regional and Unified Local Plan.3. Authorize staff to submit revisions to the PY 2021­24 Regional and Unified Local Planshould they be necessary as requested by the California Workforce Development Board orCalifornia Employment Development Department. 10.Master Agreement with Qualified Schools to Provide Vocational Training with FederalWorkforce Innovation and Opportunity Act (WIOA) and Orange County Social ServicesGrant Funds for Fiscal Year 2023­24 through Fiscal Year 2026­27(Non­General Fund)Department(s): Community Development AgencyRecommended Action: 1. Authorize the City Manager to execute a master agreement,for a total aggregate amount not to exceed $2,765,820 payable from federal WorkforceInnovation and Opportunity Act and Orange County Social Services grant funds, for a four­year period expiring June 30, 2027, with a school or training provider listed on the StateEmployment Training Provider List (ETPL), to deliver occupational skills training on an asneeded basis to unemployed and low­income individuals, subject to non­substantivechanges approved by the City Manager and City Attorney (Agreement No. 2023­XXX).2. Approve schools and training programs listed on the State of California’s EligibleTraining Provider List to be used on an as needed basis to provide occupational trainingunder the guidelines of the Workforce Innovation and Opportunity Act. 11.Grant an Easement to Southern California Edison to Allow Underground Power to Serve aTraffic Signal (Non­General Fund)Department(s): Public Works AgencyRecommended Action: Authorize the City Manager to execute an Easement Deedgranting Southern California Edison the right to own, place, and maintain power conduitsand conductors underground to serve APN 016­035­14. 12.Award a Purchase Order to Landscape Structures, Inc. to Provide and Install a UniversallyAccessible Playground at Thornton Park in the Amount of $2,042,277 (Specification No.23­059) (Project No. 23­2602) (General and Non­General Fund)Department(s): Public Works AgencyRecommended Action: Authorize a one­time purchase and payment to LandscapeStructures, Inc. to furnish and install a universally accessible playground at Thornton Parkin the amount of $2,042,277, plus a contingency of $306,342 for a total amount not toexceed $2,348,619, subject to non­substantive changes approved by the City Managerand City Attorney.13.Award a Purchase Order to Amtech Elevator Services to Replace the Elevator Cylinder atthe Santa Ana Regional Transportation Center in the Amount of $141,945 (Non­GeneralFund)Department(s): Public Works AgencyRecommended Action: Authorize a one­time Purchase Order and payment to AmtechElevator Services for the replacement of the elevator cylinder at the Santa Ana RegionalTransportation Center in the amount of $141,945, plus a contingency of $30,900 for a totalamount not to exceed $172,845, subject to non­substantive changes approved by the CityManager and City Attorney. 14.Award a Construction Contract to Vido Samarzich, Inc. in the Amount of $978,455 for theGlenwood Place Water Improvements Project, with an Estimated Project Delivery Cost of$1,300,000 (Project No. 23­6476) (Non­General Fund)Department(s): Public Works AgencyRecommended Action: 1. Award a construction contract to Vido Samarzich, Inc., thelowest responsible bidder, in accordance with the base bid in the amount of $978,455 forthe construction of the Glenwood Place Water Improvements Project, for the termbeginning April 18, 2023 and ending upon project completion, and authorize the CityManager to execute the contract subject to non­substantive changes approved by the CityManager and the City Attorney.2. Approve the Project Cost Analysis for a total estimated construction delivery cost of$1,300,000, which includes $978,455 for the construction contract, $146,768 for contractadministration, inspection, and testing, and a $174,777 project contingency forunanticipated or unforeseen work.3. Determine these actions are exempt from further review in accordance with theCalifornia Environmental Quality Act as Categorical Exemption Environmental Review No.ER­2023­26 was filed for the project.15.Award a Construction Contract to Pacific Hydrotech Corp. in the Amount of $12,795,865for the Well 32 Rehabilitation Project, with an Estimated Project Delivery Cost of$16,634,625 (Project No. 13­6433) (Non­General Fund)Department(s): Public Works AgencyRecommended Action: 1. Award a construction contract to Pacific Hydrotech Corp., thelowest responsible bidder, in accordance with the base bid in the amount of $12,795,865for construction of the Well 32 Rehabilitation Project, for a term beginning May 2, 2023,and ending upon project completion, and authorize the City Manager to execute thecontract subject to non­substantive changes approved by the City Manager and the CityAttorney.2. Approve the Project Cost Analysis for a total estimated construction delivery cost of$16,634,625, which includes $12,795,865 for the construction contract, $1,224,820 forcontract management, $694,560 for contract  administration, inspection, and testing, anda $1,919,380 project contingency for unanticipated or unforeseen work.16.Approve Agreements with Johnson­Frank & Associates, Inc., Stantec ConsultingServices, Inc., and Towill, Inc. for On­Call Professional Land Surveying Services, with anAggregate Amount Not to Exceed $2,450,000 for Three­Year Terms (RFP No. 19­090)(Non­General Fund)Department(s): Public Works AgencyRecommended Action: 1. Authorize the City Manager to execute federal Caltransagreements with Johnson­Frank & Associates, Inc., Stantec Consulting Services, Inc., andTowill, Inc. to provide on­call land surveying services on an as­needed basis, in anaggregate amount not to exceed $950,000 for a three­year term beginning May 2, 2023and expiring May 1, 2026, with an option for two, one­year extensions, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No.2023­XXX).2. Authorize the City Manager to execute non­federal agreements with Johnson­Frank &Associates, Inc., Stantec Consulting Services, Inc., and Towill, Inc. to provide On­Call LandSurveying Services on an as­needed basis, in an aggregate amount not to exceed$1,500,000 for a three­year term beginning May 2, 2023 and expiring May 1, 2026, withan option for two, one­year extensions, subject to non­substantive changes approved bythe City Manager and City Attorney (Agreement No. 2023­XXX).17.Approve an Agreement with David Evans and Associates, Inc. in an Amount Not toExceed $410,000 for the Landscape Architectural Design Services for a New Park at10th St. and Flower St. for a Three­Year Term (Project No. 22­1342) (Revive Santa AnaProgram)Department(s): Public Works AgencyRecommended Action: Authorize the City Manager to execute an agreement with DavidEvans and Associates, Inc. to provide design, development of contract documents, andconstruction support for the proposed 10  and Flower Park project in the amount of$369,455, with a contingency of $40,545 for a total amount not to exceed $410,000, for athree­year term beginning May 2, 2023 and expiring May 1, 2026, with an option for two,one­year extensions, subject to non­substantive changes approved by the City Managerand City Attorney (Agreement No. 2023­XXX).18.Amend Agreement with David Evans and Associates, Inc. for Design and ConstructionSupport Services for the Standard – McFadden Park Project by an Additional $50,000 forthe Remainder of the Agreement Term (Project No. 20­2729) (Non­General Fund)Department(s): Public Works AgencyRecommended Action: Authorize the City Manager to execute a first amendment to theagreement with David Evans and Associates, Inc. to provide design, development, andcontract documents for the proposed Standard­McFadden Park project, to increase thecontract by $43,505, with an approximate 15 percent contingency, for a total not to exceedamount of $50,000, for the remainder of the agreement term through August 16, 2024,subject to non­substantive changes approved by the City Manager and City Attorney(Agreement No. 2023­XXX).19.Approve Agreements with AESCO, Inc., Alta Planning + Design, Inc., CWE, IDS Group,Inc., J. Smith & T. Muli, Inc., KPFF Consulting Engineers, Psomas, Shannon & Wilson, Tait& Associates, Inc., and Willdan Engineering for On­Call Engineering Services in anAggregate Amount Not to Exceed $5,000,000 for up to a Five­Year Term (General andNon­General Fund)Department(s): Public Works AgencyRecommended Action: Authorize the City Manager to execute agreements withAESCO, Inc., Alta Planning + Design, Inc., CWE; IDS Group, Inc., J. Smith & T. Muli, Inc.,KPFF Consulting Engineers,  Psomas, Shannon & Wilson, Tait & Associates, Inc., andWilldan Engineering, to provide on­call engineering services for a shared aggregateamount not to exceed $5,000,000, for a three­year term beginning May 2, 2023 andexpiring May 1, 2026, with provisions for two, one­year extensions, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No.2023­XXX).20.Approve Agreements with Bruce Anderson Enterprises, Inc. dba A’s Construction, EBSGeneral Engineering, Inc., Palp, Inc. dba Excel Paving Co., Hardy & Harper, Inc., VidoSamarzich, Inc., and We R Builders, Inc. for Emergency Asphalt and Portland CementConcrete (PCC) Services for a Total Amount Not to Exceed $3,000,000 for up to a Five­Year Term (Non­General Fund)Department(s): Public Works AgencyRecommended Action: Authorize the City Manager to execute agreements with BruceAnderson Enterprises, Inc. dba A’s Construction, EBS General Engineering, Inc., Palp,Inc. dba Excel Paving Co., Hardy & Harper, Inc., Vido Samarzich, Inc., and We R Builders,Inc. to provide on­call asphalt and concrete placement services for a shared aggregateamount not to exceed $3,000,000, for a three­year term beginning May 2, 2023 andexpiring May 1, 2026 with provisions for two, one­year extensions, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No.2023­XXX). 21.Approve Amendment to Agreement with TSYS Merchant Solutions, LLC DBA GlobalPayments, Inc. for Online Debit and Credit Card and Electronic Fund Transfer AutomatedClearing House (ACH) Merchant Payment Processing Services, Support andMaintenance, and Purchase of Point­of­Sale Payment Terminals for a New AgreementAmount Not to Exceed $2,022,400Department(s): Finance and Management ServicesRecommended Action: Authorize the City Manager to execute a second amendment tothe agreement with TSYS Merchant Solutions, LLC, doing business as Global Payments,Inc., for online debit and credit card payment processing, electronic fund transferAutomated Clearing House (“ACH”) payment processing, support and maintenance, andpurchase of payment terminals. The amendment includes a base contract increase in theamount of $4,000 and general contingency increase in the amount of $120,000, for a newagreement amount not to exceed $2,022,400. The not to exceed amount includes ageneral contingency of $362,400 over the maximum life of the agreement. Theamendment adds a base term commencing May 2, 2023 and expiring December 31,2025, with provision for two renewal options (a three­year and a one­year), subject to non­ substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX).  22.Agreement with HCI Systems, Inc. for Fire Alarm System Devices Upgrade, Testing, Inspection, and Repair Services (General Fund) Department(s): Police Department Recommended Action: 1. Authorize the City Manager to execute an agreement with HCI Systems, Inc. for upgrades to the fire alarm system devices at the Police Administration and Jail Buildings and testing and inspection services for a three­year period from May 2, 2023 to June 30, 2026 in the amount of $837,792, plus a contingency of $40,000, for a total amount not to exceed $877,792, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 2. Approve an amendment to the Fiscal Year 2022­2023 Capital Improvement Program to include the Fire Alarm System Devices Upgrade project. 23.Adopt a Resolution for Fiscal Year 2023 Homeland Security Grant Program Funding in the Amount of $5,113,750 Department(s): Police Department Recommended Action: Adopt Resolution No. 2023­XXX  A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE CITY MANAGER AND THE CHIEF OF POLICE OR THEIR DESIGNEE(S) TO ENTER INTO AN AGREEMENT WITH THE STATE OF CALIFORNIA GOVERNOR’S OFFICE OF EMERGENCY SERVICES FOR THE FY2023 URBAN AREA SECURITY INITIATIVE FUNDING PROGRAM (authorizing the City Manager and/or the Chief of Police or their designee(s), to apply for the FY 2023 Urban Area Security Initiative grant and upon award, enter into an agreement with the State of California, California Governor’s Office of Emergency Services for the period September 1, 2023 through August 31, 2026, in the amount of $5,113,750, of which $835,000 is obligated to the Orange County Intelligence Assessment Center (Agreement No. 2023­XXX)). 24.Resolution Accepting the Donation of Science, Technology, Engineering, and Mathematics (STEM) Focused Amenities at Madison Park and Angels Community Park from the University of California Irvine School of Education, and a Donation Agreement with the University of California Irvine School of Education for the Installation of these Amenities at Madison Park and Angels Community Park Department(s): Parks, Recreation, and Community Services Recommended Action: 1.  Adopt Resolution No. 2023­XXX A RE SOLUTION OF T HE CITY COU NCIL OF THE CITY OF SANTA ANA ACCEPTING THE DONATION OF SCIENCE, TECHNO LOGY, ENGINEERING, AND MATHEMATICS (STEM) FOCUSED AMENI TIES FROM THE UNIVERSI TY OF CALIFO RNI A, IRVINE SCHOOL OF EDUCATION TO P ROMO TE STEM LEARNING O PPORTUNITIES AT MADISON PARK AND ANGELS COMM UNITY PARK 2.   Authorize the City Manager to execute a donation agreement with The Regents of the University of California, Irvine School of Education for the installation of the STEM­focused amenities at Madison Park and Angels Community Park. The amenities are valued at approximately $249,000 and will come at no cost to the City. The agreement is valid from April 18, 2023, through December 31, 2023, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 25.Adopt Resolution for State of California Grant and Approve Appropriation Adjustment Recognizing $9,000,000 of State Grant Funds for the Modernization of the Santa Ana Civic Center Department(s): Community Development Agency Recommended Action: 1. Adopt Resolution No. 2023­XXX A RE SOLUTION OF T HE CITY COU NCIL OF THE CITY OF SANTA ANA APPROVING APPLICATION FOR SPECIFIED GRANT FUNDS FROM BUD GET ACT 2022/23 (BUDGET ACT OF 2022, AB179, CHAPTER 249, CONTROL SECTION 19.56, ITEM 3790­101­0001(K) OTHER COMM UNITY SERVICES, (24)$9,0 00 ,000 TO THE CITY OF SANTA A NA FOR THE MODERNIZ ATION OF THE SANTA ANA CIVIC CENTER (SACC)) 2. Approve an Appropriation Adjustment recognizing State of California Grant Funds in the amount of $9,000,000. (requires five affirmative votes) 26.Adopt Ordinance No. NS­3039 – AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING SANTA ANA MUNICIPAL CODE SECTION 8­6 RELATING TO LICENSE REQUIREMENTS OF CONTRACTORS AND SUBCONTRACTORS (includes determination that this Ordinance is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the State CEQA Guidelines because it will not result in a direct or reasonably foreseeable indirect physical change in the environment, as there is no possibility it will have a significant effect on the environment, and it is not a “project,” as defined in Section 15378 of the CEQA Guidelines) First reading at the April 18, 2023 City Council meeting, approved by a vote of 7­0. Published in the Orange County Reporter on April 21, 2023. Department(s): Planning and Building Agency Recommended Action: Place ordinance for second reading and adopt. **END OF CONSENT CALENDAR** PUBLIC HEARINGS PUBLIC COMMENTS – Members of the public may address the City Council on each of the Public Hearing items. 27.Public Hearing – Approve the Fiscal Year 2023­24 Annual Action Plan and Budgets for the Community Development Block Grant, HOME Investment Partnerships Grant, and Emergency Solutions Grant, and Authorize Submission to the U.S. Department of Housing and Urban Development Legal Notice published in the Orange County Register, La Opinion, and Nguoi Viet on March 20, 2023. Department(s): Community Development Agency Recommended Action: 1. Approve the Fiscal Year 2023­24 Annual Action Plan and authorize submission to the U.S. Department of Housing and Urban Development. 2. Approve the Fiscal Year 2023­24 budgets for the Community Development Block Grant program in the total amount of $4,808,057; HOME Investment Partnerships grant in the amount of $1,605,667 from Grant Year 2023 allocation and a re­allocation of $6,180,123 in prior year program funds; and Emergency Solutions Grant in the amount of $447,249 from Grant Year 2023 allocation. All proposed activities’ budgets will be proportionally increased or decreased from the estimated funding levels to match actual allocation amounts. 3. Direct the City Attorney to finalize and authorize the City Manager to execute memorandums of understandings with various city departments awarded funds as part of the approved Community Development Block Grant program budget for a term beginning July 1, 2023 through June 30, 2026, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 4. Direct the City Attorney to finalize and authorize the City Manager to execute a memorandum of understanding with the Santa Ana Police Department and agreements with non­profit homeless service providers awarded funds as part of the approved Emergency Solutions Grant program budget for a term beginning July 1, 2023 through June 30, 2024, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 5. Direct the City Attorney to finalize and authorize the City Manager to execute amendments to the current Community Development Block Grant subrecipient agreements for America on Track, The Delhi Center, and the Orange County Children’s Therapeutic Arts Center (Agreement No. 2023­XXX). WORK STUDY SESSION 28.Fiscal Year 2023­24 Budget Work Study Session Department(s): Finance and Management Services Recommended Action: Discuss and provide direction to staff. COUNCILMEMBER REQUESTED ITEMS 29.Discuss and Consider Directing the City Attorney and City Manager to Make a Public Report on the Homeless Federal Agreement and the City’s Plans to Address Enforcement and Impacts Related to the Upcoming Expiration of the Agreement as it Relates to Funding, Clean­Ups, and Shelter Services – Mayor Amezcua 30.Discuss Request to “Call Up” Planning Commission Item Conditional Use Permit No. 2023­09, Request to Upgrade the Existing Type 41 On­Sale Alcoholic Beverage Control (ABC) License to a Type 47 On­Sale Alcoholic Beverage Control (ABC) License to Allow the On­Premises Sale of Beer, Wine, and Distilled Spirits at an Existing Eating Establishment Located at 1208 East McFadden Avenue located within the Planned Shopping Center (C4) Zoning District (Mariscos Hector Sports Grill) and Consider Scheduling a Public Hearing – Councilmember Penaloza CITY MANAGER COMMENTS COUNCIL COMMENTS AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. 1. April 26 – 28, 2023 Mayor Pro Tem Lopez – NALEO Policy Institute on Economic Mobility Conference in New York, NY ADJOURNMENT – Adjourn the City Council meeting and convene to the Housing Authority meeting. Future Items 1. Budget – Work Study Session HOUSING AUTHORITY CALL TO ORDER ATTENDANCE Authority Members Phil Bacerra  Johnathan Ryan Hernandez David Penaloza Thai Viet Phan Benjamin Vazquez Vice Chair Jessie Lopez Chair Valerie Amezcua City Manager Kristine Ridge City Attorney Sonia R. Carvalho Recording Secretary Jennifer L. Hall ROLL CALL ADDITIONS\DELETIONS TO THE HOUSING AUTHORITY AGENDA PUBLIC COMMENTS – Members of the public may address Housing Authority on items on the Housing Authority agenda.  CONSENT CALENDAR RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Items: 1 and 2. 1.Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. 2.Quarterly Report for the Housing Choice Voucher Program for the Period of January 1, 2023 to March 31, 2023 Department(s): Community Development Agency Recommended Action: Receive and file the Quarterly Report for the Housing Choice Voucher Program for the period of January 1, 2023 to March 31, 2023. **END OF CONSENT CALENDAR** HOUSING AUTHORITY MEMBER COMMENTS ADJOURNMENT – Adjourn the Housing Authority meeting. th   City Council 12 5/2/2023   City Council and Housing Authority MeetingPacketMay 2, 2023CLOSED SESSION MEETING – 5:00 PMREGULAR OPEN MEETING – 5:45 PM (Immediately following the Closed Session Meeting)CITY COUNCIL CHAMBER22 Civic Center Plaza, Santa Ana, CA 92701Valerie AmezcuaMayorThai Viet PhanCouncilmember – Ward 1 Benjamin VazquezCouncilmember ­ Ward 2Jessie LopezMayor Pro Tem ­ Ward 3 Phil BacerraCouncilmember ­ Ward 4Johnathan Ryan HernandezCouncilmember ­ Ward 5 David PenalozaCouncilmember ­ Ward 6Mayor and Council telephone: 714­647­6900Agenda item inquiries: 714­647­6520Sonia R. CarvalhoCity Attorney Kristine RidgeCity Manager Jennifer L. HallCity ClerkIn compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting, contactMichael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enable the City to makereasonable arrangements to assure accessibility to this meeting. The City Council agenda and supporting documentation can befound on the City’s website – www.santa­ana.org/city­meetings.CITY VISION AND CODE OF ETHICSThe City of Santa Ana is committed to achieving a shared vision for the organization and itscommunity. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtful andinclusive process designed to set the City and organization on a course that meets thechallenges of today and tomorrow, as follows:Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment in youth •Safe and healthy community • Neighborhood pride • Thriving economic climate • Enriched anddiverse culture • Quality government servicesMission ­ To deliver efficient public services in partnership with our community which ensurespublic safety, a prosperous economic environment, opportunities for our youth, and a high qualityof life for residents.Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility •Innovation • TransparencyCode of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008,voters approved an amendment to the City Charter which established the Code of Ethics andConduct for elected officials and members of appointed boards, commissions, and committeesto assure public confidence. The following are the core values expressed: • Integrity • Honesty •Responsibility • Fairness • Accountability • Respect • EfficiencyMembers of the public may attend the City Council meeting in­person or join via Zoom. The CityCouncil meeting will occur live via teleconference Zoom webinar. You may view the meeting fromyour computer, tablet or smart phone via YouTube LiveStream atwww.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrum channel 3.PUBLIC COMMENTS – Members of the public who wish to address the City Council on closedsession items, items on the regular agenda or on matters which are not on the agenda, but arewithin the subject matter jurisdiction of the City Council may do so by one of the following ways:MAILING OPTION written communications – Public comments may be mailed to: Office ofthe City Clerk, 20 Civic Center Plaza M­30, Santa Ana, CA 92701. All writtencommunications received via mail by 4:00 p.m. on the day of the meeting will be distributedto the City Council and imaged into the City’s document archive system which is availablefor public review.SENDING E­MAIL OPTION – Public comments may be sent via email to the City Clerk’soffice at eComment@santa­ana.org. Please note the agenda item you are commenting onin the subject line of the email. All emails received two (2) hours before the scheduledstart of the meeting will be distributed to the City Council and imaged into the City’sdocument archive system which is available for public review.LIVE VIRTUAL OPTION – Members of the public may provide live comments during themeeting by Zoom or Conference Call. To join by Zoom click on or type the followingaddress into your web browser https://us02web.zoom.us/j/315965149. To join theConference Call: Dial (669) 900­9128 and enter MEETING ID: 315 965 149#. You will beprompted by the City Clerk when it is time for a: i) closed session item, ii) general agendaitem, iii) public hearing item, iv) special agenda item, or v) for Housing Authority item. Youmay request to speak by dialing *9 from your phone or you may virtually raise your handfrom Zoom. After the Clerk confirms the last three digits of the caller’s phone number orZoom ID and unmutes them, the caller must press *6 or microphone icon to speak. Callersare encouraged, but not required, to identify themselves by name. Each caller will beprovided three (3) minutes to speak, unless due to the number of speakers wanting tospeak a decision is made to provide a different amount of time to speak.IN­PERSON OPTION ­ Members of the public can provide in­person comments at thepodium in the Council Chamber. The Council Chamber will have seating available formembers of the public to attend the meeting in­person. Public comments are limited tothree (3) minutes per speaker, unless a different time is announced by the presiding chair.Speakers who wish to address the Council must do so by submitting a “Request toSpeak” card by 5:00 p.m. for Closed Session items and by 6:00 p.m. for all otherdesignated public comment periods as listed below. Cards will not be accepted after thePublic Comment Session begins without the permission of the presiding chair.The following designated public comment periods are:1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide livecomments on closed session items by joining Zoom or the Conference Call as described in theLIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 4:30p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL BY 5:00 p.m. Speakers who arenot in the speaker queue by 5:00 p.m. will not be permitted to speak.  2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON­AGENDA ITEMS(GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom or theConference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTS OPTIONabove. Speaker queue will open at 4:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCECALL PRIOR TO 6:00 p.m. Speakers who are not in the speaker queue by 6:00 p.m. will not bepermitted to speak.3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can provide comments byjoining Zoom or the Conference Call as described in the LIVE or IN­PERSON PUBLICCOMMENTS OPTION above. Speakers not in the queue by 6:00 p.m. will not be permitted tospeak. 4. LIVE PUBLIC COMMENTS ON HOUSING AUTHORITY ITEMS – You can providecomments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSONPUBLIC COMMENTS OPTION above. Speakers not in the queue by 6:00 p.m. will not bepermitted to speak.   TRANSLATION SERVICES ­ Spanish interpreting services are provided at City Councilmeetings. Simultaneous Spanish interpretation is provided through the use of headsetsand consecutive interpretation (Spanish­to­English) in addition to those wishing toaddress the City Council at the podium. La ciudad provee servicios de interpretación al español en las juntas del Concilio.  Lainterpretación simultánea al español se ofrece por medio del uso de audífonos y lainterpretación consecutiva (español a inglés) también está disponible para cualquieraque desee dirigirse al concilio municipal en el podio.About the AgendaTo download or view the attachments (staff report and other supporting documentation) for eachagenda item, you must select the agenda item to see the attachments to either open in a new link(the eyeball ) or download a pdf (the cloud symbol with the down arrow ).CLOSED SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezDavid PenalozaThai Viet PhanBenjamin VazquezMayor  Pro Tem Jessie LopezMayorValerie AmezcuaCity Manager Kristine RidgeCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLADDITIONS\DELETIONS TO CLOSED SESSIONPUBLIC COMMENTS – Members of the public may address the City Council on ClosedSession items.RECESS – City Council will recess to Closed Session for the purpose of conducting regular Citybusiness.CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certainmatters without members of the public present. The City Council finds, based on advice from theCity Attorney, that discussion in open session of the following matters will prejudice the positionof the City in existing and anticipated litigation:1.CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section54957.6(a):Agency Negotiators:     Human Resources Executive Director, Jason MotsickEmployee Organizations: Santa Ana Police Officers Association (POA) Service Employees’ International Union (SEIU) Full­Time EmployeesRECONVENE – City Council will reconvene to continue regular City business.CITY COUNCIL REGULAR OPEN SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezDavid PenalozaThai Viet PhanBenjamin VazquezMayor  Pro Tem Jessie LopezMayorValerie AmezcuaCity Manager Kristine RidgeCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLPLEDGE OF ALLEGIANCE Mayor AmezcuaWORDS OF INSPIRATION Cherry Lai, Tzu Chi Foundation Orange County Service CenterADDITIONS\DELETIONS TO THE AGENDACEREMONIAL PRESENTATIONS1.Certificates of Recognition presented by Mayor Amezcua, Mayor Pro Tem Lopez, andCouncilmember Bacerra to Santa Ana’s Boys Youth Basketball Teams: the Miners, theWildcats, and the Bruins for their Exceptional Athletic Performance.2.Proclamation presented by Councilmember Phan to Asian Americans Advancing JusticeSouthern California declaring May 2023 as Asian American and Pacific Islander HeritageMonth. (revised 4/26/2023)CLOSED SESSION REPORT – The City Attorney will report on any action(s) from ClosedSession.PUBLIC COMMENT – Public comments will be held during the beginning of the meeting for ALLcomments on agenda and non­agenda items, with the exception of public hearings. Commentsfor public hearings will take place after the hearing is opened.CONSENT CALENDARRECOMMENDED ACTION:  Approve staff recommendations on the following ConsentCalendar Items: 3 through 26.3.Excused AbsencesDepartment(s): City Clerk’s OfficeRecommended Action: Excuse the absent members.4.Appoint Nadin Said Nominated by Councilmember Bacerra as the Ward 4 Representativeto the Police Oversight Commission for a Full­Term Expiring December 8, 2026 (Continuedfrom the City Council meeting of April 18, 2023, Item No. 9)Department(s): City Clerk’s OfficeRecommended Action: Appoint Nadin Said to the Police Oversight Commission as theWard 4 representative and administer Oath of Office.5.Appoint Carl Benninger Nominated by Councilmember Bacerra as the Ward4 Representative to the Planning Commission for a Full­Term Expiring December 8, 2026Department(s): City Clerk’s OfficeRecommended Action: Appoint Carl Benninger to the Planning Commission as the Ward4 representative and administer Oath of Office.6.Receive and File Single Audit Report for the Fiscal Year Ended June 30, 2022Department(s): Finance and Management ServicesRecommended Action: Receive and file Single Audit Report for the Fiscal Year EndedJune 30, 2022.7.Quarterly Report for Housing Division Projects and Activities for the Period of January 1,2023 to March 31, 2023Department(s): Community Development AgencyRecommended Action: Receive and file the Quarterly Report for Housing DivisionProjects and Activities for the period of January 1, 2023 to March 31, 2023.8.Approve Appropriation Adjustment Recognizing the Remaining Balance of EmergencyHousing Voucher Service FeesDepartment(s): Community Development AgencyRecommended Action: Approve an appropriation adjustment for Emergency HousingVoucher Service Fees in the amount of $155,750. (requires five affirmative votes)9.Biennial Modification to the Program Year (PY) 2021­24 Regional and Local WorkforcePlan for Grant Funds Received from the Federal Title I Workforce Innovation andOpportunity ActDepartment(s): Community Development AgencyRecommended Action: 1. Approve the modification to the Regional and Unified LocalPlan for PY 2021­24 and direct staff to submit to the California Workforce DevelopmentBoard and State of California Employment Development Department.2. Authorize the Mayor to execute all documents necessary for the submission of the PY2021­24 modified Regional and Unified Local Plan.3. Authorize staff to submit revisions to the PY 2021­24 Regional and Unified Local Planshould they be necessary as requested by the California Workforce Development Board orCalifornia Employment Development Department. 10.Master Agreement with Qualified Schools to Provide Vocational Training with FederalWorkforce Innovation and Opportunity Act (WIOA) and Orange County Social ServicesGrant Funds for Fiscal Year 2023­24 through Fiscal Year 2026­27(Non­General Fund)Department(s): Community Development AgencyRecommended Action: 1. Authorize the City Manager to execute a master agreement,for a total aggregate amount not to exceed $2,765,820 payable from federal WorkforceInnovation and Opportunity Act and Orange County Social Services grant funds, for a four­year period expiring June 30, 2027, with a school or training provider listed on the StateEmployment Training Provider List (ETPL), to deliver occupational skills training on an asneeded basis to unemployed and low­income individuals, subject to non­substantivechanges approved by the City Manager and City Attorney (Agreement No. 2023­XXX).2. Approve schools and training programs listed on the State of California’s EligibleTraining Provider List to be used on an as needed basis to provide occupational trainingunder the guidelines of the Workforce Innovation and Opportunity Act. 11.Grant an Easement to Southern California Edison to Allow Underground Power to Serve aTraffic Signal (Non­General Fund)Department(s): Public Works AgencyRecommended Action: Authorize the City Manager to execute an Easement Deedgranting Southern California Edison the right to own, place, and maintain power conduitsand conductors underground to serve APN 016­035­14. 12.Award a Purchase Order to Landscape Structures, Inc. to Provide and Install a UniversallyAccessible Playground at Thornton Park in the Amount of $2,042,277 (Specification No.23­059) (Project No. 23­2602) (General and Non­General Fund)Department(s): Public Works AgencyRecommended Action: Authorize a one­time purchase and payment to LandscapeStructures, Inc. to furnish and install a universally accessible playground at Thornton Parkin the amount of $2,042,277, plus a contingency of $306,342 for a total amount not toexceed $2,348,619, subject to non­substantive changes approved by the City Managerand City Attorney.13.Award a Purchase Order to Amtech Elevator Services to Replace the Elevator Cylinder atthe Santa Ana Regional Transportation Center in the Amount of $141,945 (Non­GeneralFund)Department(s): Public Works AgencyRecommended Action: Authorize a one­time Purchase Order and payment to AmtechElevator Services for the replacement of the elevator cylinder at the Santa Ana RegionalTransportation Center in the amount of $141,945, plus a contingency of $30,900 for a totalamount not to exceed $172,845, subject to non­substantive changes approved by the CityManager and City Attorney. 14.Award a Construction Contract to Vido Samarzich, Inc. in the Amount of $978,455 for theGlenwood Place Water Improvements Project, with an Estimated Project Delivery Cost of$1,300,000 (Project No. 23­6476) (Non­General Fund)Department(s): Public Works AgencyRecommended Action: 1. Award a construction contract to Vido Samarzich, Inc., thelowest responsible bidder, in accordance with the base bid in the amount of $978,455 forthe construction of the Glenwood Place Water Improvements Project, for the termbeginning April 18, 2023 and ending upon project completion, and authorize the CityManager to execute the contract subject to non­substantive changes approved by the CityManager and the City Attorney.2. Approve the Project Cost Analysis for a total estimated construction delivery cost of$1,300,000, which includes $978,455 for the construction contract, $146,768 for contractadministration, inspection, and testing, and a $174,777 project contingency forunanticipated or unforeseen work.3. Determine these actions are exempt from further review in accordance with theCalifornia Environmental Quality Act as Categorical Exemption Environmental Review No.ER­2023­26 was filed for the project.15.Award a Construction Contract to Pacific Hydrotech Corp. in the Amount of $12,795,865for the Well 32 Rehabilitation Project, with an Estimated Project Delivery Cost of$16,634,625 (Project No. 13­6433) (Non­General Fund)Department(s): Public Works AgencyRecommended Action: 1. Award a construction contract to Pacific Hydrotech Corp., thelowest responsible bidder, in accordance with the base bid in the amount of $12,795,865for construction of the Well 32 Rehabilitation Project, for a term beginning May 2, 2023,and ending upon project completion, and authorize the City Manager to execute thecontract subject to non­substantive changes approved by the City Manager and the CityAttorney.2. Approve the Project Cost Analysis for a total estimated construction delivery cost of$16,634,625, which includes $12,795,865 for the construction contract, $1,224,820 forcontract management, $694,560 for contract  administration, inspection, and testing, anda $1,919,380 project contingency for unanticipated or unforeseen work.16.Approve Agreements with Johnson­Frank & Associates, Inc., Stantec ConsultingServices, Inc., and Towill, Inc. for On­Call Professional Land Surveying Services, with anAggregate Amount Not to Exceed $2,450,000 for Three­Year Terms (RFP No. 19­090)(Non­General Fund)Department(s): Public Works AgencyRecommended Action: 1. Authorize the City Manager to execute federal Caltransagreements with Johnson­Frank & Associates, Inc., Stantec Consulting Services, Inc., andTowill, Inc. to provide on­call land surveying services on an as­needed basis, in anaggregate amount not to exceed $950,000 for a three­year term beginning May 2, 2023and expiring May 1, 2026, with an option for two, one­year extensions, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No.2023­XXX).2. Authorize the City Manager to execute non­federal agreements with Johnson­Frank &Associates, Inc., Stantec Consulting Services, Inc., and Towill, Inc. to provide On­Call LandSurveying Services on an as­needed basis, in an aggregate amount not to exceed$1,500,000 for a three­year term beginning May 2, 2023 and expiring May 1, 2026, withan option for two, one­year extensions, subject to non­substantive changes approved bythe City Manager and City Attorney (Agreement No. 2023­XXX).17.Approve an Agreement with David Evans and Associates, Inc. in an Amount Not toExceed $410,000 for the Landscape Architectural Design Services for a New Park at10th St. and Flower St. for a Three­Year Term (Project No. 22­1342) (Revive Santa AnaProgram)Department(s): Public Works AgencyRecommended Action: Authorize the City Manager to execute an agreement with DavidEvans and Associates, Inc. to provide design, development of contract documents, andconstruction support for the proposed 10  and Flower Park project in the amount of$369,455, with a contingency of $40,545 for a total amount not to exceed $410,000, for athree­year term beginning May 2, 2023 and expiring May 1, 2026, with an option for two,one­year extensions, subject to non­substantive changes approved by the City Managerand City Attorney (Agreement No. 2023­XXX).18.Amend Agreement with David Evans and Associates, Inc. for Design and ConstructionSupport Services for the Standard – McFadden Park Project by an Additional $50,000 forthe Remainder of the Agreement Term (Project No. 20­2729) (Non­General Fund)Department(s): Public Works AgencyRecommended Action: Authorize the City Manager to execute a first amendment to theagreement with David Evans and Associates, Inc. to provide design, development, andcontract documents for the proposed Standard­McFadden Park project, to increase thecontract by $43,505, with an approximate 15 percent contingency, for a total not to exceedamount of $50,000, for the remainder of the agreement term through August 16, 2024,subject to non­substantive changes approved by the City Manager and City Attorney(Agreement No. 2023­XXX).19.Approve Agreements with AESCO, Inc., Alta Planning + Design, Inc., CWE, IDS Group,Inc., J. Smith & T. Muli, Inc., KPFF Consulting Engineers, Psomas, Shannon & Wilson, Tait& Associates, Inc., and Willdan Engineering for On­Call Engineering Services in anAggregate Amount Not to Exceed $5,000,000 for up to a Five­Year Term (General andNon­General Fund)Department(s): Public Works AgencyRecommended Action: Authorize the City Manager to execute agreements withAESCO, Inc., Alta Planning + Design, Inc., CWE; IDS Group, Inc., J. Smith & T. Muli, Inc.,KPFF Consulting Engineers,  Psomas, Shannon & Wilson, Tait & Associates, Inc., andWilldan Engineering, to provide on­call engineering services for a shared aggregateamount not to exceed $5,000,000, for a three­year term beginning May 2, 2023 andexpiring May 1, 2026, with provisions for two, one­year extensions, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No.2023­XXX).20.Approve Agreements with Bruce Anderson Enterprises, Inc. dba A’s Construction, EBSGeneral Engineering, Inc., Palp, Inc. dba Excel Paving Co., Hardy & Harper, Inc., VidoSamarzich, Inc., and We R Builders, Inc. for Emergency Asphalt and Portland CementConcrete (PCC) Services for a Total Amount Not to Exceed $3,000,000 for up to a Five­Year Term (Non­General Fund)Department(s): Public Works AgencyRecommended Action: Authorize the City Manager to execute agreements with BruceAnderson Enterprises, Inc. dba A’s Construction, EBS General Engineering, Inc., Palp,Inc. dba Excel Paving Co., Hardy & Harper, Inc., Vido Samarzich, Inc., and We R Builders,Inc. to provide on­call asphalt and concrete placement services for a shared aggregateamount not to exceed $3,000,000, for a three­year term beginning May 2, 2023 andexpiring May 1, 2026 with provisions for two, one­year extensions, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No.2023­XXX). 21.Approve Amendment to Agreement with TSYS Merchant Solutions, LLC DBA GlobalPayments, Inc. for Online Debit and Credit Card and Electronic Fund Transfer AutomatedClearing House (ACH) Merchant Payment Processing Services, Support andMaintenance, and Purchase of Point­of­Sale Payment Terminals for a New AgreementAmount Not to Exceed $2,022,400Department(s): Finance and Management ServicesRecommended Action: Authorize the City Manager to execute a second amendment tothe agreement with TSYS Merchant Solutions, LLC, doing business as Global Payments,Inc., for online debit and credit card payment processing, electronic fund transferAutomated Clearing House (“ACH”) payment processing, support and maintenance, andpurchase of payment terminals. The amendment includes a base contract increase in theamount of $4,000 and general contingency increase in the amount of $120,000, for a newagreement amount not to exceed $2,022,400. The not to exceed amount includes ageneral contingency of $362,400 over the maximum life of the agreement. Theamendment adds a base term commencing May 2, 2023 and expiring December 31,2025, with provision for two renewal options (a three­year and a one­year), subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No.2023­XXX). 22.Agreement with HCI Systems, Inc. for Fire Alarm System Devices Upgrade, Testing,Inspection, and Repair Services (General Fund)Department(s): Police DepartmentRecommended Action: 1. Authorize the City Manager to execute an agreement withHCI Systems, Inc. for upgrades to the fire alarm system devices at the PoliceAdministration and Jail Buildings and testing and inspection services for a three­yearperiod from May 2, 2023 to June 30, 2026 in the amount of $837,792, plus a contingencyof $40,000, for a total amount not to exceed $877,792, subject to non­substantivechanges approved by the City Manager and City Attorney (Agreement No. 2023­XXX).2. Approve an amendment to the Fiscal Year 2022­2023 Capital Improvement Program toinclude the Fire Alarm System Devices Upgrade project.23.Adopt a Resolution for Fiscal Year 2023 Homeland Security Grant Program Funding inthe Amount of $5,113,750Department(s): Police DepartmentRecommended Action: Adopt Resolution No. 2023­XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZINGTHE CITY MANAGER AND THE CHIEF OF POLICE OR THEIR DESIGNEE(S) TOENTER INTO AN AGREEMENT WITH THE STATE OF CALIFORNIA GOVERNOR’SOFFICE OF EMERGENCY SERVICES FOR THE FY2023 URBAN AREA SECURITYINITIATIVE FUNDING PROGRAM (authorizing the City Manager and/or the Chief of Policeor their designee(s), to apply for the FY 2023 Urban Area Security Initiative grant andupon award, enter into an agreement with the State of California, California Governor’sOffice of Emergency Services for the period September 1, 2023 through August 31,2026, in the amount of $5,113,750, of which $835,000 is obligated to the Orange CountyIntelligence Assessment Center (Agreement No. 2023­XXX)).24.Resolution Accepting the Donation of Science, Technology, Engineering, andMathematics (STEM) Focused Amenities at Madison Park and Angels Community Parkfrom the University of California Irvine School of Education, and a Donation Agreementwith the University of California Irvine School of Education for the Installation of theseAmenities at Madison Park and Angels Community ParkDepartment(s): Parks, Recreation, and Community ServicesRecommended Action: 1.  Adopt Resolution No. 2023­XXXA RE SOLUTION OF T HE CITY COU NCIL OF THE CITY OF SANTA ANA ACCEPTINGTHE DONATION OF SCIENCE, TECHNO LOGY, ENGINEERING, AND MATHEMATICS(STEM) FOCUSED AMENI TIES FROM THE UNIVERSI TY OF CALIFO RNI A, IRVINESCHOOL OF EDUCATION TO P ROMO TE STEM LEARNING O PPORTUNITIES ATMADISON PARK AND ANGELS COMM UNITY PARK2.   Authorize the City Manager to execute a donation agreement with The Regents of the University of California, Irvine School of Education for the installation of the STEM­focused amenities at Madison Park and Angels Community Park. The amenities are valued at approximately $249,000 and will come at no cost to the City. The agreement is valid from April 18, 2023, through December 31, 2023, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 25.Adopt Resolution for State of California Grant and Approve Appropriation Adjustment Recognizing $9,000,000 of State Grant Funds for the Modernization of the Santa Ana Civic Center Department(s): Community Development Agency Recommended Action: 1. Adopt Resolution No. 2023­XXX A RE SOLUTION OF T HE CITY COU NCIL OF THE CITY OF SANTA ANA APPROVING APPLICATION FOR SPECIFIED GRANT FUNDS FROM BUD GET ACT 2022/23 (BUDGET ACT OF 2022, AB179, CHAPTER 249, CONTROL SECTION 19.56, ITEM 3790­101­0001(K) OTHER COMM UNITY SERVICES, (24)$9,0 00 ,000 TO THE CITY OF SANTA A NA FOR THE MODERNIZ ATION OF THE SANTA ANA CIVIC CENTER (SACC)) 2. Approve an Appropriation Adjustment recognizing State of California Grant Funds in the amount of $9,000,000. (requires five affirmative votes) 26.Adopt Ordinance No. NS­3039 – AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING SANTA ANA MUNICIPAL CODE SECTION 8­6 RELATING TO LICENSE REQUIREMENTS OF CONTRACTORS AND SUBCONTRACTORS (includes determination that this Ordinance is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the State CEQA Guidelines because it will not result in a direct or reasonably foreseeable indirect physical change in the environment, as there is no possibility it will have a significant effect on the environment, and it is not a “project,” as defined in Section 15378 of the CEQA Guidelines) First reading at the April 18, 2023 City Council meeting, approved by a vote of 7­0. Published in the Orange County Reporter on April 21, 2023. Department(s): Planning and Building Agency Recommended Action: Place ordinance for second reading and adopt. **END OF CONSENT CALENDAR** PUBLIC HEARINGS PUBLIC COMMENTS – Members of the public may address the City Council on each of the Public Hearing items. 27.Public Hearing – Approve the Fiscal Year 2023­24 Annual Action Plan and Budgets for the Community Development Block Grant, HOME Investment Partnerships Grant, and Emergency Solutions Grant, and Authorize Submission to the U.S. Department of Housing and Urban Development Legal Notice published in the Orange County Register, La Opinion, and Nguoi Viet on March 20, 2023. Department(s): Community Development Agency Recommended Action: 1. Approve the Fiscal Year 2023­24 Annual Action Plan and authorize submission to the U.S. Department of Housing and Urban Development. 2. Approve the Fiscal Year 2023­24 budgets for the Community Development Block Grant program in the total amount of $4,808,057; HOME Investment Partnerships grant in the amount of $1,605,667 from Grant Year 2023 allocation and a re­allocation of $6,180,123 in prior year program funds; and Emergency Solutions Grant in the amount of $447,249 from Grant Year 2023 allocation. All proposed activities’ budgets will be proportionally increased or decreased from the estimated funding levels to match actual allocation amounts. 3. Direct the City Attorney to finalize and authorize the City Manager to execute memorandums of understandings with various city departments awarded funds as part of the approved Community Development Block Grant program budget for a term beginning July 1, 2023 through June 30, 2026, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 4. Direct the City Attorney to finalize and authorize the City Manager to execute a memorandum of understanding with the Santa Ana Police Department and agreements with non­profit homeless service providers awarded funds as part of the approved Emergency Solutions Grant program budget for a term beginning July 1, 2023 through June 30, 2024, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 5. Direct the City Attorney to finalize and authorize the City Manager to execute amendments to the current Community Development Block Grant subrecipient agreements for America on Track, The Delhi Center, and the Orange County Children’s Therapeutic Arts Center (Agreement No. 2023­XXX). WORK STUDY SESSION 28.Fiscal Year 2023­24 Budget Work Study Session Department(s): Finance and Management Services Recommended Action: Discuss and provide direction to staff. COUNCILMEMBER REQUESTED ITEMS 29.Discuss and Consider Directing the City Attorney and City Manager to Make a Public Report on the Homeless Federal Agreement and the City’s Plans to Address Enforcement and Impacts Related to the Upcoming Expiration of the Agreement as it Relates to Funding, Clean­Ups, and Shelter Services – Mayor Amezcua 30.Discuss Request to “Call Up” Planning Commission Item Conditional Use Permit No. 2023­09, Request to Upgrade the Existing Type 41 On­Sale Alcoholic Beverage Control (ABC) License to a Type 47 On­Sale Alcoholic Beverage Control (ABC) License to Allow the On­Premises Sale of Beer, Wine, and Distilled Spirits at an Existing Eating Establishment Located at 1208 East McFadden Avenue located within the Planned Shopping Center (C4) Zoning District (Mariscos Hector Sports Grill) and Consider Scheduling a Public Hearing – Councilmember Penaloza CITY MANAGER COMMENTS COUNCIL COMMENTS AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. 1. April 26 – 28, 2023 Mayor Pro Tem Lopez – NALEO Policy Institute on Economic Mobility Conference in New York, NY ADJOURNMENT – Adjourn the City Council meeting and convene to the Housing Authority meeting. Future Items 1. Budget – Work Study Session HOUSING AUTHORITY CALL TO ORDER ATTENDANCE Authority Members Phil Bacerra  Johnathan Ryan Hernandez David Penaloza Thai Viet Phan Benjamin Vazquez Vice Chair Jessie Lopez Chair Valerie Amezcua City Manager Kristine Ridge City Attorney Sonia R. Carvalho Recording Secretary Jennifer L. Hall ROLL CALL ADDITIONS\DELETIONS TO THE HOUSING AUTHORITY AGENDA PUBLIC COMMENTS – Members of the public may address Housing Authority on items on the Housing Authority agenda.  CONSENT CALENDAR RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Items: 1 and 2. 1.Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. 2.Quarterly Report for the Housing Choice Voucher Program for the Period of January 1, 2023 to March 31, 2023 Department(s): Community Development Agency Recommended Action: Receive and file the Quarterly Report for the Housing Choice Voucher Program for the period of January 1, 2023 to March 31, 2023. **END OF CONSENT CALENDAR** HOUSING AUTHORITY MEMBER COMMENTS ADJOURNMENT – Adjourn the Housing Authority meeting. th   City Council 13 5/2/2023   City Council and Housing Authority MeetingPacketMay 2, 2023CLOSED SESSION MEETING – 5:00 PMREGULAR OPEN MEETING – 5:45 PM (Immediately following the Closed Session Meeting)CITY COUNCIL CHAMBER22 Civic Center Plaza, Santa Ana, CA 92701Valerie AmezcuaMayorThai Viet PhanCouncilmember – Ward 1 Benjamin VazquezCouncilmember ­ Ward 2Jessie LopezMayor Pro Tem ­ Ward 3 Phil BacerraCouncilmember ­ Ward 4Johnathan Ryan HernandezCouncilmember ­ Ward 5 David PenalozaCouncilmember ­ Ward 6Mayor and Council telephone: 714­647­6900Agenda item inquiries: 714­647­6520Sonia R. CarvalhoCity Attorney Kristine RidgeCity Manager Jennifer L. HallCity ClerkIn compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting, contactMichael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enable the City to makereasonable arrangements to assure accessibility to this meeting. The City Council agenda and supporting documentation can befound on the City’s website – www.santa­ana.org/city­meetings.CITY VISION AND CODE OF ETHICSThe City of Santa Ana is committed to achieving a shared vision for the organization and itscommunity. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtful andinclusive process designed to set the City and organization on a course that meets thechallenges of today and tomorrow, as follows:Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment in youth •Safe and healthy community • Neighborhood pride • Thriving economic climate • Enriched anddiverse culture • Quality government servicesMission ­ To deliver efficient public services in partnership with our community which ensurespublic safety, a prosperous economic environment, opportunities for our youth, and a high qualityof life for residents.Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility •Innovation • TransparencyCode of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008,voters approved an amendment to the City Charter which established the Code of Ethics andConduct for elected officials and members of appointed boards, commissions, and committeesto assure public confidence. The following are the core values expressed: • Integrity • Honesty •Responsibility • Fairness • Accountability • Respect • EfficiencyMembers of the public may attend the City Council meeting in­person or join via Zoom. The CityCouncil meeting will occur live via teleconference Zoom webinar. You may view the meeting fromyour computer, tablet or smart phone via YouTube LiveStream atwww.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrum channel 3.PUBLIC COMMENTS – Members of the public who wish to address the City Council on closedsession items, items on the regular agenda or on matters which are not on the agenda, but arewithin the subject matter jurisdiction of the City Council may do so by one of the following ways:MAILING OPTION written communications – Public comments may be mailed to: Office ofthe City Clerk, 20 Civic Center Plaza M­30, Santa Ana, CA 92701. All writtencommunications received via mail by 4:00 p.m. on the day of the meeting will be distributedto the City Council and imaged into the City’s document archive system which is availablefor public review.SENDING E­MAIL OPTION – Public comments may be sent via email to the City Clerk’soffice at eComment@santa­ana.org. Please note the agenda item you are commenting onin the subject line of the email. All emails received two (2) hours before the scheduledstart of the meeting will be distributed to the City Council and imaged into the City’sdocument archive system which is available for public review.LIVE VIRTUAL OPTION – Members of the public may provide live comments during themeeting by Zoom or Conference Call. To join by Zoom click on or type the followingaddress into your web browser https://us02web.zoom.us/j/315965149. To join theConference Call: Dial (669) 900­9128 and enter MEETING ID: 315 965 149#. You will beprompted by the City Clerk when it is time for a: i) closed session item, ii) general agendaitem, iii) public hearing item, iv) special agenda item, or v) for Housing Authority item. Youmay request to speak by dialing *9 from your phone or you may virtually raise your handfrom Zoom. After the Clerk confirms the last three digits of the caller’s phone number orZoom ID and unmutes them, the caller must press *6 or microphone icon to speak. Callersare encouraged, but not required, to identify themselves by name. Each caller will beprovided three (3) minutes to speak, unless due to the number of speakers wanting tospeak a decision is made to provide a different amount of time to speak.IN­PERSON OPTION ­ Members of the public can provide in­person comments at thepodium in the Council Chamber. The Council Chamber will have seating available formembers of the public to attend the meeting in­person. Public comments are limited tothree (3) minutes per speaker, unless a different time is announced by the presiding chair.Speakers who wish to address the Council must do so by submitting a “Request toSpeak” card by 5:00 p.m. for Closed Session items and by 6:00 p.m. for all otherdesignated public comment periods as listed below. Cards will not be accepted after thePublic Comment Session begins without the permission of the presiding chair.The following designated public comment periods are:1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide livecomments on closed session items by joining Zoom or the Conference Call as described in theLIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 4:30p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL BY 5:00 p.m. Speakers who arenot in the speaker queue by 5:00 p.m. will not be permitted to speak.  2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON­AGENDA ITEMS(GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom or theConference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTS OPTIONabove. Speaker queue will open at 4:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCECALL PRIOR TO 6:00 p.m. Speakers who are not in the speaker queue by 6:00 p.m. will not bepermitted to speak.3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can provide comments byjoining Zoom or the Conference Call as described in the LIVE or IN­PERSON PUBLICCOMMENTS OPTION above. Speakers not in the queue by 6:00 p.m. will not be permitted tospeak. 4. LIVE PUBLIC COMMENTS ON HOUSING AUTHORITY ITEMS – You can providecomments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSONPUBLIC COMMENTS OPTION above. Speakers not in the queue by 6:00 p.m. will not bepermitted to speak.   TRANSLATION SERVICES ­ Spanish interpreting services are provided at City Councilmeetings. Simultaneous Spanish interpretation is provided through the use of headsetsand consecutive interpretation (Spanish­to­English) in addition to those wishing toaddress the City Council at the podium. La ciudad provee servicios de interpretación al español en las juntas del Concilio.  Lainterpretación simultánea al español se ofrece por medio del uso de audífonos y lainterpretación consecutiva (español a inglés) también está disponible para cualquieraque desee dirigirse al concilio municipal en el podio.About the AgendaTo download or view the attachments (staff report and other supporting documentation) for eachagenda item, you must select the agenda item to see the attachments to either open in a new link(the eyeball ) or download a pdf (the cloud symbol with the down arrow ).CLOSED SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezDavid PenalozaThai Viet PhanBenjamin VazquezMayor  Pro Tem Jessie LopezMayorValerie AmezcuaCity Manager Kristine RidgeCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLADDITIONS\DELETIONS TO CLOSED SESSIONPUBLIC COMMENTS – Members of the public may address the City Council on ClosedSession items.RECESS – City Council will recess to Closed Session for the purpose of conducting regular Citybusiness.CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certainmatters without members of the public present. The City Council finds, based on advice from theCity Attorney, that discussion in open session of the following matters will prejudice the positionof the City in existing and anticipated litigation:1.CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section54957.6(a):Agency Negotiators:     Human Resources Executive Director, Jason MotsickEmployee Organizations: Santa Ana Police Officers Association (POA) Service Employees’ International Union (SEIU) Full­Time EmployeesRECONVENE – City Council will reconvene to continue regular City business.CITY COUNCIL REGULAR OPEN SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezDavid PenalozaThai Viet PhanBenjamin VazquezMayor  Pro Tem Jessie LopezMayorValerie AmezcuaCity Manager Kristine RidgeCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLPLEDGE OF ALLEGIANCE Mayor AmezcuaWORDS OF INSPIRATION Cherry Lai, Tzu Chi Foundation Orange County Service CenterADDITIONS\DELETIONS TO THE AGENDACEREMONIAL PRESENTATIONS1.Certificates of Recognition presented by Mayor Amezcua, Mayor Pro Tem Lopez, andCouncilmember Bacerra to Santa Ana’s Boys Youth Basketball Teams: the Miners, theWildcats, and the Bruins for their Exceptional Athletic Performance.2.Proclamation presented by Councilmember Phan to Asian Americans Advancing JusticeSouthern California declaring May 2023 as Asian American and Pacific Islander HeritageMonth. (revised 4/26/2023)CLOSED SESSION REPORT – The City Attorney will report on any action(s) from ClosedSession.PUBLIC COMMENT – Public comments will be held during the beginning of the meeting for ALLcomments on agenda and non­agenda items, with the exception of public hearings. Commentsfor public hearings will take place after the hearing is opened.CONSENT CALENDARRECOMMENDED ACTION:  Approve staff recommendations on the following ConsentCalendar Items: 3 through 26.3.Excused AbsencesDepartment(s): City Clerk’s OfficeRecommended Action: Excuse the absent members.4.Appoint Nadin Said Nominated by Councilmember Bacerra as the Ward 4 Representativeto the Police Oversight Commission for a Full­Term Expiring December 8, 2026 (Continuedfrom the City Council meeting of April 18, 2023, Item No. 9)Department(s): City Clerk’s OfficeRecommended Action: Appoint Nadin Said to the Police Oversight Commission as theWard 4 representative and administer Oath of Office.5.Appoint Carl Benninger Nominated by Councilmember Bacerra as the Ward4 Representative to the Planning Commission for a Full­Term Expiring December 8, 2026Department(s): City Clerk’s OfficeRecommended Action: Appoint Carl Benninger to the Planning Commission as the Ward4 representative and administer Oath of Office.6.Receive and File Single Audit Report for the Fiscal Year Ended June 30, 2022Department(s): Finance and Management ServicesRecommended Action: Receive and file Single Audit Report for the Fiscal Year EndedJune 30, 2022.7.Quarterly Report for Housing Division Projects and Activities for the Period of January 1,2023 to March 31, 2023Department(s): Community Development AgencyRecommended Action: Receive and file the Quarterly Report for Housing DivisionProjects and Activities for the period of January 1, 2023 to March 31, 2023.8.Approve Appropriation Adjustment Recognizing the Remaining Balance of EmergencyHousing Voucher Service FeesDepartment(s): Community Development AgencyRecommended Action: Approve an appropriation adjustment for Emergency HousingVoucher Service Fees in the amount of $155,750. (requires five affirmative votes)9.Biennial Modification to the Program Year (PY) 2021­24 Regional and Local WorkforcePlan for Grant Funds Received from the Federal Title I Workforce Innovation andOpportunity ActDepartment(s): Community Development AgencyRecommended Action: 1. Approve the modification to the Regional and Unified LocalPlan for PY 2021­24 and direct staff to submit to the California Workforce DevelopmentBoard and State of California Employment Development Department.2. Authorize the Mayor to execute all documents necessary for the submission of the PY2021­24 modified Regional and Unified Local Plan.3. Authorize staff to submit revisions to the PY 2021­24 Regional and Unified Local Planshould they be necessary as requested by the California Workforce Development Board orCalifornia Employment Development Department. 10.Master Agreement with Qualified Schools to Provide Vocational Training with FederalWorkforce Innovation and Opportunity Act (WIOA) and Orange County Social ServicesGrant Funds for Fiscal Year 2023­24 through Fiscal Year 2026­27(Non­General Fund)Department(s): Community Development AgencyRecommended Action: 1. Authorize the City Manager to execute a master agreement,for a total aggregate amount not to exceed $2,765,820 payable from federal WorkforceInnovation and Opportunity Act and Orange County Social Services grant funds, for a four­year period expiring June 30, 2027, with a school or training provider listed on the StateEmployment Training Provider List (ETPL), to deliver occupational skills training on an asneeded basis to unemployed and low­income individuals, subject to non­substantivechanges approved by the City Manager and City Attorney (Agreement No. 2023­XXX).2. Approve schools and training programs listed on the State of California’s EligibleTraining Provider List to be used on an as needed basis to provide occupational trainingunder the guidelines of the Workforce Innovation and Opportunity Act. 11.Grant an Easement to Southern California Edison to Allow Underground Power to Serve aTraffic Signal (Non­General Fund)Department(s): Public Works AgencyRecommended Action: Authorize the City Manager to execute an Easement Deedgranting Southern California Edison the right to own, place, and maintain power conduitsand conductors underground to serve APN 016­035­14. 12.Award a Purchase Order to Landscape Structures, Inc. to Provide and Install a UniversallyAccessible Playground at Thornton Park in the Amount of $2,042,277 (Specification No.23­059) (Project No. 23­2602) (General and Non­General Fund)Department(s): Public Works AgencyRecommended Action: Authorize a one­time purchase and payment to LandscapeStructures, Inc. to furnish and install a universally accessible playground at Thornton Parkin the amount of $2,042,277, plus a contingency of $306,342 for a total amount not toexceed $2,348,619, subject to non­substantive changes approved by the City Managerand City Attorney.13.Award a Purchase Order to Amtech Elevator Services to Replace the Elevator Cylinder atthe Santa Ana Regional Transportation Center in the Amount of $141,945 (Non­GeneralFund)Department(s): Public Works AgencyRecommended Action: Authorize a one­time Purchase Order and payment to AmtechElevator Services for the replacement of the elevator cylinder at the Santa Ana RegionalTransportation Center in the amount of $141,945, plus a contingency of $30,900 for a totalamount not to exceed $172,845, subject to non­substantive changes approved by the CityManager and City Attorney. 14.Award a Construction Contract to Vido Samarzich, Inc. in the Amount of $978,455 for theGlenwood Place Water Improvements Project, with an Estimated Project Delivery Cost of$1,300,000 (Project No. 23­6476) (Non­General Fund)Department(s): Public Works AgencyRecommended Action: 1. Award a construction contract to Vido Samarzich, Inc., thelowest responsible bidder, in accordance with the base bid in the amount of $978,455 forthe construction of the Glenwood Place Water Improvements Project, for the termbeginning April 18, 2023 and ending upon project completion, and authorize the CityManager to execute the contract subject to non­substantive changes approved by the CityManager and the City Attorney.2. Approve the Project Cost Analysis for a total estimated construction delivery cost of$1,300,000, which includes $978,455 for the construction contract, $146,768 for contractadministration, inspection, and testing, and a $174,777 project contingency forunanticipated or unforeseen work.3. Determine these actions are exempt from further review in accordance with theCalifornia Environmental Quality Act as Categorical Exemption Environmental Review No.ER­2023­26 was filed for the project.15.Award a Construction Contract to Pacific Hydrotech Corp. in the Amount of $12,795,865for the Well 32 Rehabilitation Project, with an Estimated Project Delivery Cost of$16,634,625 (Project No. 13­6433) (Non­General Fund)Department(s): Public Works AgencyRecommended Action: 1. Award a construction contract to Pacific Hydrotech Corp., thelowest responsible bidder, in accordance with the base bid in the amount of $12,795,865for construction of the Well 32 Rehabilitation Project, for a term beginning May 2, 2023,and ending upon project completion, and authorize the City Manager to execute thecontract subject to non­substantive changes approved by the City Manager and the CityAttorney.2. Approve the Project Cost Analysis for a total estimated construction delivery cost of$16,634,625, which includes $12,795,865 for the construction contract, $1,224,820 forcontract management, $694,560 for contract  administration, inspection, and testing, anda $1,919,380 project contingency for unanticipated or unforeseen work.16.Approve Agreements with Johnson­Frank & Associates, Inc., Stantec ConsultingServices, Inc., and Towill, Inc. for On­Call Professional Land Surveying Services, with anAggregate Amount Not to Exceed $2,450,000 for Three­Year Terms (RFP No. 19­090)(Non­General Fund)Department(s): Public Works AgencyRecommended Action: 1. Authorize the City Manager to execute federal Caltransagreements with Johnson­Frank & Associates, Inc., Stantec Consulting Services, Inc., andTowill, Inc. to provide on­call land surveying services on an as­needed basis, in anaggregate amount not to exceed $950,000 for a three­year term beginning May 2, 2023and expiring May 1, 2026, with an option for two, one­year extensions, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No.2023­XXX).2. Authorize the City Manager to execute non­federal agreements with Johnson­Frank &Associates, Inc., Stantec Consulting Services, Inc., and Towill, Inc. to provide On­Call LandSurveying Services on an as­needed basis, in an aggregate amount not to exceed$1,500,000 for a three­year term beginning May 2, 2023 and expiring May 1, 2026, withan option for two, one­year extensions, subject to non­substantive changes approved bythe City Manager and City Attorney (Agreement No. 2023­XXX).17.Approve an Agreement with David Evans and Associates, Inc. in an Amount Not toExceed $410,000 for the Landscape Architectural Design Services for a New Park at10th St. and Flower St. for a Three­Year Term (Project No. 22­1342) (Revive Santa AnaProgram)Department(s): Public Works AgencyRecommended Action: Authorize the City Manager to execute an agreement with DavidEvans and Associates, Inc. to provide design, development of contract documents, andconstruction support for the proposed 10  and Flower Park project in the amount of$369,455, with a contingency of $40,545 for a total amount not to exceed $410,000, for athree­year term beginning May 2, 2023 and expiring May 1, 2026, with an option for two,one­year extensions, subject to non­substantive changes approved by the City Managerand City Attorney (Agreement No. 2023­XXX).18.Amend Agreement with David Evans and Associates, Inc. for Design and ConstructionSupport Services for the Standard – McFadden Park Project by an Additional $50,000 forthe Remainder of the Agreement Term (Project No. 20­2729) (Non­General Fund)Department(s): Public Works AgencyRecommended Action: Authorize the City Manager to execute a first amendment to theagreement with David Evans and Associates, Inc. to provide design, development, andcontract documents for the proposed Standard­McFadden Park project, to increase thecontract by $43,505, with an approximate 15 percent contingency, for a total not to exceedamount of $50,000, for the remainder of the agreement term through August 16, 2024,subject to non­substantive changes approved by the City Manager and City Attorney(Agreement No. 2023­XXX).19.Approve Agreements with AESCO, Inc., Alta Planning + Design, Inc., CWE, IDS Group,Inc., J. Smith & T. Muli, Inc., KPFF Consulting Engineers, Psomas, Shannon & Wilson, Tait& Associates, Inc., and Willdan Engineering for On­Call Engineering Services in anAggregate Amount Not to Exceed $5,000,000 for up to a Five­Year Term (General andNon­General Fund)Department(s): Public Works AgencyRecommended Action: Authorize the City Manager to execute agreements withAESCO, Inc., Alta Planning + Design, Inc., CWE; IDS Group, Inc., J. Smith & T. Muli, Inc.,KPFF Consulting Engineers,  Psomas, Shannon & Wilson, Tait & Associates, Inc., andWilldan Engineering, to provide on­call engineering services for a shared aggregateamount not to exceed $5,000,000, for a three­year term beginning May 2, 2023 andexpiring May 1, 2026, with provisions for two, one­year extensions, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No.2023­XXX).20.Approve Agreements with Bruce Anderson Enterprises, Inc. dba A’s Construction, EBSGeneral Engineering, Inc., Palp, Inc. dba Excel Paving Co., Hardy & Harper, Inc., VidoSamarzich, Inc., and We R Builders, Inc. for Emergency Asphalt and Portland CementConcrete (PCC) Services for a Total Amount Not to Exceed $3,000,000 for up to a Five­Year Term (Non­General Fund)Department(s): Public Works AgencyRecommended Action: Authorize the City Manager to execute agreements with BruceAnderson Enterprises, Inc. dba A’s Construction, EBS General Engineering, Inc., Palp,Inc. dba Excel Paving Co., Hardy & Harper, Inc., Vido Samarzich, Inc., and We R Builders,Inc. to provide on­call asphalt and concrete placement services for a shared aggregateamount not to exceed $3,000,000, for a three­year term beginning May 2, 2023 andexpiring May 1, 2026 with provisions for two, one­year extensions, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No.2023­XXX). 21.Approve Amendment to Agreement with TSYS Merchant Solutions, LLC DBA GlobalPayments, Inc. for Online Debit and Credit Card and Electronic Fund Transfer AutomatedClearing House (ACH) Merchant Payment Processing Services, Support andMaintenance, and Purchase of Point­of­Sale Payment Terminals for a New AgreementAmount Not to Exceed $2,022,400Department(s): Finance and Management ServicesRecommended Action: Authorize the City Manager to execute a second amendment tothe agreement with TSYS Merchant Solutions, LLC, doing business as Global Payments,Inc., for online debit and credit card payment processing, electronic fund transferAutomated Clearing House (“ACH”) payment processing, support and maintenance, andpurchase of payment terminals. The amendment includes a base contract increase in theamount of $4,000 and general contingency increase in the amount of $120,000, for a newagreement amount not to exceed $2,022,400. The not to exceed amount includes ageneral contingency of $362,400 over the maximum life of the agreement. Theamendment adds a base term commencing May 2, 2023 and expiring December 31,2025, with provision for two renewal options (a three­year and a one­year), subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No.2023­XXX). 22.Agreement with HCI Systems, Inc. for Fire Alarm System Devices Upgrade, Testing,Inspection, and Repair Services (General Fund)Department(s): Police DepartmentRecommended Action: 1. Authorize the City Manager to execute an agreement withHCI Systems, Inc. for upgrades to the fire alarm system devices at the PoliceAdministration and Jail Buildings and testing and inspection services for a three­yearperiod from May 2, 2023 to June 30, 2026 in the amount of $837,792, plus a contingencyof $40,000, for a total amount not to exceed $877,792, subject to non­substantivechanges approved by the City Manager and City Attorney (Agreement No. 2023­XXX).2. Approve an amendment to the Fiscal Year 2022­2023 Capital Improvement Program toinclude the Fire Alarm System Devices Upgrade project.23.Adopt a Resolution for Fiscal Year 2023 Homeland Security Grant Program Funding inthe Amount of $5,113,750Department(s): Police DepartmentRecommended Action: Adopt Resolution No. 2023­XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZINGTHE CITY MANAGER AND THE CHIEF OF POLICE OR THEIR DESIGNEE(S) TOENTER INTO AN AGREEMENT WITH THE STATE OF CALIFORNIA GOVERNOR’SOFFICE OF EMERGENCY SERVICES FOR THE FY2023 URBAN AREA SECURITYINITIATIVE FUNDING PROGRAM (authorizing the City Manager and/or the Chief of Policeor their designee(s), to apply for the FY 2023 Urban Area Security Initiative grant andupon award, enter into an agreement with the State of California, California Governor’sOffice of Emergency Services for the period September 1, 2023 through August 31,2026, in the amount of $5,113,750, of which $835,000 is obligated to the Orange CountyIntelligence Assessment Center (Agreement No. 2023­XXX)).24.Resolution Accepting the Donation of Science, Technology, Engineering, andMathematics (STEM) Focused Amenities at Madison Park and Angels Community Parkfrom the University of California Irvine School of Education, and a Donation Agreementwith the University of California Irvine School of Education for the Installation of theseAmenities at Madison Park and Angels Community ParkDepartment(s): Parks, Recreation, and Community ServicesRecommended Action: 1.  Adopt Resolution No. 2023­XXXA RE SOLUTION OF T HE CITY COU NCIL OF THE CITY OF SANTA ANA ACCEPTINGTHE DONATION OF SCIENCE, TECHNO LOGY, ENGINEERING, AND MATHEMATICS(STEM) FOCUSED AMENI TIES FROM THE UNIVERSI TY OF CALIFO RNI A, IRVINESCHOOL OF EDUCATION TO P ROMO TE STEM LEARNING O PPORTUNITIES ATMADISON PARK AND ANGELS COMM UNITY PARK2.   Authorize the City Manager to execute a donation agreement with The Regents of theUniversity of California, Irvine School of Education for the installation of the STEM­focusedamenities at Madison Park and Angels Community Park. The amenities are valued atapproximately $249,000 and will come at no cost to the City. The agreement is valid fromApril 18, 2023, through December 31, 2023, subject to non­substantive changesapproved by the City Manager and City Attorney (Agreement No. 2023­XXX).25.Adopt Resolution for State of California Grant and Approve Appropriation AdjustmentRecognizing $9,000,000 of State Grant Funds for the Modernization of the Santa AnaCivic CenterDepartment(s): Community Development AgencyRecommended Action: 1. Adopt Resolution No. 2023­XXXA RE SOLUTION OF T HE CITY COU NCIL OF THE CITY OF SANTA ANA APPROVINGAPPLICATION FOR SPECIFIED GRANT FUNDS FROM BUD GET ACT 2022/23(BUDGET ACT OF 2022, AB179, CHAPTER 249, CONTROL SECTION 19.56, ITEM3790­101­0001(K) OTHER COMM UNITY SERVICES, (24)$9,0 00 ,000 TO THE CITY OFSANTA A NA FOR THE MODERNIZ ATION OF THE SANTA ANA CIVIC CENTER(SACC))2. Approve an Appropriation Adjustment recognizing State of California Grant Funds inthe amount of $9,000,000. (requires five affirmative votes)26.Adopt Ordinance No. NS­3039 – AN ORDINANCE OF THE CITY COUNCIL OF THECITY OF SANTA ANA AMENDING SANTA ANA MUNICIPAL CODE SECTION 8­6RELATING TO LICENSE REQUIREMENTS OF CONTRACTORS ANDSUBCONTRACTORS (includes determination that this Ordinance is not subject to theCalifornia Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and15060(c)(3) of the State CEQA Guidelines because it will not result in a direct orreasonably foreseeable indirect physical change in the environment, as there is nopossibility it will have a significant effect on the environment, and it is not a “project,” asdefined in Section 15378 of the CEQA Guidelines)First reading at the April 18, 2023 City Council meeting, approved by a vote of 7­0.Published in the Orange County Reporter on April 21, 2023.Department(s): Planning and Building AgencyRecommended Action: Place ordinance for second reading and adopt.**END OF CONSENT CALENDAR**PUBLIC HEARINGSPUBLIC COMMENTS – Members of the public may address the City Council on each of thePublic Hearing items.27.Public Hearing – Approve the Fiscal Year 2023­24 Annual Action Plan and Budgets forthe Community Development Block Grant, HOME Investment Partnerships Grant, and Emergency Solutions Grant, and Authorize Submission to the U.S. Department of Housing and Urban Development Legal Notice published in the Orange County Register, La Opinion, and Nguoi Viet on March 20, 2023. Department(s): Community Development Agency Recommended Action: 1. Approve the Fiscal Year 2023­24 Annual Action Plan and authorize submission to the U.S. Department of Housing and Urban Development. 2. Approve the Fiscal Year 2023­24 budgets for the Community Development Block Grant program in the total amount of $4,808,057; HOME Investment Partnerships grant in the amount of $1,605,667 from Grant Year 2023 allocation and a re­allocation of $6,180,123 in prior year program funds; and Emergency Solutions Grant in the amount of $447,249 from Grant Year 2023 allocation. All proposed activities’ budgets will be proportionally increased or decreased from the estimated funding levels to match actual allocation amounts. 3. Direct the City Attorney to finalize and authorize the City Manager to execute memorandums of understandings with various city departments awarded funds as part of the approved Community Development Block Grant program budget for a term beginning July 1, 2023 through June 30, 2026, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 4. Direct the City Attorney to finalize and authorize the City Manager to execute a memorandum of understanding with the Santa Ana Police Department and agreements with non­profit homeless service providers awarded funds as part of the approved Emergency Solutions Grant program budget for a term beginning July 1, 2023 through June 30, 2024, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 5. Direct the City Attorney to finalize and authorize the City Manager to execute amendments to the current Community Development Block Grant subrecipient agreements for America on Track, The Delhi Center, and the Orange County Children’s Therapeutic Arts Center (Agreement No. 2023­XXX). WORK STUDY SESSION 28.Fiscal Year 2023­24 Budget Work Study Session Department(s): Finance and Management Services Recommended Action: Discuss and provide direction to staff. COUNCILMEMBER REQUESTED ITEMS 29.Discuss and Consider Directing the City Attorney and City Manager to Make a Public Report on the Homeless Federal Agreement and the City’s Plans to Address Enforcement and Impacts Related to the Upcoming Expiration of the Agreement as it Relates to Funding, Clean­Ups, and Shelter Services – Mayor Amezcua 30.Discuss Request to “Call Up” Planning Commission Item Conditional Use Permit No. 2023­09, Request to Upgrade the Existing Type 41 On­Sale Alcoholic Beverage Control (ABC) License to a Type 47 On­Sale Alcoholic Beverage Control (ABC) License to Allow the On­Premises Sale of Beer, Wine, and Distilled Spirits at an Existing Eating Establishment Located at 1208 East McFadden Avenue located within the Planned Shopping Center (C4) Zoning District (Mariscos Hector Sports Grill) and Consider Scheduling a Public Hearing – Councilmember Penaloza CITY MANAGER COMMENTS COUNCIL COMMENTS AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. 1. April 26 – 28, 2023 Mayor Pro Tem Lopez – NALEO Policy Institute on Economic Mobility Conference in New York, NY ADJOURNMENT – Adjourn the City Council meeting and convene to the Housing Authority meeting. Future Items 1. Budget – Work Study Session HOUSING AUTHORITY CALL TO ORDER ATTENDANCE Authority Members Phil Bacerra  Johnathan Ryan Hernandez David Penaloza Thai Viet Phan Benjamin Vazquez Vice Chair Jessie Lopez Chair Valerie Amezcua City Manager Kristine Ridge City Attorney Sonia R. Carvalho Recording Secretary Jennifer L. Hall ROLL CALL ADDITIONS\DELETIONS TO THE HOUSING AUTHORITY AGENDA PUBLIC COMMENTS – Members of the public may address Housing Authority on items on the Housing Authority agenda.  CONSENT CALENDAR RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Items: 1 and 2. 1.Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. 2.Quarterly Report for the Housing Choice Voucher Program for the Period of January 1, 2023 to March 31, 2023 Department(s): Community Development Agency Recommended Action: Receive and file the Quarterly Report for the Housing Choice Voucher Program for the period of January 1, 2023 to March 31, 2023. **END OF CONSENT CALENDAR** HOUSING AUTHORITY MEMBER COMMENTS ADJOURNMENT – Adjourn the Housing Authority meeting. th   City Council 14 5/2/2023   City Council and Housing Authority MeetingPacketMay 2, 2023CLOSED SESSION MEETING – 5:00 PMREGULAR OPEN MEETING – 5:45 PM (Immediately following the Closed Session Meeting)CITY COUNCIL CHAMBER22 Civic Center Plaza, Santa Ana, CA 92701Valerie AmezcuaMayorThai Viet PhanCouncilmember – Ward 1 Benjamin VazquezCouncilmember ­ Ward 2Jessie LopezMayor Pro Tem ­ Ward 3 Phil BacerraCouncilmember ­ Ward 4Johnathan Ryan HernandezCouncilmember ­ Ward 5 David PenalozaCouncilmember ­ Ward 6Mayor and Council telephone: 714­647­6900Agenda item inquiries: 714­647­6520Sonia R. CarvalhoCity Attorney Kristine RidgeCity Manager Jennifer L. HallCity ClerkIn compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting, contactMichael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enable the City to makereasonable arrangements to assure accessibility to this meeting. The City Council agenda and supporting documentation can befound on the City’s website – www.santa­ana.org/city­meetings.CITY VISION AND CODE OF ETHICSThe City of Santa Ana is committed to achieving a shared vision for the organization and itscommunity. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtful andinclusive process designed to set the City and organization on a course that meets thechallenges of today and tomorrow, as follows:Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment in youth •Safe and healthy community • Neighborhood pride • Thriving economic climate • Enriched anddiverse culture • Quality government servicesMission ­ To deliver efficient public services in partnership with our community which ensurespublic safety, a prosperous economic environment, opportunities for our youth, and a high qualityof life for residents.Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility •Innovation • TransparencyCode of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008,voters approved an amendment to the City Charter which established the Code of Ethics andConduct for elected officials and members of appointed boards, commissions, and committeesto assure public confidence. The following are the core values expressed: • Integrity • Honesty •Responsibility • Fairness • Accountability • Respect • EfficiencyMembers of the public may attend the City Council meeting in­person or join via Zoom. The CityCouncil meeting will occur live via teleconference Zoom webinar. You may view the meeting fromyour computer, tablet or smart phone via YouTube LiveStream atwww.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrum channel 3.PUBLIC COMMENTS – Members of the public who wish to address the City Council on closedsession items, items on the regular agenda or on matters which are not on the agenda, but arewithin the subject matter jurisdiction of the City Council may do so by one of the following ways:MAILING OPTION written communications – Public comments may be mailed to: Office ofthe City Clerk, 20 Civic Center Plaza M­30, Santa Ana, CA 92701. All writtencommunications received via mail by 4:00 p.m. on the day of the meeting will be distributedto the City Council and imaged into the City’s document archive system which is availablefor public review.SENDING E­MAIL OPTION – Public comments may be sent via email to the City Clerk’soffice at eComment@santa­ana.org. Please note the agenda item you are commenting onin the subject line of the email. All emails received two (2) hours before the scheduledstart of the meeting will be distributed to the City Council and imaged into the City’sdocument archive system which is available for public review.LIVE VIRTUAL OPTION – Members of the public may provide live comments during themeeting by Zoom or Conference Call. To join by Zoom click on or type the followingaddress into your web browser https://us02web.zoom.us/j/315965149. To join theConference Call: Dial (669) 900­9128 and enter MEETING ID: 315 965 149#. You will beprompted by the City Clerk when it is time for a: i) closed session item, ii) general agendaitem, iii) public hearing item, iv) special agenda item, or v) for Housing Authority item. Youmay request to speak by dialing *9 from your phone or you may virtually raise your handfrom Zoom. After the Clerk confirms the last three digits of the caller’s phone number orZoom ID and unmutes them, the caller must press *6 or microphone icon to speak. Callersare encouraged, but not required, to identify themselves by name. Each caller will beprovided three (3) minutes to speak, unless due to the number of speakers wanting tospeak a decision is made to provide a different amount of time to speak.IN­PERSON OPTION ­ Members of the public can provide in­person comments at thepodium in the Council Chamber. The Council Chamber will have seating available formembers of the public to attend the meeting in­person. Public comments are limited tothree (3) minutes per speaker, unless a different time is announced by the presiding chair.Speakers who wish to address the Council must do so by submitting a “Request toSpeak” card by 5:00 p.m. for Closed Session items and by 6:00 p.m. for all otherdesignated public comment periods as listed below. Cards will not be accepted after thePublic Comment Session begins without the permission of the presiding chair.The following designated public comment periods are:1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide livecomments on closed session items by joining Zoom or the Conference Call as described in theLIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 4:30p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL BY 5:00 p.m. Speakers who arenot in the speaker queue by 5:00 p.m. will not be permitted to speak.  2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON­AGENDA ITEMS(GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom or theConference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTS OPTIONabove. Speaker queue will open at 4:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCECALL PRIOR TO 6:00 p.m. Speakers who are not in the speaker queue by 6:00 p.m. will not bepermitted to speak.3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can provide comments byjoining Zoom or the Conference Call as described in the LIVE or IN­PERSON PUBLICCOMMENTS OPTION above. Speakers not in the queue by 6:00 p.m. will not be permitted tospeak. 4. LIVE PUBLIC COMMENTS ON HOUSING AUTHORITY ITEMS – You can providecomments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSONPUBLIC COMMENTS OPTION above. Speakers not in the queue by 6:00 p.m. will not bepermitted to speak.   TRANSLATION SERVICES ­ Spanish interpreting services are provided at City Councilmeetings. Simultaneous Spanish interpretation is provided through the use of headsetsand consecutive interpretation (Spanish­to­English) in addition to those wishing toaddress the City Council at the podium. La ciudad provee servicios de interpretación al español en las juntas del Concilio.  Lainterpretación simultánea al español se ofrece por medio del uso de audífonos y lainterpretación consecutiva (español a inglés) también está disponible para cualquieraque desee dirigirse al concilio municipal en el podio.About the AgendaTo download or view the attachments (staff report and other supporting documentation) for eachagenda item, you must select the agenda item to see the attachments to either open in a new link(the eyeball ) or download a pdf (the cloud symbol with the down arrow ).CLOSED SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezDavid PenalozaThai Viet PhanBenjamin VazquezMayor  Pro Tem Jessie LopezMayorValerie AmezcuaCity Manager Kristine RidgeCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLADDITIONS\DELETIONS TO CLOSED SESSIONPUBLIC COMMENTS – Members of the public may address the City Council on ClosedSession items.RECESS – City Council will recess to Closed Session for the purpose of conducting regular Citybusiness.CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certainmatters without members of the public present. The City Council finds, based on advice from theCity Attorney, that discussion in open session of the following matters will prejudice the positionof the City in existing and anticipated litigation:1.CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section54957.6(a):Agency Negotiators:     Human Resources Executive Director, Jason MotsickEmployee Organizations: Santa Ana Police Officers Association (POA) Service Employees’ International Union (SEIU) Full­Time EmployeesRECONVENE – City Council will reconvene to continue regular City business.CITY COUNCIL REGULAR OPEN SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezDavid PenalozaThai Viet PhanBenjamin VazquezMayor  Pro Tem Jessie LopezMayorValerie AmezcuaCity Manager Kristine RidgeCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLPLEDGE OF ALLEGIANCE Mayor AmezcuaWORDS OF INSPIRATION Cherry Lai, Tzu Chi Foundation Orange County Service CenterADDITIONS\DELETIONS TO THE AGENDACEREMONIAL PRESENTATIONS1.Certificates of Recognition presented by Mayor Amezcua, Mayor Pro Tem Lopez, andCouncilmember Bacerra to Santa Ana’s Boys Youth Basketball Teams: the Miners, theWildcats, and the Bruins for their Exceptional Athletic Performance.2.Proclamation presented by Councilmember Phan to Asian Americans Advancing JusticeSouthern California declaring May 2023 as Asian American and Pacific Islander HeritageMonth. (revised 4/26/2023)CLOSED SESSION REPORT – The City Attorney will report on any action(s) from ClosedSession.PUBLIC COMMENT – Public comments will be held during the beginning of the meeting for ALLcomments on agenda and non­agenda items, with the exception of public hearings. Commentsfor public hearings will take place after the hearing is opened.CONSENT CALENDARRECOMMENDED ACTION:  Approve staff recommendations on the following ConsentCalendar Items: 3 through 26.3.Excused AbsencesDepartment(s): City Clerk’s OfficeRecommended Action: Excuse the absent members.4.Appoint Nadin Said Nominated by Councilmember Bacerra as the Ward 4 Representativeto the Police Oversight Commission for a Full­Term Expiring December 8, 2026 (Continuedfrom the City Council meeting of April 18, 2023, Item No. 9)Department(s): City Clerk’s OfficeRecommended Action: Appoint Nadin Said to the Police Oversight Commission as theWard 4 representative and administer Oath of Office.5.Appoint Carl Benninger Nominated by Councilmember Bacerra as the Ward4 Representative to the Planning Commission for a Full­Term Expiring December 8, 2026Department(s): City Clerk’s OfficeRecommended Action: Appoint Carl Benninger to the Planning Commission as the Ward4 representative and administer Oath of Office.6.Receive and File Single Audit Report for the Fiscal Year Ended June 30, 2022Department(s): Finance and Management ServicesRecommended Action: Receive and file Single Audit Report for the Fiscal Year EndedJune 30, 2022.7.Quarterly Report for Housing Division Projects and Activities for the Period of January 1,2023 to March 31, 2023Department(s): Community Development AgencyRecommended Action: Receive and file the Quarterly Report for Housing DivisionProjects and Activities for the period of January 1, 2023 to March 31, 2023.8.Approve Appropriation Adjustment Recognizing the Remaining Balance of EmergencyHousing Voucher Service FeesDepartment(s): Community Development AgencyRecommended Action: Approve an appropriation adjustment for Emergency HousingVoucher Service Fees in the amount of $155,750. (requires five affirmative votes)9.Biennial Modification to the Program Year (PY) 2021­24 Regional and Local WorkforcePlan for Grant Funds Received from the Federal Title I Workforce Innovation andOpportunity ActDepartment(s): Community Development AgencyRecommended Action: 1. Approve the modification to the Regional and Unified LocalPlan for PY 2021­24 and direct staff to submit to the California Workforce DevelopmentBoard and State of California Employment Development Department.2. Authorize the Mayor to execute all documents necessary for the submission of the PY2021­24 modified Regional and Unified Local Plan.3. Authorize staff to submit revisions to the PY 2021­24 Regional and Unified Local Planshould they be necessary as requested by the California Workforce Development Board orCalifornia Employment Development Department. 10.Master Agreement with Qualified Schools to Provide Vocational Training with FederalWorkforce Innovation and Opportunity Act (WIOA) and Orange County Social ServicesGrant Funds for Fiscal Year 2023­24 through Fiscal Year 2026­27(Non­General Fund)Department(s): Community Development AgencyRecommended Action: 1. Authorize the City Manager to execute a master agreement,for a total aggregate amount not to exceed $2,765,820 payable from federal WorkforceInnovation and Opportunity Act and Orange County Social Services grant funds, for a four­year period expiring June 30, 2027, with a school or training provider listed on the StateEmployment Training Provider List (ETPL), to deliver occupational skills training on an asneeded basis to unemployed and low­income individuals, subject to non­substantivechanges approved by the City Manager and City Attorney (Agreement No. 2023­XXX).2. Approve schools and training programs listed on the State of California’s EligibleTraining Provider List to be used on an as needed basis to provide occupational trainingunder the guidelines of the Workforce Innovation and Opportunity Act. 11.Grant an Easement to Southern California Edison to Allow Underground Power to Serve aTraffic Signal (Non­General Fund)Department(s): Public Works AgencyRecommended Action: Authorize the City Manager to execute an Easement Deedgranting Southern California Edison the right to own, place, and maintain power conduitsand conductors underground to serve APN 016­035­14. 12.Award a Purchase Order to Landscape Structures, Inc. to Provide and Install a UniversallyAccessible Playground at Thornton Park in the Amount of $2,042,277 (Specification No.23­059) (Project No. 23­2602) (General and Non­General Fund)Department(s): Public Works AgencyRecommended Action: Authorize a one­time purchase and payment to LandscapeStructures, Inc. to furnish and install a universally accessible playground at Thornton Parkin the amount of $2,042,277, plus a contingency of $306,342 for a total amount not toexceed $2,348,619, subject to non­substantive changes approved by the City Managerand City Attorney.13.Award a Purchase Order to Amtech Elevator Services to Replace the Elevator Cylinder atthe Santa Ana Regional Transportation Center in the Amount of $141,945 (Non­GeneralFund)Department(s): Public Works AgencyRecommended Action: Authorize a one­time Purchase Order and payment to AmtechElevator Services for the replacement of the elevator cylinder at the Santa Ana RegionalTransportation Center in the amount of $141,945, plus a contingency of $30,900 for a totalamount not to exceed $172,845, subject to non­substantive changes approved by the CityManager and City Attorney. 14.Award a Construction Contract to Vido Samarzich, Inc. in the Amount of $978,455 for theGlenwood Place Water Improvements Project, with an Estimated Project Delivery Cost of$1,300,000 (Project No. 23­6476) (Non­General Fund)Department(s): Public Works AgencyRecommended Action: 1. Award a construction contract to Vido Samarzich, Inc., thelowest responsible bidder, in accordance with the base bid in the amount of $978,455 forthe construction of the Glenwood Place Water Improvements Project, for the termbeginning April 18, 2023 and ending upon project completion, and authorize the CityManager to execute the contract subject to non­substantive changes approved by the CityManager and the City Attorney.2. Approve the Project Cost Analysis for a total estimated construction delivery cost of$1,300,000, which includes $978,455 for the construction contract, $146,768 for contractadministration, inspection, and testing, and a $174,777 project contingency forunanticipated or unforeseen work.3. Determine these actions are exempt from further review in accordance with theCalifornia Environmental Quality Act as Categorical Exemption Environmental Review No.ER­2023­26 was filed for the project.15.Award a Construction Contract to Pacific Hydrotech Corp. in the Amount of $12,795,865for the Well 32 Rehabilitation Project, with an Estimated Project Delivery Cost of$16,634,625 (Project No. 13­6433) (Non­General Fund)Department(s): Public Works AgencyRecommended Action: 1. Award a construction contract to Pacific Hydrotech Corp., thelowest responsible bidder, in accordance with the base bid in the amount of $12,795,865for construction of the Well 32 Rehabilitation Project, for a term beginning May 2, 2023,and ending upon project completion, and authorize the City Manager to execute thecontract subject to non­substantive changes approved by the City Manager and the CityAttorney.2. Approve the Project Cost Analysis for a total estimated construction delivery cost of$16,634,625, which includes $12,795,865 for the construction contract, $1,224,820 forcontract management, $694,560 for contract  administration, inspection, and testing, anda $1,919,380 project contingency for unanticipated or unforeseen work.16.Approve Agreements with Johnson­Frank & Associates, Inc., Stantec ConsultingServices, Inc., and Towill, Inc. for On­Call Professional Land Surveying Services, with anAggregate Amount Not to Exceed $2,450,000 for Three­Year Terms (RFP No. 19­090)(Non­General Fund)Department(s): Public Works AgencyRecommended Action: 1. Authorize the City Manager to execute federal Caltransagreements with Johnson­Frank & Associates, Inc., Stantec Consulting Services, Inc., andTowill, Inc. to provide on­call land surveying services on an as­needed basis, in anaggregate amount not to exceed $950,000 for a three­year term beginning May 2, 2023and expiring May 1, 2026, with an option for two, one­year extensions, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No.2023­XXX).2. Authorize the City Manager to execute non­federal agreements with Johnson­Frank &Associates, Inc., Stantec Consulting Services, Inc., and Towill, Inc. to provide On­Call LandSurveying Services on an as­needed basis, in an aggregate amount not to exceed$1,500,000 for a three­year term beginning May 2, 2023 and expiring May 1, 2026, withan option for two, one­year extensions, subject to non­substantive changes approved bythe City Manager and City Attorney (Agreement No. 2023­XXX).17.Approve an Agreement with David Evans and Associates, Inc. in an Amount Not toExceed $410,000 for the Landscape Architectural Design Services for a New Park at10th St. and Flower St. for a Three­Year Term (Project No. 22­1342) (Revive Santa AnaProgram)Department(s): Public Works AgencyRecommended Action: Authorize the City Manager to execute an agreement with DavidEvans and Associates, Inc. to provide design, development of contract documents, andconstruction support for the proposed 10  and Flower Park project in the amount of$369,455, with a contingency of $40,545 for a total amount not to exceed $410,000, for athree­year term beginning May 2, 2023 and expiring May 1, 2026, with an option for two,one­year extensions, subject to non­substantive changes approved by the City Managerand City Attorney (Agreement No. 2023­XXX).18.Amend Agreement with David Evans and Associates, Inc. for Design and ConstructionSupport Services for the Standard – McFadden Park Project by an Additional $50,000 forthe Remainder of the Agreement Term (Project No. 20­2729) (Non­General Fund)Department(s): Public Works AgencyRecommended Action: Authorize the City Manager to execute a first amendment to theagreement with David Evans and Associates, Inc. to provide design, development, andcontract documents for the proposed Standard­McFadden Park project, to increase thecontract by $43,505, with an approximate 15 percent contingency, for a total not to exceedamount of $50,000, for the remainder of the agreement term through August 16, 2024,subject to non­substantive changes approved by the City Manager and City Attorney(Agreement No. 2023­XXX).19.Approve Agreements with AESCO, Inc., Alta Planning + Design, Inc., CWE, IDS Group,Inc., J. Smith & T. Muli, Inc., KPFF Consulting Engineers, Psomas, Shannon & Wilson, Tait& Associates, Inc., and Willdan Engineering for On­Call Engineering Services in anAggregate Amount Not to Exceed $5,000,000 for up to a Five­Year Term (General andNon­General Fund)Department(s): Public Works AgencyRecommended Action: Authorize the City Manager to execute agreements withAESCO, Inc., Alta Planning + Design, Inc., CWE; IDS Group, Inc., J. Smith & T. Muli, Inc.,KPFF Consulting Engineers,  Psomas, Shannon & Wilson, Tait & Associates, Inc., andWilldan Engineering, to provide on­call engineering services for a shared aggregateamount not to exceed $5,000,000, for a three­year term beginning May 2, 2023 andexpiring May 1, 2026, with provisions for two, one­year extensions, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No.2023­XXX).20.Approve Agreements with Bruce Anderson Enterprises, Inc. dba A’s Construction, EBSGeneral Engineering, Inc., Palp, Inc. dba Excel Paving Co., Hardy & Harper, Inc., VidoSamarzich, Inc., and We R Builders, Inc. for Emergency Asphalt and Portland CementConcrete (PCC) Services for a Total Amount Not to Exceed $3,000,000 for up to a Five­Year Term (Non­General Fund)Department(s): Public Works AgencyRecommended Action: Authorize the City Manager to execute agreements with BruceAnderson Enterprises, Inc. dba A’s Construction, EBS General Engineering, Inc., Palp,Inc. dba Excel Paving Co., Hardy & Harper, Inc., Vido Samarzich, Inc., and We R Builders,Inc. to provide on­call asphalt and concrete placement services for a shared aggregateamount not to exceed $3,000,000, for a three­year term beginning May 2, 2023 andexpiring May 1, 2026 with provisions for two, one­year extensions, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No.2023­XXX). 21.Approve Amendment to Agreement with TSYS Merchant Solutions, LLC DBA GlobalPayments, Inc. for Online Debit and Credit Card and Electronic Fund Transfer AutomatedClearing House (ACH) Merchant Payment Processing Services, Support andMaintenance, and Purchase of Point­of­Sale Payment Terminals for a New AgreementAmount Not to Exceed $2,022,400Department(s): Finance and Management ServicesRecommended Action: Authorize the City Manager to execute a second amendment tothe agreement with TSYS Merchant Solutions, LLC, doing business as Global Payments,Inc., for online debit and credit card payment processing, electronic fund transferAutomated Clearing House (“ACH”) payment processing, support and maintenance, andpurchase of payment terminals. The amendment includes a base contract increase in theamount of $4,000 and general contingency increase in the amount of $120,000, for a newagreement amount not to exceed $2,022,400. The not to exceed amount includes ageneral contingency of $362,400 over the maximum life of the agreement. Theamendment adds a base term commencing May 2, 2023 and expiring December 31,2025, with provision for two renewal options (a three­year and a one­year), subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No.2023­XXX). 22.Agreement with HCI Systems, Inc. for Fire Alarm System Devices Upgrade, Testing,Inspection, and Repair Services (General Fund)Department(s): Police DepartmentRecommended Action: 1. Authorize the City Manager to execute an agreement withHCI Systems, Inc. for upgrades to the fire alarm system devices at the PoliceAdministration and Jail Buildings and testing and inspection services for a three­yearperiod from May 2, 2023 to June 30, 2026 in the amount of $837,792, plus a contingencyof $40,000, for a total amount not to exceed $877,792, subject to non­substantivechanges approved by the City Manager and City Attorney (Agreement No. 2023­XXX).2. Approve an amendment to the Fiscal Year 2022­2023 Capital Improvement Program toinclude the Fire Alarm System Devices Upgrade project.23.Adopt a Resolution for Fiscal Year 2023 Homeland Security Grant Program Funding inthe Amount of $5,113,750Department(s): Police DepartmentRecommended Action: Adopt Resolution No. 2023­XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZINGTHE CITY MANAGER AND THE CHIEF OF POLICE OR THEIR DESIGNEE(S) TOENTER INTO AN AGREEMENT WITH THE STATE OF CALIFORNIA GOVERNOR’SOFFICE OF EMERGENCY SERVICES FOR THE FY2023 URBAN AREA SECURITYINITIATIVE FUNDING PROGRAM (authorizing the City Manager and/or the Chief of Policeor their designee(s), to apply for the FY 2023 Urban Area Security Initiative grant andupon award, enter into an agreement with the State of California, California Governor’sOffice of Emergency Services for the period September 1, 2023 through August 31,2026, in the amount of $5,113,750, of which $835,000 is obligated to the Orange CountyIntelligence Assessment Center (Agreement No. 2023­XXX)).24.Resolution Accepting the Donation of Science, Technology, Engineering, andMathematics (STEM) Focused Amenities at Madison Park and Angels Community Parkfrom the University of California Irvine School of Education, and a Donation Agreementwith the University of California Irvine School of Education for the Installation of theseAmenities at Madison Park and Angels Community ParkDepartment(s): Parks, Recreation, and Community ServicesRecommended Action: 1.  Adopt Resolution No. 2023­XXXA RE SOLUTION OF T HE CITY COU NCIL OF THE CITY OF SANTA ANA ACCEPTINGTHE DONATION OF SCIENCE, TECHNO LOGY, ENGINEERING, AND MATHEMATICS(STEM) FOCUSED AMENI TIES FROM THE UNIVERSI TY OF CALIFO RNI A, IRVINESCHOOL OF EDUCATION TO P ROMO TE STEM LEARNING O PPORTUNITIES ATMADISON PARK AND ANGELS COMM UNITY PARK2.   Authorize the City Manager to execute a donation agreement with The Regents of theUniversity of California, Irvine School of Education for the installation of the STEM­focusedamenities at Madison Park and Angels Community Park. The amenities are valued atapproximately $249,000 and will come at no cost to the City. The agreement is valid fromApril 18, 2023, through December 31, 2023, subject to non­substantive changesapproved by the City Manager and City Attorney (Agreement No. 2023­XXX).25.Adopt Resolution for State of California Grant and Approve Appropriation AdjustmentRecognizing $9,000,000 of State Grant Funds for the Modernization of the Santa AnaCivic CenterDepartment(s): Community Development AgencyRecommended Action: 1. Adopt Resolution No. 2023­XXXA RE SOLUTION OF T HE CITY COU NCIL OF THE CITY OF SANTA ANA APPROVINGAPPLICATION FOR SPECIFIED GRANT FUNDS FROM BUD GET ACT 2022/23(BUDGET ACT OF 2022, AB179, CHAPTER 249, CONTROL SECTION 19.56, ITEM3790­101­0001(K) OTHER COMM UNITY SERVICES, (24)$9,0 00 ,000 TO THE CITY OFSANTA A NA FOR THE MODERNIZ ATION OF THE SANTA ANA CIVIC CENTER(SACC))2. Approve an Appropriation Adjustment recognizing State of California Grant Funds inthe amount of $9,000,000. (requires five affirmative votes)26.Adopt Ordinance No. NS­3039 – AN ORDINANCE OF THE CITY COUNCIL OF THECITY OF SANTA ANA AMENDING SANTA ANA MUNICIPAL CODE SECTION 8­6RELATING TO LICENSE REQUIREMENTS OF CONTRACTORS ANDSUBCONTRACTORS (includes determination that this Ordinance is not subject to theCalifornia Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and15060(c)(3) of the State CEQA Guidelines because it will not result in a direct orreasonably foreseeable indirect physical change in the environment, as there is nopossibility it will have a significant effect on the environment, and it is not a “project,” asdefined in Section 15378 of the CEQA Guidelines)First reading at the April 18, 2023 City Council meeting, approved by a vote of 7­0.Published in the Orange County Reporter on April 21, 2023.Department(s): Planning and Building AgencyRecommended Action: Place ordinance for second reading and adopt.**END OF CONSENT CALENDAR**PUBLIC HEARINGSPUBLIC COMMENTS – Members of the public may address the City Council on each of thePublic Hearing items.27.Public Hearing – Approve the Fiscal Year 2023­24 Annual Action Plan and Budgets forthe Community Development Block Grant, HOME Investment Partnerships Grant, andEmergency Solutions Grant, and Authorize Submission to the U.S. Department ofHousing and Urban DevelopmentLegal Notice published in the Orange County Register, La Opinion, and Nguoi Viet onMarch 20, 2023.Department(s): Community Development AgencyRecommended Action: 1. Approve the Fiscal Year 2023­24 Annual Action Plan andauthorize submission to the U.S. Department of Housing and Urban Development.2. Approve the Fiscal Year 2023­24 budgets for the Community Development Block Grantprogram in the total amount of $4,808,057; HOME Investment Partnerships grant in theamount of $1,605,667 from Grant Year 2023 allocation and a re­allocation of $6,180,123in prior year program funds; and Emergency Solutions Grant in the amount of $447,249from Grant Year 2023 allocation. All proposed activities’ budgets will be proportionallyincreased or decreased from the estimated funding levels to match actual allocationamounts.3. Direct the City Attorney to finalize and authorize the City Manager to executememorandums of understandings with various city departments awarded funds as part ofthe approved Community Development Block Grant program budget for a term beginningJuly 1, 2023 through June 30, 2026, subject to non­substantive changes approved by theCity Manager and City Attorney (Agreement No. 2023­XXX).4. Direct the City Attorney to finalize and authorize the City Manager to execute amemorandum of understanding with the Santa Ana Police Department and agreementswith non­profit homeless service providers awarded funds as part of the approvedEmergency Solutions Grant program budget for a term beginning July 1, 2023 throughJune 30, 2024, subject to non­substantive changes approved by the City Manager andCity Attorney (Agreement No. 2023­XXX).5. Direct the City Attorney to finalize and authorize the City Manager to executeamendments to the current Community Development Block Grant subrecipientagreements for America on Track, The Delhi Center, and the Orange County Children’sTherapeutic Arts Center (Agreement No. 2023­XXX).WORK STUDY SESSION28.Fiscal Year 2023­24 Budget Work Study SessionDepartment(s): Finance and Management ServicesRecommended Action: Discuss and provide direction to staff.COUNCILMEMBER REQUESTED ITEMS29.Discuss and Consider Directing the City Attorney and City Manager to Make a PublicReport on the Homeless Federal Agreement and the City’s Plans to Address Enforcement and Impacts Related to the Upcoming Expiration of the Agreement as it Relates to Funding, Clean­Ups, and Shelter Services – Mayor Amezcua 30.Discuss Request to “Call Up” Planning Commission Item Conditional Use Permit No. 2023­09, Request to Upgrade the Existing Type 41 On­Sale Alcoholic Beverage Control (ABC) License to a Type 47 On­Sale Alcoholic Beverage Control (ABC) License to Allow the On­Premises Sale of Beer, Wine, and Distilled Spirits at an Existing Eating Establishment Located at 1208 East McFadden Avenue located within the Planned Shopping Center (C4) Zoning District (Mariscos Hector Sports Grill) and Consider Scheduling a Public Hearing – Councilmember Penaloza CITY MANAGER COMMENTS COUNCIL COMMENTS AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. 1. April 26 – 28, 2023 Mayor Pro Tem Lopez – NALEO Policy Institute on Economic Mobility Conference in New York, NY ADJOURNMENT – Adjourn the City Council meeting and convene to the Housing Authority meeting. Future Items 1. Budget – Work Study Session HOUSING AUTHORITY CALL TO ORDER ATTENDANCE Authority Members Phil Bacerra  Johnathan Ryan Hernandez David Penaloza Thai Viet Phan Benjamin Vazquez Vice Chair Jessie Lopez Chair Valerie Amezcua City Manager Kristine Ridge City Attorney Sonia R. Carvalho Recording Secretary Jennifer L. Hall ROLL CALL ADDITIONS\DELETIONS TO THE HOUSING AUTHORITY AGENDA PUBLIC COMMENTS – Members of the public may address Housing Authority on items on the Housing Authority agenda.  CONSENT CALENDAR RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Items: 1 and 2. 1.Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. 2.Quarterly Report for the Housing Choice Voucher Program for the Period of January 1, 2023 to March 31, 2023 Department(s): Community Development Agency Recommended Action: Receive and file the Quarterly Report for the Housing Choice Voucher Program for the period of January 1, 2023 to March 31, 2023. **END OF CONSENT CALENDAR** HOUSING AUTHORITY MEMBER COMMENTS ADJOURNMENT – Adjourn the Housing Authority meeting. th   City Council 15 5/2/2023   City Council and Housing Authority MeetingPacketMay 2, 2023CLOSED SESSION MEETING – 5:00 PMREGULAR OPEN MEETING – 5:45 PM (Immediately following the Closed Session Meeting)CITY COUNCIL CHAMBER22 Civic Center Plaza, Santa Ana, CA 92701Valerie AmezcuaMayorThai Viet PhanCouncilmember – Ward 1 Benjamin VazquezCouncilmember ­ Ward 2Jessie LopezMayor Pro Tem ­ Ward 3 Phil BacerraCouncilmember ­ Ward 4Johnathan Ryan HernandezCouncilmember ­ Ward 5 David PenalozaCouncilmember ­ Ward 6Mayor and Council telephone: 714­647­6900Agenda item inquiries: 714­647­6520Sonia R. CarvalhoCity Attorney Kristine RidgeCity Manager Jennifer L. HallCity ClerkIn compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting, contactMichael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enable the City to makereasonable arrangements to assure accessibility to this meeting. The City Council agenda and supporting documentation can befound on the City’s website – www.santa­ana.org/city­meetings.CITY VISION AND CODE OF ETHICSThe City of Santa Ana is committed to achieving a shared vision for the organization and itscommunity. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtful andinclusive process designed to set the City and organization on a course that meets thechallenges of today and tomorrow, as follows:Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment in youth •Safe and healthy community • Neighborhood pride • Thriving economic climate • Enriched anddiverse culture • Quality government servicesMission ­ To deliver efficient public services in partnership with our community which ensurespublic safety, a prosperous economic environment, opportunities for our youth, and a high qualityof life for residents.Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility •Innovation • TransparencyCode of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008,voters approved an amendment to the City Charter which established the Code of Ethics andConduct for elected officials and members of appointed boards, commissions, and committeesto assure public confidence. The following are the core values expressed: • Integrity • Honesty •Responsibility • Fairness • Accountability • Respect • EfficiencyMembers of the public may attend the City Council meeting in­person or join via Zoom. The CityCouncil meeting will occur live via teleconference Zoom webinar. You may view the meeting fromyour computer, tablet or smart phone via YouTube LiveStream atwww.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrum channel 3.PUBLIC COMMENTS – Members of the public who wish to address the City Council on closedsession items, items on the regular agenda or on matters which are not on the agenda, but arewithin the subject matter jurisdiction of the City Council may do so by one of the following ways:MAILING OPTION written communications – Public comments may be mailed to: Office ofthe City Clerk, 20 Civic Center Plaza M­30, Santa Ana, CA 92701. All writtencommunications received via mail by 4:00 p.m. on the day of the meeting will be distributedto the City Council and imaged into the City’s document archive system which is availablefor public review.SENDING E­MAIL OPTION – Public comments may be sent via email to the City Clerk’soffice at eComment@santa­ana.org. Please note the agenda item you are commenting onin the subject line of the email. All emails received two (2) hours before the scheduledstart of the meeting will be distributed to the City Council and imaged into the City’sdocument archive system which is available for public review.LIVE VIRTUAL OPTION – Members of the public may provide live comments during themeeting by Zoom or Conference Call. To join by Zoom click on or type the followingaddress into your web browser https://us02web.zoom.us/j/315965149. To join theConference Call: Dial (669) 900­9128 and enter MEETING ID: 315 965 149#. You will beprompted by the City Clerk when it is time for a: i) closed session item, ii) general agendaitem, iii) public hearing item, iv) special agenda item, or v) for Housing Authority item. Youmay request to speak by dialing *9 from your phone or you may virtually raise your handfrom Zoom. After the Clerk confirms the last three digits of the caller’s phone number orZoom ID and unmutes them, the caller must press *6 or microphone icon to speak. Callersare encouraged, but not required, to identify themselves by name. Each caller will beprovided three (3) minutes to speak, unless due to the number of speakers wanting tospeak a decision is made to provide a different amount of time to speak.IN­PERSON OPTION ­ Members of the public can provide in­person comments at thepodium in the Council Chamber. The Council Chamber will have seating available formembers of the public to attend the meeting in­person. Public comments are limited tothree (3) minutes per speaker, unless a different time is announced by the presiding chair.Speakers who wish to address the Council must do so by submitting a “Request toSpeak” card by 5:00 p.m. for Closed Session items and by 6:00 p.m. for all otherdesignated public comment periods as listed below. Cards will not be accepted after thePublic Comment Session begins without the permission of the presiding chair.The following designated public comment periods are:1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide livecomments on closed session items by joining Zoom or the Conference Call as described in theLIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 4:30p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL BY 5:00 p.m. Speakers who arenot in the speaker queue by 5:00 p.m. will not be permitted to speak.  2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON­AGENDA ITEMS(GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom or theConference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTS OPTIONabove. Speaker queue will open at 4:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCECALL PRIOR TO 6:00 p.m. Speakers who are not in the speaker queue by 6:00 p.m. will not bepermitted to speak.3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can provide comments byjoining Zoom or the Conference Call as described in the LIVE or IN­PERSON PUBLICCOMMENTS OPTION above. Speakers not in the queue by 6:00 p.m. will not be permitted tospeak. 4. LIVE PUBLIC COMMENTS ON HOUSING AUTHORITY ITEMS – You can providecomments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSONPUBLIC COMMENTS OPTION above. Speakers not in the queue by 6:00 p.m. will not bepermitted to speak.   TRANSLATION SERVICES ­ Spanish interpreting services are provided at City Councilmeetings. Simultaneous Spanish interpretation is provided through the use of headsetsand consecutive interpretation (Spanish­to­English) in addition to those wishing toaddress the City Council at the podium. La ciudad provee servicios de interpretación al español en las juntas del Concilio.  Lainterpretación simultánea al español se ofrece por medio del uso de audífonos y lainterpretación consecutiva (español a inglés) también está disponible para cualquieraque desee dirigirse al concilio municipal en el podio.About the AgendaTo download or view the attachments (staff report and other supporting documentation) for eachagenda item, you must select the agenda item to see the attachments to either open in a new link(the eyeball ) or download a pdf (the cloud symbol with the down arrow ).CLOSED SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezDavid PenalozaThai Viet PhanBenjamin VazquezMayor  Pro Tem Jessie LopezMayorValerie AmezcuaCity Manager Kristine RidgeCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLADDITIONS\DELETIONS TO CLOSED SESSIONPUBLIC COMMENTS – Members of the public may address the City Council on ClosedSession items.RECESS – City Council will recess to Closed Session for the purpose of conducting regular Citybusiness.CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certainmatters without members of the public present. The City Council finds, based on advice from theCity Attorney, that discussion in open session of the following matters will prejudice the positionof the City in existing and anticipated litigation:1.CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section54957.6(a):Agency Negotiators:     Human Resources Executive Director, Jason MotsickEmployee Organizations: Santa Ana Police Officers Association (POA) Service Employees’ International Union (SEIU) Full­Time EmployeesRECONVENE – City Council will reconvene to continue regular City business.CITY COUNCIL REGULAR OPEN SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezDavid PenalozaThai Viet PhanBenjamin VazquezMayor  Pro Tem Jessie LopezMayorValerie AmezcuaCity Manager Kristine RidgeCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLPLEDGE OF ALLEGIANCE Mayor AmezcuaWORDS OF INSPIRATION Cherry Lai, Tzu Chi Foundation Orange County Service CenterADDITIONS\DELETIONS TO THE AGENDACEREMONIAL PRESENTATIONS1.Certificates of Recognition presented by Mayor Amezcua, Mayor Pro Tem Lopez, andCouncilmember Bacerra to Santa Ana’s Boys Youth Basketball Teams: the Miners, theWildcats, and the Bruins for their Exceptional Athletic Performance.2.Proclamation presented by Councilmember Phan to Asian Americans Advancing JusticeSouthern California declaring May 2023 as Asian American and Pacific Islander HeritageMonth. (revised 4/26/2023)CLOSED SESSION REPORT – The City Attorney will report on any action(s) from ClosedSession.PUBLIC COMMENT – Public comments will be held during the beginning of the meeting for ALLcomments on agenda and non­agenda items, with the exception of public hearings. Commentsfor public hearings will take place after the hearing is opened.CONSENT CALENDARRECOMMENDED ACTION:  Approve staff recommendations on the following ConsentCalendar Items: 3 through 26.3.Excused AbsencesDepartment(s): City Clerk’s OfficeRecommended Action: Excuse the absent members.4.Appoint Nadin Said Nominated by Councilmember Bacerra as the Ward 4 Representativeto the Police Oversight Commission for a Full­Term Expiring December 8, 2026 (Continuedfrom the City Council meeting of April 18, 2023, Item No. 9)Department(s): City Clerk’s OfficeRecommended Action: Appoint Nadin Said to the Police Oversight Commission as theWard 4 representative and administer Oath of Office.5.Appoint Carl Benninger Nominated by Councilmember Bacerra as the Ward4 Representative to the Planning Commission for a Full­Term Expiring December 8, 2026Department(s): City Clerk’s OfficeRecommended Action: Appoint Carl Benninger to the Planning Commission as the Ward4 representative and administer Oath of Office.6.Receive and File Single Audit Report for the Fiscal Year Ended June 30, 2022Department(s): Finance and Management ServicesRecommended Action: Receive and file Single Audit Report for the Fiscal Year EndedJune 30, 2022.7.Quarterly Report for Housing Division Projects and Activities for the Period of January 1,2023 to March 31, 2023Department(s): Community Development AgencyRecommended Action: Receive and file the Quarterly Report for Housing DivisionProjects and Activities for the period of January 1, 2023 to March 31, 2023.8.Approve Appropriation Adjustment Recognizing the Remaining Balance of EmergencyHousing Voucher Service FeesDepartment(s): Community Development AgencyRecommended Action: Approve an appropriation adjustment for Emergency HousingVoucher Service Fees in the amount of $155,750. (requires five affirmative votes)9.Biennial Modification to the Program Year (PY) 2021­24 Regional and Local WorkforcePlan for Grant Funds Received from the Federal Title I Workforce Innovation andOpportunity ActDepartment(s): Community Development AgencyRecommended Action: 1. Approve the modification to the Regional and Unified LocalPlan for PY 2021­24 and direct staff to submit to the California Workforce DevelopmentBoard and State of California Employment Development Department.2. Authorize the Mayor to execute all documents necessary for the submission of the PY2021­24 modified Regional and Unified Local Plan.3. Authorize staff to submit revisions to the PY 2021­24 Regional and Unified Local Planshould they be necessary as requested by the California Workforce Development Board orCalifornia Employment Development Department. 10.Master Agreement with Qualified Schools to Provide Vocational Training with FederalWorkforce Innovation and Opportunity Act (WIOA) and Orange County Social ServicesGrant Funds for Fiscal Year 2023­24 through Fiscal Year 2026­27(Non­General Fund)Department(s): Community Development AgencyRecommended Action: 1. Authorize the City Manager to execute a master agreement,for a total aggregate amount not to exceed $2,765,820 payable from federal WorkforceInnovation and Opportunity Act and Orange County Social Services grant funds, for a four­year period expiring June 30, 2027, with a school or training provider listed on the StateEmployment Training Provider List (ETPL), to deliver occupational skills training on an asneeded basis to unemployed and low­income individuals, subject to non­substantivechanges approved by the City Manager and City Attorney (Agreement No. 2023­XXX).2. Approve schools and training programs listed on the State of California’s EligibleTraining Provider List to be used on an as needed basis to provide occupational trainingunder the guidelines of the Workforce Innovation and Opportunity Act. 11.Grant an Easement to Southern California Edison to Allow Underground Power to Serve aTraffic Signal (Non­General Fund)Department(s): Public Works AgencyRecommended Action: Authorize the City Manager to execute an Easement Deedgranting Southern California Edison the right to own, place, and maintain power conduitsand conductors underground to serve APN 016­035­14. 12.Award a Purchase Order to Landscape Structures, Inc. to Provide and Install a UniversallyAccessible Playground at Thornton Park in the Amount of $2,042,277 (Specification No.23­059) (Project No. 23­2602) (General and Non­General Fund)Department(s): Public Works AgencyRecommended Action: Authorize a one­time purchase and payment to LandscapeStructures, Inc. to furnish and install a universally accessible playground at Thornton Parkin the amount of $2,042,277, plus a contingency of $306,342 for a total amount not toexceed $2,348,619, subject to non­substantive changes approved by the City Managerand City Attorney.13.Award a Purchase Order to Amtech Elevator Services to Replace the Elevator Cylinder atthe Santa Ana Regional Transportation Center in the Amount of $141,945 (Non­GeneralFund)Department(s): Public Works AgencyRecommended Action: Authorize a one­time Purchase Order and payment to AmtechElevator Services for the replacement of the elevator cylinder at the Santa Ana RegionalTransportation Center in the amount of $141,945, plus a contingency of $30,900 for a totalamount not to exceed $172,845, subject to non­substantive changes approved by the CityManager and City Attorney. 14.Award a Construction Contract to Vido Samarzich, Inc. in the Amount of $978,455 for theGlenwood Place Water Improvements Project, with an Estimated Project Delivery Cost of$1,300,000 (Project No. 23­6476) (Non­General Fund)Department(s): Public Works AgencyRecommended Action: 1. Award a construction contract to Vido Samarzich, Inc., thelowest responsible bidder, in accordance with the base bid in the amount of $978,455 forthe construction of the Glenwood Place Water Improvements Project, for the termbeginning April 18, 2023 and ending upon project completion, and authorize the CityManager to execute the contract subject to non­substantive changes approved by the CityManager and the City Attorney.2. Approve the Project Cost Analysis for a total estimated construction delivery cost of$1,300,000, which includes $978,455 for the construction contract, $146,768 for contractadministration, inspection, and testing, and a $174,777 project contingency forunanticipated or unforeseen work.3. Determine these actions are exempt from further review in accordance with theCalifornia Environmental Quality Act as Categorical Exemption Environmental Review No.ER­2023­26 was filed for the project.15.Award a Construction Contract to Pacific Hydrotech Corp. in the Amount of $12,795,865for the Well 32 Rehabilitation Project, with an Estimated Project Delivery Cost of$16,634,625 (Project No. 13­6433) (Non­General Fund)Department(s): Public Works AgencyRecommended Action: 1. Award a construction contract to Pacific Hydrotech Corp., thelowest responsible bidder, in accordance with the base bid in the amount of $12,795,865for construction of the Well 32 Rehabilitation Project, for a term beginning May 2, 2023,and ending upon project completion, and authorize the City Manager to execute thecontract subject to non­substantive changes approved by the City Manager and the CityAttorney.2. Approve the Project Cost Analysis for a total estimated construction delivery cost of$16,634,625, which includes $12,795,865 for the construction contract, $1,224,820 forcontract management, $694,560 for contract  administration, inspection, and testing, anda $1,919,380 project contingency for unanticipated or unforeseen work.16.Approve Agreements with Johnson­Frank & Associates, Inc., Stantec ConsultingServices, Inc., and Towill, Inc. for On­Call Professional Land Surveying Services, with anAggregate Amount Not to Exceed $2,450,000 for Three­Year Terms (RFP No. 19­090)(Non­General Fund)Department(s): Public Works AgencyRecommended Action: 1. Authorize the City Manager to execute federal Caltransagreements with Johnson­Frank & Associates, Inc., Stantec Consulting Services, Inc., andTowill, Inc. to provide on­call land surveying services on an as­needed basis, in anaggregate amount not to exceed $950,000 for a three­year term beginning May 2, 2023and expiring May 1, 2026, with an option for two, one­year extensions, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No.2023­XXX).2. Authorize the City Manager to execute non­federal agreements with Johnson­Frank &Associates, Inc., Stantec Consulting Services, Inc., and Towill, Inc. to provide On­Call LandSurveying Services on an as­needed basis, in an aggregate amount not to exceed$1,500,000 for a three­year term beginning May 2, 2023 and expiring May 1, 2026, withan option for two, one­year extensions, subject to non­substantive changes approved bythe City Manager and City Attorney (Agreement No. 2023­XXX).17.Approve an Agreement with David Evans and Associates, Inc. in an Amount Not toExceed $410,000 for the Landscape Architectural Design Services for a New Park at10th St. and Flower St. for a Three­Year Term (Project No. 22­1342) (Revive Santa AnaProgram)Department(s): Public Works AgencyRecommended Action: Authorize the City Manager to execute an agreement with DavidEvans and Associates, Inc. to provide design, development of contract documents, andconstruction support for the proposed 10  and Flower Park project in the amount of$369,455, with a contingency of $40,545 for a total amount not to exceed $410,000, for athree­year term beginning May 2, 2023 and expiring May 1, 2026, with an option for two,one­year extensions, subject to non­substantive changes approved by the City Managerand City Attorney (Agreement No. 2023­XXX).18.Amend Agreement with David Evans and Associates, Inc. for Design and ConstructionSupport Services for the Standard – McFadden Park Project by an Additional $50,000 forthe Remainder of the Agreement Term (Project No. 20­2729) (Non­General Fund)Department(s): Public Works AgencyRecommended Action: Authorize the City Manager to execute a first amendment to theagreement with David Evans and Associates, Inc. to provide design, development, andcontract documents for the proposed Standard­McFadden Park project, to increase thecontract by $43,505, with an approximate 15 percent contingency, for a total not to exceedamount of $50,000, for the remainder of the agreement term through August 16, 2024,subject to non­substantive changes approved by the City Manager and City Attorney(Agreement No. 2023­XXX).19.Approve Agreements with AESCO, Inc., Alta Planning + Design, Inc., CWE, IDS Group,Inc., J. Smith & T. Muli, Inc., KPFF Consulting Engineers, Psomas, Shannon & Wilson, Tait& Associates, Inc., and Willdan Engineering for On­Call Engineering Services in anAggregate Amount Not to Exceed $5,000,000 for up to a Five­Year Term (General andNon­General Fund)Department(s): Public Works AgencyRecommended Action: Authorize the City Manager to execute agreements withAESCO, Inc., Alta Planning + Design, Inc., CWE; IDS Group, Inc., J. Smith & T. Muli, Inc.,KPFF Consulting Engineers,  Psomas, Shannon & Wilson, Tait & Associates, Inc., andWilldan Engineering, to provide on­call engineering services for a shared aggregateamount not to exceed $5,000,000, for a three­year term beginning May 2, 2023 andexpiring May 1, 2026, with provisions for two, one­year extensions, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No.2023­XXX).20.Approve Agreements with Bruce Anderson Enterprises, Inc. dba A’s Construction, EBSGeneral Engineering, Inc., Palp, Inc. dba Excel Paving Co., Hardy & Harper, Inc., VidoSamarzich, Inc., and We R Builders, Inc. for Emergency Asphalt and Portland CementConcrete (PCC) Services for a Total Amount Not to Exceed $3,000,000 for up to a Five­Year Term (Non­General Fund)Department(s): Public Works AgencyRecommended Action: Authorize the City Manager to execute agreements with BruceAnderson Enterprises, Inc. dba A’s Construction, EBS General Engineering, Inc., Palp,Inc. dba Excel Paving Co., Hardy & Harper, Inc., Vido Samarzich, Inc., and We R Builders,Inc. to provide on­call asphalt and concrete placement services for a shared aggregateamount not to exceed $3,000,000, for a three­year term beginning May 2, 2023 andexpiring May 1, 2026 with provisions for two, one­year extensions, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No.2023­XXX). 21.Approve Amendment to Agreement with TSYS Merchant Solutions, LLC DBA GlobalPayments, Inc. for Online Debit and Credit Card and Electronic Fund Transfer AutomatedClearing House (ACH) Merchant Payment Processing Services, Support andMaintenance, and Purchase of Point­of­Sale Payment Terminals for a New AgreementAmount Not to Exceed $2,022,400Department(s): Finance and Management ServicesRecommended Action: Authorize the City Manager to execute a second amendment tothe agreement with TSYS Merchant Solutions, LLC, doing business as Global Payments,Inc., for online debit and credit card payment processing, electronic fund transferAutomated Clearing House (“ACH”) payment processing, support and maintenance, andpurchase of payment terminals. The amendment includes a base contract increase in theamount of $4,000 and general contingency increase in the amount of $120,000, for a newagreement amount not to exceed $2,022,400. The not to exceed amount includes ageneral contingency of $362,400 over the maximum life of the agreement. Theamendment adds a base term commencing May 2, 2023 and expiring December 31,2025, with provision for two renewal options (a three­year and a one­year), subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No.2023­XXX). 22.Agreement with HCI Systems, Inc. for Fire Alarm System Devices Upgrade, Testing,Inspection, and Repair Services (General Fund)Department(s): Police DepartmentRecommended Action: 1. Authorize the City Manager to execute an agreement withHCI Systems, Inc. for upgrades to the fire alarm system devices at the PoliceAdministration and Jail Buildings and testing and inspection services for a three­yearperiod from May 2, 2023 to June 30, 2026 in the amount of $837,792, plus a contingencyof $40,000, for a total amount not to exceed $877,792, subject to non­substantivechanges approved by the City Manager and City Attorney (Agreement No. 2023­XXX).2. Approve an amendment to the Fiscal Year 2022­2023 Capital Improvement Program toinclude the Fire Alarm System Devices Upgrade project.23.Adopt a Resolution for Fiscal Year 2023 Homeland Security Grant Program Funding inthe Amount of $5,113,750Department(s): Police DepartmentRecommended Action: Adopt Resolution No. 2023­XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZINGTHE CITY MANAGER AND THE CHIEF OF POLICE OR THEIR DESIGNEE(S) TOENTER INTO AN AGREEMENT WITH THE STATE OF CALIFORNIA GOVERNOR’SOFFICE OF EMERGENCY SERVICES FOR THE FY2023 URBAN AREA SECURITYINITIATIVE FUNDING PROGRAM (authorizing the City Manager and/or the Chief of Policeor their designee(s), to apply for the FY 2023 Urban Area Security Initiative grant andupon award, enter into an agreement with the State of California, California Governor’sOffice of Emergency Services for the period September 1, 2023 through August 31,2026, in the amount of $5,113,750, of which $835,000 is obligated to the Orange CountyIntelligence Assessment Center (Agreement No. 2023­XXX)).24.Resolution Accepting the Donation of Science, Technology, Engineering, andMathematics (STEM) Focused Amenities at Madison Park and Angels Community Parkfrom the University of California Irvine School of Education, and a Donation Agreementwith the University of California Irvine School of Education for the Installation of theseAmenities at Madison Park and Angels Community ParkDepartment(s): Parks, Recreation, and Community ServicesRecommended Action: 1.  Adopt Resolution No. 2023­XXXA RE SOLUTION OF T HE CITY COU NCIL OF THE CITY OF SANTA ANA ACCEPTINGTHE DONATION OF SCIENCE, TECHNO LOGY, ENGINEERING, AND MATHEMATICS(STEM) FOCUSED AMENI TIES FROM THE UNIVERSI TY OF CALIFO RNI A, IRVINESCHOOL OF EDUCATION TO P ROMO TE STEM LEARNING O PPORTUNITIES ATMADISON PARK AND ANGELS COMM UNITY PARK2.   Authorize the City Manager to execute a donation agreement with The Regents of theUniversity of California, Irvine School of Education for the installation of the STEM­focusedamenities at Madison Park and Angels Community Park. The amenities are valued atapproximately $249,000 and will come at no cost to the City. The agreement is valid fromApril 18, 2023, through December 31, 2023, subject to non­substantive changesapproved by the City Manager and City Attorney (Agreement No. 2023­XXX).25.Adopt Resolution for State of California Grant and Approve Appropriation AdjustmentRecognizing $9,000,000 of State Grant Funds for the Modernization of the Santa AnaCivic CenterDepartment(s): Community Development AgencyRecommended Action: 1. Adopt Resolution No. 2023­XXXA RE SOLUTION OF T HE CITY COU NCIL OF THE CITY OF SANTA ANA APPROVINGAPPLICATION FOR SPECIFIED GRANT FUNDS FROM BUD GET ACT 2022/23(BUDGET ACT OF 2022, AB179, CHAPTER 249, CONTROL SECTION 19.56, ITEM3790­101­0001(K) OTHER COMM UNITY SERVICES, (24)$9,0 00 ,000 TO THE CITY OFSANTA A NA FOR THE MODERNIZ ATION OF THE SANTA ANA CIVIC CENTER(SACC))2. Approve an Appropriation Adjustment recognizing State of California Grant Funds inthe amount of $9,000,000. (requires five affirmative votes)26.Adopt Ordinance No. NS­3039 – AN ORDINANCE OF THE CITY COUNCIL OF THECITY OF SANTA ANA AMENDING SANTA ANA MUNICIPAL CODE SECTION 8­6RELATING TO LICENSE REQUIREMENTS OF CONTRACTORS ANDSUBCONTRACTORS (includes determination that this Ordinance is not subject to theCalifornia Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and15060(c)(3) of the State CEQA Guidelines because it will not result in a direct orreasonably foreseeable indirect physical change in the environment, as there is nopossibility it will have a significant effect on the environment, and it is not a “project,” asdefined in Section 15378 of the CEQA Guidelines)First reading at the April 18, 2023 City Council meeting, approved by a vote of 7­0.Published in the Orange County Reporter on April 21, 2023.Department(s): Planning and Building AgencyRecommended Action: Place ordinance for second reading and adopt.**END OF CONSENT CALENDAR**PUBLIC HEARINGSPUBLIC COMMENTS – Members of the public may address the City Council on each of thePublic Hearing items.27.Public Hearing – Approve the Fiscal Year 2023­24 Annual Action Plan and Budgets forthe Community Development Block Grant, HOME Investment Partnerships Grant, andEmergency Solutions Grant, and Authorize Submission to the U.S. Department ofHousing and Urban DevelopmentLegal Notice published in the Orange County Register, La Opinion, and Nguoi Viet onMarch 20, 2023.Department(s): Community Development AgencyRecommended Action: 1. Approve the Fiscal Year 2023­24 Annual Action Plan andauthorize submission to the U.S. Department of Housing and Urban Development.2. Approve the Fiscal Year 2023­24 budgets for the Community Development Block Grantprogram in the total amount of $4,808,057; HOME Investment Partnerships grant in theamount of $1,605,667 from Grant Year 2023 allocation and a re­allocation of $6,180,123in prior year program funds; and Emergency Solutions Grant in the amount of $447,249from Grant Year 2023 allocation. All proposed activities’ budgets will be proportionallyincreased or decreased from the estimated funding levels to match actual allocationamounts.3. Direct the City Attorney to finalize and authorize the City Manager to executememorandums of understandings with various city departments awarded funds as part ofthe approved Community Development Block Grant program budget for a term beginningJuly 1, 2023 through June 30, 2026, subject to non­substantive changes approved by theCity Manager and City Attorney (Agreement No. 2023­XXX).4. Direct the City Attorney to finalize and authorize the City Manager to execute amemorandum of understanding with the Santa Ana Police Department and agreementswith non­profit homeless service providers awarded funds as part of the approvedEmergency Solutions Grant program budget for a term beginning July 1, 2023 throughJune 30, 2024, subject to non­substantive changes approved by the City Manager andCity Attorney (Agreement No. 2023­XXX).5. Direct the City Attorney to finalize and authorize the City Manager to executeamendments to the current Community Development Block Grant subrecipientagreements for America on Track, The Delhi Center, and the Orange County Children’sTherapeutic Arts Center (Agreement No. 2023­XXX).WORK STUDY SESSION28.Fiscal Year 2023­24 Budget Work Study SessionDepartment(s): Finance and Management ServicesRecommended Action: Discuss and provide direction to staff.COUNCILMEMBER REQUESTED ITEMS29.Discuss and Consider Directing the City Attorney and City Manager to Make a PublicReport on the Homeless Federal Agreement and the City’s Plans to AddressEnforcement and Impacts Related to the Upcoming Expiration of the Agreement as itRelates to Funding, Clean­Ups, and Shelter Services – Mayor Amezcua30.Discuss Request to “Call Up” Planning Commission Item Conditional Use Permit No.2023­09, Request to Upgrade the Existing Type 41 On­Sale Alcoholic Beverage Control(ABC) License to a Type 47 On­Sale Alcoholic Beverage Control (ABC) License to Allowthe On­Premises Sale of Beer, Wine, and Distilled Spirits at an Existing EatingEstablishment Located at 1208 East McFadden Avenue located within the PlannedShopping Center (C4) Zoning District (Mariscos Hector Sports Grill) and ConsiderScheduling a Public Hearing – Councilmember PenalozaCITY MANAGER COMMENTSCOUNCIL COMMENTSAB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for membersof the Council to provide a brief oral report on attendance of any regional board or commissionmeeting or any conference, meeting or event attended.1. April 26 – 28, 2023 Mayor Pro Tem Lopez – NALEO Policy Institute on Economic MobilityConference in New York, NYADJOURNMENT – Adjourn the City Council meeting and convene to the Housing Authoritymeeting. Future Items 1. Budget – Work Study Session HOUSING AUTHORITY CALL TO ORDER ATTENDANCE Authority Members Phil Bacerra  Johnathan Ryan Hernandez David Penaloza Thai Viet Phan Benjamin Vazquez Vice Chair Jessie Lopez Chair Valerie Amezcua City Manager Kristine Ridge City Attorney Sonia R. Carvalho Recording Secretary Jennifer L. Hall ROLL CALL ADDITIONS\DELETIONS TO THE HOUSING AUTHORITY AGENDA PUBLIC COMMENTS – Members of the public may address Housing Authority on items on the Housing Authority agenda.  CONSENT CALENDAR RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Items: 1 and 2. 1.Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. 2.Quarterly Report for the Housing Choice Voucher Program for the Period of January 1, 2023 to March 31, 2023 Department(s): Community Development Agency Recommended Action: Receive and file the Quarterly Report for the Housing Choice Voucher Program for the period of January 1, 2023 to March 31, 2023. **END OF CONSENT CALENDAR** HOUSING AUTHORITY MEMBER COMMENTS ADJOURNMENT – Adjourn the Housing Authority meeting. th   City Council 16 5/2/2023   City Council and Housing Authority MeetingPacketMay 2, 2023CLOSED SESSION MEETING – 5:00 PMREGULAR OPEN MEETING – 5:45 PM (Immediately following the Closed Session Meeting)CITY COUNCIL CHAMBER22 Civic Center Plaza, Santa Ana, CA 92701Valerie AmezcuaMayorThai Viet PhanCouncilmember – Ward 1 Benjamin VazquezCouncilmember ­ Ward 2Jessie LopezMayor Pro Tem ­ Ward 3 Phil BacerraCouncilmember ­ Ward 4Johnathan Ryan HernandezCouncilmember ­ Ward 5 David PenalozaCouncilmember ­ Ward 6Mayor and Council telephone: 714­647­6900Agenda item inquiries: 714­647­6520Sonia R. CarvalhoCity Attorney Kristine RidgeCity Manager Jennifer L. HallCity ClerkIn compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting, contactMichael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enable the City to makereasonable arrangements to assure accessibility to this meeting. The City Council agenda and supporting documentation can befound on the City’s website – www.santa­ana.org/city­meetings.CITY VISION AND CODE OF ETHICSThe City of Santa Ana is committed to achieving a shared vision for the organization and itscommunity. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtful andinclusive process designed to set the City and organization on a course that meets thechallenges of today and tomorrow, as follows:Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment in youth •Safe and healthy community • Neighborhood pride • Thriving economic climate • Enriched anddiverse culture • Quality government servicesMission ­ To deliver efficient public services in partnership with our community which ensurespublic safety, a prosperous economic environment, opportunities for our youth, and a high qualityof life for residents.Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility •Innovation • TransparencyCode of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008,voters approved an amendment to the City Charter which established the Code of Ethics andConduct for elected officials and members of appointed boards, commissions, and committeesto assure public confidence. The following are the core values expressed: • Integrity • Honesty •Responsibility • Fairness • Accountability • Respect • EfficiencyMembers of the public may attend the City Council meeting in­person or join via Zoom. The CityCouncil meeting will occur live via teleconference Zoom webinar. You may view the meeting fromyour computer, tablet or smart phone via YouTube LiveStream atwww.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrum channel 3.PUBLIC COMMENTS – Members of the public who wish to address the City Council on closedsession items, items on the regular agenda or on matters which are not on the agenda, but arewithin the subject matter jurisdiction of the City Council may do so by one of the following ways:MAILING OPTION written communications – Public comments may be mailed to: Office ofthe City Clerk, 20 Civic Center Plaza M­30, Santa Ana, CA 92701. All writtencommunications received via mail by 4:00 p.m. on the day of the meeting will be distributedto the City Council and imaged into the City’s document archive system which is availablefor public review.SENDING E­MAIL OPTION – Public comments may be sent via email to the City Clerk’soffice at eComment@santa­ana.org. Please note the agenda item you are commenting onin the subject line of the email. All emails received two (2) hours before the scheduledstart of the meeting will be distributed to the City Council and imaged into the City’sdocument archive system which is available for public review.LIVE VIRTUAL OPTION – Members of the public may provide live comments during themeeting by Zoom or Conference Call. To join by Zoom click on or type the followingaddress into your web browser https://us02web.zoom.us/j/315965149. To join theConference Call: Dial (669) 900­9128 and enter MEETING ID: 315 965 149#. You will beprompted by the City Clerk when it is time for a: i) closed session item, ii) general agendaitem, iii) public hearing item, iv) special agenda item, or v) for Housing Authority item. Youmay request to speak by dialing *9 from your phone or you may virtually raise your handfrom Zoom. After the Clerk confirms the last three digits of the caller’s phone number orZoom ID and unmutes them, the caller must press *6 or microphone icon to speak. Callersare encouraged, but not required, to identify themselves by name. Each caller will beprovided three (3) minutes to speak, unless due to the number of speakers wanting tospeak a decision is made to provide a different amount of time to speak.IN­PERSON OPTION ­ Members of the public can provide in­person comments at thepodium in the Council Chamber. The Council Chamber will have seating available formembers of the public to attend the meeting in­person. Public comments are limited tothree (3) minutes per speaker, unless a different time is announced by the presiding chair.Speakers who wish to address the Council must do so by submitting a “Request toSpeak” card by 5:00 p.m. for Closed Session items and by 6:00 p.m. for all otherdesignated public comment periods as listed below. Cards will not be accepted after thePublic Comment Session begins without the permission of the presiding chair.The following designated public comment periods are:1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide livecomments on closed session items by joining Zoom or the Conference Call as described in theLIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 4:30p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL BY 5:00 p.m. Speakers who arenot in the speaker queue by 5:00 p.m. will not be permitted to speak.  2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON­AGENDA ITEMS(GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom or theConference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTS OPTIONabove. Speaker queue will open at 4:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCECALL PRIOR TO 6:00 p.m. Speakers who are not in the speaker queue by 6:00 p.m. will not bepermitted to speak.3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can provide comments byjoining Zoom or the Conference Call as described in the LIVE or IN­PERSON PUBLICCOMMENTS OPTION above. Speakers not in the queue by 6:00 p.m. will not be permitted tospeak. 4. LIVE PUBLIC COMMENTS ON HOUSING AUTHORITY ITEMS – You can providecomments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSONPUBLIC COMMENTS OPTION above. Speakers not in the queue by 6:00 p.m. will not bepermitted to speak.   TRANSLATION SERVICES ­ Spanish interpreting services are provided at City Councilmeetings. Simultaneous Spanish interpretation is provided through the use of headsetsand consecutive interpretation (Spanish­to­English) in addition to those wishing toaddress the City Council at the podium. La ciudad provee servicios de interpretación al español en las juntas del Concilio.  Lainterpretación simultánea al español se ofrece por medio del uso de audífonos y lainterpretación consecutiva (español a inglés) también está disponible para cualquieraque desee dirigirse al concilio municipal en el podio.About the AgendaTo download or view the attachments (staff report and other supporting documentation) for eachagenda item, you must select the agenda item to see the attachments to either open in a new link(the eyeball ) or download a pdf (the cloud symbol with the down arrow ).CLOSED SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezDavid PenalozaThai Viet PhanBenjamin VazquezMayor  Pro Tem Jessie LopezMayorValerie AmezcuaCity Manager Kristine RidgeCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLADDITIONS\DELETIONS TO CLOSED SESSIONPUBLIC COMMENTS – Members of the public may address the City Council on ClosedSession items.RECESS – City Council will recess to Closed Session for the purpose of conducting regular Citybusiness.CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certainmatters without members of the public present. The City Council finds, based on advice from theCity Attorney, that discussion in open session of the following matters will prejudice the positionof the City in existing and anticipated litigation:1.CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section54957.6(a):Agency Negotiators:     Human Resources Executive Director, Jason MotsickEmployee Organizations: Santa Ana Police Officers Association (POA) Service Employees’ International Union (SEIU) Full­Time EmployeesRECONVENE – City Council will reconvene to continue regular City business.CITY COUNCIL REGULAR OPEN SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezDavid PenalozaThai Viet PhanBenjamin VazquezMayor  Pro Tem Jessie LopezMayorValerie AmezcuaCity Manager Kristine RidgeCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLPLEDGE OF ALLEGIANCE Mayor AmezcuaWORDS OF INSPIRATION Cherry Lai, Tzu Chi Foundation Orange County Service CenterADDITIONS\DELETIONS TO THE AGENDACEREMONIAL PRESENTATIONS1.Certificates of Recognition presented by Mayor Amezcua, Mayor Pro Tem Lopez, andCouncilmember Bacerra to Santa Ana’s Boys Youth Basketball Teams: the Miners, theWildcats, and the Bruins for their Exceptional Athletic Performance.2.Proclamation presented by Councilmember Phan to Asian Americans Advancing JusticeSouthern California declaring May 2023 as Asian American and Pacific Islander HeritageMonth. (revised 4/26/2023)CLOSED SESSION REPORT – The City Attorney will report on any action(s) from ClosedSession.PUBLIC COMMENT – Public comments will be held during the beginning of the meeting for ALLcomments on agenda and non­agenda items, with the exception of public hearings. Commentsfor public hearings will take place after the hearing is opened.CONSENT CALENDARRECOMMENDED ACTION:  Approve staff recommendations on the following ConsentCalendar Items: 3 through 26.3.Excused AbsencesDepartment(s): City Clerk’s OfficeRecommended Action: Excuse the absent members.4.Appoint Nadin Said Nominated by Councilmember Bacerra as the Ward 4 Representativeto the Police Oversight Commission for a Full­Term Expiring December 8, 2026 (Continuedfrom the City Council meeting of April 18, 2023, Item No. 9)Department(s): City Clerk’s OfficeRecommended Action: Appoint Nadin Said to the Police Oversight Commission as theWard 4 representative and administer Oath of Office.5.Appoint Carl Benninger Nominated by Councilmember Bacerra as the Ward4 Representative to the Planning Commission for a Full­Term Expiring December 8, 2026Department(s): City Clerk’s OfficeRecommended Action: Appoint Carl Benninger to the Planning Commission as the Ward4 representative and administer Oath of Office.6.Receive and File Single Audit Report for the Fiscal Year Ended June 30, 2022Department(s): Finance and Management ServicesRecommended Action: Receive and file Single Audit Report for the Fiscal Year EndedJune 30, 2022.7.Quarterly Report for Housing Division Projects and Activities for the Period of January 1,2023 to March 31, 2023Department(s): Community Development AgencyRecommended Action: Receive and file the Quarterly Report for Housing DivisionProjects and Activities for the period of January 1, 2023 to March 31, 2023.8.Approve Appropriation Adjustment Recognizing the Remaining Balance of EmergencyHousing Voucher Service FeesDepartment(s): Community Development AgencyRecommended Action: Approve an appropriation adjustment for Emergency HousingVoucher Service Fees in the amount of $155,750. (requires five affirmative votes)9.Biennial Modification to the Program Year (PY) 2021­24 Regional and Local WorkforcePlan for Grant Funds Received from the Federal Title I Workforce Innovation andOpportunity ActDepartment(s): Community Development AgencyRecommended Action: 1. Approve the modification to the Regional and Unified LocalPlan for PY 2021­24 and direct staff to submit to the California Workforce DevelopmentBoard and State of California Employment Development Department.2. Authorize the Mayor to execute all documents necessary for the submission of the PY2021­24 modified Regional and Unified Local Plan.3. Authorize staff to submit revisions to the PY 2021­24 Regional and Unified Local Planshould they be necessary as requested by the California Workforce Development Board orCalifornia Employment Development Department. 10.Master Agreement with Qualified Schools to Provide Vocational Training with FederalWorkforce Innovation and Opportunity Act (WIOA) and Orange County Social ServicesGrant Funds for Fiscal Year 2023­24 through Fiscal Year 2026­27(Non­General Fund)Department(s): Community Development AgencyRecommended Action: 1. Authorize the City Manager to execute a master agreement,for a total aggregate amount not to exceed $2,765,820 payable from federal WorkforceInnovation and Opportunity Act and Orange County Social Services grant funds, for a four­year period expiring June 30, 2027, with a school or training provider listed on the StateEmployment Training Provider List (ETPL), to deliver occupational skills training on an asneeded basis to unemployed and low­income individuals, subject to non­substantivechanges approved by the City Manager and City Attorney (Agreement No. 2023­XXX).2. Approve schools and training programs listed on the State of California’s EligibleTraining Provider List to be used on an as needed basis to provide occupational trainingunder the guidelines of the Workforce Innovation and Opportunity Act. 11.Grant an Easement to Southern California Edison to Allow Underground Power to Serve aTraffic Signal (Non­General Fund)Department(s): Public Works AgencyRecommended Action: Authorize the City Manager to execute an Easement Deedgranting Southern California Edison the right to own, place, and maintain power conduitsand conductors underground to serve APN 016­035­14. 12.Award a Purchase Order to Landscape Structures, Inc. to Provide and Install a UniversallyAccessible Playground at Thornton Park in the Amount of $2,042,277 (Specification No.23­059) (Project No. 23­2602) (General and Non­General Fund)Department(s): Public Works AgencyRecommended Action: Authorize a one­time purchase and payment to LandscapeStructures, Inc. to furnish and install a universally accessible playground at Thornton Parkin the amount of $2,042,277, plus a contingency of $306,342 for a total amount not toexceed $2,348,619, subject to non­substantive changes approved by the City Managerand City Attorney.13.Award a Purchase Order to Amtech Elevator Services to Replace the Elevator Cylinder atthe Santa Ana Regional Transportation Center in the Amount of $141,945 (Non­GeneralFund)Department(s): Public Works AgencyRecommended Action: Authorize a one­time Purchase Order and payment to AmtechElevator Services for the replacement of the elevator cylinder at the Santa Ana RegionalTransportation Center in the amount of $141,945, plus a contingency of $30,900 for a totalamount not to exceed $172,845, subject to non­substantive changes approved by the CityManager and City Attorney. 14.Award a Construction Contract to Vido Samarzich, Inc. in the Amount of $978,455 for theGlenwood Place Water Improvements Project, with an Estimated Project Delivery Cost of$1,300,000 (Project No. 23­6476) (Non­General Fund)Department(s): Public Works AgencyRecommended Action: 1. Award a construction contract to Vido Samarzich, Inc., thelowest responsible bidder, in accordance with the base bid in the amount of $978,455 forthe construction of the Glenwood Place Water Improvements Project, for the termbeginning April 18, 2023 and ending upon project completion, and authorize the CityManager to execute the contract subject to non­substantive changes approved by the CityManager and the City Attorney.2. Approve the Project Cost Analysis for a total estimated construction delivery cost of$1,300,000, which includes $978,455 for the construction contract, $146,768 for contractadministration, inspection, and testing, and a $174,777 project contingency forunanticipated or unforeseen work.3. Determine these actions are exempt from further review in accordance with theCalifornia Environmental Quality Act as Categorical Exemption Environmental Review No.ER­2023­26 was filed for the project.15.Award a Construction Contract to Pacific Hydrotech Corp. in the Amount of $12,795,865for the Well 32 Rehabilitation Project, with an Estimated Project Delivery Cost of$16,634,625 (Project No. 13­6433) (Non­General Fund)Department(s): Public Works AgencyRecommended Action: 1. Award a construction contract to Pacific Hydrotech Corp., thelowest responsible bidder, in accordance with the base bid in the amount of $12,795,865for construction of the Well 32 Rehabilitation Project, for a term beginning May 2, 2023,and ending upon project completion, and authorize the City Manager to execute thecontract subject to non­substantive changes approved by the City Manager and the CityAttorney.2. Approve the Project Cost Analysis for a total estimated construction delivery cost of$16,634,625, which includes $12,795,865 for the construction contract, $1,224,820 forcontract management, $694,560 for contract  administration, inspection, and testing, anda $1,919,380 project contingency for unanticipated or unforeseen work.16.Approve Agreements with Johnson­Frank & Associates, Inc., Stantec ConsultingServices, Inc., and Towill, Inc. for On­Call Professional Land Surveying Services, with anAggregate Amount Not to Exceed $2,450,000 for Three­Year Terms (RFP No. 19­090)(Non­General Fund)Department(s): Public Works AgencyRecommended Action: 1. Authorize the City Manager to execute federal Caltransagreements with Johnson­Frank & Associates, Inc., Stantec Consulting Services, Inc., andTowill, Inc. to provide on­call land surveying services on an as­needed basis, in anaggregate amount not to exceed $950,000 for a three­year term beginning May 2, 2023and expiring May 1, 2026, with an option for two, one­year extensions, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No.2023­XXX).2. Authorize the City Manager to execute non­federal agreements with Johnson­Frank &Associates, Inc., Stantec Consulting Services, Inc., and Towill, Inc. to provide On­Call LandSurveying Services on an as­needed basis, in an aggregate amount not to exceed$1,500,000 for a three­year term beginning May 2, 2023 and expiring May 1, 2026, withan option for two, one­year extensions, subject to non­substantive changes approved bythe City Manager and City Attorney (Agreement No. 2023­XXX).17.Approve an Agreement with David Evans and Associates, Inc. in an Amount Not toExceed $410,000 for the Landscape Architectural Design Services for a New Park at10th St. and Flower St. for a Three­Year Term (Project No. 22­1342) (Revive Santa AnaProgram)Department(s): Public Works AgencyRecommended Action: Authorize the City Manager to execute an agreement with DavidEvans and Associates, Inc. to provide design, development of contract documents, andconstruction support for the proposed 10  and Flower Park project in the amount of$369,455, with a contingency of $40,545 for a total amount not to exceed $410,000, for athree­year term beginning May 2, 2023 and expiring May 1, 2026, with an option for two,one­year extensions, subject to non­substantive changes approved by the City Managerand City Attorney (Agreement No. 2023­XXX).18.Amend Agreement with David Evans and Associates, Inc. for Design and ConstructionSupport Services for the Standard – McFadden Park Project by an Additional $50,000 forthe Remainder of the Agreement Term (Project No. 20­2729) (Non­General Fund)Department(s): Public Works AgencyRecommended Action: Authorize the City Manager to execute a first amendment to theagreement with David Evans and Associates, Inc. to provide design, development, andcontract documents for the proposed Standard­McFadden Park project, to increase thecontract by $43,505, with an approximate 15 percent contingency, for a total not to exceedamount of $50,000, for the remainder of the agreement term through August 16, 2024,subject to non­substantive changes approved by the City Manager and City Attorney(Agreement No. 2023­XXX).19.Approve Agreements with AESCO, Inc., Alta Planning + Design, Inc., CWE, IDS Group,Inc., J. Smith & T. Muli, Inc., KPFF Consulting Engineers, Psomas, Shannon & Wilson, Tait& Associates, Inc., and Willdan Engineering for On­Call Engineering Services in anAggregate Amount Not to Exceed $5,000,000 for up to a Five­Year Term (General andNon­General Fund)Department(s): Public Works AgencyRecommended Action: Authorize the City Manager to execute agreements withAESCO, Inc., Alta Planning + Design, Inc., CWE; IDS Group, Inc., J. Smith & T. Muli, Inc.,KPFF Consulting Engineers,  Psomas, Shannon & Wilson, Tait & Associates, Inc., andWilldan Engineering, to provide on­call engineering services for a shared aggregateamount not to exceed $5,000,000, for a three­year term beginning May 2, 2023 andexpiring May 1, 2026, with provisions for two, one­year extensions, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No.2023­XXX).20.Approve Agreements with Bruce Anderson Enterprises, Inc. dba A’s Construction, EBSGeneral Engineering, Inc., Palp, Inc. dba Excel Paving Co., Hardy & Harper, Inc., VidoSamarzich, Inc., and We R Builders, Inc. for Emergency Asphalt and Portland CementConcrete (PCC) Services for a Total Amount Not to Exceed $3,000,000 for up to a Five­Year Term (Non­General Fund)Department(s): Public Works AgencyRecommended Action: Authorize the City Manager to execute agreements with BruceAnderson Enterprises, Inc. dba A’s Construction, EBS General Engineering, Inc., Palp,Inc. dba Excel Paving Co., Hardy & Harper, Inc., Vido Samarzich, Inc., and We R Builders,Inc. to provide on­call asphalt and concrete placement services for a shared aggregateamount not to exceed $3,000,000, for a three­year term beginning May 2, 2023 andexpiring May 1, 2026 with provisions for two, one­year extensions, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No.2023­XXX). 21.Approve Amendment to Agreement with TSYS Merchant Solutions, LLC DBA GlobalPayments, Inc. for Online Debit and Credit Card and Electronic Fund Transfer AutomatedClearing House (ACH) Merchant Payment Processing Services, Support andMaintenance, and Purchase of Point­of­Sale Payment Terminals for a New AgreementAmount Not to Exceed $2,022,400Department(s): Finance and Management ServicesRecommended Action: Authorize the City Manager to execute a second amendment tothe agreement with TSYS Merchant Solutions, LLC, doing business as Global Payments,Inc., for online debit and credit card payment processing, electronic fund transferAutomated Clearing House (“ACH”) payment processing, support and maintenance, andpurchase of payment terminals. The amendment includes a base contract increase in theamount of $4,000 and general contingency increase in the amount of $120,000, for a newagreement amount not to exceed $2,022,400. The not to exceed amount includes ageneral contingency of $362,400 over the maximum life of the agreement. Theamendment adds a base term commencing May 2, 2023 and expiring December 31,2025, with provision for two renewal options (a three­year and a one­year), subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No.2023­XXX). 22.Agreement with HCI Systems, Inc. for Fire Alarm System Devices Upgrade, Testing,Inspection, and Repair Services (General Fund)Department(s): Police DepartmentRecommended Action: 1. Authorize the City Manager to execute an agreement withHCI Systems, Inc. for upgrades to the fire alarm system devices at the PoliceAdministration and Jail Buildings and testing and inspection services for a three­yearperiod from May 2, 2023 to June 30, 2026 in the amount of $837,792, plus a contingencyof $40,000, for a total amount not to exceed $877,792, subject to non­substantivechanges approved by the City Manager and City Attorney (Agreement No. 2023­XXX).2. Approve an amendment to the Fiscal Year 2022­2023 Capital Improvement Program toinclude the Fire Alarm System Devices Upgrade project.23.Adopt a Resolution for Fiscal Year 2023 Homeland Security Grant Program Funding inthe Amount of $5,113,750Department(s): Police DepartmentRecommended Action: Adopt Resolution No. 2023­XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZINGTHE CITY MANAGER AND THE CHIEF OF POLICE OR THEIR DESIGNEE(S) TOENTER INTO AN AGREEMENT WITH THE STATE OF CALIFORNIA GOVERNOR’SOFFICE OF EMERGENCY SERVICES FOR THE FY2023 URBAN AREA SECURITYINITIATIVE FUNDING PROGRAM (authorizing the City Manager and/or the Chief of Policeor their designee(s), to apply for the FY 2023 Urban Area Security Initiative grant andupon award, enter into an agreement with the State of California, California Governor’sOffice of Emergency Services for the period September 1, 2023 through August 31,2026, in the amount of $5,113,750, of which $835,000 is obligated to the Orange CountyIntelligence Assessment Center (Agreement No. 2023­XXX)).24.Resolution Accepting the Donation of Science, Technology, Engineering, andMathematics (STEM) Focused Amenities at Madison Park and Angels Community Parkfrom the University of California Irvine School of Education, and a Donation Agreementwith the University of California Irvine School of Education for the Installation of theseAmenities at Madison Park and Angels Community ParkDepartment(s): Parks, Recreation, and Community ServicesRecommended Action: 1.  Adopt Resolution No. 2023­XXXA RE SOLUTION OF T HE CITY COU NCIL OF THE CITY OF SANTA ANA ACCEPTINGTHE DONATION OF SCIENCE, TECHNO LOGY, ENGINEERING, AND MATHEMATICS(STEM) FOCUSED AMENI TIES FROM THE UNIVERSI TY OF CALIFO RNI A, IRVINESCHOOL OF EDUCATION TO P ROMO TE STEM LEARNING O PPORTUNITIES ATMADISON PARK AND ANGELS COMM UNITY PARK2.   Authorize the City Manager to execute a donation agreement with The Regents of theUniversity of California, Irvine School of Education for the installation of the STEM­focusedamenities at Madison Park and Angels Community Park. The amenities are valued atapproximately $249,000 and will come at no cost to the City. The agreement is valid fromApril 18, 2023, through December 31, 2023, subject to non­substantive changesapproved by the City Manager and City Attorney (Agreement No. 2023­XXX).25.Adopt Resolution for State of California Grant and Approve Appropriation AdjustmentRecognizing $9,000,000 of State Grant Funds for the Modernization of the Santa AnaCivic CenterDepartment(s): Community Development AgencyRecommended Action: 1. Adopt Resolution No. 2023­XXXA RE SOLUTION OF T HE CITY COU NCIL OF THE CITY OF SANTA ANA APPROVINGAPPLICATION FOR SPECIFIED GRANT FUNDS FROM BUD GET ACT 2022/23(BUDGET ACT OF 2022, AB179, CHAPTER 249, CONTROL SECTION 19.56, ITEM3790­101­0001(K) OTHER COMM UNITY SERVICES, (24)$9,0 00 ,000 TO THE CITY OFSANTA A NA FOR THE MODERNIZ ATION OF THE SANTA ANA CIVIC CENTER(SACC))2. Approve an Appropriation Adjustment recognizing State of California Grant Funds inthe amount of $9,000,000. (requires five affirmative votes)26.Adopt Ordinance No. NS­3039 – AN ORDINANCE OF THE CITY COUNCIL OF THECITY OF SANTA ANA AMENDING SANTA ANA MUNICIPAL CODE SECTION 8­6RELATING TO LICENSE REQUIREMENTS OF CONTRACTORS ANDSUBCONTRACTORS (includes determination that this Ordinance is not subject to theCalifornia Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and15060(c)(3) of the State CEQA Guidelines because it will not result in a direct orreasonably foreseeable indirect physical change in the environment, as there is nopossibility it will have a significant effect on the environment, and it is not a “project,” asdefined in Section 15378 of the CEQA Guidelines)First reading at the April 18, 2023 City Council meeting, approved by a vote of 7­0.Published in the Orange County Reporter on April 21, 2023.Department(s): Planning and Building AgencyRecommended Action: Place ordinance for second reading and adopt.**END OF CONSENT CALENDAR**PUBLIC HEARINGSPUBLIC COMMENTS – Members of the public may address the City Council on each of thePublic Hearing items.27.Public Hearing – Approve the Fiscal Year 2023­24 Annual Action Plan and Budgets forthe Community Development Block Grant, HOME Investment Partnerships Grant, andEmergency Solutions Grant, and Authorize Submission to the U.S. Department ofHousing and Urban DevelopmentLegal Notice published in the Orange County Register, La Opinion, and Nguoi Viet onMarch 20, 2023.Department(s): Community Development AgencyRecommended Action: 1. Approve the Fiscal Year 2023­24 Annual Action Plan andauthorize submission to the U.S. Department of Housing and Urban Development.2. Approve the Fiscal Year 2023­24 budgets for the Community Development Block Grantprogram in the total amount of $4,808,057; HOME Investment Partnerships grant in theamount of $1,605,667 from Grant Year 2023 allocation and a re­allocation of $6,180,123in prior year program funds; and Emergency Solutions Grant in the amount of $447,249from Grant Year 2023 allocation. All proposed activities’ budgets will be proportionallyincreased or decreased from the estimated funding levels to match actual allocationamounts.3. Direct the City Attorney to finalize and authorize the City Manager to executememorandums of understandings with various city departments awarded funds as part ofthe approved Community Development Block Grant program budget for a term beginningJuly 1, 2023 through June 30, 2026, subject to non­substantive changes approved by theCity Manager and City Attorney (Agreement No. 2023­XXX).4. Direct the City Attorney to finalize and authorize the City Manager to execute amemorandum of understanding with the Santa Ana Police Department and agreementswith non­profit homeless service providers awarded funds as part of the approvedEmergency Solutions Grant program budget for a term beginning July 1, 2023 throughJune 30, 2024, subject to non­substantive changes approved by the City Manager andCity Attorney (Agreement No. 2023­XXX).5. Direct the City Attorney to finalize and authorize the City Manager to executeamendments to the current Community Development Block Grant subrecipientagreements for America on Track, The Delhi Center, and the Orange County Children’sTherapeutic Arts Center (Agreement No. 2023­XXX).WORK STUDY SESSION28.Fiscal Year 2023­24 Budget Work Study SessionDepartment(s): Finance and Management ServicesRecommended Action: Discuss and provide direction to staff.COUNCILMEMBER REQUESTED ITEMS29.Discuss and Consider Directing the City Attorney and City Manager to Make a PublicReport on the Homeless Federal Agreement and the City’s Plans to AddressEnforcement and Impacts Related to the Upcoming Expiration of the Agreement as itRelates to Funding, Clean­Ups, and Shelter Services – Mayor Amezcua30.Discuss Request to “Call Up” Planning Commission Item Conditional Use Permit No.2023­09, Request to Upgrade the Existing Type 41 On­Sale Alcoholic Beverage Control(ABC) License to a Type 47 On­Sale Alcoholic Beverage Control (ABC) License to Allowthe On­Premises Sale of Beer, Wine, and Distilled Spirits at an Existing EatingEstablishment Located at 1208 East McFadden Avenue located within the PlannedShopping Center (C4) Zoning District (Mariscos Hector Sports Grill) and ConsiderScheduling a Public Hearing – Councilmember PenalozaCITY MANAGER COMMENTSCOUNCIL COMMENTSAB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for membersof the Council to provide a brief oral report on attendance of any regional board or commissionmeeting or any conference, meeting or event attended.1. April 26 – 28, 2023 Mayor Pro Tem Lopez – NALEO Policy Institute on Economic MobilityConference in New York, NYADJOURNMENT – Adjourn the City Council meeting and convene to the Housing Authoritymeeting.Future Items1. Budget – Work Study SessionHOUSING AUTHORITYCALL TO ORDERATTENDANCE Authority Members Phil Bacerra Johnathan Ryan HernandezDavid PenalozaThai Viet PhanBenjamin VazquezVice Chair Jessie LopezChairValerie AmezcuaCity Manager Kristine RidgeCity Attorney Sonia R. CarvalhoRecording Secretary Jennifer L. HallROLL CALLADDITIONS\DELETIONS TO THE HOUSING AUTHORITY AGENDAPUBLIC COMMENTS – Members of the public may address Housing Authority on items on theHousing Authority agenda. CONSENT CALENDARRECOMMENDED ACTION:  Approve staff recommendations on the following ConsentCalendar Items: 1 and 2.1.Excused AbsencesDepartment(s): City Clerk’s OfficeRecommended Action: Excuse the absent members.2.Quarterly Report for the Housing Choice Voucher Program for the Period of January 1,2023 to March 31, 2023Department(s): Community Development AgencyRecommended Action: Receive and file the Quarterly Report for the Housing ChoiceVoucher Program for the period of January 1, 2023 to March 31, 2023.**END OF CONSENT CALENDAR**HOUSING AUTHORITY MEMBER COMMENTS ADJOURNMENT – Adjourn the Housing Authority meeting. th   City Council 17 5/2/2023   Finance and Management Services www.santa-ana.org/finance Item # 6 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report May 2, 2023 TOPIC: Receive and file the Single Audit Report for the Fiscal Year Ended June 30, 2022 AGENDA TITLE Receive and File Single Audit Report for the Fiscal Year Ended June 30, 2022 RECOMMENDED ACTION Receive and file Single Audit Report for the Fiscal Year Ended June 30, 2022. DISCUSSION All non-Federal entities that expend $750,000 or more of Federal awards each fiscal year are required to obtain a Single Audit to comply with the regulations of the Federal Office of Management and Budget (OMB). The Single Audit for the fiscal year ended June 30, 2022 has been completed by the City’s independent auditor, Clifton Larson Allen LLP. During the fiscal year 2021-22, the City administered twenty-six (26) Federal grant programs and expended $105.8 million, representing an increase of $0.2 million from the prior fiscal year. The expenditures remained relatively consistent with the prior year due to continued funding in response to the COVID-19 pandemic. Of the twenty-six (26) programs administered by the City, the auditors identified four major programs for the audit: Housing Voucher Cluster ($46.5 million), HOME Investment Partnerships Program ($2.1 million), Coronavirus State and Local Fiscal Recovery ($13.3 million), and the Emergency Rental Assistance Program ($21.7 million). The Finance and Management Services Agency is pleased to report that the City received an unmodified opinion commonly known as a clean opinion; which is considered the most favorable conclusion for the audit. The unmodified opinion indicates that the City has complied, in all material respects, with the compliance requirements for the fiscal year ended June 30, 2022. However, the auditors disclosed one finding related to Coronavirus State and Local Fiscal Recovery Fund program for not meeting requirements to check the federal database to confirm that selected vendors have not been suspended or debarred from participating in federally funded programs. There were no instances of noncompliance,     City Council 6 – 1 5/2/2023 Receive and file the Single Audit Report for the Fiscal Year Ended June 30, 2022 May 2, 2023 Page 2 3 4 0 8 but for some contracts, the grant managing departments did not maintain supporting documentation to prove that staff queried the federal database. The City’s Purchasing Policies and Procedures (Policy) require the grant managing departments to adhere to procurement standards for federal grant management including suspension and debarment. Program staff will follow the Policy to ensure adequate documentation of verifications is maintained to prevent future findings. The report (Exhibit 1) is posted and available on the City’s website (https://www.santa- ana.org/financial-reports) along with prior fiscal years. In addition, the report has been submitted for certification as part of the Single Audit Data Collection Form process. The Single Audit Report is required to be submitted by March 31. FISCAL IMPACT There is no fiscal impact associated with this action. EXHIBIT 1. FY 2021-22 Single Audit Report Submitted By: Kathryn Downs, FMSA Executive Director Approved By: Kristine Ridge, City Manager     City Council 6 – 2 5/2/2023 CITY OF SANTA ANA, CALIFORNIA SINGLE AUDIT OF FEDERAL AWARDS AND OTHER FINANCIAL INFORMATION JUNE 30, 2022 EXHIBIT 1     City Council 6 – 3 5/2/2023 CITY OF SANTA ANA, CALIFORNIA JUNE 30, 2022 TABLE OF CONTENTS Page Number Independent Auditors’ Report on Internal Control over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards 1 - 2 Independent Auditors’ Report on Compliance for Each Major Federal Program, Report on Internal Control over Compliance, Report on Schedule of Expenditures of Federal Awards Required by the Uniform Guidance, Schedule of Expenditures of State Awards Required by the State of California, and Housing Authority of the City of Santa Ana Financial Data Schedules Required by the US Department of Housing and Urban Development 3 - 6 Schedule of Expenditures of Federal Awards 7 - 10 Schedule of Expenditures of State Awards 11 Notes to the Schedules of Expenditures of Federal and State Awards 12 Housing Authority of the City of Santa Ana Financial Data Schedules: Financial Data Schedule of Assets, Liabilities, and Equity as of June 30, 2022 13 Financial Data Schedule of Revenues, Expenses, and Changes in Equity for the Fiscal Year Ended June 30, 2022 14 Schedule of Findings and Questioned Costs 15 - 16 Summary Schedule of Prior-Year Audit Findings 17     City Council 6 – 4 5/2/2023 CLA (CliftonLarsonAllen LLP) is an independent network member of CLA Global. See CLAglobal.com/disclaimer. CliftonLarsonAllen LLP CLAconnect.com 1 INDEPENDENT AUDITORS’ REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS Honorable City Council of the City of Santa Ana Santa Ana, California We have audited, in accordance with the auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller General of the United States, the financial statements of the governmental activities, the business-type activities, each major fund, and the aggregate remaining fund information of the City of Santa Ana, California (the City), as of and for the year ended June 30, 2022, and the related notes to the financial statements, which collectively comprise the City’s basic financial statements and have issued our report thereon dated December 28, 2022. Report on Internal Control Over Financial Reporting In planning and performing our audit of the financial statements, we considered the City’s internal control over financial reporting (internal control) as a basis for designing audit procedures that are appropriate in the circumstances for the purpose of expressing our opinions on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the City’s internal control. Accordingly, we do not express an opinion on the effectiveness of the City’s internal control. A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, misstatements on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in internal control, such that there is a reasonable possibility that a material misstatement of the entity’s financial statements will not be prevented, or detected and corrected, on a timely basis. A significant deficiency is a deficiency, or a combination of deficiencies, in internal control that is less severe than a material weakness, yet important enough to merit attention by those charged with governance. Our consideration of internal control was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control that might be material weaknesses or significant deficiencies. Given these limitations, during our audit we did not identify any deficiencies in internal control that we consider to be material weaknesses. However, material weaknesses or significant deficiencies may exist that were not identified.     City Council 6 – 5 5/2/2023 Honorable City Council of the City of Santa Ana Santa Ana, California 2 Report on Compliance and Other Matters As part of obtaining reasonable assurance about whether the City’s financial statements are free from material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a direct and material effect on the financial statements. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards. Purpose of This Report The purpose of this report is solely to describe the scope of our testing of internal control and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the City’s internal control or on compliance. This report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the City’s internal control and compliance. Accordingly, this communication is not suitable for any other purpose. CliftonLarsonAllen LLP Irvine, California December 28, 2022     City Council 6 – 6 5/2/2023 3 INDEPENDENT AUDITORS’ REPORT ON COMPLIANCE FOR EACH MAJOR FEDERAL PROGRAM, REPORT ON INTERNAL CONTROL OVER COMPLIANCE, REPORT ON THE SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS REQUIRED BY THE UNIFORM GUIDANCE, SCHEDULE OF EXPENDITURES OF STATE AWARDS REQUIRED BY THE STATE OF CALIFORNIA, AND HOUSING AUTHORITY OF THE CITY OF SANTA ANA FINANCIAL DATA SCHEDULES REQUIRED BY THE US DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT Honorable City Council of the City of Santa Ana Santa Ana, California Report on Compliance for Each Major Federal Program Opinion on the Major Federal Program We have audited the City of Santa Ana’s (the City) compliance with the types of compliance requirements described in the OMB Compliance Supplement that could have a direct and material effect on each of the City’s major federal programs for the year ended June 30, 2022. The City’s major federal programs are identified in the summary of auditors’ results section of the accompanying schedule of findings and questioned costs. In our opinion, the City complied, in all material respects, with the types of compliance requirements referred to above that could have a direct and material effect on its major federal program for the year ended June 30, 2022. Basis for Opinion on each Major Federal Program We conducted our audit of compliance in accordance with auditing standards generally accepted in the United States of America (GAAS); the standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller General of the United States; and the audit requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Our responsibilities under those standards and the Uniform Guidance are further described in the Auditors’ Responsibilities for the Audit of Compliance section of our report. We are required to be independent of the City and to meet our other ethical responsibilities, in accordance with relevant ethical requirements relating to our audit. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion on compliance for the major federal program. Our audit does not provide a legal determination of the City’s compliance requirements referred to above. CLA (CliftonLarsonAllen LLP) is an independent network member of CLA Global. See CLAglobal.com/disclaimer. CliftonLarsonAllen LLP CLAconnect.com     City Council 6 – 7 5/2/2023 Honorable City Council of the City of Santa Ana Santa Ana, California 4 Responsibilities of Management for Compliance Management is responsible for compliance with the requirements referred to above and for the design, implementation, and maintenance of effective internal control over compliance with the requirements of laws, statutes, regulations, rules, and provisions of contracts or grant agreements applicable to the City’s federal programs. Auditor’s Responsibilities for the Audit of Compliance Our objectives are to obtain reasonable assurance about whether material noncompliance with the compliance requirements referred to above occurred, whether due to fraud or error, and express an opinion on the City’s compliance based on our audit. Reasonable assurance is a high level of assurance but is not absolute assurance and, therefore, is not a guarantee that an audit conducted in accordance with GAAS, Government Auditing Standards, and the Uniform Guidance will always detect material noncompliance when it exists. The risk of not detecting material noncompliance resulting from fraud is higher than for that resulting from error, as fraud may involve collusion, forgery, intentional omission, misrepresentations, or override of internal control. Noncompliance with the compliance requirements referred to above is considered material if there is a substantial likelihood that, individually or in aggregate, it would influence the judgment made by a reasonable user of the report on compliance about the City’s compliance with the requirements of each major federal program as a whole. In performing an audit in accordance with GAAS, Government Auditing Standards, and the Uniform Guidance, we: exercise professional judgment and maintain professional skepticism throughout the audit. identify and assess the risks of material noncompliance, whether due to fraud or error, and design and perform audit procedures responsive to those risks. Such procedures include examining, on a test basis, evidence regarding the City’s compliance with the compliance requirements referred to above and performing such other procedures as we considered necessary in the circumstances. obtain an understanding of the City’s internal control over compliance relevant to the audit in order to design audit procedures that are appropriate in the circumstances and to test and report on internal control over compliance in accordance with the Uniform Guidance, but not for the purpose of expressing an opinion on the effectiveness of the City’s internal control over compliance. Accordingly, no such opinion is expressed. We are required to communicate with those charged with governance regarding, among other matters, the planned scope and timing of the audit and any significant deficiencies and material weaknesses in internal control over compliance that we identified during the audit. Report on Internal Control Over Compliance Our consideration of internal control over compliance was for the limited purpose described in the Auditors’ Responsibilities for the Audit of Compliance section above and was not designed to identify all deficiencies in internal control over compliance that might be material weaknesses or significant deficiencies in internal control over compliance and therefore, material weaknesses or significant deficiencies may exist that were not identified. We did not identify any deficiencies in internal control over compliance that we consider to be material weaknesses. However, as discussed below, we did identify a certain deficiency in internal control over compliance that we consider to be a significant deficiency.    City Council 6 – 8 5/2/2023 Honorable City Council of the City of Santa Ana Santa Ana, California 5 A deficiency in internal control over compliance exists when the design or operation of a control over compliance does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, noncompliance with a type of compliance requirement of a federal program on a timely basis. A material weakness in internal control over compliance is a deficiency, or a combination of deficiencies, in internal control over compliance, such that there is a reasonable possibility that material noncompliance with a type of compliance requirement of a federal program will not be prevented, or detected and corrected, on a timely basis. A significant deficiency in internal control over compliance is a deficiency, or a combination of deficiencies, in internal control over compliance with a type of compliance requirement of a federal program that is less severe than a material weakness in internal control over compliance, yet important enough to merit attention by those charged with governance. We consider the deficiency in internal control over compliance described in the accompanying schedule of findings and questioned costs as item 2022-001 to be a significant deficiency. Our audit was not designed for the purpose of expressing an opinion on the effectiveness of internal control over compliance. Accordingly, no such opinion is expressed. Government Auditing Standards requires the auditor to perform limited procedures on the City’s response to the internal control over compliance findings identified in our audit described in the accompanying schedule of findings and questioned costs. The City’s response was not subjected to the other auditing procedures applied in the audit of compliance and, accordingly, we express no opinion on the response. The purpose of this report on internal control over compliance is solely to describe the scope of our testing of internal control over compliance and the results of that testing based on the requirements of the Uniform Guidance. Accordingly, this report is not suitable for any other purpose. Report on Schedule of Expenditures of Federal Awards Required by the Uniform Guidance, the Schedule of Expenditures of State Awards Required by the State of California, and the Housing Authority of the City of Santa Ana Financial Data Schedules Required by the US Department of Housing and Urban Development We have audited the financial statements of the governmental activities, the business-type activities, each major fund, and the aggregate remaining fund information of the City of Santa Ana as of and for the year ended June 30, 2022, and the related notes to the financial statements, which collectively comprise the City’s basic financial statements. We issued our report thereon dated December 28, 2022, which contained unmodified opinions on those financial statements. Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the basic financial statements. The accompanying Schedule of Expenditures of Federal Awards, the Schedule of Expenditures of State Awards, and the Housing Authority of the City of Santa Ana Financial Data Schedules are presented for purposes of additional analysis as required by the Uniform Guidance, the State of California, and the US Department of Housing and Urban Development, respectively, and are not a required part of the basic financial statements. Such information is the responsibility of management and was derived from and relates directly to the underlying accounting and other records used to prepare the basic financial statements.     City Council 6 – 9 5/2/2023 Honorable City Council of the City of Santa Ana Santa Ana, California 6 The information has been subjected to the auditing procedures applied in the audit of the financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the basic financial statements or to the basic financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion, the Schedule of Expenditures of Federal Awards, the Schedule of Expenditures of State Awards, and the Housing Authority of the City of Santa Ana Financial Data Schedules are fairly stated in all material respects in relation to the basic financial statements as a whole. CliftonLarsonAllen LLP Irvine, California March 28, 2023     City Council 6 – 10 5/2/2023 CITY OF SANTA ANA, CALIFORNIA Schedule of Expenditures of Federal Awards For the Fiscal Year Ended June 30, 2022 Federal Grantor / Pass-Through Total Passed Pass-Through Grantor / Entity Identifying Federal Through to Program / Cluster Title Number Expenditures Subrecipients U.S. Department of Housing and Urban Development Direct Programs: Community Development Block Grants - Entitlement Grants Cluster: Community Development Block Grants N/A 4,964,158$ 1,024,514$ COVID-19 - Community Development Block Grants N/A 716,437 222,608 Neighborhood Stabilization Program 1 N/A 3,975 - Neighborhood Stabilization Program 3 N/A 3,937 - Subtotal Community Development Block Grants - Entitlement Grants Cluster 5,688,507 1,247,122 Emergency Solutions Grant Program N/A 508,071 378,877 COVID-19 - Emergency Solutions Grant Program N/A 6,517,376 5,280,487 Subtotal Emergency Solutions Grant Program 7,025,447 5,659,364 Housing Voucher Cluster: Section 8 Housing Choice Vouchers N/A 43,986,581 - COVID-19 - Emergency Housing Voucher Rental Assistance (ARPA N/A 132,291 - COVID-19 - Emergency HSG Voucher Rental Assist-Admin (ARPA N/A 83,252 - Subtotal Section 8 Housing Choice Vouchers 44,202,124 - Mainstream Vouchers N/A 2,276,351 - COVID-19 - Mainstream Vouchers - CARES Act - Admin Fees N/A 4,852 - Subtotal Mainstream Vouchers 2,281,203 - Subtotal Housing Voucher Cluster 46,483,327 - Family Self-Sufficiency Program N/A 54,659 - Family Self-Sufficiency Program N/A 33,199 - Subtotal Family Self-Sufficiency Program 87,858 - HOME Investment Partnerships Program N/A 2,132,926 - COVID-19 - HOME - American Rescue Plan Program N/A 16,817 - Subtotal HOME Investment Partnerships Program 2,149,743 - ARRA - Neighborhood Stabilization Program 2 17 - Total U.S. Department of Housing and Urban Development 61,434,899 6,906,486 U.S. Department of Justice Direct Programs: Equitable Sharing Program (Asset Forfeiture) N/A 430,124 - Public Safety Partnership and Community Policing Grants N/A 731,634 - Body Worn Camera Policy and Implementation N/A 28,598 - Passed through County of Orange Sheriff's Department: Edward Byrne Memorial Justice Assistance Grant Program: Byrne Justice Assistance Grant 2020 2020-DJ-BX-0773 82,577 - Byrne Justice Assistance Grant 2021 15PBJA-21-GG-01188-JAGX 6,640 - Subtotal Edward Byrne Memorial Justice Assistance Grant Program 89,217 - Passed through Human Options: Culturally and Linguistically Specific Services Program 2016-WE-AX-0054 78,240 - Total U.S. Department of Justice 1,357,813 - (Continued) See accompanying Notes to the Schedules of Expenditures of Federal and State Awards. 16.016 Federal 14.218 Assistance Listing Number 14.896 14.218 14.218 14.871 14.871 14.879 14.879 14.871 14.896 14.239 14.239 14.218 14.231 14.231 14.256 16.738 16.738 16.922 16.835 16.710 7     City Council 6 – 11 5/2/2023 CITY OF SANTA ANA, CALIFORNIA Schedule of Expenditures of Federal Awards For the Fiscal Year Ended June 30, 2022 (Continued) Federal Grantor / Pass-Through Passed Pass-Through Grantor / Entity Identifying Federal Through to Program / Cluster Title Number Expenditures Subrecipients U.S. Department of Labor Workforce Innovation and Opportunity Act (WIOA) Cluster: Passed through CA Employment Development Department: WIOA Adult Program AA111027 139,671$ -$ WIOA Adult Program AA211027 488,937 - Subtotal WIOA Adult Activities 628,608 - WIOA Dislocated Worker Formula Grants AA111027 253,007 - WIOA Dislocated Worker Formula Grants AA211027 332,430 - WIOA Dislocated Worker Formula Grants (Rapid Response) AA111027 40,461 - WIOA Dislocated Worker Formula Grants (Rapid Response) AA211027 176,622 - Subtotal WIOA Dislocated Worker Formula Grants 802,520 - WIOA Youth Activities AA111027 115,997 58,775 WIOA Youth Activities AA211027 720,322 384,379 Subtotal WIOA Youth Activities 836,319 443,154 Passed through County of Orange Community Resources Agency: WIOA Adult Program MA-012-22010003 5,697 - Passed through County of Orange Community Resources Agency: WIOA Dislocated Worker Formula Grants MA-012-20011850 15,000 - Subtotal Workforce Innovation and Opportunity Act (WIOA) Cluster 2,288,144 443,154 Passed through CA Employment Development Department: WIOA National Dislocated Worker Grants AA011027 883 - WIOA National Dislocated Worker Grants AA111027 14,940 - Subtotal WIOA National Dislocated Worker Grants 15,823 - Total U.S. Department of Labor 2,303,967 443,154 U.S. Department of Transportation Highway Planning and Construction Cluster: Passed through CA Department of Transportation: National Highway Performance Program BRLS 5063(184) 314,601 - Bicycle Corridor Improvement CMAQ 5063(181) BCI 19,481 - Bicycle Corridor Improvement CMAQ 5063(182) BCI 1,310 - Bicycle Corridor Improvement CMAQ 5063(183) BCI 1,188,229 - Bicycle Corridor Improvement CMAQ 5063(200) BCI 6,526 - Highway Safety Improvement Program HSIPL 5063(171) 102,061 - Highway Safety Improvement Program HSIPL 5063(186) 374 - Highway Safety Improvement Program HSIPL 5063(187) 202,838 - Highway Safety Improvement Program HSIPL 5063(188) 1,871 - Highway Safety Improvement Program HSIPL 5063(190) 3,831 - Highway Safety Improvement Program HSIPL 5063(204) 6,643 - Subtotal Highway Planning and Construction Cluster 1,847,765 - (Continued) See accompanying Notes to the Schedules of Expenditures of Federal and State Awards. 20.205 20.205 20.205 20.205 20.205 17.259 17.278 17.277 17.277 17.258 20.205 17.278 17.278 17.259 17.258 20.205 20.205 17.258 17.278 17.278 20.205 20.205 20.205 Federal Assistance Listing Number 8     City Council 6 – 12 5/2/2023 CITY OF SANTA ANA, CALIFORNIA Schedule of Expenditures of Federal Awards For the Fiscal Year Ended June 30, 2022 (Continued) Federal Grantor / Pass-Through Passed Pass-Through Grantor / Entity Identifying Federal Through to Program / Cluster Title Number Expenditures Subrecipients Highway Safety Cluster: State and Community Highway Safety: Passed through CA Office of Traffic Safety: Selective Traffic Enforcement PT21189 150,994$ -$ Selective Traffic Enforcement PT22130 403,697 - Public Education on Bicycle Safety PS20034 66,239 - Public Education on Bicycle Safety PS22025 35,300 - Subtotal State and Community Highway Safety Cluster 656,230 - Total U.S. Department of Transportation 2,503,995 - U.S. Department of Treasury Direct Programs: COVID-19 - Coronavirus State & Local Fiscal Recovery (ARPA) N/A 12,233,442 955,430 Passed through the State Water Resource Control Board: COVID-19 - Coronavirus State & Local Fiscal Recovery (ARPA) CA3010038 1,069,505 - COVID-19 - Emergency Rental Assistance Program Direct Program: COVID-19 - Emergency Rental Assistance Program 1 N/A 6,414,753 6,388,587 COVID-19 - Emergency Rental Assistance Program 2 N/A 13,378,357 13,157,659 Passed through CA Department of Housing & Community Development: COVID-19 - Emergency Rental Assistance Program - State 21-ERAP-20081 1,871,804 1,857,615 Subtotal COVID-19 - Emergency Rental Assistance Program 21,664,914 21,403,861 Total U.S. Department of Treasury 34,967,861 22,359,291 U.S. Institute of Museum and Library Services Passed through CA State Library: 40-9114 16,150 - Grants to States (Library Services and Technology Act) U.S. Small Business Administration Direct Program: COVID-19 - Shuttered Venue Operators Grant Program N/A 689,120 - U.S. Department of Homeland Security Homeland Security Grant Program: Passed through CA Office of Emergency Services: Urban Area Security Initiative 2019 2019-0035 059-95010 896,163 194,190 Passed through City of Anaheim: Urban Area Security Initiative 2018 2018-0054 274,427 - Urban Area Security Initiative 2020 2020-0095 514,351 - Subtotal Homeland Security Grant Program 1,684,941 194,190 Passed through County of Orange Sheriff's Department: Emergency Management Performance Grants EMPG 2021-0015 48,338 - Total U.S. Department of Homeland Security 1,733,279 194,190 (Continued) See accompanying Notes to the Schedules of Expenditures of Federal and State Awards. Federal Assistance Listing 21.027 Number 21.023 21.023 45.310 59.075 21.023 97.067 97.067 97.067 97.042 20.600 20.600 20.600 21.027 20.600 9     City Council 6 – 13 5/2/2023 CITY OF SANTA ANA, CALIFORNIA Schedule of Expenditures of Federal Awards For the Fiscal Year Ended June 30, 2022 (Continued) Federal Grantor / Pass-Through Passed Pass-Through Grantor / Entity Identifying Federal Through to Program / Cluster Title Number Expenditures Subrecipients U.S. Department of Health and Human Services Direct Program: COVID-19 - Community Programs to Improve Minority Health Grant N/A 137,782$ 82,525$ Passed through County of Orange Social Services Agency: Temporary Assistance for Needy Families WGM0319 624,147 - Total U.S. Department of Health and Human Services 761,929 82,525 Total Expenditures of Federal Awards 105,769,013$ 29,985,646$ See accompanying Notes to the Schedules of Expenditures of Federal and State Awards. 93.137 Number Federal Assistance Listing 93.558 10     City Council 6 – 14 5/2/2023 CITY OF SANTA ANA, CALIFORNIA Schedule of Expenditures of State Awards For the Fiscal Year Ended June 30, 2022 Program State Identification Awards Grantor / Program Title Number Expenditures CA Business Consumer Services and Housing Agency Homeless Housing Assistance & Prevention 20-HHAP-00019 5,043,068$ Homeless Housing Assistance & Prevention 2 21-HHAP-00012 2,877,699 Homeless Housing Assistance & Prevention 3 22-HHAP-10004 637,260 8,558,027 CA Department of Housing and Community Development Affordable Housing Sustainable Communities Program 16-AHSC-11200 178,888 SB2 Planning Grants Program 19-PGP-13895 241,962 Local Early Action Planning Program 20-LEAP-15676 95,099 Permanent Local Housing Allocation 20-PLHA-15193 2,665,322 3,181,271 CA Department of Justice Sexual Assault Evidence Grant 2019-2020-02 12,174 CA Department of Resources Recycling and Recovery Oil Payment Program OPP10 14,181 Beverage Container Payment Program FY 19/20 11,331 25,512 CA Department of Transportation Active Transportation Program ATPL-5063(170) 1,043,943 Active Transportation Program ATPL-5063(174) 255,000 Active Transportation Program ATPL-5063(177) 1,032,892 Active Transportation Program ATPL-5063(178) 271,063 Active Transportation Program - SB1 Augmentation ATPSB1L-5063(191) 85,000 Active Transportation Program - SB1 Augmentation ATPSB1L-5063(195) 9,342 Active Transportation Program - SB1 Augmentation ATPSB1L-5063(196) 802,103 Active Transportation Program - SB1 Augmentation ATPSB1L-5063(197) 281,637 Active Transportation Program - SB1 Augmentation ATPSB1L-5063(198) 564,587 Active Transportation Program - SB1 Augmentation ATPSB1L-5063(199) 92,576 4,438,143 CA Department of Water Resources Prop 1 IRWMP Disadvantaged Communities Involvement 4600011889 100,000 Prop 1 Integrated Regional Water Management Program 4600013842 66,259 166,259 CA Natural Resources Agency Statewide Park Development & Community Revitalization C9801033 138,189 Statewide Park Development & Community Revitalization C9801034 425,811 Advanced Metering Infrastructure GF1806-0 1,870,953 Proposition 68 Urban Flood Protection UF8807-0 157,991 2,592,944 CA State Coastal Conservancy Santa Ana River Conservancy Program 19-097, 19-098, 19-158 601,892 CA State Library Mobile Library Solutions Grant SVBT-026 12,353 CA Workforce Development Board Prison to Employment Program M0113404 422,464 Prison to Employment Program M0113521 594,961 1,017,425 Total Expenditures of State Awards 20,606,000$ See accompanying Notes to the Schedules of Expenditures of Federal and State Awards. 11     City Council 6 – 15 5/2/2023 12 CITY OF SANTA ANA, CALIFORNIA NOTES TO THE SCHEDULES OF EXPENDITURES OF FEDERAL AND STATE AWARDS FOR THE YEAR ENDED JUNE 30, 2022 1. BASIS OF PRESENTATION The accompanying Schedules of Expenditures of Federal and State Awards (the Schedules) include the federal and state award activities of the City of Santa Ana, California (the City), under programs of the federal government and the State of California, as well as federal and state financial assistance passed through other government agencies for the year ended June 30, 2022. The information in the Schedule of Expenditures of Federal Awards (SEFA) is presented in accordance with the requirements of Title 2 US Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the Schedules present only a selected portion of the operations of the City, they are not intended to, and do not, present the financial statements of the City. The City’s reporting entity is defined in Note 1 of the notes to the City’s financial statements. 2. BASIS OF ACCOUNTING The accompanying Schedules are presented using the modified accrual basis of accounting for governmental funds and the accrual basis for proprietary funds, which is described in the Note 1 of the notes to the City’s financial statements. Such expenditures are recognized following the cost principles contained in the Uniform Guidance for all awards. The information in the SEFA is presented in accordance with the requirements of the Uniform Guidance. Therefore, some amounts presented in the SEFA may differ from amounts presented in, or used in the preparation of, the basic financial statements. Pass-through entity identifying numbers are identified where available. 3. INDIRECT COST RATE The City has elected not to use the 10% de minimis indirect cost rate allowed under the Uniform Guidance.     City Council 6 – 16 5/2/2023 CITY OF SANTA ANA, CALIFORNIA Housing Authority of the City of Santa Ana Financial Data Schedule of Assets, Liabilities, and Equity June 30, 2022 Line Item No. Account Description Family Self Sufficiency Program Housing Choice Vouchers Mainstream Vouchers Housing Choice Vouchers CARES ACT Mainstream Vouchers CARES ACT Emergency Housing Voucher ARPA Total Assets Current Assets: 111 Cash - Unrestricted -$ 2,396,325$ 109,435$ 428$ -$ 29,111$ 2,535,299$ 113 Cash - Other Restricted - 629,733 - - - 572,164 1,201,897 115 Cash - Restricted for Payment of Current Liabilities - 209,911 - - - - 209,911 100 Total Cash - 3,235,969 109,435 428 - 601,275 3,947,107 Receivables: 122 Accounts Receivable - HUD Other Projects - 74,901 36,508 - - - 111,409 125 Accounts Receivable - Miscellaneous - - - - - - - 128 Fraud Recovery - 12,776 - - - - 12,776 128.1 Allowance for Doubtful Accounts - Fraud - (4,599) - - - - (4,599) 129 Accrued Interest Receivable - - - - - - - 120 Total Receivables, Net of Allowances for Doubtful Accounts - 83,078 36,508 - - - 119,586 142 Prepaid Expenses and Other Assets - - - - - - - 150 Total Current Assets - 3,319,047 145,943 428 - 601,275 4,066,693 Noncurrent Assets: Fixed Assets: 164 Furniture, Equipment & Machinery - Administration - - - - - - - 166 Accumulated Depreciation - - - - - - - 160 Total Fixed Assets, Net of Accumulated Depreciation - - - - - - - 174 Other Assets - - - - - - - 180 Total Non-Current Assets - - - - - - - 290 Total Assets and Deferred Outflows of Resources -$ 3,319,047$ 145,943$ 428$ -$ 601,275$ 4,066,693$ Liabilities and Equity Liabilities: 312 Accounts Payable - HUD PHA Programs <=90 days $ - $ 104,717 $ 110 $ - $ - $ - 104,827$ 322 Accrued Compensated Absences - Current Portion - 31,751 - - - - 31,751 331 Accounts Payable - HUD PHA Programs - - - 428 - - 428 342 Deferred Revenues - 8,177 - - - 155,750 163,927 345 Other Current Liabilities - 209,911 - - - - 209,911 346 Accrued Liabilities - Other - - - - - - - 310 Total Current Liabilities - 354,556 110 428 - 155,750 510,844 Noncurrent Liabilities: 353 Noncurrent Liabilities - Other - 629,733 - - - - 629,733 354 Accrued Compensated Absences - Non Current - 95,251 - - - - 95,251 350 Total Noncurrent Liabilities - 724,984 - - - - 724,984 300 Total Liabilities - 1,079,540 110 428 - 155,750 1,235,828 Equity: 509.3 Restricted Fund Balance - - - - - 416,414 416,414 511.3 Assigned Fund Balance - 2,239,507 145,833 - - 29,111 2,414,451 Unassigned Fund Balance - - - - - - - 513 Total Equity - Net Assets/Position - 2,239,507 145,833 - - 445,525 2,830,865 600 Total Liabilities, Deferred Inflows of Resources and Equity - Net Assets/Position -$ 3,319,047$ 145,943$ 428$ -$ 601,275$ 4,066,693$ 13     City Council 6 – 17 5/2/2023 CITY OF SANTA ANA, CALIFORNIA Housing Authority of the City of Santa Ana Financial Data Schedule of Revenues, Expenses, and Changes in Equity For the Fiscal Year Ended June 30, 2022 Line Item No. Account Description Family Self Sufficiency Program Housing Choice Vouchers Mainstream Vouchers Housing Choice Vouchers CARES ACT Mainstream Vouchers CARES ACT Emergency Housing Voucher ARPA Total Revenues 70600 HUD PHA Operating Grants 87,858$ 44,108,561$ 2,190,609$ -$ 4,852$ 597,477$ 46,989,357$ 71100 Investment Income - Unrestricted - ADMIN - - - - - - - 71400 Fraud Recovery - 1,200 - - - - 1,200 71500 Other Revenue - 209,307 - - - 27,991 237,298 72000 Investment Income - Restricted - HAP - - - - - - - 70000 Total Revenue 87,858 44,319,068 2,190,609 - 4,852 625,468 47,227,855 Expenses Administrative: 91100 Administrative Salaries - 1,105,122 87,754 - 2,992 41,387 1,237,255 91200 Auditing Fees - 12,486 305 - 116 - 12,907 91400 Advertising and Marketing - 35,093 - - - - 35,093 91500 Employee Benefit Contributions - Administrative - 739,243 38,735 - 1,430 12,454 791,862 91600 Other Operating - Administrative - 700,482 14,175 - - 130 714,787 91800 Travel, Training & Transportation - - - - - - - 91810 Allocated Overhead - 121,920 9,158 - 314 4,337 135,729 91900 Other - 56,100 - - - 900 57,000 91000 Total Operating - Administrative Expenses - 2,770,446 150,127 - 4,852 59,208 2,984,633 Tenant Services: 92100 Tenant Services - Salaries 62,936 - - - - - 62,936 92300 Employee Benefit Contributions - Tenant Services 24,922 - - - - - 24,922 92500 Total Tenant Services 87,858 - - - - - 87,858 General Expenses: 96140 All Other Insurance - - - - - - - 96200 Other General Expenses - 708,790 - - - - 708,790 96210 Compensated Absences - - - - - - - 96000 Total Operating - General Expenses - 708,790 - - - - 708,790 96900 Total Operating Expenses 87,858 3,479,236 150,127 - 4,852 59,208 3,781,281 97000 Excess Operating Revenue over Operating Expenses - 40,839,832 2,040,482 - - 566,260 43,446,574 97300 Housing Assistance Payments - 40,505,981 2,122,477 - - 132,291 42,760,749 97350 HA Portability-In - 24,882 3,747 - - 24,044 52,673 90000 Total Expenses 87,858 44,010,099 2,276,351 - 4,852 215,543 46,594,703 10093 Transfers between Program & Project-In - - - - - - - 10094 Transfers between Program & Project-Out - - - - - - - 10000 Excess (Deficiency) of Operating Revenues Over (Under) Expenses -$ 308,969$ (85,742)$ -$ -$ 409,925$ 633,152$ Memo Account Information: 11030 Beginning Equity - 1,930,538 231,575 - - 35,600 2,197,713 11040 Prior period Adjustments and Equity Transfers - - - - - - - 11050 Changes in Compensated Absence Balance - - - - - - - 11200 Unit Months Available - 36,140 2,085 - - - 38,225 11210 Number of Unit Months Leased - 32,223 1,394 - - - 33,617 11170 Administrative Fee Equity - 2,239,507 145,833 - - 29,111 2,414,451 11180 Housing Assistance Payments Equity - - - - - 416,414 416,414 Line 11170 & 11180 - 2,239,507 145,833 - - 445,525 2,830,865$ Line 513 - 2,239,507 145,833 - - 445,525 -$ -$ -$ -$ -$ -$ 14     City Council 6 – 18 5/2/2023 15 CITY OF SANTA ANA, CALIFORNIA SCHEDULE OF FINDINGS AND QUESTIONED COSTS FOR THE YEAR ENDED JUNE 30, 2022 Section I – Summary of Auditors’ Results Financial Statements 1. Type of auditors’ report issued: Unmodified 2. Internal control over financial reporting: Material weakness(es) identified? yes x no Significant deficiency(ies) identified? yes x none reported 3. Noncompliance material to financial statements noted? yes x no Federal Awards 1. Internal control over major federal programs: Material weakness(es) identified? yes x no Significant deficiency(ies) identified? x yes none reported 2. Type of auditors’ report issued on compliance for major federal programs: Unmodified 3. Any audit findings disclosed that are required to be reported in accordance with 2 CFR 200.516(a)? yes x no Identification of Major Federal Programs Assistance Listings Number(s) Name of Federal Program or Cluster 14.871, 14.879 Housing Voucher Cluster 14.239 HOME Investment Partnerships Program 21.027 Corona Virus State & Local Fiscal Recovery 21.023 Emergency Rental Assistance Program Dollar threshold used to distinguish between Type A and Type B programs: $ 3,000,000 Auditee qualified as low-risk auditee? x yes no     City Council 6 – 19 5/2/2023 16 CITY OF SANTA ANA, CALIFORNIA SCHEDULE OF FINDINGS AND QUESTIONED COSTS (CONTINUED) FOR THE YEAR ENDED JUNE 30, 2022 Section II – Financial Statement Findings Our audit did not disclose any matters required to be reported in accordance with Government Auditing Standards. Section III – Findings and Questioned Costs – Major Federal Programs 2022-001 - Suspension and Debarment Federal Agency: U.S. Department of Treasury Federal Program Name: Coronavirus State and Local Fiscal Recovery Funds Assistance Listing Number: 21.027 Award Period: March 3, 2021, through December 31, 2024 Type of Finding: Significant Deficiency in Internal Control over Compliance Criteria or Specific Requirement: 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Award requires compliance with the provisions of suspension and debarment. The City should have internal controls designed to ensure compliance with those provisions. Condition: The City was not able to provide supporting documentation that the City verified the vendor was not suspended or debarred prior to entering the transaction. Questioned Costs: None. Context: There were twenty-five vendors during FY 21-22 that were a covered transaction for this program. Cause: The City did not maintain supporting documentation that the verification of suspension or debarment was performed prior to entering into a contract for three of the seven samples tested. Effect: The auditor noted no instances of noncompliance with the provisions of suspension, and debarment; however, we were not able to verify that the City followed their internal controls to ensure the vendor was not suspended or debarred prior to entering the transaction. Repeat Finding: This is not a repeat finding. Recommendation: We recommend the City implement procedures to ensure that verification documentation for suspension and debarment is maintained to support the City's internal control over compliance. Views of Responsible Officials: There is no disagreement with the audit finding. The City’s Purchasing Policies & Procedures require the grant managing departments to adhere to the Uniform Guidance requirements and maintain procurement documentation related to Federal grants including suspension and debarment. City staff assigned to manage or support federal grant-funded projects will check sam.gov to ensure their vendors are not excluded parties prior to selecting vendors and maintain supporting documentation.     City Council 6 – 20 5/2/2023 17 CITY OF SANTA ANA, CALIFORNIA SUMMARY SCHEDULE OF PRIOR-YEAR AUDIT FINDINGS FOR THE YEAR ENDED JUNE 30, 2022 Section I – Financial Statement Findings None noted. Section II – Findings and Questioned Costs – Major Federal Programs Finding 2021-001 Federal Agency: U.S. Department of Labor (DOL) Federal Program Title: WIOA Youth Activities Federal Assistance Listing Number: 17.259 Award Period: April 10, 2020 through March 31, 2022 Type of Finding: Other Matter Criteria or Specific Requirement: In accordance with (Section 129(c)(4)), WIOA, 128 Stat. 1510), Not less than 20 percent of Youth Activity funds allocated to the local area, except for the local area expenditures for administration, must be used to provide paid and unpaid work experiences. Condition: Total WIOA Youth Activities expenditures used to provide paid and unpaid work experiences was less than 20% of total WIOA Youth Activities expenditures less administrative expenditures. Status: Corrected.     City Council 6 – 21 5/2/2023     City Council 6 – 22 5/2/2023 Community Development Agency www.santa-ana.org/community-development Item # 7 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report May 2, 2023 TOPIC: Housing Division Quarterly Report AGENDA TITLE: Quarterly Report for Housing Division Projects and Activities for the Period of January 1, 2023 to March 31, 2023 RECOMMENDED ACTION Receive and file the Quarterly Report for Housing Division Projects and Activities for the period of January 1, 2023 to March 31, 2023. DISCUSSION This report for the quarter ending on March 31, 2023 provides information for all of the affordable housing projects and activities for the City’s Housing Division. The report is divided into seven sections: Loan Activity, Loan Portfolio Management and Monitoring, Density Bonus Housing Agreements, Development Impact Fee Deferral Agreements, Rent Stabilization, Affordable Housing Funds and Commitments, and Development Projects. Loan Activity Applications The Housing Division offers several different programs including down payment assistance for first-time homebuyers and rehabilitation grants for mobile homes and single-family homes. Inquiries are received from the public and applications are mailed out, received, and approved for these programs on a continual basis. Table 1 shows the number of inquiries and applications sent out, received, and approved by type for the quarter and for the total fiscal year: Table 1: Applications Sent Out, Received & Approved Inquiries Applications Sent Out Applications Received Applications ApprovedProgram Q3 Total FY Q3 Total FY Q3 Total FY Q3 Total FY Residential Rehabilitation Grant Program 0 80 0 50 0 25 1 15 Homeownership / Down Payment Assistance Program 27 123 27 123 9 17 5 11     City Council 7 – 1 5/2/2023 Housing Division Quarterly Report May 2, 2023 Page 2 3 3 9 8 Loan Subordinations 0 0 0 0 0 0 0 0 The number of applications received is typically lower than the number of applications sent out in any given period due to the stringent program guidelines for eligibility regulated by the federal government, which makes it difficult for most applicants to qualify. The City of Santa Ana’s Residential Rehabilitation Grant Program is designed to improve and preserve affordable housing through the use of federal Community Development Block Grant (CDBG) funds. The Program is administered by Habitat for Humanity of Orange County on behalf of the City. The Program provides grants of up to $25,000 for eligible home repairs for low-income homeowners at or below 80% of the Area Median Income (AMI) as defined by the U.S. Department of Housing and Urban Development (HUD). Eligible activities include the repair, replacement, and/or installation of major systems including plumbing, heating, electrical, windows, roof, paint, and handicap accessibility. A total of one (1) rehabilitation project was completed during this quarter. Down Payment Assistance Loan Program Progress For the Down Payment Assistance Loan Program (DPAP), staff evaluates applicant eligibility and oversees underwriting to ensure compliance with program guidelines and requirements established by HUD. During this quarter, staff conducted two (2) down payment assistance virtual workshops via Zoom with a total of 59 attendees. Five (5) down payment assistance loan applications were approved and five (5) closed escrow. Staff also conduct monthly workshops together with NeighborWorks of Orange County every second Tuesday of the month. In addition to these workshops, staff participated in one workshop with home lending professionals and one First Time Homebuyer Workshop sponsored by Councilmember Phan. In total, 15 professionals and 15 residents attended the workshops to get information on how to qualify for the City’s down payment assistance program. Staff also provided a television interview in Spanish for Estrella TV on January 25. On February 25, staff participated in a First-Time Homebuyer Fair in partnership with the Shalom Center. The event included other homebuying professionals and lenders that provided booths and informational lectures. Staff provided program materials and spoke about the program to all attendees. The event welcomed around 250 people. Loan Portfolio Management & Monitoring The Housing Division is responsible for managing the residential loan portfolio, which includes all of the loans entered into by the City and Housing Authority acting as the Housing Successor Agency. As of the end of the second quarter, the principal balance was $144,082,637.77. This is comprised of 341 loans of which 319 are deferred or residual receipt payment loans. As shown in Table 2, the loan portfolio generated     City Council 7 – 2 5/2/2023 Housing Division Quarterly Report May 2, 2023 Page 3 3 3 9 8 $132,267.74 in payments of principal and interest during the third quarter. The amount of residual receipts payments changes every quarter. Table 2: Portfolio Revenue Funding Source HOME CDBG Redevelopment NSP CalHOME Inclusionary Loan Payoffs $71,285.04 $0 $0 $0 $0 $0 Residual Receipts Payments $36,902.44 $0 $0 $0 $0 $0 Amortized Loan Payments $0 $3,668.83 $20,311.43 $0 $100.00 $0 Total for Q2 $108,187.48 $3,668.83 $20,311.43 $0 $100.00 $0 Monitoring As part of the requirements for these loans, staff must monitor the owner-occupancy of single-family homes that have received loans, and the building code compliance of units in rental projects with long-term affordability covenants. During this quarter, 42 owner- occupancy recertification letters were mailed and 38 were returned and processed. This number includes letters sent from previous months. Staff also conducted a total of 224 inspections during this quarter. Density Bonus Agreements The California Density Bonus law allows developers proposing five or more residential units to seek increases in base density for providing on-site housing units in exchange for providing affordable units on site. To help make constructing on-site affordable units feasible, the law allows developers to seek up to three incentives/concessions and an unlimited number of waivers, which are variances from development standards that would help the project be built without significant burden and without detriment to public health. The first version of the Density Bonus Law was adopted in 1979 and has since been amended at various times. Recent revisions allow affordable housing developers to request incentives/concessions and/or waivers for 100-percent affordable developments, even if they do not require a numerical density bonus. Moreover, in early 2017, the law was amended to restrict the ability of local jurisdictions to require studies to “justify” the density bonus and requested incentives/waivers and places the burden on local jurisdictions to prove that the incentives/concessions or waivers are not financially warranted. As of the date of this report, the City of Santa Ana has entered into the following Density Bonus Agreements: Date of Agreement Housing Development Address Affordable Units October 2018 Metro East Senior Park 2222 E. First St. 415 rental units restricted for very low income and low income or senior tenants August 2018 First Point I & II Apartments 2110, 2114 and 2020 E. First St. 547 rental units restricted for very low income and low income tenants    City Council 7 – 3 5/2/2023 Housing Division Quarterly Report May 2, 2023 Page 4 3 3 9 8 February 2019 Legacy Square 609 North Spurgeon St. 92 rental units restricted for very low income and low income tenants November 2019 The Rafferty 114 & 117 E. Fifth St.11 rental units restricted for very low income tenants December 2021 FX Residences 801, 807, 809 and 809 ½ East Santa Ana Blvd 16 permanent supportive housing units June 2022 WISEPlace 1411 N. Broadway 47 permanent supportive housing units August 2022 Brandywine Acquisition Group 1814 & 1818 E. First St. 4 townhomes restricted for sale to moderate-income buyers Development Impact Fee Deferral Agreements Development impact fees are a one-time charge to new developments imposed under the Mitigation Fee Act. These fees are charged to new developments to mitigate impacts resulting from the development activity and cannot be used to fund existing deficiencies. This means that for improvements that benefit existing as well as new development, impact fees can only pay for the portion of the improvement that benefits the new uses. Impact fees must be adopted based on findings of a reasonable relationship between the development paying the fee, the size of the fee, and the use of fee revenues. Development impact fees do not require voter approval and are commonly used by cities to address the impact of new development on schools, parks, transportation, etc. Prior to issuance of any building permits, the City currently requires the payment of various development impact fees. However, affordable housing developers may submit a request to defer specific development impact fees for their property pursuant to California Government Code section 66007. The City and owner then execute a Development Impact Fee Deferral Agreement to defer certain development impact fees applicable to the property and place a lien on the property to secure payment of these fees, which are due before the issuance of the certificate of occupancy or the final building check. As of the date of this report, the City has entered into the following outstanding Development Impact Fee Deferral Agreements that are pending payment: Date of Agreement Developer Housing Development Address Estimated Total Fees Due October 2019 Santa Ana Pacific Associates & Santa Ana Pacific Associates II 2110, 2114 and 2020 E. First St.$4,121,986 December 2021 Shelter Providers of Orange County 802, 809, 809 ½ East Santa Ana Blvd.$510,000 July 2022 Washington Santa Ana Housing Partners 1126 &1146 E. Washington Ave.$652,717 Rent Stabilization Program Effective November 18, 2022, City Council adopted an amended Rent Stabilization and Just Cause Eviction Ordinance that included a number of changes. The amended Rent Stabilization and Just Cause Eviction Ordinance expands the administration and     City Council 7 – 4 5/2/2023 Housing Division Quarterly Report May 2, 2023 Page 5 3 3 9 8 enforcement of renter protections for Santa Ana residents by establishing a rental housing board and a rental registry program. The amended Ordinance also includes additional petitions for tenants and landlords, voluntary mediation services, and other enhancements. The City has prepared user-friendly information on the Ordinance for both tenants and landlords on the City’s webpage, including a detailed summary of changes to the Ordinance and answers to Frequently Asked Questions in English, Spanish, and Vietnamese. Over the next several months, staff will be conducting outreach and education for tenants and landlords on the amended Ordinance. Tenants and landlords are encouraged to sign up to receive the latest updates. Program Updates: The City of Santa Ana continues to work with RSG, Inc. on the long-term implementation of the Rent Stabilization and Just Cause Eviction Ordinance. The Rent Stabilization Program has met many critical milestones over the course of Q3. On January 3, 2023, the City entered into an agreement with Revenue and Cost Specialists (RCS) to conduct a comprehensive fee study to determine appropriate program fees to recover all program costs associated with services provided under the City’s Rent Stabilization and Just Cause Eviction Ordinance. In Q3, staff worked with RCS to finalize the fee study and the rental registry fee that will be recommended to the City Council as a part of the FY 2023-24 Miscellaneous Fee Schedule. On February 7, 2023, City Council authorized the City Manager to enter into an agreement with 3Di, Inc. to implement, operate, and maintain a rental registry portal that supports the City’s Rent Stabilization and Just Cause Eviction Ordinance. In Q3, staff worked with the consultant on a weekly basis to begin configuring the portal where property owners will register rental units, update rental unit information, update tenancy information, submit notices, and pay the City’s rental registry fee. Staff also began working with the Finance and Management Services Agency to ensure the City will be able to collect, allocate, process, and utilize rental registry fees for the administration of the Ordinance. In addition to the progress made towards the long-term implementation of the Rent Stabilization Program, staff has continued to serve the community in the following ways throughout Q3: •Created three new infographics: Eviction Process Infographic, Just Cause Eviction Infographic, and Rent Stabilization Infographic. •Reviewed and made continuous improvements to the layout, content, and forms on the Renter Protections webpage for easier access and understanding. •Fielded calls and emails from the public and provided information, referrals, and education to renters and property owners on the City’s Rent Stabilization and Just Cause Eviction Ordinance. •Collected notices from landlords to monitor for compliance of the Ordinance.     City Council 7 – 5 5/2/2023 Housing Division Quarterly Report May 2, 2023 Page 6 3 3 9 8 •Hosted our highest attended community workshop focused on Tenant Rights and the Eviction Process, with 309 registrants. Residents Served: During this quarter, staff and RSG fielded calls from the public and provided information and education to renters and property owners on the City’s Rent Stabilization and Just Cause Eviction Ordinance. A breakdown of the number of inquiries is as follows: The City requires that when changing the terms of a tenancy, an owner must submit proof of service to the City as evidence that the owner has complied with noticing requirements. A breakdown of the number of notices received is as follows: Staff and RSG also conducted one (1) virtual workshop in partnership with the Public Law Center via Zoom in English, Spanish, and Vietnamese: The City regularly disburses important updates and information to Santa Ana residents. During this quarter, staff informed the public of programmatic updates via social media and email distribution lists, reaching a total of 47,102 Santa Ana residents. Available Funds and Land Assets for Affordable Housing Development Projects The City of Santa Ana and the Housing Authority acting as the Housing Successor Agency manages multiple sources of local, state, and federal funds to develop affordable housing. Exhibit 1 provides a summary of the funds available as of March 31, 2023. Affordable Housing Opportunity and Creation Ordinance On-Site Development: Since 2011, a total of 33 units have been developed on-site as a result of the Affordable Housing Opportunity and Creation Ordinance, including 23 ownership units for-sale and 10 rental units: Month # of Inquiries January 2023 60 February 2023 80 March 2023 90 Total 230 Month # of Notices January 2023 30 February 2023 134 March 2023 61 Total 225 Month # of Registrants January 31, 2023 309 Total 309     City Council 7 – 6 5/2/2023 Housing Division Quarterly Report May 2, 2023 Page 7 3 3 9 8 Units Built On-Site Ownership Rental Total 23 10 33 In-Lieu Fees Generated: All in-lieu fees, penalties, and other monies collected pursuant to the Ordinance, including interest, are deposited into the Inclusionary Housing Fund. Since inception, the Inclusionary Housing Fund has generated $28,443,446 to be used for the development of housing affordable to low- and moderate-income households, with a reasonable amount spent on administrative or related expenses associated with the administration of the Ordinance. In-lieu fees generated have been used to develop new affordable housing opportunities, provide emergency shelter, and create homeownership opportunities. Below is a summary of how in-lieu fees have been used by the City: Project Inclusionary Housing Funds SPENT # of Units Address Santa Ana Arts Collective $4,775,000 57 1666 N. Main Street La Placita Cinco $1,300,000 50 2239 West 5th Street The Link Interim Emergency Shelter $4,140,295 N/A 2320 S. Redhill Avenue Westview House $1,514,113 84 2530 and 2534 Westminster Avenue Habitat for Humanity “Lacy & Vance”$565,271 2 826 N. Lacy Street & 830 N. Lacy Street WISEPlace Steps to Independence Public Service Program $90,000 N/A N/A TOTAL $12,384,679 193 Project Inclusionary Housing Funds COMMITTED # of Units Address Habitat for Humanity “Washington Street”$2,200,000 6 1921 W. Washington Ave. Down Payment Assistance $1,250,000 N/A N/A TOTAL $3,450,000 6 Inclusionary Housing In-lieu Fees Received per Fiscal Year FYs 2009-2017 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 $7,851,002 $2,712,304 $7,236,945 $0 $3,709,875 $6,933,320 $0    City Council 7 – 7 5/2/2023 Housing Division Quarterly Report May 2, 2023 Page 8 3 3 9 8 Affordable Housing Development Projects There are six (6) affordable housing projects under construction, and two (2) affordable housing projects in pre-development. Below is a brief summary and status-update for each project. Exhibit 2 provides a development timeline for each project. The most recent RFP for Affordable Housing Development was issued on December 8, 2021 and closed on February 28, 2022. WISEPlace Permanent Supportive Housing and Habitat for Humanity of Orange County were awarded pre-commitment letters. Projects under Construction Legacy Square (609 N Spurgeon Street) Developer National Community Renaissance with Mercy House as the service provider Description New construction of a 100% affordable multifamily apartment complex consisting of 92 units of rental housing and one (1) manager’s unit. All units will be affordable to households earning less than 60% AMI of which 33 units will be set-aside for permanent supportive housing. Authority Funds Eight (8) Project-Based Vouchers (PBVs) Update •Fire: Final inspections for fire alarm and fire sprinkler are signed off. Pending fire pump sign off when generator is approved •Elevator inspection is scheduled for April. •Building department has pre walked final inspection •Planning walk is forthcoming •Temporary generator- OCFA approved the plans. They will go back to building and safety for final stamp. The temporary generator has been hooked up and it is ready for final inspection. •Offsite-final paving is scheduled for April and this is the final step of site work. •AQMD permit for perm backup generator is roughly 3-4 weeks out. North Harbor Village (1108 N Harbor Boulevard) Developer Jamboree Housing Corporation Description Acquisition and rehabilitation of a former motel yielding 89 units of permanent supportive housing. City / Authority Funds CDBG ($1,687,047); Eight-nine (89) PBVs consisting of 34 HUD-VASH PBVs and 55 non HUD-VASH PBVs. Update Construction is currently underway. Recent activities include plan resubmittals to address some of the site conditions. They are awaiting the final coordinated set to address changes in MEP/Architectural. Concurrently working on completing the paving for the main parking lot. Once the resubmitted plans are approved and the parking lot is completed, construction will move forward at a faster pace. Westview House (2530 Westminster Avenue) Developer Community Development Partners with Mercy House as the service provider    City Council 7 – 8 5/2/2023 Housing Division Quarterly Report May 2, 2023 Page 9 3 3 9 8 Description New construction of an affordable multifamily apartment development consisting of 85 units of both large family and PSH units with one (1) manager’s unit. Twenty-six (26) of the units will be funded by Mainstream Program PBVs and Mental Health Services Act (MHSA) funds through the No Place Like Home (NPLH) program. City / Authority Funds Inclusionary Housing ($1,514,113), HOME Investment Partnerships Program ($2,003,705), Rental Rehabilitation Program ($386,523), and twenty-six (26) Mainstream Program PBVs Update Grading activities have been completed and concrete has been poured. A groundbreaking ceremony was held on November 2, 2022. The project is completing rough framing and roofing is set to begin in mid-April. Completion of the project is anticipated in February 2024. Crossroads at Washington (1126, 1136 and 1146 E Washington Avenue) Developer The Related Companies of California (TRCC) with A Community of Friends (ACOF) as co-developer and lead service provider Description New construction of a 100% affordable multifamily apartment complex consisting of 85 units of rental housing and one (1) manager’s unit. All units will be affordable to households earning less than 30% AMI of which 43 units will be set-aside for permanent supportive housing. City / Authority Funds HOME Investment Partnerships Program ($3,007,489), Neighborhood Stabilization Program ($1,637,420), sixty-five (65) year ground lease agreement for 1126, 1136 and 1146 E. Washington Avenue (Appraised Value as of September 22, 2019: $4,108,136) and Fifteen (15) PBVs Update Onsite wet utitlities completed. Offsite dry utilities exclusive of street lighting are installed. Sheeting is finished and roofing will start in April. Habitat for Humanity (826 N Lacy & 830 N Lacy Street) Developer Habitat for Humanity of Orange County Description New construction of two (2) single-family detached homes for homeownership serving households up to 120% AMI. City / Authority Funds Inclusionary Housing ($565,271) and a 99-year ground lease agreement for 416 Vance Street and 826 N. Lacy Street (Appraised Value as of Oct 25, 2018: $578,000) Update The work for the MEPS (mechanical, electrical, plumbing, and structural) inspection was completed. The inspection was conducted and signed off on in late March. The drywall work was also completed and passed inspection. Siding is currently being installed along with decorative carpentry. Volunteer opportunities continue to be offered Wednesday through Saturday throughout the duration of the build. During the first quarter, there were 402 unique volunteers with a total of 3,452 volunteer hours. WISEPlace Permanent Supportive Housing (1411 N Broadway) Developer Jamboree Housing Corporation with WISEPlace as the co-developer and lead service provider Description Adaptive reuse and new construction of the WISEPlace building to provide 48 permanent supportive housing units, and one (1) manager’s unit. City / Authority Funds HOME-ARP ($5,256,327); Twenty-five (25) PBVs    City Council 7 – 9 5/2/2023 Housing Division Quarterly Report May 2, 2023 Page 10 3 3 9 8 Update The developer closed on their construction loan financing and began construction in March 2023. City Council approved the HOME-ARP Loan Agreement and three other Subordination Agreements on March 7, 2023. The expected construction completion date is November 2024. Projects in Pre-Development FX Residences (801, 809, 809 ½ E Santa Ana Boulevard) Developer HomeAid Orange County, Inc. with Mercy House as the service provider Description New construction of an affordable multifamily apartment complex consisting of 16 units of permanent supportive housing, and one (1) manager’s unit. City / Authority Funds Housing Successor Agency ($1,656,947), three (3) PBVs, 99-year ground lease agreement for 801 E. Santa Ana Blvd. (Appraised Value as of Oct 25, 2018: $788,000) Update HomeAid and Builder Captain City Ventures expect to pull permits by the end of the 2nd quarter of 2023 and break ground on the project middle of the 2nd quarter of 2023. Completion of the project is estimated by the 1st quarter of 2024. Habitat for Humanity (1921 W Washington Avenue) Developer Habitat for Humanity of Orange County Description New construction of three (3) duplexes / six (6) homes for homeownership serving households up to 80% AMI. City / Authority Funds Inclusionary Housing Funds ($2,200,000) Update The entitlement application for the project was submitted in February 2023. The first community Sunshine Ordinance meeting was held on March 14, 2023, at the El Salvador Community Center in Santa Ana. The meeting was attended by over 45 individuals. Representatives from Habitat for Humanity and the City presented attendees information on the project and provided an opportunity for questions. The interest in the opportunity to apply for the homes outweighed any concerns expressed by the group. Overall, the project was overwhelmingly well received by the community. In March, the property was fenced off. Geological testing was started and will be completed in April 2023. FISCAL IMPACT There is no fiscal impact associated with this action. EXHIBIT(S) 1. Available Funds for Affordable Housing Development Projects 2. Project Timelines Submitted By: Michael L. Garcia, Executive Director of Community Development Approved By: Kristine Ridge, City Manager    City Council 7 – 10 5/2/2023 Available Funds for Affordable Housing Development Projects As of March 31st, 2023 Housing Successor Agency (Housing Authority) $4,982,390 Cash on Hand ($1,656,947)Frances Xavier Residence Project Pre-Commitment Loan 1 ($250,000)Administrative Costs Allowance 2 ($2,755,174)Administrative Costs Allowance for Future Fiscal Years 3 ($307,386)Crossroads at Washington Option Agreement Amendment 4 ($12,883)Crossroads at Washington Environmental Assessment Oversight 5 $0 Available Funds Inclusionary Housing Funds $14,036,581 Cash on Hand ($930,000)Down Payment Assistance Program 6 ($56,527)Lacy Street Project Grant 7 ($151,411)Westview House Loan 8 ($37,500)Westview House Project Cost ($11,544)WISEPlace Steps to Independence Program Agreement 9 ($2,200,000)1921 W. Washington Project Pre-Commitment 13 ($2,518,215)Administrative Costs Allowance (CDA/PBA) $8,131,384 Available Funds HOME Program $6,689,393 Funds to Drawdown ($300,749)Crossroads at Washington Loan 10 ($200,371)Westview House Loan 8 $6,188,273 Available Funds to Drawdown HOME-American Rescue Plan Program (PSH Projects Only) $1,464,630 Funds to Drawdown ($1,464,630)WISEPlace PSH Loan 12 $0 Available Funds to Drawdown CDBG Program (Acquisition/Rehabilitation Projects Only) $4,690 Funds to Drawdown $4,690 Available Funds to Drawdown Rental Rehabilitation Grant Program $48,578 Cash on Hand 11 ($38,652)Westview House Loan 8 $9,926 Available Funds $14,334,272 Total Available Funds 1 Approved by Housing Authority on January 15, 2019. Additional $587,000 approved by Housing Authority on December 7, 2021. 2 The Housing Successor Agency relies on available cash to fund the monitoring and compliance functions related to the former Redevelopment Agency's housing loans. 3 Funds to be set aside for compliance and monitoring requirements due to uncertainty of future repayment revenues. 4 Approved by Housing Authority on December 15, 2020. Additional $150,000 maximum approved by Housing Authority on August 17, 2021 (2nd Amendment to Option Agreement). 5 Approved by Housing Authority on July 20, 2021. 6 $400,000 originally approved by City Council on March 6, 2018. Nine loans paid through end of September 2021. Additional $1,200,000 approved by Council on November 2, 2021. 7 Approved by City Council/Housing Authority on March 5, 2019. Additional $333,777 approved by City Council on April 6, 2020. 8 Approved by City Council on May 17, 2022. 9 Approved by City Council on April 7, 2020. 10 Approved by City Council on June 21, 2022. 11 Old program income available after close out of program with HUD. 12 Approved by City Council on March 7, 2023. 13 Approved by City Council on November 15, 2022. Exhibit 1     City Council 7 – 11 5/2/2023 EXHIBIT 2 Page 1 of 7 Current Affordable Housing Development Project Timelines Projects Under Construction Legacy Square – 609 North Spurgeon Street Aug 18 Santa Ana CDA Funding Application Dec 18 Applied for NPLH and SNHP Funds Jan 19 Santa Ana funding award Feb 19 Planning entitlements approved Feb 19 Applied for Round 4 AHSC Funding May 19 Award of SNHP funds Jul 19 Applied for Round 1 MHP Nov 19 Applied for State 4% tax credits Jan 20 Construction drawings (8-12 weeks) Feb 20 Apply for Round 5 AHSC funding May 20 Apply for 4% tax credits May 20 Plan check (12-16 weeks) Jun 20 Award of AHSC funds July 20 Award of 4% Tax Credits July 20 Award of Tax-Exempt Bonds May 20 Plan Check (12-16 weeks) Jan 21 Building permit issuance Feb 21 Construction closing/syndication Feb 21 Begin construction (24 months) Jul 21 Groundbreaking Ceremony Mar 22 Press Release announcing 5 Community Workshops for Lease Up information Apr 22 Framing complete May 22 Roofing to start July 22 Elevator Cab delivery Sept 22 Interior painting, and flooring &HVAC getting installed Oct 22 Production insulation and Building Inspection of the Community Room and Leasing Office Jan 23 Fire signed off on all floors, solar panels and roofing completed, all units in the finish stages. Landscape on podium complete. Apr 23 Construction complete Aug 23 100% fully leased (4 months) North Harbor Village – 1108 N. Harbor Mar 19 Start of design development Mar 19 Applied to FHLBSF for AHP Financing ($890,000) Mar 19 Award of VASH Vouchers & City Loan by City Council (89 Vouchers and $1,687,047) Mar 19 Start environmental approval process with City of Santa Ana (CEQA/NEPA) Mar 19 Applied for Home Depot Grant ($500,000) Jun 19 CEQA / NEPA Approval – City of Santa Ana Jun 19 AHP Award Date ($890,000)     City Council 7 – 12 5/2/2023 EXHIBIT 2 Page 2 of 7 Aug 20 Applied to HCD for MHP 1st Round Funding ($13,316,412) Dec 19 Notified project did not receive 1st Round MHP funding Feb 20 Applied to HCD for VHHP Funding ($10,000,000) Mar 20 Applied to HCD for MHP 2nd round funding Mar 20 Applied to OCHFT Financing ($2,292,920) May 20 Notified project did not receive 2st Round MHP funding May 20 Received OCHFT funding award ($2,292,920) Jun 20 Received VHHP funding award ($10,000,000) Jun 20 Submitted Plans for Ministerial Design Approval Jun 20 Applied for CDLAC tax-exempt bond allocation ($24,000,000) Jul 20 Applied for TCAC 4% competitive state and federal tax credits ($9,896,911) Sept 20 CDLAC Allocation Nov 20 Ministerial Design Approval (upon completion of community meeting on 11/4/2020) Oct 20 TCAC Allocation Oct 20 Start construction documents for rehab Nov 20 Submit first plan check Dec 20 Awarded Home Depot Grant Jan 21 Receipt of first plan check comments Jan 21 Submit second plan check Feb 21 Receipt of second plan check comments Feb 21 Submit third plan check Mar 21 Received permit ready Apr 21 Construction loan closing Apr 21 Pull Permits and start construction May 21 Site Demolition Dec 21 Work on mock up units begins Jun 22 Structural retrofitting and repairs July 22 Roofing and Framing Aug 22 Stock drywall & Inspections Aug 22 Gutter, Awning and Painting & installation of stairs Oct 22 OCHFT Loan finalized Apr 23 Interior refurbishments & finishes Apr 23 Complete Flooring Feb 23 Start of Lease up Mar 23 Plan resubmittal/Plan Coordination Apr 23 Grading/Paving for parking lot and site work May 23 Roof/Drywall/Stucco Jun 23 Interiors/Fixtures & Appliances/ Aug 23 Construction Completion Sep 23 Final cleaning Oct 23 Lease up Nov 23 Full occupancy     City Council 7 – 13 5/2/2023 EXHIBIT 2 Page 3 of 7 Westview House – 2530 Westminster Avenue Oct 19 City of Santa Ana RFP submittal May 20 OC 2020 Supportive Housing NOFA Submittal Dec 20 OC 2020 Supportive Housing NOFA award Jan 21 City of Santa Ana PBV Award Jan 21 Construction/permanent debt commitments Jan 21 Receive Entitlements Jan 21 No Place Like Home application Mar 21 OCHFT application May 21 OCHFT Award Jun 21 No Place Like Home commitment Sep 21 CDLAC/TCAC 4% application Dec 21 CDLAC/TCAC 4% award May 22 Close on construction financing Jun 22 Construction permits issued Jun 22 Construction start Nov 22 Groundbreaking Ceremony Dec 22 Grading activities completed and concrete poured Feb 24 Construction complete July 24 All units Leased Nov 24 Perm Debt Conversion Crossroads at Washington – 1126,1136 and 1146 E. Washington Avenue Aug 19 Submitted PSH application to County Oct 19 Submitted for Planning entitlements Oct 19 Community meeting Nov 19 Approval of Joint Powers Agreement, Option to Ground Lease, Voucher Resolution and Cooperation Agreement, and Regional Housing Needs Assessment (RHNA) Agreement and Density Bonus Dec 19 NEPA EA City Approval – City of Santa Ana submits NEPA EA to HUD Feb 20 PSH Funds and Voucher approval from County Board of Supervisors Feb 20 Planning entitlements approved Mar 20 TCAC 9% Application – 1st Round 2020 Jul 20 TCAC FCAA/9% Application – 2nd Round 2020 Oct 20 TCAC FCAA/9% Award – 2nd Round 2020 Mar 21 Submitted OCHFT PSH NOFA Application May 21 OCHFT PSH NOFA Award Dec 21 Submit DTSC Equitable Community Revitalization Grant (ECRG) Pre- Qualifying Application Feb 22 Submit for 1st plan check Mar 22 DTSC approves draft Removal Action Workplan; draft Removal Implementation Plan under review Apr 22 DTSC ECRG Full Application Jul 22 DTSC ECRG Award Jul 22 City issues permit ready letter Jul 22 Construction finance closing/Start construction Nov 22 Building foundation complete     City Council 7 – 14 5/2/2023 EXHIBIT 2 Page 4 of 7 Dec 22 Framing began Dec 23 Construction complete Apr 24 Full occupancy Habitat for Humanity – 826 N. Lacy Street & 830 Lacy Street May 20 DDA signed June 20 Prepare grading plans Oct 20 Prepare architectural plans Oct 20 Submit Neighborhood Review Application Feb 21 Final Approval from Historic French Park Committee Apr 21 Submit Site Review Application Dec 21 Submit grading/ Non-Priority WQMP Jan 22 Submit architectural plans May 22 Planning Commission Approval Jul 22 Grading permit issued Aug 22 Groundbreaking Aug 22 Building Permits issued Aug 22 Commence Grading Sep 22 Begin Foundation Construction Oct 22 Framing Ceremony/Framing Construction Begins Jan 23 Roof diaphragm sheathing and exterior sheathing completed Jan 23 Roof sheathing/frame and shear walls Inspection Jan 23 Buildings dried in Jan 23 House wrap and waterproofing Jan 23 Drywall stack complete Jan 23 Exterior Door installation complete Jan 23 Homebuyer outreach and application open Feb 23 Window installation complete Feb 23 Rough in plumbing Feb 23 Rough in electrical Feb 23 Rough in mechanical Feb 23 Rough in fire sprinkler- OCFA Mar 23 MEP Inspection Mar 23 OCFA Inspection Mar 23 Structural/framing complete Mar 23 Structural/framing Inspection Mar 23 Seal exterior penetrations Mar 23 Wood siding started Mar 23 Start exterior wood trim carpentry-ongoing Mar 23 Insulation completion and inspection Mar 23 Drywall hanging Mar 23 Preliminary homebuyer application review May 23 Habitat for Humanity Leaders Build on-site Jun 23 Homebuyer selection Aug 23 Anticipated Construction Completion Aug 23 Certificate of Occupancy/Closing     City Council 7 – 15 5/2/2023 EXHIBIT 2 Page 5 of 7 WISEPlace Permanent Supportive Housing – 1411 N. Broadway May 19 Start of conceptual design development Sept 19 Applied to City of Santa Ana for Financing Feb 20 Notified not awarded City of Santa Ana Financing Mar 20 Applied to Orange County Housing Finance Trust (OCHFT) Financing Apr 20 Met with City of Santa Ana Planning Staff on entitlements May 20 Notified not awarded OCHFT Financing Jun 21 Met with City of Santa Ana staff to review revised conceptual plans Jan 22 Submitted Historic Resource Commission and entitlements application to City of Santa Ana Feb 22 Applied to City of Santa Ana for HOME-ARP Funding and PBVs Mar 22 City of Santa Ana Historic Resource Commission Approval Mar 22 Applied to OCHFT Financing Mar 22 Applied to AHP Financing Apr 22 Awarded City of Santa Ana for HOME-ARP Funding and PBVs May 22 Awarded OCHFT Funding May 22 City of Santa Ana Planning Commission Approval of entitlements May 22 City of Santa Ana Community Development Commission Approval of Funding and Density Bonus Agreement (DBA) Jun 22 Notified not awarded AHP Funding Jun 22 Applied to County of Orange for ARPA Funding Jun 22 City of Santa Ana City Council Approval of DBA Jun 22 Awarded County of Orange ARPA Funding Jun 22 Applied for TCAC 9% competitive federal tax credits Sept 22 TCAC Allocation Sept 22 Start Construction Documents, Plan Check and Permitting Jan 23 Closing Kick Off Mar 23 Receive grading permit and building permit ready letter Mar 23 Construction loan closing Mar 23 Pull Permits and start construction Apr 23 Site Demolition Nov 23 Podium Complete Jun 24 Dry In Complete Nov 24 Construction Complete May 25 100% Full occupancy (6 months)     City Council 7 – 16 5/2/2023 EXHIBIT 2 Page 6 of 7 Projects in Pre-Development FX Residences – 801, 809, 809 ½ E. Santa Ana Boulevard Jan 19 Council approval for land lease and project funding Jan 19 Submittal of application for NPLH funding Feb 19 Confirm with City staff that project site can yield additional units under existing zoning Mar 19 Revise conceptual drawings for additional 5 units (17 total units, up from the original 12 units) Mar 19 SNHP funding application submitted to County Apr 19 City staff to review revised conceptual design Apr 19 Begin development agreement May19 Board of Supervisors meeting for SNHP funding Jul 19 Execute Development Agreement Jul 19 Formal awards letters for NPLH funding to be issued Aug19 Initial planning submittal Sept19 Sunshine Ordinance Meeting Mar 21 Planning Commission Meeting (ministerial approval of density bonus) Oct 21 Submit for first plan check Dec 21 City Council Meeting (ministerial approval of density bonus) Dec 21 City Council approval of additional $587,000 for construction costs Feb 22 Building permit submittal Mar 22 Received 1st set of comments back from Plan Check, consultants working on responses. Jul 22 FX Funding Closing Meetings begin, 2nd Building Plan Submittal Aug 22 Building and Grading comments being addressed Oct 22 Construction Funding Closing process is underway Dec 22 Dry closed funding for CalHFA/SNHP and City of Santa of Santa Ana April 23 Met with city planner to clarify all comments on 3rd submittal April 23 Submit 4th building review & OCFA building review May 23 Pull Building Permits & PGP Permits June 23 Start of Construction Mar 24 Anticipated Completion of construction May 24 Lease up units ( 3 months) Habitat for Humanity – 1921 Washington Avenue Dec 21 Habitat for Humanity OC closed escrow on property Aug 22 Subsidy Approval from Community Development Commission Nov 22 Subsidy Approval from City Council Dec 22 Submit Demo Permit Application Jan 23 Demo Permit Issued Feb 23 Submit Site Plan Review Application Mar 23 First Sunshine Ordinance Meeting Mar 23 Demolition permit Jul 23 Groundbreaking Ceremony     City Council 7 – 17 5/2/2023 EXHIBIT 2 Page 7 of 7 Jul 23 Submit Grading / Non-Priority WQMP Aug 23 Submit Architectural plans Sep 23 Planning Commission Approval Nov 23 Building Permit issued Nov 23 Begin Foundation Construction Jan 24 Framing Ceremony Aug 24 Complete Rough Insoectiuons Dec 24 Construction Completed     City Council 7 – 18 5/2/2023 Community Development Agency www.santa-ana.org/community-development Item # 8 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report May 2, 2023 TOPIC: Appropriation Adjustment for Emergency Housing Voucher Service Fees AGENDA TITLE Approve Appropriation Adjustment Recognizing the Remaining Balance of Emergency Housing Voucher Service Fees RECOMMENDED ACTION Approve an appropriation adjustment for Emergency Housing Voucher Service Fees in the amount of $155,750. (requires five affirmative votes) DISCUSSION On July 20, 2021, the City Council approved an appropriation adjustment recognizing Emergency Housing Voucher (EHV) service fees in the amount of $311,500. The City Council also authorized the City Manager to execute a future agreement with a designated service provider to utilize EHV service fees to provide housing search assistance for EHVs issued by the Housing Authority (Exhibit 1). Following this approval on January 20, 2022, the City entered into an agreement with Mercy House Living Centers (Mercy House) to administer this $311,500 in EHV service fees (Exhibit 2). In the Fiscal Year 2022-23, staff carried over only 50 percent (50%) of the $311,500 in EHV service fees. However, during FY 2022-23 Mercy House will expend more than 50 percent (50%) of the $311,500 balance. Therefore, staff is seeking approval from the City Council to appropriate the remaining balance of EHV Service Fees. FISCAL IMPACT Approval of the appropriation adjustment will recognize $155,750 in EHV service fees in Federal Grant – ARPA EHV Service Fees account (18018002-52014) and appropriate same to the EHV – Administrative Fees expenditure account below. Any remaining balances not expended at the end of the fiscal year will be presented to the City Council for approval of carryovers to FY 2023-24. Fiscal Year Accounting Unit-Account # Fund Description Accounting Unit, Account Description Amount FY 22-23 18018760-69135 Emergency Housing Vouchers EHV – Admin Fees, Payment to Subagent $155,750     City Council 8 – 1 5/2/2023 Appropriation Adjustment for Emergency Housing Voucher Service Fees May 2, 2023 Page 2 3 4 1 9 EXHIBIT(S) 1.July 20, 2021 Staff Report 2. January 20, 2022 Agreement with Mercy House Submitted By: Michael L. Garcia, Executive Director of Community Development Approved By: Kristine Ridge, City Manager     City Council 8 – 2 5/2/2023 AGREEMENT BETWEEN THE HOUSING AUTHORITY OF THE CITY OF SANTA ANA AND MERCY HOUSE LIVING CENTERS FOR USE OF EMERGENCY HOUSING VOUCHER (EHV) SERVICES FEES THIS GRANT AGREEMENT, is hereby made and entered into this January 20, 2022, by and between the Housing Authority of the City of Santa Ana (''AUTHORITY"), a public body, corporate and politic ("Contractor"), and Mercy House Living Centers, a California nonprofit organization ("Subrecipient"). RECITALS: A.On March 11, 2021, the American Rescue Plan Act of 2021 ("ARPA") was signed into law andappropriated $5 billion for new incremental Emergency Housing Vouchers ("ERVs") across thenation. ARPA included funding for the renewal of these ERVs and fees for the cost ofadministering the ERVs and other eligible expenses to prevent, prepare, and respond to thecoronavirus and facilitate the leasing of the ERVs, such as security deposit assistance and othercosts related to the retention and support of participating owners.B.On June 10, 2021, the AUTHORITY received notice ofan award of$311,500 in ERV ServicesFees from HUD to support its efforts in implementing and operating an effective ERV ServicesFee program that will best address the needs of ERV eligible individuals and families in itsjurisdiction and to assist ERV eligible individuals and families that are homeless successfullylease units with the ERVs.C.The AUTHORITY is the recipient of Emergency Housing Voucher funds from the United StatesDepartment of Housing and Urban Development ("HUD"), pursuant to Section 3202 of theARP A, for new incremental ERV s, the renewal of those ERV s, and fees for the cost ofadministering the ERVs and other eligible expenses defined by notice to prevent, prepare, andrespond to coronavirus to facilitate the leasing of the emergency vouchers, such as securitydeposit assistance and other costs related to retention and support of participating owners. ACatalogue of Federal Domestic Assistance ("CFDA") number for these ERV funds will not beissued.D.The AUTHORITY has approved the provision of ERV Services Fees funds to be used in theoperation of the Landlord Engagement program ("program"), which matches voucher holderswith available units and provides voucher holders with housing search assistance, as furtherdescribed by Exhibit A, Scope of Work, attached hereto and by this reference incorporatedherein.E.The SUBRECIPIENT represents that it has the requisite qualifications, expertise, and experiencein the provision of housing search assistance programs for the homeless and is willing to use saidfederal funds to operate said program.F.The SUBRECIPIENT agrees to assist individuals and families that are homeless to successfullylease units with the ERVs by providing housing search assistance, security deposit/utilitydeposit/rental application/holding fees, owner recruitment and outreach, owner incentive and/orretention payments, moving expenses, tenant-readiness services, essential household items, andrenter's insurance ifrequired by the lease.Page 1 EXHIBIT 2     City Council 8 – 3 5/2/2023 H.SUBRECIPIENT has agreed to be reimbursed for the above services in an amount not to exceed $311,500 in grant funding. I.This AGREEMENT is contingent upon the award of EHV Services Fee funds from the UnitedStates Department of Housing and Urban Development. J.The AUTHORITY and the SUBRECIPIENT have duly executed this AGREEMENT for the expenditure and utilization of said funds. NOW THEREFORE, it is agreed by and between the parties that the foregoing Recitals are a substantive part of this AGREEMENT and the following terms and conditions are approved and together with all exhibits and attachments hereto, shall constitute the entire AGREEMENT between the AUTHORITY and the SUBRECIPIENT: I.SCOPE OF PROGRAM A.General Administration The SUBRECIPIENT agrees to implement this activity as set forth in detail in Exhibit A, Scope of Work, which shall provide a description of each activity, including the services to be performed, the person or entity providing the service, the estimated number of recipients of the service, and the manner and means of'the services. B.Levels of Accomplishment -Goals and Perfonnance Measures The SUBRECIPIENT shall be responsible to accomplish the levels of perfonn.ance as set forth in Exhibit A and repor t such measures quarterly to the AUTHORITY. If the SUBRECIPIENT estimates such goals will not be met, the SUBRECIPIENT is to contact the AUTHORITY, at which time the AUTHORITY will detennine if any adjustments to the grant award is appropriate. C.Staffing The SUBRECIPIENT shall ensure adequate and appropriate staffing is allocated to each EHV Services Fee activity. Nothing contained in this AGREEMENT is intended to, or shall be construed in any manner, as creating or establishing the relationship of employer/employee between the parties. II.TERM OF AGREEMENT This AGREEMENT shall take effect on December 2, 2021, and shall terminate on December 31, 2022, unless otherwise cancelled or modified according to the terms of this AGREEMENT. III.DISBURSEMENT AND FUNDS The AUTHORITY was allo cated $311,500 in EHV Services Fee funds from HUD in response tothe COVID-19 pandemic. AUTHORITY agrees to pay to SUBRECIPIENT when, if and to the extent federal funds are-received under provisions of the Act a sum not to exceed $311,500 for SUB RECIPIENT'S perfonnance in accordance with the Budget attached hereto as Exhibit B during the period of this Agreement. Said sum shall be paid after AUTHORITY receives invoices submitted by SUBRECIPIENT as provided hereinabove. Page2 EXHIBIT 2     City Council 8 – 4 5/2/2023 A.Amount and Expenditure End Date The AUTHORITY agrees to reimburse the SUBRECIPIENT a maximum amount not to exceed $311,500 from ERV Services Fee funds, as outlined in Exhibit B, Final Budget, and such funds shall be expended by the SUBRECIPIENT on or before December 3 !, 2022. SUBRECIPIENT has the ability to adjust line item amounts in the Budget with the written approval of the AUTHORITY's Executive Director of the Community Development Agency, so long as the total Budget amount does not increase. B.Invoicing Procedures The SUBRECIPIENT shall submit quarterly invoices (on or before the 15 1h day of April, July, October, and January) in a form prescribed by the AUTHORITY, detailing such expenses. ·Such schedule may be modified with the approval of the AUTHORITY. C.Payment Payment is subject to the receipt and approval of such invoices and quarterly activity reports, as hereinafter more fully set forth below under Reporting, with the final payment subject to the satisfaction of the condition precedent of submittal of complete invoicing and reporting information due on or before July 15 of the applicable funding year. The AUTHORITY shall pay such invoices within thirty (30) days after receipt thereof, provided the AUTHORITY is satisfied that such expenses have been incurred within the scope of this AGREEMENT and that the SUBRECIPIENT is in compliance with the terms and conditions of this AGREEMENT. The thirty (30) day period will discontinue if the reimbursement request is determined to be incomplete and will restart the thirty-day timeline once the remaining required elements have been submitted. Failure to provide any of the required documentation and reporting will cause the AUTHORITY to withhold all or a portion of a request for reimbursement until such documentation and reporting has been received and approved by the AUTHORITY. D.Use of Funds The SUBRECIPIENT agrees to use said funds pursuant to this AGREEMENT to pay for necessary and reasonable costs allowable under federal law and regulations to operate said program only. Said amounts shall include and will be limited to housing search assistance, security deposit/utility deposit/rental application/holding fees, owner recruitment and outreach, owner incentive and/or retention payments, moving expenses, tenant-readiness services, essential household items, and renter's insurance ifrequired by the lease as set forth in the ERV operating requirements in PIH Notice 2021-15. Allowable program costs are detailed in the Budget, as set forth in Exhibit B, attached· hereto and by this reference incorporated herein. The SUBRECIPIENT'S failure to perform as required may, in add ition to other remedies set forth in this AGREEMENT, result in readjustment of the amount of funds the AUTHOR ITY is otherwise obligated to pay to the SUBRECIPIENT pursuant to the terms hereof. Page 3 EXHIBIT 2     City Council 8 – 5 5/2/2023 E.Condition of Funding (!) The AUTHORITY advises the SUBRECIPIENT that a significant change in entitlement funding may result in a change in the current process utilized by the AUTHORITY to determine funding allocations. The SUBRECIPIENT acknowledges that the obligation of the AUTHORITY is contingent upon the availability of Federal, State or Local govermnent funds, which are appropriated or allocated for the payment of such an obligation. If funding levels are significantly affected by Federal budgeting or if funds are not allocated and available for the continuance of the function performed by the SUBRECIPIENT, this AGREEMENT may be terminated by the AUTHORITY at the end of the period for which funds are available. At the earliest opportunity, the AUTHORITY shall notify the SUBRECIPIENT of any service which may be affected by a shortage of funds. No penalty shall accrue to the AUTHORITY in the event this provision is exercised and the AUTHORITY shall not be liable for any damages as a result of termination under this provision of this AGREEMENT. Nothing herein shall be construed as obligating the AUTHORITY to expend funds in excess of appropriations authorized by law. (2)The SUB RECIPIENT shall allow representatives of the AUTHORITY or HUD to inspect facilities which are used in connection with the AGREEMENT or which implement programs funded under this AGREEMENT. F.Reserved. G.Program Income (1)Definition. Program income means, as provided by 2 CFR 200.80, gross income received by the SUBRECIPIENT directly generated by a grant supported activity, or earned only as a result of the grant agreement during the grant period. For purposes of EHV Services Fees, program income will also include any amount of a security or utility deposit returned to the SUBRECIPIENT. (2)Use. The SUBRECIPIENT shall use all income received from said funds only for the same purposes for which said funds may be expended pursuant to the terms and conditions of this AGREEMENT. H.Separation of Accounts All funds received by the SUBRECIPIENT from the AUTHORITY pursuant to this AGREEMENT shall be maintained separate and apart from any other funds of the SUBRECIPIENT, or of any principal or member of the SUBRECIPIENT, in an account (the "Account") at a federally insured banking or savings and loan institution with record keeping of such Accounts maintained pursuant to applicable legal requirements. The SUBRECIPIENT shall keep all records of the Account in a manner that is consistent with generally accepted accounting principles. No monies shall be withdrawn from the Account except for expenditures relating to essential services, homeless prevention, and/or operations costs, as authorized hereW1der. All disburseme nts from the Account shall be for obligations incurred in the performance of this AGREEMENT and shall be snpported by contracts, invoices, vouchers, and other data, as appropriate, evidencing the necessity of such expenditure. The AUTHORITY may withhold payment allocation requests if the SUBRE CIPIENT fails to comply with the above requirements until such compliance is demonstrated. Page4 EXHIBIT 2     City Council 8 – 6 5/2/2023 IV. I.Expenditure of FundsMuch like how HUD requires the AUTHORITY, to expend all of the grant funds for eligibleactivity, it is a requirement for the SUBRECIPIENT to expend all of the grant funds for eligibleactivity costs within the designated period. For the purposes of this paragraph, expenditure meanseither an actual cash disbursement for a direct charge for a good/service or an indirect cost, or theaccrual of a direct charge for a good/service or an indirect cost..}. Prohibited Use (I)Generally. The SUBRECIPIENT hereby certifies and agrees that it will not use fundsprovided through this AGREEMENT to pay for. meals for persons other than those identified. ashomeless. Said funds shall not be used for entertainment purposes or for gifts. The SUBRECIPIENTcertifies that it �II not use said funds for illegal or dishonest conduct, rather, fund use will remain incompliance with all applicable federal, state, and local laws, including applicable laws not outlined inthis AGREEMENT.(2)Lobbying. The SUBRECIPIENT certifies and agrees that it will comply with federal law (3 IU.S.C. 1352) and regulations found at 24 CFR Part 87, which provide that no appropriated fundsmay be expended by the recipient of a federal contract, grant, loan, or cooperative agreement to payany person for influencing or attempting to influence an officer or employee of any agency, Memberof Congress, or an officer or employee of a Member of Congress in connection with awarding of anyfederal contract, the making of any federal grant or loan, entering into any cooperative agreementand the extension, renewal, amendment, or modification of any federal contract, grant, loan, orcooperative agreement. The SUBRECIPIENT shall sign a certification to that effect in a form as setforth in Exhibit C, attached hereto and by this reference incorporated herein. The SUBRECIPIENTshall submit said signed certification to the AUTHORITY prior to performing any of its obligationsunder this AGREEMENT and prior to any obligation arising on the part of the AUTHORITY to payany sums to the SUBRECIPIENT under the terms and conditions of this AGREEMENT. If anyfunds other than Federal appropriated funds have been paid or will be paid to any person forinfluencing or attempting to influence an officer or employee of any agency, a Member of Congress,an officer or employee of Congress, or an employee of a Member of Congress in connection withthis Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete andsubmit a "Disclosure Form to Report Lobbying," in accordance with its instructions (see Exhibit D). NOTICES The SUBRECIPIENT and the AUTHORITY agree that all notices required by this AGREEMENT shall be made in writing and delivered via mail (postage prepaid); commercial courier; personal delivery; or sent by facsimile or other electronic means (provided that receipt is confirmed). Any notice delivered or sent as aforesaid shall be effective on the date of delivery or sending. All notices and other written communications under this AGREEMENT shall be addressed to the individuals in the capacities indicated below, unless modified by subsequent written notice. Communication and details concerning the AGREEMENT shall be delivered to the office of,. and directed to, the following representatives: Page 5 EXHIBIT 2     City Council 8 – 7 5/2/2023 AUTHORITY: Hongloan Hull Operations Supervisor City of Santa Ana Community Development Agency 20 Civic Center Plaza P.O. Box 1988 Santa Ana, CA 92702-1988 (714)667-2247 hhull@santa-ana.org V.GENERAL CONDITIONS A. Coordination with Continuum of Care SUBRECrPIENT: Mercy House Living Centers PO Box 1905 Santa Ana, CA 926702 (714)836-7188 Attn: Larry Haynes Chief Executive Officer (714)836-7188 x!Ol I a rryh@mercyhouse.net The SUBRECJPIENT must work with the Continuum of Care ("CoC"') to ensure the screening, assessment, and referral of program participants are consistent with the AUTHORITY's written standards for providing EHV Services Fees assistance. B.Terminating Assistance If a program participant violates program requirements, the SUBRECIPIENT may terminate the assistance in accordance with a formal process established by the SUBRECIPIENT that recognizes the rights of individuals affected. C.Independent Contractor Nothing contained in this AGREEMENT is intended to, or shall be construed in any manner, as creating or establishing the relationship of employer/employee between the parties. The SUBRECIPIENT and its subcontractors shall at all times remain independent contractors with respect to the services to be perfonned under this AGREEMENT. The AUTHORITY shall be exempt from payment of any Unemployment Compensation, FICA, retirement, life and/or medical insurance and Workers' Compensation Insurance as the SUBRECIPIENT is an independent contractor. D.Subcontracts (I)Content Requirements. The SUBRECIPIENT will include all relevant provisions of this AGREEMENT in all subcontracts entered into as part of the activities undertaken in furtherance of this AGREEMENT and will take appropriate action pursuant to any subcontract upon a finding that the subcontractor is in violation of regulations issued by any federal agency. The SUBRECIPIENT will not subcontract with any entity where it has notice or knowledge that the latter has been found in violation of regulations under 24 CFR Part 135 (Economic Opportunities for Low-and Very Low-Income Persons) and will not allow any subcontract unless the entity has first provided it with a preliminary statement of ability to comply with the requirements of these regulations. (2) Submission to the AUTHORITY. The SUBRECIPIENT must submit all subcontracts and other agreements that relate to this AGREEMENT to the AUTHORITY. Page 6 EXHIBIT 2     City Council 8 – 8 5/2/2023 E.LicensingThe SUBRECIPIENT agrees to obtain and maintain all required licenses, registrations, accreditation,and inspections from all agencies governing its operations. The SUBRECIPIENT shall ensure that itsstaff and subcontractors shall also obtain and maintain all required licenses,. registrations,accreditation and inspections from all ageucies governing the SUBRECIPIENT's operationshereunder. Such licensing requirements include obtaining a AUTHORITY business license, asapplicable.F.Responsibilities Toward EmployeesThe SUBRECIPIENT accepts full responsibility for payment of any and all unemploymentcompensation, insurance premiums, workers' compensation premiums, income tax withholdings,social security withholdings, and any and all other taxes or payroll withholdings required for allemployees engaged in the performance of the work and activities authorized by theAGREEMENT. The SUBRECIPIENT accepts full responsibility for providing workers withproper safety equipment and taking any and all necessary precautions to guarantee the safety ofworkers or persons otherwise affected.G.Insurance and Bonding(!)Generally. The SUBRECIPIENT shall maintain liability and property insurance to coveractionable legal claims for liability or loss which are the result of injury to or death of any person,or damage to property (including property of Grantee) caused by the negligent acts or omissions,or negligent conduct of the SUBRECIPIENT, its employees, agents or subcontractors, to theextent permitted by law, in connection with the activities pursuant to this AGREEMENT.The SUBRECIPIENT shall comply with the bonding and insurance requirements of 2 CFR200.427, and 2 CFR 200.447.The SUBRECIPIENT shall undertake self-insurance, or shall obtain, at its sole cost, a policy orpolicies of commercial general liability insurance, or equivalent form.Such insurance shall: (I) name the City of Santa Ana, its officers, agents, employees andvolunteers as additional insureds; (2) be primary with respect to insurance or self-insuranceprograms maintained by the AUTHORITY; (3) contain standard separation of insuredsprovisions; and (4) give Jo the AUTHORITY prompt and timely notice of claim made or suitinstituted arising· out of the SUBRECIPIENT's operations hereunder.(2)Limits. The SUBRECIPIENT shall maintain, at all times, the following minimum levels ofInsurance, and shall, without in any way altering its liability, obtain, pay for, and maintain insurancefor the coverages and amounts of coverage not less than those set forth below:a.Workers' Compensation. Amount must comply with State and Federal LawsPage 7 EXHIBIT 2     City Council 8 – 9 5/2/2023 b.Comprehensive General Liability. $1,000,000 combined single limit of liability forbodily injuries, death, and property damage resulting from any one occurrence,including the following coverages:i.Premises and Operations; andii.Broad Form Commercial General Liability Endorsement to include blanketcontractual liability (specifically covering, but not limited to, the contractualobligations assumed by the SUBRECIPIENT); Personal Injury (withemployment and contractual exclusions deleted); and Broad Form PropertyDamage coverage.c.The SUBRECIPIENT's self-insured retention or deductible per line of coverageshall not exceed $25,000 without the permission of the AUTHORITY.(3)Proof of Insurance. The SUBRECIPIENT shall furnish the AUTHORITY's Clerk of theCouncil with an insurance certificate from insurance carrier certifying that it carries suchinsurance and that the policy shall not be canceled nor the coverage reduced except upon thirty(30)days prior notice to the AUTHORITY.The SUBRECIPIENT shall, prior to exercising any right under this AGREEMENT: a.furnish properly executed certificates of insurance and additional insuredendorsement to the AUTHORITY which shall clearly evidence all coverage requiredabove;b.provide that such insurance shall not be materially changed or terminated except onthirty (30) days prior written no tice to the AUTHORITY;c.maintain such insurance for the period covered by this AGREEMENT; andd.replace such certificates for policies expiring prior to the expiration of thisAGREEMENT.(4)Company Rating. All insurance coverage shall be written with a company having an A.M.Best Rating of"A" or better and financial size of VIII or larger.(5)Failure to Comply. In the event of any failure by the SUBRECIPIENT to comply withthese provisions, the AUTHORITY may, after notice to the SUBRECIPIENT, suspend theprogram for caus.e until there is full complia nce.H.Zoning.The SUBRECIPIENT agrees that any facility/property used in furtherance of said program shall bespecifically zoned and permitted for such use(s) and activity(ies). Should the SUBRECIPIENT fail tohave the required land entitlement and/or permits, thus violating any local, state; or federal rules andregulations relating thereto, the SUBRECIPIENT .shall immediately make good-faith efforts to gaincompliance with local, state, or federal rules and regulations following written notification of saidviolation(s) from the AUTHORITY or other authorized citing agency. The SUBRECIPIENT shallnotify the AUTHORITY immed iately of any pending violations. Failure to notify the AUTHORITYof pending violations, or to remedy such known violation(s), shall result in termination of grantPage8 EXHIBIT 2     City Council 8 – 10 5/2/2023 funding hereunder. The SUBRECIPIENT must make all corrections required to bring the facility/property into compliance with the law within sixty (60) days of notification of the violation(s); failure to gain compliance within such time shall result in termination of grant funding hereunder. I.Provisions Required by Law Deemed Inserted. Each and every provision of law and clause required by law to be inserted in this contract shall be deemed to be inserted herein and the AGREEMENT shall be read and enforced as though it were included herein, and if through mistake or otherwise any such provision is not inserted or correctly inserted, then upon the application of either party the contract shall forthwith be physically amended to make such insertion or correction. VI.ASSURANCES AND CERTIFICATIONS A.Non-Profit Statos The SUBRECIPIENT certifies that: (]) The SUBRECIPIENT is a duly organized and existing non-profit corporation in good standing and authorized to do business under the laws of the State of California and in possession of required non-profit statos under the United States Internal Revenue Code [for example, 26 USC§ 50l{c)(3)]. The SUBRECIPIENT has full right, power, and lawful authority to accept the funding hereunder and to undertake all obligations as provided herein and the execut ion, performance, and delivery of this AGREEMENT by the SUBRECIPIENT has been fully authorized by all requisite actions on the part of the SUB RECIPIENT. (2)If the SUBRECIPIENT' s non-profit statos changes at anytime during this AGREEMENT, it will advise the AUTHORITY within 15 days. (3)If the SUBRECIPIENT is a private non-profit, it hereby agrees that the members of its Board of Directors will receive no compensation, directly or indirectly, other than·reimbursement for expenses, from any funds generated from or because of the EHV Services Fee program, fortheir services. (4)As a non-profit, the SUBRECIPIENT acknowledges that administration of its oper ation and services are subject to the requirements as established in 2 CFR 200. B.Adherence to Federal, State, and Local Laws and Regulations {I) General. The SUBRECIPIENT agrees to comply with all requirements of the EHV Services Fee program and applicable cross-cutting Federal, State, and Local requirements. (2)Economic Opportunities for Low-and Very Low-income Persons. The SUBRECIPIENT shall ensure that employment and other economic opportunities generated by the Program shall, to the greatest extent feasible, be directed to low-and very low-income persons, particularly those who are recipients of government assistance for housing. Section 3 of the Housing and Urban Development Act of 1968, 12 U.S.C. 1701u, and regulations at 24 CFR part 135 apply, except· Page 9 EXHIBIT 2     City Council 8 – 11 5/2/2023 that homeless individuals have priority over other Section 3 residents in accordance with § 576.405(c). (3)Civil Rights. The SUBRECIPIENT agrees to comply with Title VI of the Civil RightsAct of 1964, as amended, Title VIII of the Civil Rights Act of 1968, as amended, Section 109 ofthe Title I of the Housing and Community Development Act of 1974, Section 504 of theRehabilitation Act of I 973, the Americans with Disabilities Act of 1990, the Age DiscriminationAct of 1975, and 41 CFR Chapter 60.(4)Nondiscrimination and Equal Employment Opportunity. During the performance underthis AGREEMENT, the SUBRECIPIENT shall not discriminate against any employee orapplicant for employment based on race, color, creed, religion, sex, age, handicap, disability,ancestry, national origin, marital status, familial status, sexual orientation, or any other basisprohibited by applicable law.The SUBRECIPIENT shall take affirmative action to ensure that all applicants and employees are treated without regard to race, color, creed, religion, sex, age, handicap, disability, ancestry, national origin, marital status, familial status, and sexual orientation. The SUBRECIPIENT shall comply with all provisions of Executive Order I 1246, Equal Employment Opportunity, as amended by Executive Orders 11375 and 12086. (5)Nondiscrimination and Equal Opportunit y in Participation. The requirements in 24 CFRpart 5, subpart A are applicable, including the nondiscrimination and equal opportunityrequirements at 24 CFR 5.105(a). The SUBRECIPIENT shall not discriminate against anyparticipant on the ground of race, color, creed, religion, sex, age, handicap, disability, ancestry,national origin, marital status, familiar status, sexual orientation, or any other basis prohibited byapplicable law. The SUBRECIPIENT shall, through affirmative outreach, make known that useof the facilities, assistance, and services are available to all on a nondiscriminatory basis. TheSUBRECIPIENT must take appropriate steps to ensure effective communication with personswith disabilities.(6)Americans with Disabilities Act. The SUBRECIPIENT agrees to comply with anyfederal regulations issued pursuant to compliance with the Americans with Disabilities Act whichprohibits discrimination and ensures equal opportunity for persons with disabilities inemployment, State and Local govermnent services, and public accommodations.(7)Fair Housing. Under section 808(e)(5) of the Fair Housing Act, HUD has a statutory dutyto affirmatively further fair housing. HUD requires the same of its funded sub-recipients. TheSUBRECIPIENT has a duty to affirmatively further fair housing opportunities for classesprotected under the Fair Housing Act.C.Falsification of InformationThe SUBRECIPIENT represents and warrants that it has made no false statements to theAUTHORITY in the process of obtaining this award of the EHV Services Fee Funds.Page 10 EXHIBIT 2     City Council 8 – 12 5/2/2023 D.Drug Free WorkplaceThe SUBRECIPIENT represents and warrants that it has established the following drug-freeworkplace policy:(1)The unlawful manufacture, distribution, dispensing, possession, or use of a controlledsubstance is prohibited in the workplace for any employee involved in a federally fundedprogram.(2)As an employee working in conjunction with a federally funded program, the eni.ployees ·of the SUB RECIPIENT will be required to:(3) (4) (S) a.Abide by the terms above in statement (1), andb.Notify the appropriate SUBRECIPIENT authorities and AUTHORITY officialsof any criminal drug statute conviction for a violation occurring in the workplace.Such notification shall be made no later than five (5) days after conviction.The AUTHORITY and the United States Department of Housing and Urban Development will be notified within ten days after receiving notice of any such violation. Within thirty (30) days of receiving such notice, appropriate personnel action will be taken against such employee, up to and including termination. Each such employee shall be required to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State or Local health, law enforcement, or other appropriate agency. E.Religious OrganizationThe SUBRECIPIENT may not engage in inherently religious activities, such as worship, religiousinstruction, or proselytization as part of said program or services. If the SUBRECIPIENTconducts such activities, the activities must be offered separately, in time or location, from saidprograms or services, and participation must be voluntary for the program participants.The SUBRECIPIENT shall not, in providing program assistance, discriminate against a programparticipant or prospective_ program participant on the basis of religion or religious belief.If the SUBRECIPIENT is a religious organization, it retains its independence from Federal, State,and Local govermuents, and may continue to carry out its mission, including the definition,practice, and expression of its religious beliefs, provided that the religious organization does notuse direct EHV Services Fee funds to support any inherently religious activities.The SUBRECIPIENT agrees that rehabilitation of structures by the religious organization inconnection with said program must be in sound accord with the provisions under 24 CFR §576.406.Page 11 EXHIBIT 2     City Council 8 – 13 5/2/2023 F.Additional Terms between the AUTHORITY and HUDThe SUBRECIPIENT agrees further that it shall be bound by the standard terms and conditionsused in the Grant Agreement between HUD and the AUTHORITY and such other rules,regulations, or requirements as HUD may reasonably impose in addition to the aforementionedassurances at or subsequent to the execution of this AGREEMENT by the parties hereto.G.OSHAWhere employees are engaged in activities not covered under. the Occupational Safety and HealthAct of 1970, they shall not be required or permitted to work, be trained, or receive services inbuildings or surroundings or under working conditions which are unsanitary, hazardous, ordangerous to the participants'· health or safety.H.Hatch Act.The SUBRECIPIENT agrees that no ·funds provided, nor personnel employed under thisAGREEMENT, shall be in any way or to any extent engaged in the conduct of political activitiesin violation of the Hatch Act, 5 U.S.C. Section 1501 et seq.I.Davis-Bacon ActAll laborers and mechanics employed by contractors or subcontractors in the performance ofconstruction work, including alterations and repairs, in excess of $2,000.00, financed in whole orin part with federal funds shall be paid wages at rates not less than those prevailing on similarconstruction in the locality as determined in accordance with the Davis-Bacon Act, as amended,40 U.S.C. sections 276a -276a-5. Any such construction contract shall include and comply withthe required contract provisions and rules set forth in 29 C.F.R. §5.5. Further, the payroll reports(along with the "Statement of Compliance") and basic records are required to be maintained andsubmitted, or made available, pursuant to 29 C.F.R. §5.5(a)(3). No payment, advance, grant, loanor guarantee of funds shall be approved by the federal agency unless there is on file with theagency a certification by the contractor that the contractor and its subcontractors have compliedwith the provisions of29 C.F.R. §5.5. A breach of the contract clauses in 29 C.F.R. §5.5 may begrounds for termination of the contract, and for debarment as a contractor/subcontractor, asprovided in 29 C.F.R. §5.12. Labor standards inter.views/investigations shall be made asnecessary to assure compliance. See 29 C.F.R. §5.6(a)(3).VII.ADMINISTRATIVE REQUIREMENTSA.GenerallyThe following requirements and standards must be complied with: 2 CFR Part 200, et al.SUBRECIPIENT · shall procure all materials, property, or services in accordance with therequirements of2 CFR 200.318:326.B.Procurement(!) Compliance. The SUBRECIPIENT shall comply with current HUD and AUTHORITYpolicies concerning the procurement of equipment, goods, and services, and shall maintainPage 12 EXHIBIT 2     City Council 8 – 14 5/2/2023 inventory records of all non-expendable personal property as defined by such policy as may be procured with funds provided herein. The SUBRECIPIENT shall report to the AUTHORITY all program assets (unexpended program income, property, equipment, etc.), and upon the AUTHORITY'S request, such assets shall revert to the AUTHORITY upon termination of this AGREEMENT. (2)Pursuant to 2 CFR 200.331 (a) (4), the Indirect Cost Rate for the SUBRECIPIENT'saward shall be an approved federally recognized cost rate negotiated between theSUBRECIPIENT and the Federal government, or, if no cost rate exists, the de minims indirectcost rate as defined in 2 CFR 200.414(b) Indirect (F & A) costs shall be used. For this agreement,the de minims indirect cost of 10% will apply.(3)Use and Reversion of-Assets. The use and disposition of equipment under thisAGREEMENT shall be in compliance with the requirements of2 CFR Part 200.( 4)Pursuant to the CARES Act, SUBRECIPIENT may deviate from applicable procurementstandards when using these funds to procure goods and services to prevent, prepare for, andrespond to coronavirns, notwithstanding 24 CFR 576.407(±) and 2 CFR 200.317-200.326.C.ReportingReporting requirements must conform to the policies and procedures as established by theAUTHORITY and 24 CFR § 576.500. The SUBRECIPIENT shall submit to the AUTHORITY,on or before the 15th day of October, January, April, and July, as part of the Quarterly Report:(I)Payment Request. An original request for reimbursement and true copies of invoices,receipts, agreements, or other documentation supporting and evidencing how theEHV Services Fee Funds have been expended during the applicable quarter.(2)Quarterly Activities and written cumulative (year-to-date) reports of activities,program accomplishments, new program information, and up -to-date programstatistics on expenditures, caseload and activities. Failure to provide any of therequired documentation and reporting will cause the AUTHORITY to withhold all ora portion of a request for reimbursement until such documentation and reporting hasbeen received and approved by the AUTHORITY.(3)Any other such reports as the AUTHORITY (or HUD) shall reasonably requireand/or request, including but not limited to the following ·information: monthly .records of all ethnic and racial statistics of persons and families benefited by theSUB RECIPIENT in the performance of its obligations under this AGREEMENT.D.Record KeepingSufficient records must be established and maintained to enable the AUTHORITY and HUD todetermine whether the EHV Services Fee requirements are being met. Record keepingrequirements must conform to the policies and procedures as established by the AUTHORITY.All accounting records, reports, all evidence pertaining to costs, expenses, and EHV Services FeeFunds of the SUBRECIPIENT, and all documents related to this AGREEMENT shall bemaintained and kept available at the SUBRECIPIENT'S office or place of business for thePage 13 EXHIBIT 2     City Council 8 – 15 5/2/2023 duration of the AGREEMENT and thereafter for five (5) years post-completion of an audit in conformity with the EHV Services Fee requirements, except as hereinafter provided relating to retention of any records or documentation.existing, created, or maintained in compliance with Lead-based Paint regulations, which likely require longer retention as outlined below. Records which relate to (a) complaints, claims, administrative proceedings or litigation arising out of the performance of this AGREEMENT, or (b) costs and expenses of this AGREEMENT to which the AUTHORITY or any other governmental agency takes exception, shall be retained beyond the five (5) years until complete resolution or disposition of such appeals, litigation claims, or exceptions. All said records must be retained for the greater of the aforementioned duration or the periods specified in 24 CFR 576.500(y). All records relating to, or created or maintained in· compliance with, the Lead-Based Paint regulations shall be retained and maintained by the SUBRECIPIENT indefinitely, including without limitation, all inspection report(s), disclosure statement(s), and clearance report(s). Copies ·made by microfilming, photocopying, or similar methods may be substituted for the original records. The AUTHORITY, HUD and auditors shall have the right to access all the SUBRECIPIENT records for as long as the records are retained by the SUBRECIPIENT. In the event the SUBRECIPIENT does not make the above-referenced documents available within the City of Santa Ana, California, the SUBRECIPIENT agrees to pay all necessary and reasonable expenses incurred by the AUTHORITY in co nducting any audit at the location where said records and books of account are maintained. The SUBRECIPIENT agrees to meet the requirements set forth in 24 CFR § 576.500. VIII.EVALUATION AND MONITORING A.Generally The AUTHORITY will monitor the performance of the SUBRECIPIENT against goals and performance standards as required herein. The SUBRECIPIENT shall provide the AUTHORITY all necessary reporting information as required by the AUTHORITY in the administration and review of the Program. Substandard performance as determined by the AUTHORITY will constitute noncompliance with this AGREEMENT. If action to correct such substandard performance is not taken by the SUBRECIPIENT within a reasonable period of time after bein g notified by the AUTHORITY, contract suspension or termination procedures will be initiated. B.Access to Records The SUBRECIPIENT gives the AUTHORITY and HUD, including their authorized representative, access to and the right to examine all records, books, papers, items, emails, and documents, both physical and electronic, relating to the program. C.Audit The AUTHORITY shall have the right to audit and monitor any program income as a result of an EHV Services Fee activity. Upon request by the AUTHORITY and for audit purposes, the SUBRECIPIENT further agrees to provide all files, records, and documents pertaining to related activities and clientele demographic data. Page 14 EXHIBIT 2     City Council 8 – 16 5/2/2023 IX. x. LIABILITY A.Generally Each party to this AGREEMENT acknowledges that it will be liable for its own negligent acts or negligent omissions by or through itself, its employees, agents, and subcontractors. Each party further agrees to defend. itself and themselves, and to pay any judgments and costs arising out of such negligent acts or omissions, and nothing in this AGREEMENT shall impute or transfer any such liability from one to the other. In other words, the SUBRECIPIENT agrees to be fully responsible for its negligent acts or omissions, or any intentional tortuous acts which result in claims or suits against the AUTHORITY, and agrees to be liable for. any damages proximately caused by said acts or omissions. Nothing herein shall be construed as consent by a State or AUTHORITY agency or subdivision to be sued by third parties in any matter arising out of any contract, and nothing herein is intended to serve as a waiver of sovereign immunity where sovereign immunity applies. B.AUTHORITY not Liable for Funds The SUBRECIPIENT further acknowledges that the source of the EHV Services Fee Funds is a federal pass-through grant to the SUBRECIPIENT. The AUTHORITY shall have no obligation to advance or pay the SUBRECIPIENT with any funds other than the EHV Services Fee Funds the AUTHORITY receives from HUD. C.Hold Harmless The SUBRECIPIENT shall defend, indemnify and save harmless the AUTHORITY, its officers, agents, employees, representatives, volunteers, and student externs from and against any and all damages to property or injuries to or death of any person or persons, including property and employees or agents of the AUTHORITY, and shall defend, indemnify and save harmless the AUTHORITY, its officers, agents, employees, representatives, volunteers, and student externs from and against any and all claims, demands, suits, actions or proceedings of any kind or nature, including, but not by way of limitation, workers compensation claims and attorney fees/expenses for litigation or settlement, resulting from or arising out of the negligent or wrongful acts, errors or omissions of the SUBRECIPIENT, its officers, directors, employees, agents, subcontractors, and suppliers arising out of the SUBRECIPIENT's performance of this AGREEMENT. CONFLICTS OF INTEREST The SUBRECIPIENT shall comply with 2 CFR 200.112 with respect to Jhe use of program funds to procure services, equipment, supplies, or other property. With respect to all other decisions involving the use of program funds, the following restriction shall apply: No person who is an employee, agent, consultant, officer, or elected or appointed official of the SUBRECIPIENT and who exercises or has exercised any functions or responsibilities with respect to assisted activities, or who is in a position to participate in a decision making process or gain inside information with regard to such activities, may obtain a personal or financial interest or benefit from the activity, or have an interest in any contract, subcontract, or agreement with respect thereto, or the proceeds there under, either for himself or herself, or for those with who he or she has family or business ties, during his or her tenure or for one(!) year thereafter. Page 15 EXHIBIT 2     City Council 8 – 17 5/2/2023 XI.ASSIGNABILITYNone of the duties of, or work to be performed by, the SUBRECIPIENT under this AGREEMENT shall be subcontracted or assigned to any agency, consultant, or person without the prior written consent of the AUTHORITY. The SUBRECIPIENT must submit all subcontracts and other agreements that relate to this AGREEMENT to the AUTHORITY. No subcontract or assignment shall terminate or alter the legal obligations of the SUBRECIPIENT pursnant to this AGREEMENT. XII.EXCLUSIVITY OF AGREEMENTThis AGREEMENT supersedes any and all other agreements, either oral or in writing, between the parties hereto with respect to the use of the AUTHORITY's EHV Services Fee Funds by the SUBRECIPIENT and contains all the covenants and agreements between the parties with respect to such EHV Services Fee Funds iu any manner whatsoever. Each party to this AGREEMENT acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein, and that no other agreement or amendment hereto shall be effective unless executed in writing and signed by both the AUTHORITY and the SUBRECIPIENT. XIII.AMENDMENTS OR MODIFICATIONSThe SUBRECIPIENT shall not obligate, encumber, spend, or otherwise utilize program funds for any activity or purpose not included or not in conformance with the budget as apportioned and as submitted to the AUTHORITY unless: ( 1)The SUBRECIPIENT has received explicit written approval from the AUTHORITY toundertake such actions, or( 2)Budget changes may be made among approved program activities and among approvedbudget categories so long as the specific project activity has been approved, there is nochange to the total grant amount, and the changes to the budget are documented.Any program mo dification request by the SUBRECIPIENT must be requested at least forty-five (45)days prior to the end of the term of this AGREEMENT. No modification to thisAGREEMENT shall be binding by either party unless in writing and signed by both parties.In the event that the AUTHORITY approves any amendment to !lie funding allocation, the SUBRECIPIENT shall be notified in writing and such notification shall constitute an official. amendment. The AUTHORITY may, at its discretion and upon prov1s10n of proper notice to the SUBRECIPIENT, amend this AGREEMENT to conform with changes in Federal, State, and/or the AUTHORITY laws, regulations, guidelines, directives, and objectives. Such amendments shall be incorporated by written amendment as a part of this AGREEMENT. Page 16 EXHIBIT 2     City Council 8 – 18 5/2/2023 XIV.VIOLATION OF TERMS AND CONDITIONSA.TerminationIf, due to any cause, the SUBRECIPIENT fails to comply with the terms, conditions orrequirements of this AGREEMENT, or any prior AGREEMENT whereby EHV Services Fee fundswere received by the SUBRECIPIENT, whether stated in a Federal statute or regulation, anassurance, a State plan or application, a notice of award, or elsewhere, the AUTHORITY mayterminate or suspend this AGREEMENT in accordance with 2 CFR 200.339 and in accordancewith 2 CFR 200.340 by giving written notice, and the AUTHORITY may request in writing thatall or some of the grant funds be returned even if the SUB RECIPIENT has expended the funds.If the SUBRECIPIENT reports inaccurately, or if on audit there is a disallowance of certainexpenditures, the SUBRECIPIENT agrees to remedy the acts or omissions causing the disallowanceand repay the AUTHORITY all amounts spent in violation thereof. If the SUB RECIPIENT engagedin fraudulent activity to obtain and/or justify expenditure of the EHV Services Fee funds grantedhereunder, the SUBRECIPIENT shall be required to reimburse the AUTHORITY of all such fundsthat were obtained and/or spent under fraudulent circumstances, and the AUTHORITY reserves theright to take other remedies that may be legally available.The SUBRECIPIENT agrees to return all funds as requested by the AUTHORITY under thissection within thirty (30) days of receipt of the written request.Any objections regarding terminations or suspensions shall be made by the SUBRECIPIENT inwriting and mailed to the AUTHORITY pursuant to the above NOTICES section.XV.CLOSE-OUTThe SUBRECIPIENT agrees to comply with the closeout procedures detailed in 2 CFR 200.343,including the following:I.SUBRECIPIENT must submit, no later than ninety (90) calendar days after the enddate of the period of performance, all financial, performance, and other reports asrequired by the terms and conditions of the Federal award;2.Unless the AUTHORITY authorizes an extension, SUBRECIPIENT must liquidateall obligations incurred under the Federal award not later than ninety (90) calendardays after the end date of the period of performance as specified in the terms andconditions of the Federal award;3.SUBRECIPIENT must promptly refund any balances of unobligated cash that theAUTHORITY paid in advance or paid and that is not authorized to be retained bySUBRECIPIENT for use in other projects (See OMG Circular A-129 and 2 CFR200.345);4.SUBRECIPIENT must account. for any real and personal property acquired withFederal funds or received from the Federal government in accordance with 2 CFR200.310-200.316 and 200.329; and,Page 17 EXHIBIT 2     City Council 8 – 19 5/2/2023 5.The AUTHORITY should complete all closeout actions for the Federal award nolater than one year after receipt and acceptance of all required final reports.XVI.VALIDITY AND SEVERABILITYThe invalidity in whole or in part of any provision of this ARGREEMENT shall not void or affectthe validity of any other provision of this AGREEMENT. Whenever possible, each provision ofthis AGREEMENT shall be interpreted in such manner as to be effective and valid underapplicable law, but if any provision of this AGREEMENT is held to be prohibited by or invalidunder applicable law, such provision shall be ineffective.only to the extent of such prohibition orinvalidity, without invalidating the remainder of such provisions of this AGREEMENT.XVII.LAWS GOVERNING THIS AGREEMENTThis AGREEMENT shall .be governed by and construed in accordance with the laws of the Stateof California, and all applicable federal laws and regulations.XVIII.W AIYERNo delay or omission by the AUTHORITY hereto to exercise any right or power accruing uponany noncompliance or default by the SUBRECIPIENT with respect to any of the terms o.f thisAGREEMENT shall impair any such right or power or be construed to be a waiver thereof. Awaiver by either of the parties hereto of any of the covenants, conditions, or agreements to beperformed by the other shall not be construed to be a waiver of any succeeding breach thereof orof any other covenant, condition, or agreement herein contained.XIX.AGREEMENT DOCUMENT, EXHIBITS, AND ATTACHMENTSAll of the attachments and exhibits attached to this AGREEMENT are deemed incorporated byreference. This document may be executed in three (3) counterparts, each of which shall bedeemed to be an original.Page 18 EXHIBIT 2     City Council 8 – 20 5/2/2023 Each undersigned represents and warrants that its signature hereinbelow has the power, authority and right to bind their respective parties to each of the tenns of this AGREEMENT, and shall indemnify the AUTHORJTY fully, including reasonable costs and attorney's fees, for any injuries or damages to the AUTHORJTY in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. IN WITNE SS WHEREOF, the parties hereto have executed this AGREEMENT on the date and year first above written. ATTEST APPROVED AS TO FORM SONIA R. ARV ALHO Page 19 HOUSING AUTHORITY OF THE CITY OF SANTA ANA STEVEN A. MENDOZA Executive Director MERCY HOUSE LIVING CENTERS Chief Executive Officer DUNS #:879797165 EXHIBIT 2     City Council 8 – 21 5/2/2023 EXHIBIT 2     City Council 8 – 22 5/2/2023 Name of Organization Name of Funded Program Annual Accomplishment Goal Housing Authority of the City of Santa Ana Scope of Work Mercy House Living Centers Landlord Engagement Program I.Total number of unduplicated clients (Santa Ana and Non-Santa Ana Residents) anticipated to be served by the funded program, named above, during the contract period. I 89 I Persons 11.Number of unduplicated Santa Ana residents expected to be served by the funded program during the contract period.I 89!Persons • Program and Funding Description Ill. Description of Work -In the space below, describe the program to be.funded during the contract period. What specific activities will be undertaken durinn the contract neriod. Please be concise in vol.Jr resoonse. OnlV the viewable soace will orint. The Mercy House Landlord Engagement Program (Program) will provide housing support assistance and housing stabilization services to Participants who are.issued an Emergency Housing Voucher (EHV) by the Santa Ana Housing Authority (SAHA). The Program will focus on identifying rental units and making these available to households looking to become safely and stably housed during the COVID-19 pandemic in coordination and collaboration with housing service providers. The Program will focus on assisting eligible households with securing long-term stable rental housing that meets the minimum standards required of EHV vouchers. Services provided include: housing search assistance, housing navigation and stabilization services, funding for security deposits, holding fees, application fees, ren tal insurance, landlord incentives , recruitment and outreach to property owners, and other direct and indirect costs of the Program as outlined in the Program Budget attached herein. Schedule of Performance Estimate the number of unduplicated Santa Ana residents to be served by the funded program during the 12-month contract period per quarter. (Enter number of new Santa Ana clients served each quarter) FY 21-22: Quarter 2: October 1 -December 31 O FY 21-22: Quarter 3: January 1 -March 31 30 FY 21-22: Quarter 4: April 1 -June 30 30 FY 22-23: Quarter 1: July 1 -September 30 29 89 Total unduplicated Santa Ana Residents to be served. Schedule of Invoicing Estimate the amount of grant funds to be requests FY 21-22: Quarter 2: October 1 -December 31 FY 21-22: Quarter 3: January 1 -March 31 FY 21-22: Quarter 4: April 1 -June 30 FY 22-23: Quarter 1: July 1 -September 30 d dunno the 12-mont $ $0.00 $103,833.33 $103,833.33 $103,833.33 311,500.00 Exhibit A Page 1 of 1 h contract period on a quarterly basis. Total Grant EXHIBIT 2     City Council 8 – 23 5/2/2023 Organization Name Program Name Cateaorv Final Budget Expenditures Expenses Funded bv Santa Ana -EHV Mercy House Living Centers Landlord Engagement Program Expenses Funded Total Program by Other Sources Budget Housing Relocation and Stabilization Services Proqram Staff Salaries $ 159,547 $ Proaram Staff Fringe Benefits $ 15 868 $ Direct Assistance Security Deposit/Utility Depesit/Rental Application/Hold Fees $ 12,500 $ Utility Payments Movina Costs Renter's Insurance Reauired by the Lease Mltiaation Fund Fumishinas Transnnrtalion Assistance Other Assistance Landlord Incentive Indirect Indirect Cost Total $ - $ 350 $ 82 000 $ 10,085 $ 31,150 $ - $311,500 $0.00 LIST ALL OTHER PROGRAM FUNDS THAT HAVE BEEN SECURED (Total Funds for Program must equal Total Program Budget above) Source $ $ $ $ $ $ $ $ $ $ Santa Ana EHV S ecial Fees $ Exhibit B Page 1 of 1 $ $ 159,547 15,868 12,500 - - 350 - 82,000 10,085 --- 31,150 $311,500 Amount 311,500 311500 311,500 Total Organizational Budget $0.00 EXHIBIT 2     City Council 8 – 24 5/2/2023 Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion Lower Tier Covered Transactions This certification is required by the regulations implementing Executive Order 12549, Debarment and Suspension, 29 CF R Part 98, Section 98."510, Participants' responsibilities. The regulations were published as Part VII of the May 26, 1988 Federal Register (pages 19160-19211). (BEFORE COMPLETING CERTIFICATION, READ INSTRUCTIONS FOR CERTIFICATION - Attached) (I)The prospective recipient of federal assistance funds certifies, by submission of this proposal, that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal department or agency. (2)Where the prospective recipient of federal assistance funds is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. Larry Haynes, Chief Executive Officer Name and Title of Authorized Representative 'J-P-1/21/2022 Sigiia(ure EXHIBITC Page 1 of2 EXHIBIT 2     City Council 8 – 25 5/2/2023 INSTRUCTIONS FOR CERTIFICATION 1.By signing and submitting this proposal, the prospective recipient of federal assistance funds is providing the certification as set out below. 2.The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective recipient of federal assistance funds knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the Department of Labor (DO L) may pursue available remedies, including suspension and/or debarment. 3.· .Tue prospective recipient of federal assistance funds shall provide immediate written notice to the 4. 5. 6. 7. 8. 9. person to which this proposal is submitted if at any time the prospective recipient of federal assistance funds learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. The terms "covered transaction," "debarred," "suspended," "ineligible," "lower tier covered transaction," "participant," "person," "primary covered transaction," "principal," "proposal," and "voluntarily excluded," as used in this clause, have the meanings set out in the Definitions and Coverage sections of rules implementing Executive Order 12549. You may contact the person to which this proposal is submitted for assistance in obtaining a copy of those regulations. The prospective recipient of federal assistance funds agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the DOL. The prospective recipient of federal assistance funds further agrees by submitting this proposal that it will include the clause titled "Certification Regarding Debarment, Suspension, Ineligibility and voluntary exclusion -Lower Tier Covered Transactions," without modification, in all lower tier covered tra nsactions and in all solicitations for lower tier covered transactions. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may, but is not required to check the List of Parties Excluded from Procurement or Non­ Procurement Programs. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the DOL may pursue available remedies, including suspension and/or debarment. EXHIBITC Page 2 of2 EXHIBIT 2     City Council 8 – 26 5/2/2023 Certification Regarding Lobbying Certification for Contracts, Grants, Loans, and Cooperative Agreements The undersigned certifies, to the best of his or her knowledge and belief, that: (I)No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any cooperative agreement, and the extension, continu ation, renewal, amendment, or modification of any federal contact, grant, loan or cooperative· agreement. (2)If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member ofCongress·in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. (3)The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontract, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission ohhis certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U. S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. Mercy House Living Centers Grantee/Contactor Organization Larry Haynes, Chief Executive Officer Name of Certifying Officer EXHIBITD Page I of2 Landlord Engagement Program Program Title 1/21/2022 Date EXHIBIT 2     City Council 8 – 27 5/2/2023 SUBRECIPIENT warrants the following: 1.SUBRECIPIENT will comply with Public Law 88-352, Title VI of the Civil Rights Act of 1964 (42 U. S. C. section 2000 et seq.) and implementing regulation in 24 CPR Part 1. 2.No person iri the United States shall on the ground ofrace, color, religion, national origin, or sex, be excluded from participation in, or be denied the benefits of, or be subjected to discrimination under any program or activity funded in whole or in part with community development funds made available pursuant to the ACT. 3.All laborers and mechanics, employed by contractors or subcontractors iri the performance of construction work financed in whole or in part with community development funds shall be paid wages at rates not less than those prevailing on similar construction in the locality as determined in accordance with the Davis-Bacon Act, as amended, 40 U. S. C. Sections 276 a 1-5, except for individuals who perform services for which they volunteered; do not receive compensation for such services; or are paid expenses, reasonable benefits, or a nominal fee for such services; and are not otherwise employed at any time in construction work. 4.SUBRECIPIENT will comply with all Federal statutes applicable to projects funded with community development funds, except that (a) SUBRECIPIENT.does not assume CITY'S environmental responsibilities described at 24 CPR 570.604; and (b) SUBRECIPIENT does not assume CITY'S responsibility for initiating the review process under Executive Order 12372. EXHIBITD Page 2 of2 EXHIBIT 2     City Council 8 – 28 5/2/2023 Community Development Agency www.santa-ana.org/community-development Item # 9 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report May 2, 2023 TOPIC: Biennial Modification to the PY 2021-24 Regional and Local Workforce Plan AGENDA TITLE Biennial Modification to the Program Year (PY) 2021-24 Regional and Local Workforce Plan for Grant Funds Received from the Federal Title I Workforce Innovation and Opportunity Act RECOMMENDED ACTION 1. Approve the modification to the Regional and Unified Local Plan for PY 2021-24 and direct staff to submit to the California Workforce Development Board and State of California Employment Development Department. 2. Authorize the Mayor to execute all documents necessary for the submission of the PY 2021-24 modified Regional and Unified Local Plan. 3. Authorize staff to submit revisions to the PY 2021-24 Regional and Unified Local Plan should they be necessary as requested by the California Workforce Development Board or California Employment Development Department. DISCUSSION Under the Workforce Innovation and Opportunity Act (WIOA), a biennial update of region and local workforce plans is required to ensure plans remain current and account for changes in labor market and economic conditions or other factors affecting the implementation of the local plan (29 U.S. Code 3123). The California Unified Strategic Workforce Development Plan (State Plan) is an overarching state policy document that provides a conceptual outline for Local Workforce Boards and their partners as they jointly develop regional and local plans. The State Plan policy objectives, developed in collaboration with WIOA partners and Local Boards, work towards the shared vision of creating a comprehensive system that impacts poverty, promotes income mobility, and embeds equity as a cornerstone of service-delivery. As outlined under WIOA Section 106, Regional Plans provide a roadmap for alignment of resources and investments to meet specific outcomes within the 15 Regional     City Council 9 – 1 5/2/2023 Biennial Modification to the PY 2021-24 Regional and Local Workforce Plan May 2, 2023 Page 2 3 4 0 0 Planning Units (RPU). Regional Plans are used to articulate how RPUs will build intentionality around industry sector engagement, drive workforce development outcomes across multiple jurisdictions, and expand on-ramps to career pathways for individuals who experience barriers to employment. WIOA Section 108 requires Local Plans to provide an action plan for operationalizing the roadmap laid out in the Regional Plan by describing how individuals access services through their local America’s Job Center of California (AJCC) system. Local Plans articulate how Local Boards will coordinate with local partners to ensure person- centered service-delivery. In alignment with the recently revised State Plan, the draft Regional and Unified Local Plans (Exhibit 1 and Exhibit 2) focus on the development of partnerships to create a coordinated service delivery approach to targeted populations, including individuals with barriers to employment and hard to serve populations. In order to develop a Regional and Local Plan that represents all the moving parts involved in the workforce system, staff from the Anaheim, County of Orange, and Santa Ana Workforce Boards (Orange Region Planning Unit - ORPU) proactively engaged community leaders and key partners through a series of community stakeholder engagement sessions held in the fall of 2022. The ORPU collectively approached leaders and decision makers as one workforce system. For this reason, the ORPU also collaborated on the preparation of a Local Plan to develop a Unified Local Plan. The draft Regional and Unified Local Plan concluded a 30-day public review and comment period with no formal comments received. The Executive Committee of the Santa Ana Workforce Development Board met on March 22, 2023 to approve the Plan documents as presented and forward a recommendation to City Council to approve the Regional and Unified Local Plan and authorize the Mayor to execute all documents to allow staff to submit to the state by a June 30, 2023 deadline. FISCAL IMPACT There is no fiscal impact associated with this action. EXHIBIT(S) 1. Exhibit PY 2021-24 Two Year Modification - Regional Plan 2. Exhibit PY 2021-24 Two Year Modification - Local Plan Submitted By: Michael L. Garcia, Executive Director of Community Development Approved By: Kristine Ridge, City Manager     City Council 9 – 2 5/2/2023 REGIONAL PLAN ORANGE REGIONAL PLANNING UNIT 2023 BIENNIAL MODIFICATION TO THE Program Year 2021-2024 EXHIBIT 1     City Council 9 – 3 5/2/2023 Orange Regional Planning Unit Contact: Annette Kelly-Whittle, Regional Organizer Phone: (909) 362-7082 Email: Annette.whittle@orangeworkforcealliance.com Anaheim Workforce Development Board Contact: Marco Lucero Phone: (714) 765-4341 Email: mlucero@anaheim.net Orange County Workforce Development Board Contact: Carma Lacy Phone: (714) 480-6420 Email: carma.lacy@occr.ocgov.com Santa Ana Workforce Development Board Contact: Deborah Sanchez Phone: (714) 565-2621 Email: dsanchez@santa-ana.org EXHIBIT 1     City Council 9 – 4 5/2/2023 Orange RPU 2023 Biennial Modification to PY 2021-24 Regional Plan TABLE OF CONTENTS I. INTRODUCTION AND OVERVIEW .......................................................................................................... 1 II. ANALYTICAL OVERVIEW OF THE REGION .............................................................................................. 4 A. Analysis of Employment and Unemployment Data .......................................................................... 8 B. Analysis of the Educational and Skill Levels of the Workforce, the Current Needs of Employers in the Region, and Relevant Skill Gaps ........................................................................................................ 14 C. Analysis of Industries and Occupations with Existing and Emerging Demand ............................... 19 III. REGIONAL INDICATORS ............................................................................................................... 21 A. Regional Indicator and Associated Outcomes and Metrics ............................................................ 21 IV. FOSTERING DEMAND-DRIVEN SKILLS ATTAINMENT....................................................................... 25 A. In-Demand Industry Sectors for the Region ................................................................................... 25 B. Sector Strategies and Other Industry-Focused Initiatives .............................................................. 28 C. Strategies to Communicate with Regional Employers .................................................................... 30 V. ENABLING UPWARD MOBILITY FOR ALL CALIFORNIANS .................................................................... 31 A. Working with Businesses that Provide Quality Jobs ....................................................................... 31 B. Shared Target Populations and Targeted Service Strategies .......................................................... 32 C. Equity and Ensuring Equal Access to Training and Services ........................................................... 33 VI. ALIGNING, COORDINATING, AND INTEGRATING PROGRAMS AND SERVICES ................................ 35 A. Regional Service Strategies ............................................................................................................. 35 B. Regional Administrative Cost Arrangements .................................................................................. 36 VII. PRIORITY CONSIDERATIONS FOR PROGRAM YEARS 2021-24 ......................................................... 36 VIII. APPENDICES .................................................................................................................................... 40 A. Stakeholder and Community Engagement Summary (Attachment 1) ........................................... 41 B. Public Comments Received that Disagree with the 2023 Biennial Modification to the PY 21-24 Regional Plan (Attachment 2) ................................................................................................................. 44 C. SIGNATURE PAGE (Attachment 3) ...................................................................................................... 45 EXHIBIT 1     City Council 9 – 5 5/2/2023 Orange RPU 2023 Biennial Modification to PY 2021-24 Regional Plan 1 I. INTRODUCTION AND OVERVIEW With the passage of the Workforce Innovation and Opportunity Act (WIOA) of 2014, Congress moved the national workforce system in a new direction regarding how to approach economic and labor market demands. While establishing local workforce areas over the last four decades has always considered local labor markets, WIOA recognizes that economies tend to be regional and may extend beyond the political boundaries that define local areas. WIOA’s recognition of regional economies led to California’s establishment of Regional Planning Units (RPUs), which represent groups of local workforce areas that work collaboratively to develop strategies reflecting the regional economic needs of businesses and the workforce. In accordance with federal and state guidance, the Orange Regional Planning Unit has developed a four-year Regional Plan to guide strategic initiatives throughout Program Years (PY) 2021-24, which cover June 1, 2021, through June 30, 2025. WIOA requires a Biennial Modification to the Regional Plan. This 2023 version of the Plan serves as the required update and, once approved by state officials, will become the official version of the PY 21-24 Regional Plan from July 1, 2023, through June 30, 2025. The Orange Regional Planning Unit The Orange Regional Planning Unit (RPU) is comprised of the three local Workforce Development Boards (WDBs) serving 34 cities and all unincorporated areas in Orange County. The RPU includes the Anaheim Workforce Development Board, which serves the City of Anaheim, the Santa Ana Workforce Development Board, which serves the City of Santa Ana, and the Orange County Workforce Development Board, which serves the remaining 32 cities and the unincorporated areas of Orange County. Orange County is the third-most populous county in California (3,162,245 people in 2022)1 and the sixth-most populous in the nation. Orange County’s population declined from 3,169,542 in 2022 and is projected to decrease by 17,537 over the next five years2. This decrease reflects an outmigration brought about by rising costs in the region, including housing costs which are among the highest in the state. This can make it difficult for many young people and families to afford to live in Orange County. Regional Plan Content WIOA prescribes content for regional plans, which focus principally on the region's labor market, economic conditions, growth industries, and other promising sectors, and how the local workforce development system responds to these factors through sector-based career pathway strategies. WIOA-required local plans supplement the mandatory 1 California Department of Finance, Demographic Research Unit 2 Lightcast, 2021, https://analyst.lightcast.io/. EXHIBIT 1     City Council 9 – 6 5/2/2023 Orange RPU 2023 Biennial Modification to PY 2021-24 Regional Plan 2 elements of the regional plan by describing how the workforce system partners collaborate to develop and implement services that meet the unique needs of job seekers and businesses in the region. Other required regional plan content, some unique to California, includes regional indicators of success, job quality, and strategies promoting equity. Development of the Regional Plan and Its 2023 Modification After the implementation of WIOA, an initial four-year plan was developed for the region, which covered PY 2017-20. It was updated in 2019 in accordance with statutory requirements. In response to guidance published by state officials in September 2020, Orange RPU representatives began to prepare a new plan for PY 2021-24. However, the context for this planning was unprecedented, as the COVID-19 pandemic was still in its early stages before the widespread availability of vaccines and the reopening of businesses and communities. The PY 21-24 Orange RPU Regional Plan reflects the circumstances under which it was developed, highlighting the immediate and severe impacts and limitations resulting from the pandemic, along with various uncertainties regarding the economy, labor market, and workforce participation. The 2023 Biennial Modification to the PY 21-24 Regional Plan has been developed under far different circumstances than the original version. As such, RPU leadership has been able to address regional approaches and initiatives from a clearer vantage point, where reopening and recovery characterize the regional economic and community landscape. The original PY 21-24 Regional Plan and this 2023 Modification have benefitted from the intensive review of regional collaboration among the three local boards and input by workforce system partners and other stakeholders. Community input during the 2020/21 process used to develop the Plan led to discussions about the differences between the North and South Orange County communities. For some, the perception of South Orange County is one of affluence with great beaches, schools, and upscale amenities. While affluent areas exist in South Orange County, some vulnerable communities and families live below the federal poverty line. Also noted during these discussions, South County residents have access to fewer community resources and service providers than central and north county areas. As described below, ten of the eleven cities with disadvantaged census tracts are in North Orange County. Impact of the Pandemic on Businesses and Workers Orange County experienced several years of job growth and economic vitality, resulting in record-low unemployment rates before the COVID-19 pandemic struck in early 2020. The pandemic derailed this long growth streak. The long-term social and economic impacts of this stall in economic growth remained to be seen when the Regional Plan was being developed in December 2020 and early 2021. As the region has recovered and transitioned to the endemic phase of the coronavirus, the economy is again characterized by many pre-pandemic conditions, including full employment and growth in key sectors. However, many community members and businesses still feel the social and economic EXHIBIT 1     City Council 9 – 7 5/2/2023 Orange RPU 2023 Biennial Modification to PY 2021-24 Regional Plan 3 hardship and disruptions that ensued during the height of the pandemic as they struggle to regain footing. The county experienced widespread job loss and economic hardship due to the pandemic, with many small businesses closing permanently. The COVID-19 pandemic and the resulting economic fallout have disproportionately impacted specific populations and communities. The impacts remain particularly prevalent among Black people, Latinos, and other people of color. Additionally, the virus has disproportionately affected communities of color, with higher infection and death rates. The pandemic exacerbated existing inequalities and economic disparities, highlighting the need for equitable policies, programs, and services that support the most vulnerable populations and disinvested communities to address issues that include disparities in access to healthcare, economic impact, and education. In Orange County, census tracts identified as “disadvantaged” by the California Environmental Protection Agency are located in the eleven Orange County cities of Fullerton, Anaheim, Santa Ana, Garden Grove, Westminster, Stanton, Lake Forest, Huntington Beach, Costa Mesa, Placentia, Buena Park. The following economic and demographic analyses highlight the immediate and early impacts of COVID-19 on Orange County and subsequent recovery, along with projections for the region throughout the period addressed by the 2023 Biennial Modification to the PY 21-24 Orange RPU Regional Plan. EXHIBIT 1     City Council 9 – 8 5/2/2023 Orange RPU 2023 Biennial Modification to PY 2021-24 Regional Plan 4 II. ANALYTICAL OVERVIEW OF THE REGION There is no question that the COVID-19 pandemic wreaked havoc on the region’s communities, labor market, and economy. The education system, with many schools closed for in-person instruction schools adapted to new ways of teaching and learning. Many schools moved to remote or online learning during the pandemic. Schools have reopened, and many continue to offer hybrid programs where students alternate between in-person and online instruction. However, the disruption in higher education is still felt with low enrollments. California's community college enrollments have reached the lowest rate in three decades. Since 2019, enrollment at over 116 campuses has dropped by an estimated 300,000 students, a drastic decrease of 18%. The four Orange County Community College Districts have seen a reduction in the student count in the Spring of 2022 by 43,732 compared to the same semester in 2019. Economic factors will likely continue influencing student decisions amid rising inflation, the possibility of a recession, and California’s high cost of living. Finances and family responsibilities often take precedence over education for low-income families. A survey conducted by the RP Group, a nonprofit research center, of former California community college students found that one-third haven’t re-enrolled because they’ve prioritized work. At the same time, 22% said they have prioritized taking care of family or other dependents. Another 29% said they struggled to keep up with their classes 3. Orange County’s Gross Domestic Product (GDP) took a hit in 2020, dropping to 222,683,756.4 Orange County’s economy ranked 3rd in California and 8th nationally in 2021 based on its GDP. Orange County has employed 1,598,700 in nonfarm jobs as of December 2022. The median household income was $85,400 in 2018, $25,100 above the national average.5 A little over a year after the COVID-19 pandemic began, economists and other observers noted an increase in the job quit rate, as measured by the U.S. Bureau of Labor Statistics (BLS) Job Openings and Labor Turnover Survey (JOLTS) program. While JOLTS recorded a seasonally adjusted quit rate of 2.4% in the second month of the program’s existence (January 2001), this rate was not surpassed until March 2021, when it reached 2.5 percent. The rate rose to 2.8% in April 2021, then 3.0% in December 20216. The rise in the quit rate has been called the “Great Resignation,” with many popular press articles speculating why individuals have become more willing to leave their current employers. The fact that the labor force participation rate remains below its pre-pandemic high suggests that some who quit their jobs found new jobs, and others exited the labor force. 3 Statewide Covid-19 Impact Surveys of Students and Employees 4 “GDP: U.S. Bureau of Economic Analysis (BEA).” GDP | U.S. Bureau of Economic Analysis (BEA), www.bea.gov/data/gdp. 5 Lightcast, 2021, https://analyst.lightcast.io/. 6 U.S. Bureau of Labor Statistics (bls.gov) Year GDP 2017 $ 247,314,645 2018 $ 225,920,029 2019 $ 230,680,258 2020 $ 222,683,756 2021 $ 238,228,949 EXHIBIT 1     City Council 9 – 9 5/2/2023 Orange RPU 2023 Biennial Modification to PY 2021-24 Regional Plan 5 This issue has likely contributed to the current unprecedented labor shortages, and a challenge businesses are expressing across industries in finding talent to fill open positions. Wages increased as companies worked to entice workers back to work after COVID-19 restrictions were lifted. These wage gains, however, were diminished by the high inflation the economy is experiencing. The Orange County labor force participation rate reached 62.62% in September. The rate is well below the rate before the pandemic. In 2019 the rate was 63.47%. It dipped to 61.08% in 2020 and even lower in 2021 to 60.83%. These numbers indicate that some workers are still inactive despite momentum in the workforce. This may also be the result of outmigration and workers opting to retire over returning to work. The pandemic has significantly changed the landscape of work. One of the most notable changes has been the shift toward remote work, which has become more common, and some companies have shifted to permanent remote work strategies. Additionally, the pandemic has accelerated the adoption of digital technologies and automation. Companies rapidly digitized operations and processes to continue to operate during lockdowns and social distancing measures, which accelerated the adoption of technology use. The pandemic has also highlighted the importance of specific industries and occupations, particularly those related to healthcare, logistics, and online delivery. It has also shown the importance of gig economy workers and the need for better protection and benefits. The county is experiencing demographic shifts with economic and workforce implications. Orange County’s senior population will continue to increase significantly while working-age populations fall. According to the California Department of Finance, estimates show that seniors 65-74 will increase by 17.75%, the 74-84 group by 65.7%, and 85 or older will increase by 268.7%. The population change will require increased employment in healthcare and other senior service 0 50 100 150 200 250 300 0-4 5-19 20-64 65-74 74-84 85+ Orange County Projected Population Change between 2020-20604 Source: CA DOF, Demographic Research Unit, Population Projections, Last update: March 2020 EXHIBIT 1     City Council 9 – 10 5/2/2023 Orange RPU 2023 Biennial Modification to PY 2021-24 Regional Plan 6 occupations. The shrinking working-age population could impact economic prosperity and cause more challenges for employers filling open positions. Ethnic diversity in Orange County is high. The national average for an area the size of Orange County is 1,289,103 racially diverse people, while there are 1.95 million in Orange County.7 Orange County’s diversity is projected to continue to grow through 2060. Whites (39%) and Hispanics8 (36%) make up the largest percentage of the Orange County population. White population declined by 8% between 2017 and 2023.9 Growing diversity will increasingly be a key workforce and economic development advantage for Orange County. Diversity often creates an environment where exchanging ideas, strategies, and viewpoints fuels innovation and entrepreneurship, contributing to sustained economic success. Racial diversity challenges local education providers and workforce development to support English learners’ success by improving program support and creating innovative programs such as vocational ESL programs. Non-English speakers represent 45.5% of Orange County residents, which is higher than the national average of 21.9%. In 2018, Spanish was the most common non-English language spoken, with 24.8% of Orange County residents being native Spanish speakers. Vietnamese (6.44%) and Mandarin (2.94%) are the second and third most common languages.10 Many diverse populations, low-income communities, communities of color, and immigrant communities experience disproportionate economic and social impacts due to systemic inequalities. These include limited access to education, employment opportunities, healthcare, higher poverty rates, unemployment, and underemployment. Additionally, these communities are more vulnerable to the impacts of natural disasters like COVID- 19, environmental pollution, and other forms of environmental injustice. The pandemic has disproportionately affected these communities, with higher rates of illness and death among people of color. Many within this population have been hit harder by the economic downturn. Industry employment, including self-employment, private household workers, and farm and nonfarm jobs in Orange County, is projected to reach 1,890,300 by 2028, a 7.2% increase over the ten-year projection period of 2018 to 2028. Eleven of the 13 nonfarm industry sectors are projected to grow during this period. 7Lightcast, 2021, https://analyst.lightcast.io/. 8 Lightcast, 2021, https://analyst.lightcast.io/, Hispanic population includes all races that identify as Hispanic. 9 Lightcast, 2021, https://analyst.lightcast.io/. 10 Bureau, US Census. “American Community Survey Data Releases.” The United States Census Bureau, 31 July 2020, www.census.gov/programs-surveys/acs/news/data-releases.2018.html. 39% 34% 22% 2%3% Racial/Ethnic Breakdown 2020 White Hispanic Asian Black Other Source:LIGHTCAST Labor Market Analytics, 2021 EXHIBIT 1     City Council 9 – 11 5/2/2023 Orange RPU 2023 Biennial Modification to PY 2021-24 Regional Plan 7 Total nonfarm jobs are projected to gain 118,000 jobs by 2028. Significant job growth is projected in four industry sectors. Educational, health services, and social assistance are expected to gain 38,900 jobs, with 18,400 projected to be in ambulatory health care services and 34,300 in health care and social services. Professional and business services are projected to add 29,500 jobs. In 2020, leisure and hospitality were projected to grow by 12.9%, adding 27,400 jobs. The growth projection has decreased to 8.8%, adding 19,600 jobs. Construction projections also have fallen, with a projected increase of 6,700 jobs by 2028 instead of 19,000 jobs by 2026.11 The industry sectors that added the most jobs between 2020 and 2023 are represented in the chart below. Jobs & Growth NAICS Description 2020 Jobs 2023 Jobs 2020 - 2023 Change 62 Health Care and Social Assistance 191,913 215,168 23,255 72 Accommodation and Food Services 131,918 145,039 13,121 56 Administrative and Support and Waste Management and Remediation Services 140,387 151,255 10,868 55 Professional, Scientific, and Technical Services 128,559 136,465 7,906 23 Educational Services 27,682 32,761 5,079 Source: LIGHTCAST 2023 Orange County is a thriving hub for medical device companies and cutting-edge industry sectors, including life sciences, information technology, digital arts and media, and 11 Labor Market Information, EDD, 2021, www.labormarketinfo.edd.ca.gov -3,800 1,600 2,300 3,000 3,400 4,200 5,400 6,700 7,400 19,600 29,500 34,300 4600 -10,000 -5,000 0 5,000 10,000 15,000 20,000 25,000 30,000 35,000 40,000 45,000 Manufacturing Wholesale Trade Other Services (excludes 814-Private Household Workers) Information Retail Trade Transportation, Warehousing, and Utilities Government Construction Financial Activities Leisure and Hospitality Professional and Business Services Educational Services (Private), Health Care, and Social Assistance Growth by Industry Sector Source: EDD Labor Market Information Health Care and Social Assistance EXHIBIT 1     City Council 9 – 12 5/2/2023 Orange RPU 2023 Biennial Modification to PY 2021-24 Regional Plan 8 advanced manufacturing. It is also known for its growing ecosystem of entrepreneurship and innovation. Many Southern California startups concentrate on virtual and augmented reality, cybersecurity, biomedical science, bioengineering, medical imaging, medical device, and environmental health technologies. Over the next several years, Orange County is poised to be at the center of emergent industries based on educational and intellectual assets in the region. The county’s most robust traded clusters with a high employment specialization in the area are medical device manufacturing (US Ranking 1), lighting and electrical equipment manufacturing (US Ranking 2), apparel manufacturing (US Ranking 3), information technology and analytical instruments manufacturing (US Ranking 5), and financial services (US Ranking 6).12 A. Analysis of Employment and Unemployment Data Unemployment as of December 2022 is at 2.5%, which is lower than the pre-pandemic levels. Orange County had a positive economic outlook before the impacts of the COVID- 19 pandemic. In January 2020, Orange County had an unemployment rate of 2.9%, the lowest in Southern California. In the preceding 12 months, the county’s unemployment rate had not exceeded 3.1%. Before California’s first statewide stay-at-home order was issued in March 2020, closing all nonessential businesses and restaurant dining, the unemployment rate stood at 2.8% in February of that year. The economic disruption from COVID-19 resulted in steep job losses, with the unemployment rate quadrupling at its peak of 15.5% in May 2020, the highest unemployment rate ever recorded for Orange County. The rates slowly declined to 7.7% in November 2020 and remained at 7.7% in December 2020 when regional stay-at-home orders went back into effect. This rate compares with an unadjusted unemployment rate of 8.8 percent for California and 6.4 percent for the nation during the same period.13 12 “U.S. Cluster Mapping: Mapping a Nation of Regional Clusters.” U.S. Cluster Mapping | Mapping a Nation of Regional Clusters, www.clustermapping.us/. 13 Labor Market Information, EDD, 2021, www.labormarketinfo.edd.ca.gov/data/lmi-by-subjects.html. EXHIBIT 1     City Council 9 – 13 5/2/2023 Orange RPU 2023 Biennial Modification to PY 2021-24 Regional Plan 9 14 The unemployment rate is 2.5% as of December 2022, below the pre-pandemic level of 2.8% from February 2020. Unemployment rates sharply fell between January 2022 to May 2022. In June, the levels increased and have fluctuated slightly since. 15 14 Labor Market Information, EDD, 2023, Local Area Unemployment Statistics Orange County 15 Labor Market Information, EDD, 2023, Local Area Unemployment Statistics Orange County EXHIBIT 1     City Council 9 – 14 5/2/2023 Orange RPU 2023 Biennial Modification to PY 2021-24 Regional Plan 10 Concentrated job loss in hospitality and tourism stung more sharply during the pandemic in the Orange County region due to its economic dependence on tourism. In 2019, a record 50.2 million travelers visited Orange County, spending $13.0 billion.16 However, with the sustained closure during the pandemic of major tourism sites, especially Disneyland Park, the leisure and hospitality industry and surrounding cities remain heavily impacted. The percentage of unemployment by industry sector showed a grim picture for industries that rely heavily on tourism. As of November 2020, retail trade had the highest unemployment numbers at 16,063, and accommodation and food services had 10,815 unemployed. Other industries with high numbers of unemployment include healthcare and social assistance (11,628), manufacturing (11,215), and construction (9,371). 17 16 Orange County Visitors Association, 2019, Orange County Visitors Association 2019-2021 Destination Marketing Plan, www.travelcostamesa.com/visittheoc/wp-content/uploads/2019/08/Marketing.pdf. 17 Lightcast, 2021, https://analyst.lightcast.io/. 0% 1% 5% 11% 5% 11% 5% 10% 0% 3% 1% 2% 4% 2% 16% 3% 11% 9% 0% 0% 0% 0% 2% 4% 14% 2% 13% 4% 10% 1% 4% 2% 2% 2% 5% 12% 4% 10% 8% 0% 1% 1% 0%5%10%15% No Previous Work Experience/Unspecified Government Other Services (except Public Administration) Accommodation and Food Services Arts, Entertainment, and Recreation Health Care and Social Assistance Educational Services Administrative and Support and Waste… Management of Companies and Enterprises Professional, Scientific, and Technical Services Real Estate and Rental and Leasing Finance and Insurance Information Transportation and Warehousing Retail Trade Wholesale Trade Manufacturing Construction Utilities Mining, Quarrying, and Oil and Gas Extraction Agriculture, Forestry, Fishing and Hunting Percent of Unemployment by Industry Sector November 2020 % of National Unemployment % of Regional Unemployment Source: LIGHTCAST Labor Market Analysis, 2021 EXHIBIT 1     City Council 9 – 15 5/2/2023 Orange RPU 2023 Biennial Modification to PY 2021-24 Regional Plan 11 The leisure and hospitality industry has rebounded, recovering all jobs lost during the pandemic. However, subsector unemployment in retail trade (11%) remains high. Construction (14%) and manufacturing (13%) are other Orange County industries with high unemployment rates above the national average. The pandemic-induced recession caused a loss of 267,400 nonfarm jobs between February and April 2020 in Orange County. The employment loss between March and April of 2020 alone was 225,800, the largest ever recorded in a single month. All industry sectors experienced declines between February and April, but leisure and hospitality (down 102,800) accounted for 38 percent of the total nonfarm job loss during this period18. Most of the decline was between March and April, with a loss of 90,300 jobs. Seventy- seven percent of the drop occurred in accommodation and food services (down 70,300 jobs), led by decreases in food services and drinking places (down 59,800 jobs). Other 18 Labor Market Information, EDD, 2023, Orange County monthly industry employment EXHIBIT 1     City Council 9 – 16 5/2/2023 Orange RPU 2023 Biennial Modification to PY 2021-24 Regional Plan 12 significant drops during this period include arts, entertainment, and recreation, which fell by 20,000 jobs. Trade, transportation, and utilities decreased by 31,400 jobs, with retail trade accounting for 66 percent of the decline (down 20,800 jobs). Wholesale trade dropped by 8,800 jobs, and transportation, warehousing, and utilities decreased by 1,800 jobs. Professional and business services declined by 29,200 jobs. Administrative and support services, which includes temporary help firms, dropped by 18,900 jobs.19 Pandemic Job-Related Losses 20 Industry Feb-20 Mar-20 Apr-20 Dec-20 Feb to Apr % change April 2020 to December 2022 % of losses recovered Shortfall as of December 2022 Total Nonfarm 1,683,400 1,660,200 1,414,000 1,540,100 -267,600 15.9% 293,200 108.8% 23,800 Construction 106,400 103,000 92,700 100,700 -8,600 8% 15,600 114% 1,900 Manufacturing 159,000 158,200 143,900 148,700 -15,500 9.8% 13,900 92.1% -1,200 Transportation & Warehousing 27,300 26,800 24,300 29,200 -2,400 9.0% -6,700 -223.3% -9,700 Professional & Business Services 327,900 321,800 289,200 315,600 -37,900 12% 47,600 123% 8,900 Educational Services 33,400 32,400 26,100 29,100 -3,400 9.9% 11,300 154.8% 4,000 Health Care & Social Assistance 205,800 204,000 181,200 203,300 -28,000 14.0% 39,500 160.6% 14,900 Leisure & Hospitality 225,800 220,300 133,100 148,900 -102,800 45.2% 90,700 97.8% -2,000 Other Services 54,400 52,900 34,600 42,600 -17,800 35.0% 17,600 88.9% -2,200 Government 168,000 169,100 159,000 154,500 -6,700 4.0% 3,200 35.6% -5,800 Employment Recovery In December 2020, as California moved slowly toward reopening, regional differences contributed to the pace of recovery. The depth of job losses and Orange County’s reliance on service sectors meant the region would have to make up more ground than other regions in the state. How quickly businesses reopened and how public health risks evolved contributed to their viability. The recovery pace was slower for sectors and companies that relied on in-person interaction. As of December 2020, the county recovered 142,800 nonfarm jobs, equivalent to 53% of the job losses since the pandemic recession. Most industries are experiencing incremental job gains monthly. Transportation, utilities, and construction jobs have exceeded pre-pandemic levels, with the largest month-over increase, up 4,200 jobs. Wholesale trade gained 1,800 jobs, retail 19 Labor Market Information, EDD, 2021, https://www.labormarketinfo.edd.ca.gov/geography/orange-county.html 20 Labor Market Information, EDD, 2023, Industry Employment & Labor Force 25,700 141,700 131,800 155,600 153,000 189,100 0 20,000 40,000 60,000 80,000 100,000 120,000 140,000 160,000 180,000 200,000 Dec-20 Dec-21 Mar-22 Jun-22 Sep-22 Dec-22 Jobs Recovered between June 2020 to December 2022 Source: EDD Labor Market Information EXHIBIT 1     City Council 9 – 17 5/2/2023 Orange RPU 2023 Biennial Modification to PY 2021-24 Regional Plan 13 trade added 1,500 jobs, and transportation, warehousing, and utilities expanded by 900 jobs.21 As of December 2022, the county recovered 189,100 nonfarm jobs. Most businesses in the County have less than 49 employees. The revenue of small businesses in April 2020 decreased by 52.1% compared to January 2020. As of February 06, 2022, total small business revenue increased by 6.2% compared to January 2020. The number of small businesses open in February 2022 increased by 5.1% compared to January 2020. As of December 2022, Orange County has recovered from its job losses during the pandemic. Orange County lost 269,400 nonfarm jobs between February 2020 and April 2020. As of December 2022, OC has recovered 100% of the jobs it lost during the pandemic. The County gained 288,400 nonfarm jobs between April 2020 to December 2022. Government, manufacturing, financial services, and other services are industries that have yet to recover fully. Orange County Employment Recovery 22 Title Feb 20 - Apr 20 Apr 20 - Dec 22 Surplus/Deficit Total Nonfarm (269,400) 288,400 19,000 Leisure & Hospitality (92,700) 95,800 3,100 Trade, Trans. & Utilities (39,200) 45,000 5,800 Prof. & Bus. Svcs. (38,600) 48,400 9,800 Edu. & Health Svcs. (31,900) 50,300 18,400 Other Services (19,800) 14,200 (5,600) Manufacturing (15,200) 14,400 (800) Construction (13,700) 16,700 3,000 Government (9,000) - (9,000) Financial Activities (7,000) 800 (6,200) Information (2,300) 2,800 500 21 Labor Market Information, EDD, 2021, www.labormarketinfo.edd.ca.gov/data/lmi-by-subjects.html. 22 EDD Labor Market Information Division - Home Page (ca.gov) EXHIBIT 1     City Council 9 – 18 5/2/2023 Orange RPU 2023 Biennial Modification to PY 2021-24 Regional Plan 14 According to Opportunity Insight’s Economic Tracker, the drastic difference between the low and high quartiles shows that the pandemic disproportionately affected lower-income bracket workers. In Orange County, as of November 15, 2020, employment rates among workers in the bottom wage quartile (<$29K) decreased by 21.9%, the middle quartile ($29K-$73K) decreased by 8%, and the high quartile (>$60k) increased 7.9% compared to January 202023. The same data, as of November 2022, shows those in the bottom quartile still have the largest drop in employment rates compared to January 2020, at 23.3%. Minority residents mostly held these lower-paying jobs and became much more financially insecure and unstable in this economic crisis. B. Analysis of the Educational and Skill Levels of the Workforce, the Current Needs of Employers in the Region, and Relevant Skill Gaps Orange County is home to major universities such as the University of California, Irvine (UCI), California State University, Fullerton (CSUF), and Chapman University. The County has four community college districts with nine community colleges. These community colleges annually educate approximately 310,000 students in credit and noncredit courses. 23 “The Economic Tracker.” Economic Tracker, tracktherecovery.org/. 5% 0% 18% 1% 2% 46% 28% Percent of workers in jobs paying $15.00 or less Black or African American American Indian or Alaska Native Asian Native Hawaiian or Other Pacific Islander Two or More Races Hispanic or Latino White Source: LIGHTCAST Labor Market Analysis, 2021 Less Than …9th Grade to 12th Grade 6% High School Diploma 17% Some College 19% Associate's Degree 8% Bachelor's Degree 27% Graduate Degree and Higher 16% Orange County Educational Attainment -2022 Source: LIGHTCAST, Labor Market Analytics, 2023 EXHIBIT 1     City Council 9 – 19 5/2/2023 Orange RPU 2023 Biennial Modification to PY 2021-24 Regional Plan 15 Orange County’s primary competitive advantage is a talent pool of highly educated, qualified residents. In Orange County, 50% of adults over 25 have an associate degree or higher, while only 13.49% lack a high school diploma. Orange County residents with bachelor’s degrees are 6.3% above the national average, and 7.7% hold an associate degree, which is 0.9% below the national average. Education data covers the population aged 25 years or older, indicating the highest level of education achieved. Inequitable access to postsecondary education is a persistent problem. One way in which this manifests is through widely varying educational attainment across races and ethnicity. California’s Post-secondary to Prosperity Dashboard shows that only 16% of Latino residents hold a four-year degree. The dashboard also shows that most Latino residents have no college experience (59%), greater than all other groups.24 The most popular college majors in Orange County are Liberal Arts and Sciences (16,678 and 20%), Business Administration and Management (7,978 and 9%), and General Psychology (3,041 and 4%). Orange County Regional Institutions Top Program Completions 25 CIP Code Program Completions (2021) 24.0101 Liberal Arts and Sciences/Liberal Studies 16,678 52.0201 Business Administration and Management, General 7,978 42.0101 Psychology, General 3,041 30.9999 Multi-/Interdisciplinary Studies, Other 2,636 51.3801 Registered Nursing/Registered Nurse 2,161 24.0103 Humanities/Humanistic Studies 1,863 11.0701 Computer Science 1,631 09.0101 Speech Communication and Rhetoric 1,522 30.0101 Biological and Physical Sciences 1,512 24.0101 Liberal Arts and Sciences/Liberal Studies 16,678 24 “P2P Regions.” California Competes, californiacompetes.org/p2p/regions?region=orange. 25 Lightcast, 2022, https://analyst.lightcast.io/. 0 100,000 200,000 300,000 400,000 500,000 600,000 Hispanic Asian White Other Black 2022 Educational Attainment by Race/Ethnicity Less Than High School High School Diploma College Degree Source: LIGHTCAST, Labor Market Analytics, 2022, Hispanic group contains all combined races EXHIBIT 1     City Council 9 – 20 5/2/2023 Orange RPU 2023 Biennial Modification to PY 2021-24 Regional Plan 16 The employer need in the Orange County region is based on job postings, employment data analysis, and educational programs’ completions. Per the two-digit Standard Occupational Classification (SOC) code group, twenty-four occupations and 638 programs in the region of study may train for these occupations. Of these programs, there were 84,384,331 program participant completions in 2021 and 233,945 job openings. The job openings are up from the 2019 number of 196,852. Identified in the table below are the occupations with the highest projected skills gap for Orange County between 2022 and 2027. This analysis indicates a continued need to identify strategies to fulfill training requirements in various high-gap occupational areas. The research includes data based on the following: • Occupations where the 2022 median hourly wage exceeds $16.00 an hour. • Openings greater than 10 (openings represent replacement jobs and BLS growth estimates). • Entry-level education greater than a postsecondary nondegree award less than a bachelor’s degree. • Top 20 occupations with skills gaps (skills gap is the difference between the projected openings and completions). • The openings figure estimates the change in growth and replacement jobs (i.e., growth + replacements = openings). Growth captures the change in the total number of workers employed in an occupation. At the same time, replacement jobs are estimates of workers permanently leaving a career and needing to be replaced by new hires. A combination of both numbers indicates total openings. EXHIBIT 1     City Council 9 – 21 5/2/2023 Orange RPU 2023 Biennial Modification to PY 2021-24 Regional Plan 17 Skills Gap by Occupation 26 SOC Description 2022 Jobs 2027 Jobs 2022 - 2027 Change 2022 - 2027 Replace ment Jobs 2022 - 2027 Openings Region al Compl etions (2021) Skills Gap Median Hourly Earnings Typical Entry-Level Education 43-3031 Bookkeeping, Accounting, and Auditing Clerks 18,815 18,891 76 11,625 11,751 858 10,893 $22.76 Some college, no degree 31-1131 Nursing Assistants 8,207 9,184 977 6,469 7,446 146 7,300 $18.61 Postsecondar y nondegree award 53-3032 Heavy and Tractor- Trailer Truck Drivers 10,813 11,312 499 6,473 6,972 0 6,972 $24.09 Postsecondar y nondegree award 31-9092 Medical Assistants 8,558 9,603 1,046 6,281 7,327 2,580 4,747 $18.51 Postsecondar y nondegree award 31-9091 Dental Assistants 5,095 5,697 601 3,852 4,453 215 4,238 $23.29 Postsecondar y nondegree award 25-9045 Teaching Assistants, Except Postsecondary 10,095 10,866 771 6,106 6,877 2,639 4,238 $17.99 Some college, no degree 29-2061 Licensed Practical and Licensed Vocational Nurses 6,782 7,463 682 2,872 3,553 560 2,993 $30.64 Postsecondar y nondegree award 49-3023 Automotive Service Technicians and Mechanics 5,247 5,454 207 2,618 2,825 278 2,547 $25.57 Postsecondar y nondegree award 39-5012 Hairdressers, Hairstylists, and Cosmetologists 2,383 3,353 970 1,959 2,929 492 2,437 $15.84 Postsecondar y nondegree award 39-5092 Manicurists and Pedicurists 3,619 4,491 872 2,537 3,409 1,108 2,301 $14.00 Postsecondar y nondegree award 23-2011 Paralegals and Legal Assistants 3,644 4,112 468 2,077 2,545 265 2,280 $27.09 Associate's degree 31-9094 Medical Transcriptionists 2,143 2,187 44 1,813 1,859 50 1,809 $17.49 Postsecondar y nondegree award 31-9097 Phlebotomists 1,739 2,093 353 1,347 1,701 1 1,700 $24.07 Postsecondar y nondegree award 31-9011 Massage Therapists 1,519 1,923 404 1,151 1,554 64 1,490 $22.79 Postsecondar y nondegree award 49-9021 Heating, Air Conditioning, and Refrigeration Mechanics and Installers 3,396 3,664 268 1,659 1,927 443 1,484 $31.15 Postsecondar y nondegree award 29-1292 Dental Hygienists 3,328 3,710 381 1,142 1,523 117 1,406 $48.83 Associate's degree 43-4151 Order Clerks 2,187 2,063 (124) 1,254 1,254 26 1,228 $18.34 Some college, no degree 17-3011 Architectural and Civil Drafters 2,247 2,304 57 1,299 1,356 147 1,209 $30.41 Associate's degree 49-2022 Telecommunications Equipment Installers and Repairers, Except Line Installers 1,750 1,679 (71) 975 975 34 941 $30.36 Postsecondar y nondegree award 17-3023 Electrical and Electronic Engineering Technologists and Technicians 1,852 1,832 (20) 987 987 82 905 $32.11 Associate's degree 26 Lightcast, 2023, https://analyst.lightcast.io/. EXHIBIT 1     City Council 9 – 22 5/2/2023 Orange RPU 2023 Biennial Modification to PY 2021-24 Regional Plan 18 The top three hard skills requested by employers in job postings between January 2020 to January 2021 were accounting, auditing, and customer relationship management. The following charts show the top specialized skills and the top common skills in relation to the frequency these skills appeared in job seeker profiles. Specialized skills are primarily required within a subset of occupations or equip one to perform a specific task. They are also known as technical skills or hard skills. Common Skills are prevalent across many different occupations and industries, including personal attributes and learned skills. They are also known as soft skills, human skills, and competencies. 0%2%4%6%8% Nursing Restaurant Operation Warehousing Merchandising Selling Techniques Invoicing Auditing Finance Accounting Marketing Top Specialized Skills Frequency in Job Postings Frequency in Profiles Source: Lightcast 2023 0%5%10%15%20%25%30%35%40% Detail Oriented Problem Solving Writing Communications Operations Microsoft Excel Leadership Management Customer Service Sales Top Common Skills Frequency in Job Postings Frequency in Profiles EXHIBIT 1     City Council 9 – 23 5/2/2023 Orange RPU 2023 Biennial Modification to PY 2021-24 Regional Plan 19 C. Analysis of Industries and Occupations with Existing and Emerging Demand The RPU analyzed location quotient, total jobs, and competitive effect data to identify industries and occupations with emerging demand. An analysis of location quotient data demonstrated which occupations and industries are specialized in the Orange County region (compared to the national average). The competitive effect indicates how much job change results from some distinct competitive advantage in the area. The competitive effect measures the job change that cannot be explained by national growth and industry mix. The difference in competitive effect points to regional-specific factors on the change in local employment numbers. Factors such as labor force training and education, skills, transportation, supply chains, aging demographics, and other regionally influenced factors may impact these industries’ and occupations’ competitiveness. Using the 3-digit NAICS code, the emerging industries identified had a location quotient that increased between 2017 and 2022 and had a location quotient of less than 1.2. The industry list was filtered to include industries with a competitive effect greater than 1 percent change in jobs higher than 10% and more than 1,000 jobs. The following chart consists of a list of the top thirteen emerging industries in Orange County. This combined list of sectors accounted for 321,154 jobs in 2022. This group of industries is projected to grow to 490,109 jobs by 2027. Industries with Emerging Demand NAICS Description 2017 Jobs 2022 Jobs 2017 - 2022 Change 2017 - 2022 % Change Competitive Effect 2017 Location Quotient 2022 Location Quotient 812 Personal and Laundry Services 14,962 17,548 2,586 17% 3,022 0.92 1.12 621 Ambulatory Health Care Services 83,749 96,902 13,153 16% 5,060 1.04 1.12 624 Social Assistance 41,158 49,209 8,051 20% 4,189 1.00 1.11 446 Health and Personal Care Stores 11,540 12,173 633 5% 1,104 0.98 1.09 611 Educational Services 26,794 32,837 6,044 23% 5,177 0.86 1.03 325 Chemical Manufacturing 7,937 8,844 908 11% 315 0.87 0.92 454 Nonstore Retailers 5,371 6,377 1,006 19% 405 0.84 0.91 623 Nursing and Residential Care Facilities 26,290 26,328 39 0% 2,887 0.71 0.81 814 Private Households 1,624 1,903 278 17% 690 0.51 0.81 312 Beverage and Tobacco Product Manufacturing 1,862 2,359 497 27% 124 0.64 0.68 622 Hospitals 31,995 32,653 658 2% 516 0.58 0.59 902 State Government 25,468 25,822 354 1% 940 0.50 0.52 515 Broadcasting (except Internet) 962 1,006 44 5% 177 0.32 0.40 484 Truck Transportation 5,016 6,074 1,058 21% 776 0.31 0.36 481 Air Transportation 903 1,119 216 24% 237 0.17 0.21 Source: LIGHTCAST, 2023 Mature Growing Location Quotients are greater than 1.2 and steadily decreasing Location Quotients are greater than 1.2 and steadily increasing Declining Emerging Location Quotient is less than 1.2 and steadily decreasing Location Quotient is less than 1.2 and steadily increasing EXHIBIT 1     City Council 9 – 24 5/2/2023 Orange RPU 2023 Biennial Modification to PY 2021-24 Regional Plan 20 The following is a list of the occupations in Orange County with emerging demand. These occupations have a location quotient of less than 1.2 as of 2022. The location quotient has increased since 2017. The competitive effect is positive in these professions, demonstrating a high degree of regional-specific factors influencing job growth. Occupations with Emerging Demand SOC Description 2017 Jobs 2022 Jobs 2017 - 2022 Change Median Hourly Earnings Competiti ve Effect 2017 Location Quotient 2022 Location Quotient 31-1100 Home Health and Personal Care Aides; and Nursing Assistants, Orderlies, and Psychiatric Aides 44,489 57,510 13,021 $14.15 9,736 0.88 1.08 53-6000 Other Transportation Workers 3,225 3,596 372 $14.92 895 0.77 1.04 21-1000 Counselors, Social Workers, and Other Community and Social Service Specialists 21,472 23,687 2,215 $25.30 490 0.95 0.99 35-1000 Supervisors of Food Preparation and Serving Workers 10,199 13,637 3,438 $18.32 1,340 0.87 0.98 27-4000 Media and Communication Equipment Workers 2,082 2,246 164 $23.52 330 0.82 0.97 25-1000 Postsecondary Teachers 13,553 13,946 393 $45.12 686 0.91 0.97 25-9000 Other Educational Instruction and Library Occupations 16,767 17,382 614 $18.86 371 0.92 0.95 19-3000 Social Scientists and Related Workers 2,432 2,557 124 $48.37 30 0.88 0.90 19-4000 Life, Physical, and Social Science Technicians 3,377 3,676 300 $24.30 305 0.81 0.90 27-3000 Media and Communication Workers 5,562 5,623 61 $32.45 57 0.85 0.87 29-2000 Health Technologists and Technicians 23,974 27,571 3,597 $28.58 3,229 0.75 0.86 29-1000 Healthcare Diagnosing or Treating Practitioners 46,324 52,960 6,637 $56.77 3,765 0.76 0.83 51-3000 Food Processing Workers 6,809 7,256 446 $16.09 282 0.76 0.80 29-9000 Other Healthcare Practitioners and Technical Occupations 645 1,190 545 $30.02 106 0.71 0.79 39-2000 Animal Care and Service Workers 1,405 2,386 980 $14.46 543 0.59 0.78 47-4000 Other Construction and Related Workers 3,028 3,426 397 $28.07 239 0.67 0.73 25-2000 Preschool, Elementary, Middle, Secondary, and Special Education Teachers 28,039 28,871 832 $42.52 649 0.64 0.66 51-8000 Plant and System Operators 1,411 1,732 321 $38.72 380 0.42 0.54 39-4000 Funeral Service Workers 266 372 106 $17.12 109 0.37 0.53 33-1000 Supervisors of Protective Service Workers 1,169 1,649 480 $57.20 217 0.38 0.44 45-4000 Forest, Conservation, and Logging Workers 117 222 105 $16.42 102 0.20 0.38 53-2000 Air Transportation Workers 1,029 1,069 40 $49.13 44 0.33 0.35 53-5000 Water Transportation Workers 182 294 112 $33.93 115 0.20 0.33 45-1000 Supervisors of Farming, Fishing, and Forestry Workers 107 150 43 $21.86 40 0.21 0.29 Source: LIGHTCAST, 2023 EXHIBIT 1     City Council 9 – 25 5/2/2023 Orange RPU 2023 Biennial Modification to PY 2021-24 Regional Plan 21 III. REGIONAL INDICATORS The California Workforce Development Board has established “regional indicators” to assess coordination and measure progress within California’s 15 RPUs. The indicators serve to track processes and activities utilized by regions, providing a foundation for regional approaches that align with the needs of businesses in key sectors. Regions must choose at least one of the following indicators: Indicator A: The region has a process to communicate industry workforce needs to supply-side partners. Indicator B: The region has policies supporting equity and strives to improve job quality. Indicator C: The region has shared target populations of emphasis. Indicator D: The region deploys shared/pooled resources to provide services, training, and education to meet the target population's needs. A. Regional Indicator and Associated Outcomes and Metrics Members of the three WDBs that comprise the Orange RPU selected indicator A: The region has a process to communicate industry workforce needs to supply-side partners. Indicator A encourages regions to examine supply and demand in key regional sectors and occupations. It requires workforce boards to understand employer demands such as skills, competencies, and the number of positions available in associated jobs. Indicator A asks regions to establish a benchmark around placement into these key jobs and work with supply-side partners to understand the demands and adjust their training services and recruitment as necessary. Supply-side partners refer to a range of potential regional workforce system partners, including community colleges, adult education providers, alternative training providers, human service agencies, and community-based organizations (CBOs). Aligning industry workforce needs and supply-side offerings is critical to understanding the opportunities in regional economies and overcoming the challenges associated with disconnected tracking and reporting systems between training and service providers and employers. In accordance with guidelines provided in connection with Regional Plan Implementation grants administered by the State Board, regional outcomes and metrics have been established for Indicator A. Outcomes Outcomes and associated strategies and metrics have been established for the indicator. Outcome 1: Region has developed benchmarks and measurements to track improvement in the number of individuals placed in jobs that align with the sectors and occupations emphasized in the Regional Plan. Target sectors include advanced manufacturing; EXHIBIT 1     City Council 9 – 26 5/2/2023 Orange RPU 2023 Biennial Modification to PY 2021-24 Regional Plan 22 healthcare; information and communications technology, including digital media; and retail, hospitality and tourism. Strategies to be used to achieve this outcome will include, but not be limited to, the following: 1.a. Identify a minimum of two demand job classifications per sector to track 1.b. Capture and record jobs to be filled in identified job classifications 1.c. Broadcast jobs to be filled via a regional website 1.d. Track enrollments in training for demand job classifications as reported in CalJOBS 1.e. Track placements made by systems partners using CalJOBS 1.f. Track year-over-year increases in demand job placements for target sectors that are recorded in CalJOBS, adding placements from non-CalJOBS users over time. Metrics for this outcome are: 1.a. Number of Job Classifications for Which Information will be Provided to Supply- Side Partners: As a measure of effectiveness in identifying the workforce needs of industry, the number of jobs classifications or job titles that the region will track. This will be no less than two demand job classifications per each of the region’s four target sectors. 1.b. Number of Demand Job Openings Captured: As a measure of effectiveness in identifying the workforce needs of industry, the number of jobs identified annually in the selected classifications. 1.c. Number of Demand Jobs Broadcast to Supply-Side Partners: As a measure of effectiveness in communicating demand to supply-side partners, the number of jobs broadcast to the partners. 1.d. Number of Individuals Trained for Demand Jobs as Reported in CalJOBS: As a measure of responsiveness to industry demand, the number of individuals enrolled in training to prepare them for demand jobs in target sectors. Initially, individuals tracked will be those reported in CalJOBS. Subsequently, trainees tracked through other data management system, will be included. 1.e Number of Individuals Placed in Target Sector Demand Job Classifications: As a measure of responsiveness to industry demand, the number of individuals placed in demand jobs in targeted sectors. Initially, individuals tracked will be those reported in CalJOBS. Subsequently, placed individuals tracked through other data management systems will be included. For each of the foregoing measures, year over year increases will be tracked and reported. EXHIBIT 1     City Council 9 – 27 5/2/2023 Orange RPU 2023 Biennial Modification to PY 2021-24 Regional Plan 23 Outcome 2: Region has developed benchmarks and methods to track workforce partner professional development training on priority sectors and industry workforce needs. Strategies to be used to achieve this outcome will include, but not be limited to, the following: 2.a. Distribute EDD monthly labor market information to partners 2.b. Provide professional development training for workforce system partners and staff that addresses the needs of target sectors and its demand occupations 2.c. Develop regional training reports for each target sectors 2.d. Track training participation 2.e. Survey training effectiveness and perception of knowledge gains Metrics for this outcome are: 2.a. Percentage of Monthly Information “Blasts” Met: As a measure of efficiency in sharing information with supply-side stakeholders, 100% of planned monthly LMI and other sector-related information “blasts” to stakeholders will be achieved. 2.b. Number of Staff Development Training Sessions: As a measure of availability and access, the number of annual sessions during which staff can participate in training, whether in-person or through other modalities. 2.c. Number of Staff Development Training Participants: As a measure of impact on overall system capacity, the total number of WIOA-funded staff and workforce system partner representatives who annually participate in training. 2.d. Staff Development Training Participant Evaluation on “Ability to Apply Information Learned:” As a measure of customer satisfaction regarding training relevance and utility of information provided, 80% of participants will indicate that they can apply information learned to their work. B. Impact of Indicators and Metrics on Service Delivery Local workforce system leaders chose to concentrate their joint efforts on communicating industry workforce needs to supply-side partners. This indicator holds significant promise to increase the effectiveness of the workforce system in supporting businesses that are driving economic growth and creating opportunities for prosperity among workers in the region. The emphasis on supporting training and recruitment of workers for demand occupations within priority industries will increase the effectiveness of local boards, their providers, and system partners in developing and implementing sector strategies. Effects of local service delivery will include: EXHIBIT 1     City Council 9 – 28 5/2/2023 Orange RPU 2023 Biennial Modification to PY 2021-24 Regional Plan 24 Building Greater Understanding of the Region’s Priority Sectors: Frontline staff at America’s Job Centers of California (AJCCs), which are administered by the three local workforce development boards in Orange County, have a working understanding of the four regional target sectors, as do the staff of many of the local workforce system partners. As a result of the training that will be provided in connection with the selected regional indicator, knowledge among staff regarding these key industries will not only be increased but also a greater shared understanding of the sectors among the system partners. Development of Specific Sector Strategies: As measures established for the regional indicator require performance in terms of training and placement, the local boards will work together to develop specific strategies for recruiting new workers for each of the region’s priority sectors. Increased Collaboration with Training Providers: To meet the workforce needs for specific occupations with the four target industries, local workforce boards and other partners will collaborate more closely with community colleges, adult schools, and training providers to ensure that courses are available to address businesses’ needs for trained employees and that curricula reflects industry input. Improving the Framework for Information Sharing: As a core objective for the selected indicator is to communicate information from businesses to supply-side partners, structured protocols will be developed for sharing information through direct messaging and web-based postings. These efforts will provide a model for information sharing across the many organizations comprising Orange County’s workforce development delivery system. Strengthening Messaging to Businesses: Adopting the selected regional indicator will require the local boards and system partners to develop strong, consistent messaging around the specific strategies and services available to businesses to meet their talent sourcing and training needs. EXHIBIT 1     City Council 9 – 29 5/2/2023 Orange RPU 2023 Biennial Modification to PY 2021-24 Regional Plan 25 IV. FOSTERING DEMAND-DRIVEN SKILLS ATTAINMENT The local workforce development boards in Orange County and their workforce system partners are committed to supporting businesses of all types and sizes. However, central to the overall workforce development strategy for the region is a focus on industries that drive the economy. In addition to labor market information published by the California Employment Development, industry-specific information and intelligence are gathered from representatives of businesses in priority sectors and help to inform the content and quality of local workforce programs and regional initiatives. A. In-Demand Industry Sectors for the Region The Orange RPU has identified four priority sectors (or industry clusters), each with a substantial current and potential impact on the regional economy based on labor market information. Advanced manufacturing; healthcare; information and communication technology, including digital media; and retail, hospitality and tourism not only drive the county’s economy but contribute to the growth and stability of other supporting businesses, industry sectors, and jobs that lead to economic self-sufficiency and advancement opportunities for Orange County residents. NAICS industry codes included in each sector Industry NAICS Advanced Manufacturing 3241, 3251-54, 3259, 3271, 3279, 3311, 3313, 3315, 3331-3333, 3336, 3339, 3341-3346, 3351-3353 Healthcare 621,622,623 Information and Communications Technology (ICT)/Digital Media 51, 5415 Retail, Hospitality, & Tourism 44, 45, 71,72 Advanced Manufacturing The advanced manufacturing sector has 150,795 full and part-time jobs. The average earnings per job in 2022 was $118,252. There were 5,353 payrolled manufacturing businesses in the Orange County region in 2020. Manufacturing has been declining in the region; between 2017 and 2022, the industry declined by 4%. Nationally manufacturing increased by 1% for the same period. The expected change between 2022 to 2027 is -2%, with a loss of 3,423 jobs in the region. Automation, changes in skills required to perform new tasks, import competition, and a decrease in mobility are all reasons cited as contributions to the decline. Despite the declining jobs, advanced manufacturing is a priority in the Orange RPU due to the number of jobs and the impact on the local economy, given the sector’s total gross regional product (GRP) of $18.6 billion. The sector represents approximately 12.8% of the county’s total GRP. The advanced manufacturing sector has highly specialized and growing advanced manufacturing subsectors in the county. Medical equipment and supplies manufacturing had a concentration in the Orange County region that is five times higher than typical in EXHIBIT 1     City Council 9 – 30 5/2/2023 Orange RPU 2023 Biennial Modification to PY 2021-24 Regional Plan 26 other areas, with a location quotient of 5.72. Medical equipment and supplies manufacturing also increased jobs by 18% between 2017 and 2022, bringing the total employment in 2022 to 20,424. Other healthy and growing subsectors in the region are audio and video equipment manufacturing (LQ 4.86), apparel knitting mills (LQ 4.80), Cut and sew apparel manufacturing (LQ 4.10), manufacturing and reproducing magnetic and Optical Media (LQ 3.16), semiconductor and other electronic component manufacturing (LQ 3.11). Manufacturing companies will need a skilled worker pipeline to fill new jobs and replace retiring workers in these specialized subsectors. Both regionally and nationally, the sector has an aging workforce. Workers 65 and older represent 8% of the workers, and 24.4% are between 55 and 64. Recruiting and retaining a high-quality workforce for new technology-driving positions will be necessary for manufacturing innovation. There are multiple opportunities at various entry points for individuals with a high school diploma, who have completed a certification program, or who have earned a 2- or 4-year college degree. The top companies posting jobs in the last 12 months were Boeing (3,340), B. Braun (1,818), Edwards Lifesciences (1,334), AbbVie (1,042), and Johnson & Johnson (890). Healthcare The healthcare sector has 155,883 full and part-time jobs. The average earnings per job in 2022 was $86,957. There were 11,939 payrolled business locations in the Orange County region in 2022. The industry growth between 2017 and 2022 was 10%, above the state’s growth percentage of 9%. The expected change between 2022 to 2027 is 13%, with a gain of 19,906 jobs. The sector contributes $18.5 billion in GRP, equivalent to 6.1% of the county’s total GRP. The healthcare sector comprises several related subsectors and supporting industries, including ambulatory healthcare services, hospitals, and nursing and residential facilities. The healthcare sector is growing and continues to be a stalwart industry throughout the pandemic. Healthcare is one of the few recession-proof industries, with registered nurses being the top-posted occupation between January 2020 to 2021 27. This job posting trend continued between 2021 and 2022. Given the rapidly aging Orange County population, the sector is expected to be an ongoing driver of economic activity, increasing the likelihood that many residents will require more healthcare and related support services. The top companies that posted 27 Lightcast, 2021, https://analyst.lightcast.io/. 571 6354 27467 30705 36905 36781 12011 0 5000 10000 15000 20000 25000 30000 35000 40000 14-18 19-24 25-34 35-44 45-54 55-64 65+ 2022 Industry Sector by Age Breakdown Source: LIGHTCAST, 2023 EXHIBIT 1     City Council 9 – 31 5/2/2023 Orange RPU 2023 Biennial Modification to PY 2021-24 Regional Plan 27 jobs in the last 12 months were Providence (4,757), PIH Health (1,886), Tenet Healthcare (1,459), CareIn Home (1,408), and Kindred Healthcare (1,394). Information and Communications Technology and Digital Media The ICT/Digital Media (ICT) sector has 47,102 full and part-time jobs. Computer systems design services and software publishers have the highest positions in the county at 31,072 jobs combined. The average earnings for ICT jobs in 2022 were $165,034. There were 4,605 payrolled business locations in the Orange County region in 2022. The industry declined between 2017 and 2022 by 2%. Expected job growth between 2022 to 2027 is 3%, with a gain of 1,595 jobs. The sector contributes $17.2 billion in GRP, 5.6% of the county’s total GRP. The technology sector accounts for a significant portion of Orange County’s economic activity as economies, jobs, and personal lives become more digital and automated. The ICT sector develops innovative services and products that impact all regional industries. ICT applications can be seen in manufacturing with computer simulation and in the healthcare industry with the rise of telemedicine and telehealth. Remote work surged during the pandemic and is an enduring attribute of today’s employment landscape. The ICT sector is one industry that has embraced remote work and hybrid work. The ICT industry is one of the industries where training and upskilling existing staff will be crucial in ensuring regional competitiveness. The top companies that posted jobs in the last 12 months were Disney (1,375), Verizon Communications (1,122), Anduril Industries (686), Spectrum (623), and Ingram Micro (610). Retail, Hospitality and Tourism The retail, hospitality, and tourism sector has 352,015 full and part-time jobs, making it the largest targeted industry in the region. The average earnings per job were $46,455 in 2022. There were 19,865 payrolled establishments in the Orange County region in 2022. The number of jobs declined by 4% between 2017 and 2022. Jobs in the state and the nation declined by 5% during the same period. The expected change between 2017 to 2022 is a growth of 9% and 32,678 job gains. The sector contributes $32.9 billion in GRP, 11% of the county’s total. According to the Orange County Visitors Association, Orange County welcomed 50.2 million visitors who spent 413 billion dollars in 2019. Tourism is part of Orange County’s DNA and was hit the hardest by the pandemic’s effects. The sector is diverse and includes hotels, restaurants, entertainment venues, cultural attractions, sports parks, theme parks, food establishments, retail stores, and other venues. The highest numbers of jobs in 2022 were in full-service restaurants (60,044), limited-service restaurants (52,289), and amusement and theme parks (25,575). The top companies that posted jobs in the last 12 months were Marriot International (4,593), Amazon (3,020), Great Wolf Resorts (1,655), Disneyland Resort (1,621), and Starbucks (1,616). Often the jobs within these industries are characterized by low wages. The industry has historically offered entry-level employment opportunities to new immigrants and candidates with a high school diploma. While many jobs exist in lower-paid, entry-level EXHIBIT 1     City Council 9 – 32 5/2/2023 Orange RPU 2023 Biennial Modification to PY 2021-24 Regional Plan 28 classifications, there are many opportunities to secure positions offering higher compensation. The challenge is ensuring those in entry-level positions obtain additional job-specific and English-language skills necessary to qualify for promotional opportunities. Career pathway programs and incumbent worker training are workforce development strategies that can play an essential role in lifting people from lower-wage jobs. B. Sector Strategies and Other Industry-Focused Initiatives Orange RPU started the region’s sector partnership work under a “Slingshot” grant funded by the California Workforce Development Board. The RPU engaged a consultant who is a national leader in the design and practice of next-generation industry engagement. This early work guided the launch of industry sector partnerships (ISPs) in the RPU’s four priority sectors using the “Next Gen Sector Partnership” model. The first industry collaboration meetings occurred just before the COVID-19 pandemic. These meetings represented a starting point for partnerships to deepen and grow over the next several years. The RPU had participation from core partners, employers, chambers, and unions. While this work stalled over the pandemic, the Orange RPU Regional Organizer will continue to lead the sector partnership work, which has three-fold goals: 1. Conduct regular sector partnership meetings with employers to identify common industry priorities, address shared vitality issues, and understand hiring and training needs to create a pipeline of qualified candidates in growth industries and other promising sectors. 2. Develop workforce strategies in collaboration with adult education, community colleges, and other partners, including mapping career pathways, work-based learning, and apprenticeship programs. 3. Unify and coordinate business engagement efforts by all partners to minimize duplication of efforts, minimize employer fatigue, and promote systemic change that benefits each industry, its workers, and the community. To address upward income mobility and improve economic self-sufficiency, continuous and authentic industry leadership and shifts in workforce strategies are needed to transition low-skill job seekers into middle-skill careers and address underemployment in the region. The pandemic has slowed the industry sector’s work progress. The RPU remains committed to re-engaging employers and partners and building upon the industry sector work that was begun before the outbreak of COVID-19. The RPU will work in close collaboration with the community college system through the Orange County Regional Consortium (OCRC) to convene industry leaders. OCRC provides a regional framework to communicate, coordinate, collaborate, promote, and plan career and technical education in concert with workforce and economic development in the Orange County region. OCRC represents nine community colleges and one stand- alone continuing education (noncredit) center within four community college districts. The EXHIBIT 1     City Council 9 – 33 5/2/2023 Orange RPU 2023 Biennial Modification to PY 2021-24 Regional Plan 29 consortium has identified priority sectors, which are summarized below. Four of the community college sectors align with the Orange RPU priority industries. The RPU adjusted industry titles to match those of the community colleges to ensure that there is no confusion on the region’s priority industries. Priority Sectors for the OC Region Sectors Community Colleges Orange RPU Advanced Manufacturing   Advanced Transportation & Logistics  Life Sciences/Biotech  Business and Entrepreneurship  Energy, Construction, and Utilities  Healthcare   ICT/Digital Media   Retail, Hospitality, & Tourism   In partnership with OCRC, the Orange RPU will expand sector partnerships by working with Orange County chambers of commerce and other community and educational partners to identify additional core team members who will support strengthening industry sector partnerships. Orange County has many state, county, and civic organizations; four community college districts; twenty-seven K-12 school districts; California State University and the University of California systems; and numerous other public and private stakeholders vested in the workforce and economic development. Representing such a large number of stakeholders requires a great deal of commitment from the core group, which is committed to building deep, sustainable relationships that result in career pathways and a steady pipeline of workers within the identified priority sectors. This core team will be responsible for developing and carrying out an action plan that provides a strategic and coordinated effort to unify business engagement efforts, identify and engage industry champions and other businesses, and support partner organizations. The core team will relaunch sector meetings to gather information about the challenges and opportunities. After the initial meetings, employers will be invited to regular meetings to set goals to address their needs and take action with the partners on those goals. Meetings and agendas will be business-driven, and actions taken will create a pipeline of qualified candidates who meet industry needs for in-demand occupations. Managing sector partnerships will require a shared focus on the following: • Training and skills development to bring new employees into specific industries and occupations • Business development • Incumbent worker training • Labor market and industry research EXHIBIT 1     City Council 9 – 34 5/2/2023 Orange RPU 2023 Biennial Modification to PY 2021-24 Regional Plan 30 • Restructuring work environments to improve recruitment, hiring, training, compensation, and retention strategies. • Integrating two or more of these strategies in a multifaceted approach C. Strategies to Communicate with Regional Employers Most business contacts are made at the local level by the WDBs and the AJCCs. However, when the boards work with the same businesses across their jurisdictions, they make every effort to collaborate and coordinate messaging and service delivery. Such efforts have been common in rapid response, layoff aversion activities, and businesses establishing new operations in one or more Orange County communities. To promote coordinated and cohesive messaging, the local boards have collaborated on developing a brand, Orange Workforce Alliance (OWA), to represent the RPU and regional interests and initiatives, including messaging to businesses and industry. A regional website (https://orangeworkforcealliance.com) provides an overview of services available from any of the three local boards and their partners for business customers, including human resources support, training and skills upgrading, labor market information, layoff assistance, outplacement assistance, and financial services. Launched in 2023, the OWA brand, its website, and collateral materials represent an effective strategy for communicating with employers throughout the region. EXHIBIT 1     City Council 9 – 35 5/2/2023 Orange RPU 2023 Biennial Modification to PY 2021-24 Regional Plan 31 V. ENABLING UPWARD MOBILITY FOR ALL CALIFORNIANS The local boards of the Orange RPU support the State Plan’s focus on ensuring that workforce and education programs are accessible for all Californians, especially populations that experience barriers to employment. The region is committed to promoting access for everyone to training and services needed to prepare for careers that offer opportunities for long-term economic self-sufficiency and economic security. A. Working with Businesses that Provide Quality Jobs The Orange RPU is committed to identifying strategies that improve the workforce system, ensuring that it enables economic growth and shared prosperity for both businesses and workers. The California Workforce Development Board defines quality jobs as employment that provide family-sustaining wages, health benefits, a pension, worker advancement opportunities, and collective worker input and jobs that are stable, predictable, safe, and free of discrimination. The local boards are attuned to the pandemic’s increased impact on residents in lower-paying jobs and the increasing national attention given to those in such jobs who face inequality. The RPU and regional partners will continue to work to move unemployed and underemployed individuals, especially those with barriers to employment, into higher-paying jobs with benefits. Before the pandemic, Orange County’s unemployment numbers were historically low. Unfortunately, low unemployment did not mean all Orange County residents were thriving. Based on one adult with no children, the MIT 2023 living wage standard in Orange County is $23.66 an hour. Low-wage workers have suffered the most during the pandemic-induced recession. In 2020, 741,966 of the 1,805,612 jobs (42%) had an average wage of less than $20.00 an hour. Most of these jobs (511,322) were held by minority workers, with Hispanics holding the largest share of these lower-wage jobs (46%). Massive job losses were concentrated among lower-wage retail, hospitality and tourism, and food service workers. Although we have recovered these jobs, there are large numbers employed in areas such as food preparation and serving related occupations (143,899) that make an average of $16.34 an hour. Healthcare Support Occupations has 82,251 jobs as of 2022, with an average wage of $17.40. The boards are committed to identifying career ladders and lattices, allowing upward mobility. The region’s targeted industry sectors show potential for family-sustaining wages but are not immune to offering lower wages. Such jobs comprise a substantial portion of the Orange County regional economy, given its large retail, hospitality, and tourism footprint. While some entry-level occupations in the industry have well-articulated career pathways to a job with self-sustaining wages, each profession provides foundational skills that will better qualify individuals for enhanced employment and income opportunities. Aspen Institute’s work on sectoral workforce development strategies identified two fundamental approaches to helping people connect to better employment: 1) removing barriers to good jobs for low-income people; and EXHIBIT 1     City Council 9 – 36 5/2/2023 Orange RPU 2023 Biennial Modification to PY 2021-24 Regional Plan 32 2) improving the quality of jobs in key sectors where many low-income people work28. The RPU and regional partners understand the importance of developing strategies that accomplish both. Through industry sector work, the RPU is committed to ensuring that workforce development services and job training provide a bridge to greater financial stability. The Orange RPU understands its role in investing in and advocating for quality jobs. The RPU will develop a standard tool for determining job quality to assess what industries, companies, and jobs to target. The region will prioritize working with employers that provide quality jobs and those interested in improving their job quality and being part of moving low-wage workers into better-paying positions. Regional partners are committed to developing protocols that focus on engaging businesses that provide quality jobs or have an interest in improving job quality. The RPU will work with business leaders to ask questions and begin conversations around job quality, helping businesses understand how workforce investments can improve their competitive advantage. Through sector work, the RPU will work with businesses and regional partners to identify entry-level positions and develop career pathways with multiple entry and exit points, ensuring individuals understand their path to self-sufficiency. The region will review high- road employment practices and strategies to design better jobs. The RPU will also target on-the-job and incumbent worker training funding toward quality jobs that provide upward mobility. B. Shared Target Populations and Targeted Service Strategies The one-stop delivery system provides the local boards and partners the framework to continue and advance discussions of how workforce programs can be more effective, efficient, and aligned. The RPU and partner organizations have identified and are currently addressing the needs of shared target populations, including English language learners, justice-involved individuals, individuals with disabilities, veterans, and disconnected and foster youth. During the development of the original PY 21-24 Regional Plan and its 2023 modification, a recurring theme in planning meetings was that organizations seeking to serve these populations would benefit from stronger linkages with other organizations doing the same or complementary work. The RPU has regularly scheduled meetings to address service delivery and performance for these targeted groups. During the regional planning meetings, the local boards and partners shared promising practices to address English language learners’ specific challenges. The group discussed two distinct subcategories, those with low skills and education and those with higher skills and educational degrees from other countries. The RPU and partners committed to reconvene to discuss how we can collectively improve 28 Maureen Conway et al., Sectoral Strategies for Low-Income Workers: Lessons from the Field (Washington, DC: Aspen Institute, October 1, 2007), https://www.aspeninstitute.org/publications/sectoral-strategies-low-income-workers-lessons-field/ EXHIBIT 1     City Council 9 – 37 5/2/2023 Orange RPU 2023 Biennial Modification to PY 2021-24 Regional Plan 33 service delivery to English language learners and determine if other populations warrant different workforce development strategies to serve them more effectively. C. Equity and Ensuring Equal Access to Training and Services The RPU and regional partners will ensure historically unserved and underserved populations have equal access to regional sector career pathways and other services and support through sector partnerships. Through sector partnership work, the RPU and partners will have the opportunity to work with employers to create career pathways that help mitigate the many challenges vulnerable populations face in completing educational goals and moving into employment with family-sustaining wages. Workforce development programs and supports should not be designed as a one-size-fits-all solution. The populations we serve are diverse, and program designs should reflect this diversity if we are going to close the skills gap and combat economic inequality. Career pathways are also a service-delivery model that can close achievement gaps and advance racial equity by helping individuals build skills over time. Career pathways are a long-term approach to serving individuals with limited basic skills or other employment barriers that the local boards are committed to expanding. Sector partnership work will also provide an opportunity for the RPU to address issues such as degree inflation that tend to exclude minorities from jobs during the hiring process. According to Manjari Raman, director of Harvard Business School’s project on Managing the Future of Work, degree inflation refers to jobs that historically required more than a high school diploma or less than a college degree but now require a college degree29. Explicitly requiring degrees for positions instead of the jobs’ skills exacerbates the effect of racial disparities in educational achievement and eliminates workers who may have acquired the skills in other ways. Also, through sector partnership work, other hiring practices that disproportionately affect minorities, such as automatically excluding potential employees using criminal background checks and credit checks, can be discussed. Another strategy that the sector partnerships will address is creating work-based learning programs and pre-apprenticeship programs. Pre-apprenticeships can be valuable for people of color who are historically underrepresented in apprenticeships. Work-based learning programs can provide vital formal access to employers that the population may not have had when relying on their existing professional and social networks. Partners supporting the development of the PY 21-24 Plan and its biennial update consistently remarked on access issues, including how some lack access to nearby AJCC services and the lack of digital literacy and access to broadband services. The pandemic has exacerbated these issues. Partners describe how transportation and childcare needs, and a general lack of understanding of the services available, prevent a large percentage of those most in need of assistance from accessing them. The local boards recognize 29 Morgan, Kate. “'Degree Inflation': How the Four-Year Degree Became Required.” BBC Worklife, BBC, 28 Jan. 2021, www.bbc.com/worklife/article/20210126-degree-inflation-how-the-four-year-degree-became- required#:~:text=Cornett%20is%20a%20victim%20of,Managing%20the%20Future%20of%20Work. EXHIBIT 1     City Council 9 – 38 5/2/2023 Orange RPU 2023 Biennial Modification to PY 2021-24 Regional Plan 34 that specific populations require more outreach and unique methods and strategies for locating, attracting, and retaining their participation in workforce programs. The Orange County WDB purchased a mobile unit equipped with 12 computers and a monitor outside for presentations. The mobile unit is accessible by wheelchair by using a lift. The unit serves as a one-stop mobile center for the Orange County community. The mobile unit is deployed to low-income communities, areas that are far from a comprehensive AJCC, and partner locations to increase access and awareness of services. The boards and partner agencies will also explore additional referral agreements and processes with other organizations that can be engaged as partners to serve targeted people in their communities. Disadvantaged and vulnerable populations need increased support services, multiple service strategies, co-enrollment in additional programs, referrals to community service providers, and a team approach to succeed in the labor market. Participants must have broadband internet access to complete enrollment applications, financial aid applications, and work requirements. Job openings are now almost exclusively accessible via the internet. Many job search websites are not fully accessible to mobile phone users. The digital divide between people with broadband internet access and those without access or cell phone-only access is also a huge barrier to accessing post-secondary education and entering the workforce. The RPU and regional partners have discussed the need for partners to address the digital divide collectively and are working with regional and statewide initiatives to address the issue. EXHIBIT 1     City Council 9 – 39 5/2/2023 Orange RPU 2023 Biennial Modification to PY 2021-24 Regional Plan 35 VI. ALIGNING, COORDINATING, AND INTEGRATING PROGRAMS AND SERVICES Orange County’s three local boards have a long history of collaborating on sector strategies, and initiatives serving key groups and designing, developing, operating, and administrating successful workforce programs. WIOA’s focus on regional approaches and establishing RPUs in California have strengthened collaboration among the local boards. The boards within the region consistently strive to use limited resources as effectively as possible. The following is an overview of current and potential future efforts to achieve regional coordination and alignment of services, systems, and strategies. A. Regional Service Strategies The three local boards have executed a Memorandum of Understanding (MOU) to solidify their joint commitment to collaboration on workforce and economic development within the Orange County region through system alignment, integration of service delivery, and leveraging resources. Regional objectives include: • Improve and enhance customer experience by ensuring staff receives ongoing professional development training and cross-training • Meet the needs of employers by implementing and scaling career pathways • Improve the quality of workforce services by strengthening alignment and partner connections • Align investments in targeted populations and industry sectors • Expand opportunities for businesses and job seekers to engage in integrated learning and work experience activities • Share resources and braid funding to support regional goals and objectives. One of the clearest examples of the strong work relationship among the boards is its collaboration on not just this Regional Plan but on a Unified Local Plan. With the state’s establishment of RPUs under WIOA, Orange County’s local boards became responsible for developing a four-year Regional Plan as a companion to their WIOA-required Local Plans. However, given WIOA’s emphasis on regional collaboration, the Anaheim, Santa Ana, and Orange County WDBs elected to develop a Unified Local Plan to represent all three local workforce development areas. As described, to create greater recognition for their regional work, in 2023, the three boards that comprise the RPU adopted Orange Workforce Alliance (OWA) as a brand. The brand is used to promote regional partners, targeted training, labor market data, support for businesses, and workforce services for adult job seekers and youth. The primary mission of the OWA is to support the alignment of resources between the workforce, education, and industry to meet regional workforce needs. EXHIBIT 1     City Council 9 – 40 5/2/2023 Orange RPU 2023 Biennial Modification to PY 2021-24 Regional Plan 36 B. Regional Administrative Cost Arrangements The three boards in the Orange County RPU collaborate on multiple projects, with one board or another acting as the fiscal agent for each project. At present, the RPU does not have any overarching cost arrangements, nor do the local boards intend to pool funds for administrative costs. The boards represented by the Orange RPU are determined to better align workforce services with economic development, educational institutions, and business. The boards will consider administrative cost arrangements if they determine that they will enable the RPU to accomplish the region's objectives more efficiently. VII. PRIORITY CONSIDERATIONS FOR PROGRAM YEARS 2021-24 During the development of the original PY 21-24 Orange RPU Regional Plan, the local boards, supported by the Regional Organizer, held a series of discussions with workforce system partners, stakeholders, and community members regarding key issues affecting workforce development programs and activities throughout Orange County and that touched on central content areas of both the Regional Plan and the three boards’ Local Plan. Input resulting from planning sessions was embedded throughout the original PY 21-24 Regional Plan narrative. Since implementing the Plan, these recommendations have been the ongoing focus of exploration, development, and/or enhancement. As part of preparing the biennial update to the Plan, regional leaders again engaged system partners and others in dialog regarding major workforce issues, particularly those reflecting the widespread effects of the pandemic. These discussions resulted in recommendations for various possible strategic initiatives and priorities as summarized below. System Approaches and Protocols The following stakeholder suggestions deal largely with matters involving the overall workforce development delivery system in Orange County and approaches that could be addressed regionally and by one or more of the three local boards. 1. Investment in skills and information for middle school and younger students is critical in developing a pipeline of youth who are knowledgeable about and ready to participate in career pathway programs. 2. Work-based learning programs, such as apprenticeships, can be used to address job applicants’ skills gaps. While businesses want experienced candidates, many applicants lack the experienced requested. A viable solution to this problem lies in employers providing the needed experience through a structured approach to skills training and skills acquisition. EXHIBIT 1     City Council 9 – 41 5/2/2023 Orange RPU 2023 Biennial Modification to PY 2021-24 Regional Plan 37 3. The workforce system should provide support to businesses of all types and sizes in becoming trainers. Many businesses could benefit from providing work-based instruction to new employees but need assistance in implementing effective models. 4. The workforce system partners should more closely collaborate with the K-12 system to increase the availability of workforce preparation information and activities for students. 5. Schools, parents, and the workforce development system can better inform young people about the full range of career pathways, including jobs that don’t require a college degree. Business-Focused Strategies Many of the stakeholders providing input during the development of the 2023 Biennial Modification to the Regional Plan addressed matters regarding the various ways in which the workforce system provides support to businesses and how the pandemic has affected the needs of businesses with regard to training, hiring, and retaining new and existing workers. 6. Workforce system partners should take a more consultative approach in working with businesses, providing advisement and recommending strategies drawn from the partners’ broad experience working with both demand and supply side customers. 7. Businesses need support not just with recruitment but with job retention. Businesses are experiencing tremendous costs from newly hired workers leaving companies within the first weeks or months of employment. Workforce system partners should provide companies with tools, strategies, and recommendations for messaging. 8. While many older workers have stayed in or returned to the workforce due to the pandemic, the impending threat of a “silver tsunami” is affecting more industries and job classifications. The regional workforce system should assess the worker replacement needs of their business customers and develop industry-specific strategies to recruit and prepare a pipeline of new workers. 9. Nearly all major industries and occupations are facing worker shortages. Businesses need support from the full range of workforce system partners in addressing these shortages and developing short- and long-range strategies. 10. The use of technology by businesses accelerated during the pandemic, but training for workers in technology skills has not consistently kept pace. The system EXHIBIT 1     City Council 9 – 42 5/2/2023 Orange RPU 2023 Biennial Modification to PY 2021-24 Regional Plan 38 partners should develop and implement a comprehensive strategy to address technical skills training needed by those seeking and applying for jobs. 11. Workforce system partners should assess whether they are sufficiently preparing workers for future jobs in addition to today’s jobs. 12. Business services staff and organizations that support businesses in sourcing talent should assist businesses in evaluating and reassessing the requirements for jobs. For instance, is a college degree needed for many jobs requiring one? Is five years’ experience an absolute requirement? 13. The workforce system’s business services staff should assist companies, especially small employers, develop job descriptions. Accurate job descriptions will support businesses in more effectively messaging potential candidates about positions they want to fill. 14. By engaging more actively with all types of chambers of commerce, the workforce system can get better access to business intelligence from small businesses with unique needs. 15. Remote work and work-from-home models offer a good example of the changing workplace. The partners should identify skills needed for the new workplace and develop programs to teach these skills. Job Seeker- and Worker-Focused Strategies Several recommendations were received from stakeholders regarding services for job seekers and currently employed individuals. 16. Businesses are managing multi-generational workforces. Younger generations of workers have different values than their older counterparts and prioritize different aspects of their work lives. Workforce strategies should recognize and addresses generational differences in system customers. 17. While each generation of workers is entitled to its values and choices on the path within the labor market, workforce system partners should provide customers with information about the effects of frequent changes in employment on their career goals. 18. Many older workers remaining in or returning to the workforce need assistance upgrading existing skills and building new ones. 19. Workers need strong “social literacy” skills, as an essential requirement of work is building and maintaining effective relationships. EXHIBIT 1     City Council 9 – 43 5/2/2023 Orange RPU 2023 Biennial Modification to PY 2021-24 Regional Plan 39 20. Workforce system partners should assist job seekers throughout their career exploration process in evaluating the “emotional quotient” of various types of work, as individuals who choose careers that align with their interests, aptitudes, and work-related values are much more likely to remain in these careers. 21. As workers’ attitudes have changed, so too have students’ values and priorities. Some students prefer in-person instruction, while others favor online courses. Education and training providers should make content available through various modalities to reach all individuals who need to develop their skills. While the foregoing input remains relevant, leadership from the three local boards in Orange County has noted that many of the matters raised by stakeholders and community members are currently being addressed locally and regionally through various projects and initiatives. Throughout the remaining period of the PY 21-24 planning cycle, local boards, the Regional Organizer, and workforce system partners will continue to examine opportunities to address these priorities. EXHIBIT 1     City Council 9 – 44 5/2/2023 Orange RPU 2023 Biennial Modification to PY 2021-24 Regional Plan 40 VIII. APPENDICES Attachment 1: Stakeholder and Community Engagement Summary Attachment 2: Public Comments Received that Disagree with the 2023 Biennial Modification to the Program Year 2021-24 Regional Plan Attachment 3: Signature Page EXHIBIT 1     City Council 9 – 45 5/2/2023 Orange RPU 2023 Biennial Modification to PY 2021-24 Regional Plan 41 Attachment 1 A. Stakeholder and Community Engagement Summary (Attachment 1) To facilitate the engagement of stakeholders in planning for regional workforce development collaboration and the development of the PY 2021-2024 Regional Plan, the three local boards in Orange County hosted a series of discussions outlined in the table below. Recommendations and other input resulting from these discussions is embedded within the content of the Orange RPU Regional Plan along with that of the local boards’ PY 21- 24 Unified Local Plan. Mode of Outreach Target of Outreach Summary of Attendance Comments Email, phone, social media, local board websites, Eventbrite WIOA Core Program Partners 76 individuals registered and 43 attended The meeting was well attended by representatives from several core partner agencies. We had representatives from the local boards, adult schools, community colleges, conservation corps, job corps, community-based organizations, and housing authorities, EDD. Email, phone, social media, local board websites, Eventbrite CalFresh Employment and Training Partners 38 individuals registered and 27 attended The meeting was attended by representatives from the local boards, community colleges, community-based organizations, Orange County Social Services Agency. Email, phone, social media, local board websites, Eventbrite Child Support Services Partners 27 individuals registered and 18 attended The meeting was attended by representatives from the local boards, community colleges, EXHIBIT 1     City Council 9 – 46 5/2/2023 Orange RPU 2023 Biennial Modification to PY 2021-24 Regional Plan 42 Mode of Outreach Target of Outreach Summary of Attendance Comments community-based organizations, Orange County Social Services Agency. Email, phone, social media, local board websites, Eventbrite Competitive Integrated Employment Partners 34 individuals registered and 28 attended The meeting was attended by representatives from the local boards, community colleges, ROP programs, Goodwill Industry, City of Irvine Disabilities, and other community-based organizations. Email, phone, social media, local board websites, Eventbrite English Language Learners Partners 22 individuals registered and 19 attended The meeting was attended by representatives from the local boards, community colleges, community-based organizations, adult schools. Email, phone, social media, local board websites, Eventbrite Re-Entry Services Partners 40 individuals registered and 24 attended The meeting was attended by representatives from the local boards, community colleges, community-based organizations, State Parole, Orange County Sheriff, Mental Health Services Email, social media, local board websites, Eventbrite Community at large, Businesses, Chambers, Core Partners 66 individuals registered and 33 attended The meeting was attended by representatives from the local boards, community colleges, community-based organizations, adult schools, Veteran Serving Organizations, EDD, EXHIBIT 1     City Council 9 – 47 5/2/2023 Orange RPU 2023 Biennial Modification to PY 2021-24 Regional Plan 43 Mode of Outreach Target of Outreach Summary of Attendance Comments State of California WSB. During the development of the biennial update to the Regional Plan, the local boards hosted a community and stakeholder forum on “The Role of the Workforce System in Economic Recovery.” This forum was held in-person on November 17, 2022. Mode of Outreach Target of Outreach Summary of Attendance Comments Email, phone, social media, local board websites, Eventbrite WIOA Core Program Partners, Community Members, Community Based Organizations, Education Partners 56 registered and 39 attended The meeting was attended by representatives from several core partner agencies. We had representatives from the local boards, adult schools, community colleges, community-based organizations, and EDD. EXHIBIT 1     City Council 9 – 48 5/2/2023 Orange RPU 2023 Biennial Modification to PY 2021-24 Regional Plan 44 Attachment 2 B. Public Comments Received that Disagree with the 2023 Biennial Modification to the PY 21-24 Regional Plan (Attachment 2) The Orange Regional Plan was posted online for a 30-day public comment period. There were no public comments received that disagreed with the regional plan. EXHIBIT 1     City Council 9 – 49 5/2/2023 Orange RPU 2023 Biennial Modification to PY 2021-24 Regional Plan 45 Attachment 3 C. SIGNATURE PAGE (Attachment 3) ORANGE PLANNING UNIT REGIONAL PLAN The 2023 Regional Plan Modification represents the Orange Regional Planning Unit efforts to maximize and coordinate resources available under Title I of the Workforce Innovation and Opportunity Act. This Regional Plan Modification is submitted for the period July 1, 2023, through June 30, 2025, in accordance with the provisions of WIOA. LOCAL BOARD CHAIRS LOCAL ELECTED OFFICIALS ORANGE COUNTY WORKFORCE DEVELOPMENT BOARD COUNTY OF ORANGE BOARD OF SUPERVISORS Signature Signature Teri Hollingsworth Donald Wagner Name Name Chair, Orange County Workforce Development Board Chair, Orange County Board of Supervisors Title Title Date Date ANAHEIM WORKFORCE DEVELOPMENT BOARD CITY OF ANAHEIM COUNCIL Signature Signature Joe Paquette Ashleigh Aitken Name Name Chair, Anaheim Workforce Development Board Mayor, City of Anaheim Title Title Date Date SANTA ANA WORKFORCE DEVELOPMENT BOARD CITY OF SANTA ANA COUNCIL Signature Signature Daisy Campos Valerie Amezcua Name Name Chair, Santa Ana Workforce Development Board Mayor, City of Santa Ana Title Title Date Date EXHIBIT 1     City Council 9 – 50 5/2/2023 2023 BIENNIAL MODIFICATION TO THE UNIFIED LOCAL PLAN Program Year 2021-2024 EXHIBIT 2     City Council 9 – 51 5/2/2023 Anaheim Workforce Development Board Contact: Marco Lucero Phone: (714) 765-4341 Email: mlucero@anaheim.net Orange County Workforce Development Board Contact: Carma Lacy Phone: (714) 480-6420 Email: carma.lacy@occr.ocgov.com Santa Ana Workforce Development Board Contact: Deborah Sanchez Phone: (714) 565-2621 Email: dsanchez@santa-ana.org EXHIBIT 2     City Council 9 – 52 5/2/2023 Orange County WDBs 2023 Biennial Modification to PY 2021-24 Unified Local Plan TABLE OF CONTENTS I. INTRODUCTION AND OVERVIEW .......................................................................................................... 1 II. WIOA CORE AND REQUIRED PARTNER COORDINATION ....................................................................... 3 A. Coordination with AJCC Partners and WIOA Memorandum of Understanding ............................... 3 B. Partners' Efforts to Collaborate on Co-Enrollment and Case Management ..................................... 8 C. One-Stop System's Use of Technology and Other Remote Strategies ........................................... 10 D. Coordination of Workforce Activities and Support Services .......................................................... 11 E. Physical and Programmatic Accessibility for Individuals with Disabilities ...................................... 11 III. STATE STRATEGIC PARTNER COORDINATION ................................................................................. 12 A. Coordination with County Human Services Agency and Other Local Partners That Serve Individuals Accessing CalFresh Employment and Training Services ....................................................... 12 B. Coordination with Local Child Support Agency and Other Local Partners Serving Individuals That Are Non-Custodial Parents ...................................................................................................................... 13 C. Coordination with Local Partnership Agreement Partners Established in Alignment with the Competitive Integrated Employment Blueprint and Other Local Partners That Serve Individuals with Developmental and Intellectual Disabilities ........................................................................................... 14 D. Coordination with Community-Based Organizations and Other Local Partners That Serve Individuals Who Are English Language Learners, Foreign Born, and/or Refugees ................................. 16 IV. WIOA TITLE I COORDINATION ......................................................................................................... 17 A. Staff Training and Professional Development to Increase Digital Technology Skills ...................... 17 B. Frontline Staff Training and Professional Development to Increase Cultural Competency and Effectiveness in Working with Individuals and Groups that Have Been Exposed to Trauma ................. 17 C. Coordination of Rapid Response and Layoff Aversion Activities .................................................... 18 D. Services and Activities Available under WIOA Title I Adult and Dislocated Worker Programs ...... 19 E. Services and Activities Available under WIOA Title I Youth Program ............................................. 23 F. Entity Responsible for Disbursal of Grant Funds and the Competitive Process Used to Award Contracts for WIOA Title I Activities ....................................................................................................... 25 G. How the Local Board Fulfills the Duties of the AJCC Operator and/or the Career Services Provider or Selection of AJCC Operators and Career Services Providers .............................................................. 25 EXHIBIT 2     City Council 9 – 53 5/2/2023 Orange County WDBs 2023 Biennial Modification to PY 2021-24 Unified Local Plan V. STAKEHOLDER INPUT AND CONSIDERATIONS FOR PY 21 - 24 ............................................................... 26 VI. APPENDICES .................................................................................................................................... 28 A. Stakeholder and Community Engagement Summary (Attachment 1) ........................................... 29 B. Public Comments Received that Disagree with the 2023 Biennial Modification to the PY 21-24 Local Plan (Attachment 2) ....................................................................................................................... 32 C. SIGNATURE PAGE (Attachment 3) ...................................................................................................... 33 EXHIBIT 2     City Council 9 – 54 5/2/2023 Orange County WDBs 2023 Biennial Modification to PY 2021-24 Unified Local Plan 1 I. INTRODUCTION AND OVERVIEW In accordance with the requirements of the Workforce Innovation and Opportunity Act (WIOA) of 2014 and guidance published by the California Workforce Development Board (CWDB) and Employment Development Department (EDD), the three local workforce development boards (WDBs) in Orange County developed a four-year Local Plan covering program years (PYs) 2021-2024. Following approval by state officials representing the Governor, the Plan became effective from July 1, 2021, through June 30, 2025. This PY 21-24 Local Plan update constitutes its WIOA-required biennial modification. Following the approval of this modification by state representatives, it will become the official, active version of the Plan beginning on July 1, 2023 , and remain in effect through June 30, 2025. Local Workforce Development Boards in Orange County and the Unified Local Plan Orange County is served by two municipal boards, Anaheim WDB , and Santa Ana WDB, representing the most populated cities with more than 300,000 residents. The Orange County WDB serves the balance of Orange County, which includes 32 incorporated cities and more than two dozen unincorporated areas. Home to more than 3 million people, Orange County is the third most populous county in California and the sixth most populous in the nation. Businesses within the county's vibrant and diverse economy employ more than 1.5 million workers. In 2015, as WIOA was implemented as the core program of the nation's workforce development system, new opportunities arose for collaboration among local boards within labor market regions defined by the Governor. Orange County was designated as one such region in California, officially known as the Orange Regional Planning Unit (RPU). With this designation, the three local boards in Orange County became responsible for developing a four-year Regional Plan as a companion to their WIOA-required Local Plans. However, given WIOA's emphasis on regional collaboration, the Anaheim, Santa Ana, and Orange County WDBs elected to develop a Unfiied Local Plan representing all three local workforce development areas. This effort by the three boards ha s been recognized as one of California's best examples of regional workforce development collaboration . Development of the Local Plan and the Biennial Modification Development of the original PY 21-24 Local Plan resulted from three local boards' significant engagement with organizations and individuals throughout Orange County that guide, contribute to, and benefit from workforce system services. A series of partner and stakeholder discussions were held. These are summarized in Attachment 1 to this Plan. Preparing the Plan also involved reviewing and evaluating existing partnerships, services, and systems and identifying areas that can be strengthened. The boards' senior leadership led the planning process, assisted by the Regional Organizer, who supports the joint efforts of the boards. Once the Plan was completed, it was made available for public review and comment before being forwarded to the CWDB for review. EXHIBIT 2     City Council 9 – 55 5/2/2023 Orange County WDBs 2023 Biennial Modification to PY 2021-24 Unified Local Plan 2 During the biennial process to update the PY 21-24 Local Plan, the three WDBs utilized a similar strategy and, again, engaged stakeholders, the community, and workforce development board members in discussions about strengthening the system 's services. Impact of the COVID-19 Pandemic on the PY 21-24 Unified Local Plan The development of the original PY 21-24 Unified Local Plan was affected by the onset of COVID-19, the ensuing public health crisis, and the myriad effects of the pandemic on businesses, schools, government operations, and the local workforce development delivery system. The influence of the pandemic on the planning process in late 2020 and early 2021 was undeniable, as its shaped stakeholders' views about the economy, the workforce, training, and virtually every aspect of the workforce system. By the time the 2023 biennial modification to the Unified Local Plan was being developed, circumstances had changed significantly. While COVID remains a concern, the economy and communities have re-opened. The re-opening of the economy has shifted the focus of local workforce systems as they address evolving priorities in meeting the needs of job seekers and businesses. The three WDBs and their workforce system partners are keenly aware of changing customer attitudes, perceptions, needs, and priorities. Strategies corresponding to these changes have been embedded throughout this 2023 updated version of the Plan. EXHIBIT 2     City Council 9 – 56 5/2/2023 II. WIOA CORE AND REQUIRED PARTNER COORDINATION The Workforce Innovation and Opportunity Act includes requirements for local boards to establish a framework for collaboration among state and local programs financially supported by nineteen distinct federal fund sources. Six of these programs constitute the four "core partners:" the WIOA Title I Adult, Dislocated Worker, and Youth Programs; the WIOA Title II Adult Education and Family Literacy Act Program; the WIOA Title III Wagner-Peyser Act Program; and the WIOA Title IV State Vocational Rehabilitation Services Program. The core partners and thirteen other federally supported programs make up the WIOA-mandated one-stop partners. Each of the local boards has entered into a Memorandum of Understanding (MOU) with the organizations managing all federal partner programs at the local level. The narrative that follows describes coordination with the core and other required program partners as prescribed by WIOA. A. Coordination with AJCC Partners and WIOA Memorandum of Understanding Over the last four decades, the three local boards in Orange County have built solid and effective relationships with state and local agencies representing the One-Stop partner programs. Throughout the remaining period of the Local Plan, the WDBs look forward to further enhancing coordination with each workforce system partner. Following are local organizations representing the WIOA core and required partner programs that are party to the MOU for each of the three local boards in Orange County. Orange County WDB Federal Partner Programs MOU Partner WIOA Title I Adult WIOA Title I Dislocated Worker WIOA Title I Youth Orange County Workforce Development Board WIOA Title II Adult Education and Literacy North Orange County Continuing Education Huntington Beach Adult School WIOA Title III Wagner-Peyser Employment Development Department WIOA Title IV Vocational Rehabilitation California Department of Rehabilitation (DOR) Carl Perkins Career Technical Education North Orange County Continuing Education Title V Senior Community Service Employment Program (SCSEP) SER – Jobs For Progress Job Corps Long Beach Job Corps Center Native American Programs (WIOA Section 166) United American Indian Involvement Migrant and Seasonal Farmworkers (WIOA Section 167) Not applicable. Program is not present in local area. Jobs for Veterans State Grants Employment Development Department Youth Build Long Beach Job Corps Trade Adjustment Assistance (TAA) Employment Development Department Community Services Block Grant Community Action Partnership of Orange County Housing and Urban Development E&T OC Housing Authority - FSS Unemployment Insurance (UI) Employment Development Department Second Chance Act Grantee None in the local area EXHIBIT 2     City Council 9 – 57 5/2/2023 Orange County WDBs 2023 Biennial Modification to PY 2021-24 Unified Local Plan 4 Temporary Assistance for Needy Families (TANF)/CalWORKs County of Orange, Social Services Agency (SSA) Santa Ana WDB Federal Partner Programs MOU Partner WIOA Title I Adult WIOA Title I Dislocated Worker WIOA Title I Youth Orange County Workforce Development Board WIOA Title II Adult Education and Literacy Santa Ana College Rancho Santiago Community College District WIOA Title III Wagner-Peyser Employment Development Department WIOA Title IV Vocational Rehabilitation California Department of Rehabilitation Carl Perkins Career Technical Education Santa Ana College Title V Senior Community Service Employment Program (SCSEP) SER – Jobs For Progress Job Corps Long Beach Job Corps Center Native American Programs (WIOA Section 166) United American Indian Involvement Migrant and Seasonal Farmworkers (WIOA Section 167) Not applicable. Program is not present in local area. Jobs for Veterans State Grants Employment Development Department Youth Build Long Beach Job Corps Center Trade Adjustment Assistance (TAA) Employment Development Department Community Services Block Grant Community Action Partnership of Orange County Housing and Urban Development E&T Santa Ana Housing Authority Unemployment Insurance (UI) Employment Development Department Second Chance Act Grantee None in the local area Temporary Assistance for Needy Families (TANF)/CalWORKs County of Orange, Social Services Agency Anaheim WDB Federal Partner Programs MOU Partner WIOA Title I Adult WIOA Title I Dislocated Worker WIOA Title I Youth Orange County Workforce Development Board WIOA Title II Adult Education and Literacy North Orange County Continuing Education Huntington Beach Adult School WIOA Title III Wagner-Peyser Employment Development Department WIOA Title IV Vocational Rehabilitation California Department of Rehabilitation (DOR) Carl Perkins Career Technical Education North Orange County Continuing Education Title V Senior Community Service Employment Program (SCSEP) SER – Jobs For Progress Job Corps Long Beach Job Corps Center Native American Programs (WIOA Section 166) United American Indian Involvement Migrant and Seasonal Farmworkers (WIOA Section 167) Not applicable. Program is not present in local area. Jobs for Veterans State Grants Employment Development Department Youth Build Long Beach Job Corps Center Trade Adjustment Assistance (TAA) Employment Development Department Community Services Block Grant Community Action Partnership of Orange County Housing and Urban Development E&T Anaheim Housing Authority Unemployment Insurance (UI) Employment Development Department Second Chance Act Grantee None in the local area EXHIBIT 2     City Council 9 – 58 5/2/2023 Orange County WDBs 2023 Biennial Modification to PY 2021-24 Unified Local Plan 5 Temporary Assistance for Needy Families (TANF)/CalWORKs County of Orange, Social Services Agency The local boards and their partners coordinate the delivery of services and resources described in each board's MOU, which delineates each partner's responsibilities with regard to supporting the planning, development, and implementation of programs and services as part of the local America's Job Centers of California (AJCC) system. The MOU is a functional tool that outlines how the boards and AJCC partners work together to create a unified service delivery system that meets their shared customers' needs. The MOU is reviewed and updated every three years, and a corresponding infrastructure funding agreement and other system costs are reviewed annually. Local boards hold AJCC partner meetings regularly, ranging from monthly to quarterly. Participation in these meetings helps strengthen the partnership across programs and works to improve the system's effectiveness to meet the needs of both job seekers and business customers. The meetings provide a platform for partners to review performance, shared goals, and address issues that impact service delivery. Partner meetings are also used for information sharing and to cross-train staff to increase understanding of resources available in the AJCC system. The local boards and partner organizations share the responsibility of providing professional development training to staff. Several co-located partners are in the AJCCs, enabling them to collaborate more effectively and avoid duplication of services. As necessary, staff from partner agencies interface with clients and support WIOA-funded case managers in developing individual employment plans that may include partner agency services. They also participate in general orientations, host client workshops, support clients in the resource room, and support on-site hiring events. Core, required, and other partners organizations and programs are co-located at AJCCs administered by each of the three local boards as follows: Orange County WDB AJCCs: EDD, DOR, County of Orange Office on Aging, and the City of La Habra. Career Teams, LLC, the contracted career services provider, and America Works, the contracted AJCC Operator, are also located at the AJCCs. Santa Ana WDB AJCC: EDD, DOR, SER Jobs for Progress, SSA, Housing Authority, and City-administered youth programs (SAY Youth and CA4All). Anaheim WDB AJCC: EDD, DOR, SSA, Working Wardrobes, and North Orange Continuing Education. Outreach efforts that support the AJCC programs are shared among partners. Partner agencies promote each other's programs to job seekers in the community to increase exposure to workforce development system services. AJCC partners also assist in staffing the Orange County WDB's One-Stop mobile unit, enabling them to reach more individuals in the community. AJCC partners coordinate service delivery to business customers that support the training and retention of a skilled workforce. Coordination involves identifying and designing appropriate business solutions, engaging businesses EXHIBIT 2     City Council 9 – 59 5/2/2023 Orange County WDBs 2023 Biennial Modification to PY 2021-24 Unified Local Plan 6 in sector strategies, participating in rapid response events, and preemptive layoff aversion activities. Partners also support the promotion of work-based learning programs to the business community. Other Strategic Partnerships The one-stop service delivery system’s core and mandated partners outlined in WIOA provide critical support to the AJCCs and are an integral part of the workforce development system in Orange County. However, in addition to these the public programs, a wide range of local organizations and programs are essential workforce system partners, as they provide an array of services and support that benefits job seekers, workers, and businesses. Broadly, such partners fall into three categories: labor, business-serving agencies, and community-based organizations (CBOs). The following is a summary of the many ways in which these local partners contribute to and enrich Orange County’s workforce development delivery system. Partnerships with Organized Labor The labor movement and the public workforce development system have long shared common interests in supporting workers and candidates for employment in developing skills; securing employment with good wages, benefits, and security; and in building careers with mobility, clear paths to advancement, and opportunities to earn family supporting wages and achieve a middle class standard of living. With the implementation of WIOA as the nation’s principal source of public funding for development of the workforce, opportunities for collaboration between the WIOA-mandated partner programs and organized labor have increase in several ways, including the following: Representation of “Worker Voice” on Local Workforce Development Boards: Local boards provide oversight of and set a strategic direction for the WIOA -funded local workforce system. They benefit from a membership that is representative of different disciplines and perspectives. WIOA requires that no less than 20 percent of the members of each local WDB represent the workforce, with two of more or such members representing organized labor. The Orange County, Santa Ana, and Anaheim WDBs have strong and supportive representation from local unions and other labor representatives. Across the three local boards are members representing the International Brotherhood of Electrical Workers (IBEW); United Food and Commercial Workers (UFCW); California School Employees Association (CSCA); United Union of Roofers, Waterproofers, and Allied Workers; Laborers Union (LiUNA); and the Orange County Labor Federation, which represents dozens of local unions from every sector of the labor movement. The individuals representing organized labor on the three labor boards bring un ique insight into issues affecting workers and provide information and support for connecting workforce system customers to labor represented jobs and careers. Outreach and Providing Information to Individuals Seeking Employment and Exploring Careers: Local labor organizations are effective partners in supporting the workforce system in recruiting candidates for jobs and training. One example of such coordination EXHIBIT 2     City Council 9 – 60 5/2/2023 Orange County WDBs 2023 Biennial Modification to PY 2021-24 Unified Local Plan 7 is the series of activities occurring during national Apprenticeship Week. Annually, the County, in partnership with the local WDBs, the Orange County Labor Federation, AFL- CIO, the Los Angeles/Orange County Building and Construction Trades Council, and the International Brotherhood of Electrical Workers host OC National Apprenticeship Week events. During Apprenticeship Week, the partners host a series of presentations by and discussions with registered apprenticeship champions to showcase their successes and demonstrate how registered apprenticeship programs help build up the country’s workforce to address pressing issues that include: responding to climate change, modernizing cybersecurity responses, addressing public health concerns, and rebuilding the country’s infrastructure. The workforce and labor partners also highlight how registered apprenticeships provide a viable career path for everyone, including women, people of color, and persons with disabilities. Additionally, these events provide apprentices a platform to share their experience s and how participation in apprenticeships have transformed their lives. Provide Job-Specific Skills Training through Registered Apprenticeships and Structured Pre-Apprenticeship Training Programs: Labor organizations, particularly local unions representing the construction trades, have an expansive history of using apprenticeships to provide work-based learning that results in workers developing certified, industry - recognized skills. A wide range of apprenticeships are available to job seekers in Orange County, including much sought after opportunities, such as apprenticeships offered by the IBEW. Throughout Orange County, local WDBs can also connect WIOA participants and other workforce system customers to various multi-craft core curricula (MC3) construction pre-apprenticeship training programs, which are operated under the oversight of the Los Angeles/Orange County Building and Construction Trades Council. Partnerships with Business-Serving Agencies and Programs Equal in importance to job seekers as customers are businesses. T herefore, the workforce development boards of Orange County frequently collaborate with local organizations that focus on providing services to businesses of all types and sizes, including companies representing the key industries that are identified as priority target sectors within the Orange County Regional Planning Unit’s PY 21 -24 Regional Plan and its 2023 Biennial Update. Given their close relationships and ongoing interactions with local businesses, chambers of commerce are uniquely positioned to support local enterprises. Chambers make introductions to businesses leaders, inform the workforce system of new and expanding companies, and frequently serve as liaisons between local businesses and the WDBs. While the system partners work with dozens of chambers of commerce, local boards have developed particularly effective relationships with the chambers in Irvine, Santa Ana, and Anaheim. To assist businesses customers, the local WDBs also work with the Orange County Inland Empire Small Business Development Center Network, which offers business consulting, training, and online courses at no cost to entrepreneurs and business owners throughout EXHIBIT 2     City Council 9 – 61 5/2/2023 Orange County WDBs 2023 Biennial Modification to PY 2021-24 Unified Local Plan 8 Orange, Riverside, and San Bernardino counties. The centers are funded in part by the U.S. Small Business Administration (SBA). The lead center is based in Orange County and is hosted by the College of Business and Economics at California State University, Fullerton. Through the boards’ connection to the SBDC, they are building a relationship with the Small Business Diversity Network (SBDN), a non-profit organization that supports small businesses throughout Orange County that are owned by minorities, women, veterans, LGBTQ individuals, and people with disabilities. Partnerships with Community-Based Organizations Over the last four decades, each of the three WDBs in Orange County has developed close and effective relationships with non-profit and community-based organizations. Such organizations are an integral part of the fabric of workforce development service delivery in the County, providing a vast array of services that supplement those offered under WIOA, by the core and required partner programs, and through ot her publicly- funded initiatives. Not only do CBOs fill gaps in services offered by public programs, they frequently function as community on-ramps to the AJCCs and other agencies that comprise the workforce development system by providing information and referrals. Among the many non-profit agencies and CBOs with which the local boards collaborate, the following organizations have notably strong ties with the workforce system: Orange County United Way, OC Goodwill, 211 Orange County, Working Wardrobes, OC Conservation Corps, Hope Builders, Project Kinship, Orange County Children’s Therapeutic Arts Center, and Chrysalis. Detailed information on the programs, services, and resources of organized labor, business-serving, and community-based organizations that are foundational partners of the Orange County workforce system can be found online at Orange Workforce Alliance (OWA) website: https://orangeworkforcealliance.com/. OWA represents the programs and interests of the three Orange County-based local workforce boards, along with those of many workforce system partners. B. Partners' Efforts to Collaborate on Co-Enrollment and Case Management Local boards support the integration of service delivery within the AJCC system, including strategic co-enrollment and common case management strategies. The boards maintain strong partnerships with organizations committed to collaborating to increase service integration, as appropriate, for the local areas' needs and for improving participant experiences. These practices allow partners to leverage limited resources and eliminate duplication of services. Case management is a shared responsibility among partners serving joint customers. CalJOBS, the statewide MIS system for WIOA and other programs administered by EDD, facilitates communication between partners and documents participant activities, outcomes, and referrals. EXHIBIT 2     City Council 9 – 62 5/2/2023 Orange County WDBs 2023 Biennial Modification to PY 2021-24 Unified Local Plan 9 During intake, case managers determine if participants can benefit from services provided through more than one partner program. The intake process includes participants' authorization to release information that allows sharing of specific information among partners. Co-located partners use a common enrollment application to assess basic eligibility across multiple programs. System partners are cross-trained and knowledgeable on eligibility and program offerings of numerous programs, enabling them to make appropriate referrals and helping participants navigate and acce ss resources across partner programs. Examples of co-enrollment strategies include enrolling individuals from priority and target populations in two or more programs for which they are eligible and that address unique areas of need. Co-enrollment may include enrolling veterans in WIOA Title I and the state- funded VEAP program or federally-funded veterans services administered by community- based partners. WIOA eligible individuals who are English language learners also often participate in WIOA Title II services through which they receive ESL and other essential skills training. Job seekers with disabilities may be served by a range of local partner programs, such as DOR, Goodwill, and the AJCC. Through community and stakeholder meetings, including those held in support of the development of the original PY 21-24 Unified Local Plan, the local boards identified the following areas where improvements could be made with regard to integrated service delivery and a seamless customer experience: • Increase cross-training on WIOA programs and services, including community college and adult school frontline staff. • Regularly schedule cross-training sessions to ensure staff knowledge of partner programs and services is current and new staff members are trained. • Improve the bi-directional referral process between local boards and all system partners to improve communication and outcome tracking by: 1) increasing CalJOBS referral system usage by system partners or review other systems recently adopted by partner agencies; and 2) providing training to system partners on CalJOBS referrals. • Continue Orange County Leadership Council meetings, but create working groups of partner organizations to address system issues that impede a seamless customer experience. As the biennial update to the Local Plan was being developed, representatives of the local boards noted that progress had been made on the foregoing objectives, particularly in the area of training for workforce system partner staff. As training needs are ongoing and constantly evolving, the boards will prioritize the delivery of various training during regularly scheduled partner meetings and ad hoc session s, as necessary. Community and stakeholder input gathered du ring the process of preparing the Biennial Modification to the PY 21-24 Unified Local Plan cuts across various Plan topics and is, therefore, summarized in Section V. EXHIBIT 2     City Council 9 – 63 5/2/2023 Orange County WDBs 2023 Biennial Modification to PY 2021-24 Unified Local Plan 10 C. One-Stop System's Use of Technology and Other Remote Strategies In March 2020, the local boards' modified operations due to the COVID-19 pandemic. Santa Ana and Orange County AJCC/One-Stop Centers were accessible in-person (by appointment) and through virtual services. Anaheim WDB provided phone and virtual services to clients and collaborated with the Anaheim Central Library to support clients who needed access to computers and additional in-person support. The local boards are again providing in-person services at their AJCCs. Hybrid strategies, a combination of in-person and virtual services, have become the norm. Following the expansion of virtual services during the pandemic, the boards clearly recognized that many individuals prefer to access services without going into a one-stop career center location. Virtual service delivery is also effective for many individuals with barriers, such as transportation and childcare. However, the local boards acknowledge that virtual service delivery poses obstacles for individuals who struggle with technology and do not have access to a computer or broadband service. The three WDBs are collaborating with various initiatives at all levels of government to decrease the digital divide. Before the pandemic, the Orange County WDB began the development of a comprehensive virtual One-Stop Center. While work on the project was somewhat slowed during the pandemic, a fully functioning virtual AJCC will be available by late 2024. The virtual one-stop delivery system will use a customized learning management system (LMS) that provides local boards and AJCC partners with a single system for the online delivery of services. The LMS system will help jobseekers access job search assistance, training, and essential support services from any location. Businesses will be able to conduct virtual hiring events and remotely access AJCC support. The system provides significantly expanded access for Orange County residents, including those in remote areas. Services provided online during the pandemic are still available via the web and in-person under the hybrid approach. Such services include orientations, workshops, and rapid response events. AJCC educational partners continue to provide instruction online. Workforce development system partners have also developed a blended model that includes online and in-person service delivery. Some of the boards and AJCC partners provide hardware resources, including internet hotspots, laptops, and Chromebooks, to program participants, while others make these tools available at their facilities or accessible community-based locations. Another effective strategy for making workforce services widely accessible is the Orange County WDB's use of a wheelchair-accessible mobile unit that functions as a One-Stop on wheels. The mobile unit has twelve computers and a monitor on the outside used for outdoor orientations and workshops. It is available for the boards and system partners to use to serve the community. The unit is regularly dispatched to community events, EXHIBIT 2     City Council 9 – 64 5/2/2023 Orange County WDBs 2023 Biennial Modification to PY 2021-24 Unified Local Plan 11 libraries, partner agencies, and parks. It is also used to reach targeted communities and areas of Orange County that are not near a comprehensive AJCC. D. Coordination of Workforce Activities and Support Services The local boards have an aligned supportive services policy that outlines the coordination of resources and services. Supportive services provide participants with assistance such as childcare, bus passes, gas cards or mileage reimbursement, work attire, occupational license fees, school supplies, and work tools. These services enable participants to engage in WIOA career and training activities. Case managers work directly with clients to address barriers to participating in programs and services, including barriers that can be mitigated through supportive services. If the case manager determines a need and supportive services cannot be obtained through other programs , WIOA Title I funds can be used to provide the support. The local boards work with AJCC partners and other community organizations to identify support services resources. The demand often exceeds the budgets of the local boards. Customers are referred to other organizations to obtain such services before the boards' limited support services are expended. The supportive services most needed are childcare, transportation assistance, and work attire. Examples of local partners that can provide support to various customers groups served by the AJCCs include, but are not limited to, DOR (accommodations and tools to support workplace environments); Community Health Initiative of Orange County (access to publicly-supported health insurance programs); Chrysalis (specialized counseling services); Goodwill of Orange County (ASL interpreting services); and Working Wardrobes (business attire and work- appropriate clothing). E. Physical and Programmatic Accessibility for Individuals with Disabilities The Orange County, Santa Ana, and Anaheim WDBs comply with WIOA Section 188 and the applicable provisions of the Americans with Disabilities Act (ADA) of 1990. All AJCC/One-Stop Centers are accessible, and various assistive technology devices are available for those who have a physical, visual, or hearing impairment. However, the local boards and partners recognize that more resources are needed and that acquiring additional assistive technology tools is a goal of the Local Plan. The local boards and AJCCs ensure all locations meet ADA requirements through the Biennial Local Area Self-Assessment checklist. The local boards also ensure that all eligible training providers meet the necessary standards for participants to access training. The boards comply by following the nondiscrimination and equal opportunity procedures outlined in WSD17-01. More specifically, the boards ensure the following: • Contracts, cooperative agreements, job training plans, and policies and procedures contain nondiscrimination assurances. • The AJCC/One-Stop Centers provide initial notice and continuing notice that they do not discriminate by posting the required "Equal Opportunity is the Law" poster with the EXHIBIT 2     City Council 9 – 65 5/2/2023 Orange County WDBs 2023 Biennial Modification to PY 2021-24 Unified Local Plan 12 EEO contact information for filing a complaint. Postings are in prominent places in the centers and on the websites. • Nondiscrimination information is provided during verbal presentations, including participant orientations. • Enrolled clients sign a nondiscrimination form maintained in the participant's file. • All staff members are provided with nondiscrimination policy information and training upon hire. Orange County repeats the training annually, and Santa Ana and Anaheim staff repeat the training every two years. • Program flyers and program communication contain an EEO and auxiliary aid and services statement. As the local boards look to strengthen services for customers with disabilities , they will coordinate with their counterparts at DOR and continue to seek the department's guidance on accessibility, facility layout, and assistive technology, along with training to increase staff effectiveness in working with job seekers with disabilities. In addition, the boards will rely on disability services and resources asset mapping that the Thompson Policy Institute at Chapman University led. III. STATE STRATEGIC PARTNER COORDINATION In 2018, the State completed and published a biennial modification to California's Unified Strategic Workforce Development Plan for Program Years 2016 -2019. CWDB identified several new strategic partnerships with state-level agencies and initiatives within this modification. Guidance issued by the State Board in 2018 to local boards regarding two- year modifications to their PY 2017 -2020 Plans required that WDBs pursue these partnerships within their jurisdictions. In the 2019 modification to the Local Plan, the WDBs in Orange County described these local-level relationships, some of which were in an early stage of development. Following is a summary of the evolution of these strategic partnerships and approaches under consideration to further strengthen collaboration with local providers and programs. A. Coordination with County Human Services Agency and Other Local Partners That Serve Individuals Accessing CalFresh Employment and Training Services The boards and co-located AJCC partners are committed to working with Orange County SSA to improve labor market outcomes for all recipients of CalFresh, including, but not limited to, participants in CalFresh Employment & Training Services (CalFresh E&T). Under SSA's design for the Orange County CalFresh E&T program, participation is mandatory for employable individuals who receive General Relief (GR). The GR program provides temporary cash aid in the manner of a loan to eligible indigent adults who do not have custody of any minor children and do not qualify for federal- or state-funded cash aid programs. The CalFresh E&T program is not currently available to other CalFresh recipients. CalFresh E&T participants participated in work experience programs at worksites developed by SSA staff before the COVID -19 pandemic. The California Department of Social Services (CDSS) collaborated with Cell-Ed to provide welfare to work and CalFresh E&T program participants with the opportunity to receive education EXHIBIT 2     City Council 9 – 66 5/2/2023 Orange County WDBs 2023 Biennial Modification to PY 2021-24 Unified Local Plan 13 and training online to build skills and engage in countable CalFresh participation hours (20 hours monthly) while sheltering during the COVID-19 pandemic. This model has fulfilled an immediate program need during the pandemic. As service delivery in all public programs returns to pre-pandemic formats, the CalFresh E&T program is transitioning back to its original structure. As such, the three WDBs and their workforce system stakeholders are prepared to assist participants with the full range of workforce services available through WIOA and partner programs. The local boards provide priority service to recipients of public assistance. Before the COVID-19 pandemic, the local boards were finalizing the program design and referral process for CalFresh E&T participants. SSA requires tracking of participant attendance in staff monitored job search and other WIOA program activities. Historically, AJCCs have not tracked hours and attendance except for WIOA-funded training programs. A process to track hours and attendance was established and can be implemented at the request of SSA. To strengthen the partnership and improve outcomes for the target population, the boards and SSA have agreed to the following: • Implement a program and referral process and move forward with referrals to the AJCC for those CalFresh E&T participants who elect to be served through the AJCC instead vs. other options. • SSA will ensure all CalFresh E&T participants receive information regarding employment services under WIOA and the local workforce system partners. • Provide SSA frontline staff training on the programs and services available through the one-stop delivery system's staff and partners. • The boards, SSA, and community-based organizations will research program models and discuss the possibility of expanding the CalFresh E&T program to additional CalFresh recipients by engaging partners that can provide a non -federal match. B. Coordination with Local Child Support Agency and Other Local Partners Serving Individuals That Are Non-Custodial Parents Anaheim, Santa Ana, and Orange County boards, co-located partners, and the Orange County Department of Child Support Services (DCSS) formal partnership arrangement was established during the WIOA local plan modification process in 2018. A bi-directional referral and consent process was established and is the current method used to refer non-custodial parents to the AJCC's. After instituting the partnership, the boards provided in-person and online training to 136 DCSS staff to ensure staff members understood WIOA programs and the new referral process. In addition to the training provided, the workforce board and DCSS managers met monthly to discuss program success and improvement opportunities. The partners will continue to meet monthly to discuss opportunities to improve the labor market outcomes of unemployed, underemployed, and payment-delinquent non-custodial parents. The partnership has initially experienced moderate success, with 131 referrals to the AJCCs. Of those non-custodial parents EXHIBIT 2     City Council 9 – 67 5/2/2023 Orange County WDBs 2023 Biennial Modification to PY 2021-24 Unified Local Plan 14 referred, 58% of them had driver's license holds released due to participation in the WIOA program. However, since the onset of the pandemic, services have stalled, and referrals ceased. The local workforce boards are invested in the relationship with DCSS and are anxious to return to pre-COVID processes and referrals. To strengthen the partnership and improve outcomes for the target population, the boards and DCSS are committed to the following: • Grow participant referrals by focusing on outreach planning and new strategies to promote the program to a broader population of non-custodial parents. • AJCC staff will provide additional training to frontline DCSS staff on WIOA eligibility and detailed program information. • AJCC staff will work with DCSS staff to develop WIOA talking points for frontline DCSS staff to utilize in discussing WIOA services with non-custodial parents. • DCSS will train AJCC frontline staff on how to address concerns non-custodial parents express about going to work. Training will address the DCSS goal not to be a barrier to the non-custodial parent's employment goals and the tools they have available to modify child support orders. • AJCCs will work with DCSS to develop a separate referral process for justice-involved non-custodial parents to the prison-to-employment (P2E) program. • DCSS will participate in the Orange County Leadership council bi-monthly meetings so the partnership can develop a broader range of support and participation from other community-based organizations and education providers. • Board staff will explore additional options to provide workshops to non -custodial parents who are English language learners. DCSS serves a large population of Spanish-speaking and Vietnamese-speaking non-custodial parents who could benefit from career workshops taught in their native languages. AJCC staff currently offers language-specific services on a one-on-one basis to individuals, as necessary. The centers do not currently offer language-specific workshops. As the biennial modification was being prepared, the local boards agreed to explore opportunities with DCSS to co-locate staff within the AJCCs to facilitate immediate handoffs to workforce service staff after non-custodial parents meet with DCSS representatives. C. Coordination with Local Partnership Agreement Partners Established in Alignment with the Competitive Integrated Employment Blueprint and Other Local Partners That Serve Individuals with Developmental and Intellectual Disabilities In 2018, the California Department of Education, DOR, and the California Department of Developmental Services developed the Competitive Integrated Employment (CIE) Blueprint, which is a five (5)-year plan to assist people with intellectual disabilities and development disabilities (ID/DD) prepare for and secure a job earning at least minimum wage working in the community with people without disabilities. The goals of the Blueprint are to: EXHIBIT 2     City Council 9 – 68 5/2/2023 Orange County WDBs 2023 Biennial Modification to PY 2021-24 Unified Local Plan 15 • Help the three state departments work together to better support people with ID/DD who want a CIE job. • Create more options for people with ID/DD to prepare for and get a CIE job. • Help people with ID/DD to make their own choices about working in the community. The CWDB and EDD issued guidance to local boards on the development of 2019 biennial modifications to four-year Local Plans. This guidance required that local boards connect with and seek to participate in the efforts of local partners (local education agencies, the DOR district office, and the regional center) to deliver CIE services as outlined in a Local Partnership Agreement (LPA). These agreements articulate how local partners will work together to streamline service delivery, engage their communities, and increase CIE opportunities for individuals with ID/DD. LPAs provide a framework for the local partners to determine strategies that will work best for them and the populations they serve. CIE is defined in WIOA as full-time or part-time work at minimum wage or higher, with wages and benefits similar to those without disabilities performing the same work, and fully integrated with co-workers without disabilities. The Act requires that states ensure employment is offered as a priority outcome for people ID/DD. In furtherance of state and federal laws, programs that provide sheltered workshops and other aggregate work settings for people with ID/DD are being phased out. They are moving to competitive integrated employment, eliminating sub-minimum wage jobs. The local boards in Orange County coordinate workforce development services with the agencies that are signatories to a Local Partnership Agreement (LPA) and other local partners that serve individuals with ID/DD. The local board representatives participate in the Orange County LPA meetings with the signatory partners and community-based organizations. The partnership has created new employment and training opportunities aligned with WIOA and CIE Blueprint initiatives. The local boards and DOR also work together to engage businesses through participation in chamber events, diversity job fairs, and other network business events. Another initiative is the training and development of resources for helping persons with disabilities better understand their role in searching for, securing, and retaining competitive, gainful employment. This course is taught to frontline staff at the local AJCCs and partner organizations that are a part of the Orange County Leadership Council. To strengthen the partnership with the LPA partners and improve overall outcomes for the CIE target population and other individuals with disabilities, the boards, DOR, core partners, and community-based organizations are committed to the following: • DOR will expand student services to the One-Stop Centers for eligible youth program participants. • DOR will provide local board frontline staff with cross-training and professional development to ensure they understand DOR's vast offerings. EXHIBIT 2     City Council 9 – 69 5/2/2023 Orange County WDBs 2023 Biennial Modification to PY 2021-24 Unified Local Plan 16 • Local boards and DOR will improve "closing the loop" on referrals and consider using the CalJOBS referral system to provide referral feedback. • Increase participant referrals by focusing on targeted outreach and identifying other community-based organizations serving the target population. As stated in section II of this Plan, the board's efforts in this area continue to be informed by asset mapping on disability services and resources developed by the Thompson Policy Institute at Chapman University. D. Coordination with Community-Based Organizations and Other Local Partners That Serve Individuals Who Are English Language Learners, Foreign Born, and/or Refugees The local boards have long-standing and effective partnerships with the community colleges and adult education partners in the Orange County region. The Rancho Santiago, South Orange County Regional, North Orange County Regional, and Coast consortia serve a diverse population of English language learners, foreign-born individuals, and refugee students. During the development of the original PY 21-24 Unified Local Plan, the local boards held an online discussion regarding services to these target groups. The session allowed educators, community-based organizations, and other stakeholders to share ideas and offer recommendations. The conversation helped all parties better understand how to address gaps that exist for these priority populations. To strengthen partnerships and improve outcomes for the target population, the boards, education agencies, and community organizations committed to the following: • Local boards will examine whether the OC Leadership Council meeting should be reformatted. The board will consider hosting smaller workgroups to address the targeted population's needs. • Local boards will work with the educational providers to develop a program plan to improve support for individuals who have degrees from other countries that will: 1) reduce confusion by helping individuals navigate the process of obtaining college transcript translation and course equivalency review by colleges, ensuring they do not start, unnecessarily, from ground zero; and 2) provide funding that individuals need to pay for transcript translation and review. • Help the target population understand how their existing skills can be used in the workplace and explore how work-based learning programs can support them in demonstrating their skills and abilities while learning new skills on the job. • Deploy the Orange County mobile One-Stop unit to the community colleges and adult education locations to improve outreach and access for the communities that do not have a comprehensive One-Stop close to them. • Local boards will provide training to teachers and instructors on WIOA programs and services. During the development of the 2023 update to the Local Plan, representatives of the three WDBs reported that significant progress had been made on the foregoing objectives. This EXHIBIT 2     City Council 9 – 70 5/2/2023 Orange County WDBs 2023 Biennial Modification to PY 2021-24 Unified Local Plan 17 progress includes, but is not limited to, the adoption of processes to assist immigrants in securing recognition of foreign transcripts; increased availability of web-based AJCC and workforce services system information in the seven core languages of Orange County; access to basic career services to interested individuals regardless of their immigration status; increased availability of ESL courses online; co-location of immigrant-focused partners and programs at the AJCCs; and collaboration between local boards and SSA on serving newly arrived refugees. IV. WIOA TITLE I COORDINATION The following narrative addresses services, activities, and administrative requirements of for the three local workforce boards in Orange County under the WIOA Title I formula programs, along with strategies for staff preparation, training, and ongoing professional development to effectively respond to participant needs. A. Staff Training and Professional Development to Increase Digital Technology Skills The onset of the pandemic and stay-at-home orders resulted in staff using more digital tools out of necessity. These immediate changes dictated that local boards move quickly, and individual staff members adopted many tools with very little training or direction. All staff members were required to use technology and were digitally literate before the pandemic, and as they engaged in immersive learning , they achieved greater digital fluency. The local boards provide an environment that allows staff time for self-directed learning with online videos created for product use. Frontline staff mastered products and delivered and produced training videos to help their co-workers gain knowledge. Staff assisted their colleagues in navigating new digital tools. Digital fluency is a foundational aspect of productivity, enabling staff to perform more effectively. Since the current plan's implementation, digital skills training provided to staff has covered: Microsoft Office 365; videoconferencing platforms, including Zoom and MS Teams; and a series of CalJOBS training sessions. Additional training in digital skills will be provided to frontline staff during the remaining period of the PY 21 -24 Unified Local Plan. B. Frontline Staff Training and Professional Development to Increase Cultural Competency and Effectiveness in Working with Individuals and Groups that Have Been Exposed to Trauma Orange County's population is racial and ethnically diverse, which is reflected in the customers who use AJCC services. In addition, workforce system staff estimates that a significant number of the customers they see may have experienced various forms of trauma based on vulnerable groups that they represent, along with the wide-ranging traumatic effects of the pandemic. EXHIBIT 2     City Council 9 – 71 5/2/2023 Orange County WDBs 2023 Biennial Modification to PY 2021-24 Unified Local Plan 18 Staff training and professional development are a high priority for the local boards. The local boards and AJCC partners work together to provide frontline staff training. The Orange RPU has a training plan that includes a host of topics. The Orange RPU has successfully collaborated with partners and other organizations and leveraged training in the region. Any training hosted by the local board is open to partner staff and organizations in the Orange County Leadership Council. Training planned over the remaining period of the Local Plan includes, but is not limited to: cultural competency, trauma-informed care, motivating and building staff capacity, and sector strategies. C. Coordination of Rapid Response and Layoff Aversion Activities The Anaheim, Santa Ana, and Orange County Workforce Development Boards continue to support statewide rapid response activities by providing rapid response and layoff aversion services to businesses and outplacement services to dislocated workers in the region. Rapid Response teams offer services to employers and workers affected by layoffs and mass closures in the Orange County region. The rapid response team is made aware of large layoffs through California's Worker Adjustment and Retraining Notification (WARN) system. Local boards also receive notice of smaller layoffs from AJCC partners, chambers of commerce, industry association meetings, and news outlets. The rapid response team includes the local board, EDD, education and training providers, and community-based organization staff. Local board staff is responsible for making initial and follow-up contact with employers and coordinating with partner agencie s to organize rapid response events. The three boards coordinate rapid response events when a large regional employer has notified them of a mass layoff that affects residents throughout Orange County. If businesses in adjacent workforce areas are affected, the Orange County boards also coordinate with WDB staff in these areas. The local boards' rapid response teams have developed a common rapid response presentation that ensures they deliver a consistent message throughout the county. The teams also participate in Southern California Rapid Response Roundtable meetings. Local boards also assist businesses at risk of displacing employees by providing layoff aversion services. The boards receive businesses' referrals and use the Econovue system to identify at-risk companies for targeted layoff aversion services. Rapid response and layoff aversion services include: • Online or on-site outplacement services for affected workers • Coordination with EDD on Trade Adjustment Assistance and Work Sharing programs • Customized training or incumbent worker training • Conducting individual needs assessment of companies ' "business retention" needs • Assistance with securing tax credits, incentives, and cost-containment programs • Coordination of utility and technology services • Assistance in accessing public financing programs (local, state, and federal) and Industrial Development Bonds • Identification of traditional financing opportunities EXHIBIT 2     City Council 9 – 72 5/2/2023 Orange County WDBs 2023 Biennial Modification to PY 2021-24 Unified Local Plan 19 • Assistance with obtaining California Employment and Training Panel (ETP) funding to assist in upgrading the skills of existing workers • Coordinating with educational and job training institutions to satisfy the precise skill s needs of one or more businesses The Santa Ana WDB contracts with the local Chamber of Commerce to provide layoff aversion services and has established benchmarks for the completion of needs surveys that may indicate distress in a company that require s aversion strategies. Business outreach that supports layoff aversion is targeted to companies in growth industries and other key sectors. Outplacement services for workers that have been affected by a layoff are provided to workers. Affected workers are made aware of these services through online and on-site rapid response events. The rapid response teams support laid-off workers in quickly accessing resources such as unemployment insurance, health insurance, and rollovers for retirement plans. Also, laid-off workers are provided information on WIOA-funded career and training services. D. Services and Activities Available under WIOA Title I Adult and Dislocated Worker Programs WIOA Title I Adult and Dislocated Worker employment and training activities offered through the AJCC system include a comprehensive array of employment and career services, such as career exploration workshops, classroom training, on-the-job training, transitional job opportunities, and other work-based learning opportunities, such as apprenticeships. AJCC/One-Stop Delivery System Brick-and-mortar AJCC facilities include those listed below. These sites are complemented by virtual services, which are a critical part of the hybrid workforce development delivery system that all three local boards have adopted in Orange County. Orange County WDB AJCCs Orange County Workforce Solutions Center 7077 Orangewood Ave., Ste. 200 Garden Grove, CA 92841 OC4Vets - Veterans Reemployment Office 1300 S. Grand Avenue, 2nd Floor, Building B Santa Ana, CA 92705 Los Alamitos Joint Forces Training Base 11200 Lexington Dr. Bldg. 244 Los Alamitos, CA 90720 EXHIBIT 2     City Council 9 – 73 5/2/2023 Orange County WDBs 2023 Biennial Modification to PY 2021-24 Unified Local Plan 20 Supplementing the above facilities is the Orange County WDB mobile AJCC, which provides services from community and business locations throughout the county. The OCWDB will relocate the Garden Grove AJCC to Brea by June 2023. In addition, a new site will open in South Orange County in Laguna Hills in 2023. Santa Ana WDB AJCC Santa Ana WORK Center 801 West Civic Center Drive, Suite 200 Santa Ana, CA 92701 Anaheim WDB AJCC Anaheim Workforce Connection 201 South Anaheim Blvd. Anaheim, CA 92805 Adult and Dislocated Worker Program Services The three local boards offer a wide range of services for job seekers enrolled in the WIOA Title I Adult and Dislocated Worker programs. Services meet the needs of individuals with various levels of education and work experience and job seekers from vulnerable populations who may have one or more barriers to employment. Services are designed to prepare participants for entry-level and higher positions with businesses in and around Orange County, particularly businesses within the priority sectors that are identified in the Orange RPU PY 21-24 Regional Plan. The AJCC system offers three levels of career services: Basic Career Services, Individualized Career Services, and Training Services. These are supplemented by follow-up services. Services are provided in no specific sequence. Instead, services are tailored to meet the needs of individuals while still allowing for tracking outcomes for reporting purposes. Basic Career Services: Basic Career Services are made available to all individuals and include: • Outreach, intake, and orientation to services that are available to all job seekers • Determinations of eligibility for WIOA. Individuals who do not meet WIOA eligibility criteria may continue accessing basic career services and be referred to partner programs and other community-based agencies • Initial assessments of skill levels are conducted that address literacy, numeracy, and English language proficiency, as well as aptitudes, abilities, and supportive service needs EXHIBIT 2     City Council 9 – 74 5/2/2023 Orange County WDBs 2023 Biennial Modification to PY 2021-24 Unified Local Plan 21 • Labor market information, including job vacancy listings, information on in-demand industry sectors and occupations, regional labor market information, and information on nontraditional employment • Partner information and referrals are based on individual needs and requests from customers • Training provider Information includes data on performance and costs of programs offered by eligible providers of training services, adult education, and career and technical education • Assistance in establishing eligibility for programs such as financial aid for training and education programs not provided under WIOA • Supportive services information, including types, limits, and sources • Unemployment insurance information assistance for filing unemployment compensation claims Individualized Career Services: These services are provided when needed for an individual to obtain or retain employment. AJCC staff relies principally on assessments to determine the need for and appropriateness of individualized career services. Included are: • Job readiness workshops • Skills assessments • Individual employment plans: These customized plans are developed through an in- depth interviewing and evaluation process to identify employment barriers and appropriate employment goals. The Plan outlines activities to attain career objectives. • Group or individual counseling • Transitional jobs • Financial literacy services are provided based on individual needs • Supportive services, including services such as transportation, childcare, uniforms, and tools required for employment • English language acquisition and integrated education and training programs are provided based on individual need • Job search and placement assistance  Training Services: The boards provide access to a wide range of training programs, which fall broadly into two types: institutional (classroom) training programs, and work-based training programs, which are developed directly with employers and include activities such as on-the-job training and customized training. Incumbent worker training may also be provided to employed individuals to increase or upgrade their skills. Training modalities include: • Occupational skills training, including training for nontraditional employment • On-the-job training • Incumbent worker training • Programs that combine workplace training with related instruction, which may include cooperative education programs EXHIBIT 2     City Council 9 – 75 5/2/2023 Orange County WDBs 2023 Biennial Modification to PY 2021-24 Unified Local Plan 22 • Training programs operated by the private sector • Skill upgrading and retraining • Entrepreneurial training • Transitional jobs • Adult education and literacy activities • Customized training conducted with a commitment by an employer Follow-Up Services For 12 months, follow-up services may be provided to participants, including technical skills training, counseling, mentoring, crisis intervention, life skills, or emergency support required to sustain long-term employment. Examples of innovative and promising features of services available through the AJCC system include: • Comprehensive Employment Services: Career counseling and tools for job search preparation include training referrals, job listings, resume preparation assistance, interview workshops, access to on-site employer recruitments, and labor market information. • Career Pathway Programs: Career pathway programs have a clear sequence, or pathway, of education coursework and may include stackable training credentials aligned with employer-validated work readiness standards and skills. AJCCs offer programs that include a full range of post-secondary education options that may involve attending programs at local adult education, community colleges, and private educational institutions. As appropriate for the individual, Career pathway programs combine occupational skills training with adult education services, give credit for prior learning, and adopt other strategies that accelerate the participant's educational and career advancement. • Collaboration with Apprenticeship Programs: Santiago Canyon Community College (SCC) is one of the leading community colleges in Orange County that offers apprenticeship and journeyman training in various trades. The local boards make referrals to SCC for apprenticeship programs. The local boards plan to work closer with SCC to explore additional partnership opportunities for pre-apprenticeship programs. The boards are also working with the California Department of Industrial Relations Division of Apprenticeship Standards to explore opportunities to support the development of nontraditional apprenticeship programs. The local boards have policies and adhere to the requirements of priority of service. Priority is given to veterans (and spouses), recipients of public assistance, other low - income individuals, and individuals who are basic skills deficient. Priority of service is established during intake and eligibility. AJCC operators' staff have been trained on the priority of service requirements, and the priority status is documented in CalJOBS. AJCC EXHIBIT 2     City Council 9 – 76 5/2/2023 Orange County WDBs 2023 Biennial Modification to PY 2021-24 Unified Local Plan 23 partners are informed of the local board's priority of service policy, and they assist in referring individuals that meet the priority of service criteria. E. Services and Activities Available under WIOA Title I Youth Program The local boards serve eligible in-school and out-of-school youth through contracted service providers and partner organizations, assisting them in their career exploration, planning, education, and skills development. Youth with disabilities are served by providers serving all other youth, with the exception of in-school youth with disabilities under the jurisdiction of the Orange County WDB, who may be served under a specialized contract with Goodwill Industries of Orange County. WIOA Title I Youth programs include the following fourteen required program elements: 1. Tutoring, study skills training, instruction, and evidence-based dropout prevention and recovery strategies 2. Alternative secondary school services, or dropout recovery services, as appropriate 3. Paid and unpaid work experiences with academic and occupational education as a component of the work experience 4. Occupational skills training 5. Education offered concurrently with and in the same context as workforce preparation activities and training for a specific occupation or occupational cluster 6. Leadership development opportunities 7. Supportive services 8. Adult mentoring 9. Follow-up services for no less than 12 months after the completion of participation 10. Comprehensive guidance and counseling 11. Financial literacy education 12. Entrepreneurial skills training 13. Services that provide labor market and employment information about in -demand industry sectors or occupations available in Orange County 14. Activities that help youth prepare for and transition to post-secondary education and training The ratio of in-school to out-of-school youth served by the local boards is: WDB In-School Youth Out-of-School Youth Orange County WDB 25% 75% Santa Ana WDB 20% 80% Anaheim WDB 0% 100% Core services and features of WIOA youth services available in the Orange County region include the following: Case Management: Case managers provide youth guidance, support, and motivation while enrolled in the program and working toward their education, training, and EXHIBIT 2     City Council 9 – 77 5/2/2023 Orange County WDBs 2023 Biennial Modification to PY 2021-24 Unified Local Plan 24 employment goals. Case managers work with youth to develop an Individual Service Plan (ISP), which identifies the employment goals and the comprehensive services strategy provided to the participant by the One-Stop Center and AJCC partner agencies. Case managers maintain contact with participants and monitor their progress toward achieving goals in the ISP. If necessary, the case manager modifies the ISP in response to the participant's progress. The case manager also coordinates services with other AJCC partners that are part of the youth's comprehensive service strategy. Work Experience: The local boards and AJCC partners provide work experience opportunities for youth to support their gaining workplace skills. Work experience may be a paid or unpaid activity. Work experience is a planned, structured learning experience in a workplace for a limited time. Youth may be placed at a private for -profit sector, non- profit sector, or public sector worksite. Youth work experiences opportunities may include: • Pre-apprenticeship programs • Summer employment and other employment activities available throughout the school year • Internships and job shadowing • On-the-job training Through the Orange County WDB, youth can participate in earn-and-learn programs such as "Youth with Impact." This program is a live, online "mini-MBA" program that equips participants with entrepreneurship skills, confidence, and business knowledge. Job Readiness Training: Local boards and AJCC partners provide youth with opportunities to gain employability skills or job readiness training to prepare youth for employment or work experience opportunities. Youth gain these skills through structured activities and workshops. Occupational Skills Training: Short-term occupational skills training is a program activity that may be offered to youth participants. Occupational skills training programs provide specific vocational skills and must lead to an industry-recognized certificate. Educational Services: Local boards and AJCC partners provide educational services that include tutoring, basic education skills training, ESL training, and instruction that leads to a high school diploma or its equivalent. Support Services: Youth are provided support services when necessary to enable their participation in other WIOA activities. Supportive services include , but are not limited to, linkages to community services, transportation assistance, childcare assistance, and work attire and work-related tools. As occurs for Adult and Dislocated Worker program participants, the local boards prioritize the use of non -WIOA funds for support services. Digital Literacy Skills for Youth: Youth services moved to online platforms during the pandemic. Many youth participants adapted well to the online model with youth providers' support. In recent years, the local boards have been working to strengthen collaboration EXHIBIT 2     City Council 9 – 78 5/2/2023 Orange County WDBs 2023 Biennial Modification to PY 2021-24 Unified Local Plan 25 with the public library system. The boards have leaned on their library partners to support workforce development services through their offerings, including digital literacy programming, computer classes, online homework assistance through Brainfuse Help Now, resume assistance and career coaching through Brainfuse Job Now, and dropou t recovery services for youth and adults. AJCC staff also connect youth to adult education and community college non-credit programs, which provide digital literacy programming. F. Entity Responsible for Disbursal of Grant Funds and the Competitive Process Used to Award Contracts for WIOA Title I Activities The Orange County Board of Supervisors designates the Orange County Workforce Development Board to serve as the local board and as the fiscal agent responsible for grant funds' disbursal. Similarly, the City of Santa Ana serves as the Santa Ana Workforce Development Board's fiscal agent and bears responsibility for grant funds' disbursal. The City of Anaheim serves as Anaheim's Workforce Development Board's fiscal agent and bears responsibility for grant funds' disbursal. The three local boards use a competitive procurement process to award sub-grants and contracts for WIOA Title I activities when award amounts are above the threshold required for such operations. The local boards follow local competitive procurement policies and procedures adopted by their respective governments. These written policies adhere to state and federal procurement regulations. In addition, the local boards comply with all requirements specified in EDD Directive WSD17-08 with respect to the procurement of equipment and related services. G. How the Local Board Fulfills the Duties of the AJCC Operator and/or the Career Services Provider or Selection of AJCC Operators and Career Services Providers Consistent with EDD Directive WSD19-13, the selection of AJCC operators and career services providers for the local boards is the result of open and competitive procurement processes. The Santa WDB and Anaheim WDB have been granted approval by state representatives acting on behalf of the Governor to function as the career services provider for the WIOA Title I Adult and Dislocated Worker programs. The following tables summarize the functions and roles of the entities each board has a contractual relationship with: Local Board Provider Role Orange County America Works One-Stop Operator Career Team, LLC Career Services Provider City of La Habra Youth Services "Ready. Set. OC" Program Goodwill Industries of Orange County Youth Services for in-school youth with disabilities EXHIBIT 2     City Council 9 – 79 5/2/2023 Orange County WDBs 2023 Biennial Modification to PY 2021-24 Unified Local Plan 26 V. STAKEHOLDER INPUT AND CONSIDERATIONS FOR PY 21 - 24 Based on discussions held throughout the process used to develop the original PY 21-24 Local Plan, recommendations were made by workforce system partners and other stakeholders about various topics. This input was woven into the Plan narrative. As the three local boards worked to prepare the biennial update to the Local Plan, stakeholders were again engaged in discussion about the system. From this input, the following were identified as priorities for further exploration, development, and/or enhancement by the WDBs and system partners over the remaining period of the PY 21- 24 Local Plan. • With jobs seekers and businesses expressing a broad range of preferences regarding service modalities, the workforce system should provide as may options as possible, including brick-and-mortar career centers, virtual services, and community-based services options, such as community access points (e.g. partner facilities) and mobile services. • Ensure that virtual services are of the same quality and have parallel content to in- person services delivered at the AJCCs. • Digital literacy is essential for all job seekers and is required to do most jobs. The workforce system should assess each customer's digital literacy and provide training in this area to ensure everyone has the basic skills to compete for and succeed in employment. • AJCCs need to prepare job seekers to participate successfully in online interviews, which may require different skills and strategies than traditional in-person interviews. • To expand programs available to job seekers and to make training more accessible, make more online training programs and courses available. Anaheim Pending renewed procurement One-Stop Operator Anaheim WDB Career Services Provider Hope Builders Youth Services Orange County Conservation Corps Youth Services Santa Ana Pending renewed procurement One-Stop Operator Santa Ana WDB Career Services Provider Orange County Children's Therapeutic Arts Center Youth Services Project Kinship Youth Services Orange County Conservation Corps Youth Services EXHIBIT 2     City Council 9 – 80 5/2/2023 Orange County WDBs 2023 Biennial Modification to PY 2021-24 Unified Local Plan 27 • Recognizing the emotional toll of the pandemic, the workforce system should collaborate with organizations providing mental health services. • AJCC and workforce development system partner organizations should implement trauma-informed approaches to service delivery. • Orange County has a large immigrant community that needs support in preparing for and finding work. Specialized approaches and strategies are required to assist individuals from this underserved group of job seekers. • Individuals needing training may be overwhelmed by the variety of institutions, programs, and courses available in Orange County. Using "navigators" may help job seekers determine the best service options. • The county is diverse in terms of those needing workforce development assistance. Customized approaches may be the best strategy for meeting the needs of various target groups. • Information about AJCC services and workforce system partner programs should be available in the native languages most frequently spoken in Orange County. • Outreach to job seekers and businesses should leverage the full range of social media resources as they reach a wide audience at no cost. • Web-based resources need to be accessible to and easy to navigate for people with disabilities. • Expanding virtual services for businesses will enable the workforce system to reach many companies in the county. EXHIBIT 2     City Council 9 – 81 5/2/2023 Orange County WDBs 2023 Biennial Modification to PY 2021-24 Unified Local Plan 28 VI. APPENDICES The following items are included as part of the Local Plan. Attachment 1: Stakeholder and Community Engagement Summary Attachment 2: Public Comments Received that Disagree with the Local Plan Attachment 3: Signature Page EXHIBIT 2     City Council 9 – 82 5/2/2023 Orange County WDBs 2023 Biennial Modification to PY 2021-24 Unified Local Plan 29 Attachment 1 A. Stakeholder and Community Engagement Summary (Attachment 1) To facilitate the engagement of stakeholders in planning for the local workforce development delivery system and in the development of the PY 2021 -2024 Local Plan, the local boards hosted a series of discussions outlined in the table below. Recommendations and other input resulting from these discussions in embedded within the content of the Unified Local Plan. Mode of Outreach Target of Outreach Summary of Attendance Comments Email, phone, social media, local board websites, Eventbrite WIOA Core Program Partners 76 individuals registered, and 43 attended The meeting was well attended by representatives from several core partner agencies. We had representatives from the local boards, adult schools, community colleges, conservation corps, job corps, community-based organizations, and housing authorities, EDD. Email, phone, social media, local board websites, Eventbrite CalFresh Employment and Training Partners 38 individuals registered, and 27 attended The meeting was attended by representatives from the local boards, community colleges, community-based organizations, Orange County Social Services Agency. Email, phone, social media, local board websites, Eventbrite Child Support Services Partners 27 individuals registered and 18 attended The meeting was attended by representatives from the local boards, community colleges, community-based organizations, Orange County Social Services Agency. EXHIBIT 2     City Council 9 – 83 5/2/2023 Orange County WDBs 2023 Biennial Modification to PY 2021-24 Unified Local Plan 30 Mode of Outreach Target of Outreach Summary of Attendance Comments Email, phone, social media, local board websites, Eventbrite Competitive Integrated Employment Partners 34 individuals registered and 28 attended The meeting was attended by representatives from the local boards, community colleges, ROP programs, Goodwill Industry, City of Irvine Disabilities, and other community-based organizations. Email, phone, social media, local board websites, Eventbrite English Language Learners Partners 22 individuals registered and 19 attended The meeting was attended by representatives from the local boards, community colleges, community-based organizations, adult schools. Email, phone, social media, local board websites, Eventbrite Re-Entry Services Partners 40 individuals registered and 24 attended The meeting was attended by representatives from the local boards, community colleges, community-based organizations, State Parole, Orange County Sheriff, Mental Health Services Email, social media, local board websites, Eventbrite Community at large, Businesses, Chambers, Core Partners 66 individuals registered and 33 attended The meeting was attended by representatives from the local boards, community colleges, community-based organizations, adult schools, Veteran Serving Organizations, EDD, State of California WSB. During the development of the biennial update to the Local Plan, the local boards hosted a community and stakeholder forum on "Hybrid Service Delivery." This forum was held in-person on November 30, 2022. EXHIBIT 2     City Council 9 – 84 5/2/2023 Orange County WDBs 2023 Biennial Modification to PY 2021-24 Unified Local Plan 31 Mode of Outreach Target of Outreach Summary of Attendance Comments Email, phone, social media, local board websites, Eventbrite WIOA Core Program Partners, Community Members, Community Based Organizations, Education Partners 47 registered and 25 attended The meeting was attended by representatives from several core partner agencies. We had representatives from the local boards, adult schools, community colleges, community-based organizations, and EDD. EXHIBIT 2     City Council 9 – 85 5/2/2023 Orange County WDBs 2023 Biennial Modification to PY 2021-24 Unified Local Plan 32 Attachment 2 B. Public Comments Received that Disagree with the 2023 Biennial Modification to the PY 21-24 Local Plan (Attachment 2) The Anaheim, Santa Ana, and Orange County Unified Local Plan was posted online for a 30-day public comment period. There were no public comments received that disagreed with the unified local plan. EXHIBIT 2     City Council 9 – 86 5/2/2023 Orange County WDBs 2023 Biennial Modification to PY 2021-24 Unified Local Plan 33 Attachment 3 C. SIGNATURE PAGE (Attachment 3) ORANGE COUNTY UNIFIED LOCAL PLAN The unified local Plan represents the Orange Regional Planning Unit efforts to maximize and coordinate resources available under Title I of the Workforce Innovation and Opportunity Act. This unified local Plan is submitted for the period July 1, 2021, through June 30, 2025, in accordance with the provisions of WIOA. LOCAL BOARD CHAIRS LOCAL ELECTED OFFICIALS ORANGE COUNTY WORKFORCE DEVELOPMENT BOARD COUNTY OF ORANGE BOARD OF SUPERVISORS Signature Signature Teri Hollingsworth Donald Wagner Name Name Chair, Orange County Workforce Development Board Chair, Orange County Board of Supervisors Title Title Date Date ANAHEIM WORKFORCE DEVELOPMENT BOARD CITY OF ANAHEIM COUNCIL Signature Signature Joe Paquette Ashleigh Aitken Name Name Chair, Anaheim Workforce Development Board Mayor, City of Anaheim Title Title Date Date SANTA ANA WORKFORCE DEVELOPMENT BOARD CITY OF SANTA ANA COUNCIL Signature Signature Daisy Campos Valerie Amezcua Name Name Chair, Santa Ana Workforce Development Board Mayor, City of Santa Ana Title Title Date Date EXHIBIT 2     City Council 9 – 87 5/2/2023 Community Development Agency www.santa-ana.org/community-development Item # 10 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report May 2, 2023 TOPIC: Master Agreement with Eligible Training Provider List (ETPL) Vocational Schools AGENDA TITLE Master Agreement with Qualified Schools to Provide Vocational Training with Federal Workforce Innovation and Opportunity Act (WIOA) and Orange County Social Services Grant Funds for Fiscal Year 2023-24 through Fiscal Year 2026-27(Non-General Fund) RECOMMENDED ACTION 1. Authorize the City Manager to execute a master agreement, for a total aggregate amount not to exceed $2,765,820 payable from federal Workforce Innovation and Opportunity Act and Orange County Social Services grant funds, for a four-year period expiring June 30, 2027, with a school or training provider listed on the State Employment Training Provider List (ETPL), to deliver occupational skills training on an as needed basis to unemployed and low-income individuals, subject to non- substantive changes approved by the City Manager and City Attorney. 2. Approve schools and training programs listed on the State of California’s Eligible Training Provider List to be used on an as needed basis to provide occupational training under the guidelines of the Workforce Innovation and Opportunity Act. DISCUSSION The federal Workforce Innovation and Opportunity Act (WIOA) grant assists job seekers with employment, education, vocational training, and support services to succeed in the labor market. Funding under WIOA is used to assist program participants to access career training through the Eligible Training Provider List (ETPL), which is a list of state- approved schools and their training programs. In order to be placed on the ETPL, schools must meet several rigorous State requirements including approval by the State Bureau for Private Post-Secondary Education, and be accredited by the Western Accrediting Commission for Schools. A sample of the ETPL is attached for reference (Exhibit 1). Participants can select from the list of approved programs that meet their needs. As required by State regulations, Local Workforce Development Boards must identify eligible schools that are qualified to receive funds to train job seekers and low-income adults. The State-approved ETPL includes relevant performance, cost information, and presented in a way that is easily understood to maximize informed consumer choice.     City Council 10 – 1 5/2/2023 Master Agreement with Eligible Training Provider List (ETPL) Vocational Schools May 2, 2023 Page 2 3 3 9 9 Adopting the ETPL will serve as an important tool for participants seeking training to identify all relevant information including training in high demand occupations. Training providers are typically vocational schools that include private trade schools, local community colleges, and non-profit organizations. WORK Center staff will work with area schools to enter into an agreement with the city in order to receive student referrals (Exhibit 2). The average amount of each training voucher issued ranges between $5,000 and $7,000. Based on annual grant awards, staff is projecting that 100-130 individuals will have the training costs covered annually. The Orange County Social Services Vocational Training grant, funded through the California Work Opportunity and Responsibility to Kids (CalWORKs) Act of 1997, provides funding for the basic needs of families with children. An important component of CalWORKs allows for the provision of employment services for parents. Head of households are provided job-training services to help families upgrade job skills with the ultimate goal of self-sufficiency. WORK Center staff provide guidance, academic assessment, support, and motivation to CalWORKs participants that seek training. Using either WIOA funding or Social Services grant funding, job seekers, recently laid off, and/or low-income adults who meet grant requirements, are provided a voucher to attend a vocational school on the ETPL. FISCAL IMPACT The current fiscal year funding is available in the FY 2022-23 budget and future fiscal year funding will be included in the proposed budgets for City Council consideration. Fiscal Year Accounting Unit – Account #Fund Description Accounting Unit, Account Description Amount FY 22-23 (May – June)12318XXX-69138 Workforce Innovation & Opportunity Act One Stop Adult, Dislocated Worker, WIOA Youth $263,160 FY 22-23 (May – June)12418737-69138 Orange County Grants SSA VT WEX, Payment- Training Portion $96,860 FY 23-24 (June – July)12318XXX-69138 Workforce Innovation & Opportunity Act One Stop Adult, Dislocated Worker, WIOA Youth $362,360 FY 23-24 (June – July)12418737-69138 Orange County Grants SSA VT WEX, Payment- Training Portion $239,090 FY 24-25 (June – July)12318XXX-69138 Workforce Innovation & Opportunity Act One Stop Adult, Dislocated Worker, WIOA Youth $362,360 FY 24-25 (June – July)12418737-69138 Orange County Grants SSA VT WEX, Payment- Training Portion $239,090 FY 25-26 (June – July)12318XXX-69138 Workforce Innovation & Opportunity Act One Stop Adult, Dislocated Worker, WIOA Youth $362,360 FY 25-26 (June – July)12418737-69138 Orange County Grants SSA VT WEX, Payment- Training Portion $239,090     City Council 10 – 2 5/2/2023 Master Agreement with Eligible Training Provider List (ETPL) Vocational Schools May 2, 2023 Page 3 3 3 9 9 FY 26-27 (June – April)12318XXX-69138 Workforce Innovation & Opportunity Act One Stop Adult, Dislocated Worker, WIOA Youth $362,360 FY 24-25 (June – April)12418737-69138 Orange County Grants SSA VT WEX, Payment- Training Portion $239,090 Total Contract Amount $2,765,820 EXHIBIT(S) 1. Eligible Training Provider List 2. Master Agreement Template Submitted By: Michael L. Garcia, Executive Director of Community Development Approved By: Kristine Ridge, City Manager     City Council 10 – 3 5/2/2023 REGIONAL -BASED ORGANIZATION TRAINING PROVIDER DIRECTORY (RTPD EFFECTIVE MARCH 2023 MASTER LIST Training Provider PROGRAM ADDRESS CITY ZIP COUNTY AAA Institute Adobe PremierePro 11100 Valley Blvd., Suite 221 El Monte 91731 LA County AAA Institute Adobe PremierePro 3510 Torrance Blvd, Suite 112 Torrance 90503 LA County AAA Institute Adobe PremierePro 7120 Hayvenhurst Ave., Suite 204 Van Nuys 91406 LA County AAA Institute Advanced PremierePro 11100 Valley Blvd., Suite 221 El Monte 91731 LA County AAA Institute Advanced PremierePro 3510 Torrance Blvd, Suite 112 Torrance 90503 LA County AAA Institute Advanced PremierePro 7120 Hayvenhurst Ave., Suite 204 Van Nuys 91406 LA County AAA Institute Advanced PremierePro-Online 11100 Valley Blvd., Suite 221 El Monte 91731 LA County AAA Institute Advanced PremierePro-Online 3510 Torrance Blvd, Suite 112 Torrance 90503 LA County AAA Institute Advanced PremierePro-Online 7120 Hayvenhurst Ave., Suite 204 Van Nuys 91406 LA County AAA Institute Advanced Primavera P6 11100 Valley Blvd., Suite 221 El Monte 91731 LA County AAA Institute Advanced Primavera P6 3510 Torrance Blvd, Suite 112 Torrance 90503 LA County AAA Institute Advanced Primavera P6 7120 Hayvenhurst Ave., Suite 204 Van Nuys 91406 LA County AAA Institute Artificial Inteligence with Data Science-Online 11100 Valley Blvd., Suite 221 El Monte 91731 LA County AAA Institute Artificial Inteligence with Data Science-Online 3510 Torrance Blvd, Suite 112 Torrance 90503 LA County AAA Institute Artificial Inteligence with Data Science-Online 7120 Hayvenhurst Ave., Suite 204 Van Nuys 91406 LA County AAA Institute ASP. Net 11100 Valley Blvd., Suite 221 El Monte 91731 LA County AAA Institute ASP. Net 3510 Torrance Blvd, Suite 112 Torrance 90503 LA County AAA Institute ASP. Net 7120 Hayvenhurst Ave., Suite 204 Van Nuys 91406 LA County AAA Institute Assistant Project Management (APM)360 Mobil Ave., # 207A Camarillo 93010 Ventura County AAA Institute Assistant Project Management (APM)11100 Valley Blvd., Suite 221 El Monte 91731 LA County AAA Institute Assistant Project Management (APM)3510 Torrance Blvd, Suite 112 Torrance 90503 LA County AAA Institute Assistant Project Management (APM)7120 Hayvenhurst Ave., Suite 204 Van Nuys 91406 LA County AAA Institute AutoCAD and SolidWorks 11100 Valley Blvd., Suite 221 El Monte 91731 LA County AAA Institute AutoCAD and SolidWorks 3510 Torrance Blvd, Suite 112 Torrance 90503 LA County AAA Institute AutoCAD and SolidWorks 7120 Hayvenhurst Ave., Suite 204 Van Nuys 91406 LA County AAA Institute AutoCAD and SolidWorks-Online 11100 Valley Blvd., Suite 221 El Monte 91731 LA County AAA Institute AutoCAD and SolidWorks-Online 3510 Torrance Blvd, Suite 112 Torrance 90503 LA County AAA Institute AutoCAD and SolidWorks-Online 7120 Hayvenhurst Ave., Suite 204 Van Nuys 91406 LA County AAA Institute Basic Primavera P6 11100 Valley Blvd., Suite 221 El Monte 91731 LA County AAA Institute Basic Primavera P6 3510 Torrance Blvd, Suite 112 Torrance 90503 LA County AAA Institute Basic Primavera P6 7120 Hayvenhurst Ave., Suite 204 Van Nuys 91406 LA County AAA Institute Business Analysis Professional (BAP)11100 Valley Blvd., Suite 221 El Monte 91731 LA County AAA Institute Business Analysis Professional (BAP)3510 Torrance Blvd, Suite 112 Torrance 90503 LA County AAA Institute Business Analysis Professional (BAP)7120 Hayvenhurst Ave., Suite 204 Van Nuys 91406 LA County AAA Institute Business Objects Universe & Enterprise 11100 Valley Blvd., Suite 221 El Monte 91731 LA County AAA Institute Business Objects Universe & Enterprise 3510 Torrance Blvd, Suite 112 Torrance 90503 LA County AAA Institute Business Objects Universe & Enterprise 7120 Hayvenhurst Ave., Suite 204 Van Nuys 91406 LA County AAA Institute C # Programming 11100 Valley Blvd., Suite 221 El Monte 91731 LA County AAA Institute C # Programming 3510 Torrance Blvd, Suite 112 Torrance 90503 LA County AAA Institute C # Programming 7120 Hayvenhurst Ave., Suite 204 Van Nuys 91406 LA County AAA Institute Cisco Networking Level 1 11100 Valley Blvd., Suite 221 El Monte 91731 LA County AAA Institute Cisco Networking Level 1 3510 Torrance Blvd, Suite 112 Torrance 90503 LA County AAA Institute Cisco Networking Level 1 7120 Hayvenhurst Ave., Suite 204 Van Nuys 91406 LA County AAA Institute Cisco Networking Level 2 11100 Valley Blvd., Suite 221 El Monte 91731 LA County AAA Institute Cisco Networking Level 2 3510 Torrance Blvd, Suite 112 Torrance 90503 LA County AAA Institute Cisco Networking Level 2 7120 Hayvenhurst Ave., Suite 204 Van Nuys 91406 LA County AAA Institute Cisco Networking Level 2 - Online 11100 Valley Blvd., Suite 221 El Monte 91731 LA County AAA Institute Cisco Networking Level 2 - Online 3510 Torrance Blvd, Suite 112 Torrance 90503 LA County AAA Institute Cisco Networking Level 2 - Online 7120 Hayvenhurst Ave., Suite 204 Van Nuys 91406 LA County AAA Institute Clinical Medical Assisting Hybrid 11100 Valley Blvd., Suite 221 El Monte 91731 LA County AAA Institute Clinical Medical Assisting Hybrid 3510 Torrance Blvd, Suite 112 Torrance 90503 LA County AAA Institute Clinical Medical Assisting Hybrid 7120 Hayvenhurst Ave., Suite 204 Van Nuys 91406 LA County AAA Institute Home Health Aide 11100 Valley Blvd., Suite 221 El Monte 91731 LA County AAA Institute Home Health Aide 3510 Torrance Blvd, Suite 112 Torrance 90503 LA County AAA Institute Home Health Aide 7120 Hayvenhurst Ave., Suite 204 Van Nuys 91406 LA County 1 EXHIBIT 1     City Council 10 – 4 5/2/2023 REGIONAL -BASED ORGANIZATION TRAINING PROVIDER DIRECTORY (RTPD EFFECTIVE MARCH 2023 MASTER LIST Training Provider PROGRAM ADDRESS CITY ZIP COUNTY AAA Institute Information Systems Auditor (ISA)11100 Valley Blvd., Suite 221 El Monte 91731 LA County AAA Institute Information Systems Auditor (ISA)3510 Torrance Blvd, Suite 112 Torrance 90503 LA County AAA Institute Information Systems Auditor (ISA)7120 Hayvenhurst Ave., Suite 204 Van Nuys 91406 LA County AAA Institute Information Technology Infrastructure Library (V3) (ITIL)11100 Valley Blvd., Suite 221 El Monte 91731 LA County AAA Institute Information Technology Infrastructure Library (V3) (ITIL)3510 Torrance Blvd, Suite 112 Torrance 90503 LA County AAA Institute Information Technology Infrastructure Library (V3) (ITIL)7120 Hayvenhurst Ave., Suite 204 Van Nuys 91406 LA County AAA Institute Medical Administrative Assisting Hybrid 11100 Valley Blvd., Suite 221 El Monte 91731 LA County AAA Institute Medical Administrative Assisting Hybrid 3510 Torrance Blvd, Suite 112 Torrance 90503 LA County AAA Institute Medical Administrative Assisting Hybrid 7120 Hayvenhurst Ave., Suite 204 Van Nuys 91406 LA County AAA Institute Medical Assisting Hybrid 11100 Valley Blvd., Suite 221 El Monte 91731 LA County AAA Institute Medical Assisting Hybrid 3510 Torrance Blvd, Suite 112 Torrance 90503 LA County AAA Institute Medical Assisting Hybrid 7120 Hayvenhurst Ave., Suite 204 Van Nuys 91406 LA County AAA Institute Medical Billing/ Electronic Medical Records (EMR)11100 Valley Blvd., Suite 221 El Monte 91731 LA County AAA Institute Medical Billing/ Electronic Medical Records (EMR)3510 Torrance Blvd, Suite 112 Torrance 90503 LA County AAA Institute Medical Billing/ Electronic Medical Records (EMR)7120 Hayvenhurst Ave., Suite 204 Van Nuys 91406 LA County AAA Institute Medical Billing/Electronic Medical Records (EMR) (Online)11100 Valley Blvd., Suite 221 El Monte 91731 LA County AAA Institute Medical Billing/Electronic Medical Records (EMR) (Online)3510 Torrance Blvd, Suite 112 Torrance 90503 LA County AAA Institute Medical Billing/Electronic Medical Records (EMR) (Online)7120 Hayvenhurst Ave., Suite 204 Van Nuys 91406 LA County AAA Institute Network Technology (Online)11100 Valley Blvd., Suite 221 El Monte 91731 LA County AAA Institute Network Technology (Online)3510 Torrance Blvd, Suite 112 Torrance 90503 LA County AAA Institute Network Technology (Online)7120 Hayvenhurst Ave., Suite 204 Van Nuys 91406 LA County AAA Institute Object Oriented Programming & SQL 11100 Valley Blvd., Suite 221 El Monte 91731 LA County AAA Institute Object Oriented Programming & SQL 3510 Torrance Blvd, Suite 112 Torrance 90503 LA County AAA Institute Object Oriented Programming & SQL 7120 Hayvenhurst Ave., Suite 204 Van Nuys 91406 LA County AAA Institute Object Oriented Programming & SQL (Online)11100 Valley Blvd., Suite 221 El Monte 91731 LA County AAA Institute Object Oriented Programming & SQL (Online)3510 Torrance Blvd, Suite 112 Torrance 90503 LA County AAA Institute Object Oriented Programming & SQL (Online)7120 Hayvenhurst Ave., Suite 204 Van Nuys 91406 LA County AAA Institute PMI Agile Certified Practitioner 11100 Valley Blvd., Suite 221 El Monte 91731 LA County AAA Institute PMI Agile Certified Practitioner 3510 Torrance Blvd, Suite 112 Torrance 90503 LA County AAA Institute PMI Agile Certified Practitioner 7120 Hayvenhurst Ave., Suite 204 Van Nuys 91406 LA County AAA Institute Project Management & Business Processess 11100 Valley Blvd., Suite 221 El Monte 91731 LA County AAA Institute Project Management & Business Processess 3510 Torrance Blvd, Suite 112 Torrance 90503 LA County AAA Institute Project Management & Business Processess 7120 Hayvenhurst Ave., Suite 204 Van Nuys 91406 LA County AAA Institute Project Management & Business Processess (Online)11100 Valley Blvd., Suite 221 El Monte 91731 LA County AAA Institute Project Management & Business Processess (Online)3510 Torrance Blvd, Suite 112 Torrance 90503 LA County AAA Institute Project Management & Business Processess (Online)7120 Hayvenhurst Ave., Suite 204 Van Nuys 91406 LA County AAA Institute Project Management Professional (PMP)11100 Valley Blvd., Suite 221 El Monte 91731 LA County AAA Institute Project Management Professional (PMP)3510 Torrance Blvd, Suite 112 Torrance 90503 LA County AAA Institute Project Management Professional (PMP)7120 Hayvenhurst Ave., Suite 204 Van Nuys 91406 LA County AAA Institute Quick Books and MS Office 11100 Valley Blvd., Suite 221 El Monte 91731 LA County AAA Institute Quick Books and MS Office 3510 Torrance Blvd, Suite 112 Torrance 90503 LA County AAA Institute Quick Books and MS Office 7120 Hayvenhurst Ave., Suite 204 Van Nuys 91406 LA County AAA Institute Quick Books and MS Office (Online)11100 Valley Blvd., Suite 221 El Monte 91731 LA County AAA Institute Quick Books and MS Office (Online)3510 Torrance Blvd, Suite 112 Torrance 90503 LA County AAA Institute Quick Books and MS Office (Online)7120 Hayvenhurst Ave., Suite 204 Van Nuys 91406 LA County AAA Institute Risk Management Professional (PMI-RMP)11100 Valley Blvd., Suite 221 El Monte 91731 LA County AAA Institute Risk Management Professional (PMI-RMP)3510 Torrance Blvd, Suite 112 Torrance 90503 LA County AAA Institute Risk Management Professional (PMI-RMP)7120 Hayvenhurst Ave., Suite 204 Van Nuys 91406 LA County AAA Institute SAP Fico (Financial and Controlling)11100 Valley Blvd., Suite 221 El Monte 91731 LA County AAA Institute SAP Fico (Financial and Controlling)3510 Torrance Blvd, Suite 112 Torrance 90503 LA County AAA Institute SAP Fico (Financial and Controlling)7120 Hayvenhurst Ave., Suite 204 Van Nuys 91406 LA County AAA Institute Scheduling Professional (PMI-SP)11100 Valley Blvd., Suite 221 El Monte 91731 LA County AAA Institute Scheduling Professional (PMI-SP)3510 Torrance Blvd, Suite 112 Torrance 90503 LA County AAA Institute Scheduling Professional (PMI-SP)7120 Hayvenhurst Ave., Suite 204 Van Nuys 91406 LA County AAA Institute Security Guard Training 11100 Valley Blvd., Suite 221 El Monte 91731 LA County 2 EXHIBIT 1     City Council 10 – 5 5/2/2023 REGIONAL -BASED ORGANIZATION TRAINING PROVIDER DIRECTORY (RTPD EFFECTIVE MARCH 2023 MASTER LIST Training Provider PROGRAM ADDRESS CITY ZIP COUNTY AAA Institute Security Guard Training 3510 Torrance Blvd, Suite 112 Torrance 90503 LA County AAA Institute Security Guard Training 7120 Hayvenhurst Ave., Suite 204 Van Nuys 91406 LA County AAA Institute Six Sigma Black Belt 11100 Valley Blvd., Suite 221 El Monte 91731 LA County AAA Institute Six Sigma Black Belt 3510 Torrance Blvd, Suite 112 Torrance 90503 LA County AAA Institute Six Sigma Black Belt 7120 Hayvenhurst Ave., Suite 204 Van Nuys 91406 LA County AAA Institute Six Sigma Green Belt 11100 Valley Blvd., Suite 221 El Monte 91731 LA County AAA Institute Six Sigma Green Belt 3510 Torrance Blvd, Suite 112 Torrance 90503 LA County AAA Institute Six Sigma Green Belt 7120 Hayvenhurst Ave., Suite 204 Van Nuys 91406 LA County AAA Institute Software Testing & Software Quality Insurance 11100 Valley Blvd., Suite 221 El Monte 91731 LA County AAA Institute Software Testing & Software Quality Insurance 3510 Torrance Blvd, Suite 112 Torrance 90503 LA County AAA Institute Software Testing & Software Quality Insurance 7120 Hayvenhurst Ave., Suite 204 Van Nuys 91406 LA County AAA Institute Solid Works: Parts, Assemblies and Drawings 11100 Valley Blvd., Suite 221 El Monte 91731 LA County AAA Institute Solid Works: Parts, Assemblies and Drawings 3510 Torrance Blvd, Suite 112 Torrance 90503 LA County AAA Institute Solid Works: Parts, Assemblies and Drawings 7120 Hayvenhurst Ave., Suite 204 Van Nuys 91406 LA County AAA Institute Structured Query Language (SQL)11100 Valley Blvd., Suite 221 El Monte 91731 LA County AAA Institute Structured Query Language (SQL)3510 Torrance Blvd, Suite 112 Torrance 90503 LA County AAA Institute Structured Query Language (SQL)7120 Hayvenhurst Ave., Suite 204 Van Nuys 91406 LA County AAA Institute Visual Basic Programming for .NET 11100 Valley Blvd., Suite 221 El Monte 91731 LA County AAA Institute Visual Basic Programming for .NET 3510 Torrance Blvd, Suite 112 Torrance 90503 LA County AAA Institute Visual Basic Programming for .NET 7120 Hayvenhurst Ave., Suite 204 Van Nuys 91406 LA County ABC Adult School Accounting Clerk 12254 Cuesta Drive Cerritos 90703 LA County ABC Adult School Cosmetology 12254 Cuesta Drive Cerritos 90703 LA County ABC Adult School Cosmetology 20122 Cabrillo Lane Cerritos 90703 LA County ABC Adult School Dental Assistant 20122 Cabrillo Lane Cerritos 90703 LA County ABC Adult School Graphic Media Design 12254 Cuesta Drive Cerritos 90703 LA County ABC Adult School IT Technician 12254 Cuesta Drive Cerritos 90703 LA County ABC Adult School Medical Assistant 12254 Cuesta Drive Cerritos 90703 LA County ABC Adult School Medical Assistant 20122 Cabrillo Lane Cerritos 90703 LA County ABC Adult School Medical Front Office Assistant 20122 Cabrillo Lane Cerritos 90703 LA County ABC Adult School Pharmacy Technician 12254 Cuesta Drive Cerritos 90703 LA County ABC Adult School Pharmacy Technician 20122 Cabrillo Lane Cerritos 90703 LA County ABC Technical College Graphc Design Online 11100 Valley Blvd. Ste.#300 El Monte 91731 LA County ABC Technical College Small Business Bookkeeping Online 11100 Valley Blvd. Ste.#300 El Monte 91731 LA County ABCO Technology A+ Certification 11222 S. La Cienega Blvd #588 Inglewood 90304 LA County ABCO Technology Certified Internet Web Master 11222 S. La Cienega Blvd #588 Inglewood 90304 LA County ABCO Technology Cisco Certified Network Associate 11222 S. La Cienega Blvd #588 Inglewood 90304 LA County ABCO Technology Microsoft Certified Systems Engineer 11222 S. La Cienega Blvd #588 Inglewood 90304 LA County ABCO Technology Programmer 11222 S. La Cienega Blvd #588 Inglewood 90304 LA County Above the Rest Academy Barbering 1119 S. Milliken Ave, Suite C Ontario 91761 San Bernardino County Above the Rest Academy Cosmetology 1119 S. Milliken Ave, Suite C Ontario 91761 San Bernardino Abram Friedman Occupational Center (LAUSD)Air Conditioning Technician Trainee 1646 S. Olive Street Los Angeles 90015 LA County Abram Friedman Occupational Center (LAUSD)Auto Body Repair Technician 1646 S. Olive Street Los Angeles 90015 LA County Abram Friedman Occupational Center (LAUSD)Automobile Mechanic/ Fundamentals 1646 S. Olive Street Los Angeles 90015 LA County Abram Friedman Occupational Center (LAUSD)Automotive Technician Emmissions Control 1646 S. Olive Street Los Angeles 90015 LA County Abram Friedman Occupational Center (LAUSD)Automotive Technician Trainee 1646 S. Olive Street Los Angeles 90015 LA County Abram Friedman Occupational Center (LAUSD)Barbering (Hybrid)1646 S. Olive Street Los Angeles 90015 LA County Abram Friedman Occupational Center (LAUSD)Computer Technician 1646 S. Olive Street Los Angeles 90015 LA County Abram Friedman Occupational Center (LAUSD)Construction Worker 1646 S. Olive Street Los Angeles 90015 LA County Abram Friedman Occupational Center (LAUSD)Cosmetology (Hybrid)1646 S. Olive Street Los Angeles 90015 LA County Abram Friedman Occupational Center (LAUSD)Custodial/ Building and Grounds 1646 S. Olive Street Los Angeles 90015 LA County Abram Friedman Occupational Center (LAUSD)Electrician Training Program (Residential) State Certified 1646 S. Olive Street Los Angeles 90015 LA County Abram Friedman Occupational Center (LAUSD)Graphic Designer: Adversiting Design 1646 S. Olive Street Los Angeles 90015 LA County 3 EXHIBIT 1     City Council 10 – 6 5/2/2023 REGIONAL -BASED ORGANIZATION TRAINING PROVIDER DIRECTORY (RTPD EFFECTIVE MARCH 2023 MASTER LIST Training Provider PROGRAM ADDRESS CITY ZIP COUNTY Abram Friedman Occupational Center (LAUSD)Photovoltaic Installer 1646 S. Olive Street Los Angeles 90015 LA County Abram Friedman Occupational Center (LAUSD)Security Officer 1 1646 S. Olive Street Los Angeles 90015 LA County Abram Friedman Occupational Center (LAUSD)Security Officer Trainee 1646 S. Olive Street Los Angeles 90015 LA County Absolute International Security 40 Hour Guard Card 5155 Irwindale Ave.Irwindale 91706 LA County Academy of Beauty Cosmetologist 3834 Main St. Culver City 90232 LA County Academy of Beauty Esthetician 3834 Main St. Culver City 90232 LA County Accounting Annex, The Computerized Accounting 41 East Foothill Blvd. Suite #201 Arcadia 91006 LA County Accounting Annex, The Computerized Accounting Online 41 East Foothill Blvd. Suite #201 Arcadia 91006 LA County Airstreams Renewables, Inc.Renewable Energy & Communication Tower Technician Program 13681 Chantico Rd., Tehachapi 93561 Kern County America Truck Driving School Class A Truck Driver 12701 Magnolia Ave. Riverside 92503 Riverside County America Truck Driving School Class A Truck Driver 2210 N. Main Street, Suite B (Satelite) Santa Ana 92706 Orange County America Truck Driving School Class A/B Truck and Bus Driver, Individual 12701 Magnolia Ave. Riverside 92503 Riverside County America Truck Driving School Class A/B Truck and Bus Driver, Individual 2210 N. Main Street, Suite B (Satelite) Santa Ana 92706 Orange County America Truck Driving School Class A/B Truck Driver: Individual 12701 Magnolia Ave. Riverside 92503 Riverside County America Truck Driving School Class A/B Truck Driver: Individual 2210 N. Main Street, Suite B (Satelite) Santa Ana 92706 Orange County American Aerospace Technical Academy NDT Assistant-Pre Apprenticeship 210 S. Ave 57, Los Angeles Los Angeles 90042 LA County American Aerospace Technical Academy Non-Destructive Testing Technician Apprenticeship 210 S. Ave 57, Los Angeles Los Angeles 90042 LA County American Aerospace Technical Academy Non-Destructive Testing Technician Apprenticeship-Online 210 S. Ave 57, Los Angeles Los Angeles 90042 LA County American Career College Associate of Science in Nursing (Blended)4021 Rosewood Ave. Los Angeles 90004 LA County American Career College Dental Assisting 1200 N. Magnolia Ave. (Satellite)Anaheim 92801 Orange County American Career College Dental Assisting 4021 Rosewood Ave. Los Angeles 90004 LA County American Career College Medical Assisting 1200 N. Magnolia Ave. (Satellite)Anaheim 92801 Orange County American Career College Medical Assisting 2461 W. La , Building 601 (Satellite)Anaheim 92801 Orange County American Career College Medical Assisting 4021 Rosewood Ave. Los Angeles 90004 LA County American Career College Medical Billing & Coding 1200 N. Magnolia Ave. (Satellite)Anaheim 92801 Orange County American Career College Medical Billing & Coding 2461 W. La , Building 601 (Satellite)Anaheim 92801 Orange County American Career College Medical Billing & Coding 4021 Rosewood Ave. Los Angeles 90004 LA County American Career College Optical Technician 4021 Rosewood Ave. Los Angeles 90004 LA County American Career College Pharmacy Technician 1200 N. Magnolia Ave. (Satellite)Anaheim 92801 Orange County American Career College Pharmacy Technician 2461 W. La , Building 601 (Satellite)Anaheim 92801 Orange County American Career College Pharmacy Technician 4021 Rosewood Ave. Los Angeles 90004 LA County American Career College Vocational Nursing 1200 N. Magnolia Ave. (Satellite)Anaheim 92801 Orange County American Career College Vocational Nursing 4021 Rosewood Ave. Los Angeles 90004 LA County American College of Healthcare and Technology Medical Assistant (Hybrid)6330 Pacific Blvd.Suite 201 Huntington Park 90255 LA County American College of Healthcare and Technology Medical Billing & Coding (Hybrid)6330 Pacific Blvd.Suite 201 Huntington Park 90255 LA County American College of Healthcare and Technology Pharmarcy Technician (Hybrid)6330 Pacific Blvd.Suite 201 Huntington Park 90255 LA County American College of Healthcare and Technology Physical Therapy Aide/Massage Therapist (Hybrid)6330 Pacific Blvd.Suite 201 Huntington Park 90255 LA County American College of Healthcare and Technology Veterinary Assistant (Hybrid)6330 Pacific Blvd.Suite 201 Huntington Park 90255 LA County American Dental Academy Dental Assisting Program 212 S. Atlantic Blvd., #103 Los Angeles 90022 LA County American Employment Institute Security Training 1911 Carnegie Ave, Suite 2-A Santa Ana 92705 Orange County American Institute of Massage Therapy Massage Therapist 1516 Brookhollow Drive, Unit C Santa Ana 92705 Orange County American Institute of Massage Therapy Massage Therapy Sports Massage Therapy 1516 Brookhollow Drive, Unit C Santa Ana 92705 Orange County American Medical Careers Nursing Assistant 3333 Wilshire Blvd. Suite 209 Los Angeles 90010 LA County American Trade Academy Advanced Telecommunications Technician 1 18429 South Avalon Blvd.Carson 90746 LA County American Trade Academy Advanced Telecommunications Technician 2 18429 South Avalon Blvd.Carson 90746 LA County American Trade Academy Advanced Telecommunications Technician 3 18429 South Avalon Blvd.Carson 90746 LA County American Trade Academy Cable Television and Satellite Technician 18429 South Avalon Blvd.Carson 90746 LA County 4 EXHIBIT 1     City Council 10 – 7 5/2/2023 REGIONAL -BASED ORGANIZATION TRAINING PROVIDER DIRECTORY (RTPD EFFECTIVE MARCH 2023 MASTER LIST Training Provider PROGRAM ADDRESS CITY ZIP COUNTY American Trade Academy Cable Tevision Technician 18429 South Avalon Blvd.Carson 90746 LA County American Trade Academy Fiber Optics Technician 18429 South Avalon Blvd.Carson 90746 LA County American Trade Academy Pole Climbing & Ladder Safety 18429 South Avalon Blvd.Carson 90746 LA County American Trade Academy Private Security Guard 18429 South Avalon Blvd.Carson 90746 LA County American Trade Academy Private Security Guard W/Taser and Firearm 18429 South Avalon Blvd.Carson 90746 LA County American Trade Academy Structured Cabling Technician 18429 South Avalon Blvd.Carson 90746 LA County Amfasoft Corporation Accounting: All in One 1651 E. 4th Street Santa Ana 92701 Orange County Amfasoft Corporation PMI-ACP Exam Prep & Project Management 1651 E. 4th Street Santa Ana 92701 Orange County Angeles Institute LLC Nurse Assistant Training Program (CNA)17100 Pioneer Blvd, Ste. 170 Artesia 90701 LA County Angeles Institute LLC Vocational Nursing 17100 Pioneer Blvd, Ste. 170 Artesia 90701 LA County Animal Behavior College Inc.Dog Obedience Instructor Training Program 27509 Avenue Hopkins, First Floor Valencia 91355 LA County Animal Behavior College Inc.Grooming Instruction Program 27509 Avenue Hopkins, First Floor Valencia 91355 LA County Animal Behavior College Inc.Veterinary Assistant Training Program 27509 Avenue Hopkins, First Floor Valencia 91355 LA County Antelope Valley Adult School Computer Technician (A+)1220 W. Ave. J Lancaster 93534 LA County Antelope Valley Adult School Emergency Medical Technician 1220 W. Ave. J Lancaster 93534 LA County Antelope Valley Adult School Introduction to Computers 1220 W. Ave. J Lancaster 93534 LA County Antelope Valley Adult School Medical Assisting 1220 W. Ave. J Lancaster 93534 LA County Antelope Valley Adult School Medical Billing and Coding 1220 W. Ave. J Lancaster 93534 LA County Antelope Valley Adult School Network Technician 1220 W. Ave. J Lancaster 93534 LA County Antelope Valley Adult School Personal Fitness Training 44701 32nd Street Lancaster 93536 LA County Antelope Valley Adult School Pharmacy Technician 1220 W. Ave. J Lancaster 93534 LA County Antelope Valley College Aircraft Fabrication and Assembly Technician 3041 W. Avenue K Lancaster 93534 LA County Antelope Valley College Aircraft Fabrication and Assembly Technician 3041 W. Avenue K Lancaster 93534 LA County Antelope Valley College Electronics Technology-Manufacturing 3041 W. Avenue K Lancaster 93534 LA County Asel Beauty College Barbering 9240 Garden Grove Blvd. Suite 10 Garden Grove 92844 Orange County Asel Beauty College Cosmetology 9240 Garden Grove Blvd. Suite 10 Garden Grove 92844 Orange County Asel Beauty College Esthetician 9240 Garden Grove Blvd. Suite 10 Garden Grove 92844 Orange County Aviation Site (LAUSD)Aircraft Mechanics 16550 Saticoy St Van Nuys 91406 LA County Azusa Adult Education Center Accounting Clerk 1040 E. Gladstone Street Azusa 91702 LA County Azusa Adult Education Center Construction Worker-Entry Level 1040 E. Gladstone Street Azusa 91702 LA County Azusa Adult Education Center ECG Telemetry Technician 1040 E. Gladstone Street Azusa 91702 LA County Azusa Adult Education Center Fundamentals of Auto Repair 1040 E. Gladstone Street Azusa 91702 LA County Azusa Adult Education Center Graphic Multi-Media & Web Designer 1040 E. Gladstone Street Azusa 91702 LA County Azusa Adult Education Center Home Care Aide 1040 E. Gladstone Street Azusa 91702 LA County Azusa Adult Education Center Medical Coding & Billing Clerk 1040 E. Gladstone Street Azusa 91702 LA County Azusa Adult Education Center Medical Secretary/Hospital Ward Clerk 1040 E. Gladstone Street Azusa 91702 LA County Azusa Adult Education Center Nurse Assistant Training Program 1040 E. Gladstone Street Azusa 91702 LA County Azusa Adult Education Center Nurse Assistant Training Program with Restorative Nurse Assistant Specialty 1040 E. Gladstone Street Azusa 91702 LA County Azusa Adult Education Center Nurse Assitant Training Program with 2 Specialty Trainings: Restorative Nurse Assistant & Home Care Aide 1040 E. Gladstone Street Azusa 91702 LA County Azusa Adult Education Center Pharmarcy Technician 1040 E. Gladstone Street Azusa 91702 LA County Azusa Adult Education Center Residential Electrical Boot Camp 1040 E. Gladstone Street Azusa 91702 LA County Azusa Adult Education Center Security Guard-Armed 1040 E. Gladstone Street Azusa 91702 LA County Azusa Adult Education Center Security Guard-Unarmed 1040 E. Gladstone Street Azusa 91702 LA County Azusa Adult Education Center Small Business Applications 1040 E. Gladstone Street Azusa 91702 LA County Azusa Pacific University Perioperative Nursing Course 300 W. Huntington Drive.Arcadia 91007 LA County 5 EXHIBIT 1     City Council 10 – 8 5/2/2023 REGIONAL -BASED ORGANIZATION TRAINING PROVIDER DIRECTORY (RTPD EFFECTIVE MARCH 2023 MASTER LIST Training Provider PROGRAM ADDRESS CITY ZIP COUNTY Azusa Pacific University Perioperative Nursing Course (Online)300 W. Huntington Drive.Arcadia 91007 LA County Azusa Pacific University RN Refresher Course 300 W. Huntington Drive.Arcadia 91007 LA County Azusa Pacific University RN Refresher Course 1509 Wilson Terrance Glendale 91206 LA County Baldwin Park Adult and Community Education Automotive Services 4640 N. Maine Ave.Baldwin Park 91706 LA County Baldwin Park Adult and Community Education Barbering 4640 N. Maine Ave.Baldwin Park 91706 LA County Baldwin Park Adult and Community Education Cosmetology 4640 N. Maine Ave.Baldwin Park 91706 LA County Baldwin Park Adult and Community Education Electrician 4640 N. Maine Ave.Baldwin Park 91706 LA County Baldwin Park Adult and Community Education Food Service & Hospitality 4640 N. Maine Ave.Baldwin Park 91706 LA County Baldwin Park Adult and Community Education Heating Ventilation & Air Conditioning 4640 N. Maine Ave.Baldwin Park 91706 LA County Baldwin Park Adult and Community Education Medical Assistant Administrative & Clinical 4640 N. Maine Ave.Baldwin Park 91706 LA County Baldwin Park Adult and Community Education Pharmacy Technician 4640 N. Maine Ave.Baldwin Park 91706 LA County Bassett Adult School Advanced Private Security 943 N. Sunkist Ave La Puente 91746 LA County Bassett Adult School Certified Nursing Assistant (CNA)943 N. Sunkist Ave La Puente 91746 LA County Bassett Adult School Electrician Trainee (State Certified) 468 Hours 943 N. Sunkist Ave La Puente 91746 LA County Bassett Adult School Electrician Trainee (State Certified) 936 Hours 943 N. Sunkist Ave La Puente 91746 LA County Bassett Adult School Heating Ventilation and Air-Conditioning (HVAC)943 N. Sunkist Ave La Puente 91746 LA County Bassett Adult School Medical Insurance Billing & Coding 943 N. Sunkist Ave La Puente 91746 LA County Bassett Adult School Optics Technician 943 N. Sunkist Ave La Puente 91746 LA County Bassett Adult School Pharmacy Technician 943 N. Sunkist Ave La Puente 91746 LA County Bassett Adult School Physical Therapy Aide 943 N. Sunkist Ave La Puente 91746 LA County Bassett Adult School Plumbing 943 N. Sunkist Ave La Puente 91746 LA County Bassett Adult School School Security SB 1626 943 N. Sunkist Ave La Puente 91746 LA County Bassett Adult School Security Guard Card-Card Only 943 N. Sunkist Ave La Puente 91746 LA County Bassett Adult School Security-Baton Permit 943 N. Sunkist Ave La Puente 91746 LA County Bassett Adult School Security-Firearms Permit 943 N. Sunkist Ave La Puente 91746 LA County Bassett Adult School Security-Guard Card w/Mandated Courses 943 N. Sunkist Ave La Puente 91746 LA County Bassett Adult School Water Technology Distribution & Treatment 943 N. Sunkist Ave La Puente 91746 LA County Bentely-Forbes Security Training Academy, Inc.Advanced Security Officer 126 855 Aviation Dr.Camarillo 93010 Ventura County Bentely-Forbes Security Training Academy, Inc.Advanced Security Officer 126 15720 Ventura Blvd., # 417 Encino 91436 LA County Bentely-Forbes Security Training Academy, Inc.Guard Card 8 855 Aviation Dr.Camarillo 93010 Ventura County Bentely-Forbes Security Training Academy, Inc.Guard Card 8 15720 Ventura Blvd., # 417 Encino 91436 LA County Bentely-Forbes Security Training Academy, Inc.Intermdiate Security Program 90 855 Aviation Dr.Camarillo 93010 Ventura County Bentely-Forbes Security Training Academy, Inc.Intermdiate Security Program 90 15720 Ventura Blvd., # 417 Encino 91436 LA County Bentely-Forbes Security Training Academy, Inc.Security Guard 40 855 Aviation Dr.Camarillo 93010 Ventura County Bentely-Forbes Security Training Academy, Inc.Security Guard 40 15720 Ventura Blvd., # 417 Encino 91436 LA County Brownson Technical School, Inc.HVAC/R Technology 1110 Technology Circle, Suite D Anaheim 92805 Orange County Burbank Adult School Pharmacy Technician Training 3811 W. Allan Ave., Burbank 91505 LA County Burbank Adult School Pre-Certified Nursing Assistant 3811 W. Allan Ave., Burbank 91505 LA County Cal Poly Pomona Foundation/Cal Poly Pomona College of Extended University Construction Management 3801 W. Temple Ave., Bkdg. 55 Pomona 91768 LA County Cal Poly Pomona Foundation/Cal Poly Pomona College of Extended University Plastics Engineering Certificate 5800 Sea Lion Pl. #140 Carlsbad 92101 San Diego County Cal Poly Pomona Foundation/Cal Poly Pomona College of Extended University Plastics Engineering Certificate 3650 W. Temple Ave.Pomona 91768 LA County Caledonian Inc.Child Care Provider (Spanish & English)6055 E. Washington Blvd. Ste. 455 Commerce 90040 LA County Caledonian Inc.Compertized Bookkeeping Online (Spanish English)6055 E. Washington Blvd. Ste. 455 Commerce 90040 LA County Caledonian Inc.Computer Repair 6055 E. Washington Blvd. Ste. 455 Commerce 90040 LA County 6 EXHIBIT 1     City Council 10 – 9 5/2/2023 REGIONAL -BASED ORGANIZATION TRAINING PROVIDER DIRECTORY (RTPD EFFECTIVE MARCH 2023 MASTER LIST Training Provider PROGRAM ADDRESS CITY ZIP COUNTY California Career Institute, Inc.Medical Assistant 1240 S. State College Blvd., Suite 150, Anaheim 92806 Orange County California Career Institute, Inc.Medical Assistant 11633 Hawthorne Blvd. Ste. 201 Hawthorne 90250 LA County California Career Institute, Inc.Vocational Nursing 1240 S. State College Blvd., Suite 150, Anaheim 92806 Orange County California Career Institute, Inc.Vocational Nursing 11633 Hawthorne Blvd. Ste. 201 Hawthorne 90250 LA County California Healing Arts College Massage Therapist & Physical Therapy Aide (Blended)500 E. Carson Plaza Drive, Suite # 103 Carson 90746 LA County California Healing Arts College Medical Assistant (Blended)500 E. Carson Plaza Drive, Suite # 103 Carson 90746 LA County California Healing Arts College Medical Coding & Insurance Billing (Blended)500 E. Carson Plaza Drive, Suite # 103 Carson 90746 LA County California Healing Arts College Veterinary Assistant (Blended)500 E. Carson Plaza Drive, Suite # 103 Carson 90746 LA County California Heritage Education dba Prestige Career College Nursing Assistant (Hybrid)6606 Pacific Blvd. Suite 204 Huntington Park 90255 LA County California Science and Technology University Emerging Technology Training Program (Online)1601 McCarthy Blvd. Milpitas 95035 LA County Camino Real Career School Class A and B(Tractor/Trailer/Bus)13674 E. Valley Blvd.La Puente 91746 LA County Camino Real Career School Class A Tractor-Trailer Course 13674 E. Valley Blvd.La Puente 91746 LA County Camino Real Career School Class Bp Bus Course 13674 E. Valley Blvd.La Puente 91746 LA County Capstone College HVAC Technician 1200 N. Fair Oaks Ave., #32 Pasadena 91103 LA County Career Development Institute Vocational Nurse (Residential & Hybrid)1830 S. Robertson Blvd. Suite 201 Los Angeles 90035 LA County Casa Loma College Associate of Applied Science in Physical Therapist Assistant Program 6725 Kester Ave.Van Nuys 91405 LA County Centro De Estudio Tecnico Automotriz Automotive Fuel Injection & Electrical w/ General Mechanic 555 Glendale Blvd Los Angeles 90026 LA County Cerritos College Business Administration Certicate 11110 Alondra Blvd.Norwalk 90650 LA County Cerritos College Business Management Certificate 11110 Alondra Blvd.Norwalk 90650 LA County Cerritos College Business Marketing Certicate 11110 Alondra Blvd.Norwalk 90650 LA County Cerritos College Chef's Training Certificate of Achievement 11110 Alondra Blvd.Norwalk 90650 LA County Cerritos College Culinary Arts Preparation Training 11110 Alondra Blvd.Norwalk 90650 LA County Cerritos College International Business Certificate 11110 Alondra Blvd.Norwalk 90650 LA County Cerritos College Introduction to Utility Precraft Training Pre-Apprenticeship Program 11110 Alondra Blvd.Norwalk 90650 LA County Cerritos College Iron Workers Pre-Apprenticeship Industry Preparation 11110 Alondra Blvd.Norwalk 90650 LA County Cerritos College Iron Workers Pre-Apprenticeship Industry Preparation 5555 Fresca Dr.La Palma 90623 Orange County Cerritos College Medical Front Office 11110 Alondra Blvd.Norwalk 90650 LA County Cerritos College Professional Baking & Pastry Certificate of Achievement 11110 Alondra Blvd.Norwalk 90650 LA County Cerritos College Retail Management Certificate 11110 Alondra Blvd.Norwalk 90650 LA County Cerritos College Small Business/Entrepreneurship Certificate 11110 Alondra Blvd.Norwalk 90650 LA County Cerritos College Supply Chain Logistics 11110 Alondra Blvd.Norwalk 90650 LA County CES College Services Community Ehancement Vocational Nursing 401 S. Glenoaks Blvd., Suite 211 Burbank 91502 LA County Chabot/Las Positas Community College District Advanced Construction 5860 Owens Drive, 3rd Floor Pleasanton 94588 Alameda County Chabot/Las Positas Community College District Advanced Safety Attendant Cert.5860 Owens Drive, 3rd Floor Pleasanton 94588 Alameda County Chabot/Las Positas Community College District Advanced Sefety Attendant/Hydro Tech. Certificate 5860 Owens Drive, 3rd Floor Pleasanton 94588 Alameda County Chabot/Las Positas Community College District Certified Nursing Assistant (CNNA) with Home Health Aide 6606 Pacific Blvd Suite 204 Huntington Park 90255 LA County Chabot/Las Positas Community College District Certified Nursing Assistant (CNNA) with Home Health Aide 5021 Lennox Blvd. Lennox 90304 LA County Chabot/Las Positas Community College District Certified Safety & Health Official 5860 Owens Drive, 3rd Floor Pleasanton 94588 Alameda County Chabot/Las Positas Community College District Clinical Dental Assistant 6606 Pacific Blvd Suite 204 Huntington Park 90255 LA County Chabot/Las Positas Community College District Clinical Dental Assistant 5860 Owens Drive, 3rd Floor Pleasanton 94588 Alameda County Chabot/Las Positas Community College District Clinical Medical Assistant 6606 Pacific Blvd Suite 204 Huntington Park 90255 LA County Chabot/Las Positas Community College District Clinical Medical Assistant 5860 Owens Drive, 3rd Floor Pleasanton 94588 Alameda County Chabot/Las Positas Community College District Commerical Truck Driver 6606 Pacific Blvd Suite 204 Huntington Park 90255 LA County Chabot/Las Positas Community College District Commerical Truck Driver 5860 Owens Drive, 3rd Floor Pleasanton 94588 Alameda County Chabot/Las Positas Community College District Core Competencies Construction 6606 Pacific Blvd Suite 204 Huntington Park 90255 LA County Chabot/Las Positas Community College District Core Competencies Construction 5860 Owens Drive, 3rd Floor Pleasanton 94588 Alameda County Chabot/Las Positas Community College District Job Readiness-Blueprint ll Skills for Workplace Success 5860 Owens Drive, 3rd Floor Pleasanton 94588 Alameda County Chabot/Las Positas Community College District Multi-Craft Core Curriculum 5860 Owens Drive, 3rd Floor Pleasanton 94588 Alameda County Chabot/Las Positas Community College District Multi-Craft Core Curriculum (MC3 with Hazwoper 40 hr.5860 Owens Drive, 3rd Floor Pleasanton 94588 Alameda County Chabot/Las Positas Community College District Multi-Craft Core Curriculum (MC3 with OSHA 30 Hr-Construction 5860 Owens Drive, 3rd Floor Pleasanton 94588 Alameda County Chabot/Las Positas Community College District Multi-Craft Core Curriculum (MC3 with Refinery Safety Attendent 5860 Owens Drive, 3rd Floor Pleasanton 94588 Alameda County Chabot/Las Positas Community College District Premier Safety Watch & Cert. Program 5860 Owens Drive, 3rd Floor Pleasanton 94588 Alameda County 7 EXHIBIT 1     City Council 10 – 10 5/2/2023 REGIONAL -BASED ORGANIZATION TRAINING PROVIDER DIRECTORY (RTPD EFFECTIVE MARCH 2023 MASTER LIST Training Provider PROGRAM ADDRESS CITY ZIP COUNTY Chabot/Las Positas Community College District Premier Safety Watch & Cert. Program W/O Hazwoper 5860 Owens Drive, 3rd Floor Pleasanton 94588 Alameda County Charter Oak Adult Education Adobe Certified Professional (ACP) Illustrator CC & InDesign CC 1115 E. Puente St. Covina 91724 LA County Charter Oak Adult Education Adobe Certified Professional (ACP) Photoshop CC)1115 E. Puente St. Covina 91724 LA County Charter Oak Adult Education Carpenter Trades 1115 E. Puente St. Covina 91724 LA County Charter Oak Adult Education CEH-Certified Ethical Hacker (Hybrid)1115 E. Puente St. Covina 91724 LA County Charter Oak Adult Education Cisco-Certified Network Associate (CCNA) (Hybrid)1115 E. Puente St. Covina 91724 LA County Charter Oak Adult Education CompTIA A+ (Hybrid)1115 E. Puente St. Covina 91724 LA County Charter Oak Adult Education CompTIA Network +(Hybrid)1115 E. Puente St. Covina 91724 LA County Charter Oak Adult Education CompTIA Security + (Hybrid)1115 E. Puente St. Covina 91724 LA County Citrus College Introduction to Electric Bus Manufacturing Technology 383 Cheryl Lane City of Industry 91789 LA County Citrus College Introduction to Electric Bus Manufacturing Technology 1000 W. Foothill Blvd.Glendora 91741 LA County Claremont Adult School Healthcare Administrative Assistant 170 W. San Jose Avenue #100 Claremont 91711 LA County Claremont Adult School Nursing Assistant Pre-Certification CNA 170 W. San Jose Avenue #100 Claremont 91711 LA County Claremont Adult School Pharmacy Technician 170 W. San Jose Avenue #100 Claremont 91711 LA County Clinical Training Institute Phlebotomy Technician 1 2775 North Ventura Road, Ste. 213, Oxnard 93036 Ventura County Coastline Community College Advanced Core Competencies Construction Program 11460 Warner Ave.Fountain Valley 92708 Orange County Coastline Community College Advanced Core Competencies Construction Program 5021 Lennox Blvd.Lennox 90304 LA County Coastline Community College Core Competencies Construction 11460 Warner Ave.Fountain Valley 92708 Orange County Coastline Community College Core Competencies Construction 5021 Lennox Blvd.Lennox 90304 LA County Coastline Community College Core Competencies Construction W/Hazwoper 11460 Warner Ave.Fountain Valley 92708 Orange County Coastline Community College Core Competencies Construction W/Hazwoper 5021 Lennox Blvd.Lennox 90304 LA County Coastline Community College Customer Service & Sales Training 12901 Euclid Street Garden Grove 92840 Orange County Coastline Community College Customer Service & Sales Training 1851 Kettering Street Irvine 92614 Orange County Coastline Community College Customer Service & Sales Training 1515 Monrovia Ave.Newport Beach 92663 Orange County Coastline Community College Multi-Craft Core Curriculum 11460 Warner Ave.Fountain Valley 92708 Orange County Coastline Community College Multi-Craft Core Curriculum 12901 Euclid Street Garden Grove 92840 Orange County Coastline Community College Multi-Craft Core Curriculum 5021 Lennox Blvd.Lennox 90304 LA County Coastline Community College Multi-Craft Core Curriculum (MC3) with Hazwoper 40 HR.11460 Warner Ave.Fountain Valley 92708 Orange County Coastline Community College Multi-Craft Core Curriculum (MC3) with Hazwoper 40 HR.12901 Euclid Street Garden Grove 92840 Orange County Coastline Community College Multi-Craft Core Curriculum (MC3) with Hazwoper 40 HR.5021 Lennox Blvd.Lennox 90304 LA County Coastline Community College Multi-Craft Core Curriculum (MC3) with Refinery Safety Attendant 11460 Warner Ave.Fountain Valley 92708 Orange County Coastline Community College Multi-Craft Core Curriculum (MC3) with Refinery Safety Attendant 12901 Euclid Street Garden Grove 92840 Orange County Coastline Community College Multi-Craft Core Curriculum (MC3) with Refinery Safety Attendant 5021 Lennox Blvd.Lennox 90304 LA County Coastline Community College Multi-Craft Core Curriculum with OSHA 30 HR Construction 11460 Warner Ave.Fountain Valley 92708 Orange County Coastline Community College Multi-Craft Core Curriculum with OSHA 30 HR Construction 12901 Euclid Street Garden Grove 92840 Orange County Coastline Community College Multi-Craft Core Curriculum with OSHA 30 HR Construction 5021 Lennox Blvd.Lennox 90304 LA County College of Instrument Technology CSL100: Contractor's State License Law &Trade Test Review 17156 Bellflower Blvd. Bellflower 90706 LA County College of Instrument Technology EIM: Electrical & Instrument Maintenance 17156 Bellflower Blvd. Bellflower 90706 LA County College of Instrument Technology HED100: Truck Driver Operator Class A 17156 Bellflower Blvd. Bellflower 90706 LA County College of Instrument Technology HED100: Truck Driver Operator Class A 3199 St. Louis Ave.Long Beach 90806 LA County College of Instrument Technology HED105:Truck Driver Class +Bus 17156 Bellflower Blvd. Bellflower 90706 LA County College of Instrument Technology HED105:Truck Driver Class +Bus 3199 St. Louis Ave.Long Beach 90806 LA County College of Instrument Technology HED110: Heavy Equipment Operator Truck Driver Level 1 17156 Bellflower Blvd. Bellflower 90706 LA County College of Instrument Technology HED110: Heavy Equipment Operator Truck Driver Level 1 3199 St. Louis Ave.Long Beach 90806 LA County College of Instrument Technology HED120: Heavy Equipment Operator Truck Driver Level 2 17156 Bellflower Blvd. Bellflower 90706 LA County College of Instrument Technology HED120: Heavy Equipment Operator Truck Driver Level 2 3199 St. Louis Ave.Long Beach 90806 LA County College of Instrument Technology HED130: Heavy Equipment Operator Truck Driver Level 3 17156 Bellflower Blvd. Bellflower 90706 LA County College of Instrument Technology HED130: Heavy Equipment Operator Truck Driver Level 3 3199 St. Louis Ave.Long Beach 90806 LA County College of Instrument Technology HED150: Heavy Equipment Operator Truck Driver Level 5 6701 Cherry Ave Long Beach 90805 LA County College of Instrument Technology HED150: Heavy Equipment Operator Truck Driver Level 5 17156 Bellflower Blvd. Bellflower 90706 LA County 8 EXHIBIT 1     City Council 10 – 11 5/2/2023 REGIONAL -BASED ORGANIZATION TRAINING PROVIDER DIRECTORY (RTPD EFFECTIVE MARCH 2023 MASTER LIST Training Provider PROGRAM ADDRESS CITY ZIP COUNTY College of Instrument Technology HED150: Heavy Equipment Operator Truck Driver Level 5 3199 St. Louis Ave.Long Beach 90806 LA County College of Instrument Technology INT100: Instrument & Electrical-Dual Craft Level 2 17156 Bellflower Blvd. Bellflower 90706 LA County College of Instrument Technology WPG100: Word Processing & Computer Graphics 17156 Bellflower Blvd. Bellflower 90706 LA County College of the Canyons - (Santa Clarita Community College District) APICS Certified in Production and Inventory Management (CPIM) Part 1- Basic of Supply Chain 26455 Rockwell Canyon Road Santa Clarita 91355 LA CountyCollege of the Canyons - (Santa Clarita Community College District)APICS Essential of Operations & Suppy Chain Management 26455 Rockwell Canyon Road Santa Clarita 91355 LA County College of the Canyons - (Santa Clarita Community College District)APICS Essential Purchasing Skills for Buyers 26455 Rockwell Canyon Road Santa Clarita 91355 LA County College of the Canyons - (Santa Clarita Community College District)APICS Essential Skills for Stockroom Employees 26455 Rockwell Canyon Road Santa Clarita 91355 LA County College of the Canyons - (Santa Clarita Community College District)APICS Essential Skills for Warehouse & Distrubution Employees 26455 Rockwell Canyon Road Santa Clarita 91355 LA County College of the Canyons - (Santa Clarita Community College District) Basic Computer Skills for Mature Workers 26455 Rockwell Canyon Road Santa Clarita 91355 LA County College of the Canyons - (Santa Clarita Community College District) Basic Computer Skills for Mature Workers Accelerated 26455 Rockwell Canyon Road Santa Clarita 91355 LA County College of the Canyons - (Santa Clarita Community College District) Entry Level CNC (Computer Numerical Control - NIMS Certified Program 26455 Rockwell Canyon Road Santa Clarita 91355 LA County College of the Canyons - (Santa Clarita Community College District)Entry Level Facilities Manager (Hybrid)26455 Rockwell Canyon Road Santa Clarita 91355 LA County College of the Canyons - (Santa Clarita Community College District)Entry Level Milling & Tooling Machinist-NIMS Certified (Hybrid)26455 Rockwell Canyon Road Santa Clarita 91355 LA County College of the Canyons - (Santa Clarita Community College District)Lean Six Sigma Green Belt 26455 Rockwell Canyon Road Santa Clarita 91355 LA County College of the Canyons - (Santa Clarita Community College District)Low Obervable Technician (Hybrid)26455 Rockwell Canyon Road Santa Clarita 91355 LA County College of the Canyons - (Santa Clarita Community College District) Quickbooks Hands on Computer Training 26455 Rockwell Canyon Road Santa Clarita 91355 LA County College of the Canyons - (Santa Clarita Community College District) Uniquely-Abled Academy (UAA-For High Functioning Autism) Entry Level CNC (Computer Numerical Control-NIMS Certified Program 26455 Rockwell Canyon Road Santa Clarita 91355 LA County College of the West Computerized Accounting & Bookkeeping 3424 Wilshire Blvd., Suite 1200 Los Angeles 90010 LA County College of the West Real Estate Principles, Practice & Property Management 3424 Wilshire Blvd., Suite 1200 Los Angeles 90010 LA County Compton Adult School Certified Nurse Assistant 1104 E. 148th Street Compton 90220 LA County Compton Adult School Forklift/Electric Pallet Jack Operator 1104 E. 148th Street Compton 90220 LA County Compton Adult School Multi-Craft Core Curriculum MC3 Construction 1104 E. 148th Street Compton 90220 LA County Compton Adult School Pandemic Sterilization Technician (Hybrid)1104 E. 148th Street Compton 90220 LA County Compton Adult School Pest Control Technician (Hybrid)1104 E. 148th Street Compton 90220 LA County Compton Adult School Truck Driving 1104 E. 148th Street Compton 90220 LA County Compton Community College Advanced Safety and Health Certificate 1000 E. Victoria Street Carson 90747 LA County Compton Community College Air Conditioning Certificate of Achievement 1111 E. Artesia Blvd Compton 90221 LA County Compton Community College Certified Nursing Assistant Program 1111 E. Artesia Blvd Compton 90221 LA County Compton Community College Emergency Medical Technician 1111 E. Artesia Blvd Compton 90221 LA County Computer Institute of Technology Computer Graphics Specialis/Web Page Designer 6444 Bellingham Ave Suite 202 North Hollywood 91606 LA County Computer Institute of Technology Computer Network Specialist MCSE 6444 Bellingham Ave Suite 202 North Hollywood 91606 LA County Computer Institute of Technology Home Health Aide 6444 Bellingham Ave Suite 202 North Hollywood 91606 LA County Computer Institute of Technology Medical Assistant Coding & Billing 6444 Bellingham Ave Suite 202 North Hollywood 91606 LA County Computer Institute of Technology Nursing Assisant 4126-30 E. Gage Ave. (Site Closed) Bell 90201 LA County Computer Institute of Technology Office Software Specialist 6444 Bellingham Ave Suite 202 North Hollywood 91606 LA County Computer Institute of Technology Phlebotomy Technician 6444 Bellingham Ave Suite 202 North Hollywood 91606 LA County Concorde Career College, Inc.Dental Assistant 12951 Euclid Street Suite 101 Garden Grove 92840 Orange County Concorde Career College, Inc.Dental Assistant 12412 Victory Blvd. North Hollywood 91606 LA County 9 EXHIBIT 1     City Council 10 – 12 5/2/2023 REGIONAL -BASED ORGANIZATION TRAINING PROVIDER DIRECTORY (RTPD EFFECTIVE MARCH 2023 MASTER LIST Training Provider PROGRAM ADDRESS CITY ZIP COUNTY Concorde Career College, Inc.Dental Assistant 201 East Airport Drive, San Bernardino 92401 San Bernardino County Concorde Career College, Inc.Medical Assistant 12951 Euclid Street Suite 101 Garden Grove 92840 Orange County Concorde Career College, Inc.Medical Assistant 12412 Victory Blvd. North Hollywood 91606 LA County Concorde Career College, Inc.Medical Assistant 201 East Airport Drive, San Bernardino 92401 San Bernardino County Concorde Career College, Inc.Vocational Nurse 12951 Euclid Street Suite 101 Garden Grove 92840 Orange County Concorde Career College, Inc.Vocational Nurse 201 East Airport Drive, San Bernardino 92401 San Bernardino CountyCosmetica Beauty and Barbering Academy Barbering 9050 Telegraph Road Suite 101 Downey 90240 LA County Cosmetica Beauty and Barbering Academy Cosmetology 9050 Telegraph Road Suite 101 Downey 90240 LA County Cosmetica Beauty and Barbering Academy Esthetian 9050 Telegraph Road Suite 101 Downey 90240 LA County Cosmetica Beauty and Barbering Academy Manicuring 9050 Telegraph Road Suite 101 Downey 90240 LA County Crescent College Certified Phlebotomy Technician CPT-1 5940 Santa Fe Ave. Huntington Park 90255 LA County Crescent College Chemical Dependency Counselor 5940 Santa Fe Ave. Huntington Park 90255 LA County Crescent College Computer Systems Repair Technician 5940 Santa Fe Ave. Huntington Park 90255 LA County Crescent College Medical Assistant 5940 Santa Fe Ave. Huntington Park 90255 LA County Crescent College Medical Assistant & Certified Phlebotomy Technician CPT-1 5940 Santa Fe Ave. Huntington Park 90255 LA County Crescent College Medical Billing & Insurance Coding 5940 Santa Fe Ave. Huntington Park 90255 LA County Crescent College Physical Therapy Aide 5940 Santa Fe Ave. Huntington Park 90255 LA County CSU Dominguez Hills Certified Safety and Health Official 514 N. Prospect Ave.Redondo Beach 90277 LA County CSU Dominguez Hills Community College Teaching Certificate 1000 E. Victoria Street Carson 90747 LA County CSU Dominguez Hills Community College Teaching Certificate (Online)514 N. Prospect Ave.Redondo Beach 90277 LA County CSU Dominguez Hills Construction Project Management 1000 E. Victoria Street Carson 90747 LA County CSU Dominguez Hills Construction Project Management 400 W. Washington Blvd.Los Angeles 90015 LA County CSU Dominguez Hills EMT Training Program 1000 E. Victoria Street Carson 90747 LA County CSU Dominguez Hills Global Logistics & Domestic Transportation 1000 E. Victoria Street Carson 90747 LA County CSU Dominguez Hills Grant Writing and Administration 1000 E. Victoria Street Carson 90747 LA County CSU Dominguez Hills Grant Writing and Administration Online 514 N. Prospect Ave.Redondo Beach 90277 LA County CSU Dominguez Hills Healtcare Safety Certificate 514 N. Prospect Ave.Redondo Beach 90277 LA County CSU Dominguez Hills Hospitality Safety & Health Manager Certificate 1000 E. Victoria Street Carson 90747 LA County CSU Dominguez Hills Human Resources Business Partner Certificate 1000 E. Victoria Street Carson 90747 LA County CSU Dominguez Hills Human Resources Management 1000 E. Victoria Street Carson 90747 LA County CSU Dominguez Hills Human Resources Management 514 N. Prospect Ave.Redondo Beach 90277 LA County CSU Dominguez Hills Introductory Manufacturing Technician 1111 E. Artesia Blvd Compton 90221 LA County CSU Dominguez Hills Medical Insurance Billing 1000 E. Victoria Street Carson 90747 LA County CSU Dominguez Hills Meeting and Event Planning (Blended)1000 E. Victoria Street Carson 90747 LA County CSU Dominguez Hills Occupational Safety and Health Managers and Supervisors 1000 E. Victoria Street Carson 90747 LA County CSU Dominguez Hills Project Management 1000 E. Victoria Street Carson 90747 LA County CSU Dominguez Hills Project Management 514 N. Prospect Ave.Redondo Beach 90277 LA County CSU Dominguez Hills Purchasing Certificate Online 1000 E. Victoria Street Carson 90747 LA County CSU Dominguez Hills Refinery Safety Technician 514 N. Prospect Ave.Redondo Beach 90277 LA County CSU Dominguez Hills Social Media Strategies and Content Marketing 514 N. Prospect Ave.Redondo Beach 90277 LA County CSU Dominguez Hills Supply Chain Management 1000 E. Victoria Street Carson 90747 LA County CSU Dominguez Hills Technical Writing Certificate Online 1000 E. Victoria Street Carson 90747 LA County CSU Long Beach & International Education Clinical Medical Assistant Certificate Program Online 6300 State University Drive Suite 104 Long Beach 90815 LA County CSU Long Beach & International Education EKG Technician Certificate Program Online 6300 State University Drive Suite 104 Long Beach 90815 LA County CSU Long Beach & International Education Emergency Medical Technician Certificate Program 6300 State University Drive Suite 104 Long Beach 90815 LA County CSU Long Beach & International Education Engineering and Architectural Autocad Certificate-6300 State University Drive Suite 104 Long Beach 90815 LA County CSU Long Beach & International Education Global Logistics Specialist Professional Designation 6300 State University Drive Suite 104 Long Beach 90815 LA County 10 EXHIBIT 1     City Council 10 – 13 5/2/2023 REGIONAL -BASED ORGANIZATION TRAINING PROVIDER DIRECTORY (RTPD EFFECTIVE MARCH 2023 MASTER LIST Training Provider PROGRAM ADDRESS CITY ZIP COUNTY CSU Long Beach & International Education Human Resources Management Certificate 6300 State University Drive Suite 104 Long Beach 90815 LA County CSU Long Beach & International Education Marine Terminal Operations Professional 6300 State University Drive Suite 104 Long Beach 90815 LA County CSU Long Beach & International Education Meeting & Event Planning Certificate Program 6300 State University Drive Suite 104 Long Beach 90815 LA County CSU Long Beach & International Education Physical Therapy Aid 6300 State University Drive Suite 104 Long Beach 90815 LA County CSU Long Beach & International Education Revit Fundamental Certificate 6300 State University Drive Suite 104 Long Beach 90815 LA County CSU Los Angeles College of Professional Global Education Healthcare Revenue Cycle Administration 801 S. Grand Avenue 6th Floor, Los Angeles 90017 LA County CSU Los Angeles College of Professional Global Education Medical Billing & Coding 801 S. Grand Avenue 6th Floor, Los Angeles 90017 LA County CSU Los Angeles College of Professional Global Education Paralegal Studies 801 S. Grand Avenue 6th Floor, Los Angeles 90017 LA County CSU Los Angeles College of Professional Global Education Pharmacy Technician 801 S. Grand Avenue 6th Floor, Los Angeles 90017 LA County CSU Los Angeles College of Professional Global Education Project Management 801 S. Grand Avenue 6th Floor, Los Angeles 90017 LA County CSU Los Angeles College of Professional Global Education Project Management 5151 State University Dr. GE220B Los Angeles 90032 LA County CSU Los Angeles College of Professional Global Education Project Management 180 N. Fair Oaks Ave.Pasadena 91103 LA County Dialysis Education Services, LLC Hemodialysis Training Program 16925 Bellflower Blvd., Bellflower 90706 LA County Diane Watson Employment Preparation Center (LAUSD) Building and Grounds Workers Fundamentals 3833 Crenshaw Blvd.Los Angeles 90008 LA County Diane Watson Employment Preparation Center (LAUSD)Maintenance Supervisor 3833 Crenshaw Blvd.Los Angeles 90008 LA County Dolphin Trucking School, Inc.Commercial Drivers Training -Class A 2415 E. Washington Blvd., Los Angeles 90021 LA County Dolphin Trucking School, Inc.Commercial Drivers Training -Class B 2415 E. Washington Blvd., Los Angeles 90021 LA County Downey Adult School Advanced Private Security Academy 12340 Woodruff Avenue Downey 90241 LA County Downey Adult School Certified Nursing Assistant/Phlebotomist 12340 Woodruff Avenue Downey 90241 LA County Downey Adult School Cetified Nursing Assistant 12340 Woodruff Avenue Downey 90241 LA County Downey Adult School Clinical Medical Assistant Front/ Back Office 12340 Woodruff Avenue Downey 90241 LA County Downey Adult School Dental Assistant 12340 Woodruff Avenue Downey 90241 LA County Downey Adult School EKG/Electrocardiogram Technician 12340 Woodruff Avenue Downey 90241 LA County Downey Adult School Emergency Medical Technician (EMT)12340 Woodruff Avenue Downey 90241 LA County Downey Adult School Home Health Aide 12340 Woodruff Avenue Downey 90241 LA County Downey Adult School Home Health Aide Advanced 12340 Woodruff Avenue Downey 90241 LA County Downey Adult School Massage Therapy 12340 Woodruff Avenue Downey 90241 LA County Downey Adult School Medical Assistant and Phlebotomy 12340 Woodruff Avenue Downey 90241 LA County Downey Adult School Medical Assistant-Front & Back Office (Hybrid)12340 Woodruff Avenue Downey 90241 LA County Downey Adult School Medical Biller/ Coder 12340 Woodruff Avenue Downey 90241 LA County Downey Adult School Paralegal/Legal Assistant- Online 12340 Woodruff Avenue Downey 90241 LA County Downey Adult School Pharmacy Technician 12340 Woodruff Avenue Downey 90241 LA County Downey Adult School Vocational Nursing 12340 Woodruff Avenue Downey 90241 LA County East Los Angeles College Logistics Material Handling Certification Skills Certificate 1301 Avenida Cesar Chavez Monterey Park 91754 LA County East Los Angeles College Technology & Logistics Associate Degree 1301 Avenida Cesar Chavez Monterey Park 91754 LA County East Los Angeles College Technology & Logistics Certificate of Achievement 1301 Avenida Cesar Chavez Monterey Park 91754 LA County East Los Angeles College Technology & Logistics Skills Cert. Level 1 Beginning Level 1301 Avenida Cesar Chavez Monterey Park 91754 LA County East Los Angeles College Technology & Logistics Skills Cert. Level 2-Advanced Level 1301 Avenida Cesar Chavez Monterey Park 91754 LA County East Los Angeles Occupational Center (LAUSD)Accounting Clerk Certificate 2100 Marengo St.Los Angeles 90033 LA County East Los Angeles Occupational Center (LAUSD)Custodial/Building & Grounds Workers 2100 Marengo St.Los Angeles 90033 LA County East Los Angeles Occupational Center (LAUSD)Dental Assistant 2100 Marengo St.Los Angeles 90033 LA County East Los Angeles Occupational Center (LAUSD)Electrician General (State Certified)2100 Marengo St.Los Angeles 90033 LA County East Los Angeles Occupational Center (LAUSD)Electrician Training Program (Residental-State Certified)2100 Marengo St.Los Angeles 90033 LA County East Los Angeles Occupational Center (LAUSD)Graphic Designer: Advertising Design 2100 Marengo St.Los Angeles 90033 LA County East Los Angeles Occupational Center (LAUSD)MC3 Construction 2100 Marengo St.Los Angeles 90033 LA County East Los Angeles Occupational Center (LAUSD)Medical Assistant 2100 Marengo St.Los Angeles 90033 LA County East Los Angeles Occupational Center (LAUSD)Pharmacy Technician 2100 Marengo St.Los Angeles 90033 LA County East Los Angeles Occupational Center (LAUSD)Radiologic Technologist 2100 Marengo St.Los Angeles 90033 LA County East Los Angeles Occupational Center (LAUSD)X-Ray Technician 2100 Marengo St.Los Angeles 90033 LA County East Los Angeles Skills Center (LAUSD)Automotibe Brakes Specialist 3912 Selig, Pl.Los Angeles 90031 LA County East Los Angeles Skills Center (LAUSD)Automotive Engine Repair 3912 Selig, Pl.Los Angeles 90031 LA County 11 EXHIBIT 1     City Council 10 – 14 5/2/2023 REGIONAL -BASED ORGANIZATION TRAINING PROVIDER DIRECTORY (RTPD EFFECTIVE MARCH 2023 MASTER LIST Training Provider PROGRAM ADDRESS CITY ZIP COUNTY East Los Angeles Skills Center (LAUSD)Automotive Technician 3912 Selig, Pl.Los Angeles 90031 LA County East Los Angeles Skills Center (LAUSD)Construction Worker 3912 Selig, Pl.Los Angeles 90031 LA County East Los Angeles Skills Center (LAUSD)Cosmetology 3912 Selig, Pl.Los Angeles 90031 LA County East Los Angeles Skills Center (LAUSD)Custodial/ Building and Grounds 3912 Selig, Pl.Los Angeles 90031 LA County East Los Angeles Skills Center (LAUSD)Electrical Powerline Machanic 3912 Selig, Pl.Los Angeles 90031 LA County East Los Angeles Skills Center (LAUSD)Graphic Designer 3912 Selig, Pl.Los Angeles 90031 LA County East Los Angeles Skills Center (LAUSD)Hospital Maintenance Technician 3912 Selig, Pl.Los Angeles 90031 LA County East Los Angeles Skills Center (LAUSD)Medical Assistant 3912 Selig, Pl.Los Angeles 90031 LA County East Los Angeles Skills Center (LAUSD)Medical Assistant and Health Information Technology 3912 Selig, Pl.Los Angeles 90031 LA County East Los Angeles Skills Center (LAUSD)Medical Biller 3912 Selig, Pl.Los Angeles 90031 LA County East Los Angeles Skills Center (LAUSD)Medical Coder 3912 Selig, Pl.Los Angeles 90031 LA County East Los Angeles Skills Center (LAUSD)Medical Office Assistant 3912 Selig, Pl.Los Angeles 90031 LA County East Los Angeles Skills Center (LAUSD)Medical Secretary/Medical Front Office Assistant 3912 Selig, Pl.Los Angeles 90031 LA County East Los Angeles Skills Center (LAUSD)Nurse Assistant/Long Term Care & Home Health Aide 3912 Selig, Pl.Los Angeles 90031 LA County East Los Angeles Skills Center (LAUSD)Nursing Asst. Home/Health Aide, & Medical Terminology 3912 Selig, Pl.Los Angeles 90031 LA County East Los Angeles Skills Center (LAUSD)Photovoltaic Installer 3912 Selig, Pl.Los Angeles 90031 LA County East Los Angeles Skills Center (LAUSD)Physical Therapy Aide 3912 Selig, Pl.Los Angeles 90031 LA County East Los Angeles Skills Center (LAUSD)Security Officer 1 3912 Selig, Pl.Los Angeles 90031 LA County East Los Angeles Skills Center (LAUSD)Solar Thermal Technician 3912 Selig, Pl.Los Angeles 90031 LA County East Los Angeles Skills Center (LAUSD)Video Production Assistant 3912 Selig, Pl.Los Angeles 90031 LA County East Valley College Truck Driver Certificate ll 11081 Cherry Ave.Fontana 92337 San Bernardino County East Valley Skills Center Computer Operations 1 8601 Arleta Ave. Sun Valley 91352 LA County East Valley Skills Center Computer Operations 1 & 2 8601 Arleta Ave. Sun Valley 91352 LA County East Valley Skills Center Custodial/ Building and Grounds Fundamentals 8601 Arleta Ave. Sun Valley 91352 LA County East Valley Skills Center Graphic Design: Advertising Design 8601 Arleta Ave. Sun Valley 91352 LA County East Valley Skills Center (LAUSD)Child Day Care Worker 8601 Arleta Ave. Sun Valley 91352 LA County EdNet Career Institute, Inc.Security Officer Training 6400 Canoga Ave., #121 Woodland Hills 91367 LA County El Camino College Back End Software Developer Boot Camp 16007 Crenshaw Blvd.Torrance 90506 LA County El Camino College Care Coordinator:Patient Navigator (Entry Level l)16007 Crenshaw Blvd.Torrance 90506 LA County El Camino College Cert. Phlebotomy Technicain 16007 Crenshaw Blvd.Torrance 90506 LA County El Camino College Commercial Drone Pilot 16007 Crenshaw Blvd.Torrance 90506 LA County El Camino College Electronic Technician-Apprenticeship 16007 Crenshaw Blvd.Torrance 90506 LA County El Camino College Electronics-Pre-Apprenticeship 16007 Crenshaw Blvd.Torrance 90506 LA County El Camino College Front End Software Developer Boot Camp 16007 Crenshaw Blvd.Torrance 90506 LA County El Camino College Machinist Pre-Apprenticeship 16007 Crenshaw Blvd.Torrance 90506 LA County El Camino College Machinist-Apprenticeship 16007 Crenshaw Blvd.Torrance 90506 LA County El Camino College Medical Assistant 16007 Crenshaw Blvd.Torrance 90506 LA County El Camino College Medical Billing & Coding Certification Training Course 16007 Crenshaw Blvd.Torrance 90506 LA County El Camino College Personal Fitness Trainer 16007 Crenshaw Blvd.Torrance 90506 LA County El Camino College Pharmacy Technician 16007 Crenshaw Blvd.Torrance 90506 LA County El Camino College Truck Driver Class A Commerical License 16007 Crenshaw Blvd.Torrance 90506 LA County El Monte/Rosemead Adult School Accounting Clerk Cohort 10807 Ramona Blvd.El Monte 91731 LA County El Monte/Rosemead Adult School Construction Worker 3515 Granada Ave.El Monte 91731 LA County El Monte/Rosemead Adult School Custodial Maintenance 3515 Granada Ave.El Monte 91731 LA County El Monte/Rosemead Adult School ET-101-Introduction to Electrical Trade 3515 Granada Ave.El Monte 91731 LA County El Monte/Rosemead Adult School ET-201 Advanced Electrical Trades 3515 Granada Ave.El Monte 91731 LA County El Monte/Rosemead Adult School Machinist 10807 Ramona Blvd.El Monte 91731 LA County El Monte/Rosemead Adult School Medical Assistant Cohort 10807 Ramona Blvd.El Monte 91731 LA County El Monte/Rosemead Adult School Medical Billing & Coding Cohort 10807 Ramona Blvd.El Monte 91731 LA County El Monte/Rosemead Adult School Pharmacy Technician Cohort 10807 Ramona Blvd.El Monte 91731 LA County Electrical Training Institute Pre Apprenticeship Preparation 6023 S. Garfield Avenue Commerce 90040 LA County Elite Permanent Makeup and Training Center Microblading Course 11961 Santa Monica Blvd., Los Angeles 90025 LA County Emerson Adult Center Computer Operations/ 1 8810 Emerson Ave. Los Angeles 90045 LA County Emerson Adult Center Early Childhood Education Assistant 8810 Emerson Ave. Los Angeles 90045 LA County 12 EXHIBIT 1     City Council 10 – 15 5/2/2023 REGIONAL -BASED ORGANIZATION TRAINING PROVIDER DIRECTORY (RTPD EFFECTIVE MARCH 2023 MASTER LIST Training Provider PROGRAM ADDRESS CITY ZIP COUNTY Emerson Adult Center Office Assistant 8810 Emerson Ave. Los Angeles 90045 LA County Emerson Adult Center Pharmacy Technician 8810 Emerson Ave. Los Angeles 90045 LA County Emerson Adult Center Special Education Trainee (Emerson)8810 Emerson Ave. Los Angeles 90045 LA County Emerson Adult Center (LAUSD)Accounting Technician 8810 Emerson Ave. Los Angeles 90045 LA County Employed Security Service Center Inc.Logistics and Supply Chain Professional 3292 E. Spring St.Long Beach 90806 LA County Employed Security Service Center Inc.Logistics and Supply Chain Professional 3355 E. Spring St. Suite 209 Long Beach 90806 LA County Employed Security Service Center Inc.Logistics and Warehouse Technician 3292 E. Spring St.Long Beach 90806 LA County Employed Security Service Center Inc.Logistics and Warehouse Technician 3355 E. Spring St. Suite 209 Long Beach 90806 LA County Employed Security Service Center Inc.Private Security Officer (Armed)3292 E. Spring St.Long Beach 90806 LA County Employed Security Service Center Inc.Private Security Officer (Armed)3355 E. Spring St. Suite 209 Long Beach 90806 LA County Employed Security Service Center Inc.Private Security Officer (Armed) and School Security Officer 3292 E. Spring St.Long Beach 90806 LA County Employed Security Service Center Inc.Private Security Officer (Armed) and School Security Officer 3355 E. Spring St. Suite 209 Long Beach 90806 LA County Employed Security Service Center Inc.Private Security Officer (Unarmed)3292 E. Spring St.Long Beach 90806 LA County Employed Security Service Center Inc.Private Security Officer (Unarmed)3355 E. Spring St. Suite 209 Long Beach 90806 LA County Employed Security Service Center Inc.School Security Officer 24 Hours 3292 E. Spring St.Long Beach 90806 LA County Employed Security Service Center Inc.School Security Officer 24 Hours 3355 E. Spring St. Suite 209 Long Beach 90806 LA County Evans Community Adult School Computer Operations 1 717 N. Figueroa St. Los Angeles 90012 LA County Evans Community Adult School Computer Operations 1 & 2 717 N. Figueroa St. Los Angeles 90012 LA County Evans Community Adult School Custodial/Building & Grounds 717 N. Figueroa St. Los Angeles 90012 LA County Evans Community Adult School Healthcare Administration 717 N. Figueroa St. Los Angeles 90012 LA County Evans Community Adult School Medical Assistant 717 N. Figueroa St. Los Angeles 90012 LA County Evans Community Adult School Medical Record/Health Information Technician(Biller)717 N. Figueroa St. Los Angeles 90012 LA County Evans Community Adult School Medical Records/Health Information Technician (Coder)717 N. Figueroa St. Los Angeles 90012 LA County Evans Community Adult School Medical Secretary/Medical Front Office Assistant 717 N. Figueroa St. Los Angeles 90012 LA County Evans Community Adult School Pharmacy Technician 717 N. Figueroa St. Los Angeles 90012 LA County Evans Community Adult School Physical Therapy Aide 717 N. Figueroa St. Los Angeles 90012 LA County Evans Community Adult School Security Officer 1 717 N. Figueroa St. Los Angeles 90012 LA County Evans Community Adult School Security Officer Trainee 717 N. Figueroa St. Los Angeles 90012 LA County Evans Community Adult School (LAUSD)Accounting Clerk (Evan)717 N. Figueroa St. Los Angeles 90012 LA County Flintridge Center Apprenticeship Preparation Program 236 West Mountain Street, Suite 118 Pasadena 91103 LA County Genesis Medical College Limited Phlebotomy Technician 1391 Warner Ave., Ste. A Tustin 92780 Orange County Genesis Medical College Phlebotomy Technician l (80 Hours)1391 Warner Ave., Ste. A Tustin Orange County Giligia College Medical Billing 15643 Sherman Way St. #140 Van Nuys 91406 LA County Giligia College System Administrator/Administrative Assistant 15643 Sherman Way St. #140 Van Nuys 91406 LA County Giligia College Taxation 15643 Sherman Way St. #140 Van Nuys 91406 LA County Giligia College Websie Design & Programming 15643 Sherman Way St. #140 Van Nuys 91406 LA County Glendale Career College Central Service Instrument Technician 240 Brand Blvd. Glendale, CA 91203 Glendale 91203 LA County Glendale Career College Medical Assistant 240 Brand Blvd. Glendale, CA 91203 Glendale 91203 LA County Glendale Career College Medical Office Insurance Biller & Coder 240 Brand Blvd. Glendale, CA 91203 Glendale 91203 LA County Glendale Career College Surgical Technology 240 Brand Blvd. Glendale, CA 91203 Glendale 91203 LA County Glendale Career College Vocational Nursing 240 Brand Blvd. Glendale, CA 91203 Glendale 91203 LA County Glendale Community College Accounting Clerk l 1122 E. Garfield Ave.Glendale 91205 LA County Glendale Community College Accounting Clerk ll 1122 E. Garfield Ave.Glendale 91205 LA County Glendale Community College Administrative Medical Assistant Certificate 1122 E. Garfield Ave.Glendale 91205 LA County Glendale Community College APICS CPIM Part 1 Basic of Supply Chain Management 2340 Honolulu Ave.Montrose 91020 LA County Glendale Community College APICS CPIM Part 2 ECO, MPR, DSP, SMR 2340 Honolulu Ave.Montrose 91020 LA County Glendale Community College Certified Phlebotomy Technician 1122 E. Garfield Ave.Glendale 91205 LA County Glendale Community College CMM Application in PC-DMIS Software Level 1 2340 Honolulu Ave.Montrose 91020 LA County Glendale Community College CMM Application in PC-DMIS Software Level 2 2340 Honolulu Ave.Montrose 91020 LA County Glendale Community College CNC Programming and Set-up wit h Master-Cam 2340 Honolulu Ave.Montrose 91020 LA County Glendale Community College CNC Programming for the CNC Mill Using G & M Codes 2340 Honolulu Ave.Montrose 91020 LA County Glendale Community College Culinary/Hospitality Training Academy 1500 N. Verdugo Road Glendale 91208 LA County Glendale Community College Dental Front Office 1122 E. Garfield Ave.Glendale 91205 LA County Glendale Community College Geometric Dimensioning & Tolerancing (GT & T)2340 Honolulu Ave.Montrose 91020 LA County Glendale Community College Inspection Techniques 2340 Honolulu Ave.Montrose 91020 LA County Glendale Community College Internal Quality Management Systems Auditor Training (AS9100 REV D)2340 Honolulu Ave.Montrose 91020 LA County Glendale Community College Leadership For New & Future Supervisiors 2340 Honolulu Ave.Montrose 91020 LA County Glendale Community College Lean Six Sigma Green Belt 2340 Honolulu Ave.Montrose 91020 LA County 13 EXHIBIT 1     City Council 10 – 16 5/2/2023 REGIONAL -BASED ORGANIZATION TRAINING PROVIDER DIRECTORY (RTPD EFFECTIVE MARCH 2023 MASTER LIST Training Provider PROGRAM ADDRESS CITY ZIP COUNTY Glendale Community College Manufacturing/CNC Training Academy 1500 N. Verdugo Road Glendale 91208 LA County Glendale Community College Master for Milling & Turning Center Application 2340 Honolulu Ave.Montrose 91020 LA County Glendale Community College Medical Clinical Assistant Certificate of Completion 1122 E. Garfield Ave.Glendale 91205 LA County Glendale Community College Medical Insurance Billing & Coding Specialist Cewrtificate 1122 E. Garfield Ave.Glendale 91205 LA County Glendale Community College Pharmacy Technician Training Program 1122 E. Garfield Ave.Glendale 91205 LA County Glendale Community College Project Management 2340 Honolulu Ave.Montrose 91020 LA County Glendale Community College Shop Math and Blueprint Reading 2340 Honolulu Ave.Montrose 91020 LA County Glendale Community College Solidworks Mechanical Design 2340 Honolulu Ave.Montrose 91020 LA County Glendale Community College Time Management & Effective Communication Skills 2340 Honolulu Ave.Montrose 91020 LA County Glendale Community College Veterinary Assistant 1122 E. Garfield Ave.Glendale 91205 LA County Glendale Community College Welding Training Academy 1500 N. Verdugo Road Glendale 91208 LA County Golden Bridge College Graphic Design Window Online Program 10423 Valley Blvd Ste. B2 El Monte 91731 LA County Golden Oak Adult School Billingual Instructional Assisant (Online)21445 Centre Pointe Parkway Santa Clarita 91350 LA County Golden Oak Adult School Certified Medical Assistant l (Hybrid)21445 Centre Pointe Parkway Santa Clarita 91350 LA County Golden Oak Adult School Certified Medical Assistant ll 21445 Centre Pointe Parkway Santa Clarita 91350 LA County Golden Oak Adult School Certified Pharmacy Technician 21445 Centre Pointe Parkway Santa Clarita 91350 LA County Golden Oak Adult School Custodial Training 23201 Dalbey Dr.Santa Clarita 91355 LA County Golden Oak Adult School Google IT Support Certification (Online)21445 Centre Pointe Parkway Santa Clarita 91350 LA County Golden Oak Adult School In-Home Caregiver Basics (Hybrid)24825 N. Newhall Ave.Santa Clarita 91321 LA County Golden Oak Adult School Special Education Instructional Assistant/SCIA Provider 19425 Stillmore St. Santa Clarita 91351 LA County Goodwill SOLAC (Serving the people of Southern Los Angeles County Certified Nurse Assistant 800 W. Pacific Coast Hwy.Long Beach 90806 LA County Goodwill SOLAC (Serving the people of Southern Los Angeles County Professional Security Officer Training Program 800 W. Pacific Coast Hwy.Long Beach 90806 LA County GSF Driving & Truck Training School Complete Course CDL Class A 13763 Balboa Blvd. Granda Hills 91344 LA County GSF Driving & Truck Training School Complete Course CDL Class A 5731 McKinley Ave. Los Angeles 90011 LA County GSF Driving & Truck Training School Complete Course CDL Class A 16211 Filbert St. Sylmar 91343 LA County GSF Driving & Truck Training School Complete Course CDL Class B-P 13763 Balboa Blvd. Granda Hills 91344 LA County GSF Driving & Truck Training School Complete Course CDL Class B-P 5731 McKinley Ave. Los Angeles 90011 LA County GSF Driving & Truck Training School Complete Course CDL Class B-P 16211 Filbert St. Sylmar 91343 LA County GSF Driving & Truck Training School Professional Combo CDL Class A & B-P 13763 Balboa Blvd. Granda Hills 91344 LA County GSF Driving & Truck Training School Professional Combo CDL Class A & B-P 5731 McKinley Ave. Los Angeles 90011 LA County GSF Driving & Truck Training School Professional Combo CDL Class A & B-P 16211 Filbert St. Sylmar 91343 LA County Hacienda La Puente Adult Education Accounting Clerk Computerized Bookkeeper 14101 E. Nelson Ave.La Puente 91746 LA County Hacienda La Puente Adult Education Advanced Private Security Specialist 14101 E. Nelson Ave.La Puente 91746 LA County Hacienda La Puente Adult Education Automotive Service Technician (ASE Prep)14101 E. Nelson Ave.La Puente 91746 LA County Hacienda La Puente Adult Education Barbering 14101 E. Nelson Ave.La Puente 91746 LA County Hacienda La Puente Adult Education Certificated Nurse Assistant (CNA) Accelerated 14101 E. Nelson Ave.La Puente 91746 LA County Hacienda La Puente Adult Education Certified Nurse Assistant HHA/ Acute Care 14101 E. Nelson Ave.La Puente 91746 LA County Hacienda La Puente Adult Education Combination Welder 14101 E. Nelson Ave.La Puente 91746 LA County Hacienda La Puente Adult Education Cosmetology 14101 E. Nelson Ave.La Puente 91746 LA County Hacienda La Puente Adult Education Culinary Arts Academy 14101 E. Nelson Ave.La Puente 91746 LA County Hacienda La Puente Adult Education Esthetician 14101 E. Nelson Ave.La Puente 91746 LA County Hacienda La Puente Adult Education Heating Ventilation & Air Conditioning HVAC 14101 E. Nelson Ave.La Puente 91746 LA County Hacienda La Puente Adult Education Major Appliance Service Comprehensive 14101 E. Nelson Ave.La Puente 91746 LA County Hacienda La Puente Adult Education Medical Assistant 14101 E. Nelson Ave.La Puente 91746 LA County Hacienda La Puente Adult Education Medical Billing/ Coder 14101 E. Nelson Ave.La Puente 91746 LA County Hacienda La Puente Adult Education Pharmacy Technician 14101 E. Nelson Ave.La Puente 91746 LA County Hacienda La Puente Adult Education Psychiatric Technician 14101 E. Nelson Ave.La Puente 91746 LA County Hacienda La Puente Adult Education Registered Dental Assistant 14101 E. Nelson Ave.La Puente 91746 LA County Hacienda La Puente Adult Education School Security SB + 626-Security 14101 E. Nelson Ave.La Puente 91746 LA County Hacienda La Puente Adult Education Security Guard -Baton 14101 E. Nelson Ave.La Puente 91746 LA County Hacienda La Puente Adult Education Security Guard-Guard Card 14101 E. Nelson Ave.La Puente 91746 LA County Hacienda La Puente Adult Education Security Gurad-Firearm 14101 E. Nelson Ave.La Puente 91746 LA County Hacienda La Puente Adult Education Vocational Nurse (LVN)14101 E. Nelson Ave.La Puente 91746 LA County Hacienda La Puente Adult Education Water Technician 2-Treatment 14101 E. Nelson Ave.La Puente 91746 LA County Hacienda La Puente Adult Education Water Technology Distribution 14101 E. Nelson Ave.La Puente 91746 LA County Harbor Occupational Center (LAUSD)Accounting Clerk Specialist 740 N. Pacific Ave. San Pedro 90731 LA County 14 EXHIBIT 1     City Council 10 – 17 5/2/2023 REGIONAL -BASED ORGANIZATION TRAINING PROVIDER DIRECTORY (RTPD EFFECTIVE MARCH 2023 MASTER LIST Training Provider PROGRAM ADDRESS CITY ZIP COUNTY Harbor Occupational Center (LAUSD)Air Conditioning Technician Trainee 740 N. Pacific Ave. San Pedro 90731 LA County Harbor Occupational Center (LAUSD)Automobile Mechanic/ Fundamentals 740 N. Pacific Ave. San Pedro 90731 LA County Harbor Occupational Center (LAUSD)Automotive Technician Brakes and Supension 740 N. Pacific Ave. San Pedro 90731 LA County Harbor Occupational Center (LAUSD)Automotive Technician Comprehensive 740 N. Pacific Ave. San Pedro 90731 LA County Harbor Occupational Center (LAUSD)Automotive Technician Electrical & Electronics 740 N. Pacific Ave. San Pedro 90731 LA County Harbor Occupational Center (LAUSD)Automotive TechnicianTrainee 740 N. Pacific Ave. San Pedro 90731 LA County Harbor Occupational Center (LAUSD)Combination welding Trainee 740 N. Pacific Ave. San Pedro 90731 LA County Harbor Occupational Center (LAUSD)Computer Operations 1 740 N. Pacific Ave. San Pedro 90731 LA County Harbor Occupational Center (LAUSD)Computer Operator Specialist 740 N. Pacific Ave. San Pedro 90731 LA County Harbor Occupational Center (LAUSD)Computer Technician 740 N. Pacific Ave. San Pedro 90731 LA County Harbor Occupational Center (LAUSD)Custodial/Building and Grounds 740 N. Pacific Ave. San Pedro 90731 LA County Harbor Occupational Center (LAUSD)Cybersecurity Operations Technician Specialist 740 N. Pacific Ave. San Pedro 90731 LA County Harbor Occupational Center (LAUSD)Cybersecurity Operations Technician Trainee 740 N. Pacific Ave. San Pedro 90731 LA County Harbor Occupational Center (LAUSD)Diesel Mechanics 740 N. Pacific Ave. San Pedro 90731 LA County Harbor Occupational Center (LAUSD)Electrician Training Program(Residential)740 N. Pacific Ave. San Pedro 90731 LA County Harbor Occupational Center (LAUSD)Forklift Certification 740 N. Pacific Ave. San Pedro 90731 LA County Harbor Occupational Center (LAUSD)Graphic Designer;Advertising Design 740 N. Pacific Ave. San Pedro 90731 LA County Harbor Occupational Center (LAUSD)Health Information Technology 740 N. Pacific Ave. San Pedro 90731 LA County Harbor Occupational Center (LAUSD)HVAC/R Technician Trainee 740 N. Pacific Ave. San Pedro 90731 LA County Harbor Occupational Center (LAUSD)IT Support Technician Trainee 740 N. Pacific Ave. San Pedro 90731 LA County Harbor Occupational Center (LAUSD)IT Support Technician Trainee Specialist 740 N. Pacific Ave. San Pedro 90731 LA County Harbor Occupational Center (LAUSD)Master Mechanic Technician Trainee 740 N. Pacific Ave. San Pedro 90731 LA County Harbor Occupational Center (LAUSD)Medical Assistant 740 N. Pacific Ave. San Pedro 90731 LA County Harbor Occupational Center (LAUSD)Medical Assistant with Health Information Technology 1 740 N. Pacific Ave. San Pedro 90731 LA County Harbor Occupational Center (LAUSD)Medical Office Assistant 740 N. Pacific Ave. San Pedro 90731 LA County Harbor Occupational Center (LAUSD)Medical Records Insurance Biller 740 N. Pacific Ave. San Pedro 90731 LA County Harbor Occupational Center (LAUSD)Network Control Operator 740 N. Pacific Ave. San Pedro 90731 LA County Harbor Occupational Center (LAUSD)Network Technician 740 N. Pacific Ave. San Pedro 90731 LA County Harbor Occupational Center (LAUSD)Office Assistant 740 N. Pacific Ave. San Pedro 90731 LA County Harbor Occupational Center (LAUSD)Plumbing 740 N. Pacific Ave. San Pedro 90731 LA County Harbor Occupational Center (LAUSD)Refrigeration Technician Trainee 740 N. Pacific Ave. San Pedro 90731 LA County Harbor Occupational Center (LAUSD)Warehouse & Forklift Operator 740 N. Pacific Ave. San Pedro 90731 LA County Health Care Integrated School Based Health Counselor 2600 N. Central Ave. B1 Compton 90222 LA County Health Care Integrated School Based Health Medical Assistant 2600 N. Central Ave. B1 Compton 90222 LA County Health Care Integrated School Based Health Practical/Vocational Nurse 2600 N. Central Ave. B1 Compton 90222 LA County Healthcare Career Center Nursing Assistant Training Program 12440 Firestone Blvd. Ste. 220 Norwalk 90650 LA County Healthcare Career College Computerized Medical Biller/Coder 8527 Alondra Blvd. #174 Paramount 90723 LA County Healthcare Career College Medical Assistant Administrative & Clinical 8527 Alondra Blvd. #174 Paramount 90723 LA County Healthcare Career College Nurse Assistant 8527 Alondra Blvd. #174 Paramount 90723 LA County Healthcare Career College Nurse Assistant- Online 8527 Alondra Blvd. #174 Paramount 90723 LA County Healthcare Career College Phlebotomy Technician 8527 Alondra Blvd. #174 Paramount 90723 LA County HealthImpact Californina Registered Nurse Specialty Apprenticeship Program 3012 Summit Street Oakland 94609 Alameda County HealthStaff Training Institute, Inc. Drug & Alcohol Counselor-Hybrid 601 S. Milliken Ave. Suite A Ontario 91761 San Bernardino County HealthStaff Training Institute, Inc. Drug & Alcohol Counselor-Hybrid 1970 Old Tustin Ave. Suite C (Satellite Site)Santa Ana 92705 Orange County HealthStaff Training Institute, Inc. Drug & Alcohol Counselor-Hybrid 27645 Jefferson Ave., Suite 116 Temecula 92590 Riverside County HealthStaff Training Institute, Inc.Administrative Medical Assistant (Front Desk)601 S. Milliken Ave. Suite A Ontario 91761 San Bernardino County HealthStaff Training Institute, Inc.Administrative Medical Assistant (Front Desk)1970 Old Tustin Ave. Suite C (Satellite Site)Santa Ana 92705 Orange County HealthStaff Training Institute, Inc.Administrative Medical Assistant (Front Desk)27645 Jefferson Ave., Suite 116 Temecula 92590 Riverside County HealthStaff Training Institute, Inc.Clinical & Administrative Medical Assistant 601 S. Milliken Ave. Suite A Ontario 91761 San Bernardino County HealthStaff Training Institute, Inc.Clinical & Administrative Medical Assistant 1970 Old Tustin Ave. Suite C (Satellite Site)Santa Ana 92705 Orange County HealthStaff Training Institute, Inc.Clinical & Administrative Medical Assistant 27645 Jefferson Ave., Suite 116 Temecula 92590 Riverside County HealthStaff Training Institute, Inc.Clinical & Administrative Medical Assistant(Front & Back Office)-Hybrid 601 S. Milliken Ave. Suite A Ontario 91761 San Bernardino County HealthStaff Training Institute, Inc.Clinical & Administrative Medical Assistant(Front & Back Office)-Hybrid 1970 Old Tustin Ave. Suite C (Satellite Site)Santa Ana 92705 Orange County HealthStaff Training Institute, Inc.Clinical & Administrative Medical Assistant(Front & Back Office)-Hybrid 27645 Jefferson Ave., Suite 116 Temecula 92590 Riverside County 15 EXHIBIT 1     City Council 10 – 18 5/2/2023 REGIONAL -BASED ORGANIZATION TRAINING PROVIDER DIRECTORY (RTPD EFFECTIVE MARCH 2023 MASTER LIST Training Provider PROGRAM ADDRESS CITY ZIP COUNTY HealthStaff Training Institute, Inc.Clinical Medical Assistant (Back Office)601 S. Milliken Ave. Suite A Ontario 91761 San Bernardino County HealthStaff Training Institute, Inc.Clinical Medical Assistant (Back Office)1970 Old Tustin Ave. Suite C (Satellite Site)Santa Ana 92705 Orange County HealthStaff Training Institute, Inc.Clinical Medical Assistant (Back Office)27645 Jefferson Ave., Suite 116 Temecula 92590 Riverside County HealthStaff Training Institute, Inc.Clinical Medical Assistant (Medical Back Office)-Hybrid 601 S. Milliken Ave. Suite A Ontario 91761 San Bernardino County HealthStaff Training Institute, Inc.Clinical Medical Assistant (Medical Back Office)-Hybrid 1970 Old Tustin Ave. Suite C (Satellite Site)Santa Ana 92705 Orange County HealthStaff Training Institute, Inc.Computerized Office & Accounting 27645 Jefferson Ave., Suite 116 Temecula 92590 Riverside County HealthStaff Training Institute, Inc.Computerized Office & Accounting (Hybrid)1970 Old Tustin Ave. Suite C (Satellite Site)Santa Ana 92705 Orange County HealthStaff Training Institute, Inc.Drug & Alcohol Counseling 601 S. Milliken Ave. Suite A Ontario 91761 San Bernardino County HealthStaff Training Institute, Inc.Drug & Alcohol Counseling 1970 Old Tustin Ave. Suite C (Satellite Site)Santa Ana 92705 Orange County HealthStaff Training Institute, Inc.Drug & Alcohol Counseling 27645 Jefferson Ave., Suite 116 Temecula 92590 Riverside County HealthStaff Training Institute, Inc.Medical Billing & Coding 1970 Old Tustin Ave. Suite C (Satellite Site)Santa Ana 92705 Orange County HealthStaff Training Institute, Inc.Medical Billing & Coding 27645 Jefferson Ave., Suite 116 Temecula 92590 Riverside County HealthStaff Training Institute, Inc.Medical Billing & Coding-Hybrid 601 S. Milliken Ave. Suite A Ontario 91761 San Bernardino County HealthStaff Training Institute, Inc.Medical Billing & Coding-Hybrid 1970 Old Tustin Ave. Suite C (Satellite Site)Santa Ana 92705 Orange County HealthStaff Training Institute, Inc.Pharmacy Technician 1970 Old Tustin Ave. Suite C (Satellite Site)Santa Ana 92705 Orange County HealthStaff Training Institute, Inc.Pharmacy Technician 27645 Jefferson Ave., Suite 116 Temecula 92590 Riverside County HealthStaff Training Institute, Inc.Pharmacy Technician-Hybrid 601 S. Milliken Ave. Suite A Ontario 91761 San Bernardino County HealthStaff Training Institute, Inc.Pharmacy Technician-Hybrid 1970 Old Tustin Ave. Suite C (Satellite Site)Santa Ana 92705 Orange County HealthStaff Training Institute, Inc.Phlebotomy Technician CPT-1 1970 Old Tustin Ave. Suite C (Satellite Site)Santa Ana 92705 Orange County HealthStaff Training Institute, Inc.Phlebotomy Technician CPT-1 27645 Jefferson Ave., Suite 116 Temecula 92590 Riverside County Heartland Coalition Heartland Coalitions Carpentry Construction Pre-Apprenticeship 1420 S. Garey Ave.Pomona 91766 LA County Heartland Coalition Heartland Coalitions Carpentry Construction Pre-Apprenticeship 6125 Imperial Ave.San Diego 92114 San Diego County Heavy Equipment Colleges of America Certificate of Heavy Equipment Operations-Mobile Crane 1955 W. 9th St.San Bernardino 92411 San Bernardino County Hi-Desert Truck Driving School Bus/Truck Driver, Class B 42739 5th East St. Lancaster 93535 LA County Hi-Desert Truck Driving School Bus/Truck Driver, Class B 10888 La Tuna Canyon Rd. S2 Sun Valley 91352 LA County Hi-Desert Truck Driving School Professional Driver, Class A 42739 5th East St. Lancaster 93535 LA County Hi-Desert Truck Driving School Professional Driver, Class A 10888 La Tuna Canyon Rd. S2 Sun Valley 91352 LA County Hierarch Barber and Cosmo ApprenticeshipTraining Academy Barber Apprenticeship 1717 Old Tustin Ave. Suite B Santa Ana 92705 Orange County Hierarch Barber and Cosmo ApprenticeshipTraining Academy Cosmetology 1717 Old Tustin Ave. Suite B Santa Ana 92705 Orange County High Desert Medical College Clinical Medical Assisting 2000 24th Street Bakerfield 93301 Kern County High Desert Medical College Clinical Medical Assisting 701 W. Ave K Suite 123 Lancaster 93534 LA County High Desert Medical College Dental Assisting 2000 24th Street Bakerfield 93301 Kern County High Desert Medical College Dental Assisting 701 W. Ave K Suite 123 Lancaster 93534 LA County High Desert Medical College Medical Administrative Assistant 701 W. Ave K Suite 123 Lancaster 93534 LA County High Desert Medical College Pharmacy Technician 2000 24th Street Bakerfield 93301 Kern County High Desert Medical College Pharmacy Technician 701 W. Ave K Suite 123 Lancaster 93534 LA County Hollywood Cultural College Radio Broadcasting 3450 Wilshire Blvd. Suite 700 Los Angeles 90010 LA County Homestead Schools, Inc.Medical Assisting 23800 Hawthorne Blvd. Ste. 200 Torrance 90505 LA County Homestead Schools, Inc.Vocational Nursing 23800 Hawthorne Blvd. Ste. 200 Torrance 90505 LA County Hospitality Training Academy HTA Room Attendant Apprenticeship Program 1234 S. Western Avenue Los Angeles 90006 LA County Hospitality Training Academy HTA Line Cook Apprenticeship Program 1234 S. Western Avenue Los Angeles 90006 LA County Hospitality Training Academy Room Attendant/Hotel Services Pre-Apprenticeship Online 130 S. Alvarado St. 2nd floor Los Angeles 90057 LA County Huntington Beach Adult School Accounting and Auditing Clerk 17231 Gothard Street Huntington Beach 92647 Orange County Huntington Beach Adult School Medical Assistant 17231 Gothard Street Huntington Beach 92647 Orange County Huntington Beach Adult School Medical Biller and Coder 17231 Gothard Street Huntington Beach 92647 Orange County Huntington Beach Adult School Pharmacy Technician 17231 Gothard Street Huntington Beach 92647 Orange County Huntington Park Adult School (LAUSD)Combination Welding Trainee 2945 Belgrave Ave. Huntington Park 90255 LA County IDT-Integrated DigitalTechnologies Corp Database Administrator Professional (MCTS/MCDBA)138 N. Brand Blvd Suite 200 Glendale 91203 LA County IDT-Integrated DigitalTechnologies Corp Database Technologies Specialist I 138 N. Brand Blvd Suite 200 Glendale 91203 LA County 16 EXHIBIT 1     City Council 10 – 19 5/2/2023 REGIONAL -BASED ORGANIZATION TRAINING PROVIDER DIRECTORY (RTPD EFFECTIVE MARCH 2023 MASTER LIST Training Provider PROGRAM ADDRESS CITY ZIP COUNTY IDT-Integrated DigitalTechnologies Corp Database Technologies Specialist II 138 N. Brand Blvd Suite 200 Glendale 91203 LA County IDT-Integrated DigitalTechnologies Corp Database Technologies Specialist III 138 N. Brand Blvd Suite 200 Glendale 91203 LA County IDT-Integrated DigitalTechnologies Corp Hardware Specialist (A+ Certification)138 N. Brand Blvd Suite 200 Glendale 91203 LA County IDT-Integrated DigitalTechnologies Corp Internet Specialist/ Webmaster 138 N. Brand Blvd Suite 200 Glendale 91203 LA County IDT-Integrated DigitalTechnologies Corp IT Security Administrator (Network+/Security+/CCNA/CEH/CWNA)138 N. Brand Blvd Suite 200 Glendale 91203 LA County IDT-Integrated DigitalTechnologies Corp IT Security Professional (CCNA/CEH/CISSP)138 N. Brand Blvd Suite 200 Glendale 91203 LA County IDT-Integrated DigitalTechnologies Corp Net Web Application Developer(MCPD/MCITP)138 N. Brand Blvd Suite 200 Glendale 91203 LA County IDT-Integrated DigitalTechnologies Corp Network IT Professional Enterprise (MCTS/MCITP)138 N. Brand Blvd Suite 200 Glendale 91203 LA County IDT-Integrated DigitalTechnologies Corp Network Specialist II (MCSE)138 N. Brand Blvd Suite 200 Glendale 91203 LA County IDT-Integrated DigitalTechnologies Corp Project Server Manager Specialist 138 N. Brand Blvd Suite 200 Glendale 91203 LA County IDT-Integrated DigitalTechnologies Corp Software Development Programmer 138 N. Brand Blvd Suite 200 Glendale 91203 LA County IDT-Integrated DigitalTechnologies Corp Telecommunications Specialist I 138 N. Brand Blvd Suite 200 Glendale 91203 LA County IDT-Integrated DigitalTechnologies Corp Telecommunications Specialist II 138 N. Brand Blvd Suite 200 Glendale 91203 LA County IDT-Integrated DigitalTechnologies Corp Telecommunications Specialist III 138 N. Brand Blvd Suite 200 Glendale 91203 LA County Intech College Computer Set-Up and Maintenance Operation 10012 Garvey Ave., #7 El Monte 91733 LA County Intech College Light Duty Auto Mechanic 3008 Potrero Ave. Unit A El Monte 91733 LA County Integrity College of Health Medical Assisting 1460 N. Lake Ave. Suite 102 Pasadena 91104 LA County Intercoast Colleges Alcohol & Drug Counseling Studies 2235 East Garvey Ave. North West Covina 91791 LA County Intercoast Colleges Alcohol & Drug Counseling Studies 21840 Van Buren Blvd.,Riverside 92508 Riverside County Intercoast Colleges Alcohol & Drug Counseling Studies-IDL 1720 East Garry Ave. Suite 103 Santa Ana 92705 Orange County Intercoast Colleges Electrical Training Program 2235 East Garvey Ave. North West Covina 91791 LA County Intercoast Colleges Electrical Training Program 1989 Atlanta Ave. Riverside 92507 Riverside County Intercoast Colleges Electrical Training Program-Hybrid 1720 East Garry Ave. Suite 103 Santa Ana 92705 Orange County Intercoast Colleges HVAC Technician 2235 East Garvey Ave. North West Covina 91791 LA County Intercoast Colleges HVAC Technician 1989 Atlanta Ave. Riverside 92507 Riverside County Intercoast Colleges HVAC Technician-Hybrid 1720 East Garry Ave. Suite 103 Santa Ana 92705 Orange County Intercoast Colleges Medical Assistant 2235 East Garvey Ave. North West Covina 91791 LA County Intercoast Colleges Medical Assistant 1720 East Garry Ave. Suite 103 Santa Ana 92705 Orange County International Academy of Cosmetology Barber 4085 Tweedy Blvd. South Gate 90280 LA County International Academy of Cosmetology Cosmetology 4085 Tweedy Blvd. South Gate 90280 LA County International Academy of Cosmetology Esthetician 4085 Tweedy Blvd. South Gate 90280 LA County International Christian Education College Early Childhood Education & Supervision & Administration 3807 Wilshire Blvd. #730 Los Angeles 90010 LA County International College of Beauty Arts & Sciences Cosmetology 5225 W. San Fernando Road Los Angeles 90039 LA County International College of Beauty Arts & Sciences Esthetician 5225 W. San Fernando Road Los Angeles 90039 LA County JVS Socal Community Training Center ApartmentWorks 6505 Wilshire Blvd., Suite 200 Los Angeles 90048 LA County JVS Socal Community Training Center BankWorks 6505 Wilshire Blvd., Suite 200 Los Angeles 90048 LA County L.A. Vocational Institute Certificated Nurse Assistant 3550 Wilshire Blvd. Los Angeles 90010 LA County L.A. Vocational Institute Medical Assistant 3550 Wilshire Blvd. Los Angeles 90010 LA County L.A. Vocational Institute Phlebotomy Technican 3550 Wilshire Blvd. Los Angeles 90010 LA County L.A. Vocational Institute Physical Therapy Aide 3550 Wilshire Blvd. Los Angeles 90010 LA County Learnet Academy, Inc.Computer Information Systems 3251 W. 6th Street, Suite 200 Los Angeles 90020 LA County Learnet Academy, Inc.General Contractor 3251 W. 6th Street, Suite 200 Los Angeles 90020 LA County Learnet Academy, Inc.Real Estate & Finance/Salesperson 3251 W. 6th Street, Suite 200 Los Angeles 90020 LA County Long Beach Community College District Dispatching for Logistics 1305 E. Pacific Coast Hwy. Long Beach 90808 LA County Long Beach Community College District Intermediate Logistics 1305 E. Pacific Coast Hwy. Long Beach 90808 LA County Long Beach Community College District Intermediate Transportation Operations 1305 E. Pacific Coast Hwy. Long Beach 90808 LA County Long Beach Community College District International Transportation Operations & US Customs Clearance 1305 E. Pacific Coast Hwy. Long Beach 90808 LA County Long Beach Community College District Introduction to Logistics 1305 E. Pacific Coast Hwy. Long Beach 90808 LA County Los Angeles Career College Certified Nurse Assistant 6426 Belling ham Ave.-Satellite North Hollywood 91606 LA County Los Angeles Career College Certified Nurse Assistant 8978 Tampa Avenue Northridge 91324 LA County Los Angeles Career College Phlebotomy Training Program 6426 Belling ham Ave.-Satellite North Hollywood 91606 LA County Los Angeles Career College Phlebotomy Training Program 8978 Tampa Avenue Northridge 91324 LA County Los Angeles City College Working with exceptional Populations 855 N. Vermont Ave.Los Angeles 90029 LA County Los Angeles College of Aesthetics Cosmetology 1517 South Western Ave.Los Angeles 90006 LA County 17 EXHIBIT 1     City Council 10 – 20 5/2/2023 REGIONAL -BASED ORGANIZATION TRAINING PROVIDER DIRECTORY (RTPD EFFECTIVE MARCH 2023 MASTER LIST Training Provider PROGRAM ADDRESS CITY ZIP COUNTY Los Angeles College of Aesthetics Esthetician 1517 South Western Ave.Los Angeles 90006 LA County Los Angeles College of Aesthetics Manicuring 1517 South Western Ave.Los Angeles 90006 LA County Los Angeles Mission College Basic Pharmacy Technician Certificate 13356 Eldridge Ave.Sylmar 91342 LA County Los Angeles Mission College Biotechnology Lab Assistant 13356 Eldridge Ave.Sylmar 91342 LA County Los Angeles Mission College Certificate of Achievement in Accounting 13356 Eldridge Ave.Sylmar 91342 LA County Los Angeles Mission College Certified Nurse Assistant/Home Health Aide 13356 Eldridge Ave.Sylmar 91342 LA County Los Angeles Mission College Construction Technologies 13356 Eldridge Ave.Sylmar 91342 LA County Los Angeles Mission College Culinary Specialist 13356 Eldridge Ave.Sylmar 91342 LA County Los Angeles Mission College Fundamentals of Medical Billing & Coding 13356 Eldridge Ave.Sylmar 91342 LA County Los Angeles Mission College Health Occupations Fundamentals 13356 Eldridge Ave.Sylmar 91342 LA County Los Angeles Pacific College Accounting Associate of Occupational Studies 3325 Wilshire Blvd. Suite 550 Los Angeles 90010 LA County Los Angeles Pacific College Business General Program 3325 Wilshire Blvd. Suite 550 Los Angeles 90010 LA County Los Angeles Pacific College Computer Graphics and Design 3325 Wilshire Blvd. Suite 550 Los Angeles 90010 LA County Los Angeles Pacific College Computer Information Systems 3325 Wilshire Blvd. Suite 550 Los Angeles 90010 LA County Los Angeles Pacific College Computerized Accounting 3325 Wilshire Blvd. Suite 550 Los Angeles 90010 LA County Los Angeles Southwest College Construction and Maintenance(Hire LAX)1600 W. Imperial Highway Los Angeles 90047 LA County Los Angeles Technology Center (LAUSD)Accounting Clerk Core 3721 W. Washington Blvd. Los Angeles 90018 LA County Los Angeles Technology Center (LAUSD)Automotive Technician Trainee 3721 W. Washington Blvd. Los Angeles 90018 LA County Los Angeles Technology Center (LAUSD)Automotive Technology 3721 W. Washington Blvd. Los Angeles 90018 LA County Los Angeles Technology Center (LAUSD)Building & Grounds Worker Fundamentals 3721 W. Washington Blvd. Los Angeles 90018 LA County Los Angeles Technology Center (LAUSD)Child Day Care Worker 3721 W. Washington Blvd. Los Angeles 90018 LA County Los Angeles Technology Center (LAUSD)Construction Essentials 3721 W. Washington Blvd. Los Angeles 90018 LA County Los Angeles Technology Center (LAUSD)Construction Work 3721 W. Washington Blvd. Los Angeles 90018 LA County Los Angeles Technology Center (LAUSD)Construction Work: We Build 3721 W. Washington Blvd. Los Angeles 90018 LA County Los Angeles Technology Center (LAUSD)Home Health Aide 3721 W. Washington Blvd. Los Angeles 90018 LA County Los Angeles Technology Center (LAUSD)Maintenance Supervisor 3721 W. Washington Blvd. Los Angeles 90018 LA County Los Angeles Technology Center (LAUSD)MC3 Construction 3721 W. Washington Blvd. Los Angeles 90018 LA County Los Angeles Technology Center (LAUSD)Medical Office Assistant 3721 W. Washington Blvd. Los Angeles 90018 LA County Los Angeles Technology Center (LAUSD)Medical Records Insurance Biller 3721 W. Washington Blvd. Los Angeles 90018 LA County Los Angeles Technology Center (LAUSD)Nursing Assistant 3721 W. Washington Blvd. Los Angeles 90018 LA County Los Angeles Technology Center (LAUSD)Security Office 1 3721 W. Washington Blvd. Los Angeles 90018 LA County Los Angeles Technology Center (LAUSD)Security Office Trainee 3721 W. Washington Blvd. Los Angeles 90018 LA County Los Angeles Trade Technical College Advanced Drone Operator/Unmanned Aerial Vehicles (UAV) Training 400 W. Washington Blvd.Los Angeles 90015 LA County Los Angeles Trade Technical College Introduction to Quicken 400 W. Washington Blvd.Los Angeles 90015 LA County Los Angeles Trade Technical College Medical Coding 400 W. Washington Blvd.Los Angeles 90015 LA County Los Angeles Trade Technical College Microsoft Office User Specialist/Quickbooks Computerized Accounting 400 W. Washington Blvd.Los Angeles 90015 LA County Los Angeles Trade Technical College Safe & Secure Environment Assessor 400 W. Washington Blvd.Los Angeles 90015 LA County Los Angeles Trade Technical College Social Media Entrepreneur 400 W. Washington Blvd.Los Angeles 90015 LA County Los Angeles Unified School District (Division of Adult and Career Education)Accounting Clerk Certificate 1646 S. Olive Street Los Angeles 90015 LA County Los Angeles Valley College BioTech Training Academy 5800 Fulton Avenue Valley Glen 91401 LA County Los Angeles Valley College Bus Operator Training Academy 5800 Fulton Avenue Valley Glen 91401 LA County Los Angeles Valley College Manufacturing Academy 5800 Fulton Avenue Valley Glen 91401 LA County Lotus Medical Career College Certified Nurse Assistant 1460 East Holt Ave. Suite 176A Pomona 91767 LA County Lotus Medical Career College Home Health Aide 1460 East Holt Ave. Suite 176A Pomona 91767 LA County Lotus Medical Career College Restorative Nurse Assisant (Hybrid)1460 East Holt Ave. Suite 176A Pomona 91767 LA County Loyola Marymount-University LMU Extension Administrative Dental Assistant 1 LMU Drive #1840 Los Angeles 90045 LA County Loyola Marymount-University LMU Extension Advanced Hosipal Coding & CCS Prep Voucher Included GES 104 1 LMU Drive #1840 Los Angeles 90045 LA County Loyola Marymount-University LMU Extension Advanced Human Resources 1 LMU Drive #1840 Los Angeles 90045 LA County Loyola Marymount-University LMU Extension Advanced Medical Interpreter (GES1007)1 LMU Drive #1840 Los Angeles 90045 LA County Loyola Marymount-University LMU Extension Behaverial Health Practioner 1 LMU Drive #1840 Los Angeles 90045 LA County Loyola Marymount-University LMU Extension Blockchain and Industry 1 LMU Drive #1840 Los Angeles 90045 LA County Loyola Marymount-University LMU Extension Blockchain Cases 1 LMU Drive #1840 Los Angeles 90045 LA County Loyola Marymount-University LMU Extension Blockchain Foundational and Frameworks 1 LMU Drive #1840 Los Angeles 90045 LA County Loyola Marymount-University LMU Extension Cert. Clinical Medical Assistant (CCMA) (GES180) (Voucher Included)1 LMU Drive #1840 Los Angeles 90045 LA County Loyola Marymount-University LMU Extension Certifed Electronic Health Records Specialist (CEHRS) GES136 1 LMU Drive #1840 Los Angeles 90045 LA County Loyola Marymount-University LMU Extension Certificate in Creative Entrepreneurship for Entertainment Industry 2 LMU Drive #1840 Los Angeles 90045 LA County 18 EXHIBIT 1     City Council 10 – 21 5/2/2023 REGIONAL -BASED ORGANIZATION TRAINING PROVIDER DIRECTORY (RTPD EFFECTIVE MARCH 2023 MASTER LIST Training Provider PROGRAM ADDRESS CITY ZIP COUNTY Loyola Marymount-University LMU Extension Certificate in Family Mediation Online 1 LMU Drive #1840 Los Angeles 90045 LA County Loyola Marymount-University LMU Extension Certificate in Mediation & Arbitration Online 1 LMU Drive #1840 Los Angeles 90045 LA County Loyola Marymount-University LMU Extension Certificate in Substance Use Disorder Counseling 1 LMU Drive #1840 Los Angeles 90045 LA County Loyola Marymount-University LMU Extension Certified Bookkeeper (GES202) Online 1 LMU Drive #1840 Los Angeles 90045 LA County Loyola Marymount-University LMU Extension Certified Clinical Medical Assistant (CCMA)+ Certified Electronic Health Records Specialist (CEHRS) (Vouchers Included)GES182) 1 LMU Drive #1840 Los Angeles 90045 LA County Loyola Marymount-University LMU Extension Certified Clinical Medical Assistant for the Experienced CMAA (GES181) (Voucher Included) 1 LMU Drive #1840 Los Angeles 90045 LA County Loyola Marymount-University LMU Extension Certified Digital Marketing Fundamentals ( Voucher Included) (GES2116) 1LMU Drive #1840 Los Angeles 90045 LA County Loyola Marymount-University LMU Extension Certified Digital Marketing Professional (GES2117) Voucher Included)1LMU Drive #1840 Los Angeles 90045 LA County Loyola Marymount-University LMU Extension Certified EKG Technician (Voucher Included0 GES1011 1 LMU Drive #1840 Los Angeles 90045 LA County Loyola Marymount-University LMU Extension Certified Electronic Health Records Specialist + Medical Terminology (GES140) 1 LMU Drive #1840 Los Angeles 90045 LA County Loyola Marymount-University LMU Extension Certified Family Mediator Online 1 LMU Drive #1840 Los Angeles 90045 LA County Loyola Marymount-University LMU Extension Certified Global Business Professional Online 1 LMU Drive #1840 Los Angeles 90045 LA County Loyola Marymount-University LMU Extension Certified Green Supply Chain Professional Online 1 LMU Drive #1840 Los Angeles 90045 LA County Loyola Marymount-University LMU Extension Certified Health Unit Coordinator (Voucher Included) GES170 1 LMU Drive #1840 Los Angeles 90045 LA County Loyola Marymount-University LMU Extension Certified Indoor Air Quality Manager Online 1 LMU Drive #1840 Los Angeles 90045 LA County Loyola Marymount-University LMU Extension Certified Indoor Environmentalist Online 1 LMU Drive #1840 Los Angeles 90045 LA County Loyola Marymount-University LMU Extension Certified Inpatient Coder (Voucher Included) GES199 1 LMU Drive #1840 Los Angeles 90045 LA County Loyola Marymount-University LMU Extension Certified Mediation & Restorative Justice Practitioner 1 LMU Drive #1840 Los Angeles 90045 LA County Loyola Marymount-University LMU Extension Certified Medical Administrative Assistant (CMAA) (Voucher Included) GES147 1 LMU Drive #1840 Los Angeles 90045 LA County Loyola Marymount-University LMU Extension Certified Medical Administrative Assistant w/ Medical Billing and Coding (Voucher Included GES1015 1 LMU Drive #1840 Los Angeles 90045 LA County Loyola Marymount-University LMU Extension Certified Medical Administrative Assistant with Certified Electronic Health Records Specialist (CEHRS)+ Medical Terminology(GES150) (Voucher Included) 1 LMU Drive #1840 Los Angeles 90045 LA County Loyola Marymount-University LMU Extension Certified Medical Transcriptionist (Voucher Included)1 LMU Drive #1840 Los Angeles 90045 LA County Loyola Marymount-University LMU Extension Certified Outpatient Coder (Voucher Included) GES153 1 LMU Drive #1840 Los Angeles 90045 LA County Loyola Marymount-University LMU Extension Certified Paralegal (GES2033)1 LMU Drive #1840 Los Angeles 90045 LA County Loyola Marymount-University LMU Extension Certified Paralegal (GES2034)(Voucher Included)1 LMU Drive #1840 Los Angeles 90045 LA County Loyola Marymount-University LMU Extension Certified Pharmaceutical Sales Representative Online (Exam Included- Online) 1 LMU Drive #1840 Los Angeles 90045 LA County Loyola Marymount-University LMU Extension Certified Physical Therapy Aide (GES189)(Voucher Included)1 LMU Drive #1840 Los Angeles 90045 LA County Loyola Marymount-University LMU Extension Certified Professional Life Coach (Exam Inc.) GES2023 1 LMU Drive #1840 Los Angeles 90045 LA County Loyola Marymount-University LMU Extension Certified Professional Medical Auditor 1 LMU Drive #1840 Los Angeles 90045 LA County Loyola Marymount-University LMU Extension Certified Residential Interior Designer (GES515) (Voucher Included)1 LMU Drive #1840 Los Angeles 90045 LA County Loyola Marymount-University LMU Extension Certified Risk Adjustment Coder (Voucher Included) GES167 1 LMU Drive #1840 Los Angeles 90045 LA County Loyola Marymount-University LMU Extension Certified Six Sigma Green Belt (Exam Cost Included) Online 1 LMU Drive #1840 Los Angeles 90045 LA County Loyola Marymount-University LMU Extension Certified Technical Writer Professional (GES2117) (Vochure Included)1 LMU Drive #1840 Los Angeles 90045 LA County Loyola Marymount-University LMU Extension Certified Wedding Planner 1 LMU Drive #1840 Los Angeles 90045 LA County Loyola Marymount-University LMU Extension Chartered Tax Professinal for California Resident Program Only Prep 1 LMU Drive #1840 Los Angeles 90045 LA County Loyola Marymount-University LMU Extension Child Development Associate (GES131)1 LMU Drive #1840 Los Angeles 90045 LA County Loyola Marymount-University LMU Extension Child Development Associate Training Renewal Online 1 LMU Drive #1840 Los Angeles 90045 LA County Loyola Marymount-University LMU Extension Clinical Dental Assistant (GES1038)(Voucher Included)1 LMU Drive #1840 Los Angeles 90045 LA County Loyola Marymount-University LMU Extension CompTIA A+ Advanced Security Practitioner (CASP) Online 1 LMU Drive #1840 Los Angeles 90045 LA County Loyola Marymount-University LMU Extension CompTIA A+ Certification Training (Voucher Inlcuded) Online 1 LMU Drive #1840 Los Angeles 90045 LA County Loyola Marymount-University LMU Extension CompTIA A+ Certification Training A+ Network+ Online 1 LMU Drive #1840 Los Angeles 90045 LA County Loyola Marymount-University LMU Extension CompTIA A+ with ITIL Foundation (Voucher Included) Online 1 LMU Drive #1840 Los Angeles 90045 LA County Loyola Marymount-University LMU Extension CompTIA Certification Training:A+ Network +,Security+ Online 1 LMU Drive #1840 Los Angeles 90045 LA County Loyola Marymount-University LMU Extension CompTIA Cloud+ Certification Training Voucher Inlcluded Online 1 LMU Drive #1840 Los Angeles 90045 LA County Loyola Marymount-University LMU Extension CompTIA Linux+ & Unix Training (Voucher Included) Online 1 LMU Drive #1840 Los Angeles 90045 LA County Loyola Marymount-University LMU Extension CompTIA Network+ Certification Training (GES329) (Voucher Included)1 LMU Drive #1840 Los Angeles 90045 LA County Loyola Marymount-University LMU Extension CompTIA Project+ (Voucher Inlcuded) Online 1 LMU Drive #1840 Los Angeles 90045 LA County Loyola Marymount-University LMU Extension CompTIA Security+ Certification Training (Voucher Included) 1 LMU Drive #1840 Los Angeles 90045 LA County Loyola Marymount-University LMU Extension Court Interpreter (Spanish/English) Online 1 LMU Drive #1840 Los Angeles 90045 LA County 19 EXHIBIT 1     City Council 10 – 22 5/2/2023 REGIONAL -BASED ORGANIZATION TRAINING PROVIDER DIRECTORY (RTPD EFFECTIVE MARCH 2023 MASTER LIST Training Provider PROGRAM ADDRESS CITY ZIP COUNTY Loyola Marymount-University LMU Extension CPC Certified Medical Administrative with Medical Billing and Coding (Voucher Included) Online 1 LMU Drive #1840 Los Angeles 90045 LA County Loyola Marymount-University LMU Extension CPC Medical Billing and Coding (Voucher Inlcuded )Online 1 LMU Drive #1840 Los Angeles 90045 LA County Loyola Marymount-University LMU Extension Dental Office Manager Online 1 LMU Drive #1840 Los Angeles 90045 LA County Loyola Marymount-University LMU Extension Digital Arts Certificate Online 1 LMU Drive #1840 Los Angeles 90045 LA County Loyola Marymount-University LMU Extension Digital Marketing Strategist (GES2040)1LMU Drive #1840 Los Angeles 90045 LA County Loyola Marymount-University LMU Extension Entrepreneurship Start-up & Business owner Management (GES439) (Voucher Included) 1 LMU Drive #1840 Los Angeles 90045 LA County Loyola Marymount-University LMU Extension Event Management & Design Online 1 LMU Drive #1840 Los Angeles 90045 LA County Loyola Marymount-University LMU Extension Federal Court Interpreter Online 1 LMU Drive #1840 Los Angeles 90045 LA County Loyola Marymount-University LMU Extension Fitness Business Management Online 1 LMU Drive #1840 Los Angeles 90045 LA County Loyola Marymount-University LMU Extension Full Stack Software Developer (GES375)1 LMU Drive #1840 Los Angeles 90045 LA County Loyola Marymount-University LMU Extension Graphic Design w/ Photo Shop (GES518) (Software Included)1 LMU Drive #1840 Los Angeles 90045 LA County Loyola Marymount-University LMU Extension Home Inspection Certificate (GES704)1 LMU Drive #1840 Los Angeles 90045 LA County Loyola Marymount-University LMU Extension Hotel Management Online 1 LMU Drive #1840 Los Angeles 90045 LA County Loyola Marymount-University LMU Extension Human Resources Management Cert. 1 LMU Drive #1840 Los Angeles 90045 LA County Loyola Marymount-University LMU Extension Human Resources Professional (GES419)1 LMU Drive #1840 Los Angeles 90045 LA County Loyola Marymount-University LMU Extension HVAC/R Technician (Voucher Included) (GES786) Loyola Marymount-University LMU Extension ICD-10 Medical Coding GES110 1 LMU Drive #1840 Los Angeles 90045 LA County Loyola Marymount-University LMU Extension ITIL Foundation (Voucher Included)1 LMU Drive #1840 Los Angeles 90045 LA County Loyola Marymount-University LMU Extension Lean Six Sigma Green Belt (GES273) (Exam cost included)1 LMU Drive #1840 Los Angeles 90045 LA County Loyola Marymount-University LMU Extension Lean Six Signa Green & Black Belt (GES275)(Exam cost included)1 LMU Drive #1840 Los Angeles 90045 LA County Loyola Marymount-University LMU Extension Lean Six Signa Yellow belt (Exam Included)1 LMU Drive #1840 Los Angeles 90045 LA County Loyola Marymount-University LMU Extension Legal Secretary Online 1 LMU Drive #1840 Los Angeles 90045 LA County Loyola Marymount-University LMU Extension Management for IT Professionals 1 LMU Drive #1840 Los Angeles 90045 LA County Loyola Marymount-University LMU Extension Marketing Design Certification Online 1 LMU Drive #1840 Los Angeles 90045 LA County Loyola Marymount-University LMU Extension Medical Billing and Coding (Voucher Included) GES1014 1 LMU Drive #1840 Los Angeles 90045 LA County Loyola Marymount-University LMU Extension Medical Interpreter (Spanish/English) (GES165)1 LMU Drive #1840 Los Angeles 90045 LA County Loyola Marymount-University LMU Extension Medical Office Manager (CPPM) (Voucher Included) GES1520 1 LMU Drive #1840 Los Angeles 90045 LA County Loyola Marymount-University LMU Extension Medical Terminology (GES112)1 LMU Drive #1840 Los Angeles 90045 LA County Loyola Marymount-University LMU Extension Multimedia Arts Certificate (GES507)1 LMU Drive #1840 Los Angeles 90045 LA County Loyola Marymount-University LMU Extension NCSF Certified Strength Coach Online 1 LMU Drive #1840 Los Angeles 90045 LA County Loyola Marymount-University LMU Extension NCSF Sports Nutrition Specialist Voucher Included 1 LMU Drive #1840 Los Angeles 90045 LA County Loyola Marymount-University LMU Extension Non-Profit Manager +Professional Grant Writing 1 LMU Drive #1840 Los Angeles 90045 LA County Loyola Marymount-University LMU Extension Nutrition for Optimal Health Wellness & Sport Online 1 LMU Drive #1840 Los Angeles 90045 LA County Loyola Marymount-University LMU Extension OMCP Search Marketing Professional (Voucher Included) Online 1 LMU Drive #1840 Los Angeles 90045 LA County Loyola Marymount-University LMU Extension OMCP Social and Mobile Marketing Professional Online 1 LMU Drive #1840 Los Angeles 90045 LA County Loyola Marymount-University LMU Extension Optical Manager 1 LMU Drive #1840 Los Angeles 90045 LA County Loyola Marymount-University LMU Extension Optician Certification Training (GES126)1 LMU Drive #1840 Los Angeles 90045 LA County Loyola Marymount-University LMU Extension Patient Care Tech (Voucher Included) GES197 1 LMU Drive #1840 Los Angeles 90045 LA County Loyola Marymount-University LMU Extension Payroll Practice & Management Online 1 LMU Drive #1840 Los Angeles 90045 LA County Loyola Marymount-University LMU Extension Peer Specialist for Veterans 1 LMU Drive #1840 Los Angeles 90045 LA County Loyola Marymount-University LMU Extension Peer Support Specialist Online 1 LMU Drive #1840 Los Angeles 90045 LA County Loyola Marymount-University LMU Extension Pharmacy Technician Online (Voucher Included)1 LMU Drive #1840 Los Angeles 90045 LA County Loyola Marymount-University LMU Extension Process Technician 1 LMU Drive #1840 Los Angeles 90045 LA County Loyola Marymount-University LMU Extension Professional Bookkeeping with Quickbooks 2018 Online 1 LMU Drive #1840 Los Angeles 90045 LA County Loyola Marymount-University LMU Extension Professional Interpreter Online 1 LMU Drive #1840 Los Angeles 90045 LA County Loyola Marymount-University LMU Extension Professional Recovery Coach Online 1 LMU Drive #1840 Los Angeles 90045 LA County Loyola Marymount-University LMU Extension Professional Translator 1 LMU Drive #1840 Los Angeles 90045 LA County Loyola Marymount-University LMU Extension Project Management Essentials with CAPM Prep(GES248)1 LMU Drive #1840 Los Angeles 90045 LA County Loyola Marymount-University LMU Extension Robotics Technician Online 1 LMU Drive #1840 Los Angeles 90045 LA County Loyola Marymount-University LMU Extension Senior Certified Sustainability Professional Online 1 LMU Drive #1840 Los Angeles 90045 LA County Loyola Marymount-University LMU Extension Social Service Assistant GES173 1 LMU Drive #1840 Los Angeles 90045 LA County Loyola Marymount-University LMU Extension The Complete Project Manager with CAPM & PMO Prep 1 LMU Drive #1840 Los Angeles 90045 LA County Loyola Marymount-University LMU Extension Veterinary Assistant (GES118)1 LMU Drive #1840 Los Angeles 90045 LA County Loyola Marymount-University LMU Extension Web Applications Developer Online 1 LMU Drive #1840 Los Angeles 90045 LA County Loyola Marymount-University LMU Extension Web Design Professional (GES517)1 LMU Drive #1840 Los Angeles 90045 LA County M-5 Training School of Protective Services Private Security Officer (Armed)44806 Elm Avenue Lancaster 93534 LA County 20 EXHIBIT 1     City Council 10 – 23 5/2/2023 REGIONAL -BASED ORGANIZATION TRAINING PROVIDER DIRECTORY (RTPD EFFECTIVE MARCH 2023 MASTER LIST Training Provider PROGRAM ADDRESS CITY ZIP COUNTY M-5 Training School of Protective Services Private Security Officer (Armed) and School Security Officer 44806 Elm Avenue Lancaster 93534 LA County M-5 Training School of Protective Services Private Security Officer(Unarmed)44806 Elm Avenue Lancaster 93534 LA County M-5 Training School of Protective Services School Security Officer (Unarmed)44806 Elm Avenue Lancaster 93534 LA County Masters Vocational College Inc.CNC Machinist 1660 Chicago Ave. Suite M-13 Riverside 92507 Riverside County Masters Vocational College Inc.HVAC 1660 Chicago Ave. Suite M-13 Riverside 92507 Riverside County Maxine Waters Emplolyment Prep Center (LAUSD)Automotive Technician Comprehensive 10925 South Central Ave. Los Angeles 90059 LA County Maxine Waters Emplolyment Prep Center (LAUSD)Automotive Technician Trainee 10925 South Central Ave. Los Angeles 90059 LA County Maxine Waters Emplolyment Prep Center (LAUSD)Chef Assistant/Baker 10925 South Central Ave. Los Angeles 90059 LA County Maxine Waters Emplolyment Prep Center (LAUSD)Child Development (Maxine)10925 South Central Ave. Los Angeles 90059 LA County Maxine Waters Emplolyment Prep Center (LAUSD)Combination Welding Trainee 10925 South Central Ave. Los Angeles 90059 LA County Maxine Waters Emplolyment Prep Center (LAUSD)Computer Operations/1 10925 South Central Ave. Los Angeles 90059 LA County Maxine Waters Emplolyment Prep Center (LAUSD)Culinary Art-Chef Assistant 10925 South Central Ave. Los Angeles 90059 LA County Maxine Waters Emplolyment Prep Center (LAUSD)Custodial/Building and Grounds 10925 South Central Ave. Los Angeles 90059 LA County Maxine Waters Emplolyment Prep Center (LAUSD)Electrician Training Program (Residential)State Certified (Hybrid)10925 South Central Ave. Los Angeles 90059 LA County Maxine Waters Emplolyment Prep Center (LAUSD)Electrician Training Program (State Certificate)10925 South Central Ave. Los Angeles 90059 LA County Maxine Waters Emplolyment Prep Center (LAUSD)MC3 Construction 10925 South Central Ave. Los Angeles 90059 LA County Maxine Waters Emplolyment Prep Center (LAUSD)Medical Assistant (Hybrid)10925 South Central Ave. Los Angeles 90059 LA County Maxine Waters Emplolyment Prep Center (LAUSD)Medical Office Assistant 10925 South Central Ave. Los Angeles 90059 LA County Maxine Waters Emplolyment Prep Center (LAUSD)Medical Records Insurance Biller 10925 South Central Ave. Los Angeles 90059 LA County Maxine Waters Emplolyment Prep Center (LAUSD)Nurse Assistant/ Long-term Care & Home Health Aide 10925 South Central Ave. Los Angeles 90059 LA County Maxine Waters Emplolyment Prep Center (LAUSD)Nursing Assistant/Medical Terminology 10925 South Central Ave. Los Angeles 90059 LA County Maxine Waters Emplolyment Prep Center (LAUSD)Pharmacy Technician 10925 South Central Ave. Los Angeles 90059 LA County Maxine Waters Emplolyment Prep Center (LAUSD)Plumbing 10925 South Central Ave. Los Angeles 90059 LA County Maxine Waters Emplolyment Prep Center (LAUSD)Security Officer Trainee 10925 South Central Ave. Los Angeles 90059 LA County Maxine Waters Emplolyment Prep Center (LAUSD)Vocational Nursing 10925 South Central Ave. Los Angeles 90059 LA County Mayfield College, Inc.Computer Support Technician Advanced 35325 Date Palm Drive Ste 101 Cathedral City 92234 Riverside County Mayfield College, Inc.Heating Ventilation And Air Conditioning 35325 Date Palm Drive Ste 101 Cathedral City 92234 Riverside County Mayfield College, Inc.Medical Assisting 35325 Date Palm Drive Ste 101 Cathedral City 92234 Riverside County Mayfield College, Inc.Medical Front Office Advanced 35325 Date Palm Drive Ste 101 Cathedral City 92234 Riverside County Medical Allied Career Center, Inc.Nursing Assistant 12631 E. Imperial Hwy Bldg D-Suite 108 Santa Fe Springs 90670 LA County Modern Technology School (M.T. X-Ray, Inc.)Diagnostic Medical Ultrasound/Vascular Technology 16560 Harbor Blvd. Suite K Fontana Valley 92708 San Bernardino County Modern Technology School (M.T. X-Ray, Inc.)X-Ray Technician/Medical Assistant Back 16560 Harbor Blvd. Suite K Fontana Valley 92708 San Bernardino County Monrovia Community Adult School A+ Certification Introduction to Cybersecurity 920 S. Mountain Avenue Monrovia 91016 LA County Monrovia Community Adult School Automotive Maintenance& Light Repair ASE Pre Certification 1833 Santa Fe Place Monrovia 91016 LA County Monrovia Community Adult School Clinical Medical Assist. Front/Back Office Hybrid Delivery 920 S. Mountain Avenue Monrovia 91016 LA County Monrovia Community Adult School Clinical Medical Assisting - Back Office/Front Office 920 S. Mountain Avenue Monrovia 91016 LA County Monrovia Community Adult School Construction 1833 Santa Fe Place Monrovia 91016 LA County Monrovia Community Adult School Hybrid Secuirty Officer-Armed 920 S. Mountain Avenue Monrovia 91016 LA County Monrovia Community Adult School Hybrid Security Officer 920 S. Mountain Avenue Monrovia 91016 LA County Monrovia Community Adult School Independent Home Care Aide 920 S. Mountain Avenue Monrovia 91016 LA County Monrovia Community Adult School Nurse Assistant Pre-Cert Hybrid Delivery 920 S. Mountain Avenue Monrovia 91016 LA County Monrovia Community Adult School Nurse Assisting Pre-Certification (CNA)920 S. Mountain Avenue Monrovia 91016 LA County Monrovia Community Adult School Pharmacy Technician 920 S. Mountain Avenue Monrovia 91016 LA County Monrovia Community Adult School Security Officer 920 S. Mountain Avenue Monrovia 91016 LA County Monrovia Community Adult School Security Officer-16hrs 920 S. Mountain Avenue Monrovia 91016 LA County Monrovia Community Adult School Security Officer-16hrs. Online 920 S. Mountain Avenue Monrovia 91016 LA County Monrovia Community Adult School Security Officer-8 hrs. Online 920 S. Mountain Avenue Monrovia 91016 LA County Monrovia Community Adult School Security Officer-8hrs.920 S. Mountain Avenue Monrovia 91016 LA County Monrovia Community Adult School SecurityOfficer-Armed 920 S. Mountain Avenue Monrovia 91016 LA County Monrovia Community Adult School Television Production 27567 Fantastic Lane Castaic 91384 LA County Montebello Community Adult School Certified Nursing Assistant 149 N. 21st Street Montebello 90640 LA County Montebello Community Adult School Personal Care Aide 7800 Scout Ave. Bell Gardens 90201 LA County Montebello Community Adult School Security Officer Training 149 N. 21st Street Montebello 90640 LA County Montrose Academy, Inc.Accounting with QuickBooks and Advanced MS Office 4148 Ocean View Blvd., Suite A Montrose 91020 LA County Montrose Academy, Inc.Medical Office Billing Insurance Program 4148 Ocean View Blvd., Suite A Montrose 91205 LA County 21 EXHIBIT 1     City Council 10 – 24 5/2/2023 REGIONAL -BASED ORGANIZATION TRAINING PROVIDER DIRECTORY (RTPD EFFECTIVE MARCH 2023 MASTER LIST Training Provider PROGRAM ADDRESS CITY ZIP COUNTY Mt. San Antonio College Accounting 1100 North Grand Avenue Bldg. 40, Room 109 Walnut 91789 LA County Mt. San Antonio College Advanced Manufacturing & Electrical Systems 1100 North Grand Avenue Bldg. 40, Room 109 Walnut 91789 LA County Mt. San Antonio College Appliance Repair 1100 North Grand Avenue Bldg. 40, Room 109 Walnut 91789 LA County Mt. San Antonio College Basic Tools/Field Service Fundamentals 1100 North Grand Avenue Bldg. 40, Room 109 Walnut 91789 LA County Mt. San Antonio College Business Human Resources Level III 1100 North Grand Avenue Bldg. 40, Room 109 Walnut 91789 LA County Mt. San Antonio College Business-Human Resources Level l 1100 North Grand Avenue Bldg. 40, Room 109 Walnut 91789 LA County Mt. San Antonio College Business-Human Resources Level ll 1100 North Grand Avenue Bldg. 40, Room 109 Walnut 91789 LA County Mt. San Antonio College Care Coordinator 1100 North Grand Avenue Bldg. 40, Room 109 Walnut 91789 LA County Mt. San Antonio College Certified Nursing Assistant 1100 North Grand Avenue Bldg. 40, Room 109 Walnut 91789 LA County Mt. San Antonio College Computer Systems Technology 1100 North Grand Avenue Bldg. 40, Room 109 Walnut 91789 LA County Mt. San Antonio College Drug and Alcohol Couselor 1100 North Grand Avenue Bldg. 40, Room 109 Walnut 91789 LA County Mt. San Antonio College Electronics Systems Technology 1100 North Grand Avenue Bldg. 40, Room 109 Walnut 91789 LA County Mt. San Antonio College Emergency Medical Technician 1100 North Grand Avenue Bldg. 40, Room 109 Walnut 91789 LA County Mt. San Antonio College Financial And Database Management 1100 North Grand Avenue Bldg. 40, Room 109 Walnut 91789 LA County Mt. San Antonio College In Home Support Services 1100 North Grand Avenue Bldg. 40, Room 109 Walnut 91789 LA County Mt. San Antonio College Logistics Technician 1460 E. Holts Avenue Pomona 91767 LA County Mt. San Antonio College Medical Assistant (Hyybrid) 1100 North Grand Avenue Bldg. 40, Room 109 Walnut 91789 LA County Mt. San Antonio College Payroll & Tax Accounting 1100 North Grand Avenue Bldg. 40, Room 109 Walnut 91789 LA County Mt. San Antonio College Physical Therapy Aide 1100 North Grand Avenue Bldg. 40, Room 109 Walnut 91789 LA County Mt. San Antonio College Solar Panel 1100 North Grand Avenue Bldg. 40, Room 109 Walnut 91789 LA County Mt. San Antonio College Sport Medicine 1100 North Grand Avenue Bldg. 40, Room 109 Walnut 91789 LA County Mt. San Antonio College Welding 1100 North Grand Avenue Bldg. 40, Room 109 Walnut 91789 LA County Mt. San Antonio College Welding:Gas Tungsten ARC Welding 1100 North Grand Avenue Bldg. 40, Room 109 Walnut 91789 LA County Mt. San Antonio College Welding:Semiautomatic ARC Welding 1100 North Grand Avenue Bldg. 40, Room 109 Walnut 91789 LA County National Career College Dental Assistant 14355 Roscoe Blvd Panorama City 91402 LA County National Career College Healthcare Administration (AAS Degree)14355 Roscoe Blvd Panorama City 91402 LA County National Career College Medical Assistant 14355 Roscoe Blvd Panorama City 91402 LA County National Career College Medical Office Specialist 14355 Roscoe Blvd Panorama City 91402 LA County National Career College Nurse Assistant Training 14355 Roscoe Blvd Panorama City 91402 LA County National Polytechnic College, Inc.Hemodialysis Technician 4105 S. Street Lakewood 90712 LA County New Horizons Career Development Solutions 10135 Configuring Managing & Toubleshooting Microsoft Exhange Server 2010 333 N. Glenoaks Blvd #401 Burbank 91502 LA County New Horizons Career Development Solutions 10135 Configuring Managing & Troubleshooting Microsoft 1515 W. 190th Street #430 Gardena 90249 LA County New Horizons Career Development Solutions 10135 Configuring Managing & Troubleshooting Microsoft Exchange Server 2010 1900 S. State College Blvd #100 Anaheim 92806 Orange County 22 EXHIBIT 1     City Council 10 – 25 5/2/2023 REGIONAL -BASED ORGANIZATION TRAINING PROVIDER DIRECTORY (RTPD EFFECTIVE MARCH 2023 MASTER LIST Training Provider PROGRAM ADDRESS CITY ZIP COUNTY New Horizons Career Development Solutions 10165 Updating our Skills form Microsoft Exchange Server 2007 to Exchange Server 2010 333 N. Glenoaks Blvd #401 Burbank 91502 LA County New Horizons Career Development Solutions 10165 Updating our Skills from Microsoft Exchange Server 2007 to Exchange Server 2010 1900 S. State College Blvd #100 Anaheim 92806 Orange County New Horizons Career Development Solutions 10165 Updating our Skills from Microsoft Exchange Server 2007 to Exchange Server 2010 1515 W. 190th Street #430 Gardena 90249 LA County New Horizons Career Development Solutions 10174 Configuring & Administering Microsoft SharePoint 2010 1900 S. State College Blvd #100 Anaheim 92806 Orange County New Horizons Career Development Solutions 10174 Configuring & Administering Microsoft SharePoint 2010 1515 W. 190th Street #430 Gardena 90249 LA County New Horizons Career Development Solutions 10174 Configuring & Adminstering Microsoft SharePoint 2010 333 N. Glenoaks Blvd #401 Burbank 91502 LA County New Horizons Career Development Solutions 10175 Microsoft SharePoint 2010 Application Development 1900 S. State College Blvd #100 Anaheim 92806 Orange County New Horizons Career Development Solutions 10175 Microsoft SharePoint 2010 Application Development 333 N. Glenoaks Blvd #401 Burbank 91502 LA County New Horizons Career Development Solutions 10175 Microsoft SharePoint 2010 Application Development 1515 W. 190th Street #430 Gardena 90249 LA County New Horizons Career Development Solutions 10231 Designing a Microsoft SharePoint 2010 Infrastructure 1900 S. State College Blvd #100 Anaheim 92806 Orange County New Horizons Career Development Solutions 10231 Designing a Microsoft SharePoint 2010 Infrastructure 333 N. Glenoaks Blvd #401 Burbank 91502 LA County New Horizons Career Development Solutions 10231 Designing a Microsoft SharePoint 2010 Infrastructure 1515 W. 190th Street #430 Gardena 90249 LA County New Horizons Career Development Solutions 10232 Designing & Developing Microsoft SharePoint Server 2010 Application 1900 S. State College Blvd #100 Anaheim 92806 Orange County New Horizons Career Development Solutions 10232 Designing & Developing Microsoft SharePoint Server 2010 Application 333 N. Glenoaks Blvd #401 Burbank 91502 LA County New Horizons Career Development Solutions 10232 Designing & Developing Microsoft SharePoint Server 2010 Application 1515 W. 190th Street #430 Gardena 90249 LA County New Horizons Career Development Solutions 10233 Designing & Deploying Messaging Solutions with Microsoft Exchange Server 2010 1900 S. State College Blvd #100 Anaheim 92806 Orange County New Horizons Career Development Solutions 10233 Designing & Deploying Messaging Solutions with Microsoft Exchange Server 2010 1515 W. 190th Street #430 Gardena 90249 LA County New Horizons Career Development Solutions 10233 Designing & Deploying Messaging Solutionsd with Microsoft Exchange Server 2010 333 N. Glenoaks Blvd #401 Burbank 91502 LA County New Horizons Career Development Solutions 10262 Developing Windows Applications with Microsoft Visual Studio 2010 1900 S. State College Blvd #100 Anaheim 92806 Orange County New Horizons Career Development Solutions 10262 Developing Windows Applications With Microsoft Visual Studio 2010 333 N. Glenoaks Blvd #401 Burbank 91502 LA County New Horizons Career Development Solutions 10262 Developing Windows Applications with Microsoft Visual Studio 2010 1515 W. 190th Street #430 Gardena 90249 LA County New Horizons Career Development Solutions 10263 Developing Windows Communication Foundation Solutions With Microsoft Visual Studio 2010 1900 S. State College Blvd #100 Anaheim 92806 Orange County New Horizons Career Development Solutions 10263 Developing Windows Communication Foundation Solutions With Microsoft Visual Studio 2010 333 N. Glenoaks Blvd #401 Burbank 91502 LA County New Horizons Career Development Solutions 10263 Developing Windows Communication Foundation Solutions With Microsoft Visual Studion 2010 1515 W. 190th Street #430 Gardena 90249 LA County New Horizons Career Development Solutions 10264 Developing Web Applications with Microsoft Visual Studio 2010 1900 S. State College Blvd #100 Anaheim 92806 Orange County New Horizons Career Development Solutions 10264 Developing Web Applications with Microsoft Visual Studio 2010 333 N. Glenoaks Blvd #401 Burbank 91502 LA County New Horizons Career Development Solutions 10264 Developing Web Applications with Microsoft Visual Studio 2010 1515 W. 190th Street #430 Gardena 90249 LA County New Horizons Career Development Solutions 10265 Developing Data Access Solutions with Microsoft Visual Studio 2010 1900 S. State College Blvd #100 Anaheim 92806 Orange County New Horizons Career Development Solutions 10265 Developing Data Access Solutions with Microsoft Visual Studio 2010 1515 W. 190th Street #430 Gardena 90249 LA County New Horizons Career Development Solutions 10265 Developing Data Access Solutions with Microsoft Visual Studion 2010 333 N. Glenoaks Blvd #401 Burbank 91502 LA County New Horizons Career Development Solutions 10266 Programming in C# with Microsoft Visual Studio 2010 1900 S. State College Blvd #100 Anaheim 92806 Orange County New Horizons Career Development Solutions 10266 Programming in C# with Microsoft Visual Studio 2010 333 N. Glenoaks Blvd #401 Burbank 91502 LA County New Horizons Career Development Solutions 10266 Programming in C# with Microsoft Visual Studio 2010 1515 W. 190th Street #430 Gardena 90249 LA County New Horizons Career Development Solutions 10325 Automating Administration with Windows PowerShell 2.0 1900 S. State College Blvd #100 Anaheim 92806 Orange County New Horizons Career Development Solutions 10325 Automating Administration with Windows PowerShell 2.0 333 N. Glenoaks Blvd #401 Burbank 91502 LA County New Horizons Career Development Solutions 10325 Automating Administration with Windows PowerShell 2.0 1515 W. 190th Street #430 Gardena 90249 LA County New Horizons Career Development Solutions 10508 Planning,Deploying, & Managing Microsoft Exchange 2010 Unified 333 N. Glenoaks Blvd #401 Burbank 91502 LA County 23 EXHIBIT 1     City Council 10 – 26 5/2/2023 REGIONAL -BASED ORGANIZATION TRAINING PROVIDER DIRECTORY (RTPD EFFECTIVE MARCH 2023 MASTER LIST Training Provider PROGRAM ADDRESS CITY ZIP COUNTY New Horizons Career Development Solutions 10508 Planning,Deploying, & Managing Microsoft Exchange 2010 Unified 1900 S. State College Blvd #100 Anaheim 92806 Orange County New Horizons Career Development Solutions 10508 Planning,Deploying, & Managing Microsoft Exchange 2010 Unified Massaging 1515 W. 190th Street #430 Gardena 90249 LA County New Horizons Career Development Solutions 10533 Deploying,Configuring, and Administering Microsoft Lync Server 2010 1900 S. State College Blvd #100 Anaheim 92806 Orange County New Horizons Career Development Solutions 10533 Deploying,Configuring, and Administering Microsoft Lync Server 2010 333 N. Glenoaks Blvd #401 Burbank 91502 LA County New Horizons Career Development Solutions 10533 Deploying,Configuring, and Administering Microsoft Lync Server 2010 1515 W. 190th Street #430 Gardena 90249 LA County New Horizons Career Development Solutions 10534 Planning & Designing a Microsoft Lync Server 2010 Solution 1900 S. State College Blvd #100 Anaheim 92806 Orange County New Horizons Career Development Solutions 10534 Planning & Designing a Microsoft Lync Server 2010 Solution 333 N. Glenoaks Blvd #401 Burbank 91502 LA County New Horizons Career Development Solutions 10534 Planning & Designing a Microsoft Lync Server 2010 Solution 1515 W. 190th Street #430 Gardena 90249 LA County New Horizons Career Development Solutions 10550 Programming in Visual Basic with Microsoft Visual Studio 2010 1900 S. State College Blvd #100 Anaheim 92806 Orange County New Horizons Career Development Solutions 10550 Programming in Visual Basic with Microsoft Visual Studio 2010 1515 W. 190th Street #430 Gardena 90249 LA County New Horizons Career Development Solutions 10550 Programming in Visual Basic with Microsoft Visual Studion 2010 333 N. Glenoaks Blvd #401 Burbank 91502 LA County New Horizons Career Development Solutions 10553 Fundamentals of XAML and Expression Blend 1900 S. State College Blvd #100 Anaheim 92806 Orange County New Horizons Career Development Solutions 10553 Fundamentals of XAML and Expression Blend 333 N. Glenoaks Blvd #401 Burbank 91502 LA County New Horizons Career Development Solutions 10553 Fundamentals of XAML and Expression Blend 1515 W. 190th Street #430 Gardena 90249 LA County New Horizons Career Development Solutions 10554 Developing Rich Internet Applications Using Microsoft Silverlight 4 1900 S. State College Blvd #100 Anaheim 92806 Orange County New Horizons Career Development Solutions 10554 Developing Rich Internet Applications Using Microsoft Silverlight 4 333 N. Glenoaks Blvd #401 Burbank 91502 LA County New Horizons Career Development Solutions 10554 Developing Rich Internet Applications Using Microsoft Silverlight 4 1515 W. 190th Street #430 Gardena 90249 LA County New Horizons Career Development Solutions 10747 Administering System Center 2012 Configuration Manager 333 N. Glenoaks Blvd #401 Burbank 91502 LA County New Horizons Career Development Solutions 10747 Administering System Center 2012 Configuration Manager 1515 W. 190th Street #430 Gardena 90249 LA County New Horizons Career Development Solutions 10747 Administering System Center 2012 Confiuration Manager 1900 S. State College Blvd #100 Anaheim 92806 Orange County New Horizons Career Development Solutions 10748 Deploying System Center 2012 Configuration Manager 1900 S. State College Blvd #100 Anaheim 92806 Orange County New Horizons Career Development Solutions 10748 Deploying System Center 2012 Configuration Manager 333 N. Glenoaks Blvd #401 Burbank 91502 LA County New Horizons Career Development Solutions 10748 Deploying System Center 2012 Configuration Manager 1515 W. 190th Street #430 Gardena 90249 LA County New Horizons Career Development Solutions 10750 Monitoring & Operating a Private Cloud with System Center 2012 1900 S. State College Blvd #100 Anaheim 92806 Orange County New Horizons Career Development Solutions 10750 Monitoring & Operating a Private Cloud with System Center 2012 333 N. Glenoaks Blvd #401 Burbank 91502 LA County New Horizons Career Development Solutions 10750 Monitoring & Operating a Private Cloud with System Center 2012 1515 W. 190th Street #430 Gardena 90249 LA County New Horizons Career Development Solutions 10751 Configuring & Deploying a Private Cloud with System Center 2012 1900 S. State College Blvd #100 Anaheim 92806 Orange County New Horizons Career Development Solutions 10751 Configuring & Deploying a Private Cloud with System Center 2012 333 N. Glenoaks Blvd #401 Burbank 91502 LA County New Horizons Career Development Solutions 10751 Configuring & Deploying a Private Cloud with System Center 2012 1515 W. 190th Street #430 Gardena 90249 LA County New Horizons Career Development Solutions 10774 Querying Microsoft SQL Server 2012 1900 S. State College Blvd #100 Anaheim 92806 Orange County New Horizons Career Development Solutions 10774 Querying Microsoft SQL Server 2012 333 N. Glenoaks Blvd #401 Burbank 91502 LA County New Horizons Career Development Solutions 10774 Querying Microsoft SQL Server 2012 1515 W. 190th Street #430 Gardena 90249 LA County New Horizons Career Development Solutions 10775 Administering Microsoft SQL Server 2012 Databases 1900 S. State College Blvd #100 Anaheim 92806 Orange County New Horizons Career Development Solutions 10775 Administering Microsoft SQL Server 2012 Databases 333 N. Glenoaks Blvd #401 Burbank 91502 LA County New Horizons Career Development Solutions 10775 Administering Microsoft SQL Server 2012 Databases 1515 W. 190th Street #430 Gardena 90249 LA County New Horizons Career Development Solutions 10776 Developing Microsoft SQL Server 2012 Database 333 N. Glenoaks Blvd #401 Burbank 91502 LA County New Horizons Career Development Solutions 10776 Developing Microsoft SQL Server 2012 Databases 1900 S. State College Blvd #100 Anaheim 92806 Orange County New Horizons Career Development Solutions 10776 Developing Microsoft SQL Server 2012 Databases 1515 W. 190th Street #430 Gardena 90249 LA County New Horizons Career Development Solutions 10777 Imlementing a Data Warehouse with Microsoft SQL Server 2012 1515 W. 190th Street #430 Gardena 90249 LA County New Horizons Career Development Solutions 10777 Implementing a Data Warehouse with Microsoft SQL Server 2012 1900 S. State College Blvd #100 Anaheim 92806 Orange County New Horizons Career Development Solutions 10777 Implementing a Data Warehouse with Microsoft SQL Server 2012 333 N. Glenoaks Blvd #401 Burbank 91502 LA County 24 EXHIBIT 1     City Council 10 – 27 5/2/2023 REGIONAL -BASED ORGANIZATION TRAINING PROVIDER DIRECTORY (RTPD EFFECTIVE MARCH 2023 MASTER LIST Training Provider PROGRAM ADDRESS CITY ZIP COUNTY New Horizons Career Development Solutions 10778 Implementing Data Models & Reports with Microsoft SQL Server 2012 1900 S. State College Blvd #100 Anaheim 92806 Orange County New Horizons Career Development Solutions 10778 Implementing Data Models & Reports with Microsoft SQL Server 2012 333 N. Glenoaks Blvd #401 Burbank 91502 LA County New Horizons Career Development Solutions 10778 Implementing Data Models & Reports with Microsoft SQL Server 2012 1515 W. 190th Street #430 Gardena 90249 LA County New Horizons Career Development Solutions 10802 Microsoft SharePoint 2010 Search for IT Professionals 1900 S. State College Blvd #100 Anaheim 92806 Orange County New Horizons Career Development Solutions 10802 Microsoft SharePoint 2010 Search for IT Professionals 333 N. Glenoaks Blvd #401 Burbank 91502 LA County New Horizons Career Development Solutions 10802 Microsoft SharePoint 2010 Search for IT Professionals 1515 W. 190th Street #430 Gardena 90249 LA County New Horizons Career Development Solutions 10805 Microsoft SharePoint 2010 Search for Appliation Developers 333 N. Glenoaks Blvd #401 Burbank 91502 LA County New Horizons Career Development Solutions 10805 Microsoft SharePoint 2010 Search for Application Developers 1900 S. State College Blvd #100 Anaheim 92806 Orange County New Horizons Career Development Solutions 10805 Microsoft SharePoint 2010 Search for Application Developers 1515 W. 190th Street #430 Gardena 90249 LA County New Horizons Career Development Solutions 10806 Microsoft FAST Search Server 2010 for SharePoint for Application Developers 1515 W. 190th Street #430 Gardena 90249 LA County New Horizons Career Development Solutions 10806 Microsoft FAST Search Server 2010 for SharePoint for Application Developers 1900 S. State College Blvd #100 Anaheim 92806 Orange County New Horizons Career Development Solutions 10806 Microsoft FAST Search Server 2010 for SharePoint for Application Developers 333 N. Glenoaks Blvd #401 Burbank 91502 LA County New Horizons Career Development Solutions 10953 Programming HTML5 1900 S. State College Blvd #100 Anaheim 92806 Orange County New Horizons Career Development Solutions 10953 Programming HTML5 333 N. Glenoaks Blvd #401 Burbank 91502 LA County New Horizons Career Development Solutions 10953 Programming HTML5 1515 W. 190th Street #430 Gardena 90249 LA County New Horizons Career Development Solutions 10961 Automating Administration with Windows PowerShell 3.0 1900 S. State College Blvd #100 Anaheim 92806 Orange County New Horizons Career Development Solutions 10961 Automating Administration with Windows PowerShell 3.0 333 N. Glenoaks Blvd #401 Burbank 91502 LA County New Horizons Career Development Solutions 10961 Automating Administration with Windows PowerShell 3.0 1515 W. 190th Street #430 Gardena 90249 LA County New Horizons Career Development Solutions 10962 Advanced Automated Administration with Widows PowerShell 1515 W. 190th Street #430 Gardena 90249 LA County New Horizons Career Development Solutions 10962 Advanced Automated Administration with Windows PowerShell 1900 S. State College Blvd #100 Anaheim 92806 Orange County New Horizons Career Development Solutions 10962 Advanced Automated Administration with Windows PowerShell 333 N. Glenoaks Blvd #401 Burbank 91502 LA County New Horizons Career Development Solutions 10964 Datacenter Monitoring with System Center Operations Manager 1900 S. State College Blvd #100 Anaheim 92806 Orange County New Horizons Career Development Solutions 10964 Datacenter Monitoring with System Center Operations Manager 333 N. Glenoaks Blvd #401 Burbank 91502 LA County New Horizons Career Development Solutions 10964 Datacenter Monitoring with System Center Operations Manager 1515 W. 190th Street #430 Gardena 90249 LA County New Horizons Career Development Solutions 10965 IT Service Management with System Center Services Manager 1900 S. State College Blvd #100 Anaheim 92806 Orange County New Horizons Career Development Solutions 10965 IT Service Management with System Center Services Manager 333 N. Glenoaks Blvd #401 Burbank 91502 LA County New Horizons Career Development Solutions 10965 IT Service Management with System Center Services Manager 1515 W. 190th Street #430 Gardena 90249 LA County New Horizons Career Development Solutions 10967 Fundamentals of a Windows Server Infrastructure 1900 S. State College Blvd #100 Anaheim 92806 Orange County New Horizons Career Development Solutions 10967 Fundamentals of a Windows Server Infrastructure 333 N. Glenoaks Blvd #401 Burbank 91502 LA County New Horizons Career Development Solutions 10967 Fundamentals of a Windows Server Infrastructure 1515 W. 190th Street #430 Gardena 90249 LA County New Horizons Career Development Solutions 10968 Designing for Office 365 Infrastructure 1900 S. State College Blvd #100 Anaheim 92806 Orange County New Horizons Career Development Solutions 10968 Designing for Office 365 Infrastructure 333 N. Glenoaks Blvd #401 Burbank 91502 LA County New Horizons Career Development Solutions 10968 Designing for Office 365 Infrastructure 1515 W. 190th Street #430 Gardena 90249 LA County New Horizons Career Development Solutions 10969 Active Directory Services with Windows Server 1900 S. State College Blvd #100 Anaheim 92806 Orange County New Horizons Career Development Solutions 10969 Active Directory Services with Windows Server 333 N. Glenoaks Blvd #401 Burbank 91502 LA County New Horizons Career Development Solutions 10969 Active Directory Services with Windows Server 1515 W. 190th Street #430 Gardena 90249 LA County New Horizons Career Development Solutions 10970 Networking with Windows Server 1900 S. State College Blvd #100 Anaheim 92806 Orange County New Horizons Career Development Solutions 10970 Networking with Windows Server 333 N. Glenoaks Blvd #401 Burbank 91502 LA County New Horizons Career Development Solutions 10970 Networking with Windows Server 1515 W. 190th Street #430 Gardena 90249 LA County New Horizons Career Development Solutions 10971 Storage and High Availability with Windows Server 1900 S. State College Blvd #100 Anaheim 92806 Orange County New Horizons Career Development Solutions 10971 Storage and High Availability with Windows Server 333 N. Glenoaks Blvd #401 Burbank 91502 LA County New Horizons Career Development Solutions 10971 Storage and High Availability with Windows Server 1515 W. 190th Street #430 Gardena 90249 LA County 25 EXHIBIT 1     City Council 10 – 28 5/2/2023 REGIONAL -BASED ORGANIZATION TRAINING PROVIDER DIRECTORY (RTPD EFFECTIVE MARCH 2023 MASTER LIST Training Provider PROGRAM ADDRESS CITY ZIP COUNTY New Horizons Career Development Solutions 10972 Administering the Web Server (llS) Role of Windows Server 1900 S. State College Blvd #100 Anaheim 92806 Orange County New Horizons Career Development Solutions 10972 Administering the Web Server (llS) Role of Windows Server 333 N. Glenoaks Blvd #401 Burbank 91502 LA County New Horizons Career Development Solutions 10972 Administering the Web Server (llS) Role of Windows Server 1515 W. 190th Street #430 Gardena 90249 LA County New Horizons Career Development Solutions 10974 Deploying Windows Server 1900 S. State College Blvd #100 Anaheim 92806 Orange County New Horizons Career Development Solutions 10974 Deploying Windows Server 333 N. Glenoaks Blvd #401 Burbank 91502 LA County New Horizons Career Development Solutions 10974 Deploying Windows Server 1515 W. 190th Street #430 Gardena 90249 LA County New Horizons Career Development Solutions 10977 Updating Your SQL Server Skills to Microsoft SQL Server 2014 1900 S. State College Blvd #100 Anaheim 92806 Orange County New Horizons Career Development Solutions 10977 Updating Your SQL Server Skills to Microsoft SQL Server 2014 333 N. Glenoaks Blvd #401 Burbank 91502 LA County New Horizons Career Development Solutions 10977 Updating Your SQL Server Skills to Microsoft SQL Server 2014 1515 W. 190th Street #430 Gardena 90249 LA County New Horizons Career Development Solutions 20246 Monitoring and Operating a Private Cloud 1900 S. State College Blvd #100 Anaheim 92806 Orange County New Horizons Career Development Solutions 20246 Monitoring and Operating a Private Cloud 333 N. Glenoaks Blvd #401 Burbank 91502 LA County New Horizons Career Development Solutions 20246 Monitoring and Operating a Private Cloud 1515 W. 190th Street #430 Gardena 90249 LA County New Horizons Career Development Solutions 20247 Configuring and Deploying a Private Cloud 1900 S. State College Blvd #100 Anaheim 92806 Orange County New Horizons Career Development Solutions 20247 Configuring and Deploying a Private Cloud 333 N. Glenoaks Blvd #401 Burbank 91502 LA County New Horizons Career Development Solutions 20247 Configuring and Deploying a Private Cloud 1515 W. 190th Street #430 Gardena 90249 LA County New Horizons Career Development Solutions 20331 Core Solutions of Microsoft SharePoint Server 2013 1900 S. State College Blvd #100 Anaheim 92806 Orange County New Horizons Career Development Solutions 20331 Core Solutions of Microsoft SharePoint Server 2013 333 N. Glenoaks Blvd #401 Burbank 91502 LA County New Horizons Career Development Solutions 20331 Core Solutions of Microsoft SharePoint Server 2013 1515 W. 190th Street #430 Gardena 90249 LA County New Horizons Career Development Solutions 20332 Advanced Solutions of Microsoft SharePoint Server 2013 1900 S. State College Blvd #100 Anaheim 92806 Orange County New Horizons Career Development Solutions 20332 Advanced Solutions of Microsoft SharePoint Server 2013 333 N. Glenoaks Blvd #401 Burbank 91502 LA County New Horizons Career Development Solutions 20332 Advanced Solutions of Microsoft SharePoint Server 2013 1515 W. 190th Street #430 Gardena 90249 LA County New Horizons Career Development Solutions 20335 Network Readiness and Assessment for Lync 1900 S. State College Blvd #100 Anaheim 92806 Orange County New Horizons Career Development Solutions 20335 Network Readiness and Assessment for Lync 333 N. Glenoaks Blvd #401 Burbank 91502 LA County New Horizons Career Development Solutions 20335 Network Readiness and Assessment for Lync 1515 W. 190th Street #430 Gardena 90249 LA County New Horizons Career Development Solutions 20336 Core Solutions of Microsoft Lync Server 2013 1900 S. State College Blvd #100 Anaheim 92806 Orange County New Horizons Career Development Solutions 20336 Core Solutions of Microsoft Lync Server 2013 333 N. Glenoaks Blvd #401 Burbank 91502 LA County New Horizons Career Development Solutions 20336 Core Solutions of Microsoft Lync Server 2013 1515 W. 190th Street #430 Gardena 90249 LA County New Horizons Career Development Solutions 20337 Enterprise Voice and Online Services with Microsoft 333 N. Glenoaks Blvd #401 Burbank 91502 LA County New Horizons Career Development Solutions 20337 Enterprise Voice and Online Services with Microsoft Lync Server 2013 1900 S. State College Blvd #100 Anaheim 92806 Orange County New Horizons Career Development Solutions 20337 Enterprise Voice and Online Services with Microsoft Lync Server 2013 1515 W. 190th Street #430 Gardena 90249 LA County New Horizons Career Development Solutions 20341 Core Solutions of Microsoft Exchange Server 2013 1900 S. State College Blvd #100 Anaheim 92806 Orange County New Horizons Career Development Solutions 20341 Core Solutions of Microsoft Exchange Server 2013 333 N. Glenoaks Blvd #401 Burbank 91502 LA County New Horizons Career Development Solutions 20341 Core Solutions of Microsoft Exchange Server 2013 1515 W. 190th Street #430 Gardena 90249 LA County 26 EXHIBIT 1     City Council 10 – 29 5/2/2023 Page 1 of 19 AGREEMENT FOR WORKFORCE TRAINING THIS SUBAWARD AGREEMENT (“Agreement”), made and entered into this 00th day of Month, 2023, by and between the City of Santa Ana, a charter city and municipal corporation duly organized and existing under the Constitution and laws of the State of California ("CITY") and School Name for-profit or Non-Profit corporation identified by the assigned Data Universal Numbering System (DUNS) Number( 000000000) ("CONTRACTOR"). RECITALS: A.CITY has been designated a Local Workforce Development Area (LWDA) under the Workforce Innovation and Opportunity Act of 2014, Public Law 1 -113-128 (“WIOA” or "the Act"), Catalog of Federal Domestic Assistance (CFDA) Number 17.258, 17.278, 17.259 and Federal Award Identification Number (FAIN) AA363092155A6. B.The State of California has created the LWDA to administer the Act programs operated by the State of California pursuant to the Act. C.As a LWDA, CITY is entitled to receive Federal funds to establish programs to increase the employment, retention and earnings of participants, and increase occupational skills attainment by participants, and as a result, improve the quality of the workforce, reduce welfare dependency, and enhance the productivity and competitiveness of the nation. Under WIOA, participants in need of training services may access career training through a list of state-approved schools and their training programs. D.In addition to WIOA, the CITY received funding from the Orange County Social Services Vocational Training grant funded through the California Work Opportunity and Responsibility to Kids Act of 1997, which provides monies for the basic needs of families with children (“CalWORKs” or “SSA”). An important component of CalWORKs allows for the provision of employment services for parents. Heads of households are provided job training services to help families upgrade job skills with the ultimate goal of self-sufficiency. E.The CITY intends to utilize the WIOA and SSA Grant Funds to operate a Workforce Training Program in which vocational training courses will be made available to Qualified Participants (“Workforce Training Program”). Qualified Participants are those individuals that are permitted to participate under the Act and approved to participate under the City’s Workforce Training Program (“Qualified Participants”). Pursuant to the Workforce Training Program, the CITY desires to contract with public and private organizations, including employers, who are qualified to participate in the CITY's Workforce Training Program by providing services to Qualified Participants (each, a "Qualified Contractor"). F.CONTRACTOR is a Qualified Contractor that has been selected as one of several vendors that qualified to provide workforce training under the Workforce Training Program. G.CONTRACTOR represents that it is knowledgeable in its field, and is EXHIBIT 2     City Council 10 – 30 5/2/2023 Page 2 of 19 willing to provide workforce training services under the Workforce Training Program pursuant to applicable Federal and California laws. H. The CITY and CONTRACTOR (each, a "Party" and jointly, the "Parties") desire to enter into this Agreement so that CONTRACTOR may receive a subgrant of the proceeds of the WIOA and/or SSA Grants (hereinafter defined as the "Subgrant") in consideration for CONTRACTOR's participation in the CITY's WIOA and/or SSA Programs and provision of services to Qualified Participants upon the request of the CITY. WHEREFORE, for and in consideration of the respective and mutual covenants and promises hereinafter contained and made, and subject to all the terms and conditions hereof, the Parties hereto do hereby agree as follows: I. CONTRACTOR'S OBLIGATIONS A. In compliance with all of the terms and conditions of this Agreement, CONTRACTOR shall provide the CONTRACTOR's Services, as authorized by the CITY's Representative. CONTRACTOR represents and warrants that CONTRACTOR's Services to be provided hereunder shall be performed in a competent, professional and satisfactory manner in accordance with the CITY's Workforce Training Program. B. CONTRACTOR agrees to provide benefits to individuals who participate in the activities and services funded by this Agreement ("Participants") in accordance with the standards and requirements set forth in this Agreement. C. CONTRACTOR acknowledges and agrees that CITY shall request that CONTRACTOR provide the CONTRACTOR's Services on an "as requested" basis and that CITY does not guaranty a minimum number of Qualified Participants for whom CONTRACTOR's Services shall be requested and required under this Agreement. CONTRACTOR acknowledges and agrees that CONTRACTOR shall not commence to provide CONTRACTOR's Services to a particular Qualified Participant hereunder unless and until CONTRACTOR receives a Notice to Proceed from the CITY authorizing the provision of CONTRACTOR's Services to that particular Qualified Participant. CONTRACTOR further acknowledges and agrees that this Agreement and any request for the provision of services hereunder is nonexclusive and that the CITY may enter into similar agreements with other entities for the provision of similar services. D. Time is of the essence in the performance of this Agreement. CONTRACTOR shall perform and complete all of CONTRACTOR's Services in a timely and expeditious manner. CONTRACTOR shall not be responsible for delays caused by circumstances beyond its reasonable control, provided that CONTRACTOR has delivered to the CITY written notice of the cause of any such delay within ten (10) days of the occurrence of such cause. E. Scope of Services. On an as-needed basis, and at the sole discretion of CITY, CONTRACTOR shall perform the services that are described in Exhibit A. The Scope of Services shall include the CONTRACTOR's proposal or bid, if any, which shall be incorporated herein by this reference as though fully set forth herein. In the event of any inconsistency between the terms EXHIBIT 2     City Council 10 – 31 5/2/2023 Page 3 of 19 of such proposal and this Agreement, the terms of this Agreement shall govern. Specific allocation of services may be changed at the discretion of the CITY and upon mutual agreement of the Parties. F. Compliance with Law. CONTRACTOR's Services shall be provided in accordance with all ordinances, resolutions, statutes, rules, regulations and laws of the CITY and any Federal, State or local governmental agency of competent jurisdiction. G. CONTRACTOR shall obtain, at CONTRACTOR's sole cost and expense, such licenses, permits and approvals as may be required by law for the performance of CONTRACTOR's Services. CONTRACTOR shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and which arise from or are necessary for the performance of the services required by this Agreement H. CONTRACTOR shall adhere to all applicable labor standards as required by the Act (“Labor Standards”). I. If funding is through WIOA, CONTRACTOR agrees to comply with the "Complaint Handling Procedures under the WIOA”, attached hereto as Exhibit H and incorporated herein as though fully set forth in 20 CFR 658.411. CONTRACTOR shall advise applicants, where applicable, and Qualified Participants of their rights to file complaints under the Act and the procedures for resolution of any complaints. CITY's procedures for handling complaints alleging a violation of the Act, regulations, grants, or other agreements under the Act shall be followed and any decision of CITY, the State or the Federal government relating to the complaint shall be binding and followed by CONTRACTOR. CONTRACTOR, who is an employer, shall operate a grievance system that incorporates CITY's procedures for resolution of complaints relating to the terms and conditions of employment; these procedures shall be approved in writing by CITY. J. As a condition of this award of financial assistance under the Act to CONTRACTOR from CITY, CONTRACTOR assures, with respect to operation of all programs or activities funded with funds provided pursuant to the Act, and all agreements or arrangements to carry out such programs or activities, that it will comply fully with the nondiscrimination and equal opportunity provisions of the Act (Section 188) and compliance with Equal Employment Opportunity provisions in Executive Order (E.O.) 11246, as amended by E.O. 11375 and supplemented by the requirements of 41 CFR Part 60; the Nontraditional Employment for Women Act of 1991; Title VI of the Civil Rights Act of 1964, as amended; section 504 of the Rehabilitation Act of 1973, as amended; the Age Discrimination Act of 1975, as amended; the Americans with Disabilities Act of 1990; and with all applicable requirements imposed by or pursuant to regulations implementing those laws, including, but not limited to, 29 CFR Parts 33 and 37. The United States, the State of California and CITY have the right to seek judicial enforcement of this assurance. K. CONTRACTOR agrees that no Qualified Participant(s) shall commence training prior to the approval of funding pursuant to Section 123 of the Act, or the approval of SSA funding, as applicable. EXHIBIT 2     City Council 10 – 32 5/2/2023 Page 4 of 19 L. CONTRACTOR agrees to the following accounting, monitoring, auditing, and review requirements: 1. CONTRACTOR agrees to maintain such records and submit such reports, data and information, on the form and containing such information, at such times as CITY may request or require regarding the performance of CONTRACTOR'S services or activities, costs or other data, including but not limited to Qualified Participants' attendance and certifications. 2. CITY, the State of California and the United States government and/or their representatives shall have access for purposes of monitoring, auditing and examining of CONTRACTOR'S activities, performance, and Qualified Participants related to this Agreement. Such agencies or representatives shall also schedule on-site monitoring at their discretion. Monitoring activities may also include, but are not limited to, questioning employees and Qualified Participants and entering any premises or onto any site in which any of the services or activities funded hereunder are conducted or in which any of the records of CONTRACTOR are kept (2 CFR 200.330). Nothing herein shall be construed to require access to any privileged or confidential information as set forth in Federal or state law. 3. In the event CONTRACTOR does not make the above-referenced documents available within the City of Santa Ana, California, CONTRACTOR agrees to pay all necessary and reasonable expenses incurred by CITY in conducting any audit at the location where said records and books of account are maintained. 4. All accounting records and evidence pertaining to all costs of CONTRACTOR and all documents related to this Agreement shall be kept available at the location where CONTRACTOR conducted the program, as well as in the County of Orange, for the duration of this Agreement and thereafter for three (3) years after completion of an audit. Records which relate to (a) complaints, claims, administrative proceedings or litigation arising out of the performance of this Agreement, or (b) costs and expenses of this Agreement to which CITY, the State of California or the United States Government take exception, shall be retained beyond the three (3) years until resolution of disposition of such appeals, litigation, claims, or exceptions. M. Without prejudice to any other section of this Agreement, CONTRACTOR shall, where applicable, maintain the confidential nature of information provided to it concerning Qualified Participants in accordance with the requirements of Federal and state law. Notwithstanding the foregoing, CONTRACTOR agrees to submit to CITY, the State of California and/or the United States Government or their representatives, all records requested for administrative purposes, including audits, examinations, monitoring and verification of records submitted by CONTRACTOR, costs incurred and services rendered hereunder. N. CONTRACTOR shall not expend funds pursuant to this Agreement to provide services to any Qualified Participant where costs of training are paid for by any other person or entity. EXHIBIT 2     City Council 10 – 33 5/2/2023 Page 5 of 19 O. If funding is through WIOA, CONTRACTOR shall comply with the provisions of Uniform Guidance 2 CFR Part 200 of the U.S. Office of Management and Budget (OMB) and all other applicable Federal statutes and executive orders and their implementing regulations, including regulations at 29 CFR Part 97. P. If funding is through WIOA, CONTRACTOR shall comply with the requirements of Federal regulations found at 29 CFR Part 93, which provide that no appropriated funds may be expended by the recipient of a Federal contract, grant, loan or cooperative agreement to pay any person for influencing or attempting to influence an officer or employee of any agency, member of Congress or an officer or employee of a member of Congress in connection with awarding of any Federal contract, the making of any Federal grant or loan, entering into any cooperative agreement and the extension, renewal, amendment or modification of any Federal contract, grant, loan or cooperative agreement. CONTRACTOR shall sign a Certification Regarding Lobbying to that effect in a form as set forth in Exhibit D, attached hereto and by this reference incorporated herein. CONTRACTOR shall submit said signed Certification to CITY prior to performing any of its obligations under this Agreement and prior to any obli gation arising on the part of CITY to pay any sums to CONTRACTOR under the terms and conditions of this Agreement. Q. CONTRACTOR agrees to provide a drug-free work place and to execute a Drug Free Workplace Certification as set forth in Exhibit E attached hereto and incorporated herein by this reference. R. CONTRACTOR, in accordance with the Child Support Recovery Act of 1992, recognizes and acknowledges the importance of child and family support obligations and shall fully comply with all state and Federal laws relating to child and family support enforcement, including, but not limited to: disclosure of information and compliance with earnings assignment orders, as provided in Chapter 8 (commencing with Section 5200) of Part 5 of Division 9 of the state Family Code; and, to the best of its knowledge is fully complying with the earnings assignment orders of all employees and is providing the names of all new employees to the New Employee Registry maintained by the California Employment Development Department (EDD). S. CONTRACTOR agrees to comply with all applicable provisions of the Act or SSA, as applicable, and all applicable Federal regulations, including, but not limited to, the Code of Federal Regulations, Title 2 -Grants and Agreements, Subtitle A—Office of Management and Budget Guidance for Grants and Agreements, as well as all applicable state and local regulations. T. If funding is through WIOA, CONTRACTOR agrees to remain in compliance with the Certification Regarding Debarment, attached hereto as Exhibit F and incorporated herein by reference, as required by the regulations implementing Executive Order 12549, Debarment and Suspension, (2 CFR Part 180). U. If funding is through WIOA, CONTRACTOR agrees to provide priority of services for veterans and eligible spouses pursuant to 20 CFR Part 1010, and the regulations implementing priority of service for veterans and eligible spouses in Department of Labor job EXHIBIT 2     City Council 10 – 34 5/2/2023 Page 6 of 19 training programs under the Jobs for Veterans Act published at 73 Fed. Reg. 78132 on December 19, 2008. V. CONTRACTOR acknowledges that the official name for the statewide system of providing employment and training through the WIOA partnerships, SSA, and various other local programs is “America’s Job Center”. To achieve the goals of this Workforce Training Program, it is important that the public has a quick and easy method to identify that the projects or programs they are taking part in are part of the “America’s Job Center”. CONTRACTOR agrees to place the America’s Job Center logo, in accordance with the State of California guidelines for such use, on all public materials, such as statements, press releases, brochures, advertisements, reports and other documents describing projects or programs funded in whole or in part with WIOA or SSA funds. When the America’s Job Center logo is used, CONTRACTOR may accompany it with the following statement, “The (CONTRACTOR) is a proud partner of the America’s Job Center network”. CONTRACTOR shall not use the America’s Job Center logo in any manner that would imply that the State of California endorses a commercial product, service or activity. II. CITY'S OBLIGATIONS A. On July 1, 2023 the CITY was awarded a Department of Labor Workforce Innovation and Opportunity Act grant of $2,367,690.00 for fiscal year 2023-2024. In addition, on July 1, 2023, the CITY was awarded an Orange County Social Services Vocational Training grant through the California Work Opportunity and Responsibility to Kids Act of 1997 in the total amount of $838,964.00 for fiscal year 2023-2024. A portion of both grants in a total amount not to exceed $2,500,000.00 shall be available to all Qualified Contractors to provide workforce training classes for Qualified Participants. B. If a Qualified Participant chooses to enroll in a course offered by CONTRACTOR, CITY agrees to pay to CONTRACTOR when, if and to the extent WIOA or SSA funds are received under the provisions of the applicable grants, in accordance with the Course Costs attached hereto as Exhibit B and incorporated herein by reference, which may be amended during the period of this Agreement. Said sum shall be paid with either WIOA or SSA funds, as determined by the CITY in its sole discretion, after CITY receives invoices submitted by CONTRACTOR as provided herein. C. CONTRACTOR has the ability to adjust line item amounts in the Course Costs with the approval of the Executive Director. D. CITY agrees to provide for on-site monitoring reviews of the Workforce Training Program operation at least annually. In addition, monthly desktop reviews of pertinent information will be conducted. E. CITY has the right to de-obligate the funds hereunder, and take such funding back from CONTRACTOR, due to any of the following reasons: (a) lack of performance by CONTRACTOR; (b) lack of fiscal accountability of CONTRACTOR; or (c) decrease in available EXHIBIT 2     City Council 10 – 35 5/2/2023 Page 7 of 19 funding. III. COMPENSATION A. CITY neither warrants nor guarantees any minimum or maximum compensation to CONTRACTOR under this Agreement. CONTRACTOR shall be paid only for actual services performed under this Agreement at the rates and charges identified in Exhibit B. Any compensation payable to CONTRACTOR shall be paid from a portion of the above- referenced WIOA and/or SSA grants awarded to the CITY in a total amount not to exceed $2,500,000.00. B. Payment by CITY shall be made within thirty (30) days following receipt of proper invoice evidencing work performed, subject to CITY accounting procedures. IV. TERM OF AGREEMENT A. This Agreement shall commence on the date stated above and continue through June 30, 2027, with a one-year option to renew executable by the CITY in its sole discretion, unless terminated earlier by either party. The one-year option may be executed, by a writing executed by the City Manager and the City Attorney. B. Unless the CITY authorizes an extension, CONTRACTOR must liquidate all obligations incurred under the Federal award not later than ninety (90) calendar days after the end date of the period of performance as specified in the terms and conditions of the Federal award, as applicable. IV. INDEPENDENT CONTRACTOR A. CONTRACTOR shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the CITY. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the CITY to exercise discretion or control over the professional manner in which CONTRACTOR performs the services which are the subject matter of this Agreement; however, the services to be provided by CONTRACTOR shall be provided in a manner consistent with all applicable standards and regulations governing such services. CONTRACTOR shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. V. WORKER'S COMPENSATION AND EMPLOYER'S RIGHTS A. CONTRACTOR shall use appropriate funds received from CITY to provide workers' compensation to all those hired by CONTRACTOR under this Agreement. EXHIBIT 2     City Council 10 – 36 5/2/2023 Page 8 of 19 B. CONTRACTOR shall have the right to hire, dismiss, or promote its employees or contract personnel hired under this Agreement so long as its hiring or dismissal policy or standard does not violate Title VII of the Civil Rights Act of 1964, Fair Labor Standards Act of 1938, or any other applicable law, and CONTRACTOR maintains itself as an Equal Opportunity Employer. VI. APPLICABLE GUIDELINES A. The Parties hereto agree that CONTRACTOR shall comply with all applicable Federal and state laws and regulations, including, but not limited to the Eligible Training Provider List (ETPL) Policy and Procedures WSD21-03 attached hereto as Exhibit C and incorporated herein by reference, and general program requirements described in Sections 2 and 116 of the Act, and applicable regulations, and the U.S. Department of Labor guidelines and regulations, including amendments or revisions made during the terms of this Agreement. Said applicable laws are hereby incorporated by reference and made part of this Agreement as though fully set forth herein. B. CONTRACTOR also assures and certifies that: 1. CONTRACTOR shall comply with Title VII of the Civil Rights Act of 1964 and in accordance with Title VII of the Act, requiring that no person shall, on the grounds of race, color, religion, sex, age, handicap or national origin be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under this Agreement. 2. CONTRACTOR shall comply with any and all Federal laws limiting the political activity of employees hired under this Agreement. 3. CONTRACTOR shall comply with the requirements that no program under the Act shall involve political activities. 4. RECORD INSPECTION. CONTRACTOR shall provide the U.S. Department of Labor and the Comptroller General, by and through any authorized representative, as well as the California Workforce Development Board (“WDB”) Administrative Office, access to and the right to examine all records, books, papers or documents relating to the accounting and use of funds under this Agreement for a three-year period from and after the effective date of this Agreement. 5. No person with responsibilities in the operation of any program under the Workforce Training Program shall discriminate with respect to any Qualified Participant or any application for participation in such program because of race, creed, color, national origin, sex, political affiliation or beliefs. 6. CONTRACTOR shall maintain appropriate standards for health and safety in work and training situations. EXHIBIT 2     City Council 10 – 37 5/2/2023 Page 9 of 19 7. CONTRACTOR shall comply with general provisions, assurances, and execute the Assurances and Certifications attached hereto as Exhibit G and incorporated herein. 8. EQUAL OPPORTUNITY. Any literature distributed by CONTRACTOR for the purpose of apprising businesses, Qualified Participants, or the general public of its programs under this Agreement shall state that its programs are supported by the City of Santa Ana and the Santa Ana Workforce Development Board, and shall state that the program is an “equal opportunity employer/program” and that “auxiliary aids and services are available upon request to individuals with disabilities.” 9. Based on the population eligible to be served, or likely to be directly affected by the program or activity, the services or information may need to be provided in a language other than English in order to allow such population to be effectively informed about or able to participate in the program or activity. Pursuant to 29 CFR 37.35, CONTRACTOR must take reasonable steps to provide services and information in appropriate languages after considering the scope of the program or activity, and the size and concentration of the population that needs services or information in a language other than English. 10. CONTRACTOR certifies that all property, finished or unfinished documents, data, studies and reports prepared or purchased under this Agreement, will be disposed of in accordance with the direction of the CITY. In addition, any tools and/or equipment furnished to the CONTRACTOR by the CITY and/or purchased by the CONTRACTOR with funds pursuant to this Agreement, will be limited to use within the activities outlined in this Agreement and will remain the property of the United States Government and/or CITY. Upon termination of this Agreement, CONTRACTOR will immediately return such tools and/or equipment to the CITY or dispose of them in accordance with the direction of the CITY. 11. CONTRACTOR certifies that this Agreement does not provide for the advancement or aid to any religious sect, church or creed, or sectarian purpose, nor does it help to support or sustain any school, college, university, hospital or other institution controlled by any religious creed, church, or sectarian denomination, as specified by Article XVI, Section 5, of the Constitution of the State of California, regarding separation of church and state. 12. CLEAN AIR ACT / CLEAN WATER ACT. If the grant hereunder exceeds $100,000, CONTRACTOR must comply with the Clean Air Act (“CAA”)[(42 USC 7401, et seq.]; the Clean Water Act (“CWA”) (33 USC 1368); Executive Order 11738 and United States Environmental Protection Agency (“EPA”) regulations (40 CFR Part 35) as any may now exist or be hereafter amended. Under these laws and regulations, the CONTRACTOR assures that: EXHIBIT 2     City Council 10 – 38 5/2/2023 Page 10 of 19 (a) No facility to be utilized in the performance of the proposed grant has been issued a violation from the EPA under the CAA or CWA; (b) It will notify CITY prior to award of the receipt of any communication from the Director, Office of Federal Activities, EPA, indicating that a facility to be utilized for the grant is under consideration for issuance of a violation under the CAA or CWA; and, (c) It will notify the CITY and the EPA about any known violation of the above laws and regulations. 13. CONTRACTOR agrees to adhere to the following STANDARDS OF CONDUCT: (a) General Assurance. Every reasonable course of action will be taken by CONTRACTOR in order to maintain the integrity of this expenditure of public funds and to avoid favoritism. This Agreement will be administered in an impartial manner, free from errors to gain personal, financial, political gain. CONTRACTOR, its officers and employees, in administering this Agreement, will avoid situations, which give rise to a suggestion that any decision was influenced by prejudice, bias, special interest or desire for personal gain. (b) Employment of Former State or CITY Employees. CONTRACTOR will ensure that any of its employees who were formerly employed by the State of California or CITY, in a position that could have enabled such individuals to impact policy regarding or implementation of programs covered by this Agreement, will not be assigned to any part or phase of the activities conducted pursuant to this Agreement for a period of not less than two (2) years following the termination of such employment. (c) Conducting Business Involving Relatives. No relative by blood, adoption or marriage of any executive or employee of CONTRACTOR will receive favorable treatment when considered for enrollment in programs provided by, or employment with, CONTRACTOR. (d) Conducting Business Involving Close Personal Friends and Associates. Executives and employees of CONTRACTOR will be particularly aware of the varying degrees of influence that can be exerted by personal friends and associates and, in administering this Agreement, will exercise due diligence to avoid situations which give rise to an assertion that favorable treatment is being granted to friends and associates. When it is in the public interest for CONTRACTOR to conduct business with a friend or associate of an executive or employee of CONTRACTOR, an elected official in the area or a voting or non-voting member of the Local Workforce Development Board (WDB), a permanent record of the transaction will be retained. EXHIBIT 2     City Council 10 – 39 5/2/2023 Page 11 of 19 (e) Avoidance of Conflict of Economic Interest. No executive or employee of CONTRACTOR elected official in the area, or voting or non-voting member of a WDB, will solicit or accept money or any other consideration from a third person, for the performance of an act reimbursed in whole or part by CONTRACTOR or CITY. Supplies, materials, equipment or services purchased with Agreement funds will be used solely for purposes asserted or allowed under this Agreement. No voting member of the WDB will cast a vote on the provision of services or vote on any matter, which would provide direct financial benefit to that member or any business or organization that the member directly represents. (f) Salary and Bonus Limitations. If CONTRACTOR receives WIOA funds, CONTRACTOR is required to comply with Federal requirements regarding the limitations on salary and bonus payments in accordance with Public Law 109-149, Section 503. VII. HOLD HARMLESS CONTRACTOR agrees to defend, and shall indemnify and hold harmless the CITY, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the CONTRACTOR, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The CONTRACTOR further agrees to indemnify, hold harmless, and pay all costs for the defense of the CITY, including fees and costs for special counsel to be selected by the CITY, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. CITY may make all reasonable decisions with respect to its representation in any legal proceeding. VIII. INSURANCE A. Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the Contractor, his agents, representatives, employees or subcontractors. EXHIBIT 2     City Council 10 – 40 5/2/2023 Page 12 of 19 B. MINIMUM SCOPE AND LIMIT OF INSURANCE Coverage shall be at least as broad as: • Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit. • Automobile Liability: Insurance Services Office Form Number CA 0001 covering, Code 1 (any auto), or if Consultant has no owned autos, Code 8 (hired) and 9 (non-owned), with limit no less than $1,000,000 per accident for bodily injury and property damage. (Not required if CONTRACTOR provides written verification an automobile is not required to perform services.) • Workers’ Compensation: as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease. (Not required if CONTRACTOR provides written verification it has no employees.) • Professional Liability (Errors and Omissions) Insurance appropriates to the Consultant’s profession, with limit no less than $1,000,000 per occurrence or claim, $2,000,000 aggregate. If the Contractor maintains broader coverage and/or higher limits than the minimums shown above, the Entity requires and shall be entitled to the broader coverage and/or the higher limits maintained by the contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the Entity. C. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions: Additional Insured Status The Entity, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Contractor’s insurance (at least as broad as ISO Form CG 20 10 11 85 or if not available, through the addition of both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 if a later edition is used). EXHIBIT 2     City Council 10 – 41 5/2/2023 Page 13 of 19 Primary Coverage For any claims related to this contract, the Contractor’s insurance coverage shall be primary coverage at least as broad as ISO CG 20 01 04 13 as respects the Entity, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the Entity, its officers, officials, employees, or volunteers shall be excess of the Contractor’s insurance and shall not contribute with it. Notice of Cancellation Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the Entity. Waiver of Subrogation Contractor hereby grants to Entity a waiver of any right to subrogation which any insurer of said Contractor may acquire against the Entity by virtue of the payment of any loss under such insurance. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the Entity has received a waiver of subrogation endorsement from the insurer. Self-Insured Retentions Self-insured retentions must be declared to and approved by the Entity. The Entity may require the Contractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or Entity. Acceptability of Insurers Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the Entity. Claims Made Policies (note – should be applicable only to professional liability, see below) If any of the required policies provide claims-made coverage: 1. The Retroactive Date must be shown, and must be before the date of the contract or the beginning of contract work. 2. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. 3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, the Contractor must purchase “extended reporting” coverage for a minimum of five (5) years after completion of work. EXHIBIT 2     City Council 10 – 42 5/2/2023 Page 14 of 19 Verification of Coverage Contractor shall furnish the Entity with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to Entity before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor’s obligation to provide them. The Entity reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. Special Risks or Circumstances Entity reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. IX. CORPORATE STATUS CONTRACTOR shall be in good standing, without suspension by the California Secretary of State, Franchise Tax Board or Internal Revenue Service. Any change in corporate status or suspension shall be reported immediately to CITY. X. ASSIGNABILITY None of the duties of, or work to be performed by, CONTRACTOR under this Agreement shall be subcontracted or assigned to any agency, consultant, or person without the prior written consent of CITY. CONTRACTOR must submit all subcontracts and other agreements that relate to this Agreement to CITY. If receiving WIOA funds, CONTRACTOR acknowledges and agrees that it must follow procurement regulations for contractors (2 CFR 200.317). No subcontract or assignment shall terminate or alter the legal obligations of CONTRACTOR pursuant to this Agreement. XI. LAWS GOVERNING THIS AGREEMENT A. In its performance under this Agreement, CONTRACTOR shall fully comply with the requirements of the following, whether or not otherwise referred to in this Agreement: EXHIBIT 2     City Council 10 – 43 5/2/2023 Page 15 of 19 1. If receiving WIOA funds, the Act and all applicable Federal statutes, regulations, policies, procedures and directives, including but not limited to, 2 CFR 200 and 20 CFR. Parts 651 and 654 2. All applicable State statutes, regulations, policies, procedures and directives; 3. All applicable CITY policies, procedures and directives; 4. All applicable local ordinances and requirements, including use permits and licensing; 5. Court orders applicable to its operation; and, 6. The terms and conditions of this Agreement. If any of the foregoing is enacted, amended, or revised, CONTRACTOR will comply with such or will notify CITY after enactment or modification that it cannot so comply. CITY may thereupon terminate this Agreement, if necessary. XII. EXCLUSIVITY AND AMENDMENT OF AGREEMENT This Agreement, together with attachments hereto, represents the complete and exclusive statement between the CITY and CONTRACTOR, and supersedes any and all other agreements, oral or written, between the Parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the CITY and by an authorized representative of CONTRACTOR. The Parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate CONTRACTOR or the CITY. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein. XIII. FRAUD CONTRACTOR shall immediately report to CITY all instances and facts concerning possible fraud, abuse or criminal activity relatin g to expenditure or receipt of funds under this Agreement. XIV. CONTINGENCY OF FUNDS CONTRACTOR acknowledges that approval of and funding for this Agreement is contingent upon State approval, and WIOA and/or SSA funds received or obligated from the State of California to CITY. If such approval of funds is not forthcoming, or is otherwise limited, CITY shall immediately notify CONTRACTOR. Within twenty (20) days of receipt of such notice, CONTRACTOR shall modify or cease operations as directed by CITY and negotiate necessary EXHIBIT 2     City Council 10 – 44 5/2/2023 Page 16 of 19 modification to this Agreement and/or reimbursement of costs incurred hereunder. XV. TERMINATION A. This Agreement may be terminated by either party at its sole discretion, upon thirty (30) days written notice to the other party. Notice shall be deemed served on the date of mailing. However, CONTRACTOR may not terminate this Agreement if undue hardship will result to any Qualified Participant. B. In the event CONTRACTOR defaults by failing to fulfill all or any of its obligations hereunder, CITY may declare a default and termination of this Agreement by written notice to CONTRACTOR, which default and termination shall be effective on a date stated in the notice which is to be not less than ten (10) days after certified mailing or personal service of such notice, unless such default is cured before the effective date of termination stated in such notice. If terminated for cause, CITY shall be relieved of further liability or responsibility under this Agreement, or as a result of the termination thereof, including the payment of money, except for payment for approved expenses incurred for services satisfactorily and timely performed prior to the mailing or service of the notice of termination, and except for reimbursement of (1) any payments made for services not subsequently performed in a timely and satisfactory manner, and (2) costs incurred by CITY in obtaining substitute performance. XVI. DISPUTES A. Except as otherwise provided in this Agreement, any dispute concerning any question arising under this Agreement shall be decided by CITY. In such a case, CITY shall reduce its decision to writing and mail or otherwise furnish a copy thereof to CONTRACTOR. The decision of the CITY shall be final and conclusive unless within thirty (30) calendar days from the mailing or delivery of such copy, CITY receives from CONTRACTOR written request to appeal said decision. B. If receiving WIOA funds, procedures governing the appeal shall be prescribed by CITY and/or the State of California in accordance with the Act and all corresponding regulations and OMB circulars. Pending final disposition of the appeal, CONTRACTOR shall act in accordance with CITY's decision unless the dispute involves a change order. XVII. BREACH - SANCTIONS A. If, through any cause, CONTRACTOR violates any of the terms and conditions of this Agreement, and/or prior agreements whereby grant funds were received by CONTRACTOR pursuant to this Agreement, or if CONTRACTOR reports inaccurately or if any Audit Report makes disallowances, CONTRACTOR shall promptly remedy its acts or omissions and/or repay CITY all amounts due CITY as a result of CONTRACTOR's violation. For any such failures or EXHIBIT 2     City Council 10 – 45 5/2/2023 Page 17 of 19 violations, CITY shall also have the right at its sole discretion to either: (1) discontinue program support until such time as CONTRACTOR fulfills its obligations or remedies all violations of this Agreement or prior agreements; and/or (2) collect outstanding amounts as determined by CITY due CITY by offsetting or debiting from current claims or invoices, if after thirty (30) days' written notice CONTRACTOR has failed to repay same or a repayment schedule has not been made; and/or (3) terminate this Agreement by giving written notice to CONTRACTOR of such termination in accordance the Notices provision in Paragraph XVIII herein below. XVIII. NOTICES All notices, reports and correspondence between the Parties hereto respecting this Agreement shall be in writing and deposited in the United States Mail, postage prepaid, addressed as follows: CITY: City of Santa Ana Manager, WDB Administrative Office P.O. Box 1988 (M-76) Santa Ana, CA 92702 CLERK: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax (714) 647-6956 CONTRACTOR: School Name Address City, CA zip code Phone: (714) 000-000 Email: XX. VALIDITY The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement. EXHIBIT 2     City Council 10 – 46 5/2/2023 Page 18 of 19 XXI. MISCELLANEOUS PROVISIONS A. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective Parties to each of the terms of this Agreement, and shall indemnify CITY fully, including reasonable costs and attorney’s fees, for any injuries or damages to CITY in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. B. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. {Signatures on following page} EXHIBIT 2     City Council 10 – 47 5/2/2023 Page 19 of 19 IN WITNESS WHEREOF, the Parties hereto have executed this Agreement the date and year first above-written. ATTEST: "CITY" _________________________ By: __________________________ Jennifer Hall Kristine Ridge Clerk of the Council City Manager APPROVED AS TO FORM: Sonia R. Carvalho “CONTRACTOR” City Attorney By: ____________________ By: ___________________________ Andrea Garcia-Miller Name: Assistant City Attorney Title: Tax ID #: RECOMMENDED FOR APPROVAL: _________________________ Michael L. Garcia Executive Director Community Development Agency EXHIBIT 2     City Council 10 – 48 5/2/2023 EXHIBIT A & B Scope of Service & Course Cost EXHIBIT 2     City Council 10 – 49 5/2/2023 PLACE HOLDER FOR EXHIBIT B Course Cost EXHIBIT 2     City Council 10 – 50 5/2/2023 Date: November 10, 2021 Number: WSD21 -03 Revised February 22, 2023 Page 1 of 5 DIC: 12 ETPL POLICY AND PROCEDURES EXECUTIVE SUMMARY This policy provides guidance and establishes the procedures applicable to the training providers and programs listed on the state and local Eligible Training Provider List (ETPL) under the Workforce Innovation and Opportunity Act (WIOA). This policy applies to Local Workforce Development Boards (Local Boards), and is effective on the date of issuance. This policy contains some state-imposed requirements. All state-imposed requirements are indicated by bold, italic type. This Directive finalizes Workforce Services Draft Directive ETPL Policy and Procedures (WSDD- 215), issued for comment on September 3, 2020. The Workforce Development Community submitted 131 comments during the draft comment period. A summary of comments, including all changes, is provided as Attachment 8. This policy supersedes Workforce Services Directive WIOA Eligible Training Provider List - Policy and Procedures (WSD15-07) dated November 10, 2015. Retain this Directive until further notice. REFERENCES •Workforce Innovation and Opportunity Act (Public Law 113-128) Sections 3, 116, 122, 123, 129, 134, and 404 •Title 20 Code of Federal Regulations (CFR) Part 677: Performance Accountability Under Title I of the Workforce Innovation and Opportunity Act (Uniform Guidance), Sections 677.150 and 677.230 •Title 20 CFR Part 680: Adult and Dislocated Worker Activities Under Title I of the Workforce Innovation and Opportunity Act (DOL Exceptions), Sections 680.200, 680.210, 680.230, 680.300, 680.310, 680.320, 680.330, 680.340, 680.350, 680.410, 680.420, 680.430, 680.450, 680.460, 680.470, 680.480, 680.490, 680.500, 680.520, and 680.530 EXHIBIT C EXHIBIT 2     City Council 10 – 51 5/2/2023 Page 2 of 5 •Title 20 CFR Part 681: Youth Activities Under Title I of the Workforce Innovation and Opportunity Act (DOL Exceptions), Sections 681.480 and 681.540 •Title 34 CFR Part 600: Definitions (Department of Education), Section 600.2 •Training and Employment Guidance Letter (TEGL) 8-19, Workforce Innovation and Opportunity Act (WIOA) Title I Training Provider Eligibility and State List of Eligible Training Providers (ETPs) and Programs (January 2, 2020) •TEGL 3-18, Eligible Training Provider (ETP) Reporting Guidance under the Workforce Innovation and Opportunity Act (WIOA) (August, 31, 2018) •TEGL 19-16, Guidance on Services provided through the Adult and Dislocated Worker Programs under the WIOA and the Wagner-Peyser Act Employment Services, as amended by title III of WIOA, and for Implementation of the WIOA Final Rules (March 1, 2017) •TEGL 13-16, Guidance on Registered Apprenticeship Provisions and Opportunities in the WIOA (January 12, 2017) •California Code of Regulations Division 7.5 •California Education Code Sections 94801.5, 94850.5, and 94874 •California Unemployment Insurance Code (CUIC) Section 14005 •CUIC Section 14230 •Workforce Services Directive WSD22-08, ETPL Reciprocal Agreements (January 17, 2023) •WSD22-01, Performance Guidance (July 18, 2022) •WSD19-10, Recovery of WIOA Tuition and Training Refunds (February 20, 2020) •WSD19-06, CalJOBS Activity Codes (December 27, 2019) •WSD17-01, Nondiscrimination and Equal Opportunity Procedures (August 1, 2017) •California's Unified Strategic Workforce Development Plan BACKGROUND WIOA Section 122 requires states to establish and maintain a list of training providers who are eligible to receive WIOA Title I, subtitle B funds for training services. An America’s Job Center of CaliforniaSM (AJCC) may issue an Individual Training Account (ITA) to a WIOA Title I, subtitle B eligible individual (out of school youth age 16-24, adult or di slocated worker) to fund training services. The Employment Development Department (EDD) is the entity responsible for publishing, disseminating, and maintaining the comprehensive California (CA) ETPL with performance and cost information. In addition, the EDD is responsible for ensuring programs meet the eligibility criteria and performance levels established in this Directive; removing programs that do not meet the program criteria or performance levels established in this Directive; and taking enforcement actions against providers that intentionally provide inaccurate information, or that substantially violate the requirements of WIOA. EXHIBIT C EXHIBIT 2     City Council 10 – 52 5/2/2023 Page 3 of 5 Likewise, the Local Board is responsible for carrying out the procedures outlined in this Directive; work with the state to ensure there are sufficient numbers and types of providers of training services with expertise in assisting individuals with disabilities, and adults in need of adult education and literacy activities; developing and maintaining a local ETPL; and ensuring the dissemination of the CA and local ETPL through the AJCCs, including in formats accessible to individuals with disabilities. In cooperation with stakeholders, the State has adopted the following principles when developing the CA ETPL policies and procedures: 1.Simplicity – Avoid imposing burdens that inhibit the participation of quality training providers. 2.Customer Focus – The policies and procedures support the collection and presentation of easily accessible and reliable training program information for both individuals seeking career and occupational training information, and career planners who assist participants eligible for training services. 3.Informed Consumer Choice – The CA ETPL includes locally approved training programs that lead to self-sustainable careers in the local/regional economy, as supported by current labor market information identifying industry sectors and occupational clusters that are high-growth, high-demand, projecting skills shortages, and/or vital to the regional economy. 4.Training Delivery Flexibility – Policies and procedures that foster and support the inclusion of various types of training delivery that expand opportunities for consumer choice. 5.Quality – Ensure a comprehensive list of quality training programs that meet minimum performance standards, and provide industry-valued skills in priority industry sectors. Information must be accurate, transparent, accessible, and user-friendly. 6.Respect for Local Autonomy – The policy remains supportive of the autonomy WIOA grants to the Local Boards. In addition, this policy and Local Board policies should align with the three policy objectives outlined in the California Unified Strategic Workforce Development Plan: 1.Fostering demand-driven skills attainment – Workforce and education programs need to align program content with the state’s industry sector needs so as to provide California’s employers and businesses with the skilled workforce necessary to compete in the global economy. 2.Enabling upward mobility for all Californians – Workforce and education programs need to be accessible for all Californians, especially populations with barriers to employment, and ensure that everyone has access to a marketable set of skills, and is EXHIBIT C EXHIBIT 2     City Council 10 – 53 5/2/2023 Page 4 of 5 able to access the level of education necessary to get a good job that ensures both long- term economic self-sufficiency and economic security. 3.Aligning, coordinating, and integrating programs and services – Workforce and education programs must economize limited resources to achieve scale and impact, while also providing the right services to clients, based on each client’s particular and potentially unique needs, including any needs for skills-development. POLICY AND PROCEDURES This policy establishes the types of allowable training services, consumer choice, the difference between the state and local ETPL, the requirement for Local Boards to establish a ETPL policy, eligibility criteria and procedures for initial and continued eligibility for CA ETPL training providers and programs, the federally mandated Eligible Training Provider Performance Report (ETP Report), and the roles and responsibilities of the Local Boards and the EDD in maintaining the integrity of the CA ETPL. The following attachments to this Directive provide guidance and resources when implementing the CA ETPL: 1.ETPL Policy and Procedures Contains detailed information on initial and continued eligibility requirements, and the roles and responsibilities of the Local Boards, and the EDD in maintaining the integrity of the CA ETPL and the quality of the training programs offered on it. 2.ETPL Definitions Includes definitions relevant to the ETPL Policy and Procedures. 3.ETPL Local Board Delegation and Cancelation Form This form is utilized to delegate or cancel the delegation of a Local Board’s ETPL responsibilities to another Local Board. The delegation includes both state and local ETPL functions. This form is required to be submitted annually. 4.CA ETP Assurances Form This form must be completed by the provider to ensure they will provide the data necessary to complete the annual ETP Report. This form must be submitted annually. 5.CA ETPL Training Provider and Program Determination Flowchart Decision trees designed to assist Local ETPL Coordinators with determining initial and continued eligibility for the various provider types and programs. EXHIBIT C EXHIBIT 2     City Council 10 – 54 5/2/2023 Page 5 of 5 6.Local ETPL Coordinator Contact Form A form for Local Boards to designate the Local ETPL Coordinators and provide their contact information. 7.Summary of Comments A list of all comments received during the comment period, and responses to those comments from the EDD. 8.Errata Chronology A list of changes that were made to the Directive and its attachments. ACTION The information contained in this Directive should be shared with Local ETPL Coordinators, and all other staff involved in the administration of the ETPL. INQUIRIES If you have any questions, contact the State ETPL Coordinator at wsbetpl@edd.ca.gov. /s/ JAVIER ROMERO, Deputy Director Workforce Services Branch Attachment s: 1.ETPL Policy and Procedures (DOCX) 2.ETPL Definitions (DOCX) 3.ETPL Local Board Delegation and Cancelation Form (DOCX) 4.CA ETP Assurances Form (DOCX) 5.CA ETPL Training Provider and Program Determination Flowchart (PDF) 6.Local ETPL Coordinator Contact Form (DOCX) 7.Summary of Comments (DOCX) 8.Errata Chronology (DOCX) EXHIBIT C EXHIBIT 2     City Council 10 – 55 5/2/2023 ETPL POLICY AND PROCEDURES ATTACHMENT 1 WSD21-03 Page 1 of 21 ETPL Policy and Procedures Contents A. Introduction ......................................................................................................................... 2 B. Allowable Types of Training Services ................................................................................... 2 C. State and Local ETPLs ........................................................................................................... 2 D. Local Board Policy ................................................................................................................ 3 E. Consumer Choice ................................................................................................................. 6 F. CA ETPL Application Process ................................................................................................ 6 ETPL Application Process by Provider Category ..................................................................... 7 G. CA ETPL Initial Eligibility ....................................................................................................... 8 Training Provider Initial Eligibility Criteria .............................................................................. 8 Training Program Initial Eligibility Criteria ............................................................................ 11 H. CA ETPL Continued Eligibility Criteria ................................................................................ 13 Training Provider Continued Eligibility Criteria .................................................................... 13 Training Program Continued Eligibility Criteria .................................................................... 13 I. Approval and Denial of Training Provider/Program .......................................................... 15 Approval of Training Provider/Program ............................................................................... 15 Denial of a Training Provider/Program ................................................................................. 15 J. Delisting Training Providers/Programs .............................................................................. 16 K. Placing Delisted Training Providers/Programs Back on the ETPL ...................................... 18 L. Appeals ............................................................................................................................... 18 Appeals to EDD ..................................................................................................................... 19 M. Maintenance of the CA ETPL .......................................................................................... 20 N. ETP Report.......................................................................................................................... 20 O. Technical Assistance and Resources .................................................................................. 20 Training Providers ................................................................................................................. 21 Local ETPL Coordinators ........................................................................................................ 21 EXHIBIT 2     City Council 10 – 56 5/2/2023 ETPL POLICY AND PROCEDURES ATTACHMENT 1 WSD21-03 Page 2 of 21 A. Introduction This policy establishes the types of allowable training services, consumer choice, the difference between the state and local Eligible Training Provider List (ETPL), the requirement for Local Workforce Development Boards (Local Boards) to establish an ETPL policy, eligibility criteria and procedures for initial and continued eligibility for Eligible Training Providers (ETP) and programs, the federally mandated Eligible Training Provider Performance Report (ETP Report), and the roles and responsibilities of the Local Boards and the Employment Development Department (EDD) in maintaining the integrity of the state ETPL. This document contains detailed information on initial and continued eligibility requirements, and the roles and responsibilities of the Local Boards, and the EDD in maintaining the integrity of the state ETPL and the quality of the training programs offered on it. B. Allowable Types of Training Services The following are the allowable types of training for the Workforce Innovation and Opportunity Act (WIOA) Title I program: a. Occupational skills training, including nontraditional employment. b. On-the-Job Training (OJT). c. Incumbent Worker Training (IWT). d. Programs that combine workplace training with related instruction, which may include cooperative education programs. e. Training programs operated by the private sector. f. Skill upgrading and retraining. g. Entrepreneurial training. h. Job readiness training provided in combination with the training services described in (a) through (g) above. i. Adult education and literacy activities, including activities of English language acquisition and integrated education and training programs, provided concurrently or in combination with services provided with the training services described in (a) through (g) above. j. Customized training conducted with a commitment by an employer, or group of employers, to employ an individual upon successful completion of the training. While all of the above are allowable training services under WIOA, service types b, c, and j are not required to be on the ETPL. C. State and Local ETPLs Local Boards and the EDD are responsible for working together to identify ETPs for the state ETPL. The state ETPL creates a pool of ETPs that Local Boards can utilize to establish their local ETPL. In California, the state ETPL is called the California (CA) ETPL. Each Local Board must maintain a local list of training providers and programs. Local Boards may add additional local requirements for providers and/or programs (except for EXHIBIT 2     City Council 10 – 57 5/2/2023 ETPL POLICY AND PROCEDURES ATTACHMENT 1 WSD21-03 Page 3 of 21 apprenticeship programs) to be eligible on the local ETPL. Local Boards must include all CA ETPL approved apprenticeship programs on their local ETPL. Adding additional local requirements may result in providers that are on the CA ETPL, but may not be eligible for inclusion on the local ETPL. While additional requirements may be added for the local ETPL, Local Boards may only include training providers on their list that are approved for the CA ETPL. If the Local Board is reviewing provider and/or program applications for inclusion on the ETPL, the Local Board must conduct the state eligibility review first, and then determine eligibility for inclusion on their local ETPL. When conducting the state eligibility review, the Local Board must do so using only the state’s requirements, and not the Local Board’s additional requirements. Local Boards that do not add additional requirements must include all of the providers/programs on the CA ETPL on their local ETPL, whereas Local Boards with additional requirements may have a subset of the state list as depicted in the diagram below: Note – Providers on the local ETPL must be on the CA ETPL. Note – Additional functionality is being added to the CalJOBSSM system to enable Local Boards to identify the training providers and programs approved for their local ETPL. D. Local Board Policy Each Local Board must develop local policies that provide sufficient consumer protection and oversight of training providers. These policies must meet the minimum requirements of the procedures outlined in this Directive, and may include additional requirements as deemed appropriate by the Local Board. Such policies must include, but are not limited to, processes that achieve the following: • Ensure participants can avail themselves of, and are made aware of, grievance/complaint procedures. Please reference Workforce Services Directive WIOA Grievance and Complaint Resolution Procedures (WSD18-05) for guidance. • Recover WIOA training funds. Please reference Recovery of WIOA Tuition and Training State ETPL Local ETPL EXHIBIT 2     City Council 10 – 58 5/2/2023 ETPL POLICY AND PROCEDURES ATTACHMENT 1 WSD21-03 Page 4 of 21 Refunds (WSD19-10) for guidance on recovering training funds. • Outline any additional eligibility requirements providers and/or programs (except apprenticeship programs) must meet to be listed on the local ETPL. o These requirements must support the creation of a list that ensures provider performance, job-driven training, informed consumer choice, continuous improvement, and cost-effective investment of public funds. o Requirements may include, but are not limited to:  Additional performance requirements.  Program location.  Accreditation requirements.  Cost. • Include the timeline for initial and continued eligibility review for inclusion on the local ETPL. o Continued eligibility review for the CA ETPL must be completed annually, and review for the local ETPL must be completed at least once every two years. o Within the federally required timeline in the previous bullet, Local Boards have discretion on when they conduct initial and continued eligibility for inclusion on the local ETPL. The following are just a few examples of options for local review:  Review entire local ETPL every two years.  Review each provider/program annually.  Review on the anniversary of when the provider/program established continued eligibility on the local ETPL. • Process for delisting training provider/programs from the local ETPL. • Provide comparable training opportunities if the training provider goes out of business. If the training provider is a Bureau of Private Postsecondary Education (BPPE) approved provider, the policy should include the requirement to coordinate with BPPE’s Office of Student Assistant Relief. • Ensure training programs lead to at least one of the following: 1) credentials and/or certificates valued by employers, or 2) training-related employment as a result of gaining measurable technical skills for a specific occupation. This requirement ensures that training programs lead to high-quality jobs, as described in the California Unified Strategic Workforce Development Plan. Job quality serves the workforce development system and broader public sector by protecting investments in training. Please see ETPL Definitions (Attachment 2) for a definition of a postsecondary credential, as well as a definition of a training program that leads to employment. o Please note, a program on the ETPL that only leads to employment will negatively affect a Local Board’s Credential Attainment rate, since all individuals in an education or training program are included in the measure. Please refer to CalJOBS Activity Codes (WSD19-06) Attachment 3 for a list of activity codes that place individuals into the Credential Attainment performance measure. EXHIBIT 2     City Council 10 – 59 5/2/2023 ETPL POLICY AND PROCEDURES ATTACHMENT 1 WSD21-03 Page 5 of 21 • Verify and document participant attendance at regular intervals throughout the length of the training program. Per WSD19-10, the Local Board should check with the training provider to ensure clients are still in the training program each month. If not able to check monthly, the Local Board must check at least quarterly. • Require providers to maintain sufficient records and to make these records available for monitoring or audit by either the Local Board and/or the state. • Ensure there are no conflicts of interest between the Local Board and the provider, which includes, but is not limited to the following: o A prohibition on the payment of referral fees by training providers to Local Board staff, including America’s Job Center of CaliforniaSM (AJCC) operator staff. o Decisions made by the Local Board regarding ETPs and their programs is in compliance with WIOA Section 107(h). • Outline the requirement of the Local Board to keep all training provider and program eligibility documents (either physical or electronic), and the process to provide them to the EDD within five business days, if requested. • Explain the Local ETPL Coordinator’s responsibilities, which, at minimum, must include the following: o Requirement to provide technical assistance to all training providers with programs located within the Local Workforce Development Area (Local Area) seeking to be listed on the CA ETPL. o Requirement for reviewing and approving or denying providers and programs for initial eligibility in a timely manner:  The review must include eligibility for the CA ETPL that meets requirements outlined in this Directive.  The review must include eligibility for the local ETPL that meets requirements outlined in the Local Board’s local ETPL policy. o Requirement for reviewing and approving or denying providers and programs for continued eligibility in a timely manner:  The review must include eligibility for the CA ETPL that meets requirements outlined in this Directive.  The review must include eligibility for the local ETPL that meets requirements outlined in the Local Board’s local ETPL policy. o Method and timeline for notifying providers if they or their program(s) are removed from the CA and/or local ETPL. • Describe the appeal process that meets the requirements outlined in this Directive. In addition, Local Board policies shall include the following for training providers who are deemed exempt per California Education Code (CEC) Section 94874, and are not regionally accredited by an accrediting institution: • Verification of the instructor’s credentials or experience. EXHIBIT 2     City Council 10 – 60 5/2/2023 ETPL POLICY AND PROCEDURES ATTACHMENT 1 WSD21-03 Page 6 of 21 • Ensure the financial stability of the training provider. • Annual inspection of the schools or training programs. • Ensure actual instruction is taking place. • Ensure instructional equipment and instruction meet current industry standards. Local Boards may delegate their responsibility of the ETPL to another Local Board to act on their behalf in making nominations for training providers and programs to be listed on the CA ETPL, and the creation of their local ETPL. To delegate, or cancel an existing delegation, please complete and submit the ETPL Local Board Delegation and Cancelation Form (Attachment 3). Any Local Boards that delegate their ETPL responsibilities to another Local Board must complete this form annually between July 1st and July 30th. Due to the signature requirement (physical or electronic signature), this form should be emailed as an attachment. E. Consumer Choice Training services must be provided in a manner that maximizes informed consumer choice in selecting an eligible provider and program. Each Local Board must make the local ETPL available to customers. Additionally, the Local Board must make available information identifying ETPs for OJT, customized training, and IWT. After consultation with a career planner, an individual who has been determined eligible for training services may select an ETP from the Local Board’s local ETPL. Unless the program has exhausted training funds for the program year, the Local Board must refer the individual to the selected provider, and establish an Individual Training Account (ITA) for the individual to pay for training. A referral may be carried out by providing a voucher or certificate to the individual to obtain training. The cost of the referral of an individual with an ITA to a training provider is paid by the applicable Adult, Dislocated Worker, or Youth program. F. CA ETPL Application Process For a provider to be listed on the CA ETPL, the provider must have its information entered into the CalJOBS ETPL module. It is the Local ETPL Coordinator’s role to provide assistance and guidance to training providers who register in CalJOBS. Once all necessary information is entered, the Local ETPL Coordinator must review and nominate the training provider and/or program to the State ETPL Coordinator for inclusion on the CA ETPL ensuring all information provided is complete, accurate, and current, and is in alignment with this Directive. The EDD will review applications for the CA ETPL within 30 days of receipt from the Local Board. EXHIBIT 2     City Council 10 – 61 5/2/2023 ETPL POLICY AND PROCEDURES ATTACHMENT 1 WSD21-03 Page 7 of 21 Once the provider and/or program is approved and included on the CA ETPL, the Local Board must review, and approve or deny the training provider for inclusion on their local ETPL ensuring all information is in alignment with their Local Board policy. ETPL Application Process by Provider Category 1. In-State Training Provider All training providers that have a training site(s) in CA and wish to be listed on the CA ETPL are required to be registered in CalJOBS. The training provider shall provide all the training provider information required in the CalJOBS ETPL module. The training provider must upload a signed CA ETP Assurances Form (Attachment 4) to the documents section of the Provider Profile in CalJOBS. If the in-state training provider is a Department of Labor (DOL) Registered Apprenticeship or California Department of Industrial Relations (DIR), Division of Apprenticeship Standards (DAS) approved apprenticeship, please see the Training Provider Initial Eligibility section below. Local Boards must review and nominate a provider headquartered in their Local Area for the CA ETPL if the provider meets state eligibility requirements. If a provider has multiple locations, the Local Board(s) in the area of the provider locations must nominate the program(s) to the State ETPL Coordinator. 2. Distance Education Training Providers All Distance Education training providers that wish to be listed on the CA ETPL are required to be registered in CalJOBS. The training provider shall provide all the training provider information required in the CalJOBS ETPL module. The training provider must upload a signed CA ETP Assurances Form (Attachment 4) to the documents section of the Provider Profile in CalJOBS. The State ETPL Coordinator will determine if a Distance Education training provider is eligible to be on the CA ETPL using the eligibility criteria in this Directive. If a Local ETPL Coordinator is contacted by a Distance Education training provider, the provider should be referred to wsbetpl@edd.ca.gov for assistance. 3. Out-of-State Training Providers All training providers, other than Distance Education training providers, that have training sites located only outside of CA cannot be listed on the CA ETPL. Local Boards cannot utilize an ITA with out-of-state training providers unless leveraging an approved ETPL reciprocal agreement. Please see ETPL Reciprocal Agreements (WSD22-08) for more information on the use of approved agreements. Please reference the CalJOBS ETPL Module Guide Card (located on the Staff Online Resources page in CalJOBS) for detailed information on the CalJOBS process for registering new training providers. EXHIBIT 2     City Council 10 – 62 5/2/2023 ETPL POLICY AND PROCEDURES ATTACHMENT 1 WSD21-03 Page 8 of 21 G. CA ETPL Initial Eligibility Training Provider Initial Eligibility Criteria Initial eligibility applies to providers previously not listed on the CA ETPL under the WIOA or the Workforce Investment Act of 1998 (WIA). The initial eligibility period is one year (365 days). The Local ETPL Coordinator is responsible for reviewing the training provider’s initial eligibility prior to nominating for inclusion on the CA ETPL. The following institution types are eligible for inclusion on the CA ETPL: 1. Adult education secondary schools, as long as the activities are provided in combination with occupational skills training. 2. Pre-apprenticeship and apprenticeship providers. 3. Private postsecondary institutions. 4. Public postsecondary institutions. The initial eligibility process for each for the training provider types listed above is based on the following: 1. Adult Education Secondary Schools Training providers must be an eligible provider of adult education and literacy activities under Title II of WIOA. Adult education and/or literacy activities must be offered concurrently, or in combination with, occupational skills training. A list of Title II providers can be found on the California Department of Education (CDE) website. 2. Pre-apprenticeship and Apprenticeship Providers a. Pre-apprenticeship Provider Training providers must have a letter of commitment from a DOL registered or DIR DAS approved apprenticeship program. To be listed on the CA ETPL, the pre-apprenticeship program must award an industry-recognized credential or certificate. The state will not enter information on pre-apprenticeship training programs; this information will be entered by Local Boards, if necessary. Pre-apprenticeship programs are considered Individualized Career Services under WIOA, and thus are not required to be on the ETPL. Pre-apprenticeship programs that do not result in an industry-recognized credential or certificate cannot be listed on the ETPL; however, those pre-apprenticeship programs that do provide an industry-recognized certificate or credential can be listed on the ETPL and used in conjunction with an ITA. The California Workforce Development Board (State Board) and each Local Board must ensure that federal WIOA funds awarded for pre-apprenticeship training in the building and construction trades fund programs and services that follow the Multi-Craft Core Curriculum (MC3) implemented by the CDE and that develop a plan to help increase the representation of women in those trades. WIOA prohibits Title I funds from being used for “construction, purchase of facilities or buildings, or other capital expenditures for improvements to land or buildings except with EXHIBIT 2     City Council 10 – 63 5/2/2023 ETPL POLICY AND PROCEDURES ATTACHMENT 1 WSD21-03 Page 9 of 21 prior approval.” b. DOL Registered Apprenticeships and DIR DAS Approved Apprenticeships DOL registered apprenticeships and DIR DAS approved apprenticeships are automatically eligible to be listed on the CA ETPL and do not have any eligibility requirements. The state will reach out to new apprenticeship programs to inform them of the opportunity to join the CA ETPL. If the provider opts into the ETPL, the apprenticeship program will be placed on the ETPL by the state. The State Board and Local Boards shall, to the maximum extent feasible, coordinate their pre-apprenticeship and apprenticeship training programs with one or more DIR DAS approved apprenticeship for the occupation and geographic area. 3. Private Postsecondary Institutions (for-profit or non-profit) Training providers be must be accredited by the Accrediting Commission for Schools (ACS) Western Association of Schools and Colleges (WASC); the WASC Senior College and University Commission (WSCUC); have current BPPE Approval to Operate; current Verification of Exemption by BPPE; or are deemed exempt per California Education Code (CEC) Section 94874. Note that providers who are deemed exempt are not required to have a Verification of Exemption. However, if EDD is unable to determine the specific exemption that the provider falls under, then EDD reserves the right to request that the provider obtain a Verification of Exemption from the BPPE. Providers that fall under exemptions (a), (d), (f), or (h) of CEC Section 94874 are not eligible for the ETPL. A Distance Education provider without a physical presence in California that offers postsecondary distance education to California students for a fee must be registered with the BPPE. Private Distance Education higher education institutions that are degree granting, non-profit, and accredited are not required to register with BPPE, but must be accredited by the ACS WASC, the WSCUC, or an agency recognized by the U.S. Department of Education. For more information on the BPPE Out-of-State Institution registration, please see the BPPE Out-of-State Institution Registration webpage. For a directory of accredited schools, please visit ACS WASC and WSCUC. For more information regarding BPPE Approval to Operate, or current Verification of Exemption, please visit the BPPE website. If the training provider has a BPPE Approval to Operate, Verification of Exemption, or Out-of-State Institution Registration, the document must be uploaded to the documents section of the Provider Profile in CalJOBS. 4. Public Postsecondary Institutions a. Public Postsecondary Community Colleges EXHIBIT 2     City Council 10 – 64 5/2/2023 ETPL POLICY AND PROCEDURES ATTACHMENT 1 WSD21-03 Page 10 of 21 Training providers must be accredited by the WASC Accrediting Commission for Community and Junior Colleges (ACCJC). The following website can be utilized to search for the WASC ACCJC accredited colleges: WASC ACJCC. For public postsecondary community colleges not WASC ACCJC accredited, but are currently in the initial accreditation process, the Local Board can nominate the training provider, and the State Board and the EDD will determine whether the community college meets the training provider initial eligibility criteria. b. CA State University (CSU) and University of CA (UC) Training providers must be accredited by the WSCUC. The following website can be utilized to search for WSCUC accredited colleges: WSCUC. In addition to the above requirements, all training providers (with the exception of apprenticeship programs) must meet the following: • All training providers are subject to the Equal Opportunity and Nondiscrimination requirements found in Section 188 of WIOA. All Local Boards must ensure a training provider is in compliance prior to nominating the training provider to be on the CA ETPL. Equal Opportunity and Non-Discrimination procedures should be posted at the AJCC and approved training providers’ facilities, and provided to each participant upon enrollment in a CA ETPL training program. It is critical for Local Boards to utilize EDD- provided monitoring tools to evaluate the providers, and to upload appropriate documents to the Documents section of the Provider Profile in CalJOBS. It is also important to note that all site locations for a provider must be in compliance with WIOA Section 188. For more information, refer to Nondiscrimination and Equal Opportunity Procedures (WSD17-01). • Provide information supporting the provider’s partnership with business. This may include information about the quality and quantity of employer partnerships. • Enter program(s) of training services into CalJOBS. The training provider should only enter the program(s) desired to be on the CA ETPL. If the program is offered with multiple modes of delivery, curriculum, or course lengths, the program must be entered separately for each variation. Please reference ETPL Definitions (Attachment 2) for the definition of a Training Program. • A signed copy of the CA ETP Assurances Form (Attachment 4) is uploaded to the Documents section of the Provider Profile in CalJOBS. This form must be uploaded annually, prior to the provider being reviewed for eligibility. Once the training provider completes the CA ETPL application on CalJOBS, the Local ETPL Coordinator is responsible for reviewing the provider’s information and either denying their inclusion on the CA ETPL, or nominating them for review by the State ETPL Coordinator through the CalJOBS approval process. The Local ETPL Coordinator must review and nominate, or deny a training provider profile within 30 days of the completed application date. EXHIBIT 2     City Council 10 – 65 5/2/2023 ETPL POLICY AND PROCEDURES ATTACHMENT 1 WSD21-03 Page 11 of 21 The Local Board that contains the headquarters of the provider is responsible for nominating the provider profile. Please reference the Approval or Denial of Training Provider/Program section of this attachment for additional information. Training Program Initial Eligibility Criteria Initial eligibility applies to a program previously not listed on the CA ETPL under the WIOA or the WIA. The initial eligibility period is one year (365 days). After a training provider meets the training provider initial eligibility criteria listed above, been nominated by the Local Board, and approved by the State ETPL Coordinator, each individual training program must meet the following requirements to be listed on the CA ETPL: • The training program must be for occupations in in-demand industry sectors identified by the state, region, or Local Board. In-demand or priority industry sector information must be verified with the State Board and/or Local Board. • The training program provides training services that lead to an industry-recognized credential, national or state certificate, or degree, including all industry appropriate competencies, licensing and/or certification requirements, or employment in a specific occupation after receiving measurable technical skills. Please note the training program does not have to issue the credential, but the training program should prepare the individual to obtain the credential. For example, a Class A Truck Driving program does not issue the Class A driver’s license, but it should prepare the individual to pass the state-issued exam to obtain the license. For more information on if a training leads to an industry-recognized credential, please see DOL’s Credential Attainment Decision Tree. • The cost in the Cost Details tab in the program wizard should match the cost of a member of the general public enrolling in the program without assistance from WIOA. This information should be available in the provider’s brochure or website. If the Local Board works out a different cost with the provider, then the cost information in the training activity code will need to be updated to reflect the different cost. • The mode of instruction, and class schedule(s) are consistent with the provider’s advertised brochure/website. If a program is offered with multiple modes of instruction (e.g., online and in-person) or durations, the program needs to be entered separately for each variation. • For providers with a BPPE Approval to Operate, the training program and its location are BPPE approved1. • For WASC accredited training providers where the program’s instruction and/or curriculum development is entirely sub-contracted to another entity or third party vendor, the training provider directly receiving tuition and related instruction fees 1 For providers with a BPPE Approval to Operate, not all BPPE training programs are automatically eligible to be listed on the CA ETPL. EXHIBIT 2     City Council 10 – 66 5/2/2023 ETPL POLICY AND PROCEDURES ATTACHMENT 1 WSD21-03 Page 12 of 21 (e.g., ITA) must meet the requirements outlined in this directive, and register in CalJOBS as a provider. See ETPL Definitions (Attachment 2) for the definition of third- party subcontracting and what is considered allowable. • Program must provide and meet the following performance metrics based on aggregate data for all students in the program to ensure the program supports the ability for the individual to obtain an industry-recognized postsecondary credential, and/or employment upon completion of the program. The provider must provide performance data for the prior complete program year (July 1 – June 30). o Public Postsecondary Community Colleges, CSUs, UCs, and Adult Education Secondary Schools are required to provide performance information for consideration of placement on the CA ETPL, but due to heavy state oversight, investment, and the inability to capture true program outcome data, these institution types are not required to meet a specific performance threshold to be listed on the CA ETPL. The following performance data must be provided and listed in CalJOBS:  Of individuals that exited the program, the percentage who successfully completed the training program (did not withdraw or transfer out of the program).  Of individuals that successfully completed the training program, the percentage who are employed within six months of graduating from the training program. For occupations for which the state requires passing an examination, the six month period begins after the announcement of the examination results for the first examination available after a student completes the program. o Private Postsecondary Institutions are required to meet and provide the following performance data in CalJOBS:  Of individuals who exited the program, 50% successfully completed the training program (did not withdraw or transfer out of the program).  Of individuals who successfully completed the training program, 50% are employed within six months of graduating from the training program. For occupations for which the state requires passing an examination, the six month period begins after the announcement of the examination results for the first examination available after a student completes the program. Please note – Apprenticeship programs are not subject to program initial eligibility criteria. Once the training provider enters the program into CalJOBS, the Local ETPL Coordinator is responsible for reviewing the program information and either denying their inclusion on the CA ETPL, or nominating them for review by the State ETPL Coordinator through the CalJOBS approval process. The Local ETPL Coordinator must review and nominate, or deny a training program within 30 days of the completed application date. EXHIBIT 2     City Council 10 – 67 5/2/2023 ETPL POLICY AND PROCEDURES ATTACHMENT 1 WSD21-03 Page 13 of 21 The Local Board where the program is located is responsible for nominating the program. Please reference the Approval or Denial of Training Provider/Program section of this attachment for additional information. For more information regarding the training provider and program initial eligibility process, please refer to the CA ETPL Training Provider and Program Determination Flowchart (Attachment 5). H. CA ETPL Continued Eligibility Criteria Training Provider Continued Eligibility Criteria Continued eligibility applies to all training providers listed on the CA ETPL at any time under the WIOA or WIA, and whose initial eligibility has expired. A training provider’s initial and continued eligibility is valid for 365 days after the provider is approved for the ETPL. Since providers can be reviewed year-round, all active training providers on the CA ETPL will be evaluated annually by the EDD no earlier than 60 days, and no later than 30 days prior to the provider’s eligibility expiration date to ensure they continue to meet eligibility to be retained on the CA ETPL. To determine continued eligibility, the EDD must verify that the training provider continues to meet the requirements outlined in the Training Provider Initial Eligibility Criteria section of this Directive. DOL registered apprenticeships and DIR DAS approved apprenticeships do not have any continued eligibility requirements and will remain on the ETPL. It is recommended that apprenticeships update their program information annually. In addition, providers on the CA ETPL for two full program years (July 1 – June 30) must have at least one Title I, subtitle B enrollment during the previous two program years. If removed due to enrollment requirements, a provider must wait six (6) months from removal to submit their ETPL application for reinstatement and will not be held to the enrollment requirement when determining continued eligibility for placement back onto the list. Training Program Continued Eligibility Criteria Continued eligibility applies to all training programs listed on the CA ETPL at any time under the WIOA or WIA and whose initial eligibility has expired. A training program’s initial and continued eligibility is valid for 365 days after the program is approved for the ETPL. Since programs can be reviewed year-round, all active training programs on the CA ETPL will be evaluated annually by the Local Board no earlier than 60 days, and no later than 30 days prior to the program’s eligibility expiration date to ensure they continue to meet eligibility to be retained on the CA ETPL. Training providers must reapply for WIOA program certification using CalJOBS. All applications for continued eligibility of training programs will be evaluated as they are received, by the Local Board and EDD, to ensure they continue to meet eligibility to be retained on the CA ETPL. The Local Board where the program is located is responsible for evaluating the program. EXHIBIT 2     City Council 10 – 68 5/2/2023 ETPL POLICY AND PROCEDURES ATTACHMENT 1 WSD21-03 Page 14 of 21 After a training provider has met the training provider continued eligibility criteria listed above, each individual training program must meet the following requirements to retain their listing on the CA ETPL: • Training program information is reviewed and updated in CalJOBS. • Training program meets all requirements outlined above in the Training Program Initial Eligibility Criteria section of this attachment. • CA ETPL training programs must meet performance metrics to retain their eligibility on the ETPL. The EDD will negotiate with DOL to establish yearly performance goals based on the WIOA primary indicators of performance. For continued eligibility, CA ETPL training programs (with the exception of apprenticeship programs, Adult Education programs, Community Colleges, UCs and CSUs) must meet or exceed the performance metrics required in initial eligibility, as well as the negotiated state-level Title I Adult performance goals. The EDD will publish the state-level negotiated performance goals in a Workforce Services Information Notice located on the EDD website. The continued eligibility performance calculations for each program is based on WIOA participant performance, and is verified using the federal ETP Report published annually by the state. Providers are required to collect and submit aggregate performance data for all students to EDD. The following outlines the performance metrics for continued eligibility: o The program must meet the following performance metric for all students for the most recent complete program year (July 1 – June 30):  Of individuals who exited the program, 50% successfully completed (did not withdraw or transfer) the program. o The program must meet the following performance metrics for WIOA participants for the most recent complete program year (July 1 – June 30)2:  Employment Rate 2nd Quarter after Exit meets the state’s negotiated goal for the Title I Adult program.  Employment Rate 4th Quarter after Exit meets the state’s negotiated goal for the Title I Adult program.  Median Earnings meet the state’s negotiated goal for the Title I Adult program.  Credential Attainment meets the state’s negotiated goal for the Title I Adult program (if applicable).  Measurable Skill Gains meets the state’s negotiated goal for the Title I Adult program. 2 With the exception of completers, providers will be held accountable for the performance measures in which two complete years of data is available for their program(s) on the ETP Report. EXHIBIT 2     City Council 10 – 69 5/2/2023 ETPL POLICY AND PROCEDURES ATTACHMENT 1 WSD21-03 Page 15 of 21 Please see CalJOBS ETPL Module Guide Card (located on the Staff Online Resources page in CalJOBS) for instructions on how providers reapply for WIOA program certification in CalJOBS. For detailed information regarding the definitions and calculations of the WIOA primary indicators of performance, please see Performance Guidance (WSD22-01). Please refer to the CA ETPL Training Provider and Program Determination Flowchart (Attachment 5) to determine if a training provider and its program(s) meet the continued eligibility criteria to remain on the CA ETPL. I. Approval and Denial of Training Provider/Program Approval of Training Provider/Program After reviewing to ensure the provider/program meets the eligibility criteria above, the Local Board can nominate the training provider/program to the state for review. If nominating the provider to the State ETPL Coordinator, the signed CA ETP Assurances Form (Attachment 4) must be uploaded to the documents section of the Provider Profile in CalJOBS. The State ETPL Coordinator will review providers within 30 days of their nomination by the Local Board. The EDD will review the provider/program’s information to ensure it meets all initial or continued eligibility requirements outlined in this Directive. If eligible, the State ETPL Coordinator will approve the provider/program for the CA ETPL, and notify the Local ETPL Coordinator. If the Local Board has additional local ETPL eligibility requirements, the Local ETPL Coordinator must review all CA ETPL approved distance education programs, as well as all in- state CA ETPL approved programs located in the Regional Planning Unit for inclusion on their local ETPL. If the Local Board does not have additional local ETPL eligibility requirements, all approved CA ETPL programs must be included on the Local Board’s local ETPL. Denial of a Training Provider/Program After review, if a Local Board determines the training provider/program does not meet the requirements to be listed on the CA ETPL, the Local Board must inform the training provider in writing with the reason(s) for the denial, and provide information on the Local Board appeal process within 30 days of receipt of the application. A copy of the written notification provided to the provider must be uploaded to the documents section of the Provider Profile in CalJOBS within 10 business days of issuance. If the Local Board nominates a provider/program to the state for review, but upon review, the State ETPL Coordinator denies the training provider/program listing on the CA ETPL, the EDD must inform the Local Board of the denial and the reason(s) for the denial within 30 days of receipt of the nomination. The Local Board must in turn inform the training provider in writing with the reason(s) for the denial, and information on the Local Board appeal process within 30 EXHIBIT 2     City Council 10 – 70 5/2/2023 ETPL POLICY AND PROCEDURES ATTACHMENT 1 WSD21-03 Page 16 of 21 days of receipt of the EDD’s decision. A copy of the written notification provided to the provider must be uploaded to the document section of the Provider Profile in CalJOBS within 10 business days of issuance. If the training provider is able to rectify the issue that caused the denial, the Local Board can review the information and resubmit to the State ETPL Coordinator for review. For example, if a provider is denied solely because the CA ETP Assurances Form (Attachment 4) was not uploaded to CalJOBS, the State ETPL Coordinator would notify the Local Board, which would notify the provider. The Local Board can then nominate the provider again once the form is uploaded to CalJOBS. The training provider’s request to be on the CA ETPL must be denied if the training provider fails to provide complete information, intentionally provides inaccurate information, or has substantially violated any WIOA requirement(s). If the EDD, in consultation with the nominating Local Board, determines a training provider intentionally supplied inaccurate information or violated any WIOA requirement(s), the EDD or the Local Board shall deny the training provider’s application for the CA ETPL, and the training provider is not allowed to be reconsidered for inclusion on the CA ETPL for at least two years. If approved for inclusion on the CA ETPL, but the Local ETPL Coordinator determines the training provider/program does not meet their local ETPL requirements, the Local Board must inform the training provider in writing with the reason(s) for the denial, and information on the Local Board appeal process within 30 days of receipt of the application. A copy of the written notification provided to the provider must be uploaded to the documents section of the Provider Profile in CalJOBS within 10 business days of issuance. J. Delisting Training Providers/Programs To ensure the integrity of the CA ETPL, the Local Board or the EDD will remove a training provider or program from the CA ETPL at any time for the items below: 1. The training provider will be immediately removed from the CA ETPL for any of the following reasons until such time as they meet continued eligibility. A provider who has been removed from the list for any of the following reasons is liable to repay all Adult and Dislocated Worker training funds received during the period of noncompliance: a. The training provider has lost its accreditation or its approval to operate from its regulating agency. b. A private postsecondary training provider no longer meets the exempt criteria per CEC Section 94874, or the provider’s Verification of Exemption by BPPE (if required by the EDD) expired or is revoked, and the provider does not have a new Verification of Exemption, or BPPE Approval to Operate. c. The nonprofit Community Based Organization no longer qualifies under Section 501(c)(3) of the Federal Internal Revenue Code. d. The apprenticeship program is no longer registered with the DOL under the National Apprenticeship Act, or is no longer approved by DIR DAS. The State EXHIBIT 2     City Council 10 – 71 5/2/2023 ETPL POLICY AND PROCEDURES ATTACHMENT 1 WSD21-03 Page 17 of 21 ETPL Coordinator is responsible for removing apprenticeship programs. e. The pre-apprenticeship program no longer has a Letter of Commitment from a DOL registered or DIR DAS approved apprenticeship program, or no longer leads to an industry-recognized postsecondary credential. f. It is determined the provider sub-contracted instruction of the program to another entity without approval from WASC or BPPE. See ETPL Definitions (Attachment 2) for the definition of third-party subcontracting. g. The provider is not in compliance with WIOA Section 188. 2. A training provider will be immediately removed from the CA ETPL for a period of no less than two years for any of the reasons listed in this section. A provider who has been removed from the list for any of the following reasons is liable to repay all Adult and Dislocated Worker training funds received during the period of noncompliance: a. The state identifies the Local Board and training provider are participating in pay-to-play activities (commonly known as kickbacks) that include, but are not limited to: the Local Board received monetary or gift exchanges for (or in the hope for) referrals to a specific training provider, and/or exchanges of money or gifts to have the training provider listed on ETPL. As part of the annual on-site monitoring of Local Boards, if it is determined the Local Board is engaging in pay-to-play activities, a corrective action is required, and failure to take timely action to be in compliance may result in decertification of the Local Board involved. b. It is determined the training provider falsely reported information. c. The training provider substantially violated a provision of Title I of WIOA, or its implementing regulations. d. The training provider’s top level leadership (e.g., owner, CEO, Director, etc.) is convicted of violating any federal or state law associated to the operation of the institution. 3. The EDD, in coordination with the Local Board, can remove a provider for any of the following reasons. Reactivation to the list is at the discretion of the State ETPL Coordinator and the Local Board: a. It is determined the provider is not serving or providing value to WIOA participants, and is listed on the CA ETPL solely for other purposes, such as the utilization of Workers’ Compensation Supplemental Job Displacement Benefit vouchers. b. The provider has not served at least one Title I, subtitle B enrollment during the previous two program years. See “Training Provider Continued Eligibility Criteria” for requirements to be reinstated to the ETPL. c. The provider’s CalJOBS profile and/or program information is inaccurate or incomplete. d. The training provider has not demonstrated a good faith effort in providing the ETP Report data to the EDD. e. The provider no longer wishes to be listed on the CA ETPL. EXHIBIT 2     City Council 10 – 72 5/2/2023 ETPL POLICY AND PROCEDURES ATTACHMENT 1 WSD21-03 Page 18 of 21 4. In an effort to safeguard WIOA funds, the training provider will be suspended from the CA ETPL if the training provider is under any federal, state, or local investigation. During the period of suspension, no new enrollments may occur, but the training provider can continue to serve existing WIOA-funded enrollments. Once the investigation is complete, a review of the findings by the state will determine if the provider can be reinstated to the CA ETPL. If a training provider/program is removed from the CA ETPL, the EDD must inform the Local Board of the denial and the reason(s) for the delisting within 30 days of the removal. The Local Board must in turn inform the training provider in writing with the reason(s) for the delisting, and provide information on the Local Board appeal process within 30 days of receipt of the EDD’s decision. A copy of the written notification provided to the provider must be uploaded to the document section of the Provider Profile in CalJOBS within 10 business days of issuance. All training provider/programs removed from the CA ETPL must be removed from the local ETPL immediately upon notification from the EDD, as any new enrollments into a training program not eligible to be on the CA ETPL will result in disallowed costs. It is the responsibility of the EDD and the Local Board to work together to ensure any participants currently enrolled in a training program removed under items 1 and 2 experience minimal disruption. If the training provider or program is removed due to items 1, 3, or 4, any participants already enrolled (attended at least one day of instruction) can continue participation in the program until the training is complete, but no new enrollments may occur. Please see WSD19-10 for additional information regarding the recovery of training funds. K. Placing Delisted Training Providers/Programs Back on the ETPL Requests to be placed back on the CA ETPL must be submitted through the Local Board (unless the provider is a Distance Education or apprenticeship program). The training provider and program(s) must meet all criteria outlined in the CA ETPL Continued Eligibility Criteria section of this attachment to be placed back on the CA ETPL. If the training provider is removed for item 2 of the Delisting Training Providers/Programs section of this directive, two years must have passed from the time of their removal before they can be placed back onto the CA ETPL. If the training provider is removed for item 3(b) of the Delisting Training Providers/Programs section, the provider must wait 6 months from the date of removal before submitting an ETPL application for reinstatement. L. Appeals Appeals to the Local Board Each Local Board must have a written appeal process for the CA and local ETPL that includes the following required provisions: EXHIBIT 2     City Council 10 – 73 5/2/2023 ETPL POLICY AND PROCEDURES ATTACHMENT 1 WSD21-03 Page 19 of 21 • Instructions for a training provider wishing to appeal a decision. The training provider must appeal to the Local Board in writing within 30 days of the issuance of the denial or delisting notice. The appeal must include a statement of the desire to appeal, specification of the training program(s) in question, the reason(s) for the appeal (i.e., grounds), documentation supporting the grounds for the appeal, and the signature of the appropriate training provider official. • An initial informal meeting between the Local Board staff and the training provider. The purpose of this meeting is to identify if there is a simple solution to resolve the dispute. • The opportunity for training providers to have a hearing. The hearing officer shall be an impartial person. The hearing officer shall provide written notice to the concerned parties of the date, time, and place of the hearing at least ten calendar days in advance of the scheduled hearing. Both parties shall have the opportunity to present oral and written testimony under oath, to call and question witnesses, request documents relevant to the proceedings, and have legal representation. • The hearing officer’s final decisions must be made within 60 days of receipt of the appeal, and the training provider and the Local Board notified in writing of the final decision. • A copy of the final decision must be emailed to the State ETPL Coordinator (wsbetpl@edd.ca.gov), and the Local ETPL Coordinator must upload the final decision to the Provider Profile section of CalJOBS. Appeals to EDD Distance Education and Apprenticeship programs can appeal directly to the EDD. All other training provider may appeal to the EDD only if the local appeal process has been exhausted, and the provider is dissatisfied with the Local Board’s final decision. • A training provider wishing to appeal a Local Board’s decision must submit a written appeal to the EDD within 30 days from the date of the Local Board’s final decision. The request for appeal must include a statement of the desire to appeal, specification of the training program in question, the reason(s) for the appeal (i.e., grounds), Local Board’s final decision document, and the signature of the appropriate training provider official. The appeal should be sent to: wsbetpl@edd.ca.gov. • The EDD will promptly notify the appropriate Local Board when the EDD receives a request for appeal and when a final decision has been rendered. • The EDD will review appeals received, make a decision, and notify the training provider and the Local Board. • The EDD will upload the state’s final decision to the Provider Profile in CalJOBS. EXHIBIT 2     City Council 10 – 74 5/2/2023 ETPL POLICY AND PROCEDURES ATTACHMENT 1 WSD21-03 Page 20 of 21 M. Maintenance of the CA ETPL The EDD is responsible for the maintenance and publishing of the CA ETPL. Local Boards, in turn, are responsible for ensuring all of their AJCC locations have access to the most recent version of the CA and local ETPLs. Local Boards may include additional performance, occupational, and/or industry data to augment the CA ETPL listings on their local ETPL. Local Boards, job seekers, and training providers have access to the CA ETPL on CalJOBS by clicking the Access California's ETPL and Apprenticeship Providers link from the homepage, or by clicking More Career Services, and then Education Services section. N. ETP Report The WIOA requires the state to submit an ETP Report with the federal WIOA Annual Performance Report on October 1st utilizing a template developed jointly by the DOL and U.S. Department of Education. This report includes all WIOA and non-WIOA participants served by each training program listed on the CA ETPL3. The DOL has made the ETP Report data available to the public via trainingproviderresults.gov. The ETP Report gathers critical information, including the employment, earnings, and credentials obtained by participants in the training program. This information will be widely disseminated to assist participants and members of the general public in identifying effective training providers and programs. This information will also benefit the training provider by providing awareness of their program, and serving as a tool to potentially enhance their programs. All training providers are required to electronically submit the program participant data outlined in the CA ETP Assurances Form (Attachment 4). The state recognizes the reporting burden this causes, and understands the data limitations, so the state will work with training providers based on the available data provided. Data reporting for the annual ETP Report will be a phased approach with the state working collaboratively with Local Boards, and training providers to obtain the required information. Training providers that demonstrate a good faith effort in providing data will not be subject to removal from the ETPL; however, failure to provide any data may result in removal from the CA ETPL. Performance data from the ETP Report will be used for continued eligibility review of all training programs, excluding DOL registered or DIR DAS approved apprenticeships. O. Technical Assistance and Resources Technical assistance will be provided by BPPE, DIR DAS, Local ETPL Coordinators, and EDD on respective application processes, compliance requirements, and reporting documents. Each Local Board must identify a Local ETPL Coordinator(s) using the Local ETPL Coordinator Contact 3 Apprenticeship programs are excluded from this requirement. EXHIBIT 2     City Council 10 – 75 5/2/2023 ETPL POLICY AND PROCEDURES ATTACHMENT 1 WSD21-03 Page 21 of 21 Form (Attachment 6). The Local Board must provide an updated form if the Local ETPL Coordinator changes, or if the existing coordinator’s information changes. Training Providers Training providers may contact the Local ETPL Coordinator in their area with questions regarding the application process and eligibility (initial and continued). For basic ETPL information and a list of Local ETPL Coordinators, refer to the EDD’s Eligible Training Provider List located on the EDD website. Private postsecondary training providers can obtain assistance from the BPPE through technical assistance workshops (BPPE Application Workshop and BPPE Compliance Workshop), which assists training providers in completing the BPPE Annual Reports, and online reporting tools. Apprenticeship providers that are registered with either the US DOL or CA DIR DAS and wish to be added to the ETPL should contact the State ETPL Coordinator by email: wsbetpl@edd.ca.gov. Local ETPL Coordinators Local ETPL Coordinators can communicate with the State ETPL Coordinator by email: wsbetpl@edd.ca.gov. The EDD will coordinate webinars and trainings as necessary. Announcements related to the CA ETPL will be made via email to the Local ETPL Coordinators. The CalJOBS ETPL Module Guide Card (located on the Staff Online Resources page in CalJOBS) provides detailed instructions to assist Local Boards with entering programs into the CalJOBS ETPL module. The CalJOBS system includes data entry screens and reports, and is the mandatory method to be used by training providers and Local Boards for transmitting this data to the state. For a full list of CalJOBS Activity Codes used to track a participant’s training activities, please see CalJOBS Activity Codes (WSD19-06). EXHIBIT 2     City Council 10 – 76 5/2/2023 ETPL POLICY AND PROCEDURES ATTACHMENT 2 WSD21-03 Page 1 of 5 ETPL DEFINITIONS Apprenticeship Program – All apprenticeship programs that are registered with the U.S. Department of Labor (DOL), Office of Apprenticeship, or approved by California (CA) Department of Industrial Relations (DIR) Division of Apprenticeship Standards (DAS), are automatically eligible to be included on the CA Eligible Training Provider List (ETPL). Apprenticeship programs are a written plan designed to move an apprentice from a low or no skill entry-level position to full occupational proficiency. The apprenticeship program is sponsored by an employer, and upon completing the training program, an apprentice earns a "Completion of Registered Apprenticeship" certificate, which is an industry-issued, nationally- recognized credential. Customized Training – Training that meets the following criteria: 1. Designed to meet the specific requirements of an employer (including a group of employers). 2. Conducted with a commitment by the employer to employ an individual upon successful completion of the training. 3. The employer pays a significant portion of the cost of training, as determined by the Local Workforce Development Board (Local Board) involved, taking into account the size of the employer and such other factors as the Local Board determines to be appropriate, which may include the number of employees participating in training, wage and benefit levels of those employees at present and anticipated upon completion of the training), relation of the training to the competitiveness of a participant, and other employer-provided training and advancement opportunities. Distance Education – Education that uses only one or more of the technologies listed below to deliver instruction to students who are separated from the instructor, and to support regular and substantive interaction between the students and the instructor, whether offered concurrently or not. The technologies include the following: 1. The internet. 2. One-way and two-way transmissions through open broadcast, closed circuit, cable, microwave, broadband lines, fiber optics, satellite, or wireless communications devices. 3. Audio conferencing. Eligible Training Provider (ETP) – In order for a training provider to list a program on the ETPL, the training provider must do the following: 1. Receive funding for training services. 2. Meet the standards and requirements to be a training provider on the ETPL. 3. Provide a program of training services. 4. Be one of the following types of entities: a. Institution of Higher Education that leads to a recognized post-secondary credential. EXHIBIT 2     City Council 10 – 77 5/2/2023 ETPL POLICY AND PROCEDURES ATTACHMENT 2 WSD21-03 Page 2 of 5 b. Entities that carry out a training program registered under the National Apprenticeship Act. c. Other public or private training providers, which may include the following: i. Nonprofit Community Based Organization under Section 501(c)(3) of the Federal Internal Revenue Code. ii. Joint labor-management organizations. iii. Eligible training providers of Adult education and literacy activities under Workforce Innovation and Opportunity Act (WIOA) Title II. ETPL Training Program Types – In order for a training provider to receive WIOA funds through an Individual Training Account (ITA), its training program(s) must be listed on the ETPL. These programs must provide training services, including, but not limited to the following (unless otherwise noted): 1. Occupational skills training, including training for non-traditional employment. 2. Programs that combine workplace training with related instruction, which may include cooperative education programs. 3. Training programs operated by the private sector. 4. Skill upgrading and retraining. 5. Entrepreneurial training. 6. Adult Education or Literacy Activities in combination with training services listed above. 7. Apprenticeship and Pre-apprenticeship Skills Training (20 CFR 680.330). In-demand Industry Sector or Occupation – The determination of whether an industry sector or occupation is in-demand shall be made by the California Workforce Development Board (CWDB) or Local Board, as appropriate, using state and regional business and labor market projections. An industry sector is considered in demand if it has a substantial current, or potential impact (including through jobs that lead to economic self-sufficiency and opportunities for advancement) on the state, regional, or local economy, and that contributes to the growth or stability of other supporting businesses, or the growth of other industry sectors. An occupation that currently has, or is projected to have, a number of positions in an industry sector so as to have a significant impact on the state, regional, or local economy, as appropriate. Occupational Skills Training – An organized program of study that provides specific vocational skills that lead to proficiency in performing actual tasks and technical functions required by certain occupational fields at entry, intermediate, or advanced levels. Postsecondary Credential – An industry-recognized certificate or certification, a certificate of completion of an apprenticeship, a license recognized by the state or federal government, or an Associate or Bachelor’s degree. A recognized postsecondary credential is based on the attainment of measurable technical or industry/occupational skills necessary to obtain employment or advance within an industry/occupation. These technical or industry/occupational skills are generally based on standards developed or endorsed by EXHIBIT 2     City Council 10 – 78 5/2/2023 ETPL POLICY AND PROCEDURES ATTACHMENT 2 WSD21-03 Page 3 of 5 employers or industry associations. The following are types of recognized postsecondary credentials: • Associate degree. • Bachelor’s degree. • Occupational licensure (e.g. Certified Nursing Assistant license). • Occupational certificate, including Registered Apprenticeship and Career and Technical Education educational certificates. • Occupational certification (e.g. Automotive Service Excellence certification). • Other recognized certificates of industry/occupational skills completion sufficient to qualify for entry-level or advancement in employment. Certificates awarded by Local Boards and work readiness certificates are not considered postsecondary credentials because neither type of certificate is recognized industry-wide, nor documents the measurable technical or industry/occupational skills necessary to gain employment or advancement within an occupation. Certificates/credentials that provide general skills, even if such general skills are broadly required to qualify for entry-level employment or advancement in employment, are not considered postsecondary certificates/credentials. The following are examples of credentials/certificates that are not recognized postsecondary credentials: • Occupational Safety and Health Administration 10-hour course on job-related common safety and health hazards (OSHA 10). • National Career Readiness Certification. • National Retail Federation Credentials. • ServSafe Food Handler’s Certification. • Cardio Pulmonary Resuscitation (CPR) Certification. • Certificates for General Computer Skills (Microsoft Word, Excel, Outlook, etc.). For an additional resource, the DOL designed an interactive Postsecondary Credential Attainment Decision Tree to assist in making a determination about whether a credential is considered an industry-recognized credential. This tool is best used in conjunction with the information outlined in this directive. Pre-apprenticeship Program – A program designed to prepare individuals to enter and succeed in an apprenticeship program, and includes the following elements: 1. Training and curriculum that aligns with the skill needs of employers in the economy of the state or region involved. 2. Access to educational and career counseling and other supportive services, directly or indirectly. EXHIBIT 2     City Council 10 – 79 5/2/2023 ETPL POLICY AND PROCEDURES ATTACHMENT 2 WSD21-03 Page 4 of 5 3. Hands-on, meaningful learning activities that are connected to education and training activities, such as exploring career options, and understanding how the skills acquired through coursework can be applied toward a future career. 4. A partnership with one or more apprenticeship programs that assists in placing individuals who complete the pre-apprenticeship program in an apprenticeship program. 5. Opportunities to attain at least one industry-recognized credential through an apprenticeship program. Secondary School Diploma or Recognized Equivalent – CA-recognized diplomas issued by a CA public school, as well as by private schools accredited by the Western Association of Schools and Colleges (WASC) or equivalent regional accreditation body. The requirements of a secondary school diploma are outlined by the California Department of Education (CDE) and listed on CDE’s High School Graduation Requirements webpage. A secondary school equivalency certification indicates that a student has completed the requirements for a high school education. CA has approved the use of three high school equivalency tests (HSET): GED®, HiSET®, and TASC™. These tests are for students 18 years old and older, and 17 years old (in some instances). Those who pass the CA High School Proficiency Examination are awarded a Certificate of Proficiency by the CA State Board of Education. While some HSET preparation programs may issue “diplomas or certificates” of completion these documents are not genuine high school equivalency credentials. There are various free HSET preparation programs available for free through the CA Adult Education Provider Directory. Third-Party Subcontracting – a program where course instruction and curriculum is not developed by the provider, and instead is created and delivered by a third party. Per Attachment 1 of the directive, the provider accepting tuition and related instruction fees (e.g. ITA) must be the provider listed on the ETPL. Third-party subcontractors cannot accept WIOA funding without meeting ETPL eligibility requirements, and being placed on the ETPL. Per the California Education Code Section 94886, private postsecondary institutions that receive “institutional charges” such as tuition are required to be approved or deemed exempt by the BPPE.1 1 EDC 94886 - Except as exempted in Article 4 (commencing with Section 94874) or in compliance with the transition provisions in Article 2 (commencing with Section 94802), a person shall not open, conduct, or do business as a private postsecondary educational institution in this state without obtaining an approval to operate under this chapter. EDC 94858 - “Private postsecondary educational institution” means a private entity with a physical presence in this state that offers postsecondary education to the public for an institutional charge. EXHIBIT 2     City Council 10 – 80 5/2/2023 ETPL POLICY AND PROCEDURES ATTACHMENT 2 WSD21-03 Page 5 of 5 Training Program – A program of training services is one or more courses or classes, or a structured regimen that provides the WIOA training services, and leads to any of the following: 1. An industry-recognized certificate or certification, a certificate of completion of a registered apprenticeship, a license recognized by the State or the Federal government, an associate or baccalaureate degree. 2. A secondary school diploma or its equivalent. 3. Employment (see definition for Training Program that leads to Employment). 4. Measurable skill gains. Due the federal reporting requirements of the ETP Report, if a program is offered with more than one mode of delivery (e.g. online and in-person), more than one program length (e.g. contact hours and/or weeks), and/or more than one curriculum, the program needs to be entered once for each different variation. For example, if program A is offered online, and in- person, the program needs to be entered twice: (1) for the online program, and (2) for the in- person program. Training Program that leads to Employment – An eligible ETPL program must prepare graduates for a specific occupation related to the training that was provided. This means that programs must award measurable technical skills, rather than general skills that are broadly required for employment. These measurable technical or industry/occupational skills generally are based on standards developed or endorsed by employers or industry associations. The training program must be valuable to employers, as evidenced by partnerships with business within priority industry sectors as identified in the State or Local Plan. Support of the training program from at least three separate employers are required to be eligible, and documentation of this support should be uploaded into the provider profile. In addition, graduates of the program must be employed in an occupation related to the training program. Training-related employment can be recorded for WIOA graduates in the follow-up ribbon of the WIOA application. Unsubsidized Employment – Employment in the private or public sector where the employer does not receive a subsidy from public funds to offset all or part of the wages and costs of employing the individual. EXHIBIT 2     City Council 10 – 81 5/2/2023 ETPL POLICY AND PROCEDURES ATTACHMENT 3 WSD21-03 Page 1 of 1 ETPL LOCAL BOARD DELEGATION AND CANCELATION FORM A Local Workforce Development Board (Local Board) may delegate or cancel responsibility of the California (CA) and local Eligible Training Provider List (ETPL) to an appointed Local Board by completing this form. This form must be completed at the time of a change (delegation or cancelation), and annually in July to ensure the State ETPL Coordinator is able to coordinate with the appropriate Local Board. Please sign (physical or electronic) and submit the completed form to the Employment Development Department via email to WSBETPL@edd.ca.gov. Select either the Delegation or Cancelation box: DELEGATION – Delegating Local Board is assigning responsibility for the CA and local ETPL to the Appointed Local Board, and the Appointed Local Board agrees to coordinate the CA and local ETPL on behalf of the Delegating Local Board. Signatures are required of the Delegating and Appointed Local Board’s Executive Director. CANCELATION – Delegating Local Board is revoking responsibility for the CA and local ETPL to the Appointed Local Board. The Delegating Local Board will resume responsibility for the CA and local ETPL unless a new Local Board is assigned this responsibility. Signatures are required of the Delegating and Appointed Local Board’s Executive Director. Delegating Local Board: Delegating Local Board Executive Director Name: Signature: ________________________ Date: Appointed Local Board: Appointed Local Board Executive Director Name: Signature: ________________________ Date: EXHIBIT 2     City Council 10 – 82 5/2/2023 ETPL POLICY AND PROCEDURES ATTACHMENT 4 WSD21-03 Page 1 of 2 CA ETP ASSURANCES FORM A completed and signed California (CA) Eligible Training Provider (ETP) Assurances Form must be uploaded to the documents section of the Provider Profile in CalJOBS. This form must be uploaded annually, prior to the provider being reviewed for eligibility. Part A. I certify that [Insert Name of School/Organization]: (a) Is a legal entity, registered to do business in the state of California (CA). (b) Has not been determined to be ineligible to receive federal funds. (c) Is in compliance with Workforce Innovation and Opportunity Act Section 188 and Title 29 Code of Federal Regulations Part 38. (d) Has demonstrated effectiveness in operating occupational classroom or distance training program(s). (e) Agrees that training provider facilities, classroom instruction, relevant financial records, and attendance records may be reviewed by state, federal and/or local monitors or auditors to ensure compliance with funding requirements. Part B. I certify that I: (a) Have reviewed the annual student data reporting requirements for the Eligible Training Provider Performance Report (ETP Report) established for training providers. Please refer to the ETP Report Required Data listed below. (b) Will begin collecting required student data elements that are not currently being collected. (c) Will report and submit the ETP Report data for all students trained in each of my school/organization’s training programs listed as approved on the Eligible Training Provider List (ETPL) to the Employment Development Department by the due date. I understand that my school/organization’s application for program approval on the CA ETPL will not be processed without receiving this Eligible Training Provider Assurances Form. Name of Training Provider (School/Organization) Mailing Address City, State, Zip Code Phone Number (###) ###-#### Print Name of School/Organization Representative Title of School/Organization Representative _________________________________________ Signature of School/Organization Representative Date EXHIBIT 2     City Council 10 – 83 5/2/2023 ETPL POLICY AND PROCEDURES ATTACHMENT 4 WSD21-03 Page 2 of 2 ETP REPORT REQUIRED DATA Required Data Fields ETPL Provider Name ETPL Program Name Total Number of Individuals Served Total Number of Individuals Exited Total Number who Completed the Program Total Number Employed 2nd Quarter after Exit Median Earnings in the 2nd Quarter after Exit Total Number Employed 4th Quarter after Exit Total Number of Individuals that Attained a Credential Average Earnings in the 2nd Quarter after Exit Average Earnings in the 4th Quarter after Exit EXHIBIT 2     City Council 10 – 84 5/2/2023 Training Provider wants program(s) to be listed on the CA ETPL . Does the Training Provider only offer programs remotely (e.g., online; audio conference; one-way or two-way transmissions; etc.)? Distance Education Training Provider Does the Training Provider have at least one physical training site in CA? YES NO In-state Training Provider (Proceed to Step 2) ETPL POLICIES AND PROCEDURES CA ETPL Training Provider and Program Determination Flowchart ATTACHMENT 5 STEP 1: CALIFORNIA ELIGIBLE TRAINING LIST (ETPL) TRAINING PROVIDER CATEGORY DETERMINATION Once Training Provider Type is determined, proceed to Step 2. Out-of-state Training Provider NO YES Local ETPL Coordinator not responsible for Distance Education. Refer provider to State ETPL Coordinator at wsbetpl@edd.ca.gov. Training Provider is not eligible to be listed on the CA ETPL. An ITA can be used if there is an approved reciprocal agreement with the state. EXHIBIT 2     City Council 10 – 85 5/2/2023 STEP 2: CA ETPL TRAINING PROVIDER TYPE DETERMINATION In-state Training Provider Is the Training Provider an Adult Education Secondary School? Is the Training Provider offering a Pre-apprenticeship or Apprenticeship Program ? Is the Training Provider a public postsecondary institution? Is the Training Provider a private postsecondary institution? NO NO NO Please proceed to Adult Education Secondary School process. YES Please proceed to Pre- apprenticeship and Apprenticeship Program process. YES Please proceed to Private Postsecondary Institution process. YES Please proceed to Public Postsecondary Institution process. YES For definitions of the provider types, please reference Attachment 1 and 2 of the Directive. ETPL POLICIES AND PROCEDURES CA ETPL Training Provider and Program Determination Flowchart ATTACHMENT 5 EXHIBIT 2     City Council 10 – 86 5/2/2023 STEP 3: CA ETPL TRAINING PROVIDER ELIGIBLITY DETERMINATION Adult Education Secondary School Is the training provider an eligible provider of adult education and literacy activities under WIOA Title II? Is the training offered in conjunction with occupational skills training ? Adult Education Secondary School (proceed to Initial Program Eligibility). YES YES Training provider is not eligible to be listed on the CA ETPL. NO Training provider is not eligible to be listed on the CA ETPL. NO ETPL POLICIES AND PROCEDURES CA ETPL Training Provider and Program Determination Flowchart ATTACHMENT 5 EXHIBIT 2     City Council 10 – 87 5/2/2023 STEP 3: CA ETPL TRAINING PROVIDER ELIGIBLITY DETERMINATION Pre- apprenticeship/ Apprenticeship Programs Is the Training Provider offering an Apprenticeship Program? YES NO Is the Training Provider offering a Pre-apprenticeship Program? Training provider is not eligible to be listed on the CA ETPL. NO Apprenticeship Program (State ETPL Coordinator is responsible for placing on the list ). Training Program leads to employment in a specific occupation or an industry recognized postsecondary credential? Training provider is not eligible to be listed on the CA ETPL. YES NO Program has a letter of commitment from a DIR DAS or DOL Apprenticeship? YES Training provider is not eligible to be listed on the CA ETPL. NO Pre-apprenticeship Training Provider (proceed to Initial Program Eligibility). YES ETPL POLICIES AND PROCEDURES CA ETPL Training Provider and Program Determination Flowchart ATTACHMENT 5 EXHIBIT 2     City Council 10 – 88 5/2/2023 STEP 3: CA ETPL TRAINING PROVIDER ELIGIBLITY DETERMINATION Private Postsecondary Institution Does the Training Provider have a current BPPE Approval to Operate? NO YES Private Postsecondary Institution (proceed to Initial Program Eligibility). Training provider is not eligible to be listed on the CA ETPL. ETPL POLICIES AND PROCEDURES CA ETPL Training Provider and Program Determination Flowchart ATTACHMENT 5 Is the Training Provider ACS WASC or WSCUC accredited? Private Postsecondary Institution (proceed to Initial Program Eligibility). YES NO Is the Training Provider deemed exempt per CEC Section 94874 (does not include a, d, f, or h)? Private Postsecondary Institution (proceed to Initial Program Eligibility). YESNO EXHIBIT 2     City Council 10 – 89 5/2/2023 STEP 3: CA ETPL TRAINING PROVIDER ELIGIBLITY DETERMINATION Public Postsecondary Institution Is the Training Provider a Community College? Is the Training Provider accredited (or started the accreditation process) by the WASC ACCJC? YES NO Is the Training Provider a CSU or UC ? Training provider is not eligible to be listed on the CA ETPL. NO Public Postsecondary Institution (proceed to Initial Program Eligibility). YES Training provider is not eligible to be listed on the CA ETPL. NO Is the Training Provider accredited by the WSCUC? Training provider is not eligible to be listed on the CA ETPL. Public Postsecondary Institution (proceed to Initial Program Eligibility). YES YES NO ETPL POLICIES AND PROCEDURES CA ETPL Training Provider and Program Determination Flowchart ATTACHMENT 5 EXHIBIT 2     City Council 10 – 90 5/2/2023 STEP 4: CA ETPL TRAINING PROVIDER TYPE DETERMINATION Initial Program Eligibility Training Provider meets all criteria in Step 1, 2, and 3? Training Program is in an in- demand industry sector? YES NO YES Training provider is not eligible to be listed on the CA ETPL. Training Program leads to employment in a specific occupation or an industry recognized postsecondary credential? Training Program information in CalJOBS matches information in school catalog? ETPL POLICIES AND PROCEDURES CA ETPL Training Provider and Program Determination Flowchart ATTACHMENT 5 Training provider is not eligible to be listed on the CA ETPL. Training provider is not eligible to be listed on the CA ETPL. Training provider is not eligible to be listed on the CA ETPL. NO NO YES NO Proceed to Initial Program Eligibility for the appropriate provider type. YES EXHIBIT 2     City Council 10 – 91 5/2/2023 STEP 5: CA ETPL TRAINING PROVIDER ELIGIBLITY DETERMINATION Private Postsecondary Institution Does the Training Provider have an Approval to Operate from BPPE? YES Is the Training Program approved by the BPPE? Training provider is not eligible to be listed on the CA ETPL. NO Does the Training Program meet the ETPL performance requirements? Training provider is not eligible to be listed on the CA ETPL. YES NO YES ETPL POLICIES AND PROCEDURES CA ETPL Training Provider and Program Determination Flowchart ATTACHMENT 5 Training Program eligible to be on the CA ETPL. NO EXHIBIT 2     City Council 10 – 92 5/2/2023 STEP 5: CA ETPL TRAINING PROVIDER ELIGIBLITY DETERMINATION Public Postsecondary Institution ETPL POLICIES AND PROCEDURES CA ETPL Training Provider and Program Determination Flowchart ATTACHMENT 5 Does the Training Program meet the ETPL performance requirements? NO YES Training Program eligible to be on the CA ETPL. Training provider is not eligible to be listed on the CA ETPL. EXHIBIT 2     City Council 10 – 93 5/2/2023 STEP 5: CA ETPL TRAINING PROVIDER ELIGIBLITY DETERMINATION Adult Education Secondary School ETPL POLICIES AND PROCEDURES CA ETPL Training Provider and Program Determination Flowchart ATTACHMENT 5 Does the Training Program meet the ETPL performance requirements? NO YES Training Program eligible to be on the CA ETPL. Training provider is not eligible to be listed on the CA ETPL. EXHIBIT 2     City Council 10 – 94 5/2/2023 ETPL POLICY AND PROCEDURES ATTACHMENT 6 WSD21-03 Page 1 of 1 LOCAL ETPL COORDINATOR CONTACT FORM Each Local Workforce Development Board (Local Board) Executive Director must designate a Local Eligible Training Provider List (ETPL) Coordinator(s). The Local ETPL Coordinator(s) will review and nominate training providers and programs for inclusion on the ETPL, via CalJOBSSM, on behalf of the Local Board. Submit completed and signed (physical or electronic) form to the Employment Development Department by email: WSBETPL@edd.ca.gov. Date: Local Board: MIS Administrator Name: Executive Director Name: Executive Director Email Address: ETPL Coordinator First Name Last Name Phone Email Address PRIMARY ALTERNATE (Optional) _________________________________________ Signature of Approving Local Board Executive Director Date EXHIBIT 2     City Council 10 – 95 5/2/2023 ATTACHMENT 7 S U M M A R Y O F C O M M E N T S Draft Directive ETPL Policy and Procedures (WSDD-215) Page 1 of 25 There were 131 comments to the draft version of this Directive. Contents Accreditation .............................................................................................................................. 2 Adult Education .......................................................................................................................... 2 Appeals ....................................................................................................................................... 2 Apprenticeships ......................................................................................................................... 3 Consumer Choice ....................................................................................................................... 5 Delegation .................................................................................................................................. 5 Eligibility ..................................................................................................................................... 7 General Eligibility ................................................................................................................... 7 Initial Eligibility ....................................................................................................................... 7 Continued Eligibility ............................................................................................................... 8 Cost Information ...................................................................................................................... 10 Credentials ............................................................................................................................... 11 Distance Education .................................................................................................................. 12 EEO ........................................................................................................................................... 13 ETP Report................................................................................................................................ 14 ETP Assurances Form ............................................................................................................... 17 General ETPL Requirements .................................................................................................... 17 In-Demand ............................................................................................................................... 19 Local Board Policy .................................................................................................................... 19 Local vs CA ETPL ....................................................................................................................... 20 Other ........................................................................................................................................ 22 Out-of-State Providers ............................................................................................................. 22 Pre-apprenticeships ................................................................................................................. 23 Third Party ................................................................................................................................ 24 Worker’s Comp/Supplemental Job Displacement Benefit (SJDB) ........................................... 24 EXHIBIT 2     City Council 10 – 96 5/2/2023 Page 2 of 25 Accreditation Comment #1 – How do we determine if a provider and their programs are accredited? Resolution – Accreditation can be verified by visiting the Western Association of Schools and Colleges, Senior College and University Commission (WSCUC) or WASC Accrediting Commission for Community and Junior Colleges (WASC ACCJC) website and searching for the provider in the directory of institutions. Direct links are provided in the policy. Comment #2 – Do private postsecondary schools need to be Bureau of Private Postsecondary Education (BPPE) approved and accredited by WASC? Resolution – No, private providers must be either accredited by WASC, have BPPE Approval to Operate, or meet the exemption criteria identified in California Education Code (CEC) Section 94874. See Attachment 1 under 3. Private Postsecondary Institutions for more information. Comment #3 – Why is the accreditation only limited to Accrediting Commission for Schools (ACS), WASC, the WSCUC? Why is accreditation limited to regional and not inclusive of any Department of Education (DOE) accrediting agency in lieu of BPPE? There are specific examples listed in bold italics that do include these exceptions, what’s the difference? Resolution – The BPPE oversees private postsecondary institutions operating in California with the exception of those outlined in CEC Section 94874. Per CEC 94874(i) institutions accredited by the ACS WASC, or WSCUC are exempt from the BPPE. Additional language expanding acceptable accrediting agencies for Distance Education providers has been added on page 9 of this directive. Adult Education Comment #4 – Regarding defining providers of adult education as only those who provide training under Title II of Workforce Innovation and Opportunity Act (WIOA) (English as a Second Language [ESL] and citizenship classes). This could exclude Regional Occupational Programs (ROPs), community based schools, and any district that contract these services out to local Community Based Organizations (CBOs). Resolution – Training Employment and Guidance Letter (TEGL) 8-19, attachment 1, page 3 includes “Eligible providers of adult education and literacy activities under WIOA Title II if such activities are provided in combination with training services described in 20 Code of Federal Regulations (CFR) § 680.350" as an eligible training provider. Appeals Comment #5 – Does the appeals process still work in the context of Local Workforce Development Boards (Local Boards) “nominating” providers for the ETPL instead of placing them on directly? Where should the appeals process start? Resolution – The appeals process starts with the Local Board that issued the denial. If a provider is denied inclusion on the ETPL, and wishes to appeal, the provider must submit its appeal to the Local Board. EXHIBIT 2     City Council 10 – 97 5/2/2023 Page 3 of 25 Comment #6 – Who would be the party responsible for (1) suspending the provider that is under federal, state, or local investigation; (2) notifying the provider of the suspension? If the provider protests, stating they were not afforded due process conduct, who will be responsible for handling any possible legal process as a result of this suspension. Resolution – Removing the provider would be the responsibility of both the Local Board and the state. If either found that a training provider is currently under investigation, then the provider would be immediately suspended by either the state or the Local Board, and the Local Board would inform the provider of the suspension. The provider would then undergo the appeals process if it so chooses, starting with the Local Board. Comment #7 – What if the training provider disagrees with the Local Board’s initial eligibility assessment? Resolution – The Local Board must provide the training provider with information regarding the appeals process. Comment #8 – Are initial/informal meetings required as part of the appeals process if both parties waive it based on written confirmation? Resolution – All Local Boards must include an option for an informal meeting in their appeals policy. However, both parties can agree to waive this requirement, and documentation should be uploaded into the Provider Profile. This also needs to be included in the local policy. Comment #9 – Are formal hearings required if both parties waive it? Can impartial hearing officers be employed at the Local Board or does it need to be from an outside agency? Can the hearing officer be a compliance analyst not working directly with ETPL? Resolution – Local Boards must include the option of a formal hearing in their appeals policy. However, both parties can agree to waive this requirement, and documentation should be uploaded into the Provider Profile. Guidance on the appeals process, including impartial hearing officers, needs to be included in the local policy. Comment #10 – Can a Local Board rule to approve a provider on appeal, if the EDD originally rejected it? Resolution – Yes, but the provider/program has to go through final EDD approval before being reinstated to the ETPL. Apprenticeships Comment #11 – It appears that a number of requirements are inapplicable to apprenticeship programs, including the WIOA Section 188 requirement. Is this correct? Resolution – Both Department of Labor (DOL) and Department of Industrial Relations (DIR), Division of Apprenticeship Standards (DAS) ensure that apprenticeships meet Equal Employment Opportunity (EEO) standards per 29 CFR 30.3, therefore the Local Board cannot impose additional EEO requirements onto the apprenticeship program. EXHIBIT 2     City Council 10 – 98 5/2/2023 Page 4 of 25 Comment #12 – Please provide further guidance on including all California (CA) apprenticeships on the local Eligible Training Provider List (ETPL). There are some apprenticeship programs that are not available locally (example: apprenticeship programs in Imperial County do not have a presence in Southern California), and does not seem to make sense to list locally as we are unable to provide the Individual Training Account (ITA) for training due to the distance restrictions. Resolution – Per TEGL 13-16, Change 1, “All Registered Apprenticeship Program (RAPs) on a statewide ETP list must also be located on all local ETP lists in the state.” In addition, TEGL 8-19 states that “Local Boards may add additional requirements for providers, except for RAPs, which result in providers that are on the state ETP list that may not be eligible for inclusion on the local ETP list.” Comment #13 – Can Local Boards require local program requirements to apprenticeship programs related to payments (W-9s, Invoice Agreements) and other WIOA assurances (WIOA section 188), list of employers partners, or is that assumed by the state? Resolution – Apprenticeship programs cannot have additional eligibility requirements added to them, per TEGL 8-19. If an apprenticeship program is approved by DOL or DIR DAS and want to be added to the ETPL, they must be added to the state and local ETPL. They cannot be removed from the ETPL until they request to be removed or they lose apprenticeship approval/designation from DOL or DIR DAS. Comment #14 – Are registered apprenticeship programs required to provide a paid employment component and if they are not providing employment, how is that monitored? If they do not provide employment, isn’t that just a regular training program? Resolution – Yes, per the Factsheet located on the DOL Apprenticeship website, apprenticeships are required to provide a paid employment component. The approval of apprenticeship programs is managed by the DOL and/or DIR DAS. Comment #15 – Are we allowed to require apprenticeship to meet our contracting/insurance requirements to be on the local list? Resolution – No. Per TEGL 8-19, no additional eligibility requirements can be added to apprenticeship programs. Comment #16 – There are approved apprenticeship programs in occupations that are not in our local priority sector or in-demand occupations. Our local policy is to not put such programs on our local ETPL. It would be inconsistent to allow such a program to be listed as an apprenticeship when we do not list it as a private postsecondary training program. Resolution – Per TEGL 13-16, Change 1, “Given that RAPS are a link to demonstrated hiring needs and WIOA provides automatic training provider eligibility to RAPS, ETA has determined that RAPs qualify as occupations in-demand in the local labor market.” In addition, TEGL 8-19, Attachment 1, page 3 states: "RAPs are automatically eligible to be included on the ETP list and are exempt from state and local ETP eligibility requirements." EXHIBIT 2     City Council 10 – 99 5/2/2023 Page 5 of 25 Comment #17 – If WIOA funds cannot be used for building construction, doesn’t that restrict Local Boards from funding apprenticeship/pre-apprenticeship programs? Resolution – DOL Final Rules 683.235 clarifies that WIOA funds can't be used for construction, etc. for the purposes of administering WIOA without prior approval from the Secretary of State. However, in the context of apprenticeships and pre-apprenticeships, WIOA funds can be used to pay for participants to be enrolled in construction programs. Consumer Choice Comment #18 – Does this mean the Local Board must refer the client for training and an ITA regardless of the appropriateness of the training? Can an individual demand enrollment and training services while demonstrating poor fitness by missing appointments, failing to meet their obligations in the Individual Employment Plan (IEP), and participate in training that does not necessarily fit their employment goals as long as they possess the minimum age, basic skills, and/or prerequisites to do so? If so, we do not believe this is required by WIOA or beneficial to the participant or the system. Resolution – The America’s Job Center of CaliforniaSM staff must determine training services are appropriate for an individual after conducting an interview, an evaluation or assessment, and career planning. If training is determined to be appropriate after meeting with a career planner, the Local Board must send that participant to the training they select as long as training funds have not been exhausted. Individuals maintain the right to enroll in whatever program they choose, however it is the Local Board's responsibility to help individuals with choosing the best program that fits their needs based on the IEP. Please see the definition of Training Services in WSD19-06 for further guidance on how an individual qualifies for training services. Comment #19 – The CA ETPL does not permit the Local Board to approve a training program that is eligible to be paid with WIOA funding, even though the Local Board is the subject matter expert on what will lead to a self-sustainable career in the local/regional economy. The CA ETPL limits the choice of consumer and the Local Board to use Labor Market Information to determine which courses should be deemed eligible. Resolution – Local Board staff are still able to select providers to nominate that reflect the needs of their Local Workforc e Development Area (Local Area). Attachment 1, page 6 states "Once all necessary information is entered, the Local ETPL Coordinator must review and nominate the training provider and/or program for inclusion on the CA ETPL." Delegation Comment #20 – Does each Local Board need to screen all ETPL schools in the Regional Planning Unit (RPU) for inclusion on its local ETPL? Currently we only go through the local process if a customer requests the school. Resolution – Yes, as well as all CA ETPL approved distance education providers and registered apprenticeships. EXHIBIT 2     City Council 10 – 100 5/2/2023 Page 6 of 25 Comment #21 – How does a Local ETPL Coordinator get notified that a distance education program or a program in the RPU has been approved? Resolution – ETPL Coordinators receive notifications via the CalJOBSSM Message Center for their ETPL Coordinator account alerting them to newly added and approved programs. Comment #22 – Please explain how this will be handled for the providers and programs that are already listed. Currently, the ETPL Coordinator in which the main campus is located must manage all of the sites, even those out of their area. Resolution – Local Board initial and continued eligibility procedures will need to be adjusted. For Continued Eligibility, the provider profile will be reviewed by the EDD. The programs will continue to be reviewed by the Local Boards where the programs are located. Comment #23 – Local Boards with the main office or main campus located in their region, should not be responsible for listing other affiliated programs located outside their region. Each region needs to have the option to list linked campuses/schools separately in each region. With EEO monitoring requirements and no designated funding provided to hire ETPL Coordinators, being responsible for multiple campuses throughout the State, is an unrealistic expectation, especially for smaller Local Boards with limited resources. Resolution – For Initial Eligibility, the provider profile is nominated by the Local Board where the provider is headquartered. Programs will be nominated by the Local Board where the program is located. For Continued Eligibility, the provider profile will be reviewed by the EDD. The programs will continue to be reviewed by the Local Boards where the programs are located. Comment #24 – Once programs are listed on the CA ETPL, can this be clarified why training providers need to contact Local Boards? If the provider is not currently on the CA ETPL, shouldn’t the Local Board where the provider (not the program) is located be responsible for nominating the provider? Resolution – Providers can reach out to the Local ETPL Coordinator for technical assistance with entering information in CalJOBS. The provider is nominated by the Local Board where the provider is headquartered. Programs will be nominated by the Local Board where the program is located. Comment #25 – If there are no changes to the ETPL Local Board Delegation and Cancellation Form (Attachment 3) and the Local ETPL Coordinator Contact Form (Attachment 7) that are already on file, do we need to resubmit them under this new Draft Directive? Resolution – Local Boards will need to submit the ETPL Local Board Delegation and Cancellation Form (Attachment 3) annually in July. The Local ETPL Coordinator Contact Form (Attachment 7) only needs to be resubmitted when there are updates. Comment #26 – Is it possible to not only delegate ETPL duties to another Local Board, but instead to delegate individual providers to another Local Board? EXHIBIT 2     City Council 10 – 101 5/2/2023 Page 7 of 25 Resolution – The delegation form is used to delegate ETPL responsibilities (including providers/programs) to another Local Board. Individual providers cannot be delegated to another Local Board. If a provider moves its headquarters from one Local Area to another, the responsibility for that provider changes, and both Local Board ETPL Coordinators should be made aware of the change. Eligibility General Eligibility Comment #27 – Can Local Boards place the burden of proof on providers to prove that their programs meet the requirements for eligibility? Resolution – Local Board staff are required to review programs to ensure they meet eligibility requirements, including credentials. Once all necessary information is entered, the Local ETPL Coordinator must review and nominate the training provider and/or program for inclusion on the CA ETPL ensuring all information provided is complete, accurate, and current, and is in alignment with this Directive. Comment #28 – What documentation is required to demonstrate a provider’s partnership with local businesses? Resolution – This will vary depending on the Local Board and their local policy. The state will allow Local Boards to decide what is considered "in partnership with business. Comment #29 – Will the negotiated goals be the same as WIOA title I programs or will there be different ones for training provider programs? Resolution – Programs must meet the performance requirements described in the continued eligibility section of the Directive, as well as the state-level Title I Adult performance goal. Comment #30 – Why are training providers that do not award degrees and solely provide educational programs for total charges of $2,500 not allowed? If a provider has a BPPE exemption, it is unclear if a WIOA-funded ITA is considered Federal student financial aid and therefore ineligible. Resolution – This exemption prohibits any federal funding be used to pay for this program, thus excluding WIOA funding from being used. Section 74110 of the CEC defines public funding as “any financial aid paid on behalf of students or directly to an institution from any public source,” which includes WIOA. Initial Eligibility Comment #31 – Performance requirements for initial eligibility limit customer choice and local autonomy by removing the ability for new training providers to be added to the ETPL without performance data. The Draft Directive does not specify the source of the performance metrics. If in the past, it will come from a provider’s BPPE Annual Report, this will further inhibit a Local Board’s autonomy as BPPE is currently two years behind in publishing performance data and, in fact, does not even allow a provider to upload data until September for publication in EXHIBIT 2     City Council 10 – 102 5/2/2023 Page 8 of 25 December. This would effectively mean new providers would be required to have two years of performance metrics. Resolution – TEGL 8-19, Attachment 1 indicates that, “The performance of ETPs is a factor that states must use in determining both initial and continued eligibility of a provider to be included on the state’s ETP list.” The state requires placement data for initial eligibility for two main reasons: 1) it ensures that providers on the ETPL are of a certain quality in keeping with state and federal laws and regulations, and 2) participants are more likely to be successful in WIOA (i.e. employment) if the ETPL program meets the initial eligibility placement requirement. This benefits Local Board performance numbers. Performance data is entered directly into CalJOBS, and is no longer verified using the BPPE Annual Report. Comment #32 – Given the time it takes for a provider to create and complete an ETPL application, what is the exact timeframe for Local Boards to complete their review process? Resolution – Local Boards should complete their review process of a provider within 30 calendar days of the complete provider and/or program data being submitted into CalJOBS. The state considers the date of a program being submitted as the application date, and the Local Board has 30 days from that date to nominate the program for review to the state. Comment #33 – Is it required that all initial and continued eligibility reviews be reviewed by the state prior to a Local Board approving? If so, what is the process for this? Resolution – Local Boards will submit providers and their programs to the state for review. This is called "nominating," and the process will be very similar to the current one for adding programs to the ETPL. Within 30 days of receiving the nomination, the state will review the data in CalJOBS and either approve or deny the provider and/or program, and inform the Local Board. Comment #34 – In the past, performance was collected during the subsequent eligibility period. Are we now, gathering information on performance prior to listing a program on the ETPL? Is there an exception for performance if the provider or program is new? Resolution – Yes, performance information must be provided as part of the initial eligibility review process. The use of performance data during initial eligibility review is required by the DOL, and cannot be waived. Continued Eligibility Comment #35 – Removing programs and then requiring a program meet continued eligibility requirements limits consumer choice and would slow the ETPL’s ability to foster demand- driven skills attainment. Resolution – The state has implemented this policy to limit the number of providers that are only on the ETPL for other funding sources (e.g. Workers’ Compensation Vouchers) and should help limit the burden of the Local Board ETPL Coordinators in reviewing these providers if they are not helping participants in the workforce system. Comment #36 – Previously, it was up to the Local Board to determine if a provider or program can stay on the ETPL. Is it required that we remove the provider if no enrollments have EXHIBIT 2     City Council 10 – 103 5/2/2023 Page 9 of 25 occurred in 2 years? If so, what is the process for the provider to get back on the ETPL? Can a customer request the provider? Resolution – Yes, per the Directive providers must be removed from the ETPL if they do not have at least one enrollment in the previous two program years (PYs). If they would like to get back on the ETPL, they must wait 6 months before reapplying to the ETPL and meet the continued eligibility requirements in the Directive. Comment #37 – What is the process for schools that are already listed on the ETPL? Do we review all new requirements at their annual mark or do they need to be reviewed at the effective date of this Directive? Resolution – Per the ETPL Directive, continued eligibility applies to all training providers listed on the CA ETPL at any time under the WIOA or Workforce Investment Act (WIA), and whose initial eligibility has expired. A training provider’s initial and continued eligibility is valid for 365 days after the provider is approved for the ETPL. Providers and programs already on the list can be reviewed using the policies outlined in this directive the next time they are reviewed for continued eligibility. Comment #38 – Providers on the ETPL for two full complete PYs (July 1 – June 30) must have at least one Title I, subtitle B enrollment during the previous two PYs. Does this refer to one enrollment in the entire provider or one enrollment in the individual program? Resolution – One enrollment for the entire provider. This requirement is not applied to the program. Comment #39 – What is the reapplication process for programs trying to remain on the ETPL? Resolution – Please see the ETPL Guide Card (Attachment 5) for steps on how programs are submitted for continued eligibility review. Comment #40 – Since continued eligibility can be reviewed at any time during the year (calendar or fiscal), which timeframe is used to measure performance? Resolution – The performance timeframe is for the previous complete PY, July 1st to June 30th. Comment #41 – Will Local Boards have the discretion when they conduct continued eligibility? Resolution – After the program becomes initially eligible, they must be reviewed again before the end of the first year (i.e. a program is added to the ETPL on 10/22/2020, the Local Board must review the program again prior to 10/22/2021). Continued eligibility for providers and programs on the CA ETPL must be reviewed every year. For the local ETPL, Local Boards can do continued eligibility every two years. Local Boards can determine the time frame in which they review and complete continued eligibility as long as it is done within the required timeframes. Comment #42 – For programs that run over the one-year period, how should the Local Board conduct continued eligibility? EXHIBIT 2     City Council 10 – 104 5/2/2023 Page 10 of 25 Resolution – Programs that are longer than one year should use whatever cohort is graduating in the year to determine if they meet continued eligibility. Comment #43 – How do Local Boards determine which programs are up for continued eligibility? Resolution – ETPL programs in CalJOBS have a Subsequent Review Due Date (SRDD), which is the date that Local Boards must review a program by. If a program is not reviewed by the SRDD, the program will automatically be removed from the ETPL. Programs that are 60 days from their SRDD will have a REAPP icon, indicating they are in need of review. The Detailed Report > Provider > by Program Reapplication allows Local Board to see which programs on the ETPL are due for review. Comment #44 – How do Local Boards keep track of programs during continued eligibility, aside from reports? What if there are issues with how the reports function? Resolution – ETPL staff accounts allow for notifications to be sent to staff’s email regarding new programs, changes to existing programs, and other changes in the ETPL module. If there are any issues regarding notifications, please reach out to the CalJOBS Operations Unit at caljobsadmin@edd.ca.gov. The state is also working to revise provider reports to be more useful to ETPL staff. If ETPL staff would like to request updates to reports (new filters, new columns, etc.), they can email the ETPL box at wsbetpl@edd.ca.gov. Comment #45 – Will we be using the most recent data available in ETP Report for our continued eligibility or waiting until a new year is submitted? Resolution – You would use the most recently available performance data to determine if a provider is eligible. Comment #46 – Reviewing year-round instead of at one specific time may seem like a more efficient method, but in reality, it puts an onerous burden on ETPL coordinators. Couldn’t it be possible to make the review at a set time during the year? Or Local Boards should have the option to review at a minimum, once per year, or every 2 years if programs are longer than a year? Resolution –After the program becomes initially eligible and is added to the CA ETPL, they must be reviewed annually for continued eligibility (i.e. a program is added to the ETPL on 10/22/2020, the Local Board ETPL Coordinator must review the program again prior to 10/22/2021). For the local ETPL, Local Boards can do continued eligibility every two years. Local Boards can determine the time frame in which they review and complete continued eligibility as long as it is done within the required timeframes. Cost Information Comment #47 – What should the cost information for an ETPL program be matched to? Resolution – The cost in the Cost Details tab of the program wizard should match the cost a EXHIBIT 2     City Council 10 – 105 5/2/2023 Page 11 of 25 member of the general public would pay when enrolling in the program without assistance from WIOA. This information should be available in the provider’s brochure or website. Credentials Comment #48 – This DOL Credential Tool does not include a category for private postsecondary providers. Resolution – Those providers would fit under the “Institutions for Higher Education” category. Comment #49 – The DOL Credential Tool does not explain the skills that either meet/do not meet the definition of a credential. It also does not explain what “in-demand” means. Resolution – The DOL Credential Tool is meant to accompany federal ETPL guidance and illustrate how the requirements are met, rather than explain what those requirements are. Comment #50 – If a Local Board, as part of the local initial eligibility requirements, completes an onsite visit with an industry expert who verifies the program meets industry standards, evidenced by the review of the curriculum, equipment, testing, etc., would this be considered as meeting the industry credentials? Resolution – These requirements are in addition to the credential/employment for a specific occupation requirement, not specific criteria for the requirements. Credentials that are "industry-recognized" must meet the definition as described in WSD19-03. Comment #51 – There are many programs that do not meet the narrow definition of Post- Secondary Credential outlined in the Definitions attachment that provide valuable and demonstrated effectiveness to individuals with barriers to employment (such as programs for Microsoft Office applications and other office and administrative oriented programs). We also believe these should meet the definition of training under Skills Upgrade and Retraining. Resolution – Per Training and Employment Notice (TEN) 25-19, the programs described here do not meet the definition of a post-secondary credential, since the skills that are attained fall into the general skills/work readiness category. WIOA funds can be used to provide training to general skills such as work readiness, hygiene or safety, but credentials can only be counted toward recognized postsecondary credential attainment if they prepare a person with the competencies required to perform a specific occupation. Local Boards can still send participants to Microsoft courses; however, it is considered a Short-term Prevocational Service and CalJOBS activity code 215 should be used. Comment #52 – Several comments were received regarding the desire to exclude Skills Upgrading and Retraining, Entrepreneurial Training, and Adult Education and Literacy Activities from the list of services required to be on the ETPL. Resolution – Per TEGL 8-19, Attachment 1, these training services are required to be on the ETPL if using an ITA. EXHIBIT 2     City Council 10 – 106 5/2/2023 Page 12 of 25 Comment #53 – Would the fact that there is a partnership be the only evidence needed to prove that the provider’s credential and/or certificate is acceptable as an industry-recognized credential? What extent or depth of partnership is required to meet this bar- and what criteria should the ETPL coordinator use to determine what the extent or depth of the partnership is? Should there be written documentation? Resolution – No, credentials that are "industry-recognized" must meet the definition as described in WSD19-03. The extent or depth of partnership will be determined by each Local Board. Comment #54 – The second to last bullet (page 4) only mentions credentials and or certificates, but does it also include degrees or licenses? Resolution – Yes. Attachment 2 provides a full list of the types of recognized postsecondary credentials. Comment #55 – If the program does not issue the credential, what is the distinction that the program meets a requirement to lead to a license? Would it be “if a separate/third party exam is required to obtain the license,” otherwise it would need to be issued by the training provider? Resolution – The training program does not have to issue the credential, but the training program should prepare the individual to obtain the credential. For example, a Class A Truck Driving program does not issue the Class A driver’s license, but it should prepare the individual to pass the state issued exam to obtain the license. Comment #56 – The DOL Credential Tool indicates that a secondary school diploma or equivalent meets the requirements of a credential when attesting to Industry-wide Technical or Industry/Occupation Skills. We believe programs to attain secondary school diplomas or the equivalent meet the definition of training and credential. Resolution – Credentials that are "industry-recognized" must meet the definition as described in WSD19-03. A secondary school diploma or equivalent is a credential, but the Adult Education program can only be on the ETPL when earned in conjunction with Occupational Skills Training. Distance Education Comment #57 – Emergent needs from COVID (online versions, remote training, etc.) is not represented at this time on ETPL. There is urgent need for access to quick training options in addition to training designed to assist in short-term skill building in order to access surge recruitment and lifeboat jobs. How will we handle this need? Resolution – Online learning and/or remote training (distance education) is eligible to be on the ETPL. These providers are reviewed for initial and continued eligibility by the State ETPL Coordinator. Under the new Directive, the responsibility for providers that only function in a distance education capacity shifts to the state for initial and subsequent eligibility review. EXHIBIT 2     City Council 10 – 107 5/2/2023 Page 13 of 25 Comment #58 – With the change in instruction delivery due to COVID, will training providers already listed on ETPL have to create new listings for on-line programs? Resolution – Yes. Per Attachment 1, “If the program is offered with multiple modes of delivery, curriculum, or course lengths, the program must be entered separately for each variation.” Please reference the definition of a Training Program in Attachment 2. Comment #59 – Online training is really limited, particularly by providers outside of California. There are many quality training programs that initiate and have headquarters outside of California. The ETPL makes it difficult to find and access these providers. Additionally, online courses (without physical operations) are not easily added which is a disincentive. Resolution – Distance Education providers can be headquartered outside of CA, but they must only offer distance education courses. If they only have physical training locations outside of CA, then they are considered an out-of-state provider and cannot be on the CA ETPL; however, an approved reciprocal agreement may be used. If they have physical locations in CA, but are headquartered outside CA, they are still considered an in-state provider and can be on the ETPL if they meet eligibility requirements. Per the Education Code Section 94801.5, Distance Education private postsecondary education institutions must register with BPPE, unless they provide undergraduate or graduate degrees. Comment #60 – What about providers that provide both distance and in-person programs? Or programs that are hybrid partially distance and partially in-person? Resolution – If the provider offers alternative or "hybrid" in-person and online programs, and have a physical location in California, they are an in-state provider. If the program is offered with multiple modes of delivery, different curriculum, and/or different course lengths, the program must be entered separately for each variation. Please reference the definition of a Training Program in Attachment 2. Comment #61 – CalJOBS offers a screen for choosing “Duration” with options of more than one intensity, duration and schedule. CalJOBS also offers a “Scheduling” screen that could be updated by GSI to allow a selection for in-person and/or distance learning if you want to track it. Could these be used instead of creating separate program entries in CalJOBS for a single program that only has one listing with the accrediting agency, one curriculum, one cost and one set of performance? Shouldn’t CalJOBS listings match the exact titles and programs approved by the accrediting agency? Resolution – Programs with multiple modes of delivery, different lengths of instruction, and/or different curriculum must be listed separately to comply with ETP Report requirements. Program details should match the brochures available on the provider's website. Comment #62 – Who is responsible for initial and continued eligibility for Distance Education providers? Resolution – The State ETPL Coordinator is responsible for the initial and continued eligibility of Distance Education providers. EEO EXHIBIT 2     City Council 10 – 108 5/2/2023 Page 14 of 25 Comment #63 – Where do Local Boards find the EEO monitoring tools? Resolution – Please refer to your Local Board’s EEO Officer, as defined in WSD17-01. Comment #64 – How do Local Boards conduct EEO monitoring for providers with multiple locations? Resolution – It is recommended that Local Boards provide the provider one of the EEO monitoring tools (depending on size of provider), and have them complete it and add it to their CalJOBS Provider Profile. For additional assistance, please refer to your Local Board’s EEO Officer and reference WSD17-01. Comment #65 – Are on-site visits (which would be needed to determine that EEO and other items are posted) required before nominating a training vendor for inclusion on the CA ETPL? Resolution – No, it is recommended that Local Boards provide one of the EEO monitoring tools (depending on size of provider), and have them complete it and add it to their CalJOBS Provider Profile. For additional assistance, please refer to your Local Board’s EEO Officer and reference WSD17-01. Comment #66 – Do the EEO requirements in the Draft Directive apply to all providers? Resolution – This applies to all training providers, except apprenticeship programs. ETP Report Comment #67 – What if BPPE performance data is not collected for providers who serve rural areas? Won’t this negatively affect their placement rate? Resolution – Performance requirements for providers under the new ETPL Directive do not require BPPE placement data. Placement data is directly entered into CalJOBS. Comment #68 – Public education either does not collect and track students past graduation or claim they aren’t allowed to release that information due to confidentiality requirements. If a public postsecondary CC, CSU or UC does not provide % who successfully completed a program, nor % who are employed within 6 months for initial eligibility, their program must still be listed on the CA ETPL because they are not required to meet a specific performance threshold, correct? Resolution – For Initial Eligibility, public postsecondary providers are still required to submit performance data. They are not required to meet a threshold. Comment #69 – Would a waiver be available if the individual was sick or had a valid reason not to take the first test? Some state tests have very long periods between test dates. Resolution – No, a waiver is not available for a missed test. Comment #70 – How is the provider supposed to know when one of their students has exited from WIOA? Or does this mean the student exited from the program, either by successfully completing or dropping out? Resolution – Exiting the program refers to the training program rather than WIOA. EXHIBIT 2     City Council 10 – 109 5/2/2023 Page 15 of 25 Comment #71 – Is the placement requirement based on WIOA enrollments only or includes general public as well? Resolution – The placement requirement for initial eligibility includes all students. For continued eligibility, the completion measures includes all students, whereas the other measures include WIOA participants only. Comment #72 – In regards to performance for public postsecondary, is there a form for the providers to fill out with the performance information? Resolution – All providers are required to report their performance data directly into CalJOBS. Comment #73 – Local Boards are responsible for meeting WIOA performance outcomes for WIOA participants. Are training providers held to the outcomes that are the responsibility of the Local Boards or do they hold shared responsibility? If the performance metrics inclusive of both WIOA and non-WIOA participants, is it common for providers to track employment outcomes or is this specific to ETPL? Resolution – Providers are held to the performance requirements outlined in the ETPL Directive, as described in the Initial and Continued Eligibility sections. If providers and/or programs are successful with WIOA participants, the Local Board will see this success in meeting their negotiated goals. The responsibility of outcomes is shared. Comment #74 – Program data being entered into CalJOBS represents duplication of work for those who do collect such information and is not verifiable. Minimally, we believe the state should work with the CalJOBS vendor to provide a more streamlined process. Resolution – As described in TEGL 3-18, all providers must work with the state to submit performance data required by the ETP Report in order to be eligible and listed on the ETPL. WIOA participant data will come from case management work that is already entered into WIOA applications in CalJOBS. Providers are required to submit aggregate data on all students in CalJOBS. Comment #75 – Providers are required to report data on ALL students, not just WIOA, to the Local Board and the state. Does this data need to be reported by individual? If so, how do we avoid FERPA violations with individuals who have not signed consent for us to have their data? Resolution – Providers only need to submit aggregate all student data as outlined on the CA ETP Assurances Form (Attachment 4). Comment #76 – The data collection and reporting of all students that is required for the ETP Report is prohibitive. This is evidenced by many waivers that have been granted by DOL to states as well as our own state’s request to waive this provision. The waiver to collect all student data should be extended. Resolution – The waiver to report all student data ended with PY 19. DOL has recently granted an extension to the waiver for PY 20; however, the DOL denied our request for a waiver EXHIBIT 2     City Council 10 – 110 5/2/2023 Page 16 of 25 beyond PY 20, so providers will need to collect and report data on all students (WIOA and non- WIOA). For additional information on the end of this waiver, please see TEN 07-21. Comment #77 – Are Community Colleges, UCs and CSUs required to submit data on all of the data points referenced in the CA ETP Assurance Form? There should be a mechanism to obtain entered employment from students attending public schools. Resolution – Yes, per TEGL 3-18 all providers must submit data for the ETP Report. The CA ETP Assurances Form (Attachment 4) notes the data elements required for providers. Comment #78 – Will the state be working directly with providers to upload data to CalJOBS or will the State be contacting the Local Boards to complete these tasks? Resolution – Ultimately, the Local Boards are responsible for reviewing providers and programs for initial and continued eligibility, which includes performance data. Guidance will be provided on how to upload or enter performance data into CalJOBS. Comment #79 – The Directive references the ETP site is scheduled to launch in PY 2020; when will this be a requirement for providers to submit data to the system? What do we do in the interim? Resolution – Per TEN 7-21, the ETP All Students Waiver expired on June 30, 2021, so performance data is required to be submitted by providers beginning in PY 21. Comment #80 – ETP Reports will be published in October, what is the reporting period for that report? Are performance reports requested annually by calendar year or program year? Resolution – The ETP Report is reported by PY (July 1 to June 30). For PY 2020, the report due in October 2021 reflects data from July 1, 2020 to June 30, 2021. Comment #81 – It looks like the state is aligning the provider program performance measures with WIOA indicators of performance. Does this mean the state will measure this data themselves just as they do with WIOA indicators of performance? Resolution – Providers will submit all student data to the state through the CalJOBS system, which is then uploaded into the Eligible Training Provider Performance Report (ETP Report). The CA ETP Assurances Form (Attachment 4) details what data the providers are responsible for submitting. WIOA student data will be calculated automatically via the case management data in the CalJOBS system. Comment #82 – Will training providers be required to enter performance data for individual participants or will it still be totals per program? Will the data be required for both WIOA and non-WIOA students? Resolution – Training providers must enter aggregate data into CalJOBS for all students in the programs. WIOA student performance data will be calculated via the case management data entered by the case manager. Comment #83 – Will there be a CalJOBS report for performance data? EXHIBIT 2     City Council 10 – 111 5/2/2023 Page 17 of 25 Resolution – Yes, please use the CalJOBS Detailed Reports > Provider > by Program Performance report. Comment #84 – What if a participant used a pseudo SSN in CalJOBS? Resolution – If the participant has a pseudo SSN, Local Boards should capture employment and wage information in the Follow Up forms, just as they would normally for WIOA performance. WIOA participants will be included in the ETP Report automatically. Comment #85 – Are training providers expected to capture WIOA performance data that is being captured by WIOA case managers (i.e., employment data)? Resolution – Training providers are expected to capture and report aggregate data for all students (WIOA and non-WIOA). Comment #86 – Will the due date for performance be issued as an Information Notice? Resolution – Beginning in PY 21, any provider undergoing initial or continued eligibility review must provide the performance data outlined in this directive. ETP Assurances Form Comment #87 – Does Page 2 have to be filled out for each student who attended during the reporting period? Resolution – No, the CA ETP Assurances Form is just the signed agreement from the provider agreeing they will provide the necessary data elements on the following page. Comment #88 – Does the completed and uploaded CA ETP Assurances Form replace the Performance tab? Or does the information have to be entered in both places? Resolution – The CA ETP Assurances Form is just an agreement that providers will provide the indicated data. The form should be uploaded to the Documents section of the Provider’s Profile. The performance data still needs to be submitted in the Performance tab in CalJOBS. General ETPL Requirements Comment #89 – Due to a combination of performance reporting and the continued eligibility process, Local Boards have seen competition on the ETPL dwindle to very few. This does not promote access and equity. The challenge primarily seems to stem around the accreditation process and reporting. Resolution – It is required per WIOA law, regulations, and guidance that initial eligibility and continued eligibility of providers and programs meet certain requirements, including accreditation and meeting a factor of performance. DOL has also prescribed the requirements of the ETP Report. The state is looking into and open to suggestions on ways to make the required reporting less burdensome. We are also open to ideas and ways to assist Local Boards with advertising the ETPL to providers in their area in an effort to build the list of providers in their area. While a contract is more cumbersome than an ITA, a Local Board has the authority to contract with a provider if they determine there is a lack of providers in their area that offer a specific training program. EXHIBIT 2     City Council 10 – 112 5/2/2023 Page 18 of 25 Comment #90 – Vetting process for adding training providers needs to be streamlined and much improved. It is currently locally driven. Can this be centralized in state this can really help achieve economies of scale? Additionally, the state has expertise in financial stability, accessibility, compliance, etc. Resolution – With the implementation of this policy, the EDD will review all Local Board nominated providers and program for initial and continued eligibility ensuring the requirements outline in this directive are applied consistently. In addition, the EDD is exploring other ways to streamline and improve the ETPL process. Comment #91 – Are Adult Education and Literacy activities not allowable/fundable under WIOA unless in conjunction with an authorized training? Are such activities allowable, but not considered training? Are they simply not allowable? Resolution – To be listed on the ETPL, the provider must be an eligible provider of adult education and literacy activities under Title II of WIOA. Adult education and/or literacy activities must be offered concurrently, or in combination with, occupational skills training. Comment #92 – Public education course work should automatically be accessed and allowed on ETPL. Data collection has proven prohibitive. Should all public schools, such as Adult Ed, Community Colleges, ROP, contract education, etc., should be automatically eligible. Resolution – Not all public education programs are in-demand, so each program should be looked at individually for ETPL eligibility requirements. Per federal requirements, data collection is required of all providers (except registered apprenticeships). Comment #93 – Are all other service types on Section B, page 2 (except on the job training [OJT], Incumbent Worker Training [IWT], and customized training) required to be on ETPL? Resolution – Aside from OJT, IWT, and customized training, all services listed are considered "training services," and when funded through an ITA, these must be on the ETPL per TEGL 8- 19. Comment #94 – Is it required that OJT, IWT, customized training providers are listed in CalJOBS as a non-ITA provider or be listed on the local ETPL? Resolution – Local Areas are encouraged to enter OJT, IWT, and customized training providers into CalJOBS as a non-ITA provider. These providers are not required to be on the ETPL; however, the Local Board must inform participants of the OJT, IWT, and customized training options available. In CalJOBS, these providers would be listed as either ETPL (ITA) or Local Providers (non-ITA). Comment #95 – If all elements of the Draft Directive become final, it will take all the time of one full-time employee to implement them. Additional funding and training would have to be provided by the state. Resolution – The EDD will offer training, and quarterly meetings with the ETPL Coordinators to provide technical assistance. Questions and concerns regarding Local Area’s allocations can be directed to the Local Board’s Regional Advisor. EXHIBIT 2     City Council 10 – 113 5/2/2023 Page 19 of 25 Comment #96 – What about programs that are offered in English and Spanish? Should those be listed separately, like programs that are online or in-person? BPPE does not mandate combining of program data for English and Spanish courses. Resolution – If the curriculum between a Spanish and an English program is the same, then the program only needs to be entered once. The description of the program should indicate that the program is offered in both English and Spanish. If the curriculum between the two programs is different, then the programs should be listed separately, per DOL ETP reporting requirements. In-Demand Comment #97 – Who verifies whether a program is in-demand? The ETPL coordinator of the Local Board that nominated the provider? And what about priority sectors of adjacent or even far-away Local Boards? Resolution – The Local Board is responsible for verifying that a program be for occupations in in-demand industry sectors identified by the state, region, or Local Board. In-demand or priority industry sector information must be verified with the State Board and/or Local Board. CA ETPL programs would then be available for other Local Boards to use. If the Local Board chooses to have a local ETPL, the Local Board would determine if the program is in-demand in their area. Comment #98 – In-demand industry sectors are locally defined. How do you identify occupations (by SOC code) that are in-demand as determined by the state? Where is this list located? Would you use state in-demand to determine state eligibility, then use local in- demand to determine local eligibility? Resolution – California’s Unified Strategic Workforce Development Plan has language on what is considered an in-demand occupation, as well as a list of occupations that Local Boards can use to justify state in-demand requirements. Local Boards would then apply their own local requirements for their local ETPL eligibility. You can find a link to the plan on the California Workforce Development Board’s website. Local Board Policy Comment #99 – Does the state have a guide for the specific documents that contribute to “sufficient records”? Resolution – This requirement is to ensure providers are submitting accurate data to the Local Board. Providers can be removed for intentionally supplying inaccurate data. What constitutes as “sufficient records” needs to be addressed in the Local Board’s local policy. Comment #100 – If the provider that went out of business is the only provider in a reasonable distance, Local Boards may not be able to provide a comparable training alternative. Must we provide travel costs if the client wishes to go? Resolution – This would be something to address in the Local Board’s local policy. EXHIBIT 2     City Council 10 – 114 5/2/2023 Page 20 of 25 Comment #101 – Regarding the requirements for Local Board policy listed at the bottom of page 5, isn’t this already covered by BPPE Approval/Exemption or WASC accreditation? Resolution – This requirement is for providers who are deemed exempt per CEC 94874, and are not regionally accredited by an accrediting institution. Comment #102 – Current local policy is to have individuals research and visit 3 schools that provide the training that the individual is interested in, before they select which school they wish to attend. Does this supersede the requirements described in Section E, page 5, and we should no longer have the individuals go to 3 schools first? Resolution – Local Boards can continue with this type of procedure, as described in their local policy. Local vs CA ETPL Comment #103 – Without clear guidelines, Local Boards cannot expect the participants to understand why certain local programs are available in the state, but not in our Local Area. It also makes it confusing for the participant when they are reverse referred from that training provider and we will not approve the training locally, but it can be added to the CA ETPL. Resolution – The state is working with the vendor to display CA and local ETPL programs differently. This distinction in the system should help clarify what programs are available to participants, depending on where they are located. TEGL 8-19 allows for Local Boards to continue deciding what programs are allowed on their local ETPL. Comment #104 – If a Local Board utilizes the CA ETPL, CalJOBS serves as the “local list of training providers and programs,” correct? Is it possible for the Local Board to make incumbent worker training provider information available when this is by definition only for a specific employer and a specific group of employed individuals? Resolution – The list available to the public includes training providers and programs that are on the ETPL. Any additional training providers that are not on the ETPL (non-ITA) can be entered as a local provider in CalJOBS and only viewed by staff. The IWT may be eligible for, but not required to be on, the ETPL. Comment #105 – Can state and local eligibility be conducted simultaneously? Resolution – Local Boards can review the provider and program at the same time for both CA and local ETPL eligibility, but they need to review the provider for the appropriate requirements (i.e. local ETPL has additional requirements to eligibility that do not effect eligibility for the CA ETPL). Also, CA ETPL eligibility review must happen first, because if they are no longer eligible per CA ETPL requirements, then they cannot be on the local ETPL. Comment #106 – For the purpose of review for continued eligibility, does local ETPL refer to the geographic boundaries of the Local Board or the training providers that are under contract to the Local Board for payment of ITAs? Resolution – The local ETPL includes all providers that are on the CA ETPL, and meet that Local Board’s local ETPL requirements. EXHIBIT 2     City Council 10 – 115 5/2/2023 Page 21 of 25 Comment #107 – Local Boards may have additional criteria in order to be listed locally. For those who do not meet our local requirements, we are expected to list and manage them for the CA ETPL even though we will not use them locally? For both initial and continued eligibility? What happens when a provider has an onsite program and have no enrollments? We are expected to monitor them for compliance, review their performance, and provide technical assistance even though they aren’t utilized? Resolution – If a provider and/or program meets the state requirements for the ETPL, and their business is headquartered in Local Area A, then Local Board A must nominate this provider profile to the CA ETPL. If the provider also has programs located in Local Area A, then Local Board A must review and nominate those programs for inclusion on the ETPL—even if this means the provider would not receive any participants. The Local Area can choose to only use their local ETPL for serving their participants, but the providers on the CA ETPL still should be available for other Local Boards to use. Local Board A would monitor for compliance, review performance, and provide technical assistance. The Local Board can delist the provider if the provider has not served at least one Title I, subtitle B enrollment during the previous two program years. See “Training Provider Continued Eligibility Criteria” for requirements to be reinstated to the ETPL. Comment #108 – Will there be copy and paste functionality added or radio button to add a program to the local ETPL? Resolution – CalJOBS includes the ability to copy program data and create duplicate programs as needed via the “Duplicate” button in the Education and Training Programs tab. See Attachment 5 for more guidance on how to navigate CalJOBS. Comment #109 – As written, it appears that providers outside the Local Area must be included on the local ETPL, if there is no specific local criteria. What is the reasoning behind requiring all CA ETPL to be also on the local ETPL? We don’t include out-of-area training on our local ETPL, but if a participant requests it, we will consider it on a case-by-case basis. Local Boards should have the autonomy to consider allowing interested participants to attend out-of-area providers on a case-by-case basis. Resolution – A local ETPL is available for Local Boards to require additional criteria (such as location) for providers to meet, in order for them to serve participants using WIOA funds. If no additional requirements are added, then the Local ETPL will mirror the CA ETPL. Comment #110 – Providers and programs may be eligible for the CA ETPL but not on the local ETPL. Are Local Boards required to nominate them, based only on the requirements of the Directive, will now be responsible to manage that provider and programs on the ETPL? Resolution – Yes. If the provider meets the CA ETPL requirements, Local Boards are responsible for nominating providers headquartered in their Local Area to the CA ETPL. They are also responsible for nominating programs located within their Local Area to the ETPL, assuming they meet the CA ETPL requirements. Per TEGL 8-19, page 5, Local Boards can only use CA ETPL requirements when reviewing providers for the CA ETPL. After conducting state EXHIBIT 2     City Council 10 – 116 5/2/2023 Page 22 of 25 eligibility, the Local Board can then review the provider for local eligibility using their Local ETPL-specific requirements. Other Comment #111 – Who are the stakeholders involved in developing the CA ETPL policies and procedures? Resolution – The California Workforce Development Board, Local Boards, regulatory agencies, and providers. Comment #112 – Can an enrolled Youth in a Title I Youth program enroll in ITAs on ETPL if they are over 18 or do they need to be enrolled as an Adult? Resolution –An ITA can be used for an Out-of-School Youth ages 16 to 24, Adults, or Dislocated Workers. In-school Youth cannot receive an ITA. Comment #113 – Who is responsible for uploading documents into the provider’s profile? Resolution – Both the provider or the ETPL Coordinator have the ability to upload documents. Comment #114 – ETPL Coordinator job qualifications need to be defined. Currently if an ETPL Coordinator is not the MIS Administrator, they are excluded from invitations to MIS Admin meetings and no alternative provisions are made to train new ETPL Coordinators. Resolution – To ensure Local ETPL Coordinators receive the training and support needed, the EDD will provide quarterly ETPL Coordinator webinars similar to the monthly MIS Administrator call. In addition, Local ETPL Coordinators can contact the State ETPL Coordinator and wsbetpl@edd.ca.gov to request assistance. Comment #115 – Where would providers and/or Local Board staff go for resources on how to navigate the Provider Module in CalJOBS? Resolution – Providers and Local Board staff can access the ETPL Guide Card, which is attachment 5 of this Directive. Local Board staff can also access the Provider Services User Guide located in the Staff Online Resources menu of CalJOBS. Comment #116 – The “CRS” designation is confusing to both providers and staff as it is not spelled out or explained anywhere. Can this be removed if it is no longer relevant? Resolution – The state is currently working with the vendor to improve the ETPL module and make it more streamlined, and will look into removing the CRS designation. Comment #117 – What staff privileges are associated to changing the Local Board responsible for the provider on page 58 of the ETPL Guide Card? Resolution – This is available to any staff with an ETPL Coordinator account. Out-of-State Providers Comment #118 – Can out-of-state providers have training paid for through an ITA? EXHIBIT 2     City Council 10 – 117 5/2/2023 Page 23 of 25 Resolution –All training providers, other than Distance Education training providers, that have training sites located only outside of CA cannot be listed on the CA ETPL. Local Boards cannot utilize an ITA with out-of-state training providers unless leveraging an approved ETPL reciprocal agreement. Please see ETPL Reciprocal Agreements (WSD22-08) for more information on the use of approved agreements. Comment #119 – Can WIOA funds be used for out-of-state provider training, as long as the provider is on the ETPL in the state where their headquarters is located? Resolution – All training providers, other than Distance Education training providers, that have training sites located only outside of CA cannot be listed on the CA ETPL. Local Boards cannot utilize an ITA with out-of-state training providers unless leveraging an approved ETPL reciprocal agreement. Please see ETPL Reciprocal Agreements (WSD22-08) for more information on the use of approved agreements. Comment #120 – When Local Boards contract with an out-of-state provider, how is EEO monitoring conducted? What about going through a formal procurement process? Resolution – To align with 20 CFR 680.320, the directive has been updated to remove the ability for Local Boards to contract with a provider listed on another state’s ETPL. All training providers, other than Distance Education training providers, that have training sites located only outside of CA cannot be listed on the CA ETPL. Local Boards cannot utilize an ITA with out- of-state training providers unless leveraging an approved ETPL reciprocal agreement. Please see ETPL Reciprocal Agreements (WSD22-08) for more information on the use of approved agreements. Pre-apprenticeships Comment #121 – Do pre-apprenticeships need to meet placement? In the last Directive, this was spelled out. Resolution – Yes, the pre-apprenticeship programs that are on the ETPL need to meet the same standards as the other postsecondary programs. Comment #122 – Suggestion to change pre-apprenticeship language to read: must provide training that “leads” to an industry-recognized credential or certificate. Resolution – No changes were made to the directive as a result of this comment. Comment #123 – Can the state please elaborate on what Local Boards must require of pre- apprenticeship training in the building and construction trades, especially those related to Multi-Craft Core Curriculum (MC3)? Resolution – If WIOA funds are being used to send participants to a construction pre- apprenticeship, the state and Local Boards must ensure the pre-apprenticeships follow Multi- Craft Core Curriculum (MC3) standards. Comment #124 – If pre-apprenticeships are not required to be on the ETPL, is their inclusion solely to use ITAs if it does lead to a credential? What does listed on ETPL and used in EXHIBIT 2     City Council 10 – 118 5/2/2023 Page 24 of 25 conjunction with an ITA mean? I thought ITAs and ETPL went hand in hand. Is it possible to get a link to MC3 in the policy? If a pre-apprenticeship is listed on ETPL must it be connected with a Registered Apprenticeship Program? Resolution – Pre-apprenticeships are considered an individualized career service, and are not required to be on the ETPL. However, if a Local Area wants to utilize an ITA, the program must meet the requirements to be listed on the ETPL. The pre-apprenticeship must meet the definition of occupational skills training and award an industry-recognized credential. If it does not meet these requirements, it cannot be on the ETPL. In order to be eligible for the ETPL, pre-apprenticeships must have a Letter of Commitment from a DOL or DIR DAS apprenticeship. The last paragraph on page 8 states that Local Boards should prefer pre-apprenticeships that are partnered with DIR DAS Approved apprenticeships. Here (PDF) are some resources for understanding Multi-Craft Core Curriculum. Third Party Comment #125 – Isn’t this third party subcontracting requirement applicable only to public colleges and universities? Resolution – This applies to both public and private provides accredited by WASC. Comment #126 – Why are only WASC-accredited institutions limited from providing courses via a third party if they participated in development of the curriculum and ensure responsibility for the curriculum by issuing the related credential? Resolution – WASC providers do not have their third party courses reviewed during accreditation. To protect WIOA funds, third party vendors that directly receive tuition fees are not allowed to provide training unless the third party vendor provider and program is on the ETPL. Comment #127 – Can an accredited training provider sub-contract to another training provider, as long as that training provider is accredited by WASC? Resolution – If the subcontracted training provider is directly receiving payment, they must be listed as their own provider on the ETPL. Comment #128 – How do we determine which Local Board conducted continued eligibility for the provider? Resolution – The review record in CalJOBS will show which Local Board completed the review. Worker’s Comp/Supplemental Job Displacement Benefit (SJDB) Comment #129 – Has this passage about removing Workers Comp providers been discussed with the agencies that currently use the ETPL (e.g. Worker’s Comp, VA, DOR)? We have frequent requests from these agencies to verify and list their providers. Resolution – Yes, the state has discussed this language with other agencies. Comment #130 – ETPL Coordinators get a lot of calls for people looking for worker’s comp voucher training. It seems that the worker’s comp customers have to guess what to do, and EXHIBIT 2     City Council 10 – 119 5/2/2023 Page 25 of 25 while this clarification in the Directive will give ETPL Coordinators a ready-made response as to why ETPL Coordinators can’t assist worker’s comp customers, it still leaves worker’s comp customers with questions. Resolution – The DIR handles the administration of the Worker's Comp program, which includes informing those in the program of where they can use their voucher. State law requires that vouchers only be used for public schools or providers on the ETPL. Local Boards that receive questions from voucher holders should direct them to their employer, Claims Administrator, or the Department of Industrial Relations. Comment #131 – What are some resources that Local Board staff can use for Worker’s Compensation questions? Resolution – A few resources regarding Workers' Compensation include the EDD's ETPL webpage, which has a paragraph on Workers' Compensation, and Chapter 8 of the DIR's Handbook on the Workers' Compensation program. EXHIBIT 2     City Council 10 – 120 5/2/2023 ATTACHMENT 8 ERRATA CHRONOLOGY Page 1 of 1 The Workforce Services Directive ETPL Policy and Procedures (WSD21-03) dated November 10, 2021 was revised with the following changes: Errata #1 – On February 22, 2023, the following changes were made to the Directive: • Directive, Page 1 and Attachment 7, page 1 – Corrected the number of comments received from 135 to 131. • Directive, Pages 1-2 – Made updates to the References section, including: updated format to be in alignment with department guidance, added ETPL Reciprocal Agreements (WSD22-08), and replaced Performance Guidance (WSD19-03) with Performance Guidance (WSD22-01). • Directive, Page 4 and 5, and Attachment 1, page 7, 13, 15, and 21 – Due to removal of Attachment 5, removed CalJOBS ETPL Module Guide Card from list of attachments, changed references to “Attachment 5” to “located on the Staff Online Resources page in CalJOBS,” and updated references to Attachments 6 and 7 appropriately. • Directive Page 4 and 5 – Added Errata Chronology. • Attachment 1, page 7, Attachment 5, Page 1, and Attachment 7, page 13 and 23 – Added language regarding the allowable use of an approved ETPL reciprocal agreement for Out- of-State Training Providers. • Attachment 1, page 9 and 10, Attachment 5, page 5 and 6, and Attachment 7, page 2 – In alignment with the commission’s update, change the abbreviation for the Western Association of Senior College and University Commission from “WASC SCUC” to “WSCUC”. • Attachment 1, page 10 and Attachment 4, page 1 – Added sentence clarifying that the CA ETP Assurances Form (Attachment 4) is uploaded annually into the Documents section of the provider profile, prior to the provider’s eligibility review. • Attachment 1, page 11 and Attachment 5, page 8 – Removed requirement for WSCUC providers to have their training program, location, and mode of delivery approved. • Attachment 4, page 2 – In the table, edited “ETPL Provider Number” to “ETPL Provider Name” and “ETPL Program Number” to “ETPL Program Name.” • Attachment 5, page 1 – Simplified text from “Is the Training Provider headquartered and/or has at least one physical training site in CA?” to “Does the Training Provider have at least one physical training site in CA?” • Attachment 5, page 4 and 7 – Changed text from “Does the program offer occupational skills training that results in an industry-recognized credential?” to “Training Program leads to employment in a specific occupation or an industry recognized postsecondary credential?” EXHIBIT 2     City Council 10 – 121 5/2/2023 CERTIFICATION REGARDING LOBBYING CERTIFICATION FOR CONTRACTS, GRANTS, LOANS and COOPERATIVE AGREEMENTS The undersigned certifies, to the best of his or her knowledge and belief, that: 1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. 2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, ‘‘Disclosure Form to Report Lobbying.’’ in accordance with its instructions. 3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including agreements) and that all subrecipient’s shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31 U.S.C. 1352. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure occurring on or before October 23, 1996, and of not less than $11,000 and not more than $110,000 for each such failure. ___________________________ __________________________ Grantee/Contractor Organization Program Title Signature ______________________________ Name of Certifying Official Signature EXHIBIT D EXHIBIT 2     City Council 10 – 122 5/2/2023 EXHIBIT E Certification Regarding Drug-Free Workplace Requirements The certification set out below is a material representation upon which reliance is placed by the U.S. Department of Housing and Urban Development in awarding the grant. If it is later determined that the contractor knowingly rendered a false certification, or otherwise violates the requirements of the Drug-Free Workplace Act, the U.S. Department of Housing and Urban Development, in addition to any other remedies available to the Federal Government, may take action authorized under the Drug-Free Workplace Act. CERTIFICATION A. The contractor certifies that it will provide a drug-free workplace by: (a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the contractor’s workplace and specifying the actions that will be taken against employees for violation of such prohibition; (b) Establishing a drug-free awareness program to inform employees about – (1) The dangers of drug abuse in the workplace; (2) The contractor’s policy of maintaining a drug-free workplace; (3) Any available drug counseling, rehabilitation, and employee assistance program; and (4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; (c) Making it a requirement that each employee who will be engaged in the performance of the grant be given a copy of the statement required by paragraph (a); (d) Notifying the employee in the statement required by paragraph -(a) that, as a condition of employment under the contract, the employee will - (1) Abide by the terms of the statement; and (2) Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five days after such conviction. EXHIBIT 2     City Council 10 – 123 5/2/2023 EXHIBIT E (e) Notifying the U.S. Department of Housing and Urban Development within ten days after receiving notice under subparagraph (d)(2) from an employee or otherwise receiving actual notice of such conviction; (f) Taking one of the following actions, within 30 days of receiving notice under subparagraph (d)(2), with respect to any employee who is so convicted - (1) Taking appropriate personnel action against such an employee, up to and including termination; or (2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; (g) Making a good faith effort to continue to maintain a drug-free workplace through implementation of paragraphs (a), (b), (c), (d), (e) and (f). B. The contractor shall insert in the space provided on the attached “Place of Performance” form the site(s) for the performance of work to be carried out with the grant funds (including street address, city, county, state, and zip code) .the contractor further certifies that, if it is subsequently determined that additional sites will be used for the performance of work under the contract, it shall notify the U.S. Department of Housing and Urban Development immediately upon the decision to use such additional sites by submitting a revised “Place of Performance” form. _______________ __________________________ Date Program Operator Signature EXHIBIT 2     City Council 10 – 124 5/2/2023 EXHIBIT E DIVISION OF EMPLOYMENT SERVICES PLACE OF PERFORMANCE FOR CERTIFICATION REGARDING DRUG-FREE WORKPLACE REQUIREMENTS Name: Name of Contractor: Contractor Number: Date: The Contractor shall insert in the space provided below the site(s) expected to be used for the performance of work under the contract covered by the certification: Place of Performance (include street address, city, county, state, zip code for each site): Address EXHIBIT 2     City Council 10 – 125 5/2/2023 EXHIBIT F Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion Lower Tier Covered Transactions This certification is required by the regulations implementing Executive Order 12549, as amended, Nonprocurement Debarment and Suspension, 2 CFR Part 2998, Subpart C, Responsibilities of Participants Regarding Transactions. The regulations were published as Part VII of the May 26, 1988, Federal Register (Pages 19160-19211), and as subsequently amended in 81 Federal Register 25585. (Before completing certification, read instructions which are an integral part of certification) 1. Pursuant to 2 CFR 180.335, the prospective primary participant, (i.e. grantee) certifies to the best of its knowledge and belief, that it and its principals: a. Are not presently excluded or disqualified; b. Have not been convicted within the preceding three years of any of the offenses listed in 2 CFR 180.800(a) convicted or had a civil judgment rendered against them for one of those offenses within that time period. c. Are not presently indicted for or otherwise criminally or civilly charged by a government entity (Federal, State or local) with commission of any of the offenses listed in 2 CFR 180.800(a); and d. Have not had one or more public transactions (Federal, State or local) terminated within the preceding three years for cause or default. 2. Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. Grantee/Contractor Organization Name and Title of Official Authorized to Certify On Behalf of the Grantee _______________________________________ Date EXHIBIT 2     City Council 10 – 126 5/2/2023 EXHIBIT F INSTRUCTION FOR CERTIFICATION 1. By signing and submitting this proposal, the prospective recipient of Federal assistance funds is providing the certification as set out below. 2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective recipient of Federal assistance funds knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the Department of Labor (DOL) may pursue available remedies, including suspension and/or debarment. 3. The prospective recipient of Federal assistance funds shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective recipient of Federal assistance funds learns that its certification was erroneous whom submitted or has become erroneous by reason of changed circumstances. 4. The terms “covered transaction”, “debarment”, “suspended”, “ineligible”, “lower tier covered transaction”, “participant”, “person”, “primary covered transaction”, “principle”, “proposal”, and “voluntarily excluded”, as used in this cause, have the meanings set out in the Definitions and Coverage sections of rules implementing Executive Order 12549. You may contact the person to whom this proposal is submitted for assistance in obtaining a copy of those regulations. 5. The prospective recipient of Federal assistance funds agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the DOL. 6. The prospective recipient of Federal assistance funds agrees by submitting this proposal, that it will include the clause title “Certification Regarding Debarment, Suspension, Ineligible, or voluntarily excluded from the covered transaction unless it knows that the certification is erroneous. 7. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 8. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntary excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the DOL may pursue available remedies, including suspension and/or debarment. EXHIBIT 2     City Council 10 – 127 5/2/2023 1 EXHIBIT G Assurances & Certifications Selected providers will be required to sign and submit “actual” assurances and certificates as required by the City of Santa Ana and the Workforce Development Board on all contracts. I recognize that I must give assurances for each item below. Please initial each box indicating you have read and are providing assurance you are or will be in compliance with the following:  SAWDB uses the CalJOBs ETPL Module for accepting applications from the providers to be listed on the ETPL. Local boards may authorize a single local board to act on their behalf in making determinations for initial and/or subsequent eligibility of providers. Contractors must enter program(s) of training services into CalJOBS. The training provider should only enter the program(s) desired to be on the CA ETPL. If the program is offered with multiple modes of delivery, or course lengths, the program must be entered separately for each variation.  SAWDB has authorized the South Bay WDB to make initial and subsequent eligibility determinations for applications submitted from providers. Contractors should contact the South Bay WDB 11539 Hawthorne Blvd., 5th Floor, Hawthorne, CA 90250, 310-970-7700.  CONTRACTOR is required to be in compliance with South Bay WDB Master agreement and SAWDB agreement.  In cases where South Bay WDB has denied a provider’s application, provider may submit the application to SAWDB for consideration and processing at 801 W. Civic Center Dr. #200, Santa Ana, CA 92701 ATTN: SAWDB Staff. The submission must include completed ETPL training program applications and a copy of the letter from the South Bay WDB denying application.  Local boards may establish local policies requiring performance above the state minimum standards for providers to be included on the ETPL.  Acceptance and processing of an application does not constitute an agreement or relationship between the CONTRACTOR and SAWDB, nor does it guarantee any referrals to the provider by SAWDB. Applications will be process on an ongoing basis.  CONTRACTOR must be in compliance with the State and Federal regulations, per Workforce Innovation and Opportunity Act (WIOA) Eligible CONTRACTOR List Policy and Procedure WSD15-07 or it’s replacement.  CONTRACTORS must also meet one of the following criteria in order to have their programs listed on the ETPL: 1) Bureau of Private Postsecondary Education Approval to Operate, or Verification of Exemption by BPPE. EXHIBIT 2     City Council 10 – 128 5/2/2023 2 EXHIBIT G 2) Accreditation by the Accrediting Commission for Senior Colleges and Universities, WASC, or the Accrediting Commission for Community and Junior Colleges, CSU, UC, and other WASC accredited institutions. This accreditation can be verified at: www.accjc.org/ or www.wascsenior.org/. 3) Postsecondary institutions eligible under Title IV of the Higher Education Act (HEA) and offering programs leading toward an associate degree, baccalaureate degree, or certificate. 4) Approval by the California Department of Education. 5) Approval by the Chancellor’s Office of the California Community Colleges (CCCCO).  CONTRACTOR must reapply to be considered for subsequent approval on the ETPL and agrees to provide the required performance and cost information data.  CONTRACTOR must annually meet the state’s minimum performance standards, however the SAWDB may set higher levels. Public Postsecondary Community Colleges, CSUs, and UCs are required to provide performance information for consideration of placement on the CA ETPL, but due to heavy state oversight, investment, and the inability to capture true program outcome data, these institution types are not required to meet a specific performance threshold to be listed on the CA ETPL.  CONTRACTOR’s BPPE accredited shall provide a copy of the provider’s BPPE Annual Report (the Performance Fact Sheet) to document their achievement of the performance criteria if applicable.  ALL Training on the ETPL must be for occupations in in-demand industry sectors identified by the state, regional or local workforce development boards.  All Training on the ETPL must provide training services that lead to an industry-recognized credential, national or state certificate, or degree, including all industry appropriate competencies, licensing and/or certification requirements.  CONTRACTOR understands that all performance data and data submitted on the ETPL must be made available for data verification by the SAWDB or the State EDD office.  CONTRACTOR must maintain all the relevant records utilized to support the data submitted on ETPL for audit or monitoring purposes by the SAWDB or the State EDD office.  CONTRACTOR that claim an exemption to BPPE (Section 94874 of the BPPE Act), must apply and receive a “Verification of Exemption” before being listed on the ETPL. Since it has been determined that any expenditure of public funds, state or federal, that directly benefits a student to be student financial assistance, we expect that instances of exemption will be very rare.  CONTRACTOR must have all considered training programs listed with the BPPE, the SAWDB may verity the data that was submitted to BPPE.  All new and current CONTRACTOR will be required to be registered in CalJOBSSM and must have all considered training programs listed with the BPPE match on CalJOBS.  All CONTRACTOR are required to enter performance data for each program to be listed on the ETPL and provide evidence to the Local Board that they have met the minimum performance criteria required. Programs that do not include performance data will not be approved for listing on the ETPL. EXHIBIT 2     City Council 10 – 129 5/2/2023 3 EXHIBIT G  CONTRACTOR must have their current course catalogs on file with the SAWDB.  CONTRACTOR agrees to immediately notify (within 10 working days) the SAWDB, in writing, of any changes in the information submitted with initial agreement.  CONTRACTOR agrees to accept WIOA eligible referrals from the Santa Ana WORK Center on an individual referral basis.  CONTRACTOR shall not accept nor enroll WIOA participants who do not meet the CONTRACTOR’s entrance requirements, which are to be the same general entrance requirements required of public students, and agrees to submit a written notification to the Santa Ana WORK Center’s Case Manager stating the reason(s) for non-acceptance.  CONTRACTOR agrees to assist the WIOA client in applying for PELL Grants and any other funds that might be available to offset the cost to WIOA and to work together with the WIOA client’s Case Manager to ensure all other funding sources are investigated and those funds obtained before submitting the Vendor Voucher to the SAWDB for payment.  CONTRACTOR agrees to cross out sections of the student enrollment agreement that would hold the WIOA participant financially responsible for any training related expenses.  Once accepted, CONTRACTOR agrees to enroll the WIOA participant in the course stipulated on the Vendor Voucher and no other.  CONTRACTOR agrees to invoice the Santa Ana WORK Center, on a cost reimbursement basis, for third party testing (Microsoft, Novell, A+, etc.) and will provide a copy of the Pass/Fail results at that time.  Pre-Apprenticeship CONTRACTORS must include a letter of commitment from an approved apprenticeship program and meet the application policies and procedures required for the type of program (e.g., community college, private post-secondary, adult education provider, etc.).  CONTRACTOR Apprenticeship Programs registered under the National Apprenticeship Act (NAA) or recognized by DIR/DAS are exempt from initial eligibility procedures. Registered apprenticeship programs must be included and maintained on the list of eligible providers of training services as long as the corresponding program remains registered, as described at WIOA sec. 122(a)(3).  CONTRACTOR agrees to allow SAWDB, Santa Ana WORK Center, the State of California, and the Department of Labor, the WIOA client and any of their duly authorized representatives’ access to all the records regarding the WIOA client for monitoring purposes. The records include any books, documents, papers, files and computer data directly pertinent to the records of the WIOA participant. The right to records includes the right to make excerpts, transcripts and photocopies. T he right also includes the right to have reasonable and timely access to personnel for the purpose of interviews and discussions related to the records of the WIOA participant.  CONTRACTOR agrees to provide progress reports which indicate grades and test scores, as well as attendance reports, to the WIOA client’s Case Manager on a monthly basis. EXHIBIT 2     City Council 10 – 130 5/2/2023 4 EXHIBIT G  CONTRACTOR agrees to notify the WIOA client’s Case Manager immediately (within 5 working days) if the WIOA client is absent for more than 3 days in a row, has sporadic attendance or drops out of school unless other arrangement are made in writing.  CONTRACTOR agrees to provide a copy of the “reimbursement form” and issue a refund check to the “City of Santa Ana” for the number of unused training hours and any non-issued training/testing vouchers, books, tools, etc. due within 30 calendar days after the last day the WIOA client attended school or the day the school was notified that the WIOA client dropped. Said check to be mailed to the attention of the WIOA Case Manager, 801 W Civic Center Dr., #200, Santa Ana, CA 92701.  CONTRACTOR agrees to provide the WIOA Case Manager a copy of the WIOA client’s certificate of completion or diploma or official transcripts within 10 working days of the date of completion or graduation.  CONTRACTOR agrees to provide the WIOA client with the same level of job search/placement assistance as provided to the public students and to provide the WIOA Case Manager with all the pertinent information regarding the placement of the WIOA client within 5 working days of the WIOA client’s first day of employment. A WIOA client has 180 days after completing training to get a job for the CONTRACTOR to get credit for placement in employment.  I am authorized by my Board of Directors, Trustees, other legally qualified officer, or as the owner of this agency or business to submit this proposal.  CONTRACTOR is not currently on any Federal, State of California, or local Debarment list.  CONTACTOR will provide records to show that we are fiscally solvent, if needed.  CONTRACTOR has, or will have, all of the fiscal control and accounting procedures needed to ensure that WIOA funds will be used as required by law and contract.  CONTRACTOR has additional funding sources and will not be dependent on WIOA funds alone. CONTRACTOR will meet the applicable Federal, State, and local compliance requirements. These include, but are not limited to:  Records accurately reflect actual performance if applicable.  Maintain record confidentiality, as required.  Reporting financial, participant, and performance data, as required.  Comply with State and Federal fiscal and program activity audits.  Complying with Federal and State non-discrimination provisions.  Meeting requirements of Section 504 of the Rehabilitation Act of 1973.  Meeting requirements of the American’s with Disabilities Act of 1990. (submit completed survey) EXHIBIT 2     City Council 10 – 131 5/2/2023 5 EXHIBIT G  Meeting all applicable labor law, including Child Labor Law standards.  Agree to provide a drug free workplace.  Agree to insure the City of Santa Ana through General Liability Insurance and Automobile Liability Coverage in the amount of $1,000,000.00 policy.  Agree to provide all participants with Grievance Procedures.  Agree to insure proposer’s employees through Workers Compensation Insurance (including part-time employees)  Procurement policies and procedures are in place and meet federal guidelines. CONTRACTOR will not:  Use WIOA money to assist, promote, or deter union organizing.  Use funds to employ or train of persons in sectarian activities.  Use funds for youth in the construction, operation, or maintenance of any part of a facility to be used for sectarian instruction or religious worship.  Use WIOA money under this contract to purchase any equipment. I hereby assure that all of the above are true. Name Title Date EXHIBIT 2     City Council 10 – 132 5/2/2023 EXHIBIT H COMPLAINT HANDLING UNDER THE Workforce Innovation Opportunity Act Santa Ana Local Workforce Development Area Revised March 10, 2023 EXHIBIT 2     City Council 10 – 133 5/2/2023 2 EXHIBIT H Table of Contents I. Information Regarding Complaints 3 A. Nondiscrimination and Equal Opportunity Complaints 3 1. Policy Statement 3 2. Civil Rights 4 3. Nondiscrimination laws under WIOA 4 4. How to File Your Complaint 5 B. Criminal Complaints 6 II. General Procedures for Handling Non-Criminal Violations of the Act 6 III. Procedures for Handling Complaints at the LWDA Level 8 IV. Procedures for Handling Complaints at the State Level 12 V. Procedures for Handling Discrimination Complaints by Participants 15 VI. Procedures for Handling Disability Complaints by Participants 17 GLOSSARY OF WIOA TERMS 20 EXHIBIT 2     City Council 10 – 134 5/2/2023 3 EXHIBIT H I. Information Regarding Complaints A. Nondiscrimination and Equal Opportunity Complaints 1. Policy Statement In carrying out the purpose of the Workforce Innovation Opportunity Act (WIOA), the City of Santa Ana Local Workforce Development Area (LWDA) will establish programs to prepare youth and unskilled adults for entry into the labor force and to afford job training to those individuals facing serious barriers to employment. Every effort will be made to provide services necessary for eligible individuals to obtain productive employment. In implementing WIOA, all contractors in the Santa Ana LWDA will foster equal opportunity and non-discrimination, as provided in State and Federal equal opportunity and non-discrimination laws including, but not limited to: • Title VI of the Civil Rights Act of 1964 • Title VII of the Civil Rights Act of 1964 • The Age Discrimination Act of 1975, as amended • Section 503 of the Rehabilitation Act of 1973 • Section 504 of the Rehabilitation Act of 1973 • Title IX of the Education Amendments of 1972 • Section 188 of the Workforce Innovation Opportunity Act of 2014 In keeping with our commitment, no individual shall be excluded from participation in, denied benefits of, subjected to discrimination under, or denied emplo yment, in the administration or of in connection with any WIOA funded program because of race, color, religion, sex, national origin, age, disability, or political affiliation or belief. Participation in programs and activities financially assisted in whole or in part under WIOA shall be open to citizens and nationals of the United States, lawfully admitted permanent resident aliens, lawfully admitted refugee, parolees, and other individuals authorized by the Attorney General to work in the United States. No individual will be intimidated, threatened, coerced, or discriminated against because of filing a complaint, furnishing information, or assisting or participating in any manner in an investigation, compliance review, hearing or any other activity related to the administration of WIOA. EXHIBIT 2     City Council 10 – 135 5/2/2023 4 EXHIBIT H Administration responsibility for this Equal Opportunity/Affirmative Action (EO/AA) Program is delegated to the Equal Employment Opportunity (EEO) Officer for the Santa Ana local Workforce Development Area. Equal opportunity and non- discrimination, however, will only be achieved through leadership and implementation of a viable Affirmative Action Equal Opportunity Program. 2. Civil Rights No one applying for or enrolled in the Workforce Innovation Opportunity Act (WIOA) programs may be discriminated against because of race, color, creed, disability, national origin, sex, age, political affiliation, or beliefs. This means that – for any of the characteristics listed above: • You may not be denied the opportunity to enroll in WIOA. • No benefits or services may be denied you for discriminatory reasons. • You may not be segregated or treated any differently from other applicants or participants, while you are being registered, interviewed, counseled or tested; or while you are working or attending classes as part of the program. • You must be provided an equal chance to use all facilities available in the program. • Fair employment practices must be provided to all staff with regard to recruiting, hiring, transferring, promotions, training, compensation, benefits, layoff, and termination. You have the right to make a complaint if you feel you have been denied any of the above opportunities. You cannot in any way be penalized for filing a complaint. Your WIOA sponsor has established a mechanism for handling complaints and grievances. Your complaint must be filed within 180 days. All complaints will be handled confidentially. 3. Nondiscrimination Laws under WIOA Title VI of the Civil Rights Act of 1964 Prohibits discrimination on the basis of race, color, national origin, or religion. The Age Discrimination Act of 1975 Prohibits arbitrary discrimination against persons’ age 40-70. The Rehabilitation Act of 1973 EXHIBIT 2     City Council 10 – 136 5/2/2023 5 EXHIBIT H Prohibits discrimination based on disability. Title IX of the Education Amendments of 1972 Prohibits discrimination in any education or training program or activity receiving federal financial assistance. OTHER CIVIL RIGHTS LAWS: Title VII of the Civil Rights Acts of 1964 Prohibits discrimination in employment based on race, color, religion, sex, or national origin in all terms and conditions of employment and establishes the Equal Employment Opportunity Commission as the administrative agency. White House Executive Order no. 11246 as Amended by Executive Order No. 11375 Creates the office of Federal Contract Compliance and prohibits discrimination based on race, color, sex, religion, or national origin. Department of Labor Secretary’s Order no. 4-73 Prohibits discrimination based on sex. Equal Pay Act of 1963 Prohibits pay differential solely because of sex. Emergency Employment Act of 1971 Prohibits discrimination based on race, creed, national origin, political affiliation, or beliefs. 4. How to File Your Complaint a. Put your complaint in writing. b. Have it sworn to before a notary public, if possible. c. Provides details that tell what happened, where it happened and when it happened. d. Give the name and addresses of all persons who were present or who had anything to do with the matter. ...Complaints on the basis of race, color, or national origin, age, sex, religion, political affiliation or belief, retaliation and citizenship, must be filed within 180 days of the alleged occurrence directly with: EXHIBIT 2     City Council 10 – 137 5/2/2023 6 EXHIBIT H Director Civil Rights Center U.S. Department of Labor, Room N-4123 200 Constitution Ave., NW Washington, D.C. 20210 Complaints on the basis of disability must be filed within 180 days of the alleged occurrence. These complaints must be filed directly with the WIOA administrative entity. The WIOA administrative entity shall issue a written decision within 30 days of the filing of the complaint. If the complaint is still unresolved, an appeal may be made to the Chief of State Workforce Investment Division Office. The Department of Labor, the Civil Service Commission, the Equal Employment Opportunity Commission, and many other offices and agencies are committed to assuring equal employment opportunities for all persons. They will protect you. A case may be taken to court if the other processes do not yield satisfactory results. You may hire your own lawyer, or if you cannot afford one, the court may appoint one for you. It is unlawful for an employer, union, or employment agency to punish you or any witness for attempting to present the facts in a case. YOUR CIVIL RIGHTS UNDER THE WORKFORCE INNOVATION OPPORTUNITY ACT Santa Ana Local Workforce Development Area 801 W . Civic Center Drive, Suite 200 Santa Ana, CA 92701 (714)565-2600 B. Criminal Complaints In accordance with the WIOA and the implementing code of Federal section 667.600.... Federal handling of criminal complaints and report fraud, abuse and other criminal activity. “All information and complaints involving fraud, abuse or other criminal activity shall be reported directly and immediately to the City of Santa Ana and the Secretary of Labor.” II. General Procedures for Handling Non-Criminal Violations of the Act The following procedure is promulgated to meet the requirements of Title 20, of the Code of Federal Regulations, Section 186 through 188 of the WIOA regulations, and Section 181 of the Act (Public Law 105.200: 29 U.S. Code Sec. 2931 et seq.) at the State and LWDA level for the receipt, investigation, hearing, and resolution of complaints by WIOA participants, sub EXHIBIT 2     City Council 10 – 138 5/2/2023 7 EXHIBIT H recipients, applicants for participation, or financial assistance, labor unions, community based organizations, or any other persons. These procedures provide for resolution of non-criminal complaints arising from the operation of the Santa Ana LWDA. A complaint is defined here as a written expression by a party alleging a violation of the Act, regulations promulgated under the Act, recipient grants, sub agreements, or other specific agreements under the Act, including terms and conditions of employment of such participants in employment training programs. All complaints, amendments and withdrawals shall be in writing. These procedures are intended to resolve matters which concern policies, procedures or action(s) arising in connection with WIOA programs operated by each LWDA grant recipient and sub recipient under the Act. These procedures shall not be construed as affecting any other available legal remedy outside of the WIOA complaint process (i.e., disputes regarding terms and conditions of employment of any employee who is not a participant), either separately or simultaneously, that a person may wish to pursue in the resolution of a non-WIOA complaint. Also, these procedures do not restrict the LWDA grant recipient staff in carrying out informal discussion Procedures do not restrict the LWDA grant recipient staff in carrying out informal discussion and resolution of any problems outside of and without resort to the formal complaint procedure. A. The following principles and rules apply to all complaints at all steps of the complaint procedures: 1. All complaints must be made in writing within 180 days of the alleged occurrence, except complaints alleging fraud or criminal activity. 2. All persons filing a complaint shall be free from restraint, coercion, reprisal, or discrimination. Good faith efforts shall be made to informally resolve the complaint prior to the scheduled hearing. Complainants have the right to withdraw their complaints (in writing) at any time prior to the hearing. A complainant may amend his/her complaint to correct technical deficiencies but not to add issues. 3. Complainants shall have the right to be represented at their own expense by person(s) of their choosing at all levels of the complaint process. 4. Upon enrollment into employment or training, participants shall b e provided with a written description of these procedures, including notification of their right to file complaints and instructions for filing. An employer of participants, including private-for-profit employers of participants, may use this or other complaint resolution procedures so long as the participant is informed of the complaint resolution procedure they are to follow and the time frames governing review of complaints are met. EXHIBIT 2     City Council 10 – 139 5/2/2023 8 EXHIBIT H A “participant”, within the meaning of these procedures, is an individ ual who receives employment-training services under a program funded by Santa Ana LWDA. The Complaint Resolution Procedures contained herein (or the alternative procedures which an employer may use) shall be available to participants to resolve disputes regarding items and conditions of employment of such participants in employment training programs. However, such procedures shall not be used to resolve disputes regarding terms and conditions of employment of any employee who is not a participant, as defined herein. 5. If a complaint does not receive a decision at the LW DA grant recipient level within 60 days of filing the complaint or receives an unsatisfactory decision, the complainant then has a right to request a review of the complaint by the Governor. 6. Complainants must initially file and exhaust LWDA grant recipient/hearing procedures prior to appealing to the State except where the State determines that the LW DA grant recipient’s procedures are not in compliance with the State’s procedures. III. Procedures for Handling Complaints at the LWDA Level A. Receipt Complaints Pursuant to the WIOA regulations found at 20 CFR, Section 683.600, the LWDA administrative entities have the responsibility to conduct hearings and resolve complaints made by individuals about the administration of programs in the LWDA. “LWDA level” encompasses LWDA administrative entity and employers to which the administrative entity has delegated the complaint resolution process. The following comprise the guidelines for resolving issues arising in connection with WIOA programs operated by the Santa Ana LWDA including resolutions of complaints arising from actions, such as audit disallowances or the imposition of sanctions taken by the Governor with respect to audit findings, investigations or monitoring reports. 1. Form and Filing of Compliant Official filing date of the compliant is the date the written complaint is received. The filing of the complaint with the Santa Ana LWDA Equal Employment Opportunity Officer shall be considered as a request for hearing and a decision must be issued within 60 days. The complaint must be in writing and must be signed and dated. The complaint should also contain the following information: a. Full name, telephone number, if any, and mailing address of the complainant; b. Full name, telephone number, and mailing address of the agency involved (respondent); c. Clear and concise statement of facts including dates constituting alleged violation; d. What provisions under the Act, regulations, grant or other agreements under the Act, are believed to have been violated; EXHIBIT 2     City Council 10 – 140 5/2/2023 9 EXHIBIT H e. Remedy sought by the complainant; and f. If the complainant is a private or public entity or corporation, and not a natural person, the filing of the complaint must be duly authorized by the governing body of such entity or corporation. The absence of any of the requested information shall not be a basis for dismissing the complaint. A copy of the complaint must be sent to the respondent and both parties notified of the opportunity for an informal resolution. At each step of the complaint process, the complainant must be notified in writing of the next procedural step. 2. Informal Conference Informal conferences will be utilized by the Santa Ana LW DA to resolve complaints; however, such informal conferences shall not extend the time within which a decision must be issued after receipt of a complaint. Attempts at informal resolution will commence with two (2) weeks of the date of filing of the complaint. a. The EEO Officer will review the case and ascertain facts prior to the conference so that appropriate resolution can take place at the time of this meeting whenever possible. b. Although the complainant should be encouraged to attend this conference, his/her failure to do so should not preclude his/her right to request a hearing on the matter. c. If mutually satisfactory resolution results and the Santa Ana LWDA concurs, the EEO Officer will write a brief report for the file stating the issues and resolution. The matter shall then be considered closed. d. If resolution does not result, the complainant shall be provided the necessary information and assistance to request a hearing if he/she so desires. 3. Request for Hearing a. As in the case of the complaint, the request for a hearing should be put in writing and be filed in person or by mail. A governing board resolution of authorization to appeal should also be submitted when appropriate. The request should be filled with: Daniel Durham Sr. Personnel Analyst – EEO Officer 20 Civic Center Drive, M-24 Santa Ana, CA 92701 (714) 647-5330 EXHIBIT 2     City Council 10 – 141 5/2/2023 10 EXHIBIT H b. A hearing will be scheduled by the EEO Officer within thirty (30) days of the date of filing of the complaint. 4. Notice of Hearing Upon receipt of the request for hearing, the complainant and the respondent will be notified in writing of the hearing ten (10) calendar days prior to the date of the hearing. The ten-day notice may be shortened with the written consent of the parties. A decision will be issued by the Santa Ana LWDA within sixty (60) days of the date of filing of the complaint. The hearing notice shall be in writing and contain the following information: a. The date of notice, name of the complainant, and the name of the party against whom the complaint is filed. b. The date, time and place of hearing before an impartial hearing officer. c. A statement(s) of the alleged violation(s) d. Advise as to where information or assistance may be obtained, and the name, address, and telephone number of the Santa Ana LWDA Equal Employment Opportunities (EEO) Officer who can answer inquiries. B. Conduct of Hearing The hearing shall be conducted in an informal manner with strict rules of evidence not applicable. Unnecessary technicalities should be avoided. It should provide the flexibility to enable adjustment to the circumstances presented. 1. The hearing officer shall have complete independence to obtain facts and make decisions. The hearing officer shall be in a position to render impartial decisions and thus should not be subordinate to the Santa Ana LWDA or its sub recipients. The hearing officer will be selected from a list of names on file with the EEO Officer. 2. Full regard must be given to the requirements of due process to insure a fair and impartial hearing. 3. The hearing office designated by the EEO Officer to fun ction in a quasi-judicial capacity should begin the hearing by summarizing the record and the issue and should explain the manner in which the hearing will be conducted, making sure that everyone involved understands the proceedings. Such explanations sho uld be adapted to the needs of the specific situation. The hearing officer might take testimony under oath or affirmation to give some assurance of veracity to the hearing. EXHIBIT 2     City Council 10 – 142 5/2/2023 11 EXHIBIT H 4. The burden of proof should be reasonable and flexible, dependent upon the circumstances of the case involved. The hearing officer determines the order of proof. Generally, the party making the complaint has the obligation of establishing his or her case and should be examined first. 5. The party involved should have the right to be rep resented (at their own expense) if he/she so desires. Other he/she is limited to his/her own abilities and those to the hearing officer in obtaining testimony in the case. 6. It is important that the hearing officer obtain the fullest information for the re cord. If the parties involved, or their representatives, do not know how to ask the right or pertinent questions in pursuing their right to due process, it shall be necessary for the hearing officer to step in to have all the materials and relevant facts elicited. 7. The practice in informal hearings is generally not to apply strict rules of evidence in obtaining facts. However, the quantity of evidence required to support a decision on an issue should be sufficiently credible that the state (or other appropriate agency), upon reviewing the decision, would conclude that the decision is supported by substantial evidence. 8. The hearing officer should attempt to negotiate a resolution of the issue at any time prior to the conclusion of the hearing. 9. Within ten (10) days of the conclusion of the hearing, the hearing officer will issue a recommended decision to the LWDA for final determination. The recommended decision shall be in writing and may be accepted, rejected or modified by the Santa Ana Workforce Development Board. C. Issuance of Decision Within sixty (60) calendar days of filing of the complaint, the Santa Ana LWDA shall issue a written decision to all parties by first class mail. The final decision shall contain the following information: 1. The name of the parties involved. 2. A statement of the alleged violation and issues related to the alleged violation. 3. A statement of the facts. 4. The decision and the reasons for the decision. 5. A statement of corrective action, if any, to be taken. 6. Notice of the right to request, within ten (10) calendar days of receipt of the decision, a review of the decision by the State Review Panel. EXHIBIT 2     City Council 10 – 143 5/2/2023 12 EXHIBIT H D. Record of Hearing An administrative file containing support documents on the complaint resolution process hearing conducted will be retained by the Santa Ana LWDA. The purpose of a record is to serve as substantiation of the process followed by the Santa Ana LWDA on the resolution of the issues and the results. This information would then be available for subsequent review in the event the matter is raised with the State. Such records must be retained for a three - year period after the grant has been officially closed out. The Santa Ana LWDA’s written decision will be included in the record. Evidence received at the hearing, notes by the hearing officer, stenographer’s notes and tape recordings may also be used. E. Establishment of Complaint Procedures In accordance with Section 683.600, each employing agency including private-for-profit employers of participants under the Act is required to establish a complaint procedure for resolving matters relating to the terms and conditions of employment. Employers may operate their own grievance system or may utilize the Santa Ana LWIDA’s established procedures under Section 683.600. At a minimum these procedures must include: 1. Written notice, upon enrollment into employment training services, of the scope and availability of such procedures. Employer’s grievance procedures shall be set forth in a written document and must meet the regulation mandate that a complaint will be resolved with sixty (60) days from the date the complaint was filed. A copy of employer’s grievance procedure shall be provided to each participant upon enrollment in employment training. 2. Written notice, at the time the grievance is filed, of the procedures under which the grievance will be processed. 3. Written notification of the disposition of the grievance and a written decision shall be issued within thirty (30) days of the filing of the grievance unless a present and long established grievance specifically provides other limits; and 4. Written notification of the participant’s right to request a review of the employer’s decision by the Santa Ana LWDA and the State Review Panel in accordance with Section 683.600. IV. Procedures for Handling Complaints at the State Level Section 181 (c) of the Act and the WIOA regulations at 20 CFR, Section 683.600 (d) requires the Governor to establish a State Review process of complaints filed at the LWDA grant recipient level and of complaints initially filed at the State level. Appeals of decisions issued at the LW DA level including audit disallowances and sanctions shall be reviewed by the State Review Panel. The State Review Panel shall review the record EXHIBIT 2     City Council 10 – 144 5/2/2023 13 EXHIBIT H established at the LWDA level and shall issue a decision based on the information contained therein. Complaints which may be initially filed at the State level will be heard by an independent hearing officer designated by the State Workforce Investment Division (WID). The hearing officer shall conduct a hearing and issue a recommended decision to the State Panel. The recommended decision shall be in writing and may be accepted, rejected or modified by the State Review Panel. A. Form and Filing of Complaint. 1. Request for State Review of LWDA Level Decisions On receipt of a complainant’s request for review because of an unsatisfactory decision, the State shall provide for an independent state review. 2. Filing of Requests for State Review The State Review Panel shall review all LW DA level decisions when a request for review is filed within 10 days of receipt of the adverse decision. Such requests must be filed in writing with the Chief of the WID Office. The request for review should contain the following information: a. Full name, address, and telephone number of the party requesting the review b. Full name, address, and telephone number of the other party c. A copy of the decision d. Brief statement of reasons for review or the section of the LW DA decision to be reviewed including regulatory and statutory citations e. A statement of the relief sought. 3. Complainant Responsibility It is the responsibility of the complainant to include in the request for review a written statement setting forth the facts presented at the LWDA hearing which support the requested relief. The Chief, WID, shall mail a copy of the request for review to the other party and to the LWDA. It shall be the responsibility of the LWDA to submit the complete record including a typed record of the hearing to the Chief, WID, within ten (10) days. B. Conduct of Hearings. 1. Request for Hearing at the State Level EXHIBIT 2     City Council 10 – 145 5/2/2023 14 EXHIBIT H If no decision has been issued at the LWDA level or the State has determined an audit disallowance or imposed sanctions, the complainant may request a hearing. The hearing officer will then issue a recommended decision to the State’s Review Panel for final determination. 2. Filing for Request for Review The request for a State hearing shall be filed within ten (10) days after LWDA should have issued a decision or ten (10) days after the issuance of the audit disallowance or sanction. The request shall be filed directly with the Chief of the WID in writing and should include the following: a. Full name, address, and telephone number of the LWDA b. Name, address, and telephone number of the LWDA c. Copies of complaints made at LWDA level from which no decisions were issued or sanctions and imposed. d. A statement of basis for the request for hearing. 3. Evidentiary Hearing Upon receipt of the request for a State level hearing, a hearing b efore a designated hearing officer will be scheduled. The hearing will be recorded mechanically or by court reporter. Both parties concerned will have the opportunity to present oral and written testimony under oath, to call and question witnesses in support of his/her position, to present oral and/or written arguments, to examine records and documents relevant to the issue(s), and to be represented. The hearing officer shall issue a written decision, which shall be forwarded to the State Review Panel for final determination. The State Review Panel may accept, reject or modify this recommendation. The decision of the State Review Panel is final except for audit disallowances, which must be approved by the Secretary of Labor C. State Review Panel The State Review Panel will consist of a panel of three representatives from the Employment Development Department: one from the Legal Offices, one from the WID, and one from the Director’s office. The panel will issue a written decision, which will be sent to the appropriate parties within thirty (30) days of receipt of the request for State review. EXHIBIT 2     City Council 10 – 146 5/2/2023 15 EXHIBIT H Decisions issued by this panel, under the authority of the Governor, are final. D. Issuance of State Review Decision. The State review will be limited to violations of the WIOA, implementing WIOA regulations or the grant agreement. This review shall be limited to the record established at the LWDA hearing. V. Procedures for Handling Discrimination Complaints by Participants. A. Complaints on the basis of race, color, or national origin, age, sex, religion, political affiliation or belief, retaliation, and citizenship, where appropriate, must be filed within 180 days of the alleged occurrence. 1. It is the responsibility of the Santa Ana LWDA’s Equal Employment Opportunity (EEO) Officer to determine jurisdiction and to make the complainant aware of and provide assistance in filing a complaint in accordance with the Santa Ana LWDA’s procedure under Section II (A). EXHIBIT 2     City Council 10 – 147 5/2/2023 16 EXHIBIT H PROCEDURES FOR HANDLING NON-CRIMINAL COMPLAINTS ˚ ˚ Informal Resolution Process ˚ ˚ ˚ ˚ ˚ ˚ Unsatisfactory Decision or LWDA Decision not issued within 60 days ˚ ˚ ˚ ˚ ˚ ˚ If no decision issued by State Review Panel ˚ ˚ Appeal to DOL 60 Days 30 Days 30 Days No later than 180 days of alleged discrimination Handling of complaints filed at LWDA level arising in connection with WIOA programs operated by LWDAs Filing of Complaint/Request for Hearing Notice of Hearing issued by LWDA Hearing Conducted LWDA Decision within 60 days Within 10 days of receipt of unsatisfactory decision or 10 days from date LWDA decision should have been issued. Request for State Review Governor’s Decision issued by State Review Panel EXHIBIT 2     City Council 10 – 148 5/2/2023 17 EXHIBIT H 2. In cases where areas of authority overlap, it is the responsibility of the EEO Officer to advise the complainant of the existence of State, Federal and other proper action agencies, which may also have a bearing. 3. Complainants alleging discrimination under this part will be made aware of their right to file directly with the Office of Civil Rights (OCR), U.S. Department of Labor and applicable procedures. 4. Complainants must file their complaint directly with: Daniel Durham Sr. Personnel Analyst – EEO Officer 20 Civic Center Drive, M-24 Santa Ana, CA 92701 (714) 647-5330 VI. Procedures for Handling Disability Complaints by Participants Complaints alleging discrimination on the basis of disability will be filed and processed under the Department of Labor regulations implementing Section 504 of the Rehabilitation Act of 1973 at 29 Code of Federal Regulations Section 32. 1. Complaints must exhaust the Santa Ana LWDA’s informal resolution procedures before filing their complaint with OCR. 2. Complainants will be made aware of the 180 days requirement in which to file his/her complaint. A. Procedures at the LWDA Level 1. The complainant shall file his/her complaint directly with the Santa Ana LWDA. Upon receipt of the complaint, the EEO Officer shall investigate and gather information concerning the complaint. 2. An informal conference will be held with the parties concerned in an effort to resolve the issue(s). The complainant has the right to be present and may be represented during the conference. 3. The Santa Ana LWDA shall issue in writing its decision to the complainant no later than thirty (30) days after the filing of the complaint. B. Procedures at the State Level 1. The complainant may appeal to the State if he/she is not satisfied with the decision of the Santa Ana LWDA. EXHIBIT 2     City Council 10 – 149 5/2/2023 18 EXHIBIT H 2. The Complainant must file his/her appeal as a request for review directly with the Chief WID within ten (10) calendar days after the receipt of the Santa Ana LWDA’s decision. 3. The Chief-WID, shall issue a decision no later than thirty (30) calendar days after receipt of the request for review. 4. After the complainant has received a decision or no decision has been received from the Director of Employment Development Department (on behalf of the Governor), the complainant has the right to appeal his/her complaint within thirty (30) calendar days to the Office of Civil Rights (OCR) with the Department of Labor. EXHIBIT 2     City Council 10 – 150 5/2/2023 19 EXHIBIT H PROCEDURES FOR HANDLING COMPLAINTS ON BASES OF DISABILITY ˚ ˚ ˚ ˚ If no resolution reached ˚ ˚ ˚ ˚ ˚ ˚ Unsatisfactory Decision or No Decision ˚ ˚ ˚ ˚ No later than 180 days of alleged discrimination Filing of complaint on the basis of Disability with LWDA Filed within 30 days of LWDA/State Decision or 90 days from date of initial filing of complaints Informal Resolution Request for Hearing Notice of Hearing Hearing Conducted LWDA Decision State Review Governor’s Decision Appeal to Assistant Secretary Department of Labor Day 1 Day /45 Day 60 Days EXHIBIT 2     City Council 10 – 151 5/2/2023 20 EXHIBIT H GLOSSARY OF WIOA TERM AGE DISCRIMINATION ACT – A law passed by Congress in 1975 which prohibits discrimination on the basis of age by any program or activity receiving Federal Funds. APPLICANT – An individual who applies to a subrecipient or contract for services provided under WIOA and who has not yet transitioned to the status of participant. ASSESSMENT – Services designed to determine each participant’s employability, aptitudes, abilities and interests and to develop a plan to achieve the participant’s employment and related goals; also to identify the available employment and traning activities appropriate for the participant. Testing and counseling may also be used during assessment process. CHARGING PARTY (CP), COMPLAINANT, GRIEVANT, OR AGGRIEVED PERSON – The person who charges that he/she has been discriminated against under Department of Justice nondiscrimination and civil rights regulations and/or guidelines. DISCRIMINATION – In general, a failure to treat all equally, whether intentional or unintentional; the effect of an action, policy or practice which selects an individual or class of persons to receive unequal treatment. ELIGIBLE NON-CITIZEN – Lawfully admitted permanent resident, aliens, lawfully admitted refugees, and parolees and other individuals authorized by the Attorney General to work in the United States. EMPLOYER – An employer subject to the provisions of the Civil Rights Act of 1964, as amended, including state and local governments and any Federal agency subjects to the provisions of Section 717 of the Civil Rights Act, as amended; and any Federal contractor or subcontractor covered by executive Order 11246, as amended. GRIEVANCE – An allegation that something imposes an illegal obligation or burden or denies some equitable or legal right, or causes injustice . INDIVIDUAL WITH A DISABILITY – Any individual who has a physical or mental disability that constitutes or results in a substantial challenge to employment. INTAKE – Includes screening to determine eligibility; to select from eligible applicants those individuals who are most in need and can benefit from program services; to complete procedural requirements necessary to enroll an individual into the program and to refer those not enrolled to other programs. JOINT COMPLAINT – A complaint of employment discrimination covered by Title VII or the Equal Pay Act and by Title VI or Title IX. Individual “joint complaints” are normally investigated by EEOC unless OCR has a compelling reason to investigate. “Joint complaints” alleging discrimination in employment and other practices and pattern or practice “joint complaints” are normally inves tigated by OCR. EXHIBIT 2     City Council 10 – 152 5/2/2023 21 EXHIBIT H JURISDICTION – Authority to investigate and resolve complaints against an institution subject to a law or statute which has been assigned to OCR for enforcement, i.e., Title VI, Title IX, etc. PARTICIPANT – Any applicant who has: (1) Been determined eligible for participation upon intake; and (2) Who is receiving subsidized employment, training or services (except post -termination services) funded under the Act, following intake, except for an individual who receives only outreach and/or intake and assessment services. EXHIBIT 2     City Council 10 – 153 5/2/2023 EXHIBIT I ADDITIONAL INSURED ENDORSEMENT Insurance Company _____________________________________ This endorsement modifies such insurance as is afforded by the provisions of Policy # ___________________ relating to the following: 1. The City of Santa Ana, 20 Civic Center Plaza, Santa Ana, California 92702; its officers, employees, agents and volunteers are named as additional insureds ("additional insureds") with regard to liability and defense of suits arising from the operations and uses performed by or on behalf of the named insured. 2. With respect to claims arising out of the operations and uses performed by or on behalf of the named insured, such insurance as is afforded by this policy is primary and is not additional to or contributing with any other insurance carried by or for the benefit of the additional insureds. 3. This insurance applies separately to each insured against whom claim is made or suit is brought except with respect to the company's limits of liability. The inclusion of any person or organization as an insured shall not affect any right which such person or organization would have as a claimant if not so included. 4. With respect to the additional insureds, this insurance shall not be canceled, or materially reduced in coverage or limits except after thirty (30) days written notice has been given to the City of Santa Ana, 20 Civic Center Plaza, Santa Ana, California 92702. (Completion of the following, including countersignature, is required to make this endorsement effective.) Effective __________________________________, this endorsement form as a part of Policy # ___________________________________ Issued to ______________________________________________________________ Named Insured Countersigned by _________________________________ Authorized Representative EXHIBIT 2     City Council 10 – 154 5/2/2023 Public Works Agency www.santa-ana.org/public-works Item # 11 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report May 2, 2023 TOPIC: Easement to Southern California Edison AGENDA TITLE Grant an Easement to Southern California Edison to Allow Underground Power to Serve a Traffic Signal (Non-General Fund) RECOMMENDED ACTION Authorize the City Manager to execute an Easement Deed granting Southern California Edison the right to own, place, and maintain power conduits and conductors underground to serve APN 016-035-14. DISCUSSION In 2019, the City acquired a parcel of land located at 402 East Warner Avenue in conjunction with the Warner Avenue Improvements Project from Main Street to Oak Street. Along the east side of the parcel exists a 17-foot wide Maple Street Bike Trail and Southern California Edison (SCE) power pole and overhead power lines serving the residential lots fronting Maple Street and a traffic signal nearby (Exhibit 1). As part of the Warner Avenue project, SCE will need to modify the power pole adjacent to 402 East Warner to underground overhead facilities along Warner Avenue, and provide service for proposed traffic signal at the Warner and Maple intersection. Therefore, a non-exclusive easement is needed for SCE to construct, use, maintain, operate, alter, add to, repair, replace, reconstruct, and inspect the underground electrical supply system in order to continue distributing electrical energy to the residents. FISCAL IMPACT There is no fiscal impact associated with this action. EXHIBIT(S) 1. Easement Deed Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Kristine Ridge, City Manager     City Council 11 – 1 5/2/2023 EXHIBIT 1     City Council 11 – 2 5/2/2023     City Council 11 – 3 5/2/2023     City Council 11 – 4 5/2/2023 PORTION OF43'43.03'Maple St. Bike Trail     City Council 11 – 5 5/2/2023 Public Works Agency www.santa-ana.org/public-works Item # 12 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report May 2, 2023 TOPIC: Universally Accessible Playground at Thornton Park AGENDA TITLE Award a Purchase Order to Landscape Structures, Inc. to Provide and Install a Universally Accessible Playground at Thornton Park in the Amount of $2,042,277 (Specification No. 23-059) (Project No. 23-2602) (General and Non-General Fund) RECOMMENDED ACTION Authorize a one-time purchase and payment to Landscape Structures, Inc. to furnish and install a universally accessible playground at Thornton Park in the amount of $2,042,277, plus a contingency of $306,342, for a total amount not to exceed $2,348,619, subject to non-substantive changes approved by the City Manager and City Attorney. DISCUSSION On May 3, 2022, the City Council adopted a resolution approving the acceptance of grant funds from the State of California Natural Resources Agency in the amount of $4,000,000 for the Zoo Educational Hub ($2,000,000) and installation of a universally accessible playground at Thornton Park ($2,000,000). On September 6, 2022, the City Council approved an appropriation adjustment to recognize the grant funding. The City’s first universally accessible playground installation at the George Upton All Access Park (one acre-site) located within Thornton Park will include equipment specially designed to enable children of all abilities to play alongside each other (Exhibit 1). All children, regardless of physical limitation, should be able to enjoy the fun that comes along with playing on a playground. The universal playground will feature multigenerational play components to support playground usage by those with disabilities as well as their parents and caregivers, adaptive swings, and wheelchair- accessible elements. This playground will replace the 30-year-old playground with aging equipment. Santa Ana Ordinance No. NS-2312 authorizes the City to purchase against contracts from any public agency utilizing a competitive bid process. Sourcewell (formerly National Joint Powers Alliance) is a public agency that serves as a national municipal contracting agency to provide competitive procurement services to participating agencies. Sourcewell awarded a contract to Landscape Structures, Inc. (Sourcewell     City Council 12 – 1 5/2/2023 Universally Accessible Playground at Thornton Park May 2, 2023 Page 2 3 4 0 4 contract # 010521-LSI) as a result of an open competitive Request for Proposals solicitation on behalf of its members, which includes government agencies (Exhibit 2). The awarded contract is valid through February 17, 2025 and is in accordance with the City’s existing Purchasing Guidelines. Staff recommends the use of Landscape Structures, Inc. and has included the proposal detailing this specific project scope (Exhibit 3). As part of the purchase, maintenance equipment is included and will be used to maintain Thornton Park. FISCAL IMPACT The proposed cost of the project is $2,042,277, which includes removal of existing playground, design services, and the purchase and installation of new playground equipment. The total delivery cost including contingency is estimated to be $2,348,619. Project Item Total Landscape Structures Purchase Order $2,042,277 Contingency $306,342 Total Project Delivery Cost $2,348,619 Funding is available in the FY 22-23 budget and funding for subsequent fiscal years will be included in the proposed budgets for City Council consideration. The following table summarizes the funds budgeted and available for expenditure to deliver construction of this project. Fiscal Year Accounting Unit - Account No. (Project No.) Fund Description Accounting Unit - Account No. Description Amount 2022- 2023 16113262-66220 (23-2602) PRCSA Capital Grants State Resources Agency Grant - Improvements Other Than Buildings $2,000,000 2022- 2023 01213020-66220 (23-2602) Cannabis Public Benefit Fund PRCSA Youth Services - Improvements Other Than Buildings $230,250 2022- 2023 01117652-62320 General Fund PWA Park Service Enhancement - Maintenance & Repair Buildings & Ground $118,369 TOTAL $2,348,619     City Council 12 – 2 5/2/2023 Universally Accessible Playground at Thornton Park May 2, 2023 Page 3 3 4 0 4 EXHIBIT(S) 1. Location Map 2. Landscape Structures, Inc. Contract with Sourcewell 3. Landscape Structures, Inc. Proposal Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Kristine Ridge, City Manager     City Council 12 – 3 5/2/2023 EXHIBIT 1     City Council 12 – 4 5/2/2023 010521-LSI Rev. 10/2020 1 Solicitation Number: RFP #010521 CONTRACT This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 (Sourcewell) and Landscape Structures Inc., 601 7th St. S., Delano, MN 55328 (Vendor). Sourcewell is a State of Minnesota local government agency and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers cooperative procurement solutions to government entities. Participation is open to federal, state/province, and municipal governmental entities, higher education, K-12 education, nonprofit, tribal government, and other public entities located in the United States and Canada. Sourcewell issued a public solicitation for Playground and Water Play Equipment with Related Accessories and Services from which Vendor was awarded a contract. Vendor desires to contract with Sourcewell to provide equipment, products, or services to Sourcewell and the entities that access Sourcewell’s cooperative purchasing contracts (Participating Entities). 1.TERM OF CONTRACT A.EFFECTIVE DATE. This Contract is effective upon the date of the final signature below. B.EXPIRATION DATE AND EXTENSION. This Contract expires February 17, 2025, unless it is cancelled sooner pursuant to Article 22. This Contract may be extended up to one additional one-year period upon request of Sourcewell and with written agreement by Vendor. C.SURVIVAL OF TERMS. Articles 11 through 14 survive the expiration or cancellation of this Contract. 2.EQUIPMENT, PRODUCTS, OR SERVICES A.EQUIPMENT, PRODUCTS, OR SERVICES. Vendor will provide the Equipment, Products, or Services as stated in its Proposal submitted under the Solicitation Number listed above. Vendor’s Equipment, Products, or Services Proposal (Proposal) is attached and incorporated into this Contract.        EXHIBIT 2     City Council 12 – 5 5/2/2023 010521-LSI Rev. 10/2020 2 All Equipment and Products provided under this Contract must be new/current model. Vendor may offer close-out or refurbished Equipment or Products if they are clearly indicated in Vendor’s product and pricing list. Unless agreed to by the Participating Entities in advance, Equipment or Products must be delivered as operational to the Participating Entity’s site. This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated, sales and sales volume are not guaranteed. B. WARRANTY. Vendor warrants that all Equipment, Products, and Services furnished are free from liens and encumbrances, and are free from defects in design, materials, and workmanship. In addition, Vendor warrants the Equipment, Products, and Services are suitable for and will perform in accordance with the ordinary use for which they are intended. Vendor’s dealers and distributors must agree to assist the Participating Entity in reaching a resolution in any dispute over warranty terms with the manufacturer. Any manufacturer’s warranty that is effective past the expiration of the Vendor’s warranty will be passed on to the Participating Entity. C. DEALERS, DISTRIBUTORS, AND/OR RESELLERS. Upon Contract execution, Vendor will make available to Sourcewell a means to validate or authenticate Vendor’s authorized dealers, distributors, and/or resellers relative to the Equipment, Products, and Services related to this Contract. This list may be updated from time-to-time and is incorporated into this Contract by reference. It is the Vendor’s responsibility to ensure Sourcewell receives the most current version of this list. 3. PRICING All Equipment, Products, or Services under this Contract will be priced as stated in Vendor’s Proposal. When providing pricing quotes to Participating Entities, all pricing quoted must reflect a Participating Entity’s total cost of acquisition. This means that the quoted cost is for delivered Equipment, Products, and Services that are operational for their intended purpose, and includes all costs to the Participating Entity’s requested delivery location. Regardless of the payment method chosen by the Participating Entity, the total cost associated with any purchase option of the Equipment, Products, or Services must always be disclosed in the pricing quote to the applicable Participating Entity at the time of purchase. A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly packaged. Damaged Equipment and Products may be rejected. If the damage is not readily apparent at the time of delivery, Vendor must permit the Equipment and Products to be returned within a reasonable time at no cost to Sourcewell or its Participating Entities. Participating Entities reserve the right to inspect the Equipment and Products at a reasonable             City Council 12 – 6 5/2/2023 010521-LSI Rev. 10/2020 3 time after delivery where circumstances or conditions prevent effective inspection of the Equipment and Products at the time of delivery. Vendor must arrange for and pay for the return shipment on Equipment and Products that arrive in a defective or inoperable condition. Sourcewell may declare the Vendor in breach of this Contract if the Vendor intentionally delivers substandard or inferior Equipment or Products. In the event of the delivery of nonconforming Equipment and Products, the Participating Entity will notify the Vendor as soon as possible and the Vendor will replace nonconforming Equipment and Products with conforming Equipment and Products that are acceptable to the Participating Entity. B. SALES TAX. Each Participating Entity is responsible for supplying the Vendor with valid tax- exemption certification(s). When ordering, a Participating Entity must indicate if it is a tax- exempt entity. C. HOT LIST PRICING. At any time during this Contract, Vendor may offer a specific selection of Equipment, Products, or Services at discounts greater than those listed in the Contract. When Vendor determines it will offer Hot List Pricing, it must be submitted electronically to Sourcewell in a line-item format. Equipment, Products, or Services may be added or removed from the Hot List at any time through a Sourcewell Price and Product Change Form as defined in Article 4 below. Hot List program and pricing may also be used to discount and liquidate close-out and discontinued Equipment and Products as long as those close-out and discontinued items are clearly identified as such. Current ordering process and administrative fees apply. Hot List Pricing must be published and made available to all Participating Entities. 4. PRODUCT AND PRICING CHANGE REQUESTS Vendor may request Equipment, Product, or Service changes, additions, or deletions at any time. All requests must be made in writing by submitting a signed Sourcewell Price and Product Change Request Form to the assigned Sourcewell Contract Administrator. This form is available from the assigned Sourcewell Contract Administrator. At a minimum, the request must: x Identify the applicable Sourcewell contract number; x Clearly specify the requested change; x Provide sufficient detail to justify the requested change; x Individually list all Equipment, Products, or Services affected by the requested change, along with the requested change (e.g., addition, deletion, price change); and x Include a complete restatement of pricing documentation in Microsoft Excel with the effective date of the modified pricing, or product addition or deletion. The new pricing             City Council 12 – 7 5/2/2023 010521-LSI Rev. 10/2020 4 restatement must include all Equipment, Products, and Services offered, even for those items where pricing remains unchanged. A fully executed Sourcewell Price and Product Request Form will become an amendment to this Contract and be incorporated by reference. 5. PARTICIPATION, CONTRACT ACCESS, AND PARTICIPATING ENTITY REQUIREMENTS A. PARTICIPATION. Sourcewell’s cooperative contracts are available and open to public and nonprofit entities across the United States and Canada; such as federal, state/province, municipal, K-12 and higher education, tribal government, and other public entities. The benefits of this Contract should be available to all Participating Entities that can legally access the Equipment, Products, or Services under this Contract. A Participating Entity’s authority to access this Contract is determined through its cooperative purchasing, interlocal, or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service Member of Sourcewell during such time of access. Vendor understands that a Participating Entity’s use of this Contract is at the Participating Entity’s sole convenience and Participating Entities reserve the right to obtain like Equipment, Products, or Services from any other source. Vendor is responsible for familiarizing its sales and service forces with Sourcewell contract use eligibility requirements and documentation and will encourage potential participating entities to join Sourcewell. Sourcewell reserves the right to add and remove Participating Entities to its roster during the term of this Contract. B. PUBLIC FACILITIES. Vendor’s employees may be required to perform work at government- owned facilities, including schools. Vendor’s employees and agents must conduct themselves in a professional manner while on the premises, and in accordance with Participating Entity policies and procedures, and all applicable laws. 6. PARTICIPATING ENTITY USE AND PURCHASING A. ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under this Contract, a Participating Entity must clearly indicate to Vendor that it intends to access this Contract; however, order flow and procedure will be developed jointly between Sourcewell and Vendor. Typically, a Participating Entity will issue an order directly to Vendor. If a Participating Entity issues a purchase order, it may use its own forms, but the purchase order should clearly note the applicable Sourcewell contract number. All Participating Entity orders under this Contract must be issued prior to expiration of this Contract; however, Vendor performance, Participating Entity payment, and any applicable warranty periods or other Vendor or Participating Entity obligations may extend beyond the term of this Contract.             City Council 12 – 8 5/2/2023 010521-LSI Rev. 10/2020 5 Vendor’s acceptable forms of payment are included in Attachment A. Participating Entities will be solely responsible for payment and Sourcewell will have no liability for any unpaid invoice of any Participating Entity. B. ADDITIONAL TERMS AND CONDITIONS/PARTICIPATING ADDENDUM. Additional terms and conditions to a purchase order, or other required transaction documentation, may be negotiated between a Participating Entity and Vendor, such as job or industry-specific requirements, legal requirements (e.g., affirmative action or immigration status requirements), or specific local policy requirements. Some Participating Entitles may require the use of a Participating Addendum; the terms of which will be worked out directly between the Participating Entity and the Vendor. Any negotiated additional terms and conditions must never be less favorable to the Participating Entity than what is contained in this Contract. C. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Participating Entity requires service or specialized performance requirements (such as e-commerce specifications, specialized delivery requirements, or other specifications and requirements) not addressed in this Contract, the Participating Entity and the Vendor may enter into a separate, standalone agreement, apart from this Contract. Sourcewell, including its agents and employees, will not be made a party to a claim for breach of such agreement. D. TERMINATION OF ORDERS. Participating Entities may terminate an order, in whole or in part, immediately upon notice to Vendor in the event of any of the following events: 1. The Participating Entity fails to receive funding or appropriation from its governing body at levels sufficient to pay for the goods to be purchased; 2. Federal, state, or provincial laws or regulations prohibit the purchase or change the Participating Entity’s requirements; or 3. Vendor commits any material breach of this Contract or the additional terms agreed to between the Vendor and a Participating Entity. E. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a Participating Entity’s order will be determined by the Participating Entity making the purchase. 7. CUSTOMER SERVICE A. PRIMARY ACCOUNT REPRESENTATIVE. Vendor will assign an Account Representative to Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is changed. The Account Representative will be responsible for: x Maintenance and management of this Contract; x Timely response to all Sourcewell and Participating Entity inquiries; and x Business reviews to Sourcewell and Participating Entities, if applicable.             City Council 12 – 9 5/2/2023 010521-LSI Rev. 10/2020 6 B. BUSINESS REVIEWS. Vendor must perform a minimum of one business review with Sourcewell per contract year. The business review will cover sales to Participating Entities, pricing and contract terms, administrative fees, supply issues, customer issues, and any other necessary information. 8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Vendor must provide a contract sales activity report (Report) to the Sourcewell Contract Administrator assigned to this Contract. A Report must be provided regardless of the number or amount of sales during that quarter (i.e., if there are no sales, Vendor must submit a report indicating no sales were made). The Report must contain the following fields: x Customer Name (e.g., City of Staples Highway Department); x Customer Physical Street Address; x Customer City; x Customer State/Province; x Customer Zip Code; x Customer Contact Name; x Customer Contact Email Address; x Customer Contact Telephone Number; x Sourcewell Assigned Entity/Participating Entity Number; x Item Purchased Description; x Item Purchased Price; x Sourcewell Administrative Fee Applied; and x Date Purchase was invoiced/sale was recognized as revenue by Vendor. B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell, the Vendor will pay an administrative fee to Sourcewell on all Equipment, Products, and Services provided to Participating Entities. The Administrative Fee must be included in, and not added to, the pricing. Vendor may not charge Participating Entities more than the contracted price to offset the Administrative Fee. The Vendor will submit payment to Sourcewell for the percentage of administrative fee stated in the Proposal multiplied by the total sales of all Equipment, Products, and Services purchased by Participating Entities under this Contract during each calendar quarter. Payments should note the Vendor’s name and Sourcewell-assigned contract number in the memo; and must be mailed to the address above “Attn: Accounts Receivable” or remitted electronically to Sourcewell’s banking institution per Sourcewell’s Finance department instructions. Payments must be received no later than 45 calendar days after the end of each calendar quarter.             City Council 12 – 10 5/2/2023 010521-LSI Rev. 10/2020 7 Vendor agrees to cooperate with Sourcewell in auditing transactions under this Contract to ensure that the administrative fee is paid on all items purchased under this Contract. In the event the Vendor is delinquent in any undisputed administrative fees, Sourcewell reserves the right to cancel this Contract and reject any proposal submitted by the Vendor in any subsequent solicitation. In the event this Contract is cancelled by either party prior to the Contract’s expiration date, the administrative fee payment will be due no more than 30 days from the cancellation date. 9. AUTHORIZED REPRESENTATIVE Sourcewell's Authorized Representative is its Chief Procurement Officer. Vendor’s Authorized Representative is the person named in the Vendor’s Proposal. If Vendor’s Authorized Representative changes at any time during this Contract, Vendor must promptly notify Sourcewell in writing. 10. AUDIT, ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE A. AUDIT. Pursuant to Minnesota Statutes Section 16C.05, subdivision 5, the books, records, documents, and accounting procedures and practices relevant this Agreement are subject to examination by Sourcewell or the Minnesota State Auditor for a minimum of six years from the end of this Contract. This clause extends to Participating Entities as it relates to business conducted by that Participating Entity under this Contract. B. ASSIGNMENT. Neither the Vendor nor Sourcewell may assign or transfer any rights or obligations under this Contract without the prior consent of the parties and a fully executed assignment agreement. Such consent will not be unreasonably withheld. C. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective until it has been fully executed by the parties. D. WAIVER. If either party fails to enforce any provision of this Contract, that failure does not waive the provision or the right to enforce it. E. CONTRACT COMPLETE. This Contract contains all negotiations and agreements between Sourcewell and Vendor. No other understanding regarding this Contract, whether written or oral, may be used to bind either party. For any conflict between the attached Proposal and the terms set out in Articles 1-22, the terms of Articles 1-22 will govern. F. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent contractors, each free to exercise judgment and discretion with regard to the conduct of their             City Council 12 – 11 5/2/2023 010521-LSI Rev. 10/2020 8 respective businesses. This Contract does not create a partnership, joint venture, or any other relationship such as master-servant, or principal-agent. 11. LIABILITY Vendor must indemnify, save, and hold Sourcewell and its Participating Entities, including their agents and employees, harmless from any claims or causes of action, including attorneys’ fees, arising out of the performance of this Contract by the Vendor or its agents or employees; this indemnification includes injury or death to person(s) or property alleged to have been caused by some defect in the Equipment, Products, or Services under this Contract to the extent the Equipment, Product, or Service has been used according to its specifications. 12. GOVERNMENT DATA PRACTICES Vendor and Sourcewell must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell under this Contract and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Vendor under this Contract. If the Vendor receives a request to release the data referred to in this article, the Vendor must immediately notify Sourcewell and Sourcewell will assist with how the Vendor should respond to the request. 13. INTELLECTUAL PROPERTY, PUBLICITY, MARKETING, AND ENDORSEMENT A. INTELLECTUAL PROPERTY 1. Grant of License. During the term of this Contract: a. Sourcewell grants to Vendor a royalty-free, worldwide, non-exclusive right and license to use theTrademark(s) provided to Vendor by Sourcewell in advertising and promotional materials for the purpose of marketing Sourcewell’s relationship with Vendor. b. Vendor grants to Sourcewell a royalty-free, worldwide, non-exclusive right and license to use Vendor’s Trademarks in advertising and promotional materials for the purpose of marketing Vendor’s relationship with Sourcewell. 2. Limited Right of Sublicense. The right and license granted herein includes a limited right of each party to grant sublicenses to its and their respective distributors, marketing representatives, and agents (collectively “Permitted Sublicensees”) in advertising and promotional materials for the purpose of marketing the Parties’ relationship to Participating Entities. Any sublicense granted will be subject to the terms and conditions of this Article. Each party will be responsible for any breach of this Article by any of their respective sublicensees. 3. Use; Quality Control.             City Council 12 – 12 5/2/2023 010521-LSI Rev. 10/2020 9 a. Sourcewell must not alter Vendor’s Trademarks from the form provided by Vendor and must comply with Vendor’s removal requests as to specific uses of its trademarks or logos. b. Vendor must not alter Sourcewell’s Trademarks from the form provided by Sourcewell and must comply with Sourcewell’s removal requests as to specific uses of its trademarks or logos. c. Each party agrees to use, and to cause its Permitted Sublicensees to use, the other party’s Trademarks only in good faith and in a dignified manner consistent with such party’s use of the Trademarks. Upon written notice to the breaching party, the breaching party has 30 days of the date of the written notice to cure the breach or the license will be terminated. 4. As applicable, Vendor agrees to indemnify and hold harmless Sourcewell and its Participating Entities against any and all suits, claims, judgments, and costs instituted or recovered against Sourcewell or Participating Entities by any person on account of the use of any Equipment or Products by Sourcewell or its Participating Entities supplied by Vendor in violation of applicable patent or copyright laws. 5. Termination. Upon the termination of this Contract for any reason, each party, including Permitted Sublicensees, will have 30 days to remove all Trademarks from signage, websites, and the like bearing the other party’s name or logo (excepting Sourcewell’s pre-printed catalog of vendors which may be used until the next printing). Vendor must return all marketing and promotional materials, including signage, provided by Sourcewell, or dispose of it according to Sourcewell’s written directions. B. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released without prior written approval from the Authorized Representatives. Publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Vendor individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this Contract. C. MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be approved by Sourcewell. Materials should be sent to the Sourcewell Contract Administrator assigned to this Contract. D. ENDORSEMENT. The Vendor must not claim that Sourcewell endorses its Equipment, Products, or Services. 14. GOVERNING LAW, JURISDICTION, AND VENUE Minnesota law governs this Contract. Venue for all legal proceedings out of this Contract, or its breach, must be in the appropriate state court in Todd County or federal court in Fergus Falls, Minnesota.             City Council 12 – 13 5/2/2023 010521-LSI Rev. 10/2020 10 15. FORCE MAJEURE Neither party to this Contract will be held responsible for delay or default caused by acts of God or other conditions that are beyond that party’s reasonable control. A party defaulting under this provision must provide the other party prompt written notice of the default. 16. SEVERABILITY If any provision of this Contract is found to be illegal, unenforceable, or void then both Sourcewell and Vendor will be relieved of all obligations arising under such provisions. If the remainder of this Contract is capable of performance, it will not be affected by such declaration or finding and must be fully performed. 17. PERFORMANCE, DEFAULT, AND REMEDIES A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and address unresolved contract issues as follows: 1. Notification. The parties must promptly notify each other of any known dispute and work in good faith to resolve such dispute within a reasonable period of time. If necessary, Sourcewell and the Vendor will jointly develop a short briefing document that describes the issue(s), relevant impact, and positions of both parties. 2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified above, either Sourcewell or Vendor may escalate the resolution of the issue to a higher level of management. The Vendor will have 30 calendar days to cure an outstanding issue. 3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the Vendor must continue without delay to carry out all of its responsibilities under the Contract that are not affected by the dispute. If the Vendor fails to continue without delay to perform its responsibilities under the Contract, in the accomplishment of all undisputed work, any additional costs incurred by Sourcewell and/or its Participating Entities as a result of such failure to proceed will be borne by the Vendor. B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract, or any Participating Entity order under this Contract, in default: 1. Nonperformance of contractual requirements, or 2. A material breach of any term or condition of this Contract. Written notice of default and a reasonable opportunity to cure must be issued by the party claiming default. Time allowed for cure will not diminish or eliminate any liability for liquidated or other damages. If the default remains after the opportunity for cure, the non-defaulting party may:             City Council 12 – 14 5/2/2023 010521-LSI Rev. 10/2020 11 x Exercise any remedy provided by law or equity, or x Terminate the Contract or any portion thereof, including any orders issued against the Contract. 18. INSURANCE A. REQUIREMENTS. At its own expense, Vendor must maintain insurance policy(ies) in effect at all times during the performance of this Contract with insurance company(ies) licensed or authorized to do business in the State of Minnesota having an “AM BEST” rating of A- or better, with coverage and limits of insurance not less than the following: 1. Workers’ Compensation and Employer’s Liability. Workers’ Compensation: As required by any applicable law or regulation. Employer's Liability Insurance: must be provided in amounts not less than listed below: Minimum limits: $500,000 each accident for bodily injury by accident $500,000 policy limit for bodily injury by disease $500,000 each employee for bodily injury by disease 2. Commercial General Liability Insurance. Vendor will maintain insurance covering its operations, with coverage on an occurrence basis, and must be subject to terms no less broad than the Insurance Services Office (“ISO”) Commercial General Liability Form CG0001 (2001 or newer edition), or equivalent. At a minimum, coverage must include liability arising from premises, operations, bodily injury and property damage, independent contractors, products-completed operations including construction defect, contractual liability, blanket contractual liability, and personal injury and advertising injury. All required limits, terms and conditions of coverage must be maintained during the term of this Contract. Minimum Limits: $1,000,000 each occurrence Bodily Injury and Property Damage $1,000,000 Personal and Advertising Injury $2,000,000 aggregate for Products-Completed operations $2,000,000 general aggregate 3. Commercial Automobile Liability Insurance. During the term of this Contract, Vendor will maintain insurance covering all owned, hired, and non-owned automobiles in limits of liability not less than indicated below. The coverage must be subject to terms no less broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer), or equivalent. Minimum Limits: $1,000,000 each accident, combined single limit             City Council 12 – 15 5/2/2023 010521-LSI Rev. 10/2020 12 4. Umbrella Insurance. During the term of this Contract, Vendor will maintain umbrella coverage over Workers’ Compensation, Commercial General Liability, and Commercial Automobile. Minimum Limits: $2,000,000 5. Professional/Technical, Errors and Omissions, and/or Miscellaneous Professional Liability. During the term of this Contract, Vendor will maintain coverage for all claims the Vendor may become legally obligated to pay resulting from any actual or alleged negligent act, error, or omission related to Vendor’s professional services required under this Contract. Minimum Limits: $2,000,000 per claim or event $2,000,000 – annual aggregate Failure of Vendor to maintain the required insurance will constitute a material breach entitling Sourcewell to immediately terminate this Contract for default. B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Vendor must furnish to Sourcewell a certificate of insurance, as evidence of the insurance required under this Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the Sourcewell Contract Administrator assigned to this Contract. The certificates must be signed by a person authorized by the insurer(s) to bind coverage on their behalf. Failure to request certificates of insurance by Sourcewell, or failure of Vendor to provide certificates of insurance, in no way limits or relieves Vendor of its duties and responsibilities in this Contract. C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY INSURANCE CLAUSE. Vendor agrees to list Sourcewell and its Participating Entities, including their officers, agents, and employees, as an additional insured under the Vendor’s commercial general liability insurance policy with respect to liability arising out of activities, “operations,” or “work” performed by or on behalf of Vendor, and products and completed operations of Vendor. The policy provision(s) or endorsement(s) must further provide that coverage is primary and not excess over or contributory with any other valid, applicable, and collectible insurance or self-insurance in force for the additional insureds. D. WAIVER OF SUBROGATION. Vendor waives and must require (by endorsement or otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional insureds for losses paid under the insurance policies required by this Contract or other insurance applicable to the Vendor or its subcontractors. The waiver must apply to all deductibles and/or self-insured retentions applicable to the required or any other insurance             City Council 12 – 16 5/2/2023 010521-LSI Rev. 10/2020 13 maintained by the Vendor or its subcontractors. Where permitted by law, Vendor must require similar written express waivers of subrogation and insurance clauses from each of its subcontractors. E. UMBRELLA/EXCESS LIABILITY/SELF-INSURED RETENTION. The limits required by this Contract can be met by either providing a primary policy or in combination with umbrella/excess liability policy(ies), or self-insured retention. 19. COMPLIANCE A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this Contract must comply fully with applicable federal laws and regulations, and with the laws in the states and provinces in which the Equipment, Products, or Services are sold. B. LICENSES. Vendor must maintain a valid and current status on all required federal, state/provincial, and local licenses, bonds, and permits required for the operation of the business that the Vendor conducts with Sourcewell and Participating Entities. 20. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION Vendor certifies and warrants that it is not in bankruptcy or that it has previously disclosed in writing certain information to Sourcewell related to bankruptcy actions. If at any time during this Contract Vendor declares bankruptcy, Vendor must immediately notify Sourcewell in writing. Vendor certifies and warrants that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or any Participating Entity. Vendor certifies and warrants that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this Contract. Vendor further warrants that it will provide immediate written notice to Sourcewell if this certification changes at any time. 21. PROVISIONS FOR NON-UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER UNITED STATES FEDERAL AWARDS OR OTHER AWARDS Participating Entities that use United States federal grant or FEMA funds to purchase goods or services from this Contract may be subject to additional requirements including the procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 C.F.R. § 200. Participating Entities may also require additional requirements based on specific funding specifications. Within this Article, all references to “federal” should be interpreted to mean the United States federal government.             City Council 12 – 17 5/2/2023 010521-LSI Rev. 10/2020 14 The following list only applies when a Participating Entity accesses Vendor’s Equipment, Products, or Services with United States federal funds. A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all contracts that meet the definition of “federally assisted construction contract” in 41 C.F.R. § 60- 1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319, 12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing regulations at 41 C.F.R. § 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.” The equal opportunity clause is incorporated herein by reference. B. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal program legislation, all prime construction contracts in excess of $2,000 awarded by non- federal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. § 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-federal entity must report all suspected or reported violations to the federal awarding agency. The contracts must also include a provision for compliance with the Copeland “Anti-Kickback” Act (40 U.S.C. § 3145), as supplemented by Department of Labor regulations (29 C.F.R. § 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-federal entity must report all suspected or reported violations to the federal awarding agency. Vendor must be in compliance with all applicable Davis-Bacon Act provisions. C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5). Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40             City Council 12 – 18 5/2/2023 010521-LSI Rev. 10/2020 15 hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. This provision is hereby incorporated by reference into this Contract. Vendor certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Vendor must comply with applicable requirements as referenced above. D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT. If the federal award meets the definition of “funding agreement” under 37 C.F.R. § 401.2(a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the recipient or subrecipient must comply with the requirements of 37 C.F.R. § 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency. Vendor certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Vendor must comply with applicable requirements as referenced above. E. CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL ACT (33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of $150,000 require the non-federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. § 1251- 1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA). Vendor certifies that during the term of this Contract will comply with applicable requirements as referenced above. F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award (see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R. §180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3 C.F.R. § 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. Vendor certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency. G. BYRD ANTI-LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Vendors must file any required certifications. Vendors must not have used federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any             City Council 12 – 19 5/2/2023 010521-LSI Rev. 10/2020 16 agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Vendors must disclose any lobbying with non-federal funds that takes place in connection with obtaining any federal award. Such disclosures are forwarded from tier to tier up to the non-federal award. Vendors must file all certifications and disclosures required by, and otherwise comply with, the Byrd Anti-Lobbying Amendment (31 U.S.C. § 1352). H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Vendor must comply with the record retention requirements detailed in 2 C.F.R. § 200.333. The Vendor further certifies that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after grantees or subgrantees submit final expenditure reports or quarterly or annual financial reports, as applicable, and all other pending matters are closed. I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Vendor must comply with the mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act. J. BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Vendor must comply with all applicable provisions of the Buy American Act. Purchases made in accordance with the Buy American Act must follow the applicable procurement rules calling for free and open competition. K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Vendor agrees that duly authorized representatives of a federal agency must have access to any books, documents, papers and records of Vendor that are directly pertinent to Vendor’s discharge of its obligations under this Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right also includes timely and reasonable access to Vendor’s personnel for the purpose of interview and discussion relating to such documents. L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines.             City Council 12 – 20 5/2/2023 010521-LSI Rev. 10/2020 17 22. CANCELLATION Sourcewell or Vendor may cancel this Contract at any time, with or without cause, upon 60 days’ written notice to the other party. However, Sourcewell may cancel this Contract immediately upon discovery of a material defect in any certification made in Vendor’s Proposal. Cancellation of this Contract does not relieve either party of financial, product, or service obligations incurred or accrued prior to cancellation. Sourcewell Landscape Structures Inc. By: __________________________ By: __________________________ Jeremy Schwartz Fred Caslavka Title: Director of Operations & Procurement/CPO Title: Chief Financial Officer Date: ________________________ Date: ________________________ Approved: By: __________________________ Chad Coauette Title: Executive Director/CEO Date: ________________________                        City Council 12 – 21 5/2/2023 5)33OD\JURXQGDQG:DWHU3OD\(TXLSPHQWZLWK5HODWHG $FFHVVRULHVDQG6HUYLFHV  9HQGRU'HWDLOV &RPSDQ\1DPH /DQGVFDSH6WUXFWXUHV,QF 'RHV\RXUFRPSDQ\FRQGXFW EXVLQHVVXQGHUDQ\RWKHUQDPH",I \HVSOHDVHVWDWH 1R $GGUHVV WK6WUHHW6 'HODQR01 &RQWDFW (ODLQH+DUNHVV (PDLO HODLQHKDUNHVV#SOD\OVLFRP 3KRQH )D[  +67  6XEPLVVLRQ'HWDLOV &UHDWHG2Q )ULGD\1RYHPEHU 6XEPLWWHG2Q 7XHVGD\-DQXDU\ 6XEPLWWHG%\ (ODLQH+DUNHVV (PDLO HODLQHKDUNHVV#SOD\OVLFRP 7UDQVDFWLRQ DGHEGGGEEGGE 6XEPLWWHU V,3$GGUHVV  Bid Number: RFP 010521 Vendor Name: Landscape Structures Inc.             City Council 12 – 22 5/2/2023 6SHFLILFDWLRQV 7DEOH3URSRVHU,GHQWLW\ $XWKRUL]HG5HSUHVHQWDWLYHV *HQHUDO,QVWUXFWLRQV DSSOLHVWRDOO7DEOHV 6RXUFHZHOOSUHIHUVDEULHIEXWWKRURXJKUHVSRQVHWRHDFKTXHVWLRQ3OHDVHGRQRWPHUHO\ DWWDFKDGGLWLRQDOGRFXPHQWVWR\RXUUHVSRQVHZLWKRXWDOVRSURYLGLQJDVXEVWDQWLYHUHVSRQVH'RQRWOHDYHDQVZHUVEODQNPDUN³1$´LI WKHTXHVWLRQGRHVQRWDSSO\WR\RX SUHIHUDEO\ZLWKDQH[SODQDWLRQ   /LQH ,WHP 4XHVWLRQ 5HVSRQVH  3URSRVHUௐ/HJDOௐ1DPHௐ DQGௐ DSSOLFDEOHௐGEDௐLIௐDQ\  /DQGVFDSHௐ6WUXFWXUHVௐ,QF  3URSRVHUௐ$GGUHVV ௐWKௐ67ௐ6 'HODQRௐ01ௐ  3URSRVHUௐZHEVLWHௐDGGUHVV KWWSVZZZSOD\OVLFRP  3URSRVHU Vௐ$XWKRUL]HGௐ 5HSUHVHQWDWLYHௐ QDPHௐWLWOHௐ DGGUHVVௐHPDLOௐDGGUHVVௐ ௐSKRQH ௐ 7KHௐUHSUHVHQWDWLYHௐPXVWௐKDYHௐ DXWKRULW\ௐWRௐVLJQௐWKHௐ³3URSRVHU¶Vௐ $VVXUDQFHௐRIௐ&RPSOLDQFH´ௐRQௐ EHKDOIௐRIௐWKHௐ3URSRVHUௐDQGௐLQௐWKHௐ HYHQWௐRIௐDZDUGௐZLOOௐEHௐH[SHFWHGௐௐ WRௐH[HFXWHௐWKHௐUHVXOWLQJௐFRQWUDFW  )UHGௐ&DVODYND &KLHIௐ)LQDQFLDOௐ2IILFHU ௐWKௐ67ௐ6 'HODQRௐ01ௐ IUHGFDVODYND#SOD\OVLFRP    3URSRVHU VௐSULPDU\ௐFRQWDFWௐIRUௐWKLVௐ SURSRVDOௐ QDPHௐWLWOHௐDGGUHVVௐ HPDLOௐDGGUHVVௐ ௐSKRQH  (ODLQHௐ+DUNHVV &RQWUDFWௐ$GPLQLVWUDWRU ௐWKௐ67ௐ6 'HODQRௐ01ௐ HODLQHKDUNHVV#SOD\OVLFRP    3URSRVHU VௐRWKHUௐFRQWDFWVௐIRUௐWKLVௐ SURSRVDOௐLIௐDQ\ௐ QDPHௐWLWOHௐ DGGUHVVௐHPDLOௐDGGUHVVௐ ௐSKRQH  'DYLGௐ6PLWKௐ 9LFHௐ3UHVLGHQWௐRIௐ6DOHVௐ ௐWKௐ67ௐ6ௐ 'HODQRௐ01ௐௐ 'DYLG6PLWK#SOD\OVLFRP  7DEOH&RPSDQ\,QIRUPDWLRQDQG)LQDQFLDO6WUHQJWK /LQH ,WHP 4XHVWLRQ 5HVSRQVH Bid Number: RFP 010521 Vendor Name: Landscape Structures Inc.             City Council 12 – 23 5/2/2023  3URYLGHௐDௐEULHIௐKLVWRU\ௐRIௐ\RXUௐFRPSDQ\ௐ LQFOXGLQJௐ\RXUௐFRPSDQ\¶VௐFRUHௐYDOXHVௐ EXVLQHVVௐSKLORVRSK\ௐDQGௐLQGXVWU\ௐORQJHYLW\ௐ UHODWHGௐWRௐWKHௐUHTXHVWHGௐHTXLSPHQWௐSURGXFWVௐ RUௐVHUYLFHV /DQGVFDSHௐ6WUXFWXUHVௐFHOHEUDWHVௐLWVௐWKௐ$QQLYHUVDU\ௐLQௐௐௐ 2XUௐYLVLRQௐLVௐWRௐEHௐWKHௐLQGXVWU\ௐOHDGHUௐLQௐLQQRYDWLRQௐDQGௐRSHUDWLRQDOௐH[FHOOHQFHௐKDYHௐ WKHௐEHVWௐVDOHVௐFRQVXOWDQWVௐDQGௐEHௐWKHௐPRVWௐKLJKO\ௐUHFRJQL]HGௐPDQXIDFWXUHUௐRIௐ FRPPHUFLDOௐSOD\JURXQGௐHTXLSPHQWௐ:HௐVWULYHௐWRௐRIIHUௐZRUOGௐFODVVௐVHUYLFHௐDQGௐ SURGXFWVௐZLWKௐRXUௐFRQWLQXRXVௐLPSURYHPHQWௐSURFHVVHVௐDQGௐYDOXHVEDVHGௐHPSOR\HHௐ FXOWXUHௐ ௐ 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GDWDXQWLOWKHHYDOXDWLRQLVFRPSOHWHDQGD&RQWUDFWLVDZDUGHG$WWKDWSRLQWSURSRVDOVEHFRPHSXEOLFGDWD0LQQHVRWD6WDWXWHV 6HFWLRQSHUPLWVRQO\FHUWDLQQDUURZO\GHILQHGGDWDWREHFRQVLGHUHGDWUDGHVHFUHWDQGWKXVQRQSXEOLFGDWDXQGHU 0LQQHVRWD V'DWD3UDFWLFHV$FW  3URSRVHULWVHPSOR\HHVDJHQWVDQGVXEFRQWUDFWRUVDUHQRW D ,QFOXGHGRQWKH³6SHFLDOO\'HVLJQDWHG1DWLRQDOVDQG%ORFNHG3HUVRQV´OLVWPDLQWDLQHGE\WKH2IILFHRI)RUHLJQ$VVHWV&RQWURO RIWKH8QLWHG6WDWHV'HSDUWPHQWRIWKH7UHDVXU\IRXQGDWKWWSVZZZWUHDVXU\JRYRIDFGRZQORDGVVGQOLVWSGI E ,QFOXGHGRQWKHJRYHUQPHQWZLGHH[FOXVLRQVOLVWVLQWKH8QLWHG6WDWHV6\VWHPIRU$ZDUG0DQDJHPHQWIRXQGDW KWWSVVDPJRY6$0RU F 3UHVHQWO\GHEDUUHGVXVSHQGHGSURSRVHGIRUGHEDUPHQWGHFODUHGLQHOLJLEOHRUYROXQWDULO\H[FOXGHGIURPSURJUDPVRSHUDWHG Bid Number: RFP 010521 Vendor Name: Landscape Structures Inc.             City Council 12 – 44 5/2/2023 E\WKH6WDWHRI0LQQHVRWDWKH8QLWHG6WDWHVIHGHUDOJRYHUQPHQWRUWKH&DQDGLDQJRYHUQPHQWDVDSSOLFDEOHRUDQ\ 3DUWLFLSDWLQJ(QWLW\9HQGRUFHUWLILHVDQGZDUUDQWVWKDWQHLWKHULWQRULWVSULQFLSDOVKDYHEHHQFRQYLFWHGRIDFULPLQDORIIHQVH UHODWHGWRWKHVXEMHFWPDWWHURIWKLVVROLFLWDWLRQ %\FKHFNLQJWKLVER[,DFNQRZOHGJHWKDW,DPERXQGE\WKHWHUPVRIWKH3URSRVHU¶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id Number: RFP 010521 Vendor Name: Landscape Structures Inc.             City Council 12 – 45 5/2/2023 PHONE FAX:F.O.B. email: acvek@santa-ana.org FREIGHT SHIP TO: Maintenance Kit/Info ?TERMS (Subject To Credit Approval By LSI) BILL TO:SHIPPING TIME 30 Weeks We are pleased to submit this proposal to supply the following items: QTY ITEM NO.DESCRIPTION 3 CUST20-29 1 MB051018-7 1 CUST010720-13 $985,320 ($78,826) 1 $405,328 1 $2,132 1 $258,060 1 $84,992 1 $38,429 $170,661 $25,800 Total Weight ORDER ONLY UPON APPROVAL BY LANDSCAPE STRUCTURES, INC. CUSTOMER SUBTOTAL MATERIAL $1,311,822 RECEIPT OF AN ORDER ACKNOWLEDGEMENT CONSTITUTES SUCH APPROVAL. Landscape Architect, Concrete, Play & Shade INSTALLATION $580,074 ACCEPTED BY CUSTOMER DATE FREIGHT $66,530 PRINT NAME SALES TAX $83,850.70 PROPOSED BY LSI REPRESENTATIVE DATE TOTAL 2,042,276.70$ PRINT NAME Installation of Landscape Structures Playground Drawing #1156784-01-05 Installation of Skyways 10 post tension shades Footings based on a 3'x10' hole w/ rebar cages CUSTOM PARK & PLAYGROUND PACKAGE plyStandard Terms and Conditions for Installation Ap Installation of 15,321 Square Feet of conrete subbase. The subcontractor plans on using some of the existing road base and sand to build up area under the concrete. Installation of 3 Skyways Flower Shades Footings based on 2'x6' hole w/ rebar cages SKYWAYS CUSTOM SHADE SYSTEM PACKAGE SKYWAYS CUSTOM SHADE SYSTEM PACKAGE (REFERENCE DRAWING #1156784-01-05) 8% DISCOUNT Provide Security fencing for parking lot staging area TLP Plans on using existing fencing to secure playground area SIGNATURE BELOW ACCEPTING THIS PROPOSAL WILL CONSTITUTE A PURCHASE EXTENDED AMT City of Santa Ana 714-310-0638 City of Santa Ana Arne Cvek Thorton Barrier Free Park 15,321 SQ. FT. Surface America Poured in place rubber surfacing 3.5 inch thick system (Thickness subject to nominal variation) with top surface in 100% color to include freight and Aliphatic binder. Includes a 2 color graphics of blue and green as shown in drawing #1156784-01-05 dated 1-30-2023. No slopes or mounds. Coast Recreation, will provide grading plan, elevation plan, site plan, and drainage plan. Project Name: Destination -- Thorton Barrier Free Park 2-3 Weeks ARO Pricing Good for 60 days from Date of Proposal Net 30 days upon credit approv., deposit may be required PROPOSAL Sourcewell Contract No. 010521 -LSI Prepaid Collect ALL PURCHASE ORDERS, CONTRACTS, AND CHECKS TO BE MADE OUT TO: LANDSCAPE STRUCTURES, INC. 601 7TH STREET SOUTH DELANO, MN 55328 U.S.A. 763-972-3391 800-328-0035 Fax: 763-972-3185Customer Information CONTACT: Arne Cvek 4-13-23 PREVAILING WAGE EXHIBIT 3     City Council 12 – 46 5/2/2023 Public Works Agency www.santa-ana.org/public-works Item # 13 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report May 2, 2023 TOPIC: Santa Ana Regional Transportation Center Elevator Cylinder Replacement AGENDA TITLE Award a Purchase Order to Amtech Elevator Services to Replace the Elevator Cylinder at the Santa Ana Regional Transportation Center in the Amount of $141,945 (Non- General Fund) RECOMMENDED ACTION Authorize a one-time purchase order and payment to Amtech Elevator Services for the replacement of the elevator cylinder at the Santa Ana Regional Transportation Center in the amount of $141,945, plus a contingency of $30,900 for a total amount not to exceed $172,845, subject to non-substantive changes approved by the City Manager and City Attorney. DISCUSSION The Public Works Agency’s Parks, Fleet, and Facilities Services Division oversees City facilities to ensure mechanical systems operate safely and efficiently, and meet all applicable laws and regulations. One of the primary functions of the Building Maintenance team is to ensure and maintain safe and operational public facilities. The Santa Ana Regional Transportation Center (SARTC) was built in 1983 and is a regional transportation hub that brings together Amtrak, Metrolink, Orange County Transportation Authority, and interstate bus services. In addition, when completed, the OC Streetcar will have a dedicated platform stop at SARTC. The facility is open to the public seven days a week from 5:00 a.m. to midnight, and contains approximately 35,000 square feet of rental space, including ten bus bays, one surface parking lot and a parking structure. As such, the aging facility requires routine building repairs and improvements. The SARTC has one main elevator located in the main lobby that serves its tenants and visitors. It is the only Americans with Disabilities Act (ADA)-compliant mode of vertical transportation within the building. The elevator is currently disabled due to a failed underground hydraulic cylinder. To maintain facility accessibility, staff contacted the City’s contracted elevator maintenance and repair vendor, Amtech Elevator Services. Amtech Elevator Services was selected to make the urgent repair based on their recognized leadership in elevator maintenance and their history in servicing City Hall,     City Council 13 – 1 5/2/2023 Santa Ana Regional Transportation Center Elevator Cylinder Replacement May 2, 2023 Page 2 3 4 0 7 Ross Annex, Corporate Yard, Main Library, Santa Ana Zoo, SARTC, El Salvador Community Center, Police Department, and the Southwest Senior Center elevators and wheelchair lifts for over 15 years. Their proven experience and familiarity with City facilities allowed staff to recommend Amtech Elevator Services for immediate remedial services for the SARTC elevator. The City’s Purchasing Policies and Procedures authorizes Purchasing staff to make a commitment on behalf of a requesting Department for the procurement of materials, supplies, labor, or equipment necessary for the immediate preservation of life, health, or property, or to prevent loss of revenue. The requesting department assessed the severity of the requirement and identified its critical need, including the consequences of delaying this procurement. The requesting department vetted the contractor, and this procurement is in accordance with the City’s existing purchasing guidelines. FISCAL IMPACT Funding is available in the FY 2022-23 budget and funding for subsequent fiscal years will be included in the proposed budgets for City Council consideration. Fiscal Year Accounting Unit Fund Description Accounting Unit, Account Description Amount 2022-23 06717650- 62322 Regional Transportation Center PWA-SARTC Operations, Maintenance & Repair Machinery & Equipment $172,845 Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Kristine Ridge, City Manager     City Council 13 – 2 5/2/2023 Public Works Agency www.santa-ana.org/public-works Item # 14 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report May 2, 2023 TOPIC: Glenwood Place Water Improvements AGENDA TITLE Award a Construction Contract to Vido Samarzich, Inc. in the Amount of $978,455 for the Glenwood Place Water Improvements Project, with an Estimated Project Delivery Cost of $1,300,000 (Project No. 23-6476) (Non-General Fund) RECOMMENDED ACTION 1. Award a construction contract to Vido Samarzich, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $978,455 for the construction of the Glenwood Place Water Improvements Project, for the term beginning April 18, 2023 and ending upon project completion, and authorize the City Manager to execute the contract subject to non-substantive changes approved by the City Manager and the City Attorney. 2. Approve the Project Cost Analysis for a total estimated construction delivery cost of $1,300,000, which includes $978,455 for the construction contract, $146,768 for contract administration, inspection, and testing, and a $174,777 project contingency for unanticipated or unforeseen work. 3. Determine these actions are exempt from further review in accordance with the California Environmental Quality Act as Categorical Exemption Environmental Review No. ER-2023-26 was filed for the project. DISCUSSION The Public Works Agency’s Water Resources Division staff monitors the condition of water main pipelines by assessing critical factors such as the history of breaks, pipe size, alignment, location, and system redundancy to determine replacement priorities. The water main on Glenwood Place has been identified for replacement (Exhibit 1). The improvements include new polyvinyl chloride (PVC) water main, fire hydrants, water services, appurtenances, asphalt concrete pavement, and traffic striping. Once completed, water service reliability and general service quality will improve significantly. In addition, the potential for disruption due to water main breaks will be substantially reduced.     City Council 14 – 1 5/2/2023 Glenwood Place Water Improvements May 2, 2023 Page 2 3 3 7 7 Public Outreach and Contractor Participation To provide an opportunity for local vendors to submit bids, a Notice Inviting Bids was advertised in the Orange County Register newspaper on January 30 and February 6, 2023. The project was also advertised on PlanetBids, and bids were received electronically via PlanetBids on February 21, 2023. The City notified a total of 583 regional vendors via PlanetBids, 18 of which are Santa Ana based. Sixty-four vendors requested bidding documents. A total of eight (8) bids were received. However, no bids were received from Santa Ana contractors. Bid Results Summary Rank Bidder’s Name Location Base Bid 1 Vido Samarzich, Inc.Rancho Cucamonga, CA $978,455 2 Diamond Construction and Design, Inc.La Habra, CA $1,059,195 3 Excel Paving Co.Long Beach, CA $1,229,880 4 Big Ben Irvine, CA $1,291,420 5 William Bonadiman Riverside, CA $1,317,050 6 Dominguez General Engineering, Inc.Pomona, CA $1,339,050 7 CHI Construction Anaheim, CA $1,346,005 8 Stephen Doreck Equipment Rentals, Inc.Pico Rivera, CA $1,476,590 All eight bids were deemed responsive. Vido Samarzich, Inc. submitted the lowest responsive base bid in the amount of $978,455.00 (Exhibit 2). As specified in the bid documents, the lowest bid shall be determined on the basis of the Base Bid. Based on the bid analysis and a contractor’s reference check, staff recommends awarding the construction contract to Vido Samarzich, Inc., in the amount of the base bid totaling $978,455 (Exhibit 3). Vido Samarzich, Inc.’s previous work in the City includes Projects 17-6880 (Santa Ana Boulevard & 5th Street Protected Bike Lanes) and 20-7532 (Local Street Curb Ramps). Project Delivery To deliver a complete project, in addition to the construction contract, the estimated total project delivery cost includes construction administration, inspection, and testing, along with an allowance for contingencies to account for unexpected or unforeseen conditions. Construction, administration, and inspection includes the following: construction management; inspection of the Contractor’s work to ensure contract     City Council 14 – 2 5/2/2023 Glenwood Place Water Improvements May 2, 2023 Page 3 3 3 7 7 compliance, workmanship, and quality; and materials testing. As indicated in the Cost Analysis (Exhibit 4) and as summarized in the table below, the estimated total construction delivery cost of the project is $1,300,000. Project Item Total Construction Contract $978,455 Construction Administration, Inspection, Testing $146,768 Contingencies $174,777 TOTAL CONSTRUCTION DELIVERY COST $1,300,000 ENVIRONMENTAL IMPACT In accordance with the California Environmental Quality Act, the recommended actions are exempt from further review. Categorical Exemption Environmental Review No. ER- 2023-36 was filed for the project. FISCAL IMPACT As indicated in the Cost Analysis, the estimated total construction delivery cost of the project is $1,300,000, which includes the construction contract, contract administration, inspection, testing, and an authorized contingency. Funds for this action have been transferred from previously-approved funds for the Fisher Park Neighborhood Water Main Improvements (Project No. 19-6429) to the Glenwood Place Water Main Improvements (Project No. 23-6476). The following table summarizes the funds budgeted and available for expenditure to deliver the construction of this project. Any remaining balances not expended at the end of the fiscal year will be carried forward for expenditure in the following fiscal year if needed. Fiscal Year Accounting Unit – Account No. Fund Description Accounting Unit – Account No. Description Amount 2022-23 06617647-66301 (23-6476) Acquisition & Construction Water Utility Capital Projects, Water Capital Project $1,300,000 EXHIBIT(S) 1. Location Map 2. Bid Proposal 3. Construction Contract 4. Cost Analysis Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Kristine Ridge, City Manager     City Council 14 – 3 5/2/2023 EXHIBIT 1     City Council 14 – 4 5/2/2023 EXHIBIT 2     City Council 14 – 5 5/2/2023     City Council 14 – 6 5/2/2023     City Council 14 – 7 5/2/2023     City Council 14 – 8 5/2/2023     City Council 14 – 9 5/2/2023     City Council 14 – 10 5/2/2023 EXHIBIT 4 COST ANALYSIS CONSTRUCTION PROJECT NO. 23-6476: Glenwood Place Water Improvements Construction Contract $ 978,455.00 Contract Administration, Inspection and Testing $ 146,768.00 Contingencies $ 174,777.00 TOTAL ESTIMATED CONSTRUCTION COSTS $ 1,300,000.00     City Council 14 – 11 5/2/2023 Public Works Agency www.santa-ana.org/public-works Item # 15 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report May 2, 2023 TOPIC: Well 32 Rehabilitation Project AGENDA TITLE Award a Construction Contract to Pacific Hydrotech Corp. in the Amount of $12,795,865 for the Well 32 Rehabilitation Project, with an Estimated Project Delivery Cost of $16,634,625 (Project No. 13-6433) (Non-General Fund) RECOMMENDED ACTION 1. Award a construction contract to Pacific Hydrotech Corp., the lowest responsible bidder, in accordance with the base bid in the amount of $12,795,865 for construction of the Well 32 Rehabilitation Project, for a term beginning May 2, 2023, and ending upon project completion, and authorize the City Manager to execute the contract subject to non-substantive changes approved by the City Manager and the City Attorney. 2. Approve the Project Cost Analysis for a total estimated construction delivery cost of $16,634,625, which includes $12,795,865 for the construction contract, $1,224,820 for contract management, $694,560 for contract administration, inspection, and testing, and a $1,919,380 project contingency for unanticipated or unforeseen work. DISCUSSION The Public Works Agency’s Water Resources Division oversees and maintains the daily operations of the City’s water and sanitary sewer systems. The water system is comprised of approximately 480 miles of water main, 21 groundwater wells, seven pump stations, 10 reservoirs with a storage capacity of 49 million gallons, four pressure regulating stations, and seven connection points to the Metropolitan Water District. The system has an average daily demand of 30 million gallons from its roughly 45,000 service connections. Due to the age of the existing Well 32 infrastructure and equipment, constructed in 1985, the well’s capacity to produce water has been significantly reduced. While the well is 38 years old, it is considered one of the City’s newer wells and it still can be brought back to efficient service. The proposed rehabilitation project will ensure that the City of Santa Ana can continue to provide safe drinking water and meet the demands of the Santa Ana community.     City Council 15 – 1 5/2/2023 Well 32 Rehabilitation Project May 2, 2023 Page 2 3 4 0 5 The Well 32 Rehabilitation Project is located at Morrison Park and includes construction at the following three locations: Morrison Park; within the City street rights-of-way along Westwood Avenue, Memory Lane, and Bristol Street; and at the John Garthe Reservoir site (Exhibit 1). The scope of work includes the demolition of the existing underground well vault and appurtenances, building a new above-ground well building with a pump and electrical room, site improvements; Morrison Park improvements consisting of the repair and resurfacing of the basketball and tennis courts, replacement of the tennis court fence enclosure, and replacement of the court lighting and corresponding electrical facilities. Within City street rights-of-way, the 12-inch well discharge piping, with parallel fiber optic facilities, will be constructed from the well site at Morrison Park to the John Garthe Reservoir site. At the John Garthe Reservoir site, the work includes construction of a chemical building, which includes the City’s standard disinfection system, sodium hypochlorite generation equipment; restroom facility, associated on-site piping including pressure control and chemical injection vaults, and electrical upgrades to the John Garthe Pump Station. Project Funding In order to bring this critical piece of water infrastructure back online, staff has sought additional funding sources to complete the project. In 2015, the City entered into an agreement with the Orange County Water District that will allow the City to operate Well 32 beyond its Basin Equity Adjustment (BEA). This agreement allows the City to be exempt from paying BEA fees above the normal limit, which in turn, will greatly reduce pumping costs of the well up to $4,600,000. In 2018, the City received $750,000 in federal Bureau of Reclamation grant funds for project construction. In 2022, the City entered into a low-interest loan agreement with the California State Water Resources Control Board under their Drinking Water State Revolving Fund for $5,249,105 of additional funds, and will pursue additional funds through this program. Public Outreach and Contractor Participation To provide an opportunity for local vendors to submit bids, the City notified a total of 1542 regional vendors via PlanetBids, many of which are Santa Ana based. A total of six bids were received, none of which were from Santa Ana contractors. As legally required, a Notice Inviting Bids was advertised in the Orange County Register newspaper on November 29, and December 6, of 2022. The project was also advertised on PlanetBids from November 28, 2022 through January 26, 2023. Bids were received electronically via PlanetBids on January 26, 2023.     City Council 15 – 2 5/2/2023 Well 32 Rehabilitation Project May 2, 2023 Page 3 3 4 0 5 Bid Results Summary Rank Bidder’s Name Location Base Bid 1 Pacific Hydrotech Corp.Perris, CA $12,795,865 2 MMC, Inc.La Palma, CA $12,921,518 3 Metro Builders & Engineers Group, Ltd.Newport Beach, CA $13,295,772 4 Myers & Sons Construction, LLC.Sacramento, CA $13,763,000 5 Caliagua, Inc.Anaheim, CA $13,868,504 NR GMZ Engineering, Inc.Westlake Village, CA Non-Responsive A total of six bids were received, but only five were deemed responsive. Pacific Hydrotech Corp., submitted the lowest responsive base bid in the amount of $12,795,865 (Exhibit 2). As specified in the bid documents, the lowest bid shall be determined on the basis of the Base Bid. Based on the bid analysis and a contractor’s reference check, staff recommends awarding the construction contract to Pacific Hydrotech Corp., in the amount of the base bid totaling $12,795,865 (Exhibit 3). The lowest bidder was GMZ Engineering, Inc. with a base bid amount of $12,045,735. After reviewing the bid proposal GMZ Engineering, Inc., it was deemed non-responsive and non-responsible. GMZ Engineering, Inc. was non-responsive because their bid proposal did not include the DBE Good Faith Effort documentation. GMZ Engineering, Inc. was deemed non-responsible as well because their bid and relevant experience demonstrated insufficient familiarity with the project’s scope of work outlined in the contract documents. Therefore, the second lowest bidder, Pacific Hydrotech Corp., was selected to be awarded this project with a base bid of $12,795,865. Project Delivery To deliver a complete project, in addition to the construction contract, the estimated total project delivery cost includes construction management and administration, inspection, and testing, along with an allowance for contingencies to account for unexpected or unforeseen conditions. On June, 21, 2022, the City Council awarded a contract of $1,224,820 to Butier Engineering for Construction Management services including construction administration and inspection duties. Construction administration and inspection includes construction management; inspection of the Contractor’s work to ensure contract compliance, workmanship, and quality; and materials testing. As indicated in     City Council 15 – 3 5/2/2023 Well 32 Rehabilitation Project May 2, 2023 Page 4 3 4 0 5 the Cost Analysis (Exhibit 4) and as summarized in the table below, the estimated total construction delivery cost of the project is $16,634,625. ENVIRONMENTAL IMPACT In accordance with the California Environmental Quality Act, a Mitigated Negative Declaration was prepared for the project and was filed with the document number 2019109068. FISCAL IMPACT As indicated in the Cost Analysis, the estimated total construction delivery cost of the project is $16,634,625. This includes additional $15,409,805 for construction, contract administration and an authorized contingency, as well as $1,224,820 prior awarded funds for construction management, inspection, and testing. Funds for this project have been transferred from previously appropriated funds for the French Park Neighborhood Water Main Improvement Project (19-6427), Cambridge Pump Station Improvement Project (20-6434), PRV Power & Control Improvements Project (20-6435), and East & West Chlorine Buildings Project (21-6445) to the Well 32 Rehabilitation Project (13-6433). The following table summarizes the funds budgeted and available for expenditure to deliver construction of this project. Any remaining balances not expended at the end of the fiscal year will be presented to City Council for approval of carryovers to FY 23-24. Fiscal Year Accounting Unit - Account No. (Project No.) Fund Description Accounting Unit - Account No. Description Amount Prior Authorized Funds (Transfers) 2022-23 06617647-66301 (13-6433) Acquisition & Construction Water Utility Capital Projects, Water Capital Project $4,197,825 Project Item Prior Awarded Total Current Total New Total Construction Contract $12,795,865 $12,795,865 Construction Management, Inspection, Testing $1,224,820 $1,224,820 Construction Administration $694,560 $694,560 Contingencies $1,919,380 $1,919,380 TOTAL CONSTRUCTION DELIVERY COST $1,224,820 $15,409,805 $16,634,625     City Council 15 – 4 5/2/2023 Well 32 Rehabilitation Project May 2, 2023 Page 5 3 4 0 5 Fiscal Year Accounting Unit - Account No. (Project No.) Fund Description Accounting Unit - Account No. Description Amount Existing Project Budget 2022-23 06617647-66301 (13-6433) Acquisition & Construction Water Utility Capital Projects, Water Capital Project $10,461,980 2022-23 16417641-66220 (13-6433) PWA Enterprise Capital Grants WaterSMART- Watershed Management Program, Improvements Other Than Buildings $750,000 Total $15,409,805 EXHIBIT(S) 1. Location Map 2. Bid Proposal 3. Construction Contract 4. Cost Analysis 5. CIP Project Sheet Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Kristine Ridge, City Manager     City Council 15 – 5 5/2/2023 SANTA ANA 1PWA 1 1 1 PUBLIC WORKS AGENCY c::: cc CITY COUNCIL AGENDA DATE ST GARDEN GROVE FREEWAY WEST MEMORY �f-----S=H=ER=W=OO=D=LN�� ,<, �<'. �1l FAIRBROOK LN OQ sf------��----� � � � w u. ORANGE CORRIGAN � 0 0 � (/) w � VICINITY MAP NOTTO SCALE SHERWIN ...J ...J w � ...J AVE LN w > ::J 0 � PROJECT LOCATION PROJECT 13-6433 WELL 32 REHABILITATION RE-BID RD LN � NTS     City Council 15 – 6 5/2/2023     City Council 15 – 7 5/2/2023     City Council 15 – 8 5/2/2023     City Council 15 – 9 5/2/2023     City Council 15 – 10 5/2/2023     City Council 15 – 11 5/2/2023     City Council 15 – 12 5/2/2023     City Council 15 – 13 5/2/2023     City Council 15 – 14 5/2/2023     City Council 15 – 15 5/2/2023     City Council 15 – 16 5/2/2023     City Council 15 – 17 5/2/2023     City Council 15 – 18 5/2/2023     City Council 15 – 19 5/2/2023 EXHIBIT 4 Construction Contract 12,795,865.00$ Contract Administration, Inspection and Testing 1,919,379.75$ Contingencies 1,919,379.75$ TOTAL ESTIMATED CONSTRUCTION COSTS 16,634,624.50$ CONSTRUCTION OF PROJECT NO. 13-6433: Well 32 Rehabilitation COST ANALYSIS     City Council 15 – 20 5/2/2023 CITY OF SANTA ANA FY 22/23CIP CAPITAL IMPROVEMENT PROJECT WORKSHEET PROJECT DESCRIPTION: Rehabilitate the well and bring facility up to current codes and standards. Improvements include upgrading the power supply, motor control systems, Supervisory Control and Data Acquisition (SCADA) system, and constructing new discharge pipeline. PROJECT NEED: This project is required to maintain effective operation of the City's water system and to provide reliability to the City water supply. PROJECT TITLE: Well No. 32 - Rehabilitation PROJECT CATEGORY: Utility/Drainage/Lighting Improvements Municipal Facilities LOCATION MAP AGENCY:DIVISION: Public Works Water Resources CONTACT: James Burk, Senior Civil Engineer PROJECT COSTS FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29 Construction 4,200,000 ------ TOTAL 4,200,000 ------ SOURCE OF FUNDS FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29 WATER CAPITAL 4,200,000 ------ TOTAL 4,200,000 ------ 51 EXHIBIT 5     City Council 15 – 21 5/2/2023 Public Works Agency www.santa-ana.org/public-works Item # 16 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report May 2, 2023 TOPIC: On-Call Professional Land Surveying Services Agreements AGENDA TITLE Approve Agreements with Johnson-Frank & Associates, Inc., Stantec Consulting Services, Inc., and Towill, Inc. for On-Call Professional Land Surveying Services, with an Aggregate Amount Not to Exceed $2,450,000 for Three-Year Terms (RFP No. 19- 090) (Non-General Fund). RECOMMENDED ACTION 1. Authorize the City Manager to execute federal Caltrans agreements with Johnson- Frank & Associates, Inc., Stantec Consulting Services, Inc., and Towill, Inc. to provide on-call land surveying services on an as-needed basis, in an aggregate amount not to exceed $950,000 for a three-year term beginning May 2, 2023 and expiring May 1, 2026, with an option for two, one-year extensions, subject to non- substantive changes approved by the City Manager and City Attorney. 2. Authorize the City Manager to execute non-federal agreements with Johnson-Frank & Associates, Inc., Stantec Consulting Services, Inc., and Towill, Inc. to provide On- Call Land Surveying Services on an as-needed basis, in an aggregate amount not to exceed $1,500,000 for a three-year term beginning May 2, 2023 and expiring May 1, 2026, with an option for two, one-year extensions, subject to non-substantive changes approved by the City Manager and City Attorney. DISCUSSION The Public Works Agency released Request for Proposals No. 19-090 on the City’s online procurement portal, PlanetBids, soliciting proposals from qualified firms for professional land surveying services on an as-needed basis. Eleven proposals were received. All proposals were deemed responsive and were subsequently evaluated and ranked by a review committee composed of personnel from the Public Works Agency Capital Improvement Program (CIP) Engineering staff. Ranking criteria included relevant firm experience, understanding of need, relevant project experience, and references. The ranking of the firms is as follows:     City Council 16 – 1 5/2/2023 Approve Agreement with Johnson-Frank, Stantec, Towill May 2, 2023 Page 2 3 3 9 5 Firm City Rank Johnson-Frank & Associates, Inc.Anaheim, CA 1 Stantec Consulting Services, Inc.Irvine, CA 2 Towill, Inc.Orange, CA 3 The City selected Johnson-Frank & Associates, Inc., Stantec Consulting Services, Inc., and Towill Inc. as the top three firms from this Request for Proposals because each of the firms submitted proposals that demonstrated sufficient capacity to complete land surveying services within industry standard rates and expertise in the land surveying field. The recommendation to award contracts was delayed until the City received authorization and clarity from Caltrans regarding Federal requirements. Those matters have been resolved and the top rated firms have agreed to honor their proposals. Based upon the scope of work and selection criteria outlined in RFP 19-090, staff recommends awarding two sets of agreements for each selected firm: one set of agreements to provide land surveying services per Caltrans requirements, on an on-call basis, and one set of agreements to provide land surveying services not subject to Caltrans requirements, on an on-call basis. Approval of the recommended action will allow the City to retain land surveying services for current and future construction projects. The three selected firms are expected to provide professional land surveying work, involving preparing legal descriptions for subdividing property, researching existing County and City records for survey monuments within project areas, performing boundary line adjustments, and providing other land surveying services when required. Task orders for grant-funded projects subject to Caltrans Architecture and Engineering (A&E) requirements will be issued to the Caltrans versions of the on-call agreements (Exhibits 1-3). Task orders for locally- funded or discretionary-funded projects will be issued to the standard versions of the consultant agreements (Exhibits 4-6), which are not subject to Caltrans requirements. FISCAL IMPACT There is no fiscal impact at this time. The Public Works Agency will follow the established on-call services process during the FY 2023-2026 contractual term for requesting necessary fiscal review and authorization. Prior to utilizing the on-call services for any of these future task orders, PWA staff must receive Finance and Management Services Agency approval of funding and project activities to be used to ensure funds are available under the authorization limit of $950,000 for any federally funded projects, and under the shared $1,500,000 aggregate for any projects using local or discretionary funds. Upon successful completion of the fiscal review, a corresponding Notice to Proceed containing the specific scope and maximum expenditure for the task order will be issued. The current fiscal year funding is available     City Council 16 – 2 5/2/2023 Approve Agreement with Johnson-Frank, Stantec, Towill May 2, 2023 Page 3 3 3 9 5 in the FY 2022-23 budget and future fiscal year funding will be included in the proposed budgets for City Council consideration. EXHIBIT(S) 1. Johnson-Frank & Associates, Inc. Federalized Agreement 2. Stantec Consulting Services, Inc. Federalized Agreement 3. Towill, Inc. Federalized Agreement 4. Johnson-Frank & Associates, Inc. Agreement 5. Stantec Consulting Services, Inc. Agreement 6. Towill, Inc. Agreement Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Kristine Ridge, City Manager     City Council 16 – 3 5/2/2023 EXHIBIT 1 AGREEMENT WITH JOHNSON-FRANK & ASSOCIATES, INC., TO PROVIDE ON-CALL PROFESSIONAL LAND SURVEYING SERVICES THIS AGREEMENT is made and entered into this 2nd day of May, 2023 by and between, Johnson-Frank & Associates, Inc., a California corporation (“Consultant”), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”). RECITALS A.On October 2, 2019 the City issued a Request for Proposal (“RFP”) No. 19-090, by which it desired to retain a consultant having special skill and knowledge in the field of Professional Land Surveying services on an “on-call” basis for the City’s Public Works Agency. B. C. Consultant submitted a responsive proposal that was among those selected by the city. Consultant represents that it is able and willing to provide such services described in the scope of work that was included in the RFP No. 19-090. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1.SCOPE OF SERVICES During the term of this Agreement, Consultant shall perform all tasks, services, and obligations described in the scope of work section included within RFP No. 19-090, including providing all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in the “Scope of Services”, which was included in RFP 19-090 and is attached hereto and fully incorporated herein by this reference as Exhibit A, and as more specifically set forth in Consultant’s proposal (excluding fee and cost proposal and resumes), which is attached hereto and fully incorporated herein by this reference as Exhibit B. 2.ALLOWABLE COSTS AND PAYMENTS a.City neither warrants nor guarantees any minimum or maximum compensation to Consultant under this Agreement. Consultant shall be paid only for actual services performed under this Agreement at the rates and charges identified in Consultant’s Fee and Cost Proposal, which is attached hereto and fully incorporated herein by this reference as Exhibit C. Consultant is one of three (3) separate consultants selected to provide services on an on-call basis under RFP 19-090. The total Page 1 of 19     City Council 16 – 4 5/2/2023 compensation for services provided by all consultants selected under RFP 19-090 shall not exceed the shared aggregate amount of $950,000.00 during the term of this Agreement, including any extension periods as set forth in Section 4, below. b. c. Consultant’s Fee and Cost Proposal is attached hereto and fully incorporated herein as Exhibit C. The specified hourly rates shall include direct salary costs, employee benefits, overhead, and fees. These rates are not adjustable for the performance period set forth in this Agreement. In addition, Consultant will be reimbursed for incurred (actual) direct costs other than salary costs that are in the fee and cost proposal and identified in the fee and cost proposal, and in the executed Task Order. Specific projects will be assigned to Consultant through issuance of Task Orders. After a project to be performed under this Agreement is identified by City, City will prepare a draft Task Order less the cost estimate. A draft Task Order will identify the scope of services, expected results, project deliverables, period of performance, project schedule and will designate a City Project Coordinator. The draft Task Order will be delivered to Consultant for review. Consultant shall return the draft Task Order within ten (10) calendar days along with a Cost Estimate, including a written estimate of the number of hours and hourly rates per staff person, any anticipated reimbursable expenses, overhead, fee if any, and total dollar amount. After agreement has been reached on the negotiable items and total cost, the finalized Task Order shall be signed by both City and Consultant. d.Task Orders may be negotiated for a lump sum (Firm Fixed Price) or for specific rates of compensation, both of which must be based on the labor and other rates set forth in Consultant’s Cost Proposal. e. f. Reimbursement for transportation and subsistence costs shall not exceed the rates as specified in the approved Cost Proposal. When milestone cost estimates are included in the approved Cost Proposal, Consultant shall obtain prior written approval for a revised milestone cost estimate from City before exceeding such estimate. g. h. Progress payments for each Task Order will be made monthly in arrears based on services provided and actual costs incurred. Consultant shall not commence performance of work or services until this Agreement has been approved by City, and notification to proceed has been issued by City. No payment will be made prior to approval or for any work performed prior to approval of this Agreement. i.A Task Order is of no force or effect until returned to City and signed by an authorized representative of City. No expenditures are authorized on a project, and work shall not commence until a Task Order for that project has been executed by City. Page 2 of 19     City Council 16 – 5 5/2/2023 j.Consultant will be reimbursed, as promptly as fiscal procedures will permit upon receipt by City of itemized invoices in triplicate. Separate invoices itemizing all costs are required for all work performed under each Task Order. Invoices shall be submitted no later than 45 calendar days after the performance of work for which Consultant is billing, or upon completion of the Task Order. Invoices shall detail the work performed on each milestone, on each project as applicable. Invoices shall follow the format stipulated for the approved Cost Proposal and shall reference this Agreement number, project title, and Task Order number. Credits due to City that include any equipment purchased under the Equipment Purchase provision of this Agreement must be reimbursed by Consultant prior to the expiration or termination of this Agreement. Invoices shall be mailed to City at the following address: City of Santa Ana, Public Works Agency M-36, 20 Civic Center Plaza, P.O. Box 1988, Santa Ana, CA 92702. k.The period of performance for Task Orders shall be in accordance with dates specified in the Task Order. No Task Order will be written which extends beyond the expiration date of this Agreement. l.The total amount payable by City for an individual Task Order shall not exceed the amount agreed to in the Task Order, unless authorized by contract amendment. m.If the Consultant fails to satisfactorily complete a deliverable according to the schedule set forth in a Task Order, no payment will be made until the deliverable has been satisfactorily completed. n. o. Task Orders may not be used to amend this Agreement and may not exceed the scope of work under this Agreement. The total amount payable by City for all Task Orders resulting from this Agreement shall not exceed an aggregate amount of $950,000.00. It is understood and agreed that there is no guarantee, either expressed or implied, that this dollar amount will be authorized under this Agreement through Task Orders. p.Consultant shall submit progress reports on each specific project in accordance with the Task Order. These reports shall be submitted at least once a month. The report should be sufficiently detailed for the City’s Project Manager to determine, if Consultant is performing to expectations, or is on schedule; to provide communication of interim findings, and to sufficiently address any difficulties or special problems encountered, so remedies can be developed. q. r. Consultant’s Project Manager shall meet with City’s Project Manager, as needed, to discuss progress on the project(s). This Agreement is valid and enforceable only if sufficient funds are made available to the City for the purpose of this Agreement. In addition, this Agreement is subject Page 3 of 19     City Council 16 – 6 5/2/2023 to any additional restrictions, limitations, conditions, or any statute enacted by Congress, the State Legislature, or the City that may affect the provisions, terms or funding of this Agreement in any manner. 3.COST PRINCIPLES AND ADMINISTRATIVE REQUIREMENTS a. b. c. Consultant agrees that the Contract Cost Principles and Procedures, 48 CFR Part 31, Contract Cost Principals and Procedures, shall be used to determine the allowability of individual terms of cost. et seq., shall be used to determine the cost allowability of individual items. Consultant agrees to comply with federal procedures in accordance with 2 CFR, Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. Any costs for which payment has been made to Consultant that are determined by subsequent audit to be unallowable under 2 CFR, Part 200 and 48 CFR, Federal Acquisition Regulations System, Chapter 1, Part 31.000 et seq., are subject to repayment by Consultant to City. 4.PERFORMANCE PERIOD a.This Agreement shall go into effect on May 2, 2023, contingent upon approval by City, and Consultant shall commence work after notification to proceed by City. This Agreement shall end on May 1, 2026, unless terminated earlier in accordance with Section 21, below. The term of this Agreement may be extended for up to two (2), one-year periods upon a writing executed by the City Manager and City Attorney. b. c. Consultant is advised that any recommendation for contract award is not binding on City until the Agreement is fully executed and approved by City. The period of performance for each specific project shall be in accordance with the Task Order for that project. If work on a Task Order is in progress on the expiration date of this Agreement, the terms of the Agreement shall be extended by amendment. 5.STATE PREVAILING WAGE RATES a.If applicable, Consultant shall comply with the State of California’s General Prevailing Wage Rate requirements in accordance with California Labor Code, Section 1770, and all Federal, State, and local laws and ordinances applicable to the work. b.Any subcontract entered into as a result of this Agreement, if for more than $25,000 for public works construction or more than $15,000 for the alteration, demolition, repair, or maintenance of public works, shall contain all of the provisions of this Page 4 of 19     City Council 16 – 7 5/2/2023 Section, unless the awarding agency has an approved labor compliance program by the Director of Industrial Relations. c.When prevailing wages apply to the services described in the scope of work, transportation and subsistence costs shall be reimbursed at the minimum rates set by the Department of Industrial Relations (DIR) as outlined in the applicable Prevailing Wage Determination. See http://www.dir.ca.gov. Consultant shall be responsible for any future adjustments to prevailing wage rates including, but not limited to, base hourly rates and employer payments as determined by the Department of Industrial Relations, Consultant is responsible for paying the appropriate rate, including escalations that take place during the term of the Agreement. d.When prevailing rates apply, the Consultant is responsible for verifying compliance with certified payroll requirements. Invoice payment will not be made until the invoice is approved by City. 6.INDEPENDENT CONTRACTOR Consultant shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 7.OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement (“Documents & Data”). Consultant shall require all subconsultants to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subconsultant prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data, which were provided, to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk. Page 5 of 19     City Council 16 – 8 5/2/2023 8.MINIMUM INSURANCE REQUIREMENTS a. Consultant shall not commence work for the City until it has provided evidence satisfactory to the City it has secured all insurance required under this Section. In addition, Consultant shall not allow any subconsultant to commence work on any subcontract until it has secured all insurance required under this Section. b. Insurance coverage shall be at least as broad as: (i)Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit. (ii)Automobile Liability: Insurance Services Office Form Number CA 0001 covering, Code 1 (any auto), or if Consultant has no owned autos, Code 8 (hired) and 9 (non-owned), with limit no less than $1,000,000 per accident for bodily injury and property damage. (iii) (iv) (v) Workers’ Compensation insurance as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease. Professional Liability (Errors and Omissions) Insurance appropriates to the Consultant’s profession, with limit no less than $1,000,000 per occurrence or claim, $2,000,000 aggregate. If the Consultant maintains broader coverage and/or higher limits than the minimums shown above, the Entity requires and shall be entitled to the broader coverage and/or the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the Entity. c. Other Insurance Provisions. The insurance policies are to contain, or be endorsed to contain, the following provisions: (i)Additional Insured Status. The Entity, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Consultant’s insurance (at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, Page 6 of 19     City Council 16 – 9 5/2/2023 or CG 20 38; and CG 20 37 forms if later revisions used). (ii)Primary Coverage. For any claims related to this contract, the Consultant’s insurance coverage shall be primary insurance primary coverage at least as broad as ISO CG 20 01 04 13 as respects the Entity, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the Entity, its officers, officials, employees, or volunteers shall be excess of the Consultant’s insurance and shall not contribute with it. (iii) (iv) Notice of Cancellation. Each insurance policy required above shall state that coverage shall not be canceled, except with notice to the Entity. Waiver of Subrogation. Consultant hereby grants to Entity a waiver of any right to subrogation which any insurer of said Consultant may acquire against the Entity by virtue of the payment of any loss under such insurance. Consultant agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the Entity has received a waiver of subrogation endorsement from the insurer. (v)Self-Insured Retentions. Self-insured retentions must be declared to and approved by the Entity. The Entity may require the Consultant to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or Entity. (vi)Acceptability of Insurers. Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the Entity. (vii) Claims Made Policies. If any of the required policies provide coverage on a claims-made basis: i. ii. The Retroactive Date must be shown and must be before the date of the contract or the beginning of contract work. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. iii.If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, the Consultant must purchase “extended reporting” coverage for a minimum of five (5) years after completion of contract work. Page 7 of 19     City Council 16 – 10 5/2/2023 (viii) Verification of Coverage. Consultant shall furnish the Entity with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to Entity before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant’s obligation to provide them. The Entity reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. (ix)Subcontractors. Consultant shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Consultant shall ensure that Entity is an additional insured on insurance required from subcontractors. (x)Special Risks or Circumstances. Entity reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. 9.INDEMNIFICATION Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, consultants, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Consultant or its subconsultants, agents, employees, or other persons acting on their behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Consultant’s services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant. Page 8 of 19     City Council 16 – 11 5/2/2023 10.INTELLECTUAL PROPERTY INDEMNIFICATION Consultant shall defend, indemnify and hold harmless the City, its officers, agents, representatives, and employees against any and all liability, including costs, and attorney’s fees, for infringement of any United States’ letters patent, trademark, or copyright contained in the work product or documents provided by Consultant to the City pursuant to this Agreement. 11.RETENTION OF RECORDS/AUDIT For the purpose of determining compliance with Public Contract Code 10115, et seq. and Title 21, California Code of Regulations, Chapter 21, Section 2500 et seq., when applicable, and other matters connected with the performance of this Agreement, pursuant to Government Code 8546.7, Consultant, subconsultants, and City shall maintain and make available for inspection all books, documents, papers, accounting records, and other evidence pertaining to the performance of the Agreement, including but not limited to, the costs of administering the Agreement. All parties shall make such materials available at their respective offices at all reasonable times during the Agreement period and for three years from the date of final payment under the Agreement. The state, State Auditor, City, FHWA, or any duly authorized representative of the Federal Government shall have access to any books, records, and documents of Consultant and its certified public accountants work papers that are pertinent to the contract and indirect cost rates (ICR) for audit, examinations, workpaper review, excerpts, and transactions, and copies thereof shall be furnished if requested. 12.AUDIT REVIEW PROCEDURES a. b. c. Any dispute concerning a question of fact arising under an interim or post audit of this Agreement that is not disposed of by mutual agreement shall be reviewed by the City. Not later than 30 days after issuance of the final audit report, Consultant may request a review by the City of unresolved audit issues. The request for review will be submitted in writing, submitted to the project manager of RFP. Neither the pendency of a dispute nor its consideration by City will excuse Consultant from full and timely performance in accordance with the terms of this Agreement. 13.CONFIDENTIALITY If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. “Confidential Information” shall include all nonpublic information. Confidential information includes not only written information, but also Page 9 of 19     City Council 16 – 12 5/2/2023 information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City. 14.CONFLICT OF INTEREST a.Consultant shall disclose any financial, business, or other relationship with City that may have an impact upon the outcome of this Agreement, or any ensuing City construction project. Consultant shall also list current clients who may have a financial interest in the outcome of this Agreement, or any ensuing City construction project that will follow. b. c. Consultant hereby certifies that it does not now have, nor shall it acquire any financial or business interest that would conflict with the performance of services under this Agreement. Consultant agrees to complete any statements of economic interest if required by either City ordinance or State law. 15.REBATES, KICKBACKS, OR OTHER UNLAWFUL CONSIDERATION Consultant warrants that this Agreement was not obtained or secured through rebates kickbacks or other unlawful consideration, either promised or paid to any City employee. For breach or violation of this warranty, City shall have the right in its discretion; to terminate the contract without liability; to pay only for the value of the work actually performed; or to deduct from the contract price; or otherwise recover the full amount of such rebate, kickback or other unlawful consideration. 16.NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City:Jennifer L. Hall City Clerk City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Page 10 of 19     City Council 16 – 13 5/2/2023 Fax 714- 647-6956 Executive Director Public Works Agency City of Santa Ana 20 Civic Center Plaza P.O. Box 1988 Santa Ana, CA 92702 Fax 714-647-5635 To Consultant:Johnson-Frank & Associates, Inc. Attn: Alan D. Frank, President 5150 E. Hunter Ave. Anaheim, CA 92807 Fax: (714) 777-1641 A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these timeframes, weekends, federal, state, County or City holidays shall be excluded. 17.EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Consultant regarding the subject matter herein, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein. 18.SUBCONTRACTING a. Nothing contained in this Agreement or otherwise, shall create any contractual relation between City and any subconsultant(s), and no subcontract shall relieve Consultant of its responsibilities and obligations hereunder. Consultant agrees to be as fully responsible to City for the acts and omissions of its subconsultant(s) and of persons either directly or indirectly employed by any of them as it is for the acts and omissions of persons directly employed by Consultant. Consultant’s obligation to pay its subconsultant(s) is an independent obligation from City’s obligation to Page 11 of 19     City Council 16 – 14 5/2/2023 make payments to the Consultant. b.Consultant shall perform the work contemplated with resources available within its own organization and no portion of the work pertinent to this Agreement shall be subcontracted without written authorization by City, except that which is expressly identified in the approved Cost Proposal. c. d. e. Consultant shall pay its subconsultants within fifteen (15) calendar days from receipt of each payment made to Consultant by City. All subcontracts entered into as a result of this Agreement shall contain all the provisions stipulated in this Agreement to be applicable to subconsultants. Any substitution of subconsultant(s) must be approved in writing by City prior to the start of work by the subconsultant(s). 19.EQUIPMENT PURCHASE a. b. c. Prior authorization in writing by City shall be required before Consultant enters into any unbudgeted purchase order, or subcontract exceeding $5,000 for supplies, equipment, or consultant services. Consultant shall provide an evaluation of the necessity or desirability of incurring such costs. For purchase of any item, service or consulting work not covered in Consultant’s Cost Proposal and exceeding $5,000 prior authorization by City, three competitive quotations must be submitted with the request, or the absence of bidding must be adequately justified. Any equipment purchased as a result of this Agreement is subject to the following condition: “Consultant shall maintain an inventory of all nonexpendable property. Nonexpendable property is defined as having a useful life of at least two years and an acquisition cost of $5,000 or more. If the purchased equipment needs replacement and is sold or traded in, City shall receive a proper refund or credit at the conclusion of the Agreement, or if the Agreement is terminated, Consultant may either keep the equipment and credit City in an amount equal to its fair market value, or sell such equipment at the best price obtainable at a public or private sale, in accordance with established City procedures and credit City in an amount equal to the sales price. If Consultant elects to keep the equipment, fair market value shall be determined at Consultant’s expense, based on a competent independent appraisal of such equipment. Appraisals shall be obtained from an appraiser mutually agreeable to by City and Consultant. If it is determined to sell the equipment, the terms and conditions of such sale must be approved in advance by City.” 2 CFR, Part 200 requires a credit to Federal funds when participating equipment with a fair market value greater than $5,000 is credited to the project. Page 12 of 19     City Council 16 – 15 5/2/2023 20.WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 21.TERMINATION a.City reserves the right to terminate this Agreement upon thirty (30) calendar days written notice to Consultant with the reasons for termination stated in the notice. Upon termination, City shall be entitled to all work including but not limited to, reports, investigations, appraisals, inventories, studies, analyses, drawings and data estimates performed to that date, whether completed or not. b.Notwithstanding any provisions of this Agreement, Consultant shall not be relieved of liability to City for damages sustained by the City by virtue of any breach of this Agreement by Consultant, and City may withhold any payments due to Consultant until such time as the exact amount of damages, if any, due City from Consultant is determined. 22.JURISDICTION-VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 23.PROFESSIONAL LICENSES Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 24.STATEMENT OF COMPLIANCE a.Consultant’s signature affixed herein, and dated, shall constitute a certification under penalty of perjury under the laws of the State of California that Consultant has, unless exempt, complied with, the nondiscrimination program requirements of Government Code Section 12990 and Title 2, California Administrative Code, Section 11102. Page 13 of 19     City Council 16 – 16 5/2/2023 b.During the performance of this Agreement, Consultant and its subconsultants shall not unlawfully discriminate, harass, or allow harassment against any employee or applicant for employment because of sex, race, color, ancestry, religious creed, national origin, physical disability (including HIV and AIDS), mental disability, medical condition (e.g., cancer), age (over 40), marital status, gender, gender identity, gender expression, sexual orientation, military or veteran status, and denial of family care leave. Consultant and subconsultants shall insure that the evaluation and treatment of their employees and applicants for employment are free from such discrimination and harassment. c.Consultant and subconsultants shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code §12990 (a-f) et seq.) and the applicable regulations promulgated thereunder (California Code of Regulations, Title 2, Section 7285 et seq.). The applicable regulations of the Fair Employment and Housing Commission implementing Government Code Section 12990 (a-f), set forth in Chapter 5 of Division 4 of Title 2 of the California Code of Regulations, are incorporated into this Agreement by reference and made a part hereof as if set forth in full. Consultant and its subconsultants shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other Agreement. d.The Consultant shall comply with regulations relative to Title VI (nondiscrimination in federally assisted programs of the Department of Transportation – Title 49 Code of Federal Regulations, Part 21 – Effectuation of Title VI of the 1964 Civil Rights Act). Title VI provides that the recipients of federal assistance will implement and maintain a policy of nondiscrimination in which no person in the state of California shall, on the basis of race, color, national origin, religion, sex, age, disability, be excluded from participation in, denied the benefits of or subject to discrimination under any program or activity by the recipients of federal assistance or their assignees and successors in interest. e.The Consultant, with regard to the work performed by it during the Agreement shall act in accordance with Title VI. Specifically, the Consultant shall not discriminate on the basis of race, color, national origin, religion, sex, age, or disability in the selection and retention of subconsultants, including procurement of materials and leases of equipment. The Consultant shall not participate either directly or indirectly in the discrimination prohibited by Section 21.5 of the U.S. DOT’s Regulations, including employment practices when the Agreement covers a program whose goal is employment. f.Consultant, subrecipient or subconsultant will never exclude any person from participation in, deny any person the benefits of, or otherwise discriminate against anyone in connection with the award and performance of any contract covered by 40 Code of Federal Regulations Part 26 on the basis of race, color, sex or national origin. In administering the City components of the Disadvantaged Business Page 14 of 19     City Council 16 – 17 5/2/2023 Enterprises (DBE) Program Plan, Consultant, subreceipient or subconsultant will not, directly, or through contractual or other arrangements, use criteria or methods of administration that have the effect of defeating or substantially impairing accomplishment of the objectives of the DBE Program Plan with respect to individuals of a particular race, color, sex, or national origin. g.Under 49 CFR 26.13(b): Consultant shall not discriminate on the basis of race, color, national origin, or sex in the performance of this Agreement, Consultant shall carryout applicable requirements of 49 CFR 26 in the award and administration of federal-aid contracts. Failure by Consultant to carry out these requirements is a material breach of this Agreement, which may result in the termination of this Agreement or such other remedy, which the City deems appropriate, which may include, but is not limited to: 1) Withholding monthly progress payment if applicable; 2) Assessing sanctions; 3) Liquidating damages; and/or 4) Disqualifying consultant from future proposing as non-responsible. h.Termination and Substitution of DBE Subconsultants. Consultant shall utilize the specific DBEs listed to perform the work and supply the materials for which each is listed unless Consultant or DBE subconsultant obtains the City’s written consent. Consultant shall not terminate or substitute a listed DBE for convenience and perform work with their own forces or obtain materials from other sources without authorization from City. Unless the City’s consent is provided, the Consultant shall not be entitled to any payment for work or material unless it is performed or supplied by the listed DBE on the Exhibit 10-02 Consultant Contract DBE Commitment form, included in the Bid. i.Consultant shall notify City’s designated representative of any changes to its anticipated DBE participation before starting the affected work. Consultant shall notify City of any notices of decertification or certification regarding a subconsultant’s DBE status. j.Consultant shall provide all required DBE forms to the City as required pursuant to applicable law. k. l. All certifications required for the Bid are attached hereto as part of Exhibit B to the Agreement. In all solicitations either by competitive bidding or negotiation made by Consultant for work to be performed under a Sub- agreement, including procurements of materials or leases of equipment, each potential sub-applicant or supplier shall be notified by Consultant of the Consultant’s obligations under this Agreement and Page 15 of 19     City Council 16 – 18 5/2/2023 the Regulations relative to nondiscrimination on the grounds of race, color, or national origin. m.Consultant shall provide all information and reports required by the Regulations, or directives issued pursuant thereto, and shall permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the recipient or FHWA to be pertinent to ascertain compliance with such Regulations or directives. Where any information required of Consultant is in the exclusive possession of another who fails or refuses to furnish this information, Consultant shall so certify to the recipient or FHWA as appropriate, and shall set forth what efforts Consultant has made to obtain the information. n.In the event of Consultant’s noncompliance with the nondiscrimination provisions of this agreement, the recipient shall impose such agreement sanctions as it or the FHWA may determine to be appropriate, including, but not limited to: i.Withholding of payments to Consultant under the Agreement within a reasonable period of time, not to exceed 90 days; and/or ii.Cancellation, termination or suspension of the Agreement, in whole or in part. o.Consultant shall include the provisions of paragraphs a. through p. in every sub-agreement, including procurements of materials and leases of equipment, unless exempt by the Regulations, or directives issued pursuant thereto. Consultant shall take such action with respect to any sub-agreement or procurement as the recipient or FHWA may direct as a means of enforcing such provisions including sanctions for noncompliance, provided, however, that, in the event Consultant becomes involved in, or is threatened with, litigation with a sub-applicant or supplier as a result of such direction, Consultant may request the recipient enter into such litigation to protect the interests of the State, and, in addition, Consultant may request the United States to enter into such litigation to protect the interests of the United States. p.During the performance of this contract, the Consultant, for itself, its assignees, and successors in interest (hereinafter referred to as the “Consultant”) agrees to comply with the following nondiscrimination statutes and authorities, including, but not limited to the following Pertinent Non-Discrimination Authorities: •Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), prohibits discrimination on the basis of race, color, national origin); and 49 CFR Part 21. •The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. § 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects); Page 16 of 19     City Council 16 – 19 5/2/2023 •Federal-Aid Highway Act of 1973, (23 U.S.C. § 324 et seq.), prohibits discrimination on the basis of sex; Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended, (prohibits discrimination on the basis of disability); and 49 CR Part 27; The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.), prohibits discrimination on the basis of age); Airport and Airway Improvement Act of 1982, (49 U.S.C. § 471, Section • • • 47123), as amended, (prohibits discrimination based on race, creed, color, national origin, or sex); •The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms “programs or activities” to include all of the programs or activities of the Federal-aid recipients, sub-recipients and contractors, whether such programs or activities are Federally funded or not); •Titles II and III of the Americans with Disabilities Act, which prohibit discrimination of the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities (42 U.S.C. §§ 12131 – 12189) as implemented by Department of Transportation regulations 49 C.F.R. parts 37 and 38; •The Federal Aviation Administration’s Non-discrimination statute (49 U.S.C. § 47123) (prohibits discrimination on the basis of race, color, national origin, and sex); •Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low-Income Populations, which ensures discrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations; •Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency, and resulting agency guidance, national origin discrimination includes discrimination because of Limited English Proficiency (LEP). To ensure compliance with Title VI, you must take reasonable steps to ensure that LEP persons have meaningful access to your programs (70 Fed. Reg. at 74087 to 74100); •Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities (20 U.S.C.1681 et seq). 25.DEBARMENT AND SUSPENSION CERTIFICATION a.Consultant’s signature affixed herein, shall constitute a certification under penalty of perjury under the laws of the State of California, that Consultant has complied with Title 2 CFR, Part 180, “OMB Guidelines to Agencies on Government wide Debarment and Suspension (nonprocurement)”, which certifies that he/she or any person associated therewith in the capacity of owner, partner, director, officer, or manager, is not currently under suspension, debarment, voluntary exclusion, or Page 17 of 19     City Council 16 – 20 5/2/2023 determination of ineligibility by any federal agency; has not been suspended, debarred, voluntarily excluded, or determined ineligible by any federal agency within the past three (3) years; does not have a proposed debarment pending; and has not been indicted, convicted, or had a civil judgment rendered against it by a court of competent jurisdiction in any matter involving fraud or official misconduct within the past three (3) years. Any exceptions to this certification must be disclosed to City. b.Exceptions to the Federal Government Excluded Parties List System maintained by the General Services Administration are to be determined by the Federal Highway Administration. 26.MISCELLANEOUS PROVISIONS a.Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney’s fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b.All exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. [signatures on following page] Page 18 of 19     City Council 16 – 21 5/2/2023 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST:CITY OF SANTA ANA _______________________ Jennifer L. Hall _______________________ Kristine Ridge City Clerk City Manager APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney JOHNSON-FRANK & ASSOCIATES, INC. By ____ Brandon Salvatierra Deputy City Attorney By: Alan D. Frank, PLS Title: President RECOMMENDED FOR APPROVAL: ________________________ Nabil Saba Executive Director, Public Works Agency Page 19 of 19     City Council 16 – 22 5/2/2023 EXHIBIT A     City Council 16 – 23 5/2/2023 Appendix ATTACHMENT 1 SCOPE OF WORK CITY OF SANTA ANA REQUEST FOR PROPOSALS FOR PROFESSIONAL LAND SURVEYING SERVICES RFP NO.: 19-090 Introduction and Background: The City of Santa Ana intends to retain Professional Land Surveyors, licensed in the State of California, to perform land surveying services on an as-needed or “on-call” basis, or project basis for Capital Improvement Program (CIP) projects, and/or for projects under construction. Specific services shall be on-call and shall include all duties typically expected of a Professional Land Surveyor or surveying firm. A Professional Services Agreement will be entered into with several of the qualified firms/consultant(s) to provide Professional Land Surveying services for a variety of projects on an on-call basis. On an on-call, as-needed basis, the selected firm(s) may be asked to provide professional services on specific, project-by-project basis, based on an agreed-upon specific scope of services and fees. In general, work consists of general Land Professional Surveying services for Public Works Projects and or related to City facilities. The funding sources for each project may vary for each project/task order assignment shall comply with the funding agency’s requirements.The consultant shall be able to assist the City through this contract to provide the necessary services. The consultant shall utilize in-house staff and/or sub-consultants to complete the assignments to meet the City standards. For specialized work for which the prime consultant shall require a sub-consultant, the prime consultant shall serve as an administrative liaison between the City and the sub-consultant. Prime consultant mark-ups for sub-consultant work will not be allowed. All proposals, plans, drawings, specifications, estimates, grant applications, and/or studies will be subject to the final approval and satisfaction of the City of Santa Ana. Scope of Services On as needed basis, the selected firm/s shall provide the City with the following services as described herein. A California-licensed land surveyor shall be in responsible charge of all survey work performed under this agreement. City of Santa Ana RFP 19-090 Page A1-1     City Council 16 – 24 5/2/2023 The consulting firm/s selected for these services shall demonstrate the ability and experience in the following types or work and not limited to: A. Prepare legal descriptions, plats and maps for subdividing property B. Research existing County and City records for survey monuments within the project area. Prior to any clearing, removal, or excavation efforts, perform a diligent search for property line monuments, street centerline monuments, and benchmarks within the project area, recording their identities and precise locations in reference to monuments or witness monuments that will not be disturbed during construction. The records of these monuments and references shall conform to Section 8771 of the Business and Professions Code of the State of California. After completion of the construction, any monument disturbed or removed during construction shall be reset, conforming to Section 8771. Each centerline intersection shall be drawn on a single Corner Record showing local tie points and tie distances. A pdf copy of the final receded Corner Record shall be submitted to the City. C. Perform boundary line adjustments D. Perform monument perpetuation/preservation in areas that will be impacted by City projects o Includes site investigation for existing monumentation, with a report provided to the City with recommendations. o May include pre- and post-construction records E. Replace lost or obliterated property corners F. Set boundary markers or property corners, also known as monuments G. Retrace boundaries for fences and other purposes H. Locate, relocate, establish, reestablish, or retrace, or retrace any property line or boundary of any parcel of land, right-of-way, easement, or alignment of those lines or boundaries I. Prepare legal descriptions and information shown with the description of any deed or other title document J. Prepare Record of Surveys Map Checking Services A. Information furnished by the City for checking will be roughly as follows: 1 set of Exhibits, title reports, reference documents (Deed, Parcel Map, Tract Map, etc.), traverse closures, and improvement plans. B. Prepare maps or plats C. Review Exhibits for technical correctness and completeness, consistency with the City guidelines and requirements, compliance with the Subdivision Map Act, and acceptance for recording. D. Review title report and existing easements for correct plotting and references. E. Review improvement plans associated with the project to ensure the Exhibits correctly identify the limits and location as shown on the improvement plans. F. Provide a set of redline check prints showing the redlined comments, and required City of Santa Ana RFP 19-090 Page A1-2     City Council 16 – 25 5/2/2023 corrections and information. G. Provide a check letter covering the major required comments, and corrections and instruction for future submittals. H. Provide a timesheet at the end of every review to include, but is not limited to, project name, review number, dates, review hours, hourly rate, and total cost. I. Review maps and/or surveys such as Parcel Maps, Final Maps, or Tentative Maps Construction Services A. Stake the location of fixed engineering works for construction purposes. Provide construction staking for project improvements. Records of the line and grade stakes (cut sheets) shall be on forms provided by the City, and the originals shall become the property of the City upon completion of each survey request. The City will provide digital construction plans and specifications for each project. B. Set line and grade stakes in accordance with the plans and specifications. Notify the City immediately of any discrepancies or design errors discovered on the plans during staking or when verifying the line and grade of existing improvements at join points. C. Complete the construction staking within the time frame as specified on the Survey Request Form, or (given minimum notice) commence the staking no longer than two working days from receipt of the request, providing continuous service until the request is complete. D. Furnish all office support, labor, materials, equipment, tools and incidentals necessary to complete the specified surveys. The costs for these items shall be included in the hourly or lump sum costs and no additional compensation will be allowed therefor. Miscellaneous Services A. Investigate boundary discrepancies B. Locate, relocate, establish, reestablish, or retrace the alignment or elevation for any of the fixed works embraced within the practice of civil engineering C. Determine contours of the earth’s surface for topographic maps D. Photogrammetric surveying or aerial topographic mapping or aerial photography E. Provide Professional Land Surveying services as requested. A detailed scope of work will be outlined when specific project is assigned to the consultant. Services shall include, but are not limited to, cross-sections, intersection grids, centerline determination, digital terrain models (dtm), right of way determination, utility profiles and exhibits. F. Generate a computer drawing in Microstation V8 format as well as the sample survey City of Santa Ana RFP 19-090 Page A1-3     City Council 16 – 26 5/2/2023 drawing on the City of Santa Ana website listed in item K below. G. All survey needs to be prepared to the satisfaction of the City’s Surveyor and meet the following standards: H. Horizontal control shall be based on the 1983 North American Datum (NAD83), tied to a minimum of two proximate County of Orange, CCS83, Zone VI, 1991.35 Epoch Adjustment control points. Project coordinate values shall be provided in U.S. Survey Feet. The County control points shall determine the Basis of Bearing for the project. I. Vertical control shall be based on the North American Vertical Datum of 1988 (NAVD88), tied to a minimum of two proximate County of Orange bench marks. Project elevations shall be provided in U.S. Survey Feet. J. Horizontal alignment(s) for the project shall be tied to the survey centerline monuments within the project area. K. With the coordinate values, a full location and detailed description, including point character with reference(s), shall be provided for all found and set monuments for the project. For this purpose, a sketch of the control network is required. L. Copies of all survey field notes and raw data files shall be provided along with a listing of the final coordinates for all surveyed points. The digital file format for the listing shall be: point number, northing, easting, elevation, description (comma delineated with no spaces, one point per line). The coordinate precision shall be one hundredth of a foot. M. At any given time the City may need to mobilize survey crews to different project sites, the consultant shall have a minimum of three (3) survey crews for mobilization. N. All City CADD standards as well as Microstation configuration files are located at: http://www.santa-ana.org/pwa/EngineeringServices.asp Other Terms and Conditions: 1. The project will be implemented in compliance with the City of Santa Ana’s policies, as well as Prevailing Wages and State/Federal Requirements. 2. The City regards the inclusion of California based designs, engineering, and construction professionals, facilities, and services as part of the Team to be highly desirable, but not mandatory. 3. The City reserves the right to amend this Request for Proposal by addendum prior to the final dates of submission. 4. All reports, proposals, or other data or materials which are submitted shall become the sole property of the City of Santa Ana with the exception of the confidential Financial Capacity information and sealed fee proposals which will be returned to all proposers after award of City of Santa Ana RFP 19-090 Page A1-4     City Council 16 – 27 5/2/2023 contract to the selected Team. 5. All products used or developed in the execution of any contract resulting from this request will remain in the public domain at the completion of this project. 6. The City has an affirmative action program. The purpose of the affirmative action program is to encourage certified minority business enterprises and women business enterprises. All submitting firms must have established affirmative action programs approvable by the City. During the RFP stage, all firms will need to complete a “Certification of Non-Discrimination by Contractors” for each firm on their team. Special Requirements (Attachment 4) This project may utilize California Department of Transportation (Caltrans) funds and shall therefore comply with all state and federal requirements. The below referenced forms included in Attachment 4 (Additional Provisions) of the Appendix must be completed in their entirety and submitted with your proposal:  LAPM Exhibit 10-H: Sample Cost Proposal  LAPM Exhibit 10-O1: Consultant Proposal DBE Commitment  LAPM Exhibit 10-O2: Consultant Contract DBE Commitment  LAPM Exhibit 10-K: Consultant Certification of Contract Costs and Financial management System Please reference Caltrans Local Assistance Procedure Manual, Consultant Selection, Chapter 10, for further instructions and guidelines pertaining to the completion of these forms: https://dot.ca.gov/-/media/dot-media/programs/local-assistance/documents/lapm/ch10.pdf COMPLIANCE WITH REQUIREMENTS OF FUNDING AGENCY: This agreement may be funded with state and/or federal grant funds administered by Caltrans. Proposer shall comply with all requirements as they pertain to the use of these funds. Refer to Attachment 4 for Caltrans required forms, including Exhibit 10-H – Sample Cost Proposal (H2 for On-Call Contracts) in the Appendix of this RFP. DISADVANTAGED BUSINESS ENTERPRISES (DBE) GOAL: The Agency has established a DBE goal for this Contract. Proposers are encouraged to obtain DBE participation for this contract. Refer to Exhibit 10-I – Notice to Proposers DBE Information included in the Appendix of this RFP. Proposers must submit Exhibits 10-O1 & 10-O2 – Consultant Proposal & Contract DBE Commitment to demonstrate compliance with Agency’s DBE goal. CONSULTANT AUDIT AND REVIEW PROCESS: Prior to contract award and dependent on contract award amount, the selected Consultant shall be subject to an audit or review by Caltrans’ Audit and Investigations (A&I), other state audit organizations, or the federal government. The selected Consultant shall complete Exhibit 10-K – Consultant Annual Certification of Indirect Costs and Financial Management System for all prime and sub-consultants in the Appendix of this RFP. To independently download any of the Caltrans Exhibits required per this RFP, visit: https://dot.ca.gov/programs/local-assistance/forms/local-assistance-procedures-manual-forms City of Santa Ana RFP 19-090 Page A1-5     City Council 16 – 28 5/2/2023 EXHIBIT B     City Council 16 – 29 5/2/2023 Johnson-Frank & Associates, Inc. On-Call Construction Surveying Services RFP No. 19-090 Santa Ana Public Works Agency 5150 E. Hunter Ave. (714) 777-8877 Anaheim, CA 92807 FAX: (714) 777-1641alanfrank@johnson-frank.com    City Council 16 – 30 5/2/2023 Johnson-Frank & Associates, Inc. On-Call Construction Surveying Services RFP No. 19-090 Santa Ana Public Works Agency COVER LETTER ........................................................................................................................... ii FIRM & TEAM EXPERIENCE..................................................................................................... 1 COMPANY ORGANIZATIONAL CHART ................................................................................. 5 UNDERSTANDING OF NEED..................................................................................................... 6 SIMILAR PAST PROJECTS ....................................................................................................... 11 ATTACHMENT 1 - RESUMES / PROJECT STAFF ................................................................. 21 Exhibit A - Certification and Pricing............................................................................................ 26 Exhibit B - References.................................................................................................................. 27 Exhibit C - Proposers Statement................................................................................................... 28 Exhibit D - Non-Collusion Affidavit............................................................................................ 29 Exhibit E - Non-Lobbying Certification....................................................................................... 31 Exhibit F - Non-discrimination Certification................................................................................ 32 Exhibit G - Sample Insurance Endorsement................................................................................. 33 The following proposal shall be valid for a period of ninety (90) days from the date of submittal. ___ President 5150 E. Hunter Ave. (714) 777-8877 i Anaheim, CA 92807 FAX: (714) 777-1641alanfrank@johnson-frank.com    City Council 16 – 31 5/2/2023 Johnson-Frank & Associates, Inc. On-Call Construction Surveying Services RFP No. 19-090 Santa Ana Public Works Agency October 23, 2019 Mr. Sean Thomas, PE Public Works Agency City of Santa Ana 20 Civic Center Plaza Santa Ana, CA 92701 Re:Request for Proposal (RFP No. 19-090) to provide On-Call Construction Surveying Services to the City of Santa Ana Pursuant to the request for proposal referenced above, we respectfully submit the attached proposal and qualifications package for your review. As this submittal will show, Johnson-Frank tailors its services to public agency entities. Our firm does very little private sector work. Rather, our firm strives to be, and has become, an extension of public agency staff for many of our clients, including several Cities. We firmly believe that it is our ongoing experience with the City of Santa Ana that affords us a somewhat exclusive level of qualification for the upcoming contract. Over the duration of our past on-call surveying services contract, we have performed dozens of projects, (construction staking, monument preservation, Record of Survey, topographic mapping, the review and preparation of legal descriptions for Right of Way acquisition, etc…), for various project managers. Without exception, City staff has expressed their satisfaction with our professional services, time and time again. This successful track record, one of consistency and quality, has allowed us to develop deep working relationships with the many project managers we have been fortunate to work with. These relationships have afforded us to work more like business partners with the City, allowing information and expectations to flow freely in both directions. Our ‘one- on-one’ style, coupled with the level of trust that has been developed between our management staff and the City, truly places us in a unique position with regard to the level of qualification our firm possesses. We believe that our team, the JFA Team, is an unbeatable assembly of professionals, a team to which there is no rival. We thank you for considering our team and for providing us this opportunity. We look forward to the potential of working with you. Please feel free to contact me directly during the proposal evaluation period at 5150 E. Hunter Ave., Anaheim, CA 92807, (714) 777-8877 x107, alanfrank@johnson-frank.com. Sincerely, Alan D. Frank, PLS 7172 President 5150 E. Hunter Ave. (714) 777-8877 ii Anaheim, CA 92807 FAX: (714) 777-1641alanfrank@johnson-frank.com    City Council 16 – 32 5/2/2023 Johnson-Frank & Associates, Inc. On-Call Construction Surveying Services RFP No. 19-090 Santa Ana Public Works Agency FIRM & TEAM EXPERIENCE Johnson-Frank's solutions are singularly tailored to meet our client's goals. As a full service land surveying firm, the Johnson-Frank staff includes registered and degreed land surveyors as well as highly experienced support technicians. The Firm's equipment represents the latest surveying technology. From its' offices in Anaheim, California, Johnson Frank provides services throughout the United States. Surveying Services  Construction Surveys  Monument Practical, Extensive ExperiencePreservation  Right of Way Johnson-Frank provides a wide range of land surveying services to an equally wide range of private and public sector clients. These services include the review of subdivision maps, final maps, parcel maps, and records of surveys for numerous local public agencies such as the cities of Cities of Irvine, Mission Viejo, Laguna Niguel, Covina, and the County of Orange. The Firm also serves as the City Surveyor for the cities of Laguna Niguel and Mission Viejo. Engineering  Map Checking  Cadastral Surveys  Boundary Surveys  High Precision Horizontal and Vertical Geodetic Control  Global Positioning Johnson-Frank is well versed in serving county and federal agencies. The Firm has served as the on-call surveyor for the U.S. Forest Service's Southern Nevada Acquisition Office for the last five years. The Firm began a relationship with the U.S. Army Corps of Engineers, Los Angeles District, in 1980 and has been on an on-call basis since that time. As the founders of Johnson-Frank emerged from the ranks of the Orange County Surveyor's (OCS) Office, the Firm has served as an extension of that agency on an as needed basis since 1975. System Surveys  Resource Grade, Economical GIS Data Acquisition  Aerial Mapping and Aerial Control Surveys  Topographic Mapping Surveys The Firm has received numerous awards and letters of appreciation from its' clients over the years. The Firm received outstanding performance evaluations from the U.S. Forest Service for projects completed from 2003 to 2010. The firm also received Excellent and Very Good performance ratings from Los Angeles District, U.S. Army Corps of Engineers for projects completed since 2006 under the current on-call contract, plus numerous Excellent and Very Good ratings under the previous contract from 2000 through 2005. The Firm has also received numerous letters of appreciation from clients, both public and private, including attorney Warren Wimer, private firm RBF Consulting, the City of El Monte, and the BLM, to name a few. From relatively small staking projects to large-scale governmental horizontal and vertical control surveys, the Firm's surveying and mapping capabilities are second to none. Global Positioning System receivers are utilized, as well as conventional total stations and first order leveling equipment. Because Johnson-Frank routinely integrates varied skills with the latest technology, results are optimized and, more importantly, clients' goals are met precisely and efficiently. 5150 E. Hunter Ave. (714) 777-8877 1 Anaheim, CA 92807 FAX: (714) 777-1641alanfrank@johnson-frank.com    City Council 16 – 33 5/2/2023 Johnson-Frank & Associates, Inc. On-Call Construction Surveying Services RFP No. 19-090 Santa Ana Public Works Agency Public Service Agency Johnson-Frank's concentration on public sector clients bolsters our familiarity with codes, ordinances, and personnel of the area's municipalities and government agencies. This focus is reflected in the surveying services provided.The Firm enjoys an excellent reputation for its field research, field surveys, and its knowledge of survey practices and documentation.That reputation extends to Johnson-Frank's knowledge of local policies. Some municipalities and government agencies regard Johnson-Frank was selected by theOrange County Surveyor to set 200 aerial targets to facilitate aerial mapping of the El Toro Marine Corps Air Station. Johnson-Frank as an extension of their own staff. A Standard of Excellence on which Government Agencies and Municipalities Can Confidently Rely Johnson-Frank has an enviable depth of government agency and municipality surveying experience. That experience is manifested by an exciting array of projects in which the Firm is, or has been, involved, including: Boundary Surveying, Right of Way Engineering, and Map Checking     Earth Movement Monitoring Studies Bridge Layouts Digital Terrain Modeling and Earthwork Quantity Calculations Planning, Establishment, and Maintenance of Precise Horizontal and Vertical Control Networks Three Dimensional Computer Aided Mapping Aerial Photography and Airborne GPS Controlled Aerial Photography   Aerial Mapping Including Ground Control, Map Compilation, and Analytical BridgingJohnson-Frank was selected by the City of Irvine to provide construction layout for the Barranca bridge which spans the I-5 Freeway.Beyond our extensive experience, technical expertise and our ongoing acquisition of the latest, most advanced equipment, the Firm's success can be partially attributed to an emphasis on old-fashioned communications skills. Johnson-Frank's internal communication network results in all of our people understanding the role, goals, and expectations of the agency for which the Firm is working. Experience indicates that an open dialogue results in projects that are brought in on time and at projected costs. 5150 E. Hunter Ave. (714) 777-8877 2 Anaheim, CA 92807 FAX: (714) 777-1641alanfrank@johnson-frank.com    City Council 16 – 34 5/2/2023 Johnson-Frank & Associates, Inc. On-Call Construction Surveying Services RFP No. 19-090 Santa Ana Public Works Agency Financial Stability Johnson-Frank & Associates, Inc. is financially sound. We have remained fiscally sound throughout our 39-year existence in spite of the economic downturns experienced by the County of Orange and the economy in general. We have outlasted many other firms who could not withstand the economic impact. Through our sound fiscal policies, we keep our debts at a minimum and our clients' satisfaction at a maximum. As a result of these policies, Johnson-Frank enjoys an outstanding credit record and can easily finance any project specific expansion necessary. Solid Financial Policies Never Involved in Litigation Our firm also stands on solid ground legally. We have never been involved in any litigation and have never had any claims against our $2,000,000 Professional Liability Errors and Omissions insurance. Demonstrated Ability Johnson-Frank & Associates, Inc. handles all projects with the same superior level of competency and enthusiasm. We have provided land surveying services for projects ranging from neighborhood shopping centers to planned communities, large scale communications networks, and transportation facilities. All projects were completed with focus on the clients' needs, resulting in success through satisfaction. Clients' Success Depends on Communication and Understanding The attribute that truly distinguishes Johnson-Frank & Associates, Inc. from other full service firms is our ability and commitment to communicate on an ongoing basis with our clients. Our experience shows that most projects require a continuing dialogue insuring that client' goals are constantly fine-tuned so that the final results will reflect the clients' very latest input. Quality on Time Our firm has performed all types of surveying services, including unique services that private firms are not often accustomed to providing, such as city or county wide horizontal and vertical control networks and geodetic leveling for subsidence monitoring. We work seamlessly as an extension of our client, whether they are a private entity or a governmental agency. Our rigorous attention to detail provides our clients with the utmost confidence in our services and has prevented our firm from ever being involved in any litigation. US Corps of Engineers Award 1994, 2001, 2002, 2003, 2004, 2005, 2006, 2007, 2008, 2009, 2010, 2011, 2012, 2013, 2014, 2015, 2016, 2017, 2018, and 2019 We continually receive outstanding performance evaluations from the Los Angeles District, U.S. Army Corps of Engineers. In addition, we are the only contractor for the LA District that has always been on time and within budget! We have received numerous very good and excellent performance ratings over the years from the Southwest Division U.S. Naval Facilities Engineering Command, the LA District, US Army Corps of Engineers, and the US Forest Service. US Navy Award 1998 & 2001 5150 E. Hunter Ave. (714) 777-8877 3 Anaheim, CA 92807 FAX: (714) 777-1641alanfrank@johnson-frank.com    City Council 16 – 35 5/2/2023 Johnson-Frank & Associates, Inc. On-Call Construction Surveying Services RFP No. 19-090 Santa Ana Public Works Agency PHOTOGRAMMETRIC SUB-CONSULTANT Geospatial Professional Solutions Inc. (GPSi) Traces its roots back to the old Airborne Systems, Inc. Located in Anaheim, California, which was subsequently bought out by Stewart Geo Technologies Inc. (SGT Irvine, CA). When Stewart Title corporate office decided to shutdown the SGT operations in Irvine and Phoenix AZ in June 2007, the two key project managers Paul Hamilton-Rivers, and Ramon B. Ramos co-founded GPSi along with Alice Ramos to continue the long tradition of providing high quality photogrammetric mapping and aerial imaging products and services. GPSi was incorporated in California on May 29, 2007. It bought most of the assets of SGT (Irvine) and retained its core production staff thus maintaining the capability to service public agencies and companies engaged in the design, construction and management of public works, infrastructure systems, and the management of natural resources. GPSi has the manpower and equipment to accommodate time- critical and technically demanding projects and supports the missions of its clientele with a broad range of geospatial technologies. Company Profile Headquartered in Costa Mesa, CA, GPSi features the next generation of geospatial solutions that encompasses aerial image acquisition using the UltraCamLp digital aerial mapping camera, photogrammetry, remote sensing, and Geographic Information Systems. We are a certified small business (VSBE) & Woman-owned Minority Business Enterprise (WMBE). Our leadership team has a 29-year legacy of success in meeting and exceeding our clients’ mission-critical needs that have rigorous mapping, CADD, GIS and orthophoto standards and specifications. This is reflected in our high client retention rate, along with a legion of satisfied customers. GPSi is proud to be the only California-based mapping company to offer the UltraCamLp, a Microsoft Vexcel digital aerial mapping camera tailored for high accuracy, design grade engineering mapping. With a 92 megapixel image format, a 1:2.2 pan sharpen ratio that collects PAN, RGB and NIR in parallel, and forward motion compensation by Time Delayed Integration (TDI), this camera delivers the same technical capabilities of larger models. The ability to deliver true-color and color-infrared (CIR) image quality with unmatched radiometric range, makes it ideal for small to medium sized large-scale, photogrammetric projects, high-resolution orthophoto production, precision photogrammetry, corridor mapping, and LiDAR integration. 5150 E. Hunter Ave. (714) 777-8877 4 Anaheim, CA 92807 FAX: (714) 777-1641alanfrank@johnson-frank.com    City Council 16 – 36 5/2/2023 Johnson-Frank & Associates, Inc. On-Call Construction Surveying Services RFP No. 19-090 Santa Ana Public Works Agency COMPANY ORGANIZATIONAL CHART The following diagram represents the organization of the company as of this writing. Johnson-Frank& Assoc.,Inc. Roger A. Frank, PLS President / CEO (Quality Control/ProjectSurveyorthis Project) Alan D. Frank, PLS Vice President (ProjectManagerthis Project) Accounting Teresa Frank Safety Leonard Castillo Map Checking Alan D. Frank, PLS DepartmentManager Field & Office Survey Staff Leonard Castillo Shared Resource Coordinator ProjectSurveyors /TaskManagers Joe Padilla, PLS Leonard Castillo Shared Johnson-FrankResource Pool GeoSpatialProfessionalSolutions,Inc. AerialPhotogrammetric Mapping and LiDAR Services Johnson-Frank & Assoc., Inc. is a small enough firm that in effect, the whole firm is your team. As such, any and all resources and/or personnel within the firm will be available and committed to City tasks as necessary. At the same time, it should be noted that Johnson-Frank is not so small as to not be capable of fulfilling any and all of the City’s needs. As this proposal and qualifications package shows, Johnson-Frank has the experience and resources available to provide the City with the superior service and quality for which Johnson-Frank has become known, the same level of service that the City has enjoyed in the past. 5150 E. Hunter Ave. (714) 777-8877 5 Anaheim, CA 92807 FAX: (714) 777-1641alanfrank@johnson-frank.com    City Council 16 – 37 5/2/2023 Johnson-Frank & Associates, Inc. On-Call Construction Surveying Services RFP No. 19-090 Santa Ana Public Works Agency UNDERSTANDING OF NEED General Land Surveying Services Understanding / Scope: Prior to submitting a cost estimate, we always thoroughly review the survey request with City Staff requesting the survey, as well as the site at hand, both from on-site visits as well as through aerial and satellite imagery readily available through Google Earth. We will adhere to the City's standard CAD and file templates. This is an issue with which we are very familiar. Working with local municipalities, Counties, and US Government agencies, we are familiar with translating into, or working in, anyone's CAD and file format standards seamlessly. Topographic Surveys: All of our topographic work products will be produced, and will be delivered, in AutoCAD Civil3D, unless alternate formats are requested. In addition, we will submit ASCII coordinate files along with said DWG and PDF files. We will perform additional surveying work as it becomes necessary, and in conjunction with the approval (if necessary) of the City Surveyor. As-Built Surveys: As-Built surveys will be performed as, and where, requested. Deliverable files will include ASCII and AutoCAD Civil 3D files in City formats, as well as any field sketches necessary to facilitate the depiction of the area or feature being detailed. Construction Layout: Thorough review of the construction plans is a crucial step that is often overlooked. We have found that catching errors in the plans prior to having field crews on site is infinitely more cost effective. It allows our project surveyors and our field crews to get acquainted with the plans ahead of time, rather than viewing the plans for the first time the morning that the stakes are needed by the contractor. We also believe in doing all possible calculations in the office rather than in the field. We have found that office labor is much more economical than field labor. In addition, the office personnel, with computers and CAD programs, are much more sufficiently equipped to perform mass calculations than the field personnel. We will follow the City's Construction Services, Survey Section staking policy as well as conforming to industry standards. 5150 E. Hunter Ave. (714) 777-8877 6 Anaheim, CA 92807 FAX: (714) 777-1641alanfrank@johnson-frank.com    City Council 16 – 38 5/2/2023 Johnson-Frank & Associates, Inc. On-Call Construction Surveying Services RFP No. 19-090 Santa Ana Public Works Agency Detailed and accurate records of Requests for Construction Staking will be maintained on the City's approved form. Grade sheets will be provided on the approved form to the Contractor, Inspector, and the City Surveyor. Regularly scheduled reports will be provided to the City Project Manager for all construction work activities. We will perform additional surveying work as it becomes necessary and in conjunction with the approval (if necessary) of the City Project Manager. Benchmark Set/Relocate We will establish new benchmarks as directed by the City Project Manager. We will meet or exceed the City's accuracy standards. Our firm has extensive Geodetic Leveling experience, including subsidence monitoring throughout the Wilmington/Long Beach area that we've performed annually for the last 20+ years, simultaneous leveling and GPS performed for the National Geodetic Survey as part of the National Height Modernization Study, as well as Geodetic Leveling performed throughout the State for the California Spatial Reference Center. As a matter of standard procedure at JFA, all leveling data is processed through Star*Lev. All electronic data, closures, and adjustments will be submitted to the City Project Manager. New benchmarks will be stamped as directed by the City Project Manager. Temporary benchmarks will be established where necessary as directed by the City Project Manager. Monument Preservation: Provide copies of recorded pre~construction corner records as required in compliance with the State of California's Land Surveyors' Act Section 8771. Set new monuments as required in compliance with the State of California's Land Surveyors' Act Section 8771 Provide copies of recorded post-construction corner records as required in compliance with the State of California's Land Surveyors' Act Section 8771. As the City Surveyor and/or On-call Survey Consultant for several local Cities, Johnson-Frank has extensive experience providing Monument Preservation services throughout Orange and Los Angeles Counties. 5150 E. Hunter Ave. (714) 777-8877 7 Anaheim, CA 92807 FAX: (714) 777-1641alanfrank@johnson-frank.com    City Council 16 – 39 5/2/2023 Johnson-Frank & Associates, Inc. On-Call Construction Surveying Services RFP No. 19-090 Santa Ana Public Works Agency We will adhere to City, County, and State standards and formats so that our Corner Records conform to any said standards that may exist. Horizontal and Vertical Control: Provide permanent control points for topographic or construction surveys. Establish coordinates for control points using California Coordinate System 1983, Zone VI, 2007 Epoch, or other as requested by the City Project Manager. Establish elevations for control points using the City of Santa Ana and Orange County Bench Mark network and the North American Vertical Datum of 1988, or other as requested by the City Project Manager. Provide copies of field notes, and/or computer files showing raw results and any adjustments ("Star-Net" files). Provide computer files compatible with AutoCAD Civil3D, or Trimble Business Center, showing final adjusted coordinates (P,N,E,Z,D) for each control point. Real Time Kinematic (RTK) methods of GPS surveying will NOT be accepted for the establishment of horizontal or vertical control points. We will adhere to the City, or County, control system, as directed by the City Project Manager, and provide control deliverables in digital format. Control work is another area within which we have a superior level of experience and knowledge. We have performed geodetic control for numerous public agencies, including the City of Irvine, the Los Angeles District Corps of Engineers, the Southwest Division, US Naval Facilities Engineering Command, the California Spatial Reference Center, and directly for the National Geodetic Survey. We have performed everything from traditional horizontal control prior to the advent of GPS, to high precision horizontal GPS, and even assisted the National Geodetic Survey in developing standards for performing high precision Vertical GPS surveys. Map Checking Understanding / Scope: In general, all map checking follows a similar work flow. Unlike many standard surveying procedures, map checking always follows a checklist. This ensures that all items with which a particular agency or jurisdiction is concerned are adequately reviewed, and that no critical items are overlooked. In general the checking process goes as follows:  The process starts at the top of the title sheet, where items such as the date of the survey, the tract number, and acreages are checked. The next step is to check the legal description of the property and ensure that it matches the title report provided. Then on to dedications and 5150 E. Hunter Ave. (714) 777-8877 8 Anaheim, CA 92807 FAX: (714) 777-1641alanfrank@johnson-frank.com    City Council 16 – 40 5/2/2023 Johnson-Frank & Associates, Inc. On-Call Construction Surveying Services RFP No. 19-090 Santa Ana Public Works Agency certificates, including owner's certificates, surveyor's/engineer's certificates, county certificates, etc…  The next step is to verify that we have on hand any necessary clearance letters, informational sheets, street name approvals, approved tentative, conditions of approval, etc… that may be needed, and their status, whether provided or still needed.  We then verify that the top of all sheets have the necessary information such as the date of survey, tract number, surveyor's/engineers name and number, total acreage, number of numbered lots, number of lettered lots, and sheet number together with the total number of sheets.  We then begin checking the individual map sheets. Are there any land locked lots? Are there north arrows and scales on every page with correct, convenient orientation to facilitate reading of the map? Has the intended use of lettered lots been shown? Are the street names and widths shown? Is the map legible, and have the proper fonts and proper sized lettering been used?  Then we turn to monumentation and verify that proper monumentation has been found and used, that each monument has been properly called out, described, and referenced. We check to see that monuments required to be set have been set or are called out as to be set.  The next step is to verify that all existing easements have been properly delineated, labeled, and tied down, and that all easements being dedicated are shown and properly noted as being dedicated and accepted.  Then we turn our attention to correct and sufficient boundary location. Has the map been based on proper survey control? Has prorating and proportioning been performed properly? Have deeds been interpreted correctly? Have relationships to adjacent lines of record been handled properly? Have the methods of establishment been shown? Do all annotations on the map match those shown on the map traverse closures and do all closures close?  The final items to check cover all miscellaneous items, including spelling, sufficient details, clarity of drafting, and any other items relevant to state law, local ordinances, and professional survey practice. We have developed a "digital" method of map checking in order to be able to easily transmit all check data, including map mark-ups. In addition to making the communication between all parties far easier, and faster, the mark-ups are much easier for the submitting engineer/surveyor to read and understand. Typed corrections encourage "thoroughness" on the part of the checker, contributing to more thorough understanding by the user. We are the first, in this area, to have moved from hand marked maps to digital, and to date, remain the leaders in the area. Capability of the Proposed Team Johnson-Frank & Associates, Inc. has been a surveying and mapping firm since its inception in December 1975, and remains so today, with one hundred percent of our business being surveying and mapping. As a result of our emphasis on surveying and mapping, we are better equipped and better trained than most firms offering these services. With our top of the line equipment, trained personnel and principals and key employees having many years of both field and office surveying experience, our firm is ideally suited to provide services on a wide variety of projects. We are 5150 E. Hunter Ave. (714) 777-8877 9 Anaheim, CA 92807 FAX: (714) 777-1641alanfrank@johnson-frank.com    City Council 16 – 41 5/2/2023 Johnson-Frank & Associates, Inc. On-Call Construction Surveying Services RFP No. 19-090 Santa Ana Public Works Agency equipped for any type of survey in all types of terrain including Global Positioning Systems surveys with our Trimble Global Navigation System Satellite Receivers and Terrestrial Laser Scanning with our Riegl LMS-Z420i 3d laser scanner. In addition to our regular survey crews, we have the equipment and base personnel (management and party chiefs) to field up to three additional survey crews on very short notice. The size of our firm enables us to handle City projects in a quick and efficient manner. We are capable of fielding survey crews to the site within one day's notice. In addition, our association with the International Union of Operating Engineers affords us the ability to augment our core workforce with additional field personnel. This association with the Union also alleviates any Prevailing Wage issues that may arise as our employees are always compensated appropriately. Is Bigger always Better? - There is a lot of hype in the marketing of Engineering and Surveying services about capacity, and about how a larger firm is more capable to serve public agencies simply because they have more people. But the truth is, bigger is not necessarily better. These large engineering firms claim enormous capacity, but are generally bulky, and less flexible than smaller businesses. They can show large numbers of people in varied disciplines, and they have a highly paid marketing staff to “sell” that large staff and overhead as a “positive” to agencies and other clients. But the truth is, they cannot turn on a dime. They can show vast resources as available, but the simple fact is, they do not have resources “on the shelf” which are not already obligated to their other clients. That is a simple fact of business. If they did, they would be out of business very soon. On the other hand, our firm is not going to pretend we have a large number of people sitting around doing nothing waiting for your job. Our staffing level allows us to be agile, and with our depth of knowledge and experience in the specific field for which this RFP is addressed, we are able to shift priorities, reschedule tasks, and authorize overtime out of our budget, not yours, when necessary to meet any foreseeable needs. The City of Santa Ana is a priority client to us, not just one of the hundreds necessary to sustain a large firm. We do what it takes to satisfy our clients’ needs, and we have a proven history of doing just this. A large firm, with its regionally based leadership and huge overhead is not necessary, or even logical, to service the surveying needs of the City of Santa Ana. The dedicated and flexible team of professionals that is Johnson-Frank & Associates, can and will service those needs efficiently, cost effectively, and give the City the priority service they deserve. 5150 E. Hunter Ave. (714) 777-8877 10 Anaheim, CA 92807 FAX: (714) 777-1641alanfrank@johnson-frank.com    City Council 16 – 42 5/2/2023 Johnson-Frank & Associates, Inc. On-Call Construction Surveying Services RFP No. 19-090 Santa Ana Public Works Agency SIMILAR PAST PROJECTS On-Call Services, Irvine Contact:Andrew Pham, Project Manager, (949) 724-7309 / apham@ci.irvine.ca.us Over the past 44, years Johnson-Frank & Associates, Inc. has provided the City of Irvine with countless services including checking of Subdivision Maps, both digital and hard copy, checking of lot line adjustments, checking of legal descriptions and exhibits, indexing of centerline ties, boundary surveys, centerline alignment surveys, construction surveys, control surveys, and deformation/subsidence surveys. City Surveyor:  Digital Submissions  Map Checking  Annexations  Lot Line Adjustments  Construction Staking  Subsidence Monitoring  Geodetic Control In 1980, Johnson-Frank &Associates,Inc. anddesignedTopo Mapping implemented a city wide geodetic control network for the City. This network included 227 stations and was completed prior to the advent of GPS equipment. The survey was performed with Wild T-2 Theodolites and Electronic Distance Measuring equipment. We have subsequently tied this network to the California High Precision Geodetic Network (HPGN) and has been readjusted to the North American Datum of 1983 (NAD83) (1991.35 Epoch). In 1988, Johnson-Frank & Associates, began providing subsidence monitoring services for the City at the Turtle Rock housing development. This project consisted of $245,000 of monitoring surveys over 7 years. Federal Geodetic Control Subcommittee (FGCS) First order, Class II leveling procedures and high precision Sinco Tilt Meters were used to monitor the subsidence. Johnson-Frank & Associates, Inc. has provided construction surveying services on public works projects in the City including several bridges and numerous streets. These include Alton, including the Highway 73 overpass, Barranca, including the Interstate 5 overpass, Harvard, Irvine, Irvine Center, Jamboree, Main, including the Interstate 405 overpass, Portola, Sand Canyon, and Technology as well as many others throughout the City. 5150 E. Hunter Ave. (714) 777-8877 11 Anaheim, CA 92807 FAX: (714) 777-1641alanfrank@johnson-frank.com    City Council 16 – 43 5/2/2023 Johnson-Frank & Associates, Inc. On-Call Construction Surveying Services RFP No. 19-090 Santa Ana Public Works Agency City of Santa Ana Contact:Mindy Ly, City of Santa Ana, (714) 647-5665 / mly@ci.santa-ana.ca.us John Gonzales, City of Santa Ana, (714) 647-5033 / jmgonzales@santa-ana.org Johnson-Frank has held numerous contracts with the City of Santa Ana last 23 years. Services have included laser scanning and topographic surveys of arterial streets,construction staking, monument preservation / Corner Records, boundary surveys and Records of Surveys, review of legal descriptions and exhibits, and general Land Surveying consulting. We have become intimately familiar with the City's procedures and needs with respect to all aspects of the services needed from their Surveying and Mapping Services consultant. Over the last 23 years we have always completed tasks for the City within budget, or under budget, and on time. All deliverables have been compiled using the City's CAD standards and processes. Recent past construction experience with the City of Santa Ana include: Wilshire Avenue & Borchard Avenue Water Main Improvements City Project No. 15-6452 - JFA No. 2010142.017 July 2015 - Provided lay-out surveying for new main line and crossing line construction. Chestnut Avenue Class II Bikeway City Project No. 13-6796 - JFA No. 2010142.019 November 2015 - Provided lay-out surveying for pavement reconstruction and new curb, gutter & sidewalk construction. Wilshire District Construction Support City Project No. 15-6452 & 15-6836 - JFA No. 2010142.025 October 2015 - Provided lay-out surveying for new cross-gutter and curb & gutter construction 5150 E. Hunter Ave. (714) 777-8877 12 Anaheim, CA 92807 FAX: (714) 777-1641alanfrank@johnson-frank.com    City Council 16 – 44 5/2/2023 Johnson-Frank & Associates, Inc. On-Call Construction Surveying Services RFP No. 19-090 Santa Ana Public Works Agency On-Call Services, City of Yorba Linda Reference: Rick Yee, City Engineer (714) 961-7170 / ryee@yorba-linda.org Mark Stowell, Former City Engineer (currently with the City of La Mirada) (562) 902-2385 mstowell@cityoflamirada.org In 2006, Johnson-Frank was awarded a contract for on-call survey consultant services by the City of Yorba Linda. Johnson-Frank has acted as an extension of City staff since then, performing numerous projects from detailed historical property rights research to construction staking services. Weir Canyon Road & Savi Ranch Parkway Intersection Improvements: This project included construction staking and support services for the reconstruction and re-alignment of this major arterial intersection in eastern Yorba Linda. The project also included monument preservation in compliance with California State Law. The project was completed on time and within budget at $61,000. Imperial Highway Excess Relinquishment: This project involved establishing and divesting the City’s interest in lands between the sound walls on either side of Imperial Highway, and the adjacent private owners, from Yorba Linda Boulevard southerly to Kellogg Avenue. This project was completed on time and within budget at a total cost of $36,000. Landscape Maintenance Assessment Districts Study: This project involved extensive research into the origination of numerous parcels throughout the City for which the City has historically been providing landscape maintenance. The purpose of the study was to determine which parcels the City had a legal obligation to provide such services, and which parcels may in fact be the adjacent private owners’ responsibility. The project was completed on time and within budget at $66,000 5150 E. Hunter Ave. (714) 777-8877 13 Anaheim, CA 92807 FAX: (714) 777-1641alanfrank@johnson-frank.com    City Council 16 – 45 5/2/2023 Johnson-Frank & Associates, Inc. On-Call Construction Surveying Services RFP No. 19-090 Santa Ana Public Works Agency On-Call Surveying Services under Contracts HD-6225, HD-IC-01330, HD-IC-01368, and HD-IC-01521 Port of Long Beach, P.O. Box 570, Long Beach, CA 90801-0570 Johnson-Frank has held numerous on-call contracts with the Port of Long Beach over the years, dating back as early as 1990 at which time we were contracted to establish a Port wide geodetic control network. From 1990 to 2013 we have completed numerous projects with the Port ranging from topographic surveys of rail lines to the construction staking of Pier T. Phase I of Pier T: In 2000, Johnson-Frank was selected for a one-year on call surveying contract (HD-6225) for the construction surveying and as built mapping for Phase I of Pier T. The project included surveying for storm drains, sewer lines, waterlines, rough and finish grade, curb and gutter and quantity surveys for material payments. We were required to map all underground utilities as they were completed. We maintained these as-built drawings in AutoCAD 2000. More recently, a contract was awarded in November 2006 (HD-IC-01330), and a second contract was awarded in November 2007 (HD-IC-01368). Under these two contracts, four separate projects / tasks were completed. These included the re-observation and establishment of the Port wide Geodetic Control Network, general T&M personnel and crew services, Laser Scanning Topography, and a Topographic Survey of the Weyerhaeuser Terminal. Port Wide Geodetic Network: This project was completed in March 2007. The project involved the re-observation and re-establishment of the Port's Geodetic GPS Control Network. It included 48 monuments in and around the Port. The project generally followed the NOS NGS- 58 2cm guidelines. Deliverables included digital photos, descriptions, a complete control map, and data sheets for each station. In addition, values were published in NAD83 (2007), NAD83 (1991.35), NAD27, NGVD29 MLLW, and NAVD88. Topographic Survey of Weyerhaeuser Terminal: This project was completed in May 2008. It included topographic surveying of the approximately 19 acre active Weyerhaeuser Terminal. This project was extremely difficult given the active nature of the terminal and the need to work closely with Terminal staff to coordinate activities. In all, the project included 2,411 topo shots from 19 individual total station occupations throughout the terminal, as well as GPS observations from the topo control to the recently re-established Port Wide Geodetic Control Network. Most recently, a contract was awarded in April 2010 (HD-IC-01521). Under this contract, eight separate projects / tasks have been completed and one project / task is due to be completed by September 30th. These projects have all been topographic surveying tasks, the first eight of which have been ground 5150 E. Hunter Ave. (714) 777-8877 14 Anaheim, CA 92807 FAX: (714) 777-1641alanfrank@johnson-frank.com    City Council 16 – 46 5/2/2023 Johnson-Frank & Associates, Inc. On-Call Construction Surveying Services RFP No. 19-090 Santa Ana Public Works Agency surveying, and the last, currently underway task, includes ground surveying together with aerial mapping and orthophotography. Ground and Aerial Topographic Survey for Pier E Redevelopment: This project will be completed by September 30, 2011. It includes field topographic surveying of all hard joins plus aerial photogrammetric mapping throughout the northerly current construction area, approximately 48 acres. The project also includes producing digital orthophotography at 0.12 foot pixel resolution for the entirety of the Middle Harbor Program, approximately 308 acres. This project is on an extremely tight time schedule with a Work Authorization of August 30th and a scheduled delivery date of September 30th, only 30 days later. The consultant on this project is GeoSpatial Professional photogrammetric Solutions, Inc. (GPSi). Gerald Desmond Bridge Replacement Project: Johnson-Frank is currently involved in the 6-year, $800 million project for the replacement of the Gerald Desmond Bridge. With over 20 years of surveying and mapping experience within the Port of Long Beach, Johnson-Frank was chosen by Parsons-Brinkerhoff to provide surveying, mapping, and construction oversight for the construction management / project management team. One of the prime areas of performance is providing a unified boundary survey that will serve as the basis for all acquisitions, relinquishments, and the ultimate right of way configuration for the project. Once an area that consisted of normal subdivisions created by Tract Maps, the land that comprises the Port of Long Beach is now mostly all owned by the Port. Although the physical evidence of these old subdivisions has long since been destroyed, much of the cadastre throughout the area is still based on the historical subdivisions. Additionally, an assortment of adjudications, condemnations, and the creation of the Compromise Tideland Boundary Line by the California State Lands Commission all combine to create what is certainly a unique title environment. Johnson-Frank occupies a unique position in that they are currently responsible for unifying over 70 years of various conflicting boundary elements and creating a new cadastre for the area. Contact:Mr. Kim Holtz, Chief Surveyor, Port of Long Beach – (562) 283-7271 5150 E. Hunter Ave. (714) 777-8877 15 Anaheim, CA 92807 FAX: (714) 777-1641alanfrank@johnson-frank.com    City Council 16 – 47 5/2/2023 Johnson-Frank & Associates, Inc. On-Call Construction Surveying Services RFP No. 19-090 Santa Ana Public Works Agency On-Call Services, City of Anaheim Contact:Rick Hill, Anaheim City Surveyor - (714) 765-5284 / rwhill@anaheim.net In 2005, Johnson-Frank was awarded a contract for on-call survey/mapping services by the City of Anaheim. The contract gave the City Surveyor immediate access to our pool of resources. This allowed for greater flexibility and accommodation of resources for projects. Johnson-Frank and Associates acted as an extension of the City Surveyor’s Office and was always able to respond to staff needs in a timely and professional manner. The following are a few examples of services provided to the City. Subdivision and Parcel Consolidation of Anaheim Stadium Properties: As part of our contract we worked closely with city staff at all levels of management to subdivide and consolidate the properties comprising the Anaheim Stadium complex. This major project involved numerous agencies and municipalities. It required the review of more than 25,000 pages of various legal records to determine their affect, if any, on the project and client goals. Through due diligence, several potential liabilities were able to be addressed before they could cause harm to title of the property. After resolving all title issues, conducting boundary and topographic surveys, encroachment analysis, and writing new legal descriptions, a parcel map was filed and recorded. This project was completed in 2008 at a cost of just over $160,000. City-Wide Sanitary Sewer Improvement Program: This project comprised several miles of new pipelines together with short segments to repair the aging infrastructure. Our ability to deploy substantial resources quickly meant that several construction sites were served simultaneously. Services provided included design topographic surveying, construction surveying, and monument preservation. With several thousands of feet of new sanitary sewer lines being laid simultaneously, quality assurance and quality control procedures were an integral part of daily activities. This project was completed in August 2009 at a total cost of $45,000. Santa Ana Canyon Road Rehabilitation and Realignment: Santa Ana Canyon Road serves as a major transportation artery for North Orange County. With more than 20,000 commuters each day relying on this corridor for access to regional services, surveying activities were carefully managed to provide the greatest free flow of traffic while expediting the delivery of meaningful data to city design staff. The project took us through nearly 100 years of legal records and engineering notes in order to re-establish the historic dual alignments. Dozens of monuments and ties were found, reset, and re-established in an effort to perpetuate survey evidence and comply with state laws. Our noninvasive approach was appreciated by commuters and City staff alike. This project was completed in February 2010, at a total cost of $36,000. With each call for service, Johnson-Frank implemented QA/QC measures to supply accurate and precise data in various digital and print formats as needed by City staff. 5150 E. Hunter Ave. (714) 777-8877 16 Anaheim, CA 92807 FAX: (714) 777-1641alanfrank@johnson-frank.com    City Council 16 – 48 5/2/2023 Johnson-Frank & Associates, Inc. On-Call Construction Surveying Services RFP No. 19-090 Santa Ana Public Works Agency Map Checking / Map Review Expertise and References One of Johnson-Frank's core competencies is subdivision map review and map checking. The firm began in 1975 for the sole purpose of providing timely map checking services to the City of Irvine. Over the years our services to the City, as well as to other clients, have grown. To this day, Johnson-Frank focuses an entire department on Map Checking, which still generates nearly 20% of our annual gross revenues. Timely and Accurate Review Upon Which Numerous Cities and Counties Rely Johnson-Frank currently serves the map checking needs of five cities and one county. These Cities and Counties are listed below with reference contact information:       County of Orange / Kevin Hills (714) 967-0824 City of Irvine / Mark Carroll (949) 724-6410 City of Mission Viejo / Rich Schlesinger (949) 470-3079 City of Laguna Niguel / Nick Renn (949) 362-4325 City of San Marino / Carlos Alvarado (626) 960-1889 City of Covina / Leo Tolentino (626) 384-5487 Relying on Johnson-Frank for map review is a sure thing. We have the full time, dedicated and trained staff to fulfill any local agency's needs and have been doing so for the City of Irvine for the past 39 years. 5150 E. Hunter Ave. (714) 777-8877 17 Anaheim, CA 92807 FAX: (714) 777-1641alanfrank@johnson-frank.com    City Council 16 – 49 5/2/2023 Johnson-Frank & Associates, Inc. On-Call Construction Surveying Services RFP No. 19-090 Santa Ana Public Works Agency On-Call Map Checking Services, City of Irvine References:Andrew Pham, Project Manager Rudy Romo, Project Manager (949) 724-7309 apham@ci.irvine.ca.us (949) 724-7303 / rromo@ci.irvine.ca.us Johnson-Frank has worked with the City of Irvine for the last 42 years. During this time we have checked over 1,350 Tract and Parcel Maps for technical correctness. We have also worked very closely with the City on the development of both the former 1983, and the new 2009 Irvine Subdivision Ordinance and Manual. During the subdivision review process, we also play an important role to ensure the final map is in substantial conformance with the Tentative Map and the Conditions of Approval. One of the important Standard Conditions is to identify any controlling monuments that may be destroyed during construction. Monuments that appear to be in danger are highlighted and pointed out to the map preparer. We assure that measured ties from those endangered monuments to substantial monumentation are shown either on the map itself or on a Corner Record filed with the County. To achieve and maintain consistently high levels of performance, we developed and employ various check lists that incorporate the Professional Land Surveyor's Act, the Subdivision Map Act, and the Irvine Subdivision Manual. These checklists cover the wide variety of map checking services we perform, including Final Maps (Tract Maps), Parcel Maps, Legal Descriptions and Exhibits, as well as Lot Line Adjustment Applications and their corresponding Quitclaim Deeds. We also provide monumentation verification services to the City prior to monument bond exoneration. Map Checking staff and/or field survey crews field verify that the required monuments have been set. If our field findings indicate that monuments have not all been set, or if a Certificate of Correction is needed, we notify the map preparer and the City of those items. Any necessary Certificates of Correction are also reviewed by our Map Checking staff prior to final approval by the City and transmittal to the County for recordation. 5150 E. Hunter Ave. (714) 777-8877 18 Anaheim, CA 92807 FAX: (714) 777-1641alanfrank@johnson-frank.com    City Council 16 – 50 5/2/2023 Johnson-Frank & Associates, Inc. On-Call Construction Surveying Services RFP No. 19-090 Santa Ana Public Works Agency Survey Equipment and Software Our equipment inventory is such that we can fully equip three (3) to four (4) survey crews at all times. The equipment owned and utilized by Johnson-Frank & Associates, Inc. is the latest "state of the art" equipment. The combination of having highly qualified personnel using the best equipment available results in our being able to provide our clients with efficient, economical, and quality services. Some of the major items of our equipment include: Field Systems Motorola Handie Talkie Radios (10+ mile range) (for all field and supervisory personnel) All field chiefs, project managers, and support personnel equipped with cellular phones All our survey vehicles are 4-wheel drive All field crews equipped with laptop computers   G.P.S. Twenty three (23) Trimble Dual Frequency P Code Global Positioning Satellite Receivers with RTK (Real Time Kinematic), OTF (On The Fly) Data Collection, and Airborne GPS capability. (4 full RTK systems, all of which are Real Time Network (RTN) Capable) Delorme laptop based vehicular navigation systems Total Stations & Theodolites Geodimeter & Trimble Servo Driven, Robotic, and Reflectorless Total Stations Wild T-3 Theodolites of 0.2 second accuracy (High order astronomic azimuth determination)  Terrestrial 3D Laser Scanning     Riegl LMS Z420i 3D Laser Scanning System Riegl RiSan Pro Scanning and Processing Software Polyworks Scan Cloud Processing Software Leica Cyclone and CloudWorx Software Levels      Leica DNA03 First Order Digital Bar Code Reading Level w/ Matched Calibrated Invar Rods Leica NA3003 First Order Digital Bar Code Reading level w/ Matched Invar Rods JENA NI002 First Order Precise Levels w/ Matched Invar Rods Zeiss Ni 1 First Order Precise Level w/ Matched Invar Rods Zeiss Self-Leveling Levels Office Systems Desktop and Laptop Computer Systems, Windows 2000 server and peer to peer networking, 24/7 DSL internet connection with unlimited email file size capability AutoCAD Civil 3D, Star*Net, Trimble Business Center, KwikStar, TDS, Bentley Microstation, InRoads, ESRI ArcGIS Hewlett-Packard Design Jet Color E Size Drafting Plotters Xerox large format (42" wide) Color Scanner / Copier     5150 E. Hunter Ave. (714) 777-8877 19 Anaheim, CA 92807 FAX: (714) 777-1641alanfrank@johnson-frank.com    City Council 16 – 51 5/2/2023 Johnson-Frank & Associates, Inc. On-Call Construction Surveying Services RFP No. 19-090 Santa Ana Public Works Agency 5150 E. Hunter Ave. (714) 777-8877 20 Anaheim, CA 92807 FAX: (714) 777-1641alanfrank@johnson-frank.com    City Council 16 – 52 5/2/2023 Johnson-Frank & Associates, Inc. On-Call Construction Surveying Services RFP No. 19-090 Santa Ana Public Works Agency Exhibit A - Certification and Pricing See separate sealed envelope. 5150 E. Hunter Ave. (714) 777-8877 26 Anaheim, CA 92807 FAX: (714) 777-1641alanfrank@johnson-frank.com    City Council 16 – 53 5/2/2023 Johnson-Frank & Associates, Inc. On-Call Construction Surveying Services RFP No. 19-090 Santa Ana Public Works Agency Exhibit B – References Orange County Surveyor's Office (OCS) Kevin Hills, Orange County Surveyor.................................(714) 967-0824 / kevin.hills@ocpw.ocgov.com John Canas (former Orange County Surveyor)..............................................................jcanas@socal.rr.com Ray Mathe (former Orange County Surveyor) ...........................................................pls6185@hotmail.com Local Cities Mindy Ly, Engineer, City of Santa Ana ....................................... (714) 647-5665 / mly@ci.santa-ana.ca.us John Gonzales, Surveyor, City of Santa Ana...........................(714) 647-5033 / jmgonzales@santa-ana.org Andrew Pham, City of Irvine..........................................................(949) 724-7309 / apham@ci.irvine.ca.us Rick Hill, Anaheim City Surveyor......................................................(714) 765-5284 / rwhill@anaheim.net Rich Schlesinger, City of Mission Viejo ................. (949) 470-3079 / rschlesinger@cityofmissionviejo.org Jeff Sortman, City Surveyor, Long Beach ......................(562) 570-3093 / Jeffery.Sortman@longbeach.gov Port of Long Beach Kim Holtz ......................................................................................... (562) 283-7271 / kim.holtz@polb.com Jon Hornecker........................................................................... (562) 283-7255 / Jon.Hornecker@polb.com Ken Blake (Gerald Desmond Bridge Project)........................(707) 934-7893 / ken.blake@gdbrproject.com Metropolitan Water District of Southern California Julio Castillo .................................................................................(909) 392-2590 / jcastillo@mwdh2o.com Mike McClue ..............................................................................(909) 392-2498 / mmcclue@mwdh2o.com US Army Corps of Engineers Alan Nichols, LA District................................................. (626) 401-4010 / alan.a.nichols@usace.army.mil Vulcan Materials Co. Larry Lao .............................................................................................(323) 855-4553 / laol@vmcmail.com 5150 E. Hunter Ave. (714) 777-8877 27 Anaheim, CA 92807 FAX: (714) 777-1641alanfrank@johnson-frank.com    City Council 16 – 54 5/2/2023 Johnson-Frank & Associates, Inc. On-Call Construction Surveying Services RFP No. 19-090 Santa Ana Public Works Agency Exhibit C - Proposers Statement The only exceptions we have to the proposed contract are relative to named additional insureds requested in the insurance endorsements. We have attached sample insurance certificates, which are already in place with, and previously accepted by, the City of Santa Ana. Our endorsement reads “City of Santa Ana, its officers and employees”. The proposed contract requests this to read “City of Santa Ana, its officers, employees, agents, volunteers, and representatives”. However, agents, volunteers, and representatives could literally be anyone, and are too broad to qualify as persons or organizations to whom Additional Insured status would extend. 5150 E. Hunter Ave. (714) 777-8877 28 Anaheim, CA 92807 FAX: (714) 777-1641alanfrank@johnson-frank.com    City Council 16 – 55 5/2/2023 Johnson-Frank & Associates, Inc. On-Call Construction Surveying Services RFP No. 19-090 Santa Ana Public Works Agency Exhibit D – Non-Collusion Affidavit 5150 E. Hunter Ave. (714) 777-8877 29 Anaheim, CA 92807 FAX: (714) 777-1641alanfrank@johnson-frank.com    City Council 16 – 56 5/2/2023     City Council 16 – 57 5/2/2023 Johnson-Frank & Associates, Inc. On-Call Construction Surveying Services RFP No. 19-090 Santa Ana Public Works Agency Exhibit E – Non-Lobbying Certification 5150 E. Hunter Ave. (714) 777-8877 31 Anaheim, CA 92807 FAX: (714) 777-1641alanfrank@johnson-frank.com    City Council 16 – 58 5/2/2023 Johnson-Frank & Associates, Inc. On-Call Construction Surveying Services RFP No. 19-090 Santa Ana Public Works Agency Exhibit F – Non-discrimination Certification 5150 E. Hunter Ave. (714) 777-8877 32 Anaheim, CA 92807 FAX: (714) 777-1641alanfrank@johnson-frank.com    City Council 16 – 59 5/2/2023 Johnson-Frank & Associates, Inc. On-Call Construction Surveying Services RFP No. 19-090 Santa Ana Public Works Agency E 5150 E. Hunter Ave. (714) 777-8877 33 Anaheim, CA 92807 FAX: (714) 777-1641alanfrank@johnson-frank.com    City Council 16 – 60 5/2/2023 Johnson-Frank & Associates, Inc. On-Call Construction Surveying Services RFP No. 19-090 Santa Ana Public Works Agency Exhibit G - Sample Insurance Endorsement 5150 E. Hunter Ave. (714) 777-8877 34 Anaheim, CA 92807 FAX: (714) 777-1641alanfrank@johnson-frank.com    City Council 16 – 61 5/2/2023 Johnson-Frank & Associates, Inc. On-Call Construction Surveying Services RFP No. 19-090 Santa Ana Public Works Agency 5150 E. Hunter Ave. (714) 777-8877 35 Anaheim, CA 92807 FAX: (714) 777-1641alanfrank@johnson-frank.com    City Council 16 – 62 5/2/2023 EXHIBIT C     City Council 16 – 63 5/2/2023 Local Assistance Procedures Manual EXHIBIT 10-H2 Cost Proposal EXHIBIT 10-H2 COST PROPOSAL Page 1 of 3 SPECIFIC RATE OF COMPENSATION (USE FOR ON-CALL OR AS-NEEDED CONTRACTS) (CONSTRUCTION ENGINEERING AND INSPECTION CONTRACTS) Note: Mark-ups are Not Allowed Consultant _J_oh_n_s_on_-_F_r a_n_k _&_A_s_so_c_ia_te_s_, _In_c._____________________ ܆✔ Prime Consultant ܆ Subconsultant ܆ 2nd Tier Subconsultant Project No. _R_F_P_1_9_- 0_9_0_______________ Contract No. _T_B_D______________ Participation Amount $_9_50_,_0 0_0_t_o_$_1,_5_00_,_0 0_0______ Date _0_2/_1_7/_2_0 2_3_________ For Combined Rate 11.63%201.57%213.20% Fringe Benefit % + General &Administrative % OR =Combined ICR% For Home Office Rate For Field Office Rate Fringe Benefit % + General &Administrative % Fringe Benefit % + General &Administrative % = = Home Office ICR% Field Office ICR% Fee =% BILLING INFORMATION CALCULATION INFORMATION Name/Job Title/Classification1 Hourly Billing Rates2 Straight3 OT(1.5x) OT(2x) Effective Date of Hourly Rate Actual or Avg. Hourly Rate4 % or $ Increase Hourly Range - for Classifications OnlyFromTo John Doe – Project Manager * Civil Engineer II $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 01/01/2016 01/01/2017 01/01/2018 01/01/2016 01/01/2017 01/01/2018 01/01/2016 01/01/2017 01/01/2018 01/01/2016 01/01/2017 01/01/2018 01/01/2016 01/01/2017 01/01/2018 12/31/2016 12/31/2017 12/31/2018 12/31/2016 12/31/2017 12/31/2018 12/31/2016 12/31/2017 12/31/2018 12/31/2016 12/31/2017 12/31/2018 12/31/2016 12/31/2017 12/31/2018 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Not Applicable 0.0% 0.0% Sue Jones – Construction Engineer/Inspector Engineer I Buddy Black – Claims Engineer Engineer III Not Applicable Not Applicable 0.0% 0.0% 0.0% 0.0% Land Surveyor ** Technician $00 - $00 $00 - $00 $00 - $00 $00 - $00 $00 - $00 $00 - $00 0.0% 0.0% 0.0% 0.0% (Add pages as necessary) Page 4 of 9 January 2018     City Council 16 – 64 5/2/2023 ON-CALL CONTRACT PROPOSAL Attachment A Consultant: Johnson-Frank & Assoc., Inc. Page 1 of Date: 2023-02-17 Contract No.: Fringe Benefits % 11.63% Overhead % 49.20% 49.20% General Administration %Combined % 213.20% 213.20% NORMAL OVERTIME + + + + 152.37% 152.37% = =11.63% FEE % 10.00% ESCALATION 0.00% BILLING INFORMATION Name/Classification1 CALCULATION INFORMATION Hourly Billing Rates OT (1.5x) Effective date of hourly rate Actual/ average % increase Hourly range for classhourly rate2StraightOT (2x)From To Alan Frank, Survey PM / Project Surveyor Roger Frank, QA/QC / Project Surveyor Joseph Padilla, Project Surveyor Senior Survey Technician Survey Technician 341.07 341.07 341.07 N/A N/A N/A N/A N/A N/A 04/04/23 04/04/24 04/04/25 04/03/24 04/03/25 04/03/26 $99.00 $99.00 $99.00 0.00% 0.00% 341.07 341.07 341.07 N/A N/A N/A N/A N/A N/A 04/04/23 04/04/24 04/04/25 04/03/24 04/03/25 04/03/26 $99.00 $99.00 $99.00 0.00% 0.00% 206.26 206.26 206.26 N/A N/A N/A N/A N/A N/A 04/04/23 04/04/24 04/04/25 04/03/24 04/03/25 04/03/26 $59.87 $59.87 $59.87 0.00% 0.00% 163.65 163.65 163.65 187.40 187.40 187.40 211.15 211.15 211.15 04/04/23 04/04/24 04/04/25 04/03/24 04/03/25 04/03/26 $47.50 $47.50 $47.50 $47.00 to $48.00 $31.70 0.00% 0.00% 109.21 109.21 109.21 125.06 125.06 125.06 140.91 140.91 140.91 04/04/23 04/04/24 04/04/25 04/03/24 04/03/25 04/03/26 $31.70 $31.70 $31.70 0.00% 0.00% 1 Person Survey Party 217.94 217.94 217.94 249.57 249.57 249.57 281.20 281.20 281.20 04/04/23 04/04/24 04/04/25 04/03/24 04/03/25 04/03/26 $63.26 $63.26 $63.26 $63.26 0.00% 0.00% 2 Person Survey Party 406.95 406.95 406.95 466.01 466.01 466.01 525.07 525.07 525.07 04/04/23 04/04/24 04/04/25 04/03/24 04/03/25 04/03/26 $118.12 $118.12 $118.12 $118.12 0.00% 0.00% 3 Person Survey Party 593.95 593.95 593.95 680.15 680.15 680.15 766.35 766.35 766.35 04/04/23 04/04/24 04/04/25 04/03/24 04/03/25 04/03/26 $172.40 $172.40 $172.40 $172.40 0.00% 0.00% Clerical / Administrative 150.56 150.56 150.56 172.41 172.41 172.41 194.26 194.26 194.26 04/04/23 04/04/24 04/04/25 04/03/24 04/03/25 04/03/26 $43.70 $43.70 $43.70 $43.70 0.00% 0.00%     City Council 16 – 65 5/2/2023 JOHNSON-FRANK & ASSOC., INC. OFFICE EMPLOYEE BASIC HOURLY RATES AND COSTS BASIC HOURLY RATENAMECLASSIFICATIONExempt / Non-exempt Roger Frank Alan Frank Joseph Padilla Lenny Castillo Iris Warfield Bob Bintliff Project Manager / Surveyor Project Manager / Surveyor Project Manager / Surveyor Senior Survey Technician Map Checking / Survey Tech Map Checking / Survey Tech Administrative Exempt Exempt Exempt 99.00 99.00 59.87 47.00 48.00 31.70 43.70 Non-exempt Non-exempt Non-exempt Non-exemptTeresa Frank FIELD EMPLOYEE BASIC HOURLY RATES AND COSTS BASIC HOURLY RATENAMEExempt / Non-exempt Non-exemptCalifornia LS Party Chief Certified Party Chief Party Chief Instrument person Chainperson 63.26 61.56 59.51 54.86 54.28 Non-exempt Non-exempt Non-exempt Non-exempt     City Council 16 – 66 5/2/2023 ON-CALL CONTRACT PROPOSAL Attachment A Consultant: Johnson-Frank & Assoc., Inc. Page of Date: 2023-02-17 Contract No.: SCHEDULE OF DIRECT COSTS GNSS SURVEY EQUIPMENT: UNIT GPS Unit Cost Calcs Cost: Number of Units: $ $ $ 43,489.56 2 Cost per Unit:21,744.78 Estimated Useful Life: Cost per unit per year: 5 Years 4,348.96 Working Days per Year: Estimated billable days: 260 130 Cost per billable day:$33.45 per unit Industry Rental Rates Allen Instruments (Trimble) Surveyor's Service Co. (Leica) Western Data Systems (Trimble) $ $ $ 200.00 per unit 205.00 per unit 100.00 per unit Average Justifiable Rental:$134.61 Proposed Daily Rate:$100.00 DAY TRAVEL EXPENSES, PER DIEM Actual cost, in conformance to current Caltrans travel guide, for non-represented employees. EACH GENERAL EQUIPMENT Cellular Phones Safety Equipment Personal Computers Special Purchases (w/ City authorization) Survey Equipment (other than listed above) Included Included Included Actual EACH Included     City Council 16 – 67 5/2/2023 Local Assistance Procedures Manual EXHIBIT 10-H2 Cost Proposal NOTES: 1. Key personnel must be marked with an asterisk (*) and employees that are subject to prevailing wage requirements must be marked with two asterisks (**).All costs must comply with the Federal cost principles. Subconsultants will provide their own cost proposals. 2. The cost proposal format shall not be amended. 3. Billing rate = actual hourly rate * (1+ ICR) * (1+ Fee). Indirect cost rates shall be updated on an annual basis in accordance with the consultant’s annual accounting period and established by a cognizant agency or accepted by Caltrans. All costs must comply with the Federal cost principles for reimbursement. 4. For named employees and key personnel enter the actual hourly rate. For classifications only, enter the Average Hourly Rate for that classification. EXHIBIT 10-H2 COST PROPOSAL Page 2 of 3 SPECIFIC RATE OF COMPENSATION (USE FOR ON-CALL OR AS-NEEDED CONTRACTS) (CONSTRUCTION ENGINEERING AND INSPECTION CONTRACTS) Johnson-Frank & Assoc, Inc.Consultant __________________________________________܆✔ Prime Consultant ܆ Subconsultant RFP 19-090 TBD 02/17/2023Project No. _______________________ Contract No. ____________________ Date ____________________ SCHEDULE OF OTHER DIRECT COST ITEMS (Add additional pages as necessary) Description of Item Quantity Unit Unit Cost Total Mileage Costs $$ Equipment Rental and Supplies GNSS Equipment $100 $100/dayPer Day 1 Permit Fees Plan Sheets Test $ $ $ $ $ $ $ $ $ $ $ $ $ Vehicle Subconsultant 1: Subconsultant 2: Subconsultant 3: Subconsultant 4: Subconsultant 5: Note: Add additional pages if necessary. NOTES: 1. List other direct cost items with estimated costs. These costs should be competitive in their respective industries and supported with appropriate documentation. 2. Proposed ODC items should be consistently billed regardless of client and contract type. 3. Items when incurred for the same purpose, in like circumstance, should not be included in any indirect cost pool or in the overhead rate. 4. Items such as special tooling, will be reimbursed at actual cost with supporting documentation (invoice). 5. Items listed above that would be considered "tools of the trade" are not reimbursable as other direct cost. 6. Travel related costs should be pre-approved by the contracting agency and shall not exceed current State Department of Personnel Administration rules. Page 5 of 9 January 2018     City Council 16 – 68 5/2/2023 Local Assistance Procedures Manual EXHIBIT 10-H2 Cost Proposal 7. If mileage is claimed, the rate should be properly supported by the consultant's calculation of their actual costs for company vehicles. In addition, the miles claimed should be supported by mileage logs. 8. If a consultant proposes rental costs for a vehicle, the company must demonstrate that this is its standard procedure for all of their contracts and that they do not own any vehicles that could be used for the same purpose. 9. The cost proposal format shall not be amended. All costs must comply with the Federal cost principles. 10. Add additional pages if necessary. 11. Subconsultants must provide their own cost proposals. 3DJHꢀꢁꢀRIꢀꢂ JDQXDU\ꢀꢃꢄꢅꢆ     City Council 16 – 69 5/2/2023 Local Assistance Procedures Manual EXHIBIT 10-H1 Cost Proposal EXHIBIT 10-H2 COST PROPOSAL Page 3 of 3 Certification of Direct Costs: I, the undersigned, certify to the best of my knowledge and belief that all direct costs identified on the cost proposal(s) in this contract are actual, reasonable, allowable, and allocable to the contract in accordance with the contract terms and the following requirements: 7. Generally Accepted Accounting Principles (GAAP) 8. Terms and conditions of the contract 9. Title 23 United States Code Section 112 - Letting of Contracts 10. 48 Code of Federal Regulations Part 31 - Contract Cost Principles and Procedures 11. 23 Code of Federal Regulations Part 172 - Procurement, Management, and Administration of Engineering and Design Related Service 12. 48 Code of Federal Regulations Part 9904 - Cost Accounting Standards Board (when applicable) All costs must be applied consistently and fairly to all contracts. All documentation of compliance must be retained in the project files and be in compliance with applicable federal and state requirements. Costs that are noncompliant with the federal and state requirements are not eligible for reimbursement. Prime Consultant or Subconsultant Certifying: Alan D. Frank PresidentName: Signature : Title *: 02/17/2023Date of Certification (mm/dd/yyyy): alanfrank@johnson-frank.com (714) 660-5607Email:Phone Number: 5150 E. Hunter Ave., Anaheim, CA 92807Address: * An individual executive or financial officer of the consultant’s or subconsultant’s organization at a level no lower than a Vice President or a Chief Financial Officer, or equivalent, who has authority to represent the financial information utilized to establish the cost proposal for the contract. List services the consultant is providing under the proposed contract: Land Surveying and Mapping Page 7 of 9 January 2018     City Council 16 – 70 5/2/2023     City Council 16 – 71 5/2/2023 Local Assistance Procedures Manual Exhibit 10-O2 Consultant Contract DBE Commitment INSTRUCTIONS – CONSULTANT CONTRACT DBE COMMITMENT CONSULTANT SECTION 1. Local Agency - Enter the name of the local or regional agency that is funding the contract. 2. Contract DBE Goal - Enter the contract DBE goal percentage as it appears on the project advertisement. 3. Project Description - Enter the project description as it appears on the project advertisement (Bridge Rehab, Seismic Rehab, Overlay, Widening, etc). 4. Project Location - Enter the project location as it appears on the project advertisement. 5. Consultant’s Name - Enter the consultant’s firm name. 6. Prime Certified DBE - Check box if prime contractor is a certified DBE. 7. Total Contract Award Amount - Enter the total contract award dollar amount for the prime consultant. 8. Total Dollar Amount for ALL Subconsultants – Enter the total dollar amount for all subcontracted consultants. SUM = (DBEs + all Non-DBEs). Do not include the prime consultant information in this count. 9. Total number of ALL subconsultants – Enter the total number of all subcontracted consultants. SUM = (DBEs + all Non-DBEs). Do not include the prime consultant information in this count. 10. Description of Work, Services, or Materials Supplied - Enter description of work, services, or materials to be provided. Indicate all work to be performed by DBEs including work performed by the prime consultant’s own forces, if the prime is a DBE. If 100% of the item is not to be performed or furnished by the DBE, describe the exact portion to be performed or furnished by the DBE. See LAPM Chapter 9 to determine how to count the participation of DBE firms. 11. DBE Certification Number - Enter the DBE’s Certification Identification Number. All DBEs must be certified on the date bids are opened. 12. DBE Contact Information - Enter the name, address, and phone number of all DBE subcontracted consultants. Also, enter the prime consultant’s name and phone number, if the prime is a DBE. 13. DBE Dollar Amount - Enter the subcontracted dollar amount of the work to be performed or service to be provided. Include the prime consultant if the prime is a DBE. See LAPM Chapter 9 for how to count full/partial participation. 14. Total Claimed DBE Participation - $: Enter the total dollar amounts entered in the “DBE Dollar Amount” column. %: Enter the total DBE participation claimed (“Total Participation Dollars Claimed” divided by item “Total Contract Award Amount”). If the total % claimed is less than item “Contract DBE Goal,” an adequately documented Good Faith Effort (GFE) is required (see Exhibit 15-H DBE Information - Good Faith Efforts of the LAPM). 15. Preparer’s Signature - The person completing the DBE commitment form on behalf of the consultant’s firm must sign their name. 16. Date - Enter the date the DBE commitment form is signed by the consultant’s preparer. 17. Preparer’s Name - Enter the name of the person preparing and signing the consultant’s DBE commitment form. 18. Phone - Enter the area code and phone number of the person signing the consultant’s DBE commitment form. 19. Preparer’s Title - Enter the position/title of the person signing the consultant’s DBE commitment form. LOCAL AGENCY SECTION 20. Local Agency Contract Number - Enter the Local Agency contract number or identifier. 21. Federal-Aid Project Number - Enter the Federal-Aid Project Number. 22. Contract Execution Date - Enter the date the contract was executed. 23. Local Agency Representative’s Signature - The person completing this section of the form for the Local Agency must sign their name to certify that the information in this and the Consultant Section of this form is complete and accurate. 24. Date - Enter the date the DBE commitment form is signed by the Local Agency Representative. 25. Local Agency Representative’s Name - Enter the name of the Local Agency Representative certifying the consultant’s DBE commitment form. 26. Phone - Enter the area code and phone number of the person signing the consultant’s DBE commitment form. 27. Local Agency Representative Title - Enter the position/title of the Local Agency Representative certifying the consultant’s DBE commitment form. Page 2 of 2 July 23, 2015     City Council 16 – 72 5/2/2023 Local Assistance Procedures Manual EXHIBIT 10-H2 Cost ProposalEXHIBIT 10-H2 COST PROPOSAL Page 1 of 4 SPECIFIC RATE OF COMPENSATION (USE FOR ON-CALL OR AS-NEEDED CONTRACTS) (CONSTRUCTION ENGINEERING AND INSPECTION CONTRACTS) Note: Mark-ups are Not Allowed Consultant Geospatial Professional Solutions, Inc. (GPSi) RFP 19-090 Contract No. Prime Consultant Subconsultant Date Feb.9, 2023Project No.Participation Amount $:TBD = For Combined Rate Fringe Benefit % + General & Administrative % 26.37% + 150.94%177.31% Combined ICR% For Home Office Rate For Field Office Rate Fringe Benefit % + General & Administrative % Fringe Benefit % + General & Administrative % =Home Office ICR% =Field Office ICR% Fee =10.00% BILLING INFORMATION CALCULATION INFORMATION Name/Job Title/Classification1 Hourly Billing Rates2 Effective Date of Hourly Rate Actual or Avg. Hourly Rate4 % or $Hourly Range Straight3 OT (1.5x)OT (2x)From To Increase Classifications Only Project Manager*$293.30 exempt exempt 4/4/2023 4/4/2026 $96.15 $49.20 $46.69 $37.46 $37.00 $24.33 2.5% Photogrammetrist**$150.08 $142.42 $114.27 $112.87 $74.22 $225.12 $213.64 $171.40 $118.51 $77.93 $300.16 $284.85 $228.54 $225.73 $148.43 4/4/2023 4/4/2023 4/4/2023 4/4/2023 4/4/2023 4/4/2026 4/4/2026 4/4/2026 4/4/2026 4/4/2026 2.5% 2.5% 2.5% 2.5% 2.5% Lidar Specialist** Photogrammetric Technician** CAD/GIS Specialist** Administrative/Clerical**     City Council 16 – 73 5/2/2023 Local Assistance Procedures Manual EXHIBIT 10-H2 Cost ProposalNOTES: 1. Key personnel must be marked with an asterisk (*) and employees that are subject to prevailing wage requirements must be marked with two asterisks (**).All costs must comply with the Federal cost principles. Subconsultants will provide their own cost proposals. 2. The cost proposal format shall not be amended. 3. Billing rate = actual hourly rate * (1+ ICR) * (1+ Fee). Indirect cost rates should be based on the consultant’s annual accounting period, established by a cognizant agency by Caltrans. All costs must comply with the Federal cost principles for reimbursement. 4. For named employees and key personnel enter the actual hourly rate. For classifications only, enter the Average Hourly Rate for that classification. EXHIBIT 10-H2 COST PROPOSAL Page 3 of 4 SPECIFIC RATE OF COMPENSATION (USE FOR ON-CALL OR AS-NEEDED CONTRACTS) (CONSTRUCTION ENGINEERING AND INSPECTION CONTRACTS) Consultant Project No. Geospatial Professional Solutions, Inc. (GPSi) RFP 19-090 Contract No. SCHEDULE OF OTHER DIRECT COST ITEMS (Add additional pages as necessary) Prime Consultant Subconsultant Date Feb. 9, 2023 Description of Item Quantity Unit Unit Cost Total Ultracam Falcon Prime Digital Photogrammetric Camera (hourly) Riegl Lidar Sensor LMS-Q780 (hourly) Aircraft ‐ Cessna Turbo 206H $1,500 (hourly) $ $ $ $ $ $ $ $ 2,100.00 2,750.00 1,500.00 $ $ $ $ $ $ $ $ Note: Add additional pages if necessary. NOTES: 1. 2. 3. 4. List other direct cost items with estimated costs. These costs should be competitive in their respective industries and supported with appropriate documentation. Proposed ODC items should be consistently billed regardless of client and contract type. Items when incurred for the same purpose, in like circumstance, should not be included in any indirect cost pool or in the overhead rate. Items such as special tooling, will be reimbursed at actual cost with supporting documentation (invoice).     City Council 16 – 74 5/2/2023 5.Items listed above that would be considered "tools of the trade" are not reimbursable as other direct cost.EXHIBIT 10-H2 Cost Proposal Local Assistance Procedures Manual 6. 7. Travel related costs should be pre-approved by the contracting agency and shall not exceed current State Department of Personnel Administration rules. If mileage is claimed, the rate should be properly supported by the consultant's calculation of their actual costs for company vehicles. In addition, the miles claimed should be supported by mileage logs. 8.If a consultant proposes rental costs for a vehicle, the company must demonstrate that this is its standard procedure for all of their contracts and that they do not own any vehicles that could be used for the same purpose. 9.The cost proposal format shall not be amended. All costs must comply with the Federal cost principles. 10. Add additional pages if necessary. 11. Subconsultants must provide their own cost proposals     City Council 16 – 75 5/2/2023 Local Assistance Procedures Manual EXHIBIT 10-H1 Cost Proposal EXHIBIT 10-H2 COST PROPOSAL Page 3 of 3 Certification of Direct Costs: I, the undersigned, certify to the best of my knowledge and belief that all direct costs identified on the cost proposal(s) in this contract are actual, reasonable, allowable, and allocable to the contract in accordance with the contract terms and the following requirements: 7. Generally Accepted Accounting Principles (GAAP) 8. Terms and conditions of the contract 9. Title 23 United States Code Section 112 - Letting of Contracts 10. 48 Code of Federal Regulations Part 31 - Contract Cost Principles and Procedures 11. 23 Code of Federal Regulations Part 172 - Procurement, Management, and Administration of Engineering and Design Related Service 12. 48 Code of Federal Regulations Part 9904 - Cost Accounting Standards Board (when applicable) All costs must be applied consistently and fairly to all contracts. All documentation of compliance must be retained in the project files and be in compliance with applicable federal and state requirements. Costs that are noncompliant with the federal and state requirements are not eligible for reimbursement. Prime Consultant or Subconsultant Certifying: Name:Title *: Signature : Email: Date of Certification (mm/dd/yyyy): Phone Number: Address: * An individual executive or financial officer of the consultant’s or subconsultant’s organization at a level no lower than a Vice President or a Chief Financial Officer, or equivalent, who has authority to represent the financial information utilized to establish the cost proposal for the contract. List services the consultant is providing under the proposed contract: Page 7 of 9 January 2018     City Council 16 – 76 5/2/2023 3DJHRI $*5((0(17:,7+67$17(&&2168/7,1*6(59,&(6,1&723529,'( 21&$//352)(66,21$//$1'6859(<,1*6(59,&(6 7+,6$*5((0(17LVPDGHDQGHQWHUHGLQWRWKLVQGGD\RI0D\E\DQGEHWZHHQ6WDQWHF &RQVXOWLQJ6HUYLFHV,QFD1HZ<RUNFRUSRUDWLRQ ³&RQVXOWDQW´ DQGWKH&LW\RI6DQWD$QDD FKDUWHUFLW\DQGPXQLFLSDOFRUSRUDWLRQRUJDQL]HGDQGH[LVWLQJXQGHUWKH&RQVWLWXWLRQDQGODZVRI WKH6WDWHRI&DOLIRUQLD ³&LW\´  5(&,7$/6 $ 2Q2FWREHUWKH&LW\LVVXHGD5HTXHVWIRU3URSRVDO ³5)3´ 1RE\ZKLFK LW GHVLUHG WR UHWDLQ D FRQVXOWDQW KDYLQJ VSHFLDO VNLOO DQG NQRZOHGJH LQ WKH ILHOG RI 3URIHVVLRQDO/DQG6XUYH\LQJVHUYLFHVRQDQ³RQFDOO´EDVLVIRUWKH&LW\¶V3XEOLF:RUNV $JHQF\ % &RQVXOWDQWVXEPLWWHGDUHVSRQVLYHSURSRVDOWKDWZDVDPRQJWKRVHVHOHFWHGE\WKHFLW\ &RQVXOWDQWUHSUHVHQWVWKDWLWLVDEOHDQGZLOOLQJWRSURYLGHVXFKVHUYLFHVGHVFULEHGLQWKH VFRSHRIZRUNWKDWZDVLQFOXGHGLQWKH5)31R & ,Q XQGHUWDNLQJ WKH SHUIRUPDQFH RI WKLV $JUHHPHQW &RQVXOWDQWUHSUHVHQWV WKDW LW LV 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&203/,$1&(:,7+5(48,5(0(1762))81',1*$*(1&< 7KLVDJUHHPHQWPD\EHIXQGHGZLWKVWDWHDQGRUIHGHUDOJUDQWIXQGVDGPLQLVWHUHGE\&DOWUDQV 3URSRVHUVKDOOFRPSO\ZLWKDOOUHTXLUHPHQWVDVWKH\SHUWDLQWRWKHXVHRIWKHVHIXQGV5HIHUWR $WWDFKPHQWIRU&DOWUDQVUHTXLUHGIRUPVLQFOXGLQJ([KLELW+±6DPSOH&RVW3URSRVDO + IRU2Q&DOO&RQWUDFWV LQWKH$SSHQGL[RIWKLV5)3  ',6$'9$17$*('%86,1(66(17(535,6(6 '%( *2$/ 7KH$JHQF\KDVHVWDEOLVKHGD'%(JRDOIRUWKLV&RQWUDFW3URSRVHUVDUHHQFRXUDJHGWRREWDLQ'%( SDUWLFLSDWLRQIRUWKLVFRQWUDFW5HIHUWR([KLELW,±1RWLFHWR3URSRVHUV'%(,QIRUPDWLRQ LQFOXGHG LQ WKH $SSHQGL[ RI WKLV 5)3 3URSRVHUV PXVW VXEPLW([KLELWV2 2± &RQVXOWDQW3URSRVDO &RQWUDFW'%(&RPPLWPHQWWRGHPRQVWUDWHFRPSOLDQFHZLWK$JHQF\¶V '%(JRDO  &2168/7$17$8',7$1'5(9,(:352&(66 3ULRUWRFRQWUDFWDZDUGDQGGHSHQGHQWRQFRQWUDFWDZDUGDPRXQWWKHVHOHFWHG&RQVXOWDQWVKDOOEH VXEMHFW WR DQDXGLWRUUHYLHZE\&DOWUDQV¶$XGLWDQG ,QYHVWLJDWLRQV $ , RWKHUVWDWHDXGLW RUJDQL]DWLRQVRUWKHIHGHUDOJRYHUQPHQW7KHVHOHFWHG&RQVXOWDQWVKDOOFRPSOHWH([KLELW.± &RQVXOWDQW$QQXDO&HUWLILFDWLRQRI,QGLUHFW&RVWVDQG)LQDQFLDO0DQDJHPHQW6\VWHPIRUDOO SULPHDQGVXEFRQVXOWDQWVLQWKH$SSHQGL[RIWKLV5)3  To independently download any of the Caltrans Exhibits required per this RFP, visit: KWWSVGRWFDJRYSURJUDPVORFDODVVLVWDQFHIRUPVORFDODVVLVWDQFHSURFHGXUHVPDQXDOIRUPV     City Council 16 – 101 5/2/2023                  (;+,%,7%       City Council 16 – 102 5/2/2023 Professional Land Surveying Services City of Santa Ana Public Works Agency October 24, 2019 RFP No. 19-090     City Council 16 – 103 5/2/2023 City of Santa Ana Attn.: Sean Thomas, PE Public Works Agency; M-36 20 Civic Center Plaza 3rd Floor Reception, Ross Annex Santa Ana, CA 92701 RE: RFP No. 19-090, On-Call Professional Land Surveying Services in the City of Santa Ana October 24, 2019 Design with community in mind Dear Mr. Thomas, Surveying is the foundation that communities are built on. Upholding a community of over 330,000 people is a challenging task for the City of Santa Ana Public Works $JHQF\:HXQGHUVWDQGWKHLPSRUWDQFHRIVHOHFWLQJDTXDOL¿HGSDUWQHUWRSURYLGH surveying services. Stantec Consulting Services Inc. (Stantec) is that partner. As your surveying partner, we will listen closely to your needs, seek to understand deeper project purposes, and identify critical path solutions. There’s no boundary to our availability. :LWKEUDQFKRI¿FHVWKURXJKRXWVRXWKHUQ &DOLIRUQLD\RXZLOOEHQH¿WIURPDWHDPWKDWKDVVXFFHVVIXOO\FRPSOHWHGVXUYH\LQJ VHUYLFHVIRUPRUHWKDQ\HDUV:HNQRZWKDWRQFDOOFRQWUDFWVHEEDQGÀRZ:HKDYH the resources and adaptability to respond to challenges and meet any project’s needs. Principal-in-charge/project manager and primary contact Greg Sebourn, PLS, will oversee assembling the required staff, developing a work plan, and executing tasks in a timely manner. 7KHULJKWÀUPWHDPH[SHULHQFHBecause we have a strong history of successfully managing and delivering on-call task orders, there is no learning curve to managing tasks, scheduling, budgets, and—most importantly—providing you with the right staff at the right time. Our Survey/Geomatics Department is staffed with exceptional level TXDOL¿HGSURIHVVLRQDOVZKRKDYHVXEVWDQWLDOH[SHULHQFHLQSURYLGLQJGHVLJQDQG construction surveying services for various municipal facilities, transportation, water resources, land development, waste management agencies, and construction projects throughout southern California. We have the current technology and training on hand to provide you the most accurate, safe, and economical services. 6SHFLDOL]HGVXEFRQVXOWDQWVDQGFRPPLWPHQWWRPHHWLQJ\RXUDQWLFLSDWHG SDUWLFLSDWLRQOHYHOVIRUVPDOODQGPLQRULW\EXVLQHVVHVWe have a long history of ZRUNLQJZLWKVPDOOORFDO¿UPVDQGDUHFRPPLWWHGWRHQJDJLQJRXUWHDPLQJSDUWQHUV Geospatial Professional Solutions Inc. (GPSi) and Cabrinha, Hearn & Associates (CHA). They have seamlessly collaborated with us on numerous efforts over the years. )RFXVHGRQRXUSHRSOH)RFXVHGRQVDIHW\The way we treat our people, clients, and QHLJKERUVUHÀHFWVZKRZHDUHZKDWZHEHOLHYHLQDQGKRZZHGRRXUZRUN,QWHJUDWLQJ practical Health, Safety, and Environment programs into our work helps protect our people from injuries, property loss, and environmental damage. <RXUSURMHFWVDUHRXUSULRULW\Your projects and their successful delivery are our priority. This means that each assignment receives the detailed attention and best TXDOL¿HGWHDPPHPEHUVIRUWKHVSHFL¿FVHUYLFHVUHTXLUHG Greg Sebourn is your point of contact and is authorized to make legally binding commitments for Stantec Consulting Services Inc. Stantec concurs with the provisions contained in the sample agreement provided as Attachment 3 to the RFP. Required FHUWL¿FDWHVDUHSURYLGHGLQ$SSHQGL[%RIWKLVSURSRVDO Regards, Greg Sebourn, PLS Principal-in-Charge/Project Manager 38 Technology Drive Irvine CA 92618-5312 Phone: (949) 923-6953 greg.sebourn@stantec.com Tony Cuomo, PLS Mapping Manager 38 Technology Drive Irvine CA US 92618-5312 Phone: (949) 923-6112 tony.cuomo@stantec.com Stantec Consulting Services Inc. 38 Technology Drive • Irvine, CA 92618-5312 ds,,,,, Sebouoooooooooooooooooooooooooooooooornnnnnnnnnnnnnnnnnnnnnnnnnn PLLLPLPLPLPLPLPLLLPLLLPPLPLPLPPPPPLPPPPLPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPS SS Tony Cuomomomomommomomomomomomommomomomoommomomomomommmommommoomoooommmommmoooooommmomommooommmomooooommommmomomomooommomomoomommmooommomooommoomooo, PLS Mapping Manager     City Council 16 – 104 5/2/2023 6WDQWHFRI About Stantec Communities are fundamental. Whether around the corner or across the globe, they provide a foundation, a sense of place and of belonging. That’s why at Stantec, we always design with community in mind. We care about the communities we serve—because they’re our communities too. We’re designers, engineers, scientists, and project managers, innovating together at the intersection of community, creativity, and client relationships. Balancing these priorities results in projects that advance the quality of life in communities across the globe. Our Organizational Stability Stantec Consulting Services Inc. is a public company that was incorporated in New York in 1929 (FEIN 11-2167170). It is also a publicly traded entity listed on the New York Stock Exchange (Symbol: STN) and the Toronto Stock Exchange (Symbol: STN). We are required to be financially stable in order to maintain these listings and we are required to adhere to the Internal Control–Integrated Framework issued by the Committee of Sponsoring Organizations of the Treadway Commission “(2013 framework)” (the COSO criteria). We are subject to ongoing independent audits that prove our financial stability and credit worthiness. We will submit audited financial statements as requested by the City of Santa Ana (City.) Firm and Team Experience     City Council 16 – 105 5/2/2023 RI&LW\RI6DQWD$QD3XEOLF:RUNV$JHQF\5)31R2Q&DOO3URIHVVLRQDO/DQG6XUYH\LQJ6HUYLFHV Our Strength The Stantec community currently unites approximately 22,000 employees working worldwide with more than 1,400 employees in California. Surveying services for the City will be manged from our offices in Irvine, California. Stantec currently holds a City of Santa Ana business license (#173660). Our Staff We have assembled a team of highly qualified professionals to achieve your project goals. Greg Sebourn, Principal-in- Charge/Project Manager, will be the City’s point of contact, and Ray Mansur, QA-QC/Resource Manager, will be the backup lead in the unlikely event that Greg is unavailable. The Key Staff Expertise matrix shown on page 4 highlights each person’s ability to accomplish the tasks in your Scope of Work. We have also considered each team member’s time commitments and availability to perform their assigned tasks. Key staff résumés are provided in Appendix A and are sorted alphabetically by surname. We are Qualified and Committed to Your Task Order Because of our experience with working with the City of Santa Ana, we are well aware of your scheduling needs. In addition to key staff, we have ample support staff with similar and supplementary expertise to meet peak workload requirements. (Please refer to our organizational chart on page 5.) Efficient coordination within our proposed team is facilitated by long-standing professional relationships within the team, and between the team and many key members of the city staff. Our Subconsultants We selected two subconsultants based on their experience with the tasks in the scope of work and their availability to commit to this contract. Stantec will serve as the administrative liaison between the City and our subconsultants. Cabrinha, Hearn & Associates (CHA), a professional surveying and mapping corporation, was founded in 1976. CHA has extensive experience in providing services on large-scale projects within Southern California, such as the GPSi continues a long tradition of providing high quality photogrammetric mapping and aerial imaging and LiDAR products and services. They provide service to public agencies and companies engaged in the design, construction, and management of public works, infrastructure systems, and the management of natural resources. GPSi has the manpower and equipment to accommodate time-critical and technically demanding projects, and they support the missions of their clientele with a broad range of geospatial technologies. GPSi features next-generation geospatial solutions that encompass aerial image acquisition, photogrammetry, LiDAR, and Geographic Information Systems. They recognize that your task orders require mapping data rapidly, cost-effectively, and to required data standards. The leadership team has a 27-year legacy of success in meeting and exceeding their clients’ mission-critical needs that have rigorous standards and specifications. This is reflected in a high client retention rate and a legion of satisfied customers. GPSi is a DBE/SBE/VSBE/WMBE/SB Micro certified firm and is registered with the Department of Industrial Relations (1000030845.) Crenshaw/LAX Extension, Purple Line Extension Section 1, several Caltrans on-call surveying contracts (as prime and subconsultant), California State University system (various campus sites), City of Pasadena on-call surveys, City of Santa Monica on-call surveys, Gold Line Eastside Extension Tunneling Project, and Pasadena Light Rail Project. Our well-equipped and experienced personnel consistently deliver high-quality work on schedule and within budget, leading to their clients’ full satisfaction. CHA will perform their work with in-house staff. Should the need arise for additional personnel, IUOE Local 12 provides additional labor resources. CHA is a DBE/SBE/CBE/LBE/LSBE/SB Micro certified firm, and is registered with the California Department of Industrial Relations (1000021302).     City Council 16 – 106 5/2/2023 6WDQWHFRI Team Member Role Availability for Task OrderAerial MappingBoundary SurveysConstruction StakingHorizontal and VerticalControl NetworksLegal Descriptions and PlatsMap CheckingMonument PreservationRecords of SurveySubdivision MappingTopographic Surveys (Misc.)Stantec Greg Sebourn, PLS Principal-in-Charge and Project Manager 100% Ray Mansur, PLS QA-QC/ Resource Manager and Backup Lead 20% Tessie Barriga, PE, QSP/QSD Project Engineer, Construction Services Manager 100% Tony Cuomo, PLS Mapping Manager 100% Tim Eich, BS 3D Modeling 100% Minh Le, PLS Project Surveyor 100% Joseph Nelson, PLS Project Surveyor 100% Jason Shockley, PLS Project Surveyor and Field Manager 50% Jim Steines, PLS Project Surveyor 80% Justin Thomas, PLS Project Surveyor 100% Todd Wilson, GISP Geographic Information Systems 100% Cabrinha, Hearn & Associates Camden Cabrinha, PLS Survey Project Manager 50% Jamie Bertchume, PLS Party Chief 50% GPSi Ramon Ramos, PLS, CP Chief Photogrammetrist 100% Alice Ramos, CP, GISP Aerial Production Manager and QA/QC Oversight 100% Paul Hamilton-Rivers Aerial Project Manager 100% Key Staff Expertise Matrix     City Council 16 – 107 5/2/2023 RI&LW\RI6DQWD$QD3XEOLF:RUNV$JHQF\5)31R2Q&DOO3URIHVVLRQDO/DQG6XUYH\LQJ6HUYLFHV Staffing and Resources Management Organizational Chart Our team structure provides effective direction, hands-on control, and comprehensive coordination. Team members were chosen based on their familiarity and experience working with you and local agencies, and their availability (indicated as percentages in the chart below and listed on page 3) to commit to this contract. We have ample equipment and technical support staff (shown in the box below) with similar and supplementary expertise to meet peak workload requirements and execute task order assignments within the your desired timelines. Santa Ana Public Works Agency SUBCONSULTANTS Cabrinha, Hearn & Associates (CHA) 6XUYH\3URMHFW0DQDJHU Camden Cabrinha, PLS - 50% 3DUW\&KLHI Jamie Bertchume, PLS - 50% BBBBBBBBBBBBBBBBB GPSi &KLHI3KRWRJUDPPHWULVW Ramon Ramos, PLS, CP - 100% $HULDO3URGXFWLRQ0DQDJHU DQG4$4&2YHUVLJKW Alice Ramos, CP, GISP - 100% $HULDO3URMHFW0DQDJHU Paul Hamilton-Rivers - 100% QA-QC/Resource Manager and Backup Lead Ray Mansur, PLS - 20% Principal-in-Charge and Project Manager Greg Sebourn, PLS - 100% KEY STAFF Mapping Manager Tony Cuomo, PLS - 100% Project Engineer, Construction Services Manager Tessie Barriga, PE, QSP/QSD - 100% Project Surveyor and Field Manager Jason Shockley, PLS - 50% Project Surveyors Minh Le, PLS - 100% Joseph Nelson, PLS - 100% Jim Steines, PLS 80% Justin Thomas, PLS - 100% 3D Modeling Tim Eich, BS - 100% Geographic Information Systems Todd Wilson, GISP - 100% FIELD AND OFFICE SURVEYORS &HUWL¿HG3DUW\&KLHI John Dominguez, LSIT Jesse Jobe, LSIT Greg McKinstry, LSIT Party Chief David Costich Paul Klein Rene Rodriquez (CHA) Jeffrey Stauffer Edward Uribe (CHA) Adam Weber Chainman Alberto Armas Alex George Michael Naylor (CHA) Apprentice Maxwell Krupp Survey Technician Keith Younglove CAD Operator Bernard Xu (CHA)     City Council 16 – 108 5/2/2023 6WDQWHFRI The City needs local, experienced State of California licensed professional land surveyors to perform specific land surveying services on an as-needed or “on-call” basis, or project basis for Capital Improvement Program (CIP) projects, and/or for projects under construction. We understand that work consists of general land professional surveying services for public works projects. and or projects related to City facilities. Since funding sources for each project may vary, we will assist the City through this contract to provide the necessary services. Our team approach to your task order will be patterned after the successful approach we have refined on our prior survey contracts with other public agencies. As stated earlier, Greg Sebourn, Princpal-in-Charge/Project Manager, will be the designated single point of contact for all primary communication. Greg will strive to maintain open and constant communication with City personnel to help ensure timely completion of all tasks. Services may include the following: •Preparing legal descriptions, plats and maps for subdividing property •Researching existing County and City records for survey monuments within the project area •Searching for property line monuments, street centerline monuments, and benchmarks •Performing boundary line adjustments •Preserving/perpetuating monuments in areas impacted by City projects •Replacing lost or obliterated property corners •Setting boundary markers or property corners •Retracing boundaries for fences and other purposes •Locating, relocating, establishing, reestablishing, or retracing property lines or boundaries of land parcels, rights-of-way, easements, or alignments of those lines or boundaries •Preparing legal descriptions and information shown with the description of any deed or other title document •Preparing Records of Survey •Map checking services •Construction services •Miscellaneous services, including photogrammetric surveying, aerial topographic mapping, and aerial photography Deliverables will vary from task to task, but a partial list would include, but not be limited to: •Legal descriptions with accompanying plats •'UDIWDQG¿QDOUHFRUGVRIVXUYH\ •'UDIWDQG¿QDOFRUQHUUHFRUGV •0DSFKHFNLQJUHYLHZ¿QDODSSURYDOOHWWHUVDQGUHGOLQH map comments •Topographic products including CAD Planimetry and VXUIDFH¿OHV •Photogrammetric mapping products, including CAD SODQLPHWU\DQGVXUIDFH¿OHVDQGGLJLWDOFRORU RUWKRSKRWRJUDSK\¿OHV •Relevant construction support including staking, cut sheets, as-built maps, monuments and control points, aerial photographs (digital orthophotography, etc.), and blue top surveying Interrelationship with City Personnel Having provided on-call services for the city on previous contracts, we have solid working relationships with many City Key Staff, including Sean Thomas, Monica Suter, John Gonzales, Mindy Ly, Gilbert Castillo, Robert Aguirre, Elias Ehab, and David Ramirez. Our team of on-call survey consultants will work with City personnel and the other stakeholders to share information and resources to help ensure project consistency is maintained and that project milestones under this task order are met in a timely manner. Insurance (and other) Requirements Our team is qualified to perform all tasks identified for your task orders. We will comply with all stated requirements, conform to insurance requirements, adhere to safety and accident prevention, and maintain the fee schedule. References We are providing references for more than three public agencies in the Relevant Project Experience table on the next page. We have also provided a few references for our subconsultants at the end of the table Understanding of the City’s Need     City Council 16 – 109 5/2/2023 RI&LW\RI6DQWD$QD3XEOLF:RUNV$JHQF\5)31R2Q&DOO3URIHVVLRQDO/DQG6XUYH\LQJ6HUYLFHVRelevant Project ExperienceProject Name and Location Client Project Status Services Provided Description of Project (Challenges and Solutions) Reference Task Order Team MembersStantec Consulting Services Inc.Cabrillo Park Drive City of Santa Ana Completed 2018 Centerline alignment and right-of-way base mapping; legal descriptions Challenge: legal descriptions were to encompass approximately 70 oddly configured sidewalk pop-outs behind tree wellsSolution:worked with city project manager to develop an efficient geometry that significantly lowered the legal description costsMonica Suter, PE, TE, PTOECity Of Santa Ana - Public WorksDesign Engineering(714) 647-5645Msuter@Santa-Ana.orgTony CuomoNutwood/Yale Area Infrastructure ImprovementsCity of FullertonPublic WorksCompleted (pending county approval of 32 pre-construction corner records)Centerline alignment and right-of-way base mapping; right-of-way to right-of-way design-grade site topography (approx. 8,500'); utility potholing; pre-construction corner recordsNo significant challenges were encountered David Grantham, PECity of FullertonPublic Works - Engineering (714) 738-6853 dgrantham@cityoffullerton.comGreg Sebourn, Tony Cuomo, Jeff Stauffer, John Dominguez, Joe Nelson, Tim Eich, Sue HarrisBrookhurst Road and Orangethorpe Avenue Pavement Rehabilitation ProjectsCity of Fullerton Public WorksOngoing Centerline alignment and right-of-way Base mapping; aerial topographic mapping (approx. 7,700'); pre-construction corner recordsNo significant challenges were encountered David Grantham, PECity of FullertonPublic Works - Engineering (714) 738-6853 dgrantham@cityoffullerton.comGreg Sebourn, Tony Cuomo, John Dominguez, Joe Nelson, Tim Eich, Sue Harris, GPSi (subconsultant)Leticia Drive and La Plata Storm Drain Projects (Hacienda Heights)Los Angeles CountyDepartment of Public WorksOngoing Geodetic control; centerline alignment and right-of-way base mapping; right-of-way to right-of-way design-grade site topography (approx. 43,000'); record of survey; pre-construction corner recordsChallenge: LADPW requires that all topographic surveying be processed through Carlson Survey softwareSolution: Stantec purchased necessary software, trained with county personnel, and became proficient with the new softwareMark Wittig, PLSSurvey Supervisor I, FCLos Angeles County DPW(626) 458-5144mwittig@dpw.lacounty.govGreg Sebourn, Tony Cuomo, Jeff Stauffer, John Dominguez, Jamie Bertchume (CHA), Joseph Nelson, Tim EichMonument Preservation (CC-1567 Zone 1 Residential Overlay) ProjectCity of Huntington Beach, Public WorksOngoing Design and construction related services, conducted field survey to locate and/or establish centerline monuments and their accessories, prepared pre- and post-construction corner records, worked with private and public personnelChallenge: project includes 250 monuments located in the center of residential streets and are scheduled to be disturbed or destroyed by pavement rehabilitation efforts Solution:recovered monuments and tied them out to at leastfour tagged ties. (In cases where monuments or ties were missing,new monuments and/or ties were set.)Joe DerlethCity SurveyorCity of Huntington Beach(714) 536-5431jderleth@surfcity-hb.orgJoseph Nelson, Tessie Barriga, Jason Shockley, Tim Eich, Alberto Armas, Alex GeorgeOn-Call Land Surveying and Mapping Services for Orange County Sanitation DistrictOrange County Sanitation DistrictCompleted 2019 Construction staking, corner records, monitoring surveys, site control, boundary surveys, aerial topography, map research, base maps, right-of-way documentsNo significant challenges were encountered William (Bill) GilbertConstruction Inspection SupervisorOrange County Sanitation District(714) 593-7844bgilbert@ocsd.comJim Steines, Ray Mansur, Jason ShockleyMira Loma Women’s Detention Center Los Angeles CountyDepartment of Public Works, ProjectManagementDivisionOriginal Contract 2014; Current work June 2017-ongoing. Surface utility surveying and encumbrance mapping, legal descriptions and platsChallenges: secure facility in Lancaster, somewhat remote; Los Angeles County Department of Public Works is client to California Department of General Services Solutions: developed a right-size budget to allow for scope revisions, clear and timely communication, worked with client to resolve competing interestsAlicia RamosSenior Capital Projects ManagerProject Management Division II (626) 314-1245aramos@dpw.lacounty.govGreg Sebourn, Ray Mansur, Tessie Barriga, Joseph Nelson, Tim Eich, Jason ShockleyOld River Leeds Road Los Angeles CountyDepartment of Public Works, ProjectManagementDivisionCompleted 9/2017 Topo surveying and control for traffic improvementsNo significant challenges were encountered Yugal LallSenior Capital Projects Manager Project Management Division II(626) 476-2837 ylall@dpw.lacounty.govGreg Sebourn, Ray Mansur, Tessie Barriga, Joseph Nelson, Tim Eich, Jason Shockley    City Council 16 – 110 5/2/2023 RI 6WDQWHFProject Name and Location Client Project Status Services Provided Description of Project (Challenges and Solutions) Reference Task Order Team MembersStantec Consulting Services Inc.Rancho Los Amigos National Rehabilitation Center Utility and Tunnel SurveyLos Angeles CountyDepartment of Public Works, ProjectManagementDivisionOngoing Topo mapping of utilities and tunnelsChallenges: confined space for surveying, safety Solutions: adhered to all safe work practices, clear communication with Los Angeles County Department of Public WorksYugal LallSenior Capital Projects Manager, Project Management Division II(626) 476-2837ylall@dpw.lacounty.govGreg Sebourn, Ray Mansur, Tessie Barriga, Joseph Nelson, Tim Eich, Jason ShockleySouth Whittier Outfall Sanitation Districts of Los Angeles CountyCompleted 12/2017 Aerial control, topo survey and mapping, manhole surveys, and right-of-way mappingChallenges:schedule was critical Solutions: well-organized scope with closely managed staff delivered the project within the critical scheduleMichael Tatalovich, Section Head, Sewer Design Section(562) 908-4288 mtatalovich@lacsd.orgRobert Gardner, Supervising Designer, Sewer Design Section(562) 908-4288 ext 1615 rgardner@lacsd.orgGreg Sebourn, Ray Mansur, Tessie Barriga, Joseph Nelson, Tim Eich, Jason ShockleyGreen Lane Pump Station Sanitation Districts of Los Angeles CountyCompleted 8/2017 Aerial control, topo survey and mapping, manhole surveys, and right-of-way mappingChallenges: schedule was critical Solutions:well organized scope with closely managed staff delivered the project within the critical scheduleMichael Tatalovich, Section Head, Sewer Design Section(562) 908-4288 mtatalovich@lacsd.orgRobert Gardner, Supervising Designer, Sewer Design Section(562) 908-4288 ext 1615 rgardner@lacsd.orgGreg Sebourn, Ray Mansur, Tessie Barriga, Joseph Nelson, Tim Eich, Jason ShockleyCabrinha Hearn & Associates ExperienceWestside Extension, Segment 1Los Angeles, CAWEST JV/METRO 10/2013 - Ongoing Horizontal and vertical project control verification and densification survey; exploratory shaft site monitoring; as-built surveys and mapping; advanced utility relocation layout and construction staking; utility plan verifications; monument preservation/restoration, topographic design/as-built mapping; and western station track alignment and platform as-builtChallenges: heavy rail, 9-mile subway extension project under construction; tunneling under heavily populated areasSolutions:as-built mapping provided to accommodate utilities relocation often with less than an 8-hour request window to enable the design/build team to accurately locate utilities for station box/decking design and placementJoe DeMelloLA Metro Director, Construction Management Westside Extension(323) 900-2112 demelloj@metro.netCamden Cabrinha, Jamie Bertchume, Edward Uribe, Rene Rodriguez, Bernard XuGPSi ExperienceLADWP 230 KV Scattergood Plan and ProfileLos Angeles, CALos Angeles Department of Water and Power (LADWP)/Stantec2/2016 - 3/2016 As subconsultant, provided: photogrammetric mapping 1”=40’, 1-foot contours, orthosChallenges: LAX is one of the busiest airports in the world with difficult low altitude flying directly in the AP take off zoneSolution: aerial survey and photogrammetric mapping 1”=40’ w/ 1’ CI, 11 linear miles; flight coordination with air traffic control Tessie Barriga PEStantec(949) 923-6946tessie.barriga@stantec.comRamon Ramos, Maria Alice Ramos, Paul Hamilton-RiversSediment Augmentation ProjectSeal Beach CAFish & Wildlife Services4/2016 - 5/2016 As prime, provided: photogrammetric mapping 1”=20’, 0.5-foott contours, 4-band orthosChallenge:revitalization and preservation of the Seal Beach wetlands requiring coordination with multiple Federal agencies, such as USGS and Fish & Wildlife ServicesSolution:aerial survey and photogrammetric mapping 1”=20’ w/ 0.5’ CI, collecting point data using SGM methods whilst still achieving a very high accuracy set of mapping deliverables along with four-band digital orthophotographyKirk Gilligan, Refuge Manager Fish & Wildlife Services(909) 982-4601kirk_gilligan@fws.govRamon Ramos, Maria Alice Ramos, Paul Hamilton-Rivers    City Council 16 – 111 5/2/2023 RI&LW\RI6DQWD$QD3XEOLF:RUNV$JHQF\5)31R2Q&DOO3URIHVVLRQDO/DQG6XUYH\LQJ6HUYLFHV Project Approach Outline Our proven project approach procedure highlighted below can and will be modified to accommodate the specific tasks under the City’s contract. Notice to Proceed As Principal-in-Charge/Project Manager, Greg Sebourn, PLS, will coordinate with the City and our team to review the task order scope of services, safety requirements, and estimated fees to accomplish the specific task. Alternative survey methods will be considered; and task-specific responsibilities will be assigned to specific team members, as deemed applicable, by meeting in advance with City personnel. Research and Field Preparation Our Mapping Manager, Tony Cuomo, will work with City personnel to obtain copies of maps, plans, as-builts, CAD files, and other records needed for each specific task. Our team will use the research above to develop a survey crew package consisting of the project safety plan, the scope of services outline (field requests); entry permits and access instructions; control diagrams and coordinate files; existing monuments and record information; construction calculations; and/or alignments specific to the given survey task. Field Survey Our team members have several years of experience working in heavy construction zones, high traffic areas, and confined spaces. With state-of-the-art conventional total stations, GPS receivers, digital levels, Unmanned Aerial Systems (UAS), and laser scanners, we confirm that the right tool is used for the right job. When construction support is required, our team includes licensed California professional land surveyors, professional engineers, and certified party chiefs to supervise the construction staking, as-builts, and QA/QC required. All Stantec survey parties are fully equipped to tackle any construction staking necessary and can be deployed within 48 hours of a field survey request. Data Reduction and Base-Mapping Our team interprets field measurements through the use of digital field notes, uses a “field-to-finish” method of data collection, and can provide deliverables in “Microstation” (or Civil3D) format as deemed appropriate by the City. Our team‘s experience in construction staking services and our professional land surveyors are on staff to supervise the preparation of mapping exhibits and construction staking. Map Checking Stantec is one of very few Orange County firms that can claim to have extensive experience with subdivision map, record of survey, and legal description map checking. Greg Sebourn and Tony Cuomo have developed expertise with the elements involved in clearing the map check process through years of experience at previous engagements. Tony has reviewed literally hundreds of maps and legal descriptions for compliance with professional standards of practice, agency standards and ordinances, and State law. He was a contributory author for sections of the City of Irvine Subdivision Manual. We maintain a high level of professional involvement with cities, counties, and agencies, together with local and statewide professional organizations that track changes in the law that govern the subdivision process. Several of us have served or are currently officers in these organizations, including participation in Professional Practice Committees that act as an oversight group to ensure the utmost in ethics, professional conduct, and standard of care in the local survey community. Quality Assurance and Quality Control of Deliverables To help ensure the accuracy and completeness of project documents and deliverables for each task, in-house QA/QC reviews will be conducted by the QA/QC manager or field survey manager as appropriate for the task. Our team’s commitment to excellence is evidenced by the quality of the work that we do. Scope of Services and Schedule     City Council 16 – 112 5/2/2023 6WDQWHFRI Resource Management Plan We are committed to providing qualified and experienced staff for this effort. We have staff in offices throughout southern California who are excited for the opportunity to provide their support to Santa Ana. We anticipate an experienced team of qualified professionals to have substantial availability immediately. Our key individuals’ (principal-in-charge, project managers, project surveyors, photogrammetrists) committed availability averages 85%. For this on-call contract, we have identified a dozen highly qualified, licensed technical experts. We have appointed Ray Mansur, PLS, as the resource manager to help ensure sufficient staff resources continue to remain available for the duration of the contract. Ray serves as Stantec’s US West discipline leader for land surveying, and he manages technical teams totaling more than 100 across the Western US. Our Southern California staff includes more than 60 experienced surveying professionals. Additionally, we provide aerial mapping services with our own equipment and staff, as well as through our DBE partner GPSi. GPSi has committed 100 percent of their availability for the duration of the contract. Fee Proposal Our fee proposals and Caltrans forms are provided under separate cover as requested. Certificates Stantec’s signed certificates are provided in Appendix B.     City Council 16 – 113 5/2/2023 Appendix B Certificates     City Council 16 – 114 5/2/2023     City Council 16 – 115 5/2/2023     City Council 16 – 116 5/2/2023     City Council 16 – 117 5/2/2023     City Council 16 – 118 5/2/2023     City Council 16 – 119 5/2/2023 Design with community in mind     City Council 16 – 120 5/2/2023                (;+,%,7&                                 City Council 16 – 121 5/2/2023 /RFDO$VVLVWDQFH3URFHGXUHV0DQXDO(;+,%,7+&RVW3URSRVDO3DJHRI-DQXDU\(;+,%,7+&267352326$/3DJHRI63(&,),&5$7(2)&203(16$7,21 86()2521&$//25$61(('('&2175$&76  &216758&7,21(1*,1((5,1*$1',163(&7,21&2175$&76 1RWH0DUNXSVDUH1RW$OORZHG&RQVXOWDQWBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBB ܆3ULPH&RQVXOWDQW ܆6XEFRQVXOWDQW ܆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±3URMHFW0DQDJHU &LYLO(QJLQHHU,,1RW$SSOLFDEOH6XH-RQHV±&RQVWUXFWLRQ(QJLQHHU,QVSHFWRU(QJLQHHU,1RW$SSOLFDEOH%XGG\%ODFN±&ODLPV(QJLQHHU(QJLQHHU,,,1RW$SSOLFDEOH/DQG6XUYH\RU  7HFKQLFLDQ  $GGSDJHVDVQHFHVVDU\ Stantec Consulting Services Inc.950,00012/28/2023✔    City Council 16 – 122 5/2/2023 /RFDO$VVLVWDQFH3URFHGXUHV0DQXDO (;+,%,7+&RVW3URSRVDO  3DJHRI-DQXDU\127(6.H\SHUVRQQHOPXVWEHPDUNHGZLWKDQDVWHULVN DQGHPSOR\HHVWKDWDUHVXEMHFWWRSUHYDLOLQJZDJHUHTXLUHPHQWVPXVWEHPDUNHGZLWKWZRDVWHULVNV $OOFRVWVPXVWFRPSO\ZLWKWKH)HGHUDOFRVWSULQFLSOHV6XEFRQVXOWDQWVZLOOSURYLGHWKHLURZQFRVWSURSRVDOV7KHFRVWSURSRVDOIRUPDWVKDOOQRWEHDPHQGHG%LOOLQJUDWH DFWXDOKRXUO\UDWH  ,&5   )HH ,QGLUHFWFRVWUDWHVVKDOOEHXSGDWHGRQDQDQQXDOEDVLVLQDFFRUGDQFHZLWKWKHFRQVXOWDQW¶VDQQXDODFFRXQWLQJSHULRGDQGHVWDEOLVKHGE\DFRJQL]DQWDJHQF\RUDFFHSWHGE\&DOWUDQV$OOFRVWVPXVWFRPSO\ZLWKWKH)HGHUDOFRVWSULQFLSOHVIRUUHLPEXUVHPHQW)RUQDPHGHPSOR\HHVDQGNH\SHUVRQQHOHQWHUWKHDFWXDOKRXUO\UDWH)RUFODVVLILFDWLRQVRQO\HQWHUWKH$YHUDJH+RXUO\5DWHIRUWKDWFODVVLILFDWLRQ(;+,%,7+&267352326$/3DJHRI63(&,),&5$7(2)&203(16$7,21 86()2521&$//25$61(('('&2175$&76  &216758&7,21(1*,1((5,1*$1',163(&7,21&2175$&76 &RQVXOWDQWBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBB܆3ULPH&RQVXOWDQW܆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tantec Consulting Services Inc.2/28/2023Geospatial Professional Solutions, Inc. (GPSI)20000Cabrinha, Hearn, and Associates75000✔    City Council 16 –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    City Council 16 –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¶VRUVXEFRQVXOWDQW¶VRUJDQL]DWLRQDWDOHYHO QRORZHUWKDQD9LFH3UHVLGHQWRUD&KLHI)LQDQFLDO2IILFHURUHTXLYDOHQWZKRKDVDXWKRULW\WRUHSUHVHQW WKHILQDQFLDOLQIRUPDWLRQXWLOL]HGWRHVWDEOLVKWKHFRVWSURSRVDOIRUWKHFRQWUDFW /LVWVHUYLFHVWKHFRQVXOWDQWLVSURYLGLQJXQGHUWKHSURSRVHGFRQWUDFW   Gregory C. Sebourn, PLS Principal-In-Charge, Contract Manager 2/28/2023 Greg.Sebourn@stantec.com 949-351-8057 38 Technology Dr., Ste 200, Irvine CA 92618 As-Needed Land Surveying and Mapping Services     City Council 16 – 125 5/2/2023 Local Assistance Procedures ManualExhibit 10-HCost ProposalNote: Mark-ups are Not AllowedConsultant or Subconsultant Stantec Consulting Service Inc.Contract No. Date2023-2025 Fringe Benefit %+ Overhead % +General Administration % =Combined Indirect Cost Rate (ICR) %Included+165.248%+Included 165.248%FEE % =12.00%Actual or Avg. % or $ increase Hourly range - for hourly rate3classifications only$342.47 N/A N/A 1/1/2023 12/31/2023 $115.28 0$352.75 N/AN/A1/1/202412/31/2024$118.74 3.00%$363.33 N/A N/A 1/1/2025 12/31/2025 $122.30 3.00%$261.55 N/A N/A 1/1/2023 12/31/2023 $88.04 0$269.39 N/A N/A 1/1/2024 12/31/2024 $90.68 3.00%$277.48 N/A N/A 1/1/2025 12/31/2025 $93.40 3.00%$214.19 $321.29 $428.391/1/2023 12/31/2023 $72.10 0$220.62 $330.93 $441.241/1/2024 12/31/2024 $74.26 3.00%$227.24 $340.86 $454.471/1/2025 12/31/2025 $76.49 3.00%$153.80 $230.70 $307.591/1/2023 12/31/2023 $51.77 0$158.41 $237.62 $316.821/1/2024 12/31/2024 $53.32 3.00%$163.16 $244.75 $326.331/1/2025 12/31/2025 $54.92 3.00%$136.09 $204.14$272.181/1/202312/31/2023$45.81 0$140.17 $210.26 $280.351/1/2024 12/31/2024 $47.18 3.00%$144.38 $216.57 $288.761/1/2025 12/31/2025 $48.60 3.00%Notes:2. the cost proposal format shall not be amended.$70-$80Sample On-Call Land Surveying ServicesSPECIFIC RATE OF COMPENSATION (USE FOR ON-CALL OR AS-NEEDED CONTRACTS)(CONSTRUCTION ENGINEERING AND INSPECTION CONTRACTS)BILLING INFORMATION CALCULATION INFORMATIONName/Job Title/Classification1Hourly Billing Rates2Effective date of hourly rate Straight OT(1.5x) OT(2x) From ToSurvey/CAD Technician$50-$60Project Coordinator$40-$50PIC/Contract Manager$110-$120Senior Surveyor$85-$95Project Surveyor /Sr. Survey Technician1. Key personnel must be marked with an asterisk (*) and employees that are subect to prevailing wage requirements must be marked with two asterisks (**). All costs must comply with the Federal cost principals. Subconsultants will provide their own cost proposals.3. Billing rate = actualy hourly rate * (1+ICR) * (1+Fee). Indirect costs rates should be based on the consultant's annual accounting period, established by a cognizant agency by Caltrans. All costs must comply with the Federal cost principles for reimbursement.4. For named employees and key personnel enter the actual hourly rate. For classifications only, enter the Average Hourly Rate for that classificationLPP 15-012/28/2023    City Council 16 – 126 5/2/2023 Local Assistance Procedures ManualExhibit 10-HCost ProposalNote: Mark-ups are Not AllowedConsultant or Subconsultant Stantec Consulting Service Inc.Contract No. Date2023-2025 Fringe Benefit %+Overhead % +General Administration % =Combined Indirect Cost Rate (ICR) %Included165.248%+Included 121.670%FEE % =12.00%Actual or Avg. % or $ increase Hourly range - for hourly rate3classifications only$184.37 $276.55 $368.731/1/2023 12/31/2023 $74.26 0$189.90 $284.84 $379.791/1/2024 12/31/2024 $76.49 3.00%$195.59 $293.39 $391.191/1/2025 12/31/2025 $78.78 3.00%$175.18 $262.77 $350.361/1/2023 12/31/2023 $70.56 0$180.43 $270.65 $360.871/1/2024 12/31/2024 $72.68 3.00%$185.85 $278.77 $371.701/1/2025 12/31/2025 $74.86 3.00%$170.09 $255.14 $340.181/1/2023 12/31/2023 $68.51 0$175.19 $262.79 $350.391/1/2024 12/31/2024 $70.57 3.00%$180.45 $270.67 $360.901/1/2025 12/31/2025 $72.68 3.00%$151.52 $227.28 $303.041/1/2023 12/31/2023 $61.03 0$156.07 $234.10 $312.131/1/2024 12/31/2024 $62.86 3.00%$160.75 $241.12 $321.491/1/2025 12/31/2025 $64.75 3.00%$107.80 $161.70 $215.601/1/2023 12/31/2023 $43.42 0$111.03 $166.55 $222.071/1/2024 12/31/2024 $44.72 3.00%$114.36 $171.55 $228.731/1/2025 12/31/2025 $46.06 3.00%$80.86 $121.29 $161.721/1/2023 12/31/2023 $32.57 0$83.29 $124.93 $166.581/1/2024 12/31/2024 $33.55 3.00%$85.79 $128.68 $171.571/1/2025 12/31/2025 $34.55 3.00%Notes:2. the cost proposal format shall not be amended.Page 2 of 2Sample On-Call Land Surveying ServicesSPECIFIC RATE OF COMPENSATION (USE FOR ON-CALL OR AS-NEEDED CONTRACTS)(CONSTRUCTION ENGINEERING AND INSPECTION CONTRACTS)BILLING INFORMATION CALCULATION INFORMATIONParty Chief*N/A Local 12 RateName/Job Title/Classification1Hourly Billing Rates2Effective date of hourly rate Straight OT(1.5x) OT(2x) From To4. For named employees and key personnel enter the actual hourly rate. For classifications only, enter the Average Hourly Rate for that classification1. Key personnel must be marked with an asterisk (*) and employees that are subect to prevailing wage requirements must be marked with two asterisks (**). All costs must comply with the Federal cost principals. Subconsultants will provide their own cost proposals.3. Billing rate = actualy hourly rate * (1+ICR) * (1+Fee). Indirect costs rates should be based on the consultant's annual accounting period, established by a cognizant agency by Caltrans. All costs must comply with the Federal cost principles for reimbursement.Chainman*N/A Local 12 RateSurvey Apprentice G*N/A Local 12 RateSurvey Apprentice C*N/A Local 12 RatePLS Party Chief*N/A Local 12 RateCertified Party Chief*N/A Local 12 RateLPP 15-012/28/2023    City Council 16 – 127 5/2/2023  &8&3-6:0%( &8&3 23     City Council 16 – 128 5/2/2023     City Council 16 – 129 5/2/2023     City Council 16 – 130 5/2/2023     City Council 16 – 131 5/2/2023     City Council 16 – 132 5/2/2023     City Council 16 – 133 5/2/2023 Local Assistance Procedures ManualEXHIBIT 10-H2Cost Proposal1RWH0DUNXSVDUH1RW$OORZHG&RQVXOWDQW*HRVSDWLDO3URIHVVLRQDO6ROXWLRQV,QF *36L 3ULPH&RQVXOWDQW 6XEFRQVXOWDQW3URMHFW1RRFP 19-090&RQWUDFW1R3DUWLFLSDWLRQ$PRXQW 7%''DWH )HE)RU&RPELQHG5DWH)ULQJH%HQHILW*HQHUDO $GPLQLVWUDWLYH &RPELQHG,&5)RU+RPH2IILFH5DWH)ULQJH%HQHILW*HQHUDO $GPLQLVWUDWLYH +RPH2IILFH,&5)RU)LHOG2IILFH5DWH)ULQJH%HQHILW*HQHUDO $GPLQLVWUDWLYH )LHOG2IILFH,&5)HH= 10.00%Name/Job Title/Classification1Actual or Avg. % or $ Hourly RangeStraight3OT (1.5x) OT (2x) From ToHourly Rate4Increase Classifications Only$293.30 exempt exempt 4/4/2023 4/4/2026 $96.15 2.5%$150.08 $225.12 $300.16 4/4/2023 4/4/2026 $49.20 2.5%$142.42 $213.64 $284.85 4/4/2023 4/4/2026 $46.69 2.5%$114.27 $171.40 $228.54 4/4/2023 4/4/2026 $37.46 2.5%$112.87 $118.51 $225.73 4/4/2023 4/4/2026 $37.00 2.5%$74.22 $77.93 $148.43 4/4/2023 4/4/2026 $24.33 2.5%Hourly Billing Rates2Effective Date of Hourly RateEXHIBIT 10-H2 COST PROPOSAL Page 1 of 463(&,),&5$7(2)&203(16$7,21 86()2521&$//25$61(('('&2175$&76  &216758&7,21(1*,1((5,1*$1',163(&7,21&2175$&76 BILLING INFORMATION CALCULATION INFORMATIONPhotogrammetric Technician**Project Manager*Photogrammetrist**Lidar Specialist**CAD/GIS Specialist**Administrative/Clerical**    City Council 16 – 134 5/2/2023 Local Assistance Procedures ManualEXHIBIT 10-H2Cost ProposalNOTES:1. Key personnel must be marked with an asterisk (*) and employees that are subject to prevailing wage requirements must be marked with two asterisks (**).All costs must comply with the Federal cost principles. Subconsultants will provide their own cost proposals.2. The cost proposal format shall not be amended.3. Billing rate = actual hourly rate * (1+ ICR) * (1+ Fee). Indirect cost rates should be based on the consultant’s annual accounting period, established by a cognizant agency by Caltrans. All costs must comply with the Federal cost principles for reimbursement.4. For named employees and key personnel enter the actual hourly rate. For classifications only, enter the Average Hourly Rate for that classification.&RQVXOWDQW*HRVSDWLDO3URIHVVLRQDO6ROXWLRQV,QF *36L 3ULPH&RQVXOWDQW 6XEFRQVXOWDQW3URMHFW1RRFP 19-090&RQWUDFW1R 'DWH )HEUnit Unit Cost  $$$$$$$$1RWH$GGDGGLWLRQDOSDJHVLIQHFHVVDU\127(6/LVWRWKHUGLUHFWFRVWLWHPVZLWKHVWLPDWHGFRVWV7KHVHFRVWVVKRXOGEHFRPSHWLWLYHLQWKHLUUHVSHFWLYHLQGXVWULHVDQGVXSSRUWHGZLWKDSSURSULDWHGRFXPHQWDWLRQ3URSRVHG2'&LWHPVVKRXOGEHFRQVLVWHQWO\ELOOHGUHJDUGOHVVRIFOLHQWDQGFRQWUDFWW\SH,WHPVZKHQLQFXUUHGIRUWKHVDPHSXUSRVHLQOLNHFLUFXPVWDQFHVKRXOGQRWEHLQFOXGHGLQDQ\LQGLUHFWFRVWSRRORULQWKHRYHUKHDGUDWH,WHPVVXFKDVVSHFLDOWRROLQJZLOOEHUHLPEXUVHGDWDFWXDOFRVWZLWKVXSSRUWLQJGRFXPHQWDWLRQ LQYRLFH SCHEDULE OF OTHER DIRECT COST ITEMS (Add additional pages as necessary)EXHIBIT 10-H2 COST PROPOSAL Page 3 of 463(&,),&5$7(2)&203(16$7,21 86()2521&$//25$61(('('&2175$&76  &216758&7,21(1*,1((5,1*$1',163(&7,21&2175$&76 Description of Item Quantity Total8OWUDFDP)DOFRQ3ULPH'LJLWDO3KRWRJUDPPHWULF&DPHUD KRXUO\ 5LHJO/LGDU6HQVRU/064 KRXUO\ $LUFUDIWဨ&HVVQD7XUER+ KRXUO\     City Council 16 – 135 5/2/2023 Local Assistance Procedures ManualEXHIBIT 10-H2Cost Proposal,WHPVOLVWHGDERYHWKDWZRXOGEHFRQVLGHUHGWRROVRIWKHWUDGHDUHQRWUHLPEXUVDEOHDVRWKHUGLUHFWFRVW7UDYHOUHODWHGFRVWVVKRXOGEHSUHDSSURYHGE\WKHFRQWUDFWLQJDJHQF\DQGVKDOOQRWH[FHHGFXUUHQW6WDWH'HSDUWPHQWRI3HUVRQQHO$GPLQLVWUDWLRQUXOHV,IPLOHDJHLVFODLPHGWKHUDWHVKRXOGEHSURSHUO\VXSSRUWHGE\WKHFRQVXOWDQW VFDOFXODWLRQRIWKHLUDFWXDOFRVWVIRUFRPSDQ\YHKLFOHV,QDGGLWLRQWKHPLOHVFODLPHGVKRXOGEHVXSSRUWHGE\PLOHDJHORJV,IDFRQVXOWDQWSURSRVHVUHQWDOFRVWVIRUDYHKLFOHWKHFRPSDQ\PXVWGHPRQVWUDWHWKDWWKLVLVLWVVWDQGDUGSURFHGXUHIRUDOORIWKHLUFRQWUDFWVDQGWKDWWKH\GRQRWRZQDQ\YHKLFOHVWKDWFRXOGEHXVHGIRUWKHVDPHSXUSRVH7KHFRVWSURSRVDOIRUPDWVKDOOQRWEHDPHQGHG$OOFRVWVPXVWFRPSO\ZLWKWKH)HGHUDOFRVWSULQFLSOHV$GGDGGLWLRQDOSDJHVLIQHFHVVDU\6XEFRQVXOWDQWVPXVWSURYLGHWKHLURZQFRVWSURSRVDOV    City Council 16 – 136 5/2/2023 Local Assistance Procedures Manual EXHIBIT 10-H1 Cost Proposal Page 7 of 9 January 2018 EXHIBIT 10-H2COST PROPOSAL Page 3 of 3 Certification of Direct Costs: I, the undersigned, certify to the best of my knowledge and belief that all direct costs identified on the cost proposal(s) in this contract are actual, reasonable, allowable,and allocable to the contract in accordance with the contract terms and the following requirements: 7. Generally Accepted Accounting Principles (GAAP) 8. Terms and conditions of the contract 9.Title 23 United States Code Section 112 - Letting of Contracts 10.48 Code of Federal Regulations Part 31 - Contract Cost Principles and Procedures 11.23 Code of Federal Regulations Part 172 - Procurement, Management, and Administration of Engineering and Design Related Service 12.48 Code of Federal Regulations Part 9904 - Cost Accounting Standards Board (when applicable) All costs must be applied consistently and fairly to all contracts. All documentation of compliance must be retained in the project files and be in compliance with applicable federal and state requirements. Costs that are noncompliant with the federal and state requirements are not eligible for reimbursement. Prime Consultant or Subconsultant Certifying: Name: Title *: Signature : Date of Certification (mm/dd/yyyy): Email: Phone Number: Address: * An individual executive or financial officer of the consultant’s or subconsultant’s organization at a level no lower than a Vice President or a Chief Financial Officer, or equivalent, who has authority to represent the financial information utilized to establish the cost proposal for the contract. List services the consultant is providing under the proposed contract:     City Council 16 – 137 5/2/2023 Page 1 of 19 AGREEMENT WITH TOWILL, INC., TO PROVIDE ON-CALL PROFESSIONAL LAND SURVEYING SERVICES THIS AGREEMENT is made and entered into this 2nd day of May, 2023 by and between, Towill, Inc., a California corporation (“Consultant”), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”). RECITALS A.On October 2, 2019 the City issued a Request for Proposal (“RFP”) No. 19-090, by which it desired to retain a consultant having special skill and knowledge in the field of Professional Land Surveying services on an “on-call” basis for the City’s Public Works Agency. B.Consultant submitted a responsive proposal that was among those selected by the city. Consultant represents that it is able and willing to provide such services described in the scope of work that was included in the RFP No. 19-090. C.In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1.SCOPE OF SERVICES During the term of this Agreement, Consultant shall perform all tasks, services, and obligations described in the scope of work section included within RFP No. 19-090, including providing all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in the “Scope of Services”, which was included in RFP 19-090 and is attached hereto and fully incorporated herein by this reference as Exhibit A, and as more specifically set forth in Consultant’s proposal (excluding fee and cost proposal and resumes), which is attached hereto and fully incorporated herein by this reference as Exhibit B. 2.ALLOWABLE COSTS AND PAYMENTS a.City neither warrants nor guarantees any minimum or maximum compensation to Consultant under this Agreement. Consultant shall be paid only for actual services performed under this Agreement at the rates and charges identified in Consultant’s Fee and Cost Proposal, which is attached hereto and fully incorporated herein by this reference as Exhibit C. Consultant is one of three (3) separate consultants selected to provide services on an on-call basis under RFP 19-090. The total EXHIBIT 3     City Council 16 – 138 5/2/2023 Page 2 of 19 compensation for services provided by all consultants selected under RFP 19-090 shall not exceed the shared aggregate amount of $950,000.00 during the term of this Agreement, including any extension periods as set forth in Section 4, below. b.Consultant’s Fee and Cost Proposal is attached hereto and fully incorporated herein as Exhibit C. The specified hourly rates shall include direct salary costs, employee benefits, overhead, and fees. These rates are not adjustable for the performance period set forth in this Agreement. In addition, Consultant will be reimbursed for incurred (actual) direct costs other than salary costs that are in the fee and cost proposal and identified in the fee and cost proposal, and in the executed Task Order. c.Specific projects will be assigned to Consultant through issuance of Task Orders. After a project to be performed under this Agreement is identified by City, City will prepare a draft Task Order less the cost estimate. A draft Task Order will identify the scope of services, expected results, project deliverables, period of performance, project schedule and will designate a City Project Coordinator. The draft Task Order will be delivered to Consultant for review. Consultant shall return the draft Task Order within ten (10) calendar days along with a Cost Estimate, including a written estimate of the number of hours and hourly rates per staff person, any anticipated reimbursable expenses, overhead, fee if any, and total dollar amount. After agreement has been reached on the negotiable items and total cost, the finalized Task Order shall be signed by both City and Consultant. d.Task Orders may be negotiated for a lump sum (Firm Fixed Price) or for specific rates of compensation, both of which must be based on the labor and other rates set forth in Consultant’s Cost Proposal. e.Reimbursement for transportation and subsistence costs shall not exceed the rates as specified in the approved Cost Proposal. f.When milestone cost estimates are included in the approved Cost Proposal, Consultant shall obtain prior written approval for a revised milestone cost estimate from City before exceeding such estimate. g.Progress payments for each Task Order will be made monthly in arrears based on services provided and actual costs incurred. h.Consultant shall not commence performance of work or services until this Agreement has been approved by City, and notification to proceed has been issued by City. No payment will be made prior to approval or for any work performed prior to approval of this Agreement. i.A Task Order is of no force or effect until returned to City and signed by an authorized representative of City. No expenditures are authorized on a project, and work shall not commence until a Task Order for that project has been executed by City.     City Council 16 – 139 5/2/2023 Page 3 of 19 j. Consultant will be reimbursed, as promptly as fiscal procedures will permit upon receipt by City of itemized invoices in triplicate. Separate invoices itemizing all costs are required for all work performed under each Task Order. Invoices shall be submitted no later than 45 calendar days after the performance of work for which Consultant is billing, or upon completion of the Task Order. Invoices shall detail the work performed on each milestone, on each project as applicable. Invoices shall follow the format stipulated for the approved Cost Proposal and shall reference this Agreement number, project title, and Task Order number. Credits due to City that include any equipment purchased under the Equipment Purchase provision of this Agreement must be reimbursed by Consultant prior to the expiration or termination of this Agreement. Invoices shall be mailed to City at the following address: City of Santa Ana, Public Works Agency M-36, 20 Civic Center Plaza, P.O. Box 1988, Santa Ana, CA 92702. k. The period of performance for Task Orders shall be in accordance with dates specified in the Task Order. No Task Order will be written which extends beyond the expiration date of this Agreement. l. The total amount payable by City for an individual Task Order shall not exceed the amount agreed to in the Task Order, unless authorized by contract amendment. m. If the Consultant fails to satisfactorily complete a deliverable according to the schedule set forth in a Task Order, no payment will be made until the deliverable has been satisfactorily completed. n. Task Orders may not be used to amend this Agreement and may not exceed the scope of work under this Agreement. o. The total amount payable by City for all Task Orders resulting from this Agreement shall not exceed an aggregate amount of $950,000.00. It is understood and agreed that there is no guarantee, either expressed or implied, that this dollar amount will be authorized under this Agreement through Task Orders. p. Consultant shall submit progress reports on each specific project in accordance with the Task Order. These reports shall be submitted at least once a month. The report should be sufficiently detailed for the City’s Project Manager to determine, if Consultant is performing to expectations, or is on schedule; to provide communication of interim findings, and to sufficiently address any difficulties or special problems encountered, so remedies can be developed. q. Consultant’s Project Manager shall meet with City’s Project Manager, as needed, to discuss progress on the project(s). r. This Agreement is valid and enforceable only if sufficient funds are made available to the City for the purpose of this Agreement. In addition, this Agreement is subject     City Council 16 – 140 5/2/2023 Page 4 of 19 to any additional restrictions, limitations, conditions, or any statute enacted by Congress, the State Legislature, or the City that may affect the provisions, terms or funding of this Agreement in any manner. 3.COST PRINCIPLES AND ADMINISTRATIVE REQUIREMENTS a.Consultant agrees that the Contract Cost Principles and Procedures, 48 CFR Part 31, Contract Cost Principals and Procedures, shall be used to determine the allowability of individual terms of cost. et seq., shall be used to determine the cost allowability of individual items. b.Consultant agrees to comply with federal procedures in accordance with 2 CFR, Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. c.Any costs for which payment has been made to Consultant that are determined by subsequent audit to be unallowable under 2 CFR, Part 200 and 48 CFR, Federal Acquisition Regulations System, Chapter 1, Part 31.000 et seq., are subject to repayment by Consultant to City. 4.PERFORMANCE PERIOD a.This Agreement shall go into effect on May 2, 2023, contingent upon approval by City, and Consultant shall commence work after notification to proceed by City. This Agreement shall end on May 1, 2026, unless terminated earlier in accordance with Section 21, below. The term of this Agreement may be extended for up to two (2), one-year periods upon a writing executed by the City Manager and City Attorney. b.Consultant is advised that any recommendation for contract award is not binding on City until the Agreement is fully executed and approved by City. c.The period of performance for each specific project shall be in accordance with the Task Order for that project. If work on a Task Order is in progress on the expiration date of this Agreement, the terms of the Agreement shall be extended by amendment. 5.STATE PREVAILING WAGE RATES a.If applicable, Consultant shall comply with the State of California’s General Prevailing Wage Rate requirements in accordance with California Labor Code, Section 1770, and all Federal, State, and local laws and ordinances applicable to the work. b.Any subcontract entered into as a result of this Agreement, if for more than $25,000 for public works construction or more than $15,000 for the alteration, demolition, repair, or maintenance of public works, shall contain all of the provisions of this     City Council 16 – 141 5/2/2023 Page 5 of 19 Section, unless the awarding agency has an approved labor compliance program by the Director of Industrial Relations. c.When prevailing wages apply to the services described in the scope of work, transportation and subsistence costs shall be reimbursed at the minimum rates set by the Department of Industrial Relations (DIR) as outlined in the applicable Prevailing Wage Determination. See http://www.dir.ca.gov. Consultant shall be responsible for any future adjustments to prevailing wage rates including, but not limited to, base hourly rates and employer payments as determined by the Department of Industrial Relations, Consultant is responsible for paying the appropriate rate, including escalations that take place during the term of the Agreement. d.When prevailing rates apply, the Consultant is responsible for verifying compliance with certified payroll requirements. Invoice payment will not be made until the invoice is approved by City. 6.INDEPENDENT CONTRACTOR Consultant shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 7.OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement (“Documents & Data”). Consultant shall require all subconsultants to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subconsultant prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data, which were provided, to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk.     City Council 16 – 142 5/2/2023 Page 6 of 19 8.MINIMUM INSURANCE REQUIREMENTS a.Consultant shall not commence work for the City until it has provided evidence satisfactory to the City it has secured all insurance required under this Section. In addition, Consultant shall not allow any subconsultant to commence work on any subcontract until it has secured all insurance required under this Section. b.Insurance coverage shall be at least as broad as: (i)Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit. (ii)Automobile Liability: Insurance Services Office Form Number CA 0001 covering, Code 1 (any auto), or if Consultant has no owned autos, Code 8 (hired) and 9 (non-owned), with limit no less than $1,000,000 per accident for bodily injury and property damage. (iii)Workers’ Compensation insurance as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease. (iv)Professional Liability (Errors and Omissions) Insurance appropriates to the Consultant’s profession, with limit no less than $1,000,000 per occurrence or claim, $2,000,000 aggregate. (v)If the Consultant maintains broader coverage and/or higher limits than the minimums shown above, the Entity requires and shall be entitled to the broader coverage and/or the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the Entity. c.Other Insurance Provisions. The insurance policies are to contain, or be endorsed to contain, the following provisions: (i)Additional Insured Status. The Entity, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Consultant’s insurance (at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33,     City Council 16 – 143 5/2/2023 Page 7 of 19 or CG 20 38; and CG 20 37 forms if later revisions used). (ii)Primary Coverage. For any claims related to this contract, the Consultant’s insurance coverage shall be primary insurance primary coverage at least as broad as ISO CG 20 01 04 13 as respects the Entity, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the Entity, its officers, officials, employees, or volunteers shall be excess of the Consultant’s insurance and shall not contribute with it. (iii)Notice of Cancellation. Each insurance policy required above shall state that coverage shall not be canceled, except with notice to the Entity. (iv)Waiver of Subrogation. Consultant hereby grants to Entity a waiver of any right to subrogation which any insurer of said Consultant may acquire against the Entity by virtue of the payment of any loss under such insurance. Consultant agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the Entity has received a waiver of subrogation endorsement from the insurer. (v)Self-Insured Retentions. Self-insured retentions must be declared to and approved by the Entity. The Entity may require the Consultant to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or Entity. (vi)Acceptability of Insurers. Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the Entity. (vii)Claims Made Policies. If any of the required policies provide coverage on a claims-made basis: i.The Retroactive Date must be shown and must be before the date of the contract or the beginning of contract work. ii.Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. iii.If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, the Consultant must purchase “extended reporting” coverage for a minimum of five (5) years after completion of contract work.     City Council 16 – 144 5/2/2023 Page 8 of 19 (viii)Verification of Coverage. Consultant shall furnish the Entity with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to Entity before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant’s obligation to provide them. The Entity reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. (ix)Subcontractors. Consultant shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Consultant shall ensure that Entity is an additional insured on insurance required from subcontractors. (x)Special Risks or Circumstances. Entity reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. 9.INDEMNIFICATION Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, consultants, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Consultant or its subconsultants, agents, employees, or other persons acting on their behalf which relates to the services described in section 1 of this Agreement; and (2)from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Consultant’s services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant.     City Council 16 – 145 5/2/2023 Page 9 of 19 10.INTELLECTUAL PROPERTY INDEMNIFICATION Consultant shall defend, indemnify and hold harmless the City, its officers, agents, representatives, and employees against any and all liability, including costs, and attorney’s fees, for infringement of any United States’ letters patent, trademark, or copyright contained in the work product or documents provided by Consultant to the City pursuant to this Agreement. 11.RETENTION OF RECORDS/AUDIT For the purpose of determining compliance with Public Contract Code 10115, et seq. and Title 21, California Code of Regulations, Chapter 21, Section 2500 et seq., when applicable, and other matters connected with the performance of this Agreement, pursuant to Government Code 8546.7, Consultant, subconsultants, and City shall maintain and make available for inspection all books, documents, papers, accounting records, and other evidence pertaining to the performance of the Agreement, including but not limited to, the costs of administering the Agreement. All parties shall make such materials available at their respective offices at all reasonable times during the Agreement period and for three years from the date of final payment under the Agreement. The state, State Auditor, City, FHWA, or any duly authorized representative of the Federal Government shall have access to any books, records, and documents of Consultant and its certified public accountants work papers that are pertinent to the contract and indirect cost rates (ICR) for audit, examinations, workpaper review, excerpts, and transactions, and copies thereof shall be furnished if requested. 12.AUDIT REVIEW PROCEDURES a.Any dispute concerning a question of fact arising under an interim or post audit of this Agreement that is not disposed of by mutual agreement shall be reviewed by the City. b.Not later than 30 days after issuance of the final audit report, Consultant may request a review by the City of unresolved audit issues. The request for review will be submitted in writing, submitted to the project manager of RFP. c.Neither the pendency of a dispute nor its consideration by City will excuse Consultant from full and timely performance in accordance with the terms of this Agreement. 13.CONFIDENTIALITY If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. “Confidential Information” shall include all nonpublic information. Confidential information includes not only written information, but also     City Council 16 – 146 5/2/2023 Page 10 of 19 information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City. 14.CONFLICT OF INTEREST a.Consultant shall disclose any financial, business, or other relationship with City that may have an impact upon the outcome of this Agreement, or any ensuing City construction project. Consultant shall also list current clients who may have a financial interest in the outcome of this Agreement, or any ensuing City construction project that will follow. b.Consultant hereby certifies that it does not now have, nor shall it acquire any financial or business interest that would conflict with the performance of services under this Agreement. c.Consultant agrees to complete any statements of economic interest if required by either City ordinance or State law. 15.REBATES, KICKBACKS, OR OTHER UNLAWFUL CONSIDERATION Consultant warrants that this Agreement was not obtained or secured through rebates kickbacks or other unlawful consideration, either promised or paid to any City employee. For breach or violation of this warranty, City shall have the right in its discretion; to terminate the contract without liability; to pay only for the value of the work actually performed; or to deduct from the contract price; or otherwise recover the full amount of such rebate, kickback or other unlawful consideration. 16.NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Jennifer L. Hall City Clerk City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988     City Council 16 – 147 5/2/2023 Page 11 of 19 Fax 714- 647-6956 Executive Director Public Works Agency City of Santa Ana 20 Civic Center Plaza P.O. Box 1988 Santa Ana, CA 92702 Fax 714-647-5635 To Consultant: Towill, Inc. Attn: Marvin E. Miller, Regional Director 500 S. Main Street, Suite 540 Orange, CA 92868 (949)261-1900 A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these timeframes, weekends, federal, state, County or City holidays shall be excluded. 17.EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Consultant regarding the subject matter herein, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein. 18.SUBCONTRACTING a.Nothing contained in this Agreement or otherwise, shall create any contractual relation between City and any subconsultant(s), and no subcontract shall relieve Consultant of its responsibilities and obligations hereunder. Consultant agrees to be as fully responsible to City for the acts and omissions of its subconsultant(s) and of persons either directly or indirectly employed by any of them as it is for the acts and omissions of persons directly employed by Consultant. Consultant’s obligation to pay its subconsultant(s) is an independent obligation from City’s obligation to     City Council 16 – 148 5/2/2023 Page 12 of 19 make payments to the Consultant. b.Consultant shall perform the work contemplated with resources available within its own organization and no portion of the work pertinent to this Agreement shall be subcontracted without written authorization by City, except that which is expressly identified in the approved Cost Proposal. c.Consultant shall pay its subconsultants within fifteen (15) calendar days from receipt of each payment made to Consultant by City. d.All subcontracts entered into as a result of this Agreement shall contain all the provisions stipulated in this Agreement to be applicable to subconsultants. e.Any substitution of subconsultant(s) must be approved in writing by City prior to the start of work by the subconsultant(s). 19.EQUIPMENT PURCHASE a.Prior authorization in writing by City shall be required before Consultant enters into any unbudgeted purchase order, or subcontract exceeding $5,000 for supplies, equipment, or consultant services. Consultant shall provide an evaluation of the necessity or desirability of incurring such costs. b.For purchase of any item, service or consulting work not covered in Consultant’s Cost Proposal and exceeding $5,000 prior authorization by City, three competitive quotations must be submitted with the request, or the absence of bidding must be adequately justified. c.Any equipment purchased as a result of this Agreement is subject to the following condition: “Consultant shall maintain an inventory of all nonexpendable property. Nonexpendable property is defined as having a useful life of at least two years and an acquisition cost of $5,000 or more. If the purchased equipment needs replacement and is sold or traded in, City shall receive a proper refund or credit at the conclusion of the Agreement, or if the Agreement is terminated, Consultant may either keep the equipment and credit City in an amount equal to its fair market value, or sell such equipment at the best price obtainable at a public or private sale, in accordance with established City procedures and credit City in an amount equal to the sales price. If Consultant elects to keep the equipment, fair market value shall be determined at Consultant’s expense, based on a competent independent appraisal of such equipment. Appraisals shall be obtained from an appraiser mutually agreeable to by City and Consultant. If it is determined to sell the equipment, the terms and conditions of such sale must be approved in advance by City.” 2 CFR, Part 200 requires a credit to Federal funds when participating equipment with a fair market value greater than $5,000 is credited to the project.     City Council 16 – 149 5/2/2023 Page 13 of 19 20.WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 21.TERMINATION a.City reserves the right to terminate this Agreement upon thirty (30) calendar days written notice to Consultant with the reasons for termination stated in the notice. Upon termination, City shall be entitled to all work including but not limited to, reports, investigations, appraisals, inventories, studies, analyses, drawings and data estimates performed to that date, whether completed or not. b.Notwithstanding any provisions of this Agreement, Consultant shall not be relieved of liability to City for damages sustained by the City by virtue of any breach of this Agreement by Consultant, and City may withhold any payments due to Consultant until such time as the exact amount of damages, if any, due City from Consultant is determined. 22.JURISDICTION-VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 23.PROFESSIONAL LICENSES Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 24.STATEMENT OF COMPLIANCE a.Consultant’s signature affixed herein, and dated, shall constitute a certification under penalty of perjury under the laws of the State of California that Consultant has, unless exempt, complied with, the nondiscrimination program requirements of Government Code Section 12990 and Title 2, California Administrative Code, Section 11102.     City Council 16 – 150 5/2/2023 Page 14 of 19 b.During the performance of this Agreement, Consultant and its subconsultants shall not unlawfully discriminate, harass, or allow harassment against any employee or applicant for employment because of sex, race, color, ancestry, religious creed, national origin, physical disability (including HIV and AIDS), mental disability, medical condition (e.g., cancer), age (over 40), marital status, gender, gender identity, gender expression, sexual orientation, military or veteran status, and denial of family care leave. Consultant and subconsultants shall insure that the evaluation and treatment of their employees and applicants for employment are free from such discrimination and harassment. c.Consultant and subconsultants shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code §12990 (a-f) et seq.) and the applicable regulations promulgated thereunder (California Code of Regulations, Title 2, Section 7285 et seq.). The applicable regulations of the Fair Employment and Housing Commission implementing Government Code Section 12990 (a-f), set forth in Chapter 5 of Division 4 of Title 2 of the California Code of Regulations, are incorporated into this Agreement by reference and made a part hereof as if set forth in full. Consultant and its subconsultants shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other Agreement. d.The Consultant shall comply with regulations relative to Title VI (nondiscrimination in federally assisted programs of the Department of Transportation – Title 49 Code of Federal Regulations, Part 21 – Effectuation of Title VI of the 1964 Civil Rights Act). Title VI provides that the recipients of federal assistance will implement and maintain a policy of nondiscrimination in which no person in the state of California shall, on the basis of race, color, national origin, religion, sex, age, disability, be excluded from participation in, denied the benefits of or subject to discrimination under any program or activity by the recipients of federal assistance or their assignees and successors in interest. e.The Consultant, with regard to the work performed by it during the Agreement shall act in accordance with Title VI. Specifically, the Consultant shall not discriminate on the basis of race, color, national origin, religion, sex, age, or disability in the selection and retention of subconsultants, including procurement of materials and leases of equipment. The Consultant shall not participate either directly or indirectly in the discrimination prohibited by Section 21.5 of the U.S. DOT’s Regulations, including employment practices when the Agreement covers a program whose goal is employment. f.Consultant, subrecipient or subconsultant will never exclude any person from participation in, deny any person the benefits of, or otherwise discriminate against anyone in connection with the award and performance of any contract covered by 40 Code of Federal Regulations Part 26 on the basis of race, color, sex or national origin. In administering the City components of the Disadvantaged Business     City Council 16 – 151 5/2/2023 Page 15 of 19 Enterprises (DBE) Program Plan, Consultant, subreceipient or subconsultant will not, directly, or through contractual or other arrangements, use criteria or methods of administration that have the effect of defeating or substantially impairing accomplishment of the objectives of the DBE Program Plan with respect to individuals of a particular race, color, sex, or national origin. g.Under 49 CFR 26.13(b): Consultant shall not discriminate on the basis of race, color, national origin, or sex in the performance of this Agreement, Consultant shall carryout applicable requirements of 49 CFR 26 in the award and administration of federal-aid contracts. Failure by Consultant to carry out these requirements is a material breach of this Agreement, which may result in the termination of this Agreement or such other remedy, which the City deems appropriate, which may include, but is not limited to: 1)Withholding monthly progress payment if applicable; 2)Assessing sanctions; 3)Liquidating damages; and/or 4)Disqualifying consultant from future proposing as non-responsible. h.Termination and Substitution of DBE Subconsultants. Consultant shall utilize the specific DBEs listed to perform the work and supply the materials for which each is listed unless Consultant or DBE subconsultant obtains the City’s written consent. Consultant shall not terminate or substitute a listed DBE for convenience and perform work with their own forces or obtain materials from other sources without authorization from City. Unless the City’s consent is provided, the Consultant shall not be entitled to any payment for work or material unless it is performed or supplied by the listed DBE on the Exhibit 10-02 Consultant Contract DBE Commitment form, included in the Bid. i.Consultant shall notify City’s designated representative of any changes to its anticipated DBE participation before starting the affected work. Consultant shall notify City of any notices of decertification or certification regarding a subconsultant’s DBE status. j.Consultant shall provide all required DBE forms to the City as required pursuant to applicable law. k.All certifications required for the Bid are attached hereto as part of Exhibit B to the Agreement. l.In all solicitations either by competitive bidding or negotiation made by Consultant for work to be performed under a Sub- agreement, including procurements of materials or leases of equipment, each potential sub-applicant or supplier shall be notified by Consultant of the Consultant’s obligations under this Agreement and     City Council 16 – 152 5/2/2023 Page 16 of 19 the Regulations relative to nondiscrimination on the grounds of race, color, or national origin. m.Consultant shall provide all information and reports required by the Regulations, or directives issued pursuant thereto, and shall permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the recipient or FHWA to be pertinent to ascertain compliance with such Regulations or directives. Where any information required of Consultant is in the exclusive possession of another who fails or refuses to furnish this information, Consultant shall so certify to the recipient or FHWA as appropriat e, and shall set forth what efforts Consultant has made to obtain the information. n.In the event of Consultant’s noncompliance with the nondiscrimination provisions of this agreement, the recipient shall impose such agreement sanctions as it or the FHWA may determine to be appropriate, including, but not limited to: i.Withholding of payments to Consultant under the Agreement within a reasonable period of time, not to exceed 90 days; and/or ii.Cancellation, termination or suspension of the Agreement, in whole or in part. o.Consultant shall include the provisions of paragraphs a. through p. in every sub-agreement, including procurements of materials and leases of equipment, unless exempt by the Regulations, or directives issued pursuant thereto. Consultant shall take such action with respect to any sub-agreement or procurement as the recipient or FHWA may direct as a means of enforcing such provisions including sanctions for noncompliance, provided, however, that, in the event Consultant becomes involved in, or is threatened with, litigation with a sub-applicant or supplier as a result of such direction, Consultant may request the recipient enter into such litigation to protect the interests of the State, and, in addition, Consultant may request the United States to enter into such litigation to protect the interests of the United States. p.During the performance of this contract, the Consultant, for itself, its assignees, and successors in interest (hereinafter referred to as the “Consultant”) agrees to comply with the following nondiscrimination statutes and authorities, including, but not limited to the following Pertinent Non-Discrimination Authorities: •Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), prohibits discrimination on the basis of race, color, national origin); and 49 CFR Part 21. •The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. § 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects);     City Council 16 – 153 5/2/2023 Page 17 of 19 • Federal-Aid Highway Act of 1973, (23 U.S.C. § 324 et seq.), prohibits discrimination on the basis of sex; • Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended, (prohibits discrimination on the basis of disability); and 49 CR Part 27; • The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.), prohibits discrimination on the basis of age); • Airport and Airway Improvement Act of 1982, (49 U.S.C. § 471, Section 47123), as amended, (prohibits discrimination based on race, creed, color, national origin, or sex); • The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms “programs or activities” to include all of the programs or activities of the Federal-aid recipients, sub-recipients and contractors, whether such programs or activities are Federally funded or not); • Titles II and III of the Americans with Disabilities Act, which prohibit discrimination of the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities (42 U.S.C. §§ 12131 – 12189) as implemented by Department of Transportation regulations 49 C.F.R. parts 37 and 38; • The Federal Aviation Administration’s Non-discrimination statute (49 U.S.C. § 47123) (prohibits discrimination on the basis of race, color, national origin, and sex); • Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low-Income Populations, which ensures discrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations; • Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency, and resulting agency guidance, national origin discrimination includes discrimination because of Limited English Proficiency (LEP). To ensure compliance with Title VI, you must take reasonable steps to ensure that LEP persons have meaningful access to your programs (70 Fed. Reg. at 74087 to 74100); • Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities (20 U.S.C.1681 et seq). 25. DEBARMENT AND SUSPENSION CERTIFICATION a. Consultant’s signature affixed herein, shall constitute a certification under penalty of perjury under the laws of the State of California, that Consultant has complied with Title 2 CFR, Part 180, “OMB Guidelines to Agencies on Government wide Debarment and Suspension (nonprocurement)”, which certifies that he/she or any person associated therewith in the capacity of owner, partner, director, officer, or manager, is not currently under suspension, debarment, voluntary exclusion, or     City Council 16 – 154 5/2/2023 Page 18 of 19 determination of ineligibility by any federal agency; has not been suspended, debarred, voluntarily excluded, or determined ineligible by any federal agency within the past three (3) years; does not have a proposed debarment pending; and has not been indicted, convicted, or had a civil judgment rendered against it by a court of competent jurisdiction in any matter involving fraud or official misconduct within the past three (3) years. Any exceptions to this certification must be disclosed to City. b.Exceptions to the Federal Government Excluded Parties List System maintained by the General Services Administration are to be determined by the Federal Highway Administration. 26.MISCELLANEOUS PROVISIONS a.Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney’s fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b.All exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. [signatures on following page]     City Council 16 – 155 5/2/2023 Page 19 of 19 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. CITY OF SANTA ANA _______________________ Kristine Ridge City Manager ATTEST: _______________________ Jennifer L. Hall City Clerk APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney By: _______________________ Brandon Salvatierra Deputy City Attorney TOWILL, INC. ________________________ By: Title: RECOMMENDED FOR APPROVAL: ________________________ Nabil Saba Executive Director, Public Works Agency Marvin E. Miller Regional Director     City Council 16 – 156 5/2/2023 EXHIBIT A     City Council 16 – 157 5/2/2023 City of Santa Ana RFP 19-090 Page A1-1 Appendix ATTACHMENT 1 SCOPE OF WORK CITY OF SANTA ANA REQUEST FOR PROPOSALS FOR PROFESSIONAL LAND SURVEYING SERVICES RFP NO.: 19-090 Introduction and Background: The City of Santa Ana intends to retain Professional Land Surveyors, licensed in the State of California, to perform land surveying services on an as-needed or “on-call” basis, or project basis for Capital Improvement Program (CIP) projects, and/or for projects under construction. Specific services shall be on-call and shall include all duties typically expected of a Professional Land Surveyor or surveying firm. A Professional Services Agreement will be entered into with several of the qualified firms/consultant(s) to provide Professional Land Surveying services for a variety of projects on an on-call basis. On an on-call, as-needed basis, the selected firm(s) may be asked to provide professional services on specific, project-by-project basis, based on an agreed-upon specific scope of services and fees. In general, work consists of general Land Professional Surveying services for Public Works Projects and or related to City facilities. The funding sources for each project may vary for each project/task order assignment shall comply with the funding agency’s requirements. The consultant shall be able to assist the City through this contract to provide the necessary services. The consultant shall utilize in-house staff and/or sub-consultants to complete the assignments to meet the City standards. For specialized work for which the prime consultant shall require a sub-consultant, the prime consultant shall serve as an administrative liaison between the City and the sub-consultant. Prime consultant mark-ups for sub-consultant work will not be allowed. All proposals, plans, drawings, specifications, estimates, grant applications, and/or studies will be subject to the final approval and satisfaction of the City of Santa Ana. Scope of Services On as needed basis, the selected firm/s shall provide the City with the following services as described herein. A California-licensed land surveyor shall be in responsible charge of all survey work performed under this agreement.     City Council 16 – 158 5/2/2023 City of Santa Ana RFP 19-090 Page A1-2 The consulting firm/s selected for these services shall demonstrate the ability and experience in the following types or work and not limited to: A. Prepare legal descriptions, plats and maps for subdividing property B. Research existing County and City records for survey monuments within the project area. Prior to any clearing, removal, or excavation efforts, perform a diligent search for property line monuments, street centerline monuments, and benchmarks within the project area, recording their identities and precise locations in reference to monuments or witness monuments that will not be disturbed during construction. The records of these monuments and references shall conform to Section 8771 of the Business and Professions Code of the State of California. After completion of the construction, any monument disturbed or removed during construction shall be reset, conforming to Section 8771. Each centerline intersection shall be drawn on a single Corner Record showing local tie points and tie distances. A pdf copy of the final receded Corner Record shall be submitted to the City. C. Perform boundary line adjustments D. Perform monument perpetuation/preservation in areas that will be impacted by City projects o Includes site investigation for existing monumentation, with a report provided to the City with recommendations. o May include pre- and post-construction records E. Replace lost or obliterated property corners F. Set boundary markers or property corners, also known as monuments G. Retrace boundaries for fences and other purposes H. Locate, relocate, establish, reestablish, or retrace, or retrace any property line or boundary of any parcel of land, right-of-way, easement, or alignment of those lines or boundaries I. Prepare legal descriptions and information shown with the description of any deed or other title document J. Prepare Record of Surveys Map Checking Services A. Information furnished by the City for checking will be roughly as follows: 1 set of Exhibits, title reports, reference documents (Deed, Parcel Map, Tract Map, etc.), traverse closures, and improvement plans. B. Prepare maps or plats C. Review Exhibits for technical correctness and completeness, consistency with the City guidelines and requirements, compliance with the Subdivision Map Act, and acceptance for recording. D. Review title report and existing easements for correct plotting and references. E. Review improvement plans associated with the project to ensure the Exhibits correctly identify the limits and location as shown on the improvement plans. F. Provide a set of redline check prints showing the redlined comments, and required     City Council 16 – 159 5/2/2023 City of Santa Ana RFP 19-090 Page A1-3 corrections and information. G. Provide a check letter covering the major required comments, and corrections and instruction for future submittals. H. Provide a timesheet at the end of every review to include, but is not limited to, project name, review number, dates, review hours, hourly rate, and total cost. I. Review maps and/or surveys such as Parcel Maps, Final Maps, or Tentative Maps Construction Services A. Stake the location of fixed engineering works for construction purposes. Provide construction staking for project improvements. Records of the line and grade stakes (cut sheets) shall be on forms provided by the City, and the originals shall become the property of the City upon completion of each survey request. The City will provide digi tal construction plans and specifications for each project. B. Set line and grade stakes in accordance with the plans and specifications. Notify the City immediately of any discrepancies or design errors discovered on the plans during staking or when verifying the line and grade of existing improvements at join points. C. Complete the construction staking within the time frame as specified on the Survey Request Form, or (given minimum notice) commence the staking no longer than two working days from receipt of the request, providing continuous service until the request is complete. D. Furnish all office support, labor, materials, equipment, tools and incidentals necessary to complete the specified surveys. The costs for these items shall be included in the hourl y or lump sum costs and no additional compensation will be allowed therefor. Miscellaneous Services A. Investigate boundary discrepancies B. Locate, relocate, establish, reestablish, or retrace the alignment or elevation for any of the fixed works embraced within the practice of civil engineering C. Determine contours of the earth’s surface for topographic maps D. Photogrammetric surveying or aerial topographic mapping or aerial photography E. Provide Professional Land Surveying services as requested. A detailed scope of work will be outlined when specific project is assigned to the consultant. Services shall include, but are not limited to, cross-sections, intersection grids, centerline determination, digital terrain models (dtm), right of way determination, utility profiles and exhibits. F. Generate a computer drawing in Microstation V8 format as well as the sample survey     City Council 16 – 160 5/2/2023 City of Santa Ana RFP 19-090 Page A1-4 drawing on the City of Santa Ana website listed in item K below. G. All survey needs to be prepared to the satisfaction of the City’s Surveyor and meet the following standards: H. Horizontal control shall be based on the 1983 North American Datum (NAD83), tied to a minimum of two proximate County of Orange, CCS83, Zone VI, 1991.35 Epoch Adjustment control points. Project coordinate values shall be provided in U.S. Survey Feet. The County control points shall determine the Basis of Bearing for the project. I. Vertical control shall be based on the North American Vertical Datum of 1988 (NAVD88), tied to a minimum of two proximate County of Orange bench marks. Project elevations shall be provided in U.S. Survey Feet. J. Horizontal alignment(s) for the project shall be tied to the survey centerline monuments within the project area. K. With the coordinate values, a full location and detailed description, including point character with reference(s), shall be provided for all found and set monuments for the project. For this purpose, a sketch of the control network is required. L. Copies of all survey field notes and raw data files shall be provided along with a listing of the final coordinates for all surveyed points. The digital file format for the listing shall be: point number, northing, easting, elevation, description (comma delineated with no spaces, one point per line). The coordinate precision shall be one hundredth of a foot. M. At any given time the City may need to mobilize survey crews to different project sites, the consultant shall have a minimum of three (3) survey crews for mobilization. N. All City CADD standards as well as Microstation configuration files are located at: http://www.santa-ana.org/pwa/EngineeringServices.asp Other Terms and Conditions: 1. The project will be implemented in compliance with the City of Santa Ana’s policies, as well as Prevailing Wages and State/Federal Requirements. 2. The City regards the inclusion of California based designs, engineering, and construction professionals, facilities, and services as part of the Team to be highly desirable, but not mandatory. 3. The City reserves the right to amend this Request for Proposal by addendum prior to the final dates of submission. 4. All reports, proposals, or other data or materials which are submitted shall become the sole property of the City of Santa Ana with the exception of the confidential Financial Capacity information and sealed fee proposals which will be returned to all proposers after award of     City Council 16 – 161 5/2/2023 City of Santa Ana RFP 19-090 Page A1-5 contract to the selected Team. 5. All products used or developed in the execution of any contract resulting from this request will remain in the public domain at the completion of this project. 6. The City has an affirmative action program. The purpose of the affirmative action program is to encourage certified minority business enterprises and women business enterprises. All submitting firms must have established affirmative action programs approvable by the City. During the RFP stage, all firms will need to complete a “Certification of Non-Discrimination by Contractors” for each firm on their team. Special Requirements (Attachment 4) This project may utilize California Department of Transportation (Caltrans) funds and shall therefore comply with all state and federal requirements. The below referenced forms included in Attachment 4 (Additional Provisions) of the Appendix must be completed in their entirety and submitted with your proposal:  LAPM Exhibit 10-H: Sample Cost Proposal  LAPM Exhibit 10-O1: Consultant Proposal DBE Commitment  LAPM Exhibit 10-O2: Consultant Contract DBE Commitment  LAPM Exhibit 10-K: Consultant Certification of Contract Costs and Financial management System Please reference Caltrans Local Assistance Procedure Manual, Consultant Selection, Chapter 10, for further instructions and guidelines pertaining to the completion of these forms: https://dot.ca.gov/-/media/dot-media/programs/local-assistance/documents/lapm/ch10.pdf COMPLIANCE WITH REQUIREMENTS OF FUNDING AGENCY: This agreement may be funded with state and/or federal grant funds administered by Caltrans. Proposer shall comply with all requirements as they pertain to the use of these funds. Refer to Attachment 4 for Caltrans required forms, including Exhibit 10-H – Sample Cost Proposal (H2 for On-Call Contracts) in the Appendix of this RFP. DISADVANTAGED BUSINESS ENTERPRISES (DBE) GOAL: The Agency has established a DBE goal for this Contract. Proposers are encouraged to obtain DBE participation for this contract. Refer to Exhibit 10-I – Notice to Proposers DBE Information included in the Appendix of this RFP. Proposers must submit Exhibits 10-O1 & 10-O2 – Consultant Proposal & Contract DBE Commitment to demonstrate compliance with Agency’s DBE goal. CONSULTANT AUDIT AND REVIEW PROCESS: Prior to contract award and dependent on contract award amount, the selected Consultant shall be subject to an audit or review by Caltrans’ Audit and Investigations (A&I), other state audit organizations, or the federal government. The selected Consultant shall complete Exhibit 10-K – Consultant Annual Certification of Indirect Costs and Financial Management System for all prime and sub-consultants in the Appendix of this RFP. To independently download any of the Caltrans Exhibits required per this RFP, visit: https://dot.ca.gov/programs/local-assistance/forms/local-assistance-procedures-manual-forms     City Council 16 – 162 5/2/2023 EXHIBIT B     City Council 16 – 163 5/2/2023 PROPOSAL TO PROVIDE On-call Professional Land Surveying Services RFP No. 19-090 SUBMITTED ON OCTOBER 24, 2019 PREPARED BY TOWILL, INC.     City Council 16 – 164 5/2/2023 City of Santa Ana RFP No. 19-090 Professional Land Surveying Services Submitted October 24, 2019 October 24, 2019 City of Santa Ana Attn: Mr. Sean Thomas, PE Public Works Agency; M-36 20 Civic Center Plaza; 3rd Floor Reception, Ross Annex Santa Ana, CA 92701 RE: Request for Proposal No. 19-090 Professional Land Surveying Services Dear Mr. Thomas: Towill, Inc. (Towill) is pleased to present our team’s qualifications and proposal to provide as needed surveying support to the City of Santa Ana (City) in response to your Request for Proposal (RFP). Since 1955, Towill has provided highly specialized geomatics services to clients throughout California. We are proud of the work we have accomplished and the relationships we have built along the way, and we are eager to establish a strong working relationship with the City. Who We Are Towill is a surveying and mapping firm; this is our sole focus and has been for the past 64 years. This is what we do, all we do, and we do it all in-house. We are not a division of a larger engineering company where priorities and resources can shift. We do not have an internal client base (other engineers) that can provide us with work when projects slow down. Since our clients can choose who they hire, we must strive for excellence in all we do. As a professional services firm and as individuals, our number one goal is to provide our clients with on time, first time right project deliverables. Since we are solely focused on geomatics services, we attract and retain a core group of passionate staff and focus our investments on new survey equipment and the latest software. Towill’s key personnel who will be assigned to this contract have on average 27 years of professional experi- ence in field surveying, photogrammetric mapping, remote sensing, and GIS. We take pride in designing cost-efficient technical approaches that continually meet or exceed our clients’ re- quirements for every project assignment. Our goal is never to just complete a survey/mapping design task, but to provide valuable geospatial information that will be used by engineers and others to improve the places we work and live. Whether it is for a small boundary survey or a large topographic base map, we understand that we are an important and valuable part of the overall project. Expert Project Management Towill has assembled a versatile team with exceptional technical experience and professional qualifications, and a commitment to responsiveness to meet your objectives. Leading the team as Project Manager will be James Rios, PLS. James is a Professional Land Surveyor with 21 years of experience as a Project Manag- er, Project Surveyor, and Party Chief. James has well-rounded experience with a heavy focus on projects for Southern California public sector clients, including but not limited to the Cities of Irvine, Yucaipa, Chino, local transportation agencies such as OCTA, RCTC, SBCTA, and the Port of Long Beach. Many of James’ project assignments have been completed according to Caltrans specifications with MicroStation V8 deliverables. Cover Letter 1     City Council 16 – 165 5/2/2023 City of Santa Ana RFP No. 19-090 Professional Land Surveying Services Submitted October 24, 2019 Towill has enhanced our team with the addition of DBE/SBE firm Chaudhary & Associates, Inc. (Chaudhary) as a subconsultant to provide added field survey capacity. Located in Long Beach, Chaudhary has been providing quality construction surveying, design, and right of way services in Southern California for the past 43 years. Towill has an excellent working relationship with Chaudhary and has utilized their expertise on several projects throughout Southern California and the entire State of California. Required Information I, Marvin E. Miller, will have contractual responsibility with the City of Santa Ana during the period of proposal evaluation and my contact information follows at the end of this Cover Letter. Towill will serve as the Prime Consultant for the City of Santa Ana and Chaudhary will work as a DBE subconsultant to Towill. I am autho- rized to make legally binding commitments for Towill. Contract Agreement Statement Towill agrees to any and all provisions as contained in the Agreement in the RFP. In closing, I am pleased to present you with a uniquely qualified team that has the support, when and if need- ed, of Towill’s entire corporate resources. I trust that the following proposal is sufficient in detail for your eval- uation. However, should you have any questions or require additional information, please do not hesitate to contact me by phone at (949) 261-1900 or via email at marvin.miller@towill.com. Thank you in advance for your consideration of Towill, Inc. We look forward to the opportunity to be of service to the City of Santa Ana on this contract. Sincerely, TOWILL, INC. Marvin E. Miller, MBA, RPP, PLS, CP, PPS, SP Regional Director Contractual Responsibility Name: Marvin E. Miller Title: Regional Director Address: Towill, Inc. 500 S. Main Street, Suite 540 Orange, CA 92868-4507 Email: marvin.miller@towill.com Phone: 949.261.1900 ext. 1504 Project Management Name: James Rios Title: Project Manager Address: Towill, Inc. 500 S. Main Street, Suite 540 Orange, CA 92868-4507 Email: james.rios@towill.com Phone: 949.261.1900 ext. 1704 Points of Contact 2     City Council 16 – 166 5/2/2023 City of Santa Ana RFP No. 19-090 Professional Land Surveying Services Submitted October 24, 2019 Firm and Team Experience Firm Profile Towill, Inc. (Towill) is an experienced provider of sur- veying and geomatics services offering a broad range of advanced surveying, mapping, and geospatial solutions, which include land surveying; high accu- racy specialty surveying; digital aerial photography; airborne, terrestrial, and mobile Light Detection and Ranging (LiDAR); digital 3D and 2D photogrammetric mapping; volumetrics; and geographic information systems (GIS). Since the firm’s establishment in 1955, the field of surveying and mapping has been Towill’s sole focus. We have become one of the most accomplished providers of geospatial solutions in the western United States. Towill has invested over $6 million in modern hardware and software to ensure that we can provide our clients with the most accurate, cost-efficient, and timely services available. This commitment to innovation, combined with our dedicated, passionate staff, are the keys to Towill’s success, which is demonstrated by our high rate of repeat clients and referrals. Over 85% of Towill’s busi- ness comes from repeat clients, which is a testament to our client focus, culture of client service, and overall ability to deliver on time, first time right services. Extent of Experience Over the last 64 years, Towill has completed more than 16,000 projects across a wide range of indus- tries in support of engineering design, transportation, rail, tunneling, major planning, GIS, construction, and floodplain projects. Our projects range from large to small and from multi-million-dollar, multi-year on-call contracts with agencies such as the U.S. Army Corps of Engineers (USACE) and the State of California Departments of Transportation (Caltrans) and Water Resources (DWR), to smaller projects completed in as little as one day. We provide our clients with a sin- gle source for all their surveying, mapping, and GIS needs. Towill has worked with dozens of public agencies, from local to federal, throughout our history; we understand your priorities and the unique challenges that cities face. Our previous experience on dozens of as needed or on call surveying and mapping contracts for various public-sector clients provides us with work- ing knowledge of local agency systems, procedures, and expectations. We excel at managing multiple proj- ects simultaneously because we know that our clients depend heavily on the deliverables that we produce to perform their planning, design, and construction tasks. Towill has the staff, experience, and resources need- ed to complete your tasks on time and on budget. Within the past ten years, Towill has successfully held on-call survey and mapping contracts with a wide vari- ety of public sector clients of all sizes, including the cities of Chino, Huntington Beach, Irvine, Long Beach, Moreno Valley, Pomona, Pasadena, San Diego, and Vista, and the counties of Los Angeles, Orange, Riv- erside, and San Bernardino. This extensive previous experience is proof that we understand our primary role as a consultant: to pro- vide a pool of resources—personnel and equipment— that our clients can call upon to fulfill surveying and mapping requirements as necessary. Our DBE Commitment Towill is proud of our firm’s commitment to the af- firmative action (including SLBE/ELBE/DBE/MBE/ WBE/DVBE/OBE) programs and being an equal opportunity employer. We have successfully mentored small and disadvantaged businesses through the Caltrans’ Calmentor Program. This statewide Califor- nia program is designed to encourage and support small businesses through voluntary partnerships with established firms. Caltrans provides training, facili- tates the relationships, and provides opportunities to network with additional consultants. Goals are set in a Memorandum of Understanding; and upon docu- mentation and goal achievement by both the Mentor and Protégé firms, the firms are graduated. Towill has graduated multiple small firms from this program. In addition to the individuals Towill offers in-house, we have joined with a long-term partner on this contract: Chaudhary & Associates (DBE, Micro/SBE, MBE) to provide field survey support. We are eager to share the work assigned from this contract with Chaudhary because they are composed of individuals we know personally, trust completely, and with whom we have 3     City Council 16 – 167 5/2/2023 City of Santa Ana RFP No. 19-090 Professional Land Surveying Services Submitted October 24, 2019 a history of providing successful projects together. We will achieve 10% utilization with Chaudhary, far ex- ceeding the City’s established DBE goal of 0.5%. Key Personnel Towill is pleased to introduce the team of key person- nel we have chosen specifically for this contract. Our assigned key personnel will be available to the extent proposed for the duration of the required services. Towill acknowledges that no person designated as “key” shall be removed or replaced without prior writ- ten concurrence of the City of Santa Ana. At any given time of the year, Towill’s active backlog represents ~45% of our monthly capacity. Accordingly, we have more than enough capacity to support the anticipated requirements of this program. An organizational chart is included at the end of this section. Complete resumes for the following key indi- viduals are located in Appendix A. Survey Project Manager: James Rios, PLS James has 22 years of experience in land surveying as a Project Manager, Project Surveyor, Party Chief, and Mapping Manager. James has well rounded experience with a heavy focus on projects for Southern Cali- fornia public sector clients, including Orange County Public Works, the Cities of Moreno Valley and Yucaipa, the Port of Long Beach, and many others. His extensive experience includes performing field calculations, right-of-way and boundary surveys, and mapping. James regularly coordinates and oversees efforts in all aspects of land surveying, including research and analysis, title reports, rights-of-way, easements, Amer- ican Land Title Association (ALTA) surveys, topogra- phy, boundaries and mapping, construction staking, and the preparation and filing of subdivision maps, Corner Records, and Records of Survey. As Project Manager, James will be responsible for daily oversight of field survey crews and office survey staff, including progress tracking and reporting to the Principal-in-Charge. In addition, he performs research activities; prepares metadata and technical reports in accordance with contractual requirements; imple- ments QA/QC processes for all field and office sur- veying tasks; and verifies that the content and accura- cy of deliverables adhere to project specifications. Principal-in-Charge: Marvin E. Miller, MBA, RPP, PLS, CP, PPS, SP Marvin is an accomplished geomat- ics professional with 43 years of proj- ect/operations management, project design/implementation, and business leadership/consulting experience within the private sector disciplines of surveying, remote sensing, pho- togrammetry, enterprise GIS, and related geomatics services. During his career, Marvin has served as Principal in Charge, Project Manager, Technical Compliance Manager, and Surveyor of Record for numerous federal, state, and local agency project undertakings. As Principal-in-Charge, Marvin will be responsible for contract administration, including preparation of cost estimates, proposals, technical and administrative re- ports, and invoices. Additional responsibilities include monitoring budgets and schedules for compliance and acting as necessary to keep them within contractual parameters. He will perform oversight of all project group members and their functions and Independent Technical Review (ITR) of technical procedures, QA/ QC procedures, and results (i.e., deliverables). Marvin will serve as James Rios’ back-up when he is unavailable. QA/QC Lead Frank Borges, PLS Frank Borges is a Professional Land Surveyor and an Associate Principal at Towill with 23 years of experience. He has performed and supervised projects involving boundary sur- veys, legal descriptions and plats, topographic base maps, geodetic survey control, aerial mapping, ALTA surveys, monitoring surveys, con- struction staking, aeronautical surveys, hydrographic surveying, and LiDAR scanning for clients both private 4     City Council 16 – 168 5/2/2023 City of Santa Ana RFP No. 19-090 Professional Land Surveying Services Submitted October 24, 2019 and public. His success on projects comes from his attention to detail in clearly established production procedures, QA/QC, and accountability for tasks completed. As QA/QC Lead, Frank will be responsible for assur- ing the professional quality, technical accuracy, com- pleteness, and consistency of all Towill’s deliverables under this contract. Licensed Party Chief / Field Survey Lead: Nicholas Lewis, PLS Nick is a California Professional Land Surveyor and Certified Party Chief with the International Union of Oper- ating Engineers Local 12. He brings 37 years of field survey experience to the Towill team and has worked on projects for the Cities of Fullerton, Irvine, and Huntington Beach. His land surveying experience includes roadway design and construction, horizontal and vertical control, topographic surveys, boundary surveys, GPS, monitoring, and 3D laser scanning. As Field Survey Lead, Nick will be responsible for de- veloping work approaches and cost estimates, sched- uling and managing field crews, directing field and office staff, and providing quality assurance/ quality control and supplemental work and safety planning. Nick is capable of performing production work when needed and management of specific project tasks. He also performs job site inspections for safety and planning of work tasks and may be responsible for communication with City staff and the general public at the project site as needs dictate. Associate Surveyor / Office Survey Lead: Christopher Johnson, LSIT Chris is an Office Surveyor/Certified Party Chief with 33 years of expe- rience in the surveying field. His background includes design surveys, construction staking, corridor control surveys, boundary surveys, ALTA surveys, 3D laser scanning, right-of- way monumentation, and topograph- ic surveys. He is knowledgeable in the use of MicroStation, InRoads, TopoDOT, and Trimble survey instrumentation and software, as well as Caltrans standards. As Office Survey Lead, Chris will be responsible for processing field data, performing GPS reductions and network adjustments, reducing laser scanning data- sets, analyzing laser scan data, and preparing internal deliverables to the project team for final CAD mapping and deliverables. Senior Geomatics Analyst / Aerial Survey Lead: Lorraine Amenda, PLS, CP Lorraine has 29 years of surveying and mapping experience and has served as a Senior Photogrammetrist and Photogrammetry Project Manag- er for over fifteen years. She joined Towill after the completion of her Surveying Engineering degree from California State University, Fresno. Her experience and knowledge in- clude least-squares adjustments and advanced computations for surveying and photogram- metric processes, design of ground control networks, flight planning, and Light Detection and Ranging (LiDAR) data processing. As Aerial Survey Lead, Lorraine will be responsible for daily oversight of photogrammetry personnel (includ- ing those assigned to airborne LiDAR and GIS tasks) and tracking progress and preparing reports for the Project Manager and Principal-in-Charge. She per- forms advanced technical functions, such as airborne GPS processing, analytical aerotriangulation compu- tations, airborne LiDAR data processing, and volume calculations. In addition, she prepares metadata and technical reports in accordance with contractual requirements; implements QA/QC processes for all photogrammetric, airborne LiDAR, and GIS tasks; and verifies that the content and accuracy of deliverables adhere to project specifications. Geomatics Specialist / Airborne LiDAR Lead: Keith Kirkby, PE, P.Eng. Keith’s 23 years of experience in- cludes a diverse array of proficiency providing geomatics (geospatial) services with an emphasis on air- borne remote sensing applications. 5     City Council 16 – 169 5/2/2023 City of Santa Ana RFP No. 19-090 Professional Land Surveying Services Submitted October 24, 2019 He has designed, implemented, and managed dozens of airborne LiDAR acquisition missions, geodetic and photo control surveys, aerial photography campaigns, and GPS field surveys for engineering design and GIS base mapping applications. As Airborne LiDAR Lead, Keith will be responsible for the acquisition and interpretation of LiDAR data, which includes development of work plans, coordina- tion and scheduling of equipment and other resourc- es, on-site data acquisition, which may include field surveying, post-mission data processing and reduc- tions, interpretation and analysis, and reporting of LiDAR data utilizing a variety of techniques. Associate Surveyor / Terrestrial LiDAR Lead: Frederick “JR” Gregory, LSIT JR has 14 years of surveying and mapping experience in both the field and office, which includes topograph- ic mapping, plats/legal descriptions, LiDAR data extraction and classi- fication, and right-of-way appraisal mapping. Over the past five years, JR has focused extensively on the design of static and mobile terrestrial LiDAR (3D laser scanning) surveys and the collection, processing, and classification of LiDAR point cloud data. He is well versed in a vari- ety of survey and mapping software applications and packages, including AutoCAD Civil 3D; Cardinal VR; Carlson software; Bentley MicroStation, InRoads, and TerraScan; TopoDOT; Trimble Business Center and Trimble RealWorks; and STAR*NET. As Terrestrial LiDAR Lead, JR will be responsible for the design and execution of any required 3D laser scanning tasks, as well as the processing and classifi- cation of the terrestrial LiDAR data collected. Certified Party Chief: Oliver Rocha, LSIT Oliver is a Certified Party Chief with 29 years of land surveying expe- rience. He has worked for several local public agencies, including the Cities of Irvine, Moreno Valley, Colton, and Yucaipa. He has been involved in numerous survey projects consisting of topographic, boundary, construction, right-of-way, and GPS surveying on a variety of projects, including highways, roadways, site development, and communications. He will be responsible for performing the necessary field surveys to support task orders, including but not limited to, topographic, boundary, and construction surveys. As Certified Party Chief, Oliver will lead and coor- dinate field staff task assignments on a daily basis, according to project assignment under the direction of the Field Survey Lead and Project Manager. He over- sees crew set up and ensures that proper equipment and procedures are used, consistent with the scope of work for the project. He also performs job site inspec- tions for safety and planning of work tasks and may be responsible for communication with City staff and the general public at the project site as needs dictate. Subconsultant Party Chief: Jose Casanova, LSIT, Chaudhary & Associates Jose has more than 20 years of extensive civil engineering and land surveying experience in the private sector. He is highly proficient in MicroStation, InRoads, AutoCAD, Civil 3D, Softdesk, and GPS Trimble software. He has worked on a variety of projects including land surveying, architectural, transportation, water, land development, and telecommuni- cations, and is currently studying for his Land Surveying license. He has also spent time as a Party Chief and Chainman in a field crew, providing him with a complete understanding of project design. Subconsultant Potholing Lead: Salvador Silva, AirX Utility Surveyors Salvador has nine years of experi- ence at AirX working from the ground up as a laborer specializing in pothol- ing, to crew chief, and now field crew supervisor. As Potholing Lead, Salvador will be responsible for scheduling potholing crews and monitoring productivity and safety during traffic control setup and during pothole excavation. 6     City Council 16 – 170 5/2/2023 City of Santa Ana RFP No. 19-090 Professional Land Surveying Services Submitted October 24, 2019 Organization Chart 7     City Council 16 – 171 5/2/2023 City of Santa Ana RFP No. 19-090 Professional Land Surveying Services Submitted October 24, 2019 Project Understanding Towill completely understands the required details re- garding the possible variety of the City’s public works projects, including the technical requirements, scope of work, schedule, project Area of Interest (AOI), and the required deliverables associated with survey task order. Moreover, Towill understands that the primary on-call professional land survey services required by the City of Santa Ana may include: 1. Research and Data Collection 2. Vertical & Horizontal Control Surveys 3. Prepare Legal Descriptions, Plats, and Maps 4. Monument Perpetuation/Preservation 5. Map Checking Services 6. Construction Staking Services 7. Photogrammetric/LiDAR Surveys 8. Topographic Surveys 9. Boundary and Right of Way Surveys The overall Project Area of Interest (AOI) is approxi- mately 27.5 square miles and includes the corporate boundaries of the City of Santa Ana. In addition, we understand that one of the primary goals of the pro- gram is to provide the City’s Public Works Department with timely/precision professional surveying services that are tailored to fit the objective of each project assignment. Because surveying, mapping, and GIS are the only services we offer, on-call service contracts represent a significant portion of Towill’s business model. In fact, across our firm, we currently manage over 50 different on-call surveying/mapping contracts for public sector clients and utility companies of all sizes. It is important to note that we prioritize all of our on call contracts equally. New task orders are inserted into our workflow as they arise and are completed as delivery schedules dictate. We achieve very high levels of client satisfaction by maintaining the critical internal communication necessary to keep on top of task budgets and schedules, shift workloads across office locations as needed to maximize efficiency, and rapidly re assign available resources to meet project commitments. Details on the nine primary land surveying services noted above can be found in the Scope of Services and Schedule section of this proposal. Proactive Task Order Management Our approach for all the work that we do always starts with communication. Before any work begins, our project managers strive to learn about your expecta- tions for each task order, your schedule and budget requirements, and any other potential issues. We then develop a concise Scope of Work, cost estimate, and schedule which, when accepted by the City, becomes the basis for the work. No work will be performed until the City has authorized it via the issuance of a Notice-to-Proceed (NTP). Upon approval of the task order, the team will have a kickoff meeting to focus on delivering a consistent, Understanding of Need 8     City Council 16 – 172 5/2/2023 City of Santa Ana RFP No. 19-090 Professional Land Surveying Services Submitted October 24, 2019 efficient, and quality deliverable. Instructions to the project team will be developed and distributed to all members. These instructions may include com- munication protocols, schedules/budgets, technical standards, health/safety requirements, scope of work, required deliverables, quality control plans and proce- dures, and/or review of environmental policies. Throughout the performance period, Towill’s project manager will maintain open lines of communication with City staff, attending regular status meetings and/ or reporting on the project’s progress via email cor- respondence or by phone. Once deliverables are submitted to the City, we respond to any questions or comments you may have, make any final revisions necessary, and ensure that your staff is completely satisfied with all deliverables prior to close-out of the task order. This process is summarized in the flowchart graphic on the previous page. Towill’s project manager and support team are committed to responsiveness to meet your objectives. We know from experience that our proven task order management process will be key to successfully deliver your task orders on time and within budget. Suggestions or Special Concerns Given the nature of the anticipated Capital Improve- ment Program (CIP) projects along with Towill’s 64 years of experience providing on-call land surveying, we are pleased to have the opportunity to suggest some value-added services for your consideration. Terrestrial, Mobile, and Airborne LiDAR Towill brings 15 years of terrestrial LiDAR scanning ability. Terrestrial LiDAR scanning can be used to obtain spatial information for features that require a high level of detail or that are difficult to reach. It can also be used to gather many data points on complex surfaces, such as rough and uneven ground. The key to successful terrestrial LiDAR scanning technology is knowing when it is the right tool for the job and how to combine and augment it with other measurement methods and data products to provide the most effi- cient service for the tasks at hand. In addition, Towill’s unique business model, which combines complete ae- rial photogrammetric and LiDAR services, as well as ground-based field surveying augmented with LiDAR, brings a comprehensive mapping tool set to the City. Recently, Towill completed 16 miles of detailed topo- graphic mapping along State Route 91 in Riverside County, utilizing a combination of mobile and terres- trial LiDAR, aerial photogrammetry, and conventional ground surveys. This seamless integration of various advanced and conventional technologies allowed the Towill team to complete this design-level mapping project to Caltrans standards within 120 days. This is a strength the Towill team will bring to the City. Depending upon the project requirements, incorporat- ing aerial LiDAR as part of the overall solution often represents a cost and time-saving approach. Our airborne LiDAR systems are integrated with precision Phase One 100-megapixel digital image sensors. Combining traditional photogrammetric mapping techniques with state-of-the-profession aerial LiDAR, represents not only a cost-efficient project approach but also the ability to provide precision map docu- ments in areas that would compromise the safety of our field crews. We would also like to point out that we often fuse together terrestrial and aerial LiDAR data sets. For projects where LiDAR represents a more cost-efficient approach, the combination of stereo imagery with aerial LiDAR traditional photogrammetry techniques with state-of-the-profession LiDAR tech- nologies. Potholing Towill’s land surveying experience in highly urbanized areas often requires locating buried utilities. Accord- ingly, should the need arise for locating underground utilities, Towill will enlist the services of our subcon- sultant, AirX Utility Surveyors, Inc. AirX is a Wom- an Owned Small Business (WOSB) with offices in Rancho Cucamonga and Escondido, California, has been providing Subservice Utility Engineering (SUE) services since 2000. They are a trusted SUE services provider to not only Towill but also to many local agen- cies throughout Southern California. Assumptions and/or Exclusions Access to all assigned project AOI’s will be made available to the survey teams without restrictions or added cost. 9     City Council 16 – 173 5/2/2023 City of Santa Ana RFP No. 19-090 Professional Land Surveying Services Submitted October 24, 2019 Since Towill’s inception in 1955, we have served as a consultant on hundreds of contracts for public agency clients, from the federal and state level down to local agencies and special districts, with the majority of our work generated from on-call contract task orders. In fact, approximately 70% of Towill’s total revenue earned last year came from municipal clients and their projects. Following is a small sample of the projects we have completed over the last five years. Caltrans District 59: As-needed Aerial Mapping Services Contract Towill is currently under our fifth consecutive contract with Caltrans to provide as-needed professional aerial photogrammetric mapping services statewide. Most tasks under this contract are focused on the acquisi- tion, processing, and classification of airborne LiDAR (Light Detection and Ranging) data and the genera- tion of color orthophotography; an increasing number of projects over the last two contract periods have also included the capture of planimetric features. Specific services provided under these contracts include airborne LiDAR data acquisition and process- ing, photogrammetric mapping, aerotriangulation, ground control surveys, and quality control surveys. We completed a total of 56 task orders during our previous on-call contract (2015-2018), including: •State Route 74 in Orange County: Airborne LiDAR mapping and orthophotography for approximately five miles from west of Hot Spring Canyon Road to the Riverside County border in southeast Orange County. Year Completed: 2018; •Interstate 15 in Riverside County: Airborne LiDAR data collection for pavement condition studies along a three-mile stretch of highway near Temecula. Year Completed: 2017; and •Interstate 40 in San Bernardino County: Airborne LiDAR, Mapping, and Orthophotography for a 50-mile stretch between Ludlow and Needles. Year Completed: 2016. Orange County Transportation Authority: OC Streetcar Project Construction Management Services Towill is providing on-call construction staking ser- vices to PGH Wong for the OC Streetcar project. This OCTA project is in coordination with the City of Santa Ana and City of Garden Grove to construct a new east-west double-track modern streetcar in Orange County between the Santa Ana Regional Transpor- tation Center in the City of Santa Ana and the Harbor Boulevard/Westminster Avenue intersection in the City of Garden Grove. The purpose of the project is to improve transit connectivity and transit accessibility, increase transit options, relieve congestion by pro- viding alternative mobility options in a manner that is sensitive to the community’s character, and provide benefits to the environment through improved air qual- ity. Year Completed: Ongoing. City of Irvine: Culver Drive and University Drive Intersection Improvements Project Towill is providing construction surveying services to support the Culver Drive/University Drive Intersection Improvements project. The project involves widening the roadway; reconstructing the concrete median, sidewalks, curb and gutter, etc.; street light relocation; traffic signal modification; extension of an existing channel box culvert; installation of a landscape and irrigation system; signing, striping, and pavement markings; and relocation and adjustment of IRWD water facilities. Towill’s tasks include performing a centerline survey and monumentation recovery; de- tailed surveys of the streets, sidewalks, and neighbor- ing properties; developing a digital terrain model and street cross-sections; performing construction staking and as-built surveys; and monument preservation. Year Completed: Ongoing. Relevant Project Experience Client: Caltrans District 59 Contact: John Erickson, CP, PLS Phone: 916.227.7649 Owner: OCTA Client: PGH Wong Engineering, Inc. Contact: Doaa Aboul-Hosn, PE Phone: 602.300.4091 10     City Council 16 – 174 5/2/2023 City of Santa Ana RFP No. 19-090 Professional Land Surveying Services Submitted October 24, 2019 City of Irvine: Alton Parkway Pavement Rehabilitation Project Towill performed horizontal and vertical control sur- veys, topographic surveys and centerline surveys for a 3,000-foot portion of Alton Parkway near the Irvine Spectrum. Utilizing a combination of conventional survey methods and 3D laser scanners, Towill collect- ed full street topographic data without impeding traffic or closing a lane. The final data was mapped, a digital terrain model created, and all delivered to the design team in MicroStation and InRoads format. Year Completed: 2017. City of Fullerton: Raymond Avenue Grade Separation Project Towill provided quality assurance construction survey- ing services, including verifying the primary and proj- ect control, reviewing the horizontal design alignments and vertical profiles, and responding to construction survey requests, to support this grade separation project. We monitored the contractor’s surveyor for compliance with the project surveying requirements, verified their layout and controls, spot checked ref- erence points and finished work, and monitored for settlement or movement of existing facilities. Con- struction surveys were performed in accordance with the Caltrans Survey Manual and its revisions. Year Completed: Ongoing. Los Angeles County Department of Public Works: As-Needed Surveying and Mapping Services Contract Towill has been providing land surveying and mapping services for the Los Angeles County Department of Public Works since 2013. Our two most recent task orders are described below. •LACDPW Headquarters Building ALTA/NSPS Land Title Survey: Towill completed an ALTA/ NSPS Land Title Survey for the Department of Public Works Headquarters building. Services included establishing ground control, color aerial photography, planimetric feature collection at 1” = 20’, and development of Digital Terrain Model (DTM) sufficient in detail for generating 1.0’ design contours. Our subconsultant, AirX, used Ground Penetrating Radar (GPR) to locate the underground utilities. Year Completed: 2019. •Roosevelt Park Construction Staking: Towill is currently supporting the County’s contractor with construction staking services for the subject project. To date, there have been a total of 32 staking requests issued, all of which have been completed within forty-eight hours after receipt. Year Completed: Ongoing. Orange County Public Works: On-call Surveying Services Contract Towill has been providing on-call surveying services to the Surveyor’s Office of the Orange County Pub- lic Works Department since 2010. Services that can be requested under this contract include boundary surveys, monumentation, monument preservation, topographic surveys, construction surveys, and other land surveying tasks. Our current contract extends from 2018 through 2021. Under our previous contract, Towill completed 11 surveying task orders, including several that involved deformation monitoring and monument preservation and perpetuation. Deformation monitoring was pro- vided for the Peters Canyon, Villa Park, and Sulphur Creek Dams. The monitoring surveys included hor- izontal and vertical control, horizontal monitoring of specific points along the dams utilizing GPS static survey procedures, and vertical monitoring of specific Client: City of Irvine Contact: Uyenly Bui Phone: 949.724.7559 Owner: City of Fullerton Client: Berg & Associates, Inc. Contact: Carlos J. Quiroz, QSP Phone: 310.548.9292 Client: LACDPW Contact: Mark Wittig, PLS Phone: 626.458.5144 11     City Council 16 – 175 5/2/2023 City of Santa Ana RFP No. 19-090 Professional Land Surveying Services Submitted October 24, 2019 points along the dams utilizing precise leveling procedures. Towill also provided monument preservation and perpetuation services for more than 150 monuments in the unincorporated areas of Cowan Heights, Lemon Heights, and Panorama Heights in Orange County to support planned overlay construction activities. Year Completed for all of these task orders: Between 2015 and 2018. References City of Irvine Uyenly Bui Email: uyenly.bui@ci.irvine.ca.us Phone: 949.724.7559 Projects: •Culver Drive and University Drive Intersection Improvements •Alton Parkway Pavement Rehabilitation Orange County Public Works Wade Weaver Email: wade.weaver@ocpw.ocgov.com Phone: 714.955.0151 Projects: •Olive Heights Monument Preservation •Various deformation monitoring task orders County of Los Angeles Mark Wittig, PLS Email: mwittig@dpw.lacounty.gov Phone: 626.458.5144 Projects: •LACDPW HQ ALTA/NSPS Land Title Survey •Roosevelt Park Construction Staking Client: OCPW Contact: Wade Weaver Phone: 714.955.0151 12     City Council 16 – 176 5/2/2023 City of Santa Ana RFP No. 19-090 Professional Land Surveying Services Submitted October 24, 2019 Scope of Services and Schedule Scope of Work Research and Data Collection Towill routinely conducts a variety of project-related research, such as title reports, APN/property own- ership review, zoning, benchmarks, boundary con- trol, and FEMA documents, to name a few. Through decades of experience, we know which agencies to contact for each specific type of document, what the processes and lead times are for obtaining them, and what potential challenges to expect. Research may be performed at city or county offices, utility agencies, or other appropriate sources. Vertical and Horizontal Control Horizontal and vertical control is the backbone of any successful survey project. The placement of control point locations is carefully evaluated to determine the most efficient method of performing the project tasks. Existing maps and photography, city and county maps, and available historic maps are studied to de- termine how to refine control point locations to better serve each project and make the working conditions safe for the field staff. Whenever possible, the control points are located on or near roads, trails, levees, or other common routes of transportation. Special efforts are taken to obtain appropriate permission to access private and/or government properties. Towill is experienced in conducting conventional surveys, monitoring surveys, precise digital geodetic leveling, and GPS static surveys, as well as establish- ing local project control. We have set up thousands of control networks and are well-versed in tying into and/ or expanding existing control networks. Our staff have decades of experience with a wide variety of coordi- nate systems and the expertise to know which ones apply to each project. We regularly perform static, rapid-static, kinematic and real-time kinematic (RTK), and real-time network (RTN) GPS surveys to establish ground control, de- pending on the requirements for the project. We own and use Trimble dual-frequency GPS receivers. Static and fast static sessions are used to establish primary control stations; fast-static and kinematic sessions are used for secondary control. The Towill Team is well-versed in utilizing GPS methods for establishing vertical control and deformation monitoring to various standards, including the National Geodetic Surveys. Moreover, Towill has extensive experience in the performance of geodetic surveys and is very familiar with working in the most current national datums; e.g., the North American Datum of 1983 (NAD83), 2011 (2010), and the North American Vertical Datum of 1988 (NAVD88). We also have a world-renowned geodetic expert on staff to lead any specialty or high accuracy survey efforts, if needed. Towill’s team of professional licensed surveyors are keenly aware and always up to date with technical issues relating to the evolution of geodetic datums, geodetic surveying technologies, and associated standards and proce- dures. Legal Descriptions, Plats, and Maps Towill has extensive experience and expertise in boundary and property surveys for land and parcel determination, performing tens of thousands of sur- veys over our 63-year history. The initial step to any successful boundary survey is performing the proper research of land records. Public records research is required to identify primary control, right-of-way infor- mation, and boundary lines, or lines of occupation, before performing the work. Research may be per- formed at city or county offices, utility agencies, title companies, or other appropriate sources. Necessary records are identified, organized, and analyzed for the field and office tasks. Once the research is complete and all documentation associated with a boundary has been analyzed, we can prepare highly accurate calculations of where we can expect to locate monumentation associated with the boundary determination. Throughout the course of the field survey (which utilize both GPS and conven- tional survey techniques), adjustments can be made to further enhance the accuracy of the search loca- tions and minimize the amount of field time required to complete the survey. When survey results are returned from the field, they are compared to record deeds and maps and the boundary analysis is per- formed. With years of experience, we can efficiently and accurately complete the boundary process, com- 13     City Council 16 – 177 5/2/2023 City of Santa Ana RFP No. 19-090 Professional Land Surveying Services Submitted October 24, 2019 piling an accurate and defendable survey. Towill’s team of surveyors has the experience and knowledge to tackle any and all boundary surveys, from public land surveys to subdivision retracements and establishment of centerlines. Towill consistent- ly remains informed of changes in local, state, and federal laws pertaining to surveying and is very active in continuing education to ensure we remain current. When locations are returned from the field, they are compared to record deeds and maps, and the bound- ary analysis is performed. With our years of experi- ence, we can efficiently and accurately complete the boundary process, compiling an accurate and defend- able survey. According to the California Professional Land Survey- ors’ Act, a Corner Record may be used to perpetuate, rehabilitate, or reestablish monumentation that has existed in the past in other circumstances; and, when more extensive work is required, or several monu- ments in the same area are in question, it may be necessary to file a Record of Survey map. Records of Survey will clearly identify project horizontal control, record map information, and additional data, and lines and calls prepared in the initial boundary surveys phase. Once a map is ready, our project manager will submit the document to the City for review and to Orange County for map checking. Any comments will be addressed, and the document will then be filed at the County Recorder’s Office for recordation. These mapping items will be prepared in accordance with the California Subdivision Map Act, California Professional Land Surveyor’s Act, California Public Resource Code, and the City of Santa Ana Municipal Code. These items will be discussed with the City and/or County agency where the property is situated. The anticipated deliverables for this item will vary depending on the requested subdivision mapping task requested. Map Checking Services Towill’s team of professional surveyors are well qual- ified to perform map checking services for the City. In fact, the greatest testament to our expert working knowledge is that we are currently performing the exact same map checking as those noted in the City’s RFP for the City of Fremont as well as Alameda and San Mateo Counties. We also served as a map checking subconsultant to MSN Engineering for their on-call contract with the City of Pasadena. Our experi- ence includes but is not limited to the preparation and review of parcel maps, tentative maps, subdivision maps, records of survey, and annexation maps. When preparing maps to support the division of land, knowledge of the Subdivision Map Act (SMA) is criti- cal. Subdivision and other related maps begin as any other boundary survey would, with research, field sur- veys, and boundary line determinations. Understand- ing the intent of the map guides the next step, where new lines may need to be determined for parcel splits or site features may be located to support a lot line adjustment or encumbrance map. Construction Staking Construction staking assignments begin with our checking and verifying project horizontal and vertical control prior to the commencement of construction layout work. Our crews will independently survey this control, and we will provide a project control report for use by the construction staking surveyor. When ground surveys, such as field quantity verification, subsidence, layout verification, or utility relocation surveys, are needed, all resulting data is smoothly integrated into final as-built or as-verified reports. A review of the construction plans is completed to determine if sufficient information has been provid- ed for us to perform construction staking from the plans; we also vigilantly check for errors or omissions. Missing information is tabulated and presented to the City for their review. When we see things that do not look right, our first step, upon review by the Project Manager, is always to alert the City. While we are not engineers, our experience with working from their plans has afforded us the insight to know when things do not appear to be in order and may need a second look. We regularly perform surveys to support the construc- tion of a wide range of projects for both public and private entities. Typically, the staking plan will be laid out in AutoCAD or other software if specified by the client. The project manager conducts a site reconnais- sance, coordinates with the client, and finalizes the field crew’s action plan. Construction line and grade layout, whether it is 14     City Council 16 – 178 5/2/2023 City of Santa Ana RFP No. 19-090 Professional Land Surveying Services Submitted October 24, 2019 for roads, sewer, water, storm drain, or grading, will require a swift response to avoid costly delays in construction. Towill often works in a survey con- struction management capacity and has developed profession-leading, efficient methods for work perfor- mance. Field crews are equipped with pre calculated horizontal and vertical alignments so that offsets can be determined at the time of staking and so that cuts and fills can be compared to design data at the point of collection. Many of Towill’s survey crews are head- ed up by experienced LSITs with the ability to perform field calculations, field inspections, and problem-solv- ing when the need arises. All verification data is trans- ferred to Towill’s database for secondary accuracy checks by office personnel. Limits of removal are staked based on approved plans and/or visual inspection in the field. Our crews have enough experience at this exercise to realize when things appear to be either insufficient or excessive. If it is believed that the removal limits either exceed or are inadequate for construction, we will advise City staff. The limits can be staked either at the actual location, such as paint on curb, or on an offset that can be used later for construction, thereby saving time and money. Examples of QA/QC steps for construction layout are calculating points from different starting points, comparing station and offset listings with plan sets, and graphic checks for irregularities. In the field, comparisons are made to existing structures, and the relationship of reference points are verified visually as they are set. As-staked shots are taken on points set to compare coordinates to the original calculated positions. Different personnel are called to examine items throughout the process to provide an indepen- dent check. Monument Preservation In keeping with Section 8771 of the California Busi- ness and Professions Code, Towill recognizes how critically important accurate and enduring survey mon- umentation and control is to the survey operations of both the City and the surveying community. Without the perpetuation of controlling monuments, countless additional hours of field and office work can occur for both public- and private-sector projects. Every project we undertake begins with a thorough review of not only record information but also of the proposed construction in the area. Our project man- ager organizes the investigation into existing recorded documentation with the City of Santa Ana, Orange County, and other agencies. Records research is typ- ically performed by the project manager or under his direction. From this research, a plan of action is devel- oped for the preservation of existing monumentation and the setting of new points. Our first step in preserving the monumentation is to determine by field verification what monuments are still in place, which have been buried, and which have been destroyed. We then advise the City of our find- ings and plan an operation of setting tie points, which, based on our review of the construction documents, will be established outside proposed construction activities. Monumentation will be marked with either furnished (or as otherwise specified) disks, plugs, or tags, which shall be stamped with the project manager’s California Professional Land Surveyor registration number, or as directed in each task. Monumentation shall be estab- lished or preserved for the project or project areas, and shall include considerations for utility locations, proper spacing, and durability. All monuments will be field referenced with a minimum of four (4) intersect- ing reference points, such as cut crosses on curbs, rebars outside the work area, or other approved refer- ence points. A pre-construction Corner Record will then be pre- pared and recorded with the County of San Bernardi- no for each monument. Corner Records shall include the character of the monument, its record reference, reference ties, and other pertinent data. All such field monumentation work will conform to Section 8771 of the California Business and Professions Code, which addresses the preservation of existing survey monu- ments. When construction has been completed, we return to the area and determine which monuments and/ or tie points will need replacement. In many instanc- es, damage to the existing monuments is limited. In cases where monuments are to be replaced, a dura- ble monument, as described above, or standard well monument, if required by the City, is established and post-construction Corner Records are filed. All doc- 15     City Council 16 – 179 5/2/2023 City of Santa Ana RFP No. 19-090 Professional Land Surveying Services Submitted October 24, 2019 umentation and Corner Records will be prepared to meet the requirements of both the City of Santa Ana and the County of Orange. Topographic Surveys Towill’s primary business is land surveying and map- ping. Along with our extensive field and office survey staff, we also have an in-house photogrammetry group of professionals that enables us to perform mapping tasks using either ground- or aerial-based surveying methods, or a combination of the two. This allows us to most efficiently address the client’s needs. Because our internal staff work together on every job, and on such a wide range of project types, we have full knowledge of which methods are most suitable to the task at hand, and how to communi- cate efficiently to develop a full understanding of your needs and how best to serve you. Planning is the most important tool to economically serve a project with a variety of field and office activi- ties. Towill performs field topographic surveys for de- sign to produce maps at a wide range of scales, using both GPS and conventional surveying equipment and techniques. Such surveys are typically performed to produce a detailed map for engineering design or as supplemental data collection to enhance and com- plete photogrammetric mapping. We have experience performing virtually every type of field topographic surveying task, including: •Detailed site surveys for design and construction purposes (including location of surface and underground utilities, monitoring wells, curb and gutter lines, and building pad elevations); •Cross-section and profiling along rivers, canals, and levees for hydraulic analysis and design; •Surveys of bridges and surrounding topography; •Surveys of tunnels and the interior of large diameter pipelines; and •Surveys to check and complement photogrammetric mapping. For many of our clients, Towill has conducted multiple site topographic surveys. We have in-house access to some of the latest technology available for these types of tasks. Utilizing robotic one-man instruments allows us to have more experienced field staff con- ducting our topographic data acquisition. With very precise and accurate measuring devices, we often uti- lize reflectorless technology to acquire the information needed within streets and other areas of heavy traffic without impeding traffic flow. Whether the site is large or small, with Towill’s unique capability to complete photogrammetric compilation in house, we will be able to find the most economical solution to your needs. Photogrammetric Mapping Photogrammetric mapping is the process by which aerial photography is used to produce planimetric and topographic maps of the earth’s surface and features of the manmade environment. Photogrammetric mapping represents a very important business line for Towill, accounting for an average of 35% of our company’s annual revenue. Moreover, photogram- metric mapping is not an ancillary professional service at Towill; many of our most highly accomplished and experienced personnel have dedicated their careers to advancing Towill’s photogrammetry operations and providing a level of service far above the competition. Prior to the execution of the primary data collection mission described herein, Towill will either recov- er and target existing ground control positions, or, if needed, establish and target new ground control positions throughout the AOI. Using the digital image, ground control, and ABGPS/IMU data, Towill will pre- pare a Fully Automated Analytical Aerotriangulation (FAAT) solution to establish supplemental control for orienting individual photogrammetric stereo-models covering the entire AOI. Upon completion of the FAAT solution, survey/map documents, such as planimetric features, contours, or color orthophotography, can be prepared as-needed anywhere and at any time within the AOI. Boundary and Right of Way Surveys Towill has extensive experience and expertise in boundary and property surveys for land and parcel determination, performing tens of thousands of sur- veys over our 64-year history. The initial step to any successful boundary survey is performing the proper research of land records. Public records research is required to identify primary control, right-of-way infor- mation, and boundary lines, or lines of occupation, before performing the work. Research may be per- formed at city or county offices, utility agencies, title 16     City Council 16 – 180 5/2/2023 City of Santa Ana RFP No. 19-090 Professional Land Surveying Services Submitted October 24, 2019 companies, or other appropriate sources. Necessary records are identified, organized, and analyzed for the field and office tasks. Once the research is complete and all documentation associated with a boundary has been analyzed, we can prepare highly accurate calculations of where we can expect to locate monumentation associated with the boundary determination. Throughout the course of the field survey (which utilize both GPS and conven- tional survey techniques), adjustments can be made to further enhance the accuracy of the search loca- tions and minimize the amount of field time required to complete the survey. When survey results are returned from the field, they are compared to record deeds and maps and the boundary analysis is per- formed. With years of experience, we can efficiently and accurately complete the boundary process, com- piling an accurate and defendable survey. Towill’s team of surveyors has the experience and knowledge to tackle any and all boundary surveys, from public land surveys to subdivision retracements and establishment of centerlines. Towill consistent- ly remains informed of changes in local, state, and federal laws pertaining to surveying and is very active in continuing education to ensure we remain current. When locations are returned from the field, they are compared to record deeds and maps, and the bound- ary analysis is performed. With our years of experi- ence, we can efficiently and accurately complete the boundary process, compiling an accurate and defend- able survey. According to the California Professional Land Survey- ors’ Act, a Corner Record may be used to perpetuate, rehabilitate, or reestablish monumentation that has existed in the past in other circumstances; and, when more extensive work is required, or several monu- ments in the same area are in question, it may be necessary to file a Record of Survey map. Records of Survey will clearly identify project horizontal control, record map information, and additional data, and lines and calls prepared in the initial boundary surveys phase. Once a map is ready, our project manager will submit the document to the City for review and to Orange County for map checking. Any comments will be addressed, and the document will then be filed at the County Recorder’s Office for recordation. Deliverables Major deliverables anticipated with this on-call project include, but are not limited to, the following: •CVS point file in P,N,E,Z,D of survey points •PDF copy of Field Notes •One set of stakes set in the field •Planimetric features in MicroStation V8 format •DTM surface data in MicroStation V8 format •PDF copy of Pre-Construction Corner Records •PDF copy of Post-Construction Corner Records •Pictures collected in the field •Cut sheets •Color digital orthophotography in GeoTIFF format •Design-scale contours •Record of Survey report •Hard copy survey/map documents •Miscellaneous project reports Schedule/Timeline Considering that the City intends to enter into an on- call contract that will have a wide range of scope, we are not able to provide a schedule for work that is yet to be defined. However, within our response to the City’s RFP, we have demonstrated our ability to re- spond to the most demanding of schedules. To further support this claim, we offer the following schedule as an example of a project we recently completed for a nearby city in San Bernardino County. The scope of this project included construction sur- vey and staking services for a federally funded Safe Routes to School improvement project with two proj- ect locations totaling approximately 1.1 miles of dense urbanized roadway. Improvements at each location included bicycle lanes, sidewalk, curb and gutter, ADA-accessible curb ramps, commercial driveways, residential driveways, and asphalt concrete pavement for minor street wid- ening. Towill’s scope of services included the following: •Site control through the recovery of street centerline monumentation and establishment of temporary site control for staking operations; •Rough grade stakes for rough grading and clearing and grubbing; •Asphalt concrete and concrete demo limits; 17     City Council 16 – 181 5/2/2023 City of Santa Ana RFP No. 19-090 Professional Land Surveying Services Submitted October 24, 2019 •Grade stakes for curb and gutter, driveway replacement/reconstruction, existing utility finish grade adjustment, and under sidewalk drains; •Monument preservation; and •Miscellaneous surveying by a two-person crew (the Client requested a budget of 80 hours). Fee Proposal As requested in the RFP, our fee proposal is included in a separately sealed envelope labeled “Fee Proposal.” Certifications Signed certification forms are included in the Appendix. 18     City Council 16 – 182 5/2/2023 City of Santa Ana RFP No. 19-090 Professional Land Surveying Services Submitted October 24, 2019 Appendix Per the requirements of the City’s RFP, Towill has included the required forms and documents listed below on the following pages. •Attachment 3-1: Non-Collusion Affidavit •Attachment 3-2: Non-Lobbying Certification •Attachment 3-3: Non-Discrimination Certification •LAPM Exhibit 10-O1: Consultant Proposal DBE Commitment •LAPM Exhibit 10-O2: Consultant Contract DBE Commitment •LAPM Exhibit 10-K: Consultant Certification of Contract Costs and Financial Management System •Resumes for all proposed team members 19     City Council 16 – 183 5/2/2023 City of Santa Ana RFP No. 19-090 Professional Land Surveying Services Submitted October 24, 2019 20     City Council 16 – 184 5/2/2023 21     City Council 16 – 185 5/2/2023 22     City Council 16 – 186 5/2/2023 23     City Council 16 – 187 5/2/2023 24     City Council 16 – 188 5/2/2023 25     City Council 16 – 189 5/2/2023 26     City Council 16 – 190 5/2/2023 27     City Council 16 – 191 5/2/2023 28     City Council 16 – 192 5/2/2023 29     City Council 16 – 193 5/2/2023 30     City Council 16 – 194 5/2/2023     City Council 16 – 195 5/2/2023 EXHIBIT C     City Council 16 – 196 5/2/2023 Local Assistance Procedures Manual EXHIBIT 10-H2 Cost Proposal EXHIBIT 10-H2 COST PROPOSAL SPECIFIC RATE OF COMPENSATION (USE FOR ON-CALL OR AS-NEEDED CONTRACTS) (CONSTRUCTION ENGINEERING AND INSPECTION CONTRACTS) Note: Mark-ups are Not Allowed Consultant Towill, Inc. Participation Project No.Contract No.Amount $Date 2/14/2023 For Combined Rate Fringe Benefit % + General &Administrative % 149.75%= 190.75%Combined ICR% For Home Office Rate Fringe Benefit % + General &Administrative % 0%= 0%Home Office ICR% For Field Office Rate Fringe Benefit % + General &Administrative % 0%= 0%Field Office ICR% Fee =10.00% Hourly range - Straight OT(1.5x) OT(2x) From To for classifications only $239.87 4/1/2023 3/31/2024 $75.00 $251.86 4/1/2024 3/31/2025 $78.75 5.00% $264.46 4/1/2025 3/31/2026 $82.69 5.00% $277.67 4/1/2026 3/31/2027 $86.82 5.00% $291.55 4/1/2027 3/31/2028 $91.16 5.00% $246.01 4/1/2023 3/31/2024 $76.92 $258.32 4/1/2024 3/31/2025 $80.77 5.00% $271.24 4/1/2025 3/31/2026 $84.81 5.00% $284.80 4/1/2026 3/31/2027 $89.05 5.00% $299.04 4/1/2027 3/31/2028 $93.50 5.00% $198.29 4/1/2023 3/31/2024 $62.00 $208.21 4/1/2024 3/31/2025 $65.10 5.00% $218.63 4/1/2025 3/31/2026 $68.36 5.00% $229.57 4/1/2026 3/31/2027 $71.78 5.00% $241.05 4/1/2027 3/31/2028 $75.37 5.00% $246.01 4/1/2023 3/31/2024 $76.92 $258.32 4/1/2024 3/31/2025 $80.77 5.00% $271.24 4/1/2025 3/31/2026 $84.81 5.00% $284.80 4/1/2026 3/31/2027 $89.05 5.00% $299.04 4/1/2027 3/31/2028 $93.50 5.00%Exempt James Rios* - Survey Project Mgr. - Surveyor Exempt Frank Borges* - QA/QC Lead - Surveyor 41.00% OR 0% 0% BILLING INFORMATION CALCULATION INFORMATION Actual or Avg. hourly rate3 % or $ increase Hourly Billing Rates2 Effective date of hourly rateName/Job Title/Classification1 Marvin Miller*- Principal-in-Charge Surveyor Exempt Jake Kruger* - Principal Land Surveyor Exempt Prime Consultant 2nd Tier Subconsultant Subconsultant     City Council 16 – 197 5/2/2023 Local Assistance Procedures Manual EXHIBIT 10-H2 Cost Proposal Hourly range - Straight OT(1.5x) OT(2x) From To for classifications only Actual or Avg. hourly rate3 % or $ increase Hourly Billing Rates2 Effective date of hourly rateName/Job Title/Classification1 $253.40 4/1/2023 3/31/2024 $79.23 $71.50 - $79.23 $266.06 4/1/2024 3/31/2025 $83.19 5.00% $279.37 4/1/2025 3/31/2026 $87.35 5.00% $293.34 4/1/2026 3/31/2027 $91.72 5.00% $308.02 4/1/2027 3/31/2028 $96.31 5.00% $176.26 4/1/2023 3/31/2024 $55.11 $48.00 - $71.50 $185.08 4/1/2024 3/31/2025 $57.87 5.00% $194.33 4/1/2025 3/31/2026 $60.76 5.00% $204.05 4/1/2026 3/31/2027 $63.80 5.00% $214.25 4/1/2027 3/31/2028 $66.99 5.00% $148.24 $222.36 $296.48 4/1/2023 3/31/2024 $46.35 $42.00 - $48.00 $155.66 $233.49 $311.32 4/1/2024 3/31/2025 $48.67 5.00% $163.43 $245.15 $326.86 4/1/2025 3/31/2026 $51.10 5.00% $171.62 $257.43 $343.24 4/1/2026 3/31/2027 $53.66 5.00% Non-Exempt $180.19 $270.29 $360.38 4/1/2027 3/31/2028 $56.34 5.00% $125.18 $187.77 $250.36 4/1/2023 3/31/2024 $39.14 $30.00 - $39.14 $131.45 $197.18 $262.90 4/1/2024 3/31/2025 $41.10 5.00% $138.04 $207.06 $276.08 4/1/2025 3/31/2026 $43.16 5.00% $144.94 $217.41 $289.88 4/1/2026 3/31/2027 $45.32 5.00% Non-Exempt $152.20 $228.30 $304.40 4/1/2027 3/31/2028 $47.59 5.00% $95.53 $143.30 $191.06 4/1/2023 3/31/2024 $29.87 $25.00 - $33.00 $100.30 $150.45 $200.60 4/1/2024 3/31/2025 $31.36 5.00% $105.32 $157.98 $210.64 4/1/2025 3/31/2026 $32.93 5.00% $110.60 $165.90 $221.20 4/1/2026 3/31/2027 $34.58 5.00% Non-Exempt $116.13 $174.20 $232.26 4/1/2027 3/31/2028 $36.31 5.00% $94.70 $142.05 $189.40 4/1/2023 3/31/2024 $29.61 $24.00 - $33.50 $99.43 $149.15 $198.86 4/1/2024 3/31/2025 $31.09 5.00% $104.39 $156.59 $208.78 4/1/2025 3/31/2026 $32.64 5.00% $109.60 $164.40 $219.20 4/1/2026 3/31/2027 $34.27 5.00% Non-Exempt $115.07 $172.61 $230.14 4/1/2027 3/31/2028 $35.98 5.00% $253.40 $380.10 $506.80 4/1/2023 3/31/2024 $79.23 $56.00 - $79.23 $266.06 $399.09 $532.12 4/1/2024 3/31/2025 $83.19 5.00% $279.37 $419.06 $558.74 4/1/2025 3/31/2026 $87.35 5.00% $293.34 $440.01 $586.68 4/1/2026 3/31/2027 $91.72 5.00% Non-Exempt $308.02 $462.03 $616.04 4/1/2027 3/31/2028 $96.31 5.00% $164.71 $247.07 $329.42 4/1/2023 3/31/2024 $51.50 $37.50 - $56.00 $172.96 $259.44 $345.92 4/1/2024 3/31/2025 $54.08 5.00% $181.60 $272.40 $363.20 4/1/2025 3/31/2026 $56.78 5.00% $190.68 $286.02 $381.36 4/1/2026 3/31/2027 $59.62 5.00% Non-Exempt $200.21 $300.32 $400.42 4/1/2027 3/31/2028 $62.60 5.00% Senior Land Surveyor Exempt Associate Surveyor Survey Office Technician Project Coordinator Survey CADD Technician Project Surveyor Exempt Geomatics Specialist Senior Geomatics Analyst     City Council 16 – 198 5/2/2023 Local Assistance Procedures Manual EXHIBIT 10-H2 Cost Proposal Hourly range - Straight OT(1.5x) OT(2x) From To for classifications only Actual or Avg. hourly rate3 % or $ increase Hourly Billing Rates2 Effective date of hourly rateName/Job Title/Classification1 $118.59 $177.89 $237.18 4/1/2023 3/31/2024 $37.08 $31.50 - $37.50 $124.51 $186.77 $249.02 4/1/2024 3/31/2025 $38.93 5.00% $130.74 $196.11 $261.48 4/1/2025 3/31/2026 $40.88 5.00% $137.27 $205.91 $274.54 4/1/2026 3/31/2027 $42.92 5.00% Non-Exempt $144.15 $216.23 $288.30 4/1/2027 3/31/2028 $45.07 5.00% $100.49 $150.74 $200.98 4/1/2023 3/31/2024 $31.42 $22.00 - $31.50 $105.51 $158.27 $211.02 4/1/2024 3/31/2025 $32.99 5.00% $110.79 $166.19 $221.58 4/1/2025 3/31/2026 $34.64 5.00% $116.32 $174.48 $232.64 4/1/2026 3/31/2027 $36.37 5.00% Non-Exempt $122.14 $183.21 $244.28 4/1/2027 3/31/2028 $38.19 5.00% $196.88 $227.66 $258.44 4/1/2023 3/31/2024 $61.56 Not Applicable $206.73 $310.10 $413.46 4/1/2024 3/31/2025 $64.64 5.00% $217.07 $325.61 $434.14 4/1/2025 3/31/2026 $67.87 5.00% $227.91 $341.87 $455.82 4/1/2026 3/31/2027 $71.26 5.00% Non-Exempt $239.29 $358.94 $478.58 4/1/2027 3/31/2028 $74.82 5.00% $202.32 $233.95 $265.58 4/1/2023 3/31/2024 $63.26 Not Applicable $212.43 $318.65 $424.86 4/1/2024 3/31/2025 $66.42 5.00% $223.05 $334.58 $446.10 4/1/2025 3/31/2026 $69.74 5.00% $234.21 $351.32 $468.42 4/1/2026 3/31/2027 $73.23 5.00% Non-Exempt $245.91 $368.87 $491.82 4/1/2027 3/31/2028 $76.89 5.00% $190.33 $220.09 $249.84 4/1/2023 3/31/2024 $59.51 Not Applicable $199.86 $299.79 $399.72 4/1/2024 3/31/2025 $62.49 5.00% $209.84 $314.76 $419.68 4/1/2025 3/31/2026 $65.61 5.00% $220.33 $330.50 $440.66 4/1/2026 3/31/2027 $68.89 5.00% Non-Exempt $231.33 $347.00 $462.66 4/1/2027 3/31/2028 $72.33 5.00% $173.60 $200.74 $227.88 4/1/2023 3/31/2024 $54.28 Not Applicable $182.27 $273.41 $364.54 4/1/2024 3/31/2025 $56.99 5.00% $191.38 $287.07 $382.76 4/1/2025 3/31/2026 $59.84 5.00% $200.95 $301.43 $401.90 4/1/2026 3/31/2027 $62.83 5.00% Non-Exempt $210.99 $316.49 $421.98 4/1/2027 3/31/2028 $65.97 5.00% $138.87 $160.58 $182.29 4/1/2023 3/31/2024 $43.42 Not Applicable $145.81 $218.72 $291.62 4/1/2024 3/31/2025 $45.59 5.00% $153.10 $229.65 $306.20 4/1/2025 3/31/2026 $47.87 5.00% $160.74 $241.11 $321.48 4/1/2026 3/31/2027 $50.26 5.00% Non-Exempt $168.77 $253.16 $337.54 4/1/2027 3/31/2028 $52.77 5.00% (Add pages as necessary) NOTES: 4. For named employees and key personnel enter the actual hourly rate. For classifications only, enter the Average Hourly Rate for that classification. 1. Key personnel must be marked with an asterisk (*) and employees that are subject to prevailing wage requirements must be marked with two asterisks (**).All costs must comply with the Federal cost principles. Subconsultants will provide their own cost proposals. 2. The cost proposal format shall not be amended. 3. Billing rate = actual hourly rate * (1+ ICR) * (1+ Fee). Indirect cost rates shall be updated on an annual basis in accordance with the consultant’s annual accounting period and established by a cognizant agency or accepted by Caltrans. All costs must comply with the Federal cost principles for reimbursement. Apprentice** Local 12 Certified Party Chief** Local 12 Party Chief** Local 12 Chainman/Rodman** Local 12 Licensed Party Chief** Local 12 Geomatics Technician Geomatics Analyst     City Council 16 – 199 5/2/2023 Local Assistance Procedures Manual EXHIBIT 10-H2 Cost Proposal EXHIBIT 10-H2 COST PROPOSAL SPECIFIC RATE OF COMPENSATION (USE FOR ON-CALL OR AS-NEEDED CONTRACTS) (CONSTRUCTION ENGINEERING AND INSPECTION CONTRACTS) Consultant Towill, Inc. Project No.Contract No.0 Date 2/14/2023 Quantity Unit Unit Cost Total mile 0.655$ -$ At Cost -$ day 650.00$ -$ day 5,900.00$ -$ day 775.00$ -$ day 475.00$ -$ Subconsultant 1: Subconsultant 2: Subconsultant 3: Subconsultant 4: Subconsultant 5: Note: Add additional pages if necessary. NOTES: 9.The cost proposal format shall not be amended. All costs must comply with the Federal cost principles. 10.Add additional pages if necessary. 11.Subconsultants must provide their own cost proposals. 7.If mileage is claimed, the rate should be properly supported by the consultant's calculation of their actual costs for company vehicles. In addition, the miles claimed should besupported by mileage logs. 8.If a consultant proposes rental costs for a vehicle, the company must demonstrate that this is its standard procedure for all of their contracts and that they do not own any vehiclesthat could be used for the same purpose. 5. Items listed above that would be considered "tools of the trade" are not reimbursable as other direct cost. AirGon Inspire 2 + Zenmuse X4S Camera + Loki PPK UAS DESCRIPTION OF ITEMS Mileage Costs 4. Items such as special tooling, will be reimbursed at actual cost with supporting documentation (invoice). 0 SCHEDULE OF OTHER DIRECT COST ITEMS (Add additional pages as necessary) 1. List other direct cost items with estimated costs. These costs should be competitive in their respective industries and supported with appropriate documentation. 2. Proposed ODC items should be consistently billed regardless of client and contract type. 3. Items when incurred for the same purpose, in like circumstance, should not be included in any indirect cost pool or in the overhead rate. Equipment Rental and Supplies Trimble SX10 High Definition Scanner LiDAR Sensor with Cameras senseFly eBee Plus UAS Prime Consultant Subconsultant     City Council 16 – 200 5/2/2023 Local Assistance Procedures Manual EXHIBIT 10-H2 Cost Proposal EXHIBIT 10-H2 COST PROPOSAL Certification of Direct Costs: I, the undersigned, certify to the best of my knowledge and belief that all direct costs identified on the cost proposal(s) in this contract are actual, reasonable, allowable, and allocable to the contract in accordance with the contract terms and the following requirements: 7. Generally Accepted Accounting Principles (GAAP) 8. Terms and conditions of the contract 9. Title 23 United States Code Section 112 - Letting of Contracts 10. 48 Code of Federal Regulations Part 31 - Contract Cost Principles and Procedures 11. 23 Code of Federal Regulations Part 172 - Procurement, Management, and Administration of Engineering and Design Related Service 12. 48 Code of Federal Regulations Part 9904 - Cost Accounting Standards Board (when applicable) All costs must be applied consistently and fairly to all contracts. All documentation of compliance must be retained in the project files and be in compliance with applicable federal and state requirements. Costs that are noncompliant with the federal and state requirements are not eligible for reimbursement. Prime Consultant or Subconsultant Certifying: Name: Aaron Badavinac Title *: Chief Financial Officer Signature : Date of Certification (mm/dd/yyyy): 02/14/2023 Email: aaron.badavinac@towill.com Phone Number: (925) 682-6976 Address: 2300 Clayton Rd. #2300, Concord CA 94520 * An individual executive or financial officer of the consultant’s or subconsultant’s organization at a level no lower than a Vice President or a Chief Financial Officer, or equivalent, who has authority to represent the financial information utilized to establish the cost proposal for the contract. List services the consultant is providing under the proposed contract: Land Survey and Mapping     City Council 16 – 201 5/2/2023 Local Assistance Procedures Manual Exhibit 10-O2 Consultant Contract DBE Commitment EXHIBIT 10-O2 CONSULTANT CONTRACT DBE COMMITMENT 1.Local Agency:2.Contract DBE Goal: 3.Project Description: 4.Project Location: 5.Consultant's Name:6.Prime Certified DBE: 7. Total Contract Award Amount: 8.Total Dollar Amount for ALL Subconsultants:9.Total Number of ALL Subconsultants: 10. Description of Work, Service, or Materials Supplied 11.DBE Certification Number 12.DBE Contact Information 13. DBE Dollar Amount Local Agency to Complete this Section 14.TOTAL CLAIMED DBE PARTICIPATION $20.Local Agency Contract Number: 21. Federal-Aid Project Number: 22.Contract Execution Date: Local Agency certifies that all DBE certifications are valid and information on this form is complete and accurate. 23. Local Agency Representative's Signature 24. Date 25.Local Agency Representative's Name 26. Phone 27.Local Agency Representative's Title % IMPORTANT: Identify all DBE firms being claimed for credit, regardless of tier. Written confirmation of each listed DBE is required. 15. Preparer's Signature 16. Date 17. Preparer's Name 18. Phone 19. Preparer's Title DISTRIBUTION: 1. Original – Local Agency 2.Copy – Caltrans District Local Assistance Engineer (DLAE). Failure to submit to DLAE within 30 days of contract execution may result in de-obligation of federal funds on contract. ADA Notice: For individuals with sensory disabilities, this document is available in alternate formats. For information call (916) 654-6410 or TDD (916) 654- 3880 or write Records and Forms Management, 1120 N Street, MS-89, Sacramento, CA 95814. Page 1 of 2 July 23, 2015 On-Call Professional Land Surveying Services City of Santa Ana, California 0.10% Citywide - Santa Ana, California Towill, Inc. 1$ 95,000.00 $950,000.00 Field Surveying Support 3110 Chaudhary & Assoc., 211 gateway Road W, Suite 204, Napa, CA 94558 $ 95,000.00 Phone: 707.255.2729 95,000.00 0.10 2/15/23 Aaron Badavinac 925.682.6976 Chief Financial Officer     City Council 16 – 202 5/2/2023 Local Assistance Procedures Manual Exhibit 10-O2 Consultant Contract DBE Commitment INSTRUCTIONS – CONSULTANT CONTRACT DBE COMMITMENT CONSULTANT SECTION 1. Local Agency -Enter the name of the local or regional agency that is funding the contract. 2. Contract DBE Goal -Enter the contract DBE goal percentage as it appears on the project advertisement. 3. Project Description -Enter the project description as it appears on the project advertisement (Bridge Rehab, Seismic Rehab, Overlay, Widening, etc). 4. Project Location -Enter the project location as it appears on the project advertisement. 5. Consultant’s Name -Enter the consultant’s firm name. 6. Prime Certified DBE - Check box if prime contractor is a certified DBE. 7. Total Contract Award Amount -Enter the total contract award dollar amount for the prime consultant. 8. Total Dollar Amount for ALL Subconsultants – Enter the total dollar amount for all subcontracted consultants. SUM = (DBEs + all Non-DBEs). Do not include the prime consultant information in this count. 9. Total number of ALL subconsultants – Enter the total number of all subcontracted consultants. SUM = (DBEs + all Non-DBEs). Do not include the prime consultant information in this count. 10. Description of Work, Services, or Materials Supplied -Enter description of work, services, or materials to be provided. Indicate all work to be performed by DBEs including work performed by the prime consultant’s own forces, if the prime is a DBE. If 100% of the item is not to be performed or furnished by the DBE, describe the exact portion to be performed or furnished by the DBE. See LAPM Chapter 9 to determine how to count the participation of DBE firms. 11. DBE Certification Number -Enter the DBE’s Certification Identification Number. All DBEs must be certified on the date bids are opened. 12. DBE Contact Information -Enter the name, address, and phone number of all DBE subcontracted consultants. Also, enter the prime consultant’s name and phone number, if the prime is a DBE. 13. DBE Dollar Amount - Enter the subcontracted dollar amount of the work to be performed or service to be provided. Include the prime consultant if the prime is a DBE. See LAPM Chapter 9 for how to count full/partial participation. 14. Total Claimed DBE Participation -$: Enter the total dollar amounts entered in the “DBE Dollar Amount” column. %: Enter the total DBE participation claimed (“Total Participation Dollars Claimed” divided by item “Total Contract Award Amount”). If the total % claimed is less than item “Contract DBE Goal,” an adequately documented Good Faith Effort (GFE) is required (see Exhibit 15-H DBE Information - Good Faith Efforts of the LAPM). 15. Preparer’s Signature -The person completing the DBE commitment form on behalf of the consultant’s firm must sign their name. 16. Date -Enter the date the DBE commitment form is signed by the consultant’s preparer. 17. Preparer’s Name -Enter the name of the person preparing and signing the consultant’s DBE commitment form. 18. Phone -Enter the area code and phone number of the person signing the consultant’s DBE commitment form. 19. Preparer’s Title -Enter the position/title of the person signing the consultant’s DBE commitment form. LOCAL AGENCY SECTION 20. Local Agency Contract Number -Enter the Local Agency contract number or identifier. 21. Federal-Aid Project Number -Enter the Federal-Aid Project Number. 22. Contract Execution Date -Enter the date the contract was executed. 23. Local Agency Representative’s Signature - The person completing this section of the form for the Local Agency must sign their name to certify that the information in this and the Consultant Section of this form is complete and accurate. 24. Date -Enter the date the DBE commitment form is signed by the Local Agency Representative. 25. Local Agency Representative’s Name -Enter the name of the Local Agency Representative certifying the consultant’s DBE commitment form. 26. Phone -Enter the area code and phone number of the person signing the consultant’s DBE commitment form. 27. Local Agency Representative Title -Enter the position/title of the Local Agency Representative certifying the consultant’s DBE commitment form. Page 2 of 2 July 23, 2015     City Council 16 – 203 5/2/2023 Local Assistance Procedures Manual Exhibit 10-H Local Assistance Procedures Manual EXHIBIT 10-H2 Cost Proposal Note: Mark-ups are Not Allowed Consultant Chaudhary & Associates, Inc.□ Prime Consultant □ Subconsultant □ 2nd Tier Subconsultant Project No. City of Santa Ana Surveying Contract No. 19-090 ___________Date 2/23/2023 For Combined Rate Fringe Benefit %+General & Administrative %=0% Combined ICR% OR For Home Office Rate Fringe Benefit % +General & Administrative %124.57%=124.57%Home Office ICR% For Field Office Rate Fringe Benefit % +General & Administrative %167.80%=167.80%Field Office ICR% Fee =10% Name/Job Title/Classification1 Actual or Avg. % or $ Straight OT(1.5x) OT(2x) From To Hourly Rate3 increase $ 244.56 $ 294.06 $ 343.56 2/23/2023 12/31/2023 $ 99.00 $ 251.89 $ 302.88 $ 353.86 1/1/2024 12/31/2024 $ 101.97 3.00% $ 259.45 $ 311.96 $ 364.48 1/1/2025 12/31/2025 $ 105.03 3.00% $ 267.23 $ 321.32 $ 375.41 1/1/2026 12/31/2026 $ 108.18 3.00% $ 275.25 $ 330.96 $ 386.68 1/1/2027 12/31/2027 $ 111.43 3.00% $ 140.81 $ 169.31 $ 197.81 2/23/2023 12/31/2023 $ 57.00 $55.00 to $60.00 $ 145.03 $ 174.38 $ 203.74 1/1/2024 12/31/2024 $ 58.71 3.00%$57.20 to $62.40 $ 149.38 $ 179.62 $ 209.85 1/1/2025 12/31/2025 $ 60.47 3.00%$59.49 to $64.90 $ 153.86 $ 185.00 $ 216.15 1/1/2026 12/31/2026 $ 62.29 3.00%$61.87 to $67.49 $ 158.48 $ 190.55 $ 222.63 1/1/2027 12/31/2027 $ 64.15 3.00%$64.34 to $70.19 $ 125.98 $ 151.48 $ 176.98 2/23/2023 12/31/2023 $ 51.00 $47.00 to $55.00 $ 129.76 $ 156.03 $ 182.29 1/1/2024 12/31/2024 $ 52.53 3.00%$48.41 to $56.65 $ 133.66 $ 160.71 $ 187.76 1/1/2025 12/31/2025 $ 54.11 3.00%$49.86 to $58.35 $ 137.67 $ 165.53 $ 193.39 1/1/2026 12/31/2026 $ 55.73 3.00%$51.36 to $60.10 $ 141.80 $ 170.50 $ 199.20 1/1/2027 12/31/2027 $ 57.40 3.00%$52.90 to $61.90 Associate Surveyor Hourly range - for classifications only Survey Technician BILLING INFORMATION CALCULATION INFORMATION License 7857 EXHIBIT 10-H2 COST PROPOSAL page 1 of 3 SPECIFIC RATE OF COMPENSATION (USE FOR ON-CALL OR AS-NEEDED CONTRACTS) (CONSTRUCTION ENGINEERING AND INSPECTION CONTRACTS) Hourly Billing Rates2 Effective date of hourly rate Participation Amount $ Arvin Chaudhary, PE, PLS Not Applicable Project Manager LPP 15-01 Page 1 of 5 January 2018     City Council 16 – 204 5/2/2023 Local Assistance Procedures Manual Exhibit 10-H Name/Job Title/Classification1 Actual or Avg. % or $ Straight OT(1.5x) OT(2x) From To Hourly Rate3 increase Hourly range - for classifications only BILLING INFORMATION CALCULATION INFORMATION Hourly Billing Rates2 Effective date of hourly rate Arvin Chaudhary, PE, PLS Not Applicable $ 186.35 $ 217.98 $ 249.61 2/23/2023 12/31/2023 $ 63.26 $63.26 to $70.00 $ 191.94 $ 224.52 $ 257.10 1/1/2024 12/31/2024 $ 65.16 3.00%$65.16 to $72.10 $ 197.70 $ 231.26 $ 264.81 1/1/2025 12/31/2025 $ 67.11 3.00%$67.11 to $74.26 $ 203.63 $ 238.19 $ 272.76 1/1/2026 12/31/2026 $ 69.13 3.00%$69.13 to $76.49 $ 209.74 $ 245.34 $ 280.94 1/1/2027 12/31/2027 $ 71.20 3.00%$71.20 to $78.79 $ 181.34 $ 212.12 $ 242.90 2/23/2023 12/31/2023 $ 61.56 $61.56 to $68.00 $ 186.78 $ 218.49 $ 250.19 1/1/2024 12/31/2024 $ 63.41 3.00%$63.41 to $70.04 $ 192.39 $ 225.04 $ 257.70 1/1/2025 12/31/2025 $ 65.31 3.00%$65.31 to $72.14 $ 198.16 $ 231.79 $ 265.43 1/1/2026 12/31/2026 $ 67.27 3.00%$67.27 to $74.31 $ 204.10 $ 238.75 $ 273.39 1/1/2027 12/31/2027 $ 69.29 3.00%$69.29 to $76.53 $ 175.30 $ 205.06 $ 234.81 2/23/2023 12/31/2023 $ 59.51 $59.51 to $68.00 $ 180.56 $ 211.21 $ 241.86 1/1/2024 12/31/2024 $ 61.30 3.00%$61.30 to $70.04 $ 185.98 $ 217.55 $ 249.11 1/1/2025 12/31/2025 $ 63.13 3.00%$63.13 to $72.14 $ 191.56 $ 224.07 $ 256.59 1/1/2026 12/31/2026 $ 65.03 3.00%$65.03 to $74.31 $ 197.31 $ 230.80 $ 264.29 1/1/2027 12/31/2027 $ 66.98 3.00%$66.98 to $76.53 $ 161.61 $ 189.04 $ 216.47 2/23/2023 12/31/2023 $ 54.86 $54.86 to $53.00 $ 166.45 $ 194.71 $ 222.96 1/1/2024 12/31/2024 $ 56.51 3.00%$56.51 to $54.59 $ 171.45 $ 200.55 $ 229.65 1/1/2025 12/31/2025 $ 58.20 3.00%$58.20 to $56.23 $ 176.59 $ 206.57 $ 236.54 1/1/2026 12/31/2026 $ 59.95 3.00%$59.95 to $57.91 $ 181.89 $ 212.76 $ 243.64 1/1/2027 12/31/2027 $ 61.75 3.00%$61.75 to $59.65 $ 159.90 $ 187.04 $ 214.18 2/23/2023 12/31/2023 $ 54.28 $54.28 to $52.00 $ 164.69 $ 192.65 $ 220.60 1/1/2024 12/31/2024 $ 55.91 3.00%$55.91 to $53.56 $ 169.64 $ 198.43 $ 227.22 1/1/2025 12/31/2025 $ 57.59 3.00%$57.59 to $55.17 $ 174.72 $ 204.38 $ 234.04 1/1/2026 12/31/2026 $ 59.31 3.00%$59.31 to $56.82 $ 179.97 $ 210.51 $ 241.06 1/1/2027 12/31/2027 $ 61.09 3.00%$61.09 to $58.53 $ 71.97 $ 84.18 $ 96.40 2/23/2023 12/31/2023 $ 24.43 $ 74.12 $ 86.71 $ 99.29 1/1/2024 12/31/2024 $ 25.16 3.00% $ 76.35 $ 89.31 $ 102.27 1/1/2025 12/31/2025 $ 25.92 3.00% $ 78.64 $ 91.99 $ 105.33 1/1/2026 12/31/2026 $ 26.70 3.00% $ 81.00 $ 94.75 $ 108.49 1/1/2027 12/31/2027 $ 27.50 3.00% $ 79.95 $ 93.52 $ 107.09 2/23/2023 12/31/2023 $ 27.14 $ 82.35 $ 96.32 $ 110.30 1/1/2024 12/31/2024 $ 27.95 3.00% $ 84.82 $ 99.21 $ 113.61 1/1/2025 12/31/2025 $ 28.79 3.00% $ 87.36 $ 102.19 $ 117.02 1/1/2026 12/31/2026 $ 29.66 3.00% $ 89.98 $ 105.26 $ 120.53 1/1/2027 12/31/2027 $ 30.55 3.00% Apprentice B Rodperson ** California LS Party Chief ** Apprentice A Rodperson ** Certified Party Chief ** Rodperson ** Instrumentperson ** Party Chief ** LPP 15-01 Page 2 of 5 January 2018     City Council 16 – 205 5/2/2023 Local Assistance Procedures Manual Exhibit 10-H Name/Job Title/Classification1 Actual or Avg. % or $ Straight OT(1.5x) OT(2x) From To Hourly Rate3 increase Hourly range - for classifications only BILLING INFORMATION CALCULATION INFORMATION Hourly Billing Rates2 Effective date of hourly rate Arvin Chaudhary, PE, PLS Not Applicable $ 95.94 $ 112.23 $ 128.51 2/23/2023 12/31/2023 $ 32.57 $ 98.82 $ 115.60 $ 132.37 1/1/2024 12/31/2024 $ 33.55 3.00% $ 101.79 $ 119.06 $ 136.34 1/1/2025 12/31/2025 $ 34.55 3.00% $ 104.84 $ 122.64 $ 140.43 1/1/2026 12/31/2026 $ 35.59 3.00% $ 107.99 $ 126.32 $ 144.64 1/1/2027 12/31/2027 $ 36.66 3.00% $ 103.93 $ 121.57 $ 139.21 2/23/2023 12/31/2023 $ 35.28 $ 107.05 $ 125.21 $ 143.38 1/1/2024 12/31/2024 $ 36.34 3.00% $ 110.26 $ 128.97 $ 147.69 1/1/2025 12/31/2025 $ 37.43 3.00% $ 113.56 $ 132.84 $ 152.12 1/1/2026 12/31/2026 $ 38.55 3.00% $ 116.97 $ 136.83 $ 156.68 1/1/2027 12/31/2027 $ 39.71 3.00% $ 111.94 $ 130.94 $ 149.94 2/23/2023 12/31/2023 $ 38.00 $ 115.30 $ 134.87 $ 154.44 1/1/2024 12/31/2024 $ 39.14 3.00% $ 118.76 $ 138.91 $ 159.07 1/1/2025 12/31/2025 $ 40.31 3.00% $ 122.32 $ 143.08 $ 163.84 1/1/2026 12/31/2026 $ 41.52 3.00% $ 125.99 $ 147.37 $ 168.76 1/1/2027 12/31/2027 $ 42.77 3.00% $ 119.92 $ 140.28 $ 160.63 2/23/2023 12/31/2023 $ 40.71 $ 123.52 $ 144.49 $ 165.45 1/1/2024 12/31/2024 $ 41.93 3.00% $ 127.23 $ 148.82 $ 170.42 1/1/2025 12/31/2025 $ 43.19 3.00% $ 131.04 $ 153.29 $ 175.53 1/1/2026 12/31/2026 $ 44.48 3.00% $ 134.97 $ 157.88 $ 180.79 1/1/2027 12/31/2027 $ 45.82 3.00% $ 127.91 $ 149.62 $ 171.33 2/23/2023 12/31/2023 $ 43.42 $ 131.74 $ 154.11 $ 176.47 1/1/2024 12/31/2024 $ 44.72 3.00% $ 135.70 $ 158.73 $ 181.76 1/1/2025 12/31/2025 $ 46.06 3.00% $ 139.77 $ 163.49 $ 187.21 1/1/2026 12/31/2026 $ 47.45 3.00% $ 143.96 $ 168.39 $ 192.83 1/1/2027 12/31/2027 $ 48.87 3.00% (Add pages as necessary) NOTES: 1. Key personnel must be marked with an asterisk (*) and employees that are subject to prevailing wage requirements must be marked with two asterisks (**).All costs must comply with the Federal cost principles. Subconsultants will provide their own cost proposals. 2. The cost proposal format shall not be amended. 3. Billing rate = actual hourly rate * (1+ ICR) * (1+ Fee). Indirect cost rates shall be updated on an annual basis in accordance with the consultant’s annual accounting period and established by a cognizant agency or accepted by Caltrans. All costs must comply with the Federal cost principles for reimbursement. 4. For named employees and key personnel enter the actual hourly rate. For classifications only, enter the Average Hourly Rate for that classification. Apprentice G Rodperson ** Apprentice F Rodperson ** Apprentice E Rodperson ** Apprentice D Rodperson ** Apprentice C Rodperson ** LPP 15-01 Page 3 of 5 January 2018     City Council 16 – 206 5/2/2023 Local Assistance Procedures Manual Exhibit 10-H Local Assistance Procedures Manual EXHIBIT 10-H2 Cost Proposal Notes: 2. The cost proposal format shall not be amended. Consultant Chaudhary & Associates, Inc.□ Prime Consultant □ Subconsultant Project No. City of Santa Ana Surveying Contract No. 19-090 Date 2/23/2023 Description of Item Quantity Unit Unit Cost Total $ $ $ $ $ Traffic Control $ Note: Add additional pages if necessary. NOTES: 1. List other direct cost items with estimated costs. These costs should be competitive in their respective industries and supported with appropriate documentation. 2. Proposed ODC items should be consistently billed regardless of client and contract type. 3. Items when incurred for the same purpose, in like circumstance, should not be included in any indirect cost pool or in the overhead rate. 4. Items such as special tooling, will be reimbursed at actual cost with supporting documentation (invoice). 5. Items listed above that would be considered "tools of the trade" are not reimbursable as other direct cost. 6. Travel related costs should be pre-approved by the contracting agency and shall not exceed current State Department of Personnel Administration rules. 7. If mileage is claimed, the rate should be properly supported by the consultant's calculation of their actual costs for company vehicles. In addition, the miles claimed should be supported by mileage logs. 8. If a consultant proposes rental costs for a vehicle, the company must demonstrate that this is its standard procedure for all of their contracts and that they do not own any vehicles that could be used for the same purpose. 9. The cost proposal format shall not be amended. All costs must comply with the Federal cost principles. 10. Add additional pages if necessary. 11. Subconsultants must provide their own cost proposals. $ $ $ $ 1. Key personnel must be marked with an asterisk (*) and employees that are subject to prevailing wage requirements must be marked with two asterisks (**).All costs 3. Billing rate = actual hourly rate * (1+ ICR) * (1+ Fee). Indirect cost rates shall be updated on an annual basis in accordance with the consultant’s annual accounting period 4. For named employees and key personnel enter the actual hourly rate. For classifications only, enter the Average Hourly Rate for that classification. and established by a cognizant agency or accepted by Caltrans. All costs must comply with the Federal cost principles for reimbursement. must comply with the Federal cost principles. Subconsultants will provide their own cost proposals. Mileage Costs Equipment Rental and Supplies Permit Fees Plan Sheets $ Subconsultant 5: Subconsultant 6: Vehicle Subconsultant 2: Subconsultant 1: Subconsultant 3: Subconsultant 4: $ $ $ $ $ $ $ Test EXHIBIT 10-H2 COST PROPOSAL Page 2 of 3 SPECIFIC RATE OF COMPENSATION (USE FOR ON-CALL OR AS-NEEDED CONTRACTS) (CONSTRUCTION ENGINEERING AND INSPECTION CONTRACTS) SCHEDULE OF OTHER DIRECT COST ITEMS (Add additional pages as necessary) LPP 15-01 Page 4 of 5 January 2018     City Council 16 – 207 5/2/2023 Local Assistance Procedures Manual Exhibit 10-H Certification of Direct Costs: 7. Generally Accepted Accounting Principles (GAAP) 8. Terms and conditions of the contract 9. Title 23 United States Code Section 112 - Letting of Contracts 10. 48 Code of Federal Regulations Part 31 - Contract Cost Principles and Procedures 11. 23 Code of Federal Regulations Part 172 - Procurement, Management, and Administration of Engineering and Design Related Service 12. 48 Code of Federal Regulations Part 9904 - Cost Accounting Standards Board (when applicable) All costs must be applied consistently and fairly to all contracts. All documentation of compliance must be retained in the project files and be in compliance with applicable federal and state requirements. Costs that are noncompliant with the federal and state requirements are not eligible for reimbursement. Prime Consultant or Subconsultant Certifying: Name: Arvin Chaudhary, PE, PLS Title *: Signature :Date of Certification (mm/dd/yyyy):2/23/2023 Email:arvin@chaudhary.com Phone Number:707-255-2729 * An individual executive or financial officer of the consultant’s or subconsultant’s organization at a level no lower than a Vice President or a Chief Financial Officer, or equivalent, who has authority to represent the financial information utilized to establish the cost proposal for the contract. List services the consultant is providing under the proposed contract: EXHIBIT 10-H2 COST PROPOSAL Page 3 of 3 I, the undersigned, certify to the best of my knowledge and belief that all direct costs identified on the cost proposal(s) in this contract are actual, reasonable, allowable, and allocable to the contract in accordance with the contract terms and the following requirements: Land Surveying Services President LPP 15-01 Page 5 of 5 January 2018     City Council 16 – 208 5/2/2023 EXHIBIT 4 AGREEMENT WITH JOHNSON-FRANK & ASSOCIATES, INC., TO PROVIDE ON-CALL PROFESSIONAL LAND SURVEYING SERVICES FOR THE CITY OF SANTA ANA THIS AGREEMENT is made and entered into on this 2nd day of May, 2023 by and between Johnson- Frank & Associates, Inc., a California corporation (“Consultant”), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”). RECITALS A. B. C. On October 2, 2019, the City issued a Request for Proposal (“RFP”) No. 19-090, by which it desired to retain a consultant having special skill and knowledge in the field of Professional Land Surveying services on an “on-call” basis for the City’s Public Works Agency. Consultant submitted a responsive proposal that was among those selected by the City. Consultant represents that it is able and willing to provide such services described in the scope of work that was included in RFP No. 19-090. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1.SCOPE OF SERVICES On an on-call basis, and at the City’s sole discretion, Consultant shall perform all tasks, services, and obligations described in the scope of work section included within RFP No. 19-090, including providing all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in the “Scope of Services,” which was included in RFP 19-090 and is attached hereto and fully incorporated herein by this reference as Exhibit A and as more specifically set forth in Consultant’s proposal (excluding fee and cost proposal and resumes), which is attached hereto and fully incorporated herein by this reference as Exhibit B. 2.COMPENSATION a. City neither warrants nor guarantees any minimum or maximum compensation to Consultant under this Agreement. Consultant shall be paid only for actual services performed under this Agreement at the rates and charges identified in Exhibit B. Consultant is one of three (3) consultants selected to provide services on an on-call basis under RFP 19-090. The total compensation for these services provided by all such consultants selected under RFP 19-090 shall not exceed the shared aggregate amount of One Million, Five Hundred Thousand Dollars and Zero Cents ($1,500,000) during the term of the Agreement, including any extension periods. Page 1 of 10    City Council 16 – 209 5/2/2023 b. Payment by City shall be made within 45 days (forty-five) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. c. Payment need not be made for work that fails to meet the standards of performance set forth in the Recitals that may reasonably be expected by City. 3.TERM This Agreement shall commence on the date first written above and terminate on May 1, 2026, unless terminated earlier in accordance with Section 16, below. The term of this Agreement may be extended for up to two (2) one-year periods upon a writing executed by the City Manager and City Attorney. 4.PREVAILING WAGES Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on “public works” and “maintenance” projects. If the services being performed are part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 5.INDEPENDENT CONTRACTOR Consultant shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 6.OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement (“Documents & Data”). Consultant shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the Page 2 of 10    City Council 16 – 210 5/2/2023 legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk. 7.INSURANCE Prior to undertaking performance of work under this Agreement, Consultant shall maintain and shall require its subcontractors, if any, to obtain and maintain insurance as described below: a.Minimum Scope and Limit of Insurance (1) Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence. If a general aggregate limit applies, either the general aggregatelimit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit. (2) Automobile Liability: ISO Form Number CA 00 01 covering any auto (Code 1), or if Consultant has no owned autos, hired, (Code 8) and non- owned autos (Code 9), with a limit no less than $1,000,000 per accident for bodily injury and property damage. (3) Workers’ Compensation: as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease. (4) Professional Liability (Errors and Omissions): Insurance appropriate to the Consultant’s profession, with a limit of no less than $1,000,000 per occurrence or claim, $2,000,000 aggregate. (5) Broader Coverage: if the Consultant maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City. b.Other Insurance Provisions (1) Additional Insured Status: The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts, or equipment furnished in connectionwith such work or operations. General liability coverage can Page 3 of 10    City Council 16 – 211 5/2/2023 be provided in the form of an endorsement to the Consultant’s insurance (at least as broad as ISO Form CG 20 10 11 85 or if notavailable, through the addition of both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 if a later edition is used). (2) Primary Coverage: For any claims related to this contract, the Consultant’s insurance coverage shall be primary coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Consultant’s insurance and shall not contribute with it. (3) Notice of Cancellation: Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the City. (4) Waiver of Subrogation: Consultant hereby grants to City a waiver of any right to subrogation that any insurer of said Consultant may acquire against the City by virtue of the payment of any loss under such insurance. Consultant agrees to obtain any endorsement that may be necessary to affect this waiverof subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer. (5) Self-Insured Retentions: Self-insured retentions must be declared to and approved by the City. The City may require theConsultant to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City. (6) Acceptability of Insurers: Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City. (7) Claims Made Policies: If any of the required policies provide claims-made coverage: i. The retroactive date must be shown, and must be before the date of the contract or beginning of contract work. ii. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of contract work. iii. If coverage is canceled or non-renewed, and not replaced with another claims- made policy form with a retroactive date prior to the contract effective date, Page 4 of 10    City Council 16 – 212 5/2/2023 the Consultant must purchase “extending reporting” coverage for a minimum of five (5) years after completion of work. (8) Verification of Coverage: Consultant shall furnish the City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage requiredby this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing allpolicy endorsements to City before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies,including endorsements required by these specifications, at any time. (9) Subcontractors: Consultant shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Consultant shall ensure that City is an additional insured on insurance required from subcontractors. (10) Special Risks or Circumstances: City reserves the right to modify these requirements, including limits, based on the nature of therisk, prior experience, insurer, coverage, or other special circumstances. 8.INDEMNIFICATION Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Consultant, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Consultant’s services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant. Page 5 of 10    City Council 16 – 213 5/2/2023 9.INTELLECTUAL PROPERTY INDEMNIFICATION Consultant shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States’ letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Consultant to the City pursuant to this Agreement. 10.RECORDS Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement. 11.CONFIDENTIALITY If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. “Confidential Information” shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City. 12.CONFLICT OF INTEREST CLAUSE Consultant covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 13.NON-DISCRIMINATION Consultant shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or Page 6 of 10    City Council 16 – 214 5/2/2023 military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 14.EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Consultant, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein. 15.ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City’s ability to have any of the services that are the subject to this Agreement performed by City personnel or by other contractors retained by City. 16.TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions: a. b. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate. Payment need not be made for work that fails to meet the standard of performance specified in the Recitals of this Agreement. 17.WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving Page 7 of 10    City Council 16 – 215 5/2/2023 the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 18.JURISDICTION - VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 19.PROFESSIONAL LICENSES Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 20.MISCELLANEOUS PROVISIONS a.Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney’s fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b.All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. 21.NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Page 8 of 10    City Council 16 – 216 5/2/2023 Fax: 714- 647-6956 With courtesy copies to: Executive Director, Public Works Agency City of Santa Ana 20 Civic Center Plaza (M-21) P.O. Box 1988 Santa Ana, California 92702 To Consultant: John-Frank & Associates, Inc. Attn: Alan D. Frank, President 5150 E. Hunter Ave. Anaheim, CA 92807 Fax: (714) 777-1641 A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST:CITY OF SANTA ANA Jennifer L. Hall City Clerk Kristine Ridge City Manager APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney CONSULTANT: By: Brandon Salvatierra Deputy City Attorney Alan D. Frank President [signatures continued on next page]Page 9 of 10    City Council 16 – 217 5/2/2023 RECOMMENDED FOR APPROVAL: Nabil Saba Executive Director Public Works Agency Page 10 of 10    City Council 16 – 218 5/2/2023 EXHIBIT A     City Council 16 – 219 5/2/2023 Appendix ATTACHMENT 1 SCOPE OF WORK CITY OF SANTA ANA REQUEST FOR PROPOSALS FOR PROFESSIONAL LAND SURVEYING SERVICES RFP NO.: 19-090 Introduction and Background: The City of Santa Ana intends to retain Professional Land Surveyors, licensed in the State of California, to perform land surveying services on an as-needed or “on-call” basis, or project basis for Capital Improvement Program (CIP) projects, and/or for projects under construction. Specific services shall be on-call and shall include all duties typically expected of a Professional Land Surveyor or surveying firm. A Professional Services Agreement will be entered into with several of the qualified firms/consultant(s) to provide Professional Land Surveying services for a variety of projects on an on-call basis. On an on-call, as-needed basis, the selected firm(s) may be asked to provide professional services on specific, project-by-project basis, based on an agreed-upon specific scope of services and fees. In general, work consists of general Land Professional Surveying services for Public Works Projects and or related to City facilities. The funding sources for each project may vary for each project/task order assignment shall comply with the funding agency’s requirements.The consultant shall be able to assist the City through this contract to provide the necessary services. The consultant shall utilize in-house staff and/or sub-consultants to complete the assignments to meet the City standards. For specialized work for which the prime consultant shall require a sub-consultant, the prime consultant shall serve as an administrative liaison between the City and the sub-consultant. Prime consultant mark-ups for sub-consultant work will not be allowed. All proposals, plans, drawings, specifications, estimates, grant applications, and/or studies will be subject to the final approval and satisfaction of the City of Santa Ana. Scope of Services On as needed basis, the selected firm/s shall provide the City with the following services as described herein. A California-licensed land surveyor shall be in responsible charge of all survey work performed under this agreement. City of Santa Ana RFP 19-090 Page A1-1     City Council 16 – 220 5/2/2023 The consulting firm/s selected for these services shall demonstrate the ability and experience in the following types or work and not limited to: A. Prepare legal descriptions, plats and maps for subdividing property B. Research existing County and City records for survey monuments within the project area. Prior to any clearing, removal, or excavation efforts, perform a diligent search for property line monuments, street centerline monuments, and benchmarks within the project area, recording their identities and precise locations in reference to monuments or witness monuments that will not be disturbed during construction. The records of these monuments and references shall conform to Section 8771 of the Business and Professions Code of the State of California. After completion of the construction, any monument disturbed or removed during construction shall be reset, conforming to Section 8771. Each centerline intersection shall be drawn on a single Corner Record showing local tie points and tie distances. A pdf copy of the final receded Corner Record shall be submitted to the City. C. Perform boundary line adjustments D. Perform monument perpetuation/preservation in areas that will be impacted by City projects o Includes site investigation for existing monumentation, with a report provided to the City with recommendations. o May include pre- and post-construction records E. Replace lost or obliterated property corners F. Set boundary markers or property corners, also known as monuments G. Retrace boundaries for fences and other purposes H. Locate, relocate, establish, reestablish, or retrace, or retrace any property line or boundary of any parcel of land, right-of-way, easement, or alignment of those lines or boundaries I. Prepare legal descriptions and information shown with the description of any deed or other title document J. Prepare Record of Surveys Map Checking Services A. Information furnished by the City for checking will be roughly as follows: 1 set of Exhibits, title reports, reference documents (Deed, Parcel Map, Tract Map, etc.), traverse closures, and improvement plans. B. Prepare maps or plats C. Review Exhibits for technical correctness and completeness, consistency with the City guidelines and requirements, compliance with the Subdivision Map Act, and acceptance for recording. D. Review title report and existing easements for correct plotting and references. E. Review improvement plans associated with the project to ensure the Exhibits correctly identify the limits and location as shown on the improvement plans. F. Provide a set of redline check prints showing the redlined comments, and required City of Santa Ana RFP 19-090 Page A1-2     City Council 16 – 221 5/2/2023 corrections and information. G. Provide a check letter covering the major required comments, and corrections and instruction for future submittals. H. Provide a timesheet at the end of every review to include, but is not limited to, project name, review number, dates, review hours, hourly rate, and total cost. I. Review maps and/or surveys such as Parcel Maps, Final Maps, or Tentative Maps Construction Services A. Stake the location of fixed engineering works for construction purposes. Provide construction staking for project improvements. Records of the line and grade stakes (cut sheets) shall be on forms provided by the City, and the originals shall become the property of the City upon completion of each survey request. The City will provide digital construction plans and specifications for each project. B. Set line and grade stakes in accordance with the plans and specifications. Notify the City immediately of any discrepancies or design errors discovered on the plans during staking or when verifying the line and grade of existing improvements at join points. C. Complete the construction staking within the time frame as specified on the Survey Request Form, or (given minimum notice) commence the staking no longer than two working days from receipt of the request, providing continuous service until the request is complete. D. Furnish all office support, labor, materials, equipment, tools and incidentals necessary to complete the specified surveys. The costs for these items shall be included in the hourly or lump sum costs and no additional compensation will be allowed therefor. Miscellaneous Services A. Investigate boundary discrepancies B. Locate, relocate, establish, reestablish, or retrace the alignment or elevation for any of the fixed works embraced within the practice of civil engineering C. Determine contours of the earth’s surface for topographic maps D. Photogrammetric surveying or aerial topographic mapping or aerial photography E. Provide Professional Land Surveying services as requested. A detailed scope of work will be outlined when specific project is assigned to the consultant. Services shall include, but are not limited to, cross-sections, intersection grids, centerline determination, digital terrain models (dtm), right of way determination, utility profiles and exhibits. F. Generate a computer drawing in Microstation V8 format as well as the sample survey City of Santa Ana RFP 19-090 Page A1-3     City Council 16 – 222 5/2/2023 drawing on the City of Santa Ana website listed in item K below. G. All survey needs to be prepared to the satisfaction of the City’s Surveyor and meet the following standards: H. Horizontal control shall be based on the 1983 North American Datum (NAD83), tied to a minimum of two proximate County of Orange, CCS83, Zone VI, 1991.35 Epoch Adjustment control points. Project coordinate values shall be provided in U.S. Survey Feet. The County control points shall determine the Basis of Bearing for the project. I. Vertical control shall be based on the North American Vertical Datum of 1988 (NAVD88), tied to a minimum of two proximate County of Orange bench marks. Project elevations shall be provided in U.S. Survey Feet. J. Horizontal alignment(s) for the project shall be tied to the survey centerline monuments within the project area. K. With the coordinate values, a full location and detailed description, including point character with reference(s), shall be provided for all found and set monuments for the project. For this purpose, a sketch of the control network is required. L. Copies of all survey field notes and raw data files shall be provided along with a listing of the final coordinates for all surveyed points. The digital file format for the listing shall be: point number, northing, easting, elevation, description (comma delineated with no spaces, one point per line). The coordinate precision shall be one hundredth of a foot. M. At any given time the City may need to mobilize survey crews to different project sites, the consultant shall have a minimum of three (3) survey crews for mobilization. N. All City CADD standards as well as Microstation configuration files are located at: http://www.santa-ana.org/pwa/EngineeringServices.asp Other Terms and Conditions: 1. The project will be implemented in compliance with the City of Santa Ana’s policies, as well as Prevailing Wages and State/Federal Requirements. 2. The City regards the inclusion of California based designs, engineering, and construction professionals, facilities, and services as part of the Team to be highly desirable, but not mandatory. 3. The City reserves the right to amend this Request for Proposal by addendum prior to the final dates of submission. 4. All reports, proposals, or other data or materials which are submitted shall become the sole property of the City of Santa Ana with the exception of the confidential Financial Capacity information and sealed fee proposals which will be returned to all proposers after award of City of Santa Ana RFP 19-090 Page A1-4     City Council 16 – 223 5/2/2023 contract to the selected Team. 5. All products used or developed in the execution of any contract resulting from this request will remain in the public domain at the completion of this project. 6. The City has an affirmative action program. The purpose of the affirmative action program is to encourage certified minority business enterprises and women business enterprises. All submitting firms must have established affirmative action programs approvable by the City. During the RFP stage, all firms will need to complete a “Certification of Non-Discrimination by Contractors” for each firm on their team. Special Requirements (Attachment 4) This project may utilize California Department of Transportation (Caltrans) funds and shall therefore comply with all state and federal requirements. The below referenced forms included in Attachment 4 (Additional Provisions) of the Appendix must be completed in their entirety and submitted with your proposal:  LAPM Exhibit 10-H: Sample Cost Proposal  LAPM Exhibit 10-O1: Consultant Proposal DBE Commitment  LAPM Exhibit 10-O2: Consultant Contract DBE Commitment  LAPM Exhibit 10-K: Consultant Certification of Contract Costs and Financial management System Please reference Caltrans Local Assistance Procedure Manual, Consultant Selection, Chapter 10, for further instructions and guidelines pertaining to the completion of these forms: https://dot.ca.gov/-/media/dot-media/programs/local-assistance/documents/lapm/ch10.pdf COMPLIANCE WITH REQUIREMENTS OF FUNDING AGENCY: This agreement may be funded with state and/or federal grant funds administered by Caltrans. Proposer shall comply with all requirements as they pertain to the use of these funds. Refer to Attachment 4 for Caltrans required forms, including Exhibit 10-H – Sample Cost Proposal (H2 for On-Call Contracts) in the Appendix of this RFP. DISADVANTAGED BUSINESS ENTERPRISES (DBE) GOAL: The Agency has established a DBE goal for this Contract. Proposers are encouraged to obtain DBE participation for this contract. Refer to Exhibit 10-I – Notice to Proposers DBE Information included in the Appendix of this RFP. Proposers must submit Exhibits 10-O1 & 10-O2 – Consultant Proposal & Contract DBE Commitment to demonstrate compliance with Agency’s DBE goal. CONSULTANT AUDIT AND REVIEW PROCESS: Prior to contract award and dependent on contract award amount, the selected Consultant shall be subject to an audit or review by Caltrans’ Audit and Investigations (A&I), other state audit organizations, or the federal government. The selected Consultant shall complete Exhibit 10-K – Consultant Annual Certification of Indirect Costs and Financial Management System for all prime and sub-consultants in the Appendix of this RFP. To independently download any of the Caltrans Exhibits required per this RFP, visit: https://dot.ca.gov/programs/local-assistance/forms/local-assistance-procedures-manual-forms City of Santa Ana RFP 19-090 Page A1-5     City Council 16 – 224 5/2/2023 EXHIBIT B     City Council 16 – 225 5/2/2023 Johnson-Frank & Associates, Inc. On-Call Construction Surveying Services RFP No. 19-090 Santa Ana Public Works Agency 5150 E. Hunter Ave. (714) 777-8877 Anaheim, CA 92807 FAX: (714) 777-1641alanfrank@johnson-frank.com    City Council 16 – 226 5/2/2023 Johnson-Frank & Associates, Inc. On-Call Construction Surveying Services RFP No. 19-090 Santa Ana Public Works Agency COVER LETTER ........................................................................................................................... ii FIRM & TEAM EXPERIENCE..................................................................................................... 1 COMPANY ORGANIZATIONAL CHART ................................................................................. 5 UNDERSTANDING OF NEED..................................................................................................... 6 SIMILAR PAST PROJECTS ....................................................................................................... 11 ATTACHMENT 1 - RESUMES / PROJECT STAFF ................................................................. 21 Exhibit A - Certification and Pricing............................................................................................ 26 Exhibit B - References.................................................................................................................. 27 Exhibit C - Proposers Statement................................................................................................... 28 Exhibit D - Non-Collusion Affidavit............................................................................................ 29 Exhibit E - Non-Lobbying Certification....................................................................................... 31 Exhibit F - Non-discrimination Certification................................................................................ 32 Exhibit G - Sample Insurance Endorsement................................................................................. 33 The following proposal shall be valid for a period of ninety (90) days from the date of submittal. ___ President 5150 E. Hunter Ave. (714) 777-8877 i Anaheim, CA 92807 FAX: (714) 777-1641alanfrank@johnson-frank.com    City Council 16 – 227 5/2/2023 Johnson-Frank & Associates, Inc. On-Call Construction Surveying Services RFP No. 19-090 Santa Ana Public Works Agency October 23, 2019 Mr. Sean Thomas, PE Public Works Agency City of Santa Ana 20 Civic Center Plaza Santa Ana, CA 92701 Re:Request for Proposal (RFP No. 19-090) to provide On-Call Construction Surveying Services to the City of Santa Ana Pursuant to the request for proposal referenced above, we respectfully submit the attached proposal and qualifications package for your review. As this submittal will show, Johnson-Frank tailors its services to public agency entities. Our firm does very little private sector work. Rather, our firm strives to be, and has become, an extension of public agency staff for many of our clients, including several Cities. We firmly believe that it is our ongoing experience with the City of Santa Ana that affords us a somewhat exclusive level of qualification for the upcoming contract. Over the duration of our past on-call surveying services contract, we have performed dozens of projects, (construction staking, monument preservation, Record of Survey, topographic mapping, the review and preparation of legal descriptions for Right of Way acquisition, etc…), for various project managers. Without exception, City staff has expressed their satisfaction with our professional services, time and time again. This successful track record, one of consistency and quality, has allowed us to develop deep working relationships with the many project managers we have been fortunate to work with. These relationships have afforded us to work more like business partners with the City, allowing information and expectations to flow freely in both directions. Our ‘one- on-one’ style, coupled with the level of trust that has been developed between our management staff and the City, truly places us in a unique position with regard to the level of qualification our firm possesses. We believe that our team, the JFA Team, is an unbeatable assembly of professionals, a team to which there is no rival. We thank you for considering our team and for providing us this opportunity. We look forward to the potential of working with you. Please feel free to contact me directly during the proposal evaluation period at 5150 E. Hunter Ave., Anaheim, CA 92807, (714) 777-8877 x107, alanfrank@johnson-frank.com. Sincerely, Alan D. Frank, PLS 7172 President 5150 E. Hunter Ave. (714) 777-8877 ii Anaheim, CA 92807 FAX: (714) 777-1641alanfrank@johnson-frank.com    City Council 16 – 228 5/2/2023 Johnson-Frank & Associates, Inc. On-Call Construction Surveying Services RFP No. 19-090 Santa Ana Public Works Agency FIRM & TEAM EXPERIENCE Johnson-Frank's solutions are singularly tailored to meet our client's goals. As a full service land surveying firm, the Johnson-Frank staff includes registered and degreed land surveyors as well as highly experienced support technicians. The Firm's equipment represents the latest surveying technology. From its' offices in Anaheim, California, Johnson Frank provides services throughout the United States. Surveying Services  Construction Surveys  Monument Practical, Extensive ExperiencePreservation  Right of Way Johnson-Frank provides a wide range of land surveying services to an equally wide range of private and public sector clients. These services include the review of subdivision maps, final maps, parcel maps, and records of surveys for numerous local public agencies such as the cities of Cities of Irvine, Mission Viejo, Laguna Niguel, Covina, and the County of Orange. The Firm also serves as the City Surveyor for the cities of Laguna Niguel and Mission Viejo. Engineering  Map Checking  Cadastral Surveys  Boundary Surveys  High Precision Horizontal and Vertical Geodetic Control  Global Positioning Johnson-Frank is well versed in serving county and federal agencies. The Firm has served as the on-call surveyor for the U.S. Forest Service's Southern Nevada Acquisition Office for the last five years. The Firm began a relationship with the U.S. Army Corps of Engineers, Los Angeles District, in 1980 and has been on an on-call basis since that time. As the founders of Johnson-Frank emerged from the ranks of the Orange County Surveyor's (OCS) Office, the Firm has served as an extension of that agency on an as needed basis since 1975. System Surveys  Resource Grade, Economical GIS Data Acquisition  Aerial Mapping and Aerial Control Surveys  Topographic Mapping Surveys The Firm has received numerous awards and letters of appreciation from its' clients over the years. The Firm received outstanding performance evaluations from the U.S. Forest Service for projects completed from 2003 to 2010. The firm also received Excellent and Very Good performance ratings from Los Angeles District, U.S. Army Corps of Engineers for projects completed since 2006 under the current on-call contract, plus numerous Excellent and Very Good ratings under the previous contract from 2000 through 2005. The Firm has also received numerous letters of appreciation from clients, both public and private, including attorney Warren Wimer, private firm RBF Consulting, the City of El Monte, and the BLM, to name a few. From relatively small staking projects to large-scale governmental horizontal and vertical control surveys, the Firm's surveying and mapping capabilities are second to none. Global Positioning System receivers are utilized, as well as conventional total stations and first order leveling equipment. Because Johnson-Frank routinely integrates varied skills with the latest technology, results are optimized and, more importantly, clients' goals are met precisely and efficiently. 5150 E. Hunter Ave. (714) 777-8877 1 Anaheim, CA 92807 FAX: (714) 777-1641alanfrank@johnson-frank.com    City Council 16 – 229 5/2/2023 Johnson-Frank & Associates, Inc. On-Call Construction Surveying Services RFP No. 19-090 Santa Ana Public Works Agency Public Service Agency Johnson-Frank's concentration on public sector clients bolsters our familiarity with codes, ordinances, and personnel of the area's municipalities and government agencies. This focus is reflected in the surveying services provided.The Firm enjoys an excellent reputation for its field research, field surveys, and its knowledge of survey practices and documentation.That reputation extends to Johnson-Frank's knowledge of local policies. Some municipalities and government agencies regard Johnson-Frank was selected by theOrange County Surveyor to set 200 aerial targets to facilitate aerial mapping of the El Toro Marine Corps Air Station. Johnson-Frank as an extension of their own staff. A Standard of Excellence on which Government Agencies and Municipalities Can Confidently Rely Johnson-Frank has an enviable depth of government agency and municipality surveying experience. That experience is manifested by an exciting array of projects in which the Firm is, or has been, involved, including: Boundary Surveying, Right of Way Engineering, and Map Checking     Earth Movement Monitoring Studies Bridge Layouts Digital Terrain Modeling and Earthwork Quantity Calculations Planning, Establishment, and Maintenance of Precise Horizontal and Vertical Control Networks Three Dimensional Computer Aided Mapping Aerial Photography and Airborne GPS Controlled Aerial Photography   Aerial Mapping Including Ground Control, Map Compilation, and Analytical BridgingJohnson-Frank was selected by the City of Irvine to provide construction layout for the Barranca bridge which spans the I-5 Freeway.Beyond our extensive experience, technical expertise and our ongoing acquisition of the latest, most advanced equipment, the Firm's success can be partially attributed to an emphasis on old-fashioned communications skills. Johnson-Frank's internal communication network results in all of our people understanding the role, goals, and expectations of the agency for which the Firm is working. Experience indicates that an open dialogue results in projects that are brought in on time and at projected costs. 5150 E. Hunter Ave. (714) 777-8877 2 Anaheim, CA 92807 FAX: (714) 777-1641alanfrank@johnson-frank.com    City Council 16 – 230 5/2/2023 Johnson-Frank & Associates, Inc. On-Call Construction Surveying Services RFP No. 19-090 Santa Ana Public Works Agency Financial Stability Johnson-Frank & Associates, Inc. is financially sound. We have remained fiscally sound throughout our 39-year existence in spite of the economic downturns experienced by the County of Orange and the economy in general. We have outlasted many other firms who could not withstand the economic impact. Through our sound fiscal policies, we keep our debts at a minimum and our clients' satisfaction at a maximum. As a result of these policies, Johnson-Frank enjoys an outstanding credit record and can easily finance any project specific expansion necessary. Solid Financial Policies Never Involved in Litigation Our firm also stands on solid ground legally. We have never been involved in any litigation and have never had any claims against our $2,000,000 Professional Liability Errors and Omissions insurance. Demonstrated Ability Johnson-Frank & Associates, Inc. handles all projects with the same superior level of competency and enthusiasm. We have provided land surveying services for projects ranging from neighborhood shopping centers to planned communities, large scale communications networks, and transportation facilities. All projects were completed with focus on the clients' needs, resulting in success through satisfaction. Clients' Success Depends on Communication and Understanding The attribute that truly distinguishes Johnson-Frank & Associates, Inc. from other full service firms is our ability and commitment to communicate on an ongoing basis with our clients. Our experience shows that most projects require a continuing dialogue insuring that client' goals are constantly fine-tuned so that the final results will reflect the clients' very latest input. Quality on Time Our firm has performed all types of surveying services, including unique services that private firms are not often accustomed to providing, such as city or county wide horizontal and vertical control networks and geodetic leveling for subsidence monitoring. We work seamlessly as an extension of our client, whether they are a private entity or a governmental agency. Our rigorous attention to detail provides our clients with the utmost confidence in our services and has prevented our firm from ever being involved in any litigation. US Corps of Engineers Award 1994, 2001, 2002, 2003, 2004, 2005, 2006, 2007, 2008, 2009, 2010, 2011, 2012, 2013, 2014, 2015, 2016, 2017, 2018, and 2019 We continually receive outstanding performance evaluations from the Los Angeles District, U.S. Army Corps of Engineers. In addition, we are the only contractor for the LA District that has always been on time and within budget! We have received numerous very good and excellent performance ratings over the years from the Southwest Division U.S. Naval Facilities Engineering Command, the LA District, US Army Corps of Engineers, and the US Forest Service. US Navy Award 1998 & 2001 5150 E. Hunter Ave. (714) 777-8877 3 Anaheim, CA 92807 FAX: (714) 777-1641alanfrank@johnson-frank.com    City Council 16 – 231 5/2/2023 Johnson-Frank & Associates, Inc. On-Call Construction Surveying Services RFP No. 19-090 Santa Ana Public Works Agency PHOTOGRAMMETRIC SUB-CONSULTANT Geospatial Professional Solutions Inc. (GPSi) Traces its roots back to the old Airborne Systems, Inc. Located in Anaheim, California, which was subsequently bought out by Stewart Geo Technologies Inc. (SGT Irvine, CA). When Stewart Title corporate office decided to shutdown the SGT operations in Irvine and Phoenix AZ in June 2007, the two key project managers Paul Hamilton-Rivers, and Ramon B. Ramos co-founded GPSi along with Alice Ramos to continue the long tradition of providing high quality photogrammetric mapping and aerial imaging products and services. GPSi was incorporated in California on May 29, 2007. It bought most of the assets of SGT (Irvine) and retained its core production staff thus maintaining the capability to service public agencies and companies engaged in the design, construction and management of public works, infrastructure systems, and the management of natural resources. GPSi has the manpower and equipment to accommodate time- critical and technically demanding projects and supports the missions of its clientele with a broad range of geospatial technologies. Company Profile Headquartered in Costa Mesa, CA, GPSi features the next generation of geospatial solutions that encompasses aerial image acquisition using the UltraCamLp digital aerial mapping camera, photogrammetry, remote sensing, and Geographic Information Systems. We are a certified small business (VSBE) & Woman-owned Minority Business Enterprise (WMBE). Our leadership team has a 29-year legacy of success in meeting and exceeding our clients’ mission-critical needs that have rigorous mapping, CADD, GIS and orthophoto standards and specifications. This is reflected in our high client retention rate, along with a legion of satisfied customers. GPSi is proud to be the only California-based mapping company to offer the UltraCamLp, a Microsoft Vexcel digital aerial mapping camera tailored for high accuracy, design grade engineering mapping. With a 92 megapixel image format, a 1:2.2 pan sharpen ratio that collects PAN, RGB and NIR in parallel, and forward motion compensation by Time Delayed Integration (TDI), this camera delivers the same technical capabilities of larger models. The ability to deliver true-color and color-infrared (CIR) image quality with unmatched radiometric range, makes it ideal for small to medium sized large-scale, photogrammetric projects, high-resolution orthophoto production, precision photogrammetry, corridor mapping, and LiDAR integration. 5150 E. Hunter Ave. (714) 777-8877 4 Anaheim, CA 92807 FAX: (714) 777-1641alanfrank@johnson-frank.com    City Council 16 – 232 5/2/2023 Johnson-Frank & Associates, Inc. On-Call Construction Surveying Services RFP No. 19-090 Santa Ana Public Works Agency COMPANY ORGANIZATIONAL CHART The following diagram represents the organization of the company as of this writing. Johnson-Frank& Assoc.,Inc. Roger A. Frank, PLS President / CEO (Quality Control/ProjectSurveyorthis Project) Alan D. Frank, PLS Vice President (ProjectManagerthis Project) Accounting Teresa Frank Safety Leonard Castillo Map Checking Alan D. Frank, PLS DepartmentManager Field & Office Survey Staff Leonard Castillo Shared Resource Coordinator ProjectSurveyors /TaskManagers Joe Padilla, PLS Leonard Castillo Shared Johnson-FrankResource Pool GeoSpatialProfessionalSolutions,Inc. AerialPhotogrammetric Mapping and LiDAR Services Johnson-Frank & Assoc., Inc. is a small enough firm that in effect, the whole firm is your team. As such, any and all resources and/or personnel within the firm will be available and committed to City tasks as necessary. At the same time, it should be noted that Johnson-Frank is not so small as to not be capable of fulfilling any and all of the City’s needs. As this proposal and qualifications package shows, Johnson-Frank has the experience and resources available to provide the City with the superior service and quality for which Johnson-Frank has become known, the same level of service that the City has enjoyed in the past. 5150 E. Hunter Ave. (714) 777-8877 5 Anaheim, CA 92807 FAX: (714) 777-1641alanfrank@johnson-frank.com    City Council 16 – 233 5/2/2023 Johnson-Frank & Associates, Inc. On-Call Construction Surveying Services RFP No. 19-090 Santa Ana Public Works Agency UNDERSTANDING OF NEED General Land Surveying Services Understanding / Scope: Prior to submitting a cost estimate, we always thoroughly review the survey request with City Staff requesting the survey, as well as the site at hand, both from on-site visits as well as through aerial and satellite imagery readily available through Google Earth. We will adhere to the City's standard CAD and file templates. This is an issue with which we are very familiar. Working with local municipalities, Counties, and US Government agencies, we are familiar with translating into, or working in, anyone's CAD and file format standards seamlessly. Topographic Surveys: All of our topographic work products will be produced, and will be delivered, in AutoCAD Civil3D, unless alternate formats are requested. In addition, we will submit ASCII coordinate files along with said DWG and PDF files. We will perform additional surveying work as it becomes necessary, and in conjunction with the approval (if necessary) of the City Surveyor. As-Built Surveys: As-Built surveys will be performed as, and where, requested. Deliverable files will include ASCII and AutoCAD Civil 3D files in City formats, as well as any field sketches necessary to facilitate the depiction of the area or feature being detailed. Construction Layout: Thorough review of the construction plans is a crucial step that is often overlooked. We have found that catching errors in the plans prior to having field crews on site is infinitely more cost effective. It allows our project surveyors and our field crews to get acquainted with the plans ahead of time, rather than viewing the plans for the first time the morning that the stakes are needed by the contractor. We also believe in doing all possible calculations in the office rather than in the field. We have found that office labor is much more economical than field labor. In addition, the office personnel, with computers and CAD programs, are much more sufficiently equipped to perform mass calculations than the field personnel. We will follow the City's Construction Services, Survey Section staking policy as well as conforming to industry standards. 5150 E. Hunter Ave. (714) 777-8877 6 Anaheim, CA 92807 FAX: (714) 777-1641alanfrank@johnson-frank.com    City Council 16 – 234 5/2/2023 Johnson-Frank & Associates, Inc. On-Call Construction Surveying Services RFP No. 19-090 Santa Ana Public Works Agency Detailed and accurate records of Requests for Construction Staking will be maintained on the City's approved form. Grade sheets will be provided on the approved form to the Contractor, Inspector, and the City Surveyor. Regularly scheduled reports will be provided to the City Project Manager for all construction work activities. We will perform additional surveying work as it becomes necessary and in conjunction with the approval (if necessary) of the City Project Manager. Benchmark Set/Relocate We will establish new benchmarks as directed by the City Project Manager. We will meet or exceed the City's accuracy standards. Our firm has extensive Geodetic Leveling experience, including subsidence monitoring throughout the Wilmington/Long Beach area that we've performed annually for the last 20+ years, simultaneous leveling and GPS performed for the National Geodetic Survey as part of the National Height Modernization Study, as well as Geodetic Leveling performed throughout the State for the California Spatial Reference Center. As a matter of standard procedure at JFA, all leveling data is processed through Star*Lev. All electronic data, closures, and adjustments will be submitted to the City Project Manager. New benchmarks will be stamped as directed by the City Project Manager. Temporary benchmarks will be established where necessary as directed by the City Project Manager. Monument Preservation: Provide copies of recorded pre~construction corner records as required in compliance with the State of California's Land Surveyors' Act Section 8771. Set new monuments as required in compliance with the State of California's Land Surveyors' Act Section 8771 Provide copies of recorded post-construction corner records as required in compliance with the State of California's Land Surveyors' Act Section 8771. As the City Surveyor and/or On-call Survey Consultant for several local Cities, Johnson-Frank has extensive experience providing Monument Preservation services throughout Orange and Los Angeles Counties. 5150 E. Hunter Ave. (714) 777-8877 7 Anaheim, CA 92807 FAX: (714) 777-1641alanfrank@johnson-frank.com    City Council 16 – 235 5/2/2023 Johnson-Frank & Associates, Inc. On-Call Construction Surveying Services RFP No. 19-090 Santa Ana Public Works Agency We will adhere to City, County, and State standards and formats so that our Corner Records conform to any said standards that may exist. Horizontal and Vertical Control: Provide permanent control points for topographic or construction surveys. Establish coordinates for control points using California Coordinate System 1983, Zone VI, 2007 Epoch, or other as requested by the City Project Manager. Establish elevations for control points using the City of Santa Ana and Orange County Bench Mark network and the North American Vertical Datum of 1988, or other as requested by the City Project Manager. Provide copies of field notes, and/or computer files showing raw results and any adjustments ("Star-Net" files). Provide computer files compatible with AutoCAD Civil3D, or Trimble Business Center, showing final adjusted coordinates (P,N,E,Z,D) for each control point. Real Time Kinematic (RTK) methods of GPS surveying will NOT be accepted for the establishment of horizontal or vertical control points. We will adhere to the City, or County, control system, as directed by the City Project Manager, and provide control deliverables in digital format. Control work is another area within which we have a superior level of experience and knowledge. We have performed geodetic control for numerous public agencies, including the City of Irvine, the Los Angeles District Corps of Engineers, the Southwest Division, US Naval Facilities Engineering Command, the California Spatial Reference Center, and directly for the National Geodetic Survey. We have performed everything from traditional horizontal control prior to the advent of GPS, to high precision horizontal GPS, and even assisted the National Geodetic Survey in developing standards for performing high precision Vertical GPS surveys. Map Checking Understanding / Scope: In general, all map checking follows a similar work flow. Unlike many standard surveying procedures, map checking always follows a checklist. This ensures that all items with which a particular agency or jurisdiction is concerned are adequately reviewed, and that no critical items are overlooked. In general the checking process goes as follows:  The process starts at the top of the title sheet, where items such as the date of the survey, the tract number, and acreages are checked. The next step is to check the legal description of the property and ensure that it matches the title report provided. Then on to dedications and 5150 E. Hunter Ave. (714) 777-8877 8 Anaheim, CA 92807 FAX: (714) 777-1641alanfrank@johnson-frank.com    City Council 16 – 236 5/2/2023 Johnson-Frank & Associates, Inc. On-Call Construction Surveying Services RFP No. 19-090 Santa Ana Public Works Agency certificates, including owner's certificates, surveyor's/engineer's certificates, county certificates, etc…  The next step is to verify that we have on hand any necessary clearance letters, informational sheets, street name approvals, approved tentative, conditions of approval, etc… that may be needed, and their status, whether provided or still needed.  We then verify that the top of all sheets have the necessary information such as the date of survey, tract number, surveyor's/engineers name and number, total acreage, number of numbered lots, number of lettered lots, and sheet number together with the total number of sheets.  We then begin checking the individual map sheets. Are there any land locked lots? Are there north arrows and scales on every page with correct, convenient orientation to facilitate reading of the map? Has the intended use of lettered lots been shown? Are the street names and widths shown? Is the map legible, and have the proper fonts and proper sized lettering been used?  Then we turn to monumentation and verify that proper monumentation has been found and used, that each monument has been properly called out, described, and referenced. We check to see that monuments required to be set have been set or are called out as to be set.  The next step is to verify that all existing easements have been properly delineated, labeled, and tied down, and that all easements being dedicated are shown and properly noted as being dedicated and accepted.  Then we turn our attention to correct and sufficient boundary location. Has the map been based on proper survey control? Has prorating and proportioning been performed properly? Have deeds been interpreted correctly? Have relationships to adjacent lines of record been handled properly? Have the methods of establishment been shown? Do all annotations on the map match those shown on the map traverse closures and do all closures close?  The final items to check cover all miscellaneous items, including spelling, sufficient details, clarity of drafting, and any other items relevant to state law, local ordinances, and professional survey practice. We have developed a "digital" method of map checking in order to be able to easily transmit all check data, including map mark-ups. In addition to making the communication between all parties far easier, and faster, the mark-ups are much easier for the submitting engineer/surveyor to read and understand. Typed corrections encourage "thoroughness" on the part of the checker, contributing to more thorough understanding by the user. We are the first, in this area, to have moved from hand marked maps to digital, and to date, remain the leaders in the area. Capability of the Proposed Team Johnson-Frank & Associates, Inc. has been a surveying and mapping firm since its inception in December 1975, and remains so today, with one hundred percent of our business being surveying and mapping. As a result of our emphasis on surveying and mapping, we are better equipped and better trained than most firms offering these services. With our top of the line equipment, trained personnel and principals and key employees having many years of both field and office surveying experience, our firm is ideally suited to provide services on a wide variety of projects. We are 5150 E. Hunter Ave. (714) 777-8877 9 Anaheim, CA 92807 FAX: (714) 777-1641alanfrank@johnson-frank.com    City Council 16 – 237 5/2/2023 Johnson-Frank & Associates, Inc. On-Call Construction Surveying Services RFP No. 19-090 Santa Ana Public Works Agency equipped for any type of survey in all types of terrain including Global Positioning Systems surveys with our Trimble Global Navigation System Satellite Receivers and Terrestrial Laser Scanning with our Riegl LMS-Z420i 3d laser scanner. In addition to our regular survey crews, we have the equipment and base personnel (management and party chiefs) to field up to three additional survey crews on very short notice. The size of our firm enables us to handle City projects in a quick and efficient manner. We are capable of fielding survey crews to the site within one day's notice. In addition, our association with the International Union of Operating Engineers affords us the ability to augment our core workforce with additional field personnel. This association with the Union also alleviates any Prevailing Wage issues that may arise as our employees are always compensated appropriately. Is Bigger always Better? - There is a lot of hype in the marketing of Engineering and Surveying services about capacity, and about how a larger firm is more capable to serve public agencies simply because they have more people. But the truth is, bigger is not necessarily better. These large engineering firms claim enormous capacity, but are generally bulky, and less flexible than smaller businesses. They can show large numbers of people in varied disciplines, and they have a highly paid marketing staff to “sell” that large staff and overhead as a “positive” to agencies and other clients. But the truth is, they cannot turn on a dime. They can show vast resources as available, but the simple fact is, they do not have resources “on the shelf” which are not already obligated to their other clients. That is a simple fact of business. If they did, they would be out of business very soon. On the other hand, our firm is not going to pretend we have a large number of people sitting around doing nothing waiting for your job. Our staffing level allows us to be agile, and with our depth of knowledge and experience in the specific field for which this RFP is addressed, we are able to shift priorities, reschedule tasks, and authorize overtime out of our budget, not yours, when necessary to meet any foreseeable needs. The City of Santa Ana is a priority client to us, not just one of the hundreds necessary to sustain a large firm. We do what it takes to satisfy our clients’ needs, and we have a proven history of doing just this. A large firm, with its regionally based leadership and huge overhead is not necessary, or even logical, to service the surveying needs of the City of Santa Ana. The dedicated and flexible team of professionals that is Johnson-Frank & Associates, can and will service those needs efficiently, cost effectively, and give the City the priority service they deserve. 5150 E. Hunter Ave. (714) 777-8877 10 Anaheim, CA 92807 FAX: (714) 777-1641alanfrank@johnson-frank.com    City Council 16 – 238 5/2/2023 Johnson-Frank & Associates, Inc. On-Call Construction Surveying Services RFP No. 19-090 Santa Ana Public Works Agency SIMILAR PAST PROJECTS On-Call Services, Irvine Contact:Andrew Pham, Project Manager, (949) 724-7309 / apham@ci.irvine.ca.us Over the past 44, years Johnson-Frank & Associates, Inc. has provided the City of Irvine with countless services including checking of Subdivision Maps, both digital and hard copy, checking of lot line adjustments, checking of legal descriptions and exhibits, indexing of centerline ties, boundary surveys, centerline alignment surveys, construction surveys, control surveys, and deformation/subsidence surveys. City Surveyor:  Digital Submissions  Map Checking  Annexations  Lot Line Adjustments  Construction Staking  Subsidence Monitoring  Geodetic Control In 1980, Johnson-Frank &Associates,Inc. anddesignedTopo Mapping implemented a city wide geodetic control network for the City. This network included 227 stations and was completed prior to the advent of GPS equipment. The survey was performed with Wild T-2 Theodolites and Electronic Distance Measuring equipment. We have subsequently tied this network to the California High Precision Geodetic Network (HPGN) and has been readjusted to the North American Datum of 1983 (NAD83) (1991.35 Epoch). In 1988, Johnson-Frank & Associates, began providing subsidence monitoring services for the City at the Turtle Rock housing development. This project consisted of $245,000 of monitoring surveys over 7 years. Federal Geodetic Control Subcommittee (FGCS) First order, Class II leveling procedures and high precision Sinco Tilt Meters were used to monitor the subsidence. Johnson-Frank & Associates, Inc. has provided construction surveying services on public works projects in the City including several bridges and numerous streets. These include Alton, including the Highway 73 overpass, Barranca, including the Interstate 5 overpass, Harvard, Irvine, Irvine Center, Jamboree, Main, including the Interstate 405 overpass, Portola, Sand Canyon, and Technology as well as many others throughout the City. 5150 E. Hunter Ave. (714) 777-8877 11 Anaheim, CA 92807 FAX: (714) 777-1641alanfrank@johnson-frank.com    City Council 16 – 239 5/2/2023 Johnson-Frank & Associates, Inc. On-Call Construction Surveying Services RFP No. 19-090 Santa Ana Public Works Agency City of Santa Ana Contact:Mindy Ly, City of Santa Ana, (714) 647-5665 / mly@ci.santa-ana.ca.us John Gonzales, City of Santa Ana, (714) 647-5033 / jmgonzales@santa-ana.org Johnson-Frank has held numerous contracts with the City of Santa Ana last 23 years. Services have included laser scanning and topographic surveys of arterial streets,construction staking, monument preservation / Corner Records, boundary surveys and Records of Surveys, review of legal descriptions and exhibits, and general Land Surveying consulting. We have become intimately familiar with the City's procedures and needs with respect to all aspects of the services needed from their Surveying and Mapping Services consultant. Over the last 23 years we have always completed tasks for the City within budget, or under budget, and on time. All deliverables have been compiled using the City's CAD standards and processes. Recent past construction experience with the City of Santa Ana include: Wilshire Avenue & Borchard Avenue Water Main Improvements City Project No. 15-6452 - JFA No. 2010142.017 July 2015 - Provided lay-out surveying for new main line and crossing line construction. Chestnut Avenue Class II Bikeway City Project No. 13-6796 - JFA No. 2010142.019 November 2015 - Provided lay-out surveying for pavement reconstruction and new curb, gutter & sidewalk construction. Wilshire District Construction Support City Project No. 15-6452 & 15-6836 - JFA No. 2010142.025 October 2015 - Provided lay-out surveying for new cross-gutter and curb & gutter construction 5150 E. Hunter Ave. (714) 777-8877 12 Anaheim, CA 92807 FAX: (714) 777-1641alanfrank@johnson-frank.com    City Council 16 – 240 5/2/2023 Johnson-Frank & Associates, Inc. On-Call Construction Surveying Services RFP No. 19-090 Santa Ana Public Works Agency On-Call Services, City of Yorba Linda Reference: Rick Yee, City Engineer (714) 961-7170 / ryee@yorba-linda.org Mark Stowell, Former City Engineer (currently with the City of La Mirada) (562) 902-2385 mstowell@cityoflamirada.org In 2006, Johnson-Frank was awarded a contract for on-call survey consultant services by the City of Yorba Linda. Johnson-Frank has acted as an extension of City staff since then, performing numerous projects from detailed historical property rights research to construction staking services. Weir Canyon Road & Savi Ranch Parkway Intersection Improvements: This project included construction staking and support services for the reconstruction and re-alignment of this major arterial intersection in eastern Yorba Linda. The project also included monument preservation in compliance with California State Law. The project was completed on time and within budget at $61,000. Imperial Highway Excess Relinquishment: This project involved establishing and divesting the City’s interest in lands between the sound walls on either side of Imperial Highway, and the adjacent private owners, from Yorba Linda Boulevard southerly to Kellogg Avenue. This project was completed on time and within budget at a total cost of $36,000. Landscape Maintenance Assessment Districts Study: This project involved extensive research into the origination of numerous parcels throughout the City for which the City has historically been providing landscape maintenance. The purpose of the study was to determine which parcels the City had a legal obligation to provide such services, and which parcels may in fact be the adjacent private owners’ responsibility. The project was completed on time and within budget at $66,000 5150 E. Hunter Ave. (714) 777-8877 13 Anaheim, CA 92807 FAX: (714) 777-1641alanfrank@johnson-frank.com    City Council 16 – 241 5/2/2023 Johnson-Frank & Associates, Inc. On-Call Construction Surveying Services RFP No. 19-090 Santa Ana Public Works Agency On-Call Surveying Services under Contracts HD-6225, HD-IC-01330, HD-IC-01368, and HD-IC-01521 Port of Long Beach, P.O. Box 570, Long Beach, CA 90801-0570 Johnson-Frank has held numerous on-call contracts with the Port of Long Beach over the years, dating back as early as 1990 at which time we were contracted to establish a Port wide geodetic control network. From 1990 to 2013 we have completed numerous projects with the Port ranging from topographic surveys of rail lines to the construction staking of Pier T. Phase I of Pier T: In 2000, Johnson-Frank was selected for a one-year on call surveying contract (HD-6225) for the construction surveying and as built mapping for Phase I of Pier T. The project included surveying for storm drains, sewer lines, waterlines, rough and finish grade, curb and gutter and quantity surveys for material payments. We were required to map all underground utilities as they were completed. We maintained these as-built drawings in AutoCAD 2000. More recently, a contract was awarded in November 2006 (HD-IC-01330), and a second contract was awarded in November 2007 (HD-IC-01368). Under these two contracts, four separate projects / tasks were completed. These included the re-observation and establishment of the Port wide Geodetic Control Network, general T&M personnel and crew services, Laser Scanning Topography, and a Topographic Survey of the Weyerhaeuser Terminal. Port Wide Geodetic Network: This project was completed in March 2007. The project involved the re-observation and re-establishment of the Port's Geodetic GPS Control Network. It included 48 monuments in and around the Port. The project generally followed the NOS NGS- 58 2cm guidelines. Deliverables included digital photos, descriptions, a complete control map, and data sheets for each station. In addition, values were published in NAD83 (2007), NAD83 (1991.35), NAD27, NGVD29 MLLW, and NAVD88. Topographic Survey of Weyerhaeuser Terminal: This project was completed in May 2008. It included topographic surveying of the approximately 19 acre active Weyerhaeuser Terminal. This project was extremely difficult given the active nature of the terminal and the need to work closely with Terminal staff to coordinate activities. In all, the project included 2,411 topo shots from 19 individual total station occupations throughout the terminal, as well as GPS observations from the topo control to the recently re-established Port Wide Geodetic Control Network. Most recently, a contract was awarded in April 2010 (HD-IC-01521). Under this contract, eight separate projects / tasks have been completed and one project / task is due to be completed by September 30th. These projects have all been topographic surveying tasks, the first eight of which have been ground 5150 E. Hunter Ave. (714) 777-8877 14 Anaheim, CA 92807 FAX: (714) 777-1641alanfrank@johnson-frank.com    City Council 16 – 242 5/2/2023 Johnson-Frank & Associates, Inc. On-Call Construction Surveying Services RFP No. 19-090 Santa Ana Public Works Agency surveying, and the last, currently underway task, includes ground surveying together with aerial mapping and orthophotography. Ground and Aerial Topographic Survey for Pier E Redevelopment: This project will be completed by September 30, 2011. It includes field topographic surveying of all hard joins plus aerial photogrammetric mapping throughout the northerly current construction area, approximately 48 acres. The project also includes producing digital orthophotography at 0.12 foot pixel resolution for the entirety of the Middle Harbor Program, approximately 308 acres. This project is on an extremely tight time schedule with a Work Authorization of August 30th and scheduleda delivery date of September 30th, only 30 days later. The consultant on this project is GeoSpatial Professional photogrammetric Solutions, Inc. (GPSi). Gerald Desmond Bridge Replacement Project: Johnson-Frank is currently involved in the 6-year, $800 million project for the replacement of the Gerald Desmond Bridge. With over 20 years of surveying and mapping experience within the Port of Long Beach, Johnson-Frank was chosen by Parsons-Brinkerhoff to provide surveying, mapping, and construction oversight for the construction management / project management team. One of the prime areas of performance is providing a unified boundary survey that will serve as the basis for all acquisitions, relinquishments, and the ultimate right of way configuration for the project. Once an area that consisted of normal subdivisions created by Tract Maps, the land that comprises the Port of Long Beach is now mostly all owned by the Port. Although the physical evidence of these old subdivisions has long since been destroyed, much of the cadastre throughout the area is still based on the historical subdivisions. Additionally, an assortment of adjudications, condemnations, and the creation of the Compromise Tideland Boundary Line by the California State Lands Commission all combine to create what is certainly a unique title environment. Johnson-Frank occupies a unique position in that they are currently responsible for unifying over 70 years of various conflicting boundary elements and creating a new cadastre for the area. Contact:Mr. Kim Holtz, Chief Surveyor, Port of Long Beach – (562) 283-7271 5150 E. Hunter Ave. (714) 777-8877 15 Anaheim, CA 92807 FAX: (714) 777-1641alanfrank@johnson-frank.com    City Council 16 – 243 5/2/2023 Johnson-Frank & Associates, Inc. On-Call Construction Surveying Services RFP No. 19-090 Santa Ana Public Works Agency On-Call Services, City of Anaheim Contact:Rick Hill, Anaheim City Surveyor - (714) 765-5284 / rwhill@anaheim.net In 2005, Johnson-Frank was awarded a contract for on-call survey/mapping services by the City of Anaheim. The contract gave the City Surveyor immediate access to our pool of resources. This allowed for greater flexibility and accommodation of resources for projects. Johnson-Frank and Associates acted as an extension of the City Surveyor’s Office and was always able to respond to staff needs in a timely and professional manner. The following are a few examples of services provided to the City. Subdivision and Parcel Consolidation of Anaheim Stadium Properties: As part of our contract we worked closely with city staff at all levels of management to subdivide and consolidate the properties comprising the Anaheim Stadium complex. This major project involved numerous agencies and municipalities. It required the review of more than 25,000 pages of various legal records to determine their affect, if any, on the project and client goals. Through due diligence, several potential liabilities were able to be addressed before they could cause harm to title of the property. After resolving all title issues, conducting boundary and topographic surveys, encroachment analysis, and writing new legal descriptions, a parcel map was filed and recorded. This project was completed in 2008 at a cost of just over $160,000. City-Wide Sanitary Sewer Improvement Program: This project comprised several miles of new pipelines together with short segments to repair the aging infrastructure. Our ability to deploy substantial resources quickly meant that several construction sites were served simultaneously. Services provided included design topographic surveying, construction surveying, and monument preservation. With several thousands of feet of new sanitary sewer lines being laid simultaneously, quality assurance and quality control procedures were an integral part of daily activities. This project was completed in August 2009 at a total cost of $45,000. Santa Ana Canyon Road Rehabilitation and Realignment: Santa Ana Canyon Road serves as a major transportation artery for North Orange County. With more than 20,000 commuters each day relying on this corridor for access to regional services, surveying activities were carefully managed to provide the greatest free flow of traffic while expediting the delivery of meaningful data to city design staff. The project took us through nearly 100 years of legal records and engineering notes in order to re-establish the historic dual alignments. Dozens of monuments and ties were found, reset, and re-established in an effort to perpetuate survey evidence and comply with state laws. Our noninvasive approach was appreciated by commuters and City staff alike. This project was completed in February 2010, at a total cost of $36,000. With each call for service, Johnson-Frank implemented QA/QC measures to supply accurate and precise data in various digital and print formats as needed by City staff. 5150 E. Hunter Ave. (714) 777-8877 16 Anaheim, CA 92807 FAX: (714) 777-1641alanfrank@johnson-frank.com    City Council 16 – 244 5/2/2023 Johnson-Frank & Associates, Inc. On-Call Construction Surveying Services RFP No. 19-090 Santa Ana Public Works Agency Map Checking / Map Review Expertise and References One of Johnson-Frank's core competencies is subdivision map review and map checking. The firm began in 1975 for the sole purpose of providing timely map checking services to the City of Irvine. Over the years our services to the City, as well as to other clients, have grown. To this day, Johnson-Frank focuses an entire department on Map Checking, which still generates nearly 20% of our annual gross revenues. Timely and Accurate Review Upon Which Numerous Cities and Counties Rely Johnson-Frank currently serves the map checking needs of five cities and one county. These Cities and Counties are listed below with reference contact information:       County of Orange / Kevin Hills (714) 967-0824 City of Irvine / Mark Carroll (949) 724-6410 City of Mission Viejo / Rich Schlesinger (949) 470-3079 City of Laguna Niguel / Nick Renn (949) 362-4325 City of San Marino / Carlos Alvarado (626) 960-1889 City of Covina / Leo Tolentino (626) 384-5487 Relying on Johnson-Frank for map review is a sure thing. We have the full time, dedicated and trained staff to fulfill any local agency's needs and have been doing so for the City of Irvine for the past 39 years. 5150 E. Hunter Ave. (714) 777-8877 17 Anaheim, CA 92807 FAX: (714) 777-1641alanfrank@johnson-frank.com    City Council 16 – 245 5/2/2023 Johnson-Frank & Associates, Inc. On-Call Construction Surveying Services RFP No. 19-090 Santa Ana Public Works Agency On-Call Map Checking Services, City of Irvine References:Andrew Pham, Project Manager Rudy Romo, Project Manager (949) 724-7309 apham@ci.irvine.ca.us (949) 724-7303 / rromo@ci.irvine.ca.us Johnson-Frank has worked with the City of Irvine for the last 42 years. During this time we have checked over 1,350 Tract and Parcel Maps for technical correctness. We have also worked very closely with the City on the development of both the former 1983, and the new 2009 Irvine Subdivision Ordinance and Manual. During the subdivision review process, we also play an important role to ensure the final map is in substantial conformance with the Tentative Map and the Conditions of Approval. One of the important Standard Conditions is to identify any controlling monuments that may be destroyed during construction. Monuments that appear to be in danger are highlighted and pointed out to the map preparer. We assure that measured ties from those endangered monuments to substantial monumentation are shown either on the map itself or on a Corner Record filed with the County. To achieve and maintain consistently high levels of performance, we developed and employ various check lists that incorporate the Professional Land Surveyor's Act, the Subdivision Map Act, and the Irvine Subdivision Manual. These checklists cover the wide variety of map checking services we perform, including Final Maps (Tract Maps), Parcel Maps, Legal Descriptions and Exhibits, as well as Lot Line Adjustment Applications and their corresponding Quitclaim Deeds. We also provide monumentation verification services to the City prior to monument bond exoneration. Map Checking staff and/or field survey crews field verify that the required monuments have been set. If our field findings indicate that monuments have not all been set, or if a Certificate of Correction is needed, we notify the map preparer and the City of those items. Any necessary Certificates of Correction are also reviewed by our Map Checking staff prior to final approval by the City and transmittal to the County for recordation. 5150 E. Hunter Ave. (714) 777-8877 18 Anaheim, CA 92807 FAX: (714) 777-1641alanfrank@johnson-frank.com    City Council 16 – 246 5/2/2023 Johnson-Frank & Associates, Inc. On-Call Construction Surveying Services RFP No. 19-090 Santa Ana Public Works Agency Survey Equipment and Software Our equipment inventory is such that we can fully equip three (3) to four (4) survey crews at all times. The equipment owned and utilized by Johnson-Frank & Associates, Inc. is the latest "state of the art" equipment. The combination of having highly qualified personnel using the best equipment available results in our being able to provide our clients with efficient, economical, and quality services. Some of the major items of our equipment include: Field Systems Motorola Handie Talkie Radios (10+ mile range) (for all field and supervisory personnel) All field chiefs, project managers, and support personnel equipped with cellular phones All our survey vehicles are 4-wheel drive All field crews equipped with laptop computers   G.P.S. Twenty three (23) Trimble Dual Frequency P Code Global Positioning Satellite Receivers with RTK (Real Time Kinematic), OTF (On The Fly) Data Collection, and Airborne GPS capability. (4 full RTK systems, all of which are Real Time Network (RTN) Capable) Delorme laptop based vehicular navigation systems Total Stations & Theodolites Geodimeter & Trimble Servo Driven, Robotic, and Reflectorless Total Stations Wild T-3 Theodolites of 0.2 second accuracy (High order astronomic azimuth determination)  Terrestrial 3D Laser Scanning     Riegl LMS Z420i 3D Laser Scanning System Riegl RiSan Pro Scanning and Processing Software Polyworks Scan Cloud Processing Software Leica Cyclone and CloudWorx Software Levels      Leica DNA03 First Order Digital Bar Code Reading Level w/ Matched Calibrated Invar Rods Leica NA3003 First Order Digital Bar Code Reading level w/ Matched Invar Rods JENA NI002 First Order Precise Levels w/ Matched Invar Rods Zeiss Ni 1 First Order Precise Level w/ Matched Invar Rods Zeiss Self-Leveling Levels Office Systems Desktop and Laptop Computer Systems, Windows 2000 server and peer to peer networking, 24/7 DSL internet connection with unlimited email file size capability AutoCAD Civil 3D, Star*Net, Trimble Business Center, KwikStar, TDS, Bentley Microstation, InRoads, ESRI ArcGIS Hewlett-Packard Design Jet Color E Size Drafting Plotters Xerox large format (42" wide) Color Scanner / Copier     5150 E. Hunter Ave. (714) 777-8877 19 Anaheim, CA 92807 FAX: (714) 777-1641alanfrank@johnson-frank.com    City Council 16 – 247 5/2/2023 Johnson-Frank & Associates, Inc. On-Call Construction Surveying Services RFP No. 19-090 Santa Ana Public Works Agency 5150 E. Hunter Ave. (714) 777-8877 20 Anaheim, CA 92807 FAX: (714) 777-1641alanfrank@johnson-frank.com    City Council 16 – 248 5/2/2023 Johnson-Frank & Associates, Inc. On-Call Construction Surveying Services RFP No. 19-090 Santa Ana Public Works Agency Exhibit A - Certification and Pricing See separate sealed envelope. 5150 E. Hunter Ave. (714) 777-8877 26 Anaheim, CA 92807 FAX: (714) 777-1641alanfrank@johnson-frank.com    City Council 16 – 249 5/2/2023 Johnson-Frank & Associates, Inc. On-Call Construction Surveying Services RFP No. 19-090 Santa Ana Public Works Agency Exhibit B – References Orange County Surveyor's Office (OCS) Kevin Hills, Orange County Surveyor.................................(714) 967-0824 / kevin.hills@ocpw.ocgov.com John Canas (former Orange County Surveyor)..............................................................jcanas@socal.rr.com Ray Mathe (former Orange County Surveyor) ...........................................................pls6185@hotmail.com Local Cities Mindy Ly, Engineer, City of Santa Ana ....................................... (714) 647-5665 / mly@ci.santa-ana.ca.us John Gonzales, Surveyor, City of Santa Ana...........................(714) 647-5033 / jmgonzales@santa-ana.org Andrew Pham, City of Irvine..........................................................(949) 724-7309 / apham@ci.irvine.ca.us Rick Hill, Anaheim City Surveyor......................................................(714) 765-5284 / rwhill@anaheim.net Rich Schlesinger, City of Mission Viejo ................. (949) 470-3079 / rschlesinger@cityofmissionviejo.org Jeff Sortman, City Surveyor, Long Beach ......................(562) 570-3093 / Jeffery.Sortman@longbeach.gov Port of Long Beach Kim Holtz ......................................................................................... (562) 283-7271 / kim.holtz@polb.com Jon Hornecker........................................................................... (562) 283-7255 / Jon.Hornecker@polb.com Ken Blake (Gerald Desmond Bridge Project)........................(707) 934-7893 / ken.blake@gdbrproject.com Metropolitan Water District of Southern California Julio Castillo .................................................................................(909) 392-2590 / jcastillo@mwdh2o.com Mike McClue ..............................................................................(909) 392-2498 / mmcclue@mwdh2o.com US Army Corps of Engineers Alan Nichols, LA District................................................. (626) 401-4010 / alan.a.nichols@usace.army.mil Vulcan Materials Co. Larry Lao .............................................................................................(323) 855-4553 / laol@vmcmail.com 5150 E. Hunter Ave. (714) 777-8877 27 Anaheim, CA 92807 FAX: (714) 777-1641alanfrank@johnson-frank.com    City Council 16 – 250 5/2/2023 Johnson-Frank & Associates, Inc. On-Call Construction Surveying Services RFP No. 19-090 Santa Ana Public Works Agency Exhibit C - Proposers Statement The only exceptions we have to the proposed contract are relative to named additional insureds requested in the insurance endorsements. We have attached sample insurance certificates, which are already in place with, and previously accepted by, the City of Santa Ana. Our endorsement reads “City of Santa Ana, its officers and employees”. The proposed contract requests this to read “City of Santa Ana, its officers, employees, agents, volunteers, and representatives”. However, agents, volunteers, and representatives could literally be anyone, and are too broad to qualify as persons or organizations to whom Additional Insured status would extend. 5150 E. Hunter Ave. (714) 777-8877 28 Anaheim, CA 92807 FAX: (714) 777-1641alanfrank@johnson-frank.com    City Council 16 – 251 5/2/2023 Johnson-Frank & Associates, Inc. On-Call Construction Surveying Services RFP No. 19-090 Santa Ana Public Works Agency Exhibit D – Non-Collusion Affidavit 5150 E. Hunter Ave. (714) 777-8877 29 Anaheim, CA 92807 FAX: (714) 777-1641alanfrank@johnson-frank.com    City Council 16 – 252 5/2/2023     City Council 16 – 253 5/2/2023 Johnson-Frank & Associates, Inc. On-Call Construction Surveying Services RFP No. 19-090 Santa Ana Public Works Agency Exhibit E – Non-Lobbying Certification 5150 E. Hunter Ave. (714) 777-8877 31 Anaheim, CA 92807 FAX: (714) 777-1641alanfrank@johnson-frank.com    City Council 16 – 254 5/2/2023 Johnson-Frank & Associates, Inc. On-Call Construction Surveying Services RFP No. 19-090 Santa Ana Public Works Agency Exhibit F – Non-discrimination Certification 5150 E. Hunter Ave. (714) 777-8877 32 Anaheim, CA 92807 FAX: (714) 777-1641alanfrank@johnson-frank.com    City Council 16 – 255 5/2/2023 Johnson-Frank & Associates, Inc. On-Call Construction Surveying Services RFP No. 19-090 Santa Ana Public Works Agency E 5150 E. Hunter Ave. (714) 777-8877 33 Anaheim, CA 92807 FAX: (714) 777-1641alanfrank@johnson-frank.com    City Council 16 – 256 5/2/2023 Johnson-Frank & Associates, Inc. On-Call Construction Surveying Services RFP No. 19-090 Santa Ana Public Works Agency Exhibit G - Sample Insurance Endorsement 5150 E. Hunter Ave. (714) 777-8877 34 Anaheim, CA 92807 FAX: (714) 777-1641alanfrank@johnson-frank.com    City Council 16 – 257 5/2/2023 Johnson-Frank & Associates, Inc. On-Call Construction Surveying Services RFP No. 19-090 Santa Ana Public Works Agency 5150 E. Hunter Ave. (714) 777-8877 35 Anaheim, CA 92807 FAX: (714) 777-1641alanfrank@johnson-frank.com    City Council 16 – 258 5/2/2023 EXHIBIT C     City Council 16 – 259 5/2/2023 Johnson-Frank & Associates, Inc. On-Call Land Surveying Services The City of Santa Ana Alternative Schedule of Hourly Rates for Services by our Company for the City of Santa Ana Contract Duration, approximately December 2023 to November 2028 Principal Licensed Surveyor / Survey Manager $341.07 $206.26 $163.65 $109.21 $217.94 $406.95 $593.95 $150.56 Licensed Surveyor / Survey Manager Senior Technician Technician/CAD/GIS Operator One Person Survey Party w/equipment Two Person Survey Party w/equipment Three Person Survey Party w/equipment Clerical/Delivery Sub-consultants (GPSi Photogrammetry and LiDAR) and Reimbursable Items GPS Equipment (1 unit per person included in above crew rates) Cost $100/unit/day Authorized overtime shall be charged at 1.5 times the regular rate except for Sundays and/or holidays. Rates for Sunday and for holidays shall be 2.0 times the regular rates. Daily overtime billing for field survey work during Monday through Friday does not commence until 8 hours of on-site work has been completed. Rates may only be changed by mutual consent. 5150 E. Hunter Ave. (714) 777-8877 Anaheim, CA 92807 FAX: (714) 777-1641alanfrank@johnson-frank.com     City Council 16 – 260 5/2/2023 Page 1 of 10 AGREEMENT WITH STANTEC CONSULTING SERVICES, INC., TO PROVIDE ON-CALL PROFESSIONAL LAND SURVEYING SERVICES FOR THE CITY OF SANTA ANA THIS AGREEMENT is made and entered into on this 2nd day of May, 2023 by and between Stantec Consulting Services, Inc., a New York corporation (“Consultant”), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”). RECITALS A.On October 2, 2019, the City issued a Request for Proposal (“RFP”) No. 19-090, by which it desired to retain a consultant having special skill and knowledge in the field of Professional Land Surveying services on an “on-call” basis for the City’s Public Works Agency. B.Consultant submitted a responsive proposal that was among those selected by the City. Consultant represents that it is able and willing to provide such services described in the scope of work that was included in RFP No. 19-090. C.In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1.SCOPE OF SERVICES On an on-call basis, and at the City’s sole discretion, Consultant shall perform all tasks, services, and obligations described in the scope of work section included within RFP No. 19-090, including providing all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in the “Scope of Services,” which was included in RFP 19-090 and is attached hereto and fully incorporated herein by this reference as Exhibit A and as more specifically set forth in Consultant’s proposal (excluding fee and cost proposal and resumes), which is attached hereto and fully incorporated herein by this reference as Exhibit B. 2.COMPENSATION a.City neither warrants nor guarantees any minimum or maxi mum compensation to Consultant under this Agreement. Consultant shall be paid only for actual services performed under this Agreement at the rates and charges identified in Exhibit B. Consultant is one of three (3) consultants selected to provide services on an on-call basis under RFP 19-090. The total compensation for these services provided by all such consultants selected under RFP 19-090 shall not exceed the shared aggregate amount of One Million, Five Hundred Thousand Dollars and Zero Cents ($1,500,000) during the term of the Agreement, including any extension periods. EXHIBIT 5     City Council 16 – 261 5/2/2023 Page 2 of 10 b. Payment by City shall be made within 45 days (forty-five) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. c. Payment need not be made for work that fails to meet the standards of performance set forth in the Recitals that may reasonably be expected by City. 3. TERM This Agreement shall commence on the date first written above and terminate on May 1, 2026, unless terminated earlier in accordance with Section 16, below. The term of this Agreement may be extended for up to two (2) one-year periods upon a writing executed by the City Manager and City Attorney. 4. PREVAILING WAGES Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on “public works” and “maintenance” projects. If the services being performed are part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any fail ure or alleged failure to comply with the Prevailing Wage Laws. 5. INDEPENDENT CONTRACTOR Contractor shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 6. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement (“Documents & Data”). Consultant shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the     City Council 16 – 262 5/2/2023 Page 3 of 10 legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk. 7. INSURANCE Prior to undertaking performance of work under this Agreement, Consultant shall maintain and shall require its subcontractors, if any, to obtain and maintain insurance as described below: a. Minimum Scope and Limit of Insurance (1) Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit. (2) Automobile Liability: ISO Form Number CA 00 01 covering any auto (Code 1), or if Consultant has no owned autos, hired, (Code 8) and non- owned autos (Code 9), with a limit no less than $1,000,000 per accident for bodily injury and property damage. (3) Workers’ Compensation: as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease. (4) Professional Liability (Errors and Omissions): Insurance appropriate to the Consultant’s profession, with a limit of no less than $1,000,000 per occurrence or claim, $2,000,000 aggregate. (5) Broader Coverage: if the Consultant maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City. b. Other Insurance Provisions (1) Additional Insured Status: The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can     City Council 16 – 263 5/2/2023 Page 4 of 10 be provided in the form of an endorsement to the Consultant’s insurance (at least as broad as ISO Form CG 20 10 11 85 or if not available, through the addition of both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 if a later edition is used). (2) Primary Coverage: For any claims related to this contract, the Consultant’s insurance coverage shall be primary coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Consultant’s insurance and shall not contribute with it. (3) Notice of Cancellation: Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the City. (4) Waiver of Subrogation: Consultant hereby grants to City a waiver of any right to subrogation that any insurer of said Consultant may acquire against the City by virtue of the payment of any loss under such insurance. Consultant agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer. (5) Self-Insured Retentions: Self-insured retentions must be declared to and approved by the City. The City may require the Consultant to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City. (6) Acceptability of Insurers: Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City. (7) Claims Made Policies: If any of the required policies provide claims-made coverage: i. The retroactive date must be shown, and must be before the date of the contract or beginning of contract work. ii. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of contract work. iii. If coverage is canceled or non-renewed, and not replaced with another claims- made policy form with a retroactive date prior to the contract effective date,     City Council 16 – 264 5/2/2023 Page 5 of 10 the Consultant must purchase “extending reporting” coverage for a minimum of five (5) years after completion of work. (8) Verification of Coverage: Consultant shall furnish the City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to City before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. (9) Subcontractors: Consultant shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Consultant shall ensure that City is an additional insured on insurance required from subcontractors. (10) Special Risks or Circumstances: City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. 8. INDEMNIFICATION Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Consultant, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reaso n of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights ar ises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Consultant’s services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant.     City Council 16 – 265 5/2/2023 Page 6 of 10 9. INTELLECTUAL PROPERTY INDEMNIFICATION Consultant shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States’ letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Consultant to the City pursuant to this Agreement. 10. RECORDS Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement. 11. CONFIDENTIALITY If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. “Confidential Information” shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non -use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City. 12. CONFLICT OF INTEREST CLAUSE Consultant covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 13. NON-DISCRIMINATION Consultant shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or     City Council 16 – 266 5/2/2023 Page 7 of 10 military and veteran status, age, national origin, ancestry, o r disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 14. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Consultant, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein. 15. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City’s ability to have any of the services that are the subject to this Agreement performed by City personnel or by other contractors retained by City. 16. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work that fails to meet the standard of performance specified in the Recitals of this Agreement. 17. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving     City Council 16 – 267 5/2/2023 Page 8 of 10 the breach, failure, right or remedy. No waiver of any breach, failure or right, o r remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 18. JURISDICTION - VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 19. PROFESSIONAL LICENSES Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 20. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney’s fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. 21. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988     City Council 16 – 268 5/2/2023 Page 9 of 10 Fax: 714- 647-6956 With courtesy copies to: Executive Director, Public Works Agency City of Santa Ana 20 Civic Center Plaza (M-21) P.O. Box 1988 Santa Ana, California 92702 To Consultant: Stantec Consulting Services, Inc. Attn: Greg Seboum, Principal-in-Charge 38 Technology Drive Irvine, CA 92618 (949) 923-6953 A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: CITY OF SANTA ANA Jennifer L. Hall Kristine Ridge City Clerk City Manager APPROVED AS TO FORM: SONIA R. CARVALHO CONSULTANT: City Attorney By: Brandon Salvatierra Greg Seboum Deputy City Attorney Principal-in-Charge [signatures continued on next page]     City Council 16 – 269 5/2/2023 Page 10 of 10 RECOMMENDED FOR APPROVAL: Nabil Saba Executive Director Public Works Agency     City Council 16 – 270 5/2/2023 EXHIBIT A     City Council 16 – 271 5/2/2023 City of Santa Ana RFP 19-090 Page A1-1 Appendix ATTACHMENT 1 SCOPE OF WORK CITY OF SANTA ANA REQUEST FOR PROPOSALS FOR PROFESSIONAL LAND SURVEYING SERVICES RFP NO.: 19-090 Introduction and Background: The City of Santa Ana intends to retain Professional Land Surveyors, licensed in the State of California, to perform land surveying services on an as-needed or “on-call” basis, or project basis for Capital Improvement Program (CIP) projects, and/or for projects under construction. Specific services shall be on-call and shall include all duties typically expected of a Professional Land Surveyor or surveying firm. A Professional Services Agreement will be entered into with several of the qualified firms/consultant(s) to provide Professional Land Surveying services for a variety of projects on an on-call basis. On an on-call, as-needed basis, the selected firm(s) may be asked to provide professional services on specific, project-by-project basis, based on an agreed-upon specific scope of services and fees. In general, work consists of general Land Professional Surveying services for Public Works Projects and or related to City facilities. The funding sources for each project may vary for each project/task order assignment shall comply with the funding agency’s requirements. The consultant shall be able to assist the City through this contract to provide the necessary services. The consultant shall utilize in-house staff and/or sub-consultants to complete the assignments to meet the City standards. For specialized work for which the prime consultant shall require a sub-consultant, the prime consultant shall serve as an administrative liaison between the City and the sub-consultant. Prime consultant mark-ups for sub-consultant work will not be allowed. All proposals, plans, drawings, specifications, estimates, grant applications, and/or studies will be subject to the final approval and satisfaction of the City of Santa Ana. Scope of Services On as needed basis, the selected firm/s shall provide the City with the following services as described herein. A California-licensed land surveyor shall be in responsible charge of all survey work performed under this agreement.     City Council 16 – 272 5/2/2023 City of Santa Ana RFP 19-090 Page A1-2 The consulting firm/s selected for these services shall demonstrate the ability and experience in the following types or work and not limited to: A. Prepare legal descriptions, plats and maps for subdividing property B. Research existing County and City records for survey monuments within the project area. Prior to any clearing, removal, or excavation efforts, perform a diligent search for property line monuments, street centerline monuments, and benchmarks within the project area, recording their identities and precise locations in reference to monuments or witness monuments that will not be disturbed during construction. The records of these monuments and references shall conform to Section 8771 of the Business and Professions Code of the State of California. After completion of the construction, any monument disturbed or removed during construction shall be reset, conforming to Section 8771. Each centerline intersection shall be drawn on a single Corner Record showing local tie points and tie distances. A pdf copy of the final receded Corner Record shall be submitted to the City. C. Perform boundary line adjustments D. Perform monument perpetuation/preservation in areas that will be impacted by City projects o Includes site investigation for existing monumentation, with a report provided to the City with recommendations. o May include pre- and post-construction records E. Replace lost or obliterated property corners F. Set boundary markers or property corners, also known as monuments G. Retrace boundaries for fences and other purposes H. Locate, relocate, establish, reestablish, or retrace, or retrace any property line or boundary of any parcel of land, right-of-way, easement, or alignment of those lines or boundaries I. Prepare legal descriptions and information shown with the description of any deed or other title document J. Prepare Record of Surveys Map Checking Services A. Information furnished by the City for checking will be roughly as follows: 1 set of Exhibits, title reports, reference documents (Deed, Parcel Map, Tract Map, etc.), traverse closures, and improvement plans. B. Prepare maps or plats C. Review Exhibits for technical correctness and completeness, consistency with the City guidelines and requirements, compliance with the Subdivision Map Act, and acceptance for recording. D. Review title report and existing easements for correct plotting and references. E. Review improvement plans associated with the project to ensure the Exhibits correctly identify the limits and location as shown on the improvement plans. F. Provide a set of redline check prints showing the redlined comments, and required     City Council 16 – 273 5/2/2023 City of Santa Ana RFP 19-090 Page A1-3 corrections and information. G. Provide a check letter covering the major required comments, and corrections and instruction for future submittals. H. Provide a timesheet at the end of every review to include, but is not limited to, project name, review number, dates, review hours, hourly rate, and total cost. I. Review maps and/or surveys such as Parcel Maps, Final Maps, or Tentative Maps Construction Services A. Stake the location of fixed engineering works for construction purposes. Provide construction staking for project improvements. Records of the line and grade stakes (cut sheets) shall be on forms provided by the City, and the originals shall become the property of the City upon completion of each survey request. The City will provide digi tal construction plans and specifications for each project. B. Set line and grade stakes in accordance with the plans and specifications. Notify the City immediately of any discrepancies or design errors discovered on the plans during staking or when verifying the line and grade of existing improvements at join points. C. Complete the construction staking within the time frame as specified on the Survey Request Form, or (given minimum notice) commence the staking no longer than two working days from receipt of the request, providing continuous service until the request is complete. D. Furnish all office support, labor, materials, equipment, tools and incidentals necessary to complete the specified surveys. The costs for these items shall be included in the hourl y or lump sum costs and no additional compensation will be allowed therefor. Miscellaneous Services A. Investigate boundary discrepancies B. Locate, relocate, establish, reestablish, or retrace the alignment or elevation for any of the fixed works embraced within the practice of civil engineering C. Determine contours of the earth’s surface for topographic maps D. Photogrammetric surveying or aerial topographic mapping or aerial photography E. Provide Professional Land Surveying services as requested. A detailed scope of work will be outlined when specific project is assigned to the consultant. Services shall include, but are not limited to, cross-sections, intersection grids, centerline determination, digital terrain models (dtm), right of way determination, utility profiles and exhibits. F. Generate a computer drawing in Microstation V8 format as well as the sample survey     City Council 16 – 274 5/2/2023 City of Santa Ana RFP 19-090 Page A1-4 drawing on the City of Santa Ana website listed in item K below. G. All survey needs to be prepared to the satisfaction of the City’s Surveyor and meet the following standards: H. Horizontal control shall be based on the 1983 North American Datum (NAD83), tied to a minimum of two proximate County of Orange, CCS83, Zone VI, 1991.35 Epoch Adjustment control points. Project coordinate values shall be provided in U.S. Survey Feet. The County control points shall determine the Basis of Bearing for the project. I. Vertical control shall be based on the North American Vertical Datum of 1988 (NAVD88), tied to a minimum of two proximate County of Orange bench marks. Project elevations shall be provided in U.S. Survey Feet. J. Horizontal alignment(s) for the project shall be tied to the survey centerline monuments within the project area. K. With the coordinate values, a full location and detailed description, including point character with reference(s), shall be provided for all found and set monuments for the project. For this purpose, a sketch of the control network is required. L. Copies of all survey field notes and raw data files shall be provided along with a listing of the final coordinates for all surveyed points. The digital file format for the listing shall be: point number, northing, easting, elevation, description (comma delineated with no spaces, one point per line). The coordinate precision shall be one hundredth of a foot. M. At any given time the City may need to mobilize survey crews to different project sites, the consultant shall have a minimum of three (3) survey crews for mobilization. N. All City CADD standards as well as Microstation configuration files are located at: http://www.santa-ana.org/pwa/EngineeringServices.asp Other Terms and Conditions: 1. The project will be implemented in compliance with the City of Santa Ana’s policies, as well as Prevailing Wages and State/Federal Requirements. 2. The City regards the inclusion of California based designs, engineering, and construction professionals, facilities, and services as part of the Team to be highly desirable, but not mandatory. 3. The City reserves the right to amend this Request for Proposal by addendum prior to the final dates of submission. 4. All reports, proposals, or other data or materials which are submitted shall become the sole property of the City of Santa Ana with the exception of the confidential Financial Capacity information and sealed fee proposals which will be returned to all proposers after award of     City Council 16 – 275 5/2/2023 City of Santa Ana RFP 19-090 Page A1-5 contract to the selected Team. 5. All products used or developed in the execution of any contract resulting from this request will remain in the public domain at the completion of this project. 6. The City has an affirmative action program. The purpose of the affirmative action program is to encourage certified minority business enterprises and women business enterprises. All submitting firms must have established affirmative action programs approvable by the City. During the RFP stage, all firms will need to complete a “Certification of Non-Discrimination by Contractors” for each firm on their team. Special Requirements (Attachment 4) This project may utilize California Department of Transportation (Caltrans) funds and shall therefore comply with all state and federal requirements. The below referenced forms included in Attachment 4 (Additional Provisions) of the Appendix must be completed in their entirety and submitted with your proposal:  LAPM Exhibit 10-H: Sample Cost Proposal  LAPM Exhibit 10-O1: Consultant Proposal DBE Commitment  LAPM Exhibit 10-O2: Consultant Contract DBE Commitment  LAPM Exhibit 10-K: Consultant Certification of Contract Costs and Financial management System Please reference Caltrans Local Assistance Procedure Manual, Consultant Selection, Chapter 10, for further instructions and guidelines pertaining to the completion of these forms: https://dot.ca.gov/-/media/dot-media/programs/local-assistance/documents/lapm/ch10.pdf COMPLIANCE WITH REQUIREMENTS OF FUNDING AGENCY: This agreement may be funded with state and/or federal grant funds administered by Caltrans. Proposer shall comply with all requirements as they pertain to the use of these funds. Refer to Attachment 4 for Caltrans required forms, including Exhibit 10-H – Sample Cost Proposal (H2 for On-Call Contracts) in the Appendix of this RFP. DISADVANTAGED BUSINESS ENTERPRISES (DBE) GOAL: The Agency has established a DBE goal for this Contract. Proposers are encouraged to obtain DBE participation for this contract. Refer to Exhibit 10-I – Notice to Proposers DBE Information included in the Appendix of this RFP. Proposers must submit Exhibits 10-O1 & 10-O2 – Consultant Proposal & Contract DBE Commitment to demonstrate compliance with Agency’s DBE goal. CONSULTANT AUDIT AND REVIEW PROCESS: Prior to contract award and dependent on contract award amount, the selected Consultant shall be subject to an audit or review by Caltrans’ Audit and Investigations (A&I), other state audit organizations, or the federal government. The selected Consultant shall complete Exhibit 10-K – Consultant Annual Certification of Indirect Costs and Financial Management System for all prime and sub-consultants in the Appendix of this RFP. To independently download any of the Caltrans Exhibits required per this RFP, visit: https://dot.ca.gov/programs/local-assistance/forms/local-assistance-procedures-manual-forms     City Council 16 – 276 5/2/2023 EXHIBIT B     City Council 16 – 277 5/2/2023 Professional Land Surveying Services City of Santa Ana Public Works Agency October 24, 2019 RFP No. 19-090     City Council 16 – 278 5/2/2023 City of Santa AnaAttn.: Sean Thomas, PEPublic Works Agency; M-3620 Civic Center Plaza3rd Floor Reception, Ross AnnexSanta Ana, CA 92701 RE: RFP No. 19-090, On-Call Professional Land Surveying Services in the City of Santa Ana October 24, 2019 Design with community in mind Dear Mr. Thomas, Surveying is the foundation that communities are built on. Upholding a community of over 330,000 people is a challenging task for the City of Santa Ana Public Works Agency. We understand the importance of selecting a qualified partner to provide surveying services. Stantec Consulting Services Inc. (Stantec) is that partner. As your surveying partner, we will listen closely to your needs, seek to understand deeper project purposes, and identify critical path solutions. There’s no boundary to our availability. With branch offices throughout southern California, you will benefit from a team that has successfully completed surveying services for more than 60 years. We know that on-call contracts ebb and flow. We have the resources and adaptability to respond to challenges and meet any project’s needs. Principal-in-charge/project manager and primary contact Greg Sebourn, PLS, will oversee assembling the required staff, developing a work plan, and executing tasks in a timely manner. The right firm/team experience. Because we have a strong history of successfully managing and delivering on-call task orders, there is no learning curve to managing tasks, scheduling, budgets, and—most importantly—providing you with the right staff at the right time. Our Survey/Geomatics Department is staffed with exceptional level qualified professionals who have substantial experience in providing design and construction surveying services for various municipal facilities, transportation, water resources, land development, waste management agencies, and construction projects throughout southern California. We have the current technology and training on hand to provide you the most accurate, safe, and economical services. Specialized subconsultants and commitment to meeting your anticipated participation levels for small and minority businesses. We have a long history of working with small, local firms and are committed to engaging our teaming partners: Geospatial Professional Solutions Inc. (GPSi) and Cabrinha, Hearn & Associates (CHA). They have seamlessly collaborated with us on numerous efforts over the years. Focused on our people. Focused on safety. The way we treat our people, clients, and neighbors reflects who we are, what we believe in, and how we do our work. Integrating practical Health, Safety, and Environment programs into our work helps protect our people from injuries, property loss, and environmental damage. Your projects are our priority. Your projects and their successful delivery are our priority. This means that each assignment receives the detailed attention and best qualified team members for the specific services required. Greg Sebourn is your point of contact and is authorized to make legally binding commitments for Stantec Consulting Services Inc. Stantec concurs with the provisions contained in the sample agreement provided as Attachment 3 to the RFP. Required certificates are provided in Appendix B of this proposal. Regards, Greg Sebourn, PLSPrincipal-in-Charge/Project Manager38 Technology DriveIrvine CA 92618-5312Phone: (949) 923-6953greg.sebourn@stantec.com Tony Cuomo, PLSMapping Manager38 Technology DriveIrvine CA US 92618-5312Phone: (949) 923-6112tony.cuomo@stantec.com Stantec Consulting Services Inc.38 Technology Drive • Irvine, CA 92618-5312     City Council 16 – 279 5/2/2023 Stantec2 of 10 About Stantec Communities are fundamental. Whether around the corner or across the globe, they provide a foundation, a sense of place and of belonging. That’s why at Stantec, we always design with community in mind. We care about the communities we serve—because they’re our communities too. We’re designers, engineers, scientists, and project managers, innovating together at the intersection of community, creativity, and client relationships. Balancing these priorities results in projects that advance the quality of life in communities across the globe. Our Organizational Stability Stantec Consulting Services Inc. is a public company that was incorporated in New York in 1929 (FEIN 11-2167170). It is also a publicly traded entity listed on the New York Stock Exchange (Symbol: STN) and the Toronto Stock Exchange (Symbol: STN). We are required to be financially stable in order to maintain these listings and we are required to adhere to the Internal Control–Integrated Framework issued by the Committee of Sponsoring Organizations of the Treadway Commission “(2013 framework)” (the COSO criteria). We are subject to ongoing independent audits that prove our financial stability and credit worthiness. We will submit audited financial statements as requested by the City of Santa Ana (City.) Firm and Team Experience     City Council 16 – 280 5/2/2023 3 of 10 City of Santa Ana Public Works Agency // RFP No. 19-090 On-Call Professional Land Surveying Services Our Strength The Stantec community currently unites approximately 22,000 employees working worldwide with more than 1,400 employees in California. Surveying services for the City will be manged from our offices in Irvine, California. Stantec currently holds a City of Santa Ana business license (#173660). Our Staff We have assembled a team of highly qualified professionals to achieve your project goals. Greg Sebourn, Principal-in- Charge/Project Manager, will be the City’s point of contact, and Ray Mansur, QA-QC/Resource Manager, will be the backup lead in the unlikely event that Greg is unavailable. The Key Staff Expertise matrix shown on page 4 highlights each person’s ability to accomplish the tasks in your Scope of Work. We have also considered each team member’s time commitments and availability to perform their assigned tasks. Key staff résumés are provided in Appendix A and are sorted alphabetically by surname. We are Qualified and Committed to Your Task Order Because of our experience with working with the City of Santa Ana, we are well aware of your scheduling needs. In addition to key staff, we have ample support staff with similar and supplementary expertise to meet peak workload requirements. (Please refer to our organizational chart on page 5.) Efficient coordination within our proposed team is facilitated by long-standing professional relationships within the team, and between the team and many key members of the city staff. Our Subconsultants We selected two subconsultants based on their experience with the tasks in the scope of work and their availability to commit to this contract. Stantec will serve as the administrative liaison between the City and our subconsultants. Cabrinha, Hearn & Associates (CHA), a professional surveying and mapping corporation, was founded in 1976. CHA has extensive experience in providing services on large-scale projects within Southern California, such as the GPSi continues a long tradition of providing high quality photogrammetric mapping and aerial imaging and LiDAR products and services. They provide service to public agencies and companies engaged in the design, construction, and management of public works, infrastructure systems, and the management of natural resources. GPSi has the manpower and equipment to accommodate time-critical and technically demanding projects, and they support the missions of their clientele with a broad range of geospatial technologies. GPSi features next-generation geospatial solutions that encompass aerial image acquisition, photogrammetry, LiDAR, and Geographic Information Systems. They recognize that your task orders require mapping data rapidly, cost-effectively, and to required data standards. The leadership team has a 27-year legacy of success in meeting and exceeding their clients’ mission-critical needs that have rigorous standards and specifications. This is reflected in a high client retention rate and a legion of satisfied customers. GPSi is a DBE/SBE/VSBE/WMBE/SB Micro certified firm and is registered with the Department of Industrial Relations (1000030845.) Crenshaw/LAX Extension, Purple Line Extension Section 1, several Caltrans on-call surveying contracts (as prime and subconsultant), California State University system (various campus sites), City of Pasadena on-call surveys, City of Santa Monica on-call surveys, Gold Line Eastside Extension Tunneling Project, and Pasadena Light Rail Project. Our well-equipped and experienced personnel consistently deliver high-quality work on schedule and within budget, leading to their clients’ full satisfaction. CHA will perform their work with in-house staff. Should the need arise for additional personnel, IUOE Local 12 provides additional labor resources. CHA is a DBE/SBE/CBE/LBE/LSBE/SB Micro certified firm, and is registered with the California Department of Industrial Relations (1000021302).     City Council 16 – 281 5/2/2023 Stantec4 of 10 Team Member Role Availability for Task OrderAerial MappingBoundary SurveysConstruction StakingHorizontal and Vertical Control NetworksLegal Descriptions and PlatsMap CheckingMonument PreservationRecords of SurveySubdivision MappingTopographic Surveys (Misc.)Stantec Greg Sebourn, PLS Principal-in-Charge and Project Manager 100% Ray Mansur, PLS QA-QC/ Resource Manager and Backup Lead 20% Tessie Barriga, PE, QSP/QSD Project Engineer, Construction Services Manager 100% Tony Cuomo, PLS Mapping Manager 100% Tim Eich, BS 3D Modeling 100% Minh Le, PLS Project Surveyor 100% Joseph Nelson, PLS Project Surveyor 100% Jason Shockley, PLS Project Surveyor and Field Manager 50% Jim Steines, PLS Project Surveyor 80% Justin Thomas, PLS Project Surveyor 100% Todd Wilson, GISP Geographic Information Systems 100% Cabrinha, Hearn & Associates Camden Cabrinha, PLS Survey Project Manager 50% Jamie Bertchume, PLS Party Chief 50% GPSi Ramon Ramos, PLS, CP Chief Photogrammetrist 100% Alice Ramos, CP, GISP Aerial Production Manager and QA/QC Oversight 100% Paul Hamilton-Rivers Aerial Project Manager 100% Key Staff Expertise Matrix     City Council 16 – 282 5/2/2023 5 of 10 City of Santa Ana Public Works Agency // RFP No. 19-090 On-Call Professional Land Surveying Services Staffing and Resources Management Organizational Chart Our team structure provides effective direction, hands-on control, and comprehensive coordination. Team members were chosen based on their familiarity and experience working with you and local agencies, and their availability (indicated as percentages in the chart below and listed on page 3) to commit to this contract. We have ample equipment and technical support staff (shown in the box below) with similar and supplementary expertise to meet peak workload requirements and execute task order assignments within the your desired timelines. Santa Ana Public Works Agency SUBCONSULTANTS Cabrinha, Hearn & Associates (CHA) Survey Project ManagerCamden Cabrinha, PLS - 50% Party ChiefJamie Bertchume, PLS - 50% _________________ GPSi Chief PhotogrammetristRamon Ramos, PLS, CP - 100% Aerial Production Manager and QA/QC OversightAlice Ramos, CP, GISP - 100% Aerial Project ManagerPaul Hamilton-Rivers - 100% QA-QC/Resource Manager and Backup LeadRay Mansur, PLS - 20% Principal-in-Charge and Project ManagerGreg Sebourn, PLS - 100% KEY STAFF Mapping ManagerTony Cuomo, PLS - 100% Project Engineer, Construction Services ManagerTessie Barriga, PE, QSP/QSD - 100% Project Surveyor and Field Manager Jason Shockley, PLS - 50% Project SurveyorsMinh Le, PLS - 100%Joseph Nelson, PLS - 100%Jim Steines, PLS 80% Justin Thomas, PLS - 100% 3D ModelingTim Eich, BS - 100% Geographic Information Systems Todd Wilson, GISP - 100% FIELD AND OFFICE SURVEYORS Certified Party ChiefJohn Dominguez, LSITJesse Jobe, LSITGreg McKinstry, LSIT Party ChiefDavid CostichPaul KleinRene Rodriquez (CHA)Jeffrey StaufferEdward Uribe (CHA)Adam Weber ChainmanAlberto ArmasAlex GeorgeMichael Naylor (CHA) ApprenticeMaxwell Krupp Survey TechnicianKeith Younglove CAD OperatorBernard Xu (CHA)     City Council 16 – 283 5/2/2023 Stantec6 of 10 The City needs local, experienced State of California licensed professional land surveyors to perform specific land surveying services on an as-needed or “on-call” basis, or project basis for Capital Improvement Program (CIP) projects, and/or for projects under construction. We understand that work consists of general land professional surveying services for public works projects. and or projects related to City facilities. Since funding sources for each project may vary, we will assist the City through this contract to provide the necessary services. Our team approach to your task order will be patterned after the successful approach we have refined on our prior survey contracts with other public agencies. As stated earlier, Greg Sebourn, Princpal-in-Charge/Project Manager, will be the designated single point of contact for all primary communication. Greg will strive to maintain open and constant communication with City personnel to help ensure timely completion of all tasks. Services may include the following: • Preparing legal descriptions, plats and maps for subdividing property • Researching existing County and City records for survey monuments within the project area • Searching for property line monuments, street centerline monuments, and benchmarks • Performing boundary line adjustments • Preserving/perpetuating monuments in areas impacted by City projects • Replacing lost or obliterated property corners • Setting boundary markers or property corners • Retracing boundaries for fences and other purposes • Locating, relocating, establishing, reestablishing, or retracing property lines or boundaries of land parcels, rights-of-way, easements, or alignments of those lines or boundaries • Preparing legal descriptions and information shown with the description of any deed or other title document • Preparing Records of Survey • Map checking services • Construction services • Miscellaneous services, including photogrammetric surveying, aerial topographic mapping, and aerial photography Deliverables will vary from task to task, but a partial list would include, but not be limited to: • Legal descriptions with accompanying plats • Draft and final records of survey • Draft and final corner records • Map checking review, final approval letters, and redline map comments • Topographic products including CAD Planimetry and surface files • Photogrammetric mapping products, including CAD planimetry and surface files and digital color orthophotography files • Relevant construction support including staking, cut sheets, as-built maps, monuments and control points, aerial photographs (digital orthophotography, etc.), and blue top surveying Interrelationship with City Personnel Having provided on-call services for the city on previous contracts, we have solid working relationships with many City Key Staff, including Sean Thomas, Monica Suter, John Gonzales, Mindy Ly, Gilbert Castillo, Robert Aguirre, Elias Ehab, and David Ramirez. Our team of on-call survey consultants will work with City personnel and the other stakeholders to share information and resources to help ensure project consistency is maintained and that project milestones under this task order are met in a timely manner. Insurance (and other) Requirements Our team is qualified to perform all tasks identified for your task orders. We will comply with all stated requirements, conform to insurance requirements, adhere to safety and accident prevention, and maintain the fee schedule. References We are providing references for more than three public agencies in the Relevant Project Experience table on the next page. We have also provided a few references for our subconsultants at the end of the table Understanding of the City’s Need     City Council 16 – 284 5/2/2023 7 of 10 City of Santa Ana Public Works Agency // RFP No. 19-090 On-Call Professional Land Surveying Services Relevant Project Experience Project Name and Location Client Project Status Services Provided Description of Project (Challenges and Solutions)Reference Task Order Team Members Stantec Consulting Services Inc. Cabrillo Park Drive City of Santa Ana Completed 2018 Centerline alignment and right-of-way base mapping; legal descriptions Challenge: legal descriptions were to encompass approximately 70 oddly configured sidewalk pop-outs behind tree wellsSolution: worked with city project manager to develop an efficient geometry that significantly lowered the legal description costs Monica Suter, PE, TE, PTOECity Of Santa Ana - Public WorksDesign Engineering(714) 647-5645Msuter@Santa-Ana.org Tony Cuomo Nutwood/Yale Area Infrastructure Improvements City of Fullerton Public Works Completed (pending county approval of 32 pre-construction corner records) Centerline alignment and right-of-way base mapping; right-of-way to right-of-way design-grade site topography (approx. 8,500'); utility potholing; pre-construction corner records No significant challenges were encountered David Grantham, PECity of FullertonPublic Works - Engineering (714) 738-6853 dgrantham@cityoffullerton.com Greg Sebourn, Tony Cuomo, Jeff Stauffer, John Dominguez, Joe Nelson, Tim Eich, Sue Harris Brookhurst Road and Orangethorpe Avenue Pavement Rehabilitation Projects City of Fullerton Public Works Ongoing Centerline alignment and right-of-way Base mapping; aerial topographic mapping (approx. 7,700'); pre-construction corner records No significant challenges were encountered David Grantham, PECity of FullertonPublic Works - Engineering (714) 738-6853 dgrantham@cityoffullerton.com Greg Sebourn, Tony Cuomo, John Dominguez, Joe Nelson, Tim Eich, Sue Harris, GPSi (subconsultant) Leticia Drive and La Plata Storm Drain Projects (Hacienda Heights)Los Angeles County Department of Public Works Ongoing Geodetic control; centerline alignment and right-of-way base mapping; right-of-way to right-of-way design-grade site topography (approx. 43,000'); record of survey; pre-construction corner records Challenge: LADPW requires that all topographic surveying be processed through Carlson Survey softwareSolution: Stantec purchased necessary software, trained with county personnel, and became proficient with the new software Mark Wittig, PLSSurvey Supervisor I, FCLos Angeles County DPW(626) 458-5144mwittig@dpw.lacounty.gov Greg Sebourn, Tony Cuomo, Jeff Stauffer, John Dominguez, Jamie Bertchume (CHA), Joseph Nelson, Tim Eich Monument Preservation (CC-1567 Zone 1 Residential Overlay) Project City of Huntington Beach, Public Works Ongoing Design and construction related services, conducted field survey to locate and/or establish centerline monuments and their accessories, prepared pre- and post-construction corner records, worked with private and public personnel Challenge: project includes 250 monuments located in the center of residential streets and are scheduled to be disturbed or destroyed by pavement rehabilitation efforts Solution: recovered monuments and tied them out to at leastfour tagged ties. (In cases where monuments or ties were missing,new monuments and/or ties were set.) Joe DerlethCity SurveyorCity of Huntington Beach(714) 536-5431jderleth@surfcity-hb.org Joseph Nelson, Tessie Barriga, Jason Shockley, Tim Eich, Alberto Armas, Alex George On-Call Land Surveying and Mapping Services for Orange County Sanitation District Orange County Sanitation District Completed 2019 Construction staking, corner records, monitoring surveys, site control, boundary surveys, aerial topography, map research, base maps, right-of-way documents No significant challenges were encountered William (Bill) GilbertConstruction Inspection SupervisorOrange County Sanitation District(714) 593-7844bgilbert@ocsd.com Jim Steines, Ray Mansur, Jason Shockley Mira Loma Women’s Detention Center Los Angeles County Department of Public Works, Project Management Division Original Contract 2014; Current work June 2017-ongoing. Surface utility surveying and encumbrance mapping, legal descriptions and plats Challenges: secure facility in Lancaster, somewhat remote; Los Angeles County Department of Public Works is client to California Department of General Services Solutions: developed a right-size budget to allow for scope revisions, clear and timely communication, worked with client to resolve competing interests Alicia RamosSenior Capital Projects Manager Project Management Division II (626) 314-1245 aramos@dpw.lacounty.gov Greg Sebourn, Ray Mansur, Tessie Barriga, Joseph Nelson, Tim Eich, Jason Shockley Old River Leeds Road Los Angeles County Department of Public Works, Project Management Division Completed 9/2017 Topo surveying and control for traffic improvements No significant challenges were encountered Yugal LallSenior Capital Projects Manager Project Management Division II (626) 476-2837 ylall@dpw.lacounty.gov Greg Sebourn, Ray Mansur, Tessie Barriga, Joseph Nelson, Tim Eich, Jason Shockley     City Council 16 – 285 5/2/2023 8 of 10 Stantec Project Name and Location Client Project Status Services Provided Description of Project (Challenges and Solutions)Reference Task Order Team Members Stantec Consulting Services Inc. Rancho Los Amigos National Rehabilitation Center Utility and Tunnel Survey Los Angeles County Department of Public Works, Project Management Division Ongoing Topo mapping of utilities and tunnels Challenges: confined space for surveying, safety Solutions: adhered to all safe work practices, clear communication with Los Angeles County Department of Public Works Yugal Lall Senior Capital Projects Manager, Project Management Division II (626) 476-2837 ylall@dpw.lacounty.gov Greg Sebourn, Ray Mansur, Tessie Barriga, Joseph Nelson, Tim Eich, Jason Shockley South Whittier Outfall Sanitation Districts of Los Angeles County Completed 12/2017 Aerial control, topo survey and mapping, manhole surveys, and right-of-way mapping Challenges: schedule was critical Solutions: well-organized scope with closely managed staff delivered the project within the critical schedule Michael Tatalovich, Section Head, Sewer Design Section (562) 908-4288 mtatalovich@lacsd.org Robert Gardner, Supervising Designer, Sewer Design Section (562) 908-4288 ext 1615 rgardner@lacsd.org Greg Sebourn, Ray Mansur, Tessie Barriga, Joseph Nelson, Tim Eich, Jason Shockley Green Lane Pump Station Sanitation Districts of Los Angeles County Completed 8/2017 Aerial control, topo survey and mapping, manhole surveys, and right-of-way mapping Challenges: schedule was critical Solutions: well organized scope with closely managed staff delivered the project within the critical schedule Michael Tatalovich, Section Head, Sewer Design Section (562) 908-4288 mtatalovich@lacsd.org Robert Gardner, Supervising Designer, Sewer Design Section (562) 908-4288 ext 1615 rgardner@lacsd.org Greg Sebourn, Ray Mansur, Tessie Barriga, Joseph Nelson, Tim Eich, Jason Shockley Cabrinha Hearn & Associates Experience Westside Extension, Segment 1 Los Angeles, CA WEST JV/METRO 10/2013 - Ongoing Horizontal and vertical project control verification and densification survey; exploratory shaft site monitoring; as-built surveys and mapping; advanced utility relocation layout and construction staking; utility plan verifications; monument preservation/restoration, topographic design/as-built mapping; and western station track alignment and platform as-built Challenges: heavy rail, 9-mile subway extension project under construction; tunneling under heavily populated areasSolutions: as-built mapping provided to accommodate utilities relocation often with less than an 8-hour request window to enable the design/build team to accurately locate utilities for station box/decking design and placement Joe DeMello LA Metro Director, Construction Management Westside Extension (323) 900-2112 demelloj@metro.net Camden Cabrinha, Jamie Bertchume, Edward Uribe, Rene Rodriguez, Bernard Xu GPSi Experience LADWP 230 KV Scattergood Plan and Profile Los Angeles, CA Los Angeles Department of Water and Power (LADWP)/Stantec 2/2016 - 3/2016 As subconsultant, provided: photogrammetric mapping 1”=40’, 1-foot contours, orthos Challenges: LAX is one of the busiest airports in the world with difficult low altitude flying directly in the AP take off zoneSolution: aerial survey and photogrammetric mapping 1”=40’ w/ 1’ CI, 11 linear miles; flight coordination with air traffic control Tessie Barriga PE Stantec (949) 923-6946 tessie.barriga@stantec.com Ramon Ramos, Maria Alice Ramos, Paul Hamilton-Rivers Sediment Augmentation Project Seal Beach CA Fish & Wildlife Services 4/2016 - 5/2016 As prime, provided: photogrammetric mapping 1”=20’, 0.5-foott contours, 4-band orthos Challenge: revitalization and preservation of the Seal Beach wetlands requiring coordination with multiple Federal agencies, such as USGS and Fish & Wildlife ServicesSolution: aerial survey and photogrammetric mapping 1”=20’ w/ 0.5’ CI, collecting point data using SGM methods whilst still achieving a very high accuracy set of mapping deliverables along with four-band digital orthophotography Kirk Gilligan, Refuge Manager Fish & Wildlife Services (909) 982-4601 kirk_gilligan@fws.gov Ramon Ramos, Maria Alice Ramos, Paul Hamilton-Rivers     City Council 16 – 286 5/2/2023 9 of 10 City of Santa Ana Public Works Agency // RFP No. 19-090 On-Call Professional Land Surveying Services Project Approach Outline Our proven project approach procedure highlighted below can and will be modified to accommodate the specific tasks under the City’s contract. Notice to Proceed As Principal-in-Charge/Project Manager, Greg Sebourn, PLS, will coordinate with the City and our team to review the task order scope of services, safety requirements, and estimated fees to accomplish the specific task. Alternative survey methods will be considered; and task-specific responsibilities will be assigned to specific team members, as deemed applicable, by meeting in advance with City personnel. Research and Field Preparation Our Mapping Manager, Tony Cuomo, will work with City personnel to obtain copies of maps, plans, as-builts, CAD files, and other records needed for each specific task. Our team will use the research above to develop a survey crew package consisting of the project safety plan, the scope of services outline (field requests); entry permits and access instructions; control diagrams and coordinate files; existing monuments and record information; construction calculations; and/or alignments specific to the given survey task. Field Survey Our team members have several years of experience working in heavy construction zones, high traffic areas, and confined spaces. With state-of-the-art conventional total stations, GPS receivers, digital levels, Unmanned Aerial Systems (UAS), and laser scanners, we confirm that the right tool is used for the right job. When construction support is required, our team includes licensed California professional land surveyors, professional engineers, and certified party chiefs to supervise the construction staking, as-builts, and QA/QC required. All Stantec survey parties are fully equipped to tackle any construction staking necessary and can be deployed within 48 hours of a field survey request. Data Reduction and Base-Mapping Our team interprets field measurements through the use of digital field notes, uses a “field-to-finish” method of data collection, and can provide deliverables in “Microstation” (or Civil3D) format as deemed appropriate by the City. Our team‘s experience in construction staking services and our professional land surveyors are on staff to supervise the preparation of mapping exhibits and construction staking. Map Checking Stantec is one of very few Orange County firms that can claim to have extensive experience with subdivision map, record of survey, and legal description map checking. Greg Sebourn and Tony Cuomo have developed expertise with the elements involved in clearing the map check process through years of experience at previous engagements. Tony has reviewed literally hundreds of maps and legal descriptions for compliance with professional standards of practice, agency standards and ordinances, and State law. He was a contributory author for sections of the City of Irvine Subdivision Manual. We maintain a high level of professional involvement with cities, counties, and agencies, together with local and statewide professional organizations that track changes in the law that govern the subdivision process. Several of us have served or are currently officers in these organizations, including participation in Professional Practice Committees that act as an oversight group to ensure the utmost in ethics, professional conduct, and standard of care in the local survey community. Quality Assurance and Quality Control of Deliverables To help ensure the accuracy and completeness of project documents and deliverables for each task, in-house QA/QC reviews will be conducted by the QA/QC manager or field survey manager as appropriate for the task. Our team’s commitment to excellence is evidenced by the quality of the work that we do. Scope of Services and Schedule     City Council 16 – 287 5/2/2023 Stantec10 of 10 Resource Management Plan We are committed to providing qualified and experienced staff for this effort. We have staff in offices throughout southern California who are excited for the opportunity to provide their support to Santa Ana. We anticipate an experienced team of qualified professionals to have substantial availability immediately. Our key individuals’ (principal-in-charge, project managers, project surveyors, photogrammetrists) committed availability averages 85%. For this on-call contract, we have identified a dozen highly qualified, licensed technical experts. We have appointed Ray Mansur, PLS, as the resource manager to help ensure sufficient staff resources continue to remain available for the duration of the contract. Ray serves as Stantec’s US West discipline leader for land surveying, and he manages technical teams totaling more than 100 across the Western US. Our Southern California staff includes more than 60 experienced surveying professionals. Additionally, we provide aerial mapping services with our own equipment and staff, as well as through our DBE partner GPSi. GPSi has committed 100 percent of their availability for the duration of the contract. Fee Proposal Our fee proposals and Caltrans forms are provided under separate cover as requested. Certificates Stantec’s signed certificates are provided in Appendix B.     City Council 16 – 288 5/2/2023 w Appendix B Certificates w     City Council 16 – 289 5/2/2023     City Council 16 – 290 5/2/2023     City Council 16 – 291 5/2/2023     City Council 16 – 292 5/2/2023     City Council 16 – 293 5/2/2023     City Council 16 – 294 5/2/2023 Design with community in mind     City Council 16 – 295 5/2/2023 EXHIBIT C     City Council 16 – 296 5/2/2023 SCHEDULE OF BILLING RATES – 2023 Billing Level Hourly Rate Description 3 4 5 $111 $122 $139 Junior Level position  Independently carries out assignments of limited scope using standard procedures, methods, and techniques  Assists senior staff in carrying out more advanced procedures  Completed work is reviewed for feasibility and soundness of judgment  Graduate from an appropriate post-secondary program or equivalent  Generally, one to three years’ experience 6 7 8 $143 $152 $162 Fully Qualified Professional Position  Carries out assignments requiring general familiarity within a broad field of the respective profession  Makes decisions by using a combination of standard methods and techniques  Actively participates in planning to ensure the achievement of objectives  Works independently to interpret information and resolve difficulties  Graduate from an appropriate post-secondary program, with credentials or equivalent  Generally, three to six years’ experience 9 10 11 $168 $173 $189 First Level Supervisor or first complete Level of Specialization  Provides applied professional knowledge and initiative in planning and coordinating work programs  Adapts established guidelines as necessary to address unusual issues  Decisions accepted as technically accurate, however may on occasion be reviewed for soundness of judgment  Graduate from an appropriate post-secondary program, with credentials or equivalent  Generally, five to nine years’ experience 12 13 14 $198 $209 $219 Highly Specialized Technical Professional or Supervisor of groups of professionals  Provides multi-discipline knowledge to deliver innovative solutions in related field of expertise  Participates in short- and long-range planning to ensure the achievement of objectives  Makes responsible decisions on all matters, including policy recommendations, work methods, and financial controls associated with large expenditures  Reviews and evaluates technical work  Graduate from an appropriate post-secondary program, with credentials or equivalent  Generally, ten to fifteen years’ experience with extensive, broad experience 15 16 17 $232 $256 $265 Senior Level Consultant or Management  Recognized as an authority in a specific field with qualifications of significant value  Provides multi-discipline knowledge to deliver innovative solutions in related field of expertise  Independently conceives programs and problems for investigation  Participates in discussions to ensure the achievement of program and/or project objectives  Makes responsible decisions on expenditures, including large sums or implementation of major programs and/or projects  Graduate from an appropriate post-secondary program, with credentials or equivalent  Generally, more than twelve years’ experience with extensive experience 18 19 20 21 $270 $281 $291 $309 Senior Level Management under review by Vice President or higher  Recognized as an authority in a specific field with qualifications of significant value  Responsible for long range planning within a specific area of practice or region  Makes decisions which are far reaching and limited only by objectives and policies of the organization  Plans/approves projects requiring significant human resources or capital investment  Graduate from an appropriate post-secondary program, with credentials or equivalent  Generally, fifteen years’ experience with extensive professional and management experience Survey Crews Crew Size 1-Person 2-Person 3-Person Regular Rate $200 $310 $420 Overtime Rate $260 $420 $580 Expert Witness Services carry a 50% premium on labor. Overtime may be charged at 1.5 times the standard billing rate. All labor rates will be subject to annual increase. T-2 2023     City Council 16 – 297 5/2/2023 Page 1 of 10 AGREEMENT WITH TOWILL, INC., TO PROVIDE ON-CALL PROFESSIONAL LAND SURVEYING SERVICES FOR THE CITY OF SANTA ANA THIS AGREEMENT is made and entered into on this 2nd day of May 2023 by and between Towill, Inc., a California corporation (“Consultant”), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”). RECITALS A.On October 2, 2019, the City issued a Request for Proposal (“RFP”) No. 19-090, by which it desired to retain a consultant having special skill and knowledge in the field of Professional Land Surveying services on an “on-call” basis for the City’s Public Works Agency. B.Consultant submitted a responsive proposal that was among those selected by the City. Consultant represents that it is able and willing to provide such services described in the scope of work that was included in RFP No. 19-090. C.In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1.SCOPE OF SERVICES On an on-call basis, and at the City’s sole discretion, Consultant shall perform all tasks, services, and obligations described in the scope of work section included within RFP No. 19-090, including providing all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in the “Scope of Services,” which was included in RFP 19-090 and is attached hereto and fully incorporated herein by this reference as Exhibit A and as more specifically set forth in Consultant’s proposal (excluding fee and cost proposal and resumes), which is attached hereto and fully incorporated herein by this reference as Exhibit B. 2.COMPENSATION a.City neither warrants nor guarantees any minimum or maximum compensation to Consultant under this Agreement. Consultant shall be paid only for actual services performed under this Agreement at the rates and charges identified in Exhibit B. Consultant is one of three (3) consultants selected to provide services on an on-call basis under RFP 19-090. The total compensation for these services provided by all such consultants selected under RFP 19-090 shall not exceed the shared aggregate amount of One Million, Five Hundred Thousand Dollars and Zero Cents ($1,500,000) during the term of the Agreement, including any extension periods. b.Payment by City shall be made within 45 days (forty-five) days following receipt of proper EXHIBIT 6     City Council 16 – 298 5/2/2023 Page 2 of 10 invoice evidencing work performed, subject to City accounting procedures. c. Payment need not be made for work that fails to meet the standards of performance set forth in the Recitals that may reasonably be expected by City. 3. TERM This Agreement shall commence on the date first written above and terminate on May 1, 2026, unless terminated earlier in accordance with Section 16, below. The term of this Agreement may be extended for up to two (2) one-year periods upon a writing executed by the City Manager and City Attorney. 4. PREVAILING WAGES Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on “public works” and “maintenance” projects. If the services being performed are part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any fail ure or alleged failure to comply with the Prevailing Wage Laws. 5. INDEPENDENT CONTRACTOR Contractor shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 6. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement (“Documents & Data”). Consultant shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and     City Council 16 – 299 5/2/2023 Page 3 of 10 warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk. 7. INSURANCE Prior to undertaking performance of work under this Agreement, Consultant shall maintain and shall require its subcontractors, if any, to obtain and maintain insurance as described below: a. Minimum Scope and Limit of Insurance (1) Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit. (2) Automobile Liability: ISO Form Number CA 00 01 covering any auto (Code 1), or if Consultant has no owned autos, hired, (Code 8) and non- owned autos (Code 9), with a limit no less than $1,000,000 per accident for bodily injury and property damage. (3) Workers’ Compensation: as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease. (4) Professional Liability (Errors and Omissions): Insurance appropriate to the Consultant’s profession, with a limit of no less than $1,000,000 per occurrence or claim, $2,000,000 aggregate. (5) Broader Coverage: if the Consultant maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City. b. Other Insurance Provisions (1) Additional Insured Status: The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Consultant’s insurance (at     City Council 16 – 300 5/2/2023 Page 4 of 10 least as broad as ISO Form CG 20 10 11 85 or if not available, through the addition of both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 if a later edition is used). (2) Primary Coverage: For any claims related to this contract, the Consultant’s insurance coverage shall be primary coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Consultant’s insurance and shall not contribute with it. (3) Notice of Cancellation: Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the City. (4) Waiver of Subrogation: Consultant hereby grants to City a waiver of any right to subrogation that any insurer of said Consultant may acquire against the City by virtue of the payment of any loss under such insurance. Consultant agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer. (5) Self-Insured Retentions: Self-insured retentions must be declared to and approved by the City. The City may require the Consultant to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City. (6) Acceptability of Insurers: Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City. (7) Claims Made Policies: If any of the required policies provide claims-made coverage: i. The retroactive date must be shown, and must be before the date of the contract or beginning of contract work. ii. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of contract work. iii. If coverage is canceled or non-renewed, and not replaced with another claims- made policy form with a retroactive date prior to the contract effective date, the Consultant must purchase “extending reporting” coverage for a minimum of five (5) years after completion of work.     City Council 16 – 301 5/2/2023 Page 5 of 10 (8) Verification of Coverage: Consultant shall furnish the City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to City before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. (9) Subcontractors: Consultant shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Consultant shall ensure that City is an additional insured on insurance required from subcontractors. (10) Special Risks or Circumstances: City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. 8. INDEMNIFICATION Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Consultant, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Consultant’s services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant.     City Council 16 – 302 5/2/2023 Page 6 of 10 9. INTELLECTUAL PROPERTY INDEMNIFICATION Consultant shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States’ letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Consultant to the City pursuant to this Agreement. 10. RECORDS Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement. 11. CONFIDENTIALITY If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. “Confidential Information” shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non -use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City. 12. CONFLICT OF INTEREST CLAUSE Consultant covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 13. NON-DISCRIMINATION Consultant shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or     City Council 16 – 303 5/2/2023 Page 7 of 10 military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 14. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Consultant, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein. 15. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City’s ability to have any of the services that are the subject to this Agreement performed by City personnel or by other contractors retained by City. 16. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work that fails to meet the standard of performance specified in the Recitals of this Agreement. 17. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving     City Council 16 – 304 5/2/2023 Page 8 of 10 the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 18. JURISDICTION - VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 19. PROFESSIONAL LICENSES Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 20. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney’s fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. 21. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988     City Council 16 – 305 5/2/2023 Page 9 of 10 Fax: 714- 647-6956 With courtesy copies to: Executive Director, Public Works Agency City of Santa Ana 20 Civic Center Plaza (M-21) P.O. Box 1988 Santa Ana, California 92702 To Consultant: Towill, Inc. Attn: Marvin E. Miller, Regional Director 500 S. Main Street, Suite 540 Orange, CA 92868 (949) 261-1900 A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: CITY OF SANTA ANA Jennifer L. Hall Kristine Ridge City Clerk City Manager APPROVED AS TO FORM: SONIA R. CARVALHO CONSULTANT: City Attorney By: Brandon Salvatierra Marvin E. Miller Deputy City Attorney Regional Director [signatures continued on next page]     City Council 16 – 306 5/2/2023 Page 10 of 10 RECOMMENDED FOR APPROVAL: Nabil Saba Executive Director Public Works Agency     City Council 16 – 307 5/2/2023 EXHIBIT A     City Council 16 – 308 5/2/2023 City of Santa Ana RFP 19-090 Page A1-1 Appendix ATTACHMENT 1 SCOPE OF WORK CITY OF SANTA ANA REQUEST FOR PROPOSALS FOR PROFESSIONAL LAND SURVEYING SERVICES RFP NO.: 19-090 Introduction and Background: The City of Santa Ana intends to retain Professional Land Surveyors, licensed in the State of California, to perform land surveying services on an as-needed or “on-call” basis, or project basis for Capital Improvement Program (CIP) projects, and/or for projects under construction. Specific services shall be on-call and shall include all duties typically expected of a Professional Land Surveyor or surveying firm. A Professional Services Agreement will be entered into with several of the qualified firms/consultant(s) to provide Professional Land Surveying services for a variety of projects on an on-call basis. On an on-call, as-needed basis, the selected firm(s) may be asked to provide professional services on specific, project-by-project basis, based on an agreed-upon specific scope of services and fees. In general, work consists of general Land Professional Surveying services for Public Works Projects and or related to City facilities. The funding sources for each project may vary for each project/task order assignment shall comply with the funding agency’s requirements. The consultant shall be able to assist the City through this contract to provide the necessary services. The consultant shall utilize in-house staff and/or sub-consultants to complete the assignments to meet the City standards. For specialized work for which the prime consultant shall require a sub-consultant, the prime consultant shall serve as an administrative liaison between the City and the sub-consultant. Prime consultant mark-ups for sub-consultant work will not be allowed. All proposals, plans, drawings, specifications, estimates, grant applications, and/or studies will be subject to the final approval and satisfaction of the City of Santa Ana. Scope of Services On as needed basis, the selected firm/s shall provide the City with the following services as described herein. A California-licensed land surveyor shall be in responsible charge of all survey work performed under this agreement.     City Council 16 – 309 5/2/2023 City of Santa Ana RFP 19-090 Page A1-2 The consulting firm/s selected for these services shall demonstrate the ability and experience in the following types or work and not limited to: A. Prepare legal descriptions, plats and maps for subdividing property B. Research existing County and City records for survey monuments within the project area. Prior to any clearing, removal, or excavation efforts, perform a diligent search for property line monuments, street centerline monuments, and benchmarks within the project area, recording their identities and precise locations in reference to monuments or witness monuments that will not be disturbed during construction. The records of these monuments and references shall conform to Section 8771 of the Business and Professions Code of the State of California. After completion of the construction, any monument disturbed or removed during construction shall be reset, conforming to Section 8771. Each centerline intersection shall be drawn on a single Corner Record showing local tie points and tie distances. A pdf copy of the final receded Corner Record shall be submitted to the City. C. Perform boundary line adjustments D. Perform monument perpetuation/preservation in areas that will be impacted by City projects o Includes site investigation for existing monumentation, with a report provided to the City with recommendations. o May include pre- and post-construction records E. Replace lost or obliterated property corners F. Set boundary markers or property corners, also known as monuments G. Retrace boundaries for fences and other purposes H. Locate, relocate, establish, reestablish, or retrace, or retrace any property line or boundary of any parcel of land, right-of-way, easement, or alignment of those lines or boundaries I. Prepare legal descriptions and information shown with the description of any deed or other title document J. Prepare Record of Surveys Map Checking Services A. Information furnished by the City for checking will be roughly as follows: 1 set of Exhibits, title reports, reference documents (Deed, Parcel Map, Tract Map, etc.), traverse closures, and improvement plans. B. Prepare maps or plats C. Review Exhibits for technical correctness and completeness, consistency with the City guidelines and requirements, compliance with the Subdivision Map Act, and acceptance for recording. D. Review title report and existing easements for correct plotting and references. E. Review improvement plans associated with the project to ensure the Exhibits correctly identify the limits and location as shown on the improvement plans. F. Provide a set of redline check prints showing the redlined comments, and required     City Council 16 – 310 5/2/2023 City of Santa Ana RFP 19-090 Page A1-3 corrections and information. G. Provide a check letter covering the major required comments, and corrections and instruction for future submittals. H. Provide a timesheet at the end of every review to include, but is not limited to, project name, review number, dates, review hours, hourly rate, and total cost. I. Review maps and/or surveys such as Parcel Maps, Final Maps, or Tentative Maps Construction Services A. Stake the location of fixed engineering works for construction purposes. Provide construction staking for project improvements. Records of the line and grade stakes (cut sheets) shall be on forms provided by the City, and the originals shall become the property of the City upon completion of each survey request. The City will provide digi tal construction plans and specifications for each project. B. Set line and grade stakes in accordance with the plans and specifications. Notify the City immediately of any discrepancies or design errors discovered on the plans during staking or when verifying the line and grade of existing improvements at join points. C. Complete the construction staking within the time frame as specified on the Survey Request Form, or (given minimum notice) commence the staking no longer than two working days from receipt of the request, providing continuous service until the request is complete. D. Furnish all office support, labor, materials, equipment, tools and incidentals necessary to complete the specified surveys. The costs for these items shall be included in the hourl y or lump sum costs and no additional compensation will be allowed therefor. Miscellaneous Services A. Investigate boundary discrepancies B. Locate, relocate, establish, reestablish, or retrace the alignment or elevation for any of the fixed works embraced within the practice of civil engineering C. Determine contours of the earth’s surface for topographic maps D. Photogrammetric surveying or aerial topographic mapping or aerial photography E. Provide Professional Land Surveying services as requested. A detailed scope of work will be outlined when specific project is assigned to the consultant. Services shall include, but are not limited to, cross-sections, intersection grids, centerline determination, digital terrain models (dtm), right of way determination, utility profiles and exhibits. F. Generate a computer drawing in Microstation V8 format as well as the sample survey     City Council 16 – 311 5/2/2023 City of Santa Ana RFP 19-090 Page A1-4 drawing on the City of Santa Ana website listed in item K below. G. All survey needs to be prepared to the satisfaction of the City’s Surveyor and meet the following standards: H. Horizontal control shall be based on the 1983 North American Datum (NAD83), tied to a minimum of two proximate County of Orange, CCS83, Zone VI, 1991.35 Epoch Adjustment control points. Project coordinate values shall be provided in U.S. Survey Feet. The County control points shall determine the Basis of Bearing for the project. I. Vertical control shall be based on the North American Vertical Datum of 1988 (NAVD88), tied to a minimum of two proximate County of Orange bench marks. Project elevations shall be provided in U.S. Survey Feet. J. Horizontal alignment(s) for the project shall be tied to the survey centerline monuments within the project area. K. With the coordinate values, a full location and detailed description, including point character with reference(s), shall be provided for all found and set monuments for the project. For this purpose, a sketch of the control network is required. L. Copies of all survey field notes and raw data files shall be provided along with a listing of the final coordinates for all surveyed points. The digital file format for the listing shall be: point number, northing, easting, elevation, description (comma delineated with no spaces, one point per line). The coordinate precision shall be one hundredth of a foot. M. At any given time the City may need to mobilize survey crews to different project sites, the consultant shall have a minimum of three (3) survey crews for mobilization. N. All City CADD standards as well as Microstation configuration files are located at: http://www.santa-ana.org/pwa/EngineeringServices.asp Other Terms and Conditions: 1. The project will be implemented in compliance with the City of Santa Ana’s policies, as well as Prevailing Wages and State/Federal Requirements. 2. The City regards the inclusion of California based designs, engineering, and construction professionals, facilities, and services as part of the Team to be highly desirable, but not mandatory. 3. The City reserves the right to amend this Request for Proposal by addendum prior to the final dates of submission. 4. All reports, proposals, or other data or materials which are submitted shall become the sole property of the City of Santa Ana with the exception of the confidential Financial Capacity information and sealed fee proposals which will be returned to all proposers after award of     City Council 16 – 312 5/2/2023 City of Santa Ana RFP 19-090 Page A1-5 contract to the selected Team. 5. All products used or developed in the execution of any contract resulting from this request will remain in the public domain at the completion of this project. 6. The City has an affirmative action program. The purpose of the affirmative action program is to encourage certified minority business enterprises and women business enterprises. All submitting firms must have established affirmative action programs approvable by the City. During the RFP stage, all firms will need to complete a “Certification of Non-Discrimination by Contractors” for each firm on their team. Special Requirements (Attachment 4) This project may utilize California Department of Transportation (Caltrans) funds and shall therefore comply with all state and federal requirements. The below referenced forms included in Attachment 4 (Additional Provisions) of the Appendix must be completed in their entirety and submitted with your proposal:  LAPM Exhibit 10-H: Sample Cost Proposal  LAPM Exhibit 10-O1: Consultant Proposal DBE Commitment  LAPM Exhibit 10-O2: Consultant Contract DBE Commitment  LAPM Exhibit 10-K: Consultant Certification of Contract Costs and Financial management System Please reference Caltrans Local Assistance Procedure Manual, Consultant Selection, Chapter 10, for further instructions and guidelines pertaining to the completion of these forms: https://dot.ca.gov/-/media/dot-media/programs/local-assistance/documents/lapm/ch10.pdf COMPLIANCE WITH REQUIREMENTS OF FUNDING AGENCY: This agreement may be funded with state and/or federal grant funds administered by Caltrans. Proposer shall comply with all requirements as they pertain to the use of these funds. Refer to Attachment 4 for Caltrans required forms, including Exhibit 10-H – Sample Cost Proposal (H2 for On-Call Contracts) in the Appendix of this RFP. DISADVANTAGED BUSINESS ENTERPRISES (DBE) GOAL: The Agency has established a DBE goal for this Contract. Proposers are encouraged to obtain DBE participation for this contract. Refer to Exhibit 10-I – Notice to Proposers DBE Information included in the Appendix of this RFP. Proposers must submit Exhibits 10-O1 & 10-O2 – Consultant Proposal & Contract DBE Commitment to demonstrate compliance with Agency’s DBE goal. CONSULTANT AUDIT AND REVIEW PROCESS: Prior to contract award and dependent on contract award amount, the selected Consultant shall be subject to an audit or review by Caltrans’ Audit and Investigations (A&I), other state audit organizations, or the federal government. The selected Consultant shall complete Exhibit 10-K – Consultant Annual Certification of Indirect Costs and Financial Management System for all prime and sub-consultants in the Appendix of this RFP. To independently download any of the Caltrans Exhibits required per this RFP, visit: https://dot.ca.gov/programs/local-assistance/forms/local-assistance-procedures-manual-forms     City Council 16 – 313 5/2/2023 EXHIBIT B     City Council 16 – 314 5/2/2023 PROPOSAL TO PROVIDE On-call Professional Land Surveying Services RFP No. 19-090 SUBMITTED ON OCTOBER 24, 2019 PREPARED BY TOWILL, INC.     City Council 16 – 315 5/2/2023 City of Santa Ana RFP No. 19-090 Professional Land Surveying Services Submitted October 24, 2019 October 24, 2019 City of Santa Ana Attn: Mr. Sean Thomas, PE Public Works Agency; M-36 20 Civic Center Plaza; 3rd Floor Reception, Ross Annex Santa Ana, CA 92701 RE: Request for Proposal No. 19-090 Professional Land Surveying Services Dear Mr. Thomas: Towill, Inc. (Towill) is pleased to present our team’s qualifications and proposal to provide as needed surveying support to the City of Santa Ana (City) in response to your Request for Proposal (RFP). Since 1955, Towill has provided highly specialized geomatics services to clients throughout California. We are proud of the work we have accomplished and the relationships we have built along the way, and we are eager to establish a strong working relationship with the City. Who We Are Towill is a surveying and mapping firm; this is our sole focus and has been for the past 64 years. This is what we do, all we do, and we do it all in-house. We are not a division of a larger engineering company where priorities and resources can shift. We do not have an internal client base (other engineers) that can provide us with work when projects slow down. Since our clients can choose who they hire, we must strive for excellence in all we do. As a professional services firm and as individuals, our number one goal is to provide our clients with on time, first time right project deliverables. Since we are solely focused on geomatics services, we attract and retain a core group of passionate staff and focus our investments on new survey equipment and the latest software. Towill’s key personnel who will be assigned to this contract have on average 27 years of professional experi- ence in field surveying, photogrammetric mapping, remote sensing, and GIS. We take pride in designing cost-efficient technical approaches that continually meet or exceed our clients’ re- quirements for every project assignment. Our goal is never to just complete a survey/mapping design task, but to provide valuable geospatial information that will be used by engineers and others to improve the places we work and live. Whether it is for a small boundary survey or a large topographic base map, we understand that we are an important and valuable part of the overall project. Expert Project Management Towill has assembled a versatile team with exceptional technical experience and professional qualifications, and a commitment to responsiveness to meet your objectives. Leading the team as Project Manager will be James Rios, PLS. James is a Professional Land Surveyor with 21 years of experience as a Project Manag- er, Project Surveyor, and Party Chief. James has well-rounded experience with a heavy focus on projects for Southern California public sector clients, including but not limited to the Cities of Irvine, Yucaipa, Chino, local transportation agencies such as OCTA, RCTC, SBCTA, and the Port of Long Beach. Many of James’ project assignments have been completed according to Caltrans specifications with MicroStation V8 deliverables. Cover Letter 1     City Council 16 – 316 5/2/2023 City of Santa Ana RFP No. 19-090 Professional Land Surveying Services Submitted October 24, 2019 Towill has enhanced our team with the addition of DBE/SBE firm Chaudhary & Associates, Inc. (Chaudhary) as a subconsultant to provide added field survey capacity. Located in Long Beach, Chaudhary has been providing quality construction surveying, design, and right of way services in Southern California for the past 43 years. Towill has an excellent working relationship with Chaudhary and has utilized their expertise on several projects throughout Southern California and the entire State of California. Required Information I, Marvin E. Miller, will have contractual responsibility with the City of Santa Ana during the period of proposal evaluation and my contact information follows at the end of this Cover Letter. Towill will serve as the Prime Consultant for the City of Santa Ana and Chaudhary will work as a DBE subconsultant to Towill. I am autho- rized to make legally binding commitments for Towill. Contract Agreement Statement Towill agrees to any and all provisions as contained in the Agreement in the RFP. In closing, I am pleased to present you with a uniquely qualified team that has the support, when and if need- ed, of Towill’s entire corporate resources. I trust that the following proposal is sufficient in detail for your eval- uation. However, should you have any questions or require additional information, please do not hesitate to contact me by phone at (949) 261-1900 or via email at marvin.miller@towill.com. Thank you in advance for your consideration of Towill, Inc. We look forward to the opportunity to be of service to the City of Santa Ana on this contract. Sincerely, TOWILL, INC. Marvin E. Miller, MBA, RPP, PLS, CP, PPS, SP Regional Director Contractual Responsibility Name: Marvin E. Miller Title: Regional Director Address: Towill, Inc. 500 S. Main Street, Suite 540 Orange, CA 92868-4507 Email: marvin.miller@towill.com Phone: 949.261.1900 ext. 1504 Project Management Name: James Rios Title: Project Manager Address: Towill, Inc. 500 S. Main Street, Suite 540 Orange, CA 92868-4507 Email: james.rios@towill.com Phone: 949.261.1900 ext. 1704 Points of Contact 2     City Council 16 – 317 5/2/2023 City of Santa Ana RFP No. 19-090 Professional Land Surveying Services Submitted October 24, 2019 Firm and Team Experience Firm Profile Towill, Inc. (Towill) is an experienced provider of sur- veying and geomatics services offering a broad range of advanced surveying, mapping, and geospatial solutions, which include land surveying; high accu- racy specialty surveying; digital aerial photography; airborne, terrestrial, and mobile Light Detection and Ranging (LiDAR); digital 3D and 2D photogrammetric mapping; volumetrics; and geographic information systems (GIS). Since the firm’s establishment in 1955, the field of surveying and mapping has been Towill’s sole focus. We have become one of the most accomplished providers of geospatial solutions in the western United States. Towill has invested over $6 million in modern hardware and software to ensure that we can provide our clients with the most accurate, cost-efficient, and timely services available. This commitment to innovation, combined with our dedicated, passionate staff, are the keys to Towill’s success, which is demonstrated by our high rate of repeat clients and referrals. Over 85% of Towill’s busi- ness comes from repeat clients, which is a testament to our client focus, culture of client service, and overall ability to deliver on time, first time right services. Extent of Experience Over the last 64 years, Towill has completed more than 16,000 projects across a wide range of indus- tries in support of engineering design, transportation, rail, tunneling, major planning, GIS, construction, and floodplain projects. Our projects range from large to small and from multi-million-dollar, multi-year on-call contracts with agencies such as the U.S. Army Corps of Engineers (USACE) and the State of California Departments of Transportation (Caltrans) and Water Resources (DWR), to smaller projects completed in as little as one day. We provide our clients with a sin- gle source for all their surveying, mapping, and GIS needs. Towill has worked with dozens of public agencies, from local to federal, throughout our history; we understand your priorities and the unique challenges that cities face. Our previous experience on dozens of as needed or on call surveying and mapping contracts for various public-sector clients provides us with work- ing knowledge of local agency systems, procedures, and expectations. We excel at managing multiple proj- ects simultaneously because we know that our clients depend heavily on the deliverables that we produce to perform their planning, design, and construction tasks. Towill has the staff, experience, and resources need- ed to complete your tasks on time and on budget. Within the past ten years, Towill has successfully held on-call survey and mapping contracts with a wide vari- ety of public sector clients of all sizes, including the cities of Chino, Huntington Beach, Irvine, Long Beach, Moreno Valley, Pomona, Pasadena, San Diego, and Vista, and the counties of Los Angeles, Orange, Riv- erside, and San Bernardino. This extensive previous experience is proof that we understand our primary role as a consultant: to pro- vide a pool of resources—personnel and equipment— that our clients can call upon to fulfill surveying and mapping requirements as necessary. Our DBE Commitment Towill is proud of our firm’s commitment to the af- firmative action (including SLBE/ELBE/DBE/MBE/ WBE/DVBE/OBE) programs and being an equal opportunity employer. We have successfully mentored small and disadvantaged businesses through the Caltrans’ Calmentor Program. This statewide Califor- nia program is designed to encourage and support small businesses through voluntary partnerships with established firms. Caltrans provides training, facili- tates the relationships, and provides opportunities to network with additional consultants. Goals are set in a Memorandum of Understanding; and upon docu- mentation and goal achievement by both the Mentor and Protégé firms, the firms are graduated. Towill has graduated multiple small firms from this program. In addition to the individuals Towill offers in-house, we have joined with a long-term partner on this contract: Chaudhary & Associates (DBE, Micro/SBE, MBE) to provide field survey support. We are eager to share the work assigned from this contract with Chaudhary because they are composed of individuals we know personally, trust completely, and with whom we have 3     City Council 16 – 318 5/2/2023 City of Santa Ana RFP No. 19-090 Professional Land Surveying Services Submitted October 24, 2019 a history of providing successful projects together. We will achieve 10% utilization with Chaudhary, far ex- ceeding the City’s established DBE goal of 0.5%. Key Personnel Towill is pleased to introduce the team of key person- nel we have chosen specifically for this contract. Our assigned key personnel will be available to the extent proposed for the duration of the required services. Towill acknowledges that no person designated as “key” shall be removed or replaced without prior writ- ten concurrence of the City of Santa Ana. At any given time of the year, Towill’s active backlog represents ~45% of our monthly capacity. Accordingly, we have more than enough capacity to support the anticipated requirements of this program. An organizational chart is included at the end of this section. Complete resumes for the following key indi- viduals are located in Appendix A. Survey Project Manager: James Rios, PLS James has 22 years of experience in land surveying as a Project Manager, Project Surveyor, Party Chief, and Mapping Manager. James has well rounded experience with a heavy focus on projects for Southern Cali- fornia public sector clients, including Orange County Public Works, the Cities of Moreno Valley and Yucaipa, the Port of Long Beach, and many others. His extensive experience includes performing field calculations, right-of-way and boundary surveys, and mapping. James regularly coordinates and oversees efforts in all aspects of land surveying, including research and analysis, title reports, rights-of-way, easements, Amer- ican Land Title Association (ALTA) surveys, topogra- phy, boundaries and mapping, construction staking, and the preparation and filing of subdivision maps, Corner Records, and Records of Survey. As Project Manager, James will be responsible for daily oversight of field survey crews and office survey staff, including progress tracking and reporting to the Principal-in-Charge. In addition, he performs research activities; prepares metadata and technical reports in accordance with contractual requirements; imple- ments QA/QC processes for all field and office sur- veying tasks; and verifies that the content and accura- cy of deliverables adhere to project specifications. Principal-in-Charge: Marvin E. Miller, MBA, RPP, PLS, CP, PPS, SP Marvin is an accomplished geomat- ics professional with 43 years of proj- ect/operations management, project design/implementation, and business leadership/consulting experience within the private sector disciplines of surveying, remote sensing, pho- togrammetry, enterprise GIS, and related geomatics services. During his career, Marvin has served as Principal in Charge, Project Manager, Technical Compliance Manager, and Surveyor of Record for numerous federal, state, and local agency project undertakings. As Principal-in-Charge, Marvin will be responsible for contract administration, including preparation of cost estimates, proposals, technical and administrative re- ports, and invoices. Additional responsibilities include monitoring budgets and schedules for compliance and acting as necessary to keep them within contractual parameters. He will perform oversight of all project group members and their functions and Independent Technical Review (ITR) of technical procedures, QA/ QC procedures, and results (i.e., deliverables). Marvin will serve as James Rios’ back-up when he is unavailable. QA/QC Lead Frank Borges, PLS Frank Borges is a Professional Land Surveyor and an Associate Principal at Towill with 23 years of experience. He has performed and supervised projects involving boundary sur- veys, legal descriptions and plats, topographic base maps, geodetic survey control, aerial mapping, ALTA surveys, monitoring surveys, con- struction staking, aeronautical surveys, hydrographic surveying, and LiDAR scanning for clients both private 4     City Council 16 – 319 5/2/2023 City of Santa Ana RFP No. 19-090 Professional Land Surveying Services Submitted October 24, 2019 and public. His success on projects comes from his attention to detail in clearly established production procedures, QA/QC, and accountability for tasks completed. As QA/QC Lead, Frank will be responsible for assur- ing the professional quality, technical accuracy, com- pleteness, and consistency of all Towill’s deliverables under this contract. Licensed Party Chief / Field Survey Lead: Nicholas Lewis, PLS Nick is a California Professional Land Surveyor and Certified Party Chief with the International Union of Oper- ating Engineers Local 12. He brings 37 years of field survey experience to the Towill team and has worked on projects for the Cities of Fullerton, Irvine, and Huntington Beach. His land surveying experience includes roadway design and construction, horizontal and vertical control, topographic surveys, boundary surveys, GPS, monitoring, and 3D laser scanning. As Field Survey Lead, Nick will be responsible for de- veloping work approaches and cost estimates, sched- uling and managing field crews, directing field and office staff, and providing quality assurance/ quality control and supplemental work and safety planning. Nick is capable of performing production work when needed and management of specific project tasks. He also performs job site inspections for safety and planning of work tasks and may be responsible for communication with City staff and the general public at the project site as needs dictate. Associate Surveyor / Office Survey Lead: Christopher Johnson, LSIT Chris is an Office Surveyor/Certified Party Chief with 33 years of expe- rience in the surveying field. His background includes design surveys, construction staking, corridor control surveys, boundary surveys, ALTA surveys, 3D laser scanning, right-of- way monumentation, and topograph- ic surveys. He is knowledgeable in the use of MicroStation, InRoads, TopoDOT, and Trimble survey instrumentation and software, as well as Caltrans standards. As Office Survey Lead, Chris will be responsible for processing field data, performing GPS reductions and network adjustments, reducing laser scanning data- sets, analyzing laser scan data, and preparing internal deliverables to the project team for final CAD mapping and deliverables. Senior Geomatics Analyst / Aerial Survey Lead: Lorraine Amenda, PLS, CP Lorraine has 29 years of surveying and mapping experience and has served as a Senior Photogrammetrist and Photogrammetry Project Manag- er for over fifteen years. She joined Towill after the completion of her Surveying Engineering degree from California State University, Fresno. Her experience and knowledge in- clude least-squares adjustments and advanced computations for surveying and photogram- metric processes, design of ground control networks, flight planning, and Light Detection and Ranging (LiDAR) data processing. As Aerial Survey Lead, Lorraine will be responsible for daily oversight of photogrammetry personnel (includ- ing those assigned to airborne LiDAR and GIS tasks) and tracking progress and preparing reports for the Project Manager and Principal-in-Charge. She per- forms advanced technical functions, such as airborne GPS processing, analytical aerotriangulation compu- tations, airborne LiDAR data processing, and volume calculations. In addition, she prepares metadata and technical reports in accordance with contractual requirements; implements QA/QC processes for all photogrammetric, airborne LiDAR, and GIS tasks; and verifies that the content and accuracy of deliverables adhere to project specifications. Geomatics Specialist / Airborne LiDAR Lead: Keith Kirkby, PE, P.Eng. Keith’s 23 years of experience in- cludes a diverse array of proficiency providing geomatics (geospatial) services with an emphasis on air- borne remote sensing applications. 5     City Council 16 – 320 5/2/2023 City of Santa Ana RFP No. 19-090 Professional Land Surveying Services Submitted October 24, 2019 He has designed, implemented, and managed dozens of airborne LiDAR acquisition missions, geodetic and photo control surveys, aerial photography campaigns, and GPS field surveys for engineering design and GIS base mapping applications. As Airborne LiDAR Lead, Keith will be responsible for the acquisition and interpretation of LiDAR data, which includes development of work plans, coordina- tion and scheduling of equipment and other resourc- es, on-site data acquisition, which may include field surveying, post-mission data processing and reduc- tions, interpretation and analysis, and reporting of LiDAR data utilizing a variety of techniques. Associate Surveyor / Terrestrial LiDAR Lead: Frederick “JR” Gregory, LSIT JR has 14 years of surveying and mapping experience in both the field and office, which includes topograph- ic mapping, plats/legal descriptions, LiDAR data extraction and classi- fication, and right-of-way appraisal mapping. Over the past five years, JR has focused extensively on the design of static and mobile terrestrial LiDAR (3D laser scanning) surveys and the collection, processing, and classification of LiDAR point cloud data. He is well versed in a vari- ety of survey and mapping software applications and packages, including AutoCAD Civil 3D; Cardinal VR; Carlson software; Bentley MicroStation, InRoads, and TerraScan; TopoDOT; Trimble Business Center and Trimble RealWorks; and STAR*NET. As Terrestrial LiDAR Lead, JR will be responsible for the design and execution of any required 3D laser scanning tasks, as well as the processing and classifi- cation of the terrestrial LiDAR data collected. Certified Party Chief: Oliver Rocha, LSIT Oliver is a Certified Party Chief with 29 years of land surveying expe- rience. He has worked for several local public agencies, including the Cities of Irvine, Moreno Valley, Colton, and Yucaipa. He has been involved in numerous survey projects consisting of topographic, boundary, construction, right-of-way, and GPS surveying on a variety of projects, including highways, roadways, site development, and communications. He will be responsible for performing the necessary field surveys to support task orders, including but not limited to, topographic, boundary, and construction surveys. As Certified Party Chief, Oliver will lead and coor- dinate field staff task assignments on a daily basis, according to project assignment under the direction of the Field Survey Lead and Project Manager. He over- sees crew set up and ensures that proper equipment and procedures are used, consistent with the scope of work for the project. He also performs job site inspec- tions for safety and planning of work tasks and may be responsible for communication with City staff and the general public at the project site as needs dictate. Subconsultant Party Chief: Jose Casanova, LSIT, Chaudhary & Associates Jose has more than 20 years of extensive civil engineering and land surveying experience in the private sector. He is highly proficient in MicroStation, InRoads, AutoCAD, Civil 3D, Softdesk, and GPS Trimble software. He has worked on a variety of projects including land surveying, architectural, transportation, water, land development, and telecommuni- cations, and is currently studying for his Land Surveying license. He has also spent time as a Party Chief and Chainman in a field crew, providing him with a complete understanding of project design. Subconsultant Potholing Lead: Salvador Silva, AirX Utility Surveyors Salvador has nine years of experi- ence at AirX working from the ground up as a laborer specializing in pothol- ing, to crew chief, and now field crew supervisor. As Potholing Lead, Salvador will be responsible for scheduling potholing crews and monitoring productivity and safety during traffic control setup and during pothole excavation. 6     City Council 16 – 321 5/2/2023 City of Santa Ana RFP No. 19-090 Professional Land Surveying Services Submitted October 24, 2019 Organization Chart 7     City Council 16 – 322 5/2/2023 City of Santa Ana RFP No. 19-090 Professional Land Surveying Services Submitted October 24, 2019 Project Understanding Towill completely understands the required details re- garding the possible variety of the City’s public works projects, including the technical requirements, scope of work, schedule, project Area of Interest (AOI), and the required deliverables associated with survey task order. Moreover, Towill understands that the primary on-call professional land survey services required by the City of Santa Ana may include: 1. Research and Data Collection 2. Vertical & Horizontal Control Surveys 3. Prepare Legal Descriptions, Plats, and Maps 4. Monument Perpetuation/Preservation 5. Map Checking Services 6. Construction Staking Services 7. Photogrammetric/LiDAR Surveys 8. Topographic Surveys 9. Boundary and Right of Way Surveys The overall Project Area of Interest (AOI) is approxi- mately 27.5 square miles and includes the corporate boundaries of the City of Santa Ana. In addition, we understand that one of the primary goals of the pro- gram is to provide the City’s Public Works Department with timely/precision professional surveying services that are tailored to fit the objective of each project assignment. Because surveying, mapping, and GIS are the only services we offer, on-call service contracts represent a significant portion of Towill’s business model. In fact, across our firm, we currently manage over 50 different on-call surveying/mapping contracts for public sector clients and utility companies of all sizes. It is important to note that we prioritize all of our on call contracts equally. New task orders are inserted into our workflow as they arise and are completed as delivery schedules dictate. We achieve very high levels of client satisfaction by maintaining the critical internal communication necessary to keep on top of task budgets and schedules, shift workloads across office locations as needed to maximize efficiency, and rapidly re assign available resources to meet project commitments. Details on the nine primary land surveying services noted above can be found in the Scope of Services and Schedule section of this proposal. Proactive Task Order Management Our approach for all the work that we do always starts with communication. Before any work begins, our project managers strive to learn about your expecta- tions for each task order, your schedule and budget requirements, and any other potential issues. We then develop a concise Scope of Work, cost estimate, and schedule which, when accepted by the City, becomes the basis for the work. No work will be performed until the City has authorized it via the issuance of a Notice-to-Proceed (NTP). Upon approval of the task order, the team will have a kickoff meeting to focus on delivering a consistent, Understanding of Need 8     City Council 16 – 323 5/2/2023 City of Santa Ana RFP No. 19-090 Professional Land Surveying Services Submitted October 24, 2019 efficient, and quality deliverable. Instructions to the project team will be developed and distributed to all members. These instructions may include com- munication protocols, schedules/budgets, technical standards, health/safety requirements, scope of work, required deliverables, quality control plans and proce- dures, and/or review of environmental policies. Throughout the performance period, Towill’s project manager will maintain open lines of communication with City staff, attending regular status meetings and/ or reporting on the project’s progress via email cor- respondence or by phone. Once deliverables are submitted to the City, we respond to any questions or comments you may have, make any final revisions necessary, and ensure that your staff is completely satisfied with all deliverables prior to close-out of the task order. This process is summarized in the flowchart graphic on the previous page. Towill’s project manager and support team are committed to responsiveness to meet your objectives. We know from experience that our proven task order management process will be key to successfully deliver your task orders on time and within budget. Suggestions or Special Concerns Given the nature of the anticipated Capital Improve- ment Program (CIP) projects along with Towill’s 64 years of experience providing on-call land surveying, we are pleased to have the opportunity to suggest some value-added services for your consideration. Terrestrial, Mobile, and Airborne LiDAR Towill brings 15 years of terrestrial LiDAR scanning ability. Terrestrial LiDAR scanning can be used to obtain spatial information for features that require a high level of detail or that are difficult to reach. It can also be used to gather many data points on complex surfaces, such as rough and uneven ground. The key to successful terrestrial LiDAR scanning technology is knowing when it is the right tool for the job and how to combine and augment it with other measurement methods and data products to provide the most effi- cient service for the tasks at hand. In addition, Towill’s unique business model, which combines complete ae- rial photogrammetric and LiDAR services, as well as ground-based field surveying augmented with LiDAR, brings a comprehensive mapping tool set to the City. Recently, Towill completed 16 miles of detailed topo- graphic mapping along State Route 91 in Riverside County, utilizing a combination of mobile and terres- trial LiDAR, aerial photogrammetry, and conventional ground surveys. This seamless integration of various advanced and conventional technologies allowed the Towill team to complete this design-level mapping project to Caltrans standards within 120 days. This is a strength the Towill team will bring to the City. Depending upon the project requirements, incorporat- ing aerial LiDAR as part of the overall solution often represents a cost and time-saving approach. Our airborne LiDAR systems are integrated with precision Phase One 100-megapixel digital image sensors. Combining traditional photogrammetric mapping techniques with state-of-the-profession aerial LiDAR, represents not only a cost-efficient project approach but also the ability to provide precision map docu- ments in areas that would compromise the safety of our field crews. We would also like to point out that we often fuse together terrestrial and aerial LiDAR data sets. For projects where LiDAR represents a more cost-efficient approach, the combination of stereo imagery with aerial LiDAR traditional photogrammetry techniques with state-of-the-profession LiDAR tech- nologies. Potholing Towill’s land surveying experience in highly urbanized areas often requires locating buried utilities. Accord- ingly, should the need arise for locating underground utilities, Towill will enlist the services of our subcon- sultant, AirX Utility Surveyors, Inc. AirX is a Wom- an Owned Small Business (WOSB) with offices in Rancho Cucamonga and Escondido, California, has been providing Subservice Utility Engineering (SUE) services since 2000. They are a trusted SUE services provider to not only Towill but also to many local agen- cies throughout Southern California. Assumptions and/or Exclusions Access to all assigned project AOI’s will be made available to the survey teams without restrictions or added cost. 9     City Council 16 – 324 5/2/2023 City of Santa Ana RFP No. 19-090 Professional Land Surveying Services Submitted October 24, 2019 Since Towill’s inception in 1955, we have served as a consultant on hundreds of contracts for public agency clients, from the federal and state level down to local agencies and special districts, with the majority of our work generated from on-call contract task orders. In fact, approximately 70% of Towill’s total revenue earned last year came from municipal clients and their projects. Following is a small sample of the projects we have completed over the last five years. Caltrans District 59: As-needed Aerial Mapping Services Contract Towill is currently under our fifth consecutive contract with Caltrans to provide as-needed professional aerial photogrammetric mapping services statewide. Most tasks under this contract are focused on the acquisi- tion, processing, and classification of airborne LiDAR (Light Detection and Ranging) data and the genera- tion of color orthophotography; an increasing number of projects over the last two contract periods have also included the capture of planimetric features. Specific services provided under these contracts include airborne LiDAR data acquisition and process- ing, photogrammetric mapping, aerotriangulation, ground control surveys, and quality control surveys. We completed a total of 56 task orders during our previous on-call contract (2015-2018), including: •State Route 74 in Orange County: Airborne LiDAR mapping and orthophotography for approximately five miles from west of Hot Spring Canyon Road to the Riverside County border in southeast Orange County. Year Completed: 2018; •Interstate 15 in Riverside County: Airborne LiDAR data collection for pavement condition studies along a three-mile stretch of highway near Temecula. Year Completed: 2017; and •Interstate 40 in San Bernardino County: Airborne LiDAR, Mapping, and Orthophotography for a 50-mile stretch between Ludlow and Needles. Year Completed: 2016. Orange County Transportation Authority: OC Streetcar Project Construction Management Services Towill is providing on-call construction staking ser- vices to PGH Wong for the OC Streetcar project. This OCTA project is in coordination with the City of Santa Ana and City of Garden Grove to construct a new east-west double-track modern streetcar in Orange County between the Santa Ana Regional Transpor- tation Center in the City of Santa Ana and the Harbor Boulevard/Westminster Avenue intersection in the City of Garden Grove. The purpose of the project is to improve transit connectivity and transit accessibility, increase transit options, relieve congestion by pro- viding alternative mobility options in a manner that is sensitive to the community’s character, and provide benefits to the environment through improved air qual- ity. Year Completed: Ongoing. City of Irvine: Culver Drive and University Drive Intersection Improvements Project Towill is providing construction surveying services to support the Culver Drive/University Drive Intersection Improvements project. The project involves widening the roadway; reconstructing the concrete median, sidewalks, curb and gutter, etc.; street light relocation; traffic signal modification; extension of an existing channel box culvert; installation of a landscape and irrigation system; signing, striping, and pavement markings; and relocation and adjustment of IRWD water facilities. Towill’s tasks include performing a centerline survey and monumentation recovery; de- tailed surveys of the streets, sidewalks, and neighbor- ing properties; developing a digital terrain model and street cross-sections; performing construction staking and as-built surveys; and monument preservation. Year Completed: Ongoing. Relevant Project Experience Client: Caltrans District 59 Contact: John Erickson, CP, PLS Phone: 916.227.7649 Owner: OCTA Client: PGH Wong Engineering, Inc. Contact: Doaa Aboul-Hosn, PE Phone: 602.300.4091 10     City Council 16 – 325 5/2/2023 City of Santa Ana RFP No. 19-090 Professional Land Surveying Services Submitted October 24, 2019 City of Irvine: Alton Parkway Pavement Rehabilitation Project Towill performed horizontal and vertical control sur- veys, topographic surveys and centerline surveys for a 3,000-foot portion of Alton Parkway near the Irvine Spectrum. Utilizing a combination of conventional survey methods and 3D laser scanners, Towill collect- ed full street topographic data without impeding traffic or closing a lane. The final data was mapped, a digital terrain model created, and all delivered to the design team in MicroStation and InRoads format. Year Completed: 2017. City of Fullerton: Raymond Avenue Grade Separation Project Towill provided quality assurance construction survey- ing services, including verifying the primary and proj- ect control, reviewing the horizontal design alignments and vertical profiles, and responding to construction survey requests, to support this grade separation project. We monitored the contractor’s surveyor for compliance with the project surveying requirements, verified their layout and controls, spot checked ref- erence points and finished work, and monitored for settlement or movement of existing facilities. Con- struction surveys were performed in accordance with the Caltrans Survey Manual and its revisions. Year Completed: Ongoing. Los Angeles County Department of Public Works: As-Needed Surveying and Mapping Services Contract Towill has been providing land surveying and mapping services for the Los Angeles County Department of Public Works since 2013. Our two most recent task orders are described below. •LACDPW Headquarters Building ALTA/NSPS Land Title Survey: Towill completed an ALTA/ NSPS Land Title Survey for the Department of Public Works Headquarters building. Services included establishing ground control, color aerial photography, planimetric feature collection at 1” = 20’, and development of Digital Terrain Model (DTM) sufficient in detail for generating 1.0’ design contours. Our subconsultant, AirX, used Ground Penetrating Radar (GPR) to locate the underground utilities. Year Completed: 2019. •Roosevelt Park Construction Staking: Towill is currently supporting the County’s contractor with construction staking services for the subject project. To date, there have been a total of 32 staking requests issued, all of which have been completed within forty-eight hours after receipt. Year Completed: Ongoing. Orange County Public Works: On-call Surveying Services Contract Towill has been providing on-call surveying services to the Surveyor’s Office of the Orange County Pub- lic Works Department since 2010. Services that can be requested under this contract include boundary surveys, monumentation, monument preservation, topographic surveys, construction surveys, and other land surveying tasks. Our current contract extends from 2018 through 2021. Under our previous contract, Towill completed 11 surveying task orders, including several that involved deformation monitoring and monument preservation and perpetuation. Deformation monitoring was pro- vided for the Peters Canyon, Villa Park, and Sulphur Creek Dams. The monitoring surveys included hor- izontal and vertical control, horizontal monitoring of specific points along the dams utilizing GPS static survey procedures, and vertical monitoring of specific Client: City of Irvine Contact: Uyenly Bui Phone: 949.724.7559 Owner: City of Fullerton Client: Berg & Associates, Inc. Contact: Carlos J. Quiroz, QSP Phone: 310.548.9292 Client: LACDPW Contact: Mark Wittig, PLS Phone: 626.458.5144 11     City Council 16 – 326 5/2/2023 City of Santa Ana RFP No. 19-090 Professional Land Surveying Services Submitted October 24, 2019 points along the dams utilizing precise leveling procedures. Towill also provided monument preservation and perpetuation services for more than 150 monuments in the unincorporated areas of Cowan Heights, Lemon Heights, and Panorama Heights in Orange County to support planned overlay construction activities. Year Completed for all of these task orders: Between 2015 and 2018. References City of Irvine Uyenly Bui Email: uyenly.bui@ci.irvine.ca.us Phone: 949.724.7559 Projects: •Culver Drive and University Drive Intersection Improvements •Alton Parkway Pavement Rehabilitation Orange County Public Works Wade Weaver Email: wade.weaver@ocpw.ocgov.com Phone: 714.955.0151 Projects: •Olive Heights Monument Preservation •Various deformation monitoring task orders County of Los Angeles Mark Wittig, PLS Email: mwittig@dpw.lacounty.gov Phone: 626.458.5144 Projects: •LACDPW HQ ALTA/NSPS Land Title Survey •Roosevelt Park Construction Staking Client: OCPW Contact: Wade Weaver Phone: 714.955.0151 12     City Council 16 – 327 5/2/2023 City of Santa Ana RFP No. 19-090 Professional Land Surveying Services Submitted October 24, 2019 Scope of Services and Schedule Scope of Work Research and Data Collection Towill routinely conducts a variety of project-related research, such as title reports, APN/property own- ership review, zoning, benchmarks, boundary con- trol, and FEMA documents, to name a few. Through decades of experience, we know which agencies to contact for each specific type of document, what the processes and lead times are for obtaining them, and what potential challenges to expect. Research may be performed at city or county offices, utility agencies, or other appropriate sources. Vertical and Horizontal Control Horizontal and vertical control is the backbone of any successful survey project. The placement of control point locations is carefully evaluated to determine the most efficient method of performing the project tasks. Existing maps and photography, city and county maps, and available historic maps are studied to de- termine how to refine control point locations to better serve each project and make the working conditions safe for the field staff. Whenever possible, the control points are located on or near roads, trails, levees, or other common routes of transportation. Special efforts are taken to obtain appropriate permission to access private and/or government properties. Towill is experienced in conducting conventional surveys, monitoring surveys, precise digital geodetic leveling, and GPS static surveys, as well as establish- ing local project control. We have set up thousands of control networks and are well-versed in tying into and/ or expanding existing control networks. Our staff have decades of experience with a wide variety of coordi- nate systems and the expertise to know which ones apply to each project. We regularly perform static, rapid-static, kinematic and real-time kinematic (RTK), and real-time network (RTN) GPS surveys to establish ground control, de- pending on the requirements for the project. We own and use Trimble dual-frequency GPS receivers. Static and fast static sessions are used to establish primary control stations; fast-static and kinematic sessions are used for secondary control. The Towill Team is well-versed in utilizing GPS methods for establishing vertical control and deformation monitoring to various standards, including the National Geodetic Surveys. Moreover, Towill has extensive experience in the performance of geodetic surveys and is very familiar with working in the most current national datums; e.g., the North American Datum of 1983 (NAD83), 2011 (2010), and the North American Vertical Datum of 1988 (NAVD88). We also have a world-renowned geodetic expert on staff to lead any specialty or high accuracy survey efforts, if needed. Towill’s team of professional licensed surveyors are keenly aware and always up to date with technical issues relating to the evolution of geodetic datums, geodetic surveying technologies, and associated standards and proce- dures. Legal Descriptions, Plats, and Maps Towill has extensive experience and expertise in boundary and property surveys for land and parcel determination, performing tens of thousands of sur- veys over our 63-year history. The initial step to any successful boundary survey is performing the proper research of land records. Public records research is required to identify primary control, right-of-way infor- mation, and boundary lines, or lines of occupation, before performing the work. Research may be per- formed at city or county offices, utility agencies, title companies, or other appropriate sources. Necessary records are identified, organized, and analyzed for the field and office tasks. Once the research is complete and all documentation associated with a boundary has been analyzed, we can prepare highly accurate calculations of where we can expect to locate monumentation associated with the boundary determination. Throughout the course of the field survey (which utilize both GPS and conven- tional survey techniques), adjustments can be made to further enhance the accuracy of the search loca- tions and minimize the amount of field time required to complete the survey. When survey results are returned from the field, they are compared to record deeds and maps and the boundary analysis is per- formed. With years of experience, we can efficiently and accurately complete the boundary process, com- 13     City Council 16 – 328 5/2/2023 City of Santa Ana RFP No. 19-090 Professional Land Surveying Services Submitted October 24, 2019 piling an accurate and defendable survey. Towill’s team of surveyors has the experience and knowledge to tackle any and all boundary surveys, from public land surveys to subdivision retracements and establishment of centerlines. Towill consistent- ly remains informed of changes in local, state, and federal laws pertaining to surveying and is very active in continuing education to ensure we remain current. When locations are returned from the field, they are compared to record deeds and maps, and the bound- ary analysis is performed. With our years of experi- ence, we can efficiently and accurately complete the boundary process, compiling an accurate and defend- able survey. According to the California Professional Land Survey- ors’ Act, a Corner Record may be used to perpetuate, rehabilitate, or reestablish monumentation that has existed in the past in other circumstances; and, when more extensive work is required, or several monu- ments in the same area are in question, it may be necessary to file a Record of Survey map. Records of Survey will clearly identify project horizontal control, record map information, and additional data, and lines and calls prepared in the initial boundary surveys phase. Once a map is ready, our project manager will submit the document to the City for review and to Orange County for map checking. Any comments will be addressed, and the document will then be filed at the County Recorder’s Office for recordation. These mapping items will be prepared in accordance with the California Subdivision Map Act, California Professional Land Surveyor’s Act, California Public Resource Code, and the City of Santa Ana Municipal Code. These items will be discussed with the City and/or County agency where the property is situated. The anticipated deliverables for this item will vary depending on the requested subdivision mapping task requested. Map Checking Services Towill’s team of professional surveyors are well qual- ified to perform map checking services for the City. In fact, the greatest testament to our expert working knowledge is that we are currently performing the exact same map checking as those noted in the City’s RFP for the City of Fremont as well as Alameda and San Mateo Counties. We also served as a map checking subconsultant to MSN Engineering for their on-call contract with the City of Pasadena. Our experi- ence includes but is not limited to the preparation and review of parcel maps, tentative maps, subdivision maps, records of survey, and annexation maps. When preparing maps to support the division of land, knowledge of the Subdivision Map Act (SMA) is criti- cal. Subdivision and other related maps begin as any other boundary survey would, with research, field sur- veys, and boundary line determinations. Understand- ing the intent of the map guides the next step, where new lines may need to be determined for parcel splits or site features may be located to support a lot line adjustment or encumbrance map. Construction Staking Construction staking assignments begin with our checking and verifying project horizontal and vertical control prior to the commencement of construction layout work. Our crews will independently survey this control, and we will provide a project control report for use by the construction staking surveyor. When ground surveys, such as field quantity verification, subsidence, layout verification, or utility relocation surveys, are needed, all resulting data is smoothly integrated into final as-built or as-verified reports. A review of the construction plans is completed to determine if sufficient information has been provid- ed for us to perform construction staking from the plans; we also vigilantly check for errors or omissions. Missing information is tabulated and presented to the City for their review. When we see things that do not look right, our first step, upon review by the Project Manager, is always to alert the City. While we are not engineers, our experience with working from their plans has afforded us the insight to know when things do not appear to be in order and may need a second look. We regularly perform surveys to support the construc- tion of a wide range of projects for both public and private entities. Typically, the staking plan will be laid out in AutoCAD or other software if specified by the client. The project manager conducts a site reconnais- sance, coordinates with the client, and finalizes the field crew’s action plan. Construction line and grade layout, whether it is 14     City Council 16 – 329 5/2/2023 City of Santa Ana RFP No. 19-090 Professional Land Surveying Services Submitted October 24, 2019 for roads, sewer, water, storm drain, or grading, will require a swift response to avoid costly delays in construction. Towill often works in a survey con- struction management capacity and has developed profession-leading, efficient methods for work perfor- mance. Field crews are equipped with pre calculated horizontal and vertical alignments so that offsets can be determined at the time of staking and so that cuts and fills can be compared to design data at the point of collection. Many of Towill’s survey crews are head- ed up by experienced LSITs with the ability to perform field calculations, field inspections, and problem-solv- ing when the need arises. All verification data is trans- ferred to Towill’s database for secondary accuracy checks by office personnel. Limits of removal are staked based on approved plans and/or visual inspection in the field. Our crews have enough experience at this exercise to realize when things appear to be either insufficient or excessive. If it is believed that the removal limits either exceed or are inadequate for construction, we will advise City staff. The limits can be staked either at the actual location, such as paint on curb, or on an offset that can be used later for construction, thereby saving time and money. Examples of QA/QC steps for construction layout are calculating points from different starting points, comparing station and offset listings with plan sets, and graphic checks for irregularities. In the field, comparisons are made to existing structures, and the relationship of reference points are verified visually as they are set. As-staked shots are taken on points set to compare coordinates to the original calculated positions. Different personnel are called to examine items throughout the process to provide an indepen- dent check. Monument Preservation In keeping with Section 8771 of the California Busi- ness and Professions Code, Towill recognizes how critically important accurate and enduring survey mon- umentation and control is to the survey operations of both the City and the surveying community. Without the perpetuation of controlling monuments, countless additional hours of field and office work can occur for both public- and private-sector projects. Every project we undertake begins with a thorough review of not only record information but also of the proposed construction in the area. Our project man- ager organizes the investigation into existing recorded documentation with the City of Santa Ana, Orange County, and other agencies. Records research is typ- ically performed by the project manager or under his direction. From this research, a plan of action is devel- oped for the preservation of existing monumentation and the setting of new points. Our first step in preserving the monumentation is to determine by field verification what monuments are still in place, which have been buried, and which have been destroyed. We then advise the City of our find- ings and plan an operation of setting tie points, which, based on our review of the construction documents, will be established outside proposed construction activities. Monumentation will be marked with either furnished (or as otherwise specified) disks, plugs, or tags, which shall be stamped with the project manager’s California Professional Land Surveyor registration number, or as directed in each task. Monumentation shall be estab- lished or preserved for the project or project areas, and shall include considerations for utility locations, proper spacing, and durability. All monuments will be field referenced with a minimum of four (4) intersect- ing reference points, such as cut crosses on curbs, rebars outside the work area, or other approved refer- ence points. A pre-construction Corner Record will then be pre- pared and recorded with the County of San Bernardi- no for each monument. Corner Records shall include the character of the monument, its record reference, reference ties, and other pertinent data. All such field monumentation work will conform to Section 8771 of the California Business and Professions Code, which addresses the preservation of existing survey monu- ments. When construction has been completed, we return to the area and determine which monuments and/ or tie points will need replacement. In many instanc- es, damage to the existing monuments is limited. In cases where monuments are to be replaced, a dura- ble monument, as described above, or standard well monument, if required by the City, is established and post-construction Corner Records are filed. All doc- 15     City Council 16 – 330 5/2/2023 City of Santa Ana RFP No. 19-090 Professional Land Surveying Services Submitted October 24, 2019 umentation and Corner Records will be prepared to meet the requirements of both the City of Santa Ana and the County of Orange. Topographic Surveys Towill’s primary business is land surveying and map- ping. Along with our extensive field and office survey staff, we also have an in-house photogrammetry group of professionals that enables us to perform mapping tasks using either ground- or aerial-based surveying methods, or a combination of the two. This allows us to most efficiently address the client’s needs. Because our internal staff work together on every job, and on such a wide range of project types, we have full knowledge of which methods are most suitable to the task at hand, and how to communi- cate efficiently to develop a full understanding of your needs and how best to serve you. Planning is the most important tool to economically serve a project with a variety of field and office activi- ties. Towill performs field topographic surveys for de- sign to produce maps at a wide range of scales, using both GPS and conventional surveying equipment and techniques. Such surveys are typically performed to produce a detailed map for engineering design or as supplemental data collection to enhance and com- plete photogrammetric mapping. We have experience performing virtually every type of field topographic surveying task, including: •Detailed site surveys for design and construction purposes (including location of surface and underground utilities, monitoring wells, curb and gutter lines, and building pad elevations); •Cross-section and profiling along rivers, canals, and levees for hydraulic analysis and design; •Surveys of bridges and surrounding topography; •Surveys of tunnels and the interior of large diameter pipelines; and •Surveys to check and complement photogrammetric mapping. For many of our clients, Towill has conducted multiple site topographic surveys. We have in-house access to some of the latest technology available for these types of tasks. Utilizing robotic one-man instruments allows us to have more experienced field staff con- ducting our topographic data acquisition. With very precise and accurate measuring devices, we often uti- lize reflectorless technology to acquire the information needed within streets and other areas of heavy traffic without impeding traffic flow. Whether the site is large or small, with Towill’s unique capability to complete photogrammetric compilation in house, we will be able to find the most economical solution to your needs. Photogrammetric Mapping Photogrammetric mapping is the process by which aerial photography is used to produce planimetric and topographic maps of the earth’s surface and features of the manmade environment. Photogrammetric mapping represents a very important business line for Towill, accounting for an average of 35% of our company’s annual revenue. Moreover, photogram- metric mapping is not an ancillary professional service at Towill; many of our most highly accomplished and experienced personnel have dedicated their careers to advancing Towill’s photogrammetry operations and providing a level of service far above the competition. Prior to the execution of the primary data collection mission described herein, Towill will either recov- er and target existing ground control positions, or, if needed, establish and target new ground control positions throughout the AOI. Using the digital image, ground control, and ABGPS/IMU data, Towill will pre- pare a Fully Automated Analytical Aerotriangulation (FAAT) solution to establish supplemental control for orienting individual photogrammetric stereo-models covering the entire AOI. Upon completion of the FAAT solution, survey/map documents, such as planimetric features, contours, or color orthophotography, can be prepared as-needed anywhere and at any time within the AOI. Boundary and Right of Way Surveys Towill has extensive experience and expertise in boundary and property surveys for land and parcel determination, performing tens of thousands of sur- veys over our 64-year history. The initial step to any successful boundary survey is performing the proper research of land records. Public records research is required to identify primary control, right-of-way infor- mation, and boundary lines, or lines of occupation, before performing the work. Research may be per- formed at city or county offices, utility agencies, title 16     City Council 16 – 331 5/2/2023 City of Santa Ana RFP No. 19-090 Professional Land Surveying Services Submitted October 24, 2019 companies, or other appropriate sources. Necessary records are identified, organized, and analyzed for the field and office tasks. Once the research is complete and all documentation associated with a boundary has been analyzed, we can prepare highly accurate calculations of where we can expect to locate monumentation associated with the boundary determination. Throughout the course of the field survey (which utilize both GPS and conven- tional survey techniques), adjustments can be made to further enhance the accuracy of the search loca- tions and minimize the amount of field time required to complete the survey. When survey results are returned from the field, they are compared to record deeds and maps and the boundary analysis is per- formed. With years of experience, we can efficiently and accurately complete the boundary process, com- piling an accurate and defendable survey. Towill’s team of surveyors has the experience and knowledge to tackle any and all boundary surveys, from public land surveys to subdivision retracements and establishment of centerlines. Towill consistent- ly remains informed of changes in local, state, and federal laws pertaining to surveying and is very active in continuing education to ensure we remain current. When locations are returned from the field, they are compared to record deeds and maps, and the bound- ary analysis is performed. With our years of experi- ence, we can efficiently and accurately complete the boundary process, compiling an accurate and defend- able survey. According to the California Professional Land Survey- ors’ Act, a Corner Record may be used to perpetuate, rehabilitate, or reestablish monumentation that has existed in the past in other circumstances; and, when more extensive work is required, or several monu- ments in the same area are in question, it may be necessary to file a Record of Survey map. Records of Survey will clearly identify project horizontal control, record map information, and additional data, and lines and calls prepared in the initial boundary surveys phase. Once a map is ready, our project manager will submit the document to the City for review and to Orange County for map checking. Any comments will be addressed, and the document will then be filed at the County Recorder’s Office for recordation. Deliverables Major deliverables anticipated with this on-call project include, but are not limited to, the following: •CVS point file in P,N,E,Z,D of survey points •PDF copy of Field Notes •One set of stakes set in the field •Planimetric features in MicroStation V8 format •DTM surface data in MicroStation V8 format •PDF copy of Pre-Construction Corner Records •PDF copy of Post-Construction Corner Records •Pictures collected in the field •Cut sheets •Color digital orthophotography in GeoTIFF format •Design-scale contours •Record of Survey report •Hard copy survey/map documents •Miscellaneous project reports Schedule/Timeline Considering that the City intends to enter into an on- call contract that will have a wide range of scope, we are not able to provide a schedule for work that is yet to be defined. However, within our response to the City’s RFP, we have demonstrated our ability to re- spond to the most demanding of schedules. To further support this claim, we offer the following schedule as an example of a project we recently completed for a nearby city in San Bernardino County. The scope of this project included construction sur- vey and staking services for a federally funded Safe Routes to School improvement project with two proj- ect locations totaling approximately 1.1 miles of dense urbanized roadway. Improvements at each location included bicycle lanes, sidewalk, curb and gutter, ADA-accessible curb ramps, commercial driveways, residential driveways, and asphalt concrete pavement for minor street wid- ening. Towill’s scope of services included the following: •Site control through the recovery of street centerline monumentation and establishment of temporary site control for staking operations; •Rough grade stakes for rough grading and clearing and grubbing; •Asphalt concrete and concrete demo limits; 17     City Council 16 – 332 5/2/2023 City of Santa Ana RFP No. 19-090 Professional Land Surveying Services Submitted October 24, 2019 •Grade stakes for curb and gutter, driveway replacement/reconstruction, existing utility finish grade adjustment, and under sidewalk drains; •Monument preservation; and •Miscellaneous surveying by a two-person crew (the Client requested a budget of 80 hours). Fee Proposal As requested in the RFP, our fee proposal is included in a separately sealed envelope labeled “Fee Proposal.” Certifications Signed certification forms are included in the Appendix. 18     City Council 16 – 333 5/2/2023 City of Santa Ana RFP No. 19-090 Professional Land Surveying Services Submitted October 24, 2019 Appendix Per the requirements of the City’s RFP, Towill has included the required forms and documents listed below on the following pages. •Attachment 3-1: Non-Collusion Affidavit •Attachment 3-2: Non-Lobbying Certification •Attachment 3-3: Non-Discrimination Certification •LAPM Exhibit 10-O1: Consultant Proposal DBE Commitment •LAPM Exhibit 10-O2: Consultant Contract DBE Commitment •LAPM Exhibit 10-K: Consultant Certification of Contract Costs and Financial Management System •Resumes for all proposed team members 19     City Council 16 – 334 5/2/2023 City of Santa Ana RFP No. 19-090 Professional Land Surveying Services Submitted October 24, 2019 20     City Council 16 – 335 5/2/2023 21     City Council 16 – 336 5/2/2023 22     City Council 16 – 337 5/2/2023 23     City Council 16 – 338 5/2/2023 24     City Council 16 – 339 5/2/2023 25     City Council 16 – 340 5/2/2023 26     City Council 16 – 341 5/2/2023 27     City Council 16 – 342 5/2/2023 28     City Council 16 – 343 5/2/2023 29     City Council 16 – 344 5/2/2023 30     City Council 16 – 345 5/2/2023     City Council 16 – 346 5/2/2023 EXHIBIT C     City Council 16 – 347 5/2/2023 Name/Title/Classification Base Year Year 2 Year 3 Year 4 Year 5 Marvin Miller*- Principal-in-Charge $239.87 $251.86 $264.46 $277.67 $291.55 Jake Kruger* - Principal Land Surveyor $246.01 $258.32 $271.24 $284.80 $299.04 James Rios* - Survey Project Manager $198.29 $208.21 $218.63 $229.57 $241.05 Frank Borges* - QA/QC Lead $246.01 $258.32 $271.24 $284.80 $299.04 Senior Land Surveyor $253.40 $266.06 $279.37 $293.34 $308.02 Project Surveyor $176.26 $185.08 $194.33 $204.05 $214.25 Associate Surveyor $148.24 $155.66 $163.43 $171.62 $180.19 Survey Office Technician $125.18 $131.45 $138.04 $144.94 $152.20 Survey CADD Technician $95.53 $100.30 $105.32 $110.60 $116.13 Project Coordinator $94.70 $99.43 $104.39 $109.60 $115.07 Geomatics Specialist $253.40 $266.06 $279.37 $293.34 $308.02 Senior Geomatics Analyst $164.71 $172.96 $181.60 $190.68 $200.21 Geomatics Analyst $118.59 $124.51 $130.74 $137.27 $144.15 Geomatics Technician $100.49 $105.51 $110.79 $116.32 $122.14 Certified Party Chief**$196.88 $206.73 $217.07 $227.91 $239.29 Licensed Party Chief**$202.32 $212.43 $223.05 $234.21 $245.91 Party Chief**$190.33 $199.86 $209.84 $220.33 $231.33 Chainman/Rodman**$173.60 $182.27 $191.38 $200.95 $210.99 Apprentice**$138.87 $145.81 $153.10 $160.74 $168.77 Saturdays and over 8 hours on weekdays -1.5 times the above Regular Rate | Sundays and Holidays - 2.0 times the above Regular Rate NOTES: 1. Key personnel are indicated with an asterisk and employees subject to prevailing wage requirements are indicated with 2 asterisks. 2. Non-Exempt personnel are indicated with italic text. 3. Escalated hourly rates will take effect on April 1 of each subsequent year following the contract base year (04/01/23 - 03/31/24). 4. Field survey personnel and crews are invoiced a minimum of 4 hours per mobilization and then in 2 hour increments up to 8-hours. CITY OF SANTA ANA, CALIFORNIA LAND SURVEY SERVICES HOURLY RATE SCHEDULE Effective April 1, 2023 - March 31, 2028 AUTHORIZED OVERTIME LABOR RATES     City Council 16 – 348 5/2/2023 Public Works Agency www.santa-ana.org/public-works Item # 17 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report May 2, 2023 TOPIC: Agreement with David Evans and Associates, Inc. for Landscape Architectural Design Services For 10th and Flower Park AGENDA TITLE Approve an Agreement with David Evans and Associates, Inc. in an Amount Not to Exceed $410,000 for the Landscape Architectural Design Services for a New Park at 10th St. and Flower St. for a Three-Year Term (Project No. 22-1342) (Non-General Fund) (Revive Santa Ana) RECOMMENDED ACTION Authorize the City Manager to execute an agreement with David Evans and Associates, Inc. to provide design, development of contract documents, and construction support for the proposed 10th and Flower Park project in the amount of $369,455, with a contingency of $40,545 for a total amount not to exceed $410,000, for a three-year term beginning May 2, 2023 and expiring May 1, 2026, with an option for two, one-year extensions, subject to non-substantive changes approved by the City Manager and City Attorney. DISCUSSION On August 2, 2022, the Santa Ana City Council approved the Revive Santa Ana Spending Plan that reflected the entire American Rescue Plan Act (ARPA) allocation of local fiscal recovery funds. This site was allocated ARPA funding for Public Health and Safety to acquire additional space for a park. On January 27, 2023, the Public Works Agency released Request for Proposal (RFP) No. 22-124 to seek the services of a professional engineering firm to provide landscape architectural design, development of contract documents, and construction support services for the proposed 10th and Flower Park project. The project will provide the community with access to open space, exercise, and recreation facilities. The RFP was advertised on the City’s online procurement management and publication system with proposals due on February 20, 2023. Seven proposals were received and evaluated by a selection committee. Based on criteria outlined in the RFP, the following summarizes the top three responding firms and their ranking.     City Council 17 – 1 5/2/2023 Approve Agreement for 10th and Flower Park May 2, 2023 Page 2 3 4 0 1 Firm City Rank David Evans and Associates, Inc Tustin, CA 1 PlaceWorks Santa Ana, CA 2 David Volz Design Costa Mesa, CA 3 The top rated proposer strongly demonstrated their understanding of the project by opting to include a challenges and solutions section, based on a comprehensive site assessment that they elected to conduct as part of their proposal preparation. Staff recommends awarding an agreement to David Evans and Associates, Inc. (Exhibit 1) to provide design services based upon the scope of work and selection criteria outlined in RFP 22-124. Their proposal demonstrated the firm has the necessary capacity and expertise to complete the required services. The firm’s rates are reasonable and within industry standard, the team qualifications are appropriate for this project, and the proposal was determined to provide the best value for the City. FISCAL IMPACT Funds are budgeted and available for expenditure in the current Fiscal Year 2022-23 Capital Improvement Program (Project No. 22-1342). The table below indicates the estimated expenditures by fiscal year. Any remaining balances not expended at the end of the agreement term will be carried forward for expenditure in the event the optional extension periods are exercised. If the project delivery extends beyond the ARPA spending rules, an alternative source of funds will need to be identified. Any remaining balances not expended at the end of the fiscal year will be presented to City Council for approval of carryovers to FY 23-24. Fiscal Year Accounting Unit – Account No. Fund Description Accounting Unit – Account No. Description Amount 2022-23 18117013- 66220 (22-1342) American Rescue Plan Act of 2021 (ARPA) American Rescue Plan Act- PWA – Improvements Other Than Buildings $410,000 TOTAL:$410,000 EXHIBIT(S) 1. Agreement with David Evans and Associates, Inc. Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Kristine Ridge, City Manager     City Council 17 – 2 5/2/2023 Page 1 of 10 AGREEMENT BETWEEN THE CITY OF SANTA ANA AND DAVID EVANS AND ASSOCIATES, INC. FOR LANDSCAPE ARCHITECTURAL DESIGN SERVICES FOR 10TH AND FLOWER PARK PROJECT THIS AGREEMENT is made and entered into this 2nd day of May 2023 by and between David Evans and Associates, Inc. (“Consultant”), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”). RECITALS A.On January 27, 2023, the City issued Request for Proposal No. 22-124, by which it sought a qualified consultant to provide design, development and contract documents for the proposed 10th and Flower Park project (Project No. 22-1342). B.Consultant submitted a responsive proposal that was selected by the City. Consultant represents that it is able and willing to provide the services described in the scope of work that was included in RFP No. 22-124. C.In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional contracting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1.SCOPE OF SERVICES Consultant shall perform the services described in the Scope of Work that was included in RFP No. 22-124, attached hereto as Exhibit A and fully incorporated herein by this reference, and as further described in Consultant’s Proposal, attached hereto as Exhibit B and fully incorporated herein by this reference. 2.COMPENSATION a.City agrees to pay, and Consultant agrees to accept as total payment for its services under this Agreement, the rates and charges identified in Consultant’s Fee Schedule, which is attached hereto as Exhibit C and fully incorporated herein by this reference. The total sum to be expended under the term of this Agreement, including any extension periods, shall not exceed Four Hundred Ten Thousand Dollars and Zero Cents ($410,000.00). The $410,000.00 sum is comprised of (1) the base amount of $369,455.00 and (2) a contingency in the amount of$40,545.00 for additional services at the City’s sole discretion. b.Payment by City shall be made within forty-five (45) days following receipt of EXHIBIT 1     City Council 17 – 3 5/2/2023 Page 2 of 10 proper invoice evidencing work performed, subject to City accounting procedures. c. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals and Scope of Work, which may reasonably be expected by City. 3. TERM This Agreement shall commence on the date first written above and terminate on May 1, 2026, unless terminated earlier in accordance with Section 17, below. The term of this Agreement may be extended for up to two (2), one-year periods upon a writing executed by the City Manager and City Attorney. 4. PREVAILING WAGES Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on “public works” and “maintenance” projects. If the services being performed are part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 5. INDEPENDENT CONTRACTOR Consultant shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 6. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all cop yrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared     City Council 17 – 4 5/2/2023 Page 3 of 10 or caused to be prepared by Consultant under this Agreement (“Documents & Data”). Consultant shall require all subconsultants to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subconsultant prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk. 7. INSURANCE Consultant shall procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the Consultant, its agents, representatives, employees or subcontractors. a. Minimum Scope and Limit of Insurance (1) Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit. (2) Automobile Liability: ISO Form Number CA 00 01 covering any auto (Code 1), or if Consultant has no owned autos, hired, (Code 8) and non-owned autos (Code 9), with a limit no less than $1,000,000 per accident for bodily injury and property damage. (3) Workers’ Compensation: as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease. (4) Professional Liability (Errors and Omissions): insurance appropriate to the Consultant’s profession, with limit no less than $2,000,000 per occurrence or claim, $2,000,000 aggregate. (5) Broader Coverage: if the Consultant maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.     City Council 17 – 5 5/2/2023 Page 4 of 10 b. Other Insurance Provisions (1) Additional Insured Status: The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Consultant’s insurance (at least as broad as ISO Form CG 20 10 11 85 or if not available, through the addition of both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 if a later edition is used). (2) Primary Coverage: For any claims related to this contract, the Consultant’s insurance coverage shall be primary coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Consultant’s insurance and shall not contribute with it. (3) Notice of Cancellation: Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the City. (4) Waiver of Subrogation: Consultant hereby grants to City a waiver of any right to subrogation that any insurer of said Consultant may acquire against the City by virtue of the payment of any loss under such insurance. Consultant agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer. (5) Self-Insured Retentions: Self-insured retentions must be declared to and approved by the City. The City may require the Consultant to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City. (6) Acceptability of Insurers: Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City. (7) Claims Made Policies: If any of the required policies provide coverage on a claims-made basis:     City Council 17 – 6 5/2/2023 Page 5 of 10 i. The Retroactive Date must be shown, and must be before the date of the contract or the beginning of contract work. ii. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. iii. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, the Consultant must purchase “extended reporting” coverage for a minimum of five (5) years after completion of work. (8) Verification of Coverage: Consultant shall furnish the City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to City before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. (9) Subcontractors: Consultant shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Consultant shall ensure that City is an additional insured on insurance required from subcontractors. (10) Special Risks or Circumstances: City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. 8. INDEMNIFICATION Consultant agrees to defend, and shall indemnify and hold harmless the Cit y, its officers, agents, employees, consultants, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Consultant or its subconsultants, agents, employees, or other persons acting on their behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising     City Council 17 – 7 5/2/2023 Page 6 of 10 from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Consultant’s services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant. 9. INTELLECTUAL PROPERTY INDEMNIFICATION Consultant shall defend, indemnify and hold harmless the City, its officers, agents, representatives, and employees against any and all liability, including costs, and attorney’s fees, for infringement of any United States’ letters patent, trademark, or copyright contained in the work product or documents provided by Consultant to the City pursuant to this Agreement. 10. RECORDS Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement. 11. CONFIDENTIALITY If Consultant receives from the Cit y information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. “Confidential Information” shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without     City Council 17 – 8 5/2/2023 Page 7 of 10 reference to information disclosed by the City. 12. CONFLICT OF INTEREST CLAUSE Consultant covenants that it presently has no interest and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 13. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Executive Director Public Works Agency City of Santa Ana 20 Civic Center Plaza (M-21) P.O. Box 1988 Santa Ana, CA 92702 To Consultant: David Evans & Associates, Inc. 17542 E. 17th Street, Suite 150 Tustin, CA 92780 Attn: Kim S. Rhodes, Vice President, Principal in Charge A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 14. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Consultant regarding the subject matter herein, and supersedes any and all other agreements, oral     City Council 17 – 9 5/2/2023 Page 8 of 10 or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein. 15. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City’s prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City’s ability to have any of the services which are the subject to this Agreement performed by City personnel or by other consultants retained by City. 16. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach , failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 17. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work that fails to meet the standard of performance specified in the Recitals of this Agreement. 18. NON-DISCRIMINATION Consultant shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic     City Council 17 – 10 5/2/2023 Page 9 of 10 information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Contractor affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 19. JURISDICTION-VENUE This Agreement has been executed and delivered in the State of Cali fornia and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 20. PROFESSIONAL LICENSES Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 21. FUNDING-RELATED PROVISIONS Funds from the Coronavirus State Fiscal Recovery Fund and/or the Coronavirus Local Fiscal Recovery Fund, together known as the Coronavirus State and Local Fiscal Recovery Funds (“CSLFRF”) program, will be used to fund all or a portion of this Agreement. As applicable, Consultant shall comply with all federal requirements including, but not limited to, the following, all of which are expressly incorporated herein by reference: a. Sections 602 and 603 of the Social Security Act as added by Section 9901 of the American Rescue Plan Act of 2021 (the “Act”); b. U.S. Department of the Treasury (“Treasury”) Final Rule for the Act, available at https://www.govinfo.gov/content/pkg/FR-2022-01-27/pdf/2022-00292.pdf; c. Treasury Compliance and Reporting Guidance for the Act, available at https://home.treasury.gov/system/files/136/SLFRF-Compliance-and-Reporting-Guidance.pdf; d. 2 C.F.R. Part 200 – Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, other than such provisions as the U.S. D epartment of the Treasury may determine are inapplicable to the CSLFRF program and subject to such exceptions as may be otherwise provided by the U.S. Department of the Treasury; e. Treasury Coronavirus Local Fiscal Recovery Fund Award Terms and Conditions;     City Council 17 – 11 5/2/2023     City Council 17 – 12 5/2/2023 EXHIBIT A     City Council 17 – 13 5/2/2023 City of Santa Ana RFP 22-124 Page A1-1 Appendix ATTACHMENT 1 SCOPE OF WORK CITY OF SANTA ANA REQUEST FOR PROPOSALS FOR LANDSCAPE ARCHITECTURAL DESIGN SERVICES FOR A NEW PARK AT 10TH & FLOWER STREETS RFP NO. 22-124 INTRODUCTION/PROJECT BACKGROUND The proposed new park at 10th and Flower Streets will be a new 0.65 acre neighborhood park located at the southeast corner of 10th Street and Flower Street, just north of Civic Center Blvd. The intent of this park is to provide the local community with access to open space, exercise and recreation facilities. Based on input from the local community, the project will include, but is not limited to, the following project components: • Park concept plan • Playground Area, with rubberized play surface • Exercise Area • Canvas shade structures • Turf play area • Site lighting (new electrical service) • Water wise landscaping, with shade trees • Automated irrigation system (new water service) • Site Furnishings (benches, bike racks, trash receptacles, drinking fountain, picnic tables) • Park monument sign • Feasibility study to incorporate Garnsey Avenue ROW into project • Perimeter ROW improvements • WQMP, as applicable The site is currently comprised of six separate parcels (APN’s 005-142-34, 005-142-35,005-142- 47, 005-142-48, 005-142-49, 005-142-58). The six lots are currently identified as Low Density Residential (LR-7) land use and zoned Professional (P). They are all currently vacant dirt areas. The Assessor’s Parcel Map and Photos of the existing site condition can be found in the Appendix of the RFP as Attachment 4.     City Council 17 – 14 5/2/2023 City of Santa Ana RFP 22-124 Page A1-2 CONSULTANT SERVICES Consultant shall be responsible for the preparation and submittal of the PS&E package through completion with the approval from City to release for construction. This shall include, but not limited to, survey, civil engineering, landscape, hardscape and irrigation design and electrical engineering. Any additional tasks deemed necessary by the Consultant shall be clearly identified in the proposal. A. PROJECT COORDINATION. The consultant shall be fully responsible for overall management and coordination of the project, which may include but is not limited to, project development team meetings, liaison with affected agencies, community outreach and utility companies. In addition, Consultant shall also prepare progress reports, schedule, secure permits for all field studies and any other required permits from other agencies. B. RECORDS RESEARCH. The consultant shall research all information pertinent to the project including, but not limited to, existing field condition, as-built plans and record drawings, right-of-way data and all future improvement plans adjacent to or affecting the project site. The selected consultant shall identify all existing and proposed facilities within the projects limits and note any potential conflicts. C. PRELIMINARY DESIGN. The consultant shall organize a kick-off meeting with City staff to discuss the conceptual design plan, project goals and objectives, potential elements and issues, project schedule, review of existing information, and conduction of a site investigation. City staff shall be provided with final rendered conceptual site plan of the proposed park, final 3-D rendered conceptual exhibits, and a final schedule prior to the consultant beginning work on the PS&E package. D. SURVEY. On-the-ground field topographical survey work is required for the Consultant (and/or the Consultant’s Subconsultant) to identify existing horizontal and vertical features that are needed for the project. It is the Consultant’s responsibility to provide only the survey necessary for the design of the project components identified within this RFP. Consultant shall identify in the proposal a detail list of features the survey would include. Design level survey and base mapping of the project site shall be prepared in US Customary English units by a California licensed Land Surveyor in accordance with the City guidelines and in Microstation CONNECT Computer Aided design and Drafting (CADD) format. The horizontal datum shall be NAD 83 and the vertical datum shall be NAVD 88. E. WATER QUALITY. The Consultant shall coordinate with the City for the Low Impact Development (LID) requirements of the project and prepare a Water Quality Management Plan (WQMP) if deemed required. Consultant shall provide BMPs with appropriate size based on treatment and peak flow rates, freight to job site and one year of maintenance to include units and cost in the engineer’s cost estimate.     City Council 17 – 15 5/2/2023 City of Santa Ana RFP 22-124 Page A1-3 The selection of Best Management Practices (BMPs) will always be subject to site specific conditions and the Consultant will be required to perform the research into the site specific conditions (e.g. prior contamination, depth to groundwater, soil conditions, interfering utilities, etc.) that could preclude infiltration. The Consultant shall also perform the required soils and/or infiltration testing per the Technical Guidance Documents, as necessary to design the infiltration system assuming it is the selected LID approach. Please find information and links to relevant documents and regulations at the following site: http://ocwatersheds.com/documents/wqmp. F. PUBLIC OUTREACH. The Consultant shall be available for a minimum of 2 public outreach meetings to present the project to the community. The Consultant will be responsible for organizing, promoting and facilitating these meetings and will provide all presentation material, graphics, rendering (up to 2) rendering and any other printed materials. The meeting will serve to discuss key project aspects, benefits to the community, and consequences of the project, gain input from local residents on design or aesthetic features of the project. The City will assist in providing available meeting spaces by coordinating with City facilities. G. UTILITY COORDINATION. The Consultant shall be responsible for all utility coordination efforts, including but not limited to; coordination with Edison for any electrical service connections, and water service connections for irrigation and water fountains. H. CIVIL ENGINEERING PLANS. The consultant shall be responsible for the preparation of any civil engineering plans required for this project including, but not limited to, the following; Horizontal and Vertical Control plan, On-site Grading and Drainage plan, Site Utility Plan, and plans to include concrete alley improvements and minor off-site repair work along new park right-of-way. I. LANDSCAPE AND IRRIGATION PLANS. The consultant shall be responsible for the preparation of any landscape architectural plans required for this project including, but not limited to, the following; Site Layout/Construction Plans and Details including all architectural feature components identified in the introduction portion of this RFP, Site Sections (as applicable), and Planting and Irrigation (plans, Details, Notes, Calculations). J. ELECTRICAL PLANS. The consultant shall be responsible for the preparation of any electrical plans required for this project including, but not limited to, the following; Electrical Site Plan to include walkway lighting, shade structure lighting, basketball court lighting, parking area lighting, irrigation, Location of panels, switchgear, meters, Schedules, Details, Photometric Analysis, and Notes. K. PLANS, SPECIFICATIONS AND ESTIMATES (PS&E)     City Council 17 – 16 5/2/2023 City of Santa Ana RFP 22-124 Page A1-4 1. Development of Plans, Specifications and Estimate (PS&E): a) All reports, plans, specifications and quantity calculations shall conform to criteria, policies, procedures and standards of the City. The Consultant shall use the boilerplate for cut sheets, specifications and estimates provided by the City. b) The plan development shall include four (4) milestone deliverables—30%, 60%, 90% (pre-final) and 100% (final). All plan sheets shall be prepared at a reasonable standard scale to be noted on plans. The necessary plans for each PS&E package shall include, but are not be limited to: o Title Sheet o Civil Engineering o Erosion Control Plan o Horizontal and Vertical Control Plan o Parking lot and alley o Grading (including precise) and On-Site Drainage plan o Site Utility Plan (for drinking fountain) o Basketball Court o Skate Board Court o Canvas Shade Structure o Pedestrian Bridge o Playground o Decomposed Granite/Decorative Concrete Walkways o Landscape and Irrigation o Site Layout/Construction Plans and Details o Site Sections, as applicable o Planting Plans/Details/Notes o Irrigation Plans/Details/Calculations/Notes o Monument Detail o Electrical o Electrical Site Plan to cover walkway , shade canopy, turf, monument signs, basketball court, and parking lot o Location of panels, switchgear, meters o Single Line Diagram o Schedules o Details o Photometrics o General Notes c) All calculations for the design and quantities shall be submitted as part of the PS&E submittal requirements. Quantities for all contract pay items shall be substantiated by calculations. Quantity calculations shall be neat and orderly and shall show all sketches, diagrams, and dimensions necessary to allow them to be independently used by field inspectors during construction. All quantity calculations shall be independently checked     City Council 17 – 17 5/2/2023 City of Santa Ana RFP 22-124 Page A1-5 and substantiated with independent calculations. d) Electronic files for all CADD (in Microstation CONNECT), reports, and calculations shall be submitted at the end of contract or when requested by the City. e) All electronic software developed, databases generated, spreadsheets and intellectual properties developed during the life of the Agreement shall become the properties of the City. 2. Deliverable PS&E package: a) 30% PS&E The package shall include the final/approved concept layout and preliminary park improvement plan, which includes hardscape, landscaping and irrigation, lighting, cost estimate, and alley and parking lot improvements. b) 60%, 90%, and 100% 1) The Consultant shall submit the following documents for review and approval: Each milestone submittal shall include the electronic files of the following documents: Plans, Standard Special Provisions (SSP), preliminary quantities and estimates, pay item list, design calculations and all reports supporting the design (i.e. geotechnical report, hydraulic report). 2) The City reviews and comments on the PS&E package within four (4) weeks of receipt of the complete milestone PS&E package. 3) Constructability review meeting shall take place at 90% and shall include Consultant and City engineering staff. Prior to the City conducting the constructability review, the Consultant shall submit the QA/QC set of PS&E performed by the Consultant independently. 4) The City may request a set of QA/QC plans and estimates at any point during the design process to include methods for design and calculations. 5) The Consultant shall provide a final colored rendering of the project reflecting all items identified within the final construction documents. c) Final PS&E for Approval and Bidding The Consultant shall submit all electronic files (CADD, Word document, and Excel) and one set of PDF for the following documents for construction Bid purpose:     City Council 17 – 18 5/2/2023 City of Santa Ana RFP 22-124 Page A1-6 Signed final design plans Signed final specifications Signed QA/QC Checklist Final cost estimate and final quantity calculations Final design calculations 3. Construction Bidding Phase: Bidding procedures will be the responsibility of the City. While the PS&E construction package is advertising for bids, all questions concerning the intent shall be referred to the City for resolution. In the event that any item requiring interpretation in the drawings or specifications is discovered during the bidding period, said items shall be analyzed by the Consultant for decision by the City. 4. Construction Support Phase: a) This task shall be included as optional in the fee proposal b) Consultant shall furnish, at the consultant’s sole cost and expense, all necessary revised documents and drawings due to errors and omissions of the Consultant. c) Consultant shall review and approve all submittals and shop plan drawings required to support the construction contract. Consultant shall complete shop drawings reviews within two (2) weeks of receipt. Contract Change Order reviews shall be completed within two (2) working days of receipt. d) Consultant shall be available as requested by the City to resolve discrepancies in the contract documents. Consultant shall bring to the attention of the City any defects or deficiencies in the work by the construction contractor which the Consultant may observe. Consultant shall have no authority to issue instruction on behalf of the City, or to deputize another to do so. e) The Consultant shall prepare and deliver to the City the final as-built plans incorporating field marked prints supplied by the City. Upon completion of construction, the City will submit field-marked prints to Consultant. Consultant shall incorporate all changes to the plans electronically with all necessary revision notations and submit to the City. GENERAL REQUIREMENTS 1. The Consultant has total responsibility for the accuracy and completeness of the plans and related designs, specifications and estimates prepared and shall check all such materials accordingly. The plans will be reviewed by the City for conformity with the requirements of the Agreement. Reviews by the city do NOT include detailed review or checking of design or the accuracy with which such designs are depicted on the plans. The responsibility for accuracy and completeness of such items remains solely that of Consultant.     City Council 17 – 19 5/2/2023 City of Santa Ana RFP 22-124 Page A1-7 2. Consultant or its sub consultants shall not incorporate in the design any materials or equipment of single or sole source origin without written approval of the City. 3. The plans, specifications, estimates, calculations, and other documents furnished under the Agreement shall be of a quality acceptable to the City and State. The criteria for acceptance shall be a product of neat appearance, well organized, technically and grammatically correct, checked, dated, and having the maker and checker identified. The minimum standard of appearance, organization and content of the drawings shall be that of similar types produced by the City Boiler Plate. The Consultant shall modify its work as necessary to meet the level of acceptability defined by the criteria above. 4. Specification language must be incorporated in the contract document according to its technical section and shall not be placed on the plans. 5. The Consultant shall have a quality control plan in effect during the entire time work is being performed under the Agreement. The Quality control plan shall establish a process whereby plans are independently checked, corrected and back checked, and all job related correspondence and memoranda dated and received by affected persons and then bound in appropriate job files. Plan check shall also be provided by the City of Santa Ana’s Engineering Division, Building and Safety Department, Planning Division and the Parks and Recreation Department. Reviews by the City respective Divisions shall be coordinated by the City. 6. Manuals/Standards Where applicable, engineering design of all PROJECT improvements shall be compatible and in accordance with the latest editions of following publications: a. City of Santa Ana Standard Plans b. California Building Code (CBC) c. Standard Special Provisions for Public Works Construction It will be the responsibility of the Consultant to verify that it has received the latest version or update of these documents. 7. Street improvement plans shall adhere to City of Santa Ana Standard Plans and the Standard Special Provisions for Public Works Construction. Plans shall be computer drafted in Microstation CONNECT format and shall adhere to the current City of Santa Ana Public Works Agency Interagency CAD standards. 8. The Consultant’s work will be subject to inspections by representatives of the City. 9. Project Progress a. Meetings - Progress Review Meetings shall be held as deemed appropriate by the City. b. Progress Reporting - Progress Reports shall be submitted at monthly intervals, indicating progress achieved during the reporting period in relation to the progress scheduled.     City Council 17 – 20 5/2/2023 City of Santa Ana RFP 22-124 Page A1-8 c. Project Schedule - The Consultant shall prepare the project schedule in Microsoft Project format. The project schedule should break the tasks and subtasks. Any major change to the project schedule must be approved by the City. 10. The responsible-charge of the project shall be a licensed professional landscape architect or professional civil engineer and shall sign and stamp title sheet and contract document. Landscape architectural, Civil, and electrical plans shall be signed by California licensed professionals according to their discipline. PAYMENT AND INVOICING: Selected Consultant shall invoice the City based on time and material according to the City’s standard invoice template. Tasks and hours shall be clearly identified and all rates must match those included in the approved agreement. City shall retain ten percent (10%) of the invoice amount from each payment until the completed Project has been accepted by the City. Each invoice must include a Consultant Progress Report that contains tasks and activities completed and summary of work in the next month period. Certificate of insurance must be current in order for invoices to be processed. CITY RESPONSIBILITIES: The City will provide information in its possession relevant to the preparation of the required information in the RFP. The City will provide only the staff assistance and the documentation specifically in referred to herein. • City staff will be responsible for the General Plan Amendment from Low Density Residential (LR-7) to Open Space (O), an Amendment Application to change the zoning district from Multi-Family Residence (R3) to Open Space Land (O) and the lot merger process. • Furnish scope of work and provide general direction as needed for the assigned project. • All plan check coordination within the City • Advertise, award, and administer of construction contract • Electronic files (sample plans & specifications, City of Santa Ana’s CADD Standards) • Electronic files for title sheets and sheet borders • Facilitate meeting space and coordination and City facilities CONSULTANT RESPONSIBILITIES: • Provide all required insurance as outlined in Attachment 2 of this RFP. • Submit renewal of Certificate of Insurance 30 days before expiring. • Ensure Certificate of Insurance is current when submitting invoices.     City Council 17 – 21 5/2/2023 EXHIBIT B     City Council 17 – 22 5/2/2023 i | June 1, 2021 | David Evans and Associates, Inc. Proposal to provide Landscape Architectural Design for Standard-McFadden Park — RFP No. 21-055 Proposal to provide Landscape Architectural Services for 10th and Flower Park RFP No. 22-124 Submitted by Heath Habig, PLA #5028 Project Manager David Evans and Associates, Inc. 17782 17th Street, Suite 200 Tustin, CA 92780 Submitted to Suzi Furjanic City of Santa Ana 20 Civic Center Plaza, M-36 Santa Ana, CA 92701 February 28, 2023    City Council 17 – 23 5/2/2023 David Evans and Associates, Inc. | February 28, 2023 | 1 Proposal to provide Landscape Architectural Design Services for 10th and Flower Park — RFP No. 22-124 Table of Contents Section Description Page Section A Cover Letter ...................................................................2 Section B Contract Agreement Statement ...................................3 Section C Firm and Team Experience ...........................................3 Section D Project Understanding ...................................................6 Section E Relevant Project Experience....................................18 Section F References...............................................................19 Section G Fee Schedule (provided under separate sealed envelope) Appendix A Resumes ......................................................................A-1 Appendix B Forms ............................................................................B-1 Attachment 3-1: Non-Collusion Affidavit Attachment 3-2: Non-Lobbying Certification Attachment 3-3: Non-Discrimination Certification Appendix C Subconsultants Comprehensive Scope of Work .....C-1     City Council 17 – 24 5/2/2023 2 | February 28, 2023 | David Evans and Associates, Inc. Proposal to provide Landscape Architectural Design Services for 10th and Flower Park — RFP No. 22-124 February 28, 2023 Ms. Suzi Furjanic City of Santa Ana Public Works Agency; M-36 20 Civic Center Plaza; Ross Annex Santa Ana, CA 92701 RE: PROPOSAL TO PROVIDE LANDSCAPE ARCHITECTURAL DESIGN SERVICES FOR 10th AND FLOWER PARK, RFP NO. 22-124 Dear Suzi: On behalf of David Evans and Associates, Inc. (DEA), we are pleased to provide this proposal for the design of 10th and Flower Park. Our team has had the pleasure of working with the City of Santa Ana (City) on the design and implementation of the award-winning Memory Lane Park and Mariposa Park, in addition to working with Public Works on the design of Standard and McFadden Park which will soon come to fruition. The benefits of working with us include the following. ■Extensive Understanding of the City and Knowledge of the Proposed Project: DEA has designed similar park projects with the City, and we understand the importance of your potential funding and the project schedule. DEA is pleased to express our sincere interest once again in continuing to collaborate with your team. We have in-house expertise and creativity from our landscape architects, civil engineers, park planners, surveyors, hydrology specialists, irrigation designers and construction team members. We understand the City's desire to design and build a new park through community engagement. Our expertise with public outreach, including availability of bilingual team members, will support your staff as needed during design and construction. ■Technical, Creative and Efficient Team: Coupled with our extensive portfolio of park projects throughout Southern California, we are an ideal match to team with the City for the development of 10th and Flower Park. We have provided a comprehensive scope of services based on information provided in the City's Request for Proposal. We understand the Coronavirus State and Local Fiscal Recovery Funds (CSLFRF) program has provided initial funding. ■Team Continuity: We have come together with our same teaming partners including Design West for electrical engineering, Converse Consulting for geotechnical engineering, and Spohn Ranch in the event a skate park is desired. We have provided a comprehensive schedule to indicate how best to accomplish your scheduling needs. We thank you again for your consideration of our qualifications and look forward to the next step in the selection process. I am a principal of DEA and the main point of contact with legal authority to commit the firm under this contract. Please feel free to contact me at (909) 481-5750 or ksr@deainc.com if you have any questions or need additional information. Sincerely, DAVID EVANS AND ASSOCIATES, INC. Kim S. Rhodes, PLA 3867 Vice President, Principal in Charge 17542 E. 17th Street, Suite 150 Tustin, CA 92780 T: 714.665.4500 F: 714.665.4501     City Council 17 – 25 5/2/2023 David Evans and Associates, Inc. | February 28, 2023 | 3 Proposal to provide Landscape Architectural Design Services for 10th and Flower Park — RFP No. 22-124 B. Contract Agreement Statement We concur with the contract language; however, if possible, David Evans and Associates, Inc. (DEA) respectfully requests the same language as that which was agreed upon in our Standard and McFadden Park contract, given all parties previously agreed to said language. C. Firm and Team Experience DEA has been providing landscape architectural services to the public and private sector for 45 years. Founded in 1976 on the philosophy of hiring outstanding professionals and giving them the freedom and support to do what they do best, the landscape architecture team at DEA has become well established in Southern California. DEA has more than 1,000 employee owners and maintains offices in California, Colorado, Idaho, Mississippi, Nevada, New York, Oregon, South Carolina, Texas, Utah, and Washington. We are consistently ranked among Engineering News Record’s Top 100 Pure Design firms in the U.S. and among the leaders in many of our local markets. DEA Services DEA has the demonstrated capacity to perform the required services as described in the request for proposal, to provide landscape architectural services for the 10th and Flower Park project. We have organized an experienced group of individuals to assist the City to provide a creative, responsive, technically competent, and efficient team. We are currently providing similar services to the City of Santa Ana (City) on the Standard and McFadden Park project. DEA will utilize staff from both our Ontario and our local Orange County office for this contract, located at 17542 E. 17th Street, Suite 150, Tustin, CA 92780. Our Tustin office is within close proximity to the City of Santa Ana. Our team of technical and professional landscape architectural staff are supplemented by experts from across the west to provide the services needed. Landscape architecture is an integral part of DEA’s interdisciplinary approach. Our experience includes landscape design services for park and recreation areas, playgrounds, sports fields, trails, streetscape and highways, residential, and commercial site planning. We have worked seamlessly with numerous southern California municipalities providing design services, and have found that an essential element of our recreation, civic and community facility project success is client collaboration. Our best projects have been programmed, planned and designed with extensive input from our clients and their community. When clients are engaged in the process, they know that their interests and their stakeholders’ needs are being addressed. Below are images of our ongoing collaboration on award-winning park design and implementation DEA’s project manager and landscape architecture team have experience delivering award-winning parks for the City of Santa Ana Memory Lane Park Mariposa Park     City Council 17 – 26 5/2/2023 4 | February 28, 2023 | David Evans and Associates, Inc. Proposal to provide Landscape Architectural Design Services for 10th and Flower Park — RFP No. 22-124 Organizational Chart Key Staff Heath Habig | Project Manager: Heath is a senior landscape architect with 26 years of landscape architectural design experience at all phases of the project delivery process including schematic design, design development, construction documentation and construction support. Heath has worked on a wide variety of projects during his career and continues to pull from this experience on city parks, trails, streetscapes, single family housing developments, senior living facilities and commercial sites. He is an experienced project manager and is currently working on the design efforts on Standard and McFadden Park for the City. Availability: 40% Kim Rhodes | Principal-in-Charge: Kim is a California registered, award-winning landscape architect, client manager, and vice president with DEA. For the past 37 years, she has been responsible for landscape architectural design and management on numerous projects, including design and planning for parks, trails, streetscapes / roadways, sports facilities, transportation corridors, structure aesthetics, schools and universities, commercial, residential, and industrial developments. She worked with City staff on both the Memory Lane and Mariposa Park projects, and was instrumental in preparing award-winning submittals for Memory Lane Park. She currently assists with QA/QC on Standard and McFadden Park for the City. Availability: 20% Todd Holmes | Public Outreach: Todd is a California licensed landscape architect with extensive experience in the public sector throughout Southern California. For the past 34 years, he has been responsible for the design and management of a wide variety of projects including neighborhood and community parks, trails, campgrounds, streetscapes, restroom facilities and recreation centers. Todd was also involved in the public outreach efforts on Standard and McFadden Park for the City. Availability: 25% Given our prior success with park design with the City, our team includes Heath Habig, PLA as project manager and Kim Rhodes, PLA as principal in charge/ quality manager. Assisting them will be a team of landscape architects, park planners, designers, irrigation specialists, civil engineers, and hydrologists from DEA. We have also included subconsultants to provide geotechnical services, surveying, electrical/lighting design, and skate park design if needed.     City Council 17 – 27 5/2/2023 David Evans and Associates, Inc. | February 28, 2023 | 5 Proposal to provide Landscape Architectural Design Services for 10th and Flower Park — RFP No. 22-124 Jon Oen | Irrigation Design: Jon is a certified commercial irrigation designer, certified landscape irrigation auditor, and a partner with the U.S. Environmental Protection Agency’s (EPA’s) WaterSense program. For 24 years, he has worked on a wide variety of irrigation projects including parks, streetscapes, interchanges, hotels, resorts, residential, and commercial developments. Jon provides construction observation including submittal review and site visits (main line testing) specifically focused on irrigation systems and controls. He is well versed in the regulatory guidelines associated with AB1881 (Model Water Efficient Landscape Ordinance). Availability: 35% Mark Oskorus | Civil Engineering Task Lead: Mark has 26 years of experience in the civil engineering profession with hands-on design engineering experience on public works, education, commercial, and residential development projects. Mark has an extensive background in all aspects of computer technology as it relates to the civil engineering profession including grading, street, storm drain, sanitary sewer systems, and water LID design; in addition to coordination with utility companies for relocation and installation of new wet and dry utilities. Mark and his team have been instrumental on the engineering tasks associated with Standard and McFadden Park in the City. Availability: 40% Subconsultants To assist in supplementing our team, DEA will use the services of the subconsultants below to provide geotechnical, electrical, surveying, environmental, and skate park design services. CONVERSE CONSULTANTS | Geotechnical Engineering: Converse is an employee-owned corporation providing geotechnical engineering and geological services. Their professional and technical staff includes in- house geotechnical engineers, engineering geologists, environmental scientists, deputy inspectors, laboratory and field technicians, drafting/CAD specialists, and other specialized support personnel. Converse is currently working with DEA on the Standard and McFadden Park in the City. DESIGN WEST ENGINEERING | Electrical Engineering: Design West Engineering is a full-service electrical engineering consulting firm founded on the philosophies of second-to-none service, environmental sensibility, and commitment to forward-thinking innovation. They currently maintain approximately 45 employees offering a diversified range of practical experience in municipal, educational, green-building, transportation, medical, commercial, and residential building sectors. Design West is currently providing electrical engineering services as a subconsultant to DEA on the Standard and McFadden Park for the City. SPOHN RANCH | Skatepark Consultant: Spohn Ranch began as a community, anchored by Aaron Spohn’s backyard half-pipe, and grew into an award-winning skatepark design-build firm. Via three decades of municipal skatepark projects, Spohn Ranch has mastered a broad range of techniques specific to creating the highest-quality wheel-focused terrain possible. With a firsthand passion for skateboarding and wheel sports, the Spohn Ranch family of highly-skilled craftsmen, including landscape designers, iron workers, grading wizards and ACI-certified shotcrete nozzlemen, pride themselves on designing and building skateparks with the relentless dedication to detail and architectural finesse. Spohn Ranch is currently designing the skatepark elements on the Standard and McFadden Park for the City. ECORP CONSULTING, INC. (ECORP) | Environmental: Established in 1987, ECORP is a California “S” Corporation that specializes in assisting government agencies and private clients with a wide range of environmental services. ECORP is a financially sound firm with an office in the City of Santa Ana. ECORP’s parks experience includes as-needed environmental services contracts with California Department of Parks and Recreation and Los Angeles County Department of Parks and Recreation as well as individual parks projects for numerous cities throughout southern California. MEYER LAND SURVEYING | Surveying: Meyer Land Surveying was established in 2015 by Daniel and Charity Meyer to provide Southern California with professional land surveying services. They are an established firm with staff bringing well over 60 years of combined experience. They are SBE certified and Local 12 IUOE members.    City Council 17 – 28 5/2/2023 6 | February 28, 2023 | David Evans and Associates, Inc. Proposal to provide Landscape Architectural Design Services for 10th and Flower Park — RFP No. 22-124 D. Project Understanding Approach and Understanding THE VALUE OF DAVID EVANS AND ASSOCIATES, INC. (DEA) Having had the opportunity to partner with the City of Santa Ana (City) on the design and implementation of three similar parks (Memory Lane, Mariposa Park and Standard and McFadden Park), DEA has a significant understanding of the process by which the City has successfully achieved much needed recreational opportunities for the community! All of the parks began with a strong conceptual design developed by the City and further refined through the public outreach process. For the 10th and Flower Park, it will be a collaboration between DEA and the City to develop the conceptual park plan with input from the public. The park is located in an underserved neighborhood with expected enthusiastic involvement from the community and funding from sources requiring strict adherence to project schedules and design programs given grant funding guidelines. 10th and Flower Park will require very similar processes for design and construction and will include design amenities that can be found in the aforementioned list of parks. These park projects were a successful collaboration between the City and DEA. Our interest continues to be a part of the City's goal of providing the local community with access to wellness and recreational facilities. The City of Santa Ana continues to make great strides in providing parks for the community. 10th and Flower Park will be connected with nearby public transportation and in close proximity to the public library and schools, thus we can expect a busy and vibrant active park with amenities for all. The juxtaposition of the selected park improvements will be important to ensure that we consider safety, visibility, adjacencies, noise, circulation and access. FUNDING Based on the information noted in the RFP, the City has secured funding from the Coronavirus State and Local Fiscal Recovery Funds program. The 1.27-acre project site is located at the southeast corner of the W. 10th Street and N. Flower Street intersection and is currently composed of nine separate parcels in addition to Garnsey Street identified as low-density residential land use and zoned Professional. The proposed park design will look to incorporate North Garnsey Street and three residential parcels. PUBLIC INPUT We understand that the City would like to hold at least two public outreach meetings during the development of the conceptual plan. The DEA team will provide presentation materials including graphics and renderings such that we can discuss key aspects of the park design by gaining input from local residents on desired park features. The anticipated park elements may include: ■Hardscape / walkways ■Playground equipment with rubberized play surface ■Decorative pedestrian bridge and decomposed granite walkways (per RFP page A1-4) ■Canvas shade structures ■Basketball court (per RFP page A1-4) ■Exercise area ■Turf play area ■Skateboard court (per RFP page A1-4) ■Perimeter fencing if applicable ■California friendly / Waterwise landscaping with shade trees ■Automatic irrigation system (new water service) ■Site amenities (park monument sign, benches, picnic tables, trash receptacles, bike racks and a drinking fountain) DEA’s success on previous City park projects, demonstrates our team's consistent process and collaboration in delivering quality projects.    City Council 17 – 29 5/2/2023 David Evans and Associates, Inc. | February 28, 2023 | 7 Proposal to provide Landscape Architectural Design Services for 10th and Flower Park — RFP No. 22-124 ■Drainage (utilizing low impact development concepts) / WQMP as applicable ■Perimeter right-of-way improvements ■Site lighting with electrical service ■Feasibility Study to incorporate Garnsey Ave. Right-of-way into the project EFFECTIVE PROCESS DEA anticipates working closely with the City to schedule / facilitate community meetings upon award of the contract in order to obtain consensus of the desired park amenities and to determine budgets based on grant pursuits and available funding. Our team has extensive experience with community outreach and workshop facilitation. We will also provide a bilingual design team member at each meeting. We have worked with a number of agencies to assist in expediting construction schedules by utilizing various programs available to cities whereas a reduction in cost is achieved in addition to a savings in the schedule. SCHEDULE DEA has prepared a comprehensive schedule that requires full cooperation by our design team members as well as the City and outside agencies to ensure the work is completed in accordance with the City goals as well as the criteria necessary in compliance with potential grant funding. This schedule will be updated at each progress meeting, making adjustments as needed and determining if there are any matters that could cause potential issues, and if so, to determine how to mitigate these concerns. Although still cognizant of safety and wellness protocol, we are flexible with our methods of community outreach and consensus. We also recognize that material and construction costs are still challenging and hence we will address those matters throughout our work effort when developing costs. Our scope and fee addresses each of the elements denoted in the RFP in addition to the tasks necessary to prepare a comprehensive set of construction documents. Given our extensive experience with award-winning park projects, we look forward to sharing our ideas with you! Scope of Work A. Project Coordination The DEA team will attend progress meetings (web based) once to twice a month with staff throughout the duration of the project in addition to the start-up meeting. Fees are based on an average meeting time of one hour. If additional meetings are required beyond the allocated hours, DEA will provide a scope and fee to supplement this task if needed. This task also includes coordination with affected agencies and utility companies. Community outreach efforts are included in Item F. below. Given the proximity of our office to the City, we anticipate being available for in-person meetings. Deliverables: Attendance at project meetings during the conceptual design efforts, design development / construction document phase of work as noted and as allocated in the fee schedule. B. Records Research The DEA team will research as-built plans, record drawings, right-of-way data, and future improvement plans that might affect the project site. Existing and proposed facilities will be noted to avoid potential conflicts. This task will work in tandem with Item G below. Deliverables: Obtaining existing plans as noted above. C. Preliminary Design C.1 - Conceptual Plan (30%) Following a project kick off meeting (including a site visit with staff), the project team will discuss the conceptual design, goals and objectives, potential issues, and overall project schedule. DEA will prepare up to two rendered conceptual plans (no colore) based on input from the community outreach meetings. This task also     City Council 17 – 30 5/2/2023 8 | February 28, 2023 | David Evans and Associates, Inc. Proposal to provide Landscape Architectural Design Services for 10th and Flower Park — RFP No. 22-124 includes the preparation of one revised plan and rendered conceptual exhibit which incorporates community input. The final color conceptual plan will be a refinement of the City-approved plan. A construction cost estimate and final schedule will be provided and approved by the City prior to commencing work on the PS&E package. Deliverables: Two conceptual plans, one revised / color plan, construction cost estimate, and final schedule. C.2 - Preliminary Hydrology and Hydraulics Analysis DEA will prepare a preliminary drainage study for the project site. A rational method analysis of the site will be performed addressing the pre-and post-construction 10- and 50-year storm events. The rational analysis will determine the pre-and post-construction surface flow and serve as the basis for sizing of on-site drainage facilities to retain the difference in the pre-and post-construction conditions. This analysis, along with the percolation test data provided by the project geotechnical engineer will be used to size the project infiltration system. Deliverables: Up to two conceptual design plans and one refinement of the selected park design including exhibits as denoted above. This task also includes the hydrology and hydraulic analysis report. D. Survey (Topographic) Meyer Land Surveying will perform a field topographic survey and prepare electronic AutoCAD Civil 3D file deliverable for the design team. No hard copy deliverable is included. This portion of the agreement provides for the following: ■Horizontal and Vertical control will be established to support the project. ■Horizontal datum will be based on an assumed coordinate system. ■Vertical datum will be based on Orange County Benchmark nearest to the project (BM# SA-320-89). If required to go farther to locate an existing benchmark, this will be considered an additional service. ■Cross sections will be located at 25 foot intervals on Flower Street from centerline to east back of walk, on 10th Street from south lip of gutter to south back of walk, and on Garnsey Street from back of walk to back of walk. The southerly limits of the survey will be the southerly property line and its easterly and westerly prolongations. On-site topography will be obtained using a 25’x25’ grid. Topographic survey to also include above-ground utility structures, driveways, signs, trees, and other permanent improvements within the project limits. No overhead items or pavement striping are included. ■Survey dips of up to a total of 3 sewer manholes and 1 parkway drain within the project limits, and if accessible during the field survey. Subsequent trips due to locked or otherwise inaccessible manholes will be considered an additional service. ■Manholes will be dipped if and only if deemed safe at the time of the field survey by the field survey crew. If deemed unsafe by the field survey crew then locating dip information on these manholes will be considered out of scope and traffic control will be required to be provided by the client. Deliverables: 20' scale Topographic Survey as noted above, ASCII list of survey data, parcel base map in MicroStation Connect format. E. Water Quality DEA will prepare a Water Quality Management Plan (WQMP) report to include treatment flow rate calculations and descriptions of BMPs and treatment systems in order to provide compliance with water treatment requirements. DEA will also coordinate with the City for the LID requirements and provide BMP's with appropriate size based on treatment and peak flow rates. The team will also perform research into site specific conditions such as prior contamination, depth to groundwater, soil conditions, or utility conflicts, that could preclude infiltration. Soil and infiltration testing will be performed in accordance with the Technical Guidance Documents and in cooperation with the OC Watersheds link provided. Both function and form are important aspects of the design and therefore while we consider the site aesthetics, we will also focus on sustainable issues such as groundwater recharge. Deliverables: WQMP as noted above.     City Council 17 – 31 5/2/2023 David Evans and Associates, Inc. | February 28, 2023 | 9 Proposal to provide Landscape Architectural Design Services for 10th and Flower Park — RFP No. 22-124 F. Public Outreach DEA will be available for a minimum of two public outreach meetings to gain input from residents on the design and aesthetic features desired within the park site (our scope of services currently includes two meetings; whereas additional public meetings could be subject to additional fees). DEA will organize, help promote (mailing list based on City input) and facilitate these meetings in addition to providing the presentation material (graphics and renderings). The goal of these meetings includes discussing key project aspects, benefits and consequences. DEA will have a bilingual design team member available for each team meeting. Deliverables: Attendance at two public outreach meetings including assistance with promoting said meetings. G. Utility Coordination DEA will perform utility research and coordination in preparation of the site utility plan. This research will include searching for available record utility data within or adjacent to the project limits. DEA will gather available information from the utility purveyors regarding their facilities in the project area. Underground utilities will be mapped by record public information only; subsurface utilities that are not identified on existing record maps will not be shown. The record utility information will be used to determine points of connection for electrical (Edison), irrigation and domestic water in the preparation of a site utility plan. Deliverables: Data collection, utility research and coordination, preparation of a site utility plan to provide power / electrical, irrigation and domestic water to the project site. H. Environmental (TBD) We have assumed that the City will provide the Phase I ESA separately. The project would be subject to the California Environmental Quality Act (CEQA). Based on our experience with parks projects and the resources in the City of Santa Ana, we have assumed that the appropriate environmental document would be an Initial Study/Mitigated Negative Declaration (IS/MND) with supporting technical studies. ECORP’s scope of work, cost, and schedule for these services are provided below. ECORP will prepare the CEQA IS/MND and supporting technical studies for biological resources and cultural resources. Models for air quality/greenhouse gas, noise, and energy will be conducted and the results will be included within the IS/MND with supporting modeling data appended to the IS/MND. ECORP has assumed that the analysis in the technical studies and models will not identify any unavoidable significant impacts, and that an IS/MND will be the appropriate CEQA document. ECORP will prepare an Administrative Draft, Draft, Administrative Final and Final IS/MND for the project and will prepare and file the Notice of Intent and Notice of Determination with the State Clearinghouse and Orange County Clerk. ECORP will also mail the NOI to up to 20 addresses and arrange for publication in one local newspaper. ECORP will assist the City with government- to-government consultation with California Native American tribes under Assembly Bill 52 (AB 52) through drafting notification letters and documentation of the consultation process. DEA will assess the proposed park to determine if it is required to prepare a VMT analysis for environmental clearance under CEQA. DEA will apply the city’s four criteria to the project and indicate whether the project satisfies any criterion. DEA will document the screening assessment and its most critical conclusion in a technical memorandum which will include any analysis or mapping used as part of the assessment. I. Civil Engineering Plans I.1 - Geotechnical Investigation Project Set-up: Under the direction of the project manager, a staff professional from Converse will set up the project to provide the services outlined under our scope of work. The project set-up will include the following. ■Coordinate with DEA and the City representative to schedule the field investigation. ■Perform a site reconnaissance to verify existing conditions.    City Council 17 – 32 5/2/2023 10 | February 28, 2023 | David Evans and Associates, Inc. Proposal to provide Landscape Architectural Design Services for 10th and Flower Park — RFP No. 22-124 ■Review existing geology/geotechnical reports for properties in the vicinity. ■Stake/mark the boring locations in the field so that drill rig access to all the locations is available. In case, the site has existing underground utilities, a representative from the city MUST clear the boring locations, Converse will not be liable for damage to any unmarked utility. ■Notify Underground Service Alert (USA) at least 48 hours prior to field exploration to clear the boring locations of any conflict with existing underground utilities. Subsurface Exploration: Our subsurface exploration will consist of drilling exploratory borings. The purpose of the borings will be to Obtain subsurface information at the site, Obtain undisturbed and bulk samples of the various soil types for laboratory testing, and record depth to bedrock or groundwater (if encountered). Borings: We will drill 6 borings between 5.0 and 30.0 feet below existing ground surface (bgs) within the project site. If refusal is encountered before the planned depths are reached, the borings will be terminated at that depth. The borings will be drilled with a truck-mounted (CME 75 or equivalent) rig equipped with an 8- inch diameter hollow-stem auger for soil sampling. Relatively undisturbed ring and bulk samples of the subsurface soils will be obtained at frequent intervals in the borings. The undisturbed samples will be obtained with a California Modified Sampler (2.4-inch inside diameter and 3.0- inch outside diameter) lined with thin sample rings. The soil will be retained in brass rings (2.4 inches in diameter and 1.0 inch in height). The central portion of the sample will be retained and carefully sealed in waterproof plastic containers for shipment to our laboratory. Bulk soil samples will be collected in plastic bags and brought to our laboratory. Borings will be backfilled with soil cuttings. The mechanically driven hammer for the sampler is 140 pounds, falling 30 inches for each blow. The number of successive drops of the driving weight (“blows”) required for each six inches of penetration will be shown on the boring log. The borings will be backfilled with cement grout (if ground water is encountered) and soils cuttings and compacted by pushing down with augers. Where asphalt concrete is penetrated, the surface will be patched with cold mixed asphalt concrete. It is possible the surface may settle over time. If construction is delayed, we recommend the owner monitor the boring site and backfill any settlement or depression that might occur or provide protection around the area of the boring locations to prevent trip and fall injuries from occurring near the area of any potential settlement. Environmental Analytical Testing for Soil Sample: One composite soil sample from the excess soil cuttings will be submitted to a California ELAP certified laboratory under chain-of-custody control. All sample analyses will be conducted on a standard turnaround time. The samples will be analyzed as follows: ■EPA 8015M – TPH carbon chain speciation ■EPA 8260 – VOCs and Oxygenates ■EPA 8270 – SVOCs ■EPA 8082 – PCBs ■EPA 8081A – OCPs ■EPA 6010B – Title 22 metals (TTLC) Waste Disposal: All excess soil cuttings will be contained in five (5) drums. The drums will be temporarily stored on the site away from drainage areas and secured from unauthorized entry until laboratory analytical results are received. The waste will be profiled for the most cost-effective disposal or recycling option. For budgeting purposes, we have assumed five (5) drums of waste will need to be transported and disposed of as non-hazardous waste. Converse will be responsible for the preparation of waste manifests, and for arranging for proper transportation and disposal of the waste. A Client representative will be responsible for signing the manifests as the Generator. Copies of the manifest will be provided. Percolation Test: The purpose of the Infiltration test will be to obtain water infiltration rate of the surface soils at the location of surface runoff discharge. We will conduct infiltration testing at one location. The depth of the infiltration test will be at 10.0 feet bgs. A 2-inch diameter perforated PVC pipe will be installed inside the     City Council 17 – 33 5/2/2023 David Evans and Associates, Inc. | February 28, 2023 | 11 Proposal to provide Landscape Architectural Design Services for 10th and Flower Park — RFP No. 22-124 boring. The pipe will be secured in the borehole and pea gravel filter pack will be poured down the borehole to surround the pipe casing and hole bottom. Water will be added to the borehole until the water level is as near the ground surface as can be achieved and allowed to pre-soak Pre-Soaking: Pre-soaking will be done by inundating the borehole with water for at least one hour. Test Procedure: After presoak, the borehole will be filled with water to 12 inches above the bottom and the drop in water level in the borehole shall be observed. The following 2 conditions are utilized to determine the time interval between readings. ■If water remains in the hole after 10 minutes but drains before 30 minutes, the time interval between readings shall be 10 minutes. ■If water remains in the hole after 30 minutes, the time interval between readings shall be 30 minutes. After completion of presoak, the borehole shall be inundated to a level less than or equal to the presoak depth. For each successive infiltration test reading, the starting water level must be at this initial water depth. A sounder shall be utilized to determine the water level during each test. All measurements of water level shall be taken to the nearest 1/8-inch increment. Infiltration test readings shall be conducted a minimum of eight times, or when a stabilized rate of drop has been obtained, whichever occurs first. A stabilized rate is defined as when the highest and lowest readings of three consecutive infiltration tests are within 10 percent of each other. The average of the stabilized rate over the last 3 consecutive test readings shall be used as the pre- adjusted infiltration rate. Attempts will be made to remove the pipe from the borings. If the attempts fail, the pipe will be abandoned in place and the hole backfilled with soil cuttings Laboratory Testing: Laboratory testing will include, but may not be limited to; In-situ moisture and dry density; Soils corrosivity; R-value; Collapse; Expansion Index; Sieve analysis; Maximum density; and Direct shear. Engineering Analyses and Report Preparation: Data obtained from the exploratory borings and the laboratory testing program will be evaluated. Engineering analyses will be performed to develop design and construction recommendations that will be presented in a geotechnical investigation report. I.2 – Horizontal Control Plans DEA will prepare a 1” = 20’ scale horizontal and vertical control plan for the project depicting a survey control line and dimensions to pertinent site features for use in the layout of the park and site features during construction. Deliverables: 1” = 20’ scale horizontal and vertical control plan. I.3 - Grading and Drainage Plan DEA will prepare a 1”= 20’ scale precise grading, drainage and paving plan for the project depicting grading contours, slopes, finish surface elevations, drainage patterns, swales, typical cross sections, details and proposed civil related improvements including pavement, hardscape flatwork and access ramps. The plan will consider ADA requirements for accessibility. Deliverables: 1” = 20’ scale grading and drainage plan. I.4 – Composite Storm Drain and Water Plan DEA will prepare a 1”= 20’ scale composite storm drain and water plan for the project depicting proposed storm drain and domestic water pipe alignments and structures required to service the project site. Deliverables: 1” = 20’ scale composite storm drain and domestic water plan. I.5 - Erosion Control Plan This plan will include the preparation of erosion control measures for use in construction to reduce sediment transport within the site. Deliverables: 1” = 20’ erosion control plan as noted above. I.6 - Final WQMP DEA will prepare finalize the conceptual WQMP. Deliverables: Finalized WQMP.     City Council 17 – 34 5/2/2023 12 | February 28, 2023 | David Evans and Associates, Inc. Proposal to provide Landscape Architectural Design Services for 10th and Flower Park — RFP No. 22-124 J. Landscape and Irrigation Plans J.1 – Site / Construction Plan DEA landscape architects will provide a site plan for the proposed items of construction. This plan will designate features of the proposed project including placement, detail references, material and manufacturer callouts, general construction notes, and specific elements of the overall design which are necessary for the proper construction of proposed items. At this time, we anticipate that the park will include some or all of the amenities noted under 'Public Input'. Please note that we have not included structural calculations for items such as the shade shelter. Deliverables: 1” = 20’ scale site plan. J.2 - Planting Plans Plans will include a plant legend indicating trees, shrubs, and ground covers in addition to information regarding the placement of materials such as decomposed granite, mulch and boulders. The legend will indicate the botanical and common names, quantity, size, and remarks (such as variety and staking procedure). The plans will provide an appropriate palette utilizing sustainable landscape materials including California-friendly, drought tolerant plants. Deliverables: 1” = 20’ planting plan and details as noted above. J.3 - Irrigation Plans The irrigation plans will provide the necessary information for a complete and fully automatic irrigation system for the approximate 1.27 acre park. The plans will indicate the point of connection based upon agency requirements, backflow prevention and pressure regulation (as necessary), and equipment size and type in the irrigation legend. “Smart” Water Application Technologies (SWAT) will be utilized. Flow monitors, moisture sensors, and ET based controllers will be implemented. We also anticipate providing the following information: ■Prepare water usage calculations (MAWA and ETWU). ■Provide water efficient landscape worksheet and hydrozone table for each remote control valve. ■Obtain horticultural soils report (agronomic data) based on soil samples obtained from site. ■Provide irrigation run time schedule based on soil type. ■Rain and wind sensors will be added in addition to WUCOLS water use classifications. Deliverables: 1” = 20’ irrigation plans and details as noted above. (Recycled water is not anticipated). J.4 - Skate Park Plans (OPTIONAL) J.4a - Project kick-off meeting Spohn Ranch and the City will kick-off the project via an in-person or virtual meeting. We will review the project goals, project schedule, and points of coordination. Deliverables: Meeting Minutes (PDF). J.4b - Information Gathering & Review During the project kick-off meeting, Spohn Ranch and the City will take stock of existing site data, studies and any other information pertinent to the project and project site. We will review existing information and work with the City to collect additional information as necessary. The site information typically required to begin design work is as follows: ■Site survey (AutoCAD). ■As-built drawings. ■Geotechnical report. ■Any master plan design work or future improvements planned for the site. ■Any local, state or federal design requirements.     City Council 17 – 35 5/2/2023 David Evans and Associates, Inc. | February 28, 2023 | 13 Proposal to provide Landscape Architectural Design Services for 10th and Flower Park — RFP No. 22-124 J.4c - Site Walkthrough Spohn Ranch and the City will conduct a site walkthrough to review existing conditions, photograph the site and discuss opportunities and constraints. Deliverables: Walkthrough minutes (PDF). J.4d - 75% Design Development Incorporating feedback from the project kick-off meeting, Spohn Ranch will prepare a conceptual design. Conceptual design will address footprint, access, circulation, spacing, elevations and terrain sections, but not detail the specific dimensions of every obstacle. Deliverables: 3D renderings (jpeg), labeled and scaled 2D site plan (PDF), construction cost estimate (PDF), 2D base (AutoCAD). J.4e - 75% Design Development Review Meeting Spohn Ranch will lead a virtual meeting with the City and other relevant stakeholders to present the conceptual design and solicit feedback. Deliverables: Meeting minutes (PDF). J.4f - 100% Design Development Incorporating feedback from the 75% design development review meeting, Spohn Ranch will refine the conceptual design to a 100% design development level. Deliverables: 3D renderings (jpeg), labeled and scaled 2D site plan (PDF), construction cost estimate (PDF), 2D base (AutoCAD). J.4g - Construction Documents Kick-off Meeting Spohn Ranch will lead a virtual meeting with the City to review 100% design development, special requirements and points of coordination. Deliverables: Meeting Minutes (PDF). J.4h - 90% Construction Documents Spohn Ranch will prepare professional construction documents detailing the skatepark-specific site improvements. Deliverables: (PDF and AutoCAD), information plan, 3D perspective, layout plan, steel plan, jointing plan, grading and drainage plan, sections, construction details and technical specifications. The City will provide a title block and site base in AutoCAD format. Spohn Ranch will coordinate with the City on other aspects of the construction documents such as access pathways, landscaping, etc. J.4i - 90% Construction Documents Review Meeting The City will review the 90% construction documents submittal and prepare redline comments. Spohn Ranch will lead a virtual meeting with the City to review the redline comments and identify actions necessary to address the comments. Deliverables: Meeting minutes (PDF). J.4j - 100% Construction Documents Spohn Ranch will incorporate feedback from the 90% construction documents review meeting and prepare a 100% construction documents submittal sealed by a California-licensed structural engineer. Deliverables: 100% construction documents (PDF and AutoCAD). J.5 - Landscape Construction Details DEA will prepare construction details for hardscape elements, pedestrian bridges, site furnishings (if necessary), planting and irrigation components. In most instances, footing details and calculations (if necessary) for pre-fabricated items such as shade canopies and play equipment will be provided by the manufacturer. Deliverables: Construction details as noted above.    City Council 17 – 36 5/2/2023 14 | February 28, 2023 | David Evans and Associates, Inc. Proposal to provide Landscape Architectural Design Services for 10th and Flower Park — RFP No. 22-124 J.6 - Final Color Rendering DEA will provide a final color rendering of the project reflecting all items identified within the final construction documents. Deliverables: 24" x 36" colored rendering as noted above. K. Electrical Plans Scope is to provide site security lighting and new electrical service. New service will be coordinated with the local utility company. Services included: ■One pre-design site visit as required for verification of existing conditions. ■Three regularly scheduled coordination conference calls. ■Electrical specifications provided in book format. ■Licensed professional engineers stamp and signature. ■Completion of applicable governing agency comments (plan check comments). ■Engineering calculations required to generate electrical design. ■Electrical site plan including the following: 1. Site lighting layout, circuiting, and control wiring diagram for general lighting purposes. 2. Point by point of site lighting foot candle levels. 3. Schedule of lighting fixtures. 4. Energy code lighting compliance forms. 5. New service entrance and main meter sections design. 6. Distribution and branch panel locations. 7. Single line diagram. 8. Load schedules. 9. Panel schedules. 10. Power to irrigation controller. 11. Voltage drop calculations. 12. Electrical connections to low voltage devices as specified by other system designs. ■Utility Coordination including the following: 1. Electrical utility coordination including the following: a) Coordination of power service with serving utility. b) Completion of all paperwork and plan submittals with power company. c) Site meeting with power company. Deliverables: Electrical engineering plans, details, and specifications as noted above. L. Plans, Specifications and Estimates (PS&E) L.1 - Final Construction Documents (plans as described above) The construction documents will be prepared in accordance with the California Building Code and ADA. These plans will be submitted to the City for review and approval at four milestone deliverables - 30% (conceptual as noted above), 60%, 90% and 100%. Plans will be signed by a licensed professional as appropriate. Constructability review meetings will occur at 90% and shall include the City and DEA. The design team will perform the QAQC efforts and provide those to the City prior to the constructability review. Deliverables during the construction document phase are as follows: Two full sets of the construction documents for review at 90% in addition to one electronic PDF copy in MicroStation CONNECT. At 100% completion, DEA will provide one full sized set of signed and sealed bond copies in addition to one electronic PDF copy (signed final design plans, specifications in Word, QA/QC checklist, cost estimate and design calculations). Deliverables: Preparation of 60%, 90%, and 100% plans. Fees noted in each of the plan descriptions above.     City Council 17 – 37 5/2/2023 David Evans and Associates, Inc. | February 28, 2023 | 15 Proposal to provide Landscape Architectural Design Services for 10th and Flower Park — RFP No. 22-124 L.2 - Technical Specifications DEA will prepare technical specifications for each of the park components in CSI book format. DEA will combine the specifications with City-provided boiler plate information such as general conditions, special provisions, notice inviting bids etc. Deliverables: Preparation of technical specifications as noted above. L.3 – Final Opinion of Probable Cost The project team will prepare a final construction cost estimate in a per unit basis (or lump sum) of proposed park improvements once the construction documents have been completed to 100%. This format will directly match the contractor bid schedule for ease of comparison. The estimate will be in tabular form for each construction item indicating quantity, unit, unit price and total cost. Although the contractor will be responsible for the preparation of the SWPPP, DEA will include this item in the cost estimate. Deliverables: Construction cost estimate as noted above. L.4 - Plan Submittals, Approval Process, and Permitting The construction documents will be prepared in accordance with the California Building Code and ADA. PS&E's will be submitted to the City for review and approval and will be signed by a licensed professional as appropriate. Deliverables: Submittal, review, and revisions associated with obtaining project approval as noted above. BID ADVERTISEMENT, CONSTRUCTION ADMINISTRATION AND RECORD DRAWINGS M.1 – Bid Advertisement (Optional) DEA will attend the pre-bid meeting and will provide responses to bid RFI’s, assist with answering questions and providing clarification if conflicts arise. Each item will be reviewed by the City prior to release of information. Deliverables: Attendance at pre-bid meeting and bid assistance as noted above. M.2 – Construction Administration (Optional) DEA’s construction management team will answer questions, review submittals, shop drawings and schedules required to be submitted by the contractor for conformance with the design plans and specifications. The DEA team will review and respond to RFI’s and clarifications during construction within five calendar days of receipt. DEA will complete shop drawing reviews within two weeks of receipt and contract change order reviews shall be completed within two working days of receipt. We understand that the City will handle the day to day construction management process. DEA has anticipated the hours denoted in the fee schedule for each of the respective disciplines. Please note that this task shall require compensation on a time and materials basis in accordance with the level of effort required / desired. The fees for this task are shown for budgetary purposes only and shall be determined prior to the start of construction to allow the City to decide how best to utilize the DEA team resources along with their own staffing. At this time, it is difficult to determine the level of effort for the tasks listed and therefore we recommend negotiating this task once the contractor has been selected and prior to construction. M.3 – Record Drawings / As Built Plans (Optional) Utilizing General Contractor field marked plans provided by the City, DEA will incorporate as built information into the drawing files such that we can provide the City with electronic ‘Record Drawings’. Deliverables: One set of electronic as built plans based on contractor provided red lines.     City Council 17 – 38 5/2/2023 16 | February 28, 2023 | David Evans and Associates, Inc. Proposal to provide Landscape Architectural Design Services for 10th and Flower Park — RFP No. 22-124 LEGEND SITE BUSBUS Existing Tree Bus Stop Pedestrian Access Highly Visible Corner NORTH GARNSEY STREETRESIDENTIAL OC PUBLIC DEFENDER PARKING LOT MULTI -FAMILY NORTH WEST 10TH STREET NORTH FLOWER STREETRESIDENTIAL Challenge Adjacent to high volume street poses challenge for noise, safety and exposure to pollutants. Solution Park design will look to create a park border to help reduce these impacts while active play features will be located away from Flower. A B Challenge Park perimeter issues include the Garnsey Street homes and the street itself, street parking, determination of right-of-way, curb and sidewalk conditions. Solution DEA will work closely with the City to determine street parking requirements and the impact on park users as well as improving pedestrian site access. B B Challenge South edge of site is directly adjacent to neighboring parking lot. Solution Park design will screen the parking lot, DEA will work with the City to determine if access is needed. C RESIDENTIAL 0.3 miles to Storybook Preschool 0.3 miles to Santa Ana Public Library 0.2 miles to Santa Ana Stadium NEIGHBORHOOD C D Challenge Existing site soil conditions could prevent proper infiltration or bio-filtration. Solution These conditions can be solved using proprietary water quality structures similar to those found at other City parks. DA 0.5 miles to Santa Ana City Hall CHALLENGES AND SOLUTIONS The following diagram depicts our understanding of the challenges associated with this project site. We have developed solutions that DEA will implement to assist the City in delivering a park that includes features requested by the community.     City Council 17 – 39 5/2/2023 David Evans and Associates, Inc. | February 28, 202 | 17 Proposal to provide Landscape Architectural Design Services for 10th and Flower Park — RFP No. 22-124 2023 March April May June July August September October 10th AND FLOWER PARK PROJECT SCHEDULE November December PROJECT INITIATION Projected Project Award Date/Notice to Proceed PROJECT STARTUP AND CONCEPTUAL DESIGN Site Visit/Start Up Meeting with City Staff Records Research Topographic Mapping Base Sheet Preparation Preliminary Hydrology and Hydraulics Analysis Utility CoordinationCommunity Meeting 1 (obtain input from community and City) Prepare Conceptual Plan Cost Estimate City Review of Conceptual Plan Community Meeting 2 PLANS, SPECIFICATIONS AND ESTIMATES (30%)Preliminary Demolition Plans PLANS, SPECIFICATIONS AND ESTIMATES (60%) PLANS, SPECIFICATIONS AND ESTIMATES (90%) • Electrical/Lighting Plans and Details • Preliminary Construction/Site Amenities Plans • Preliminary Cost Estimate • Preliminary Layout/Construction Plans and Details • Irrigation Plans and Details • Planting Plans and Details January February 2024 • Title Sheet/General Notes Sheet • Demolition Plans • Layout/Construction Plans and Details • Precise Grading and Drainage Plans • Water Quality Management Plan • Construction/Site Amenities Plans • Skate Park Plans • Planting Plans and Details • Irrigation Plans and Details • Electrical/Lighting Plans and Details • Cost Estimate PLANS, SPECIFICATIONS AND ESTIMATES (100%)• Construction/Site Amenities Plans • Skate Park Plans • Planting Plans and Details • Irrigation Plans and Details • Electrical/Lighting Plans and Details • Construction Details • Title Sheet/General Notes Sheet • Demolition Plans • Layout/Construction Plans and Details • Precise Grading and Drainage Plans • Water Quality Management Plan • On-Site Civil Utility Improvement Plans • Construction/Site Amenities Plans • Skate Park Plans • Planting Plans and Details • Irrigation Plans and Details • Electrical/Lighting Plans and Details • Construction Details • Title Sheet/General Notes Sheet • Demolition Plans • Layout/Construction Plans and Details • Precise Grading and Drainage Plans • Water Quality Management Plan • On-Site Civil Utility Improvement Plans • Cost Estimate • Project Specifications/ Bid Schedules • Final Color Rendering Geotechnical Investigation and Report Permitting City Review Gather data for environmental analysis Analyze environmental data Revise Conceptual Plan City Approves Conceptual Plan Draft IS/ MND/ City/ Agency Review Final IS/ MND/ NOD Project Schedule DEA is committed to dedicating the resources needed to complete this park project within the allotted City schedule. Realistic task schedules will be established through close coordination with the City project manager. An emphasis will be placed on making sound project decisions that do not need to be revisited later. Decisions that require stakeholder input will be pursued so that the project stays on schedule. Our proposed schedule is found below.     City Council 17 – 40 5/2/2023 18 | February 28, 202 | David Evans and Associates, Inc. Proposal to provide Landscape Architectural Design Services for 10th and Flower Park — RFP No. 22-124 E. Relevant Project Experience Over the course of more than 46 years, David Evans and Associates, Inc. (DEA) has completed a wide range of projects. We have always endeavored to find the best solutions for our clients, bringing forward innovation and creativity that not only meets our clients’ schedules and budgets, but gives back to the greater community in which our clients operate. The following projects provide a sample of our work and are examples of our relevant experience with park projects within the past five years. Project Year Completed Client Name Contact Name Number Relevance Standard and McFadden Park, Santa Ana, California: DEA is providing landscape architecture, engineering, and surveying services for Standard - McFadden Park, a two-acre neighborhood park in the city of Santa Ana. DEA was provided a conceptual design of the park by the city and is currently working to prepare final plans and will provide construction administration. The design includes walkways, playground equipment, a skatepark, half-court basketball, a picnic area, a shade structure, a rock bioswale, California friendly plants, drip irrigation, low impact development drainage and lighting. Other amenities including a park entrance sign, benches, picnic tables, bike racks, and drinking fountains will also be included. Ongoing City of Santa Ana Gabriel Guerrero (714) 647-5613 ■City of Santa Ana ■Park Design in underserved neighborhood ■Public Outreach ■Grant Funded Mariposa Park, Santa Ana, California: DEA provided surveying, engineering, and landscape architectural design for a new half-acre neighborhood park in the City of Santa Ana. The local residents requested that the park include a playground, a teaching area for active lifestyle classes, and a community garden. The design includes walkways, playground equipment, a picnic area, a shade structure, a rock bioswale, California friendly plants (including fruit trees), drip irrigation, low impact development drainage, lighting, and other amenities, including a park entrance sign, interpretive signage, benches, picnic tables, bike racks, and a drinking fountain. 2019 City of Santa Ana Suzi Furjanic (714) 571-4241 ■City of Santa Ana ■Park Design ■Public Outreach ■Park Design in underserved neighborhood Various Park Projects, Pasadena, California: Under DEA's current on call contract with the City, DEA and subconsultants have successfully undertaken the following projects: ■Citywide Park Asset inventory and condition evaluation. Cost estimates for facility replacement. Comprehensive Asset Management Plan including interactive database. ■Topographic survey and conceptual plans, including estimates, for improvements at Central Park. ■Plans, specifications and estimates for various improvements at La Pintoresca Park. This scope included community engagement, topographic survey, geotechnical investigation, and civil engineering. ■Quality control review of civil and landscape plans for the Playhouse District Park and improvements at Lamanda Library Pocket Park. ■Subconsultant for landscape architecture for the Washington Park Community House Project. Ongoing City of Pasadena Jeff Khun (626) 744-4267 ■Municipal Parks ■Park Design for Smaller Scale Projects ■Public Outreach / Community Workshops Various Park Projects, Temecula, California: Under DEA's current on call contract with the City, DEA has successfully worked on the following projects: ■Sam Hicks Monument Park: DEA provided design for improvements consisting of HDPE split-rail and tubular steel fencing, decorative masonry pilasters, tubular steel pedestrian and vehicle gates, in addition to addressing the need to retrofit the existing planting and irrigation systems. ■Recycled Water Retrofits: DEA has designed two projects for large slope areas and a ten acre park that converted the existing irrigation systems from potable water to recycled water. DEA managed the review and approval of the plans by the local water district. ■Ronald Reagan Sports Park Pickleball Courts: DEA is currently preparing plans for a large pickleball facility that will include 16 standard pickleball courts and one ADA court, seating and shade shelters, and a 124-stall parking lot. ■Ronald Reagan Sports Park Roller Hockey Rink Upgrades: DEA is currently preparing plans for a major renovation of an existing roller hockey court. The new improvements include a roof over the entire rink and adjacent seating areas, lighting and ADA upgrades. ■Michael “Mike” Naggar Park Off Leash Dog Area: DEA prepared plans for a new 2.5 acre off-leash dog park that includes fencing, sidewalks, seating area with shade shelters and a new irrigation system and landscaping. ■Michael “Mike” Naggar Park Demonstration Garden: DEA is designing a demonstration garden that will replace an existing off leash dog area. This demonstration garden will feature climate adapted drought tolerant plants, pathways, dry streambeds, seating and fencing. Ongoing City of Temecula Stacy Fox, (951) 694-6411 ■Municipal Park Projects ■Water Conservation ■Community Outreach ■Conceptual Design     City Council 17 – 41 5/2/2023 David Evans and Associates, Inc. | February 28, 2023 | 19 Proposal to provide Landscape Architectural Design Services for 10th and Flower Park — RFP No. 22-124 F. References DEA’s project managers develop long-lasting, sincere, collaborative relationships with their clients. We encourage you to contact the following references for their insight on the professional services of the DEA team. Project Reference DEA Project Manager Standard and McFadden Park City of Santa Ana Contact: Gabriel Guerrero-Gabany P: 714.647.5613 E. gguerrero-gabany@santa-ana.org Heath Habig Mariposa Park City of Santa Ana Contact: Suzi Furjanic P: 714.571.4241 E. sfurjanic@santa-ana.org Heath Habig OCTA Bicycle and Pedestrian Trail City of Garden Grove Contact: Paul Guerrero P: 714.741.5179 E: paulg@ggcity.org Heath Habig Sam Hicks Park City of Temecula Contact: Stacy Fox P: 951.694.6411 E: Stacy.Fox@temeculaca.gov Todd Holmes Washington Park City of Pasadena Contact: Hayden Melbourn P: 626.744.4267 E: hmelbourn@cityofpasadena.net Todd Holmes     City Council 17 – 42 5/2/2023 David Evans and Associates, Inc. | February 21, 2023 | 1 Proposal to provide Landscape Architectural Design Services for 10th and Flower Park — RFP No. 22-124 APPENDIX A RESUMES David Evans and Associates, Inc. | February 21, 2023     City Council 17 – 43 5/2/2023 2 | February 21, 2023 | David Evans and Associates, Inc. Proposal to provide Landscape Architectural Design Services for 10th and Flower Park — RFP No. 22-124 Heath Habig, PLA 5028 | Project Manager Education BS, Landscape Architecture, 1996, California State Polytechnic University, Pomona Registration Professional Landscape Architect, California (5028), 2005 Years of Experience 27 Heath is a senior landscape architect at DEA with 27 years of landscape architectural design experience at all phases of the project delivery process including schematic design, design development, construction documentation and construction support. Heath has worked on a wide variety of projects during his career including city parks, streetscapes, single family housing developments, senior living facilities, and commercial sites. He is also an experienced project manager having recently managed similar park projects for the City of Santa Ana. Standard and McFadden Park, Santa Ana, California Heath is serving as project manager for Standard and McFadden Park, a 2-acre neighborhood park in the city of Santa Ana. DEA was provided a conceptual design of the park by the city and is currently preparing final plans and construction administration and community outreach. The design includes walkways, playground equipment, a skatepark, half- court basketball, a picnic area, a shade structure, a rock bioswale, California friendly plants, drip irrigation, low impact development drainage and lighting. Other amenities including a park entrance sign, benches, picnic tables, bike racks, and drinking fountains will also be provided. Heath serves as the client contact and project manager. Mariposa Park, Santa Ana, California Heath served as project manager for Mariposa Park, a one-acre neighborhood park in the City of Santa Ana. The local residents requested that the park include a playground, a teaching area for active lifestyle classes and a community garden. The design includes walkways, playground equipment, a picnic area, a shade structure, a rock bioswale, California friendly plants, drip irrigation, low impact development drainage and lighting. Other amenities including a park entrance sign, interpretive signage, benches, picnic tables, pedestrian bridge, bike racks, and drinking fountain were also provided in the design. Lagos De Moreno Park, Brea, California DEA provided design and construction services for Lagos de Moreno Park in the City of Brea. The park was built adjacent to an elementary school and included a playground and fitness equipment. Heath provided full construction support services during installation. His duties included submittal/request for information response, preparing clarification drawings, coordination of construction activities with the contractor, coordination with Division of the State Architect (DSA), client, and on-site observation. Heath served as the project manager. Pickleball Courts at Sunrise Park, Palm Springs, California DEA prepared conceptual design plans for 16 pickleball courts at Sunrise Park in the City of Palm Springs. Heath worked closely with City staff to develop several court layout alternatives which incorporated existing park features. The designs also included site furnishings, proposed trees, and hardscape. Bicycle and Pedestrian Trail Landscape and Irrigation Project, Garden Grove, California DEA landscape architects provided plans, specifications and construction administration for the installation of new trees along an existing one mile stretch of city bike trail which was previously designed by DEA civil engineers. Full irrigation design plans were also provided by DEA irrigation specialists. Heath served as the client contact and project manager. Lake Cahuilla Veteran's Memorial, La Quinta, California DEA landscape architects provided conceptual design and final construction documents for a new veteran’s memorial at the main entrance of Lake Cahuilla Veteran’s Regional Park in the city of La Quinta. The design incorporated flags with a decorative wall, memorial plaque and time capsule to commemorate Riverside County veterans of the five armed service branches of the US military. An army colonel spoke at the opening of the memorial. Heath served as the client contact and project manager.     City Council 17 – 44 5/2/2023 David Evans and Associates, Inc. | February 21, 2023 | 3 Proposal to provide Landscape Architectural Design Services for 10th and Flower Park — RFP No. 22-124 Kim S. Rhodes, PLA 3867 Principal-in-Charge / Quality Assurance/ Quality Control Education BS, Landscape Architecture, 1985, California Polytechnic State University, Pomona Registration Professional Landscape Architect, California (3867), 1993 Years of Experience 38 Kim is a California registered, award-winning landscape architect, client manager, and vice president with DEA. For the past 38 years, she has been responsible for landscape architectural design and management on numerous projects, including design and planning for parks, trails, streetscapes / roadways, sports facilities, transportation corridors, structure aesthetics, schools and universities, commercial, residential, and industrial developments. Standard and McFadden Park, Santa Ana, California Kim is serving as principal-in-charge for Standard and McFadden Park, a 2-acre neighborhood park in the city of Santa Ana. DEA was provided a conceptual design of the park by the city and is working to prepare final plans, construction administration, and community outreach. The design includes walkways, playground equipment, a skatepark, half-court basketball, a picnic area, a shade structure, a rock bioswale, California friendly plants, drip irrigation, low impact development drainage and lighting. Other amenities including a park entrance sign, benches, picnic tables, bike racks, and drinking fountains will also be provided. Memory Lane Park, Santa Ana, California Kim served as principal-in-charge for the award- winning Memory Lane Park and Trailhead in the City of Santa Ana. The park was designed to provide recreational opportunities to the area residents, general public, and bicycle and equestrian riders along the Santa Ana River Trail. The pocket park includes a children’s play area, fitness equipment, nature garden, trails, bike racks, equestrian hitching posts, picnic area, site furnishings, a dry creek bed with pedestrian bridge, signage, security lighting and landscaping. Mariposa Park, Santa Ana, California Kim served as principal-in-charge for Mariposa Park, a one-acre neighborhood park in the City of Santa Ana. The local residents requested that the park include a playground, a teaching area for active lifestyle classes and a community garden. The design includes walkways, playground equipment, a picnic area, a shade structure, a rock bioswale, California friendly plants, drip irrigation, low impact development drainage and lighting. Other amenities including a park entrance sign, interpretive signage, benches, picnic tables, pedestrian bridge, bike racks, and drinking fountain were also provided in the design. The Tracks at Brea, California As project manager, Kim prepared conceptual and final construction documents for four miles of Class I meandering trail through an abandoned rail corridor in Brea. Segments 2-4 include work between Brea Boulevard and Birch Street and incorporates both hard and soft surface trail, native plantings, site furnishings, a lighted parking area, restroom building, plaza space, community gardens, bioswale, fitness area and interpretive signage. The site underwent soil remediation efforts prior to the construction of the trail. The project was a multiple award winner including an ASLA Honor Award for design. Gibson Mariposa Park, El Monte, California As principal-in-charge, Kim worked with Amigos de Los Rios, an environmental and community activist group providing design assistance, project coordination, and preparation of construction documents. The park was themed after butterflies; creating exciting opportunities to integrate unique design elements into the park. The monument sign resembled a large caterpillar, the shade canopies were shaped like large butterflies, and a community stage was modeled after a caterpillar-eaten leaf. Plantings were designed for the butterfly habitat, using only California native plant material. Bryce E. Hanes Park, San Bernardino, California Kim served as principal-in-charge for the award- winning two-acre Bryce E. Hanes Park in San Bernardino. The park is located on a busy corner in an underserved neighborhood and will include many of the elements identified throughout the community input process, such as a water ‘sprayground’, a skate park, soccer field and open space play, picnic areas, a basketball court, signage, fitness area, a restroom, art in public places, and parking. Sustainable features include permeable paving, drought tolerant planting, solar lighting, ‘Smart’ irrigation techniques, recycled/ recyclable materials and groundwater recharge.     City Council 17 – 45 5/2/2023 4 | February 21, 2023 | David Evans and Associates, Inc. Proposal to provide Landscape Architectural Design Services for 10th and Flower Park — RFP No. 22-124 Todd Holmes, PLA 3561, PMP Public Outreach Education BS, Landscape Architecture, 1988, California State Polytechnic University, Pomona Registration Professional Landscape Architect, California (3561), 1991 Registered Landscape Architect, Nevada (#1070), 2021 Project Management Professional (#1878299), 2015 Years of Experience 35 Todd is a California licensed landscape architect with extensive experience in the public sector throughout Southern California. For the past 35 years, he has been responsible for the design and management of a wide variety of projects including neighborhood and community parks, trails, campgrounds, streetscapes, restroom facilities and recreation centers. Todd has also been involved in significant and successful public outreach efforts during his career. Standard and McFadden Park, Santa Ana, California Todd is providing quality assurance / quality control for Standard and McFadden Park, a two-acre neighborhood park in the city of Santa Ana. DEA was provided a conceptual design of the park by the city and will work to prepare final plans and construction administration and community outreach. The design includes walkways, playground equipment, a skatepark, half-court basketball, a picnic area, a shade structure, a rock bioswale, California friendly plants, drip irrigation, low impact development drainage and lighting. Other amenities including a park entrance sign, benches, picnic tables, bike racks, and drinking fountains will also be provided. La Pintoresca Park, Pasadena, California Under the direction of Todd Holmes, DEA provided landscape architectural services for the renovation of La Pintoresca Park in the City of Pasadena. This project will replace existing facilities and add new amenities to the park. New features include a splash pad for water play, new lighting for the skate park and basketball courts, replacement of aged fencing with new decorative fencing, installation of a new shade structure over the playground, correcting drainage problems and court resurfacing. The project also included community meetings and construction support. Robinson Park, Pasadena, California Todd served as landscape architect for the complete redesign of Robinson Park, a community park located in Pasadena. The project was driven by extensive community engagement and a lengthy workshop process that resulted in a final design with strong community support. The project included the replacement of the existing obsolete community center with a new multi-purpose recreational facility. The park was expanded by acquisition of an adjacent property to allow construction of a new synthetic turf football and baseball fields, restrooms and parking. A new playground, picnic area and landscape areas were also included in the final design. Washington Park Community House, Pasadena, California DEA was a critical part of a multidisciplinary design team that created plans for a new multipurpose building in a historic park in the City of Pasadena. Todd has been engaged in the park design for almost 20 years and was responsible for the development of the park's master plan, in addition to managing a major renovation of the park. This project required extensive community engagement and Todd’s background with the community played a significant role in the success of the project. The exterior spaces around the building were designed to be used for programing that would integrate both interior and exterior activities. The DEA team developed 3D graphics to guide the design process and enable the project stakeholders to visualize the project’s features. This project required extensive collaboration with the project’s architect and civil engineer as the site was constrained and presented several challenges that had to be overcome to achieve a successful design. Sam Hicks Park Monument Perimeter Fencing, Temecula, California DEA landscape architects prepared construction documents for Sam Hicks Monument Park located in downtown Temecula. The construction documents denoted placement of HDPE split-rail and tubular steel fencing in addition to addressing the need to retrofit the existing planting and irrigation systems. DEA also prepared a final cost estimate and project specifications. Todd served as project manager.     City Council 17 – 46 5/2/2023 David Evans and Associates, Inc. | February 21, 2023 | 5 Proposal to provide Landscape Architectural Design Services for 10th and Flower Park — RFP No. 22-124 Jon-Sen Oen, CID, CLIA Senior Irrigation Specialist Education BS, Landscape Irrigation Science, 1998, California State Polytechnic University, Pomona Certification Certified Irrigation Designer #30459 Certified Landscape Irrigation Auditor #30459, California Los Angeles County Sanitation District Certification – Recycled Water Users Site Supervisor Training Program, 2013 Years of Experience 25 Jon is a certified commercial irrigation designer, certified landscape irrigation auditor, and a partner with the U.S. Environmental Protection Agency’s (EPA’s) WaterSense program. For 25 years, he has worked on a wide variety of irrigation projects including parks, streetscapes, interchanges, hotels, resorts, residential, and commercial developments. Jon provides construction observation including submittal review and site visits (main line testing) specifically focused on irrigation systems and controls. He is well versed in the regulatory guidelines associated with AB1881 (Model Water Efficient Landscape Ordinance). Standard and McFadden Park, Santa Ana, California DEA was provided a conceptual design of Standard and McFadden Park, a 2-acre neighborhood park in the city of Santa Ana, and is currently working to prepare final plans and construction administration. The design includes walkways, playground equipment, a skatepark, half-court basketball, a picnic area, a shade structure, a rock bioswale, California friendly plants, drip irrigation, low impact development drainage and lighting. Other amenities including a park entrance sign, benches, picnic tables, bike racks, and drinking fountains will also be provided. Jon-Sen provided irrigation design for the park projet. Mariposa Park, Santa Ana, California Jon provided landscape irrigation design for Mariposa Park, a new half-acre neighborhood park in the City of Santa Ana. The local residents requested that the park include a playground, a teaching area for active lifestyle classes, and a community garden. The design included walkways, playground equipment, a picnic area, a shade structure, a rock bioswale, California friendly plans (including fruit trees), drip irrigation, low impact development drainage, lighting, and other amenities including a park entrance sign, benches, picnic tables, bike racks, and drinking fountain. Memory Lane Park, Santa Ana, California Jon provided irrigation design for the final plans for the award-winning Memory Lane Park and Trailhead for the City of Santa Ana. With access to the Santa Ana River Trail, the pocket park includes a children’s play area, fitness equipment, nature garden, trails, bike racks, equestrian hitching posts, picnic area, site furnishings, a dry creek bed with pedestrian bridge, signage, and security lighting. Bryce Hanes Park, Riverside, California Jon provided the irrigation design for the two-acre Bryce Hanes Park in San Bernardino. The park is located on a busy corner in an underserved neighborhood and includes many of the elements identified throughout the community input process, such as a water ‘sprayground’, a skate park, soccer field, open space play, picnic areas, a basketball court, signage, fitness area, a restroom, art in public places, and parking. Ovrom Park, Burbank, California Jon provided irrigation design for a mixed use site in the City of Burbank that includes a community center and urban park. This small urban space and the many uses it provides was the site’s greatest design challenge. The park includes a basketball court, play areas, picnic shelters, picnic tables, open turf area, restroom building and an informal, passive, garden area. Marshall Community Park, San Gabriel, California Jon provided irrigation design for a 2.4-acre park that incorporated sustainable features such as a synthetic turf sports field, drought tolerant plant material, ‘Smart Irrigation’ equipment for water conservation, and recycled materials for paving and site furnishings, while still maintaining state-required standards for elementary school outdoor play. The site features include many active amenities such as playground and picnic areas, walking paths, a baseball/softball field with soccer field overlay, a basketball court, a handball court, standard school ground court activities, and fitness stations. The passive amenities include an educational demonstration garden, picnic shelters, a restroom, lighting and signage, decorative fencing, an educational/community history mural wall, on-street parking and new street frontage landscape.     City Council 17 – 47 5/2/2023 6 | February 21, 2023 | David Evans and Associates, Inc. Proposal to provide Landscape Architectural Design Services for 10th and Flower Park — RFP No. 22-124 Danny Wang Senior Landscape Designer Education BS, Landscape Architecture, 2006, California State Polytechnic University, Pomona Registration Registered Landscape Contractor #897552 Years of Experience 17 Danny is a landscape designer at DEA with 17 years of experience using AutoCAD, Adobe PhotoShop, and Adobe Illustrator to assist him in the production of construction documents. Danny has been involved in numerous aspects of landscape architecture including public parks, streetscapes, trails, residential, commercial development, and construction management. Standard and McFadden Park, Santa Ana, California DEA was provided a conceptual design of Standard and McFadden Park, a 2-acre neighborhood park in the city of Santa Ana, and is currently working to prepare final plans and construction administration. The design includes walkways, playground equipment, a skatepark, half-court basketball, a picnic area, a shade structure, a rock bioswale, California friendly plants, drip irrigation, low impact development drainage and lighting. Other amenities including a park entrance sign, benches, picnic tables, bike racks, and drinking fountains will also be provided. Danny provided landscape design. Memory Lane Park and Trailhead, Santa Ana, California Danny assisted with the final design for Memory Lane Park and Trailhead in the City of Santa Ana. With access to the Santa Ana River Trail, the pocket park includes a children’s play area, fitness equipment, nature garden, trails, bike racks, equestrian hitching posts, picnic area, site furnishings, a dry creek bed with pedestrian bridge, signage, security lighting, and landscaping. Lagos De Moreno Park, Brea, California Danny assisted with the final design and construction documents for Lagos De Moreno Park in the City of Brea, located on the northerly-most end of Laurel Elementary School. The design was prepared as a joint-use City/School District project and meets DSA requirements. Some of the design features included playground areas for ages 2-5, and 5-12, with shade sails over the equipment, improvements to the hard court play area (while protecting and incorporating existing mature trees), the addition of a new restroom building, park entrance improvements at three locations (alley, corner at Flower and Birch, and access from the school), one new shade structure, picnic areas, turf play area, planters, fencing improvements, ADA access / pedestrian circulation, parking, infrastructure improvements, site furnishings, signage, and park landscaping. The Tracks at Brea, Segment 3, Brea, California Danny assisted with the conceptual and final construction documents for a one mile segment of Class I meandering trail through an abandoned rail corridor in Brea. Segment 3 included work between Brea Boulevard and State College Boulevard, and incorporates both hard and soft surface trail, native plantings, site furnishings, and a lighted parking area. Future uses include a restroom building, splashpad, plaza space, community gardens, bioswale, fitness area and interpretive signage. The site underwent soil remediation efforts prior to the construction of the trail. Segment 3 is one of six segments planned for the four -mile trail that traverses from west to east across the city. Bryce Hanes Park, San Bernardino, California Danny served as landscape designer for the two acre Bryce Hanes Park in San Bernardino. The Proposition 84 park is located on a busy corner in an underserved neighborhood and includes many of the elements identified throughout the community input process, such as a water ‘sprayground’, a skate park, soccer field and open space play, picnic areas, a basketball court, signage, fitness area, a restroom, art in public places, and parking. Sustainable features include permeable paving, drought tolerant planting, solar lighting, ‘Smart’ irrigation techniques, recycled/ recyclable materials and groundwater recharge. Ocotillo Park, Cathedral City, California Danny prepared the design documents, graphics, and cost estimates for Ocotillo Park. Working closely with the city appointed grant writer, DEA developed a plan for active recreation facilities while considering the incorporation of sustainable features such as recycled materials, the use of decorative rock and decomposed granite, 'Smart Irrigation' techniques, and drought tolerant plant material. The park featured playground and picnic areas, walking paths, a ball field with soccer field overlay, parking, plaza space and picnic shelters, in addition to fitness stations, a restroom, lighting and signage.     City Council 17 – 48 5/2/2023 David Evans and Associates, Inc. | February 21, 2023 | 7 Proposal to provide Landscape Architectural Design Services for 10th and Flower Park — RFP No. 22-124 Rachel Wells Landscape Designer Education BS, Landscape Architecture, 2019, California State Polytechnic University, Pomona Years of Experience 4 Rachel Wells has four years of professional landscape design experience and has worked on a variety of land development projects ranging from parks, trails, streetscapes, and demonstration gardens. Additionally, Rachel has been involved with the design of several transportation projects ranging from single interchanges to expansive corridors. Standard and McFadden Park, Santa Ana, California DEA was provided a conceptual design of Standard and McFadden Park, a 2-acre neighborhood park in the city of Santa Ana, and is currently working to prepare final plans and construction administration. The design includes walkways, playground equipment, a skatepark, half-court basketball, a picnic area, a shade structure, a rock bioswale, California friendly plants, drip irrigation, low impact development drainage and lighting. Other amenities including a park entrance sign, benches, picnic tables, bike racks, and drinking fountains will also be provided. Rachel provided landscape design. Mariposa Park, Santa Ana, California Rachel provided drone imagery for Mariposa Park, a one-acre neighborhood park in the City of Santa Ana. The local residents requested that the park include a playground, a teaching area for active lifestyle classes and a community garden. The design includes walkways, playground equipment, a picnic area, a shade structure, a rock bioswale, California friendly plants, drip irrigation, low impact development drainage and lighting. Turf Removal and Demonstration Garden, Palm Springs, California DEA landscape architects provided conceptual design services for turf removal at the Palm Springs International Airport in California's Coachella Valley. Rachel is spearheading the design efforts for a 10,000 square foot demonstration garden immediately outside the main terminal for the airport. This garden will demonstrate water-saving alternatives to the traditional turf lawns for home and business owners alike. Various planting schemes will be demonstrated in the garden including wildflowers, native plants, pollination plants, edible plants, cacti, succulents, spreading groundcovers, and synthetic turf. Inert materials of gravel and decomposed granite will delineate pathways for navigation through the garden. San Sevaine Bike Trail, Fontana, California Rachel has been assisting DEA's traffic engineers in the design of the San Sevaine Bike Trail in Fontana, California. Beginning at Banyan Avenue, this bike trail project runs southward along the western side of San Sevaine/Etiwanda Channel for about a mile and a half. After passing under both the 210 and I-15 freeways and across Victoria Street, the bike trail ends at the Pacific Electric Bike Trail. Streetscape and pedestrian connectivity improvements along Victoria Street are also a major part of this project Rachel has been assisting on. Simultaneously, Rachel has been working on the landscape design of the trailheads for this project. Close coordination with the cities of Rancho Cucamonga and Fontana were integral to achieve the desired landscape of native planting, rock blanket, permanent irrigation, and site amenities like benches, drinking fountains, and trash receptacles. Contemplation Garden, Claremont, California In addition to producing color conceptual plan graphics, Rachel assisted in the design of a contemplation garden at Harvey Mudd College in Claremont, California. DEA landscape architects worked with Harvey Mudd College to design a contemplative space for students to relax and unwind while on campus. The design includes drought tolerant, California friendly plants, large benches, a relaxing water feature, and small shade structure. Morningstar, Mission Viejo, California Rachel finalized the design and plan processing efforts for the Morningstar Senior Care Facility in the City of Mission Viejo. Railroad Canyon Interchange Wall Aesthetics, Lake Elsinore, California DEA landscape architects provided conceptual and final design for the I-15 / Railroad Canyon Road interchange in the city of Lake Elsinore which included planting and irrigation throughout the corridor. The design intent includes permanent planting in highly visible areas such as at on and off ramps. Meandering, colorful bands of planting and decorative hardscape will be installed during roadway construction. Rachel was involved in the interchange design and processing efforts for transportation art.    City Council 17 – 49 5/2/2023 8 | February 21, 2023 | David Evans and Associates, Inc. Proposal to provide Landscape Architectural Design Services for 10th and Flower Park — RFP No. 22-124 Mark Oskorus, PE Lead Civil Engineer Education BS, Civil Engineering, 1996, California State University, Fullerton Registration Professional Civil Engineer, California (62159) 2001 Years of Experience 27 Mark has 27 years of experience in the civil engineering profession. He has successful hands- on design engineering experience on public works, education, commercial, and residential development projects. Mark has an extensive background in all aspects of computer technology as it relates to the civil engineering profession including grading, street, storm drain, sanitary sewer system, and water design, in addition to coordination with utility companies for relocation and installation of new wet and dry utilities. Standard and McFadden Park, Santa Ana, California DEA was provided a conceptual design of Standard and McFadden Park, a 2-acre neighborhood park in the city of Santa Ana, and is currently working to prepare final plans and construction administration. The design includes walkways, playground equipment, a skatepark, half-court basketball, a picnic area, a shade structure, a rock bioswale, California friendly plants, drip irrigation, low impact development drainage and lighting. Other amenities including a park entrance sign, benches, picnic tables, bike racks, and drinking fountains will also be provided. Mark is serving as lead civil engineer for this project. Mariposa Park, Santa Ana, California Mark served as lead civil engineer for Mariposa Park, a one-acre neighborhood park in the City of Santa Ana. The local residents requested that the park include a playground, a teaching area for active lifestyle classes and a community garden. The design includes walkways, playground equipment, a picnic area, a shade structure, a rock bioswale, California friendly plants, drip irrigation, low impact development drainage and lighting. Other amenities including a park entrance sign, interpretive signage, benches, picnic tables, bike racks, and drinking fountain were also provided in the design. Newport Village Park, Newport Beach, California DEA provided engineering services for this 12-acre, passive park site including a 120-space parking lot located behind the Newport Central Library. The site was contour-graded to maintain park features and provide ADA pathway from the Library building to new parking lots and site facilities. Mark provided engineering support for this project. Santiago Creek Bike Trail, Orange, California As project engineer, Mark provided engineering support for the expansion of an existing regional bike trail from Tustin Street northerly to its terminus at the City of Villa Park southerly boundary. The trail includes over three miles of asphalt paving and dirt pathways, two pedestrian bridges crossing Santiago Creek, and coordination with Caltrans and the County of Orange for issuance of construction permits within their jurisdiction. The project was funded through Federal Transportation Enhancement Activities program funds, and included the preparation of technical studies for completion and approval of the National Environmental Policy Act /The California Environmental Quality Act (NEPA/CEQA) project environmental document. Santa Ana College Central Plant and Infrastructure /Quad Renovation, Santa Ana, California Mark led DEA’s team providing civil engineering and survey services for the proposed Central Plant building and the campus-wide utility renovation and quad renovation for Santa Ana College campus. The project consisted of the demolition of four existing tennis courts and an existing adjacent facilities building, the design and construction of a new central plant building. Additionally, the project included the demolition and replacement of the campus-wide sewer, domestic water, fire, and storm drain utilities, including the construction of new utility laterals to all existing buildings. The scope of work also included the removal and replacement of approximately 5,000 lineal feet of sewer, 6,500 lineal feet of domestic water, 3,800 lineal feet of fire water systems and 5,000 lineal feet of storm drain. The new storm drain includes approximately 56,000 cubic feet (419,000 gallons) of overflow storage capacity in the proposed amphitheater in the event storm events exceed anticipated flows and the downstream detention basins become overloaded.     City Council 17 – 50 5/2/2023 David Evans and Associates, Inc. | February 21, 2023 | 9 Proposal to provide Landscape Architectural Design Services for 10th and Flower Park — RFP No. 22-124 Becka Brien, PE Civil Engineer Education BS, Civil Engineering, 2016, Portland State University Registration EIT, Engineer-in-Training, Oregon, 17-249-12, 2017 PE, Professional Engineer, Texas (140829), 2021 Years of Experience 7 Becka is an experienced leader and decision maker equipped with the finesse to effectively communicate with a wide variety of personality types. She has keen ability to troubleshoot and problem-solve in fast paced environments. Dependable, driven, energetic, articulate, and highly self-motivated. Sycamore Hills, Upland, California Beck assisted with final design including onsite precise grading and details for the structural walls. Sycamore Hills will feature an upscale neighborhood shopping center, amenity complex, county sports park and plenty of sidewalks and open spaces. DEA's taks included mapping, survey, final engineering, and signing plans. MGA Campus, Los Angeles, California Becka served as civil designer of the grading and storm drain utilities for the parking lot along the south side of the project. She also assisted with final onsite grading and coordination of RFI’s. Additionally, Becka completed and indexed street light plans. DEA master planned the MGA Campus which is the Valley’s first live-work-play community, on the under-utilized 24-acre site of a former Los Angeles Times printing facility in Chatsworth. The anchor tenant is MGA Entertainment, a consumer entertainment products company. 24 will be home to MGA’s new corporate headquarters. Other tenants will offer dining and retail options; the site will also include creative office space and world-class amenities for the residents. The 24 acres will include the 255,000-square-foot existing building; four new apartment buildings totaling 660 units; 14,000 square feet of retail/dining; a transit plaza; and extensive, community-oriented green space. The landscaping will include a dog park, community gardens, two pool plazas and a sports park. There will be a walking trail weaving through the entire perimeter, serving as promenade and an exercise path. The landscape’s canopy trees, native shrubs and drought-tolerant grasses connect the campus to the surrounding natural landscape. Robyn Katherman, EIT Engineering Designer Education BS, Civil Engineering, 2014, California State University Registration Engineer-in-Training, CA, 2016 Years of Experience 9 Robyn is an engineer designer with nine years of experience in land development. She specializes in residential and commercial developments and has been involved in everything from planning to construction. Robyn has experience with grading plans, erosion control plans, street improvement plans, utility plans, hydrology/water quality reports, tentative and final maps, as well as client and City coordination and permit processing Standard and McFadden Park, Santa Ana, California DEA was provided a conceptual design of Standard and McFadden Park, a 2-acre neighborhood park in the city of Santa Ana, and is currently working to prepare final plans and construction administration. The design includes walkways, playground equipment, a skatepark, half-court basketball, a picnic area, a shade structure, a rock bioswale, California friendly plants, drip irrigation, low impact development drainage and lighting. Moreton Place, Glendora, California An abandoned office building and a warehouse was converted to 40 single family homes. Provided grading plans/design, water plans/design, LID/ hydrology reports, storm drain plans, street plans, sales trailer plans, construction RFI’s, client and city coordination. Orange Grove, Los Angeles, California Provided Final Map, rough grading plan, precise grading plan, LID report, erosion control plan, utility plan, b-permit plan, client and city coordination, and permit processing services for a new 61 unit 5-story multi-family building including two levels of sub-grade parking. Reeves, Los Angeles, California A new 25 unit 4-story residential hillside development over 1 level of subterranean parking and a roof deck. Services provided include Final Map, rough grading plan, precise grading plan, LID report, erosion control plan, utility plan, b-permit plan, permit processing, client and city coordination.    City Council 17 – 51 5/2/2023 10 | February 21, 2023 | David Evans and Associates, Inc. Proposal to provide Landscape Architectural Design Services for 10th and Flower Park — RFP No. 22-124 Rebecca Kinney, PE, CFM Water Quality Engineer Education BS, Civil Engineering, California State Polytechnic University, San Luis Obispo, 1995 Registration Professional Civil Engineer, California (58797), 1999 Certified Floodplain Manager, US-19-11256 Years of Experience 27 Rebecca has 27 years of experience in all phases of stormwater management projects including planning, design, and construction. Her recent experience has focused on development of Master Plans of drainage, including storm drainage facility sizing, stormwater NPDES compliance, stream stability, and floodplain management. Her planning experience includes large master planned communities, municipal planning, and supporting hydrologic and stormwater quality analysis as a basis for CEQA documentation. Rebecca has prepared Water Quality Management Plans, Stormwater Pollution Prevention Plans, and CEQA water quality technical studies. She is experienced in channel restoration design work including hydrologic and hydraulic modeling and PS&E work. She has also served as a regulatory agent for the application of 404 Corps of Engineers, 401 California Regional Water Quality Control Board, and 1601/1603 California of Department of Fish and Game permits. Irvine Regional Park, Orange County, California Rebecca served as Task Manager and was responsible for the oversight of the hydrology and 2-dimensional hydraulics for the design of new storm drain and detention basins to mitigate impacts associated with flooding from offsite areas and provide water quality treatment. Santa Ana Storm Drain Master Plan, Santa Ana, California Served as project manager for the update to the City’s storm drain master plan. The City has an established drainage system with some segments over 50 years old and other segments recently constructed. The project analyzed the main line drainage system and prepared a hydrology study along with maps for the entire city boundary and for individual sub-areas for 2-, 10-, 25-, and 100-year storm events. The capacity of the existing storm drainage was evaluated to determine system capacity sufficiency using a hydrodynamic hydraulic model. A comprehensive list of needed storm drainage improvements using the coupled 1D/2D XP-SWMM hydrodynamic model. On-Call Plan Check of Preliminary and Final Water Quality Management Plans, Riverside County, California Served as technical lead for an On-Call Plan Check contract that provided assistance for Hydrology Reports and Water Quality Management Plan (WQMP) reviews for the Riverside County Transportation Department (RCTD) both for New Development and Significant Redevelopment projects. Tasks included reviewing WQMP submitted for both public and private developments and projects within all three of the principal watersheds in the County to ensure RCTD was in compliance with the County’s NPDES MS4 Permit. Rancho Mission Viejo Runoff Master Plans and Drainage Design, Rancho Mission Viejo, California Served as project manager for the preparation of two Runoff Master Plans, the Ranch and Drainage Facility Design for PA-2 and PA-3, including Cow Camp Road. The runoff management plans are an integrated planning document that employs specialists from traditional and innovative hydrology and hydraulics, advanced sediment transport, GIS, and storm water quality. The plan includes complex hydrology models of the San Juan Creek Watershed, including Gobernadora Canyon, channel hydraulics and sediment transport, water quality and regional flood control basin preliminary design and storm drain master planning.     City Council 17 – 52 5/2/2023 12 | February 21, 2023 | David Evans and Associates, Inc. Proposal to provide Landscape Architectural Design Services for 10th and Flower Park — RFP No. 22-124 APPENDIX B FORMS David Evans and Associates, Inc. | February 21, 2023     City Council 17 – 53 5/2/2023     City Council 17 – 54 5/2/2023 City of Santa Ana RFP Page A3-2 Appendix ATTACHMENT 3-2: NON-LOBBYING CERTIFICATION CERTIFICATIONS TITLE 49, CODE OF FEDERAL REGULATIONS, PART 29 The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that: 1. No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement. 2. If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence any officer or employee of any federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this federal contract, grant loan, loan or cooperative agreement, the undersigned shall complete and submit a “Disclosure of Lobbying Activities”. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U. S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the language of this certification be included in all lower tier subcontracts, which exceed $100,000 and that all such sub recipients shall certify and disclose accordingly. Firm Signed and Printed Name: Title Date David Evans and Associates, Inc. Vice President 2/21/23 Kim S. Rhodes     City Council 17 – 55 5/2/2023 City of Santa Ana RFP Page A3-3 Appendix ATTACHMENT 3-3: NON-DISCRIMINATION CERTIFICATION CERTIFICATIONS The undersigned consultant or corporate officer (“Consultant”), during the performance of this contract, certifies as follows: 1. The Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The Consultant shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment without, regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Consultant agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause. 2. The Consultant shall, in all solicitations or advertisements for employees placed by or on behalf of the Consultant, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. 3. The Consultant shall send to each labor union or representative of workers with which he/she has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers’ representatives of the Consultant’s commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. 4. The Consultant shall comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. 5.The Consultant shall furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his/her books, records, and accounts b y the administering agency and the Secretary of Labor for purposes of investigation, to ascertain compliance with such rules, regulations, and orders. 6.In the event of the Consultant’s non-compliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, the contract may be canceled, terminated, or suspended in whole or in part and the Consultant may be declared ineligible for further Government contracts or federall y assisted construction contracts in accordance with procedures authorized in Execution Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or b y rule, regulations, or order of the Secretary of Labor, or as otherwise provided by law. 7. The Consultant shall include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted     City Council 17 – 56 5/2/2023 City of Santa Ana RFP Page A3-4 by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontract or purchase order as the administering agency may direct as means of enforcing such provisions, including sanctions for noncompliance; provided, however, that in the event the Consultant becomes involved in, or is threatened with, litigation with a sub-consultant or vendor as a result of such direction by the administering agency, the Consultant may request that the United States enter into such litigation to protect the interests of the United States. 8. Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stats. 1939, and as amended, No discrimination shall be made in the employment of persons upon public works because of race, religious creed, color, national origin, ancestry, physical handicaps, mental condition, marital status, or sex of such persons, except as provided in Section 1420, and any consultant of public works violating this Section is subject to all the penalties imposed for a violation of the Chapter. Signed: Title: Firm: Date: Vice President David Evans and Associates, Inc. 2/21/23     City Council 17 – 57 5/2/2023 13 | February 21, 2023 | David Evans and Associates, Inc. Proposal to provide Landscape Architectural Design Services for 10th and Flower Park — RFP No. 22-124 APPENDIX C SUBCONSULTANT'S COMPREHENSIVE SCOPE OF WORK David Evans and Associates, Inc. | February 21, 2023     City Council 17 – 58 5/2/2023 2861 Pullman Street ● Santa Ana, CA 92705 ● Tel: (714) 648-0630 ● www.ecorpconsulting.com February 22, 2023 (P23-121) Kim Rhodes, PLA Vice President/Landscape Architecture Practice Leader David Evans and Associates, Inc. Via email: ksr@deainc.com Subject: Proposal for Environmental Services for the 10th and Flower Park Project, City of Santa Ana, California Dear Kim: ECORP Consulting, Inc. (ECORP) is pleased to submit this proposal to provide environmental services for the project mentioned above. This proposal presents ECORP’s proposed technical approach, schedule, and cost to complete these environmental services. We have assumed that DEA will provide the Traffic Impact Analysis for our use in the CEQA document. We have also assumed that the City will provide the Phase I ESA separately. The project would be subject to the California Environmental Quality Act (CEQA). Based on our experience with parks projects and the resources in the City of Santa Ana, we have assumed that the appropriate environmental document would be an Initial Study/Mitigated Negative Declaration (IS/MND) with supporting technical studies. ECORP’s scope of work, cost, and schedule for these services are provided below. SCOPE OF WORK ECORP will prepare the CEQA IS/MND and supporting technical studies for biological resources and cultural resources. Models for air quality/greenhouse gas, noise, and energy will be conducted and the results will be included within the IS/MND with supporting modeling data appended to the IS/MND. ECORP has assumed that the analysis in the technical studies and models will not identify any unavoidable significant impacts, and that an IS/MND will be the appropriate CEQA document. ECORP will prepare an Administrative Draft, Draft, Administrative Final and Final IS/MND for the project and will prepare and file the Notice of Intent and Notice of Determination with the State Clearinghouse and Orange County Clerk. ECORP will also mail the NOI to up to 20 addresses and arrange for publication in one local newspaper. ECORP will assist the City with government-to-government consultation with California Native American tribes under Assembly Bill 52 (AB 52) through drafting notification letters and documentation of the consultation process.     City Council 17 – 59 5/2/2023 Kim Rhodes February 22, 2023 Page 2 of 4 2861 Pullman Street ● Santa Ana, CA 92705 ● Tel: (714) 648-0630 ● www.ecorpconsulting.com SCHEDULE We propose to prepare the Administrative Draft IS/MND concurrently with the technical studies to stay on schedule. The technical studies will need to be completed prior to the Draft IS/MND being completed and the start of the 30-day public review period. Please note that delays associated with COVID-19 may occur as it pertains to acquiring cultural records search requests from the South Central Coastal Information Center located at the California State University, Fullerton campus. Tasks Time Frame for Completion Task 1 – Air Quality and Greenhouse Gas Emissions Analysis 7 weeks from receipt of requested data Task 2 – Biological Technical Memorandum 7 weeks from receipt of requested data Task 3 – Cultural Resources Inventory 12 weeks from receipt of requested data1 Task 4 – AB 52 Consultation Ongoing, must be completed before Final IS/MND is adopted by the City Task 5 – Energy Consumption Analysis 7 weeks from receipt of requested data Task 6 – Noise Impact Assessment 7 weeks from receipt of requested data Task 7A – Administrative Draft IS/MND 13 weeks from receipt of project description and completed site plan City Review 2 weeks Task 9B – Prepare and Distribute Draft IS/MND and Notices 2 weeks from receipt of City comments Public/Agency Review 30 calendar days Task 9C – Administrative Final IS/MND, MMRP, and Notice of Determination 3 weeks from end of public review period City Review 2 weeks Task 9D –Final IS/MND, MMRP, and Notice of Determination 1 week from receipt of City comments Notice of Determination Filed with the Orange County Clerk within 5 business days of MND adoption Notes: 1 = Please note that delays associated with COVID-19 may occur as it pertains to acquiring cultural records search requests from the SCCIC. As a result, the schedule of completion of work under this task may be affected. ECORP will keep the Client apprised of any schedule implications as they become known, but will not be held responsible for delays to the project as a result of Information Center closures or delays.     City Council 17 – 60 5/2/2023 Kim Rhodes February 22, 2023 Page 3 of 4 2861 Pullman Street ● Santa Ana, CA 92705 ● Tel: (714) 648-0630 ● www.ecorpconsulting.com Bidding Assumptions ♦Schedule estimates are based on our best judgment of the requirements known at the time of the proposal and can be influenced favorably or adversely by Client needs and other circumstances. ECORP will perform the services and accomplish the objectives within the presented costs and schedule. However, if the scope of work or schedule changes, ECORP will offer separate proposals for any out-of-scope work. ♦ECORP assumes that, by receipt of notice to proceed, full access to the property will be provided by the City, including keys to locked gates and advance notice to existing property tenants of our right of entry. ♦ECORP shall not be held responsible for work delays or cancellations caused by strikes, accidents, acts of God, delays imposed by the Client, the COVID-19 pandemic, or other delays beyond the control of ECORP. ♦It is assumed that ECORP can use and rely on the data and information contained in the project related documents provided by the Client. ECORP will not perform a technical review of these documents, and will not be responsible for the content or accuracy of these studies. ♦This cost is valid for a period of 90 days from the date of this the proposal. Beyond 90 days, ECORP reserves the right to reevaluate the cost. ♦Expert Witness Testimony, including Depositions, is billed on a time-and-materials basis at time and a half. ♦ECORP Consulting, Inc. has not been delegated authority under applicable state or federal law to carry out government-to-government consultation with Native American tribes and ECORP cannot guarantee a favorable outcome of tribal consultation. ♦This scope does not include costs for consultation with regulatory agencies including, but not limited to, the State Historic Preservation Office California Department of Fish and Wildlife, or US Fish and Wildlife Service, or participation by tribal monitors in fieldwork, ♦The scope and cost assumes one round of comments per version of each document and electronic submittal of documents. We have assumed 5 comment letters on the Draft IS/MND with approximately 4 comments each (approx. 20 comments total). ♦ECORP Consulting, Inc. assumes that the Project description will not change during the Project. Changes to the Project description may affect cost and schedule.     City Council 17 – 61 5/2/2023 Kim Rhodes February 22, 2023 Page 4 of 4 2861 Pullman Street ● Santa Ana, CA 92705 ● Tel: (714) 648-0630 ● www.ecorpconsulting.com ♦Cultural resources location information is exempt from the California Public Records Act and Freedom of Information Act, and therefore, reports that include site location information are considered confidential and are not intended for public distribution. ♦For costing purposes, ECORP assumes that no cultural resources will be encountered during the field survey. A separate scope and cost will be prepared for recording of any resources and evaluation of eligibility to be included in the California Register of Historical Resources (CRHR) or the National Register of Historic Places (NRHP) based on the level of effort required. Thank you for the opportunity to submit this proposal. If you have any questions regarding this proposal, please contact me at (909) 304-0046 or via email at asurdzial@ecorpconsulting.com. Sincerely, ECORP Consulting, Inc. Anne Surdzial, AICP Vice President/Director of CEQA/NEPA Services     City Council 17 – 62 5/2/2023 CONSTRUCTION | MAPPING | GIS | SCANNING | 3D MODELING Page 1 of 2 6656 Caliente Road, Suite A | Oak Hills , CA 9234 4 Telephone: 760.284.1677 | Email : greg @meyerlandsurveying.com 1 ATTN: Mark Oskorus David Evans and Associates, Inc. 17542 E 17th Street, Suite 150 | Tustin, CA, 92780 Boundary/Topographic Survey – Santa Ana Project- 10th ST & Flower St Meyer Land Surveying thanks you for taking the time to consider our proposal to provide you with a boundary and topographic survey on your property. SCOPE OF WORK (Recover or set monument corners/Topographical Survey) Survey •Streets station on 25’O.C •NG/GS within project limits (25’ grid) •Locate trees with diameters within project limits •Locate driveways along Garnsey St •Locate all above ground structures within project limits •Locate all above ground utilities within project limits •Locate all storm drain inlets within project limits •Locate Sidewalk drain along Flower St •Locate Fence on southerly edge of project •Establish boundary for topography •Deliver in CAD •Excludes ROS (if it becomes needed) •Excludes below ground utility may be done by ASA and CO     City Council 17 – 63 5/2/2023 CONSTRUCTION | MAPPING | GIS | SCANNING | 3D MODELING Page 2 of 2 6656 Caliente Road, Suite A | Oak Hills , CA 9234 4 Telephone: 760.284.1677 | Email : greg @meyerlandsurveying.com 2 Assumptions and Exclusions: • This Proposal Excludes anything not Expressly Stated. • If sufficient monuments are not found per record, additional cost will apply. • Support documents requested from the client may include a Preliminary Title Report, in order that the Topographical Survey depict any easements which may exist on the property and can only be known to Meyer Land Surveying from title documents provided by a client selected Title Insurance Company. The owner of the parcel may have an adequate copy of a Preliminary Title Report or Title Policy acquired during the purchase of the property. • Proposal pricing is good for 90 days from date above. • Does not include Agency fees, including Application or filing fees, which are typically required by the jurisdiction in the case of Corner Record or Record of Survey submittals. (As of the date of this proposal, the County of San Bernardino has a Corner Record submittal fee of $18.00, and a Record of Survey submittal fee of $555.00, to be provided by the client/owner) • All costs in excess of the proposed amount must be agreed upon by the client prior to the commencement of additional services. Thank you for taking the time to review our proposal. We always welcome the opportunity to participate in exciting projects and appreciate your invitation to bid. Sincerely, Meyer Land Surveying Office (760) 284-1677 Cell (760) 485-8296 rfp@meyerlandsurveying.com www.meyerlandsurveying.com     City Council 17 – 64 5/2/2023 SPOHN RANCH, INC. | P 626-330-5803 | F 626-330-5503 | W SPOHNRANCH.COM E INFO@SPOHNRANCH.COM | 6824 S CENTINELA AVE. LOS ANGELES, CA 90230 PROPOSAL FOR DESIGN SERVICES 10TH AND FLOWER PARK – SKATEPARK DAVID EVANS AND ASSOCIATES, INC. | CITY OF SANTA ANA, CALIFORNIA FEBRUARY 13, 2023     City Council 17 – 65 5/2/2023 EXHIBIT A – SCOPE OF WORK PROJECT DESCRIPTION David Evans and Associates, Inc. (Client) in collaboration with the City of Santa Ana seeks professional design services for the development of a concrete skatepark at 10th and Flower Park in Santa Ana, California. PHASE 1 – DESIGN DEVELOPMENT Task 1.1 Project Kick-Off Meeting – Spohn Ranch and the Client will kick-off the project via an in-person or virtual meeting. We will review the project goals, project schedule and points of coordination. • Task 1.1 Deliverable o Meeting Minutes (PDF) Task 1.2 Information Gathering & Review – During the Project Kick-Off Meeting, Spohn Ranch and the Client will take stock of existing site data, studies and any other information pertinent to the project and project site. We will review existing information and work with the Client to collect additional information as necessary. The site information typically required to begin design work is as follows: • Site survey (AutoCAD) • As-built drawings • Geotechnical report • Any master plan design work or future improvements planned for the site • Any local, state or federal design requirements Task 1.3 Site Walkthrough – Spohn Ranch and the Client will conduct a site walkthrough to review existing conditions, photograph the site and discuss opportunities and constraints. • Task 1.3 Deliverable o Walkthrough Minutes (PDF) Task 1.4 75% Design Development – Incorporating feedback from the Project Kick-Off Meeting, Spohn Ranch will prepare a conceptual design. Conceptual design will address footprint, access, circulation, spacing, elevations and terrain sections, but not detail the specific dimensions of every obstacle. • Task 1.4 Deliverable o 3D Renderings (JPEG) o Labeled & Scaled 2D Site Plan (PDF) o Construction Cost Estimate (PDF) o 2D Base (AutoCAD) Task 1.5 75% Design Development Review Meeting – Spohn Ranch will lead a virtual meeting with the Client and other relevant stakeholders to present the conceptual design and solicit feedback. • Task 1.5 Deliverable o Meeting Minutes (PDF)     City Council 17 – 66 5/2/2023 Task 1.6 100% Design Development – Incorporating feedback from the 75% Design Development Review Meeting, Spohn Ranch will refine the conceptual design to a 100% Design Development level. • Task 1.6 Deliverable o 3D Renderings (JPEG) o Labeled & Scaled 2D Site Plan (PDF) o Construction Cost Estimate (PDF) o 2D Base (AutoCAD) PHASE 2 – CONSTRUCTION DOCUMENTS Task 2.1 Construction Documents Kick-Off Meeting – Spohn Ranch will lead a virtual meeting with the Client to review 100% Design Development, special requirements and points of coordination. • Task 2.1 Deliverable o Meeting Minutes (PDF) Task 2.2 90% Construction Documents – Spohn Ranch will prepare professional construction documents detailing the skatepark-specific site improvements. • Task 2.2 Deliverable (PDF & AutoCAD) o Information Plan o 3D Perspective o Layout Plan o Steel Plan o Jointing Plan o Grading & Drainage Plan o Sections o Construction Details o Technical Specifications The Client will provide a title block and site base in AutoCAD format. Spohn Ranch will coordinate with the Client on other aspects of the construction documents such as access pathways, landscaping, etc. Task 2.3 90% Construction Documents Review Meeting – The Client will review the 90% Construction Documents submittal and prepare redline comments. Spohn Ranch will lead a virtual meeting with the Client to review the redline comments and identify actions necessary to address the comments. • Task 2.3 Deliverable o Meeting Minutes (PDF) Task 2.4 100% Construction Documents – Spohn Ranch will incorporate feedback from the 90% Construction Documents Review Meeting and prepare a 100% Construction Documents submittal sealed by a CA-licensed structural engineer. • Task 2.4 Deliverable o 100% Construction Documents (PDF & AutoCAD)     City Council 17 – 67 5/2/2023 Converse Consultants Geotechnical Engineering, Environmental & Groundwater Science, Inspection & Testing Services 3176 Pullman Street, Suite 108, Costa Mesa, California 92626 Telephone: (714) 444-9660 ♦ Facsimile: (714) 444-9640 ♦ www.converseconsultants.com February 16, 2023 Revised: February 21, 2023 Mr. Mark S. Oskorus, PE, QSP Project Manager, Land Development David Evans and Associates, Inc. 17782 East 17th Street, Suite 200 Tustin, California 92780 Subject: PROPOSAL TO PREPARE A GEOTECHNICAL INVESTIGATION AND WATER PERCOLATION TEST REPORT 10th and Flower Park Southeast corner of 10th Street and Flower Street City of Santa Ana, Orange County, California Converse Project No. 23-32-103-00 (01) Dear Mr. Oskorus: Converse Consultants (Converse) appreciates the opportunity to be a part of your team to prepare a geotechnical investigation and water percolation test report to assist with the design of the proposed 10th and Flower Park at the above referenced site. In preparation of this proposal, we performed the following.  Reviewed the Request for Proposals (RFP No. 22-124) for Landscape Architectural Design Services for 10th and Flower Park issued by the City of Santa Ana Public Works Agency, dated January 27, 2023.  Reviewed the information you transmitted to us via email on February 1, 2023. SITE/PROJECT DESCRIPTION The proposed new park at 10th and Flower Streets will be a new 0.65-acre neighborhood park located at the southeast corner of 10th Street and Flower Street, City of Santa Ana, California, just north of Civic Center Blvd. The intent of this park is to provide the local community with access to open space, exercise, and recreation facilities. Based on input from the local community, the project will include, but is not limited to, the following project components:  Park concept plan  Playground Area, with rubberized play surface  Exercise Area  Canvas shade structures  Turf play area  Site lighting (new electrical service)  Water wise landscaping, with shade trees  Automated irrigation system (new water service)  Site Furnishings (benches, bike racks, trash receptacles, drinking fountain, picnic tables)  Park monument sign  Feasibility study to incorporate Garnsey Avenue ROW into project  Perimeter ROW improvements  WQMP, as applicable     City Council 17 – 68 5/2/2023 Proposal to Prepare a Geotechnical Investigation Report 10th and Flower Park Southeast Corner of 10th Street and Flower Street City of Santa Ana, Orange County, California February 21, 2023 Page 2 Converse Consultants R:\2023\32\23-32-103 23-32-103 DEA, 10th and Flower Park, Santa Ana (RFP 22-124) \Proposal/23-32-103_pro(01)parks  Potential features may include A skateboard court, basketball court and pedestrian bridge  Demolition of Garnsey Avenue The site is currently comprised of six separate parcels (APN’s 005-142-34, 005-142-35,005- 142-47, 005-142-48, 005-142-49, 005-142-58). The six lots are currently identified as Low- Density Residential (LR-7) land use and zoned Professional (P). They are all currently vacant dirt areas. SCOPE OF SERVICES Our scope of work will include the following tasks. Task 1: Project Set-up As part of the project set-up, personnel from our office will conduct the following.  Perform a site reconnaissance to verify existing conditions.  Review existing geology/geotechnical reports for properties in the vicinity.  Stake/mark the boring locations in the field so that drill rig access to all the locations is available. In case, the site has existing underground utilities, a representative from the city MUST clear the boring locations, Converse will not be liable for damage to any unmarked utility.  Notify Underground Service Alert (USA) at least 48 hours prior to field exploration to clear the boring locations of any conflict with existing underground utilities. Task 2: Subsurface Exploration Our subsurface exploration will consist of drilling exploratory borings. The purpose of the borings will be to:  Obtain subsurface information at the site.  Obtain undisturbed and bulk samples of the various soil types for laboratory testing.  Record depth to bedrock or groundwater (if encountered). We will drill 6 borings between 5.0 and 30.0 feet below existing ground surface (bgs) within the project site. If refusal is encountered before the planned depths are reached, the borings will be terminated at that depth. The borings will be drilled with a truck-mounted (CME 75 or equivalent) rig equipped with an 8- inch diameter hollow-stem auger for soil sampling. Relatively undisturbed ring and bulk samples of the subsurface soils will be obtained at frequent intervals in the borings. The undisturbed samples will be obtained with a California Modified Sampler (2.4-inch inside diameter and 3.0- inch outside diameter) lined with thin sample rings. The soil will be retained in brass rings (2.4 inches in diameter and 1.0 inch in height). The central portion of the sample will be retained and carefully sealed in waterproof plastic containers for shipment to our laboratory. Bulk soil samples will be collected in plastic bags and brought to our laboratory. Borings will be backfilled with soil cuttings. The mechanically driven hammer for the sampler is 140 pounds, falling 30 inches for each blow. The number of successive drops of the driving weight (“blows”) required for each six inches of penetration will be shown on the boring log.     City Council 17 – 69 5/2/2023 Proposal to Prepare a Geotechnical Investigation Report 10th and Flower Park Southeast Corner of 10th Street and Flower Street City of Santa Ana, Orange County, California February 21, 2023 Page 3 Converse Consultants R:\2023\32\23-32-103 23-32-103 DEA, 10th and Flower Park, Santa Ana (RFP 22-124) \Proposal/23-32-103_pro(01)parks The borings will be backfilled with cement grout (if ground water is encountered) and soils cuttings and compacted by pushing down with augers. Where asphalt concrete is penetrated, the surface will be patched with cold mixed asphalt concrete. It is possible the surface may settle over time. If construction is delayed, we recommend the owner monitor the boring site and backfill any settlement or depression that might occur or provide protection around the area of the boring locations to prevent trip and fall injuries from occurring near the area of any potential settlement. Environmental Analytical Testing for Soil Sample One composite soil sample from the excess soil cuttings will be submitted to a California ELAP certified laboratory under chain-of-custody control. All sample analyses will be conducted on a standard turnaround time. The samples will be analyzed as follows:  EPA 8015M – TPH carbon chain speciation  EPA 8260 – VOCs and Oxygenates  EPA 8270 – SVOCs  EPA 8082 – PCBs  EPA 8081A – OCPs  EPA 6010B – Title 22 metals (TTLC) Waste Disposal All excess soil cuttings will be contained in five (5) drums. The drums will be temporarily stored on the site away from drainage areas and secured from unauthorized entry until laboratory analytical results are received. The waste will be profiled for the most cost-effective disposal or recycling option. For budgeting purposes, we have assumed five (5) drums of waste will need to be transported and disposed of as non-hazardous waste. Converse will be responsible for the preparation of waste manifests, and for arranging for proper transportation and disposal of the waste. A Client representative will be responsible for signing the manifests as the Generator. Copies of the manifest will be provided. Task 3: Percolation Testing The purpose of the Infiltration test will be to obtain water infiltration rate of the surface soils at the location of surface runoff discharge. We will conduct infiltration testing at one location. The depth of the infiltration test will be at 10.0 feet bgs. A 2-inch diameter perforated PVC pipe will be installed inside the boring. The pipe will be secured in the borehole and pea gravel filter pack will be poured down the borehole to surround the pipe casing and hole bottom. Water will be added to the borehole until the water level is as near the ground surface as can be achieved and allowed to pre-soak. Pre-Soaking Pre-soaking will be done by inundating the borehole with water for at least one hour.     City Council 17 – 70 5/2/2023 Proposal to Prepare a Geotechnical Investigation Report 10th and Flower Park Southeast Corner of 10th Street and Flower Street City of Santa Ana, Orange County, California February 21, 2023 Page 4 Converse Consultants R:\2023\32\23-32-103 23-32-103 DEA, 10th and Flower Park, Santa Ana (RFP 22-124) \Proposal/23-32-103_pro(01)parks Test Procedure After presoak, the borehole will be filled with water to 12 inches above the bottom and the drop in water level in the borehole shall be observed. The following 2 conditions are utilized to determine the time interval between readings.  If water remains in the hole after 10 minutes but drains before 30 minutes, the time interval between readings shall be 10 minutes.  If water remains in the hole after 30 minutes, the time interval between readings shall be 30 minutes. After completion of presoak, the borehole shall be inundated to a level less than or equal to the presoak depth. For each successive infiltration test reading, the starting water level must be at this initial water depth. A sounder shall be utilized to determine the water level during each test. All measurements of water level shall be taken to the nearest 1/8-inch increment. Infiltration test readings shall be conducted a minimum of eight times, or when a stabilized rate of drop has been obtained, whichever occurs first. A stabilized rate is defined as when the highest and lowest readings of three consecutive infiltration tests are within 10 percent of each other. The average of the stabilized rate over the last 3 consecutive test readings shall be used as the pre-adjusted infiltration rate. Attempts will be made to remove the pipe from the borings. If the attempts fail, the pipe will be abandoned in place and the hole backfilled with soil cuttings. Task 4: Laboratory Testing Laboratory testing will include, but may not be limited to, the following.  In-situ moisture and dry density  Soils corrosivity  R-value  Collapse  Expansion Index  Sieve analysis  Maximum density  Direct shear Task 5: Engineering Analyses and Report Preparation Data obtained from the borings and the laboratory testing program will be evaluated. Engineering analyses will be performed to develop design and construction recommendations that will be presented in a geotechnical investigation report. The report will include the following items:  Project description.  Site description.  Discussion on the field procedure used in the investigation.  A discussion of the materials encountered in the borings and their measured engineering properties.  Logs of the exploratory borings summarizing the subsurface conditions encountered, and a plan indicating the locations of the explorations.     City Council 17 – 71 5/2/2023 Proposal to Prepare a Geotechnical Investigation Report 10th and Flower Park Southeast Corner of 10th Street and Flower Street City of Santa Ana, Orange County, California February 21, 2023 Page 5 Converse Consultants R:\2023\32\23-32-103 23-32-103 DEA, 10th and Flower Park, Santa Ana (RFP 22-124) \Proposal/23-32-103_pro(01)parks Depth to groundwater (if encountered) and its impact on the proposed development. Discussion on the laboratory tests result. Water percolation rates. Faulting and seismicity. Design seismic coefficient based on the 2022 CBC. Discussion of the secondary effects of earthquakes. Grading recommendations, including removal of unsuitable soils. Shrinkage and subsidence coefficients. Excavatability of site soils. Structural backfill recommendations. Soils bearing pressure for shallow foundation design. Static and seismic lateral earth pressures. Light pole foundation recommendation Asphalt and cement concrete pavement design. SCHEDULE/DELIVERABLES We will initiate our scope of work within approximately one week after notice to proceed is received, although it is subject to receiving permit, driller availability, weather, and other factors beyond Converse’s control. One day will be required to complete the fieldwork. A PDF copy of the report will be issued within 4 weeks after field work is completed. Hard copies of the report can be provided upon the client’s request.     City Council 17 – 72 5/2/2023 www.deainc.com     City Council 17 – 73 5/2/2023 EXHIBIT C     City Council 17 – 74 5/2/2023 PM/LA LA/QA SID SLD LCAD PME CQA PE ENG HYDENG CCORD ADM SVY EE GEO ENV SPOHN Total Reim. $185 $200 $155 $155 $125 $230 $225 $200 $180 $225 $130 $130 LS LS LS LS LS $$ A Project Coordination 30 6 4 7,450$ 100$ B Records Research 4 4 2 4 4 2 3,320$ 100$ C.1 Conceptual Plan (30%), 3D Exhibit / Final Schedule 24 4 4 50 4 12 8,500$ 23,690$ 250$ C.2 Preliminary Hydrology and Hydraulics Analysis 1 2 4 8 40 4 2 12,765$ 100$ D Topographic Survey 1 2 11,500$ 12,145$ 200$ E Preliminary WQMP 1 2 4 40 16 2 12,685$ 100$ F Public Outreach and Project Meetings 16 12 24 8,360$ 500$ G Utility Coordination 2 2 2 8 4 4 3,760$ 100$ H Environmental (TBD)6 3 6 58,900$ 61,990$ 200$ Final Construction Documents (90%-100%) I.1 Geotechnical Investigation and Report 1 2 2 20,275$ 21,180$ 500$ I.2 Horizontal Control Plans 2 1 4 6 16 2 5,840$ 100$ I.3 Grading and Drainage Plans 4 6 6 16 48 2 15,570$ 100$ I.4 Composite Storm Drain, Sewer and Water Plan 2 2 4 16 40 2 12,390$ 100$ I.5 Erosion Control Plan 2 1 1 1 8 2 2,725$ 100$ I.6 Final Water Quality Management Plan 1 2 4 24 16 4 9,745$ 100$ J.1 Site Construction Plan 40 8 90 2 20,510$ 100$ J.2 Planting Plan 16 4 60 11,260$ 100$ J.3 Irrigation Plan 4 120 2 19,600$ 100$ J.4 Skate Park Plan 4 1 9,500$ 10,440$ 100$ J.5 Landscape Construction Details 20 10 80 15,700$ 100$ J.6 Final Color Rendering 4 1 32 4,940$ 100$ K Electrical Plans 6 1 13,900$ 15,210$ 100$ L.1 Final Construction Documents 8 4 8 8 16 8,680$ 100$ L.2 Technical Specifications 16 6 12 8 4 4 6 10,060$ 100$ L.3 Final Opinion of Probable Cost 12 2 8 1 2 8 5,980$ 100$ L.4 Plan Submittals, Approval Process, and Permitting 16 12 40 4 4 8 2 2 13,760$ 300$ Optional Tasks / Construction M.1 Bid Advertisement 8 8 3,320$ 150$ M.2 Construction Administration 20 8 16 8 6 10,840$ 1,000$ M.3 As Built Plans 4 16 2 4 8 5,540$ 250$ Total (excluding optional tasks)272,855$ 3,950$ Optional Task Environmental 58,900$ Optional Task Skatepark 18,000$ Optional Tasks (M.1 - M.3)19,700$ 1,400$ Reimbursables included for budgetary purposes only. Colored areas are not included in the total but are shown as optional. Legend: PM/LA=Project Manager Landscape Architect, LA/QA - Senior Landscape Architect / Quality Assurance, SID=Senior Irrigation Designer, SLD=Senior Landscape Designer, LCAD=Landscape CAD, PME= Project Manager Engineering, CQA=Civil Quality Assurance, PE=Professional Engineer, ENG=Engineer, HYDENG=Hydrology Engineer, CCORD=Civil Coordinator, ADM=Administrative, SVY=Survey, GEO= Geotechnical Engineer, EE=Electrical Engineer, SPOHN=Skatepark Designer, ENV=Environmental Please note that scope and fee are negotiable. City of Santa Ana 10th and Flower Park Project Fee Schedule Task & Description     City Council 17 – 75 5/2/2023 EXHIBIT D     City Council 17 – 76 5/2/2023 1 FEDERAL CONTRACT PROVISIONS During the performance of this Agreement, Consultant shall comply with all applicable federal laws and regulations including, but not limited to, the federal contract provisions in this Exhibit. 1. REQUIRED CONTRACT PROVISIONS IN ACCORDANCE WITH APPENDIX II TO PART 200 – CONTRACT PROVISIONS FOR NON-FEDERAL ENTITY CONTRACTS UNDER FEDERAL AWARDS (2 C.F.R. § 200.327) (a) Appendix II to Part 200 (A); Appendix II to Part 200 (B): Remedies for Breach; Termination for Cause/Convenience. The Contract Documents include remedies for breach and termination for cause and convenience. (b) Appendix II to Part 200 (C) – Equal Employment Opportunity: If this Agreement meets the definition of a “federal assisted construction contract” in 41 CFR § 60-1.3, Consultant agrees as follows during the performance of this Agreement: (i) The Consultant will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, or national origin. The Consultant will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, sex, sexual orientation, gender identity, or national origin. Such action shall include, but not be limited to the following: Employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for tra ining, including apprenticeship. The Consultant agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause. (ii) The Consultant will, in all solicitations or advertisements for employees placed by or on behalf of the Consultant, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin. (iii) The Consultant will not discharge or in any other manner discriminate against any employee or applicant for employment because such employee or applicant has inquired about, discussed, or disclosed the compensation of the employee or applicant or another employee or applicant. This provision shall not apply to instances in which an employee who has access to the compensation information of other employees or applicants as a part of such employee's essential job functions discloses the compensation of such other employees or applicants to individuals who do not otherwise have access to such information, unless such disclosure is in response to a formal complaint or charge, in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or is consistent with the Consultant's legal duty to furnish information. (iv) The Consultant will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the Consultant's commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment.     City Council 17 – 77 5/2/2023 2 (v) The Consultant will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. (vi) The Consultant will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders. (vii) In the event of the Consultant's noncompliance with the nondiscrimination clauses of this Agreement or with any of the said rules, regulations, or orders, this Agreement may be canceled, terminated, or suspended in whole or in part and the Consultant may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law. (viii) The Consultant will include the portion of the sentence immediately preceding paragraph (i) and the provisions of paragraphs (i) through (vii) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The Consultant will take such action with respect to any subcontract or purchase order as the administering agency may direct as a means of enforcing such provisions, including sanctions for noncompliance: Provided, however, that in the event the Consultant becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction by the administering agency, the Consultant may request the United States to enter into such litigation to protect the interests of the United States. The City further agrees that it will be bound by the above equal opportunity clause with respect to its own employment practices when it participates in federally assisted construction work: Provided, That if the City so participating is a State or local government, the above equal opportunity clause is not applicable to any agency, instrumentality or subdivision of such government which does not participate in work on or under the Agreement. The City agrees that it will assist and cooperate actively with the administering agency and the Secretary of Labor in obtaining the compliance of the Consultant and subcontractors with the equal opportunity clause and the rules, regulations, and relevant orders of the Secretary of Labor, that it will furnish the administering agency and the Secretary of Labor such informati on as they may require for the supervision of such compliance, and that it will otherwise assist the administering agency in the discharge of the agency's primary responsibility for securing compliance. The City further agrees that it will refrain from entering into any contract or contract modification subject to Executive Order 11246 of September 24, 1965, with a contractor debarred from, or who has not demonstrated eligibility for, Government contracts and federally assisted construction     City Council 17 – 78 5/2/2023 3 contracts pursuant to the Executive Order and will carry out such sanctions and penalties for violation of the equal opportunity clause as may be imposed upon contractors and subcontractors by the administering agency or the Secretary of Labor pursuant to Part II, Subpart D of the Executive Order. In addition, the City agrees that if it fails or refuses to comply with these undertakings, the administering agency may take any or all of the following actions: cancel, terminate, or suspend in whole or in part the grant (contract, loan, insurance, guarantee) for this project; refrain from extending any further assistance to the applicant under the program with respect to which the failure or refund occurred until satisfactory assurance of future compliance has been received from such applicant; and refer the case to the Department of Justice for appropriate legal proceedings. (c) Appendix II to Part 200 (D) – Davis-Bacon Act: Not applicable to this Agreement since it is funded by CSLFRF. (d) Appendix II to Part 200 (D) – Copeland “Antti-Kickback” Act: Not applicable to this Agreement since it is funded by CSLFRF. (e) Appendix II to Part 200 (E) – Contract Work Hours and Safety Standards Act: (i) Overtime Requirements. No contractor or subcontractor contracting for any part of the contract work which may require or involve the employment of laborers or mechanics shall require or permit any such laborer or mechanic in any workweek in which he or she is employed on such work to work in excess of forty hours in such workweek unless such laborer or mechanic receives compensation at a rate not less than one and one-half times the basic rate of pay for all hours worked in excess of forty hours in such workweek. (ii) Violation; liability for unpaid wages; liquidated damages. In the event of any violation of the clause set forth in paragraph (ii) of this section the Consultant and any subcontractor responsible therefor shall be liable for the unpaid wages. In addition, such contractor and subcontractor shall be liable to the United States (in the case of work done under contract for the District of Columbia or a territory, to such District or to such territory), for liquidated damages. Such liquidated damages shall be computed with respect to each individual laborer or mechanic, including watchmen and guards, employed in violation of the clause set forth in paragraph (ii) of this section, in the sum of $10 for each calendar day on which such individual was required or permitted to work in excess of the standard workweek of forty hours without payment of the overtime wages required by the clause set forth in paragraph (ii) of this section. (iii) Withholding for unpaid wages and liquidated damages. The City shall upon its own action or upon written request of an authorized representative of the Department of Labor withhold or cause to be withheld, from any moneys payable on account of work performed by the Consultant or subcontractor under any such contract or any other Federal contract with the Consultant, or any other federally-assisted contract subject to the Contract Work Hours and Safety Standards Act, which is held by the Consultant, such sums as may be determined to be necessary to satisfy any liabilities of Consultant or subcontractor for unpaid wages and liquidated damages as provided in the clause set forth in paragraph (iii) of this section. (iv) Subcontracts. The Consultant or subcontractor shall insert in any subcontracts the clauses set forth in paragraph (ii) through (v) of this Section and also a clause requiring the subcontractors to include these clauses in any lower tier subcontracts. The     City Council 17 – 79 5/2/2023 4 Consultant shall be responsible for compliance by any subcontractor or lower tier subcontractor with the clauses set forth in paragraphs (ii) through (v) of this Section. (f) Appendix II to Part 200 (F) – Rights to Inventions Made Under a Contract or Agreement: If the Federal award meets the definition of “funding agreement” under 37 CFR § 401.2 (a) and the Consultant wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the Consultant must comply with the requirements of 37 CFR Part 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency.. (g) Appendix II to Part 200 (G) – Clean Air Act and Federal Water Pollution Control Act: (i) Pursuant to the Clean Air Act, (1) Consultant agrees to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act, as amended, 42 U.S.C. § 7401 et seq., (2) Consultant agrees to report each violation to the City and understands and agrees that the City will, in turn, report each violation as required to assure notification to the Federal awarding agency and the appropriate Environmental Protection Agency Regional Office, and (3) Consultant agrees to include these requirements in each subcontract exceeding $150,000. (ii) Pursuant to the Federal Water Pollution Control Act, (1) Consultant agrees to comply with all applicable standards, orders or regulations issued pursuant to the Federal Water Pollution Control Act, as amended, 33 U.S.C. 1251 et seq., (2) Consultant agrees to report each violation to the City and understands and agrees that the City will, in turn, report each violation as required to assure notification to the Federal awarding agency and the appropriate Environmental Protection Agency Regional Office, and (3) Consultant agrees to include these requirements in each subcontract exceeding $150,000. (h) Appendix II to Part 200 (H) – Debarment and Suspension: (i) This Agreement is a covered transaction for purposes of 2 C.F.R. pt. 180 and 2 C.F.R. pt. 3000. As such Consultant is required to verify that none of the Consultant, its principals (defined at 2 C.F.R. § 180.995), or its affiliates (defined at 2 C.F.R. § 180.905) are excluded (defined at 2 C.F.R. § 180.940) or disqualified (defined at 2 C.F.R. § 180.935). (ii) Consultant must comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C and must include a requirement to comply with these regulations in any lower tier covered transaction it enters into. (iii) This certification is a material representation of fact relied upon by City. If it is later determined that Consultant did not comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C, in addition to remedies available to the City, the Federal Government may pursue available remedies, including but not limited to suspension and/or debarment. (iv) Consultant warrants that it is not debarred, suspended, or otherwise excluded from or ineligible for participation in any federal programs. Consultant also agrees to verify that all subcontractors performing work under this Agreement are not debarred, disqualified,     City Council 17 – 80 5/2/2023 5 or otherwise prohibited from participation in accordance with the requirements above. Consultant further agrees to notify the City in writing immediately if Consultant or its subcontractors are not in compliance during the term of this Agreement. (i) Appendix II to Part 200 (I) – Byrd Anti-Lobbying Act: Contractors that apply or bid for an award exceeding $100,000 must file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier must also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the recipient who in turn will forward the certification(s) to the awarding agency. (j) Appendix II to Part 200 (J) – §200.323 Procurement of Recovered Materials: (i) Consultant shall comply with section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement. (ii) In the performance of this Agreement, the Consultant shall make maximum use of products containing recovered materials that are EPA-designated items unless the product cannot be acquired: competitively within a timeframe providing for compliance with the contract performance schedule; meeting contract performance requirements; or at a reasonable price. (iii) Information about this requirement, along with the list of EPA-designate items, is available at EPA’s Comprehensive Procurement Guidelines web site, https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program. (iv) The Consultant also agrees to comply with all other applicable requirements of Section 6002 of the Solid Waste Disposal Act.” (k) Appendix II to Part 200 (K) – §200.216 Prohibition on Certain Telecommunications and Video Surveillance Services or Equipment: (i) Consultant shall not contract (or extend or renew a contract) to procure or obtain equipment, services, or systems that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system funded under this Agreement. As described in Public Law 115–232, section 889, covered telecommunications equipment is telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities). (1) For the purpose of public safety, security of government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications     City Council 17 – 81 5/2/2023 6 Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities). (2) Telecommunications or video surveillance services provided by such entities or using such equipment. (3) Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of the National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country. (ii) See Public Law 115-232, section 889 for additional information. (l) Appendix II to Part 200 (L) – §200.322 Domestic Preferences for Procurement: (i) Consultant shall, to the greatest extent practicable, purchase, acquire, or use goods, products, or materials produced in the United States (including but not limited to iron, aluminum, steel, cement, and other manufactured products). The requirements of this sectio n must be included in all subcontracts. (ii) For purposes of this section: (1) “Produced in the United States’’ means, for iron and steel products, that all manufacturing processes, from the initial melting stage through the application of coatings, occurred in the United States. (2) ‘‘Manufactured products’’ means items and construction materials composed in whole or in part of nonferrous metals such as aluminum; plastics and polymer-based products such as polyvinyl chloride pipe; aggregates such as concrete; glass, including optical fiber; and lumber. 2. CONTRACTING WITH SMALL AND MINORITY FIRMS, WOMEN’S BUSINESS ENTERPRISE AND LABOR SURPLUS AREA FIRMS (2 C.F.R. § 200.321) (a) Consultant shall be subject to 2 C.F.R. § 200.321 and will take affirmative steps to assure that minority firms, women’s business enterprises, and labor surplus area firms are used when possible and will not be discriminated against on the grounds of race, color, religious creed, sex, or national origin in consideration for an award. (b) Affirmative steps shall include: (i) Placing qualified small and minority businesses and women's business enterprises on solicitation lists; (ii) Assuring that small and minority businesses, and women's business enterprises are solicited whenever they are potential sources; (iii) Dividing total requirements, when economically feasible, into smaller tasks or quantities to permit maximum participation by small and minority business, and women's business enterprises;     City Council 17 – 82 5/2/2023 7 (iv) Establishing delivery schedules, where the requirement permits, which encourage participation by small and minority business, and women's business enterprises; and (v) Using the services/assistance of the Small Business Administration (SBA), and the Minority Business Development Agency (MBDA) of the Department of Commerce. (c) Consultant shall submit evidence of compliance with the foregoing affirmative steps when requested by the City. 3. COMPLIANCE WITH U.S. DEPARTMENT OF THE TREASURY CORONAVIRUS LOCAL FISCAL RECOVERY FUND AWARD TERMS AND CONDITIONS (a) Maintenance of and Access to Records. Consultant shall maintain records and financial documents sufficient to evidence compliance with section 603(c) of the Act, Treasury’s regulations implementing that section, and guidance issued by Treasury regarding the foregoing. Consultant agrees to provide the City, Treasury Office of Inspector General and the Government Accountability Office, or any of their authorized representatives access to any books, documents, papers, and records (electronic an otherwise) of the Consultant which are directly pertinent to this Agreement for the purposes of conducting audits or other investigations. Records shall be maintained by Consultant for a period of five (5) years after completion of the Project. (b) Compliance with Federal Regulations. Consultant agrees to comply with the requirements of section 603 of the Act, regulations adopted by Treasury pursuant to section 603(f) of the Act, and guidance issued by Treasury regarding the foregoing. Consultant also agrees to comply with all other applicable federal statutes, regulations, and executive orders, including, without limitation, the following: (i) Universal Identifier and System for Award Management (SAM), 2 C.F.R. Part 25, pursuant to which the award term set forth in Appendix A to 2 C.F.R. Part 25 is hereby incorporated by reference. (ii) Reporting Subaward and Executive Compensation Information, 2 C.F.R. Part 170, pursuant to which the award term set forth in Appendix A to 2 C.F.R. Part 170 is hereby incorporated by reference. (iii) OMB Guidelines to Agencies on Government-wide Debarment and Suspension (Nonprocurement), 2 C.F.R. Part 180, including the requirement to include a term or condition in all lower tier covered transactions (contracts and subcontracts described in 2 C.F.R. Part 180, subpart B) that the award is subject to 2 C.F.R. Part 180 and Treasury’s implementing regulation at 31 C.F.R. Part 19. (iv) Recipient Integrity and Performance Matters, pursuant to which the award term set forth in 2 C.F.R. Part 200, Appendix XII to Part 200 is hereby incorporated by reference. (v) Government-wide Requirements for Drug-Free Workplace, 31 C.F.R. Part 20. (vi) New Restrictions on Lobbying, 31 C.F.R. Part 21. (vii) Uniform Relocation Assistance and Real Property Acquisitions Act of 1970 (42 U.S.C. §§ 4601-4655) and implementing regulations.     City Council 17 – 83 5/2/2023 8 (c) Compliance with Federal Statutes and Regulations Prohibiting Discrimination. Consultant agrees to comply with statutes and regulations prohibiting discrimination applicable to the CSLFRF program including, without limitation, the following: (i) Title VI of the Civil Rights Act of 1964 (42 U.S.C. §§ 2000d et seq.) and Treasury’s implementing regulations at 31 C.F.R. Part 22, which prohibit discrimination on the basis of race, color, or national origin under programs or activities receiving federal financial assistance. (ii) The Fair Housing Act, Title VIII of the Civil Rights Act of 1968 (42 U.S.C. §§ 3601 et seq.), which prohibits discrimination in housing on the basis of race, color, religion, national origin, sex, familial status, or disability. (iii) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. § 794), which prohibits discrimination on the basis of disability under any program or activity receiving federal financial assistance. (iv) The Age Discrimination Act of 1975, as amended (42 U.S.C. §§ 6101 et seq.), and Treasury’s implementing regulations at 31 C.F.R. Part 23, which prohibit discrimination on the basis of age in programs or activities receiving federal financial assistance. (v) Title II of the Americans with Disabilities Act of 1990, as amended (42 U.S.C. §§ 12101 et seq.), which prohibits discrimination on the basis of disability under programs, activities, and services provided or made available by state and local governments or instrumentalities or agencies thereto. (d) False Statements. Consultant understands that making false statements or claims in connection with the CSLFRF program is a violation of federal law and may result in criminal, civil, or administrative sanctions, including fines, imprisonment, civil damages and penalties, debarment from participating in federal awards or contracts, and/or any other remedy available by law. (e) Protections for Whistleblowers. (i) In accordance with 41 U.S.C. § 4712, Consultant may not discharge, demote, or otherwise discriminate against an employee in reprisal for disclosing to any of the list of persons or entities provided below, information that the employee reasonably believes is evidence of gross mismanagement of a federal contract or grant, a gross waste of federal funds, an abuse of authority relating to a federal contract or grant, a substantial and specific danger to public health or safety, or a violation of law, rule, or regulation related to a federal contract (including the competition for or negotiation of a contract) or grant. (ii) The list of persons and entities referenced in the paragraph above includes the following: (1) A member of Congress or a representative of a committee of Congress; (2) An Inspector General; (3) The Government Accountability Office;     City Council 17 – 84 5/2/2023 9 (4) A Treasury employee responsible for contract or grant oversight or management; (5) An authorized official of the Department of Justice or other law enforcement agency; (6) A court or grand jury; or (7) A management official or other employee of Consultant, or a subcontractor who has the responsibility to investigate, discover, or address misconduct. (f) Increasing Seat Belt Use in the United States. Pursuant to Executive Order 13043, 62 FR 19217 (Apr. 18, 1997), Consultant is encouraged to adopt and enforce on-the-job seat belt policies and programs for their employees when operating company-owned, rented or personally owned vehicles, and encourage its subcontractors to do the same (g) Reducing Text Messaging While Driving. Pursuant to Executive Order 13513, 74 FR 51225 (Oct. 6, 2009), Consultant should encourage its employees and subcontractors to adopt and enforce policies that ban text messaging while driving, and Consultant should establish workplace safety policies to decrease accidents caused by distracted drivers. (h) Assurances of Compliance with Civil Rights Requirements. The Civil Rights Restoration Act of 1987 provides that the provisions of this assurance apply to the Project, including, but not limited to, the following: (i) Consultant ensures its current and future compliance with Title VI of the Civil Rights Act of 1964, as amended, which prohibits exclusion from participation, denial of the benefits of, or subjection to discrimination under programs and activities rece iving federal funds, of any person in the United States on the ground of race, color, or national origin (42 U.S.C. § 2000d et seq.), as implemented by the Department of the Treasury Title VI regulations at 31 CFR Part 22 and other pertinent executive orders such as Executive Order 13166; directives; circulars; policies; memoranda and/or guidance documents. (ii) Consultant acknowledges that Executive Order 13166, “Improving Access to Services for Persons with Limited English Proficiency (LEP),” seeks to improve access to federally assisted programs and activities for individuals who, because of national origin, are limited in their English proficiency. Consultant understands that the denial of access to persons to its programs, services and activities because of their limited proficiency in English is a form of national origin discrimination prohibited under Title VI of the Civil Rights Act of 1964. Accordingly, Consultant shall initiate reasonable steps, or comply with Treasury’s directives, to ensure meaningful access to its programs, services and activities to LEP persons. Consultant understands and agrees that meaningful access may entail providing language assistance services, including oral interpretation and written translation where necessary to ensure effective communication in the Project. (iii) Consultant agrees to consider the need for language services for LEP persons during development of applicable budgets and when conducting programs, services and activities. As a resource, the Department of the Treasury has published its LEP guidance at 70 FR 6067. For more information on LEP, please visit http://www.lep.gov.     City Council 17 – 85 5/2/2023 10 (iv) Consultant acknowledges and agrees that compliance with this assurance constitutes a condition of continued receipt of federal financial assistance and is binding upon Consultant and Consultant’s successors, transferees and assignees for the period in which such assistance is provided. (v) Consultant agrees to incorporate the following language in every contract or agreement subject to Title VI and its regulations between the Consultant and the Consultant’s subcontractors, successors, transferees and assignees: The subcontractor, successor, transferee and assignee shall comply with Title VI of the Civil Rights Act of 1964, which prohibits recipients of federal financial assistance from excluding from a program or activity, denying benefits of, or otherwise discriminating against a person on the basis of race, color, or national origin (42 U.S.C. § 2000d et seq.), as implemented by Department of the Treasury Title VI regulations, 31 CFR Part 22, which are herein incorporated by reference and made a part of this contract (or agreement). Title VI also extends protection to persons with “Limited English proficiency” in any program or activity receiving federal financial assistance, 42 U.S.C. § 2000d et seq., as implemented by Department of the Treasury Title VI regulations, 31 CFR Part 22, which are herein incorporated by reference and made a part of this contract (or agreement). (vi) Consultant understands and agrees that if any real property or structure is provided or improved with the aid of federal financial assistance by the Department of the Treasury, this assurance obligates the Consultant, or in the case of a subsequent transfer, the transferee, for the period during which the real property or structure is used for a purpose for which the federal financial assistance is extended or for another purpose involving the provision of similar services or benefits. If any personal property is provided, this assurance obligates the Consultant for the period during which it retains ownership or possession of the property. (vii) Consultant shall cooperate in any enforcement or compliance review activities by the Department of the Treasury of the aforementioned obligations. Enforcement may include investigation, arbitration, mediation, litigation, and monitoring of any settlement agreements that may result from these actions. Consultant shall comply with information requests, on-site compliance reviews, and reporting requirements. (viii) Consultant shall maintain a complaint log and inform the Department of the Treasury of any accusations of discrimination on the grounds of race, color, or national origin, and limited English proficiency covered by Title VI of the Civil Rights Act of 1964 and implem enting regulations and provide, upon request, a list of all such reviews or proceedings based on the complaint, pending or completed, including outcome. Consultant must also inform the Department of the Treasury if Consultant has received no complaints under Title VI. (ix) Consultant must provide documentation of an administrative agency’s or court’s findings of non-compliance of Title VI and efforts to address the non-compliance, including any voluntary compliance or other agreements between the Consultant and the administrative agency that made the finding. If the Consultant settles a case or matter alleging such discrimination, Consultant must provide documentation of the settlement. If Consultant has not been the subject of any court or administrative agency finding of discrimination, please so state. If Consultant makes sub-awards to other agencies or other entities, Consultant is responsible for assuring that sub-recipients also comply with Title VI and all of the applicable authorities covered in this assurance.     City Council 17 – 86 5/2/2023 Public Works Agency www.santa-ana.org/public-works Item # 18 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report May 2, 2023 TOPIC: Amend Agreement for Design Services for the Standard: McFadden Park Project AGENDA TITLE Amend Agreement with David Evans and Associates, Inc. for Design and Construction Support Services for the Standard – McFadden Park Project by an Additional $50,000 for the Remainder of the Agreement Term (Project No. 20-2729) (Non-General Fund) RECOMMENDED ACTION Authorize the City Manager to execute a first amendment to the agreement with David Evans and Associates, Inc. to provide design, development, and contract documents for the proposed Standard-McFadden Park project, to increase the contract by $43,505, with an approximate 15 percent contingency, for a total not to exceed amount of $50,000, for the remainder of the agreement term through August 16, 2024, subject to non-substantive changes approved by the City Manager and City Attorney. DISCUSSION On August 17, 2021, at the conclusion of a competitive bidding process, the City Council awarded a three-year agreement, with the provision for two, one-year contract extensions to David Evans and Associates, Inc. to provide design, development, and contract documents for the proposed Standard-McFadden Park project. David Evans & Associates, Inc. provides design services for park amenities including for exercise areas, a playground area, half-size basketball court, skate park, turf field, canvas shade structure, landscaping, irrigation, and parking lot improvements. David Evans & Associates, Inc. has proven to be a reliable and knowledgeable partner in the preparation of construction documents for the Standard-McFadden Park project. They have provided the City with the additional staff and expertise necessary to design a high quality park. In an effort to increase the safety and aesthetic value of the project to the surrounding community, design revisions have been requested by City staff at the final stages of design. Additional detail of the re-design work requested is provided in the consultant’s request to increase the total contract amount (Exhibit 1). For these reasons, staff has exceeded the initial estimation of utilization of the contracted services. Staff recommends amending the agreement with David Evans and Associates, Inc. to increase the not-to-exceed amount for the remainder of the contract     City Council 18 – 1 5/2/2023 Amend Agreement with David Evans and Associate, Inc. May 2, 2023 Page 2 3 4 0 3 term (Exhibit 2). This will ensure the consultant continues to provide a high quality park design necessary to meet the unique needs of the City. FISCAL IMPACT Funding is available in the FY 2022-23 budget and funding for subsequent fiscal years will be included in the proposed budgets for City Council consideration. Fiscal Year Accounting Unit – Account No. Fund Description Accounting Unit, Account No. Description Amount 2022-23 (May-June) 16113264-66220 (20-2729) PRCSA Capital Grants 2018 Parks Bond Act Program, Improvements Other Than Building $15,000 2023-24 (July-June) 16113264-66220 (20-2729) PRCSA Capital Grants 2018 Parks Bond Act Program, Improvements Other Than Building $35,000 TOTAL:$50,000 EXHIBIT(S) 1. Consultant Amendment Request 2. First Amendment to Agreement with David Evans & Associates, Inc. Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Kristine Ridge, City Manager     City Council 18 – 2 5/2/2023 17542 E. 17th Street, Ste. 150, Tustin, CA 92780 T:714.665.4536 O:714.665.4500 March 27, 2023 Gabriel Guerrero-Gabany, P.E. Civil Engineer City of Santa Ana 20 Civic Center Plaza Santa Ana, CA 92702 SUBJECT: STANDARD & MCFADDEN PARK CONSTRUCTION ADMINISTRATION SERVICES Dear Gabriel, On behalf of David Evans and Associates, Inc. (DEA), we would like to thank you for the opportunity to provide the City of Santa Ana with a proposal to provide construction administration services for the above noted project. Task 1 - 100% PS&E Delivery, Bid Assistance, Construction Administration and Record Drawings Task 1A: 100% Plans, Specifications and Estimate - $4,100 DEA will prepare and deliver to the City 100% construction plans, technical specifications and cost estimate to accommodate option 1. Deliverables: 100% PS&E as noted above. Task 1B: Bid Assistance - $1,420 (7 hours of bid assistance) DEA will assist the City in providing responses to contractor requests for information during bidding. In addition, DEA will answer questions and provide clarification if conflicts arise on the civil engineering, landscape and electrical plans and specifications. Each item will be reviewed by the City prior to release of information. Deliverables: Bid assistance as noted above. Task 1C: Construction Administration - $24,385 (106 hours of review and coordination) DEA team members will attend the pre-construction meeting in person and be available to answer any technical questions related to information provided in the civil engineering, landscape and electrical plans and specifications. DEA will provide the City with a list of material submittals required to be submitted by the contractor for the City’s review and approval. We understand that the City will handle the day-to-day construction management process. The construction management team will assist the City in answering questions, reviewing submittals and shop drawings required to be submitted by the contractor for conformance with EXHIBIT 1     City Council 18 – 3 5/2/2023 March 27, 2023 City of Santa Ana Landscape Architectural Services Page 2 17542 E. 17th Street, Ste. 150, Tustin, CA 92780 T:714.665.4536 O:714.665.4500 the plans and specifications. The DEA team will assist the City in reviewing and responding to RFI’s and clarifications during construction within five calendar days of receipt. DEA will complete shop drawing reviews within two weeks of receipt and assist the City in contract change order reviews within five working days of receipt. DEA will also be available to make delta revisions to the plans for the contractor’s use should changes be considered necessary by the construction management team. The City utilizes the construction management software “Procore” to manage projects during construction. DEA will need to interface with "Procore" for all tasks previously described. The City will provide the DEA team with access to the "Procore" system as well as user training. Any services required beyond 106 hours will be charged on a time and materials basis. Deliverables: Construction administration activities as noted above. Task 1D: Record Drawings - $13,600 DEA will prepare 'Record Drawings' in digital format utilizing general contractor provided 'field marked' plans provided by the City and As-Built information. Hard copy plan sets including mylar prints are excluded. Deliverables: Record Drawings as noted above. Total Fee: $43,505 Reimbursables - $1,000 (for budgetary purposes only) Government fees, mileage, delivery costs such as Federal Express charges and plotting / reproduction services are considered reimbursable fees and shall be billed to you at cost plus 15%. Invoices will be due and payable within 30 days and will be sent monthly based upon the percentage of work completed. Any service requested which does not fall within the scope of services listed, or any duplication of work due to changes desired by the City, will be performed on an “Extra Services” basis and negotiated accordingly. DEA would be pleased to continue assisting the City of Santa Ana with this project and could begin work immediately following receipt of an authorization to proceed. If you have any questions or require further clarification of any item, please feel free to call. We look forward to discussing this proposal with you and thank you once again for this opportunity. Sincerely, DAVID EVANS AND ASSOCIATES, INC. Heath Habig, PLA 5028 Associate     City Council 18 – 4 5/2/2023 OPTION 1     City Council 18 – 5 5/2/2023 PM/LA LA/QA PME/QA PE ENG ECAD HYENG SID SLD LCAD ADM SVY GEO EE SPOHN Total Reim. $185 $195 $225 $200 $180 $140 $225 $155 $150 $125 $110 LS LS LS LS $$ 1 Preliminary Conceptual Plan 8 14 3,230$ -$ 2 Final Colored Plan 4 20 3,240$ -$ 3 Project Meetings 8 6 2,830$ -$ 4 Title Sheet 8 1,000$ -$ 5 Horizontal Control Plan 1 4 945$ -$ 6 Erosion Control Plan 1 3 765$ -$ 7 Composite Utility Plan 1 3 765$ -$ 8 Precise Grading Plan, Sections and Details 6 16 4,230$ -$ 9 WQMP 2 2 810$ -$ 10 Landscape Construction Plan and Details 2 12 1,870$ -$ 11 Electrical Plan and Details 3,900$ 3,900$ -$ 12 Irrigation Plan and Details 2 36 5,950$ -$ 13 Planting Plan and Details 2 12 1,870$ -$ 14 Skatepark Plan and Details 4 -$ 500$ -$ 15 Specifications 2 1 10 1,695$ -$ 16 Final Opinion of Probable Cost 1 2 8 1,515$ -$ 17 Plan Submittals, Approval Process and Permitting 2 4 8 32 6,710$ -$ 18 PSE Delivery 10 10 4,100$ -$ 19 Bid Assistance 2 2 3 1,420$ -$ 20 Construction Administration 40 8 32 8 12 6 4,175$ 24,385$ 900$ 21 As Built Plans 16 2 16 2 12 8 4 18 13,600$ 100$ 41,825$ -$ CA 43,505$ 1,000$ Grand Total 85,330$ 1,000$ Reimbursable 1,000$ Reimbursables included for budgetary purposes only. Greyed out areas are not included in the total cost. Legend: PM/LA=Project Manager Landscape Architect, LA/QA - Senior Landscape Architect / Quality Assurance, PME= Project Manager Engineering, PE=Professional Engineer, ENG=Engineer, HYENG=Hydrology Engineer, SID=Senior Irrigation Designer, LCAD=Landscape CAD, ADM=Administrative, SVY=Survey, GEO= Geotechnical Engineer, EE=Electrical Engineer, SPOHN=Skatepark Designer Please note that scope and fee are negotiable. City of Santa Ana Standard - McFadden Park Project Fee Schedule - Option 1 Task & Description     City Council 18 – 6 5/2/2023 FIRST AMENDMENT TO AGREEMENT WITH DAVID EVANS AND ASSOCIATES, INC., TO PROVIDE DESIGN AND CONSTRUCTION SUPPORT SERVICES FOR THE STANDARD-MCFADDEN PARK PROJECT THIS FIRST AMENDMENT to the above-referenced agreement is entered into on May 2, 2023, by and between David Evans and Associates, Inc. (“Consultant”), and the City of Santa Ana, a charter cit y and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”). RECITALS WHEREAS, following Cit y’s issuance of Request for Proposal No. 21-055, the parties entered into Agreement No. A-2021-163, dated August 17, 2021, by which Consultant agreed to provide Design and Construction Support Services for the Standard-McFadden Park Project (Project No. 20- 2729) for the Cit y’s Public Works Agenc y (“Agreement”). WHEREAS, the Agreement is current and in effect through August 16, 2024. WHEREAS, the parties now wish to amend the Agreement to increase the total not to exceed amount under the Agreement due to additional professional services necessary to increase the safety and aesthetic value of the project to the surrounding community, as identified in Consultant’s request to increase total contract amount, attached hereto and incorporated herein as Exhibit A-1. The Parties therefore agree: 1.Section 2.a., Compensation, is amended to increase the not to exceed amount by $50,000.00 for a total not to exceed amount of $350,000.00 for the remainder of the term of the Agreement. This additional $50,000.00 sum is comprised of (1) a base amount of $43,505.00 and (2) a fifteen percent (15%) contingency of $6,495.00 for additional services at the City’s sole discretion. 2.Except as modified by this First Amendment, all terms and conditions of the Agreement shall remain in full force and effect. IN W ITNESS WHEREOF, the parties hereto have executed this First Amendment to the Agreement on the date and year first written above. Jennifer L. Hall Kristine Ridge Clerk of the Council City Manager APPROVED AS TO FORM CONSULTANT SONIA R. CARVALHO, City Attorney By:____________________________ _______________________________ Jonathan T. Martinez Kim Rhodes Assistant City Attorney Vice President RECOMMENDED FOR APPROVAL ______________________________ Nabil Saba Executive Director Public Works Agency EXHIBIT 2     City Council 18 – 7 5/2/2023 EXHIBIT A-1     City Council 18 – 8 5/2/2023 17542 E. 17th Street, Ste. 150, Tustin, CA 92780 T:714.665.4536 O:714.665.4500 March 27, 2023 Gabriel Guerrero-Gabany, P.E. Civil Engineer City of Santa Ana 20 Civic Center Plaza Santa Ana, CA 92702 SUBJECT: STANDARD & MCFADDEN PARK CONSTRUCTION ADMINISTRATION SERVICES Dear Gabriel, On behalf of David Evans and Associates, Inc. (DEA), we would like to thank you for the opportunity to provide the City of Santa Ana with a proposal to provide construction administration services for the above noted project. Task 1 - 100% PS&E Delivery, Bid Assistance, Construction Administration and Record Drawings Task 1A: 100% Plans, Specifications and Estimate - $4,100 DEA will prepare and deliver to the City 100% construction plans, technical specifications and cost estimate to accommodate option 1. Deliverables: 100% PS&E as noted above. Task 1B: Bid Assistance - $1,420 (7 hours of bid assistance) DEA will assist the City in providing responses to contractor requests for information during bidding. In addition, DEA will answer questions and provide clarification if conflicts arise on the civil engineering, landscape and electrical plans and specifications. Each item will be reviewed by the City prior to release of information. Deliverables: Bid assistance as noted above. Task 1C: Construction Administration - $24,385 (106 hours of review and coordination) DEA team members will attend the pre-construction meeting in person and be available to answer any technical questions related to information provided in the civil engineering, landscape and electrical plans and specifications. DEA will provide the City with a list of material submittals required to be submitted by the contractor for the City’s review and approval. We understand that the City will handle the day-to-day construction management process. The construction management team will assist the City in answering questions, reviewing submittals and shop drawings required to be submitted by the contractor for conformance with EXHIBIT A-1     City Council 18 – 9 5/2/2023 March 27, 2023 City of Santa Ana Landscape Architectural Services Page 2 17542 E. 17th Street, Ste. 150, Tustin, CA 92780 T:714.665.4536 O:714.665.4500 the plans and specifications. The DEA team will assist the City in reviewing and responding to RFI’s and clarifications during construction within five calendar days of receipt. DEA will complete shop drawing reviews within two weeks of receipt and assist the City in contract change order reviews within five working days of receipt. DEA will also be available to make delta revisions to the plans for the contractor’s use should changes be considered necessary by the construction management team. The City utilizes the construction management software “Procore” to manage projects during construction. DEA will need to interface with "Procore" for all tasks previously described. The City will provide the DEA team with access to the "Procore" system as well as user training. Any services required beyond 106 hours will be charged on a time and materials basis. Deliverables: Construction administration activities as noted above. Task 1D: Record Drawings - $13,600 DEA will prepare 'Record Drawings' in digital format utilizing general contractor provided 'field marked' plans provided by the City and As-Built information. Hard copy plan sets including mylar prints are excluded. Deliverables: Record Drawings as noted above. Total Fee: $43,505 Reimbursables - $1,000 (for budgetary purposes only) Government fees, mileage, delivery costs such as Federal Express charges and plotting / reproduction services are considered reimbursable fees and shall be billed to you at cost plus 15%. Invoices will be due and payable within 30 days and will be sent monthly based upon the percentage of work completed. Any service requested which does not fall within the scope of services listed, or any duplication of work due to changes desired by the City, will be performed on an “Extra Services” basis and negotiated accordingly. DEA would be pleased to continue assisting the City of Santa Ana with this project and could begin work immediately following receipt of an authorization to proceed. If you have any questions or require further clarification of any item, please feel free to call. We look forward to discussing this proposal with you and thank you once again for this opportunity. Sincerely, DAVID EVANS AND ASSOCIATES, INC. Heath Habig, PLA 5028 Associate     City Council 18 – 10 5/2/2023 OPTION 1     City Council 18 – 11 5/2/2023 PM/LA LA/QA PME/QA PE ENG ECAD HYENG SID SLD LCAD ADM SVY GEO EE SPOHN Total Reim. $185 $195 $225 $200 $180 $140 $225 $155 $150 $125 $110 LS LS LS LS $$ 1 Preliminary Conceptual Plan 8 14 3,230$ -$ 2 Final Colored Plan 4 20 3,240$ -$ 3 Project Meetings 8 6 2,830$ -$ 4 Title Sheet 8 1,000$ -$ 5 Horizontal Control Plan 1 4 945$ -$ 6 Erosion Control Plan 1 3 765$ -$ 7 Composite Utility Plan 1 3 765$ -$ 8 Precise Grading Plan, Sections and Details 6 16 4,230$ -$ 9 WQMP 2 2 810$ -$ 10 Landscape Construction Plan and Details 2 12 1,870$ -$ 11 Electrical Plan and Details 3,900$ 3,900$ -$ 12 Irrigation Plan and Details 2 36 5,950$ -$ 13 Planting Plan and Details 2 12 1,870$ -$ 14 Skatepark Plan and Details 4 -$ 500$ -$ 15 Specifications 2 1 10 1,695$ -$ 16 Final Opinion of Probable Cost 1 2 8 1,515$ -$ 17 Plan Submittals, Approval Process and Permitting 2 4 8 32 6,710$ -$ 18 PSE Delivery 10 10 4,100$ -$ 19 Bid Assistance 2 2 3 1,420$ -$ 20 Construction Administration 40 8 32 8 12 6 4,175$ 24,385$ 900$ 21 As Built Plans 16 2 16 2 12 8 4 18 13,600$ 100$ 41,825$ -$ CA 43,505$ 1,000$ Grand Total 85,330$ 1,000$ Reimbursable 1,000$ Reimbursables included for budgetary purposes only. Greyed out areas are not included in the total cost. Legend: PM/LA=Project Manager Landscape Architect, LA/QA - Senior Landscape Architect / Quality Assurance, PME= Project Manager Engineering, PE=Professional Engineer, ENG=Engineer, HYENG=Hydrology Engineer, SID=Senior Irrigation Designer, LCAD=Landscape CAD, ADM=Administrative, SVY=Survey, GEO= Geotechnical Engineer, EE=Electrical Engineer, SPOHN=Skatepark Designer Please note that scope and fee are negotiable. City of Santa Ana Standard - McFadden Park Project Fee Schedule - Option 1 Task & Description     City Council 18 – 12 5/2/2023 Public Works Agency www.santa-ana.org/public-works Item # 19 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report May 2, 2023 TOPIC: Agreements for Parks and Facilities On-Call Engineering Services AGENDA TITLE Approve Agreements with AESCO, Inc., Alta Planning + Design, Inc., CWE, IDS Group, Inc., J. Smith & T. Muli, Inc., KPFF Consulting Engineers, Psomas, Shannon & Wilson, Tait & Associates, Inc., and Willdan Engineering for On-Call Engineering Services in an Aggregate Amount Not to Exceed $5,000,000 for up to a Five-Year Term (General and Non-General Fund) RECOMMENDED ACTION Authorize the City Manager to execute agreements with AESCO, Inc., Alta Planning + Design, Inc., CWE; IDS Group, Inc., J. Smith & T. Muli, Inc., KPFF Consulting Engineers, Psomas, Shannon & Wilson, Tait & Associates, Inc., and Willdan Engineering, to provide on-call engineering services for a shared aggregate amount not to exceed $5,000,000, for a three-year term beginning May 2, 2023 and expiring May 1, 2026, with provisions for two, one-year extensions, subject to non-substantive changes approved by the City Manager and City Attorney. DISCUSSION On February 21, 2023, the Public Works Agency’s Parks, Fleet and Facilities Division released Request for Proposal (RFP) No. 23-025, by which it sought the services of qualified consulting firms to provide on-call engineering services for parks and facilities. These services are required to augment City staff efforts to complete delivery of the projects that include park and facility improvement projects; this includes professional services related to the design, construction management, and operation of public works infrastructure and City facilities such as architectural, structural, geotechnical, environmental engineering, land surveying, and any specialty engineering studies that pertain to parks, structures, and buildings throughout the city. The RFP was advertised on PlanetBids, and proposals were received electronically via PlanetBids on March 14, 2023. The City notified a total of 91 regional vendors via PlanetBids, eight of which are Santa Ana based. Six vendors requested bidding documents and ten proposals were received and evaluated by a selection committee. Based on criteria outlined in the RFP, the following summarizes the top responding firms:     City Council 19 – 1 5/2/2023 Agreements for Parks and Facilities On-Call Engineering Services May 2, 2023 Page 2 3 4 0 2 Staff recommends awarding agreements to AESCO, Inc., Alta Planning + Design, Inc., CWE, IDS Group, Inc., J. Smith & T. Muli, Inc., KPFF Consulting Engineers, Psomas, Shannon & Wilson, Tait & Associates, Inc., and Willdan Engineering, to provide engineering services on an as-needed basis (Exhibits 1-10). Their proposals demonstrated the firms have the necessary capacity and expertise to complete the required services. The firms’ rates are reasonable and within industry standard, the teams’ qualifications are appropriate, and the proposals were determined to provide the best value for the City. All firms selected for this award are currently under agreement with the City for other consulting services and have performed quality work. FISCAL IMPACT At this time, there is no fiscal impact associated with this action. During the FY 2022- 2026 contractual term, the Public Works Agency (PWA) will follow the established on- call services process when requesting necessary fiscal review and authorization for any potential fiscal impact. Prior to utilizing the on-call services for any of these future task orders, PWA staff must receive Finance and Management Services Agency approval of funding and project activities to be used to ensure funds are available under the shared $5,000,000 aggregate for any projects using local or discretionary funds. Upon successful completion of the fiscal review, a corresponding Notice to Proceed containing the specific scope and maximum expenditure for the task order will be issued. EXHIBIT(S) 1. Agreement with AESCO, Inc. 2. Agreement with Alta Planning + Design, Inc. 3. Agreement with CWE 4. Agreement with IDS Group, Inc. 5. Agreement with J. Smith & T. Muli, Inc. 6. Agreement with KPFF Consulting Engineers Firm City Ranking AESCO, Inc.Huntington Beach, CA 1 Alta Planning + Design, Inc.Los Angeles, CA 2 CWE Fullerton, CA 3 IDS Group, Inc.Irvine, CA 4 J. Smith & T. Muli, Inc.San Juan Capistrano, CA 5 KPFF Consulting Engineers Long Beach, CA 6 Psomas Santa Ana, CA 7 Shannon & Wilson Burbank, CA 8 Tait & Associates, Inc.Santa Ana, CA 9 Willdan Engineering Anaheim, CA 10     City Council 19 – 2 5/2/2023 Agreements for Parks and Facilities On-Call Engineering Services May 2, 2023 Page 3 3 4 0 2 7. Agreement with Psomas 8. Agreement with Shannon & Wilson 9. Agreement with Tait & Associates, Inc. 10.Agreement with Willdan Engineering Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Kristine Ridge, City Manager     City Council 19 – 3 5/2/2023 Page 1 of 10 CONSULTANT AGREEMENT BETWEEN THE CITY OF SANTA ANA AND AESCO, INC. FOR ON-CALL ENGINEERING SERVICES THIS AGREEMENT is made and entered into on this 2nd day of May, 2023 by and between AESCO, Inc. (“Consultant”), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”). RECITALS A.On February 22, 2023 the City issued a Request for Proposal (“RFP”) No. 23-025, by which it desired to retain a consultant having special skill and knowledge in the field of engineering services on an “on-call” basis for the City’s Public Works Agency. B.Consultant submitted a responsive proposal that was among those selected by the city. Consultant represents that it is able and willing to provide such services described in the scope of work that was included in the RFP No. 23-025. C.In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1.SCOPE OF SERVICES During the term of this Agreement, Consultant shall perform all tasks, services, and obligations described in the scope of work section included within RFP No. 23-025, including providing all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in the “Scope of Services”, which was included in RFP 23-025 and is attached hereto and fully incorporated herein by this reference as Exhibit A. 2.COMPENSATION a.City neither warrants nor guarantees any minimum or maximum compensation to Consultant under this Agreement. Consultant shall be paid only for actual services performed under this Agreement at the rates and charges identified in Consultant’s Fee Proposal, which is attached hereto and fully incorporated herein by this reference as Exhibit B. Consultant is one of ten (10) separate consultants selected to provide services on an on-call basis under RFP 23-025. The total compensation for services provided by all consultants selected under RFP 23-025 shall not exceed the shared aggregate amount of $5,000,000.00 during the term of this Agreement, including any extension periods as set forth in Section 3, below. b.Payment by City shall be made within forty-five (45) days following receipt of proper EXHIBIT 1     City Council 19 – 4 5/2/2023 Page 2 of 10 invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. 3. TERM This Agreement shall commence on May 2, 2023 and end on May 1, 2026, with the option for the City to grant up to two (2), 1-year extensions, exercisable by a writing by the City Manager and the City Attorney, unless terminated earlier in accordance with Section 15, below. 4. INDEPENDENT CONTRACTOR Consultant shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 5. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement (“Documents & Data”). Consultant shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk. 6. INSURANCE a. Consultant shall not commence work for the City until it has provided evidence satisfactory to the City that it has secured all insurance required under this Section. In addition, Consultant shall not allow any subconsultant to commence work on any subcontract until it has secured all insurance required under this Section. b. Insurance coverage shall be at least as broad as:     City Council 19 – 5 5/2/2023 Page 3 of 10 (i) Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit. (ii) Automobile Liability: Insurance Services Office Form Number CA 0001 covering, Code 1 (any auto), or if Consultant has no owned autos, Code 8 (hired) and 9 (non-owned), with limit no less than $1,000,000 per accident for bodily injury and property damage. (iii) Workers’ Compensation insurance as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease. (iv) Professional Liability (Errors and Omissions) Insurance appropriates to the Consultant’s profession, with limit no less than $2,000,000 per occurrence or claim, $2,000,000 aggregate. (v) If the Consultant maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City. c. Other Insurance Provisions. The insurance policies are to contain, or be endorsed to contain, the following provisions: (i) Additional Insured Status. The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Consultant’s insurance (at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used). (ii) Primary Coverage. For any claims related to this contract, the Consultant’s insurance coverage shall be primary insurance primary coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-     City Council 19 – 6 5/2/2023 Page 4 of 10 insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Consultant’s insurance and shall not contribute with it. (iii)Notice of Cancellation. Each insurance policy required above shall state that coverage shall not be canceled, except with notice to the City. (iv) Waiver of Subrogation. Consultant hereby grants to City a waiver of any right to subrogation which any insurer of said Consultant may acquire against the City by virtue of the payment of any loss under such insurance. Consultant agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer. (v) Self-Insured Retentions. Self-insured retentions must be declared to and approved by the City. The City may require the Consultant to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City. (vi) Acceptability of Insurers. Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City. (vii) Claims Made Policies. If any of the required policies provide coverage on a claims-made basis: • The Retroactive Date must be shown and must be before the date of the contract or the beginning of contract work. • Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. • If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, the Consultant must purchase “extended reporting” coverage for a minimum of five (5) years after completion of contract work. (viii) Verification of Coverage. Consultant shall furnish the City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and     City Council 19 – 7 5/2/2023 Page 5 of 10 Endorsement Page of the CGL policy listing all policy endorsements to City before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. (ix) Subcontractors. Consultant shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Consultant shall ensure that City is an additional insured on insurance required from subcontractors. (x) Special Risks or Circumstances. City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. 7. INDEMNIFICATION Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Consultant, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Consultant’s services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant. 8. INTELLECTUAL PROPERTY INDEMNIFICATION Consultant shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States’ letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Consultant to the City pursuant to this Agreement.     City Council 19 – 8 5/2/2023 Page 6 of 10 9. RECORDS Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement. 10. CONFIDENTIALITY If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. “Confidential Information” shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City. 11. CONFLICT OF INTEREST CLAUSE Consultant covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 12. NON-DISCRIMINATION Consultant shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations.     City Council 19 – 9 5/2/2023 Page 7 of 10 13. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Consultant, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein. 14. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City’s ability to have any of the services which are the subject to this Agreement performed by City personnel or by other consultants retained by City. 15. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 16. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies.     City Council 19 – 10 5/2/2023 Page 8 of 10 17. JURISDICTION - VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 18. PROFESSIONAL LICENSES Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 19. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Jennifer L. Hall Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax: 714- 647-6956 With courtesy copies to: Nabil Saba Executive Director, Public Works Agency City of Santa Ana 20 Civic Center Plaza P.O. Box 1988 Santa Ana, California 92702     City Council 19 – 11 5/2/2023 Page 9 of 10 To Consultant: A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 20. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney’s fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. [SIGNATURES ON FOLLOWING PAGE] Adam Chamaa President AESCO, Inc. 17782 Georgetown Lane Huntington Beach, CA 92647 Fax: 714-375-3831 Vice     City Council 19 – 12 5/2/2023 Page 10 of 10 SIGNATURE PAGE FOR PROFESSIONAL SERVICES AGREEMENT BETWEEN CITY OF SANTA ANA AND AESCO, INC. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: CITY OF SANTA ANA Jennifer L. Hall Kristine Ridge City Clerk City Manager APPROVED AS TO FORM: SONIA R. CARVALHO AESCO, INC.: City Attorney By: Jonathan T. Martinez Assistant City Attorney (title) Tax ID# RECOMMENDED FOR APPROVAL: Nabil Saba Executive Director, Public Works Agency Adam Chamaa President Vice     City Council 19 – 13 5/2/2023 EXHIBIT A SCOPE OF SERVICES     City Council 19 – 14 5/2/2023 City of Santa Ana RFP 23-025 Page A1-1 Appendix ATTACHMENT 1 SCOPE OF WORK CITY OF SANTA ANA REQUEST FOR PROPOSALS FOR PARKS & FACILITY ON-CALL ENGINEERING SERVICES RFP NO. 23-025 INTRODUCTION/BACKGROUND The City of Santa Ana intends to retain Civil Engineering Consultants on an as-needed or "on- call" basis. A Professional Services Agreement will be entered into with several of the qualified firms Civil Engineering consultant(s) to provide professional services for a variety of projects on an on- call basis. On an on-c all, as-needed basis, the selected firm(s) may later be asked to provide professional engineering services proposals on specific, project-by-project basis, based on an agreed-upon specific scope of services and fees. In gene ral, work consists of general engineering design projects. Funding sources for each project may vary for each project/task order assignment shall comply with the funding agency's requirements. The projects may include water and sewer infrastructure design and rehabilitation improvements, storm drain improvements; sidewalks, bike paths, curb and gutrer replacement; slurry seal of residential streets; repair and overlay of asphalt concrete and/or PCC streets; signing, striping, neighborhood traffic studies, traffic signal modifications; landscaping and irrigation systems; park and recreational design., grant application writing, and other related projects as required. O n occasion, environmental and planning support services may also be requested. The City may need consultant services for mapping and legal description preparation, construction management, staking and inspection. Occa sionally the City may also need geotechnical, electrical, mechanical, structural, and other specific infrastructure related services. The consultant shall be able to assist the City through this contract to provide the necessary services. The consultant shall utilize in -house staff and/or sub-consultants to complete the assignments to meet the City sta ndards. For specialized work for which the prime consultant shall require 11 sub-consultant, the prime consultant shall serve as an administrative liaison between the City and the snb-consultant. P rime consultant mark-ups for sub-consultant work will not be allowed. All proposals, plans, drawings, specifications, estimates, grant applications, and/or studies will be subject to the final approval and satisfaction of the City of Santa Ana.     City Council 19 – 15 5/2/2023 City of Santa Ana RFP 23-025 Page A1-2 Scope of Services The work consists of general engineering design and cost estimating for civil works projects, City facilities, Parks and other related projects as required. The work in general, consists of work in the following areas and not limited to: •Civil Design •Transportation/Traffic •Structural •Geotechnical •Land Surveying •Architectural •Landscape Architectural and Irrigation •Environmental •Electrical •Mechanical •Instrumentation and Control Systems •Fire Protection •Land Surveying •Financial and Economic Consulting Engineering Consulting Engineering In addition to general engineering design projects Consultants may be asked to perform the following tasks: •H ydraulic modeling of the water distribution, storm water, and sewer collection systems•Eva luations, studies and recommendations related to water wells, reservoirs, water treatment systems, disinfection systems, pressure control systems, and sewage liftstations, •Electrical and industrial control systems evaluations, studies, dr awings, documentationand recommendations •Mapping Services •Legal Description Preparations •Grant Writing - Services •Environmental/Planning Support •Construction Management Support •Pavement Management •Special Engineering Studies/Reports/Compliance and Investigations •Regulatory Compliance with Federa l and State and Local Agencies •Financial/cash flow analysis public works programs •Assessment and District Formation Services •Sustainable Infrastructure Services •Right of Way Studies If there are any exceptions to the core of requested services, proposers shall list said exceptions in their proposal (matrix form).     City Council 19 – 16 5/2/2023 City of Santa Ana RFP 23-025 Page A1-3 For spec ialized work for which the prime consultant shall require a sub-consultant, the prime consultant shall serve as an administrative liaison between the City and the sub-consultant. The selected consultants must have the expertise, experienc e, and demonstrated resources available to perform the work described in this RFP. General. Requirements and Project Deliverable The Consultant's service s for plans specifications and estimating (PS&E) for engineering project preparation and special studies/investigations shall include and in be in confom1auce with the latest editions of the following: Title 24 of tile California Code of Regulations (California Building Standards Code). American Water Works Association, California Department of Transportation, the Americans with Disabilities Act, the City of Santa Ana Municipal Code (SAMC), professional Standards established by tile City, and or federal, state and local guidelines established in the project. As part of the preparation of the PS&E, tile consultant shall prepare the special provisions pertaining to the items of work included in tile plans that are not addressed on the latest editions of the a pplicable standards. The Consultant shall have complete responsibility for the accuracy and completeness of all documents and plans prepared. The plans will be reviewed by the City of Santa Ana for conformity with the requirements of the Agreement. Review s by the City of Santa Ana do NOT include detailed review or checking of design or the accuracy with which such designs are depicted in. the documents and the plans. The documents and plans furnished under the Agreement shall be of a quality acceptable to the City of Santa Ana. The criteria for acceptance shall be a product of neat appearance, well organized, technically and grammatically correct, checked, and dated and having the maker and checker identified. The Consultant shall have project management control procedures in effect during the entire time work is being performed under the Agreement. This task shall include the following: • Project Management Plan- the consultant shall provide a detail management plan including information and coordination with other agencies to ensure compliance and completion of the (PS&E) packages. This plan shall include all milestones and task breakdown for each of the tasks and subtasks inch1ded therein. The project management shall be submitted to the Project Manager for review and within 15 calendar days of the issued Notice to Proceed • Deliverables • Quality Control/Quality Assurance (QA/QC) Plan • Project Schedule/Invoicing • Project Correspondence In case of conflict, ambiguities, discrepancies, errors, or omissions, the consultant shall submit the matter to the City for clarification.     City Council 19 – 17 5/2/2023 City of Santa Ana RFP 23-025 Page A1-4 The Cons ultant shall perform engineering design services resulting in contract documents (plans, specifications and cost estimates "PS&E") for various projects on an as needed basis. Howe ver, work tasks may include studies or a variety of engineering tasks. If requested by the City, the Consultant shall provide a Work Plan, which includes a detailed schedule of the assigned project prior to the issuance of Notice to Proceed and/or Task Order. Specific Task Orders with Notices to Proceed ("N TPs") will be provided for project(s) at the discretion of the City. Work required per Task Order shall comply with the Scope of Services and additional provisions in each Task Order and this agreement. The following services/items shall include, but are not be limited to: 1.R esearch existing records of utility companies and agencies and coordinate the proposedimprovements with existing field conditions. 2.C onduct an environmental assessment for each proje ct and prepare all documentationrequired to comply with California Environmental. Quality Act (CEQA), and or NationalEnvironmental Protection Act (NEPA). (If required) 3.Provide all field survey and topographic work necessary to complete the design effort.Design level survey and base mapping of the project site shall be prepared in US Customary English units by a California licensed Land Surveyor in accordance with theCity guidelines and in Microstation V8i Computer Aided Design and Drafting (CADD)format. The horizontal datum shall be NAD 88 and the vertical datum shall be NAVD 88. All survey field notes shall be on forms provided by the City, shall be neatly completedin pencil, and shall become property of the City upon completion of the project. Informalfield investigations including marking of removal areas may be required for some of the sidewalk, curb and gutter, and pavement replacement projects . 4.Complete the design of projects including plans, specifications, and engineer'sconstruction cost estimate. The Consultant shall contact manufacturers and/or contractorsto verify the engineer’s estimate prior to submitting to the City. Specifications shall beprepared in Microsoft Word and an electronic copy of the fin al version shall be furnished to the City. The City will provide the specification boiler plate to the Consultant. 5.If requested, all preliminary and bid sets of plans shall be plotted on bond or velum paperusing Microstation V8i CADD software program. All drawings shall be completed per the City of Santa Ana CADD Standards and any special provisions thereof. For interim submittals, the Cit y may opt to receive only PDF versions of the plans for reviewing purposes. If so, the Consultant team will provided plans and/or specifications accordingly. 6.All original plan sheets, the title sheet of the specifications, calculations, and reports shall be signed and stamped by the Consultant's licensed professional engineer responsible/in -charge of the project. 7.If a par t of the on-call project scope, the Consultant shall provide support services during the bidding and construction phases of the project, including, but not limited to: a.Respond to bidder inquiries during the bidding process, including preparation of anyaddenda. Following award of the construction contract, the Consultant shall attend thepre-construction meeting. b.Review and approve all submittals and shop plan dra wings required supporting the     City Council 19 – 18 5/2/2023 City of Santa Ana RFP 23-025 Page A1-5 construction contract. The Consultant shall complete shop drawings reviews within two (2) weeks of receipt. Contract Change Order reviews shall be completed within two (2) working days of receipt. c.Respond to written Requests for Information (RFI) to provide clarification or resolve discrepancies in the contract documents. Responses shall be completed within three (3) working days.d.Provide periodic field reviews and bring to the attention of the City of Santa Ana anydefects or deficiencies in the work by the construction contractor which the Consultant may observe. The Consultant shall ha ve no authority to issue instruction on behalf ofthe City of Santa Ana, or to deputize another to do so. 8.If included in the on-call project scope, upon completion of construction, the Consultantshall prepare as-built plans and submit them to the City. The Consultant shall incorporateall changes to the plans electronically with all necessary revision notations. Once plans have been updated, a signed set of as -built plans shall be submitted to the City with an electroniccopy (in Microstation V8i CADD and pdf formats ) of the final as -built drawings via CD ore- mail. 9.The Consultant shall monitor the project progress, maintain project files, and control the quality of the work performed by in-house staff and/or sub-consultants. Incomplete (notmeeting targeted completion) or poor quality work will not be accepted. The Consultantshall revise the documents within a revised schedule set by lhe City, which may requireovertime. No additional compensation necessary for the consultant to complete this work to the satisfaction of the City shall be approved by the City for the required revisions. It is theresponsibility of the Consultant to produce a professional-level quality of work product. 10. If included in the on call project scope, attend meetings with the City staff as required. 1I. If included in the on-call project scope, the Consultant shall coordinate plan check, design topics, permits and any other issues with the City, other Agencies, and all utility companies as required. At the direction of the City, the Consultant shall be the liaison with affected agencies. 12.If included in the on-call project scope, the Consultant shall be responsible for reviewing and approving addenda and clarifications to plans and specifications. All information regarding the plans and specifications and or documentation related to the project and approved by the City, will then become property of the City. A more detailed scope of work will be provided when/if a specific project or Task Order proposal is requested of a consultant All tasks orders shall include the staff title, hours, hourly .rate and totals as related to the project.     City Council 19 – 19 5/2/2023 City of Santa Ana RFP 23-025 Page A1-6 Construction Plans. Standard Specifications and Estimate (PS&E) Preliminary Design· Attend project scope meeting with City Staff to review project details. Consultant shall field review, inspect and conduct all necessary surveys to prepare a Preliminary Design Repor t (PDR) or alternatives, preliminary cost estimate and preferred alternative as requested by the project manager. A (PS&E) package shall be submitted to re view at 30% design for independent City review. A (PS&E) package shall be submitted to review at 60% design for independent City review. A (PS&E) package shall be submitted to review at for 100% FINAL independent design review. The City will review and comment on the PS&E packages with a turnaround goal of (2) weeks. One (1) copy of the documents with comments will be returned to the consultant. Unless, several agencies are involved in the review process multiple documents with comments will be provided to the consultant. After the fin al design comments have been incorporated the consultant shall provide the City with f in al (PS&E) package ready for bid. See Section - General Requirements and Project Deliverables Section. Project Schedule and Progress: Progress review meetings shall be held at intervals deemed appropriate by the City. The Consultant shall furnish two copies of all completed work or partially completed update/status since the last progress review meeting. Progress reports shall be submitted monthly in electronic format indicating achievements 1md project schedule progress. City Responsibilities: The City will provide information in its possession relevant to the preparation of the required information in the RFP. The City will provide only the staff assistance and the documentation specifically in referred to herein. • Furnish scope of work and provide general direction as needed for the assigned project • All plan check coordination within the City • Advertise, award, and administer of construction contract • Electronic files (sample plans & specifications, City of Santa Ana's CADD Standards) • Electronic files for title sheets and sheet borders • Facilitate meeting space and coordination and City facilities Fee Proposal: In addition to Section IV.B.3 (Submittal Requirements: Fee Proposal) fee schedule shall be structured as follows:     City Council 19 – 20 5/2/2023 City of Santa Ana RFP 23-025 Page A1-7 The fee proposal shall include the firm's standard hourly fee schedule, and/or project fee schedule where applicable and as outlined in this this documents. A list of all positions and hourly rates required to perform the services described herein. A more detailed scope of work will be provided when/if a specific project or Task Order proposal is requested of a consultant. Other Terms and Conditions: 1. The project will be implemented in compliance with the City of Santa Ana's policies, as well as Prevailing Wages and State/Federal Requirements. 2. The City regards the inclusion of Califomia based designs, enginee ring , and construction professionals, facilities, and se rvices as part of the Team to be highly desirable, but not mandatory. 3. The City reserves the right to amend this Request for Proposal by addendum prior to the final dates of submission. 4. All reports, proposals, or other data or materials which are submitted shall become the sole property of the City of Santa Ana with the exception of the confidential financial Capacity information and sealed fee proposals which will be returned to all proposers after award of contract to the selected Team. 5. All products used or developed in the execution of a ny contract resulting from this request will remain in the public domain at the completion of this project. 6. The City has an affirmative action program. The purpose of the affirmative action program is to encourage certified minority business enterprises and women business enterprises. All submitting firms must have established affirmative action programs approvable by the City. During the RFP stage, all firms will need to complete a "Certification of Non- Discrimination by Contractors “for each firm on their team.     City Council 19 – 21 5/2/2023 EXHIBIT B COMPENSATION Consultant’s Fee Proposal     City Council 19 – 22 5/2/2023 Construction Material Testing/Inspection  Environmental  Geotechnical Engineering Services Orange County 17782 Georgetown Lane Huntington Beach, California 92647 Tele: (714) 375-3830 Fax: (714) 375-3831 San Bernardino County 14163 Arrow Boulevard Fontana, California 92335 Tele: (909) 284-9200 Fax: (909) 284-9201 March 14, 2023 Mr. Michael Ortiz City of Santa Ana Public Works Agency; M-22 20 Civic Center Plaza; Ross Annex Santa Ana, CA 92701 Subject: Fee Proposal Parks and Facility On-Call Engineering Services RFP No. 23-025 City of Santa Ana AESCO Proposal No. P8010 Dear Mr. Ortiz: AESCO is pleased to submit this Fee Proposal for the above-referenced project. The Scope of Work consists of providing professional engineering services on an as-needed or "on-call" basis for general engineering design projects on an as-needed basis. Our Standard Schedule of Fees is attached. If you need further assistance regarding this matter, please give feel free to call either myself or Ms. Debra Perez. We look forward to hearing from you. Very truly yours, AESCO, Inc. Adam Chamaa, MSCE, P.E., G.E. Debra Perez Engineering Manager Project Manager Kay Alabed President     City Council 19 – 23 5/2/2023 AESCO Proposal No. 8010 Construction Material Testing/Inspection  Environmental  Geotechnical Engineering Services ATTACHMENTS     City Council 19 – 24 5/2/2023 Schedule of Fees Code Item $/Unit Unit P100 Principal Professional Engineer 220.00$ Hour P101 Senior Geotechnical Engineer 205.00$ Hour P102 Project Engineer / Manager 175.00$ Hour P103 Geologist 185.00$ Hour P104 Quality Control Manager 175.00$ Hour P105 Senior Staff Engineer 170.00$ Hour P116 Health and Safety Officer 205.00$ Hour P115 LA City Deputy Methane Specialist 150.00$ Hour P107 Laboratory Manager 140.00$ Hour P108 Laboratory Technician 115.00$ Hour P109 CADD Operator/Draftsperson 95.00$ Hour P110 Data Processing, Technical Editing or Reproduction 95.00$ Hour P111 Expert Witness Testimony 465.00$ Hour P112 Certified Payroll, per hr.170.00$ Hour P113 Senior Staff Environmental Engineer 170.00$ Hour P114 Senior Environmental Engineer 205.00$ Hour Field Technician Code Item $/Unit Unit T150 Special Inspector (Reinforced Concrete, and Masonry) 125.00$ Hour T151 Special Inspector (Structural Steel, Drilled-In-Anchors 125.00$ Hour T152 Special Inspector for Welding 125.00$ Hour T153 DSA Class I Inspector 145.00$ Hour T154 DSA Class II Inspector 135.00$ Hour T155 Special Inspector for Fireproofing 125.00$ Hour T156 Special Inspector Load Tests or Torque/Bolt)125.00$ Hour T157 Special Inspector Rebar Sample 125.00$ Hour T158 Special Inspector Pachometer 125.00$ Hour T159 Senior Asphalt Placement Technician 125.00$ Hour T160 Asphalt Placement Technician 125.00$ Hour T161 Asphalt/Concrete Plant Technician 125.00$ Hour T162 ACI/Caltrans Technician 125.00$ Hour T163 Senior Soils Technician 125.00$ Hour T164 Senior Grading Inspector 130.00$ Hour T165 Staff Grading Inspector 125.00$ Hour T166 Soils Technician 125.00$ Hour T167 Pile Driving Inspector 140.00$ Hour T168 AWS Certified Welding Inspector 125.00$ Hour T169 NACE Coating Inspector 150.00$ Hour T170 Field Coring Technician 125.00$ Hour T171 Nondestructive Examination Technician, UT, MT, LP 130.00$ Hour T172 Structural Steel Fabrication Inspector (AWS)130.00$ Hour T177 Senior Environmental Technician 140.00$ Hour T178 Environmental Technician 140.00$ Hour T179 Building Inspector 145.00$ Hour Fabrication Shop Inspections Code Item $/Unit Unit T173 Structural Steel Inspector (ICC/CBO) 125 Hour T174 Structural Steel Inspector (AWS) 125 Hour T175 Batch Plant Quality Control Technician/Inspector 125 Hour T176 Reinforced Concrete, Prestressed Inspector 125 Hour Field Inspector/Technician Hours No Work Performed (Work Cancelled) Professional Staffing AESCO Standard Fees     City Council 19 – 25 5/2/2023 Schedule of Fees All field services charge Regular Work Hours First 8 hours, Monday through Friday, between 5:00 a.m. to 5:00 p.m. Direct Project expenses outside services will be charged at Cost + 15%. Time and One-Half Any increment past first 8 hours through 12 hours, Monday through Friday First 12 hours on Saturday Shift between 3:00 a.m. and 5:00 a.m. Double Time Any hours past 12 hours Monday through Saturday, all day Sunday and Federal Holidays Field Analysis Code Item $/Unit Unit G200 Soil Boring with Hollow Stem Auger Drilling Portal to Portal 415.00$ Hour G201 Backfill Boreholes with Bentonite 26.00$ Foot G202 Backfill Boreholes with Grout 37.00$ Foot G203 Drumming and Disposal of Clean Cuttings 410.00$ Drum G204 Fire Water Buffalo 578.00$ Day G205 Support Truck 158.00$ Day G206 Water Truck 473.00$ Day G207 Mobilization and Demobilization for Rock coring 1,208.00$ Each G208 Rock Coring 478.00$ Hour G209 Decontamination of Vehicle and Equipment (Up to 100 miles)315.00$ Each G210 Field Resistivity, up to 3 arrays, maximum distance of 40 ft.1,890.00$ Each G211 Environmental Soil Boring with Hollow Stem Auger Portal to Portal 446.00$ Hour G212 Environmental Soil Boring with Direct Push Portal to Portal 399.00$ Hour G213 Environmental Groundwater Sampling with Grundfos, Portal to Portal 289.00$ Hour G214 Environmental Analysis of soil for waste classification Quote/Sample G215 Environmental Analysis of liquid for waste classification Quote/Sample G216 Ground Resistance Tester (Four Point Method), plus travel 1,700.00$ Each G217 Potholing, two-man crew 600.00$ Hour Mix Design Review Code Item $/Unit Unit D250 Review of Concrete Mix Design 168.00$ Each D251 Review of Grout Mix Design 168.00$ Each D252 Review of Mortar Mix Design 168.00$ Each D253 Review of Asphalt Mix Design 210.00$ Each Sample Pick-Up/Hold Code Item $/Unit Unit All hold samples are charged at the same rate as the testing rate U303 Technician for Specimen pick up, minimum 2 hours 120.00$ Hour U304 Vehicle (Up to 100 miles)75.00$ Trip Field Equipment Charges Code Item $/Unit Unit E350 Brass Mold 21.00$ Each E351 Concrete Air Meter 53.00$ Day E352 Concrete Unit Weight (Scale, Bucket, Rod and Mallet)32.00$ Day E353 Field Vehicle Usage (Up to 100 miles)74.00$ Trip E354 Concrete/Asphalt Coring Equipment rental (min 4 hrs and 8 hrs after)200.00$ Hour E355 Fireproofing Adhesion/Cohesion 21.00$ Test E356 Hand Auger Equipment 131.00$ Day E357 Level D Personal Protective Equipment (PPE), per person 42.00$ Day    City Council 19 – 26 5/2/2023 Schedule of Fees E358 Liquid Penetrating Consumables 32.00$ Day E359 Magnetic Particle Equipment and Consumables 42.00$ Day E360 Ultrasonic Equipment and Consumables 68.00$ Day E361 Nuclear Density Gauge Usage 19.00$ Hour E362 Compaction Test, per location 21.00$ Test E363 Portable Concrete Laboratory-not including Technicians -$ Quote/Day E364 Pachometer (Rebar Locator)58.00$ Day E365 Environmental PID Usage 200.00$ Day E366 Pull Test Equipment 74.00$ Day E367 Sand Cone Test Kit (Scale, Burner, Sand Cone Apparatus)179.00$ Day E368 Schmidt Hammer 53.00$ Day E369 Torque Wrench, Small 21.00$ Day E370 Torque Wrench, Large 37.00$ Day E371 Torque Multiplier (Skidmore)95.00$ Day E372 Miscellaneous Equipment Charge -$ Quote Each E373 Vapor Emission Kit 58.00$ Each E374 Field Resistivity Meter 240.00$ Day E375 Water Level Meter 80.00$ Day E376 Environmental ph/Turbidity/Conductivity/Temp Meter 110.00$ Day E377 Environmental FID Usage 110.00$ Day E378 Environmental groundwater sampling pump 215.00$ Day E379 XRF Lead Analyzer 131.00$ Day E380 Relative Humidity 74.00$ Day E381 GPR (Groud Penetrating Radar), for buried rebar in concrete 90.00$ Hour E382 Load Cell for tension - Maximum 2,000 lb 55.00$ Hour Schedule of Fees for Laboratory Services Concrete Tests Code Item $/Unit Unit C400 6” x 12” Cylinder: Compression Strength (ASTM C39)37.00$ Test C401 6” x 6” x 18” Flexural Beams Not Exceeding Referenced Size (ASTM C78, C293, or CTM 523)84.00$ Test C402 Cylinders: Splitting Tensile Strength (ASTM C496)84.00$ Test C403 Core Compression including Trimming (ASTM C39)53.00$ Test C404 Coring of Test Panels in Lab 26.00$ Each C405 Diamond Sawing of Cores or Cylinders (ASTM C642)26.00$ Test C406 Density, Absorption, and Voids in Hardened Concrete (ASTM C642)315.00$ Test C407 Modulus of Elasticity Static Test (ASTM C469)131.00$ Test C408 Unit Weight Including Lightweight Concrete 68.00$ Test C409 Drying Shrinkage Up to 28 Days: Three 3” x 3” or 4” x 4” Bars, Five Readings up to 28 Dry Days (ASTM C157)394.00$ Test C410 Additional Reading 47.00$ Set of 3 Bars C411 Storage Over Ninety (90) Days 37.00$ Set of 3 Bars/Month C435 Coefficient of Thermal Expansion of Concrete (CRD 39, AASHTO T336)840.00$ Test C436 Compression Test (ASTM C495 and C472)47.00$ Test C437 Air Dry Density (ASTM C472)37.00$ Test C438 Oven Dry Density (ASTM C495)63.00$ Test C439 Sample Trimming in the lab, up 6” diameter 21.00$ Test Concrete Block, ASTM C140 Code Item $/Unit Unit C412 Compression (3 Required Per ASTM)63.00$ Each C413 Absorption/Moisture Content/Oven Dry Density (3 Required per ASTM)95.00$ Each C414 Linear/Volumetric Shrinkage (ASTM C426)105.00$ Test C415 Web and Face Shell Measurements 47.00$ Test C416 Tension Test 179.00$ Test C417 Core Compression 58.00$ Test C418 Shear Test of Masonry Cores: 2 Faces 95.00$ Test C419 Efflorescence Test (3 Required), each 58.00$ Test     City Council 19 – 27 5/2/2023 Schedule of Fees Laboratory Trial Batch: Cement, Concrete, Grout and Mortar Code Item $/Unit Unit L450 All trial batch for cement, concrete, grout, mortar, etc Quote Each Brick Masonry Tests Code Item $/Unit Unit M500 Modulus of Rupture: Flexural (5 Required Per ASTM), each 58.00$ Test M501 Compression Strength (3 Required Per ASTM), each 53.00$ Test M502 Absorption: 5 Hour or 24 Hour (5 Required), each 53.00$ Test M503 Absorption (Boil): 1, 2, or 5 Hours (5 Required), each 84.00$ Test M504 Initial Rate of Absorption (5 Required), each 42.00$ Test M505 Efflorescence (5 Required), each 89.00$ Test M506 Core: Compression, each 74.00$ Test M507 Shear Test on Brick Core: 2 Faces, each 95.00$ Test Masonry Prisms Code Item $/Unit Unit M508 Compression Test: Composite Masonry Prisms Up To 8” x 16”210 Test M509 Compression Test: Composite Masonry Prisms Larger Than 8” x 16”305 Test M510 Masonry: Cutting of Cubes or Prisms 74 Test Mortar and Grout Code Item $/Unit Unit M511 Compression: 2” x 4” Mortar Cylinders 47 Test M512 Compression: 3” x 3” x 6” Grout Prisms, Includes Trimming 63 Test M513 Compression: 2” Cubes (ASTM C109)63 Test M514 Compression: Cores (ASTM C42)63 Test M515 Mortar Expansion (ASTM C806)315 Test Fireproofing Tests Code Item $/Unit Unit F550 Oven Dry Density 79 Test F551 Adhesion/Cohesions Testing, per hour, 4 hour minimum 126 Test Gunite and Shotcrete Tests Code Item $/Unit Unit C420 Core Compression Including Trimming (ASTM C42) 63 Test C421 Compression 6” x 12” Cylinders 37 Test C422 Compression: Cubes 42 Test Soils and Aggregate Tests Code Item $/Unit Unit S600 Atterberg Limits/Plasticity Index (ASTM D4318)147.00$ Test S601 Chloride and Sulfate Content (CTM 417, CTM 422)152.00$ Test S602 Consolidation, Full Cycle (ASTM 2435, CTM 219)289.00$ Test S603 Cleanness Value: 1” x #4 (CTM 227)194.00$ Test S604 Cleanness Value: 2.5” x 1.5” or 1.5” x .75” (CTM 227)310.00$ Test S605 Corrosivity Series: Sulfate, Cl, pH (CTM 643 and 417)210.00$ Test S606 Lab Resistivity 131.00$ Test S607 Direct Shear Test (ASTM D3080)268.00$ Test S608 Direct Shear Test, per point 116.00$ Test S609 Direct Shear Test Sample Remolding (ASTM D3080)47.00$ Test S610 Durability Index Fine Aggregate 168.00$ Test S611 Expansion Index (ASTM D4829, UBC 18-2)163.00$ Test S612 Durability Index: Coarse Aggregate 168.00$ Test S613 Maximum Density: Methods A/B/C (ASTM D1557 or D698, CTM 216)194.00$ Test S614 Maximum Density: Check Point abrasion (ASTM D1557)79.00$ Test S615 Maximum Density: AASHTO C (Modified) (AASHTO T-180)210.00$ Test    City Council 19 – 28 5/2/2023 Schedule of Fees S616 Moisture Density Rock Correction 168.00$ Test S617 Moisture Content (ASTM D2216, CTM 226)26.00$ Test S618 Density: Ring Sample (ASTM D2937)32.00$ Test S619 Density: Shelby Tube Sample (ASTM D2937)58.00$ Test S620 Organic Impurities (ASTM C40)100.00$ Test S621 Failing Head Permeability (ASTM D2434)263.00$ Test S622 R-Value: Soil (ASTM 2844)373.00$ Test S623 R-Value: Aggregate Base (ASTM D2844)373.00$ Test S624 Sand Equivalent (ASTM D2419, CTM 217)137.00$ Test S625 Soil Classification (ASTM D2487)37.00$ Test S626 Sieve #200 Wash Only (ASTM D1140)100.00$ Test S627 Sieve with Hydrometer: Sand to Clay (ASTM D422)305.00$ Test S628 Sieve Analysis including Wash (ASTM C136)179.00$ Test S629 Sieve Analysis Without Wash 126.00$ Test S630 Specific Gravity and Absorption: Coarse (ASTM C127, CTM 202)100.00$ Test S631 Specific Gravity and Absorption: Fine(ASTM C128, CTM 207)168.00$ Test S632 Swell/Settlement Potential: One Dimensional (ASTM D4546)173.00$ Test S633 Unit Weight Coarse Aggregate 84.00$ Test S634 Unit Weight Fine Aggregate 84.00$ Test S635 Voids in Aggregate (ASTM C29)95.00$ Test S636 Unconfined Compression (ASTM D2166, CTM 221)105.00$ Test S637 LA Rattler 205.00$ Test S638 pH of soil 26.00$ Test S639 Pocket Penetration Test 11.00$ Test Asphalt Concrete Tests Code Item $/Unit Unit A650 Asphalt Core Density 63.00$ Test A651 Extraction % AC by Ignition Oven (CTM 382) 184.00$ Test A652 Gradation on Extracted Asph (ASTM D6507 andD5444, CTM 202, and CTM 382)105.00$ Test A653 Moisture Content (CTM 370)79.00$ Test A654 Maximum Theoretical Specific Gravity (RICE) (ASTM D2041, CTM 309)168.00$ Test A655 Specific Gravity and Absorption: Coarse (ASTM C127, CTM 206)95.00$ Test A656 Specific Gravity and Absorption: Fine (ASTM C128, CTM 207)168.00$ Test A657 Sieve Analysis (ASTM D5444 and C136)100.00$ Test A658 Sieve Analysis with Wash (ASTM D5444)147.00$ Test A659 Sand Equivalent (ASTM D2419)142.00$ Test A660 5 pt LTMD Bulk Specific Gravity (CTM 308, CTM 375)299.00$ Test A661 Flat and Elongated Particles (ASTM D4791)221.00$ Test A662 Fine Aggregate Angularity (AASHTO T304 A)205.00$ Test A663 Maximum Density HVEEM (ASTM D1560)221.00$ Test A664 Maximum Density Marshall (ASTM D1559 and D561)221.00$ Test A665 Mix Stability (CTM 304)221.00$ Test A668 Wet track Abrasion Loss (ASTM D3910), each 184.00$ Test A669 Extraction % of Emulsion (ASTM D6307) 163.00$ Test A670 Slurry seal field consistency test (ASTM D3910)89.00$ Test Reinforcing Steel Code Item $/Unit Unit R700 Bend Test: #11 or Smaller 68.00$ Test R701 Bend Test: Larger Than # 11 100.00$ Test R702 Tensile Test: # 11 or Smaller 89.00$ Test R703 Tensile Test: # 14 121.00$ Test R704 Tensile Test: # 18 300.00$ Test R705 Slippage Test In Addition to Tensile Test (Per Caltrans 52-1.08C)350.00$ Test R706 Tensile Test: Mechanical Splice # 11 and Smaller 130.00$ Test R707 Tensile Test: Mechanical Splice # 14 180.00$ Test R708 Tensile Test: Mechanical Splice # 18 350.00$ Test R709 Tensile Test: Welded # 11 and Smaller 90.00$ Test R710 Tensile Test: Welded # 14 130.00$ Test R711 Tensile Test: Welded # 18 300.00$ Test    City Council 19 – 29 5/2/2023 Schedule of Fees R712 Sample Straightening for Bend or Tensile Test (if required)65.00$ Test R713 Testing Multi-Wire Steel Prestressing Strand 350.00$ Test R714 Tensile Test: T-Head #11 and Smaller 160.00$ Test R715 Tensile Test: T-Head #14 210.00$ Test R716 Tensile Test: T-Head #18 300.00$ Test R717 Tensile Test: Welded Hoops # 11 and Smaller 130.00$ Test R718 Tensile Test: Welded Hoops # 14 180.00$ Test Metal Testing Code Item $/Unit Unit R714 Hardness Test (Rockwell) and Brinnel (ASTM E18)79.00$ Test R715 Hardness Test of Nuts 89.00$ Test R716 Hardness Test of Bolts 105.00$ Test R717 Hardness Test of Washers 89.00$ Test R718 ASTM F606 Bolt Axial, Wedge Tensile and Proof load 125.00$ Test Concrete Coring Services Code Item $/Unit Unit C423 Equipment Concrete (4 and 8 hour minimum)210.00$ Hour Individual Core Prices (all prices are for a four core minimum job): -$ C424 Slab on Grade Coring for 2”,3” and 4” Diameter (first 6” depth) each 74.00$ Test C425 Slab on Grade Coring for 6” and 8” Diameter (first 6” depth) each 79.00$ Test C426 Slab on Grade Concrete Core (price per inch after 6” depth)11.00$ Test C427 Wall Cores 2”,3” and 4” (first 6” in depth) each 89.00$ Test C428 Wall Concrete Core (price per inch after 6” in depth), per inch (Wall core pries based on Contractor supplying access to area to be cored)11.00$ Inch Miscellaneous Concrete Coring Prices:-$ C429 Patching Slab on Grade Cored Holes with 2500 psi Concrete Patch, each 21.00$ Test C430 Thickness Determination per ASTM C42, each 21.00$ Test C431 Compression Strength Determination 68.00$ Test Asphalt Concrete Coring Services Code Item $/Unit Unit Alternate Individual Core Prices (all prices are for a four core minimum job): A661 Asphaltic Concrete Cores 2”,3” and 4” Diameter (First 6” in depth), each 74.00$ Test A662 Asphaltic Concrete Cores 6” and 8” Diameter (First 6” in depth), each 74.00$ Test A663 Asphaltic Concrete Cores price per inch after 6” in depth, each 11.00$ Test Miscellaneous Asphaltic Coring Prices: A664 Patching of Core Drilled Holes Using Cold Patch Material, each 32.00$ Test A665 Thickness Determination per ASTM C42, each 37.00$ Test A666 Specific Gravity for Determination of Percent Compaction per ASTM D 2726, each 47.00$ Test A667 Specific Gravity for Determination of Percent Compaction by Paraffin, each 68.00$ Test Environmental Tests Code Item $/Unit Unit N800 Asbestos Polarized Light Microscopy (PLM) 3-Day Turnaround, each 21.00$ Test N801 Asbestos Polarized Light Microscopy (PLM) 24-Hour Turnaround, each 42.00$ Test N802 Asbestos Polarized Light Microscopy (PLM) 8-Hour Turnaround, each 74.00$ Test     City Council 19 – 30 5/2/2023 Page 1 of 10 CONSULTANT AGREEMENT BETWEEN THE CITY OF SANTA ANA AND ALTA PLANNING + DESIGN, INC. FOR ON-CALL ENGINEERING SERVICES THIS AGREEMENT is made and entered into on this 2nd day of May, 2023 by and between Alta Planning + Design, Inc. Consultant corporation organized and existing under the Constitution and laws of the State of California RECITALS A. On February 22, 2023 the City issued a Request for Proposal No. 23-025, by which it desired to retain a consultant having special skill and knowledge in the field of engineering services on an on-call B. Consultant submitted a responsive proposal that was among those selected by the city. Consultant represents that it is able and willing to provide such services described in the scope of work that was included in the RFP No. 23-025. C. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES During the term of this Agreement, Consultant shall perform all tasks, services, and obligations described in the scope of work section included within RFP No. 23-025, including providing all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in the Scope of Services , which was included in RFP 23-025 and is attached hereto and fully incorporated herein by this reference as Exhibit A. 2. COMPENSATION a. City neither warrants nor guarantees any minimum or maximum compensation to Consultant under this Agreement. Consultant shall be paid only for actual services performed under this Agreement at the Proposal, which is attached hereto and fully incorporated herein by this reference as Exhibit B. Consultant is one of ten (10) separate consultants selected to provide services on an on-call basis under RFP 23-025. The total compensation for services provided by all consultants selected under RFP 23-025 shall not exceed the shared aggregate amount of $5,000,000.00 during the term of this Agreement, including any extension periods as set forth in Section 3, below. EXHIBIT 02     City Council 19 – 31 5/2/2023 Page 2 of 10 b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. 3. TERM This Agreement shall commence on May 2, 2023 and end on May 1, 2026, with the option for the City to grant up to two (2), 1-year extensions, exercisable by a writing by the City Manager and the City Attorney, unless terminated earlier in accordance with Section 15, below. 4. INDEPENDENT CONTRACTOR Consultant shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 5. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant Consultant shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within 6. INSURANCE a. Consultant shall not commence work for the City until it has provided evidence satisfactory to the City that it has secured all insurance required under this Section. In addition, Consultant shall not allow any subconsultant to commence work on any subcontract until it has secured all insurance required under this Section.     City Council 19 – 32 5/2/2023 Page 3 of 10 b. Insurance coverage shall be at least as broad as: (i) Commercial General Liability (CGL): Insurance Services Office products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit. (ii) Automobile Liability: Insurance Services Office Form Number CA 0001 covering, Code 1 (any auto), or if Consultant has no owned autos, Code 8 (hired) and 9 (non-owned), with limit no less than $1,000,000 per accident for bodily injury and property damage. (iii) Work with limit of no less than $1,000,000 per accident for bodily injury or disease. (iv) Professional Liability (Errors and Omissions) Insurance $2,000,000 per occurrence or claim, $2,000,000 aggregate. (v) If the Consultant maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City. c. Other Insurance Provisions. The insurance policies are to contain, or be endorsed to contain, the following provisions: (i) Additional Insured Status. The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used). (ii) Primary Coverage. For any claims related to this contract, the ce coverage shall be primary insurance primary coverage at least as broad as ISO CG 20 01 04 13 as respects the City,     City Council 19 – 33 5/2/2023 Page 4 of 10 its officers, officials, employees, and volunteers. Any insurance or self- insurance maintained by the City, its officers, officials, employees, or contribute with it. (iii)Notice of Cancellation. Each insurance policy required above shall state that coverage shall not be canceled, except with notice to the City. (iv) Waiver of Subrogation. Consultant hereby grants to City a waiver of any right to subrogation which any insurer of said Consultant may acquire against the City by virtue of the payment of any loss under such insurance. Consultant agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer. (v) Self-Insured Retentions. Self-insured retentions must be declared to and approved by the City. The City may require the Consultant to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City. (vi) Acceptability of Insurers. Insurance is to be placed with insurers authorized to conduct business in the state with a curr rating of no less than A:VII, unless otherwise acceptable to the City. (vii) Claims Made Policies. If any of the required policies provide coverage on a claims-made basis: The Retroactive Date must be shown and must be before the date of the contract or the beginning of contract work. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to completion of contract work. (viii) Verification of Coverage. Consultant shall furnish the City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting     City Council 19 – 34 5/2/2023 Page 5 of 10 coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to City before work begins. However, failure to obtain the required obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. (ix) Subcontractors. Consultant shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Consultant shall ensure that City is an additional insured on insurance required from subcontractors. (x) Special Risks or Circumstances. City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. 7. INDEMNIFICATION Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Consultant, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant. 8. INTELLECTUAL PROPERTY INDEMNIFICATION Consultant shall defend and indemnify the City, its officers, agents, representatives, and letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Consultant to the City pursuant to this Agreement.     City Council 19 – 35 5/2/2023 Page 6 of 10 9. RECORDS Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement. 10. CONFIDENTIALITY If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like hall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City. 11. CONFLICT OF INTEREST CLAUSE Consultant covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 12. NON-DISCRIMINATION Consultant shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations.     City Council 19 – 36 5/2/2023 Page 7 of 10 13. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Consultant, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein. 14. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall Agreement performed by City personnel or by other consultants retained by City. 15. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 16. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies.     City Council 19 – 37 5/2/2023 Page 8 of 10 17. JURISDICTION - VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 18. PROFESSIONAL LICENSES Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 19. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Jennifer L. Hall Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax: 714- 647-6956 With courtesy copies to: Nabil Saba Executive Director, Public Works Agency City of Santa Ana 20 Civic Center Plaza P.O. Box 1988 Santa Ana, California 92702     City Council 19 – 38 5/2/2023 Page 9 of 10 To Consultant: A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 20. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. [SIGNATURES ON FOLLOWING PAGE] Steven Frieson Vice President & Principal-in-Charge Alta Planning + Design, Inc. 711 SE Grand Avenue Portland, OR 97214 Fax: 503-230-9862     City Council 19 – 39 5/2/2023 Page 10 of 10 SIGNATURE PAGE FOR PROFESSIONAL SERVICES AGREEMENT BETWEEN CITY OF SANTA ANA AND ALTA PLANNING + DESIGN, INC. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: CITY OF SANTA ANA Jennifer L. Hall Kristine Ridge City Clerk City Manager APPROVED AS TO FORM: SONIA R. CARVALHO ALTA PLANNING + DESIGN, INC.: City Attorney By: Jonathan T. Martinez Assistant City Attorney RECOMMENDED FOR APPROVAL: Nabil Saba Executive Director, Public Works Agency resident     City Council 19 – 40 5/2/2023 EXHIBIT A SCOPE OF SERVICES     City Council 19 – 41 5/2/2023 City of Santa Ana RFP 23-025 Page A1-1 Appendix ATTACHMENT 1 SCOPE OF WORK CITY OF SANTA ANA REQUEST FOR PROPOSALS FOR ON-CALL ENGINEERING SERVICES RFP NO. 23-025 INTRODUCTION/BACKGROUND The City of Santa Ana intends to retain Civil Engineering Consultants on an as-needed or "on- call" basis. A Professional Services Agreement will be entered into with several of the qualified f ms Civil Engineering consultant(s) to provide professional services for a variety of projects on an on- call basis. On an on-call, as-needed basis, the selected f rm(s) may later be asked to provide professional engineering services proposals on specific, project-by-project basis, based on an agreed-upon specific scope of services and fees. In general, work consists of general engineering design projects. Funding sources for each project may vary for each project/task order assignment shall comply with the funding agency's requirements. The projects may include water and sewer infrastructure design and rehabilitation improvements, storm drain improvements; sidewalks, bike paths, curb and gutrer replacement; slurry seal of residential streets; repair and overlay of asphalt concrete and/or PCC streets; signing, striping, neighborhood traffic studies, traffic signal modifications; landscaping and irrigation systems; park and recreational design., grant application writing, and other related projects as required. On occasion, environmental and planning support services may also be requested. The City may need consultant services for mapping and legal description preparation, construction management, staking and inspection. Occasionally the City may also need geotechnical, electrical, mechanical, structural, and other specific infrastructure related services. The consultant shall be able to assist the City through this contract to provide the necessary services. The consultant shall utilize in-house staff and/or sub-consultants to complete the assignments to meet the City standards. For specialized work for which the prime consultant shall require 11 sub-consultant, the prime consultant shall serve as an administrative liaison between the City and the snb-consultant. Prime consultant mark-ups for sub-consultant work will not be allowed. All proposals, plans, drawings, specifications, estimates, grant applications, and/or studies will be subject to the final approval and satisfaction of the City of Santa Ana.     City Council 19 – 42 5/2/2023 City of Santa Ana RFP 23-025 Page A1-2 Scope of Services The work consists of general engineering design and cost estimating for civil works projects, City facilities, Parks and other related projects as required. The work in general, consists of work in the following areas and not limited to: Civil Design Transportation/Traffic Structural Geotechnical Land Surveying Architectural Landscape Architectural and Irrigation Environmental Electrical Mechanical Instrumentation and Control Systems Fire Protection Land Surveying Financial and Economic Consulting Engineering Consulting Engineering In addition to general engineering design projects Consultants may be asked to perform the following tasks: Hydraulic modeling of the water distribution, storm water, and sewer collection systems Evaluations, studies and recommendations related to water wells, reservoirs, water treatment systems, disinfection systems, pressure control systems, and sewage lift stations, Electrical and industrial control systems evaluations, studies, drawings, documentation and recommendations Mapping Services Legal Description Preparations Grant Writing- Services Environmental/Planning Support Construction Management Support Pavement Management Special Engineering Studies/Reports/Compliance and Investigations Regulatory Compliance with Federal and State and Local Agencies Financial/cash flow analysis public works programs Assessment and District Formation Services Sustainable Infrastructure Services Right of Way Studies If there are any exceptions to the core of requested services, proposers shall list said exceptions in their proposal (matrix form).     City Council 19 – 43 5/2/2023 City of Santa Ana RFP 23-025 Page A1-3 For specialized work for which the prime consultant shall require a sub-consultant, the prime consultant shall serve as an administrative liaison between the City and the sub-consultant. The selected consultants must have the expertise, experience, and demonstrated resources available to perform the work described in this RFP. General. Requirements and Project Deliverable The Consultant's services for plans specifications and estimating (PS&E) for engineering project preparation and special studies/investigations shall include and in be in confom1auce with the latest editions of the following: Title 24 of tile California Code of Regulations (California Building Standards Code). American Water Works Association, California Department of Transportation, the Americans with Disabilities Act, the City of Santa Ana Municipal Code (SAMC), professional Standards established by tile City, and or federal, state and local guidelines established in the project. As part of the preparation of the PS&E, tile consultant shall prepare the special provisions pertaining to the items of work included in tile plans that are not addressed on the latest editions of the applicable standards. The Consultant shall have complete responsibility for the accuracy and completeness of all documents and plans prepared. The plans will be reviewed by the City of Santa Ana for conformity with the requirements of the Agreement. Reviews by the City of Santa Ana do NOT include detailed review or checking of design or the accuracy with which such designs are depicted in. the documents and the plans. The documents and plans furnished under the Agreement shall be of a quality acceptable to the City of Santa Ana. The criteria for acceptance shall be a product of neat appearance, well organized, technically and grammatically correct, checked, and dated and having the maker and checker identified. The Consultant shall have project management control procedures in effect during the entire time work is being performed under the Agreement. This task shall include the following: • Project Management Plan- the consultant shall provide a detail management plan including information and coordination with other agencies to ensure compliance and completion of the (PS&E) packages. This plan shall include all milestones and task breakdown for each of the tasks and subtasks inch1ded therein. The project management shall be submitted to the Project Manager for review and within 15 calendar days of the issued Notice to Proceed • Deliverables • Quality Control/Quality Assurance (QA/QC) Plan • Project Schedule/Invoicing • Project Correspondence In case of conflict, ambiguities, discrepancies, errors, or omissions, the consultant shall submit the matter to the City for clarification.     City Council 19 – 44 5/2/2023 City of Santa Ana RFP 23-025 Page A1-4 The Consultant shall perform engineering design services resulting in contract documents (plans, specifications and cost estimates "PS&E") for various projects on an as needed basis. However, work tasks may include studies or a variety of engineering tasks. If requested by the City, the Consultant shall provide a Work Plan, which includes a detailed schedule of the assigned project prior to the issuance of Notice to Proceed and/or Task Order. Specific Task Orders with Notices to Proceed ("NTPs") will be provided for project(s) at the discretion of the City. Work required per Task Order shall comply with the Scope of Services and additional provisions in each Task Order and this agreement. The following services/items shall include, but are not be limited to: 1. Research existing records of utility companies and agencies and coordinate the proposed improvements with existing field conditions. 2. Conduct an environmental assessment for each project and prepare all documentation required to comply with California Environmental. Quality Act (CEQA), and or National Environmental Protection Act (NEPA). (If required) 3. Provide all field survey and topographic work necessary to complete the design effort. Design level survey and base mapping of the project site shall be prepared in US Customary English units by a California licensed Land Surveyor in accordance with the City guidelines and in Microstation V8i Computer Aided Design and Drafting (CADD) format. The horizontal datum shall be NAD 88 and the vertical datum shall be NAVD 88. All survey field notes shall be on forms provided by the City, shall be neatly completed in pencil, and shall become property of the City upon completion of the project. Informal field investigations including marking of removal areas may be required for some of the sidewalk, curb and gutter, and pavement replacement projects. 4. Complete the design of projects including plans, specifications, and engineer's construction cost estimate. The Consultant shall contact manufacturers and/or contractors to verify the engineer’s estimate prior to submitting to the City. Specifications shall be prepared in Microsoft Word and an electronic copy of the final version shall be furnished to the City. The City will provide the specification boiler plate to the Consultant. 5.If requested, all preliminary and bid sets of plans shall be plotted on bond or velum paper using Microstation V8i CADD software program. All drawings shall be completed per the City of Santa Ana CADD Standards and any special provisions thereof. For interim submittals, the City may opt to receive only PDF versions of the plans for reviewing purposes. If so, the Consultant team will provided plans and/or specifications accordingly. 6.All original plan sheets, the title sheet of the specifications, calculations, and reports shall be signed and stamped by the Consultant's licensed professional engineer responsible/in- charge of the project. 7.If a part of the on-call project scope, the Consultant shall provide support services during the bidding and construction phases of the project, including, but not limited to: a.Respond to bidder inquiries during the bidding process, including preparation of any addenda. Following award of the construction contract, the Consultant shall attend the pre-construction meeting. b.Review and approve all submittals and shop plan drawings required supporting the     City Council 19 – 45 5/2/2023 City of Santa Ana RFP 23-025 Page A1-5 construction contract. The Consultant shall complete shop drawings reviews within two (2) weeks of receipt. Contract Change Order reviews shall be completed within two (2) working days of receipt. c.Respond to written Requests for Information (RFI) to provide clarification or resolve discrepancies in the contract documents. Responses shall be completed within three (3) working days. d.Provide periodic field reviews and bring to the attention of the City of Santa Ana any defects or deficiencies in the work by the construction contractor which the Consultant may observe. The Consultant shall have no authority to issue instruction on behalf of the City of Santa Ana, or to deputize another to do so. 8.If included in the on-call project scope, upon completion of construction, the Consultant shall prepare as-built plans and submit them to the City. The Consultant shall incorporate all changes to the plans electronically with all necessary revision notations. Once plans have been updated, a signed set of as-built plans shall be submitted to the City with an electronic copy (in Microstation V8i CADD and pdf formats) of the final as-built drawings via CD or e- mail. 9. The Consultant shall monitor the project progress, maintain project files, and control the quality of the work performed by in-house staff and/or sub-consultants. Incomplete (not meeting targeted completion) or poor quality work will not be accepted. The Consultant shall revise the documents within a revised schedule set by lhe City, which may require overtime. No additional compensation necessary for the consultant to complete this work to the satisfaction of the City shall be approved by the City for the required revisions. It is the responsibility of the Consultant to produce a professional-level quality of work product. 10. If included in the on call project scope, attend meetings with the City staff as required. 1I. If included in the on-call project scope, the Consultant shall coordinate plan check, design topics, permits and any other issues with the City, other Agencies, and all utility companies as required. At the direction of the City, the Consultant shall be the liaison with affected agencies. 12.If included in the on-call project scope, the Consultant shall be responsible for reviewing and approving addenda and clarifications to plans and specifications. All information regarding the plans and specifications and or documentation related to the project and approved by the City, will then become property of the City. A more detailed scope of work will be provided when/if a specific project or Task Order proposal is requested of a consultant All tasks orders shall include the staff title, hours, hourly .rate and totals as related to the project.     City Council 19 – 46 5/2/2023 City of Santa Ana RFP 23-025 Page A1-6 Construction Plans. Standard Specifications and Estimate (PS&E) Preliminary Design· Attend project scope meeting with City Staff to review project details. Consultant shall field review, inspect and conduct all necessary surveys to prepare a Preliminary Design Report (PDR) or alternatives, preliminary cost estimate and preferred alternative as requested by the project manager. A (PS&E) package shall be submitted to review at 30% design for independent City review. A (PS&E) package shall be submitted to review at 60% design for independent City review. A (PS&E) package shall be submitted to review at for 100% FINAL independent design review. The City will review and comment on the PS&E packages with a turnaround goal of (2) weeks. One (1) copy of the documents with comments will be returned to the consultant. Unless, several agencies are involved in the review process multiple documents with comments will be provided to the consultant. After the final design comments have been incorporated the consultant shall provide the City with final (PS&E) package ready for bid. See Section - General Requirements and Project Deliverables Section. Project Schedule and Progress: Progress review meetings shall be held at intervals deemed appropriate by the City. The Consultant shall furnish two copies of all completed work or partially completed update/status since the last progress review meeting. Progress reports shall be submitted monthly in electronic format indicating achievements 1md project schedule progress. City Responsibilities: The City will provide information in its possession relevant to the preparation of the required information in the RFP. The City will provide only the staff assistance and the documentation specifically in referred to herein. Furnish scope of work and provide general direction as needed for the assigned project All plan check coordination within the City Advertise, award, and administer of construction contract Electronic files (sample plans & specifications, City of Santa Ana's CADD Standards) Electronic files for title sheets and sheet borders Facilitate meeting space and coordination and City facilities Fee Proposal: In addition to Section IV.B.3 (Submittal Requirements: Fee Proposal) fee schedule shall be structured as follows:     City Council 19 – 47 5/2/2023 City of Santa Ana RFP 23-025 Page A1-7 The fee proposal shall include the firm's standard hourly fee schedule, and/or project fee schedule where applicable and as outlined in this this documents. A list of all positions and hourly rates required to perform the services described herein. A more detailed scope of work will be provided when/if a specific project or Task Order proposal is requested of a consultant. Other Terms and Conditions: 1. The project will be implemented in compliance with the City of Santa Ana's policies, as well as Prevailing Wages and State/Federal Requirements. 2.The City regards the inclusion of Califomia based designs, engineering, and construction professionals, facilities, and services as part of the Team to be highly desirable, but not mandatory. 3.The City reserves the right to amend this Request for Proposal by addendum prior to the final dates of submission. 4.All reports, proposals, or other data or materials which are submitted shall become the sole property of the City of Santa Ana with the exception of the confidential financial Capacity information and sealed fee proposals which will be returned to all proposers after award of contract to the selected Team. 5.All products used or developed in the execution of any contract resulting from this request will remain in the public domain at the completion of this project. 6.The City has an affirmative action program. The purpose of the affirmative action program is to encourage certified minority business enterprises and women business enterprises. All submitting firms must have established affirmative action programs approvable by the City. During the RFP stage, all firms will need to complete a "Certification of Non- Discrimination by Contractors “for each firm on their team.     City Council 19 – 48 5/2/2023 EXHIBIT B COMPENSATION Fee Proposal     City Council 19 – 49 5/2/2023 Parks & Facility On-Call Engineering Services MARCH 14, 2023 PREPARED BY ALTA PLANNING + DESIGN, INC. IN ASSOCIATION WITH GHD, INC. HELIX ENVIRONMENTAL PLANNING, INC. GMU, INC. CALVADA SURVEYING, INC. MONUMENT, INC. CRAFTWATER, INC.     City Council 19 – 50 5/2/2023 Fee Proposal 3.     City Council 19 – 51 5/2/2023 Fee Proposal     City Council 19 – 52 5/2/2023     City Council 19 – 53 5/2/2023     City Council 19 – 54 5/2/2023     City Council 19 – 55 5/2/2023 Page 1 of 10 CONSULTANT AGREEMENT BETWEEN THE CITY OF SANTA ANA AND CWE FOR ON-CALL ENGINEERING SERVICES THIS AGREEMENT is made and entered into on this 2nd day of May, 2023 by and between CWE (“Consultant”), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”). RECITALS A.On February 22, 2023 the City issued a Request for Proposal (“RFP”) No. 23-025, by which it desired to retain a consultant having special skill and knowledge in the field of engineering services on an “on-call” basis for the City’s Public Works Agency. B.Consultant submitted a responsive proposal that was among those selected by the city. Consultant represents that it is able and willing to provide such services described in the scope of work that was included in the RFP No. 23-025. C.In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1.SCOPE OF SERVICES During the term of this Agreement, Consultant shall perform all tasks, services, and obligations described in the scope of work section included within RFP No. 23-025, including providing all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in the “Scope of Services”, which was included in RFP 23-025 and is attached hereto and fully incorporated herein by this reference as Exhibit A. 2.COMPENSATION a.City neither warrants nor guarantees any minimum or maximum compensation to Consultant under this Agreement. Consultant shall be paid only for actual services performed under this Agreement at the rates and charges identified in Consultant’s Fee Proposal, which is attached hereto and fully incorporated herein by this reference as Exhibit B. Consultant is one of ten (10) separate consultants selected to provide services on an on-call basis under RFP 23-025. The total compensation for services provided by all consultants selected under RFP 23-025 shall not exceed the shared aggregate amount of $5,000,000.00 during the term of this Agreement, including any extension periods as set forth in Section 3, below. b.Payment by City shall be made within forty-five (45) days following receipt of proper EXHIBIT 3     City Council 19 – 56 5/2/2023 Page 2 of 10 invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. 3. TERM This Agreement shall commence on May 2, 2023 and end on May 1, 2026, with the option for the City to grant up to two (2), 1-year extensions, exercisable by a writing by the City Manager and the City Attorney, unless terminated earlier in accordance with Section 15, below. 4. INDEPENDENT CONTRACTOR Consultant shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 5. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement (“Documents & Data”). Consultant shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk. 6. INSURANCE a. Consultant shall not commence work for the City until it has provided evidence satisfactory to the City that it has secured all insurance required under this Section. In addition, Consultant shall not allow any subconsultant to commence work on any subcontract until it has secured all insurance required under this Section. b. Insurance coverage shall be at least as broad as:     City Council 19 – 57 5/2/2023 Page 3 of 10 (i) Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit. (ii) Automobile Liability: Insurance Services Office Form Number CA 0001 covering, Code 1 (any auto), or if Consultant has no owned autos, Code 8 (hired) and 9 (non-owned), with limit no less than $1,000,000 per accident for bodily injury and property damage. (iii) Workers’ Compensation insurance as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease. (iv) Professional Liability (Errors and Omissions) Insurance appropriates to the Consultant’s profession, with limit no less than $2,000,000 per occurrence or claim, $2,000,000 aggregate. (v) If the Consultant maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City. c. Other Insurance Provisions. The insurance policies are to contain, or be endorsed to contain, the following provisions: (i) Additional Insured Status. The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Consultant’s insurance (at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used). (ii) Primary Coverage. For any claims related to this contract, the Consultant’s insurance coverage shall be primary insurance primary coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-     City Council 19 – 58 5/2/2023 Page 4 of 10 insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Consultant’s insurance and shall not contribute with it. (iii)Notice of Cancellation. Each insurance policy required above shall state that coverage shall not be canceled, except with notice to the City. (iv) Waiver of Subrogation. Consultant hereby grants to City a waiver of any right to subrogation which any insurer of said Consultant may acquire against the City by virtue of the payment of any loss under such insurance. Consultant agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer. (v) Self-Insured Retentions. Self-insured retentions must be declared to and approved by the City. The City may require the Consultant to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City. (vi) Acceptability of Insurers. Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City. (vii) Claims Made Policies. If any of the required policies provide coverage on a claims-made basis: • The Retroactive Date must be shown and must be before the date of the contract or the beginning of contract work. • Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. • If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, the Consultant must purchase “extended reporting” coverage for a minimum of five (5) years after completion of contract work. (viii) Verification of Coverage. Consultant shall furnish the City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and     City Council 19 – 59 5/2/2023 Page 5 of 10 Endorsement Page of the CGL policy listing all policy endorsements to City before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. (ix) Subcontractors. Consultant shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Consultant shall ensure that City is an additional insured on insurance required from subcontractors. (x) Special Risks or Circumstances. City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. 7. INDEMNIFICATION Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Consultant, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Consultant’s services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant. 8. INTELLECTUAL PROPERTY INDEMNIFICATION Consultant shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States’ letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Consultant to the City pursuant to this Agreement.     City Council 19 – 60 5/2/2023 Page 6 of 10 9. RECORDS Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement. 10. CONFIDENTIALITY If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. “Confidential Information” shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City. 11. CONFLICT OF INTEREST CLAUSE Consultant covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 12. NON-DISCRIMINATION Consultant shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, o r disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations.     City Council 19 – 61 5/2/2023 Page 7 of 10 13. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Consultant, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein. 14. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City’s ability to have any of the services which are the subject to this Agreement performed by City personnel or by other consultants retained by City. 15. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 16. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies.     City Council 19 – 62 5/2/2023 Page 8 of 10 17. JURISDICTION - VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 18. PROFESSIONAL LICENSES Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 19. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Jennifer L. Hall Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax: 714- 647-6956 With courtesy copies to: Nabil Saba Executive Director, Public Works Agency City of Santa Ana 20 Civic Center Plaza P.O. Box 1988 Santa Ana, California 92702     City Council 19 – 63 5/2/2023 Page 9 of 10 To Consultant: A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 20.MISCELLANEOUS PROVISIONS a.Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney’s fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b.All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. [SIGNATURES ON FOLLOWING PAGE] Vik Bapna Principal CWE 1561 E. Orangethorpe Ave., Suite 240 Fullerton, CA 92831 Fax: 714-526-7004     City Council 19 – 64 5/2/2023 Page 10 of 10 SIGNATURE PAGE FOR PROFESSIONAL SERVICES AGREEMENT BETWEEN CITY OF SANTA ANA AND CWE IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: CITY OF SANTA ANA Jennifer L. Hall Kristine Ridge City Clerk City Manager APPROVED AS TO FORM: SONIA R. CARVALHO CWE: City Attorney By: Jonathan T. Martinez Assistant City Attorney (title) Tax ID# RECOMMENDED FOR APPROVAL: Nabil Saba Executive Director, Public Works Agency Vik Bapna Principal     City Council 19 – 65 5/2/2023 EXHIBIT A SCOPE OF SERVICES     City Council 19 – 66 5/2/2023 City of Santa Ana RFP 23-025 Page A1-1 Appendix ATTACHMENT 1 SCOPE OF WORK CITY OF SANTA ANA REQUEST FOR PROPOSALS FOR PARKS & FACILITY ON-CALL ENGINEERING SERVICES RFP NO. 23-025 INTRODUCTION/BACKGROUND The City of Santa Ana intends to retain Civil Engineering Consultants on an as-needed or "on- call" basis. A Professional Services Agreement will be entered into with several of the qualified firms Civil Engineering consultant(s) to provide professional services for a variety of projects on an on- call basis. On an on-c all, as-needed basis, the selected firm(s) may later be asked to provide professional engineering services proposals on specific, project-by-project basis, based on an agreed-upon specific scope of services and fees. In gene ral, work consists of general engineering design projects. Funding sources for each project may vary for each project/task order assignment shall comply with the funding agency's requirements. The projects may include water and sewer infrastructure design and rehabilitation improvements, storm drain improvements; sidewalks, bike paths, curb and gutrer replacement; slurry seal of residential streets; repair and overlay of asphalt concrete and/or PCC streets; signing, striping, neighborhood traffic studies, traffic signal modifications; landscaping and irrigation systems; park and recreational design., grant application writing, and other related projects as required. O n occasion, environmental and planning support services may also be requested. The City may need consultant services for mapping and legal description preparation, construction management, staking and inspection. Occa sionally the City may also need geotechnical, electrical, mechanical, structural, and other specific infrastructure related services. The consultant shall be able to assist the City through this contract to provide the necessary services. The consultant shall utilize in -house staff and/or sub-consultants to complete the assignments to meet the City sta ndards. For specialized work for which the prime consultant shall require 11 sub-consultant, the prime consultant shall serve as an administrative liaison between the City and the snb-consultant. P rime consultant mark-ups for sub-consultant work will not be allowed. All proposals, plans, drawings, specifications, estimates, grant applications, and/or studies will be subject to the final approval and satisfaction of the City of Santa Ana.     City Council 19 – 67 5/2/2023 City of Santa Ana RFP 23-025 Page A1-2 Scope of Services The work consists of general engineering design and cost estimating for civil works projects, City facilities, Parks and other related projects as required. The work in general, consists of work in the following areas and not limited to: •Civil Design •Transportation/Traffic •Structural •Geotechnical •Land Surveying •Architectural •Landscape Architectural and Irrigation •Environmental •Electrical •Mechanical •Instrumentation and Control Systems •Fire Protection •Land Surveying •Financial and Economic Consulting Engineering Consulting Engineering In addition to general engineering design projects Consultants may be asked to perform the following tasks: •H ydraulic modeling of the water distribution, storm water, and sewer collection systems•Eva luations, studies and recommendations related to water wells, reservoirs, water treatment systems, disinfection systems, pressure control systems, and sewage liftstations, •Electrical and industrial control systems evaluations, studies, dr awings, documentationand recommendations •Mapping Services •Legal Description Preparations •Grant Writing - Services •Environmental/Planning Support •Construction Management Support •Pavement Management •Special Engineering Studies/Reports/Compliance and Investigations •Regulatory Compliance with Federa l and State and Local Agencies •Financial/cash flow analysis public works programs •Assessment and District Formation Services •Sustainable Infrastructure Services •Right of Way Studies If there are any exceptions to the core of requested services, proposers shall list said exceptions in their proposal (matrix form).     City Council 19 – 68 5/2/2023 City of Santa Ana RFP 23-025 Page A1-3 For spec ialized work for which the prime consultant shall require a sub-consultant, the prime consultant shall serve as an administrative liaison between the City and the sub-consultant. The selected consultants must have the expertise, experienc e, and demonstrated resources available to perform the work described in this RFP. General. Requirements and Project Deliverable The Consultant's service s for plans specifications and estimating (PS&E) for engineering project preparation and special studies/investigations shall include and in be in confom1auce with the latest editions of the following: Title 24 of tile California Code of Regulations (California Building Standards Code). American Water Works Association, California Department of Transportation, the Americans with Disabilities Act, the City of Santa Ana Municipal Code (SAMC), professional Standards established by tile City, and or federal, state and local guidelines established in the project. As part of the preparation of the PS&E, tile consultant shall prepare the special provisions pertaining to the items of work included in tile plans that are not addressed on the latest editions of the a pplicable standards. The Consultant shall have complete responsibility for the accuracy and completeness of all documents and plans prepared. The plans will be reviewed by the City of Santa Ana for conformity with the requirements of the Agreement. Review s by the City of Santa Ana do NOT include detailed review or checking of design or the accuracy with which such designs are depicted in. the documents and the plans. The documents and plans furnished under the Agreement shall be of a quality acceptable to the City of Santa Ana. The criteria for acceptance shall be a product of neat appearance, well organized, technically and grammatically correct, checked, and dated and having the maker and checker identified. The Consultant shall have project management control procedures in effect during the entire time work is being performed under the Agreement. This task shall include the following: • Project Management Plan- the consultant shall provide a detail management plan including information and coordination with other agencies to ensure compliance and completion of the (PS&E) packages. This plan shall include all milestones and task breakdown for each of the tasks and subtasks inch1ded therein. The project management shall be submitted to the Project Manager for review and within 15 calendar days of the issued Notice to Proceed • Deliverables • Quality Control/Quality Assurance (QA/QC) Plan • Project Schedule/Invoicing • Project Correspondence In case of conflict, ambiguities, discrepancies, errors, or omissions, the consultant shall submit the matter to the City for clarification.     City Council 19 – 69 5/2/2023 City of Santa Ana RFP 23-025 Page A1-4 The Cons ultant shall perform engineering design services resulting in contract documents (plans, specifications and cost estimates "PS&E") for various projects on an as needed basis. Howe ver, work tasks may include studies or a variety of engineering tasks. If requested by the City, the Consultant shall provide a Work Plan, which includes a detailed schedule of the assigned project prior to the issuance of Notice to Proceed and/or Task Order. Specific Task Orders with Notices to Proceed ("N TPs") will be provided for project(s) at the discretion of the City. Work required per Task Order shall comply with the Scope of Services and additional provisions in each Task Order and this agreement. The following services/items shall include, but are not be limited to: 1.R esearch existing records of utility companies and agencies and coordinate the proposedimprovements with existing field conditions. 2.C onduct an environmental assessment for each proje ct and prepare all documentationrequired to comply with California Environmental. Quality Act (CEQA), and or NationalEnvironmental Protection Act (NEPA). (If required) 3.Provide all field survey and topographic work necessary to complete the design effort.Design level survey and base mapping of the project site shall be prepared in US Customary English units by a California licensed Land Surveyor in accordance with theCity guidelines and in Microstation V8i Computer Aided Design and Drafting (CADD)format. The horizontal datum shall be NAD 88 and the vertical datum shall be NAVD 88. All survey field notes shall be on forms provided by the City, shall be neatly completedin pencil, and shall become property of the City upon completion of the project. Informalfield investigations including marking of removal areas may be required for some of the sidewalk, curb and gutter, and pavement replacement projects . 4.Complete the design of projects including plans, specifications, and engineer'sconstruction cost estimate. The Consultant shall contact manufacturers and/or contractorsto verify the engineer’s estimate prior to submitting to the City. Specifications shall beprepared in Microsoft Word and an electronic copy of the fin al version shall be furnished to the City. The City will provide the specification boiler plate to the Consultant. 5.If requested, all preliminary and bid sets of plans shall be plotted on bond or velum paperusing Microstation V8i CADD software program. All drawings shall be completed per the City of Santa Ana CADD Standards and any special provisions thereof. For interim submittals, the Cit y may opt to receive only PDF versions of the plans for reviewing purposes. If so, the Consultant team will provided plans and/or specifications accordingly. 6.All original plan sheets, the title sheet of the specifications, calculations, and reports shall be signed and stamped by the Consultant's licensed professional engineer responsible/in -charge of the project. 7.If a par t of the on-call project scope, the Consultant shall provide support services during the bidding and construction phases of the project, including, but not limited to: a.Respond to bidder inquiries during the bidding process, including preparation of anyaddenda. Following award of the construction contract, the Consultant shall attend thepre-construction meeting. b.Review and approve all submittals and shop plan dra wings required supporting the     City Council 19 – 70 5/2/2023 City of Santa Ana RFP 23-025 Page A1-5 construction contract. The Consultant shall complete shop drawings reviews within two (2) weeks of receipt. Contract Change Order reviews shall be completed within two (2) working days of receipt. c.Respond to written Requests for Information (RFI) to provide clarification or resolve discrepancies in the contract documents. Responses shall be completed within three (3) working days.d.Provide periodic field reviews and bring to the attention of the City of Santa Ana anydefects or deficiencies in the work by the construction contractor which the Consultant may observe. The Consultant shall ha ve no authority to issue instruction on behalf ofthe City of Santa Ana, or to deputize another to do so. 8.If included in the on-call project scope, upon completion of construction, the Consultantshall prepare as-built plans and submit them to the City. The Consultant shall incorporateall changes to the plans electronically with all necessary revision notations. Once plans have been updated, a signed set of as -built plans shall be submitted to the City with an electroniccopy (in Microstation V8i CADD and pdf formats ) of the final as -built drawings via CD ore- mail. 9.The Consultant shall monitor the project progress, maintain project files, and control the quality of the work performed by in-house staff and/or sub-consultants. Incomplete (notmeeting targeted completion) or poor quality work will not be accepted. The Consultantshall revise the documents within a revised schedule set by lhe City, which may requireovertime. No additional compensation necessary for the consultant to complete this work to the satisfaction of the City shall be approved by the City for the required revisions. It is theresponsibility of the Consultant to produce a professional-level quality of work product. 10. If included in the on call project scope, attend meetings with the City staff as required. 1I. If included in the on-call project scope, the Consultant shall coordinate plan check, design topics, permits and any other issues with the City, other Agencies, and all utility companies as required. At the direction of the City, the Consultant shall be the liaison with affected agencies. 12.If included in the on-call project scope, the Consultant shall be responsible for reviewing and approving addenda and clarifications to plans and specifications. All information regarding the plans and specifications and or documentation related to the project and approved by the City, will then become property of the City. A more detailed scope of work will be provided when/if a specific project or Task Order proposal is requested of a consultant All tasks orders shall include the staff title, hours, hourly .rate and totals as related to the project.     City Council 19 – 71 5/2/2023 City of Santa Ana RFP 23-025 Page A1-6 Construction Plans. Standard Specifications and Estimate (PS&E) Preliminary Design· Attend project scope meeting with City Staff to review project details. Consultant shall field review, inspect and conduct all necessary surveys to prepare a Preliminary Design Repor t (PDR) or alternatives, preliminary cost estimate and preferred alternative as requested by the project manager. A (PS&E) package shall be submitted to re view at 30% design for independent City review. A (PS&E) package shall be submitted to review at 60% design for independent City review. A (PS&E) package shall be submitted to review at for 100% FINAL independent design review. The City will review and comment on the PS&E packages with a turnaround goal of (2) weeks. One (1) copy of the documents with comments will be returned to the consultant. Unless, several agencies are involved in the review process multiple documents with comments will be provided to the consultant. After the fin al design comments have been incorporated the consultant shall provide the City with f in al (PS&E) package ready for bid. See Section - General Requirements and Project Deliverables Section. Project Schedule and Progress: Progress review meetings shall be held at intervals deemed appropriate by the City. The Consultant shall furnish two copies of all completed work or partially completed update/status since the last progress review meeting. Progress reports shall be submitted monthly in electronic format indicating achievements 1md project schedule progress. City Responsibilities: The City will provide information in its possession relevant to the preparation of the required information in the RFP. The City will provide only the staff assistance and the documentation specifically in referred to herein. • Furnish scope of work and provide general direction as needed for the assigned project • All plan check coordination within the City • Advertise, award, and administer of construction contract • Electronic files (sample plans & specifications, City of Santa Ana's CADD Standards) • Electronic files for title sheets and sheet borders • Facilitate meeting space and coordination and City facilities Fee Proposal: In addition to Section IV.B.3 (Submittal Requirements: Fee Proposal) fee schedule shall be structured as follows:     City Council 19 – 72 5/2/2023 City of Santa Ana RFP 23-025 Page A1-7 The fee proposal shall include the firm's standard hourly fee schedule, and/or project fee schedule where applicable and as outlined in this this documents. A list of all positions and hourly rates required to perform the services described herein. A more detailed scope of work will be provided when/if a specific project or Task Order proposal is requested of a consultant. Other Terms and Conditions: 1. The project will be implemented in compliance with the City of Santa Ana's policies, as well as Prevailing Wages and State/Federal Requirements. 2. The City regards the inclusion of Califomia based designs, enginee ring , and construction professionals, facilities, and se rvices as part of the Team to be highly desirable, but not mandatory. 3. The City reserves the right to amend this Request for Proposal by addendum prior to the final dates of submission. 4. All reports, proposals, or other data or materials which are submitted shall become the sole property of the City of Santa Ana with the exception of the confidential financial Capacity information and sealed fee proposals which will be returned to all proposers after award of contract to the selected Team. 5. All products used or developed in the execution of a ny contract resulting from this request will remain in the public domain at the completion of this project. 6. The City has an affirmative action program. The purpose of the affirmative action program is to encourage certified minority business enterprises and women business enterprises. All submitting firms must have established affirmative action programs approvable by the City. During the RFP stage, all firms will need to complete a "Certification of Non- Discrimination by Contractors “for each firm on their team.     City Council 19 – 73 5/2/2023 EXHIBIT B COMPENSATION Consultant’s Fee Proposal     City Council 19 – 74 5/2/2023 Rate Sheet Engineer/Scientist Rate/Hour Principal $309 Senior Project Manager $296 Project Manager $265 Technical Manager $239 Task Leader $215 Principal Engineer $201 Senior Engineer $184 Project Engineer $172 Staff Engineer $152 Assistant Engineer $115 Senior Environmental Scientist $183 Environmental Scientist $140 Environmental Analyst $103 Construction Services Construction Manager $206 Senior Construction Inspector $152 Construction Inspector $143 Field Survey Licensed Surveyor $197 3-Person Survey Crew $376 2-Person Survey Crew $307 Support Services Landscape Architect $196 GIS Specialist $141 Senior Engineering Technician $113 Engineering Technician $99 CADD Designer $94 Project Coordinator $131 Graphic Designer $130 Administrative Assistant $124 General Direct Expenses Cost + 10% Subcontract Services Cost + 0% Specialized Computer Applications (per hour) $15 Mileage Current IRS Rate Field Vehicle – Hourly $12/hour Field Vehicle – Daily $80/day Field Vehicle – Monthly $1,500/month B&W Photocopies (per page) $0.10 Color Photocopies (per page) $0.50 Rates will be adjusted annually based on the US Department of Labor, Bureau of Labor Statistics, Consumer Price Index for All Urban Consumers, but in no event shall exceed 3% annually. Rates for field equipment, health and safety equipment, and graphical supplies presented upon request. Based on CWE maintaining General Liability Insurance for bodily injury and property damage with an aggregate limit of $2,000,000 per occurrence. In the event the client desires additional coverage, CWE will, upon the client's written request, obtain additional insurance and adjust the above billing rates accordingly.     City Council 19 – 75 5/2/2023 Page 1 of 10 CONSULTANT AGREEMENT BETWEEN THE CITY OF SANTA ANA AND IDS GROUP, INC. FOR ON-CALL ENGINEERING SERVICES THIS AGREEMENT is made and entered into on this 2nd day of May, 2023 by and between IDS Group, Inc. (“Consultant”), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”). RECITALS A.On February 22, 2023 the City issued a Request for Proposal (“RFP”) No. 23-025, by which it desired to retain a consultant having special skill and knowledge in the field of engineering services on an “on-call” basis for the City’s Public Works Agency. B.Consultant submitted a responsive proposal that was among those selected by the city. Consultant represents that it is able and willing to provide such services described in the scope of work that was included in the RFP No. 23-025. C.In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1.SCOPE OF SERVICES During the term of this Agreement, Consultant shall perform all tasks, services, and obligations described in the scope of work section included within RFP No. 23-025, including providing all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in the “Scope of Services”, which was included in RFP 23-025 and is attached hereto and fully incorporated herein by this reference as Exhibit A. 2.COMPENSATION a.City neither warrants nor guarantees any minimum or maximum compensation to Consultant under this Agreement. Consultant shall be paid only for actual services performed under this Agreement at the rates and charges identified in Consultant’s Fee Proposal, which is attached hereto and fully incorporated herein by this reference as Exhibit B. Consultant is one of ten (10) separate consultants selected to provide services on an on-call basis under RFP 23-025. The total compensation for services provided by all consultants selected under RFP 23-025 shall not exceed the shared aggregate amount of $5,000,000.00 during the term of this Agreement, including any extension periods as set forth in Section 3, below. b.Payment by City shall be made within forty-five (45) days following receipt of proper EXHIBIT 4     City Council 19 – 76 5/2/2023 Page 2 of 10 invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. 3. TERM This Agreement shall commence on May 2, 2023 and end on May 1, 2026, with the option for the City to grant up to two (2), 1-year extensions, exercisable by a writing by the City Manager and the City Attorney, unless terminated earlier in accordance with Section 15, below. 4. INDEPENDENT CONTRACTOR Consultant shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 5. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement (“Documents & Data”). Consultant shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk. 6. INSURANCE a. Consultant shall not commence work for the City until it has provided evidence satisfactory to the City that it has secured all insurance required under this Section. In addition, Consultant shall not allow any subconsultant to commence work on any subcontract until it has secured all insurance required under this Section. b. Insurance coverage shall be at least as broad as:     City Council 19 – 77 5/2/2023 Page 3 of 10 (i) Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit. (ii) Automobile Liability: Insurance Services Office Form Number CA 0001 covering, Code 1 (any auto), or if Consultant has no owned autos, Code 8 (hired) and 9 (non-owned), with limit no less than $1,000,000 per accident for bodily injury and property damage. (iii) Workers’ Compensation insurance as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease. (iv) Professional Liability (Errors and Omissions) Insurance appropriates to the Consultant’s profession, with limit no less than $2,000,000 per occurrence or claim, $2,000,000 aggregate. (v) If the Consultant maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City. c. Other Insurance Provisions. The insurance policies are to contain, or be endorsed to contain, the following provisions: (i) Additional Insured Status. The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Consultant’s insurance (at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used). (ii) Primary Coverage. For any claims related to this contract, the Consultant’s insurance coverage shall be primary insurance primary coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-     City Council 19 – 78 5/2/2023 Page 4 of 10 insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Consultant’s insurance and shall not contribute with it. (iii)Notice of Cancellation. Each insurance policy required above shall state that coverage shall not be canceled, except with notice to the City. (iv) Waiver of Subrogation. Consultant hereby grants to City a waiver of any right to subrogation which any insurer of said Consultant may acquire against the City by virtue of the payment of any loss under such insurance. Consultant agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer. (v) Self-Insured Retentions. Self-insured retentions must be declared to and approved by the City. The City may require the Consultant to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City. (vi) Acceptability of Insurers. Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City. (vii) Claims Made Policies. If any of the required policies provide coverage on a claims-made basis: • The Retroactive Date must be shown and must be before the date of the contract or the beginning of contract work. • Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. • If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, the Consultant must purchase “extended reporting” coverage for a minimum of five (5) years after completion of contract work. (viii) Verification of Coverage. Consultant shall furnish the City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and     City Council 19 – 79 5/2/2023 Page 5 of 10 Endorsement Page of the CGL policy listing all policy endorsements to City before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. (ix) Subcontractors. Consultant shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Consultant shall ensure that City is an additional insured on insurance required from subcontractors. (x) Special Risks or Circumstances. City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. 7. INDEMNIFICATION Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Consultant, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Consultant’s services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant. 8. INTELLECTUAL PROPERTY INDEMNIFICATION Consultant shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States’ letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Consultant to the City pursuant to this Agreement.     City Council 19 – 80 5/2/2023 Page 6 of 10 9. RECORDS Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement. 10. CONFIDENTIALITY If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. “Confidential Information” shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City. 11. CONFLICT OF INTEREST CLAUSE Consultant covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 12. NON-DISCRIMINATION Consultant shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, o r disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations.     City Council 19 – 81 5/2/2023 Page 7 of 10 13. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Consultant, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein. 14. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City’s ability to have any of the services which are the subject to this Agreement performed by City personnel or by other consultants retained by City. 15. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 16. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies.     City Council 19 – 82 5/2/2023 Page 8 of 10 17. JURISDICTION - VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 18. PROFESSIONAL LICENSES Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 19. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Jennifer L. Hall Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax: 714- 647-6956 With courtesy copies to: Nabil Saba Executive Director, Public Works Agency City of Santa Ana 20 Civic Center Plaza P.O. Box 1988 Santa Ana, California 92702     City Council 19 – 83 5/2/2023 Page 9 of 10 To Consultant: A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 20. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney’s fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. [SIGNATURES ON FOLLOWING PAGE] Adrian Anderson Associate Principal IDS Group, Inc. 11845 West Olympic Blvd., Suite 515 Los Angeles, CA 90064     City Council 19 – 84 5/2/2023 Page 10 of 10 SIGNATURE PAGE FOR PROFESSIONAL SERVICES AGREEMENT BETWEEN CITY OF SANTA ANA AND IDS GROUP, INC. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: CITY OF SANTA ANA Jennifer L. Hall Kristine Ridge City Clerk City Manager APPROVED AS TO FORM: SONIA R. CARVALHO IDS GROUP, INC.: City Attorney By: Jonathan T. Martinez Assistant City Attorney (title) Tax ID# RECOMMENDED FOR APPROVAL: Nabil Saba Executive Director, Public Works Agency Adrian Anderson Associate Principal     City Council 19 – 85 5/2/2023 EXHIBIT A SCOPE OF SERVICES     City Council 19 – 86 5/2/2023 City of Santa Ana RFP 23-025 Page A1-1 Appendix ATTACHMENT 1 SCOPE OF WORK CITY OF SANTA ANA REQUEST FOR PROPOSALS FOR PARKS & FACILITY ON-CALL ENGINEERING SERVICES RFP NO. 23-025 INTRODUCTION/BACKGROUND The City of Santa Ana intends to retain Civil Engineering Consultants on an as-needed or "on- call" basis. A Professional Services Agreement will be entered into with several of the qualified firms Civil Engineering consultant(s) to provide professional services for a variety of projects on an on- call basis. On an on-c all, as-needed basis, the selected firm(s) may later be asked to provide professional engineering services proposals on specific, project-by-project basis, based on an agreed-upon specific scope of services and fees. In gene ral, work consists of general engineering design projects. Funding sources for each project may vary for each project/task order assignment shall comply with the funding agency's requirements. The projects may include water and sewer infrastructure design and rehabilitation improvements, storm drain improvements; sidewalks, bike paths, curb and gutrer replacement; slurry seal of residential streets; repair and overlay of asphalt concrete and/or PCC streets; signing, striping, neighborhood traffic studies, traffic signal modifications; landscaping and irrigation systems; park and recreational design., grant application writing, and other related projects as required. O n occasion, environmental and planning support services may also be requested. The City may need consultant services for mapping and legal description preparation, construction management, staking and inspection. Occa sionally the City may also need geotechnical, electrical, mechanical, structural, and other specific infrastructure related services. The consultant shall be able to assist the City through this contract to provide the necessary services. The consultant shall utilize in -house staff and/or sub-consultants to complete the assignments to meet the City sta ndards. For specialized work for which the prime consultant shall require 11 sub-consultant, the prime consultant shall serve as an administrative liaison between the City and the snb-consultant. P rime consultant mark-ups for sub-consultant work will not be allowed. All proposals, plans, drawings, specifications, estimates, grant applications, and/or studies will be subject to the final approval and satisfaction of the City of Santa Ana.     City Council 19 – 87 5/2/2023 City of Santa Ana RFP 23-025 Page A1-2 Scope of Services The work consists of general engineering design and cost estimating for civil works projects, City facilities, Parks and other related projects as required. The work in general, consists of work in the following areas and not limited to: •Civil Design •Transportation/Traffic •Structural •Geotechnical •Land Surveying •Architectural •Landscape Architectural and Irrigation •Environmental •Electrical •Mechanical •Instrumentation and Control Systems •Fire Protection •Land Surveying •Financial and Economic Consulting Engineering Consulting Engineering In addition to general engineering design projects Consultants may be asked to perform the following tasks: •H ydraulic modeling of the water distribution, storm water, and sewer collection systems•Eva luations, studies and recommendations related to water wells, reservoirs, water treatment systems, disinfection systems, pressure control systems, and sewage liftstations, •Electrical and industrial control systems evaluations, studies, dr awings, documentationand recommendations •Mapping Services •Legal Description Preparations •Grant Writing - Services •Environmental/Planning Support •Construction Management Support •Pavement Management •Special Engineering Studies/Reports/Compliance and Investigations •Regulatory Compliance with Federa l and State and Local Agencies •Financial/cash flow analysis public works programs •Assessment and District Formation Services •Sustainable Infrastructure Services •Right of Way Studies If there are any exceptions to the core of requested services, proposers shall list said exceptions in their proposal (matrix form).     City Council 19 – 88 5/2/2023 City of Santa Ana RFP 23-025 Page A1-3 For spec ialized work for which the prime consultant shall require a sub-consultant, the prime consultant shall serve as an administrative liaison between the City and the sub-consultant. The selected consultants must have the expertise, experienc e, and demonstrated resources available to perform the work described in this RFP. General. Requirements and Project Deliverable The Consultant's service s for plans specifications and estimating (PS&E) for engineering project preparation and special studies/investigations shall include and in be in confom1auce with the latest editions of the following: Title 24 of tile California Code of Regulations (California Building Standards Code). American Water Works Association, California Department of Transportation, the Americans with Disabilities Act, the City of Santa Ana Municipal Code (SAMC), professional Standards established by tile City, and or federal, state and local guidelines established in the project. As part of the preparation of the PS&E, tile consultant shall prepare the special provisions pertaining to the items of work included in tile plans that are not addressed on the latest editions of the a pplicable standards. The Consultant shall have complete responsibility for the accuracy and completeness of all documents and plans prepared. The plans will be reviewed by the City of Santa Ana for conformity with the requirements of the Agreement. Review s by the City of Santa Ana do NOT include detailed review or checking of design or the accuracy with which such designs are depicted in. the documents and the plans. The documents and plans furnished under the Agreement shall be of a quality acceptable to the City of Santa Ana. The criteria for acceptance shall be a product of neat appearance, well organized, technically and grammatically correct, checked, and dated and having the maker and checker identified. The Consultant shall have project management control procedures in effect during the entire time work is being performed under the Agreement. This task shall include the following: • Project Management Plan- the consultant shall provide a detail management plan including information and coordination with other agencies to ensure compliance and completion of the (PS&E) packages. This plan shall include all milestones and task breakdown for each of the tasks and subtasks inch1ded therein. The project management shall be submitted to the Project Manager for review and within 15 calendar days of the issued Notice to Proceed • Deliverables • Quality Control/Quality Assurance (QA/QC) Plan • Project Schedule/Invoicing • Project Correspondence In case of conflict, ambiguities, discrepancies, errors, or omissions, the consultant shall submit the matter to the City for clarification.     City Council 19 – 89 5/2/2023 City of Santa Ana RFP 23-025 Page A1-4 The Cons ultant shall perform engineering design services resulting in contract documents (plans, specifications and cost estimates "PS&E") for various projects on an as needed basis. Howe ver, work tasks may include studies or a variety of engineering tasks. If requested by the City, the Consultant shall provide a Work Plan, which includes a detailed schedule of the assigned project prior to the issuance of Notice to Proceed and/or Task Order. Specific Task Orders with Notices to Proceed ("N TPs") will be provided for project(s) at the discretion of the City. Work required per Task Order shall comply with the Scope of Services and additional provisions in each Task Order and this agreement. The following services/items shall include, but are not be limited to: 1.R esearch existing records of utility companies and agencies and coordinate the proposedimprovements with existing field conditions. 2.C onduct an environmental assessment for each proje ct and prepare all documentationrequired to comply with California Environmental. Quality Act (CEQA), and or NationalEnvironmental Protection Act (NEPA). (If required) 3.Provide all field survey and topographic work necessary to complete the design effort.Design level survey and base mapping of the project site shall be prepared in US Customary English units by a California licensed Land Surveyor in accordance with theCity guidelines and in Microstation V8i Computer Aided Design and Drafting (CADD)format. The horizontal datum shall be NAD 88 and the vertical datum shall be NAVD 88. All survey field notes shall be on forms provided by the City, shall be neatly completedin pencil, and shall become property of the City upon completion of the project. Informalfield investigations including marking of removal areas may be required for some of the sidewalk, curb and gutter, and pavement replacement projects . 4.Complete the design of projects including plans, specifications, and engineer'sconstruction cost estimate. The Consultant shall contact manufacturers and/or contractorsto verify the engineer’s estimate prior to submitting to the City. Specifications shall beprepared in Microsoft Word and an electronic copy of the fin al version shall be furnished to the City. The City will provide the specification boiler plate to the Consultant. 5.If requested, all preliminary and bid sets of plans shall be plotted on bond or velum paperusing Microstation V8i CADD software program. All drawings shall be completed per the City of Santa Ana CADD Standards and any special provisions thereof. For interim submittals, the Cit y may opt to receive only PDF versions of the plans for reviewing purposes. If so, the Consultant team will provided plans and/or specifications accordingly. 6.All original plan sheets, the title sheet of the specifications, calculations, and reports shall be signed and stamped by the Consultant's licensed professional engineer responsible/in -charge of the project. 7.If a par t of the on-call project scope, the Consultant shall provide support services during the bidding and construction phases of the project, including, but not limited to: a.Respond to bidder inquiries during the bidding process, including preparation of anyaddenda. Following award of the construction contract, the Consultant shall attend thepre-construction meeting. b.Review and approve all submittals and shop plan dra wings required supporting the     City Council 19 – 90 5/2/2023 City of Santa Ana RFP 23-025 Page A1-5 construction contract. The Consultant shall complete shop drawings reviews within two (2) weeks of receipt. Contract Change Order reviews shall be completed within two (2) working days of receipt. c.Respond to written Requests for Information (RFI) to provide clarification or resolve discrepancies in the contract documents. Responses shall be completed within three (3) working days.d.Provide periodic field reviews and bring to the attention of the City of Santa Ana anydefects or deficiencies in the work by the construction contractor which the Consultant may observe. The Consultant shall ha ve no authority to issue instruction on behalf ofthe City of Santa Ana, or to deputize another to do so. 8.If included in the on-call project scope, upon completion of construction, the Consultantshall prepare as-built plans and submit them to the City. The Consultant shall incorporateall changes to the plans electronically with all necessary revision notations. Once plans have been updated, a signed set of as -built plans shall be submitted to the City with an electroniccopy (in Microstation V8i CADD and pdf formats ) of the final as -built drawings via CD ore- mail. 9.The Consultant shall monitor the project progress, maintain project files, and control the quality of the work performed by in-house staff and/or sub-consultants. Incomplete (notmeeting targeted completion) or poor quality work will not be accepted. The Consultantshall revise the documents within a revised schedule set by lhe City, which may requireovertime. No additional compensation necessary for the consultant to complete this work to the satisfaction of the City shall be approved by the City for the required revisions. It is theresponsibility of the Consultant to produce a professional-level quality of work product. 10. If included in the on call project scope, attend meetings with the City staff as required. 1I. If included in the on-call project scope, the Consultant shall coordinate plan check, design topics, permits and any other issues with the City, other Agencies, and all utility companies as required. At the direction of the City, the Consultant shall be the liaison with affected agencies. 12.If included in the on-call project scope, the Consultant shall be responsible for reviewing and approving addenda and clarifications to plans and specifications. All information regarding the plans and specifications and or documentation related to the project and approved by the City, will then become property of the City. A more detailed scope of work will be provided when/if a specific project or Task Order proposal is requested of a consultant All tasks orders shall include the staff title, hours, hourly .rate and totals as related to the project.     City Council 19 – 91 5/2/2023 City of Santa Ana RFP 23-025 Page A1-6 Construction Plans. Standard Specifications and Estimate (PS&E) Preliminary Design· Attend project scope meeting with City Staff to review project details. Consultant shall field review, inspect and conduct all necessary surveys to prepare a Preliminary Design Repor t (PDR) or alternatives, preliminary cost estimate and preferred alternative as requested by the project manager. A (PS&E) package shall be submitted to re view at 30% design for independent City review. A (PS&E) package shall be submitted to review at 60% design for independent City review. A (PS&E) package shall be submitted to review at for 100% FINAL independent design review. The City will review and comment on the PS&E packages with a turnaround goal of (2) weeks. One (1) copy of the documents with comments will be returned to the consultant. Unless, several agencies are involved in the review process multiple documents with comments will be provided to the consultant. After the fin al design comments have been incorporated the consultant shall provide the City with f in al (PS&E) package ready for bid. See Section - General Requirements and Project Deliverables Section. Project Schedule and Progress: Progress review meetings shall be held at intervals deemed appropriate by the City. The Consultant shall furnish two copies of all completed work or partially completed update/status since the last progress review meeting. Progress reports shall be submitted monthly in electronic format indicating achievements 1md project schedule progress. City Responsibilities: The City will provide information in its possession relevant to the preparation of the required information in the RFP. The City will provide only the staff assistance and the documentation specifically in referred to herein. • Furnish scope of work and provide general direction as needed for the assigned project • All plan check coordination within the City • Advertise, award, and administer of construction contract • Electronic files (sample plans & specifications, City of Santa Ana's CADD Standards) • Electronic files for title sheets and sheet borders • Facilitate meeting space and coordination and City facilities Fee Proposal: In addition to Section IV.B.3 (Submittal Requirements: Fee Proposal) fee schedule shall be structured as follows:     City Council 19 – 92 5/2/2023 City of Santa Ana RFP 23-025 Page A1-7 The fee proposal shall include the firm's standard hourly fee schedule, and/or project fee schedule where applicable and as outlined in this this documents. A list of all positions and hourly rates required to perform the services described herein. A more detailed scope of work will be provided when/if a specific project or Task Order proposal is requested of a consultant. Other Terms and Conditions: 1. The project will be implemented in compliance with the City of Santa Ana's policies, as well as Prevailing Wages and State/Federal Requirements. 2. The City regards the inclusion of Califomia based designs, enginee ring , and construction professionals, facilities, and se rvices as part of the Team to be highly desirable, but not mandatory. 3. The City reserves the right to amend this Request for Proposal by addendum prior to the final dates of submission. 4. All reports, proposals, or other data or materials which are submitted shall become the sole property of the City of Santa Ana with the exception of the confidential financial Capacity information and sealed fee proposals which will be returned to all proposers after award of contract to the selected Team. 5. All products used or developed in the execution of a ny contract resulting from this request will remain in the public domain at the completion of this project. 6. The City has an affirmative action program. The purpose of the affirmative action program is to encourage certified minority business enterprises and women business enterprises. All submitting firms must have established affirmative action programs approvable by the City. During the RFP stage, all firms will need to complete a "Certification of Non- Discrimination by Contractors “for each firm on their team.     City Council 19 – 93 5/2/2023 EXHIBIT B COMPENSATION Consultant’s Fee Proposal     City Council 19 – 94 5/2/2023 City of Santa Ana Parks & Facility On-Call Engineering Services RFP #23-025 Submitted by: 1 Peters Canyon Road, Suite 130, Irvine, CA 92606 T: 949.387.8500 F: 949.387.0800 www.idsgi.com Fee Proposal March 14, 2023     City Council 19 – 95 5/2/2023 IDS GROUP, INC. 2023 Rate Sheet Title - AssociaƟ on Hourly Rate Principal $222 Associate Principal $208 Senior Project Manager | Associate $197 Project Manager $183 Senior Architect | Engineer $171 Senior Cost Estimator $158 Project Architect | Engineer $158 Designer Architect | Engineer $143 Engineering Designer - BIM $126 Architectural Job Captain | Designer $119 CAD Drafting Engineer | Architect $107 Office Administration $66 Expenses such as, but not limited to plan check fees, permits inspections, testing services, title company fees, special delivery charges, plotting/presentation boards, maps, aerial photographs, and reprographics / illustrations that may be required for community or other stakeholder presentations, shall be billed to the owner at Consultant’s direct cost plus 5%.     City Council 19 – 96 5/2/2023 Submitted by: 1 Peters Canyon Road, Suite 130, Irvine, CA 92606 T: 949.387.8500 F: 949.387.0800 www.idsgi.com February 10, 2023 1 Peters Canyon Road, Suite 130 | Irvine, California 92606 | T: (949) 387-8500 | www.idsgi.com     City Council 19 – 97 5/2/2023 Page 1 of 10 CONSULTANT AGREEMENT BETWEEN THE CITY OF SANTA ANA AND J.SMITH & T. MULI, INC. FOR ON-CALL ENGINEERING SERVICES THIS AGREEMENT is made and entered into on this 2nd day of May, 2023 by and between J. Smith & T. Muli, Inc. (“Consultant”), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”). RECITALS A.On February 22, 2023 the City issued a Request for Proposal (“RFP”) No. 23-025, by which it desired to retain a consultant having special skill and knowledge in the field of engineering services on an “on-call” basis for the City’s Public Works Agency. B.Consultant submitted a responsive proposal that was among those selected by the city. Consultant represents that it is able and willing to provide such services described in the scope of work that was included in the RFP No. 23-025. C.In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1.SCOPE OF SERVICES During the term of this Agreement, Consultant shall perform all tasks, services, and obligations described in the scope of work section included within RFP No. 23-025, including providing all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in the “Scope of Services”, which was included in RFP 23-025 and is attached hereto and fully incorporated herein by this reference as Exhibit A. 2.COMPENSATION a.City neither warrants nor guarantees any minimum or maximum compensation to Consultant under this Agreement. Consultant shall be paid only for actual services performed under this Agreement at the rates and charges identified in Consultant’s Fee Proposal, which is attached hereto and fully incorporated herein by this reference as Exhibit B. Consultant is one of ten (10) separate consultants selected to provide services on an on-call basis under RFP 23-025. The total compensation for services provided by all consultants selected under RFP 23-025 shall not exceed the shared aggregate amount of $5,000,000.00 during the term of this Agreement, including any extension periods as set forth in Section 3, below. EXHIBIT 5     City Council 19 – 98 5/2/2023 Page 2 of 10 b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. 3. TERM This Agreement shall commence on May 2, 2023 and end on May 1, 2026, with the option for the City to grant up to two (2), 1-year extensions, exercisable by a writing by the City Manager and the City Attorney, unless terminated earlier in accordance with Section 15, below. 4. INDEPENDENT CONTRACTOR Consultant shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 5. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement (“Documents & Data”). Consultant shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk. 6. INSURANCE a. Consultant shall not commence work for the City until it has provided evidence satisfactory to the City that it has secured all insurance required under this Section. In addition, Consultant shall not allow any subconsultant to commence work on any subcontract until it has secured all insurance required under this Section.     City Council 19 – 99 5/2/2023 Page 3 of 10 b. Insurance coverage shall be at least as broad as: (i) Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit. (ii) Automobile Liability: Insurance Services Office Form Number CA 0001 covering, Code 1 (any auto), or if Consultant has no owned autos, Code 8 (hired) and 9 (non-owned), with limit no less than $1,000,000 per accident for bodily injury and property damage. (iii) Workers’ Compensation insurance as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease. (iv) Professional Liability (Errors and Omissions) Insurance appropriates to the Consultant’s profession, with limit no less than $2,000,000 per occurrence or claim, $2,000,000 aggregate. (v) If the Consultant maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City. c. Other Insurance Provisions. The insurance policies are to contain, or be endorsed to contain, the following provisions: (i) Additional Insured Status. The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Consultant’s insurance (at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used). (ii) Primary Coverage. For any claims related to this contract, the Consultant’s insurance coverage shall be primary insurance primary coverage at least as broad as ISO CG 20 01 04 13 as respects the City,     City Council 19 – 100 5/2/2023 Page 4 of 10 its officers, officials, employees, and volunteers. Any insurance or self- insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Consultant’s insurance and shall not contribute with it. (iii)Notice of Cancellation. Each insurance policy required above shall state that coverage shall not be canceled, except with notice to the City. (iv) Waiver of Subrogation. Consultant hereby grants to City a waiver of any right to subrogation which any insurer of said Consultant may acquire against the City by virtue of the payment of any loss under such insurance. Consultant agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer. (v) Self-Insured Retentions. Self-insured retentions must be declared to and approved by the City. The City may require the Consultant to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City. (vi) Acceptability of Insurers. Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City. (vii) Claims Made Policies. If any of the required policies provide coverage on a claims-made basis: • The Retroactive Date must be shown and must be before the date of the contract or the beginning of contract work. • Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. • If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, the Consultant must purchase “extended reporting” coverage for a minimum of five (5) years after completion of contract work. (viii) Verification of Coverage. Consultant shall furnish the City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting     City Council 19 – 101 5/2/2023 Page 5 of 10 coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to City before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. (ix) Subcontractors. Consultant shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Consultant shall ensure that City is an additional insured on insurance required from subcontractors. (x) Special Risks or Circumstances. City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. 7. INDEMNIFICATION Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Consultant, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Consultant’s services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant. 8. INTELLECTUAL PROPERTY INDEMNIFICATION Consultant shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States’ letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Consultant to the City pursuant to this Agreement.     City Council 19 – 102 5/2/2023 Page 6 of 10 9. RECORDS Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement. 10. CONFIDENTIALITY If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. “Confidential Information” shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City. 11. CONFLICT OF INTEREST CLAUSE Consultant covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 12. NON-DISCRIMINATION Consultant shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, o r disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations.     City Council 19 – 103 5/2/2023 Page 7 of 10 13. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Consultant, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein. 14. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City’s ability to have any of the services which are the subject to this Agreement performed by City personnel or by other consultants retained by City. 15. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 16. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies.     City Council 19 – 104 5/2/2023 Page 8 of 10 17. JURISDICTION - VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 18. PROFESSIONAL LICENSES Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 19. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Jennifer L. Hall Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax: 714- 647-6956 With courtesy copies to: Nabil Saba Executive Director, Public Works Agency City of Santa Ana 20 Civic Center Plaza P.O. Box 1988 Santa Ana, California 92702     City Council 19 – 105 5/2/2023 Page 9 of 10 To Consultant: A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 20. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney’s fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. [SIGNATURES ON FOLLOWING PAGE] Tim Muli Principal J. Smith & T. Muli, Inc. 33161 Camino Capistrano, Suite D San Juan Capistrano, CA 92675     City Council 19 – 106 5/2/2023 Page 10 of 10 SIGNATURE PAGE FOR PROFESSIONAL SERVICES AGREEMENT BETWEEN CITY OF SANTA ANA AND J. SMITH & T. MULI, INC. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: CITY OF SANTA ANA Jennifer L. Hall Kristine Ridge City Clerk City Manager APPROVED AS TO FORM: SONIA R. CARVALHO J. SMITH & T. MULI, INC.: City Attorney By: Jonathan T. Martinez Assistant City Attorney (title) Tax ID# RECOMMENDED FOR APPROVAL: Nabil Saba Executive Director, Public Works Agency Tim Muli Principal     City Council 19 – 107 5/2/2023 EXHIBIT A SCOPE OF SERVICES     City Council 19 – 108 5/2/2023 City of Santa Ana RFP 23-025 Page A1-1 Appendix ATTACHMENT 1 SCOPE OF WORK CITY OF SANTA ANA REQUEST FOR PROPOSALS FOR PARKS & FACILITY ON-CALL ENGINEERING SERVICES RFP NO. 23-025 INTRODUCTION/BACKGROUND The City of Santa Ana intends to retain Civil Engineering Consultants on an as-needed or "on- call" basis. A Professional Services Agreement will be entered into with several of the qualified firms Civil Engineering consultant(s) to provide professional services for a variety of projects on an on- call basis. On an on-c all, as-needed basis, the selected firm(s) may later be asked to provide professional engineering services proposals on specific, project-by-project basis, based on an agreed-upon specific scope of services and fees. In gene ral, work consists of general engineering design projects. Funding sources for each project may vary for each project/task order assignment shall comply with the funding agency's requirements. The projects may include water and sewer infrastructure design and rehabilitation improvements, storm drain improvements; sidewalks, bike paths, curb and gutrer replacement; slurry seal of residential streets; repair and overlay of asphalt concrete and/or PCC streets; signing, striping, neighborhood traffic studies, traffic signal modifications; landscaping and irrigation systems; park and recreational design., grant application writing, and other related projects as required. O n occasion, environmental and planning support services may also be requested. The City may need consultant services for mapping and legal description preparation, construction management, staking and inspection. Occa sionally the City may also need geotechnical, electrical, mechanical, structural, and other specific infrastructure related services. The consultant shall be able to assist the City through this contract to provide the necessary services. The consultant shall utilize in -house staff and/or sub-consultants to complete the assignments to meet the City sta ndards. For specialized work for which the prime consultant shall require 11 sub-consultant, the prime consultant shall serve as an administrative liaison between the City and the snb-consultant. P rime consultant mark-ups for sub-consultant work will not be allowed. All proposals, plans, drawings, specifications, estimates, grant applications, and/or studies will be subject to the final approval and satisfaction of the City of Santa Ana.     City Council 19 – 109 5/2/2023 City of Santa Ana RFP 23-025 Page A1-2 Scope of Services The work consists of general engineering design and cost estimating for civil works projects, City facilities, Parks and other related projects as required. The work in general, consists of work in the following areas and not limited to: •Civil Design •Transportation/Traffic •Structural •Geotechnical •Land Surveying •Architectural •Landscape Architectural and Irrigation •Environmental •Electrical •Mechanical •Instrumentation and Control Systems •Fire Protection •Land Surveying •Financial and Economic Consulting Engineering Consulting Engineering In addition to general engineering design projects Consultants may be asked to perform the following tasks: •H ydraulic modeling of the water distribution, storm water, and sewer collection systems•Eva luations, studies and recommendations related to water wells, reservoirs, water treatment systems, disinfection systems, pressure control systems, and sewage liftstations, •Electrical and industrial control systems evaluations, studies, dr awings, documentationand recommendations •Mapping Services •Legal Description Preparations •Grant Writing - Services •Environmental/Planning Support •Construction Management Support •Pavement Management •Special Engineering Studies/Reports/Compliance and Investigations •Regulatory Compliance with Federa l and State and Local Agencies •Financial/cash flow analysis public works programs •Assessment and District Formation Services •Sustainable Infrastructure Services •Right of Way Studies If there are any exceptions to the core of requested services, proposers shall list said exceptions in their proposal (matrix form).     City Council 19 – 110 5/2/2023 City of Santa Ana RFP 23-025 Page A1-3 For spec ialized work for which the prime consultant shall require a sub-consultant, the prime consultant shall serve as an administrative liaison between the City and the sub-consultant. The selected consultants must have the expertise, experienc e, and demonstrated resources available to perform the work described in this RFP. General. Requirements and Project Deliverable The Consultant's service s for plans specifications and estimating (PS&E) for engineering project preparation and special studies/investigations shall include and in be in confom1auce with the latest editions of the following: Title 24 of tile California Code of Regulations (California Building Standards Code). American Water Works Association, California Department of Transportation, the Americans with Disabilities Act, the City of Santa Ana Municipal Code (SAMC), professional Standards established by tile City, and or federal, state and local guidelines established in the project. As part of the preparation of the PS&E, tile consultant shall prepare the special provisions pertaining to the items of work included in tile plans that are not addressed on the latest editions of the a pplicable standards. The Consultant shall have complete responsibility for the accuracy and completeness of all documents and plans prepared. The plans will be reviewed by the City of Santa Ana for conformity with the requirements of the Agreement. Review s by the City of Santa Ana do NOT include detailed review or checking of design or the accuracy with which such designs are depicted in. the documents and the plans. The documents and plans furnished under the Agreement shall be of a quality acceptable to the City of Santa Ana. The criteria for acceptance shall be a product of neat appearance, well organized, technically and grammatically correct, checked, and dated and having the maker and checker identified. The Consultant shall have project management control procedures in effect during the entire time work is being performed under the Agreement. This task shall include the following: • Project Management Plan- the consultant shall provide a detail management plan including information and coordination with other agencies to ensure compliance and completion of the (PS&E) packages. This plan shall include all milestones and task breakdown for each of the tasks and subtasks inch1ded therein. The project management shall be submitted to the Project Manager for review and within 15 calendar days of the issued Notice to Proceed • Deliverables • Quality Control/Quality Assurance (QA/QC) Plan • Project Schedule/Invoicing • Project Correspondence In case of conflict, ambiguities, discrepancies, errors, or omissions, the consultant shall submit the matter to the City for clarification.     City Council 19 – 111 5/2/2023 City of Santa Ana RFP 23-025 Page A1-4 The Cons ultant shall perform engineering design services resulting in contract documents (plans, specifications and cost estimates "PS&E") for various projects on an as needed basis. Howe ver, work tasks may include studies or a variety of engineering tasks. If requested by the City, the Consultant shall provide a Work Plan, which includes a detailed schedule of the assigned project prior to the issuance of Notice to Proceed and/or Task Order. Specific Task Orders with Notices to Proceed ("N TPs") will be provided for project(s) at the discretion of the City. Work required per Task Order shall comply with the Scope of Services and additional provisions in each Task Order and this agreement. The following services/items shall include, but are not be limited to: 1.R esearch existing records of utility companies and agencies and coordinate the proposedimprovements with existing field conditions. 2.C onduct an environmental assessment for each proje ct and prepare all documentationrequired to comply with California Environmental. Quality Act (CEQA), and or NationalEnvironmental Protection Act (NEPA). (If required) 3.Provide all field survey and topographic work necessary to complete the design effort.Design level survey and base mapping of the project site shall be prepared in US Customary English units by a California licensed Land Surveyor in accordance with theCity guidelines and in Microstation V8i Computer Aided Design and Drafting (CADD)format. The horizontal datum shall be NAD 88 and the vertical datum shall be NAVD 88. All survey field notes shall be on forms provided by the City, shall be neatly completedin pencil, and shall become property of the City upon completion of the project. Informalfield investigations including marking of removal areas may be required for some of the sidewalk, curb and gutter, and pavement replacement projects . 4.Complete the design of projects including plans, specifications, and engineer'sconstruction cost estimate. The Consultant shall contact manufacturers and/or contractorsto verify the engineer’s estimate prior to submitting to the City. Specifications shall beprepared in Microsoft Word and an electronic copy of the fin al version shall be furnished to the City. The City will provide the specification boiler plate to the Consultant. 5.If requested, all preliminary and bid sets of plans shall be plotted on bond or velum paperusing Microstation V8i CADD software program. All drawings shall be completed per the City of Santa Ana CADD Standards and any special provisions thereof. For interim submittals, the Cit y may opt to receive only PDF versions of the plans for reviewing purposes. If so, the Consultant team will provided plans and/or specifications accordingly. 6.All original plan sheets, the title sheet of the specifications, calculations, and reports shall be signed and stamped by the Consultant's licensed professional engineer responsible/in -charge of the project. 7.If a par t of the on-call project scope, the Consultant shall provide support services during the bidding and construction phases of the project, including, but not limited to: a.Respond to bidder inquiries during the bidding process, including preparation of anyaddenda. Following award of the construction contract, the Consultant shall attend thepre-construction meeting. b.Review and approve all submittals and shop plan dra wings required supporting the     City Council 19 – 112 5/2/2023 City of Santa Ana RFP 23-025 Page A1-5 construction contract. The Consultant shall complete shop drawings reviews within two (2) weeks of receipt. Contract Change Order reviews shall be completed within two (2) working days of receipt. c.Respond to written Requests for Information (RFI) to provide clarification or resolve discrepancies in the contract documents. Responses shall be completed within three (3) working days.d.Provide periodic field reviews and bring to the attention of the City of Santa Ana anydefects or deficiencies in the work by the construction contractor which the Consultant may observe. The Consultant shall ha ve no authority to issue instruction on behalf ofthe City of Santa Ana, or to deputize another to do so. 8.If included in the on-call project scope, upon completion of construction, the Consultantshall prepare as-built plans and submit them to the City. The Consultant shall incorporateall changes to the plans electronically with all necessary revision notations. Once plans have been updated, a signed set of as -built plans shall be submitted to the City with an electroniccopy (in Microstation V8i CADD and pdf formats ) of the final as -built drawings via CD ore- mail. 9.The Consultant shall monitor the project progress, maintain project files, and control the quality of the work performed by in-house staff and/or sub-consultants. Incomplete (notmeeting targeted completion) or poor quality work will not be accepted. The Consultantshall revise the documents within a revised schedule set by lhe City, which may requireovertime. No additional compensation necessary for the consultant to complete this work to the satisfaction of the City shall be approved by the City for the required revisions. It is theresponsibility of the Consultant to produce a professional-level quality of work product. 10. If included in the on call project scope, attend meetings with the City staff as required. 1I. If included in the on-call project scope, the Consultant shall coordinate plan check, design topics, permits and any other issues with the City, other Agencies, and all utility companies as required. At the direction of the City, the Consultant shall be the liaison with affected agencies. 12.If included in the on-call project scope, the Consultant shall be responsible for reviewing and approving addenda and clarifications to plans and specifications. All information regarding the plans and specifications and or documentation related to the project and approved by the City, will then become property of the City. A more detailed scope of work will be provided when/if a specific project or Task Order proposal is requested of a consultant All tasks orders shall include the staff title, hours, hourly .rate and totals as related to the project.     City Council 19 – 113 5/2/2023 City of Santa Ana RFP 23-025 Page A1-6 Construction Plans. Standard Specifications and Estimate (PS&E) Preliminary Design· Attend project scope meeting with City Staff to review project details. Consultant shall field review, inspect and conduct all necessary surveys to prepare a Preliminary Design Repor t (PDR) or alternatives, preliminary cost estimate and preferred alternative as requested by the project manager. A (PS&E) package shall be submitted to re view at 30% design for independent City review. A (PS&E) package shall be submitted to review at 60% design for independent City review. A (PS&E) package shall be submitted to review at for 100% FINAL independent design review. The City will review and comment on the PS&E packages with a turnaround goal of (2) weeks. One (1) copy of the documents with comments will be returned to the consultant. Unless, several agencies are involved in the review process multiple documents with comments will be provided to the consultant. After the fin al design comments have been incorporated the consultant shall provide the City with f in al (PS&E) package ready for bid. See Section - General Requirements and Project Deliverables Section. Project Schedule and Progress: Progress review meetings shall be held at intervals deemed appropriate by the City. The Consultant shall furnish two copies of all completed work or partially completed update/status since the last progress review meeting. Progress reports shall be submitted monthly in electronic format indicating achievements 1md project schedule progress. City Responsibilities: The City will provide information in its possession relevant to the preparation of the required information in the RFP. The City will provide only the staff assistance and the documentation specifically in referred to herein. • Furnish scope of work and provide general direction as needed for the assigned project • All plan check coordination within the City • Advertise, award, and administer of construction contract • Electronic files (sample plans & specifications, City of Santa Ana's CADD Standards) • Electronic files for title sheets and sheet borders • Facilitate meeting space and coordination and City facilities Fee Proposal: In addition to Section IV.B.3 (Submittal Requirements: Fee Proposal) fee schedule shall be structured as follows:     City Council 19 – 114 5/2/2023 City of Santa Ana RFP 23-025 Page A1-7 The fee proposal shall include the firm's standard hourly fee schedule, and/or project fee schedule where applicable and as outlined in this this documents. A list of all positions and hourly rates required to perform the services described herein. A more detailed scope of work will be provided when/if a specific project or Task Order proposal is requested of a consultant. Other Terms and Conditions: 1. The project will be implemented in compliance with the City of Santa Ana's policies, as well as Prevailing Wages and State/Federal Requirements. 2. The City regards the inclusion of Califomia based designs, enginee ring , and construction professionals, facilities, and se rvices as part of the Team to be highly desirable, but not mandatory. 3. The City reserves the right to amend this Request for Proposal by addendum prior to the final dates of submission. 4. All reports, proposals, or other data or materials which are submitted shall become the sole property of the City of Santa Ana with the exception of the confidential financial Capacity information and sealed fee proposals which will be returned to all proposers after award of contract to the selected Team. 5. All products used or developed in the execution of a ny contract resulting from this request will remain in the public domain at the completion of this project. 6. The City has an affirmative action program. The purpose of the affirmative action program is to encourage certified minority business enterprises and women business enterprises. All submitting firms must have established affirmative action programs approvable by the City. During the RFP stage, all firms will need to complete a "Certification of Non- Discrimination by Contractors “for each firm on their team.     City Council 19 – 115 5/2/2023 EXHIBIT B COMPENSATION Consultant’s Fee Proposal     City Council 19 – 116 5/2/2023 2025 STANDARD SCHEDULE OF CHARGES J. SMITH & T. MULI, INC. Effective January 1, 2025 ENGINEERING SERVICES Principal Engineer ............................................... $175.00/hr Engineering Technician……………………..……$175.00/hr Data Analyst…………………………………………..$175.00/hr Technical Editor…………………………………….$175.00/hr PROJECT MANAGEMENT SERVICES Senior Project Manager ..................................... $175.00/hr Lake Manager…..…………………………………….$175.00/hr Project Assistant…………………………………….$175.00/hr CONSTRUCTION MANAGEMENT SERVICES Principal Construction Manager .................... $175.00/hr Resident Engineer…………………………………..$175.00/hr TECHNICAL SUPPORT SERVICES Drafting/CADD Services Senior Designer ..................................................... $175.00/hr CAD Technician………….…………………………...$175.00/hr Forensic Engineering / Expert Witness – Court appearances, depositions, and interrogatories as expert witness will be billed at 4 times normal rates. Emergency and Holidays – Minimum charge of four (4) hours will be billed at 1.5 times the normal rate. Material and Outside Services – Subcontractors, rental of special equipment, special reproductions, and blueprinting, outside data processing and computer services, etc., are charged at 1.15 times the direct cost. Travel Expenses – Mileage at current Caltrans mileage reimbursement rates. Per diem where overnight stay is involved is charged at cost Invoices, Late Charges – All fees will be billed to Client monthly and shall be due and payable upon receipt. Invoices are delinquent if not paid with in 30 days from the date of the invoice. Client agrees to pay a monthly late charge equal to 1% per month of the outstanding balance until paid in full. Annual Increases – Unless identified otherwise, these standard rates will increase 3% annually. 2023     City Council 19 – 117 5/2/2023 Page 1 of 10 CONSULTANT AGREEMENT BETWEEN THE CITY OF SANTA ANA AND KPFF CONSULTING ENGINEERS FOR ON-CALL ENGINEERING SERVICES THIS AGREEMENT is made and entered into on this 2nd day of May, 2023 by and between KPFF Consulting Engineers (“Consultant”), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”). RECITALS A.On February 22, 2023 the City issued a Request for Proposal (“RFP”) No. 23-025, by which it desired to retain a consultant having special skill and knowledge in the field of engineering services on an “on-call” basis for the City’s Public Works Agency. B.Consultant submitted a responsive proposal that was among those selected by the city. Consultant represents that it is able and willing to provide such services described in the scope of work that was included in the RFP No. 23-025. C.In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1.SCOPE OF SERVICES During the term of this Agreement, Consultant shall perform all tasks, services, and obligations described in the scope of work section included within RFP No. 23-025, including providing all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in the “Scope of Services”, which was included in RFP 23-025 and is attached hereto and fully incorporated herein by this reference as Exhibit A. 2.COMPENSATION a.City neither warrants nor guarantees any minimum or maximum compensation to Consultant under this Agreement. Consultant shall be paid only for actual services performed under this Agreement at the rates and charges identified in Consultant’s Fee Proposal, which is attached hereto and fully incorporated herein by this reference as Exhibit B. Consultant is one of ten (10) separate consultants selected to provide services on an on-call basis under RFP 23-025. The total compensation for services provided by all consultants selected under RFP 23-025 shall not exceed the shared aggregate amount of $5,000,000.00 during the term of this Agreement, including any extension periods as set forth in Section 3, below. EXHIBIT 6     City Council 19 – 118 5/2/2023 Page 2 of 10 b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. 3. TERM This Agreement shall commence on May 2, 2023 and end on May 1, 2026, with the option for the City to grant up to two (2), 1-year extensions, exercisable by a writing by the City Manager and the City Attorney, unless terminated earlier in accordance with Section 15, below. 4. INDEPENDENT CONTRACTOR Consultant shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 5. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement (“Documents & Data”). Consultant shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk. 6. INSURANCE a. Consultant shall not commence work for the City until it has provided evidence satisfactory to the City that it has secured all insurance required under this Section. In addition, Consultant shall not allow any subconsultant to commence work on any subcontract until it has secured all insurance required under this Section.     City Council 19 – 119 5/2/2023 Page 3 of 10 b. Insurance coverage shall be at least as broad as: (i) Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit. (ii) Automobile Liability: Insurance Services Office Form Number CA 0001 covering, Code 1 (any auto), or if Consultant has no owned autos, Code 8 (hired) and 9 (non-owned), with limit no less than $1,000,000 per accident for bodily injury and property damage. (iii) Workers’ Compensation insurance as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease. (iv) Professional Liability (Errors and Omissions) Insurance appropriates to the Consultant’s profession, with limit no less than $2,000,000 per occurrence or claim, $2,000,000 aggregate. (v) If the Consultant maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City. c. Other Insurance Provisions. The insurance policies are to contain, or be endorsed to contain, the following provisions: (i) Additional Insured Status. The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Consultant’s insurance (at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used). (ii) Primary Coverage. For any claims related to this contract, the Consultant’s insurance coverage shall be primary insurance primary coverage at least as broad as ISO CG 20 01 04 13 as respects the City,     City Council 19 – 120 5/2/2023 Page 4 of 10 its officers, officials, employees, and volunteers. Any insurance or self- insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Consultant’s insurance and shall not contribute with it. (iii)Notice of Cancellation. Each insurance policy required above shall state that coverage shall not be canceled, except with notice to the City. (iv) Waiver of Subrogation. Consultant hereby grants to City a waiver of any right to subrogation which any insurer of said Consultant may acquire against the City by virtue of the payment of any loss under such insurance. Consultant agrees to obtain any endorsement that may b e necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer. (v) Self-Insured Retentions. Self-insured retentions must be declared to and approved by the City. The City may require the Consultant to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City. (vi) Acceptability of Insurers. Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City. (vii) Claims Made Policies. If any of the required policies provide coverage on a claims-made basis: • The Retroactive Date must be shown and must be before the date of the contract or the beginning of contract work. • Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. • If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, the Consultant must purchase “extended reporting” coverage for a minimum of five (5) years after completion of contract work. (viii) Verification of Coverage. Consultant shall furnish the City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting     City Council 19 – 121 5/2/2023 Page 5 of 10 coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to City before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. (ix) Subcontractors. Consultant shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Consultant shall ensure that City is an additional insured on insurance required from subcontractors. (x) Special Risks or Circumstances. City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. 7. INDEMNIFICATION Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, to the extent caused by the negligent operations of the Consultant, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement, but only to the extent caused by the Consultant. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Consultant’s services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant. 8. INTELLECTUAL PROPERTY INDEMNIFICATION Consultant shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States’ letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Consultant to the City pursuant to this Agreement. 9. RECORDS Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to     City Council 19 – 122 5/2/2023 Page 6 of 10 the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement. 10. CONFIDENTIALITY If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. “Confidential Information” shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City. 11. CONFLICT OF INTEREST CLAUSE Consultant covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 12. NON-DISCRIMINATION Consultant shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, o r disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 13. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Consultant, and supersedes any and all other agreements, oral or written, between the parties. In     City Council 19 – 123 5/2/2023 Page 7 of 10 the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein. 14. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City’s ability to have any of the services which are the subject to this Agreement performed by City personnel or by other consultants retained by City. 15. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 16. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 17. JURISDICTION - VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that     City Council 19 – 124 5/2/2023 Page 8 of 10 Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 18. PROFESSIONAL LICENSES Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 19. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Jennifer L. Hall Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax: 714- 647-6956 With courtesy copies to: Nabil Saba Executive Director, Public Works Agency City of Santa Ana 20 Civic Center Plaza P.O. Box 1988 Santa Ana, California 92702 To Consultant: Ali Khamsi Principal KPFF Consulting Engineers 140 Newport Center Drive, Suite 100 Newport Beach, CA 92660 email: ali.khamsi@kpff.com     City Council 19 – 125 5/2/2023 Page 9 of 10 A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 20. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney’s fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. [SIGNATURES ON FOLLOWING PAGE]     City Council 19 – 126 5/2/2023 Page 10 of 10 SIGNATURE PAGE FOR PROFESSIONAL SERVICES AGREEMENT BETWEEN CITY OF SANTA ANA AND KPFF CONSULTING ENGINEERS IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: CITY OF SANTA ANA Jennifer L. Hall Kristine Ridge City Clerk City Manager APPROVED AS TO FORM: SONIA R. CARVALHO KPFF CONSULTING ENGINEERS: City Attorney By: Jonathan T. Martinez Assistant City Attorney (title) Tax ID# RECOMMENDED FOR APPROVAL: Nabil Saba Executive Director, Public Works Agency Ali Khamsi Principal     City Council 19 – 127 5/2/2023 EXHIBIT A SCOPE OF SERVICES     City Council 19 – 128 5/2/2023 City of Santa Ana RFP 23-025 Page A1-1 Appendix ATTACHMENT 1 SCOPE OF WORK CITY OF SANTA ANA REQUEST FOR PROPOSALS FOR PARKS & FACILITY ON-CALL ENGINEERING SERVICES RFP NO. 23-025 INTRODUCTION/BACKGROUND The City of Santa Ana intends to retain Civil Engineering Consultants on an as-needed or "on- call" basis. A Professional Services Agreement will be entered into with several of the qualified firms Civil Engineering consultant(s) to provide professional services for a variety of projects on an on- call basis. On an on-c all, as-needed basis, the selected firm(s) may later be asked to provide professional engineering services proposals on specific, project-by-project basis, based on an agreed-upon specific scope of services and fees. In gene ral, work consists of general engineering design projects. Funding sources for each project may vary for each project/task order assignment shall comply with the funding agency's requirements. The projects may include water and sewer infrastructure design and rehabilitation improvements, storm drain improvements; sidewalks, bike paths, curb and gutrer replacement; slurry seal of residential streets; repair and overlay of asphalt concrete and/or PCC streets; signing, striping, neighborhood traffic studies, traffic signal modifications; landscaping and irrigation systems; park and recreational design., grant application writing, and other related projects as required. O n occasion, environmental and planning support services may also be requested. The City may need consultant services for mapping and legal description preparation, construction management, staking and inspection. Occa sionally the City may also need geotechnical, electrical, mechanical, structural, and other specific infrastructure related services. The consultant shall be able to assist the City through this contract to provide the necessary services. The consultant shall utilize in -house staff and/or sub-consultants to complete the assignments to meet the City sta ndards. For specialized work for which the prime consultant shall require 11 sub-consultant, the prime consultant shall serve as an administrative liaison between the City and the snb-consultant. P rime consultant mark-ups for sub-consultant work will not be allowed. All proposals, plans, drawings, specifications, estimates, grant applications, and/or studies will be subject to the final approval and satisfaction of the City of Santa Ana.     City Council 19 – 129 5/2/2023 City of Santa Ana RFP 23-025 Page A1-2 Scope of Services The work consists of general engineering design and cost estimating for civil works projects, City facilities, Parks and other related projects as required. The work in general, consists of work in the following areas and not limited to: •Civil Design •Transportation/Traffic •Structural •Geotechnical •Land Surveying •Architectural •Landscape Architectural and Irrigation •Environmental •Electrical •Mechanical •Instrumentation and Control Systems •Fire Protection •Land Surveying •Financial and Economic Consulting Engineering Consulting Engineering In addition to general engineering design projects Consultants may be asked to perform the following tasks: •H ydraulic modeling of the water distribution, storm water, and sewer collection systems•Eva luations, studies and recommendations related to water wells, reservoirs, water treatment systems, disinfection systems, pressure control systems, and sewage liftstations, •Electrical and industrial control systems evaluations, studies, dr awings, documentationand recommendations •Mapping Services •Legal Description Preparations •Grant Writing - Services •Environmental/Planning Support •Construction Management Support •Pavement Management •Special Engineering Studies/Reports/Compliance and Investigations •Regulatory Compliance with Federa l and State and Local Agencies •Financial/cash flow analysis public works programs •Assessment and District Formation Services •Sustainable Infrastructure Services •Right of Way Studies If there are any exceptions to the core of requested services, proposers shall list said exceptions in their proposal (matrix form).     City Council 19 – 130 5/2/2023 City of Santa Ana RFP 23-025 Page A1-3 For spec ialized work for which the prime consultant shall require a sub-consultant, the prime consultant shall serve as an administrative liaison between the City and the sub-consultant. The selected consultants must have the expertise, experienc e, and demonstrated resources available to perform the work described in this RFP. General. Requirements and Project Deliverable The Consultant's service s for plans specifications and estimating (PS&E) for engineering project preparation and special studies/investigations shall include and in be in confom1auce with the latest editions of the following: Title 24 of tile California Code of Regulations (California Building Standards Code). American Water Works Association, California Department of Transportation, the Americans with Disabilities Act, the City of Santa Ana Municipal Code (SAMC), professional Standards established by tile City, and or federal, state and local guidelines established in the project. As part of the preparation of the PS&E, tile consultant shall prepare the special provisions pertaining to the items of work included in tile plans that are not addressed on the latest editions of the a pplicable standards. The Consultant shall have complete responsibility for the accuracy and completeness of all documents and plans prepared. The plans will be reviewed by the City of Santa Ana for conformity with the requirements of the Agreement. Review s by the City of Santa Ana do NOT include detailed review or checking of design or the accuracy with which such designs are depicted in. the documents and the plans. The documents and plans furnished under the Agreement shall be of a quality acceptable to the City of Santa Ana. The criteria for acceptance shall be a product of neat appearance, well organized, technically and grammatically correct, checked, and dated and having the maker and checker identified. The Consultant shall have project management control procedures in effect during the entire time work is being performed under the Agreement. This task shall include the following: • Project Management Plan- the consultant shall provide a detail management plan including information and coordination with other agencies to ensure compliance and completion of the (PS&E) packages. This plan shall include all milestones and task breakdown for each of the tasks and subtasks inch1ded therein. The project management shall be submitted to the Project Manager for review and within 15 calendar days of the issued Notice to Proceed • Deliverables • Quality Control/Quality Assurance (QA/QC) Plan • Project Schedule/Invoicing • Project Correspondence In case of conflict, ambiguities, discrepancies, errors, or omissions, the consultant shall submit the matter to the City for clarification.     City Council 19 – 131 5/2/2023 City of Santa Ana RFP 23-025 Page A1-4 The Cons ultant shall perform engineering design services resulting in contract documents (plans, specifications and cost estimates "PS&E") for various projects on an as needed basis. Howe ver, work tasks may include studies or a variety of engineering tasks. If requested by the City, the Consultant shall provide a Work Plan, which includes a detailed schedule of the assigned project prior to the issuance of Notice to Proceed and/or Task Order. Specific Task Orders with Notices to Proceed ("N TPs") will be provided for project(s) at the discretion of the City. Work required per Task Order shall comply with the Scope of Services and additional provisions in each Task Order and this agreement. The following services/items shall include, but are not be limited to: 1.R esearch existing records of utility companies and agencies and coordinate the proposedimprovements with existing field conditions. 2.C onduct an environmental assessment for each proje ct and prepare all documentationrequired to comply with California Environmental. Quality Act (CEQA), and or NationalEnvironmental Protection Act (NEPA). (If required) 3.Provide all field survey and topographic work necessary to complete the design effort.Design level survey and base mapping of the project site shall be prepared in US Customary English units by a California licensed Land Surveyor in accordance with theCity guidelines and in Microstation V8i Computer Aided Design and Drafting (CADD)format. The horizontal datum shall be NAD 88 and the vertical datum shall be NAVD 88. All survey field notes shall be on forms provided by the City, shall be neatly completedin pencil, and shall become property of the City upon completion of the project. Informalfield investigations including marking of removal areas may be required for some of the sidewalk, curb and gutter, and pavement replacement projects . 4.Complete the design of projects including plans, specifications, and engineer'sconstruction cost estimate. The Consultant shall contact manufacturers and/or contractorsto verify the engineer’s estimate prior to submitting to the City. Specifications shall beprepared in Microsoft Word and an electronic copy of the fin al version shall be furnished to the City. The City will provide the specification boiler plate to the Consultant. 5.If requested, all preliminary and bid sets of plans shall be plotted on bond or velum paperusing Microstation V8i CADD software program. All drawings shall be completed per the City of Santa Ana CADD Standards and any special provisions thereof. For interim submittals, the Cit y may opt to receive only PDF versions of the plans for reviewing purposes. If so, the Consultant team will provided plans and/or specifications accordingly. 6.All original plan sheets, the title sheet of the specifications, calculations, and reports shall be signed and stamped by the Consultant's licensed professional engineer responsible/in -charge of the project. 7.If a par t of the on-call project scope, the Consultant shall provide support services during the bidding and construction phases of the project, including, but not limited to: a.Respond to bidder inquiries during the bidding process, including preparation of anyaddenda. Following award of the construction contract, the Consultant shall attend thepre-construction meeting. b.Review and approve all submittals and shop plan dra wings required supporting the     City Council 19 – 132 5/2/2023 City of Santa Ana RFP 23-025 Page A1-5 construction contract. The Consultant shall complete shop drawings reviews within two (2) weeks of receipt. Contract Change Order reviews shall be completed within two (2) working days of receipt. c.Respond to written Requests for Information (RFI) to provide clarification or resolve discrepancies in the contract documents. Responses shall be completed within three (3) working days.d.Provide periodic field reviews and bring to the attention of the City of Santa Ana anydefects or deficiencies in the work by the construction contractor which the Consultant may observe. The Consultant shall ha ve no authority to issue instruction on behalf ofthe City of Santa Ana, or to deputize another to do so. 8.If included in the on-call project scope, upon completion of construction, the Consultantshall prepare as-built plans and submit them to the City. The Consultant shall incorporateall changes to the plans electronically with all necessary revision notations. Once plans have been updated, a signed set of as -built plans shall be submitted to the City with an electroniccopy (in Microstation V8i CADD and pdf formats ) of the final as -built drawings via CD ore- mail. 9.The Consultant shall monitor the project progress, maintain project files, and control the quality of the work performed by in-house staff and/or sub-consultants. Incomplete (notmeeting targeted completion) or poor quality work will not be accepted. The Consultantshall revise the documents within a revised schedule set by lhe City, which may requireovertime. No additional compensation necessary for the consultant to complete this work to the satisfaction of the City shall be approved by the City for the required revisions. It is theresponsibility of the Consultant to produce a professional-level quality of work product. 10. If included in the on call project scope, attend meetings with the City staff as required. 1I. If included in the on-call project scope, the Consultant shall coordinate plan check, design topics, permits and any other issues with the City, other Agencies, and all utility companies as required. At the direction of the City, the Consultant shall be the liaison with affected agencies. 12.If included in the on-call project scope, the Consultant shall be responsible for reviewing and approving addenda and clarifications to plans and specifications. All information regarding the plans and specifications and or documentation related to the project and approved by the City, will then become property of the City. A more detailed scope of work will be provided when/if a specific project or Task Order proposal is requested of a consultant All tasks orders shall include the staff title, hours, hourly .rate and totals as related to the project.     City Council 19 – 133 5/2/2023 City of Santa Ana RFP 23-025 Page A1-6 Construction Plans. Standard Specifications and Estimate (PS&E) Preliminary Design· Attend project scope meeting with City Staff to review project details. Consultant shall field review, inspect and conduct all necessary surveys to prepare a Preliminary Design Repor t (PDR) or alternatives, preliminary cost estimate and preferred alternative as requested by the project manager. A (PS&E) package shall be submitted to re view at 30% design for independent City review. A (PS&E) package shall be submitted to review at 60% design for independent City review. A (PS&E) package shall be submitted to review at for 100% FINAL independent design review. The City will review and comment on the PS&E packages with a turnaround goal of (2) weeks. One (1) copy of the documents with comments will be returned to the consultant. Unless, several agencies are involved in the review process multiple documents with comments will be provided to the consultant. After the fin al design comments have been incorporated the consultant shall provide the City with f in al (PS&E) package ready for bid. See Section - General Requirements and Project Deliverables Section. Project Schedule and Progress: Progress review meetings shall be held at intervals deemed appropriate by the City. The Consultant shall furnish two copies of all completed work or partially completed update/status since the last progress review meeting. Progress reports shall be submitted monthly in electronic format indicating achievements 1md project schedule progress. City Responsibilities: The City will provide information in its possession relevant to the preparation of the required information in the RFP. The City will provide only the staff assistance and the documentation specifically in referred to herein. • Furnish scope of work and provide general direction as needed for the assigned project • All plan check coordination within the City • Advertise, award, and administer of construction contract • Electronic files (sample plans & specifications, City of Santa Ana's CADD Standards) • Electronic files for title sheets and sheet borders • Facilitate meeting space and coordination and City facilities Fee Proposal: In addition to Section IV.B.3 (Submittal Requirements: Fee Proposal) fee schedule shall be structured as follows:     City Council 19 – 134 5/2/2023 City of Santa Ana RFP 23-025 Page A1-7 The fee proposal shall include the firm's standard hourly fee schedule, and/or project fee schedule where applicable and as outlined in this this documents. A list of all positions and hourly rates required to perform the services described herein. A more detailed scope of work will be provided when/if a specific project or Task Order proposal is requested of a consultant. Other Terms and Conditions: 1. The project will be implemented in compliance with the City of Santa Ana's policies, as well as Prevailing Wages and State/Federal Requirements. 2. The City regards the inclusion of Califomia based designs, enginee ring , and construction professionals, facilities, and se rvices as part of the Team to be highly desirable, but not mandatory. 3. The City reserves the right to amend this Request for Proposal by addendum prior to the final dates of submission. 4. All reports, proposals, or other data or materials which are submitted shall become the sole property of the City of Santa Ana with the exception of the confidential financial Capacity information and sealed fee proposals which will be returned to all proposers after award of contract to the selected Team. 5. All products used or developed in the execution of a ny contract resulting from this request will remain in the public domain at the completion of this project. 6. The City has an affirmative action program. The purpose of the affirmative action program is to encourage certified minority business enterprises and women business enterprises. All submitting firms must have established affirmative action programs approvable by the City. During the RFP stage, all firms will need to complete a "Certification of Non- Discrimination by Contractors “for each firm on their team.     City Council 19 – 135 5/2/2023 EXHIBIT B COMPENSATION Consultant’s Fee Proposal     City Council 19 – 136 5/2/2023 Santa Ana Design of the Parks & Facility On-Call Engineering Services Proposal # 23-025 Public Works Agency; M-22 20 Civic Center Plaza; Ross Annex Santa Ana, CA 92701 Civil Engineering Services Proposal for the City of Santa Ana March 14, 2023 Ali Khamsi - Principal 949.478.8800 - ali.khamsi@kpff.com     City Council 19 – 137 5/2/2023 Fee Proposal Santa Ana Homeless Shelter     City Council 19 – 138 5/2/2023 140 Newport Center Dr., Suite 100 Newport Beach, CA 949.478.8800 kpff.com Basis of Proposal This Cost File proposal is for the breakdown of the KPFF team’s services for the City of Santa Ana Parks & Facility On-Call Engineering Services RFP (RFP No.: 23-025). Here is a list of the consultants and their roles for the project: KPFF – Civil Engineer, Structural Engineer, Land Surveying and Project Management Linscott, Law & Greenspan (LLG) – Transportation/Traffic Engineer Leighton – Geotechnical Engineer Dewberry - Architectural BrightView Design Group – Landscape Architectural and Irrigation MEP California Engineering Corp (MEPCal) – Mechanical, Electrical, Plumbing and Instrumentation & Control Systems Woden – Fire Protection Cumming – Financial and Economic Consulting Engineering Each consultant’s hourly rate schedule is included in this Cost File. Please feel free to reach out to KPFF – Grant Kai, who will be the Project Manager for any awarded projects, if there are any questions or comments regarding the design team costs. SUMMARY Thank you for allowing us to submit this proposal for the project. If this proposal is acceptable to you, please return a signed copy to us prior to the start of work. Please feel free to contact us with any questions or comments. Sincerely, Grant Kai, PE Associate 140 Newport Center Drive, Suite 100 Newport Beach, CA 92660 Grant.kai@kpff.com (949) 478.8800     City Council 19 – 139 5/2/2023 KPFF CONSULTING ENGINEERS HOURLY RATE SCHEDULE 2023 PRINCIPAL-IN-CHARGE ................................................................. $290 SENIOR PROJECT MANAGER ........................................................ $235 PROJECT MANAGER ...................................................................... $215 PROJECT ENGINEER ...................................................................... $180 DESIGN ENGINEER ........................................................................ $165 CHIEF CAD OPERATOR .................................................................. $190 DRAFTER / CAD OPERATOR .......................................................... $165 ADMINISTRATIVE/SECRETARY ...................................................... $110 Note: Hourly rates will be updated on an annual basis throughout the duration of the project, and services will be billed at the hourly rates in place at the time the service is provided, but in no event shall rates increase by more than 3% annually.     City Council 19 – 140 5/2/2023     City Council 19 – 141 5/2/2023     City Council 19 – 142 5/2/2023     City Council 19 – 143 5/2/2023     City Council 19 – 144 5/2/2023     City Council 19 – 145 5/2/2023     City Council 19 – 146 5/2/2023     City Council 19 – 147 5/2/2023     City Council 19 – 148 5/2/2023     City Council 19 – 149 5/2/2023     City Council 19 – 150 5/2/2023     City Council 19 – 151 5/2/2023     City Council 19 – 152 5/2/2023     City Council 19 – 153 5/2/2023     City Council 19 – 154 5/2/2023     City Council 19 – 155 5/2/2023     City Council 19 – 156 5/2/2023     City Council 19 – 157 5/2/2023     City Council 19 – 158 5/2/2023     City Council 19 – 159 5/2/2023     City Council 19 – 160 5/2/2023     City Council 19 – 161 5/2/2023     City Council 19 – 162 5/2/2023     City Council 19 – 163 5/2/2023     City Council 19 – 164 5/2/2023 Page 1 of 10 CONSULTANT AGREEMENT BETWEEN THE CITY OF SANTA ANA AND SHANNON & WILSON FOR ON-CALL ENGINEERING SERVICES THIS AGREEMENT is made and entered into on this 2nd day of May, 2023 by and between Shannon & Wilson (“Consultant”), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”). RECITALS A.On February 22, 2023 the City issued a Request for Proposal (“RFP”) No. 23-025, by which it desired to retain a consultant having special skill and knowledge in the field of engineering services on an “on-call” basis for the City’s Public Works Agency. B.Consultant submitted a responsive proposal that was among those selected by the city. Consultant represents that it is able and willing to provide such services described in the scope of work that was included in the RFP No. 23-025. C.In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1.SCOPE OF SERVICES During the term of this Agreement, Consultant shall perform all tasks, services, and obligations described in the scope of work section included within RFP No. 23-025, including providing all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in the “Scope of Services”, which was included in RFP 23-025 and is attached hereto and fully incorporated herein by this reference as Exhibit A. 2.COMPENSATION a.City neither warrants nor guarantees any minimum or maximum compensation to Consultant under this Agreement. Consultant shall be paid only for actual services performed under this Agreement at the rates and charges identified in Consultant’s Fee Proposal, which is attached hereto and fully incorporated herein by this reference as Exhibit B. Consultant is one of ten (10) separate consultants selected to provide services on an on-call basis under RFP 23-025. The total compensation for services provided by all consultants selected under RFP 23-025 shall not exceed the shared aggregate amount of $5,000,000.00 during the term of this Agreement, including any extension periods as set forth in Section 3, below. EXHIBIT 8     City Council 19 – 165 5/2/2023 Page 2 of 10 b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. 3. TERM This Agreement shall commence on May 2, 2023 and end on May 1, 2026, with the option for the City to grant up to two (2), 1-year extensions, exercisable by a writing by the City Manager and the City Attorney, unless terminated earlier in accordance with Section 15, below. 4. INDEPENDENT CONTRACTOR Consultant shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 5. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement (“Documents & Data”). Consultant shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk. 6. INSURANCE a. Consultant shall not commence work for the City until it has provided evidence satisfactory to the City that it has secured all insurance required under this Section. In addition, Consultant shall not allow any subconsultant to commence work on any subcontract until it has secured all insurance required under this Section.     City Council 19 – 166 5/2/2023 Page 3 of 10 b. Insurance coverage shall be at least as broad as: (i) Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit. (ii) Automobile Liability: Insurance Services Office Form Number CA 0001 covering, Code 1 (any auto), or if Consultant has no owned autos, Code 8 (hired) and 9 (non-owned), with limit no less than $1,000,000 per accident for bodily injury and property damage. (iii) Workers’ Compensation insurance as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease. (iv) Professional Liability (Errors and Omissions) Insurance appropriates to the Consultant’s profession, with limit no less than $2,000,000 per occurrence or claim, $2,000,000 aggregate. (v) If the Consultant maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City. c. Other Insurance Provisions. The insurance policies are to contain, or be endorsed to contain, the following provisions: (i) Additional Insured Status. The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Consultant’s insurance (at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used). (ii) Primary Coverage. For any claims related to this contract, the Consultant’s insurance coverage shall be primary insurance primary coverage at least as broad as ISO CG 20 01 04 13 as respects the City,     City Council 19 – 167 5/2/2023 Page 4 of 10 its officers, officials, employees, and volunteers. Any insurance or self- insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Consultant’s insurance and shall not contribute with it. (iii)Notice of Cancellation. Each insurance policy required above shall state that coverage shall not be canceled, except with notice to the City. (iv) Waiver of Subrogation. Consultant hereby grants to City a waiver of any right to subrogation which any insurer of said Consultant may acquire against the City by virtue of the payment of any loss under such insurance. Consultant agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer. (v) Self-Insured Retentions. Self-insured retentions must be declared to and approved by the City. The City may require the Consultant to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City. (vi) Acceptability of Insurers. Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City. (vii) Claims Made Policies. If any of the required policies provide coverage on a claims-made basis: • The Retroactive Date must be shown and must be before the date of the contract or the beginning of contract work. • Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. • If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, the Consultant must purchase “extended reporting” coverage for a minimum of five (5) years after completion of contract work. (viii) Verification of Coverage. Consultant shall furnish the City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting     City Council 19 – 168 5/2/2023 Page 5 of 10 coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to City before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. (ix) Subcontractors. Consultant shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Consultant shall ensure that City is an additional insured on insurance required from subcontractors. (x) Special Risks or Circumstances. City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. 7. INDEMNIFICATION Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Consultant, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Consultant’s services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant. 8. INTELLECTUAL PROPERTY INDEMNIFICATION Consultant shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States’ letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Consultant to the City pursuant to this Agreement.     City Council 19 – 169 5/2/2023 Page 6 of 10 9. RECORDS Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement. 10. CONFIDENTIALITY If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. “Confidential Information” shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City. 11. CONFLICT OF INTEREST CLAUSE Consultant covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 12. NON-DISCRIMINATION Consultant shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, o r disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations.     City Council 19 – 170 5/2/2023 Page 7 of 10 13. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Consultant, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein. 14. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City’s ability to have any of the services which are the subject to this Agreement performed by City personnel or by other consultants retained by City. 15. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 16. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies.     City Council 19 – 171 5/2/2023 Page 8 of 10 17. JURISDICTION - VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 18. PROFESSIONAL LICENSES Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 19. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Jennifer L. Hall Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax: 714- 647-6956 With courtesy copies to: Nabil Saba Executive Director, Public Works Agency City of Santa Ana 20 Civic Center Plaza P.O. Box 1988 Santa Ana, California 92702     City Council 19 – 172 5/2/2023 Page 9 of 10 To Consultant: A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 20. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney’s fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. [SIGNATURES ON FOLLOWING PAGE] Dean Francuch Senior Associate Shannon & Wilson 100 North First Street, Suite 200 Burbank, CA 91502 Email: dean.francuch@shanwil.com     City Council 19 – 173 5/2/2023 Page 10 of 10 SIGNATURE PAGE FOR PROFESSIONAL SERVICES AGREEMENT BETWEEN CITY OF SANTA ANA AND SHANNON & WILSON IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: CITY OF SANTA ANA Jennifer L. Hall Kristine Ridge City Clerk City Manager APPROVED AS TO FORM: SONIA R. CARVALHO SHANNON & WILSON: City Attorney By: Jonathan T. Martinez Assistant City Attorney (title) Tax ID# RECOMMENDED FOR APPROVAL: Nabil Saba Executive Director, Public Works Agency Dean Francuch Senior Associate     City Council 19 – 174 5/2/2023 EXHIBIT A SCOPE OF SERVICES     City Council 19 – 175 5/2/2023 City of Santa Ana RFP 23-025 Page A1-1 Appendix ATTACHMENT 1 SCOPE OF WORK CITY OF SANTA ANA REQUEST FOR PROPOSALS FOR PARKS & FACILITY ON-CALL ENGINEERING SERVICES RFP NO. 23-025 INTRODUCTION/BACKGROUND The City of Santa Ana intends to retain Civil Engineering Consultants on an as-needed or "on- call" basis. A Professional Services Agreement will be entered into with several of the qualified firms Civil Engineering consultant(s) to provide professional services for a variety of projects on an on- call basis. On an on-c all, as-needed basis, the selected firm(s) may later be asked to provide professional engineering services proposals on specific, project-by-project basis, based on an agreed-upon specific scope of services and fees. In gene ral, work consists of general engineering design projects. Funding sources for each project may vary for each project/task order assignment shall comply with the funding agency's requirements. The projects may include water and sewer infrastructure design and rehabilitation improvements, storm drain improvements; sidewalks, bike paths, curb and gutrer replacement; slurry seal of residential streets; repair and overlay of asphalt concrete and/or PCC streets; signing, striping, neighborhood traffic studies, traffic signal modifications; landscaping and irrigation systems; park and recreational design., grant application writing, and other related projects as required. O n occasion, environmental and planning support services may also be requested. The City may need consultant services for mapping and legal description preparation, construction management, staking and inspection. Occa sionally the City may also need geotechnical, electrical, mechanical, structural, and other specific infrastructure related services. The consultant shall be able to assist the City through this contract to provide the necessary services. The consultant shall utilize in -house staff and/or sub-consultants to complete the assignments to meet the City sta ndards. For specialized work for which the prime consultant shall require 11 sub-consultant, the prime consultant shall serve as an administrative liaison between the City and the snb-consultant. P rime consultant mark-ups for sub-consultant work will not be allowed. All proposals, plans, drawings, specifications, estimates, grant applications, and/or studies will be subject to the final approval and satisfaction of the City of Santa Ana.     City Council 19 – 176 5/2/2023 City of Santa Ana RFP 23-025 Page A1-2 Scope of Services The work consists of general engineering design and cost estimating for civil works projects, City facilities, Parks and other related projects as required. The work in general, consists of work in the following areas and not limited to: •Civil Design •Transportation/Traffic •Structural •Geotechnical •Land Surveying •Architectural •Landscape Architectural and Irrigation •Environmental •Electrical •Mechanical •Instrumentation and Control Systems •Fire Protection •Land Surveying •Financial and Economic Consulting Engineering Consulting Engineering In addition to general engineering design projects Consultants may be asked to perform the following tasks: •H ydraulic modeling of the water distribution, storm water, and sewer collection systems•Eva luations, studies and recommendations related to water wells, reservoirs, water treatment systems, disinfection systems, pressure control systems, and sewage liftstations, •Electrical and industrial control systems evaluations, studies, dr awings, documentationand recommendations •Mapping Services •Legal Description Preparations •Grant Writing - Services •Environmental/Planning Support •Construction Management Support •Pavement Management •Special Engineering Studies/Reports/Compliance and Investigations •Regulatory Compliance with Federa l and State and Local Agencies •Financial/cash flow analysis public works programs •Assessment and District Formation Services •Sustainable Infrastructure Services •Right of Way Studies If there are any exceptions to the core of requested services, proposers shall list said exceptions in their proposal (matrix form).     City Council 19 – 177 5/2/2023 City of Santa Ana RFP 23-025 Page A1-3 For spec ialized work for which the prime consultant shall require a sub-consultant, the prime consultant shall serve as an administrative liaison between the City and the sub-consultant. The selected consultants must have the expertise, experienc e, and demonstrated resources available to perform the work described in this RFP. General. Requirements and Project Deliverable The Consultant's service s for plans specifications and estimating (PS&E) for engineering project preparation and special studies/investigations shall include and in be in confom1auce with the latest editions of the following: Title 24 of tile California Code of Regulations (California Building Standards Code). American Water Works Association, California Department of Transportation, the Americans with Disabilities Act, the City of Santa Ana Municipal Code (SAMC), professional Standards established by tile City, and or federal, state and local guidelines established in the project. As part of the preparation of the PS&E, tile consultant shall prepare the special provisions pertaining to the items of work included in tile plans that are not addressed on the latest editions of the a pplicable standards. The Consultant shall have complete responsibility for the accuracy and completeness of all documents and plans prepared. The plans will be reviewed by the City of Santa Ana for conformity with the requirements of the Agreement. Review s by the City of Santa Ana do NOT include detailed review or checking of design or the accuracy with which such designs are depicted in. the documents and the plans. The documents and plans furnished under the Agreement shall be of a quality acceptable to the City of Santa Ana. The criteria for acceptance shall be a product of neat appearance, well organized, technically and grammatically correct, checked, and dated and having the maker and checker identified. The Consultant shall have project management control procedures in effect during the entire time work is being performed under the Agreement. This task shall include the following: • Project Management Plan- the consultant shall provide a detail management plan including information and coordination with other agencies to ensure compliance and completion of the (PS&E) packages. This plan shall include all milestones and task breakdown for each of the tasks and subtasks inch1ded therein. The project management shall be submitted to the Project Manager for review and within 15 calendar days of the issued Notice to Proceed • Deliverables • Quality Control/Quality Assurance (QA/QC) Plan • Project Schedule/Invoicing • Project Correspondence In case of conflict, ambiguities, discrepancies, errors, or omissions, the consultant shall submit the matter to the City for clarification.     City Council 19 – 178 5/2/2023 City of Santa Ana RFP 23-025 Page A1-4 The Cons ultant shall perform engineering design services resulting in contract documents (plans, specifications and cost estimates "PS&E") for various projects on an as needed basis. Howe ver, work tasks may include studies or a variety of engineering tasks. If requested by the City, the Consultant shall provide a Work Plan, which includes a detailed schedule of the assigned project prior to the issuance of Notice to Proceed and/or Task Order. Specific Task Orders with Notices to Proceed ("N TPs") will be provided for project(s) at the discretion of the City. Work required per Task Order shall comply with the Scope of Services and additional provisions in each Task Order and this agreement. The following services/items shall include, but are not be limited to: 1.R esearch existing records of utility companies and agencies and coordinate the proposedimprovements with existing field conditions. 2.C onduct an environmental assessment for each proje ct and prepare all documentationrequired to comply with California Environmental. Quality Act (CEQA), and or NationalEnvironmental Protection Act (NEPA). (If required) 3.Provide all field survey and topographic work necessary to complete the design effort.Design level survey and base mapping of the project site shall be prepared in US Customary English units by a California licensed Land Surveyor in accordance with theCity guidelines and in Microstation V8i Computer Aided Design and Drafting (CADD)format. The horizontal datum shall be NAD 88 and the vertical datum shall be NAVD 88. All survey field notes shall be on forms provided by the City, shall be neatly completedin pencil, and shall become property of the City upon completion of the project. Informalfield investigations including marking of removal areas may be required for some of the sidewalk, curb and gutter, and pavement replacement projects . 4.Complete the design of projects including plans, specifications, and engineer'sconstruction cost estimate. The Consultant shall contact manufacturers and/or contractorsto verify the engineer’s estimate prior to submitting to the City. Specifications shall beprepared in Microsoft Word and an electronic copy of the fin al version shall be furnished to the City. The City will provide the specification boiler plate to the Consultant. 5.If requested, all preliminary and bid sets of plans shall be plotted on bond or velum paperusing Microstation V8i CADD software program. All drawings shall be completed per the City of Santa Ana CADD Standards and any special provisions thereof. For interim submittals, the Cit y may opt to receive only PDF versions of the plans for reviewing purposes. If so, the Consultant team will provided plans and/or specifications accordingly. 6.All original plan sheets, the title sheet of the specifications, calculations, and reports shall be signed and stamped by the Consultant's licensed professional engineer responsible/in -charge of the project. 7.If a par t of the on-call project scope, the Consultant shall provide support services during the bidding and construction phases of the project, including, but not limited to: a.Respond to bidder inquiries during the bidding process, including preparation of anyaddenda. Following award of the construction contract, the Consultant shall attend thepre-construction meeting. b.Review and approve all submittals and shop plan dra wings required supporting the     City Council 19 – 179 5/2/2023 City of Santa Ana RFP 23-025 Page A1-5 construction contract. The Consultant shall complete shop drawings reviews within two (2) weeks of receipt. Contract Change Order reviews shall be completed within two (2) working days of receipt. c.Respond to written Requests for Information (RFI) to provide clarification or resolve discrepancies in the contract documents. Responses shall be completed within three (3) working days.d.Provide periodic field reviews and bring to the attention of the City of Santa Ana anydefects or deficiencies in the work by the construction contractor which the Consultant may observe. The Consultant shall ha ve no authority to issue instruction on behalf ofthe City of Santa Ana, or to deputize another to do so. 8.If included in the on-call project scope, upon completion of construction, the Consultantshall prepare as-built plans and submit them to the City. The Consultant shall incorporateall changes to the plans electronically with all necessary revision notations. Once plans have been updated, a signed set of as -built plans shall be submitted to the City with an electroniccopy (in Microstation V8i CADD and pdf formats ) of the final as -built drawings via CD ore- mail. 9.The Consultant shall monitor the project progress, maintain project files, and control the quality of the work performed by in-house staff and/or sub-consultants. Incomplete (notmeeting targeted completion) or poor quality work will not be accepted. The Consultantshall revise the documents within a revised schedule set by lhe City, which may requireovertime. No additional compensation necessary for the consultant to complete this work to the satisfaction of the City shall be approved by the City for the required revisions. It is theresponsibility of the Consultant to produce a professional-level quality of work product. 10. If included in the on call project scope, attend meetings with the City staff as required. 1I. If included in the on-call project scope, the Consultant shall coordinate plan check, design topics, permits and any other issues with the City, other Agencies, and all utility companies as required. At the direction of the City, the Consultant shall be the liaison with affected agencies. 12.If included in the on-call project scope, the Consultant shall be responsible for reviewing and approving addenda and clarifications to plans and specifications. All information regarding the plans and specifications and or documentation related to the project and approved by the City, will then become property of the City. A more detailed scope of work will be provided when/if a specific project or Task Order proposal is requested of a consultant All tasks orders shall include the staff title, hours, hourly .rate and totals as related to the project.     City Council 19 – 180 5/2/2023 City of Santa Ana RFP 23-025 Page A1-6 Construction Plans. Standard Specifications and Estimate (PS&E) Preliminary Design· Attend project scope meeting with City Staff to review project details. Consultant shall field review, inspect and conduct all necessary surveys to prepare a Preliminary Design Repor t (PDR) or alternatives, preliminary cost estimate and preferred alternative as requested by the project manager. A (PS&E) package shall be submitted to re view at 30% design for independent City review. A (PS&E) package shall be submitted to review at 60% design for independent City review. A (PS&E) package shall be submitted to review at for 100% FINAL independent design review. The City will review and comment on the PS&E packages with a turnaround goal of (2) weeks. One (1) copy of the documents with comments will be returned to the consultant. Unless, several agencies are involved in the review process multiple documents with comments will be provided to the consultant. After the fin al design comments have been incorporated the consultant shall provide the City with f in al (PS&E) package ready for bid. See Section - General Requirements and Project Deliverables Section. Project Schedule and Progress: Progress review meetings shall be held at intervals deemed appropriate by the City. The Consultant shall furnish two copies of all completed work or partially completed update/status since the last progress review meeting. Progress reports shall be submitted monthly in electronic format indicating achievements 1md project schedule progress. City Responsibilities: The City will provide information in its possession relevant to the preparation of the required information in the RFP. The City will provide only the staff assistance and the documentation specifically in referred to herein. • Furnish scope of work and provide general direction as needed for the assigned project • All plan check coordination within the City • Advertise, award, and administer of construction contract • Electronic files (sample plans & specifications, City of Santa Ana's CADD Standards) • Electronic files for title sheets and sheet borders • Facilitate meeting space and coordination and City facilities Fee Proposal: In addition to Section IV.B.3 (Submittal Requirements: Fee Proposal) fee schedule shall be structured as follows:     City Council 19 – 181 5/2/2023 City of Santa Ana RFP 23-025 Page A1-7 The fee proposal shall include the firm's standard hourly fee schedule, and/or project fee schedule where applicable and as outlined in this this documents. A list of all positions and hourly rates required to perform the services described herein. A more detailed scope of work will be provided when/if a specific project or Task Order proposal is requested of a consultant. Other Terms and Conditions: 1. The project will be implemented in compliance with the City of Santa Ana's policies, as well as Prevailing Wages and State/Federal Requirements. 2. The City regards the inclusion of Califomia based designs, enginee ring , and construction professionals, facilities, and se rvices as part of the Team to be highly desirable, but not mandatory. 3. The City reserves the right to amend this Request for Proposal by addendum prior to the final dates of submission. 4. All reports, proposals, or other data or materials which are submitted shall become the sole property of the City of Santa Ana with the exception of the confidential financial Capacity information and sealed fee proposals which will be returned to all proposers after award of contract to the selected Team. 5. All products used or developed in the execution of a ny contract resulting from this request will remain in the public domain at the completion of this project. 6. The City has an affirmative action program. The purpose of the affirmative action program is to encourage certified minority business enterprises and women business enterprises. All submitting firms must have established affirmative action programs approvable by the City. During the RFP stage, all firms will need to complete a "Certification of Non- Discrimination by Contractors “for each firm on their team.     City Council 19 – 182 5/2/2023 EXHIBIT B COMPENSATION Consultant’s Fee Proposal     City Council 19 – 183 5/2/2023 2023 FEE SCHEDULE – LOS ANGELES OFFICE Fees for Professional Services Officers/Associates  Senior Vice President ................................................................................................... $310.00/hr.  Vice President ................................................................................................................ $285.00/hr.  Senior Associate ............................................................................................................ $255.00/hr.  Associate ........................................................................................................................ $230.00/hr.  Engineering/Geology/Hydrology/Environmental  Senior Professional III .................................................................................................. $205.00/hr.  Senior Professional II .................................................................................................... $185.00/hr.  Senior Professional I ..................................................................................................... $165.00/hr.  Professional IV .............................................................................................................. $140.00/hr.  Professional III .............................................................................................................. $130.00/hr.  Professional II ................................................................................................................ $120.00/hr.  Professional I ................................................................................................................. $105.00/hr.  Field and Lab Technician/Drafter/Technical Assistant  Regular  Overtime  DGI and Senior Technical Services ...................................... $135.00/hr. ................... $169.00/hr.  Technical Services (IV, III) .................................................... $115.00/hr. ................... $144.00/hr.  Technical Services (II, I) .......................................................... $85.00/hr. ................... $106.00/hr.  Administrative Regular  Overtime  Office Services (Senior, V, IV) .............................................. $140.00/hr. ................... $175.00/hr.  Office Services (III, II)  ........................................................... $100.00/hr. ................... $125.00/hr.  Office Services (I) ..................................................................... $85.00/hr. ................... $106.00/hr.  Special Services  Senior Consultant ........................................................................................................... as quoted  Consultant ........................................................................................................................ as quoted  Instrumentation Specialist ........................................................................................... $195.00/hr.  Prevailing Wage Surcharge   The hourly rates will be increased by $45 per hour for prevailing wage work.    Expert Testimony  The hourly rates for the services of our staff will be doubled for time spent actually providing expert testimony.   Subconsultants, Subcontractors, and  Reimbursable Expenses  Expenses other than salaries that are directly attributable to our professional services will be invoiced at our cost  plus 15%  Shannon & Wilson may employ subconsultants and subcontractors, as necessary, to assist in furnishing  its services.  Examples include, but are not limited to, drillers, excavating companies, and laboratories.   Subconsultant and subcontractor fees will be invoiced at cost plus 15%.   Vehicles  Trucks and Field Vehicles…………………. ……………….$25/hour up to $200.00/day  Personal Vehicles ……………………………………………..per Federal Mileage Rate  Field Equipment and Laboratory Testing (see separate schedule)  These rates are for services provided for the current fiscal year (FY).  At the end of each FY (December 31), rates will  be adjusted for the next FY and invoiced accordingly, but in no event shall exceed 3% annually.     City Council 19 – 184 5/2/2023 EXHIBIT 9     City Council 19 – 185 5/2/2023     City Council 19 – 186 5/2/2023     City Council 19 – 187 5/2/2023     City Council 19 – 188 5/2/2023     City Council 19 – 189 5/2/2023     City Council 19 – 190 5/2/2023     City Council 19 – 191 5/2/2023     City Council 19 – 192 5/2/2023     City Council 19 – 193 5/2/2023     City Council 19 – 194 5/2/2023     City Council 19 – 195 5/2/2023     City Council 19 – 196 5/2/2023     City Council 19 – 197 5/2/2023     City Council 19 – 198 5/2/2023     City Council 19 – 199 5/2/2023     City Council 19 – 200 5/2/2023     City Council 19 – 201 5/2/2023     City Council 19 – 202 5/2/2023     City Council 19 – 203 5/2/2023     City Council 19 – 204 5/2/2023     City Council 19 – 205 5/2/2023 Page 1 of 10 CONSULTANT AGREEMENT BETWEEN THE CITY OF SANTA ANA AND WILLDAN ENGINEERING FOR ON-CALL ENGINEERING SERVICES THIS AGREEMENT is made and entered into on this 2nd day of May, 2023 by and between Willdan Engineering (“Consultant”), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”). RECITALS A.On February 22, 2023 the City issued a Request for Proposal (“RFP”) No. 23-025, by which it desired to retain a consultant having special skill and knowledge in the field of engineering services on an “on-call” basis for the City’s Public Works Agency. B.Consultant submitted a responsive proposal that was among those selected by the city. Consultant represents that it is able and willing to provide such services described in the scope of work that was included in the RFP No. 23-025. C.In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1.SCOPE OF SERVICES During the term of this Agreement, Consultant shall perform all tasks, services, and obligations described in the scope of work section included within RFP No. 23-025, including providing all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in the “Scope of Services”, which was included in RFP 23-025 and is attached hereto and fully incorporated herein by this reference as Exhibit A. 2.COMPENSATION a.City neither warrants nor guarantees any minimum or maximum compensation to Consultant under this Agreement. Consultant shall be paid only for actual services performed under this Agreement at the rates and charges identified in Consultant’s Fee Proposal, which is attached hereto and fully incorporated herein by this reference as Exhibit B. Consultant is one of ten (10) separate consultants selected to provide services on an on-call basis under RFP 23-025. The total compensation for services provided by all consultants selected under RFP 23-025 shall not exceed the shared aggregate amount of $5,000,000.00 during the term of this Agreement, including any extension periods as set forth in Section 3, below. EXHIBIT 10     City Council 19 – 206 5/2/2023 Page 2 of 10 b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. 3. TERM This Agreement shall commence on May 2, 2023 and end on May 1, 2026, with the option for the City to grant up to two (2), 1-year extensions, exercisable by a writing by the City Manager and the City Attorney, unless terminated earlier in accordance with Section 15, below. 4. INDEPENDENT CONTRACTOR Consultant shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 5. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement (“Documents & Data”). Consultant shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk. 6. INSURANCE a. Consultant shall not commence work for the City until it has provided evidence satisfactory to the City that it has secured all insurance required under this Section. In addition, Consultant shall not allow any subconsultant to commence work on any subcontract until it has secured all insurance required under this Section.     City Council 19 – 207 5/2/2023 Page 3 of 10 b. Insurance coverage shall be at least as broad as: (i) Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit. (ii) Automobile Liability: Insurance Services Office Form Number CA 0001 covering, Code 1 (any auto), or if Consultant has no owned autos, Code 8 (hired) and 9 (non-owned), with limit no less than $1,000,000 per accident for bodily injury and property damage. (iii) Workers’ Compensation insurance as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease. (iv) Professional Liability (Errors and Omissions) Insurance appropriates to the Consultant’s profession, with limit no less than $2,000,000 per occurrence or claim, $2,000,000 aggregate. (v) If the Consultant maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City. c. Other Insurance Provisions. The insurance policies are to contain, or be endorsed to contain, the following provisions: (i) Additional Insured Status. The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Consultant’s insurance (at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used). (ii) Primary Coverage. For any claims related to this contract, the Consultant’s insurance coverage shall be primary insurance primary coverage at least as broad as ISO CG 20 01 04 13 as respects the City,     City Council 19 – 208 5/2/2023 Page 4 of 10 its officers, officials, employees, and volunteers. Any insurance or self- insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Consultant’s insurance and shall not contribute with it. (iii)Notice of Cancellation. Each insurance policy required above shall state that coverage shall not be canceled, except with notice to the City. (iv) Waiver of Subrogation. Consultant hereby grants to City a waiver of any right to subrogation which any insurer of said Consultant may acquire against the City by virtue of the payment of any loss under such insurance. Consultant agrees to obtain any endorsement that may b e necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer. (v) Self-Insured Retentions. Self-insured retentions must be declared to and approved by the City. The City may require the Consultant to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City. (vi) Acceptability of Insurers. Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City. (vii) Claims Made Policies. If any of the required policies provide coverage on a claims-made basis: • The Retroactive Date must be shown and must be before the date of the contract or the beginning of contract work. • Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. • If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, the Consultant must purchase “extended reporting” coverage for a minimum of five (5) years after completion of contract work. (viii) Verification of Coverage. Consultant shall furnish the City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting     City Council 19 – 209 5/2/2023 Page 5 of 10 coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to City before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. (ix) Subcontractors. Consultant shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Consultant shall ensure that City is an additional insured on insurance required from subcontractors. (x) Special Risks or Circumstances. City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. 7. INDEMNIFICATION Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Consultant, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Consultant’s services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant. 8. INTELLECTUAL PROPERTY INDEMNIFICATION Consultant shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States’ letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Consultant to the City pursuant to this Agreement. 9. RECORDS Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to     City Council 19 – 210 5/2/2023 Page 6 of 10 the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement. 10. CONFIDENTIALITY If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. “Confidential Information” shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City. 11. CONFLICT OF INTEREST CLAUSE Consultant covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 12. NON-DISCRIMINATION Consultant shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, o r disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 13. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Consultant, and supersedes any and all other agreements, oral or written, between the parties. In     City Council 19 – 211 5/2/2023 Page 7 of 10 the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein. 14. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City’s ability to have any of the services which are the subject to this Agreement performed by City personnel or by other consultants retained by City. 15. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 16. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 17. JURISDICTION - VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be     City Council 19 – 212 5/2/2023 Page 8 of 10 determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 18. PROFESSIONAL LICENSES Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 19. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Jennifer L. Hall Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax: 714- 647-6956 With courtesy copies to: Nabil Saba Executive Director, Public Works Agency City of Santa Ana 20 Civic Center Plaza P.O. Box 1988 Santa Ana, California 92702     City Council 19 – 213 5/2/2023 Page 9 of 10 To Consultant: A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 20. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney’s fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. [SIGNATURES ON FOLLOWING PAGE] Vanessa Munoz President Willdan Engineering 62401 E. Katella Ave., Suite 300 Anaheim, CA 92806 Fax: 714-940-4920     City Council 19 – 214 5/2/2023     City Council 19 – 215 5/2/2023 EXHIBIT A SCOPE OF SERVICES     City Council 19 – 216 5/2/2023 City of Santa Ana RFP 23-025 Page A1-1 Appendix ATTACHMENT 1 SCOPE OF WORK CITY OF SANTA ANA REQUEST FOR PROPOSALS FOR PARKS & FACILITY ON-CALL ENGINEERING SERVICES RFP NO. 23-025 INTRODUCTION/BACKGROUND The City of Santa Ana intends to retain Civil Engineering Consultants on an as-needed or "on- call" basis. A Professional Services Agreement will be entered into with several of the qualified firms Civil Engineering consultant(s) to provide professional services for a variety of projects on an on- call basis. On an on-c all, as-needed basis, the selected firm(s) may later be asked to provide professional engineering services proposals on specific, project-by-project basis, based on an agreed-upon specific scope of services and fees. In general, wor k consists of general engineering design projects. Funding sources for each project may vary for each project/task order assignment shall comply with the funding agency's requirements. The projects may include water and sewer infrastructure design and rehabilitation improvements, storm drain improvements; sidewalks, bike paths, curb and gutrer replacement; slurry seal of residential streets; repair and overlay of asphalt concrete and/or PCC streets; signing, striping, neighborhood traffic studies, traffic signal modifications; landscaping and irrigation systems; park and recreational design., grant application writing, and other related projects as required. O n occasion, environmental and planning support services may also be requested. The City may need consultant services for mapping and legal description preparation, construction management, staking and inspection. Occa sionally the City may also need geotechnical, electrical, mechanical, structural, and other specific infrastructure related services. The consultant shall be able to assist the City through this contract to provide the necessary services. The consultant shall utilize in -house staff and/or sub-consultants to complete the assignments to meet the City sta ndards. For specialized work for which the prime consultant shall require 11 sub-consultant, the prime consultant shall serve as an administrative liaison between the City and the snb-consultant. P rime consultant mark-ups for sub-consultant work will not be allowed. All proposals, plans, drawings, specifications, estimates, grant applications, and/or studies will be subject to the final approval and satisfaction of the City of Santa Ana.     City Council 19 – 217 5/2/2023 City of Santa Ana RFP 23-025 Page A1-2 Scope of Services The work consists of general engineering design and cost estimating for civil works projects, City facilities, Parks and other related projects as required. The work in general, consists of work in the following areas and not limited to: •Civil Design •Transportation/Traffic •Structural •Geotechnical •Land Surveying •Architectural •Landscape Architectural and Irrigation •Environmental •Electrical •Mechanical •Instrumentation and Control Systems •Fire Protection •Land Surveying •Financial and Economic Consulting Engineering Consulting Engineering In addition to general engineering design projects Consultants may be asked to perform the following tasks: •Hydraulic modeling of the water distribution, storm water, and sewer collection systems•Eva luations, studies and recommendations related to water wells, reservoirs, water treatment systems, disinfection systems, pressure control systems, and sewage liftstations, •Electrical and industrial control systems evaluations, studies, dr awings, documentationand recommendations •Mapping Services •Legal Description Preparations •Grant Writing - Services •Environmental/Planning Support •Construction Management Support •Pavement Management •Special Engineering Studies/Reports/Compliance and Investigations •Regulatory Compliance with Federa l and State and Local Agencies •Financial/cash flow analysis public works programs •Assessment and District Formation Services •Sustainable Infrastructure Services •Right of Way Studies If there are any exceptions to the core of requested services, proposers shall list said exceptions in their proposal (matrix form).     City Council 19 – 218 5/2/2023 City of Santa Ana RFP 23-025 Page A1-3 For spec ialized work for which the prime consultant shall require a sub-consultant, the prime consultant shall serve as an administrative liaison between the City and the sub-consultant. The selected consultants must have the expertise, experienc e, and demonstrated resources available to perform the work described in this RFP. General. Requirements and Project Deliverable The Consulta nt's service s for plans specifications and estimating (PS&E) for engineering project preparation and special studies/investigations shall include and in be in confom1auce with the latest editions of the following: Title 24 of tile California Code of Regulations (California Building Standards Code). American Water Works Association, California Department of Transportation, the Americans with Disabilities Act, the City of Santa Ana Municipal Code (SAMC), professional Standards established by tile City, and or federal, state and local guidelines established in the project. As part of the preparation of the PS&E, tile consultant shall prepare the special provisions pertaining to the items of work included in tile plans that are not addressed on the latest editions of the a pplicable standards. The Consultant shall have complete responsibility for the accuracy and completeness of all documents and plans prepared. The plans will be reviewed by the City of Santa Ana for conformity with the requirements of the Agreement. Review s by the City of Santa Ana do NOT include detailed review or checking of design or the accuracy with which such designs are depicted in. the documents and the plans. The documents and plans furnished under the Agreement shall be of a quality acceptable to the City of Santa Ana. The criteria for acceptance shall be a product of neat appearance, well organized, technically and grammatically correct, checked, and dated and having the maker and checker identified. The Consultant shall have project management control procedures in effect during the entire time work is being performed under the Agreement. This task shall include the following: •Project Management Plan- the consultant shall provide a detail management plan including information and coordination with other agencies to ensure compliance and completion of the (PS&E) packages. This plan shall include all milestones and task breakdown for each of the tasks and subtasks inch1ded therein. The project management shall be submitted to the Project Manager for review and within 15 calendar days of the issued Notice to Proceed •Deliverables •Quality Control/Quality Assurance (QA/QC) Plan •Project Schedule/Invoicing •Project Correspondence In case of conflict, ambiguities, discrepancies, errors, or omissions, the consultant shall submit the matter to the City for clarification.     City Council 19 – 219 5/2/2023 City of Santa Ana RFP 23-025 Page A1-4 The Cons ultant shall perform engineering design services resulting in contract documents (plans, specifications and cost estimates "PS&E") for various projects on an as needed basis. Howe ver, work tasks may include studies or a variety of engineering tasks. If requested by the City, the Consultant shall provide a Work Plan, which includes a detailed schedule of the assigned project prior to the issuance of Notice to Proceed and/or Task Order. Specific Task Orders with Notices to Proceed ("N TPs") will be provided for project(s) at the discretion of the City. Work required per Task Order shall comply with the Scope of Services and additional provisions in each Task Order and this agreement. The following services/items shall include, but are not be limited to: 1.Researc h existing records of utility companies and agencies and coordinate the proposedimprovements with existing field conditions. 2.Conduct an environmental assessment for each proje ct and prepare all documentationrequired to comply with California Environmental. Quality Act (CEQA), and or NationalEnvironmental Protection Act (NEPA). (If required) 3.Provide all field survey and topographic work necessary to complete the design effort.Design level survey and base mapping of the project site shall be prepared in US Customary English units by a California licensed Land Surveyor in accordance with theCity guidelines and in Microstation V8i Computer Aided Design and Drafting (CADD)format. The horizontal datum shall be NAD 88 and the vertical datum shall be NAVD 88. All survey field notes shall be on forms provided by the City, shall be neatly completedin pencil, and shall become property of the City upon completion of the project. Informalfield investigations including marking of removal areas may be required for some of the sidewalk, curb and gutter, and pavement replacement projects . 4.Complete t he design of projects including plans, specifications, and engineer'sconstruction cost estimate. The Consultant shall contact manufacturers and/or contractorsto verify the engineer’s estimate prior to submitting to the City. Specifications shall beprepared in Microsoft Word and an electronic copy of the fin al version shall be furnished to the City. The City will provide the specification boiler plate to the Consultant. 5.If requested, all preliminary and bid sets of plans shall be plotted on bond or velum paperusing Microstation V8i CADD software program. All drawings shall be completed per the City of Santa Ana CADD Standards and any special provisions thereof. For interimsubmittals, the Cit y may opt to receive only PDF versions of the plans for reviewingpurposes. If so, the Consultant team will provided plans and/or specifications accordingly. 6.All original plan sheets, the title sheet of the specifications, calculations, and reports shall be signed and stamped by the Consultant's licensed professional engineer responsible/in -charge of the project. 7.If a par t of the on-call project scope, the Consultant shall provide support services during the bidding and construction phases of the project, including, but not limited to: a.Respond to bidder inquiries during the bidding process, including preparation of anyaddenda. Following award of the construction contract, the Consultant shall attend thepre-construction meeting. b.Review and approve all submittals and shop plan dra wings required supporting the     City Council 19 – 220 5/2/2023 City of Santa Ana RFP 23-025 Page A1-5 construction contract. The Consultant shall complete shop drawings reviews within two (2) weeks of receipt. Contract Change Order reviews shall be completed within two (2) working days of receipt. c.Respond to written Requests for Information (RFI) to provide clarification or resolve discrepancies in the contract documents. Responses shall be completed within three (3) working days.d.Provide periodic field reviews and bring to the attention of the City of Santa Ana anydefects or deficiencies in the work by the construction contractor which the Consultant may observe. The Consultant shall ha ve no authority to issue instruction on behalf ofthe City of Santa Ana, or to deputize another to do so. 8.If included in the on-call project scope, upon completion of construction, the Consultantshall prepare as-built plans and submit them to the City. The Consultant shall incorporateall changes to the plans electronically with all necessary revision notations. Once plans have been updated, a signed set of as -built plans shall be submitted to the City with an electroniccopy (in Microstation V8i CADD and pdf formats ) of the final as -built drawings via CD ore- mail. 9. The Consultant shall monitor the project progress, maintain project files, and control the quality of the work performed by in-house staff and/or sub-consultants. Incomplete (notmeeting targeted completion) or poor quality work will not be accepted. The Consultantshall revise the documents within a revised schedule set by lhe City, which may requireovertime. No additional compensation necessary for the consultant to complete this work to the satisfaction of the City shall be approved by the City for the required revisions. It is theresponsibility of the Consultant to produce a professional-level quality of work product. 10. If included in the on call project scope, attend meetings with the City staff as required. 1I. If included in the on-call project scope, the Consultant shall coordinate plan check, design topics, permits and any other issues with the City, other Agencies, and all utility companies as required. At the direction of the City, the Consultant shall be the liaison with affected agencies. 12.If included in the on-call project scope, the Consultant shall be responsible for reviewing and approving addenda and clarifications to plans and specifications. All information regarding the plans and specifications and or documentation related to the project and approved by the City, will then become property of the City. A more deta iled scope of work will be provided when/if a specific project or Task Order proposal is requested of a consultant All tasks orders shall include the staff title, hours, hourly .rate and totals as related to the project.     City Council 19 – 221 5/2/2023 City of Santa Ana RFP 23-025 Page A1-6 Construction Plans. Standard Specifications and Estimate (PS&E) Preliminary Design· Attend project scope meeting with City Staff to review project details. Consultant shall field review, inspect and conduct all necessary surveys to prepare a Preliminary Design Repor t (PDR) or alternatives, preliminary cost estimate and preferred alternative as requested by the project manager. A (PS&E) package shall be submitted to re view at 30% design for independent City review. A (PS&E) package shall be submitted to review at 60% design for independent City review. A (PS&E) package shall be submitted to review at for 100% FINAL independent design review. The City will review and comment on the PS&E packages with a turnaround goal of (2) weeks. One (1) copy of the documents with comments will be returned to the consultant. Unless, several agencies are involved in the review process multiple documents with comments will be provided to the consultant. After the fin al design comments have been incorporated the consultant shall provide the City with f in al (PS&E) package ready for bid. See Section - General Requirements and Project Deliverables Section. Project Schedule and Progress: Progress review meetings shall be held at intervals deemed appropriate by the City. The Consultant shall furnish two copies of all completed work or partially completed update/status since the last progress review meeting. Progress reports shall be submitted monthly in electronic format indicating achievements 1md project schedule progress. City Responsibilities: The City will provide information in its possession relevant to the preparation of the required information in the RFP. The City will provide only the staff assistance and the documentation specifically in referred to herein. •Furnish s cope of work and provide general direction as needed for the assigned project •All plan check coordination within the City •Advertise, award, and administer of construction contract •Electronic files (sample plans & specifications, City of Santa Ana's CADD Standards) •Electronic files for title sheets and sheet borders •Facilitate meeting space and coordination and City facilities Fee Proposal: In addition to Section IV.B.3 (Submittal Requirements: Fee Proposal) fee schedule shall be structured as follows:     City Council 19 – 222 5/2/2023 City of Santa Ana RFP 23-025 Page A1-7 The fee proposal shall include the firm's standard hourly fee schedule, and/or project fee schedule where applicable and as outlined in this this documents. A list of all positions and hourly rates required to perform the services described herein. A more detailed scope of work will be provided when/if a specific project or Task Order proposal is requested of a consultant. Other Terms and Conditions: 1. The project will be implemented in compliance with the City of Santa Ana's policies, as well as Prevailing Wages and State/Federal Requirements. 2. The City regards the inclusion of Califomia based designs, enginee ring , and construction professionals, facilities, and se rvices as part of the Team to be highly desirable, but not mandatory. 3. The City reserves the right to amend this Request for Proposal by addendum prior to the final dates of submission. 4. All reports, proposals, or other data or materials which are submitted shall become the sole property of the City of Santa Ana with the exception of the confidential financial Capacity information and sealed fee proposals which will be returned to all proposers after award of contract to the selected Team. 5. All products used or developed in the execution of a ny contract resulting from this request will remain in the public domain at the completion of this project. 6. The City has an affirmative action program. The purpose of the affirmative action program is to encourage certified minority business enterprises and women business enterprises. All submitting firms must have established affirmative action programs approvable by the City. During the RFP stage, all firms will need to complete a "Certification of Non- Discrimination by Contractors “for each firm on their team.     City Council 19 – 223 5/2/2023 EXHIBIT B COMPENSATION Consultant’s Fee Proposal     City Council 19 – 224 5/2/2023 March 25, 2023 City of Santa Ana Attn.: Michael Ortiz Public Works Agency; M-22 20 Civic Center Plaza; Ross Annex Santa Ana, CA 92701 Subject: Fee Proposal to Provide Parks & Facility On-Call Engineering Services, RFP No. 23-025 Dear Mr. Ortiz: Willdan Engineering (Willdan) is pleased to submit this fee proposal to provide Parks & Facility On-Call Engineering Services as identified in our technical proposal. Should you have any questions regarding the following fee proposal, please contact Mr. Mike Bustos by mail at Willdan Engineering, 2401 East Katella Avenue, Suite 300, Anaheim, CA 92806; by phone at805.279.6870; or by email at mbustos@willdan.com. Respectfully submitted, Willdan Engineering Vanessa Munoz, PE, TE President     City Council 19 – 225 5/2/2023 3%     City Council 19 – 226 5/2/2023 3%     City Council 19 – 227 5/2/2023 3%     City Council 19 – 228 5/2/2023     City Council 19 – 229 5/2/2023     City Council 19 – 230 5/2/2023 Public Works Agency www.santa-ana.org/public-works Item # {{item. number}} City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report May 2, 2023 TOPIC: Agreements for On-Call Emergency Asphalt and Concrete Services AGENDA TITLE Approve Agreements with Bruce Anderson Enterprises, Inc. dba A’s Construction, EBS General Engineering, Inc., Palp, Inc. dba Excel Paving Co., Hardy & Harper, Inc., Vido Samarzich, Inc., and We R Builders, Inc. for Emergency Asphalt and Portland Cement Concrete (PCC) Services for a Total Amount Not to Exceed $3,000,000 for up to a Five- Year Term (Non-General Fund) RECOMMENDED ACTION Authorize the City Manager to execute agreements with Bruce Anderson Enterprises, Inc. dba A’s Construction, EBS General Engineering, Inc., Palp, Inc. dba Excel Paving Co., Hardy & Harper, Inc., Vido Samarzich, Inc., and We R Builders, Inc. to provide on- call asphalt and concrete placement services for a shared aggregate amount not to exceed $3,000,000, for a three-year term beginning May 2, 2023 and expiring May 1, 2026 with provisions for two, one-year extensions, subject to non-substantive changes approved by the City Manager and City Attorney. DISCUSSION The City occasionally requires the services of independent contractors to assist with emergency asphalt pavement and concrete pavement repairs. These services may include performing related site restoration such as repairs to streets, sidewalks, curbs, gutters, and curb ramps, as directed by staff, to ensure infrastructure is maintained in an appropriate and safe condition during unforeseen events. Portland cement concrete (PCC) may be mixed at a central location and transported to a job site, or mixed at a project site. On January 18, 2023, the Public Works Agency (PWA) issued a Request for Proposals (RFP) for emergency on-call asphalt concrete, and concrete repairs via the City's Planet Bids website. A total of 735 vendors were notified of the RFP and 29 downloaded the proposal files. Six proposals were received and evaluated by a selection committee based on criteria as outlined in the RFP. Listed below are the responding firms with qualifying proposal scores:     City Council 20 – 1 5/2/2023 Agreements for On-Call Emergency Asphalt and PCC Services May 2, 2023 Page 2 3 4 0 6 Firm City Rank A’s Construction Santa Ana, CA 1 Vido Samarzich, Inc.Rancho Cucamonga, CA 2 EBS General Engineering Inc.Corona, CA 3 Excel Paving Co.Long Beach, CA 4 Hardy & Harper, Inc.Lake Forest, CA 5 We R Builders, Inc.Glendale, CA 6 Staff recommends awarding on-call agreements to all six top-ranked shortlisted firms: A’s Construction, EBS General Engineering Inc., Excel Paving Co., Hardy & Harper, Inc., Vido Samarzich, Inc., and We R Builders, Inc. to provide on-call emergency repairs (Exhibits 1-6). These highly ranked firms demonstrated they have the experience, staff, equipment, and the financial security to provide a rapid response to the City's emergency infrastructure needs. The firms’ rates are reasonable and within industry standard, the teams’ qualifications are appropriate, and the proposals were determined to provide the best value for the City. FISCAL IMPACT At this time, there is no fiscal impact associated with this action. During the FY 2022- 2025 contractual term, the Public Works Agency will follow the established on-call services process when requesting necessary fiscal review and authorization for any potential fiscal impact. Prior to utilizing the on-call services for any of these future task orders, PWA staff must receive Finance and Management Services Agency approval of funding and project activities to be used to ensure funds are available under the shared $3,000,000 aggregate for any projects using local or discretionary funds. Upon successful completion of the fiscal review, a corresponding Notice to Proceed containing the specific scope and maximum expenditure for the task order will be issued. EXHIBIT(S) 1. Agreement with A’s Construction 2. Agreement with EBS General Engineering Inc. 3. Agreement with Excel Paving Co. 4. Agreement with Hardy & Harper 5. Agreement with Vido Samarzich, Inc. 6. Agreement with We R Builders, Inc. Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Kristine Ridge, City Manager     City Council 20 – 2 5/2/2023 AGREEMENT WITH BRUCE ANDERSON ENTERPRISES, INC., DBA A’S CONSTRUCTION TO PROVIDE ON-CALL EMERGENCY ASPHALT AND PCC SERVICES FOR THE CITY OF SANTA ANA THIS AGREEMENT is made and entered into on this 2nd day of May, 2023 by and between Bruce Anderson Enterprises, Inc., a California corporation dba A’s Construction (“Contractor”), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”). RECITALS A.On January 18, 2023, the City issued Request for Proposal (“RFP”) No. 22-096, by which it sought qualified contractors to provide on-call emergency asphalt and PCC services for the City’s Public Works Agency. B.Contractor submitted a responsive proposal that was among those selected by the City. Contractor represents that it is able and willing to provide the services described in the scope of work that was included in RFP 22-096. C.In undertaking the performance of this Agreement, Contractor represents that it is knowledgeable in its field and that any services performed by Contractor under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES On an on-call basis, and at the City’s sole discretion, Contractor shall perform the services described in the scope of work that was included in RFP No. 22-096, which is attached as Exhibit A, and incorporated in full. 2. COMPENSATION a.City neither warrants nor guarantees any minimum or maximum compensation to Contractor under this Agreement. Contractor shall be paid only for actual services performed under this Agreement at the rates and charges identified in Exhibit B. Contractor is one of six (6) contractors selected to provide emergency asphalt and PCC services on an on-call basis under RFP 22-096. The total compensation for these services provided by all such contractors selected under RFP 22-096 shall not exceed the shared aggregate amount of Three Million, Dollars and Zero Cents ($3,000,000) during the term of the Agreement, including any extension periods. b. Payment by City shall be made within 45 days (forty-five) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not EXHIBIT 1     City Council 20 – 3 5/2/2023 be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. 3. TERM This Agreement shall commence on the date first written above and terminate on May 1, 2026, unless terminated earlier in accordance with Section 16, below. The term of this Agreement may be extended for up to two (2), one-year periods upon a writing executed by the City Manager and City Attorney. 4. PREVAILING WAGES Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on “public works” and “maintenance” projects. If the services being performed are part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 5. INDEPENDENT CONTRACTOR Contractor shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Contractor performs the services which are the subject matter of this Agreement; however, the services to be provided by Contractor shall be provided in a manner consistent with all applicable standards and regulations governing such services. Contractor shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 6. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans , specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Contractor under this Agreement (“Documents & Data”). Contractor shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Contractor represents and warrants that Contractor has the legal right to license any and all Documents & Data. Contractor makes no such representation and warranty in regard to Documents & Data which were provided to Contractor by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not     City Council 20 – 4 5/2/2023 within the purposes intended by this Agreement shall be at City’s sole risk. 7. INSURANCE Prior to undertaking performance of work under this Agreement, Contractor shall maintain and shall require its subcontractors, if any, to obtain and maintain insurance as described below: a.Minimum Scope and Limit of Insurance (1)Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit. (2)Automobile Liability: ISO Form Number CA 00 01 covering any auto (Code 1), or if Contractor has no owned autos, hired, (Code 8) and non-owned autos (Code 9), with a limit no less than $1,000,000 per accident for bodily injury and property damage. (3)Workers’ Compensation: as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease. (4)Professional Liability (Errors and Omissions): if Contractor is or employs a licensed professional such as an architect or engineer: Professional liability (errors and omissions) insurance, with a combined single limit of not less than $1,000,000 per claim and a $2,000,000 aggregate. (5)Broader Coverage: if the Contractor maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City. b. Other Insurance Provisions (1)Additional Insured Status: The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Contractor’s insurance (at least as broad as ISO Form CG 20 10 11 85 or if not available, through the addition of both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 if a later edition is used).     City Council 20 – 5 5/2/2023 (2)Primary Coverage: For any claims related to this contract, the Contractor’s insurance coverage shall be primary coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees, and volunteers. Any insurance or self- insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Contractor’s insurance and shall not contribute with it. (3)Notice of Cancellation: Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the City. (4)Waiver of Subrogation: Contractor hereby grants to City a waiver of any right to subrogation that any insurer of said Contractor may acquire against the City by virtue of the payment of any loss under such insurance. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer. (5)Self-Insured Retentions: Self-insured retentions must be declared to and approved by the City. The City may require the Contractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City. (6)Claims Made Policies (applicable only to professional liability): i.The retroactive date must be shown, and must be before the date of the contract or the beginning of contract work. ii.Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. iii.If coverage is canceled or non-renewed, and not replaced with another claims- made policy form with a Retroactive Date prior to the contract effective date, the Contractor must purchase “extended reporting” coverage for a minimum of five (5) years after completion of work. (7)Acceptability of Insurers: Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City. (8)Verification of Coverage: Contractor shall furnish the City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to City before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor’s obligation to provide them.     City Council 20 – 6 5/2/2023 The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. (9)Subcontractors: Contractor shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from subcontractors. For CGL coverage, subcontractors shall provide coverage with a form at least as broad as CG 20 38 04 13. (10)Special Risks or Circumstances: City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. 8. INDEMNIFICATION Contractor agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Contractor, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Contractor further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Contractor’s services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor. 9. INTELLECTUAL PROPERTY INDEMNIFICATION Contractor shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States’ letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Contractor to the City pursuant to this Agreement. 10. RECORDS Contractor shall keep records and invoices in connection with the work to be performed under this     City Council 20 – 7 5/2/2023 Agreement. Contractor shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Contractor under this Agreement. All such records and invoices shall be clearly identifiable. Contractor shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Contractor shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Contractor under this Agreement. 11. CONFIDENTIALITY If Contractor receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Contractor agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. “Confidential Information” shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Contractor disclosed in a publicly available source; (c) is in rightful possession of the Contractor without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Contractor without reference to information disclosed by the City. 12. CONFLICT OF INTEREST CLAUSE Contractor covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 13. NON-DISCRIMINATION Contractor shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Contractor affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 14. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Contractor, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized     City Council 20 – 8 5/2/2023 representative of Contractor. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Contractor or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein. 15. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Contractor, Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City’s ability to have any of the services which are the subject to this Agreement performed by City personnel or by other contractors retained by City. 16. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Contractor shall be entitled to receive and the City shall pay Contractor compensation for all services performed by Contractor prior to receipt of such notice of termination, subject to the following conditions: a.As a condition of such payment, the Executive Director may require Contractor to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Contractor consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 17. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 18. JURISDICTION - VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement.     City Council 20 – 9 5/2/2023 19. PROFESSIONAL LICENSES Contractor shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Contractor shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 20. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax: 714- 647-6956 With courtesy copies to: Nabil Saba Executive Director, Public Works Agency City of Santa Ana 20 Civic Center Plaza (M-21) P.O. Box 1988 Santa Ana, California 92702 Fax: 714-647-5635 To Contractor: Andres Aguilar, CEO Bruce Anderson Enterprises, Inc., dba A’s Construction 1661 W. McFadden Ave Santa Ana, CA 92704 714-656-7421 Andrew@asconst.com A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication     City Council 20 – 10 5/2/2023 shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 21. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney’s fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: CITY OF SANTA ANA Kristine Ridge City Manager BRUCE ANDERSON ENTERPRISES, INC., DBA A’S Construction Jennifer L. Hall City Clerk APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney By: Brandon Salvatierra Andres Aguilar Deputy City Attorney CEO RECOMMENDED FOR APPROVAL: Nabil Saba Executive Director Public Works Agency     City Council 20 – 11 5/2/2023 EXHIBIT A     City Council 20 – 12 5/2/2023 CITY OF SANTA ANA RFP NO.: 22-096 ON CALL EMERGENCY ASPHALT & PCC Appendix ATTACHMENT 1: SCOPE OF WORK     City Council 20 – 13 5/2/2023 CITY OF SANTA ANA RFP NO.: 22-096 ON CALL EMERGENCY ASPHALT & PCC Page 1 of 8 SCOPE OF WORK Introduction and Background: The City of Santa Ana (City) desires to enter into an agreement with a qualified construction company for the repair of roadway asphalt concrete and concrete, and/or other infrastructure within the public right of that may experience failures within the term of the agreement on an on-call and emergency work for general improvements, on an as needed, Task Order basis. DESCRIPTION OF WORK: The scope of work will vary per Task Order within the public right-of-way. It may include, but not be limited to, the procurement and/or removal of materials, excavation, installation, backfill, compaction, grading, sidewalk and paving, curb and gutter, fencing, guardrail, barrier, and pavement markings,striping, signs, sign posts and miscellaneous other street furniture, and repairing various items within the public right-of-way, traffic control, mobilization, compliance with this agreement and all other work necessary to complete on-call emergency Task Orders specified per incident. The work completed shall be in compliance with the City’s Standard Plans, Caltrans Standard Plans and the “Greenbook” and Caltrans’ Standard Specifications and as specified in this agreement. Work shall also be in compliance with the City’s Standard Plan No. 1160, “Street Work and Utility Permit General Provisions.” QUANTITIES FOR FEE SCHEDULE (UNDER SEPARATE COVER): For the purposes of providing a Fee Schedule based on the below Sample Task Orders, the following work items and quantities are provided. The Fee Schedule in Attachment 5: Each Fee Schedule shall include a schedule of the hourly billing rates for ALL contractor and subcontractor staff and labor personnel. Additionally, for each discipline that a company seeks to be considered, the below table(s) shall be completed. For example, if a General Contractor is submitting for Asphalt Concrete and Concrete Work, Sample Task Orders A and B would both be required to be completed as part of the Fee Schedule. Each table shall include the filling in of the last two columns for the relevant sample task orders for whichever category(ies) are being submitted for consideration. However, actual work will be paid for as described in Section I.A. “Nature of Work.” Sample Task Orders for Asphalt Concrete and Concrete roadway and sidewalk and related work are, respectively: Sample Task Order A - Asphalt Concrete Item Description Qty Unit Unit Price Total 1 Unclassified Excavation 550 CY 2 AC Pavement 130 TN 3 Furnish and Install #6 Pullbox 4 EA 4 Adjust Manhole to Finished Grade 5 EA 5 PCC Curb and Gutter (Type A-2-8) 100 LF 6 Signing and Striping 1 LS 7 Traffic Control Work 1 LS     City Council 20 – 14 5/2/2023 CITY OF SANTA ANA RFP NO.: 22-096 ON CALL EMERGENCY ASPHALT & PCC Page 2 of 8 Sample Task Order B - Concrete Paving Item Description Qty Unit Unit Price Total 1 Unclassified Excavation 550 CY 2 PCC Sidewalk (T=4") 2,500 SF 3 PCC Curb Ramp 3,000 SF 4 PCC Curb and Gutter (Type A-2-8) 100 LF 5 Furnish and Install #6 Pullbox 4 EA 6 Adjust Manhole to Finished Grade 5 EA 7 Catch Basin (Type “B,” W=10’ ) 1 EA 8 Remove and Replace 30” Reinforced Concrete Pipe 75 LF 9 Guard Rail Replacement (Caltrans RSP A77N4) 50 LF 10 Guard Rail Replacement Termination (Caltrans) 1 EA 11 Remove and Replace Chain Link R/W Fence 50 LF 12 Concrete Barrier Type 836 (Caltrans) 50 LF 13 Traffic Control Work 1 LS SURETY BOND For each Task Order Issued by Public Works Agency, the City may or may not require the Contractor to provide cash deposit or surety “Payment” and “Performance” bond. Depending upon the size, nature and risk of the work, the City may use the amounts specified by the “Greenbook,” surface drainage or street improvement plan measurements, or the approved itemized cost for each On-call or Emergency Task Order to calculate bond amounts, if any. Task Order work shall be per the City’s Standard Plans, As-Built Plans, or other direction from the Public Works Agency. If required for a Task Order, the cash deposit or the surety bonds shall guarantee the construction of all necessary improvements for the Task Order, however, Bid Bonds were not required at the time of the submittal of RFP Proposal. For Task Orders, the City also reserves the right to retain 10% of progress pay amounts for the one-year warranty work. If so, the cash deposit shall be released approximately 135 days after all related permits and/or other approvals required are signed off by the City’s Construction Inspector, and the passage of any lien periods. In the event the work is not completed within one year of the date that a street work permit or Task Order is signed, applicant agrees that the City may apply the cash deposit to the cost of completing the work and such work may be completed at the sole convenience of the City of Santa Ana. CONTRACTOR RESPONSIBLITIES Contractor must be able to respond to City’s request for emergency repair work on a timely and urgent manner. The contractor shall be available on an on-call basis, 24/7, and ready to respond in the event of an emergency. Service calls shall be responded within one hour. Contractor’s repair crews must be able to arrive at job site within 8 hours of approval from City to commence work. Regular business hours are considered from 7:00 am to 5:00 pm (Monday through Friday). Anytime outside of business hours of operation may be considered after hours/weekends. The Contractor shall, prior to award of contract and without additional expense to the City, possess all licenses and permits (unless waived by the City) required for the performance of the work required by this contract, including but not limited to a California Class (A, C-8 or C34) Contractor’s license and a City of Santa Ana     City Council 20 – 15 5/2/2023 CITY OF SANTA ANA RFP NO.: 22-096 ON CALL EMERGENCY ASPHALT & PCC Page 3 of 8 Business License. 1. Street work shall be required to be performed by a licensed contractor for any and all the work in the public right of way. The contractor must provide the following prior to initiating Task Order work. a. A City of Santa Ana business license. b. A Certificate of Insurance of general liability containing requirements as set forth by the City Attorney and per the Standard Agreement. c. A Contractors license (with appropriate classification). d. Proof of Worker’s Compensation Insurance. 2. Provide BMPs and/or erosion control plans for planned Task Order work unless directed otherwise by the City: 3. If required, the Contractor shall submit, for review and approval, a surface drainage/grading/erosion control plan, prepared by a registered civil engineer, showing the direction and means of flow within the street. SUBCONTRACTORS Any Subcontractors intended to be used, shall be listed in the proposal. Any additional subcontractors that may become necessary, shall require approval by the City prior to start of any assigned work. When a Subcontractor performs all or any part of the work, a markup shall be applied to the Subcontractor’s actual cost of such work. The Contractor may add a markup of 10 percent on the first $5,000 of the subcontracted portion of the extra work and a markup of 5 percent on work added in excess of $5,000 of the subcontracted portion of the work may be added by the Contractor. PAYMENT AND INVOICING: Selected Contractor shall invoice the City based on time and material according to the City’s standard invoice template. Tasks and hours shall be clearly identified and all rates must match those included in the approved agreement. City shall retain ten percent (10%) of the invoice amount from each payment until the completed Project has been accepted by the City. CITY RESPONSIBILITIES: The City will provide information in its possession relevant to the preparation of the required information in the RFP. The City will provide only the staff assistance and the documentation specifically in referred to herein. • Furnish scope of work and provide general direction as needed for any assigned Task Orders • All plan check coordination within the City • Construction administration • Electronic files (sample plans & specifications, City of Santa Ana’s CADD Standards), if needed • Electronic files for title sheets and sheet borders, if needed     City Council 20 – 16 5/2/2023 CITY OF SANTA ANA RFP NO.: 22-096 ON CALL EMERGENCY ASPHALT & PCC Page 4 of 8 • DEFINITION OF ITEMS (SAMPLE TASK ORDERS A, B & C): • The unit prices paid for the items listed in the Contractor’s Proposal as defined herein include full compensation for furnishing all labor, materials, tools, and equipment, and doing all work involved in furnishing and installing the materials complete and in place, in accordance with the details shown in the Task Order, Standard Plans, Sketch, Other Plans, as directed by the Engineer. • All incidental work which is not otherwise specified, and which is necessary to complete the improvements shall be furnished and installed as though such work was specified, and no additional compensation would be allowed therefore. If not stated otherwise, work shall be in conformance to APWA’s 2012 Greenbook specifications. • Each Sample Task Order’s work items include, but are not limited to, the following listed below for the Fee Schedule Submittal. Actual Task Order work, if granted, will generally be on a Time and Materials basis in accordance with labor rates for the type of work and material required per Task Order granted and according to the schedule of rates provided as part of this proposal. The Sample Task Order information provided will primarily be used to compare various proposals. Sample Task Order A Items of Work Item No. 1 - Unclassified Excavation Payment for Unclassified Excavation shall be at the contract unit price per Cubic Yard listed in the Fee Proposal, and shall include full compensation for doing all work, including furnishing all materials, labor, equipment, tools, and incidentals as required and no additional compensation will be allowed therefore. Payment for unclassified fill, if any, is considered as included in the unit price paid for unclassified excavation. Payment for over-excavation shall be paid for at the unit price for unclassified excavation. Item No. 2 - Asphalt Concrete (AC) Pavement Payment for Asphalt Concrete (AC) Pavement shall be at the contract unit price bid per Ton as listed in the Fee Proposal, and shall include full compensation for doing all work, including furnishing all materials, labor, equipment, tools, and incidentals as required and no additional compensation will be allowed therefore. Payment for asphalt concrete pavement used in areas of over-excavation to mitigate unsuitable subgrade materials shall be paid for at the contract unit price bid per ton. Item No. 3- Furnish and Install New #6 Pull Box The work under this item for Furnish and Install New #6 Pull Box shall be in accordance with the latest CA MUTCD, Caltrans and any City Standard Specifications, plans, and/or any City’s Special Provisions/Contract Documents to be provided for each Task Order Work. The assumed material for placement shall be concrete and any removal of an existing pull box shall be included in the price paid to furnish and install a new pull box and no additional payment will be allowed therefore. Payment for Furnish and Install New #6 Pull Box shall be at the contract unit price paid per Each as listed in the Fee Proposal, and shall include full compensation for doing all work, including furnishing all materials, labor,     City Council 20 – 17 5/2/2023 CITY OF SANTA ANA RFP NO.: 22-096 ON CALL EMERGENCY ASPHALT & PCC Page 5 of 8 equipment, tools, and incidentals as required and no additional compensation will be allowed therefore. Item No. 4 - Adjust Manhole to Finished Grade Payment for Adjust Manhole to Finished Grade shall be at the contract unit price bid per Each as listed in the Fee Proposal, and shall include full compensation for doing all work, including furnishing all materials, labor, equipment, tools, and incidentals as required and no additional compensation will be allowed therefore. Item No. 5 - PCC Curb & Gutter (A-2-8) The work under this item consists of grading, compacting subgrade, and constructing PCC Curb & Gutter and shall be in accordance with the provisions of Section 301-1, “Subgrade Preparation,” and Section 303-5, “Concrete Curbs, Walks, Gutters, Cross Gutters, Alley Intersections, Access Ramps, and Driveways” and any City Standard Specifications, plans, and/or any City’s Special Provisions/Contract Documents provided by the City for each Task Order. Payment for PCC Curb & Gutter (A-2-8) shall be at the contract unit price bid per Linear Foot as listed in the Fee Proposal, and shall include full compensation for doing all work, including furnishing all materials, labor, equipment, tools, and incidentals as required and no additional compensation will be allowed therefore. Item No. 6 - Signing & Striping The work under this item for Signing and Striping shall be in accordance with the latest CA MUTCD, Caltrans and any City Standard Specifications, plans, and/or any City’s Special Provisions/Contract Documents to be provided for each Task Order Work. Payment for Signing & Striping shall be at the contract Lump Sum listed in the Fee Proposal, and shall include full compensation for doing all work, including furnishing all materials, labor, equipment, tools, disposal of all removed materials and incidentals as required and no additional compensation will be allowed therefore. Item No. 7 – Traffic Control The work under this item for Signing and Striping shall be in accordance with the latest Watch Manual, CA MUTCD, Caltrans and any City Standard Specifications, plans, and/or any City’s Special Provisions/Contract Documents to be provided for each Task Order Work. Payment for Traffic Control shall be at the contract unit price per Lump Sum (LS) as listed in the Fee Proposal, and shall include full compensation for doing all work, including furnishing all materials, labor, equipment, tools, and incidentals as required and no additional compensation will be allowed therefore. Sample Task Order B Items of Work Item No. 1 - Unclassified Excavation Payment for Unclassified Excavation shall be at the contract unit price per Cubic Yard listed in the Fee Proposal, and shall include full compensation for doing all work, including furnishing all materials, labor, equipment, tools, and incidentals as required and no additional compensation will be allowed therefore.     City Council 20 – 18 5/2/2023 CITY OF SANTA ANA RFP NO.: 22-096 ON CALL EMERGENCY ASPHALT & PCC Page 6 of 8 Payment for unclassified fill, if any, is considered as included in the unit price paid for unclassified excavation. Payment for over-excavation shall be paid for at the unit price for unclassified excavation. Item No. 2 - PCC Sidewalk (T=4”) The work under this item consists of grading, compacting subgrade, and constructing 4-inch thick PCC Sidewalk shall be in accordance with the provisions of Section 301-1, “Subgrade Preparation,” and Section 303-5, “Concrete Curbs, Walks, Gutters, Cross Gutters, Alley Intersections, Access Ramps, and Driveways,” of the Standard Specifications, plans, and contract document specifications. Payment for PCC Sidewalk (T=4”) shall be at the contract unit price bid per Square Foot as listed in the Fee Proposal, and shall include full compensation for doing all work, including furnishing all materials, labor, equipment, tools, and incidentals as required and no additional compensation will be allowed therefore. Payment for thickness (T=6”) shall be paid 1.5 times the unit price. Item No. 3 - PCC Curb Ramp The work under this item consists of grading, compacting subgrade, and constructing PCC Curb & Gutter and shall be in accordance with the provisions of Section 301-1, “Subgrade Preparation,” and Section 303-5, “Concrete Curbs, Walks, Gutters, Cross Gutters, Alley Intersections, Access Ramps, and Driveways” and any City Standard Specifications, plans, and/or any City’s Special Provisions/Contract Documents provided by the City for each Task Order. Payment for PCC Curb Ramp shall be at the contract unit price bid per Linear Foot as listed in the Fee Proposal, and shall include full compensation for doing all work, including furnishing all materials, labor, equipment, tools, and incidentals as required and no additional compensation will be allowed therefore. Item No. 4 - PCC Curb & Gutter (A-2-8) The work under this item consists of grading, compacting subgrade, and constructing PCC Curb & Gutter and shall be in accordance with the provisions of Section 301-1, “Subgrade Preparation,” and Section 303-5, “Concrete Curbs, Walks, Gutters, Cross Gutters, Alley Intersections, Access Ramps, and Driveways” and any City Standard Specifications, plans, and/or any City’s Special Provisions/Contract Documents provided by the City for each Task Order. Payment for PCC Curb & Gutter (A-2-8) shall be at the contract unit price bid per Linear Foot as listed in the Fee Proposal, and shall include full compensation for doing all work, including furnishing all materials, labor, equipment, tools, and incidentals as required and no additional compensation will be allowed therefore. Item No. 5- Furnish and Install New #6 Pull Box The work under this item for Furnish and Install New #6 Pull Box shall be in accordance with the latest CA MUTCD, Caltrans and any City Standard Specifications, plans, and/or any City’s Special Provisions/Contract Documents to be provided for each Task Order Work. The assumed material for placement shall be concrete and any removal of an existing pull box shall be included in the price paid to furnish and install a new pull box and no additional payment will be allowed therefore. Payment for Furnish and Install New #6 Pull Box shall be at the contract unit price paid per Each as listed in     City Council 20 – 19 5/2/2023 CITY OF SANTA ANA RFP NO.: 22-096 ON CALL EMERGENCY ASPHALT & PCC Page 7 of 8 the Fee Proposal, and shall include full compensation for doing all work, including furnishing all materials, labor, equipment, tools, and incidentals as required and no additional compensation will be allowed therefore. Item No. 6 - Adjust Manhole to Finished Grade Payment for Adjust Manhole to Finished Grade shall be at the contract unit price bid per Each as listed in the Fee Proposal, and shall include full compensation for doing all work, including furnishing all materials, labor, equipment, tools, and incidentals as required and no additional compensation will be allowed therefore. Item No. 7- Catch Basin (Type “B,” W=10’) The work under this item consists of grading, compacting subgrade, and constructing Catch Basin and shall be in accordance with the provisions of Section 301-1, “Subgrade Preparation,” and Section 303-1, “Concrete Structures” and any City Standard Specifications, plans, and/or any City’s Special Provisions/Contract Documents provided by the City for each Task Order. Payment for Catch Basin (Type “B,” W=10’) shall be at the contract unit price paid per Each as listed in the Fee Proposal, and shall include full compensation for doing all work, including removal or replacement of existing catch basins and/or other appurtenances, including furnishing all materials, labor, equipment, tools, and incidentals as required to construct a new catch basin, soil preparation and compaction, and no additional compensation will be allowed therefore. Item No. 8 – Remove and Replace 30” Reinforced Concrete Pipe The work under this item consists of grading, compacting subgrade, and constructing Remove and Replace 30” Reinforced Concrete Pipe and shall be in accordance with the provisions of Section 306, “Underground Conduit Construction” and any City Standard Specifications, plans, and/or any City’s Special Provisions/Contract Documents provided by the City for each Task Order. Payment for Remove and Replace 30” Reinforced Concrete Pipe shall be at the contract unit price paid per Linear Foot as listed in the Fee Proposal, and shall include full compensation for doing all work, including removal or replacement of existing pipe, furnishing all materials, labor, equipment, tools, and incidentals as required to install new pipe, bedding preparation, and no additional compensation will be allowed therefore. Item No. 9 – Guard Rail Replacement (Caltrans RSP A77N4) The work under this item consists of grading, compacting subgrade, and constructing Guard Rail Replacement (Caltrans RSP A77N4) and shall be in accordance with the provisions of Section 301-1, “Subgrade Preparation,” with the provisions of Section 204, “Lumber and Treatment with Preservatives,” Section 304-2.2 “Flexible Metal Guard Rail,” any City Standard Specifications, plans, and/or any City’s Special Provisions/Contract Documents provided by the City for each Task Order. Payment for Guard Rail Replacement (Caltrans RSP A77N4) shall be at the contract unit price paid per Linear Foot as listed in the Fee Proposal, and shall include full compensation for doing all work, including removal or replacement of existing guard rail, furnishing all materials, labor, equipment, tools, and incidentals as required to install new guardrail, foundation preparation, and no additional compensation will be allowed therefore.     City Council 20 – 20 5/2/2023 CITY OF SANTA ANA RFP NO.: 22-096 ON CALL EMERGENCY ASPHALT & PCC Page 8 of 8 Item No. 10 - Guard Rail Replacement Termination (Caltrans) The work under this item consists of grading, compacting subgrade, and constructing Guard Rail Replacement Termination (Caltrans) and shall be in accordance with the provisions of Section 301-1, “Subgrade Preparation,” with the provisions of Section 204, “Lumber and Treatment with Preservatives,” Section 304-2.2 “Flexible Metal Guard Rail,” any City Standard Specifications, plans, and/or any City’s Special Provisions/Contract Documents provided by the City for each Task Order. Payment for Guard Rail Replacement Termination (Caltrans) shall be at the contract unit price paid per Each as listed in the Fee Proposal, and shall include full compensation for doing all work, including removal or replacement of existing guard rail termination, furnishing all materials, labor, equipment, tools, and incidentals as required to install new guardrail termination, foundation preparation, and no additional compensation will be allowed therefore. Item No. 11 – Remove and Replace Chain Link R/W Fence The work under this item consists of grading, compacting subgrade, and construction of foundations to support the posts for Remove and Replace Chain Link Fence and shall be in accordance with the provisions of Section 301-1, “Subgrade Preparation,” and Section 303-5, “Concrete Curb, Walks, Gutters, Cross Gutters, Alley Intersections, Access Ramps, and Driveways” and Section 304-3 “Chain Link Fence” of the Standard Specifications any City Standard Specifications, plans, and/or any City’s Special Provisions/Contract Documents provided by the City for each Task Order. Payment for Remove and Replace Chain Link R/W Fence shall be at the contract unit price bid per Square Foot as listed in the Fee Proposal, and shall include full compensation for doing all work, including removal or replacement of existing chain link fence (and posts/foundations), furnishing all materials, labor, equipment, tools, and incidentals as required and no additional compensation will be allowed therefore. Item No. 12 –Concrete Barrier Type 836 (Caltrans) The work under this item consists of grading, compacting subgrade, and removing and/or construction Concrete Barrier Type 836 (Caltrans) and shall be in accordance with the provisions of Section 301-1, “Subgrade Preparation,” Caltrans Standard Specifications, any City Standard Specifications, plans, and/or any City’s Special Provisions/Contract Documents provided by the City for each Task Order. Payment for Concrete Barrier Type 836 (Caltrans) shall be at the contract unit price bid per Lineal Foot as listed in the Fee Proposal, and shall include full compensation for doing all work, including removal or replacement of existing concrete barrier or other appurtenances, furnishing all materials, labor, equipment, tools, and incidentals as required and no additional compensation will be allowed therefore. Item No. 13 – Traffic Control The work under this item for Signing and Striping shall be in accordance with the latest Watch Manual, CA MUTCD, Caltrans and any City Standard Specifications, plans, and/or any City’s Special Provisions/Contract Documents to be provided for each Task Order Work. Payment for Traffic Control shall be at the contract unit price per Lump Sum (LS) as listed in the Fee Proposal, and shall include full compensation for doing all work, including furnishing all materials, labor, equipment, tools, and incidentals as required and no additional compensation will be allowed therefore.     City Council 20 – 21 5/2/2023 EXHIBIT B     City Council 20 – 22 5/2/2023 CITY OF SANTA ANA RFP NO.: 22-096 ON CALL EMERGENCY ASPHALT & PCC Page 1 of 8 SCOPE OF WORK Introduction and Background: The City of Santa Ana (City) desires to enter into an agreement with a qualified construction company for the repair of roadway asphalt concrete and concrete, and/or other infrastructure within the public right of that may experience failures within the term of the agreement on an on-call and emergency work for general improvements, on an as needed, Task Order basis. DESCRIPTION OF WORK: The scope of work will vary per Task Order within the public right-of-way. It may include, but not be limited to, the procurement and/or removal of materials, excavation, installation, backfill, compaction, grading, sidewalk and paving, curb and gutter, fencing, guardrail, barrier, and pavement markings,striping, signs, sign posts and miscellaneous other street furniture, and repairing various items within the public right-of-way, traffic control, mobilization, compliance with this agreement and all other work necessary to complete on-call emergency Task Orders specified per incident. The work completed shall be in compliance with the City’s Standard Plans, Caltrans Standard Plans and the “Greenbook” and Caltrans’ Standard Specifications and as specified in this agreement. Work shall also be in compliance with the City’s Standard Plan No. 1160, “Street Work and Utility Permit General Provisions.” QUANTITIES FOR FEE SCHEDULE (UNDER SEPARATE COVER): For the purposes of providing a Fee Schedule based on the below Sample Task Orders, the following work items and quantities are provided. The Fee Schedule in Attachment 5: Each Fee Schedule shall include a schedule of the hourly billing rates for ALL contractor and subcontractor staff and labor personnel. Additionally, for each discipline that a company seeks to be considered, the below table(s) shall be completed. For example, if a General Contractor is submitting for Asphalt Concrete and Concrete Work, Sample Task Orders A and B would both be required to be completed as part of the Fee Schedule. Each table shall include the filling in of the last two columns for the relevant sample task orders for whichever category(ies) are being submitted for consideration. However, actual work will be paid for as described in Section I.A. “Nature of Work.” Sample Task Orders for Asphalt Concrete and Concrete roadway and sidewalk and related work are, respectively: Sample Task Order A - Asphalt Concrete Item Description Qty Unit Unit Price Total 1 Unclassified Excavation 550 CY 2 AC Pavement 130 TN 3 Furnish and Install #6 Pullbox 4 EA 4 Adjust Manhole to Finished Grade 5 EA 5 PCC Curb and Gutter (Type A-2-8) 100 LF 6 Signing and Striping 1 LS 7 Traffic Control Work 1 LS 250 137,500 1100 143,000 650 2600 2500 12500 75 7500 10000 10000 5000 5000    City Council 20 – 23 5/2/2023 CITY OF SANTA ANA RFP NO.: 22-096 ON CALL EMERGENCY ASPHALT & PCC Page 2 of 8 Sample Task Order B - Concrete Paving Item Description Qty Unit Unit Price Total 1 Unclassified Excavation 550 CY 2 PCC Sidewalk (T=4") 2,500 SF 3 PCC Curb Ramp 3,000 SF 4 PCC Curb and Gutter (Type A-2-8) 100 LF 5 Furnish and Install #6 Pullbox 4 EA 6 Adjust Manhole to Finished Grade 5 EA 7 Catch Basin (Type “B,” W=10’ ) 1 EA 8 Remove and Replace 30” Reinforced Concrete Pipe 75 LF 9 Guard Rail Replacement (Caltrans RSP A77N4) 50 LF 10 Guard Rail Replacement Termination (Caltrans) 1 EA 11 Remove and Replace Chain Link R/W Fence 50 LF 12 Concrete Barrier Type 836 (Caltrans) 50 LF 13 Traffic Control Work 1 LS SURETY BOND For each Task Order Issued by Public Works Agency, the City may or may not require the Contractor to provide cash deposit or surety “Payment” and “Performance” bond. Depending upon the size, nature and risk of the work, the City may use the amounts specified by the “Greenbook,” surface drainage or street improvement plan measurements, or the approved itemized cost for each On-call or Emergency Task Order to calculate bond amounts, if any. Task Order work shall be per the City’s Standard Plans, As-Built Plans, or other direction from the Public Works Agency. If required for a Task Order, the cash deposit or the surety bonds shall guarantee the construction of all necessary improvements for the Task Order, however, Bid Bonds were not required at the time of the submittal of RFP Proposal. For Task Orders, the City also reserves the right to retain 10% of progress pay amounts for the one-year warranty work. If so, the cash deposit shall be released approximately 135 days after all related permits and/or other approvals required are signed off by the City’s Construction Inspector, and the passage of any lien periods. In the event the work is not completed within one year of the date that a street work permit or Task Order is signed, applicant agrees that the City may apply the cash deposit to the cost of completing the work and such work may be completed at the sole convenience of the City of Santa Ana. CONTRACTOR RESPONSIBLITIES Contractor must be able to respond to City’s request for emergency repair work on a timely and urgent manner. The contractor shall be available on an on-call basis, 24/7, and ready to respond in the event of an emergency. Service calls shall be responded within one hour. Contractor’s repair crews must be able to arrive at job site within 8 hours of approval from City to commence work. Regular business hours are considered from 7:00 am to 5:00 pm (Monday through Friday). Anytime outside of business hours of operation may be considered after hours/weekends. The Contractor shall, prior to award of contract and without additional expense to the City, possess all licenses and permits (unless waived by the City) required for the performance of the work required by this contract, including but not limited to a California Class (A, C-8 or C34) Contractor’s license and a City of Santa Ana 250 137500 12 30000 4144000 75 7500 650 2600 2500 12500 3500 3500 250 1750 250 12500 10000 10000 5000 5000 250 12500 200 10000     City Council 20 – 24 5/2/2023     City Council 20 – 25 5/2/2023     City Council 20 – 26 5/2/2023     City Council 20 – 27 5/2/2023     City Council 20 – 28 5/2/2023     City Council 20 – 29 5/2/2023     City Council 20 – 30 5/2/2023     City Council 20 – 31 5/2/2023     City Council 20 – 32 5/2/2023     City Council 20 – 33 5/2/2023     City Council 20 – 34 5/2/2023 EXHIBIT 2 AGREEMENT WITH EBS GENERAL ENGINEERING, INC., TO PROVIDE ON-CALL EMERGENCY ASPHALT AND PCC SERVICES FOR THE CITY OF SANTA ANA THIS AGREEMENT is made and entered into on this 2nd day of May, 2023 by and between EBS General Engineering, Inc., a California corporation (“Contractor”), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”). RECITALS A. B. C. On January 18, 2023, the City issued Request for Proposal (“RFP”) No. 22-096, by which it sought qualified contractors to provide on-call emergency asphalt and PCC services for the City’s Public Works Agency. Contractor submitted a responsive proposal that was among those selected by the City. Contractor represents that it is able and willing to provide the services described in the scope of work that was included in RFP 22-096. In undertaking the performance of this Agreement, Contractor represents that it is knowledgeable in its field and that any services performed by Contractor under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1.SCOPE OF SERVICES On an on-call basis, and at the City’s sole discretion, Contractor shall perform the services described in the scope of work that was included in RFP No. 22-096, which is attached as Exhibit A, and incorporated in full. 2.COMPENSATION a. City neither warrants nor guarantees any minimum or maximum compensation to Contractor under this Agreement. Contractor shall be paid only for actual services performed under this Agreement at the rates and charges identified in Exhibit B. Contractor is one of six (6) contractors selected to provide emergency asphalt and PCC services on an on-call basis under RFP 22-096. The total compensation for these services provided by all such contractors selected under RFP 22-096 shall not exceed the shared aggregate amount of Three Million, Dollars and Zero Cents ($3,000,000) during the term of the Agreement, including any extension periods. b. Payment by City shall be made within 45 days (forty-five) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals     City Council 20 – 35 5/2/2023 which may reasonably be expected by City. TERM This Agreement shall commence on the date first written above and terminate on May 1, 2026, 3. unless terminated earlier in accordance with Section 16, below. The term of this Agreement may be extended for up to two (2), one-year periods upon a writing executed by the City Manager and City Attorney. 4.PREVAILING WAGES Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on “public works” and “maintenance” projects. If the services being performed are part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 5.INDEPENDENT CONTRACTOR Contractor shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Contractor performs the services which are the subject matter of this Agreement; however, the services to be provided by Contractor shall be provided in a manner consistent with all applicable standards and regulations governing such services. Contractor shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 6.OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Contractor under this Agreement (“Documents & Data”). Contractor shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Contractor represents and warrants that Contractor has the legal right to license any and all Documents & Data. Contractor makes no such representation and warranty in regard to Documents & Data which were provided to Contractor by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk.     City Council 20 – 36 5/2/2023 7.INSURANCE Prior to undertaking performance of work under this Agreement, Contractor shall maintain and shall require its subcontractors, if any, to obtain and maintain insurance as described below: a.Minimum Scope and Limit of Insurance (1) Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence. If a general aggregate limit applies, either the general aggregatelimit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit. (2) Automobile Liability: ISO Form Number CA 00 01 covering any auto (Code 1), or if Contractor has no owned autos, hired, (Code 8) and non-owned autos (Code 9), with a limit no less than $1,000,000 per accident for bodily injury and property damage. (3) Workers’ Compensation: as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease. (4) Professional Liability (Errors and Omissions): if Contractor is or employs a licensed professional such as an architect or engineer: Professional liability (errors and omissions) insurance, with a combined single limit of not less than $1,000,000 per claim and a $2,000,000 aggregate. (5) Broader Coverage: if the Contractor maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City. b.Other Insurance Provisions (1) Additional Insured Status: The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, or equipment furnished in connectionwith such work or operations. General liability coverage can be provided in the form of an endorsement to the Contractor’s insurance (at least as broad as ISO Form CG 20 10 11 85 or if notavailable, through the addition of both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 if a later edition is used).     City Council 20 – 37 5/2/2023 (2) Primary Coverage: For any claims related to this contract, the Contractor’s insurance coverage shall be primary coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees, and volunteers. Any insurance or self- insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Contractor’s insurance and shall not contribute with it. (3) Notice of Cancellation: Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the City. (4) Waiver of Subrogation: Contractor hereby grants to City a waiver of any right to subrogation that any insurer of said Contractor may acquire against the City by virtue of the payment of any loss under such insurance. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer. (5) Self-Insured Retentions: Self-insured retentions must be declared to and approved by the City. The City may require theContractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City. (6) Claims Made Policies (applicable only to professional liability): i.The retroactive date must be shown, and must be before the date of the contract or the beginning of contract work. ii.Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. iii. If coverage is canceled or non-renewed, and not replaced with another claims- made policy form with a Retroactive Date prior to the contract effective date, the Contractor must purchase “extended reporting” coverage for a minimum of five (5) years after completion of work. (7) Acceptability of Insurers: Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City. (8) Verification of Coverage: Contractor shall furnish the City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage requiredby this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing allpolicy endorsements to City before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor’s obligation to provide them.     City Council 20 – 38 5/2/2023 The City reserves the right to require complete, certified copies of all required insurance policies,including endorsements required by these specifications, at any time. (9) Subcontractors: Contractor shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from subcontractors. For CGL coverage, subcontractors shall provide coverage with a form at least as broad as CG 20 38 04 13. (10) Special Risks or Circumstances: City reserves the right to modify these requirements, including limits, based on the nature of therisk, prior experience, insurer, coverage, or other special circumstances. 8.INDEMNIFICATION Contractor agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Contractor, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Contractor further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Contractor’s services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor. 9.INTELLECTUAL PROPERTY INDEMNIFICATION Contractor shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States’ letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Contractor to the City pursuant to this Agreement. 10.RECORDS Contractor shall keep records and invoices in connection with the work to be performed under this     City Council 20 – 39 5/2/2023 Agreement. Contractor shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Contractor under this Agreement. All such records and invoices shall be clearly identifiable. Contractor shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Contractor shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Contractor under this Agreement. 11.CONFIDENTIALITY If Contractor receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Contractor agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. “Confidential Information” shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Contractor disclosed in a publicly available source; (c) is in rightful possession of the Contractor without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Contractor without reference to information disclosed by the City. 12.CONFLICT OF INTEREST CLAUSE Contractor covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 13.NON-DISCRIMINATION Contractor shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Contractor affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 14.EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Contractor, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized     City Council 20 – 40 5/2/2023 representative of Contractor. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Contractor or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein. 15.ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Contractor, Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City’s ability to have any of the services which are the subject to this Agreement performed by City personnel or by other contractors retained by City. 16.TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Contractor shall be entitled to receive and the City shall pay Contractor compensation for all services performed by Contractor prior to receipt of such notice of termination, subject to the following conditions: a.As a condition of such payment, the Executive Director may require Contractor to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Contractor consents to the City's use thereof for such purposes as the City deems appropriate. b.Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 17.WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 18.JURISDICTION - VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement.     City Council 20 – 41 5/2/2023 19.PROFESSIONAL LICENSES Contractor shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Contractor shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 20.NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax: 714- 647-6956 With courtesy copies to: Nabil Saba Executive Director, Public Works Agency City of Santa Ana 20 Civic Center Plaza (M-21) P.O. Box 1988 Santa Ana, California 92702 Fax: 714-647-5635 To Contractor: Joseph Nanci, Vice President EBS General Engineering, Inc. 1345 Quarry Street, Ste 101 Corona, CA 92879 A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by     City Council 20 – 42 5/2/2023 ꢀx, communication shall be effective or deemed to have been given twenty-ꢁur (24) hours aꢂer the time set ꢁrth on the transmission report issued by the transmitting ꢀcsimile machine, addressed as set ꢁrth above. For purposes of caꢈculating these time frames, weekends, ꢃderal, state, County or City hoꢈidays shalꢈ be excluded. 21.MISCELLANEOUS PROVISIONS a.Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shaꢈl indemniꢄ City ꢅlly, incꢈuding reasonabꢈe costs and attoꢆey's ꢃes, ꢁr any injuries or damages to City in the event that such authority or power is not, in ꢀct, held by the signatory or is withdrawn. b.Aꢈl Exhibits reꢃrenced herein and attached hereto shalꢈ be incoꢇorated as if ꢅꢈly set ꢁrth in the body of this Agreement. IN WꢉꢊESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST:CITY OF SANTA ANA Jenniꢃr L. Halꢈ City Cꢈerk Kristine Ridge City Manager APPROVED AS TO FORM:EBS GENERAL ENGINEERING, INC., SONIA R. CARVALHO City Aꢀtꢋoꢆuey � -ꢀ-- 7 �-By: BranꢌoꢍbSaꢈvatierra Deputy City Atꢋoꢆey RECOMMENDED FOR APPROVAL: Nabiꢈ Saba Executive Director Public Works Agency     City Council 20 – 43 5/2/2023 EXHIBIT A     City Council 20 – 44 5/2/2023 CITY OF SANTA ANA RFP NO.: 22-096 ON CALL EMERGENCY ASPHALT & PCC Appendix ATTACHMENT 1: SCOPE OF WORK     City Council 20 – 45 5/2/2023 CITY OF SANTA ANA RFP NO.: 22-096 ON CALL EMERGENCY ASPHALT & PCC SCOPE OF WORK Introduction and Background: The City of Santa Ana (City) desires to enter into an agreement with a qualified construction company for the repair of roadway asphalt concrete and concrete, and/or other infrastructure within the public right of that may experience failures within the term of the agreement on an on-call and emergency work for general improvements, on an as needed, Task Order basis. DESCRIPTION OF WORK: The scope of work will vary per Task Order within the public right-of-way. It may include, but not be limited to, the procurement and/or removal of materials, excavation, installation, backfill, compaction, grading, sidewalk and paving, curb and gutter, fencing, guardrail, barrier, and pavement markings,striping, signs, sign posts and miscellaneous other street furniture, and repairing various items within the public right-of-way, traffic control, mobilization, compliance with this agreement and all other work necessary to complete on-call emergency Task Orders specified per incident. The work completed shall be in compliance with the City’s Standard Plans, Caltrans Standard Plans and the “Greenbook” and Caltrans’ Standard Specifications and as specified in this agreement. Work shall also be in compliance with the City’s Standard Plan No. 1160, “Street Work and Utility Permit General Provisions.” QUANTITIES FOR FEE SCHEDULE (UNDER SEPARATE COVER): For the purposes of providing a Fee Schedule based on the below Sample Task Orders, the following work items and quantities are provided. The Fee Schedule in Attachment 5: Each Fee Schedule shall include a schedule of the hourly billing rates for ALL contractor and subcontractor staff and labor personnel. Additionally, for each discipline that a company seeks to be considered, the below table(s) shall be completed. For example, if a General Contractor is submitting for Asphalt Concrete and Concrete Work, Sample Task Orders A and B would both be required to be completed as part of the Fee Schedule. Each table shall include the filling in of the last two columns for the relevant sample task orders for whichever category(ies) are being submitted for consideration. However, actual work will be paid for as described in Section I.A. “Nature of Work.” Sample Task Orders for Asphalt Concrete and Concrete roadway and sidewalk and related work are, respectively: Sample Task Order A - Asphalt Concrete Item Description Qty Unit CY TN EA EA LF Unit Price Total 1 2 3 4 5 6 7 Unclassified Excavation 550 AC Pavement 130 4Furnish and Install #6 Pullbox Adjust Manhole to Finished Grade PCC Curb and Gutter (Type A-2-8) Signing and Striping 5 100 1 LS LSTraffic Control Work 1 Page 1 of 8     City Council 20 – 46 5/2/2023 CITY OF SANTA ANA RFP NO.: 22-096 ON CALL EMERGENCY ASPHALT & PCC Sample Task Order B - Concrete Paving Item 1 Description Qty Unit CY SF Unit Price Total Unclassified Excavation 550 2 PCC Sidewalk (T=4")2,500 3,000 100 4 3 PCC Curb Ramp SF 4 PCC Curb and Gutter (Type A-2-8) Furnish and Install #6 Pullbox LF 5 EA EA EA LF 6 Adjust Manhole to Finished Grade Catch Basin (Type “B,” W=10’ ) Remove and Replace 30” Reinforced Concrete Pipe Guard Rail Replacement (Caltrans RSP A77N4) Guard Rail Replacement Termination (Caltrans) Remove and Replace Chain Link R/W Fence Concrete Barrier Type 836 (Caltrans) Traffic Control Work 5 7 1 8 75 50 1 9 LF 10 11 12 13 EA LF50 50 1 LF LS SURETY BOND For each Task Order Issued by Public Works Agency, the City may or may not require the Contractor to provide cash deposit or surety “Payment” and “Performance” bond. Depending upon the size, nature and risk of the work, the City may use the amounts specified by the “Greenbook,” surface drainage or street improvement plan measurements, or the approved itemized cost for each On-call or Emergency Task Order to calculate bond amounts, if any. Task Order work shall be per the City’s Standard Plans, As-Built Plans, or other direction from the Public Works Agency. If required for a Task Order, the cash deposit or the surety bonds shall guarantee the construction of all necessary improvements for the Task Order, however, Bid Bonds were not required at the time of the submittal of RFP Proposal. For Task Orders, the City also reserves the right to retain 10% of progress pay amounts for the one-year warranty work. If so, the cash deposit shall be released approximately 135 days after all related permits and/or other approvals required are signed off by the City’s Construction Inspector, and the passage of any lien periods. In the event the work is not completed within one year of the date that a street work permit or Task Order is signed, applicant agrees that the City may apply the cash deposit to the cost of completing the work and such work may be completed at the sole convenience of the City of Santa Ana. CONTRACTOR RESPONSIBLITIES Contractor must be able to respond to City’s request for emergency repair work on a timely and urgent manner. The contractor shall be available on an on-call basis, 24/7, and ready to respond in the event of an emergency. Service calls shall be responded within one hour. Contractor’s repair crews must be able to arrive at job site within 8 hours of approval from City to commence work. Regular business hours are considered from 7:00 am to 5:00 pm (Monday through Friday). Anytime outside of business hours of operation may be considered after hours/weekends. The Contractor shall, prior to award of contract and without additional expense to the City, possess all licenses and permits (unless waived by the City) required for the performance of the work required by this contract, including but not limited to a California Class (A, C-8 or C34) Contractor’s license and a City of Santa Ana Page 2 of 8     City Council 20 – 47 5/2/2023 CITY OF SANTA ANA RFP NO.: 22-096 ON CALL EMERGENCY ASPHALT & PCC Business License. 1. Street work shall be required to be performed by a licensed contractor for any and all the work in the public right of way. The contractor must provide the following prior to initiating Task Order work. a. A City of Santa Ana business license. b. A Certificate of Insurance of general liability containing requirements as set forth by the City Attorney and per the Standard Agreement. c. A Contractors license (with appropriate classification). d. Proof of Worker’s Compensation Insurance. 2. Provide BMPs and/or erosion control plans for planned Task Order work unless directed otherwise by the City: 3. If required, the Contractor shall submit, for review and approval, a surface drainage/grading/erosion control plan, prepared by a registered civil engineer, showing the direction and means of flow within the street. SUBCONTRACTORS Any Subcontractors intended to be used, shall be listed in the proposal. Any additional subcontractors that may become necessary, shall require approval by the City prior to start of any assigned work. When a Subcontractor performs all or any part of the work, a markup shall be applied to the Subcontractor’s actual cost of such work. The Contractor may add a markup of 10 percent on the first $5,000 of the subcontracted portion of the extra work and a markup of 5 percent on work added in excess of $5,000 of the subcontracted portion of the work may be added by the Contractor. PAYMENT AND INVOICING: Selected Contractor shall invoice the City based on time and material according to the City’s standard invoice template. Tasks and hours shall be clearly identified and all rates must match those included in the approved agreement. City shall retain ten percent (10%) of the invoice amount from each payment until the completed Project has been accepted by the City. CITY RESPONSIBILITIES: The City will provide information in its possession relevant to the preparation of the required information in the RFP. The City will provide only the staff assistance and the documentation specifically in referred to herein. • Furnish scope of work and provide general direction as needed for any assigned Task Orders • All plan check coordination within the City • Construction administration • Electronic files (sample plans & specifications, City of Santa Ana’s CADD Standards), if needed • Electronic files for title sheets and sheet borders, if needed Page 3 of 8     City Council 20 – 48 5/2/2023 CITY OF SANTA ANA RFP NO.: 22-096 ON CALL EMERGENCY ASPHALT & PCC • DEFINITION OF ITEMS (SAMPLE TASK ORDERS A, B & C): • The unit prices paid for the items listed in the Contractor’s Proposal as defined herein include full compensation for furnishing all labor, materials, tools, and equipment, and doing all work involved in furnishing and installing the materials complete and in place, in accordance with the details shown in the Task Order, Standard Plans, Sketch, Other Plans, as directed by the Engineer. • All incidental work which is not otherwise specified, and which is necessary to complete the improvements shall be furnished and installed as though such work was specified, and no additional compensation would be allowed therefore. If not stated otherwise, work shall be in conformance to APWA’s 2012 Greenbook specifications. • Each Sample Task Order’s work items include, but are not limited to, the following listed below for the Fee Schedule Submittal. Actual Task Order work, if granted, will generally be on a Time and Materials basis in accordance with labor rates for the type of work and material required per Task Order granted and according to the schedule of rates provided as part of this proposal. The Sample Task Order information provided will primarily be used to compare various proposals. Sample Task Order A Items of Work Item No. 1 - Unclassified Excavation Payment for Unclassified Excavation shall be at the contract unit price per Cubic Yard listed in the Fee Proposal, and shall include full compensation for doing all work, including furnishing all materials, labor, equipment, tools, and incidentals as required and no additional compensation will be allowed therefore. Payment for unclassified fill, if any, is considered as included in the unit price paid for unclassified excavation. Payment for over-excavation shall be paid for at the unit price for unclassified excavation. Item No. 2 - Asphalt Concrete (AC) Pavement Payment for Asphalt Concrete (AC) Pavement shall be at the contract unit price bid per Ton as listed in the Fee Proposal, and shall include full compensation for doing all work, including furnishing all materials, labor, equipment, tools, and incidentals as required and no additional compensation will be allowed therefore. Payment for asphalt concrete pavement used in areas of over-excavation to mitigate unsuitable subgrade materials shall be paid for at the contract unit price bid per ton. Item No. 3- Furnish and Install New #6 Pull Box The work under this item for Furnish and Install New #6 Pull Box shall be in accordance with the latest CA MUTCD, Caltrans and any City Standard Specifications, plans, and/or any City’s Special Provisions/Contract Documents to be provided for each Task Order Work. The assumed material for placement shall be concrete and any removal of an existing pull box shall be included in the price paid to furnish and install a new pull box and no additional payment will be allowed therefore. Payment for Furnish and Install New #6 Pull Box shall be at the contract unit price paid per Each as listed in the Fee Proposal, and shall include full compensation for doing all work, including furnishing all materials, labor, Page 4 of 8     City Council 20 – 49 5/2/2023 CITY OF SANTA ANA RFP NO.: 22-096 ON CALL EMERGENCY ASPHALT & PCC equipment, tools, and incidentals as required and no additional compensation will be allowed therefore. Item No. 4 - Adjust Manhole to Finished Grade Payment for Adjust Manhole to Finished Grade shall be at the contract unit price bid per Each as listed in the Fee Proposal, and shall include full compensation for doing all work, including furnishing all materials, labor, equipment, tools, and incidentals as required and no additional compensation will be allowed therefore. Item No. 5 - PCC Curb & Gutter (A-2-8) The work under this item consists of grading, compacting subgrade, and constructing PCC Curb & Gutter and shall be in accordance with the provisions of Section 301-1, “Subgrade Preparation,” and Section 303-5, “Concrete Curbs, Walks, Gutters, Cross Gutters, Alley Intersections, Access Ramps, and Driveways” and any City Standard Specifications, plans, and/or any City’s Special Provisions/Contract Documents provided by the City for each Task Order. Payment for PCC Curb & Gutter (A-2-8) shall be at the contract unit price bid per Linear Foot as listed in the Fee Proposal, and shall include full compensation for doing all work, including furnishing all materials, labor, equipment, tools, and incidentals as required and no additional compensation will be allowed therefore. Item No. 6 - Signing & Striping The work under this item for Signing and Striping shall be in accordance with the latest CA MUTCD, Caltrans and any City Standard Specifications, plans, and/or any City’s Special Provisions/Contract Documents to be provided for each Task Order Work. Payment for Signing & Striping shall be at the contract Lump Sum listed in the Fee Proposal, and shall include full compensation for doing all work, including furnishing all materials, labor, equipment, tools, disposal of all removed materials and incidentals as required and no additional compensation will be allowed therefore. Item No. 7 – Traffic Control The work under this item for Signing and Striping shall be in accordance with the latest Watch Manual, CA MUTCD, Caltrans and any City Standard Specifications, plans, and/or any City’s Special Provisions/Contract Documents to be provided for each Task Order Work. Payment for Traffic Control shall be at the contract unit price per Lump Sum (LS) as listed in the Fee Proposal, and shall include full compensation for doing all work, including furnishing all materials, labor, equipment, tools, and incidentals as required and no additional compensation will be allowed therefore. Sample Task Order B Items of Work Item No. 1 - Unclassified Excavation Payment for Unclassified Excavation shall be at the contract unit price per Cubic Yard listed in the Fee Proposal, and shall include full compensation for doing all work, including furnishing all materials, labor, equipment, tools, and incidentals as required and no additional compensation will be allowed therefore. Page 5 of 8     City Council 20 – 50 5/2/2023 CITY OF SANTA ANA RFP NO.: 22-096 ON CALL EMERGENCY ASPHALT & PCC Payment for unclassified fill, if any, is considered as included in the unit price paid for unclassified excavation. Payment for over-excavation shall be paid for at the unit price for unclassified excavation. Item No. 2 - PCC Sidewalk (T=4”) The work under this item consists of grading, compacting subgrade, and constructing 4-inch thick PCC Sidewalk shall be in accordance with the provisions of Section 301-1, “Subgrade Preparation,” and Section 303-5, “Concrete Curbs, Walks, Gutters, Cross Gutters, Alley Intersections, Access Ramps, and Driveways,” of the Standard Specifications, plans, and contract document specifications. Payment for PCC Sidewalk (T=4”) shall be at the contract unit price bid per Square Foot as listed in the Fee Proposal, and shall include full compensation for doing all work, including furnishing all materials, labor, equipment, tools, and incidentals as required and no additional compensation will be allowed therefore. Payment for thickness (T=6”) shall be paid 1.5 times the unit price. Item No. 3 - PCC Curb Ramp The work under this item consists of grading, compacting subgrade, and constructing PCC Curb & Gutter and shall be in accordance with the provisions of Section 301-1, “Subgrade Preparation,” and Section 303-5, “Concrete Curbs, Walks, Gutters, Cross Gutters, Alley Intersections, Access Ramps, and Driveways” and any City Standard Specifications, plans, and/or any City’s Special Provisions/Contract Documents provided by the City for each Task Order. Payment for PCC Curb Ramp shall be at the contract unit price bid per Linear Foot as listed in the Fee Proposal, and shall include full compensation for doing all work, including furnishing all materials, labor, equipment, tools, and incidentals as required and no additional compensation will be allowed therefore. Item No. 4 - PCC Curb & Gutter (A-2-8) The work under this item consists of grading, compacting subgrade, and constructing PCC Curb & Gutter and shall be in accordance with the provisions of Section 301-1, “Subgrade Preparation,” and Section 303-5, “Concrete Curbs, Walks, Gutters, Cross Gutters, Alley Intersections, Access Ramps, and Driveways” and any City Standard Specifications, plans, and/or any City’s Special Provisions/Contract Documents provided by the City for each Task Order. Payment for PCC Curb & Gutter (A-2-8) shall be at the contract unit price bid per Linear Foot as listed in the Fee Proposal, and shall include full compensation for doing all work, including furnishing all materials, labor, equipment, tools, and incidentals as required and no additional compensation will be allowed therefore. Item No. 5- Furnish and Install New #6 Pull Box The work under this item for Furnish and Install New #6 Pull Box shall be in accordance with the latest CA MUTCD, Caltrans and any City Standard Specifications, plans, and/or any City’s Special Provisions/Contract Documents to be provided for each Task Order Work. The assumed material for placement shall be concrete and any removal of an existing pull box shall be included in the price paid to furnish and install a new pull box and no additional payment will be allowed therefore. Payment for Furnish and Install New #6 Pull Box shall be at the contract unit price paid per Each as listed in Page 6 of 8     City Council 20 – 51 5/2/2023 CITY OF SANTA ANA RFP NO.: 22-096 ON CALL EMERGENCY ASPHALT & PCC the Fee Proposal, and shall include full compensation for doing all work, including furnishing all materials, labor, equipment, tools, and incidentals as required and no additional compensation will be allowed therefore. Item No. 6 - Adjust Manhole to Finished Grade Payment for Adjust Manhole to Finished Grade shall be at the contract unit price bid per Each as listed in the Fee Proposal, and shall include full compensation for doing all work, including furnishing all materials, labor, equipment, tools, and incidentals as required and no additional compensation will be allowed therefore. Item No. 7- Catch Basin (Type “B,” W=10’) The work under this item consists of grading, compacting subgrade, and constructing Catch Basin and shall be in accordance with the provisions of Section 301-1, “Subgrade Preparation,” and Section 303-1, “Concrete Structures” and any City Standard Specifications, plans, and/or any City’s Special Provisions/Contract Documents provided by the City for each Task Order. Payment for Catch Basin (Type “B,” W=10’) shall be at the contract unit price paid per Each as listed in the Fee Proposal, and shall include full compensation for doing all work, including removal or replacement of existing catch basins and/or other appurtenances, including furnishing all materials, labor, equipment, tools, and incidentals as required to construct a new catch basin, soil preparation and compaction, and no additional compensation will be allowed therefore. Item No. 8 – Remove and Replace 30” Reinforced Concrete Pipe The work under this item consists of grading, compacting subgrade, and constructing Remove and Replace 30” Reinforced Concrete Pipe and shall be in accordance with the provisions of Section 306, “Underground Conduit Construction” and any City Standard Specifications, plans, and/or any City’s Special Provisions/Contract Documents provided by the City for each Task Order. Payment for Remove and Replace 30” Reinforced Concrete Pipe shall be at the contract unit price paid per Linear Foot as listed in the Fee Proposal, and shall include full compensation for doing all work, including removal or replacement of existing pipe, furnishing all materials, labor, equipment, tools, and incidentals as required to install new pipe, bedding preparation, and no additional compensation will be allowed therefore. Item No. 9 – Guard Rail Replacement (Caltrans RSP A77N4) The work under this item consists of grading, compacting subgrade, and constructing Guard Rail Replacement (Caltrans RSP A77N4) and shall be in accordance with the provisions of Section 301-1, “Subgrade Preparation,” with the provisions of Section 204, “Lumber and Treatment with Preservatives,” Section 304-2.2 “Flexible Metal Guard Rail,” any City Standard Specifications, plans, and/or any City’s Special Provisions/Contract Documents provided by the City for each Task Order. Payment for Guard Rail Replacement (Caltrans RSP A77N4) shall be at the contract unit price paid per Linear Foot as listed in the Fee Proposal, and shall include full compensation for doing all work, including removal or replacement of existing guard rail, furnishing all materials, labor, equipment, tools, and incidentals as required to install new guardrail, foundation preparation, and no additional compensation will be allowed therefore. Page 7 of 8     City Council 20 – 52 5/2/2023 CITY OF SANTA ANA RFP NO.: 22-096 ON CALL EMERGENCY ASPHALT & PCC Item No. 10 - Guard Rail Replacement Termination (Caltrans) The work under this item consists of grading, compacting subgrade, and constructing Guard Rail Replacement Termination (Caltrans) and shall be in accordance with the provisions of Section 301-1, “Subgrade Preparation,” with the provisions of Section 204, “Lumber and Treatment with Preservatives,” Section 304-2.2 “Flexible Metal Guard Rail,” any City Standard Specifications, plans, and/or any City’s Special Provisions/Contract Documents provided by the City for each Task Order. Payment for Guard Rail Replacement Termination (Caltrans) shall be at the contract unit price paid per Each as listed in the Fee Proposal, and shall include full compensation for doing all work, including removal or replacement of existing guard rail termination, furnishing all materials, labor, equipment, tools, and incidentals as required to install new guardrail termination, foundation preparation, and no additional compensation will be allowed therefore. Item No. 11 – Remove and Replace Chain Link R/W Fence The work under this item consists of grading, compacting subgrade, and construction of foundations to support the posts for Remove and Replace Chain Link Fence and shall be in accordance with the provisions of Section 301-1, “Subgrade Preparation,” and Section 303-5, “Concrete Curb, Walks, Gutters, Cross Gutters, Alley Intersections, Access Ramps, and Driveways” and Section 304-3 “Chain Link Fence” of the Standard Specifications any City Standard Specifications, plans, and/or any City’s Special Provisions/Contract Documents provided by the City for each Task Order. Payment for Remove and Replace Chain Link R/W Fence shall be at the contract unit price bid per Square Foot as listed in the Fee Proposal, and shall include full compensation for doing all work, including removal or replacement of existing chain link fence (and posts/foundations), furnishing all materials, labor, equipment, tools, and incidentals as required and no additional compensation will be allowed therefore. Item No. 12 –Concrete Barrier Type 836 (Caltrans) The work under this item consists of grading, compacting subgrade, and removing and/or construction Concrete Barrier Type 836 (Caltrans) and shall be in accordance with the provisions of Section 301-1, “Subgrade Preparation,” Caltrans Standard Specifications, any City Standard Specifications, plans, and/or any City’s Special Provisions/Contract Documents provided by the City for each Task Order. Payment for Concrete Barrier Type 836 (Caltrans) shall be at the contract unit price bid per Lineal Foot as listed in the Fee Proposal, and shall include full compensation for doing all work, including removal or replacement of existing concrete barrier or other appurtenances, furnishing all materials, labor, equipment, tools, and incidentals as required and no additional compensation will be allowed therefore. Item No. 13 – Traffic Control The work under this item for Signing and Striping shall be in accordance with the latest Watch Manual, CA MUTCD, Caltrans and any City Standard Specifications, plans, and/or any City’s Special Provisions/Contract Documents to be provided for each Task Order Work. Payment for Traffic Control shall be at the contract unit price per Lump Sum (LS) as listed in the Fee Proposal, and shall include full compensation for doing all work, including furnishing all materials, labor, equipment, tools, and incidentals as required and no additional compensation will be allowed therefore. Page 8 of 8     City Council 20 – 53 5/2/2023 EXHIBIT B     City Council 20 – 54 5/2/2023 STATEMENT OF QUALIFICATIONS for CITY OF SANTA ANA RFP NO.: 22-096 ON CALL EMERGENCY ASPHALT & PCC     City Council 20 – 55 5/2/2023 1345 Quarry Street, Suite 101 Corona, CA 92879-1700 Cover Letter & Agreement Statement Date:February 1, 2023 City of Santa Ana Public Works Agency Company: Attn: Project: Re: RFP No. 22-096 – On Call Emergency Asphalt & PCC Cover Letter & Agreement Statement To Whom it May Concern, Please find our proposal for the RFP No. 22-096 On Call Emergency Asphalt and PCC project. EBS General Engineering, Inc. (EBS) is fully qualified to submit this proposal as a licensed State of California Class ‘A’ General Contractor and a licensed California DIR contractor. EBS is a State of California corporation with the following board members: Thomas Nanci, President / Treasurer Joseph Nanci, Vice President / Secretary / Manager We are including with our proposal a copy of our corporate resolution which allows either Thomas or Joseph to act as sole signatory for the company (“Statement of Qualification – Exhibit A”) It is our belief that our proposal will demonstrate EBS’ qualifications and ability to perform these services as a City of Santa Ana pre-qualified vendor for emergency services. Agreement Statement: Submission of this proposal indicates EBS’ agreement to any and all provisions as contained in the RFP and the standard agreement contained therein. Joseph Nanci, Vice President EBS General Engineering, Inc. 1     City Council 20 – 56 5/2/2023 Firm and Team Experience EBS General Engineering, Inc. is a family-owned General Engineering Contractor located in the City of Corona. We are centrally located just off the 15 and 91 freeways, an ideal location for providing services throughout Southern California. EBS has grown from a four-person company founded in 1994 to the full- service General Contractor it is today, with more than one hundred employees. EBS contracts as a General Contractor and Subcontractor with various agencies and firms throughout Southern California, both private and public. Though many of our contracts are for PCC improvements and typically include ADA upgrades, we also excel at providing our own paving, grading, excavation, utility adjusting and restoration services. EBS is signatory to the Masons, Operators and Laborers unions. This allows us access to hard-working trained individuals with various stages of construction experience. We are familiar with the rigid requirements of prevailing wage Public Works contracts including projects covered under a Project Labor Agreements (PLA) and Community Workforce Agreements (CWA). Our two Superintendents have over 35 years’ experience, while our two Estimators have close to 70 years’ experience combined. Our Foreman and crews are able to meet the strict requirements called for by ADA Compliance. EBS’ workforce comes with a vast array of knowledge and expertise ranging from: layout and calculations in the field, conforming compliance with plans and specifications or advising of changes necessary to bring them into compliance, safety of residents and crews, maintaining access for residents and understanding their concerns and accessibility, traffic control and requirements of MUTCD (CA), and WATCH or site-specific traffic control plans. Safety is of upmost priority at EBS. While we value production, there is no priority placed over safe and secure site conditions. Throughout the 26 years of business, EBS General Engineering, Inc. has built and maintained a successful reputation as an honest, reliable, and fair contractor that provides excellent customer service with the performance and product that exceeds expectations. Applicable licenses, registrations, and compliant insurance certificate are attached hereto as “Statement of Qualification – Exhibit A” 2     City Council 20 – 57 5/2/2023 Primary Point of Contact and Company Organization Willie Ellis will serve as the Project Manager and primary point of contact for this contract, should it be awarded to EBS. Willie has close to 45 years’ experience in the construction field varying from field crew member to his current position as lead Estimator and Project Manager at EBS. He is OSHA-30 trained and certified. As such, he leads the EBS Safety Team. His resumé and OSHA certificate are attached hereto as “Statement of Qualification – Exhibit B” Providing assistance as Project Coordinator directly under Willie is Cristina Whitcher. Cristina will be the lead office contact in Willie’s absence. Field management will come from either Gerardo Gonazlez or Danny Gould. Both Superintendents are well-versed in the construction industry with combined experience of over 35 years. Applicable resumés are attached hereto as “Statement of Qualification – Exhibit B” As of the end of year 2022, EBS has an average of 72 employees companywide. This includes two demolition crews, four PCC placement crews, and one asphalt paving crew. We feel this is the An organizational chart is attached hereto as “Statement of Qualification – Exhibit C” References 1. City of Long Beach Ross Cruz, Civil Engineer Associate Ph: (562) 570-7949 Relevant Project: Design-Build Services for City of Long Beach Curb Ramps Scope: EBS is performing design-build services for non-compliant ramps on a work order basis. Assigned EBS Staff: Willie Ellis, PM; Gerardo Gonzalez, Superintendent; Cristina Whitcher, Project Coordinator/Billing 2. City of Riverside Steve Howard, Construction Manager Ph: (951) 826-5708 Relevant Projects: 2018/2019 SB-1 Maintenance & Traffic Improvements, 2017/2018 SB-1 Maintenance & Traffic Improvements, 2017/2018 Arterial & Minor Streets Maintenance – Ph I, Selkirk Avenue Street Improvements, 2017/2018 RTA Bus Pad Improvements, 2017/2018 CDBG ADA Footpath and Streets Scope: Street Maintenance: Minor PCC, Asphalt Grind & Pave, Utility Adjustment; Bus Pads, Decomposed Granite Trails, Hand Railing Assigned EBS Staff: Willie Ellis, PM; Danny Gould, Superintendent; Cristina Whitcher, Project Coordinator/ Billing 3     City Council 20 – 58 5/2/2023 3. City of Los Angeles Jesus Arellano, Transportation Engineer Associate Ph: (213) 979-8623 Relevant Project: Vision Zero – Phase 2D Scope: Minor PCC – Curb, Curb & Gutter, Driveway, Cross-Gutter, Ramps, PCC Pavement; Domes, Asphalt Paving, Curb-O-Let Assigned EBS Staff: Willie Ellis, PM; Danny Gould, Superintendent; Cristina Whitcher, Project Coordinator/ Billing Relevant Project Experience 1. Project Name________________________________________ Design-Build Services for City of Long Beach Curb Ramps Owner______________________________________________ City of Long Beach Principal Contact Phone Ross Cruz, Engineering Bureau (562) 570-7949 Price of Contract Dates____________________________ $9,850,550.00 10/2021 – On-Going Type of Work_________________________________________ Design and Construction of Non-Compliant Ramps Citywide 2. Project Name________________________________________ Easton Street Sidewalk Improvement Project Owner______________________________________________ City of Rialto Principal Contact Terry Renner, P.E Price of Contract $688,719.43 Phone (951) 680-0440 Dates____________________________ 8/2021 – 3/2022 Type of Work_________________________________________ Minor PCC – Sidewalk, Residential Driveways, Ramps, Cross-Gutter, Curb & Gutter, Retaining Wall, PCC Swale, Pilaster with Mortar Cap 3. Project Name________________________________________ ADA Improvements at Pacific Blvd & Vernon Ave Owner______________________________________________ City of Vernon Principal Contact Phone Margarita Beltran, Associate Engineer (323) 974-1735 Price of Contract Dates____________________________ 4     City Council 20 – 59 5/2/2023 $108,610.15 1/2022 – 2/2022 Type of Work_________________________________________ Minor PCC – Sidewalk, Ramps, Curb & Gutter, Asphalt Paving 4. Project Name________________________________________ Northeast Colony SABINA Neighborhood Improvements – Ph III Owner______________________________________________ City of Anaheim Principal Contact Phone___ Joel Jordan, Construction Project Manager (714) 765-5052 Price of Contract Dates____________________________ $5,317,919.39 12/2021 – 12/2022 Type of Work_________________________________________ Minor PCC – Curb, Curb & Gutter, Driveway, Cross-Gutter, PCC Pavement; Domes, Asphalt Paving 5. Project Name________________________________________ Vision Zero – Phase 2D Owner______________________________________________ City of Los Angeles Principal Contact Phone___ Jesus Arellano, Transportation Engineer (213) 972-8623 Price of Contract Dates____________________________ $1,027,225.00 07/2020 – On-Going Type of Work_________________________________________ Minor PCC – Curb, Curb & Gutter, Driveway, Cross-Gutter, Ramps, PCC Pavement; Domes, Asphalt Paving, Curb-O-Let 6. Project Name________________________________________ 2018-2019 SB-1 Maintenance & Traffic Improvements Owner______________________________________________ City of Riverside Principal Contact Phone Steve Howard, Construction Project Manager (951) 826-5708 Price of Contract Dates____________________________ $5,238,400 8/2019 – 4/2021 Type of Work_________________________________________ Street Maintenance: Minor PCC, Asphalt Grind & Pave, Utility Adjusting 7. Project Name________________________________________ Omnibus Concrete Repair Owner_____________________________________________ City of Santa Ana Principal Contact Phone 5     City Council 20 – 60 5/2/2023 Michael Ortiz, Construction Project Manager (714) 647-5624 Price of Contract Dates____________________________ $1,357,230.06 6/2020 – 3/2021 Type of Work_________________________________________ Minor PCC – Ramps, Sidewalk, Curb & Gutter, Driveways 8. Project Name________________________________________ Gas Tax Local Street Improvements & Flower Street Sewer Manhole Improvements Owner______________________________________________ City of Santa Ana Principal Contact Phone Michael Ortiz, Construction Project Manager (714) 647-5624 Price of Contract Dates____________________________ $2,546,154 1/2020 – 5/2021 Type of Work_________________________________________ Street Maintenance: ARHM Asphalt, Coldmill, Minor PCC (V-Gutter, Sidewalk, Driveway Approach, Ramp, Curb & Gutter), Utility Adjusting 9. Project Name________________________________________ Wild Canyon Block Wall Project Owner______________________________________________ City of Colton Principal Contact Jess Soto, P.E. Price of Contract $54,936.00 Phone (909) 370-5551 Dates____________________________ 9/2021 - 10/2021 Type of Work_________________________________________ Block Wall, Perforated Drain, Sidewalk Under Drain 10. Project Name________________________________________ Mid-Block Crosswalk Installation Project Owner______________________________________________ City of Redlands Principal Contact Phone Kyle Wagner, Construction Project Manager (909) 253-8698 Price of Contract Dates____________________________ $103,499.01 8/2021 – 10/2021 Type of Work_________________________________________ Minor PCC – Ramps, Sidewalk 11. Project Name________________________________________ Residential Street Repair Program & Alley Improvement Owner______________________________________________ City of Santa Ana 6     City Council 20 – 61 5/2/2023 Principal Contact Phone___ Michael Ortiz, Construction Project Manager (714) 647-5624 Price of Contract Dates____________________________ $1,210,079.64 6/2019 – 6/2020 Type of Work_________________________________________ Minor PCC – Curb & Gutter, Driveways, Sidewalk, Ramps, Cross Gutter 7     City Council 20 – 62 5/2/2023 Statement of Qualification – Exhibit A     City Council 20 – 63 5/2/2023 CITY OF SANTA ANA BUSINESS TAX SECTION (M-15) 20 CIVIC CENTER PLAZA, FIRST FLOOR, P.O. BOX 1964, SANTA ANA, CA 92702 (714) 647-5447 CITY OF SANTA ANA BUSINESS LICENSE TAX RECEIPT BUSINESS TAX NUMBER: BUSINESS NAME: 1076 TAX PERIOD: AMOUNT PAID: DATE PAID: 1/1/2023 - 12/31/2023 $319.00EBS GENERAL ENGINEERING, INC. 1345 QUARRY ST #101 CORONA, CA 92879 EBS GENERAL ENGINEERING, INC. BUSINESS ADDRESS: OWNER NAME: 01/11/2023 THIS IS NOT A PERMIT TO OPERATE AND THIS IS NOT A BILL ATTACHED BELOW IS YOUR CITY OF SANTA ANA BUSINESS LICENSE TAX RECEIPT PLEASE DETACH AND POST IN A CONSPICUOUS LOCATION (SEE REVERSE SIDE OF BUSINESS LICENSE TAX RECEIPT FOR POSTING REQUIREMENTS) CITY OF SANTA ANA BUSINESS LICENSE TAX RECEIPT • • • This business license tax account is void upon sale or transfer of a business Every business is responsible for the annual renewal of their business license tax account It is the responsibility of the applicant/licensee to ensure that the business complies with all applicable City codes, City zoning ordinances and all Local, State and Federal Laws. •Contact the Business License Tax Office at (714) 647-5447 prior to any of the following changes: • • • • Name change Location Change Ownership or representative change Business activity change •The business license tax receipt must be displayed at the place of business. See reverse side for posting requirements. Sec. 21-18. - No required permits waived. The business license issued pursuant to the provisions of this Chapter [Santa Ana Municipal Code (SAMC) Chapter 21] constitutes a receipt for the license fee paid and shall have no other legal effect. A business license is a requirement, not a permit, to transact and carry on any business activity within the city. The business license tax receipt is evidence only of the fact that such tax has been paid. Neither the payment of the tax nor the possession of the business tax receipt authorizes, permits or allows the doing of any act which the person paying or holding the same would not otherwise be entitled to do; and any permit, license, variance or other instrument of approval or evidence that any conditions exist as required by any other Section of this Code [SAMC] or by any statute or code provisions of the state must first be obtained or complied with before the doing of any act or thing for which it is required. (Ord. No. NS-1922, § 1, 7-20-87) ** * The person, firm or corporation named below has been issued this business license tax receipt pursuant to the provisions of the City Business License Tax Code (SAMC Chapter 21). Issuance of this receipt for the business license tax paid shall have no other legal effect (SAMC Sec. 21-18) and is not an endorsement, nor certification of compliance with other ordinances or laws. It is the responsibility of the applicant/licensee to ensure that the business is operated in compliance with the laws, ordinances and regulations that are now or may hereafter be in force by the United States Government, State of California, and the City of Santa Ana pertaining to such business. In the event it is determined that the applicant/licensee fraudulently applied for or renewed this business license tax account, the account may be suspended or revoked. This business license tax account is nontransferable. Please note that it is your responsibility to renew and update this license annually. THIS TAX RECEIPT MUST BE DISPLAYED AT THE PLACE OF BUSINESSCITY OF SANTA ANA - TREASURY M-15 20 CIVIC CENTER PLAZA-PO BOX 1964 SANTA ANA, CALIFORNIA 92702 PHONE (714) 647-5447 BUSINESS TAX NO. 1076 TAX PERIOD: 1/1/2023 - 12/31/2023 BUSINESS TYPE: BUILDING, GENERAL BUSINESS ADDRESS: 1345 QUARRY ST #101 CORONA, CA 92879 BUSINESS NAME: EBS GENERAL ENGINEERING, INC. OWNER/REP: EBS GENERAL ENGINEERING, INC.EBS GENERAL ENGINEERING, INC. 1345 QUARRY ST #101 CORONA, CA 92879 EXPIRATION DATE: 12/31/2023    City Council 20 – 64 5/2/2023 Contractor Information Registration History Effective Date 05/11/18 05/26/17 06/03/16 06/19/15 01/12/15 07/01/19 07/01/20 07/01/21 07/01/22 Expiration DateLegal Entity Name EBS GENERAL ENGINEERING, INC Legal Entity Type Corporation Status Active Registration Number 1000005295 Registration effective date 07/01/22 Registration expiration date 06/30/23 Mailing Address 1345 Quarry St. #101 CORONA 92879 CA United St… Physical Address 1345 Quarry St. #101 CORONA 92879 CA United St… Email Address 06/30/19 06/30/18 06/30/17 06/30/16 06/30/15 06/30/20 06/30/21 06/30/22 06/30/23 kfairweather@ebsgeneral.com Trade Name/DBA License Number (s) CSLB:720016 CSLB:720016 Legal Entity Information Corporation Entity Number: Federal Employment Identification Number: President Name: Vice President Name: Treasurer Name: 1744801 330634599 Thomas Nanci Joseph Nanci Secretary Name: CEO Name: Agency for Service: Agent of Service Name: Agent of Service Mailing Address: Kari Grippi 2650 E. Imperial Hwy Brea 92821 CA Un Worker's Compensation Do you lease employees through Professional Employer Organization (PEO)?: Please provide your current worker's compensation insurance information below: No PEO PEO PEO PEO InformationName Phone Email     City Council 20 – 65 5/2/2023     City Council 20 – 66 5/2/2023 CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). CONTACT NAME:PRODUCER PHONE FAX (A/C, No):(A/C, No, Ext): E-MAILADDRESS: INSURER(S) AFFORDING COVERAGE NAIC # INSURER A : INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : INSURED COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSRLTR ADDL SUBR INSD WVD POLICY EFF POLICY EXPTYPE OF INSURANCE POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY)LIMITS COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE DAMAGE TO RENTED $ $ $ $ $ CLAIMS-MADE OCCUR PREMISES (Ea occurrence) MED EXP (Any one person) PERSONAL & ADV INJURY GENERAL AGGREGATEGEN'L AGGREGATE LIMIT APPLIES PER: PRO-POLICY JECT LOC PRODUCTS - COMP/OP AGG $ $OTHER: COMBINED SINGLE LIMITAUTOMOBILE LIABILITY $ $ $ $ $ (Ea accident) BODILY INJURY (Per person)ANY AUTO ALL OWNED AUTOS SCHEDULED AUTOSNON-OWNED AUTOS BODILY INJURY (Per accident) PROPERTY DAMAGE (Per accident)HIRED AUTOS UMBRELLA LIAB EXCESS LIAB EACH OCCURRENCE AGGREGATE $ $ $ OCCUR CLAIMS-MADE DED RETENTION $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? (Mandatory in NH) PER OTH- ERSTATUTEY / N E.L. EACH ACCIDENT $ $ $ N / A E.L. DISEASE - EA EMPLOYEE E.L. DISEASE - POLICY LIMITIf yes, describe under DESCRIPTION OF OPERATIONS below DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE © 1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25 (2014/01)The ACORD name and logo are registered marks of ACORD     City Council 20 – 67 5/2/2023 AGENCY CUSTOMER ID: LOC #: ADDITIONAL REMARKS SCHEDULE Page of AGENCY NAMED INSURED POLICY NUMBER CARRIER NAIC CODE EFFECTIVE DATE: ADDITIONAL REMARKS THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER:FORM TITLE: ACORD 101 (2008/01)© 2008 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD     City Council 20 – 68 5/2/2023     City Council 20 – 69 5/2/2023     City Council 20 – 70 5/2/2023 7018007493 02/01/2022     City Council 20 – 71 5/2/2023 7018007493 02/01/2022     City Council 20 – 72 5/2/2023 7018007493 02/01/2022     City Council 20 – 73 5/2/2023 7018007493 02/01/2022     City Council 20 – 74 5/2/2023 7018007493 02/01/2022     City Council 20 – 75 5/2/2023 7018007493 02/01/2022     City Council 20 – 76 5/2/2023 7018007493 02/01/2022     City Council 20 – 77 5/2/2023 7018007493 02/01/2022     City Council 20 – 78 5/2/2023 7018007493 02/01/2022     City Council 20 – 79 5/2/2023 7018007493 02/01/2022     City Council 20 – 80 5/2/2023 7018007493 02/01/2022     City Council 20 – 81 5/2/2023 7018007493 02/01/2022     City Council 20 – 82 5/2/2023 7018007493 02/01/2022     City Council 20 – 83 5/2/2023 7018007493 02/01/2022     City Council 20 – 84 5/2/2023 7018007493 02/01/2022     City Council 20 – 85 5/2/2023 7018007493 02/01/2022     City Council 20 – 86 5/2/2023 7018007493 02/01/2022     City Council 20 – 87 5/2/2023     City Council 20 – 88 5/2/2023     City Council 20 – 89 5/2/2023     City Council 20 – 90 5/2/2023 BLANKET WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS This endorsement changes the policy to which it is attached. It is agreed that Part One- Workers’ Compensation Insurance G. Recovery From Othersand Part Two- Employers’ Liability Insurance H. Recovery From Othersare amended by adding the following: We will not enforce our right to recover against persons or organizations. (This agreement applies only to the extent that you perform work under a written contract that requires you to obtain this agreement from us.) PREMIUM CHARGE - Refer to the Schedule of Operations The charge will be an amount to which you and we agree that is a percentage of the total standard premium for California exposure. The amount is Blanket Waiver of Subrogation Percentage Charge%. All other terms and conditions of the policy remain unchanged. This endorsement, which forms a part of and is for attachment to the policy issued by the designated Insurers, takes effect on the Policy Effective date of said policy at the hour stated in said policy, unless another effective date (the Endorsement Effective Date) is shown below, and expires concurrently with said policy unless another expiration date is shown below. Policy #: 7034507011 Policy Eff/Exp Date: 09/28/2022 - 09/28/2023 Carrier: CNA Writing Company: Valley Forge Insurance Co. © Copyright CNA All Rights Reserved.     City Council 20 – 91 5/2/2023     City Council 20 – 92 5/2/2023 Statement of Qualification – Exhibit B     City Council 20 – 93 5/2/2023 William E. Ellis, Jr. Corona, CA 92879 Cell: (714) 448-1136 Current Position: EBS General Engineering, INC. Project Manager Corona, CA July 2005 – Present 2005-Present 2007-Present 2008-Present Insurance Claims Liaison Safety Officer Prior Experience: Seal Black/Helmick Asphalt Operations Manager Foreman Garden Grove, CA Oakland, CA April 1987 – July 2005 1979 – 1987 Operator Bay Alarm Company Foreman Laborer Capabilities/Experience: • • • • • • • • • • Customer Relations/Service Communications Project Supervisor Project Cost Estimation Project Comprehension • • • • • • • • • • Project Safety Supervisor Employee Safety Liaison Change Order Execution BIT Compliance Traffic Control Planning Project Management SWPPP Planning/Compliance Railroad Safety Courses OSHA Compliance CPR Certified Tail-Gate Safety Meeting Organizer Materials Submittals/Compliance Asphalt Paving Management Concrete Masonry Management Industrial Security Systems Installation __________________________________________________________________________________________________ William (Willie) has 30 plus years experience in multiple areas of the construction industry. His experience with industrial and infrastructure construction has afforded him a skill-set of high productivity within the organization. As a project manager at EBS, Willie executes contract compliance, purchase orders and sub-contracts, project review, material submittals and compliance, and coordination with various agencies, contractors, developers and engineering firms. He also helps EBS to obtain the necessary encroachment and building permits, city standards and plans, and safety programs for all projects big and small. During Willie’s 30 years in the industry, he has also been intermittently certified on various safety programs such as railroad safety programs, OSHA Certified Safety programs, and CPR certification classes. His extensive and comprehensive construction background makes Willie a pivotal component of EBS’s organizational structure.     City Council 20 – 94 5/2/2023 OSHA OUTREACH TRAININGꢀomp[etion ꢁertificatꢂ: WILLIE EUGENE ELLIS has successfully completed the following course: OSHA 30-Hr Outreach Training for the Construction Industry 7/17/2021 David Couch OSHA Authorized Trainer Construction#: 20-0106090 General#: 20-0079854 As an OSHAOutreach trainer, I verify that I have conductedthis OSHA Outreach training class in accordance with OSHA Outreach Training Program requirements. I will document this class to my OSHA Authorizing Training Organization. Upon successful review of my documentation, I willprovide each student their completioncard within 90 days of the end of the class. OSHA Authorized Provider:     City Council 20 – 95 5/2/2023 Gerardo Gonzalez 928 Hemingway DR., Corona Ca 92878 | (951) 545-5402 | gordy432g@yahoo.com . WHO I AM · Coming from an immigrant family where my parents struggled and worked hard to owned their business in the nursery industry. Growing up see the hard labor, I learned the same skills to work hard and be responsible. DEGREE | DATE EARNED | SCHOOL · High School Diploma | 2003 | Santiago High School · N/A | 2 Years | Riverside Community College Skills & Abilities · Read and Understand Engineering, Landscape, & Architectural plans. · Knowledge and Implementation in Standard Specification for Public Works “Green Book” · Knowledge and Implementation in Caltrans Standards & Specifications · Knowledge and Implementation of in the MUTCD & WATCH Manual · Check and read Survey Grade · Operate Construction Equipment MANAGEMENT · I’ve Managed City or Federal funded road rehabilitation jobs from ten thousand to eight million-dollar projects throughout southern California. Keeping track of projects within budget, billing and finishing on time is just one of many skills used to complete work. COMMUNICATION · Communication is one of the most important skill used, not only face to face interaction but also keeping upper management, general contractor or city officials informed through emails. LEADERSHIP · Have to lead work force from one to twenty employees at times. Keeping everyone to work in sync together and positive attitudes and safely to move the project forward is possibly the most important job I do. LABOR | HILLCREST CONTRACTING | APRIL 2004 -AUGUST 2006 · First job in the trade and started as a general labor and in about six months moved up to junior foreman and learned to read plans, standard forms, grade check, and operate some equipment. FOREMAN | EBS GENERAL ENGINEERING | AUGUST 2006 – APRIL 2013     City Council 20 – 96 5/2/2023 ⋅ Came to EBS to get into the union so I can have a career with benefits and retirement. Started as a general labor and in two years moved up to foreman and began to run projects in the public works side of the company. FOREMAN | THE R.J. NOBLE COMPANY | APRIL 2013 – APRIL 2020 ⋅ Got the opportunity to move to this company that produces their own aggregate and asphalt material. They get awarded larger jobs which got me the opportunity to learn more about California infrastructure FOREMAN | EBS GENERAL ENGINEERING | APRIL 2020 – PRESENT ⋅ Came Back to EBS to learn more about structural Concrete since EBS is involved a lot with lager scale companies like Flatiron, AMES, OHL, Etc. which get involved high large infrastructural Projects. There is also movement in Higher Involvement positions.     City Council 20 – 97 5/2/2023 Statement of Qualification – Exhibit C     City Council 20 – 98 5/2/2023     City Council 20 – 99 5/2/2023 SCOPE OF SERVICES AND SCHEDULE for CITY OF SANTA ANA RFP NO.: 22-096 ON CALL EMERGENCY ASPHALT & PCC     City Council 20 – 100 5/2/2023 SCOPE OF SERVICESEBS is providing the following notes as its requirement to outline it’s understanding of the Scope of Services provided in RFP 22-096. PHASE ITEM DESCRIPTION BID QTY UNIT PHASE ITEM DESCRIPTION BID QTY UNIT --TASK ORDER A ---1.0 Unclassified Excavation 550.0 CY *18*PRICE PER CY INCLUDES FILL OVER-EX PAID AS UNCL EXCAVATION MINIMUM 12" STREET SECTION 14,850.00 SF 8     City Council 20 – 101 5/2/2023 PHASE ITEM DESCRIPTION BID QTY UNIT PHASE ITEM DESCRIPTION BID QTY UNIT -2.0 AC Pavement 130.0 TN -3.0 Furnish and Install #6 Pullbox 4.0 EA *18*PRICE PER TON *18*FURNISH & INSTALL PER (CA) MUTCD, CALTRANS, CITY INCLUDES PAVING AT OVER-EXCAVATION STDS. CONCRETE PULL BOX REMOVE & DISPOSE EXISTING PULL BOX 1103A: TYPICAL SECTION #6 30" X 15" X 12" MINIMUM 4" AC / 8" AB CAN BE FULL DEPTH AC SECTION WITH APPROVAL CROWN 0.40' ABOVE GUTTER FLOW LINE 9     City Council 20 – 102 5/2/2023 PHASE ITEM DESCRIPTION BID QTY UNIT PHASE ITEM DESCRIPTION BID QTY UNIT -4.0 Adjust Manhole to Finished Grade 5.0 EA -5.0 PCC Curb and Gutter (Type A-2-8) PAID BY LF 100.0 LF *19*PAID AS EACH *19* ADJUST TO GRADE GRADING *NO MENTION OF LOWERING OR DOUBLE ADJUST*COMPACTION SUB-GRADE CONSTRUCTING CURB & GUTTER SPPWC 301-1, 303-5 CITY STANDARDS1200: GENERAL NOTES 1211: 36" SEWER MANHOLE COVER COSA 1101 WPJ 20'CPCC COLAR #3 LONGITUDINAL NECK: MIN 6", MAX 24" SAW CUT REMOVE C7g COVERS PER STD. 1211 WATER COVER MAY BE FRP, VERIFY WITH INCLUDES 1' AC SLOT THICKEN GUTTER TO 12" AT BUS ENGINEER STOPS KEYED FOR WALK AT BACK OF CURB BUS PAD STD. 1108 10     City Council 20 – 103 5/2/2023 PHASE ITEM DESCRIPTION BID QTY UNIT PHASE ITEM DESCRIPTION BID QTY UNIT -6.0 Signing and Striping 1.0 LS -7.0 Traffic Control Work 1.0 LS *19**19* PER CAMUTCD SITY STANDARDS SPECIAL PROVISIONS/CONTRACT PER WATCH MANUAL CA MUTCD DOCUMENTS CAL TRANS 1125A: HYDRANT MARKERS 1125B: STRIPING AN DPAVEMENT CITY STANDARD MARKERS 1125C: RAISED PAVEMENT MARKERS 1125F: TRAFFIC CONTROL PLAN 1125D: RAILROAD CROSSING MARKINGS 1125E: INTERSECTION SIGHT DISTANCE GENERAL NOTES SAMPLE PLAN 1125F: TRAFFIC CONTROL PLAN PLAN BY ENGINEER, SIGNED 1502: REFLECTORIZED STREET NAME SIGN 1503: STREET NAME SIGN TRENCH PLATES SIT FLUSH WITH FS 1503A: CEREMONIAL STREET SIGN TOPPER 1504A: SIGN POST INSTALL 1504B: SIGN POST INSTALL 1505: STOP SIGN MARKING AND PLACEMENT 11     City Council 20 – 104 5/2/2023 PHASE ITEM DESCRIPTION BID QTY UNIT PHASE ITEM DESCRIPTION BID QTY UNIT -------TASK ORDER B -- 12     City Council 20 – 105 5/2/2023 PHASE ITEM DESCRIPTION BID QTY UNIT PHASE ITEM DESCRIPTION BID QTY UNIT -1.0 Unclassified Excavation 550.0 CY -2.0 PCC Sidewalk (T=4")2,500.0 SF *20*PRICE PER CY *20* INCLUDES FILL OVER-EX PAID AS UNCL EXCAVATION GRADING COMPACTING SUB-GRADE CONSTRUCT 4" PCC SIDEWALK SPPWC 301-1, 303-5 6" THICK PAID AT 1.5 TIMES UNIT PRICE STD. 1104 520-C-2500 SIDEWALK 4", BACK OF ALLEY OR DRIVEWAY, REFER TO STANDARD PLAN 1/4" EJ 3' X 3' TREE WELLS BACK OF CURB PER STD. 1124 PRESERVE HISTORIC FEATURES BACK OF CURB OR AT PARKWAY BACK OF CURB KEYED INTO CURB 13     City Council 20 – 106 5/2/2023 PHASE ITEM DESCRIPTION BID QTY UNIT PHASE ITEM DESCRIPTION BID QTY UNIT -3.0 PCC Curb Ramp 3,000.0 SF -4.0 PCC Curb and Gutter (Type A-2-8)100.0 LF *20* *20*PAID BY LF PAID BY LF A2-8 CURB & GUTTERGRADING COMPACTING SUB-GRADE CONSTRUCT 4" PCC SIDEWALK SPPWC 301-1, 303-5 CURB RETURN GRADING COMPACTION SUB-GRADE CONSTRUCTING CURB & GUTTER SPPWC 301-1, 303-5 CITY STANDARDS 1122: CURB RAMP DETECTABLE WARNING SURFACE- CAST IN CITY STANDARDS COSA 1101 PLACE WPJ 20'C LIMITS: BCR - ECR NO GUTTER LIP AT RAMP SAW CUT REMOVE C7g TOP AND BOTTOM LANDING (MIN. 4') RETAINING CURB AS REQUIRED 12" WIDE BLINDMAN INCLUDES 1' AC SLOT THICKEN GUTTER TO 12" AT BUS STOPS KEYED FOR WALK AT BACK OF CURB BUS PAD STD. 1108T=4" 520-C-2500 DARK GRAY DOMES 14     City Council 20 – 107 5/2/2023 PHASE ITEM DESCRIPTION BID QTY UNIT PHASE ITEM DESCRIPTION BID QTY UNIT -5.0 Furnish and Install #6 Pullbox 4.0 EA -6.0 Adjust Manhole to Finished Grade 5.0 EA *20*FURNISH & INSTALL *21*PAID AS EACH PER (CA) MUTCD, CALTRANS, CITY STDS.ADJUST TO GRADE *NO MENTION OF LOWERING OR DOUBLE ADJUST*CONCRETE PULL BOX REMOVE & DISPOSE EXISTING PULL BOX GRADING COMPACTION SUB-GRADE CONSTRUCTING CURB & GUTTER SPPWC 301-1, 303-5 CITY STANDARDS 15     City Council 20 – 108 5/2/2023 PHASE ITEM DESCRIPTION BID QTY UNIT PHASE ITEM DESCRIPTION BID QTY UNIT Remove and Replace 30” Reinforced -7.0 Catch Basin (Type “B,” W=10’ )1.0 EA -8.0 Concrete Pipe 75.0 LF *21**21* TYPE B, W=10'GRADING GRADING COMPACTIN SUBGRADE COMPACT SUBGRADE REMOVE EXISTING CONSTRUCT CATCH BASIN SPPWC 301-1, 303-1 CITY STANDARDS REPLACEING 30" RCP SPPWC 306 CITY STANDARDS REMOVAL OF EXISTING REPLACE OF EXISTING STD. 302 #3 REBAR 8" OC, TOP & BOTTOM SLABS SUPPORT BARS SAND BACKFILL, 2' AROUND STRUCTURE LOCAL PER STD. 305 PROTECTION BAR PER 305A SUPPORT BOLTS PER 305A 16     City Council 20 – 109 5/2/2023 PHASE ITEM DESCRIPTION BID QTY UNIT PHASE ITEM DESCRIPTION BID QTY UNIT Guard Rail Replacement (Caltrans RSP Guard Rail Replacement -9.0 A77N4)50.0 LF -10.0 Termination (Caltrans)1.0 EA *21**22* GUARDRAIL REPLACEMENT TERMINATION PER CALTRANS SUBGRADE PREPERATION GRADING COMPACT SUBGRADE CONSTRUCT GUARD RAIL REPLACEMENT CALTRANS RSP A77N4 SPPWC 204, 304-2.2, CITY STANDARDS REMOVALSPPWC 301-1, 204, 304-2.2 CITY STANDARDS REMOVAL OF EXISTING SUB WORK 17     City Council 20 – 110 5/2/2023 PHASE ITEM DESCRIPTION BID QTY UNIT PHASE ITEM DESCRIPTION BID QTY UNIT Remove and Replace Chain Link R/W -11.0 Fence 50.0 LF -12.0 Concrete Barrier Type 836 (Caltrans)50.0 LF *22**22* PAID BY SF GRADING COMPACT SUBGRADE GRADING COMPACT SUBGRADE CONSTRUCT FOUNDATIONS REMOVE AND REPLACE CL FENCE SPPWC 301-1, 303-5, 304-3 CITY STANDARDS REMOVAL OF EXISTING BARRIER CONSTRUCT BARRIER TYPE 836 SPPWC 301-1 BRIDGE STANDARD DETAIL XS (XS16- 045) 310, 311, 312, 313, 314, 315 RSP B11-79 B11-80 B11-60 18     City Council 20 – 111 5/2/2023 PHASE ITEM DESCRIPTION BID QTY UNIT -13.0 Traffic Control Work 1.0 LS *22* PER WATCH MUTCD (CA) CALTRANS CITY STANDARD 19     City Council 20 – 112 5/2/2023 Schedule EBS is providing the following schedule as its requirement per RFP 22-096. Also see a list of current EBS workload attached hereto as “Scope of Services and Schedule – Exhibit A” We are confident we will be able to incorporate all work issued per Task Order into our current and upcoming workload. 20     City Council 20 – 113 5/2/2023 ID Task Name Duration 90 days Start Finish 023 March 2023 April 2023 10 13 16 19 22 25 28 31 May 202 12 15 18 21 24 27 30811 14 17 20 23 26 1 4 7 3 6 9 3 1 2 CONTRACT WORKING TIME PRE-CONSTRUCTION MEETING SUBMITTALS Mon 3/6/23 Sat 6/3/23 0% 3 1 day Thu 2/14/02 Thu 2/14/02 15 days Fri 2/10/23 Fri 3/3/23 %4 SUBMITTALS 5 USA 1 day Mon 2/27/23 Mon 2/27/23 43 days Mon 3/6/23 Wed 5/3/23 16 days Mon 3/6/23 Mon 3/27/23 0%USA 6 WORKING TIME 0% 0% 0% 0% 0% 0% 0% W 7 MOBILIZE TASK ORDER A PLACE BMP MOBILIZE TASK ORDER A 8 1 day 1 day 1 day 1 day Mon 3/6/23 Mon 3/6/23 Tue 3/7/23 Tue 3/7/23 Mon 3/6/23 Mon 3/6/23 Tue 3/7/23 Tue 3/7/23 PLACE BMP 9 SURVEY SURVEY 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 POTHOLE POTHOLE CLEAR & GRUBB CLEAR & GRUBB SAW CUTSAW CUT 1 day Wed 3/8/23 Wed 3/8/23 4 days Wed 3/8/23 Mon 3/13/23 1 day Wed 3/8/23 Wed 3/8/23 3 days Tue 3/14/23 Thu 3/16/23 REMOVE AC/BASE TO NEW SECTION REMOVE CURB & GUTTER PLASE AND COMPACT BASE CONSTRUCT CURB AND GUTTER FINE GRADE STREET SECTION AC PAVE - FULL LIFT ADJUST MANHOLE 0% 0% REMOVE AC/BASE TO NEW SECTION REMOVE CURB & GUTTER 0% PLASE AND COMPACT BASE CONSTRUCT CURB AND GUTTER1 day Fri 3/17/23 Fri 3/17/23 0% 1 day Mon 3/20/23 Mon 3/20/23 1 day Tue 3/21/23 Tue 3/21/23 1 day Wed 3/22/23 Wed 3/22/23 1 day Thu 3/23/23 Thu 3/23/23 0% 0% 0% 0% 0% FINE GRADE STREET SECTION AC PAVE - FULL LIFT ADJUST MANHOLE REMOVE AND REPLACE PULL BOX CAT TRACK REMOVE AND REPLACE PULL BOX CAT TRACK1 day Fri 3/24/23 Fri 3/24/23 PLACE STRIPING AND MARKINGS 1 day Mon 3/27/23 Mon 3/27/23 0%PLACE STRIPING AND MARKINGS MOBILIZE TASK ORDER B PLACE BMP 43 days Mon 3/6/23 Wed 5/3/23 0% 0% 0% 0% 0% M 1 day 1 day Mon 3/6/23 Tue 3/7/23 Mon 3/6/23 Tue 3/7/23 PLACE BMP SURVEYSURVEY POTHOLE 1 day Wed 3/8/23 Wed 3/8/23 2 days Thu 3/9/23 Fri 3/10/23 POTHOLE CLEAR & GRUBB CLEAR & GRUBB 0% SAW CUT 0% SAW CUT 1 day Mon 3/13/23 Mon 3/13/23 2 days Tue 3/14/23 Wed 3/15/23REMOVE CTACH BASIN EXCAVATE TRENCH FOR RCP CONSTRUCT CATCH BASIN REMOVE SIDEWALK REMOVE RAMPS REMOVE CTACH BASIN 2 days Thu 3/16/23 5 days Thu 3/16/23 Wed 3/22/23 2 days Thu 3/23/23 Fri 3/24/23 Fri 3/17/23 0% 0% EXCAVATE TRENCH FOR RCP CONSTRUCT CATCH BASIN 0%REMOVE SIDEWALK 3 days Mon 3/27/23 Wed 3/29/23 3 days Tue 3/28/23 Thu 3/30/23 0% 0% REMOVE RAMPS CONSTRUCT RCP CONSTRUCT RCP TIE-IN RCP AND EXISITNG AND NEW CB 1 day Fri 3/31/23 Fri 3/31/23 0%TIE-IN RCP AND EXISITNG AND NEW CB Task Split External Tasks Duration-only External Tasks External Milestone Progress External Milestone Inactive Milestone Inactive Summary Manual Task Manual Summary Rollup Manual Summary Start-only Project: TASK A AND B SCHEDULE.m Date: Mon 2/6/23 Milestone Summary Deadline Project Summary Finish-only Page 1     City Council 20 – 114 5/2/2023 ID Task Name BACKFILL RCP, CATCH BASIN Duration 2 days Start Finish 023 March 2023 April 2023 10 13 16 19 22 25 28 31 May 202 12 15 18 21 24 27 30811 14 17 20 23 26 1 4 7 3 6 9 3 37 38 39 40 41 42 43 44 45 46 47 Mon 4/3/23 Tue 4/4/23 Fri 4/7/23 0%BACKFILL RCP, CATCH BASIN CONSTRUCT CURB RETURNS CONSTRUCT LOCAL 3 days Wed 4/5/23 0%CONSTRUCT CURB RETURNS 1 day Mon 4/10/23 Mon 4/10/23 3 days Tue 4/11/23 Thu 4/13/23 0% 0% CONSTRUCT LOCAL CONSTRUCT CURB RAMPS CONSTRUCT SIDEWALK PAVE AC SLOTS CONSTRUCT CURB RAMPS 2 days Thu 4/13/23 Fri 4/14/23 0%CONSTRUCT SIDEWALK 1 day Mon 4/17/23 Mon 4/17/23 1 day Mon 4/17/23 Mon 4/17/23 5 days Tue 4/18/23 Mon 4/24/23 1 day Tue 4/25/23 Tue 4/25/23 0% 0% 0% PAVE AC SLOTS BASED PAVE TRENCH CONSTRUCT BARRIER GRIND AND PAVE TRENCH LINE R & R GUARDRAIL BASED PAVE TRENCH CONSTRUCT BA GRIND AND PA R & R 0% 0%4 days Wed 4/26/23 Mon 5/1/23 R&R CL FENCE 2 days Tue 5/2/23 Wed 5/3/23 0%R& Task Split External Tasks Duration-only External Tasks External Milestone Inactive Milestone Inactive Summary Manual Task Manual Summary Rollup Manual Summary Start-only External Milestone ProgressProject: TASK A AND B SCHEDULE.m Date: Mon 2/6/23 Milestone Summary Deadline Project Summary Finish-only Page 2     City Council 20 – 115 5/2/2023 Scope of Services & Schedule – Exhibit A     City Council 20 – 116 5/2/2023 O=Open C=Closed X=Canceled P=Prime S=Sub R=Rental JOB NUMBER TRACT / PROJECT/ FED NUMBERCUSTOMERCUSTOMER JOB #JOB TITLE CROSS STREETS / NOTES CITY CONTRACT VALUE O O O O O O O 20103 S S S S S S S Ortiz Teichert Utilities International Line Builders Brightview Guy F. Atkinson Construction Sierra Pacific Electrical Crosstown Electrical 219 30072 2011505009 132556 150374 6634 Caltrans 12-0K0214 Caltrans 07-312004 Vision Zero - Phase 2D I-405 Landscape Improvement Project Caltrans 12-0K0234 Rte 5 from Avery Pky Undercrossing to Crown ValleOC $ $ $ 1,053,970.00 76,275.00 1,027,225.00 20118 20120 20150 20154 20225 21108 Various Rtes 2, 5, 101, 105, 110 La County Los AngelesWO #E1908593 Interstate 405 between SR-73 and Interstate 605 Orange County Avenida De La Carlota & Oakbrook Village, Laguna Orange County $ $ $ 1,099,063.85 33,031.00 132,605.00 Duke Rider Caltrans 07-4V0204 Morgan & Webster Ave Rte 213, Crestwood St Perris Los Angeles4392 O O O O O O O O 21111 21113 21114 21124 21130 21132 21138 21140 S P S S S S S S Select Electric, Inc. Long Beach, City of Stacy Witbeck Ortiz 3504 PW20-084 1604 227 5382 Highway Safety Improvement Program (HSIP) Cycle 6 - RRFB Project E1907966 Design-Build Services for Curb Ramps Various Various Los Angeles Long Beach Anaheim $ $ $ $ $ $ $ $ 1,098,865.13 9,850,550.00 438,132.00 248,614.90 102,350.00 38,167.00 Anaheim Canyon Metrolink Station Improvements Caltrans 07-293604 IFB 0-2193 1039 N. Pacific Center Dr. Rte 405 - Western Ave undercrossing to 182nd St uTorrance E. Rancho Vista Blvd & 15th ST. E. Citywide 701 S. Parker St Ferreira Lockheed Martin Solar Farm Palmdale Pico Rivera Orange California Professional Engineering2170 RAM Construction SEMA Traffic Signal Upgrades Citywide Project Orange Financial 21348 240,112.90 610,014.78111906Creek District Infrastructure Via Vera Cruz and Discovery Street San Marcos Westside Mobility - Ph 2, CD 5 Westside Traffic Signal Improvements & Warner Center Project Traffic Signal and Median Improvements for Brookhurst St and Bolsa Row Way Caltrans 07-320004 I-10 & Alabama Street Interchange East Garden Grove - Wintersburg Channel San Fernando Regional Park Water Infiltration Project Wells 201, 202, 203 and 205 Equipping Gage Ave Median Islands O 21142 S International Line Builders 2111505015 WO E1908861 P-2536 Various, Citywide Los Angeles Westminster $427,150.00 O O O O O O O O O O O O O O O O O O O O O O O O O O 21143 21144 21145 21146 21148 21223 21227 21305 22100 22101 22102 22104 22105 22107 22108 22109 22113 22114 22116 22118 22120 22123 22124 22126 22131 22132 S S S S S S S S S S S S S S S S S S S S S S S S S S California Professional Engineering21114 Chumo Ortiz J.F. Shea Ortiz J.F. Shea Excel Paving EBS Concrete Pacific Hydrotech Corp J.F. Shea Sukut Brookhurst & Bolsa Row Rte 14 - Canyon Park Blvd undercrossing to Spring Santa Clarita Alabama Street Overcrossing Warner Ave to Goldenwest St First St and Jessie St $ $ $ $ $ $ $ 60,010.00 350,517.00 268,001.00 580,119.48 77,219.92 337,555.00 96,480.00 318 229 643 230 21-1002620 7601 Redlands Garden Grove San Fernando Hemet Los Angeles Newport Beach Ontario Desert Hot Springs Walnut Escondido Corona Carson Carson Irwindale Seal Beach Desert Hot Springs Irvine Carson Rialto 654 Various Locations Avalon Blvd to Central Ave5812 2116 C2127 J-13658 1418 WO E1908105 Newport Coast HOA Driveways Well No. 37 &39 Ion Exchange Treatment Facilities Project Regional Water Reclamation Facility Terraces at Walnut MFRO Facility for Agriculture McKinley Street Grade Separation Traffic Signal Installation - Tajauta Ave & Del Amo Blvd Traffic Signal Installation - Central Ave & Dimondale Dr Traffic Signal at Irwindale Ave & Camino De La Cantera Westminster Blvd Force Main Replacement Changeable Message Sign Project E. Guasti Road $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 40,167.85 285,260.00 900,177.40 235,417.60 758,988.87 23,962.10 Indian Ave & Dillon Rd ValleyBlvd & Escalada Ave 901 W. Washington Ave McKinley at Sampson Tajauta Ave & Del Amo Blvd Central Ave & Dimondale Dr Filanc Brown & Caldwell, Joint Vent476 Walsh 221191 4561 4560 4322 30066 4649 9334 22-196 22-1075 5439 2012-12 1628 1611 Crosstown Electrical Crosstown Electrical Crosstown Electrical Teichert Utilities Crosstown Electrical RJ Noble Autobahn Calmex Ferreira 72,766.00 30,630.00 3-62 Westminister Blvd & Seal Beach Blvd 146,794.29 127,334.13 511,783.40 154,698.50 1,376,264.50 225,400.00 72,495.00 18,300.00 83,834.50 463,949.10 D5 "A" Street Improvement Caltrans 07-336504 Lynx & Irvine Blvd Rte 110/1 Separation to Sepulveda Blvd E Santa ana Ave & Riverside Ave2020/2021 Street Overlay & Reconstruction Spinnaker Bay Drive Water Main Replacement Ph 1 Broadband Enclosure Concrete Pad Cabrillo Park Irrigation Renovation Municipal Urban Stormwater Treatment Facility Phase 1 Pacific Park Tract 28794 Park Improvements Santa Anita Ave and Klingerman St, Rush St, and Central Ave Traffic Signal Modification Project Long Beach Rialto Santa Ana Long Beach Menifee VIP Systems Marina Landscape Shimmick 19494 Country Club Dr Cabrillo Park Dr & Fruit Dr 805 De Forest Ave 152203 245 152207 21-2727 Marina Landscape O O O O O O O O O O O O O O O O O 22133 22134 22135 22136 22138 22139 22141 22142 22144 22145 22146 22200 22201 22204 22205 22206 22207 S S S S P S S S S S S S S S S P P Dynalectric Crosstown Electrical Baker Electric 321038 4673 22555 22SW08 21-2740 South El Monte Fullerton Placentia $ $ $ $ $ $ $ $ 137,675.00 44,400.00 425,408.50 24,043.01 1,066,714.35 115,633.50 79,900.00 169,133.20 $46,809.80 $152,163.70 $126,737.50 36,066.95 227,332.50 101,279.00 120,717.00 2,144,751.00 1,570,678.00 Caltrans 12A1929 Rte 5 - Southbound Ramp from Victoria Citywide Traffic Signal Improvements Project - Cycle 9 Center Greens Sanitary Sewer Improvements Flower Street Bike Trail Renovation Kaiser Permanente - Normandie Upgrade Parking Lots 9 & 10 Caltrans 08-1L7004 El Cajon Transit Center Third Track Construction 2.08 MG Deane Zone Tank Improvements Caltrans 08-15704 Eastern Avenue Existing Median Improvements Ten Signalized Locations on Los Coyotes Diagonal P1-105 Headworks Rehabilitation at Plant 1 Anza/ Vista Montana / PCH Intersection Improvements Traffic Signal Improvements Project Annual Arterial Street Rehabilitation FY 19-20 Euclid Street Improvements Grbcon Anaheim Santa Ana, City of Bali Construction International Line Builders Shimmick Pacific Hydrotech Corp Crosstown Electrical Marina Landscape Select Electric, Inc. Kiewit Excel Paving Baker Electric La Habra, City of Anaheim, City of From Crossover to Warner Ave Santa Ana Harbor City Riverside County El Cajon Santa Clarita Hemet Commerce Long Beach Fountain Valley Torrance Pico Rivera La Habra 2211505006 256 C2212 4782 152223 3549 104796 5824 Various Locs on the 10,15,60,91,215 Fwys Stevens Ave to Randolph Pl 10507 Garfield Ave $ $ $ $ $ $ T-154 22698 5-R-19 Various Various HSIPL-5055 (187) Crescent Ave to Glenoaks St Anaheim Chino Avenue Accessibility and Curb Ramp Improvements at 16th, 17th and 19th Streets O O O O O O O 22211 22215 22216 22217 22218 22222 22223 P S S S S S S Chino, City of & Norton Avenue PCC Walk and Curb Ramps Reimagine Ventura Project – Phase 1 10 Arlington Traffic Signal Installation at Lakeshore Drive & Dryden St Lyon Ave HAWK System MS-202 & ST-221 Tronkeel & Benson WO E1908488 Chino $ $ $ $ $ $ $ 446,249.00 241,442.00 10,290.00 49,698.00 22,700.00 369,697.00 161,950.00 Baker Electric A&Y Company Sierra Pacific Electrical Belco Ferreira International Line Builders 23196 22-089 6816 14-0757 5466 2211505009 Los Angeles Ladera Ranch Lake Elsinore San Jacinto Rancho Cucamonga Whittier Haven Avenue at Project Driveway Traffic Signal Improvements Project 19-008    City Council 20 – 117 5/2/2023 Kellogg Ave and Madison St Gap Closure Curb Ramp and Sidewalk Improvements & Olive Pl and Walnut Ave Curb Ramps Norco MDP Lateral N-1C Extension Storm Drain St Jeanne School Butterfield Stage & Lestonnac Traffic Signal Spotlight 29 50k Curbs ST–223 & MS-202O O O O O O O O O O O O O O O O O O O O O 22224 22225 22226 22227 22228 22229 22300 23000 23001 23002 23003 23004 23005 23006 23007 23008 23009 23101 23200 23201 23202 P S S S S S S R R R R R R R R R R P S S S Chino, City of CEM Construction Sierra Pacific Electrical Ben's Asphalt Sierra Pacific Electrical Ferreira Chino Norco Temecula Coachella Rialto $ $ $ $ $ $ $ 297,008.00 191,970.00 69,034.00 131,685.00 38,104.00 190,460.00 62,878.00 230 6860 50000 Dillon Road, Coachella, CA 6862 5505 Alder & Miro Way Traffic Signal Modification LAWA Intelligent Transporation Systems (ITS) Calmex Yard Inglewood Calmex All American Asphalt Calmex Excel Paving Hillcrest RJ Noble Shawnan A&Y Company Hercon IE General Engineering Nobest Misc. Rentals Misc. Rentals Misc. Rentals Misc. Rentals Misc. Rentals Misc. Rentals Misc. Rentals Misc. Rentals See Billing Audit for Details See Billing Audit for Details See Billing Audit for Details See Billing Audit for Details See Billing Audit for Details See Billing Audit for Details See Billing Audit for Details See Billing Audit for Details See Billing Audit for Details See Billing Audit for Details Misc. Rentals Misc. Rentals Perris, City of Belco California Professional Engineering2302 Stephen Doreck P8-1447 14-0812 Citywide Pedestrian Improvements CDBG HAWK Pedestrian Signal at Racquet Club & Via Miraleste Studebaker Road Traffic Signal Improvements Mauna Loa Ave Water and Street Improvements CIP #S129 Perris Palm Springs Norwalk $ $ $ $ 842,746.50 48,200.00 62,800.00 401,319.00 City No. 7234 Kenney St to Rosecrans Ave Mauna Loa Ave east of Glendora Ave Glendora     City Council 20 – 118 5/2/2023 FEE PROPOSAL for CITY OF SANTA ANA RFP NO.: 22-096 ON CALL EMERGENCY ASPHALT & PCC     City Council 20 – 119 5/2/2023 SAMPLE TASK ORDER A - ASPHALT CONCRETE ITEM DESCRIPTION Unclassified Excavation AC Pavement Furnish and Install #6 Pullbox Adjust Manhole to Finished Grade PCC Curb and Gutter (Type A-2-8) Signing and Striping QTY 550 UNIT CY TN EA EA LF UNIT PRICE TOTAL 1 2 3 4 5 6 7 $235.00 $129,250.00 $550.00 $71,500.00 $1,950.00 $2,100.00 $10,500.00 $88.65 $9,820.78 130 4 5 100 1 $7,800.00 $8,865.00 $9,820.78LS Traffic Control Work 1 LS $18,125.00 $18,125.00 TOTAL $255,860.78     City Council 20 – 120 5/2/2023 SAMPLE TASK ORDER B - CONCRETE PAVING DESCRIPTION QTY 550 ITEM UNIT CY SF SF LF EA EA EA LF LF EA LF UNIT PRICE TOTAL 1 2 3 4 5 6 7 8 Unclassified Excavation PCC Sidewalk (T=4") PCC Curb Ramp $235.00 $129,250.00 $11.50 $28,750.00 $25.50 $76,500.00 $88.65 $1,950.00 $2,100.00 $10,500.00 $74,200.00 $74,200.00 $1,700.00 $127,500.00 $465.00 $23,250.00 $8,000.00 $145.00 2500 3000 100 4 PCC Curb and Gutter (Type A-2-8) Furnish and Install #6 Pullbox $8,865.00 $7,800.00 Adjust Manhole to Finished Grade Catch Basin (Type “B,” W=10’ ) Remove and Replace 30” Reinforced Concrete Pipe Guard Rail Replacement (Caltrans RSP A77N4) Guard Rail Replacement Termination (Caltrans) Remove and Replace Chain Link R/W Fence Concrete Barrier Type 836 (Caltrans) Traffic Control Work 5 1 75 50 1 50 50 1 9 10 11 12 13 $8,000.00 $7,250.00 LF LS $725.50 $36,275.00 $32,032.00 $32,032.00 TOTAL $570,172.00     City Council 20 – 121 5/2/2023 EMPLOYEE NAME Thomas Nanci Joseph Nanci POSITION Owner/President Owner/ Vice President HOURLY RATE $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 200.00 200.00 150.00 150.00 150.00 150.00 150.00 135.00 135.00 115.00 115.00 115.00 100.50 125.96 125.96 92.46 Courtney Dixon Willie Ellis Luis Morales Danny Gould Gerardo Gonzalez Office Staff - Management Office Staff - Management Office Staff - Management Office Staff - Field Management Office Staff - Field Management Kathy Fairweather Office Staff - Other Cristina Whitcher Office Staff - Other Vanessa Coronado Office Staff - Other Maggie Halloran Brian Rodriguez Office Staff - Other Office Staff - Other Cement Mason - Journeyman Cement Mason - Foreman Laborer - Foreman Laborer - Group 1 Laborer - Group 2 92.46 Laborer - Group 3 92.46 Laborer - Group 4 92.46 Laborer - Apprentice Laborer - Flagman Operator - Foreman Operator - Group 1 Operator - Group 2 Operator - Group 3 Operator - Group 4 92.46 92.46 125.96 123.28 123.28 123.28 123.28     City Council 20 – 122 5/2/2023 CERTIFICATIONS for CITY OF SANTA ANA RFP NO.: 22-096 ON CALL EMERGENCY ASPHALT & PCC     City Council 20 – 123 5/2/2023     City Council 20 – 124 5/2/2023     City Council 20 – 125 5/2/2023     City Council 20 – 126 5/2/2023     City Council 20 – 127 5/2/2023     City Council 20 – 128 5/2/2023 AGREEMENT WITH PALP, INC., OBA EXCEL PAVING CO. TO PROVIDE ON-CALL EMERGENCY ASPHALT AND PCC SERVICES FOR TUE CITY OF SANTA ANA THIS AGREEMENT is made and entered into on this 2nd day of May, 2023 by and between Palp, Inc., a California corporation dba Excel Paving Co. ("Contractor"), and the City of Santa Ana, a charter city and municipal corporation organized and· existing under the Constitution and laws of the State of California ("City"). RECITALS A.On January 18, 2023, the City issued Request for Proposal ("RFP") No. 22-096, by which it soughtqualified contractors to provide on-call emergency asphalt and PCC services for the City's PublicWorks Agency.B.Contractor submitted a responsive proposal that was among those selected by the City. Contractorrepresents that it is able and willing to provide the services described in the scope of work that wasincluded in RFP 22-096.C.In undertaking the performance of this Agreement, Contractor represents that it is knowledgeablein its field and that any services performed by Contractor under this Agreement will be performedin compliance with such standards as may reasonably be expected from a professional consultingfirm in the field.NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1.SCOPE OF SERVICESOn an on-call basis, and at the City's sole discretion, Contractor shall perform the servicesdescribed in the scope of work that was included in RFP No. 22-096, which is attached as Exhibit A, and incorporated in full. 2.COMPENSATIONa.City neither warrants nor guarantees any minimum or maximum compensation to Contractorunder this Agreement. Contractor shall be paid only for actual services performed under thisAgreement at the rates and charges identified in Exhibit B. Contractor is one of six ( 6)contractors selected to provide emergency asphalt and PCC services on an on-call basis underRFP 22-096. The total compensation for these services provided by all such contractorsselected under RFP 22-096 shall not exceed the shared aggregate amount of Three Million,Dollars and Zero Cents ($3,000,000) during the term of the Agreement, including anyextension periods.b.Payment by City shall be made within 45 days (forty-five) days following receipt of properinvoice evidencing work performed, subject to City accounting procedures. Payment need notbe made for work which fails to meet the standards of performance set forth in the RecitalsEXHIBIT 3     City Council 20 – 129 5/2/2023 which may reasonably be expected by City. 3. TERMThis Agreement shall commence on the date first written above and terminate on May 1, 2026, unless terminated earlier in accordance with Section 16, below. The term of this Agreement may be extended for up to two (2), one-year periods upon a writing executed by the City Manager and City Attorney. 4. PREVAILING WAGESContractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1 770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. If the services being performed are part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. Contractor shall defend, indemnify and hold the City,. its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 5. INDEPENDENT CONTRACTORContractor shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Contractor performs the services which are the subject matter of this Agreement; however, the services to be provided by Contractor shall be provided in a manner consistent with all applicable standards and regulations governing such services. Contractor shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 6. OWNERSHIP OF MATERIALSThis Agreement creates a non-exclusive and perpetual license for City to c_opy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Contractor under this Agreement ("Documents & Data"). Contractor shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Contractor represents and warrants that Contractor has the legal right to license any and all Documents & Data. Contractor makes no such representation and warranty in regard to Documents & Data which were provided to Contractor by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk.     City Council 20 – 130 5/2/2023     City Council 20 – 131 5/2/2023     City Council 20 – 132 5/2/2023     City Council 20 – 133 5/2/2023     City Council 20 – 134 5/2/2023     City Council 20 – 135 5/2/2023     City Council 20 – 136 5/2/2023 fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 21.MISCELLANEOUS PROVISIONSa.Each undersigned represents and warrants that its signature herein below has the power,authority and right to bind their respective parties to each of the terms of this Agreement,and shall indemnify City fully, including reasonable costs and attorney's fees, for anyinjuries or damages to City in the event that such authority or power is not, in fact, held bythe signatory or is withdrawn.b.All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forthin the body of this Agreement.IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: Jennifer L. Hall City ClerkAPPROVED AS TO FORM: SONIA R. CARVALHO City Attorney By:�d� Brruhlo'6Salvatierra Deputy City Attorney RECOMMENDED FOR APPROVAL: Nabil Saba Executive Director Public Works Agency CITY OF SANTA ANA Kristine Ridge City Manager PALP, INC., DBA EXCEL PAVING CO.     City Council 20 – 137 5/2/2023     City Council 20 – 138 5/2/2023     City Council 20 – 139 5/2/2023     City Council 20 – 140 5/2/2023     City Council 20 – 141 5/2/2023     City Council 20 – 142 5/2/2023     City Council 20 – 143 5/2/2023     City Council 20 – 144 5/2/2023     City Council 20 – 145 5/2/2023     City Council 20 – 146 5/2/2023     City Council 20 – 147 5/2/2023     City Council 20 – 148 5/2/2023     City Council 20 – 149 5/2/2023     City Council 20 – 150 5/2/2023     City Council 20 – 151 5/2/2023     City Council 20 – 152 5/2/2023     City Council 20 – 153 5/2/2023     City Council 20 – 154 5/2/2023     City Council 20 – 155 5/2/2023     City Council 20 – 156 5/2/2023     City Council 20 – 157 5/2/2023     City Council 20 – 158 5/2/2023     City Council 20 – 159 5/2/2023     City Council 20 – 160 5/2/2023     City Council 20 – 161 5/2/2023     City Council 20 – 162 5/2/2023     City Council 20 – 163 5/2/2023 AGREEMENT WITH HARDY & HARPER, INC., TO PROVIDE ON-CALL EMERGENCY ASPHALT AND PCC SERVICES FOR THE CITY OF SANTA ANA THIS AGREEMENT is made and entered into on this 2nd day of May, 2023 by and between Hardy & Harper, Inc., a California corporation (“Contractor”), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”). RECITALS A.On January 18, 2023, the City issued Request for Proposal (“RFP”) No. 22-096, by which it sought qualified contractors to provide on-call emergency asphalt and PCC services for the City’s Public Works Agency. B.Contractor submitted a responsive proposal that was among those selected by the City. Contractor represents that it is able and willing to provide the services described in the scope of work that was included in RFP 22-096. C.In undertaking the performance of this Agreement, Contractor represents that it is knowledgeable in its field and that any services performed by Contractor under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1.SCOPE OF SERVICES On an on-call basis, and at the City’s sole discretion, Contractor shall perform the services described in the scope of work that was included in RFP No. 22-096, which is attached as Exhibit A, and incorporated in full. 2.COMPENSATION a.City neither warrants nor guarantees any minimum or maximum compensation to Contractor under this Agreement. Contractor shall be paid only for actual services performed under this Agreement at the rates and charges identified in Exhibit B. Contractor is one of six (6) contractors selected to provide emergency asphalt and PCC services on an on-call basis under RFP 22-096. The total compensation for these services provided by all such contractors selected under RFP 22-096 shall not exceed the shared aggregate amount of Three Million, Dollars and Zero Cents ($3,000,000) during the term of the Agreement, including any extension periods. b.Payment by City shall be made within 45 days (forty-five) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals EXHIBIT 4     City Council 20 – 164 5/2/2023 which may reasonably be expected by City. 3.TERM This Agreement shall commence on the date first written above and terminate on May 1, 2026, unless terminated earlier in accordance with Section 16, below. The term of this Agreement may be extended for up to two (2), one-year periods upon a writing executed by the City Manager and City Attorney. 4.PREVAILING WAGES Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on “public works” and “maintenance” projects. If the services being performed are part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any fail ure or alleged failure to comply with the Prevailing Wage Laws. 5.INDEPENDENT CONTRACTOR Contractor shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Contractor performs the services which are the subject matter of this Agreement; however, the services to be provided by Contractor shall be provided in a manner consistent with all applicable standards and regulations governing such services. Contractor shall pay all salaries and wages, employer's social securit y taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 6.OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Contractor under this Agreement (“Documents & Data”). Contractor shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Contractor represents and warrants that Contractor has the legal right to license any and all Documents & Data. Contractor makes no such representation and warranty in regard to Documents & Data which were provided to Contractor by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk.     City Council 20 – 165 5/2/2023 7.INSURANCE Prior to undertaking performance of work under this Agreement, Contractor shall maintain and shall require its subcontractors, if any, to obtain and maintain insurance as described below: a.Minimum Scope and Limit of Insurance (1)Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit. (2)Automobile Liability: ISO Form Number CA 00 01 covering any auto (Code 1), or if Contractor has no owned autos, hired, (Code 8) and non-owned autos (Code 9), with a limit no less than $1,000,000 per accident for bodily injury and property damage. (3)Workers’ Compensation: as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease. (4)Professional Liability (Errors and Omissions): if Contractor is or employs a licensed professional such as an architect or engineer: Professional liability (errors and omissions) insurance, with a combined single limit of not less than $1,000,000 per claim and a $2,000,000 aggregate. (5)Broader Coverage: if the Contractor maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City. b.Other Insurance Provisions (1)Additional Insured Status: The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Contractor’s insurance (at least as broad as ISO Form CG 20 10 11 85 or if not available, through the addition of both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 if a later edition is used).     City Council 20 – 166 5/2/2023 (2)Primary Coverage: For any claims related to this contract, the Contractor’s insurance coverage shall be primary coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees, and volunteers. Any insurance or self- insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Contractor’s insurance and shall not contribute with it. (3)Notice of Cancellation: Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the City. (4)Waiver of Subrogation: Contractor hereby grants to City a waiver of any right to subrogation that any insurer of said Contractor may acquire against the City by virtue of the payment of any loss under such insurance. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer. (5)Self-Insured Retentions: Self-insured retentions must be declared to and approved by the City. The City may require the Contractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City. (6)Claims Made Policies (applicable only to professional liability): i.The retroactive date must be shown, and must be before the date of the contract or the beginning of contract work. ii.Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. iii.If coverage is canceled or non-renewed, and not replaced with another claims- made policy form with a Retroactive Date prior to the contract effective date, the Contractor must purchase “extended reporting” coverage for a minimum of five (5) years after completion of work. (7)Acceptability of Insurers: Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City. (8)Verification of Coverage: Contractor shall furnish the City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to City before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor’s obligation to provide them.     City Council 20 – 167 5/2/2023 The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. (9)Subcontractors: Contractor shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from subcontractors. For CGL coverage, subcontractors shall provide coverage with a form at least as broad as CG 20 38 04 13. (10)Special Risks or Circumstances: City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. 8.INDEMNIFICATION Contractor agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Contractor, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the te rms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Contractor further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be s elected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Contractor’s services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor. 9.INTELLECTUAL PROPERTY INDEMNIFICATION Contractor shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States’ letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Contractor to the City pursuant to this Agreement. 10.RECORDS Contractor shall keep records and invoices in connection with the work to be performed under this     City Council 20 – 168 5/2/2023 Agreement. Contractor shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Contractor under this Agreement. All such records and invoices shall be clearly identifiable. Contractor shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Contractor shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Contractor under this Agreement. 11.CONFIDENTIALITY If Contractor receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Contractor agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. “Confidential Information” shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non -use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Contractor disclosed in a publicly available source; (c) is in rightful possession of the Contractor without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Contractor without reference to information disclosed by the City. 12.CONFLICT OF INTEREST CLAUSE Contractor covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 13.NON-DISCRIMINATION Contractor shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Contractor affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 14.EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Contractor, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized     City Council 20 – 169 5/2/2023 representative of Contractor. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Contractor or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein. 15.ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Contractor, Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City’s ability to have any of the services which are the subject to this Agreement performed by Cit y personnel or by other contractors retained by City. 16.TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Contractor shall be entitled to receive and the City shall pay Contractor compensation for all services performed by Contractor prior to receipt of such notice of termination, subject to the following conditions: a.As a condition of such payment, the Executive Director may require Contractor to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Contractor consents to the City's use thereof for such purposes as the City deems appropriate. b.Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 17.WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 18.JURISDICTION - VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement.     City Council 20 – 170 5/2/2023 19.PROFESSIONAL LICENSES Contractor shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Contractor shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 20.NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax: 714- 647-6956 With courtesy copies to: Nabil Saba Executive Director, Public Works Agency City of Santa Ana 20 Civic Center Plaza (M-21) P.O. Box 1988 Santa Ana, California 92702 Fax: 714-647-5635 To Contractor: Michael Murray, Vice President Hardy & Harper, Inc. 32 Rancho Circle Lake Forest, CA 92630 A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by     City Council 20 – 171 5/2/2023 fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission repo1t issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames weekends, federal, state, County or City holidays shall be excluded. 21.MISCELLANEOUS PROVISIONS a.Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b.All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: Jennifer L. Hall City Clerk APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney By�� Br �vatierra Deputy City Attorney RECOMMENDED FOR APPROVAL: Nabil Saba Executive Director Public Works Agency CITY OF SANTA ANA Kristine Ridge City Manager HARDY & HARPER, INC.     City Council 20 – 172 5/2/2023 EXHIBIT A     City Council 20 – 173 5/2/2023 CITY OF SANTA ANA RFP NO.: 22-096 ON CALL EMERGENCY ASPHALT & PCC Appendix ATTACHMENT 1: SCOPE OF WORK     City Council 20 – 174 5/2/2023 CITY OF SANTA ANA RFP NO.: 22-096 ON CALL EMERGENCY ASPHALT & PCC Page 1 of 8 SCOPE OF WORK Introduction and Background: The City of Santa Ana (City) desires to enter into an agreement with a qualified construction company for the repair of roadway asphalt concrete and concrete, and/or other infrastructure within the public right of that may experience failures within the term of the agreement on an on-call and emergency work for general improvements, on an as needed, Task Order basis. DESCRIPTION OF WORK: The scope of work will vary per Task Order within the public right-of-way. It may include, but not be limited to, the procurement and/or removal of materials, excavation, installation, backfill, compaction, grading, sidewalk and paving, curb and gutter, fencing, guardrail, barrier, and pavement markings,striping, signs, sign posts and miscellaneous other street furniture, and repairing various items within the public right-of-way, traffic control, mobilization, compliance with this agreement and all other work necessary to complete on-call emergency Task Orders specified per incident. The work completed shall be in compliance with the City’s Standard Plans, Caltrans Standard Plans and the “Greenbook” and Caltrans’ Standard Specifications and as specified in this agreement. Work shall also be in compliance with the City’s Standard Plan No. 1160, “Street Work and Utility Permit General Provisions.” QUANTITIES FOR FEE SCHEDULE (UNDER SEPARATE COVER): For the purposes of providing a Fee Schedule based on the below Sample Task Orders, the following work items and quantities are provided. The Fee Schedule in Attachment 5: Each Fee Schedule shall include a schedule of the hourly billing rates for ALL contractor and subcontractor staff and labor personnel. Additionally, for each discipline that a company seeks to be considered, the below table(s) shall be completed. For example, if a General Contractor is submitting for Asphalt Concrete and Concrete Work, Sample Task Orders A and B would both be required to be completed as part of the Fee Schedule. Each table shall include the filling in of the last two columns for the relevant sample task orders for whichever category(ies) are being submitted for consideration. However, actual work will be paid for as described in Section I.A. “Nature of Work.” Sample Task Orders for Asphalt Concrete and Concrete roadway and sidewalk and related work are, respectively: Sample Task Order A - Asphalt Concrete Item Description Qty Unit Unit Price Total 1 Unclassified Excavation 550 CY 2 AC Pavement 130 TN 3 Furnish and Install #6 Pullbox 4 EA 4 Adjust Manhole to Finished Grade 5 EA 5 PCC Curb and Gutter (Type A-2-8) 100 LF 6 Signing and Striping 1 LS 7 Traffic Control Work 1 LS     City Council 20 – 175 5/2/2023 CITY OF SANTA ANA RFP NO.: 22-096 ON CALL EMERGENCY ASPHALT & PCC Page 2 of 8 Sample Task Order B - Concrete Paving Item Description Qty Unit Unit Price Total 1 Unclassified Excavation 550 CY 2 PCC Sidewalk (T=4") 2,500 SF 3 PCC Curb Ramp 3,000 SF 4 PCC Curb and Gutter (Type A-2-8) 100 LF 5 Furnish and Install #6 Pullbox 4 EA 6 Adjust Manhole to Finished Grade 5 EA 7 Catch Basin (Type “B,” W=10’ ) 1 EA 8 Remove and Replace 30” Reinforced Concrete Pipe 75 LF 9 Guard Rail Replacement (Caltrans RSP A77N4) 50 LF 10 Guard Rail Replacement Termination (Caltrans) 1 EA 11 Remove and Replace Chain Link R/W Fence 50 LF 12 Concrete Barrier Type 836 (Caltrans) 50 LF 13 Traffic Control Work 1 LS SURETY BOND For each Task Order Issued by Public Works Agency, the City may or may not require the Contractor to provide cash deposit or surety “Payment” and “Performance” bond. Depending upon the size, nature and risk of the work, the City may use the amounts specified by the “Greenbook,” surface drainage or street improvement plan measurements, or the approved itemized cost for each On-call or Emergency Task Order to calculate bond amounts, if any. Task Order work shall be per the City’s Standard Plans, As-Built Plans, or other direction from the Public Works Agency. If required for a Task Order, the cash deposit or the surety bonds shall guarantee the construction of all necessary improvements for the Task Order, however, Bid Bonds were not required at the time of the submittal of RFP Proposal. For Task Orders, the City also reserves the right to retain 10% of progress pay amounts for the one-year warranty work. If so, the cash deposit shall be released approximately 135 days after all related permits and/or other approvals required are signed off by the City’s Construction Inspector, and the passage of any lien periods. In the event the work is not completed within one year of the date that a street work permit or Task Order is signed, applicant agrees that the City may apply the cash deposit to the cost of completing the work and such work may be completed at the sole convenience of the City of Santa Ana. CONTRACTOR RESPONSIBLITIES Contractor must be able to respond to City’s request for emergency repair work on a timely and urgent manner. The contractor shall be available on an on-call basis, 24/7, and ready to respond in the event of an emergency. Service calls shall be responded within one hour. Contractor’s repair crews must be able to arrive at job site within 8 hours of approval from City to commence work. Regular business hours are considered from 7:00 am to 5:00 pm (Monday through Friday). Anytime outside of business hours of operation may be considered after hours/weekends. The Contractor shall, prior to award of contract and without additional expense to the City, possess all licenses and permits (unless waived by the City) required for the performance of the work required by this contract, including but not limited to a California Class (A, C-8 or C34) Contractor’s license and a City of Santa Ana     City Council 20 – 176 5/2/2023 CITY OF SANTA ANA RFP NO.: 22-096 ON CALL EMERGENCY ASPHALT & PCC Page 3 of 8 Business License. 1. Street work shall be required to be performed by a licensed contractor for any and all the work in the public right of way. The contractor must provide the following prior to initiating Task Order work. a. A City of Santa Ana business license. b. A Certificate of Insurance of general liability containing requirements as set forth by the City Attorney and per the Standard Agreement. c. A Contractors license (with appropriate classification). d. Proof of Worker’s Compensation Insurance. 2. Provide BMPs and/or erosion control plans for planned Task Order work unless directed otherwise by the City: 3. If required, the Contractor shall submit, for review and approval, a surface drainage/grading/erosion control plan, prepared by a registered civil engineer, showing the direction and means of flow within the street. SUBCONTRACTORS Any Subcontractors intended to be used, shall be listed in the proposal. Any additional subcontractors that may become necessary, shall require approval by the City prior to start of any assigned work. When a Subcontractor performs all or any part of the work, a markup shall be applied to the Subcontractor’s actual cost of such work. The Contractor may add a markup of 10 percent on the first $5,000 of the subcontracted portion of the extra work and a markup of 5 percent on work added in excess of $5,000 of the subcontracted portion of the work may be added by the Contractor. PAYMENT AND INVOICING: Selected Contractor shall invoice the City based on time and material according to the City’s standard invoice template. Tasks and hours shall be clearly identified and all rates must match those included in the approved agreement. City shall retain ten percent (10%) of the invoice amount from each payment until the completed Project has been accepted by the City. CITY RESPONSIBILITIES: The City will provide information in its possession relevant to the preparation of the required information in the RFP. The City will provide only the staff assistance and the documentation specifically in referred to herein. • Furnish scope of work and provide general direction as needed for any assigned Task Orders • All plan check coordination within the City • Construction administration • Electronic files (sample plans & specifications, City of Santa Ana’s CADD Standards), if needed • Electronic files for title sheets and sheet borders, if needed     City Council 20 – 177 5/2/2023 CITY OF SANTA ANA RFP NO.: 22-096 ON CALL EMERGENCY ASPHALT & PCC Page 4 of 8 • DEFINITION OF ITEMS (SAMPLE TASK ORDERS A, B & C): • The unit prices paid for the items listed in the Contractor’s Proposal as defined herein include full compensation for furnishing all labor, materials, tools, and equipment, and doing all work involved in furnishing and installing the materials complete and in place, in accordance with the details shown in the Task Order, Standard Plans, Sketch, Other Plans, as directed by the Engineer. • All incidental work which is not otherwise specified, and which is necessary to complete the improvements shall be furnished and installed as though such work was specified, and no additional compensation would be allowed therefore. If not stated otherwise, work shall be in conformance to APWA’s 2012 Greenbook specifications. • Each Sample Task Order’s work items include, but are not limited to, the following listed below for the Fee Schedule Submittal. Actual Task Order work, if granted, will generally be on a Time and Materials basis in accordance with labor rates for the type of work and material required per Task Order granted and according to the schedule of rates provided as part of this proposal. The Sample Task Order information provided will primarily be used to compare various proposals. Sample Task Order A Items of Work Item No. 1 - Unclassified Excavation Payment for Unclassified Excavation shall be at the contract unit price per Cubic Yard listed in the Fee Proposal, and shall include full compensation for doing all work, including furnishing all materials, labor, equipment, tools, and incidentals as required and no additional compensation will be allowed therefore. Payment for unclassified fill, if any, is considered as included in the unit price paid for unclassified excavation. Payment for over-excavation shall be paid for at the unit price for unclassified excavation. Item No. 2 - Asphalt Concrete (AC) Pavement Payment for Asphalt Concrete (AC) Pavement shall be at the contract unit price bid per Ton as listed in the Fee Proposal, and shall include full compensation for doing all work, including furnishing all materials, labor, equipment, tools, and incidentals as required and no additional compensation will be allowed therefore. Payment for asphalt concrete pavement used in areas of over-excavation to mitigate unsuitable subgrade materials shall be paid for at the contract unit price bid per ton. Item No. 3- Furnish and Install New #6 Pull Box The work under this item for Furnish and Install New #6 Pull Box shall be in accordance with the latest CA MUTCD, Caltrans and any City Standard Specifications, plans, and/or any City’s Special Provisions/Contract Documents to be provided for each Task Order Work. The assumed material for placement shall be concrete and any removal of an existing pull box shall be included in the price paid to furnish and install a new pull box and no additional payment will be allowed therefore. Payment for Furnish and Install New #6 Pull Box shall be at the contract unit price paid per Each as listed in the Fee Proposal, and shall include full compensation for doing all work, including furnishing all materials, labor,     City Council 20 – 178 5/2/2023 CITY OF SANTA ANA RFP NO.: 22-096 ON CALL EMERGENCY ASPHALT & PCC Page 5 of 8 equipment, tools, and incidentals as required and no additional compensation will be allowed therefore. Item No. 4 - Adjust Manhole to Finished Grade Payment for Adjust Manhole to Finished Grade shall be at the contract unit price bid per Each as listed in the Fee Proposal, and shall include full compensation for doing all work, including furnishing all materials, labor, equipment, tools, and incidentals as required and no additional compensation will be allowed therefore. Item No. 5 - PCC Curb & Gutter (A-2-8) The work under this item consists of grading, compacting subgrade, and constructing PCC Curb & Gutter and shall be in accordance with the provisions of Section 301-1, “Subgrade Preparation,” and Section 303-5, “Concrete Curbs, Walks, Gutters, Cross Gutters, Alley Intersections, Access Ramps, and Driveways” and any City Standard Specifications, plans, and/or any City’s Special Provisions/Contract Documents provided by the City for each Task Order. Payment for PCC Curb & Gutter (A-2-8) shall be at the contract unit price bid per Linear Foot as listed in the Fee Proposal, and shall include full compensation for doing all work, including furnishing all materials, labor, equipment, tools, and incidentals as required and no additional compensation will be allowed therefore. Item No. 6 - Signing & Striping The work under this item for Signing and Striping shall be in accordance with the latest CA MUTCD, Caltrans and any City Standard Specifications, plans, and/or any City’s Special Provisions/Contract Documents to be provided for each Task Order Work. Payment for Signing & Striping shall be at the contract Lump Sum listed in the Fee Proposal, and shall include full compensation for doing all work, including furnishing all materials, labor, equipment, tools, disposal of all removed materials and incidentals as required and no additional compensation will be allowed therefore. Item No. 7 – Traffic Control The work under this item for Signing and Striping shall be in accordance with the latest Watch Manual, CA MUTCD, Caltrans and any City Standard Specifications, plans, and/or any City’s Special Provisions/Contract Documents to be provided for each Task Order Work. Payment for Traffic Control shall be at the contract unit price per Lump Sum (LS) as listed in the Fee Proposal, and shall include full compensation for doing all work, including furnishing all materials, labor, equipment, tools, and incidentals as required and no additional compensation will be allowed therefore. Sample Task Order B Items of Work Item No. 1 - Unclassified Excavation Payment for Unclassified Excavation shall be at the contract unit price per Cubic Yard listed in the Fee Proposal, and shall include full compensation for doing all work, including furnishing all materials, labor, equipment, tools, and incidentals as required and no additional compensation will be allowed therefore.     City Council 20 – 179 5/2/2023 CITY OF SANTA ANA RFP NO.: 22-096 ON CALL EMERGENCY ASPHALT & PCC Page 6 of 8 Payment for unclassified fill, if any, is considered as included in the unit price paid for unclassified excavation. Payment for over-excavation shall be paid for at the unit price for unclassified excavation. Item No. 2 - PCC Sidewalk (T=4”) The work under this item consists of grading, compacting subgrade, and constructing 4-inch thick PCC Sidewalk shall be in accordance with the provisions of Section 301-1, “Subgrade Preparation,” and Section 303-5, “Concrete Curbs, Walks, Gutters, Cross Gutters, Alley Intersections, Access Ramps, and Driveways,” of the Standard Specifications, plans, and contract document specifications. Payment for PCC Sidewalk (T=4”) shall be at the contract unit price bid per Square Foot as listed in the Fee Proposal, and shall include full compensation for doing all work, including furnishing all materials, labor, equipment, tools, and incidentals as required and no additional compensation will be allowed therefore. Payment for thickness (T=6”) shall be paid 1.5 times the unit price. Item No. 3 - PCC Curb Ramp The work under this item consists of grading, compacting subgrade, and constructing PCC Curb & Gutter and shall be in accordance with the provisions of Section 301-1, “Subgrade Preparation,” and Section 303-5, “Concrete Curbs, Walks, Gutters, Cross Gutters, Alley Intersections, Access Ramps, and Driveways” and any City Standard Specifications, plans, and/or any City’s Special Provisions/Contract Documents provided by the City for each Task Order. Payment for PCC Curb Ramp shall be at the contract unit price bid per Linear Foot as listed in the Fee Proposal, and shall include full compensation for doing all work, including furnishing all materials, labor, equipment, tools, and incidentals as required and no additional compensation will be allowed therefore. Item No. 4 - PCC Curb & Gutter (A-2-8) The work under this item consists of grading, compacting subgrade, and constructing PCC Curb & Gutter and shall be in accordance with the provisions of Section 301-1, “Subgrade Preparation,” and Section 303-5, “Concrete Curbs, Walks, Gutters, Cross Gutters, Alley Intersections, Access Ramps, and Driveways” and any City Standard Specifications, plans, and/or any City’s Special Provisions/Contract Documents provided by the City for each Task Order. Payment for PCC Curb & Gutter (A-2-8) shall be at the contract unit price bid per Linear Foot as listed in the Fee Proposal, and shall include full compensation for doing all work, including furnishing all materials, labor, equipment, tools, and incidentals as required and no additional compensation will be allowed therefore. Item No. 5- Furnish and Install New #6 Pull Box The work under this item for Furnish and Install New #6 Pull Box shall be in accordance with the latest CA MUTCD, Caltrans and any City Standard Specifications, plans, and/or any City’s Special Provisions/Contract Documents to be provided for each Task Order Work. The assumed material for placement shall be concrete and any removal of an existing pull box shall be included in the price paid to furnish and install a new pull box and no additional payment will be allowed therefore. Payment for Furnish and Install New #6 Pull Box shall be at the contract unit price paid per Each as listed in     City Council 20 – 180 5/2/2023 CITY OF SANTA ANA RFP NO.: 22-096 ON CALL EMERGENCY ASPHALT & PCC Page 7 of 8 the Fee Proposal, and shall include full compensation for doing all work, including furnishing all materials, labor, equipment, tools, and incidentals as required and no additional compensation will be allowed therefore. Item No. 6 - Adjust Manhole to Finished Grade Payment for Adjust Manhole to Finished Grade shall be at the contract unit price bid per Each as listed in the Fee Proposal, and shall include full compensation for doing all work, including furnishing all materials, labor, equipment, tools, and incidentals as required and no additional compensation will be allowed therefore. Item No. 7- Catch Basin (Type “B,” W=10’) The work under this item consists of grading, compacting subgrade, and constructing Catch Basin and shall be in accordance with the provisions of Section 301-1, “Subgrade Preparation,” and Section 303-1, “Concrete Structures” and any City Standard Specifications, plans, and/or any City’s Special Provisions/Contract Documents provided by the City for each Task Order. Payment for Catch Basin (Type “B,” W=10’) shall be at the contract unit price paid per Each as listed in the Fee Proposal, and shall include full compensation for doing all work, including removal or replacement of existing catch basins and/or other appurtenances, including furnishing all materials, labor, equipment, tools, and incidentals as required to construct a new catch basin, soil preparation and compaction, and no additional compensation will be allowed therefore. Item No. 8 – Remove and Replace 30” Reinforced Concrete Pipe The work under this item consists of grading, compacting subgrade, and constructing Remove and Replace 30” Reinforced Concrete Pipe and shall be in accordance with the provisions of Section 306, “Underground Conduit Construction” and any City Standard Specifications, plans, and/or any City’s Special Provisions/Contract Documents provided by the City for each Task Order. Payment for Remove and Replace 30” Reinforced Concrete Pipe shall be at the contract unit price paid per Linear Foot as listed in the Fee Proposal, and shall include full compensation for doing all work, including removal or replacement of existing pipe, furnishing all materials, labor, equipment, tools, and incidentals as required to install new pipe, bedding preparation, and no additional compensation will be allowed therefore. Item No. 9 – Guard Rail Replacement (Caltrans RSP A77N4) The work under this item consists of grading, compacting subgrade, and constructing Guard Rail Replacement (Caltrans RSP A77N4) and shall be in accordance with the provisions of Section 301-1, “Subgrade Preparation,” with the provisions of Section 204, “Lumber and Treatment with Preservatives,” Section 304-2.2 “Flexible Metal Guard Rail,” any City Standard Specifications, plans, and/or any City’s Special Provisions/Contract Documents provided by the City for each Task Order. Payment for Guard Rail Replacement (Caltrans RSP A77N4) shall be at the contract unit price paid per Linear Foot as listed in the Fee Proposal, and shall include full compensation for doing all work, including removal or replacement of existing guard rail, furnishing all materials, labor, equipment, tools, and incidentals as required to install new guardrail, foundation preparation, and no additional compensation will be allowed therefore.     City Council 20 – 181 5/2/2023 CITY OF SANTA ANA RFP NO.: 22-096 ON CALL EMERGENCY ASPHALT & PCC Page 8 of 8 Item No. 10 - Guard Rail Replacement Termination (Caltrans) The work under this item consists of grading, compacting subgrade, and constructing Guard Rail Replacement Termination (Caltrans) and shall be in accordance with the provisions of Section 301-1, “Subgrade Preparation,” with the provisions of Section 204, “Lumber and Treatment with Preservatives,” Section 304-2.2 “Flexible Metal Guard Rail,” any City Standard Specifications, plans, and/or any City’s Special Provisions/Contract Documents provided by the City for each Task Order. Payment for Guard Rail Replacement Termination (Caltrans) shall be at the contract unit price paid per Each as listed in the Fee Proposal, and shall include full compensation for doing all work, including removal or replacement of existing guard rail termination, furnishing all materials, labor, equipment, tools, and incidentals as required to install new guardrail termination, foundation preparation, and no additional compensation will be allowed therefore. Item No. 11 – Remove and Replace Chain Link R/W Fence The work under this item consists of grading, compacting subgrade, and construction of foundations to support the posts for Remove and Replace Chain Link Fence and shall be in accordance with the provisions of Section 301-1, “Subgrade Preparation,” and Section 303-5, “Concrete Curb, Walks, Gutters, Cross Gutters, Alley Intersections, Access Ramps, and Driveways” and Section 304-3 “Chain Link Fence” of the Standard Specifications any City Standard Specifications, plans, and/or any City’s Special Provisions/Contract Documents provided by the City for each Task Order. Payment for Remove and Replace Chain Link R/W Fence shall be at the contract unit price bid per Square Foot as listed in the Fee Proposal, and shall include full compensation for doing all work, including removal or replacement of existing chain link fence (and posts/foundations), furnishing all materials, labor, equipment, tools, and incidentals as required and no additional compensation will be allowed therefore. Item No. 12 –Concrete Barrier Type 836 (Caltrans) The work under this item consists of grading, compacting subgrade, and removing and/or construction Concrete Barrier Type 836 (Caltrans) and shall be in accordance with the provisions of Section 301-1, “Subgrade Preparation,” Caltrans Standard Specifications, any City Standard Specifications, plans, and/or any City’s Special Provisions/Contract Documents provided by the City for each Task Order. Payment for Concrete Barrier Type 836 (Caltrans) shall be at the contract unit price bid per Lineal Foot as listed in the Fee Proposal, and shall include full compensation for doing all work, including removal or replacement of existing concrete barrier or other appurtenances, furnishing all materials, labor, equipment, tools, and incidentals as required and no additional compensation will be allowed therefore. Item No. 13 – Traffic Control The work under this item for Signing and Striping shall be in accordance with the latest Watch Manual, CA MUTCD, Caltrans and any City Standard Specifications, plans, and/or any City’s Special Provisions/Contract Documents to be provided for each Task Order Work. Payment for Traffic Control shall be at the contract unit price per Lump Sum (LS) as listed in the Fee Proposal, and shall include full compensation for doing all work, including furnishing all materials, labor, equipment, tools, and incidentals as required and no additional compensation will be allowed therefore.     City Council 20 – 182 5/2/2023 EXHIBIT B     City Council 20 – 183 5/2/2023     City Council 20 – 184 5/2/2023     City Council 20 – 185 5/2/2023     City Council 20 – 186 5/2/2023     City Council 20 – 187 5/2/2023     City Council 20 – 188 5/2/2023     City Council 20 – 189 5/2/2023     City Council 20 – 190 5/2/2023     City Council 20 – 191 5/2/2023     City Council 20 – 192 5/2/2023     City Council 20 – 193 5/2/2023     City Council 20 – 194 5/2/2023     City Council 20 – 195 5/2/2023     City Council 20 – 196 5/2/2023     City Council 20 – 197 5/2/2023     City Council 20 – 198 5/2/2023 To:Contact:CITY OF SANTA ANA Salvador Jordan Muñoz Santa Ana - Emergency On Call Contract 2-6-23Project Name:Bid Number: Fax:SANTA ANA, CA 92703 Address:220 S. DAISY AVE. BLDG A Phone:(714) 647-5468 Project Location:Bid Date: Total PriceUnit PriceUnitItem DescriptionItem # Estimated Quantity 1 1 550.00 CY $262.00 $144,100.00Sample Task A UNCLASSIFIED EXCAVATION 2 130.00 TON $375.00 $48,750.00AC PAVEMENT 3 4.00 EACH $1,500.00 $6,000.00FURNISH & INSTALL #6 PULLBOX 4 5.00 EACH $2,750.00 $13,750.00ADJUST MANHOLE TO FINISHED GRADE 5 100.00 LF $190.00 $19,000.00PCC CURB & GUTTER (TYPE A-2-8) 6 1.00 LS $26,250.00 $26,250.00SIGNING & STRIPING 7 1.00 LS $43,750.00 $43,750.00TRAFFIC CONTROL WORK Total Price for above 1 Items: $301,600.00 2 1 550.00 CY $262.00 $144,100.00Sample Task B UNCLASSIFIED EXCAVATION 2 2,500.00 SF $27.00 $67,500.00PCC SIDEWALK 3 3,000.00 SF $34.00 $102,000.00PCC CURB RAMP 4 100.00 LF $188.00 $18,800.00PCC CURB & GUTTER (TYPE A-2-8) 5 4.00 EACH $1,500.00 $6,000.00FURNISH & INSTALL #6 PULLBOX 6 5.00 EACH $2,750.00 $13,750.00ADJUST MANHOLE TO FINISHED GRADE 7 1.00 EACH $41,250.00 $41,250.00CATCH BASIN 8 75.00 LF $1,250.00 $93,750.00REMOVE & REPLACE 30" REINFORCED CONCRETE PIPE 9 50.00 LF $240.00 $12,000.00GUARD RAIL REPLACEMENT 10 1.00 EACH $9,750.00 $9,750.00GUARD RAIL REPLACEMENT TERMINATION 11 50.00 LF $165.00 $8,250.00REMOVE & REPLACE CHAIN LINK R/W FENCE 12 50.00 LF $1,250.00 $62,500.00CONCRETE BARRIER TYPE 836 13 1.00 LS $65,000.00 $65,000.00TRAFFIC CONTROL WORK Total Price for above 2 Items: $644,650.00 Total Bid Price:$946,250.00 Notes: • IN NO EVENT SHALL HARDY & HARPER, INC. BE RESPONSIBLE OR LIABLE FOR ANY FAILURE OR DELAY IN THE PERFORMANCE OF ITS OBLIGATIONS HEREUNDER ARISING OUT OF OR CAUSED BY, DIRECTLY OR INDIRECTLY, FORCES BEYOND ITS CONTROL, INCLUDING, WITHOUT LIMITATION, STRIKES, WORK STOPPAGES, ACCIDENTS, ACTS OF WAR OR TERRORISM, CIVIL OR MILITARY DISTURBANCES, NUCLEAR OR NATURAL CATASTROPHES, PANDEMICS OR ACTS OF GOD, AND INTERRUPTIONS, LOSS OR MALFUNCTIONS OF UTILITIES, COMMUNICATIONS OR COMPUTER (SOFTWARE AND HARDWARE) SERVICES, UNFORESEEN COST ESCALATION. HARDY & HARPER, INC. SHALL USE REASONABLE EFFORTS CONSISTENT WITH ACCEPTED PRACTICES IN THE INDUSTRY TO RESUME PERFORMANCE AS SOON AS PRACTICABLE. • • LABOR, EQUIPMENT & MATERIAL • PRICE INCLUDES ONE (1) MOVE-IN - $10,500.00 FOR EACH ADDITIONAL MOVE-IN • PRICE BASED ON MINIMUM 8 HR SHIFTS • PROPOSAL PRICES GOOD FOR 30 DAYS WITH SIGNED QUOTE OR LOI - PRICE GOOD THROUGH 3/30/2023 - PRICES SUBJECT TO INCREASE AFTER EXPIRATION DATE •CUT, LOAD, HAUL, SWEEP & TACK Page 1 of 2     City Council 20 – 199 5/2/2023     City Council 20 – 200 5/2/2023     City Council 20 – 201 5/2/2023 RATES EFFECTIVE 06/01/2022 State License No. 215952 Physical/Mailing Address: 32 Rancho Circle | Lake Forest, CA 92630 Telephone (714) 444-1851 | Fax (714) 444-2801 UNION SIGNATORY COMPANY Contact: Cell: Email: EQUIPMENT RATE UNIT PAVERS 10’ Paving Machine Cedar Rapids w/Automatics Ski (10.5’-20’) $260.00 Hour 8’ Paving Machine Cedar Rapids w/ Automatics (8’-14’) $260.00 Hour Back-up Paving Machine $450.00 Day Hopper Insert $100.00 Day ROLLERS 2’ Walk Behind Double Drum/Vibratory Roller $150.00 Day Double Drum/Vibratory Roller $700.00 Day Back-up Double Drum/Vibratory Roller $200.00 Day MISCELLANEOUS Midland Shoulder Machine (Road Widener) $325.00 Hour Skip Loader $500.00 Day Light Tower $250.00 Day Crew Truck w/Tools, (SS1H Oil-Extra) $750.00 Day • AC & PCC BILLED PER INVOICE PLUS 15% • SS1H OIL will be billed by the Gallon • EQUIPMENT MOVES $160.00 PER HR (4 HR MIN.)Excludes: Bobcat, Shuttle Buggy, Sand Truck & Water Truck • All hourly equipment rentals will be 4 hour minimum & billed at 2 hour increments thereafter *ROADTEC SB-2500E (SHUTTLE BUGGY) CUSTOMER FUELS M ACHINE $185.00/HR = Shuttle Buggy Moves (8 hour minimum) $100.00/DAY = Hopper Insert ~ $8.00/Gallon If Tank Not Returned Full of Fuel $450.00 Hour *BOBCAT W/ GRINDER 18”/ OPERATED $250.00/HR = After 4 Hours $275.00/HR = After 8 Hours -OT Rate $360.00 = Saturday Premium $680.00 = Sunday Premium $2,160.00 4/HRMIN *SAND TRUCK /OPERATED Additional 2 Hour M inimum Move Charge Per Shift $145.00 = 4-8 Hours - Reg Rate $175.00 = After 8 Hours - OT Rate and SAT Rate $205.00 = After 12 Hours - DT Rate and SUN Rate $1,500.00 4/HRMIN *WATER TRUCK /OPERATED Additional 2 Hour M inimum Move Charge Per Shift $145.00 = 1-8 Hours - Reg Rate $175.00 = After 8 Hours - OT Rate and SAT Rate $205.00 = After 12 Hours - DT Rate and SUN Rate $1,500.00 4/HRMIN LABOR REG OT DBL UNIT Foreman w/Pickup $175.00 $262.50 $350.00 Hour Operators $170.00 $255.00 $340.00 Hour Paver & Shuttle Buggy Op. W/ Start-up Time $175.00 + 1hr/Day $262.50 $350.00 Hour Dump Man $170.00 + 1hr/Day $255.00 $340.00 Hour Laborer / Cement Mason $150.00 $225.00 $300.00 Hour Travel Time - Portal to Portal $120.00 $180.00 $240.00 Hour • LABOR: SHOW UP TIME = 2 HOURS (PAY) Time Rate unless otherwise stated on Rental Agreement. • LABOR: UNDER 4 HRS WORKED = 4 HRS (PAY) • Any required hotel rooms will be billed to the contractor per hotel receipts • LABOR: AFTER 4 HRS = 8 HOURS (PAY) • Any premium or per diem costs including zone pay shall be billed • LABOR: AFTER 8 HRS & SAT RATE= OT Rate according to the Operators Master Agreement • LABOR: AFTER 12 HRS & SUN RATE = DT Rate • Substance paid per Union Agreement • NO LUNCH (Operators Only ) = ½ Hour charge at Double     City Council 20 – 202 5/2/2023     City Council 20 – 203 5/2/2023     City Council 20 – 204 5/2/2023     City Council 20 – 205 5/2/2023     City Council 20 – 206 5/2/2023     City Council 20 – 207 5/2/2023     City Council 20 – 208 5/2/2023     City Council 20 – 209 5/2/2023     City Council 20 – 210 5/2/2023     City Council 20 – 211 5/2/2023 AGREEMENT WITH VIDO SAMARZICH, INC., TO PROVIDE ON-CALL EMERGENCY ASPHALT AND PCC SERVICES FOR THE CITY OF SANTA ANA THIS AGREEMENT is made and entered into on this 2nd day of May, 2023 by and between Vido Samarzich, Inc., a California corporation (“Contractor”), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”). RECITALS A.On January 18, 2023, the City issued Request for Proposal (“RFP”) No. 22-096, by which it sought qualified contractors to provide on-call emergency asphalt and PCC services for the City’s Public Works Agency. B.Contractor submitted a responsive proposal that was among those selected by the City. Contractor represents that it is able and willing to provide the services described in the scope of work that was included in RFP 22-096. C.In undertaking the performance of this Agreement, Contractor represents that it is knowledgeable in its field and that any services performed by Contractor under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1.SCOPE OF SERVICES On an on-call basis, and at the City’s sole discretion, Contractor shall perform the services described in the scope of work that was included in RFP No. 22-096, which is attached as Exhibit A, and incorporated in full. 2.COMPENSATION a.City neither warrants nor guarantees any minimum or maximum compensation to Contractor under this Agreement. Contractor shall be paid only for actual services performed under this Agreement at the rates and charges identified in Exhibit B. Contractor is one of six (6) contractors selected to provide emergency asphalt and PCC services on an on-call basis under RFP 22-096. The total compensation for these services provided by all such contractors selected under RFP 22-096 shall not exceed the shared aggregate amount of Three Million, Dollars and Zero Cents ($3,000,000) during the term of the Agreement, including any extension periods. b.Payment by City shall be made within 45 days (forty-five) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals EXHIBIT 5     City Council 20 – 212 5/2/2023 which may reasonably be expected by City. 3.TERM This Agreement shall commence on the date first written above and terminate on May 1, 2026, unless terminated earlier in accordance with Section 16, below. The term of this Agreement may be extended for up to two (2), one-year periods upon a writing executed by the City Manager and City Attorney. 4.PREVAILING WAGES Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on “public works” and “maintenance” projects. If the services being performed are part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any fail ure or alleged failure to comply with the Prevailing Wage Laws. 5.INDEPENDENT CONTRACTOR Contractor shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Contractor performs the services which are the subject matter of this Agreement; however, the services to be provided by Contractor shall be provided in a manner consistent with all applicable standards and regulations governing such services. Contractor shall pay all salaries and wages, employer's social securit y taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 6.OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Contractor under this Agreement (“Documents & Data”). Contractor shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Contractor represents and warrants that Contractor has the legal right to license any and all Documents & Data. Contractor makes no such representation and warranty in regard to Documents & Data which were provided to Contractor by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk.     City Council 20 – 213 5/2/2023 7.INSURANCE Prior to undertaking performance of work under this Agreement, Contractor shall maintain and shall require its subcontractors, if any, to obtain and maintain insurance as described below: a.Minimum Scope and Limit of Insurance (1)Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit. (2)Automobile Liability: ISO Form Number CA 00 01 covering any auto (Code 1), or if Contractor has no owned autos, hired, (Code 8) and non-owned autos (Code 9), with a limit no less than $1,000,000 per accident for bodily injury and property damage. (3)Workers’ Compensation: as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease. (4)Professional Liability (Errors and Omissions): if Contractor is or employs a licensed professional such as an architect or engineer: Professional liability (errors and omissions) insurance, with a combined single limit of not less than $1,000,000 per claim and a $2,000,000 aggregate. (5)Broader Coverage: if the Contractor maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City. b.Other Insurance Provisions (1)Additional Insured Status: The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Contractor’s insurance (at least as broad as ISO Form CG 20 10 11 85 or if not available, through the addition of both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 if a later edition is used).     City Council 20 – 214 5/2/2023 (2)Primary Coverage: For any claims related to this contract, the Contractor’s insurance coverage shall be primary coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees, and volunteers. Any insurance or self- insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Contractor’s insurance and shall not contribute with it. (3)Notice of Cancellation: Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the City. (4)Waiver of Subrogation: Contractor hereby grants to City a waiver of any right to subrogation that any insurer of said Contractor may acquire against the City by virtue of the payment of any loss under such insurance. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer. (5)Self-Insured Retentions: Self-insured retentions must be declared to and approved by the City. The City may require the Contractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City. (6)Claims Made Policies (applicable only to professional liability): i.The retroactive date must be shown, and must be before the date of the contract or the beginning of contract work. ii.Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. iii.If coverage is canceled or non-renewed, and not replaced with another claims- made policy form with a Retroactive Date prior to the contract effective date, the Contractor must purchase “extended reporting” coverage for a minimum of five (5) years after completion of work. (7)Acceptability of Insurers: Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City. (8)Verification of Coverage: Contractor shall furnish the City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to City before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor’s obligation to provide them.     City Council 20 – 215 5/2/2023 The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. (9)Subcontractors: Contractor shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from subcontractors. For CGL coverage, subcontractors shall provide coverage with a form at least as broad as CG 20 38 04 13. (10)Special Risks or Circumstances: City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. 8.INDEMNIFICATION Contractor agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Contractor, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the te rms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Contractor further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be s elected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Contractor’s services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor. 9.INTELLECTUAL PROPERTY INDEMNIFICATION Contractor shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States’ letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Contractor to the City pursuant to this Agreement. 10.RECORDS Contractor shall keep records and invoices in connection with the work to be performed under this     City Council 20 – 216 5/2/2023 Agreement. Contractor shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Contractor under this Agreement. All such records and invoices shall be clearly identifiable. Contractor shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Contractor shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Contractor under this Agreement. 11.CONFIDENTIALITY If Contractor receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Contractor agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. “Confidential Information” shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non -use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Contractor disclosed in a publicly available source; (c) is in rightful possession of the Contractor without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Contractor without reference to information disclosed by the City. 12.CONFLICT OF INTEREST CLAUSE Contractor covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 13.NON-DISCRIMINATION Contractor shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Contractor affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 14.EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Contractor, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized     City Council 20 – 217 5/2/2023 representative of Contractor. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Contractor or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein. 15.ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Contractor, Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City’s ability to have any of the services which are the subject to this Agreement performed by Cit y personnel or by other contractors retained by City. 16.TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Contractor shall be entitled to receive and the City shall pay Contractor compensation for all services performed by Contractor prior to receipt of such notice of termination, subject to the following conditions: a.As a condition of such payment, the Executive Director may require Contractor to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Contractor consents to the City's use thereof for such purposes as the City deems appropriate. b.Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 17.WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 18.JURISDICTION - VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement.     City Council 20 – 218 5/2/2023 19.PROFESSIONAL LICENSES Contractor shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Contractor shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 20.NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax: 714- 647-6956 With courtesy copies to: Nabil Saba Executive Director, Public Works Agency City of Santa Ana 20 Civic Center Plaza (M-21) P.O. Box 1988 Santa Ana, California 92702 Fax: 714-647-5635 To Contractor: Vido L. Samarzich, Vice President Vido Samarzich, Inc. 6829 Billings Place Rancho Cucamonga, CA 91701 A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by     City Council 20 – 219 5/2/2023  ID[FRPPXQLFDWLRQVKDOOEHHIIHFWLYHRUGHHPHGWRKDYHEHHQJLYHQWZHQW\IRXU  KRXUVDIWHUWKHWLPH VHWIRUWKRQWKHWUDQVPLVVLRQUHSRUWLVVXHGE\WKHWUDQVPLWWLQJIDFVLPLOHPDFKLQHDGGUHVVHGDVVHWIRUWK DERYH)RUSXUSRVHVRIFDOFXODWLQJWKHVHWLPHIUDPHVZHHNHQGVIHGHUDOVWDWH&RXQW\RU&LW\KROLGD\V VKDOOEHH[FOXGHG   0,6&(//$1(2863529,6,216 D (DFKXQGHUVLJQHGUHSUHVHQWVDQGZDUUDQWVWKDWLWVVLJQDWXUHKHUHLQEHORZKDVWKHSRZHU DXWKRULW\DQGULJKWWRELQGWKHLUUHVSHFWLYHSDUWLHVWRHDFKRIWKHWHUPVRIWKLV$JUHHPHQW DQGVKDOOLQGHPQLI\&LW\IXOO\LQFOXGLQJUHDVRQDEOHFRVWVDQGDWWRUQH\¶VIHHVIRUDQ\ LQMXULHVRUGDPDJHVWR&LW\LQWKHHYHQWWKDWVXFKDXWKRULW\RUSRZHULVQRWLQIDFWKHOGE\ WKHVLJQDWRU\RULVZLWKGUDZQ E $OO([KLELWVUHIHUHQFHGKHUHLQDQGDWWDFKHGKHUHWRVKDOOEHLQFRUSRUDWHGDVLIIXOO\VHWIRUWK LQWKHERG\RIWKLV$JUHHPHQW   ,1:,71(66:+(5(2)WKHSDUWLHVKHUHWRKDYHH[HFXWHGWKLV$JUHHPHQWWKHGDWHDQG\HDUILUVWDERYH ZULWWHQ  $77(67     &,7<2)6$17$$1$                   .ULVWLQH5LGJH-HQQLIHU L. +DOO  City Clerk    &LW\0DQDJHU  $33529('$672)250  9,'26$0$5=,&+,1& 621,$5&$59$/+2    &LW\$WWRUQH\   %\             %UDQGRQ6DOYDWLHUUD     9LGR/6DPDU]LFK 'HSXW\&LW\$WWRUQH\    9LFH3UHVLGHQW  5(&200(1'(')25$33529$/         1DELO6DED ([HFXWLYH'LUHFWRU 3XEOLF:RUNV$JHQF\     City Council 20 – 220 5/2/2023 EXHIBIT A     City Council 20 – 221 5/2/2023 CITY OF SANTA ANA RFP NO.: 22-096 ON CALL EMERGENCY ASPHALT & PCC Appendix ATTACHMENT 1: SCOPE OF WORK     City Council 20 – 222 5/2/2023 CITY OF SANTA ANA RFP NO.: 22-096 ON CALL EMERGENCY ASPHALT & PCC Page 1 of 8 SCOPE OF WORK Introduction and Background: The City of Santa Ana (City) desires to enter into an agreement with a qualified construction company for the repair of roadway asphalt concrete and concrete, and/or other infrastructure within the public right of that may experience failures within the term of the agreement on an on-call and emergency work for general improvements, on an as needed, Task Order basis. DESCRIPTION OF WORK: The scope of work will vary per Task Order within the public right-of-way. It may include, but not be limited to, the procurement and/or removal of materials, excavation, installation, backfill, compaction, grading, sidewalk and paving, curb and gutter, fencing, guardrail, barrier, and pavement markings,striping, signs, sign posts and miscellaneous other street furniture, and repairing various items within the public right-of-way, traffic control, mobilization, compliance with this agreement and all other work necessary to complete on-call emergency Task Orders specified per incident. The work completed shall be in compliance with the City’s Standard Plans, Caltrans Standard Plans and the “Greenbook” and Caltrans’ Standard Specifications and as specified in this agreement. Work shall also be in compliance with the City’s Standard Plan No. 1160, “Street Work and Utility Permit General Provisions.” QUANTITIES FOR FEE SCHEDULE (UNDER SEPARATE COVER): For the purposes of providing a Fee Schedule based on the below Sample Task Orders, the following work items and quantities are provided. The Fee Schedule in Attachment 5: Each Fee Schedule shall include a schedule of the hourly billing rates for ALL contractor and subcontractor staff and labor personnel. Additionally, for each discipline that a company seeks to be considered, the below table(s) shall be completed. For example, if a General Contractor is submitting for Asphalt Concrete and Concrete Work, Sample Task Orders A and B would both be required to be completed as part of the Fee Schedule. Each table shall include the filling in of the last two columns for the relevant sample task orders for whichever category(ies) are being submitted for consideration. However, actual work will be paid for as described in Section I.A. “Nature of Work.” Sample Task Orders for Asphalt Concrete and Concrete roadway and sidewalk and related work are, respectively: Sample Task Order A - Asphalt Concrete Item Description Qty Unit Unit Price Total 1 Unclassified Excavation 550 CY 2 AC Pavement 130 TN 3 Furnish and Install #6 Pullbox 4 EA 4 Adjust Manhole to Finished Grade 5 EA 5 PCC Curb and Gutter (Type A-2-8) 100 LF 6 Signing and Striping 1 LS 7 Traffic Control Work 1 LS     City Council 20 – 223 5/2/2023 CITY OF SANTA ANA RFP NO.: 22-096 ON CALL EMERGENCY ASPHALT & PCC Page 2 of 8 Sample Task Order B - Concrete Paving Item Description Qty Unit Unit Price Total 1 Unclassified Excavation 550 CY 2 PCC Sidewalk (T=4") 2,500 SF 3 PCC Curb Ramp 3,000 SF 4 PCC Curb and Gutter (Type A-2-8) 100 LF 5 Furnish and Install #6 Pullbox 4 EA 6 Adjust Manhole to Finished Grade 5 EA 7 Catch Basin (Type “B,” W=10’ ) 1 EA 8 Remove and Replace 30” Reinforced Concrete Pipe 75 LF 9 Guard Rail Replacement (Caltrans RSP A77N4) 50 LF 10 Guard Rail Replacement Termination (Caltrans) 1 EA 11 Remove and Replace Chain Link R/W Fence 50 LF 12 Concrete Barrier Type 836 (Caltrans) 50 LF 13 Traffic Control Work 1 LS SURETY BOND For each Task Order Issued by Public Works Agency, the City may or may not require the Contractor to provide cash deposit or surety “Payment” and “Performance” bond. Depending upon the size, nature and risk of the work, the City may use the amounts specified by the “Greenbook,” surface drainage or street improvement plan measurements, or the approved itemized cost for each On-call or Emergency Task Order to calculate bond amounts, if any. Task Order work shall be per the City’s Standard Plans, As-Built Plans, or other direction from the Public Works Agency. If required for a Task Order, the cash deposit or the surety bonds shall guarantee the construction of all necessary improvements for the Task Order, however, Bid Bonds were not required at the time of the submittal of RFP Proposal. For Task Orders, the City also reserves the right to retain 10% of progress pay amounts for the one-year warranty work. If so, the cash deposit shall be released approximately 135 days after all related permits and/or other approvals required are signed off by the City’s Construction Inspector, and the passage of any lien periods. In the event the work is not completed within one year of the date that a street work permit or Task Order is signed, applicant agrees that the City may apply the cash deposit to the cost of completing the work and such work may be completed at the sole convenience of the City of Santa Ana. CONTRACTOR RESPONSIBLITIES Contractor must be able to respond to City’s request for emergency repair work on a timely and urgent manner. The contractor shall be available on an on-call basis, 24/7, and ready to respond in the event of an emergency. Service calls shall be responded within one hour. Contractor’s repair crews must be able to arrive at job site within 8 hours of approval from City to commence work. Regular business hours are considered from 7:00 am to 5:00 pm (Monday through Friday). Anytime outside of business hours of operation may be considered after hours/weekends. The Contractor shall, prior to award of contract and without additional expense to the City, possess all licenses and permits (unless waived by the City) required for the performance of the work required by this contract, including but not limited to a California Class (A, C-8 or C34) Contractor’s license and a City of Santa Ana     City Council 20 – 224 5/2/2023 CITY OF SANTA ANA RFP NO.: 22-096 ON CALL EMERGENCY ASPHALT & PCC Page 3 of 8 Business License. 1. Street work shall be required to be performed by a licensed contractor for any and all the work in the public right of way. The contractor must provide the following prior to initiating Task Order work. a. A City of Santa Ana business license. b. A Certificate of Insurance of general liability containing requirements as set forth by the City Attorney and per the Standard Agreement. c. A Contractors license (with appropriate classification). d. Proof of Worker’s Compensation Insurance. 2. Provide BMPs and/or erosion control plans for planned Task Order work unless directed otherwise by the City: 3. If required, the Contractor shall submit, for review and approval, a surface drainage/grading/erosion control plan, prepared by a registered civil engineer, showing the direction and means of flow within the street. SUBCONTRACTORS Any Subcontractors intended to be used, shall be listed in the proposal. Any additional subcontractors that may become necessary, shall require approval by the City prior to start of any assigned work. When a Subcontractor performs all or any part of the work, a markup shall be applied to the Subcontractor’s actual cost of such work. The Contractor may add a markup of 10 percent on the first $5,000 of the subcontracted portion of the extra work and a markup of 5 percent on work added in excess of $5,000 of the subcontracted portion of the work may be added by the Contractor. PAYMENT AND INVOICING: Selected Contractor shall invoice the City based on time and material according to the City’s standard invoice template. Tasks and hours shall be clearly identified and all rates must match those included in the approved agreement. City shall retain ten percent (10%) of the invoice amount from each payment until the completed Project has been accepted by the City. CITY RESPONSIBILITIES: The City will provide information in its possession relevant to the preparation of the required information in the RFP. The City will provide only the staff assistance and the documentation specifically in referred to herein. • Furnish scope of work and provide general direction as needed for any assigned Task Orders • All plan check coordination within the City • Construction administration • Electronic files (sample plans & specifications, City of Santa Ana’s CADD Standards), if needed • Electronic files for title sheets and sheet borders, if needed     City Council 20 – 225 5/2/2023 CITY OF SANTA ANA RFP NO.: 22-096 ON CALL EMERGENCY ASPHALT & PCC Page 4 of 8 • DEFINITION OF ITEMS (SAMPLE TASK ORDERS A, B & C): • The unit prices paid for the items listed in the Contractor’s Proposal as defined herein include full compensation for furnishing all labor, materials, tools, and equipment, and doing all work involved in furnishing and installing the materials complete and in place, in accordance with the details shown in the Task Order, Standard Plans, Sketch, Other Plans, as directed by the Engineer. • All incidental work which is not otherwise specified, and which is necessary to complete the improvements shall be furnished and installed as though such work was specified, and no additional compensation would be allowed therefore. If not stated otherwise, work shall be in conformance to APWA’s 2012 Greenbook specifications. • Each Sample Task Order’s work items include, but are not limited to, the following listed below for the Fee Schedule Submittal. Actual Task Order work, if granted, will generally be on a Time and Materials basis in accordance with labor rates for the type of work and material required per Task Order granted and according to the schedule of rates provided as part of this proposal. The Sample Task Order information provided will primarily be used to compare various proposals. Sample Task Order A Items of Work Item No. 1 - Unclassified Excavation Payment for Unclassified Excavation shall be at the contract unit price per Cubic Yard listed in the Fee Proposal, and shall include full compensation for doing all work, including furnishing all materials, labor, equipment, tools, and incidentals as required and no additional compensation will be allowed therefore. Payment for unclassified fill, if any, is considered as included in the unit price paid for unclassified excavation. Payment for over-excavation shall be paid for at the unit price for unclassified excavation. Item No. 2 - Asphalt Concrete (AC) Pavement Payment for Asphalt Concrete (AC) Pavement shall be at the contract unit price bid per Ton as listed in the Fee Proposal, and shall include full compensation for doing all work, including furnishing all materials, labor, equipment, tools, and incidentals as required and no additional compensation will be allowed therefore. Payment for asphalt concrete pavement used in areas of over-excavation to mitigate unsuitable subgrade materials shall be paid for at the contract unit price bid per ton. Item No. 3- Furnish and Install New #6 Pull Box The work under this item for Furnish and Install New #6 Pull Box shall be in accordance with the latest CA MUTCD, Caltrans and any City Standard Specifications, plans, and/or any City’s Special Provisions/Contract Documents to be provided for each Task Order Work. The assumed material for placement shall be concrete and any removal of an existing pull box shall be included in the price paid to furnish and install a new pull box and no additional payment will be allowed therefore. Payment for Furnish and Install New #6 Pull Box shall be at the contract unit price paid per Each as listed in the Fee Proposal, and shall include full compensation for doing all work, including furnishing all materials, labor,     City Council 20 – 226 5/2/2023 CITY OF SANTA ANA RFP NO.: 22-096 ON CALL EMERGENCY ASPHALT & PCC Page 5 of 8 equipment, tools, and incidentals as required and no additional compensation will be allowed therefore. Item No. 4 - Adjust Manhole to Finished Grade Payment for Adjust Manhole to Finished Grade shall be at the contract unit price bid per Each as listed in the Fee Proposal, and shall include full compensation for doing all work, including furnishing all materials, labor, equipment, tools, and incidentals as required and no additional compensation will be allowed therefore. Item No. 5 - PCC Curb & Gutter (A-2-8) The work under this item consists of grading, compacting subgrade, and constructing PCC Curb & Gutter and shall be in accordance with the provisions of Section 301-1, “Subgrade Preparation,” and Section 303-5, “Concrete Curbs, Walks, Gutters, Cross Gutters, Alley Intersections, Access Ramps, and Driveways” and any City Standard Specifications, plans, and/or any City’s Special Provisions/Contract Documents provided by the City for each Task Order. Payment for PCC Curb & Gutter (A-2-8) shall be at the contract unit price bid per Linear Foot as listed in the Fee Proposal, and shall include full compensation for doing all work, including furnishing all materials, labor, equipment, tools, and incidentals as required and no additional compensation will be allowed therefore. Item No. 6 - Signing & Striping The work under this item for Signing and Striping shall be in accordance with the latest CA MUTCD, Caltrans and any City Standard Specifications, plans, and/or any City’s Special Provisions/Contract Documents to be provided for each Task Order Work. Payment for Signing & Striping shall be at the contract Lump Sum listed in the Fee Proposal, and shall include full compensation for doing all work, including furnishing all materials, labor, equipment, tools, disposal of all removed materials and incidentals as required and no additional compensation will be allowed therefore. Item No. 7 – Traffic Control The work under this item for Signing and Striping shall be in accordance with the latest Watch Manual, CA MUTCD, Caltrans and any City Standard Specifications, plans, and/or any City’s Special Provisions/Contract Documents to be provided for each Task Order Work. Payment for Traffic Control shall be at the contract unit price per Lump Sum (LS) as listed in the Fee Proposal, and shall include full compensation for doing all work, including furnishing all materials, labor, equipment, tools, and incidentals as required and no additional compensation will be allowed therefore. Sample Task Order B Items of Work Item No. 1 - Unclassified Excavation Payment for Unclassified Excavation shall be at the contract unit price per Cubic Yard listed in the Fee Proposal, and shall include full compensation for doing all work, including furnishing all materials, labor, equipment, tools, and incidentals as required and no additional compensation will be allowed therefore.     City Council 20 – 227 5/2/2023 CITY OF SANTA ANA RFP NO.: 22-096 ON CALL EMERGENCY ASPHALT & PCC Page 6 of 8 Payment for unclassified fill, if any, is considered as included in the unit price paid for unclassified excavation. Payment for over-excavation shall be paid for at the unit price for unclassified excavation. Item No. 2 - PCC Sidewalk (T=4”) The work under this item consists of grading, compacting subgrade, and constructing 4-inch thick PCC Sidewalk shall be in accordance with the provisions of Section 301-1, “Subgrade Preparation,” and Section 303-5, “Concrete Curbs, Walks, Gutters, Cross Gutters, Alley Intersections, Access Ramps, and Driveways,” of the Standard Specifications, plans, and contract document specifications. Payment for PCC Sidewalk (T=4”) shall be at the contract unit price bid per Square Foot as listed in the Fee Proposal, and shall include full compensation for doing all work, including furnishing all materials, labor, equipment, tools, and incidentals as required and no additional compensation will be allowed therefore. Payment for thickness (T=6”) shall be paid 1.5 times the unit price. Item No. 3 - PCC Curb Ramp The work under this item consists of grading, compacting subgrade, and constructing PCC Curb & Gutter and shall be in accordance with the provisions of Section 301-1, “Subgrade Preparation,” and Section 303-5, “Concrete Curbs, Walks, Gutters, Cross Gutters, Alley Intersections, Access Ramps, and Driveways” and any City Standard Specifications, plans, and/or any City’s Special Provisions/Contract Documents provided by the City for each Task Order. Payment for PCC Curb Ramp shall be at the contract unit price bid per Linear Foot as listed in the Fee Proposal, and shall include full compensation for doing all work, including furnishing all materials, labor, equipment, tools, and incidentals as required and no additional compensation will be allowed therefore. Item No. 4 - PCC Curb & Gutter (A-2-8) The work under this item consists of grading, compacting subgrade, and constructing PCC Curb & Gutter and shall be in accordance with the provisions of Section 301-1, “Subgrade Preparation,” and Section 303-5, “Concrete Curbs, Walks, Gutters, Cross Gutters, Alley Intersections, Access Ramps, and Driveways” and any City Standard Specifications, plans, and/or any City’s Special Provisions/Contract Documents provided by the City for each Task Order. Payment for PCC Curb & Gutter (A-2-8) shall be at the contract unit price bid per Linear Foot as listed in the Fee Proposal, and shall include full compensation for doing all work, including furnishing all materials, labor, equipment, tools, and incidentals as required and no additional compensation will be allowed therefore. Item No. 5- Furnish and Install New #6 Pull Box The work under this item for Furnish and Install New #6 Pull Box shall be in accordance with the latest CA MUTCD, Caltrans and any City Standard Specifications, plans, and/or any City’s Special Provisions/Contract Documents to be provided for each Task Order Work. The assumed material for placement shall be concrete and any removal of an existing pull box shall be included in the price paid to furnish and install a new pull box and no additional payment will be allowed therefore. Payment for Furnish and Install New #6 Pull Box shall be at the contract unit price paid per Each as listed in     City Council 20 – 228 5/2/2023 CITY OF SANTA ANA RFP NO.: 22-096 ON CALL EMERGENCY ASPHALT & PCC Page 7 of 8 the Fee Proposal, and shall include full compensation for doing all work, including furnishing all materials, labor, equipment, tools, and incidentals as required and no additional compensation will be allowed therefore. Item No. 6 - Adjust Manhole to Finished Grade Payment for Adjust Manhole to Finished Grade shall be at the contract unit price bid per Each as listed in the Fee Proposal, and shall include full compensation for doing all work, including furnishing all materials, labor, equipment, tools, and incidentals as required and no additional compensation will be allowed therefore. Item No. 7- Catch Basin (Type “B,” W=10’) The work under this item consists of grading, compacting subgrade, and constructing Catch Basin and shall be in accordance with the provisions of Section 301-1, “Subgrade Preparation,” and Section 303-1, “Concrete Structures” and any City Standard Specifications, plans, and/or any City’s Special Provisions/Contract Documents provided by the City for each Task Order. Payment for Catch Basin (Type “B,” W=10’) shall be at the contract unit price paid per Each as listed in the Fee Proposal, and shall include full compensation for doing all work, including removal or replacement of existing catch basins and/or other appurtenances, including furnishing all materials, labor, equipment, tools, and incidentals as required to construct a new catch basin, soil preparation and compaction, and no additional compensation will be allowed therefore. Item No. 8 – Remove and Replace 30” Reinforced Concrete Pipe The work under this item consists of grading, compacting subgrade, and constructing Remove and Replace 30” Reinforced Concrete Pipe and shall be in accordance with the provisions of Section 306, “Underground Conduit Construction” and any City Standard Specifications, plans, and/or any City’s Special Provisions/Contract Documents provided by the City for each Task Order. Payment for Remove and Replace 30” Reinforced Concrete Pipe shall be at the contract unit price paid per Linear Foot as listed in the Fee Proposal, and shall include full compensation for doing all work, including removal or replacement of existing pipe, furnishing all materials, labor, equipment, tools, and incidentals as required to install new pipe, bedding preparation, and no additional compensation will be allowed therefore. Item No. 9 – Guard Rail Replacement (Caltrans RSP A77N4) The work under this item consists of grading, compacting subgrade, and constructing Guard Rail Replacement (Caltrans RSP A77N4) and shall be in accordance with the provisions of Section 301-1, “Subgrade Preparation,” with the provisions of Section 204, “Lumber and Treatment with Preservatives,” Section 304-2.2 “Flexible Metal Guard Rail,” any City Standard Specifications, plans, and/or any City’s Special Provisions/Contract Documents provided by the City for each Task Order. Payment for Guard Rail Replacement (Caltrans RSP A77N4) shall be at the contract unit price paid per Linear Foot as listed in the Fee Proposal, and shall include full compensation for doing all work, including removal or replacement of existing guard rail, furnishing all materials, labor, equipment, tools, and incidentals as required to install new guardrail, foundation preparation, and no additional compensation will be allowed therefore.     City Council 20 – 229 5/2/2023 CITY OF SANTA ANA RFP NO.: 22-096 ON CALL EMERGENCY ASPHALT & PCC Page 8 of 8 Item No. 10 - Guard Rail Replacement Termination (Caltrans) The work under this item consists of grading, compacting subgrade, and constructing Guard Rail Replacement Termination (Caltrans) and shall be in accordance with the provisions of Section 301-1, “Subgrade Preparation,” with the provisions of Section 204, “Lumber and Treatment with Preservatives,” Section 304-2.2 “Flexible Metal Guard Rail,” any City Standard Specifications, plans, and/or any City’s Special Provisions/Contract Documents provided by the City for each Task Order. Payment for Guard Rail Replacement Termination (Caltrans) shall be at the contract unit price paid per Each as listed in the Fee Proposal, and shall include full compensation for doing all work, including removal or replacement of existing guard rail termination, furnishing all materials, labor, equipment, tools, and incidentals as required to install new guardrail termination, foundation preparation, and no additional compensation will be allowed therefore. Item No. 11 – Remove and Replace Chain Link R/W Fence The work under this item consists of grading, compacting subgrade, and construction of foundations to support the posts for Remove and Replace Chain Link Fence and shall be in accordance with the provisions of Section 301-1, “Subgrade Preparation,” and Section 303-5, “Concrete Curb, Walks, Gutters, Cross Gutters, Alley Intersections, Access Ramps, and Driveways” and Section 304-3 “Chain Link Fence” of the Standard Specifications any City Standard Specifications, plans, and/or any City’s Special Provisions/Contract Documents provided by the City for each Task Order. Payment for Remove and Replace Chain Link R/W Fence shall be at the contract unit price bid per Square Foot as listed in the Fee Proposal, and shall include full compensation for doing all work, including removal or replacement of existing chain link fence (and posts/foundations), furnishing all materials, labor, equipment, tools, and incidentals as required and no additional compensation will be allowed therefore. Item No. 12 –Concrete Barrier Type 836 (Caltrans) The work under this item consists of grading, compacting subgrade, and removing and/or construction Concrete Barrier Type 836 (Caltrans) and shall be in accordance with the provisions of Section 301-1, “Subgrade Preparation,” Caltrans Standard Specifications, any City Standard Specifications, plans, and/or any City’s Special Provisions/Contract Documents provided by the City for each Task Order. Payment for Concrete Barrier Type 836 (Caltrans) shall be at the contract unit price bid per Lineal Foot as listed in the Fee Proposal, and shall include full compensation for doing all work, including removal or replacement of existing concrete barrier or other appurtenances, furnishing all materials, labor, equipment, tools, and incidentals as required and no additional compensation will be allowed therefore. Item No. 13 – Traffic Control The work under this item for Signing and Striping shall be in accordance with the latest Watch Manual, CA MUTCD, Caltrans and any City Standard Specifications, plans, and/or any City’s Special Provisions/Contract Documents to be provided for each Task Order Work. Payment for Traffic Control shall be at the contract unit price per Lump Sum (LS) as listed in the Fee Proposal, and shall include full compensation for doing all work, including furnishing all materials, labor, equipment, tools, and incidentals as required and no additional compensation will be allowed therefore.     City Council 20 – 230 5/2/2023 EXHIBIT B     City Council 20 – 231 5/2/2023 a. Cover Letter VIDO SAMARZICH, INC. General Engineering Contractor No. 4332r0 A 5829 BILLINGS PLACE, RANCHO CUCAMONGA, CALIFORNIA 9I70]TELEPHONE 909 -987 - 637 7 FAX 909-987-B9BB February 6,2023 Mr. Michael Oftiz Project Manager City of Santa Ana Public Works Agency 20 Civic Center Plaza Santa Ana, CA9270l Subject: Request for Proposals (RFP) for On Call E,rnergency Asplialt & PCC, RFP No.: 22-096 Mr. Ortiz: Enclosed, please find our proposal for the On Call Emergency Asphalt & PCC, RFP No.: 22-096 for your consideration. Should you have any questions, please contact me directly at (626) 926-2216. Sincerely, til // Vido L. Samarziclr Vice President Er.rc.     City Council 20 – 232 5/2/2023 b. Agreement Statement VIDO SAMARZTCH, INC. General Engineering Contractor No. 4332r0 A 6829 BILLINGS PLACE, RANCHO CUCAMONGA, CALIFORNIA 9I70I TELEP HO N E 909 -987. 637 7 FAX 909-9B7.B9BB February 6,2023 Mr. Michael Oftiz Project Manager City of Santa Ana Public Works Agency 20 Civic Cerrter Plaza Santa Ana, CA 92701 Subject: Request for Proposals (RFP) for On Call Ernergency Asphalt & PCC, RFP No.: 22-096 Mr. Ortiz: Please consider this our formal statement of concurrence with any and all provisions as contained in the standard agreement of the subject RFP. Sincerely, til // Vido L. Samarziclr Vice President     City Council 20 – 233 5/2/2023 ;1i, I .re.i r.^l:!:l 'lt',, ' VIDO SAMARZICH, INC. General Engineering Contractor No. 4332r0 A 6829 BILLINGS PLACE, RANCHO CUCAMONGA, CALIFORNIA 9I70I c. Firm and Team Experience TELEPHO N E 909 -987 -637 7 FAX 909-987-B9BB,9 Our firm, Vido Samarzich, Inc., has been performing work of this nature since 1961. We have cornpleted numerous projects, of rnany different sizes, with rnany different scopes, for rnany different agencies. The project manager, Vido L. Sarnarzich, has been managing projects and day to day operations for over 25 years. Two of our key personnel and years of experience are Felipe Pineclo (40+ years) and Noe Tinajero (30+ years), both of who are able to be in charge when the project manager is not available. Below are the employees available for work of this nature: Laborers: Aldo Abaloni Alejandro Jimenez Jesus Leal Javier Leal-Lopez Alej andro Mondragon-J imenez Everardo Rodriguez- Cortez Armando Valladares Cement Masons: Albert Cantu Jesus Gonzalez Modesto Guillen Lopez Rogerio Jimenez Rafael LopezLopez RaulMalagon Frias Carlos Martinez RafbelTinajero Rigoberlo Tinajero Operators: Adan Tinajero Felipe Pinedo (also formerly a cement mason foreman) Noe Tinajero (also formerly a cement llason foreman) d. Understandins Scope of Services Our firm's basic approach to this scope of services will be: -have our project manager review, schedule, and coordinate al1 work. -have of foreman implement the work with applicable crews in the field. -have our crews of laborers, cement masons and operators complete the work. We are very farniliar with this scope of work and all tasks necessary for completion of this work. There is no need for the City to have any concerns with our firm completing work of this soope. .t iti* . :., i. i.     City Council 20 – 234 5/2/2023 VIDO SAMARZICH, INC. General Engineering Contractor No. 4332i0 A 6829 BILLINGS PLACE, RANCHO CUCAMONGA, CALIFORNIA 9I 70I TELEPHONE 909-987-6377 FAX 909-987-8988 COMPLETED CONSTRUCTION PROJECT REFERENCES / RELEVANT PROJECT EXPERIENCE 1. Project Name: Local Street Curb Ramp Improvements Phase II Owner: City of Santa Ana. Phone Number: (714) 552-5336 Engineer/Contact: Mr. Gerardo Lechuga Contract Amount: $3 99,000.00 Date of Completio nz 2020 2. Project Name: Etiwanda Corridor Improvements Project Owner: City of Rialto Phone Number: (714) 381-2410 Engineer/Contact: Mr. Fred Alipanah Contract Amount: $ 1,098,000.00 Date of Completionz 2020 3. Project Name: Residential Street Improvements Bishop St and Raitt St Owner: City of Santa Ana Phone Number: (714) 615-0892 Engineer/Contact: Mr. Michael Ortiz Contract Amount: $ 1,279,000.00 Date of Completionz 2020 ' , 4. Project Name: Residential Street Repair Program FY18/19 Owner: City of Santa Ana Phone Number: (714) 615-0892 Engineer/Contact: Mr. Michael Ortiz Contract Amount: $876,000.00 Date of Completionz 2020 5. Project Name: Sidewalk Gap Closure Pro.ject Owner: City of Palm Springs Phone Number: (760) 323-8253 x8744 Engineer/Contact: Mr. Donn Uyeno Contract Amount: $ 1,267,000.00. Date of Completionz 2020 Page I of7 i,'     City Council 20 – 235 5/2/2023 VIDO SAMARZICH, INC. General Engineering Contractor No.4332r0 A 6829 BILLINGS PLACE, RANCHO CUCAMONGA, CALIFORNIA 9I70I TELEPHON E 909 -9 87 -637 7 FAX 909-987-B9BB I 12. Project Name: Wilshire Avenue Bicycle Blvd Improvements Owner: City of Fullerton Phone Number: (714) 738-6853 Bngineer/Contact: Mr. David Grantham Contract Amount: $2, 1 00,000.00 Date of Completion: 2019 13. Project Name: FY 17-18 ADA Access Ramp Improvements at Various Locations Owner: City of Rancho Cucamonga Phone Number: (909) 774-4070 Engineer/Contact: Mr. Romeo David Contract Amount: $975,000.00 Date of Completion: 2018 14. Project Name: Wilshire Avenue Water and Sewer Improvement Project Owner: City of Fullerlon Phone Number: (7 14) I 38-6895 Engineer/Contact: Mr. Gar Huang Contract Amount: $550,000.00 Date of Completion: 2018 15. Project Name: Elm/Malden Area Street, Sewer and Water Improvements Owner: City of Fullerton Phone Number: (714) 773-0049 Engineer/Contact: Mr. Joseph Hernandez Contract Amount: $2,200,000.00 Date of Completion: 201 8 16. Project Name: Anaheim Hills Road Water Main Replacement Owner: City of Anaheim Phone Number: (714) 863-8020 Engineer/Contact: Mr. Luis Tapia Contract Amount: $600,000.00 Date of Completion: 201 8 17. Project Name: CDBG ADA Wheelchair Access Ramp Replacement at Various Locations Owner: City of Orange Phone Number: (714) 744-5566 Engineer/Contact: Mr. Matthew Lorenzen Contract Amount: $204,3 00.00 Date of Completion: 2018 ri I Page 3 of7 ,)     City Council 20 – 236 5/2/2023 VIDO SAMARZICH, INC. General Engineering Contractor No.4332ro A ,;. 6829 BILLINGS PLACE, RANCHO CUCAMONGA, CALIFORNIA 9I70I 24. Project Name: Monterey Road Street Improvements Owner: City of South Pasadena Phone Number: (626) 590-0570 Engineer/Contact: Mr. Alex Chou Contract Amount: $ 1,550,000.00 Date of Completionz 2017 25. Project Name: Fletcher Avenue Reconstruction Owner: City of South Pasadena Phone Number: (7 02) 204-4025 Engineer/Contact: Mr. Mark Peterson Contract Amount: $878,000.00 Date of Completionz 2016 26. Project Name: Patterson Street Reconstruction Owner: City of Fullerton Phone Number: (714) 732-9060 Engineer/Contact: Mr. Pete Acosta Contract Amount: $675,000.00 Date of Completion: 2016 27. Project Name: Magnolia/Bolsa Intersection Widening Owner: City of Westminster Phone Number: (714) 548-3464 Engineer/Contact: Ms. Theresa Tran Contract Amount: $978,000.00 Date of Completionz 2016 28. Project Name: 2015 Water Main Improvements Owner: City of Westminster Phone Number: (714) 548-3456 Engineer/Contact: Mr. Tuan Pham Contract Amount: $1, 1 00,000.00 Date of Completion: 2016 29. Project Name: Red Hill Lake Modemization Owner: City of Rancho Cucamonga Phone Number: (909) 477-2740 Engineer/Contact: Mr. Romeo David Contract Amount: $300,000.00 Date of Completionz 2016 TELEPHO N E 909 -9 87 -637 7 FAX 909-987-B9BB Page 5 of7     City Council 20 – 237 5/2/2023 VIDO SAMARZTCH, INC. t.'t..'l,f . ,, r. General Engineering Contractor No. 433210 A 6829 BILLINGS PLACE, RANCHO CUCAMONGA, CALIFORNIA 9I701 TELEPHO N E 909 -987 -637 7 FAX 909-987-B9BB : 36. Project Name: YLHS Park Bryant Cross Feeder Pipeline Owner: Yorba Linda Water District' ': Phone Number: (714) 701-3104 ,, ' Engineer/Contact: Mr. Joe Polimino';' Contract Amount: $675,000.00 Date of Completionz 2013 37. Project Name: County Road Storm Drain Owner: City of Pomona': Phone Number: (909) 322-7471j. Engineer/Contact: Mr. Dave Barron . , Contract Amount: $570,000.00 ,; Date of Completionz 2013 I 38. Project Name: Adams Square park . j Owner: City of Glendale,.i Phone Number: (S1S) 548-2364 " Bngineer/Contact: Mr. Hagop Kassabian Contract Amount: $1,100,000.00 Date of Completion: 2010 39. Project Name: Various Public Work Purchase Orders and Contracts 2000-2013 Owner: City of Pasadena , Phone Number: (626) 484-5640 Engineer/Contact: Mr. Dale Torstenbo - dtorstenbo@cityofpasadena.net,t Contract Amount: $2,500,000.00r" Date of Completion: 2000-2013i 40. Project Name: Misc Park Improvements From 2000-2010 Owner: City of Glendale . Engineer/Contact: George Balteria - (951) 201-2710 Peter Vierheilig - pvierheilig@ci. glendale. ca.us Contract Amount: $3,500,000.00 Date of Completion: 2000-201 0 f'. PageT of7    City Council 20 – 238 5/2/2023 CITY OF SANTA ANA RFP NO.: 22-096 ON CALL EMERGENCY ASPHALT & PCC EXHIBIT A SCOPE, OF SERVICES Page9ofl2 t' I L l. a 1 "..!r Il" Lt- t'i,     City Council 20 – 239 5/2/2023 CITY OF SANTA ANA RFP NO.: 22-096 ON CALL EMERGENCY ASPHALT & PCC SCOPE OF WORK Introduction and Background: The City of Santa Ana (City) desires to enter into an agreement with a qualified construction company for the repair of roadway asphalt concrete and concrete, and/or other infrastructure within the public right of that may experience failures within the term of the agreement on an on-call and emergency work for general improvements, on an as needed, Task Order basis. DESCRIPTION OF WORK: The scope of work will vary per Task Order within the public right-of-way. It may include, but not be limited to, the procurement and/or removal of materials, excavation, installation, backfill, compaction, grading, sidewalk and paving, curb and gutter, fencing, guardrail, barrier, and pavement markings,striping, signs, sign posts and miscellaneous other street furniture, and repairing various items withirr the public right-of-way, traffic control, mobilization, compliance with this agreement and all other work necessary to complete on-call emergency Task Orders specified per incident. The work completed shall be in compliance with the City's Standard Plans, Caltrans Standard Plans and the "Greenbook" and Caltrans' Standard Specifications and as specified in this agreement. Work shall also be in compliance with the City's Standard Plan No. I 160, "street Work and Utility Pennit General Provisions." OUANTITIES FOR FEE SCHEDULE (UNDER SEPARATE COV[,R): For the purposes of providing a Fee Schedule based on the below Sarnple Task Orders, the following work items and quantities are provided. The Fee Schedule irr Attachrnent 5: Each Fee Schedule shall include a schedule of the hourly billing rates for ALL contractor and subcontractor staff and labor personnel. Additionally, for each discipline that a company seeks to be considered, the below table(s) shall be completed. For exarnple, if a General Contractor is submitting for Asphalt Corrcrete and Concrete Work, Sample Task Orders A and B would both be required to be completed as part of the Fee Schedule. Each table shall include the filling in of the last two columns for the relevant sample task orders for whichever category(ies) are being submitted for consideration. However, actual work will be paid for as described in Section I.A. "Nature of Work." Sarnple Task Orders for Asphalt Concrete and Concrete roadway and sidewalk and related work are, respectively: Sample Task Order A - Asphalt Concrete Item Description Qty Unit Unit Price Total I Unclassifi ed Excavation 550 CY $175.00 2 AC Pavement 130 TN $400.00 3 Furnish and Install #6 Pullbox 4 EA $600.00 4 Adjust Manhole to Finished Grade 5 EA $1700.00 5 PCC Curb and Gutter (Type A-2-8)100 LF'$105.00 6 Signing and Striping 1 LS N/A 7 Traffic Control Wolk I LS N/A Page I of8 .i. I I'l.' i     City Council 20 – 240 5/2/2023 CITY OF SANTA ANA RFP NO.: 22-096 ON CALL EMERGENCY ASPHALT & PCC Sample Task Order B - Concrete Paving Item Description Qty Unit Unit Price Total I Unclassifi ed Excavation 550 CY $175.00 2 PCC Sidewalk (T={")2,500 SF $14.00 3 PCC Curb Ramp 3,000 SF $40.00 4 PCC Curb and Gutter (Tvpe A-2-8)100 LF $105 00 5 Furnish and Install #6 Pullbox 4 EA $600.00 6 Adjust Manhole to Finished Crade 5 EA $1700.00 7 Catch Basin (Type "B," W=10' )I EA $13,000.00 8 Remove and Replace 30" Reinforced Concrete Pipe 75 LF $300.00 9 Guard Rail Replacement (Caltrans RSP A77N4)s0 LF N/A 10 Guard Rail Replacement Termination (Caltrans)I EA N/A 11 Remove and Replace Chain Link R/W Fence 50 LF N/A 12 Concrete Barrier Type 836 (Caltrans)50 LF N/A l3 Traffic Control Work I LS N/A SURETY BOND For each Task Order Issued by Public Works Agency, the City may or may not require the Contractor to provide cash deposit or surety'oPayment" and "Performance" bond. Depending upon the size, nature and risk of the work, the City may use the amounts specified by the "Greenbook," surface drainage or street irnprovement plan measurements, or the approved iternized cost for each On-call or Emergency Task Order to calculate bond amounts,ifany. TaskOrderworkshall bepertheCity'sStandardPlans,As-BuiltPlans,orotherdirectionfrom thePublicWorksAgency. IfrequiredforaTaskOrder,thecashdepositorthesuretybondsshall guaranteethe construction of all necessary improvements for the Task Order, however, Bid Bonds were not required at the time of the submittal of RFP Proposal. For Task Orders, the City also reserves the right to retain l0%o of progress pay amounts for the one-year warranty work. If so, the cash deposit shall be released approximately 135 days after all related permits and/or other approvals required are signed off by the City's Construction Inspector, and the passage of any lien periods. In the event the work is not completed within one year of the date that a street work permit or Task Order is signed, applicant agrees that the City may apply the cash deposit to the cost of completing the work and such work may be completed at the sole convenience of the City of Santa Ana. CONTRACTOR RESPONSIBLITIES Contractor must be able to respond to City's request for emergency repair work on a tirnely and urgent manner. The contractor shall be available on an on-call basis, 24170 ancl ready to respond in the event of an emergency. Service calls shall be responded within one hour. Contractor's repair crews must be able to arrive at job site within 8 hours of approval from City to commence work. Regular business hours are considered from T:00 am to 5:00 pm (Monday through Friday). Anytime outside of business hours of operation rnay be considered after hours/weekends. The Contractor shall, prior to award of contract and without additional expense to the City, possess all licenses and permits (unless waived by the City) required for the performance of the work required by this contract, inch"rding but not limited to a Califomia Class (A, C-8 or C34) Contractor's license and a City of Santa Apa Page 2 of8 't L     City Council 20 – 241 5/2/2023 CITY OF SANTA ANA RFP NO.: 22-096 ON CALL EMERGENCY ASPHALT & PCC EXHIBIT B FEE, PROPOSAL, including hourly rates -[ *f?zrcrr:zD Sff ftfE r.N gapg of r*ffis- ?4c€< Page l0 of 12     City Council 20 – 242 5/2/2023 Employee Rates as of 11,-7-2022 Classification Gonzalez, Jesus Cement Mason Lopez, Rafael Cement Mason Journeyman Frias, Raul Cement Mason , Carlos Cement Mason Rodriguez-Cortez, Everardo Laborer Journeyman - Group 3 Cement Mason Apprentice - 7th Period     City Council 20 – 243 5/2/2023 CITY OF SANTA ANA RFP NO.: 22-096 ON CALL EMERCENCY ASPHALT & PCC EXHIBIT C CERTIFICATIONS Pagellof12     City Council 20 – 244 5/2/2023 CITY OF SANTA ANA RFP NO.: 22-096 ON CALL EMERGENCY ASPHALT & PCC CONTRACTOR'S LICENSING AND REGISTRATION STATEMENT The undersigned contractor, or corporate officer, declares under penalty ofperjury that he/she and all his/her subcontractors are registered with the State of California Departrnent of IndLrstrial Relations (DIR), and that the following is true and correct. Contractor's Name: Vido Samarzich, lnc. Business Address: 6829 Billings Place, Rancho Cucamonga, CA 91701 Business E-Mail Address: vidosam@yahoo.com Telephone: (909) 987-6377 State Contractor's License No. and Class:433210 A LicenseExpirationDate: 1213112024 State Dept. of Industrial Relations (DlR) Registration No.: State Dept. of Industrial 1 00001 321 3 Registration E Signed: Title: (DrR) 06t30t2023 Vice President Page 1 of 10     City Council 20 – 245 5/2/2023 CITY OF SANTA ANA RFP NO.: 22-096 ON CALL E,MERCENCY ASPHALT & PCC PREVAILING WAGE COMPLIANCE AND MONITORING STATEMENT Contractor is aware of the requirements of California Labor Code Section 1720, et seq., as well as California Code of Regulations, Title 8, Section 16,000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. Since the services are being perfonned as paft of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and since the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. City shall provide Contractor with a copy of the prevailing rates of per diem wages in effect at the cornmencement of this Agreement. Contractor shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the services available to interested parties upon request, and shallpost copies atthe Contractor's principal place of br.rsiness and at the project site. Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. The undelsisned ceftifies that the foresoins is true and correct. Name of Firrn Vido Samarzich, lnc. Signature of CONTRACTOR Vice PresidentTitle (if an individual, so state) Page 2 of l0     City Council 20 – 246 5/2/2023 OWNERSHIP AFFIDAVIT STA'IE OF CALIIIORNIA COUN'IY OF ORANGE CI'TY OF SAN'I'A ANA Vido L. Samarzich CITY OF'SANTA ANA RFP NO.: 22-096 ON CALL EMERGENCY ASPHALT & PCC , being duly sworn, deposes and says: That he/she is the pafiy nraking the fbregoing proposal: That he/she is a rner.nber ofthe co-partnership lirnt designnted as: and who has been and is duly vcsted with the authority to makc and execute instrunrelits fbr the co-parlnclship by: who constitute the other members of the co-partnership. That he is of: Vido Samarzich, lnc. ) ) SS: ) I rNorvroual I n,rRrNrnsnn COR.POt{A'I'ION a corporatiorl which is making thc lorcgoing proposal: E.rorNT vENTIJr{E That he is ol': one ofthe palties nraking the fbrcgoing proposal as ajoint verltr-lre, and the heishe has been and is dLrly vested with the authority to cxecute instlunlents lbr an on behalfofthe parlies nraking said bid who are: that such a bid is genuine and not collusive or sham, and has not in ally manner sought by collusion to secure any person. hl/ S ignature of CONTRACTOR Subscribed and sworn to before me this day of Signature of officer Adrninistering Oath (Notary Public) 20 Page 3 of 10 advantage against the City of Santa Ana or any person interested in the proposed contract, for hirnself or any other     City Council 20 – 247 5/2/2023 notary public or other officer completing this verifies only the identity of the individual signed the document to which this certificate attached, and not the truthfulness, accuracy, or alidity of that document. State of California County of Los Anqeles Subscribed and sworn to (or affirmed) before me on this 6th day of February 20 23 , by Vido L, Samarzich proved to me on the basis of satisfactory evidence to be the personJsi/who appeared before me. (Seal)Signature COMM. #2369579 z Notary Publlc . Calilornla I- Riverside County. _--_{     City Council 20 – 248 5/2/2023 CITY OF SA\TA ANA RFP NO.: 22-096 ON CALL EMERGENCY ASPHALT & PCC LIST OF S UB.CONTRACTORS Section 4100 et. seq. of the PLrblic Contract Code requires listing of all sr-rbcontractors with the proposal/bid for all subcontract work exceeding the following amount: o Streets, highways including bridge projects: t./ro/o of the bid or $10,000, whichever is greater o Buildings, parks, or other projects: %%o of thebid Section 1725.5 of the Public Contract Code requires all Subcontractors be registered with the State Department of lndustrial Relations (DIR). CONTRACTOR proposes to subcontract cerlain portions of the work to the finns listed below: Name Nan e License #lBxp. DIR Reg. #/Exp. Location Phone Licqrse #lBxp. DIR Reg. #lBxp. Location Phone Type Of Work Amount $ Name Type Of Work Amount $ Nan e License #lExp. DIR Reg. #/Exp. Licerrse #lBxp. DIR Reg. #/Exp. License #License # Location Phone Type Of Work Amount $ Location Phone Nar e Location Phone Type Of Work Amount $ Name License #lBxp. DIR Reg. #/Exp. License # Licerrse #lExp. DIR Reg. #lBxp, Licerrse # Location Phone Type Of Work Amount $ Type Of Work Amount $ /1/t , I /!/.,4 t/ t S ignature of CONTRACTOR Page 4 of l0     City Council 20 – 249 5/2/2023 CITY OF SA\TA ANA RFP NO.: 22-096 ON CALL EMERCENCY ASPHALT & PCC REFERENCES The following are the names, addresses, and telephone numbers for THREE public agencies for which the CONTRACTOR has performed similar work within the ptst three years.I SEE ATTACHED REFERENCES Name and Telephone Number of person fan,iliar wi:h project. 2020 Contract Arnount Type of Wcrk Date Cornpleted 2. Name and Address of owner. Name and Telephone Number of person familiar wi"h project. Contract Amount Type of Work Date Cornpleted J. Name and Address of owner. Name and Telephone Number of person farniliar wi:h project. Contract Amount Type of Work Date Completed The following are the names, addresses, ernail addresses, and telephone numbers of all brokers and sureties from whom CONTRACTOR intends to procure insurance and bonds from for Task Orders. Broker - RS Bonding and lnsurance Agency, lnc (714) 541-4700 1633 E. 4th Ave., Suite 228, Santa Ana, CA92701 Surety - Old Republic Surety Company (909) 367-2015 14728 Pipeline Ave #E, Chino Hills, CA 91709 Page 5 of 10     City Council 20 – 250 5/2/2023 VIDO SAMARZICH, INC. General Engineering Contractor No. 433210 A 6829 BILLINGS PLACE, RANCHO CUCAMONGA, CALIFORNIA 9I70I TELEPHONE 909-987-6377 FAX 909-98/-B9BB COMPLETED CONSTRUCTION PROJECT REFERENCES 1. Project Name: Local Street Curb Ramp Improvements Phase II Owner: City of Santa Ana Phone Number: (714) 552-5336 Engineer/Contact: Mr. Gerardo Lechuga Contract Amount: $399,000.00 Date of Completio n: 2020 2. Project Name: Etiwanda Corridor Improvements Project Owner: City of Rialto Phone Number: (714) 381-2410 Engineer/Contact: Mr. Fred Alipanah Contract Amount: $ 1,098,000.00' Date of Completion:2020 3. Project Name: Residential Street Improvements Bishop St and Raitt St ' Owner: City of Santa Ana Phone Number: (714) 615-0892 Engineer/Contact: Mr. Michael Otiz' Contract Amount: $1,279,000.00 Date of Completion: 2020 4. Project Name: Residential Street Repair Program FY18/19 Owner: City of Santa Ana Phone Number: (714) 615-0892' Engineer/Contact: Mr. Michael Ortiz Contract Amount: S876,000.00 Date of Completionz 2020 . 5. Project Name: Sidewalk Gap Closure project Owner: City of Palm Springs " Engineer/Contact: Mr. Donn Uyeno Contract Amount: $1,267,000.00 Date of Completionz 2020 Page I of7    City Council 20 – 251 5/2/2023 VIDO SAMARZICH, INC. General Engineering Contractor uo.43s2ro A 6829 BILLINGS PLACE, RANCHO CUCAMONGA, CALIFORNIA 9I70I TELEPHONE 909_987-6377 FAX 909-987.B9BB 6. Project Name: Misc Storrn Drain Improvements - 335 S. Hale Ave, Owner: City of Fullerton Phone Numberz (714) 738-6853 Engineer/Contact: Mr. David Grantham Contract Amount: $200,000.00 Date of Completio n: 2020 7. Project Name: Misc Storm Drain Improvements - Knepp Ave . Owner: City of Fullerton .:.. Phone Number: (714) 738-6853 , Engineer/Contact: Mr. David Grantham Contract Amount: $3 04,000.00; Date of Completionz 2019 8. Project Name: Local Street Curb Ramp Improvements Owner: City of Santa Ana ;'; Phone Number: (714) 552-5336 :: Engineer/Contact: Mr. Gerardo Lechuga : Contract Amount: $577,000.00 :" Date of Completionz 2019 ' 9. Project Name: 3'd Ave Pavement Rehabilitation and Water Improvements 6wner: City of Upland Phone Number: (909) 291-2946 Engineer/Contact: Mr. Bob Critchfield , . Contract Amount: $2,800,000.00 Date of Completio n: 2079 " 10. Project Name: 9tl' Street Pavement Rehabilitation and Water Improvements Owner: City of Upland Phone Number: (909) 291-2946 Engineer/Contact: Mr. Bob Critchfield , Contract Amount: $2,600,000.00: Date of Completion:2019 11. Project Name: La Palma Ave Sidewalk Improverrents Owner: City of Anaheim' Phone Number: (714) 765-5052 Engineer/Contact: Mr. Joel Jordan" Contract Amount: $479,000.00 Date of Completio n: 2019 Page2 of7    City Council 20 – 252 5/2/2023 VIDO SAMARZTCH, INC. General Engineering Contractor No. 4332i0 ^ 6829 BILLINGS PLACE, RANCHO CUCAMONGA, CALIFORNIA 9I70I TELEPH O N E 9O9.987 -637 7 FAX 909.987-B9BB I 12. Project Name: Wilshire Avenue Bicycle Blvd Improvements Owner: City of Fullerton Phone Number: (7 14) 7 38-6853 Engineer/Contact: Mr. David Grantham: Contract Amount: $2,100,000.00 Date of Completion: 2019 13. Project Name: FY 17-18 ADA Access Ramp Improvements at Various Locations Owner: City of Rancho Cucamonga' Phone Number: (909) 774-4070 Engineer/Contact: Mr. Romeo David Contract Amount: $975,000.00 Date of Completion: 201 8 14. Project Name: Wilshire Avenue Water and Sewer Improvement Project Owner: City of Fullerton Phone Number: (714) 738-6895 Engineer/Contact: Mr. Gar Huang Contract Amount: $550,000.00 Date of Completion: 201 8 15. Project Name: Elm/Malden Area Street, Sewer and Water Improvements Owner: City of Fullerton Phone Number: (714) 773-0049 Engineer/Contact: Mr. Joseph Hernandez Contract Amount: $2,200,000.00 Date of Completion: 201 8 16. Project Name: Anaheim Hills Road Water Main Leplacement Owner: City of Anaheim Phone Number: (714) 863-8020' Engineer/Contact: Mr. Luis Tapia Contract Amount: $600,000.00 Pate of Completion: 2018 17. Project Name: CDBG ADA Wheelchair Access R.amp Replacement at Various Locations Owner: City of Orange Phone Number: (714) 744-5566. Engineer/Contact: Mr. Matthew Lorenzen Date of Completion: 201 8 Page 3 of 7     City Council 20 – 253 5/2/2023 ...; VIDO SAMARZICH, INC. General Engineering Contractor No.433210 A 6829 BILLINGS PLACE, RANCHO CUCAMONGA, CALIFORNIA 9IlOI 18. Project Name: 2017 Citywide Curb Ramp Improvements Owner: City of Laguna Beach Phone Number: (818) 402-0225 Engineer/Contact: Mr. Tri Nguyen Contract Amount: $285,000.00 Date of Completion; 2017 19. Project Name: Safe Routes to School Improveme nts, Phase 3 Owner: City of Glendale Phone Number: (818) 402-0225 Engineer/Contact: Mr. Gary Edsall Contract Amount: $908,000.00 Date of Completion: 2017 20. Project Name: Heim Ave at Canal St Storm Drair Improvements Owner: City of Orange Phone Number: (714) 744-5566 Engineer/Contact: Mr. Matthew Lorenzen Contract Amount: $99,000.00 Date of Completionz 2077 21. Project Name: Citywide Sidewalk Repair Pro.lecl FY 15-16 Owner: City of Santa Monica Phone Number: (951) 522-4505 Engineer/Contact: Mr. Craig Wheeler Contract Amount: $878,000.00 Date of Completion: 2017 22.Project Name: FY 16/17 Curb Access Ramp Insttllation Project Owner: City of Huntington Beach Phone Number: (714) 536-5259 Engineer/Contact: Mr. Joe Fuentes Contract Amount: $679,000.00 Date of Completion: 2017 23. Project Name: Comstock Avenue Water Main Improvements Owner: City of Whittier Phone Number: (562) 567-9302 Engineer/Contact: Mr. Carl Hassel Contract Amount: $578,000.00 Date of Completion: 2017 TELEPHO N E 909 -987 - 637 7 FAX 909-987-B9BB I ,. I Page 4 of 7     City Council 20 – 254 5/2/2023 VIDO SAMARZTCH, INC. -l ;..,General Engineering Contractor No.433210 A 5829 BILLINGS PLACE, RANCHO CUCAMONGA, CALIFORNIA 9]/OI 24. Project Name: Monterey Road Street Improvements Owner: City of South Pasadena Phone Number: (626) 590-0570 Engineer/Contact Mr. Alex Chou Contract Amount: $1,550,000.00 Date of Completionz 2017 25. Project Name: Fletcher Avenue Reconstruction Owner: City of South Pasadena Phone Number: (7 02) 204-4025 Engineer/Contact: Mr. Mark Peterson Contract Amount: $878,000.00 Date of Completionz 2016 26. Project Name: Patterson Street Reconstruction Owner: City of Fullerton Phone Number: (7 14) 7 32-9060 Engineer/Contact: Mr. Pete Acosta Contract Amount: $675,000.00 Date of Completion: 2016 27 . P roject Name: Magnolia/Bolsa Intersection Widening Owner: City of Westminster Phone Number: (714) 548-3464 Engineer/Contact: Ms. Theresa Tran Contract Amount: $978,000.00 Date of Completionz 2016 28. Project Name: 2015 Water Main Improvements Owner: City of Westminster Phone Number: (714) 548-3456 Engineer/Contact: Mr. Tuan Pham Contract Amount: $ 1,1 00,000.00 Date of Completionz 2016 29. Project Name: Red Hill Lake Modemization Owner: City of Rancho Cucamonga Phone Number: (909) 477-2740 Engineer/Contact: Mr. Romeo David Contract Amount: $3 00,000.00 Date of Completiont 2016 TELEPHO NE 9O9.987 - 637 7 FAX 909-987-B9BB .. 1 .. I' ., I Page 5 of7    City Council 20 – 255 5/2/2023 VIDO SAMARZICH, INC. General Engineering Contractor No. 433210 A 6829 BILLINGS PLACE, RANCHO CUCAMONGA, CALIFORNIA 9I70I 30. Project Name: 2015 Concrete Improvements Owner: City of Inglewood Phone Number: (714) 468-7319 Engineer/Contact: Mr. Hunter Nguyen Contract Amount: $425,000.00 Date of Completion: 2015 31. Project Name: El Centro Avenue Rehabilitation Owner: City of South Pasadena Phone Number: (626) 590-0570 Engineer/Contact: Mr. Alex Chou Contract Amount: $ l, 1 00,000.00 Date of Completion: 2015 32. Project Name: Concrete Bus Pads Owner: City of Rancho Cucamonga Phone Number: (714) 548-3456 Engineer/Contact: Curt Billings Contract Amount: $ 1 75,000.00 Date of Completion: 2015 33. Project Name: ADA Wheelchair Ramps Owner: City of Orange Phone Number: (714) 744-5566 Engineer/Contact: Mr. Matthew Lorenzen Contract Amount: $275,000.00 Date of Completion: 2015 34. Project Name: 2014Water Improvement Owner: City of Westminster Phone Number: (714) 548-3456 Engineer/Contact: Mr. Tuan Pham Contract Amount: $ 1,1 00,000.00 Date of Completionz 2015 35. Project Name: ADA Sidewalk Improvement Owner: City of Artesia Phone Number: (951) 314-6984 Engineer/Contact: Mr. Chuck Burkhardt Contract Amount: $200,000.00 Date of Completionz 2014 TELEPHON E 909.987 -637 7 FAX 909-98/.B9BB Page6 f 7     City Council 20 – 256 5/2/2023 VIDO SAMARZICH, INC. General Engineering Contractor No. 433210 A 6829 BILLINGS PLACE, RANCHO CUCAMONGA, CALIFORNIA 9I70I TELEPHONE 909.987-6377 FAX 909-987.B9BB . 36. Project Name: YLHS Park Bryant Cross Feeder Pipeline, Owner: Yorba Linda Water District Phone Number: (714) 701-3104 Engineer/Contact: Mr. Joe Polimino Contract Amount: $675,000.00 Date of Completio nz 2Ol3 37. Project Name: County Road Storm Drain Owner: City of Pomona Phone Number: (909) 322-7471 Engineer/Contact: Mr. Dave Barron Contract Amount: $570,000.00 38. Project Name: Adams Square Park Owner: City of Glendale Phone Number: (818) 548-2864' Engineer/Contact: Mr. Hagop Kassabian Contract Amount: $1, I 00,000.00 39. Project Name: Various Public Work Purchase OrJers and Contracts 2000-2013 Owner: City of Pasadena' Phone Number: (626) 484-5640 Engineer/Contact: Mr. Dale Torstenbo - dtorsten b o@city ofpasadena.net Contract Amount: $2,500,000.00 Date of Completionz 2000-2013 40. Project Name: Misc Park Improvements From 2m0-2010 . Owner: City of Glendale Engineer/Contact: George Balteria - (95 1) 201-2710 P eter V i erhe i I i g - p v ierhei I i g (Q,ci. glendal e. ca. us Contract Amount: $3,500,000.00 . " Date of Completion: 2000-2010 PageT of7    City Council 20 – 257 5/2/2023 CITY OF SANTA ANA RFP NO.: 22-096 ON CALL EMERGENCY ASPHALT & PCC REFERENCES. (CONTINUED) The following are the names, addresses, and telephone numbers for THREE public agencies for which the SUBCONTRACTOR has perfbrmed similar work in the past five years. t. Name and Address of Owner. Name and Telephone Number of person farniliar with pro.iect. Contract Amount Type of Wc rk Date Cornpleted 2. Name and Addr"ess of owner. Name and Telephone Number of person familiar with project. Contract Amount Type of Wc rk Date Corr-rpleted 3. Name and Address of owner. Name and Telephone Number of person familiar with project. Contract Amount Type of Wc rk Date Completed The following are the names, addresses, email addresses, and telephone numbers of all brokers and sureties from whom CONTRACTOR intends to procure insurance and ronds from for Task Orders. SEE PREVIOUS SHEET FOR INFORMATION Page 6 of l0     City Council 20 – 258 5/2/2023 CITY OF SA-\TA ANA RFP NO.: 22-096 ON CALL EMERGENCY ASPHALT & PCC NON-COLLUSION AFFIDAVIT (Title 23 United States Code Section 112 and PLrblic Contract Code Section 7106) In conformance with Title 23 United States Code Section I 12 and Public Contract Code 7106 the BIDDER declares that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organiz,rtion, or oorporation; that the bid is genuine and not collusive or sham; that the BIDDER has not dir:ctly or indirectly indr"rced or solicited any other BIDDER to put in a lalse or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any BIDDER or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the BIDDER has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the BIDDER or any other BIDDER, or to fix any overhead, profit, or cost element of the bid price, or of that of any other BIDDER, or to secure any advantage against rhe public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and, fufiher, that the BIDDER has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged infornration or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to eifectuate a collusive or sham bid. Note: The above Non-collusion Affidavit s part of the Proposal. BIDDERS are cautioned false certification rnay subject the certifier to criminal prosecution. Signed State of California Countv of Subscribed and sworn to (or affirrned) before r1e on this _ day of _, 20-, by ;@,provedtonreonthebasisofsati.factoryeulden."tobetheperson(s) Notary Pr-rbl ic S ignatr-rre Notary Public Seal h, Page 7 of10     City Council 20 – 259 5/2/2023 notary public or other officer comple.ing this verifies only the identity of the individual signed the document to which this certificate attached, and not the truthfulness, accuracy, or alidity of that document. State of California County of Los Anqeles Subscribed and sworn to (or affirmed) before me on this -6thday of February 20 23 , by Vido L. Samarzich proved to me on the basis of satisfactory evidence to be the coMM. #2369579 ; Notary Public . Calitornta 8^ Riverside County I (Seal)Signature red before me.     City Council 20 – 260 5/2/2023 CITY OF SANTA ANA RFP NO.: 22-096 ON CALL EMERGENCY ASPHALT & PCC NON-LOBBYING CERTIFICATION The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that: (l) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or atternpting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the nraking of any Federal grant, the rnaking of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2) lf any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an offlcer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall cornplete and submit Standard Form-LLL, "Disclosure of Lobbying Activities," in conformance with its instructions. This certification is a material representation of fbct upon which reliance was placed when this transaction was made or entered into. Submission of this cerlification is a prerequisite for making orenteringintothistransactionimposedbySection l352,Title3l,U.S.Code. Anypersonwho fails to file the required certification shall be subject to a civil penalty of not less than $ I 0,000 and not more than $100,000 for each such failure. The prospective participant also agrees by submitting his or her bid or proposal that he or she shall exceed $100,000 h subrecipients shall certify and disclose accordingly. Signed: Title: Firm: Date: Vice President Vido Samazich, lnc. 02t06t2023 Page B of 10 require that the of this cerlification be included in all lower tier subcontracts, which     City Council 20 – 261 5/2/2023 2. 3. CITY OF SANTA ANA RFP NO.: 22-096 ON CALL EMERGENCY ASPHALT & PCC NON-DISCRIMINATION CERTIFICATION The undersigned consultant or corporate officer, during the perfbrmance of this contract, certifies as follows: l.The Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, ornational origin. The Consultant shalltake affirrnative action to ensure that applicants are ernployed, and that employees are treated dLrring employment without, regard to their race, color, religion, sex, or national origin. Such action shall include, but not be lirnited to, the following: employment, upgrading, demotion, or transfer; recruitrnent or recruitment advertising; layoff or termination; rates of pay or other fonns of compensation; and selection for training, including apprenticeship. The Consultant agrees to post in conspicuous places, available to ernployees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause. The Consultant shal1, in all solicitations or advertisements for ernployees placed by or on behalf of the Consultant, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. The Consultantshall sendto each labor union orrepresentative of workers with which he/she has a collective bargaining agreement or other contract or understarrding, a notice to be provided advising the said labor union or workers' representatives of the Consultant's commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. The Consultant shall comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. Tlre Consultant shall furnish all information and repofts required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his/her books, records, and accounts by the administering agency and the Seoretary of Labor for purposes of investigation, to ascertain compliance with such rules, regulations, and orders. In the event of the Consultant's non-compliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, the contract may be canceled, terminated, or suspended in whole or in part and the Consultant may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Execution Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulations, or order of the Secretary of Labor, or as otherwise provided by law. 4. 5. 6. Page 9 of 10     City Council 20 – 262 5/2/2023 CITY OF'SANTA ANA RFP NO.: 22-096 ON CALL EMERGENCY ASPHALT & PCC 7. The Consultant shall include the portion of the sentence irnrnediately preceding paragraph (l) and the provisions ofparagraphs (1) through (7) in every subcontract or purchase order unless exempted by rules, regulations, or orders o1'the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of Septemb er 24, 1965, so that such provisions will be binding upon each subcontract or purchase order as the administering agency may direct as means of enfbrcing such provisions, including sanctions for noncompliance; provided, however, that in the event the Consultant becomes involved in, or is threatened with, litigation with a subconsultant or vendor as a resr"rlt of such direction by the administering agency, the Consultant may request that the United States enter into such litigation to protect the interests of the United States. 8. Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stats. 1939, and as amended, no discrimination shall be made in the employment of persons upon public works because of race, religious creed, color, national origin, ancestry, physical handicaps, mental condition, marital status, or sex of such persons, except as provided in Section 1420, and any consultant of public works violating this Section is subject to all the penalties imposed for a violation of the Chapter Signed: Title: Firm: Date:02t06t2023 Vice President Vido Samarzich, lnc. Page 10 of 10     City Council 20 – 263 5/2/2023 AGREEMENT WITH WE R BUILDERS, INC., TO PROVIDE ON-CALL EMERGENCY ASPHALT AND PCC SERVICES FOR THE CITY OF SANTA ANA THIS AGREEMENT is made and entered into on this 2nd day of May, 2023 by and between We R Builders, Inc., a California corporation (“Contractor”), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”). RECITALS A.On January 18, 2023, the City issued Request for Proposal (“RFP”) No. 22-096, by which it sought qualified contractors to provide on-call emergency asphalt and PCC services for the City’s Public Works Agency. B.Contractor submitted a responsive proposal that was among those selected by the City. Contractor represents that it is able and willing to provide the services described in the scope of work that was included in RFP 22-096. C.In undertaking the performance of this Agreement, Contractor represents that it is knowledgeable in its field and that any services performed by Contractor under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1.SCOPE OF SERVICES On an on-call basis, and at the City’s sole discretion, Contractor shall perform the services described in the scope of work that was included in RFP No. 22-096, which is attached as Exhibit A, and incorporated in full. 2.COMPENSATION a.City neither warrants nor guarantees any minimum or maximum compensation to Contractor under this Agreement. Contractor shall be paid only for actual services performed under this Agreement at the rates and charges identified in Exhibit B. Contractor is one of six (6) contractors selected to provide emergency asphalt and PCC services on an on-call basis under RFP 22-096. The total compensation for these services provided by all such contractors selected under RFP 22-096 shall not exceed the shared aggregate amount of Three Million, Dollars and Zero Cents ($3,000,000) during the term of the Agreement, including any extension periods. b.Payment by City shall be made within 45 days (forty-five) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals EXHIBIT 6     City Council 20 – 264 5/2/2023 which may reasonably be expected by City. 3.TERM This Agreement shall commence on the date first written above and terminate on May 1, 2026, unless terminated earlier in accordance with Section 16, below. The term of this Agreement may be extended for up to two (2), one-year periods upon a writing executed by the City Manager and City Attorney. 4.PREVAILING WAGES Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on “public works” and “maintenance” projects. If the services being performed are part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any fail ure or alleged failure to comply with the Prevailing Wage Laws. 5.INDEPENDENT CONTRACTOR Contractor shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Contractor performs the services which are the subject matter of this Agreement; however, the services to be provided by Contractor shall be provided in a manner consistent with all applicable standards and regulations governing such services. Contractor shall pay all salaries and wages, employer's social securit y taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 6.OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Contractor under this Agreement (“Documents & Data”). Contractor shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Contractor represents and warrants that Contractor has the legal right to license any and all Documents & Data. Contractor makes no such representation and warranty in regard to Documents & Data which were provided to Contractor by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk.     City Council 20 – 265 5/2/2023 7.INSURANCE Prior to undertaking performance of work under this Agreement, Contractor shall maintain and shall require its subcontractors, if any, to obtain and maintain insurance as described below: a.Minimum Scope and Limit of Insurance (1)Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit. (2)Automobile Liability: ISO Form Number CA 00 01 covering any auto (Code 1), or if Contractor has no owned autos, hired, (Code 8) and non-owned autos (Code 9), with a limit no less than $1,000,000 per accident for bodily injury and property damage. (3)Workers’ Compensation: as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease. (4)Professional Liability (Errors and Omissions): if Contractor is or employs a licensed professional such as an architect or engineer: Professional liability (errors and omissions) insurance, with a combined single limit of not less than $1,000,000 per claim and a $2,000,000 aggregate. (5)Broader Coverage: if the Contractor maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City. b.Other Insurance Provisions (1)Additional Insured Status: The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Contractor’s insurance (at least as broad as ISO Form CG 20 10 11 85 or if not available, through the addition of both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 if a later edition is used).     City Council 20 – 266 5/2/2023 (2)Primary Coverage: For any claims related to this contract, the Contractor’s insurance coverage shall be primary coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees, and volunteers. Any insurance or self- insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Contractor’s insurance and shall not contribute with it. (3)Notice of Cancellation: Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the City. (4)Waiver of Subrogation: Contractor hereby grants to City a waiver of any right to subrogation that any insurer of said Contractor may acquire against the City by virtue of the payment of any loss under such insurance. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer. (5)Self-Insured Retentions: Self-insured retentions must be declared to and approved by the City. The City may require the Contractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City. (6)Claims Made Policies (applicable only to professional liability): i.The retroactive date must be shown, and must be before the date of the contract or the beginning of contract work. ii.Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. iii.If coverage is canceled or non-renewed, and not replaced with another claims- made policy form with a Retroactive Date prior to the contract effective date, the Contractor must purchase “extended reporting” coverage for a minimum of five (5) years after completion of work. (7)Acceptability of Insurers: Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City. (8)Verification of Coverage: Contractor shall furnish the City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to City before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor’s obligation to provide them.     City Council 20 – 267 5/2/2023 The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. (9)Subcontractors: Contractor shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from subcontractors. For CGL coverage, subcontractors shall provide coverage with a form at least as broad as CG 20 38 04 13. (10)Special Risks or Circumstances: City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. 8.INDEMNIFICATION Contractor agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Contractor, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the te rms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Contractor further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be s elected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Contractor’s services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor. 9.INTELLECTUAL PROPERTY INDEMNIFICATION Contractor shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States’ letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Contractor to the City pursuant to this Agreement. 10.RECORDS Contractor shall keep records and invoices in connection with the work to be performed under this     City Council 20 – 268 5/2/2023 Agreement. Contractor shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Contractor under this Agreement. All such records and invoices shall be clearly identifiable. Contractor shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Contractor shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Contractor under this Agreement. 11.CONFIDENTIALITY If Contractor receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Contractor agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. “Confidential Information” shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non -use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Contractor disclosed in a publicly available source; (c) is in rightful possession of the Contractor without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Contractor without reference to information disclosed by the City. 12.CONFLICT OF INTEREST CLAUSE Contractor covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 13.NON-DISCRIMINATION Contractor shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Contractor affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 14.EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Contractor, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized     City Council 20 – 269 5/2/2023 representative of Contractor. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Contractor or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein. 15.ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Contractor, Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City’s ability to have any of the services which are the subject to this Agreement performed by Cit y personnel or by other contractors retained by City. 16.TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Contractor shall be entitled to receive and the City shall pay Contractor compensation for all services performed by Contractor prior to receipt of such notice of termination, subject to the following conditions: a.As a condition of such payment, the Executive Director may require Contractor to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Contractor consents to the City's use thereof for such purposes as the City deems appropriate. b.Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 17.WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 18.JURISDICTION - VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement.     City Council 20 – 270 5/2/2023 19.PROFESSIONAL LICENSES Contractor shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Contractor shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 20.NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax: 714- 647-6956 With courtesy copies to: Nabil Saba Executive Director, Public Works Agency City of Santa Ana 20 Civic Center Plaza (M-21) P.O. Box 1988 Santa Ana, California 92702 Fax: 714-647-5635 To Contractor: Nezar Alsmadi, President We R Builders, Inc. 15 Homestead Drive Trabuco Canyon, CA 92679 714-423-3844 nalsmadi@wrbconstruction.com A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication and operations@wrbconstruction.com 3746 Foothill Blvd, #304, Glendale, CA 91214(Cell); 714-874-5275 (Office)     City Council 20 – 271 5/2/2023 shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 21.MISCELLANEOUS PROVISIONS a.Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney’s fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b.All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: CITY OF SANTA ANA Kristine Ridge City Manager WE R BUILDERS, INC., Jennifer L. Hall City Clerk APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney By: Brandon Salvatierra Nezar Alsmadi Deputy City Attorney President RECOMMENDED FOR APPROVAL: Nabil Saba Executive Director Public Works Agency N     City Council 20 – 272 5/2/2023 EXHIBIT A     City Council 20 – 273 5/2/2023 CITY OF SANTA ANA RFP NO.: 22-096 ON CALL EMERGENCY ASPHALT & PCC Appendix ATTACHMENT 1: SCOPE OF WORK     City Council 20 – 274 5/2/2023 CITY OF SANTA ANA RFP NO.: 22-096 ON CALL EMERGENCY ASPHALT & PCC Page 1 of 8 SCOPE OF WORK Introduction and Background: The City of Santa Ana (City) desires to enter into an agreement with a qualified construction company for the repair of roadway asphalt concrete and concrete, and/or other infrastructure within the public right of that may experience failures within the term of the agreement on an on-call and emergency work for general improvements, on an as needed, Task Order basis. DESCRIPTION OF WORK: The scope of work will vary per Task Order within the public right-of-way. It may include, but not be limited to, the procurement and/or removal of materials, excavation, installation, backfill, compaction, grading, sidewalk and paving, curb and gutter, fencing, guardrail, barrier, and pavement markings,striping, signs, sign posts and miscellaneous other street furniture, and repairing various items within the public right-of-way, traffic control, mobilization, compliance with this agreement and all other work necessary to complete on-call emergency Task Orders specified per incident. The work completed shall be in compliance with the City’s Standard Plans, Caltrans Standard Plans and the “Greenbook” and Caltrans’ Standard Specifications and as specified in this agreement. Work shall also be in compliance with the City’s Standard Plan No. 1160, “Street Work and Utility Permit General Provisions.” QUANTITIES FOR FEE SCHEDULE (UNDER SEPARATE COVER): For the purposes of providing a Fee Schedule based on the below Sample Task Orders, the following work items and quantities are provided. The Fee Schedule in Attachment 5: Each Fee Schedule shall include a schedule of the hourly billing rates for ALL contractor and subcontractor staff and labor personnel. Additionally, for each discipline that a company seeks to be considered, the below table(s) shall be completed. For example, if a General Contractor is submitting for Asphalt Concrete and Concrete Work, Sample Task Orders A and B would both be required to be completed as part of the Fee Schedule. Each table shall include the filling in of the last two columns for the relevant sample task orders for whichever category(ies) are being submitted for consideration. However, actual work will be paid for as described in Section I.A. “Nature of Work.” Sample Task Orders for Asphalt Concrete and Concrete roadway and sidewalk and related work are, respectively: Sample Task Order A - Asphalt Concrete Item Description Qty Unit Unit Price Total 1 Unclassified Excavation 550 CY 2 AC Pavement 130 TN 3 Furnish and Install #6 Pullbox 4 EA 4 Adjust Manhole to Finished Grade 5 EA 5 PCC Curb and Gutter (Type A-2-8) 100 LF 6 Signing and Striping 1 LS 7 Traffic Control Work 1 LS     City Council 20 – 275 5/2/2023 CITY OF SANTA ANA RFP NO.: 22-096 ON CALL EMERGENCY ASPHALT & PCC Page 2 of 8 Sample Task Order B - Concrete Paving Item Description Qty Unit Unit Price Total 1 Unclassified Excavation 550 CY 2 PCC Sidewalk (T=4") 2,500 SF 3 PCC Curb Ramp 3,000 SF 4 PCC Curb and Gutter (Type A-2-8) 100 LF 5 Furnish and Install #6 Pullbox 4 EA 6 Adjust Manhole to Finished Grade 5 EA 7 Catch Basin (Type “B,” W=10’ ) 1 EA 8 Remove and Replace 30” Reinforced Concrete Pipe 75 LF 9 Guard Rail Replacement (Caltrans RSP A77N4) 50 LF 10 Guard Rail Replacement Termination (Caltrans) 1 EA 11 Remove and Replace Chain Link R/W Fence 50 LF 12 Concrete Barrier Type 836 (Caltrans) 50 LF 13 Traffic Control Work 1 LS SURETY BOND For each Task Order Issued by Public Works Agency, the City may or may not require the Contractor to provide cash deposit or surety “Payment” and “Performance” bond. Depending upon the size, nature and risk of the work, the City may use the amounts specified by the “Greenbook,” surface drainage or street improvement plan measurements, or the approved itemized cost for each On-call or Emergency Task Order to calculate bond amounts, if any. Task Order work shall be per the City’s Standard Plans, As-Built Plans, or other direction from the Public Works Agency. If required for a Task Order, the cash deposit or the surety bonds shall guarantee the construction of all necessary improvements for the Task Order, however, Bid Bonds were not required at the time of the submittal of RFP Proposal. For Task Orders, the City also reserves the right to retain 10% of progress pay amounts for the one-year warranty work. If so, the cash deposit shall be released approximately 135 days after all related permits and/or other approvals required are signed off by the City’s Construction Inspector, and the passage of any lien periods. In the event the work is not completed within one year of the date that a street work permit or Task Order is signed, applicant agrees that the City may apply the cash deposit to the cost of completing the work and such work may be completed at the sole convenience of the City of Santa Ana. CONTRACTOR RESPONSIBLITIES Contractor must be able to respond to City’s request for emergency repair work on a timely and urgent manner. The contractor shall be available on an on-call basis, 24/7, and ready to respond in the event of an emergency. Service calls shall be responded within one hour. Contractor’s repair crews must be able to arrive at job site within 8 hours of approval from City to commence work. Regular business hours are considered from 7:00 am to 5:00 pm (Monday through Friday). Anytime outside of business hours of operation may be considered after hours/weekends. The Contractor shall, prior to award of contract and without additional expense to the City, possess all licenses and permits (unless waived by the City) required for the performance of the work required by this contract, including but not limited to a California Class (A, C-8 or C34) Contractor’s license and a City of Santa Ana     City Council 20 – 276 5/2/2023 CITY OF SANTA ANA RFP NO.: 22-096 ON CALL EMERGENCY ASPHALT & PCC Page 3 of 8 Business License. 1. Street work shall be required to be performed by a licensed contractor for any and all the work in the public right of way. The contractor must provide the following prior to initiating Task Order work. a. A City of Santa Ana business license. b. A Certificate of Insurance of general liability containing requirements as set forth by the City Attorney and per the Standard Agreement. c. A Contractors license (with appropriate classification). d. Proof of Worker’s Compensation Insurance. 2. Provide BMPs and/or erosion control plans for planned Task Order work unless directed otherwise by the City: 3. If required, the Contractor shall submit, for review and approval, a surface drainage/grading/erosion control plan, prepared by a registered civil engineer, showing the direction and means of flow within the street. SUBCONTRACTORS Any Subcontractors intended to be used, shall be listed in the proposal. Any additional subcontractors that may become necessary, shall require approval by the City prior to start of any assigned work. When a Subcontractor performs all or any part of the work, a markup shall be applied to the Subcontractor’s actual cost of such work. The Contractor may add a markup of 10 percent on the first $5,000 of the subcontracted portion of the extra work and a markup of 5 percent on work added in excess of $5,000 of the subcontracted portion of the work may be added by the Contractor. PAYMENT AND INVOICING: Selected Contractor shall invoice the City based on time and material according to the City’s standard invoice template. Tasks and hours shall be clearly identified and all rates must match those included in the approved agreement. City shall retain ten percent (10%) of the invoice amount from each payment until the completed Project has been accepted by the City. CITY RESPONSIBILITIES: The City will provide information in its possession relevant to the preparation of the required information in the RFP. The City will provide only the staff assistance and the documentation specifically in referred to herein. • Furnish scope of work and provide general direction as needed for any assigned Task Orders • All plan check coordination within the City • Construction administration • Electronic files (sample plans & specifications, City of Santa Ana’s CADD Standards), if needed • Electronic files for title sheets and sheet borders, if needed     City Council 20 – 277 5/2/2023 CITY OF SANTA ANA RFP NO.: 22-096 ON CALL EMERGENCY ASPHALT & PCC Page 4 of 8 • DEFINITION OF ITEMS (SAMPLE TASK ORDERS A, B & C): • The unit prices paid for the items listed in the Contractor’s Proposal as defined herein include full compensation for furnishing all labor, materials, tools, and equipment, and doing all work involved in furnishing and installing the materials complete and in place, in accordance with the details shown in the Task Order, Standard Plans, Sketch, Other Plans, as directed by the Engineer. • All incidental work which is not otherwise specified, and which is necessary to complete the improvements shall be furnished and installed as though such work was specified, and no additional compensation would be allowed therefore. If not stated otherwise, work shall be in conformance to APWA’s 2012 Greenbook specifications. • Each Sample Task Order’s work items include, but are not limited to, the following listed below for the Fee Schedule Submittal. Actual Task Order work, if granted, will generally be on a Time and Materials basis in accordance with labor rates for the type of work and material required per Task Order granted and according to the schedule of rates provided as part of this proposal. The Sample Task Order information provided will primarily be used to compare various proposals. Sample Task Order A Items of Work Item No. 1 - Unclassified Excavation Payment for Unclassified Excavation shall be at the contract unit price per Cubic Yard listed in the Fee Proposal, and shall include full compensation for doing all work, including furnishing all materials, labor, equipment, tools, and incidentals as required and no additional compensation will be allowed therefore. Payment for unclassified fill, if any, is considered as included in the unit price paid for unclassified excavation. Payment for over-excavation shall be paid for at the unit price for unclassified excavation. Item No. 2 - Asphalt Concrete (AC) Pavement Payment for Asphalt Concrete (AC) Pavement shall be at the contract unit price bid per Ton as listed in the Fee Proposal, and shall include full compensation for doing all work, including furnishing all materials, labor, equipment, tools, and incidentals as required and no additional compensation will be allowed therefore. Payment for asphalt concrete pavement used in areas of over-excavation to mitigate unsuitable subgrade materials shall be paid for at the contract unit price bid per ton. Item No. 3- Furnish and Install New #6 Pull Box The work under this item for Furnish and Install New #6 Pull Box shall be in accordance with the latest CA MUTCD, Caltrans and any City Standard Specifications, plans, and/or any City’s Special Provisions/Contract Documents to be provided for each Task Order Work. The assumed material for placement shall be concrete and any removal of an existing pull box shall be included in the price paid to furnish and install a new pull box and no additional payment will be allowed therefore. Payment for Furnish and Install New #6 Pull Box shall be at the contract unit price paid per Each as listed in the Fee Proposal, and shall include full compensation for doing all work, including furnishing all materials, labor,     City Council 20 – 278 5/2/2023 CITY OF SANTA ANA RFP NO.: 22-096 ON CALL EMERGENCY ASPHALT & PCC Page 5 of 8 equipment, tools, and incidentals as required and no additional compensation will be allowed therefore. Item No. 4 - Adjust Manhole to Finished Grade Payment for Adjust Manhole to Finished Grade shall be at the contract unit price bid per Each as listed in the Fee Proposal, and shall include full compensation for doing all work, including furnishing all materials, labor, equipment, tools, and incidentals as required and no additional compensation will be allowed therefore. Item No. 5 - PCC Curb & Gutter (A-2-8) The work under this item consists of grading, compacting subgrade, and constructing PCC Curb & Gutter and shall be in accordance with the provisions of Section 301-1, “Subgrade Preparation,” and Section 303-5, “Concrete Curbs, Walks, Gutters, Cross Gutters, Alley Intersections, Access Ramps, and Driveways” and any City Standard Specifications, plans, and/or any City’s Special Provisions/Contract Documents provided by the City for each Task Order. Payment for PCC Curb & Gutter (A-2-8) shall be at the contract unit price bid per Linear Foot as listed in the Fee Proposal, and shall include full compensation for doing all work, including furnishing all materials, labor, equipment, tools, and incidentals as required and no additional compensation will be allowed therefore. Item No. 6 - Signing & Striping The work under this item for Signing and Striping shall be in accordance with the latest CA MUTCD, Caltrans and any City Standard Specifications, plans, and/or any City’s Special Provisions/Contract Documents to be provided for each Task Order Work. Payment for Signing & Striping shall be at the contract Lump Sum listed in the Fee Proposal, and shall include full compensation for doing all work, including furnishing all materials, labor, equipment, tools, disposal of all removed materials and incidentals as required and no additional compensation will be allowed therefore. Item No. 7 – Traffic Control The work under this item for Signing and Striping shall be in accordance with the latest Watch Manual, CA MUTCD, Caltrans and any City Standard Specifications, plans, and/or any City’s Special Provisions/Contract Documents to be provided for each Task Order Work. Payment for Traffic Control shall be at the contract unit price per Lump Sum (LS) as listed in the Fee Proposal, and shall include full compensation for doing all work, including furnishing all materials, labor, equipment, tools, and incidentals as required and no additional compensation will be allowed therefore. Sample Task Order B Items of Work Item No. 1 - Unclassified Excavation Payment for Unclassified Excavation shall be at the contract unit price per Cubic Yard listed in the Fee Proposal, and shall include full compensation for doing all work, including furnishing all materials, labor, equipment, tools, and incidentals as required and no additional compensation will be allowed therefore.     City Council 20 – 279 5/2/2023 CITY OF SANTA ANA RFP NO.: 22-096 ON CALL EMERGENCY ASPHALT & PCC Page 6 of 8 Payment for unclassified fill, if any, is considered as included in the unit price paid for unclassified excavation. Payment for over-excavation shall be paid for at the unit price for unclassified excavation. Item No. 2 - PCC Sidewalk (T=4”) The work under this item consists of grading, compacting subgrade, and constructing 4-inch thick PCC Sidewalk shall be in accordance with the provisions of Section 301-1, “Subgrade Preparation,” and Section 303-5, “Concrete Curbs, Walks, Gutters, Cross Gutters, Alley Intersections, Access Ramps, and Driveways,” of the Standard Specifications, plans, and contract document specifications. Payment for PCC Sidewalk (T=4”) shall be at the contract unit price bid per Square Foot as listed in the Fee Proposal, and shall include full compensation for doing all work, including furnishing all materials, labor, equipment, tools, and incidentals as required and no additional compensation will be allowed therefore. Payment for thickness (T=6”) shall be paid 1.5 times the unit price. Item No. 3 - PCC Curb Ramp The work under this item consists of grading, compacting subgrade, and constructing PCC Curb & Gutter and shall be in accordance with the provisions of Section 301-1, “Subgrade Preparation,” and Section 303-5, “Concrete Curbs, Walks, Gutters, Cross Gutters, Alley Intersections, Access Ramps, and Driveways” and any City Standard Specifications, plans, and/or any City’s Special Provisions/Contract Documents provided by the City for each Task Order. Payment for PCC Curb Ramp shall be at the contract unit price bid per Linear Foot as listed in the Fee Proposal, and shall include full compensation for doing all work, including furnishing all materials, labor, equipment, tools, and incidentals as required and no additional compensation will be allowed therefore. Item No. 4 - PCC Curb & Gutter (A-2-8) The work under this item consists of grading, compacting subgrade, and constructing PCC Curb & Gutter and shall be in accordance with the provisions of Section 301-1, “Subgrade Preparation,” and Section 303-5, “Concrete Curbs, Walks, Gutters, Cross Gutters, Alley Intersections, Access Ramps, and Driveways” and any City Standard Specifications, plans, and/or any City’s Special Provisions/Contract Documents provided by the City for each Task Order. Payment for PCC Curb & Gutter (A-2-8) shall be at the contract unit price bid per Linear Foot as listed in the Fee Proposal, and shall include full compensation for doing all work, including furnishing all materials, labor, equipment, tools, and incidentals as required and no additional compensation will be allowed therefore. Item No. 5- Furnish and Install New #6 Pull Box The work under this item for Furnish and Install New #6 Pull Box shall be in accordance with the latest CA MUTCD, Caltrans and any City Standard Specifications, plans, and/or any City’s Special Provisions/Contract Documents to be provided for each Task Order Work. The assumed material for placement shall be concrete and any removal of an existing pull box shall be included in the price paid to furnish and install a new pull box and no additional payment will be allowed therefore. Payment for Furnish and Install New #6 Pull Box shall be at the contract unit price paid per Each as listed in     City Council 20 – 280 5/2/2023 CITY OF SANTA ANA RFP NO.: 22-096 ON CALL EMERGENCY ASPHALT & PCC Page 7 of 8 the Fee Proposal, and shall include full compensation for doing all work, including furnishing all materials, labor, equipment, tools, and incidentals as required and no additional compensation will be allowed therefore. Item No. 6 - Adjust Manhole to Finished Grade Payment for Adjust Manhole to Finished Grade shall be at the contract unit price bid per Each as listed in the Fee Proposal, and shall include full compensation for doing all work, including furnishing all materials, labor, equipment, tools, and incidentals as required and no additional compensation will be allowed therefore. Item No. 7- Catch Basin (Type “B,” W=10’) The work under this item consists of grading, compacting subgrade, and constructing Catch Basin and shall be in accordance with the provisions of Section 301-1, “Subgrade Preparation,” and Section 303-1, “Concrete Structures” and any City Standard Specifications, plans, and/or any City’s Special Provisions/Contract Documents provided by the City for each Task Order. Payment for Catch Basin (Type “B,” W=10’) shall be at the contract unit price paid per Each as listed in the Fee Proposal, and shall include full compensation for doing all work, including removal or replacement of existing catch basins and/or other appurtenances, including furnishing all materials, labor, equipment, tools, and incidentals as required to construct a new catch basin, soil preparation and compaction, and no additional compensation will be allowed therefore. Item No. 8 – Remove and Replace 30” Reinforced Concrete Pipe The work under this item consists of grading, compacting subgrade, and constructing Remove and Replace 30” Reinforced Concrete Pipe and shall be in accordance with the provisions of Section 306, “Underground Conduit Construction” and any City Standard Specifications, plans, and/or any City’s Special Provisions/Contract Documents provided by the City for each Task Order. Payment for Remove and Replace 30” Reinforced Concrete Pipe shall be at the contract unit price paid per Linear Foot as listed in the Fee Proposal, and shall include full compensation for doing all work, including removal or replacement of existing pipe, furnishing all materials, labor, equipment, tools, and incidentals as required to install new pipe, bedding preparation, and no additional compensation will be allowed therefore. Item No. 9 – Guard Rail Replacement (Caltrans RSP A77N4) The work under this item consists of grading, compacting subgrade, and constructing Guard Rail Replacement (Caltrans RSP A77N4) and shall be in accordance with the provisions of Section 301-1, “Subgrade Preparation,” with the provisions of Section 204, “Lumber and Treatment with Preservatives,” Section 304-2.2 “Flexible Metal Guard Rail,” any City Standard Specifications, plans, and/or any City’s Special Provisions/Contract Documents provided by the City for each Task Order. Payment for Guard Rail Replacement (Caltrans RSP A77N4) shall be at the contract unit price paid per Linear Foot as listed in the Fee Proposal, and shall include full compensation for doing all work, including removal or replacement of existing guard rail, furnishing all materials, labor, equipment, tools, and incidentals as required to install new guardrail, foundation preparation, and no additional compensation will be allowed therefore.     City Council 20 – 281 5/2/2023 CITY OF SANTA ANA RFP NO.: 22-096 ON CALL EMERGENCY ASPHALT & PCC Page 8 of 8 Item No. 10 - Guard Rail Replacement Termination (Caltrans) The work under this item consists of grading, compacting subgrade, and constructing Guard Rail Replacement Termination (Caltrans) and shall be in accordance with the provisions of Section 301-1, “Subgrade Preparation,” with the provisions of Section 204, “Lumber and Treatment with Preservatives,” Section 304-2.2 “Flexible Metal Guard Rail,” any City Standard Specifications, plans, and/or any City’s Special Provisions/Contract Documents provided by the City for each Task Order. Payment for Guard Rail Replacement Termination (Caltrans) shall be at the contract unit price paid per Each as listed in the Fee Proposal, and shall include full compensation for doing all work, including removal or replacement of existing guard rail termination, furnishing all materials, labor, equipment, tools, and incidentals as required to install new guardrail termination, foundation preparation, and no additional compensation will be allowed therefore. Item No. 11 – Remove and Replace Chain Link R/W Fence The work under this item consists of grading, compacting subgrade, and construction of foundations to support the posts for Remove and Replace Chain Link Fence and shall be in accordance with the provisions of Section 301-1, “Subgrade Preparation,” and Section 303-5, “Concrete Curb, Walks, Gutters, Cross Gutters, Alley Intersections, Access Ramps, and Driveways” and Section 304-3 “Chain Link Fence” of the Standard Specifications any City Standard Specifications, plans, and/or any City’s Special Provisions/Contract Documents provided by the City for each Task Order. Payment for Remove and Replace Chain Link R/W Fence shall be at the contract unit price bid per Square Foot as listed in the Fee Proposal, and shall include full compensation for doing all work, including removal or replacement of existing chain link fence (and posts/foundations), furnishing all materials, labor, equipment, tools, and incidentals as required and no additional compensation will be allowed therefore. Item No. 12 –Concrete Barrier Type 836 (Caltrans) The work under this item consists of grading, compacting subgrade, and removing and/or construction Concrete Barrier Type 836 (Caltrans) and shall be in accordance with the provisions of Section 301-1, “Subgrade Preparation,” Caltrans Standard Specifications, any City Standard Specifications, plans, and/or any City’s Special Provisions/Contract Documents provided by the City for each Task Order. Payment for Concrete Barrier Type 836 (Caltrans) shall be at the contract unit price bid per Lineal Foot as listed in the Fee Proposal, and shall include full compensation for doing all work, including removal or replacement of existing concrete barrier or other appurtenances, furnishing all materials, labor, equipment, tools, and incidentals as required and no additional compensation will be allowed therefore. Item No. 13 – Traffic Control The work under this item for Signing and Striping shall be in accordance with the latest Watch Manual, CA MUTCD, Caltrans and any City Standard Specifications, plans, and/or any City’s Special Provisions/Contract Documents to be provided for each Task Order Work. Payment for Traffic Control shall be at the contract unit price per Lump Sum (LS) as listed in the Fee Proposal, and shall include full compensation for doing all work, including furnishing all materials, labor, equipment, tools, and incidentals as required and no additional compensation will be allowed therefore.     City Council 20 – 282 5/2/2023 EXHIBIT B     City Council 20 – 283 5/2/2023 CITY OF SANTA ANA RFP NO.: 22-096 ON CALL EMERGENCY ASPHALT & PCC CONTRACTOR’S LICENSING AND REGISTRATION STATEMENT The undersigned contractor, or corporate officer, declares under penalty of perjury that he/she and all his/her subcontractors are registered with the State of California Department of Industrial Relations (DIR), and that the following is true and correct. Contractor’s Name: Business Address: Business E-Mail Address: Telephone: State Contractor’s License No. and Class: License Expiration Date: State Dept. of Industrial Relations (DIR) Registration No.: State Dept. of Industrial Relations (DIR) Registration Expiration Date: Signed: Title: Page 1 of 10 Nezar Alsmadi, P Cell: 714.423.38 We R Builders, Inc.; Nezar Alsmadi (President of We R Builders, Inc.) 3746 Foothill Blvd. #304, Glendale, CA 91214 admin@wrbconstruction.com (714) 423-3844 1055746 07/31/2023 1000884610 06/30/2023 President     City Council 20 – 284 5/2/2023 CITY OF SANTA ANA RFP NO.: 22-096 ON CALL EMERGENCY ASPHALT & PCC PREVAILING WAGE COMPLIANCE AND MONITORING STATEMENT Contractor is aware of the requirements of California Labor Code Section 1720, et seq., as well as California Code of Regulations, Title 8, Section 16,000, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on “public works” and “maintenance” projects. Since the services are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and since the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. City shall provide Contractor with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. Contractor shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the services available to interested parties upon request, and shall post copies at the Contractor’s principal place of business and at the project site. Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. The undersigned certifies that the foregoing is true and correct. Name of Firm Signature of CONTRACTOR Title (if an individual, so state) Page 2 of 10 Nezar Alsmadi, P Cell: 714.423.38 We R Builders, Inc. President     City Council 20 – 285 5/2/2023     City Council 20 – 286 5/2/2023 CITY OF SANTA ANA RFP NO.: 22-096 ON CALL EMERGENCY ASPHALT & PCC LIST OF SUB-CONTRACTORS Section 4100 et. seq. of the Public Contract Code requires listing of all subcontractors with the proposal/bid for all subcontract work exceeding the following amount: o Streets, highways including bridge projects: ½% of the bid or $10,000, whichever is greater o Buildings, parks, or other projects: ½% of the bid Section 1725.5 of the Public Contract Code requires all Subcontractors be registered with the State Department of Industrial Relations (DIR). CONTRACTOR proposes to subcontract certain portions of the work to the firms listed below: Name Name License #/Exp. License #/Exp. DIR Reg. #/Exp. DIR Reg. #/Exp. Location Location Phone Phone Type Of Work Type Of Work Amount $ Amount $ Name Name License #/Exp. License #/Exp. DIR Reg. #/Exp. DIR Reg. #/Exp. License # License # Location Location Phone Phone Type Of Work Type Of Work Amount $ Amount $ Name Name License #/Exp. License #/Exp. DIR Reg. #/Exp. DIR Reg. #/Exp. License # License # Location Location Phone Phone Type Of Work Type Of Work Amount $ Amount $ Signature of CONTRACTOR Page 4 of 10 Nezar Alsmadi, P Cell: 714.423.38 N/A - None anticipated needed     City Council 20 – 287 5/2/2023 CITY OF SANTA ANA RFP NO.: 22-096 ON CALL EMERGENCY ASPHALT & PCC REFERENCES The following are the names, addresses, and telephone numbers for THREE public agencies for which the CONTRACTOR has performed similar work within the past three years. 1. Name and Address of Owner. Name and Telephone Number of person familiar with project. Contract Amount Type of Work Date Completed 2. Name and Address of owner. Name and Telephone Number of person familiar with project. Contract Amount Type of Work Date Completed 3. Name and Address of owner. Name and Telephone Number of person familiar with project. Contract Amount Type of Work Date Completed The following are the names, addresses, email addresses, and telephone numbers of all brokers and sureties from whom CONTRACTOR intends to procure insurance and bonds from for Task Orders. Page 5 of 10 Adelfia Insurance 23133 Hawthorne Blvd. Suite 202 Torrance, CA 90505 Chris@adelfiainsurance.com / (310) 747-4157 Gritly Insurance Sevices, Inc. 25109 Jefferson Ave. Suite 215 Murrieta, CA 92562 David@gritlyinsurance.com / (951) 436-0980 Sierra Corporate Management, Inc., 320 N Park Vista St, Anaheim, CA 92806 Edmund Nisbet, (682) 215-9049 $500,000.00 per annum Repair & Maintenance Master Contract On-Going - Contract Extended Lincoln Center Mobile Home Park, 9080 Bloomfield Ave. Cypress, CA 90630 Ashley Lopez, (657) 644-2226 $615,000.00 Concrete & Roadway Improvement January 2022 Hollydale Mobile Home Park Estates, 5700 Carbon Canyon, Brea, CA 92843 Noemi Solis, (714) 528-7779 Retaining Wall ProjectWork Orders ($5,000.00 Min - $150,000.00 Max.)December 2022     City Council 20 – 288 5/2/2023 CITY OF SANTA ANA RFP NO.: 22-096 ON CALL EMERGENCY ASPHALT & PCC REFERENCES, (CONTINUED) The following are the names, addresses, and telephone numbers for THREE public agencies for which the SUBCONTRACTOR has performed similar work in the past five years. 1. Name and Address of Owner. Name and Telephone Number of person familiar with project. Contract Amount Type of Work Date Completed 2. Name and Address of owner. Name and Telephone Number of person familiar with project. Contract Amount Type of Work Date Completed 3. Name and Address of owner. Name and Telephone Number of person familiar with project. Contract Amount Type of Work Date Completed The following are the names, addresses, email addresses, and telephone numbers of all brokers and sureties from whom CONTRACTOR intends to procure insurance and bonds from for Task Orders. Page 6 of 10 J & H Asset Property Management, Inc., 995 Pomona Rd #2, Corona, CA 92882 Armando Pastrana, (951) 737-7979 $90,000.00 Lot Grading and Drainage Improvement February 2022     City Council 20 – 289 5/2/2023     City Council 20 – 290 5/2/2023 CITY OF SANTA ANA RFP NO.: 22-096 ON CALL EMERGENCY ASPHALT & PCC NON-LOBBYING CERTIFICATION The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that: (1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure of Lobbying Activities," in conformance with its instructions. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the language of this certification be included in all lower tier subcontracts, which exceed $100,000 and that all such subrecipients shall certify and disclose accordingly. Signed: Title: Firm: Date: Page 8 of 10 Nezar Alsmadi, P Cell: 714.423.38President We R Builders, Inc. 02/06/2023     City Council 20 – 291 5/2/2023 CITY OF SANTA ANA RFP NO.: 22-096 ON CALL EMERGENCY ASPHALT & PCC NON-DISCRIMINATION CERTIFICATION The undersigned consultant or corporate officer, during the performance of this contract, certifies as follows: 1.The Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The Consultant shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment without, regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Consultant agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause. 2.The Consultant shall, in all solicitations or advertisements for employees placed by or on behalf of the Consultant, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. 3.The Consultant shall send to each labor union or representative of workers with which he/she has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers’ representatives of the Consultant’s commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. 4.The Consultant shall comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. 5.The Consultant shall furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his/her books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation, to ascertain compliance with such rules, regulations, and orders. 6.In the event of the Consultant’s non-compliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, the contract may be canceled, terminated, or suspended in whole or in part and the Consultant may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Execution Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulations, or order of the Secretary of Labor, or as otherwise provided by law. Page 9 of 10     City Council 20 – 292 5/2/2023 CITY OF SANTA ANA RFP NO.: 22-096 ON CALL EMERGENCY ASPHALT & PCC Page 10 of 10 7.The Consultant shall include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontract or purchase order as the administering agency may direct as means of enforcing such provisions, including sanctions for noncompliance; provided, however, that in the event the Consultant becomes involved in, or is threatened with, litigation with a subconsultant or vendor as a result of such direction by the administering agency, the Consultant may request that the United States enter into such litigation to protect the interests of the United States. 8. Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stats. 1939, and as amended, no discrimination shall be made in the employment of persons upon public works because of race, religious creed, color, national origin, ancestry, physical handicaps, mental condition, marital status, or sex of such persons, except as provided in Section 1420, and any consultant of public works violating this Section is subject to all the penalties imposed for a violation of the Chapter. Signed: Title: Firm: Date: Nezar Alsmadi, P Cell: 714.423.38President We R Builders, Inc. 02/06/2023     City Council 20 – 293 5/2/2023 3     City Council 20 – 294 5/2/2023 We R Builders, Inc. 3746 Foothill Blvd, #304, Glendale, CA 91214 714.423.3844 | Admin@WRBConstruction.com CA License #1055746 | DIR #1000884610 WE R BUILDERS, INC. WWW.WRBCONSTRUCTION.COM R F P N O . 2 2 - 0 9 6 — C O V E R L E T T E R — February 6, 2023 Reference: On Call Emergency Asphalt & PCC (RFP No. 22-096) Agency: City of Santa Ana, Department of Public Works Contractor: We R Builders, Inc. Type of Entity: S-Corporation Mailing Address: 3746 Foothill Blvd, #304, Glendale, CA 91214 Point of Contact: Nezar Alsmadi | Cell: 714.423.3844 | Email: nalsmadi@wrbconstruction.com Dear Michael Ortiz, We are pleased to submit our proposal in response to your On Call Emergency Asphalt & PCC for the City of Santa Ana’s Request for Proposal (RFP) No. 22-096 Contract. Our proposal is enclosed for your review and consideration. As a professional contractor with many years of extensive experience in the construction industry, I am confident that our team at We R Builders, Inc. has the qualifications, resources, and expertise to deliver high-quality solution that exceeds your expectations. Our team of skilled professionals have a demonstrated track record of delivering quality construction projects on time, within budget, and with a commitment to safety and customer satisfaction. We understand the importance of meeting project requirements, as well as the complexities of large construction projects. Our approach is based on collaboration, communication, and a proactive problem-solving mindset, which we believe will result in a successful project outcome. Our proposal includes a comprehensive project plan including all contents as outlined in the RFP, including information of We R Builders and its staff’s qualifications, experience, and relevant references, to demonstrate our expertise in delivering similar projects. We are excited about the opportunity to work on the On Call Emergency Asphalt & PCC contract and are committed to delivering exceptional results. Our team is ready to engage with you and other representatives to ensure that all project requirements are met, and to make this project a success. Thank you for considering our proposal. We look forward to the opportunity to discuss our qualifications and approach in more detail, and to demonstrate our commitment to delivering a successful project outcome. Sincerely, Nezar Alsmadi; President/Project Manager We R Builders, Inc. Nezar Alsmadi, P Cell: 714.423.38     City Council 20 – 295 5/2/2023 We R Builders, Inc. 3746 Foothill Blvd, #304, Glendale, CA 91214 714.423.3844 | Admin@WRBConstruction.com CA License #1055746 | DIR #1000884610 WE R BUILDERS, INC. WWW.WRBCONSTRUCTION.COM R F P N O . 2 2 - 0 9 6 — A G R E E M E N T S T A T E M E N T — February 6, 2023 Reference: On Call Emergency Asphalt & PCC (RFP No. 22-096) Agency: City of Santa Ana, Department of Public Works This Agreement Statement is to serve as Nezar Alsmadi’s, President of We R Builders, authorization for the submission of the enclosed Proposal, and hereby acknowledges that We R Builders has read and understands the Contractors responsibilities with this Proposal submission. We R Builders hereby conforms we have no concurrence or concerns with any of the Provisions contained in the standard agreement attached in the Appendix of the above referenced RFP – ‘ATTACHMENT 2: STANDARD AGREEMENT’. Sincerely, We R Builders, Inc.     City Council 20 – 296 5/2/2023 We R Builders, Inc. 3746 Foothill Blvd, #304, Glendale, CA 91214 714.423.3844 | Admin@WRBConstruction.com CA License #1055746 | DIR #1000884610 WE R BUILDERS, INC. WWW.WRBCONSTRUCTION.COM R F P N O . 2 2 - 0 9 6 — F I R M & T E A M S E X P E R I E N C E — February 6, 2023 Reference: On Call Emergency Asphalt & PCC (RFP No. 22-096) Agency: City of Santa Ana, Department of Public Works We, We R Builders, Inc., are a well-established General Contractor with extensive experience in sidewalk, curb and gutter, handicap ramps and other concrete roadway improvements. With several years of experience in the industry, we have a proven track record of delivering high-quality concrete work that meets or exceeds industry standards. Our team of experienced professionals is skilled in all aspects of concrete construction, from preparation and excavation to pouring and finishing. In addition to our extensive experience, we are equipped with state-of-the-art equipment and tools that allow us to complete projects efficiently and effectively. Our Public Works team consists of three (3) ongoing consistent crews performing work of similar nature. We R Builders establishes a well experienced team at the beginning of each contract and will remain assigned to the Projects for the duration of the contract to ensure deliverables remain efficient. We R Builders experience for Projects and Contracts of similar nature consists of Projects ranging from as little as $5,000.00, to $1M(+). Managing multiple ‘Master Contracts’, We R Builders’ personnel are well experienced in performing work-orders on an on-call and emergency basis; thereby understanding the necessary resources required to appropriately provide such services. Our team consists of highly skilled and experienced professionals who are knowledgeable in all aspects of concrete work, including but not limited to: Concrete & Masonry Construction – · Demolition and removal. · Pour and finishing. · Repairing and restoration. · Resurfacing and overlays. · And more. We have experience bidding on public projects and have a thorough understanding of the requirements and regulations involved. Our firm has the necessary insurance coverage, licenses, and bonding capacity to perform concrete work on public projects. We are confident in our ability to provide exceptional concrete services and would welcome the opportunity to participate in your public bid solicitation process. Please do not hesitate to contact us if you require any additional information or references. Sincerely, We R Builders     City Council 20 – 297 5/2/2023 We R Builders, Inc. 3746 Foothill Blvd, #304, Glendale, CA 91214 714.423.3844 | Admin@WRBConstruction.com CA License #1055746 | DIR #1000884610 WE R BUILDERS, INC. WWW.WRBCONSTRUCTION.COM R F P N O . 2 2 - 0 9 6 — F I R M & T E A M S E X P E R I E N C E — February 6, 2023 Reference: On Call Emergency Asphalt & PCC (RFP No. 22-096) Agency: City of Santa Ana, Department of Public Works WE R BUILDERS PROJECT TEAM TO BE AFFILIATED ON THIS PROJECT IS PRESENTED ATTACHED & AFTER THIS SHEET.     City Council 20 – 298 5/2/2023 We R Builders, Inc. 3746 Foothill Blvd. #304, Glendale, CA 91214 (714)874-5275| Admin@WRBConstruction.com KEY PERSONNEL DIR No. | 1000884610 We R Builders, Inc. K E Y P E R S O N N E L CA License No. | 1055746 www.wrbconstruction.com 1 OF 1 | PAGE Nezar Alsmadi Project Manager (714)874-5275 nalsmadi@wrbconstruction.com EDUCATION Cal State Long Beach Bachelor of Science in Civil Engineering RELEVANT SKILLS •Licensed General Contractor (A & B) •Budgeting & Cost Controls •Scheduling & Goal Accomplishments •Establishing Protocols •Collaborations Inhouse & 3rd Party(s) •Resource Optimization •Team Recruitment & Development •Residential & Commercial Construction •Preparing Detailed Bids & Contracts •Managing Change Order(s) •Construction Operations •Estimating •Developing and Applying Jobsite Safety Plans and Policy. •Materials & Equipment Control. •Documents Control. •Compliance with Specifications, Submittals, Inspections and Quality •Oversite of Onsite & Offsite Operations and Deliverables. PORTFOLIO Nezar Alsmadi, President of We R Builders, Inc., takes role as an Executive Project Manager overseeing operations and growth direction. Advancing towards two decades in the industry and a Civil Engineering background, Nezar’s extensive experience working in Public & Private-Works projects, technically challenging projects, and production-based projects has configured his capabilities to engage the more sophisticated projects and contracts. Nezar’s oversight and involvement on all operations ensures all projects consist of result-driven operations and management meeting financial goals and deadlines, quality-performance and workmanship conforming to applicable codes, safety-compliant operations with proper implementations, and providing excellent customer service with clear and open communications. PROFESSIONAL EXPERIENCE & QUALIFICATIONS Nezar’s professional experience in the industry comprises of taking part in successfully completing well over $100,000,000.00 of Construction Projects. Majority of these completed projects consist of Public Works projects, though Nezar has a unique experience history involving other Commercial (Private Works) projects and Residential Projects. Applying himself to the full extent, Nezar’s dedication and competence in the industry has permitted him to further enhance his abilities, resulting in providing precise project estimates, whether it is for budgeting purposes or competitive bidding purposes; Managing projects for enhanced project operational and documentational deliverables; assisting our clients in establishing a proper system (contractual and infrastructural). Nezar’s Construction Experience is comprised in General Engineering Construction and General Building Construction; involving, but not limited to, Concrete and Masonry Construction; Underground Utilities & Infrastructures; Hardscape & Landscape Restorations; Ground-Up Construction; Additions/Extensions. PROFESSIONAL EXPERIENCE & QUALIFICATIONS •Demonstrate excellent verbal and written communication skills and ability to maintain strong working rapport with internal and external customers. •Proven success in effectively managing competing priorities and deadlines, and handling multiple tasks in a fast paced environment. •Excellent organizational, problem solving, interpersonal and teaming skills. •Excellent oral and written communication skills, specifically business / report writing. •Excellent oral/written communication, presentation, negotiation, organizational skills.     City Council 20 – 299 5/2/2023 We R Builders, Inc. 3746 Foothill Blvd, #304, Glendale, CA 91214 714.423.3844 | Estimating@WRBConstruction.com KEY PERSONNEL DIR No. | 1000884610 We R Builders, Inc. K E Y P E R S O N N E L CA License No. | 1055746 www.wrbconstruction.com 1 OF 1 | PAGE Saed ELSaadi Field Engineer (714)874-5275 selsaadi@wrbconstruction.com EDUCATION Cal Poly Pomona Bachelor of Science in Civil Engineering RELEVANT SKILLS · Scheduling & Goal Accomplishments · Establishing Protocols · Resource Optimization · Team Recruitment & Development · Residential & Commercial Construction · Managing Change Order(s) · Construction Operations · Estimating · Developing and Applying Jobsite Safety Plans and Policy. · Materials & Equipment Control. · Documents Control. · Compliance with Specifications, Submittals, Inspections and Quality · Oversite of Onsite & Offsite Operations and Deliverables. PORTFOLIO Saed ElSaadi, Field Engineer of We R Builders, Inc. With extensive knowledge of principles and standards of engineering, Saed’s experience bring leadership to the table and proven track record of finishing complex projects under budget and ahead of schedule. PROFESSIONAL EXPERIENCE & QUALIFICATIONS Saed performed duties as a test lead to complete entry-level project management for cosite, designs, antenna isolation, and range testing. Preparing test plans, test reports, data finalization, budget management and instructed other individuals into performing task's to complete testing. Saed’s experience developed a new methodology to interfacing newer systems with current test instrumentation, in order to test accordantly as well as creating new test methodologies. Saed’s experience in Field engineering construction involves leadership experience includes conducting site surveys, troubleshooting, installing, maintaining, repairing and testing equipment devices. OTHER SKILLS · Working knowledge of basic survey and layouts · Working knowledge of scheduling and estimating software · Ability to prepare clear and concise oral and written communications · Knowledge of Windows Office Systems; particularly in Excel, Word and Outlook · Demonstrated team and leadership skills     City Council 20 – 300 5/2/2023 Elias Hermosillo Superintendent ;ϳϭϰͿϴϳϰͲϱϮϳϱ onsite@wrbconstruction.com EXPERIENCE ¬­¾XD@QR@RRTODQHMSDMCDMS DWODQSHRDHMBNMRSQTBSHNM ATRHMDRR@MC@CDOS@SL@M@FHMF SD@LR RELEVANT SKILLS x Private and Public Works Construction x Construction Operations x Quality Control x Cost Controls x Project Scheduling x Blueprint & Plan Reading x Team Recruitment & Development x Resource Optimization x Building and Mechanical Knowledge x Relentless attention to detail CAREER OBJECTIVE Reliable superintendent with 10+ years of onsite leadership. Highly effective at performing work to help team complete challenging projects under tight deadlines. Experienced in developing construction scheduling, and monitoring worksite for safety and compliance with regulations. Specializes at conducting thorough equipment and infrastructural inspections. Proficient in alteration, demolition, repair, or maintenance work at job sites. Career progression from a Laborer to Superintendent. PROFESSIONAL EXPERIENCE December 2020 - Current Superintendent We R Builders, Trabuco Canyon, CA x Direct strategic operation onsite of 5+ employees. x Supervises, directs, and coordinates the scheduling and execution of projects. x Monitor daily work activities to ensure proper adherence with company and jobsite safety. x Knowledge of building codes, city ordinances, state, and local regulations. x Knowledge in modern building construction methods, materials, and operating procedures. x Builds & maintains construction schedule, identifies and solves problems. November 2010 – November 2020 Superintendent Sundance Construction, Chino Hills, CA x Leads the project team in planning and execution of project and revises as appropriate to meet changing needs and requirements. x Take off quantities. x Examining quotes with specifications. x Completing bid items, incorporating all costs, etc. x Submittals/RFI’s. x Traffic Control Plans. x Contacting suppliers and subcontractors. x Minimized company exposure and project performance risks. x Proficient in mixing, pouring, and fishing concrete at job sites. January 2005 – October 2010 Independent Contractor Los Angeles, CA x Manage project scope, schedule, and budget on all projects. x Performed excavation, earth-moving, rigging, and concrete work. x Performed demolition work, coordinated work teams using knowledge of location and level of charge, wrote orders, and crosschecked materials requirements. x Established traffic Control Plans amongst teams. x Subcontractor communications. x Change Orders. x Purchase Orders.     City Council 20 – 301 5/2/2023 We R Builders, Inc. 3746 Foothill Blvd, #304, Glendale, CA 91214 714.423.3844 | Estimating@WRBConstruction.com KEY PERSONNEL DIR No. | 1000884610 We R Builders, Inc. K E Y P E R S O N N E L CA License No. | 1055746 www.wrbconstruction.com 1 OF 1 | PAGE Layan Subeih Project Engineer (714)874-5275 Lsubeih@wrbconstruction.com EDUCATION Cal State Long Beach Bachelor’s in Architectural RELEVANT SKILLS · Requirements Analysis · Operations and Control · Project Management · Time Management · Scheduling & Goal Accomplishments · Establishing Protocols · Team Recruitment & Development · Residential & Commercial Construction · Managing Change Order(s) · Developing and Applying Jobsite Safety Plans and Policy. · Materials & Equipment Control. · Compliance with Specifications, Submittals, Inspections and Quality · Oversite of Onsite & Offsite Operations and Deliverables. PORTFOLIO · Layan Subeih, Project Engineer in We R Builders, Inc., Layan’s experience and dedication in the field helped her to identify projects responsibilities by determining the phases and elements of projects. Layan worked and coordinate engineering projects working closely with other engineers that made her learn and experience the entire field by assisting project management team with the creation of project plan and schedule. Layan also has the ability to manage and supervise multiple tasks and work in a team and preserve until the desired result is achieved. PROFESSIONAL EXPERIENCE & QUALIFICATIONS Layan’s experience led her to manage multiple capital equipment builds projects from design through installation, establishing project cost control for material, labour, subcontractors, and miscellaneous costs. Layan helped assisting with the formulating of commissioning schedules that include pressure tests, system cleanings, equipment checkouts and startups, testing and balancing partnering closely with the project Manager to execute various tasks, including negotiating change orders and overseeing subcontractor work. Layan’s experience is in Project Engineering field involving but not limited to Project management, Operations management, Operations Analysis , Purchasing, Executing, Monitoring, & Closing. OTHER SKILLS · Excellent verbal and written communication skills and ability to maintain strong working rapport with internal and external customers. · Excellent organizational, problem solving, interpersonal and teaming skills. · Excellent oral and written communication skills, report writing. · Excellent and strong attention to details.     City Council 20 – 302 5/2/2023 We R Builders, Inc. 3746 Foothill Blvd, #304, Glendale, CA 91214 714.423.3844 | Admin@WRBConstruction.com CA License #1055746 | DIR #1000884610 WE R BUILDERS, INC. WWW.WRBCONSTRUCTION.COM R F P N O . 2 2 - 0 9 6 — U N D E R S T A N D I N G S C O P E O F S E R V I C E S — February 6, 2023 Reference: On Call Emergency Asphalt & PCC (RFP No. 22-096) Agency: City of Santa Ana, Department of Public Works With reference to above referenced, the following scope of work outlines We R Builders’ understanding of the scope of work and anticipated approach to perform such services to satisfy the Contractors scope of work in accordance with this RFP. Such services will be contingent on the Task Order and its magnitude of its urgency, type of work, etc., as further detailed in the RFP, to ultimately determine the appropriate procedure(s) and process’ to respond to each assignment appropriately and as applicable. After retrieving the City of Santa Anas inquiry of the Task Order and all information has been provided, the following Construction Services shall take place – Mobilization – · Coordinate, assemble and dispatch crew and equipment as required to accommodate the workreflected on the task order. · Facilitate USA Dig Alert as required/needed. · Ensure PPE’s, Safety measures and practices are in place and in accordance to OSHA regulations. Safety measures further extend to proper site investigation and preparation requirements to protect and existing facility(s) visible and within the work zone. · Layout appropriate Traffic Control system to accommodate work area. · Unless directed otherwise by the City, traffic control implementation will be per Watch Manual (unless directed otherwise by appropriate representative). · Preparation: This includes removing any existing vegetation and debris from the area, marking the location of utilities, and setting up barriers to protect the work area and the public. · Demolition: The existing concrete Sidewalk, Curb & Gutter, Roadway, and/or other component of the RFP, is broken up using heavy machinery such as jackhammers or concrete saws. The debris is disposed of properly. Where grinding then overlaying is required, the bobcat grinder attachment will be used. · Base Preparation: The surface is leveled and compacted to provide a stable base for the new concrete. Any soft spots or low areas are filled with compacted soil or gravel. · Reinforcing: Reinforcing steel or mesh is placed in the prepared base to help ensure the new concrete will be strong and crack-resistant.     City Council 20 – 303 5/2/2023 We R Builders, Inc. 3746 Foothill Blvd, #304, Glendale, CA 91214 714.423.3844 | Admin@WRBConstruction.com CA License #1055746 | DIR #1000884610 WE R BUILDERS, INC. WWW.WRBCONSTRUCTION.COM R F P N O . 2 2 - 0 9 6 · Pouring: Fresh concrete is poured into the prepared base and leveled to the proper height and slope. The concrete is then smoothed and finished to match the surrounding area. · Curing: The concrete is left to cure for several days, during which time it is protected from foot traffic and water damage. · Truncated domes will be installed where required. · Final Inspection: After the concrete has cured, a final inspection is performed to ensure that the new sidewalk meets all standards for quality, durability, and safety. Note: The scope of services will be maintained by appropriate erosion control, dust control, and traffic control. Permits will be pulled with traffic control plans when required. Sincerely, Nezar Alsmadi, President We R Builders, Inc. Nezar Alsmadi, P Cell: 714.423.38     City Council 20 – 304 5/2/2023 We R Builders, Inc. 3746 Foothill Blvd, #304, Glendale, CA 91214 714.423.3844 | Admin@WRBConstruction.com CA License #1055746 | DIR #1000884610 WE R BUILDERS, INC. WWW.WRBCONSTRUCTION.COM R F P N O . 2 2 - 0 9 6 — R E L A T I V E P R O J E C T E X P E R I E N C E — February 6, 2023 Reference: On Call Emergency Asphalt & PCC (RFP No. 22-096) Agency: City of Santa Ana, Department of Public Works     City Council 20 – 305 5/2/2023 We R Builders, Inc. 3746 Foothill Blvd, #304, Glendale, CA 91214 714.423.3844 | Admin@WRBConstruction.com CA License #1055746 | DIR #1000884610 WE R BUILDERS, INC. WWW.WRBCONSTRUCTION.COM R F P N O . 2 2 - 0 9 6 — S C H E D U L E — February 6, 2023 Reference: On Call Emergency Asphalt & PCC (RFP No. 22-096) Agency: City of Santa Ana, Department of Public Works We R Builders hereby confirms there will be no conflicting issues with our schedule, as we will make this contract our top priority.     City Council 20 – 306 5/2/2023 We R Builders, Inc. 3746 Foothill Blvd, #304, Glendale, CA 91214 714.423.3844 | Admin@WRBConstruction.com CA License #1055746 | DIR #1000884610 WE R BUILDERS, INC. WWW.WRBCONSTRUCTION.COM R F P N O . 2 2 - 0 9 6 — R E F E R E N C E S — February 6, 2023 Reference: On Call Emergency Asphalt & PCC (RFP No. 22-096) Agency: City of Santa Ana, Department of Public Works See Work Experience     City Council 20 – 307 5/2/2023 We R Builders, Inc. 3746 Foothill Blvd, #304, Glendale, CA 91214 714.423.3844 | Admin@WRBConstruction.com CA License #1055746 | DIR #1000884610 WE R BUILDERS, INC. WWW.WRBCONSTRUCTION.COM R F P N O . 2 2 - 0 9 6 — F E E S — February 6, 2023 Reference: On Call Emergency Asphalt & PCC (RFP No. 22-096) Agency: City of Santa Ana, Department of Public Works T&M Sheets Attached.     City Council 20 – 308 5/2/2023 We R Builders, Inc. 3746 Foothill Blvd, #304, Glendale, CA 91214 714.423.3844 | Estimating@WRBConstruction.com CA License #1055746 | DIR #1000884610 06.30.2023 1 OF 1 | P AGE W RB.T&M.LBR.22-23 PUBLIC WORKS WWW .WERBUILDERS .COM T &M C OST -P LUS R ATES EFFECTIVE: JULY 1, 2022 THROUGH JUNE 30, 2023 PROJECT MANAGEMENT — CLASS CODE STRAIGHT-TIME OVER-TIME DOUBLE-TIME Project Administrator PADM $71.02 $91.33 $111.63 Project Engineer 1 PEG1 $77.59 $100.77 $123.95 Project Engineer 2 PEG2 $89.07 $117.00 $144.92 Project Engineer 3 PEG3 $97.34 $129.16 $161.00 Superintendent PMSP $154.74 $201.74 $248.74 Assistant Project Manager PMAS $127.81 $173.27 $221.47 Project Manager PMPM $144.52 $194.92 $245.32 Senior Project Manager PMSR $202.61 $273.55 $344.48 LABORERS — CLASS CODE STRAIGHT-TIME OVER-TIME DOUBLE-TIME General Foreman LAGF $101.21 $137.79 $174.36 Foreman LAFM $98.68 $130.67 $162.69 Group 5 - Blaster / Drifter LAG5 $95.75 $126.39 $157.03 Group 4 - Pipe Layer, C&S LAG4 $95.23 $125.63 $156.02 Group 3 - Pipeline Backup Man LAG3 $92.96 $122.21 $151.47 Group 2 - Chute Man LAG2 $92.15 $121.02 $149.89 Group 1 - General LAG1 $91.35 $119.81 $148.26 Apprentice - 6th Period (85%) LAA6 $88.43 $120.40 $152.36 OPERATING ENGINEERS — CLASS CODE STRAIGHT-TIME OVER-TIME DOUBLE-TIME Foreman, Appdx. A OEFM $123.98 $161.86 $202.19 Group 8, Appdx. A - Universal OEG8 $120.55 $154.52 $193.61 TEAMSTERS — CLASS CODE STRAIGHT-TIME OVER-TIME DOUBLE-TIME Group 10 - Working Truck Driver TDG10 $94.20 $120.96 $146.89 NOTE(S) / TERMS — • The rates proposed herein consist of WRB's in-house employee’s rates only. • All rates provided herein includes all Markups, and no additional markups should be applied to these rates. • All (if any) third-party Sub-Tiers/Vendors providing services or products for the Contract, shall be compensated for, per the following: Material, subcontractors, subsistence, outside equipment rentals, machinery rentals, tools rentals, costs in fuel for such rentals, permits, inspections, and other related costs or fees will be billed at the total Invoice Amount (costs + sales tax, as applicable) + Markups of 15% for Overhead and Profits. • Overtime Rates: Shift(s) shall be compensated for per union agreement(s). If unscheduled On-Call Emergency Dispatches occur after crew worked their standard 8-hour work shift, Overtime/Double-Time rates may apply at the beginning of the work shift, dependent on Crews total hour worked, and per Union Agreement(s). • Foreman's & Truck Drivers shall be compensated for One additional (+1) workhour (ST, OT, or DT) per work-shift, in addition to the work hours reported for the crew's work shift(s). • Travel Time: Billing time will begin once employees are dispatched, and end upon their return to the company facility. • Subsistence: Lodging & meals for management, superintendents & general foreman will be billed, when deemed adequate, at actual costs, plus mark-up at 15%. • Apprentice rates listed above are for the highest classification prior to journeyman full scale rates. • This document does not include all labor classifications. Additional labor classifications are available upon request(s). Some work areas may be subject to special wage agreements; if applicable, fees will be billed accordingly. • These terms shall extend and apply to the attached equipment rates, as applicable. • Where warranty is deemed adequate for the services provided, the warranty is limited to One-Year after completion of work. • These rates assume there will be no need of Bond Premiums (Bid Bond, Payment Bond and Performance Bond). • Rates scale provided herein will increase at the rate and time determined per the applicable Prevailing Wage Rate in California.     City Council 20 – 309 5/2/2023 We R Builders, Inc. 3746 Foothill Blvd, #304, Glendale, CA 91214 714.423.3844 | Estimating@WRBConstruction.com CA License #1055746 | DIR #1000884610 07.01.22 – 06.31.23 1 OF 2 | P AGE WRB.T&M.EQR.22-23 PUBLIC WORKS WWW. WERBUILDERS.COM T&M C OST-P LUS R ATES EFFECTIVE: JULY 1, 2022 THROUGH JUNE 30, 2023 AIR COMPRESSORS — U.O.M. RATES CONCRETE EQUIPMENT — U.O.M. RATES AIR COMPRESSOR ‐ 13 HP (TRUCK MOUNTED) HOURLY $8.00 CONCRETE MIXER ‐ 1/3 CUYD CAP. (TOW TYPE) DAILY $90.00 AIR COMPRESSOR ‐ 185 CFM W/ TOOLS & HOSES HOURLY $20.00 CONCRETE SAW ‐ WALK BEHIND HOURLY $60.00 CONCRETE VIBRATOR (ELECTRIC) DAILY $100.00 ASPHALT PAVING EQUIPMENT — U.O.M. RATES CONCRETE WASHOUT BIN (5.25 CUYD) DAILY $75.00 ASPHALT SPREADER BOX (VARIABLE WIDTH) HOURLY $6.00 PROPANE TORCH ‐ PORTABLE HOURLY $5.00 CONFINED SPACE & SAFETY EQUIPMENT — U.O.M. RATES ROLLER ‐ 24" WIDTH WALK-BEHIND-TYPE HOURLY $24.00 AIR SUPPLY SYSTEM ‐ ALLEGRO DAILY $250.00 ROLLER ‐ 30” – 36" WIDTH WALK-BEHIND-TYPE HOURLY $28.00 AIR CART W/60 MIN. BOTTLES DAILY $160.00 ROLLER ASPHALT SMTH VIB.DUAL DRUM 3 TO 5 TON HOURLY $41.00 STRETCHER BASKET W/ BUCKLES DAILY $75.00 ROLLER ASPHALT SMTH VIB. DUAL DRUM 8 TON HOURLY $50.00 GAS / OXYGEN MONITOR DAILY $100.00 TACK SPRAYER/EMULSION POT (220 GAL. CAP.) HOURLY $18.00 HARNESS ‐ FULL BODY TYPE DAILY $15.00 LANYARD RETRACTABLE TYPE ‐ 30' LENGTH (YO‐YO) DAILY $35.00 BACKHOES — U.O.M. RATES MANHOLE BLOWER ‐ 4130 CFM (GAS POWERED) DAILY $40.00 CAT 420 D 4X4 / CASE 580 SUPER M 4X4 HOURLY $57.00 S.C.B.A. 5 MINS (SCOTT SKA‐PAK 2.2‐3.0) DAILY $75.00 CAT 430E / CASE 590 SUPER M 4X4 HOURLY $70.00 TRIPOD W/ WINCH FOR CONFINED SPACE ENTRY DAILY $80.00 VELOMETER (AIR FLOW MEASURING DEVICE) DAILY $100.00 BACKHOES ATTACHMEMNT — U.O.M. RATES VENT BLOWER TRAILER MOUNTED (12,000 CFM) HOURLY $35.00 AUGER DRILL ‐ 12" DIAMETER (MAX DEPTH 8') HOURLY $180.00 VENT BLOWER TRAILER MOUNTED (25,000 CFM) HOURLY $50.00 AUGER DRILL ‐ 24" DIAMETER (MAX DEPTH 8') HOURLY $250.00 HYDRAULIC BREAKER 1000 LB FOR BACKHOES HOURLY $50.00 EXCAVATOR & EXCAVATOR ATTACHMENTS — U.O.M. RATES COMPACTION WHEEL ‐ 12" OR 18" WIDE HOURLY $10.00 EXCAVATOR - CAT 320 (OR SIMILAR) HOURLY $105.00 EXCAVATOR - CAT 315 (OR SIMILAR) HOURLY $85.00 BORING EQUIPMENT — U.O.M. RATES BUCKET ATTACHMENT (24” – 36” WIDE) HOURLY $10.00 ACCU‐PUNCH BORE MOLE 2" DIAMETER HOURLY $18.00 GENERATORS — U.O.M. RATES COMPACTION EQUIPMENT — U.O.M. RATES GENERATOR 5 KW HOURLY $10.00 TAMP / POWDER PUFF ‐ AIR DRIVEN DAILY $25.00 GENERATOR 25 KW HOURLY $20.00 JUMPING JACK HOURLY $15.00 GENERATOR 45 KW HOURLY $35.00 VIBRATORY SOIL PLATE COMPACTOR 34" W (CAT 320) HOURLY $26.00 GENERATOR 118 KW HOURLY $75.00 VIBRATORY PLATE 24” (WALK BEHIND) DAILY $100.00 GENERATOR 230 KW HOURLY $115.00     City Council 20 – 310 5/2/2023 We R Builders, Inc. 3746 Foothill Blvd, #304, Glendale, CA 91214 714.423.3844 | Estimating@WRBConstruction.com CA License #1055746 | DIR #1000884610 07.01.22 – 06.31.23 2 OF 2 | P AGE WRB.T&M.EQR.22-23 PUBLIC WORKS WWW. WERBUILDERS.COM T&M C OST-P LUS R ATES EXCAVATOR — U.O.M. RATES TRAFFIC CONTROL EQUIPMENT — U.O.M. RATES EXCAVATOR - CAT 320 (OR SIMILAR) HOURLY $105.00 ARROW BOARD (SOLAR) HOURLY $15.00 BARRICADE ‐ TYPE I/DELINEATOR TRAFFIC CONE DAILY $1.00 GENERATORS — U.O.M. RATES BARRICADE ‐ TYPE-II/TYPE-III/ADA PEDESTRIAN TYPE DAILY $3.00 GENERATOR 5 KW HOURLY $10.00 TEMP. CHAIN LINK FENCE PANEL 6' X10' W/ FEET DAILY $7.00 GENERATOR 25 KW HOURLY $20.00 RAMP PEDESTRIAN TYPE (BARIATRIC PANEL RAMP) DAILY $20.00 GENERATOR 45 KW HOURLY $35.00 TRAFFIC SIGNS 30" X 30" DAILY $5.00 GENERATOR 118 KW HOURLY $75.00 GENERATOR 230 KW HOURLY $115.00 TRAILERS — U.O.M. RATES TRAILER ‐ LOW BOY TYPE HEAVY HAUL ‐ 88K LBS CAP. HOURLY $31.00 LOADERS & LOADER ATTACHMENTS — U.O.M. RATES SKID STEER LOADER - CAT 262 HOURLY $45.00 TRUCKS — U.O.M. RATES HYDRAULIC BREAKER ATTACHMENT (FOR CAT 262) HOURLY $32.00 TRUCK – 5 CY CAPACITY HOURLY $65.00 PAVEMENT GRINDER ATTACHMENT (FOR CAT 262) HOURLY $50.00 TRUCK – 10 CY CAPACITY HOURLY $85.00 BROOM/SWEEPER ATTACHMENT (FOR CAT 262) HOURLY $10.00 TRUCK – PICK‐UP TRUCK/SUV/VAN HOURLY $25.00 TRUCK – SERVICE TYPE (F‐350/450/550) HOURLY $40.00 MISCELLANEOUS EQUIPMENT / TOOLS — U.O.M. RATES TRUCK – WATER TYPE 2000 GALLON HOURLY $50.00 CUT‐OFF SAW/CHAIN SAW/SKILL SAW/JIG SAW DAILY $75.00 JACKHAMMER 70 LB AIR DAILY $90.00 WATER PUMPS (W/ 25' SUCT. & 50' DISCHARGE) — U.O.M. RATES TEST PUMP HYDROSTATIC ‐ 5 HP DAILY $80.00 WATER PUMP SUBM./TRASH TYPE, ELEC./GAS/AIR 2" DAILY $60.00 TEST PUMP HYDROSTATIC ‐ 8 HP DAILY $125.00 WATER PUMP SUBMERSIBLE TYPE, ELECTRIC 3" DAILY $85.00 PIPE TONGS (4" TO 12") DAILY $8.00 WATER PUMP SUBMERSIBLE TYPE, ELECTRIC 4" DAILY $135.00 PIPE TONGS (16" TO 24") DAILY $15.00 WATER PUMP TRAILER MOUNTED, DIESEL 6" DAILY $265.00 TAPPING MACHINE - WATER TYPE (UP TO 2") PER INCH $40.00 NOTE(S) / TERMS – SWEEPERS & BROOMS — U.O.M. RATES THE TERMS AND CONDITIONS PROVIDED ON FORM -T&M-LBR22-23 BROOM / SWEEPER ‐ SELF PROPELLED DAILY $38.00 SHALL EXTEND AND APPLY TO THIS DOCUMENT FULLY, AS-IF INCLUDED POWER BROOM / POWER SWEEPER (WALK BEHIND) HOURLY $45.00 HEREIN.     City Council 20 – 311 5/2/2023 We R Builders, Inc. 15 Homestead Drive, Trabuco Canyon, CA 92679 714.874.5275 | Admin@WRBConstruction.com CA License #1055746 | DIR #1000884610 Project Reference: On Call Emergency Asphalt & PCC (RFP No. 22-096) We R Builders, Inc. R F P N O . 2 2 - 0 9 6 www.WRBConstruction.com 1 OF 1 | PAGE In reference to the referenced RFP, enclosed as an attachment is We R Builders, Inc. (WRB) proposal price-list for the bid items related to the Sample Task Order B – Concrete Paving. Due to limited information provided, the following assumptions were made in regards to the scope of work, with considerations made regarding the Contractors responsibilities in the referenced RFP (Note: The information provided below A-F is also being provided to provide the City of Santa Ana clarity of how the proposed pricing was derived; should the City require the pricing broken out differently, WRB will make it a priority to return such revised pricing(s) to the City). A. Certain bid items indicated demo and replacement work; however, other bid items did not indicate the replacement of an existing condition, but only to construct/install the proposed item(s). WRB considered the contractors responsibilities in the RFP, and included the demolition, disposal, hauling/trucking, and/or disposal of the existing condition (similar to its related bid item). B. The scope of work is priced assumed to be in continuous sequence to meet production, vs to be performed at separate stages. C. Unclassified Excavation pricing assumes no hazardous material exist, disposing of such material, and replaced and compacted using SE-30 sand (or similar). D. PCC Curb Ramp assumes approximately Ten (10-each) Curb Ramps in total. E. The scope of work associated to the i) Pull Box (Item #5) and ii) Manhole (Item #6) are assumed to be performed when the scope interferes with other portions of contractors work in this bid. F. Traffic Control assumes WATCH manual will suffice. Please contact Nezar Alsmadi should you have any questions or concerns regarding this Proposal Packet. Thank you for your consideration of We R Builders, and we hope to hear from you soon. Sincerely, Nezar Alsmadi, President Cell: 714.423.3844 | Email: nalsmadi@wrbconstruction.com We R Builders, Inc. Nezar Alsmadi, P Cell: 714.423.38     City Council 20 – 312 5/2/2023 CITY OF SANTA ANA RFP NO.: 22-096 ON CALL EMERGENCY ASPHALT & PCC Page 2 of 8 Sample Task Order B - Concrete Paving Item Description Qty Unit Unit Price Total 1 Unclassified Excavation 550 CY 2 PCC Sidewalk (T=4") 2,500 SF 3 PCC Curb Ramp 3,000 SF 4 PCC Curb and Gutter (Type A-2-8) 100 LF 5 Furnish and Install #6 Pullbox 4 EA 6 Adjust Manhole to Finished Grade 5 EA 7 Catch Basin (Type “B,” W=10’ ) 1 EA 8 Remove and Replace 30” Reinforced Concrete Pipe 75 LF 9 Guard Rail Replacement (Caltrans RSP A77N4) 50 LF 10 Guard Rail Replacement Termination (Caltrans) 1 EA 11 Remove and Replace Chain Link R/W Fence 50 LF 12 Concrete Barrier Type 836 (Caltrans) 50 LF 13 Traffic Control Work 1 LS SURETY BOND For each Task Order Issued by Public Works Agency, the City may or may not require the Contractor to provide cash deposit or surety “Payment” and “Performance” bond. Depending upon the size, nature and risk of the work, the City may use the amounts specified by the “Greenbook,” surface drainage or street improvement plan measurements, or the approved itemized cost for each On-call or Emergency Task Order to calculate bond amounts, if any. Task Order work shall be per the City’s Standard Plans, As-Built Plans, or other direction from the Public Works Agency. If required for a Task Order, the cash deposit or the surety bonds shall guarantee the construction of all necessary improvements for the Task Order, however, Bid Bonds were not required at the time of the submittal of RFP Proposal. For Task Orders, the City also reserves the right to retain 10% of progress pay amounts for the one-year warranty work. If so, the cash deposit shall be released approximately 135 days after all related permits and/or other approvals required are signed off by the City’s Construction Inspector, and the passage of any lien periods. In the event the work is not completed within one year of the date that a street work permit or Task Order is signed, applicant agrees that the City may apply the cash deposit to the cost of completing the work and such work may be completed at the sole convenience of the City of Santa Ana. CONTRACTOR RESPONSIBLITIES Contractor must be able to respond to City’s request for emergency repair work on a timely and urgent manner. The contractor shall be available on an on-call basis, 24/7, and ready to respond in the event of an emergency. Service calls shall be responded within one hour. Contractor’s repair crews must be able to arrive at job site within 8 hours of approval from City to commence work. Regular business hours are considered from 7:00 am to 5:00 pm (Monday through Friday). Anytime outside of business hours of operation may be considered after hours/weekends. The Contractor shall, prior to award of contract and without additional expense to the City, possess all licenses and permits (unless waived by the City) required for the performance of the work required by this contract, including but not limited to a California Class (A, C-8 or C34) Contractor’s license and a City of Santa Ana $120.00 $66,000.00 $15.28 $38,200.00 $25.00 $75,000.00 $140.00 $14,000.00 $1,200.00 $4,800.00 $1,250.00 $6,250.00 $14,415.00 $29,250.00 $14,415.00 $3,750.00 $750.00 $7,500.00 $14,000.00 $5,000.00 $390.00 $75.00 $750.00 $150.00 $280.00 $5,000.00     City Council 20 – 313 5/2/2023 Finance and Management Services www.santa-ana.org/finance Item # 21 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report May 2, 2023 TOPIC: Online Debit and Credit Card and Electronic Fund Transfer Automated Clearing House (ACH) Merchant Payment Processing Services AGENDA TITLE Approve Amendment to Agreement with TSYS Merchant Solutions, LLC DBA Global Payments, Inc. for Online Debit and Credit Card and Electronic Fund Transfer Automated Clearing House (ACH) Merchant Payment Processing Services, Support and Maintenance, and Purchase of Point-of-Sale Payment Terminals for a New Agreement Amount Not to Exceed $2,022,400 RECOMMENDED ACTION Authorize the City Manager to execute a second amendment to the agreement with TSYS Merchant Solutions, LLC, doing business as Global Payments, Inc., for online debit and credit card payment processing, electronic fund transfer Automated Clearing House (“ACH”) payment processing, support and maintenance, and purchase of payment terminals. The amendment includes a base contract increase in the amount of $4,000 and general contingency increase in the amount of $120,000, for a new agreement amount not to exceed $2,022,400. The not to exceed amount includes a general contingency of $362,400 over the maximum life of the agreement. The amendment adds a base term commencing May 2, 2023 and expiring December 31, 2025, with provision for two renewal options (a three-year and a one-year), subject to non-substantive changes approved by the City Manager and City Attorney. DISCUSSION On December 6, 2022, the City Council approved a renewal agreement with TSYS Merchant Solutions, LLC, DBA Global Payments Direct, Inc. (“TSYS”), to support the City’s Europay, MasterCard, and Visa (“EMV”) Chip and PIN cashiering software and hardware upgrades to improve the security of debit and credit payment transactions for Santa Ana residents and customers. Now, City staff would like to propose a contract amendment to support new system integrations for various City agencies and to provide added payment services. The City uses TSYS for all walk-in credit card payments made at City facilities, including City Hall cashiering counters, Police Department Traffic and Records Divisions, and the Santa Ana Zoo. TSYS will also provide an e-Commerce gateway transaction integration     City Council 21 – 1 5/2/2023 Online Debit & Credit Card and Electronic Fund Transfer Automated Clearing House (ACH) Merchant Payment Processing Services May 2, 2023 Page 2 3 4 1 0 for the EMV Chip and PIN cashiering software and hardware upgrade. The proposed contract amendment would provide more payment options and fewer restrictions for other City agencies currently undergoing information system enhancements and upgrades. Modernization projects in process include the following: the Santa Ana Zoo’s new ticketing system; the new Land Management System used by the Planning and Building Agency and Public Works Agency; the new parks reservation management system; and the new rental registry system. Staff recommends the approval of a second amendment to agreement with TSYS to expand the scope of payment processing services to include online debit and credit card and electronic fund transfer (ACH) payment processing services. To provide more payment options and fewer restrictions for the departments going through system upgrades, the proposed second agreement includes contingency options for additional systems to integrate into TSYS’ merchant processing and gateway services. Finance staff would like to streamline all online debit and credit and electronic fund transfer (ACH) payment transactions. TSYS (aka Global Payments/OpenEdge) has unique institutional knowledge of the City’s payment processing systems and is a leading provider of merchant processing payment technology and software solutions. The alternative to using TSYS could necessitate significant cost to implement an equivalent third-party merchant payment processing service for new software and integration. Therefore, staff recommends the approval of the proposed amendment to provide convenient payment processing services for the new systems noted above. FISCAL IMPACT Funding for the agreement is budgeted in various departmental Contract Services Professional accounts (No. Various-62300), allocated based upon use of the services. Proposed budgets for future fiscal years will include contract funding, as summarized below. FY Accountin g Unit - Account No. Fund Descri ption Accounting Unit - Accounting No. Description Support & Maint. Contracted Amount Annual Rate Increase (Contg.) Maximum Amount 2022-23 Various- 62300 Various Contract Services Professional $5,000 $199,500 $41,325 $245,825 2023-24 Various- 62300 Various Contract Services Professional $5,000 $195,500 $45,325 $245,825     City Council 21 – 2 5/2/2023 Online Debit & Credit Card and Electronic Fund Transfer Automated Clearing House (ACH) Merchant Payment Processing Services May 2, 2023 Page 3 3 4 1 0 2024-25 Various- 62300 Various Contract Services Professional $5,000 $200,000 $46,000 $251,000 2025-26 Various- 62300 Various Contract Services Professional $5,000 $210,000 $47,500 $262,500 2026-27 Various- 62300 Various Contract Services Professional $5,000 $220,000 $49,000 $274,000 2027-28 Various- 62300 Various Contract Services Professional $5,000 $230,000 $50,500 $285,500 2028-29 Various- 62300 Various Contract Services Professional $5,000 $240,000 $52,000 $297,000 2029-30 Various- 62300 Various Contract Services Professional $5,000 $125,000 $30,750 $160,750 Subtotal:Subtotal:Subtotal:Grand Total: $40,000 $1,620,000 $362,400 $2,022,400 EXHIBIT(S) 1. Second Amendment to Agreement with TSYS Merchant Solutions, LLC DBA Global Payments, Inc. Submitted By: Kathryn Downs, FMSA Executive Director Approved By: Kristine Ridge, City Manager     City Council 21 – 3 5/2/2023 EXHIBIT 1     City Council 21 – 4 5/2/2023     City Council 21 – 5 5/2/2023     City Council 21 – 6 5/2/2023     City Council 21 – 7 5/2/2023     City Council 21 – 8 5/2/2023     City Council 21 – 9 5/2/2023 Police Department www.santa-ana.org/police Item # 22 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report May 2, 2023 TOPIC: Fire Alarm System Devices Upgrade, Testing, Inspection and Repair Services AGENDA TITLE Agreement with HCI Systems, Inc. for Fire Alarm System Devices Upgrade, Testing, Inspection, and Repair Services (General Fund) RECOMMENDED ACTION 1. Authorize the City Manager to execute an agreement with HCI Systems, Inc. for upgrades to the fire alarm system devices at the Police Administration and Jail Buildings and testing and inspection services for a three-year period from May 2, 2023 to June 30, 2026 in the amount of $837,792, plus a contingency of $40,000, for a total amount not to exceed $877,792, subject to non-substantive changes approved by the City Manager and City Attorney. 2. Approve an amendment to the Fiscal Year 2022-2023 Capital Improvement Program to include the Fire Alarm System Devices Upgrade project. DISCUSSION In October 2019, the Public Works Agency issued Request for Proposals (RFP) No. 19- 116 on behalf of the Police Department for a fire alarm system control panel replacement/upgrade project at the Jail Facility. HCI Systems, Inc. (HCI) was the only firm to submit a proposal. The proposal was responsive to the RFP and the City Council approved an agreement with HCI to remove the existing Edwards IRC-3 addressable Network panels and components and furnish and install new EST3 panels, programming services of the new devices, and the installation of a FireWorks System Touch Screen for Monitoring. This work was the first phase of the project. The Police Department was able to secure funding as part of the carryover from FY 2021-22 to the current fiscal year budget the amount needed to complete the second phase of this project. As HCI provided the services on the first phase in 2020, the Department proposes to utilize the same vendor to continue the second phase for the fire alarm system upgrade to include the following: •Replacement of all initiating devices in the Police Administration and Jail buildings (smoke detectors, duct detectors, manual pull stations, etc.) •Prevailing wage labor rates     City Council 22 – 1 5/2/2023 Fire Alarm System Devices Upgrade, Testing, Inspection, and Repair Services May 2, 2023 Page 2 3 4 1 2 •One year warranty of the parts and labor for all new installed devices, as well as an additional four years warranty on the parts HCI is also a California Multiple Award Schedule (CMAS) vendor for fire alarm system, installation, maintenance, and repair through June 26, 2023. Their CMAS number is 4- 20-07-0101A and utilizing this CMAS vendor streamlines the process in determining that the prices are fair, reasonable, and competitive. Additionally, HCI currently provides annual, semi-annual, and quarterly fire sprinkler system inspections, fire alarm system test, fire pump inspection, kitchen hood inspection, etc. to maintain and repair the existing systems in compliance with the National Fire Protection Association standard 25. These testing and inspection services have been provided in the past with a blanket order contract under $25,000. The Police Department proposes to formalize a multi-year agreement to include these services as part of the same agreement. The agreement includes the following services for the period of May 2, 2023 through June 30, 2026: •$729,972 for the Fire Alarm System Devices Upgrade Project at both buildings •$ 60,980 for the Annual inspection and testing services •$ 46,840 for the Five-Year Fire Sprinkler inspection and repair services •$ 40,000 for contingency for any necessary repairs or additional work (also includes services provided during the period of January 1, 2023 through end of the contract period) FISCAL IMPACT Funds for the Fire Alarm System Devices Upgrade Project were approved as a carry forward to the FY 22-23 budget and are available for expenditure as shown below. The funds for the inspection, testing, and repair services are available in the FY 22-23 budget and funding for subsequent fiscal years will be included in the proposed budgets for City Council consideration. The anticipated expenditure plan is as follows: Fiscal Year Accounting Unit – Account No.Fund Description Accounting Unit – Account No. Description Amount FY 22-23 01114403-62300 General Fund Building & Facility, Contract Services $ 15,000 FY 22-23 01114403-66200 General Fund Building & Facility, Buildings & Building Improvements $120,000 FY 23-24 01114403-62300 General Fund Building & Facility, Contract Services $ 81,440     City Council 22 – 2 5/2/2023 Fire Alarm System Devices Upgrade, Testing, Inspection, and Repair Services May 2, 2023 Page 3 3 4 1 2 FY 23-24 01114403-66200 General Fund Building & Facility, Buildings & Building Improvements $609,972 FY 24-25 01114403-62300 General Fund Building & Facility, Contract Services $ 25,400 FY 25-26 01114403-62300 General Fund Building & Facility, Contract Services $ 25,980 Total $877,792 The amounts above are estimates only and are subject to change, as they include contingency amounts. EXHIBIT(S) 1. Agreement with HCI Systems, Inc. 2. Capital Improvement Project Sheet - Fire Alarm System Devices Upgrade Submitted By: David Valentin, Police Chief Approved By: Kristine Ridge, City Manager     City Council 22 – 3 5/2/2023 AGREEMENT WITH HCI SYSTEMS FOR FIRE ALARM SYSTEM DEVICES UPGRADE, TESTING, INSPECTION AND REPAIR SERVICES AT THE SANTA ANA POLICE DEPARTMENT AND THE SANTA ANA JAIL THIS AGREEMENT is made and entered into this 2nd day of May, 2023 by and between HCI Systems, Inc. (“Contractor”), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”). RECITALS A. In October 2019, the City issued Request for Proposal (RFP) No. 19-116, by which it sought a contractor to provide and install upgraded fire alarm panels at the Santa Ana Jail. B. HCI Systems, Inc. (HCI) was the only Contractor to submit a proposal to provide the services described in the scope of work that was included in RFP No. 19-116. C. City Council approved an agreement with HCI Systems, Inc. to remove the existing Edwards IRC-3 addressable Network panels and components and furnish and install new EST3 panels, programming services of the new devices, and the installation of a FireWorks System Touch Screen for Monitoring, which was the first phase of the project. D. The City proposes to utilize the same vendor to continue the second phase for the fire alarm system upgrade to include replacement of all initiating devices in the Police Administration and Jail buildings (smoke detectors, duct detectors, manual pull stations, etc.). C. In undertaking the performance of this Agreement, Contractor represents that it is knowledgeable in its field and that any services performed by Contractor under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional contracting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES Contractor shall perform the services for phase two of the project that were described in the Scope of Services as further delineated in Contractor’s proposals, attached as Exhibit A and incorporated in full.     City Council 22 – 4 5/2/2023 2.COMPENSATION a.City agrees to pay, and Contractor agrees to accept as total payment for its services under this Agreement, the rates and charges identified in Exhibit B. The total sum to be expended under the term of this Agreement, including any extension periods, shall not exceed $877,792. This sum is comprised of the following services and corresponding charges during the term of this Agreement: (1) $729,972 for the Fire Alarm System Devices Upgrade Project at the Santa Ana Police Department and the Santa Ana Jail; (2) $60,980 for annual inspection and testing services; (3) $46,840 for the five-year fire sprinkler inspection and repair services; and (4) $40,000 contingency for any necessary repairs or additional work. b.City shall compensate Contractor for services rendered since January 1, 2023. c.Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals and Scope of Work, which may reasonably be expected by City. 3.TERM This Agreement shall commence the date first written above and terminate on June 30, 2026, unless terminated earlier in accordance with Section 18, below. 4.PREVAILING WAGES Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on “public works” and “maintenance” projects. If the services being performed are part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 5.INDEPENDENT CONTRACTOR Contractor shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Contractor performs the services which are the subject matter of this Agreement; however, the services to be Notto exceed fifteen thousand dollars ($15,000.00).     City Council 22 – 5 5/2/2023 provided by Contractor shall be provided in a manner consistent with all applicable standards and regulations governing such services. Contractor shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 6. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Contractor under this Agreement (“Documents & Data”). Contractor shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Contractor represents and warrants that Contractor has the legal right to license any and all Documents & Data. Contractor makes no such representation and warranty in regard to Documents & Data which were provided to Contractor by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk. 7. INSURANCE Prior to undertaking performance of work under this Agreement, Contractor shall maintain and shall require its subcontractors, if any, to obtain and maintain insurance as described below: a. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit. b. Automobile Liability: Insurance Services Office Form Number CA 0001 covering, Code 1 (any auto), or if Contractor has no owned autos, Code 8 (hired) and 9 (non- owned), with limit no less than $1,000,000 per accident for bodily injury and property damage. c. Workers’ Compensation insurance as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease. (Not required if Contractor provides written verification it has no employees.) d. Professional Liability (Errors and Omissions) Insurance appropriates to the Contractor’s profession, with limit no less than $1,000,000 per occurrence or claim, $2,000,000 aggregate.     City Council 22 – 6 5/2/2023 If the Contractor maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by the contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions: Additional Insured Status The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Contractor’s insurance (at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used). Primary Coverage For any claims related to this contract, the Contractor’s insurance coverage shall be primary insurance primary coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Contractor’s insurance and shall not contribute with it. Notice of Cancellation Each insurance policy required above shall state that coverage shall not be canceled, except with notice to the City. Waiver of Subrogation Contractor hereby grants to City a waiver of any right to subrogation which any insurer of said Contractor may acquire against the City by virtue of the payment of any loss under such insurance. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer. Self-Insured Retentions Self-insured retentions must be declared to and approved by the City. The City may require the Contractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City. Acceptability of Insurers Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City.     City Council 22 – 7 5/2/2023 Claims Made Policies If any of the required policies provide coverage on a claims-made basis: a. The Retroactive Date must be shown and must be before the date of the contract or the beginning of contract work. b. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. c. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, the Contractor must purchase “extended reporting” coverage for a minimum of five (5) years after completion of contract work. Verification of Coverage Contractor shall furnish the City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to City before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. Subcontractors Contractor shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from subcontractors. Special Risks or Circumstances The City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. 8. INDEMNIFICATION Contractor agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Contractor or its subcontractors, agents, employees, or other persons acting on their behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Contractor further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that     City Council 22 – 8 5/2/2023 personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Contractor’s services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor. 9. INTELLECTUAL PROPERTY INDEMNIFICATION Contractor shall defend, indemnify and hold harmless the City, its officers, agents, representatives, and employees against any and all liability, including costs, and attorney’s fees, for infringement of any United States’ letters patent, trademark, or copyright contained in the work product or documents provided by Contractor to the City pursuant to this Agreement. 10. RECORDS Contractor shall keep records and invoices in connection with the work to be performed under this Agreement. Contractor shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Contractor under this Agreement. All such records and invoices shall be clearly identifiable. Contractor shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Contractor shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Contractor under this Agreement. 11. CONFIDENTIALITY If Contractor receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Contractor agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. “Confidential Information” shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Contractor disclosed in a publicly available source; (c) is in rightful possession of the Contractor without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Contractor without reference to information disclosed by the City.     City Council 22 – 9 5/2/2023 12. CONFLICT OF INTEREST CLAUSE Contractor covenants that it presently has no interest and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 13. BACKGROUND CHECK REQUIREMENTS Contractor shall not assign any employee, agent, subcontractor or volunteer to provide services pursuant to this Agreement, if that employee, agent, subcontractor or volunteer is required to register as a sex offender under California Penal Code Section 290 et seq., has a conviction for any crime of moral turpitude, has a conviction for a violent felony as defined in California Penal Code Section 667.5(c), or has a conviction for a serious felony as defined in California Penal Code Section 1192.7(c). Disqualifying convictions include but are not limited to, violations of California Penal Code Sections 37, 128, 136.1 with Section 186.22, 187, 190-190.4 and 192(a), 205, 206, 207-209.5, 211, 212, 212.5, 213, 214, 215, 218-219, 220, 236.l(b) or 236.1(c), 243.4, 261, 261.5, 273.5, 262, 264.1, 266, 266c, 266h, 266i, 266j, 267, 269, 272, 273a, 273ab, 273d, 285, 286, 288, 288a, 288.2, 288.3, 288.4, 288.5, 288.7, 289, 290, 311.1, 311.2, 311.3, 311.4, 311.10, 311.11, 314, 347(a), 368, 417(b), 451(a), 518 with 186.22, 647.6, 653f(c), 664 and 187, 667.5( c), 18745, 18750, or 18755, 12022.53, 11418( b)( 1) or (b)( 2); Business and Professions Code Section 729. Failure to comply with this Section shall be grounds for immediate termination of this Agreement. The Santa Ana Police Department reserves the right to run a records check and/or Live Scan on Contractor’s employees working in its facilities. 14. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Police Administrative Budget Manager Santa Ana Police Department 60 Civic Center Plaza (M-97) Santa Ana, CA 92702     City Council 22 – 10 5/2/2023 To Contractor: HCI Systems, Inc. 1354 South Parkside Place Ontario, CA 91761 Attn: Dario Canizalez, CFO A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these timeframes, weekends, federal, state, County or City holidays shall be excluded. 15. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Contractor regarding the subject matter herein, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Contractor. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Contractor or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein. 16. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Contractor, Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City’s prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City’s ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Contractors retained by City. 17. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies.     City Council 22 – 11 5/2/2023 18. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Contractor shall be entitled to receive and the City shall pay Contractor compensation for all services performed by Contractor prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Contractor to deliver to the City all work product completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Contractor consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 19. NON-DISCRIMINATION Contractor shall not discriminate because of race, color, creed, relation, sex, marital status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, utilization, promotion, termination or other employment related activities or in connection with any activities under this Agreement. Contractor affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 20. JURISDICTION-VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 21. PROFESSIONAL LICENSES Contractor shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Contractor shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement.     City Council 22 – 12 5/2/2023 22.MISCELLANEOUS PROVISIONS a.Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney’s fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b.All exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: CITY OF SANTA ANA ________________________ _________________________ JENNIFER L. HALL KRISTINE RIDGE Clerk of the Council City Manager APPROVED AS TO FORM CONTRACTOR SONIA R. CARVALHO City Attorney By: _____________________ ____________________________ HANY DIMITRY LAURA A. ROSSINI Chief Assistant City Attorney CEO RECOMMENDED FOR APPROVAL ____________________________ DAVID VALENTIN Chief of Police for Hany Dimitry (Apr 21, 2023 08:33 PDT)     City Council 22 – 13 5/2/2023 CA Contractor Lic: 905493 DIR# 1000000046 Santa Ana PD Fire Alarm Upgrade Devices (ADMIN) 60 Civic Center Plaza Santa Ana, CA. 92701 PROPOSAL FOR FIRE ALARM SYSTEM CUSTOMER Paul Bui Santa Ana PD 60 Civic Center Plaza Santa Ana, CA. 92701 (714) 240-2534 pbui@santa-ana.org September 14, 2022 CONTRACTOR HCI Systems Inc. Allen Kandel akandel@hcisystems.net Direct: 949-933-1356 Office: 909-628-7773 EXHIBIT A     City Council 22 – 14 5/2/2023 CA Contractor Lic: 905493 DIR# 1000000046 HCI proposes to install a complete system(s) as described below. This proposal is based on:DESIGN / BUILD FIRE ALARM PROPOSAL SCOPE OF WORK GENERAL INCLUSIONS This proposal includes Prevailing Wage labor rates per specification. PLA or PSA labor agreements will not be signed. Applicable taxes and freight. This proposal is valid for (30) days from the date of this proposal. The Prices quoted herein are subject to increase due to any material and/or labor escalations. A 30 day written notice of an increase shall be provided to the Customer prior to the implementation of any increase. HCI proposes to replace all intiating devices in the building using new addressable devices. Exisitng locations will be used and no other modifications will be done as part of this project. HCI has included the standard one (1) year parts and labor for any deivce installed as part of this project as well as an additional four (4) years on the parts for a total of five (5) years GENERAL EXCLUSIONS Any and all Painting, patching, access hatches, fire or sound caulking and fire stopping. Any and all existing alarms, supervisory, and troubles on existing panel(s). (It is assumed that any existing panels that will be added to, shall be clear of all off normal events. If panel is not clear at time of additions, no responsibility shall be assummed or taken to fix existing conditions unless and until Customer issues a change order with the extra costs necesssary to clear the panel(s).) FIRE ALARM SCOPE OF WORK HCI will provide conduit, wire and boxes for parts list below for this project. This proposal excludes plan check, permit and inspection fees per your request Page 2 of 4Santa Ana PD Fire Alarm Upgrade Devices (ADMIN)     City Council 22 – 15 5/2/2023 CA Contractor Lic: 905493 DIR# 1000000046 The following is a list of system components to be furnished by HCI based on the bid documents and the items listed above: FIRE ALARM SYSTEM QTY.DESCRIPTION 67 MANUAL PULL STATION, INTELLIGENT DOUBLE-ACTION 284 MULTI-CRITERIA SMOKE DETECTOR 2 BEAM DETECTOR, REFLECTIVE 160-330FT W/TEST ST 284 SMOKE/HEAT/CO DETECTOR BASE, INTELLIGENT 17 DUCT DETECTOR, INTELLIGENT 17 DUCT DETECTOR SAMPLE TUBE, 78" 17 REMOTE LED FOR SMOKE/DUCT DETECTOR 2 RISER MONITOR MODULE (PER CIRCUIT) 46 MONITOR MODULE, SINGLE POINT 4 MONITOR MODULE, SINGLE - ELEV\MPS\BEAM DET MONITOR 15 SIGNAL SYNC MODULE (POWER SUPPLY) 57 CONTROL RELAY - AUXILIARY FUNCTIONS 60 INTERFACE RELAY, 10AMP RATING SPDT 120VAC COIL FIRE ALARM (NO PLAN CHECK FEES): The Contractor will not accept any deduction or back charge without a valid reasonable written notice to the Contractor. The Contractor must provide written acceptance to the back charge or deduction. This proposal is based on the published project schedule at bid time. Any changes or delays to the project schedule not within the Contractors control will be subject to additional charges. The liability for any work requested by Customer to be performed, prior to the Contractor obtaining plan check approval, shall be the sole responsibility of Customer/company requesting said work. Such requests must be made in writing. This proposal includes electronic copies in PDF of submittals and drawings only, unless otherwise specified in specifications. If Customer requires hardcopy of drawings it shall be subject to additional cost. Any changes to the project beyond the bid documents for any reason whatsoever outside of the Contractor’s control, whether caused by Owner revisions or construction modifications, are subject to Change Order. The Contractor shall have the right to terminate this Agreement for any reason, with or without cause, and at any time upon providing a 30- days written notice to Customer. In such event, the Contractor shall provide a credit to Customer for work not performed and such credit shall be the sole and exclusive remedy to Customer. By issuing a contract to the Contractor to perform the work proposed herein, Customer hereby agrees that this proposal and all items contained within is made part of and incorporated in said contract issued for the performance of this work. This proposal is based on the Contractor's standard insurance coverage. Any requests for additional coverage beyond the Contractor's standard limits shall be subject to additional charges unless specifically included above. Copies of Contractor’s standard insurance coverage are available upon request. A bond is not provided for this project. If a bond is required by the Customer, it shall be requested by Customer in writing prior to the issuance of a contract. The additional cost of said bond shall be added to the price quoted herein. The Contractor’s current Bond Rate is 1.5%. General Conditions and Clarifications Invoicing will be submitted on a monthly basis based on percent of work completed. Payments are due within 30 days after submission of an invoice. Overdue payments shall bear interest at the rate of 1.5% per month from the date on which payment is due until paid. If any arbitration or action at law or equity shall be brought on account of this Agreement or to enforce or interpret any of its provisions, the prevailing party shall be entitled to recover from the other party its actual attorneys' fees, which shall be made a part of any award or judgment rendered. 247,035.00$ Page 3 of 4Santa Ana PD Fire Alarm Upgrade Devices (ADMIN)     City Council 22 – 16 5/2/2023 CA Contractor Lic: 905493 DIR# 1000000046 Company:Paul Bui Signature: Printed Name: Title: Date: Respectfully Submitted By: If applicable, the Contractor requires a reasonable amount of time to pretest the entire system including interface with other trades. Failure of other trades to complete their work in a timely manner which causes the Contractor to incur additional expenses to meet the construction schedule will be subject to additional charges. If applicable, all work (installation, testing and inspections) shall be scheduled during regular business hours only. Any work or inspections scheduled outside regular business hours will be subject to additional charges. If applicable, the Contractor will be responsible for scheduling system related inspections. System inspections scheduled by others, resulting in additional cost to the Contractor, shall be subject to additional charges. The Contractor will not be bound to any labor agreements unless the Contractor independently executes such agreements. The person executing this Agreement on behalf of Customer represents and warrants that they are authorized to do so by Customer to bind Customer to all terms herein. As a further inducement to the Contractor to enter into this Agreement, the person executing this Agreement agrees to guarantee the performance of Customer herein and to be personally liable for any payments not made by Customer. The Parties acknowledge that this Agreement is the result of good faith negotiations between the Parties through their respective counsel. Any statute or rule of construction that any ambiguity is to be resolved against the Party that caused such an ambiguity shall not be employed in the interpretation or enforcement of this Agreement. This Agreement may be executed in counterparts, each of which shall be deemed an original, and all of which taken together shall constitute one and the same instrument. In addition, the Parties agree that facsimile and/or electronic signatures shall be acceptable to evidence the Parties’ assent to this Agreement and are deemed equivalent to original “wet ink” signatures for all purposes under this Agreement. If applicable, in order to proceed with design, the Contractor must have a hard copy of all relevant current contract drawings and specifications. CAD files for contract drawings are not acceptable. If applicable, the Contractor shall make every reasonable attempt to obtain a timely plan check. However, the Contractor is in no way responsible for any delays whatsoever due to plan check officials or procedures. Notwithstanding anything to the contrary, HCI shall not be responsible in any way for manufacturer/supplier/supply chain delays for materials. Allen Kandel If Customer requires special wording for Waiver Of Subrogation Certificate, Customer shall request in writing such Certificate from the Contractor and Customer agrees to add and pay $300 to the proposed cost herein. Page 4 of 4Santa Ana PD Fire Alarm Upgrade Devices (ADMIN)     City Council 22 – 17 5/2/2023 CA Contractor Lic: 905493 DIR# 1000000046 Santa Ana PD Fire Alarm Upgrade Devices (Jail) 60 Civic Center Plaza Santa Ana, CA. 92701 PROPOSAL FOR FIRE ALARM SYSTEM CUSTOMER Paul Bui Santa Ana PD 60 Civic Center Plaza Santa Ana, CA. 92701 (714) 240-2534 pbui@santa-ana.org September 14, 2022 CONTRACTOR HCI Systems Inc. Allen Kandel akandel@hcisystems.net Direct: 949-933-1356 Office: 909-628-7773     City Council 22 – 18 5/2/2023 CA Contractor Lic: 905493 DIR# 1000000046 HCI proposes to install a complete system(s) as described below. This proposal is based on:DESIGN / BUILD FIRE ALARM PROPOSAL SCOPE OF WORK GENERAL INCLUSIONS This proposal includes Prevailing Wage labor rates per specification. PLA or PSA labor agreements will not be signed. Applicable taxes and freight. This proposal is valid for (30) days from the date of this proposal. The Prices quoted herein are subject to increase due to any material and/or labor escalations. A 30 day written notice of an increase shall be provided to the Customer prior to the implementation of any increase. HCI proposes to replace all intiating devices in the building using new addressable devices. Exisitng locations will be used and no other modifications will be done as part of this project. HCI has included the standard one (1) year parts and labor for any deivce installed as part of this project as well as an additional four (4) years on the parts for a total of five (5) years GENERAL EXCLUSIONS Any and all Painting, patching, access hatches, fire or sound caulking and fire stopping. Any and all existing alarms, supervisory, and troubles on existing panel(s). (It is assumed that any existing panels that will be added to, shall be clear of all off normal events. If panel is not clear at time of additions, no responsibility shall be assummed or taken to fix existing conditions unless and until Customer issues a change order with the extra costs necesssary to clear the panel(s).) FIRE ALARM SCOPE OF WORK HCI will provide conduit, wire and boxes for parts list below for this project. This proposal excludes plan check, permit and inspection fees per your request Page 2 of 4Santa Ana PD Fire Alarm Upgrade Devices (Jail)     City Council 22 – 19 5/2/2023 CA Contractor Lic: 905493 DIR# 1000000046 The following is a list of system components to be furnished by HCI based on the bid documents and the items listed above: FIRE ALARM SYSTEM QTY.DESCRIPTION 27 MANUAL PULL STATION, INTELLIGENT DOUBLE-ACTION 650 MULTI-CRITERIA SMOKE DETECTOR 57 HEAT DETECTOR HEAD, 135/ROR INTELLIGENT 707 SMOKE/HEAT/CO DETECTOR BASE, INTELLIGENT 44 DUCT DETECTOR, INTELLIGENT 44 DUCT DETECTOR SAMPLE TUBE, 78" 44 REMOTE LED FOR SMOKE/DUCT DETECTOR 2 RISER MONITOR MODULE (PER CIRCUIT) 99 MONITOR MODULE, SINGLE POINT 4 MONITOR MODULE, SINGLE - ELEV\MPS\BEAM DET MONITOR 15 SIGNAL SYNC MODULE (POWER SUPPLY) 57 CONTROL RELAY - AUXILIARY FUNCTIONS 60 INTERFACE RELAY, 10AMP RATING SPDT 120VAC COIL FIRE ALARM (NO PLAN CHECK FEES): The Contractor will not accept any deduction or back charge without a valid reasonable written notice to the Contractor. The Contractor must provide written acceptance to the back charge or deduction. This proposal is based on the published project schedule at bid time. Any changes or delays to the project schedule not within the Contractors control will be subject to additional charges. The liability for any work requested by Customer to be performed, prior to the Contractor obtaining plan check approval, shall be the sole responsibility of Customer/company requesting said work. Such requests must be made in writing. This proposal includes electronic copies in PDF of submittals and drawings only, unless otherwise specified in specifications. If Customer requires hardcopy of drawings it shall be subject to additional cost. Any changes to the project beyond the bid documents for any reason whatsoever outside of the Contractor’s control, whether caused by Owner revisions or construction modifications, are subject to Change Order. The Contractor shall have the right to terminate this Agreement for any reason, with or without cause, and at any time upon providing a 30- days written notice to Customer. In such event, the Contractor shall provide a credit to Customer for work not performed and such credit shall be the sole and exclusive remedy to Customer. By issuing a contract to the Contractor to perform the work proposed herein, Customer hereby agrees that this proposal and all items contained within is made part of and incorporated in said contract issued for the performance of this work. This proposal is based on the Contractor's standard insurance coverage. Any requests for additional coverage beyond the Contractor's standard limits shall be subject to additional charges unless specifically included above. Copies of Contractor’s standard insurance coverage are available upon request. A bond is not provided for this project. If a bond is required by the Customer, it shall be requested by Customer in writing prior to the issuance of a contract. The additional cost of said bond shall be added to the price quoted herein. The Contractor’s current Bond Rate is 1.5%. General Conditions and Clarifications Invoicing will be submitted on a monthly basis based on percent of work completed. Payments are due within 30 days after submission of an invoice. Overdue payments shall bear interest at the rate of 1.5% per month from the date on which payment is due until paid. If any arbitration or action at law or equity shall be brought on account of this Agreement or to enforce or interpret any of its provisions, the prevailing party shall be entitled to recover from the other party its actual attorneys' fees, which shall be made a part of any award or judgment rendered. 482,937.00$ Page 3 of 4Santa Ana PD Fire Alarm Upgrade Devices (Jail)     City Council 22 – 20 5/2/2023 CA Contractor Lic: 905493 DIR# 1000000046 Company:Paul Bui Signature: Printed Name: Title: Date: Respectfully Submitted By: If applicable, the Contractor requires a reasonable amount of time to pretest the entire system including interface with other trades. Failure of other trades to complete their work in a timely manner which causes the Contractor to incur additional expenses to meet the construction schedule will be subject to additional charges. If applicable, all work (installation, testing and inspections) shall be scheduled during regular business hours only. Any work or inspections scheduled outside regular business hours will be subject to additional charges. If applicable, the Contractor will be responsible for scheduling system related inspections. System inspections scheduled by others, resulting in additional cost to the Contractor, shall be subject to additional charges. The Contractor will not be bound to any labor agreements unless the Contractor independently executes such agreements. The person executing this Agreement on behalf of Customer represents and warrants that they are authorized to do so by Customer to bind Customer to all terms herein. As a further inducement to the Contractor to enter into this Agreement, the person executing this Agreement agrees to guarantee the performance of Customer herein and to be personally liable for any payments not made by Customer. The Parties acknowledge that this Agreement is the result of good faith negotiations between the Parties through their respective counsel. Any statute or rule of construction that any ambiguity is to be resolved against the Party that caused such an ambiguity shall not be employed in the interpretation or enforcement of this Agreement. This Agreement may be executed in counterparts, each of which shall be deemed an original, and all of which taken together shall constitute one and the same instrument. In addition, the Parties agree that facsimile and/or electronic signatures shall be acceptable to evidence the Parties’ assent to this Agreement and are deemed equivalent to original “wet ink” signatures for all purposes under this Agreement. If applicable, in order to proceed with design, the Contractor must have a hard copy of all relevant current contract drawings and specifications. CAD files for contract drawings are not acceptable. If applicable, the Contractor shall make every reasonable attempt to obtain a timely plan check. However, the Contractor is in no way responsible for any delays whatsoever due to plan check officials or procedures. Notwithstanding anything to the contrary, HCI shall not be responsible in any way for manufacturer/supplier/supply chain delays for materials. Allen Kandel If Customer requires special wording for Waiver Of Subrogation Certificate, Customer shall request in writing such Certificate from the Contractor and Customer agrees to add and pay $300 to the proposed cost herein. Page 4 of 4Santa Ana PD Fire Alarm Upgrade Devices (Jail)     City Council 22 – 21 5/2/2023 V 072622, Quoted 9/16/22 Page 1 of 5 Ontario ● San Diego ● Irvine ● Pasadena ● Fresno Sacramento ● Pleasanton Telephone: (877) 331-2084 • Fax: (909) 628-7774 FIVE YEAR FIRE SPRINKLER & STANDPIPE SYSTEM INSPECTION AGREEMENT DIR#1000000046 Date: September 16, 2022 Job Site: Santa Ana PD & Jail 60 Civic Center Santa Ana, CA To: Paul Bui FACP: EST Phone: 714-240-2534 From: Lauren Reyes 949-415-9621 Email: pbui@santa-ana.org Scope of Work: HCI Systems Inc. is pleased to present this proposal to perform the Five Year Inspection on the fire sprinkler systems located at the above referenced address. The scope of work performed during these tests is in compliance with the new State Fire Marshal’s requirements, set forth in NFPA 25. The scope of work to be completed is as follows: FIVE YEAR FIRE SPRINKLER & STANDPIPE SYSTEM TESTING  A thorough physical inspection of sprinklers, valves, components, devices, piping, hangers, and assemblies. This includes a thorough walk through and visual inspection of the sprinkler heads in the building.  Main drain flow test.  Perform required roof flow test of standpipe systems utilizing roof manifolds including dry standpipe and fire hose systems.  Examination of sprinkler piping and seismic bracing above concealed spaces/ceilings for acceptable conditions in areas that are accessible. This includes a visual inspection above the ceiling tiles/hard lid to verify proper bracing (spot verification). Be advised that we will pop ceiling tiles in various locations as well as inspect above the hard lid areas where access hatches are available (spot verification).  Back flush of the fire department connections (FDC) serving the sprinkler systems. This will require locating and accessing the check valves for the FDC’s in order to perform a proper backflush of the Fire Department Connections.  Exercise and operation of all sectional and system control valves, and lubrication as needed.  Exercise and lubricate all hose valve outlets in stairwells.     City Council 22 – 22 5/2/2023 V 072622, Quoted 9/16/22 Page 2 of 5 Ontario ● San Diego ● Irvine ● Pasadena ● Fresno Sacramento ● Pleasanton Telephone: (877) 331-2084 • Fax: (909) 628-7774 Inspection Pricing:  Five Year Fire Sprinkler Inspection $ 21,840.00 Allotment for 5 Year Sprinkler Repairs Approximately $25,000.00 Special Instructions and Exclusions  Under the new Title 19 (NFPA 25) standards is an effort to identify areas of corrosion throughout the sprinkler piping network – Therefore, if there are any signs of corrosion found during the flow tests, the following must be completed: 1. An internal inspection must be conducted to check for blockage at the Riser, cross mains and branch lines. 2. Water and deposit samples must be collected and sent to a lab to determine what type(s) of corrosion exist. A report, with recommendations will be sent upon receipt of results. Pricing for this additional work will be provided if we find any signs of corrosion during our test.  Testing to be performed during regular HCI business hours.  Engineering to assist with auxiliary function testing and resetting of equipment (elevators, HVAC/mechanical equipment, etc.).  Access to all areas are to be provided by the facilities engineering staff.  FDC must be accessible for work to be performed.  Notifying inhabitants of the subject building(s) about the time and duration of testing is excluded and is the responsibility of others.  Control of Electric power in the subject building during the testing is excluded and is the responsibility of others.  Billing will take place upon completion of the test/inspection.  Inspection reports will be provided following each inspection. Quote to repair any deficiencies noted will be made in a separate proposal and submitted for approval.  This proposal excludes any and all fees related to re-test, AHJ permits, and background checks.  A facility representative must be present with HCI technicians when entering a residential space, for the purpose of fire/life safety testing only. No other in-house maintenance is to be performed during this period.  Any lack of access or delays to HCI is subsequent to a change order.  This proposal is based on current codes, as of the date listed on this proposal. Any code change that increases the frequency of items to be tested will be subsequent to a change order.  Lift rental is excluded, unless otherwise listed above in the pricing.  Unless expressly stated otherwise under the Scope of Work, the price quoted EXCLUDES any prevailing wage, special wage, and/or certified payroll.  Pricing is based on all testing being performed on same day(s). If a return trip is required due to the customer, our published labor rates will apply. 72 hours (3 business days) is required to cancel a scheduled test or a 20% rescheduling fee will be applied.  This proposal is valid for 30 days.     City Council 22 – 23 5/2/2023 V 072622, Quoted 9/16/22 Page 3 of 5 Ontario ● San Diego ● Irvine ● Pasadena ● Fresno Sacramento ● Pleasanton Telephone: (877) 331-2084 • Fax: (909) 628-7774 Thank you for the opportunity to review your needs and offer this proposal. Please feel free to contact me if you have any questions or concerns at 949-415-9621. Sincerely, Lauren Reyes HCI Systems Inc. State Contractors License. C-10, C-16 #905493 Authorization to Proceed If you would like us to proceed with the work included in this proposal, please sign below and return to HCI. Proposal is accepted in accordance with the attached Terms & Conditions. Company Proposal Approved By (Signature) Date Printed Name PO# (if required) Title     City Council 22 – 24 5/2/2023 V 072622, Quoted 9/16/22 Page 4 of 5 Ontario ● San Diego ● Irvine ● Pasadena ● Fresno Sacramento ● Pleasanton Telephone: (877) 331-2084 • Fax: (909) 628-7774 Terms & Conditions 1. TERM: The original term of this Agreement is 12 months, starting the month during which services commence. The term will automatically renew itself for an additional 0 months from the last day of the original term or any renewal term unless either you or we give the other at least 30 days prior written notice of its intention to cancel the Agreement at the end of the original term or at the end of the applicable renewal term. 2. Customer agrees:  To provide free access to all areas of the facility covered by the fire alarm system. Where necessary, the customer will provide a person familiar with the facility who can gain access to all areas;  To provide the necessary equipment or lifts to reach inaccessible equipment and peripherals;  To supply suitable electrical service, and;  That in the event of any emergency or system failure, reasonable safety precautions will be taken to protect life and property (including fire watch) during the period of time from when HCI is first notified of the emergency or failure and until such time that HCI notifies the customer that the system is operational or that the emergency has cleared. 3. This Agreement assumes the system covered is in maintainable condition. If repairs are found necessary upon inspection, a proposal for repair at an additional cost will be submitted for approval. Should such repair proposal be declined, those non- maintainable items will be removed from the service agreement and the contract amount adjusted accordingly. 4. It is understood that repair, replacement and emergency service provisions apply only to the systems and equipment covered by this agreement and identified in the List of Covered Equipment. Repair or replacement of non-maintainable parts of the system such as, but not limited to, unit cabinets, insulating materials, electrical wiring, structural supports and other non-moving parts, is expressly excluded from this Agreement. 5. Emergency Service Exclusions. Emergency Service does not include travel expense, material and labor charges required as a result of accident, fire, storm, water, negligence, misuse, vandalism, power failure, source current fluctuations, lighting surges, any failure whatsoever resulting in whole or in part from a non-HCI installation, parts, service, attachments, or devices, or any other cause external to the equipment. Emergency Service will be provided in accordance with the description provided in Scope of Work. All services will be provided during normal business hours unless outlined elsewhere in this agreement. 6. If HCI tests a system that was not installed by HCI, HCI assumes no liability for that system either in whole or in part, and we expressly disclaim any liability or warranty, as such system or any of its components not installed by us. Any components that are installed by us or repaired by us are subject to the limited warranty given in the applicable repair agreement. It is not our duty to investigate or inquire into your legal obligations to any third party with respect to any system that we inspect, or any of its components not installed by us, and you agree to provide third party indemnification to HCI in the event of any third party claims arising out of testing under this agreement. 7. HCI may transfer or assign this Agreement to any other fire alarm company or financing institution without notice to you. You may not transfer this Agreement to someone else (including someone who purchases or leases or subleases your premises) unless we pre-approve the transfer in writing. We may use subcontractors to provide the services herein. 8. HCI will not reload software, nor make repairs or replacements necessitated by reason of negligence or misuse of the equipment by others, or caused by lightning, electrical storm, or other violent weather, or by any cause beyond HCI control except ordinary wear and tear. 9. The customer shall promptly notify HCI of any malfunction in the system(s) that comes to the customer’s attention. HCI will not be responsible for fire watch in the event of system failure. 10. It is mutually understood that in providing the services included in this Agreement, HCI is not an insurer and does not guarantee any damage to property or injury to person will not occur. 11. Multiyear Agreements: HCI shall modify the annual amount at the renewal date and the Agreement shall otherwise continue without change. However, the customer may notify HCI within 30 days of receipt of the modification of a decision to terminate or renegotiate the services being provided, rather than accept the new amount. Standard HCI labor rates for service repair and maintenance work are subject to change for the duration of this agreement. 12. Neither HCI or its representative shall be liable to the purchaser or anyone else for any liability, claim, loss, damage or expense of any kind, or for any direct, consequential, collateral or incidental damages, relative to or arising from or caused directly by the equipment, its installation, its service, or the use thereof or any deficiency, defect or inadequacy of the equipment. It is expressly agreed that purchaser’s exclusive remedy for any cause of action relating to the purchase, installation, service and/or use of equipment shall be for damages and HCI liability for any and all losses or damages resulting from any cause whatsoever, including negligence, shall in no event exceed the price of the service agreement for the equipment in respect to which the claim is made or, at the election of HCI, the restoration or replacement or repair of such equipment. 13. Fire watch is excluded.     City Council 22 – 25 5/2/2023 V 072622, Quoted 9/16/22 Page 5 of 5 Ontario ● San Diego ● Irvine ● Pasadena ● Fresno Sacramento ● Pleasanton Telephone: (877) 331-2084 • Fax: (909) 628-7774 14. Payments are due within 30 days of the submittal of an invoice. Overdue payments shall bear interest at the rate of 1–1/2% per month from the date on which payment is due until paid. 15. If any dispute arises out of this Agreement, such dispute shall be subject to Arbitration at the sole discretion of HCI. If any arbitration or action at law or equity shall be brought on account of any breach of this Agreement or to enforce or interpret any of its provisions, the prevailing party shall be entitled to recover from the other party its reasonable attorneys' fees, which shall be fixed by the tribunal or court and be made a part of any award or judgment rendered. 16. This Agreement shall be governed and construed in accordance with the laws of the state of California. Both parties agree to submit to the exclusive venue and jurisdiction of the courts of California for any enforcement of Arbitration awards and ensuing litigation pertaining to this Agreement. 17. The person executing this Agreement on behalf of Customer represents and warrants that they are authorized to do so by Customer to bind Customer to all terms herein. As a further inducement to HCI to enter into this Agreement, the person executing this Agreement agrees to guarantee the performance of Customer herein and to be personally liable for any payments not made by Customer. 18. The Parties acknowledge that this Agreement is the result of good faith negotiations between the Parties through their respective counsel. Any statute or rule of construction that any ambiguity is to be resolved against the Party that caused such an ambiguity shall not be employed in the interpretation or enforcement of this Agreement. 19. This Agreement may be executed in counterparts, each of which shall be deemed an original, and all of which taken together shall constitute one and the same instrument. In addition, the Parties agree that facsimile and/or electronic signatures shall be acceptable to evidence the Parties’ assent to this Agreement and are deemed equivalent to original “wet ink” signatures for all purposes under this Agreement.     City Council 22 – 26 5/2/2023 V 082622.1, Quoted 9/16/22 Page 1 of 6 Ontario ● San Diego ● Irvine ● Pasadena ● Fresno Sacramento ● Pleasanton Telephone: (877) 331-2084 • Fax: (909) 628-7774 FIRE / LIFE SAFETY TEST & INSPECT AGREEMENT DIR#1000000046 Date: September 16, 2022 Job Site: Santa Ana PD & Jail 60 Civic Center Plaza Santa Ana, CA 92702 To: Paul Bui FACP: EST Phone: 714-240-2534 From: Lauren Reyes 949-415-9621 Email: pbui@santa-ana.org Scope of Work: HCI Systems Inc. is pleased to present this proposal to perform the Fire/Life Safety Inspections on the system located at the above referenced address. The scope of work and details of the inspections to be completed is as follows: Semi-Annual Fire Alarm Test HCI will perform the inspection on the Fire Alarm System two (2) times per year (50% of the building each time), audio/visuals, magnetic door holds, auxiliary functions (HVAC shutdown, elevator recall, etc.), and central station monitoring. HCI will test all waterflow and tamper switches during this inspection. HCI will test and inspect all fire alarm related devices and functions, per NFPA 72. Quarterly & Annual Fire Sprinkler System Inspection HCI will perform one (1) Annual Sprinkler Inspection to include the visual inspection of the sprinkler heads (in all areas accessible during the inspection) and the required main drain test. Be advised that waterflow and tamper switches will be tested one (1) time during the annual fire alarm inspection as noted above. Annual Fire Hydrant Flow Test HCI will perform the required annual flow test of the four (4) onsite fire hydrants as required per NFPA 25 (Section 7.2.2.5). HCI will attempt to locate road box to access the fire hydrant shut off valve. Hydrant will be opened fully and water flowed until all foreign material has cleared. Annual Fire Pump Inspection HCI will perform the annual fire pump inspection on one(1) fire pump. NFPA 25 requires that an annual flow test of the pump assembly be performed to determine its ability to continue to attain satisfactory performance at shutoff, rated flow, and peak loads. Annual flow tests allow for year-by-year comparisons of pump performance. Semi-Annual Kitchen Hood Inspection HCI will perform the required semi-annual inspections of the kitchen hood systems per NFPA 17A. This inspection will take place in intervals of 6 months. See table below for labor and material costs. Type Price Fusible Links (165 deg - 500 deg) $ 20.00 per link (to be determined during inspection) Rubber Blow-Off Caps $ 6.00 per cap (to be determined during inspection) Metal Blow-Off Caps $ 26.00 per cap (to be determined during inspection)     City Council 22 – 27 5/2/2023 V 082622.1, Quoted 9/16/22 Page 2 of 6 Ontario ● San Diego ● Irvine ● Pasadena ● Fresno Sacramento ● Pleasanton Telephone: (877) 331-2084 • Fax: (909) 628-7774 Following each inspection noted above will be a detailed report. Any deficiencies noted will be quoted on a separate proposal. Annual Cost Summary YEAR 1:  Semi-Annual Fire Alarm Testing/Inspection $ 6,267.50/insp. ($12,535.00/year)  Semi-Annual Hood Inspection $ 1,125.00 for one inspection (other semi-annual inspection is included with one of the fire alarm inspections)  Annual Fire Sprinkler Inspection $ 4,320.00  Annual Fire Hydrant Testing $ 540.00  Annual Fire Pump Inspection $ 1,080.00  TOTAL ANNUAL INVESTMENT is “Not to Exceed” $ 19,600.00 YEAR 2:  Semi-Annual Fire Alarm Testing/Inspection $ 6,500.00/insp. ($13,000.00/year)  Semi-Annual Hood Inspection $ 1,150.00 for one inspection (other semi-annual inspection is included with one of the fire alarm inspections)  Annual Fire Sprinkler Inspection $ 4,500.00  Annual Fire Hydrant Testing $ 575.00  Annual Fire Pump Inspection $ 1,150.00  TOTAL ANNUAL INVESTMENT is “Not to Exceed” $ 20,400.00 YEAR 3:  Semi-Annual Fire Alarm Testing/Inspection $ 6,695.00 ($13,390.00/year)  Semi-Annual Hood Inspection $ 1,175.00 for one inspection (other semi-annual inspection is included with one of the fire alarm inspections)  Annual Fire Sprinkler Inspection $ 4,635.00  Annual Fire Hydrant Testing $ 595.00  Annual Fire Pump Inspection $ 1,185.00  TOTAL ANNUAL INVESTMENT is “Not to Exceed” $ 20,980.00 Special Instructions and Exclusions  Testing to be performed during regular HCI business hours.  Engineering to assist with auxiliary function testing and resetting of equipment (elevators, HVAC/mechanical equipment, etc.).  Notifying inhabitants of the subject building(s) about the time and duration of testing is excluded and is the responsibility of others.  Control of Electric power in the subject building during the testing is excluded and is the responsibility of others.  Access to all areas are to be provided by the facilities engineering staff.  Billing will take place upon completion of the test/inspection.  Inspection reports will be provided following each inspection. Quote to repair any deficiencies noted will be made in a separate proposal and submitted for approval.     City Council 22 – 28 5/2/2023 V 082622.1, Quoted 9/16/22 Page 3 of 6 Ontario ● San Diego ● Irvine ● Pasadena ● Fresno Sacramento ● Pleasanton Telephone: (877) 331-2084 • Fax: (909) 628-7774  This proposal excludes semi-annual visual inspections of all fire alarm control and/or peripheral equipment.  This proposal excludes sensitivity testing.  This proposal excludes any and all fees related to re-test, AHJ permits, and background checks.  A facility representative must be present with HCI technicians when entering a residential space, for the purpose of fire/life safety testing only. No other in-house maintenance is to be performed during this period.  Any lack of access or delays to HCI is subsequent to a change order.  This proposal is based on current codes, as of the date listed on this proposal. Any code change that increases the frequency of items to be tested will be subsequent to a change order.  Devices provided to HCI via a previous test report or point list is what this quote is based on. Additional devices found will be subsequent to a change order.  If facility preforms a remodel and additional devices are added, a new proposal will need to be generated.  Lift rental is excluded, unless otherwise listed above in the pricing.  Unless expressly stated otherwise under the Scope of Work, the price quoted EXCLUDES any prevailing wage, special wage, and/or certified payroll.  Pricing is based on all testing being performed on same day(s). If a return trip is required due to the customer, standard HCI labor rates will apply. 72 hours (3 business days) is required to cancel a scheduled test or a 20% rescheduling fee will be applied.  This proposal is valid for 30 days. Service Labor Rates HCI publishes an official Service Labor Rate Schedule at least once per year and they are subject to change. The published rate schedule includes current standard labor rates. Service calls will be charged at the current published rate made available at time of service. Thank you for the opportunity to review your needs and offer this proposal. Please feel free to contact me if you have any questions or concerns at 949-415-9621. Sincerely, Lauren Reyes HCI Systems Inc. State Contractors License. C-10, C-16 #905493     City Council 22 – 29 5/2/2023 V 082622.1, Quoted 9/16/22 Page 4 of 6 Ontario ● San Diego ● Irvine ● Pasadena ● Fresno Sacramento ● Pleasanton Telephone: (877) 331-2084 • Fax: (909) 628-7774 Authorization to Proceed If you would like us to proceed with the work included in this proposal, please sign below and return to HCI. Proposal is accepted in accordance with the attached Terms & Conditions. Company Proposal Approved By (Signature) Date Printed Name PO# (if required) Title     City Council 22 – 30 5/2/2023 V 082622.1, Quoted 9/16/22 Page 5 of 6 Ontario ● San Diego ● Irvine ● Pasadena ● Fresno Sacramento ● Pleasanton Telephone: (877) 331-2084 • Fax: (909) 628-7774 Terms & Conditions 1. TERM: The original term of this Agreement is 12 months, starting the month during which services commence. The term will automatically renew itself for an additional 36 months from the last day of the original term or any renewal term unless either you or we give the other at least 30 days prior written notice of its intention to cancel the Agreement at the end of the original term or at the end of the applicable renewal term. 2. Customer agrees:  To provide free access to all areas of the facility covered by the fire alarm system. Where necessary, the customer will provide a person familiar with the facility who can gain access to all areas;  To provide the necessary equipment or lifts to reach inaccessible equipment and peripherals;  To supply suitable electrical service, and;  That in the event of any emergency or system failure, reasonable safety precautions will be taken to protect life and property (including fire watch) during the period of time from when HCI is first notified of the emergency or failure and until such time that HCI notifies the customer that the system is operational or that the emergency has cleared. 3. This Agreement assumes the system covered is in maintainable condition. If repairs are found necessary upon inspection, a proposal for repair at an additional cost will be submitted for approval. Should such repair proposal be declined, those non- maintainable items will be removed from the service agreement and the contract amount adjusted accordingly. 4. It is understood that repair, replacement and emergency service provisions apply only to the systems and equipment covered by this agreement and identified in the List of Covered Equipment. Repair or replacement of non-maintainable parts of the system such as, but not limited to, unit cabinets, insulating materials, electrical wiring, structural supports and other non-moving parts, is expressly excluded from this Agreement. 5. Emergency Service Exclusions. Emergency Service does not include travel expense, material and labor charges required as a result of accident, fire, storm, water, negligence, misuse, vandalism, power failure, source current fluctuations, lighting surges, any failure whatsoever resulting in whole or in part from a non-HCI installation, parts, service, attachments, or devices, or any other cause external to the equipment. Emergency Service will be provided in accordance with the description provided in Scope of Work. All services will be provided during normal business hours unless outlined elsewhere in this agreement. 6. If HCI tests a system that was not installed by HCI, HCI assumes no liability for that system either in whole or in part, and we expressly disclaim any liability or warranty, as such system or any of its components not installed by us. Any components that are installed by us or repaired by us are subject to the limited warranty given in the applicable repair agreement. It is not our duty to investigate or inquire into your legal obligations to any third party with respect to any system that we inspect, or any of its components not installed by us, and you agree to provide third party indemnification to HCI in the event of any third party claims arising out of testing under this agreement. 7. HCI may transfer or assign this Agreement to any other fire alarm company or financing institution without notice to you. You may not transfer this Agreement to someone else (including someone who purchases or leases or subleases your premises) unless we pre-approve the transfer in writing. We may use subcontractors to provide the services herein. 8. HCI will not reload software, nor make repairs or replacements necessitated by reason of negligence or misuse of the equipment by others, or caused by lightning, electrical storm, or other violent weather, or by any cause beyond HCI control except ordinary wear and tear. 9. The customer shall promptly notify HCI of any malfunction in the system(s) that comes to the customer’s attention. HCI will not be responsible for fire watch in the event of system failure. 10. It is mutually understood that in providing the services included in this agreement, HCI is not an insurer and does not guarantee any damage to property or injury to person will not occur. 11. Multiyear Agreements: HCI shall modify the annual amount at the renewal date and the Agreement shall otherwise continue without change. However, the customer may notify HCI within 30 days of receipt of the modification of a decision to terminate or renegotiate the services being provided, rather than accept the new amount. Standard HCI labor rates for service repair and maintenance work are subject to change for the duration of this agreement. 12. Neither HCI or its representative shall be liable to the purchaser or anyone else for any liability, claim, loss, damage or expense of any kind, or for any direct, consequential, collateral or incidental damages, relative to or arising from or caused directly by the equipment, its installation, its service, or the use thereof or any deficiency, defect or inadequacy of the equipment. It is expressly agreed that purchaser’s exclusive remedy for any cause of action relating to the purchase, installation, service and/or use of equipment shall be for damages and HCI liability for any and all losses or damages resulting from any cause whatsoever, including negligence, shall in no event exceed the price of the service agreement for the equipment in respect to which the claim is made or, at the election of HCI, the restoration or replacement or repair of such equipment. 13. Fire watch is excluded.     City Council 22 – 31 5/2/2023 V 082622.1, Quoted 9/16/22 Page 6 of 6 Ontario ● San Diego ● Irvine ● Pasadena ● Fresno Sacramento ● Pleasanton Telephone: (877) 331-2084 • Fax: (909) 628-7774 14. Payments are due within 30 days of the submittal of an invoice. Overdue payments shall bear interest at the rate of 1–1/2% per month from the date on which payment is due until paid. 15. If any dispute arises out of this Agreement, such dispute shall be subject to Arbitration at the sole discretion of HCI. If any arbitration or action at law or equity shall be brought on account of any breach of this Agreement or to enforce or interpret any of its provisions, the prevailing party shall be entitled to recover from the other party its reasonable attorneys' fees, which shall be fixed by the tribunal or court and be made a part of any award or judgment rendered. 16. This Agreement shall be governed and construed in accordance with the laws of the state of California. Both parties agree to submit to the exclusive venue and jurisdiction of the courts of California for any enforcement of Arbitration awards and ensuing litigation pertaining to this Agreement. 17. The person executing this Agreement on behalf of Customer represents and warrants that they are authorized to do so by Customer to bind Customer to all terms herein. As a further inducement to HCI to enter into this Agreement, the person executing this Agreement agrees to guarantee the performance of Customer herein and to be personally liable for any payments not made by Customer. 18. The Parties acknowledge that this Agreement is the result of good faith negotiations between the Parties through their respective counsel. Any statute or rule of construction that any ambiguity is to be resolved against the Party that caused such an ambiguity shall not be employed in the interpretation or enforcement of this Agreement. 19. This Agreement may be executed in counterparts, each of which shall be deemed an original, and all of which taken together shall constitute one and the same instrument. In addition, the Parties agree that facsimile and/or electronic signatures shall be acceptable to evidence the Parties’ assent to this Agreement and are deemed equivalent to original “wet ink” signatures for all purposes under this Agreement.     City Council 22 – 32 5/2/2023 Final Agreement with HCI Systems 2023(26948 7.1)(277696.1) Final Audit Report 2023-04-21 Created:2023-04-21 By:Susan Gorospe (sgorospe@santa-ana.org) Status:Signed Transaction ID:CBJCHBCAABAANHeTHa8I_4UWGAjLSD9yO71iAGiWtt7N "Final Agreement with HCI Systems 2023(269487.1)(277696.1)" History Document created by Susan Gorospe (sgorospe@santa-ana.org) 2023-04-21 - 3:25:00 PM GMT- IP address: 209.59.253.213 Document emailed to hdimitry@hcisystems.net for signature 2023-04-21 - 3:26:00 PM GMT Email viewed by hdimitry@hcisystems.net 2023-04-21 - 3:29:27 PM GMT- IP address: 68.5.202.223 Signer hdimitry@hcisystems.net entered name at signing as Hany Dimitry 2023-04-21 - 3:33:08 PM GMT- IP address: 68.5.202.223 Document e-signed by Hany Dimitry (hdimitry@hcisystems.net) Signature Date: 2023-04-21 - 3:33:10 PM GMT - Time Source: server- IP address: 68.5.202.223 Agreement completed. 2023-04-21 - 3:33:10 PM GMT Names and email addresses are entered into the Acrobat Sign service by Acrobat Sign users and are unverified unless otherwise noted.     City Council 22 – 33 5/2/2023 CITY OF SANTA ANA FY 22/23CIP CAPITAL IMPROVEMENT PROJECT WORKSHEET PROJECT DESCRIPTION: Fire Alarm System Upgrade at Police Administration & Jail Buildings –Phase II (60 & 62 Civic Center Plaza) PROJECT NEED: The original buildings were constructed in the 1990s. The regulations for fire alarm systems require upgrades to current standards for compliance. Phase I of this project was completed in 2020 and included installation of the control panel at the Jail. This second Phase II is necessary to complete the project to include the replacement of the smoke detectors, manual pull stations, control relay, etc. PROJECT TITLE: Fire Alarm System Upgrade-Police Administration & Jail Buildings- Phase II PROJECT CATEGORY: City & Park Facility Improvements Building LOCATION MAP AGENCY:DIVISION:CONTACT:DATE: Police Department Administration Susan Gorospe, Police Department 21-Mar-2023 PROJECT COSTS FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29 730,000 ------ TOTAL 730,000 ------ SOURCE OF FUNDS FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29 730,000 ------ TOTAL 730,000 ------ EXHIBIT 2     City Council 22 – 34 5/2/2023 Police Department www.santa-ana.org/police Item # {{item. number}} City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report May 2, 2023 TOPIC: FY 2023 Urban Areas Security Initiative (UASI) Funding Program AGENDA TITLE Adopt a Resolution for Fiscal Year 2023 Homeland Security Grant Program Funding in the Amount of $5,113,750 RECOMMENDED ACTION Adopt a resolution authorizing the City Manager and/or the Chief of Police or their designee(s), to apply for the FY 2023 Urban Area Security Initiative grant and upon award, enter into an agreement with the State of California, California Governor’s Office of Emergency Services for the period September 1, 2023 through August 31, 2026, in the amount of $5,113,750, of which $835,000 is obligated to the Orange County Intelligence Assessment Center. DISCUSSION This program is approved by Congress through the Consolidated Appropriations Act of 2023, and implemented by the U.S. Department of Homeland Security (DHS) through the Federal Emergency Management Agency (FEMA), to assist high-density urban areas to strengthen the nation’s communities against potential terrorist attacks and other hazards. The Urban Area Security Initiative (UASI) program provides funds to local emergency first responders to enhance security and overall preparedness to prevent, respond to, and recover from acts of terrorism. The grant specifically provides funding for training, planning, equipment, exercises, and technical assistance. In 2006, DHS established a combined UASI in the Orange County Urban Area called the Anaheim/Santa Ana Urban Area (ASAUA) UASI. Since 2007, the City of Santa Ana has been designated the Urban Area Core City and leads the grant responsibility on odd year grant cycles for the entire urban area/county. The Santa Ana Police Department administers the grant within the operational area, and works with the County of Orange and other cities within the Urban Area, to determine current capabilities and needs, and work on established goals and objectives. The City of Santa Ana works in collaboration with the Urban Area to develop projects and implements complimentary strategies to respond to acts of terrorism.     City Council 23 – 1 5/2/2023 FY2023 Urban Areas Security Initiative (UASI) Funding Program May 2, 2023 Page 2 3 4 0 9 Award amounts for each Urban Area are determined using a methodology assessing relative risk of terrorism, in accordance with the 9/11 Act. Over the years, Congress has steadily decreased the amount of funding allocated to the UASI Grant Program. As a result, the total number of Urban Areas and the award amounts have been greatly reduced. Santa Ana’s UASI award amount has steadily decreased from a high of $25,254,334 in 2004 to the current award amount of $5,113,750 for FY 2023. For the FY 2023 UASI grant program the City of Santa Ana will be awarded funding in the amount of $5,113,750, of which $835,000 is obligated to the Orange County Intelligence Assessment Center. The FY 2023 grant will cover the period of September 1, 2023 through August 31, 2026. The State of California, California Governor’s Office of Emergency Services (Cal OES) anticipates finalizing the grant award agreements by the end of the 4th Quarter, 2023. Upon receipt of the official award letter or agreement from Cal OES, the grant award will be presented to City Council for appropriation of the funds in the FY 23-24 budget. FISCAL IMPACT There is no fiscal impact associated with this action. EXHIBIT(S) 1. Resolution Submitted By: David Valentin, Police Chief Approved By: Kristine Ridge, City Manager     City Council 23 – 2 5/2/2023 Resolution No. 2023-XXX Page 1 of 2 RESOLUTION NO. 2023-XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE CITY MANAGER AND THE CHIEF OF POLICE OR THEIR DESIGNEE(S) TO ENTER INTO AN AGREEMENT WITH THE STATE OF CALIFORNIA GOVERNOR’S OFFICE OF EMERGENCY SERVICES FOR THE FY2023 URBAN AREA SECURITY INITIATIVE FUNDING PROGRAM BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1. The City Council of the City of Santa Ana hereby finds, determines and declares as follows: A.The United States Department of Homeland Security has developed the Urban Areas Security Initiative funding program (UASI). UASI provides funds to local emergency first responders to purchase equipment, planning, training, exercises and technical assistance to enhance security and preparedness to prevent, respond to, and recover from acts of terrorism. B.In FY 2006, the United States Department of Homeland Security combined the Anaheim and Santa Ana Urban Areas into a single Urban Area, and provided for shared administrative responsibilities between Santa Ana and Anaheim. In FY 2023, the City of Santa Ana will be the lead administrative agency for UASI funding. C.The City of Santa Ana has been awarded funding from the California Governor’s Office of Emergency Services (CAL OES) for the FY 2023 UASI in the amount of $5,113,750, of which $835,000 is obligated to the Orange County Intelligence Assessment Center. Section 2. The City Council of the City of Santa Ana hereby authorizes the City Manager and/or the Police Chief or their designee(s) to apply for the FY 2023 UASI grant through CAL OES and upon receiving such award, enter into an agreement with CAL OES for the FY 2023 Urban Areas Security Initiative funding program in the amount of $5,113,750, of which $835,000 is obligated to the Orange County Intelligence Assessment Center. The authorization provided herein shall also pertain to any and all grant monies awarded under this grant. Section 3. The City Council of the City of Santa Ana hereby authorizes and directs the City Attorney’s Office to prepare and authorizes the City Manager to enter into reimbursement agreements for all grant related program and project activities including planning, organization, equipment, training, exercise and management and Exhibit 1     City Council 23 – 3 5/2/2023 Resolution No. 2023-XXX Page 2 of 2 administration costs with the County of Orange and any of the cities located in the designated Anaheim/Santa Ana Urban Area for use of the FY 2023 UASI grant funds. Section 4. This Resolution shall take effect immediately upon its adoption by the City Council and the Clerk of the Council shall attest to and certify the vote adopting this Resolution. ADOPTED this 2nd day of May, 2023. _______________________ Valerie Amezcua Mayor APPROVED AS TO FORM: Sonia R. Carvalho, City Attorney By:________________________ Tamara Bogosian Sr. Assistant City Attorney AYES: Councilmembers _______________________________________ NOES: Councilmembers _______________________________________ ABSTAIN: Councilmembers _______________________________________ NOT PRESENT: Councilmembers _______________________________________ CERTIFICATE OF ATTESTATION AND ORIGINALITY I, Jennifer L. Hall, Clerk of the Council, do hereby attest to and certify the attached Resolution No. 2023-XXX to be the original resolution adopted by the City Council of the City of Santa Ana on May 2, 2023. Date: ________________ ____________________________________ Clerk of the Council City of Santa Ana     City Council 23 – 4 5/2/2023 Parks, Recreation, and Community Services www.santa-ana.org/parks Item # 24 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report May 2, 2023 TOPIC: Resolution and Donation Agreement for Science, Technology, Engineering, and Mathematics (STEM) Focused Amenities at Madison Park and Angels Community Park AGENDA TITLE: Resolution Accepting the Donation of Science, Technology, Engineering, and Mathematics (STEM) Focused Amenities at Madison Park and Angels Community Park from the University of California Irvine School of Education, and a Donation Agreement with the University of California Irvine School of Education for the Installation of these Amenities at Madison Park and Angels Community Park. RECOMMENDED ACTION 1. Adopt a resolution to accept the donation of Science, Technology, Engineering, and Mathematics (STEM) focused amenities at Madison Park and Angels Park from the University of California, Irvine School of Education. 2. Authorize the City Manager to execute a donation agreement with The Regents of the University of California, Irvine School of Education for the installation of the STEM-focused amenities at Madison Park and Angels Community Park. The amenities are valued at approximately $249,000 and will come at no cost to the City. The agreement is valid from April 18, 2023, through December 31, 2023, subject to non-substantive changes approved by the City Manager and City Attorney. DISCUSSION The University of California, Irvine School of Education’s STEM Learning Lab research team reimagines public park spaces with Science, Technology, Engineering, and Mathematics (STEM) learning activities and experiences for children. The University of California, Irvine School of Education has selected the City of Santa Ana as a recipient of a new playful learning landscape. This landscape will include a Number Ball and Fraction Ball court, a Parkopolis board game at Madison Park, and a How Tall Am I chart and Loteria activity panel at Angels Community Park. These additions are designed to promote learning opportunities for Santa Ana's youth and will come at no additional cost to the City. All costs associated with the installation of this project will be absorbed by the University of California, Irvine, who will have oversight for the duration of the project, including     City Council 24 – 1 5/2/2023 Resolution and Donation Agreement for Science, Technology, Engineering, and Mathematics (STEM) Focused Amenities at Madison Park and Angels Community Park May 2, 2023 Page 2 3 4 1 4 materials and labor. Since the amenities are overlays on existing surface, there is no expectation of additional maintenance costs on the part of the City as the amenities will be included in the routine upkeep of these surfaces. The following terms are incorporated into the donation agreement: •Installation of Fraction Ball and Number Ball: painted overlay on the basketball court to promote fraction and decimal learning. •Installation of Parkopolis: life-sized board game to promote math and science learning through physical activity. •Installation of How Tall Am I: Growth chart to promote math through height measuring. •Installation of Loteria: Activity panel to promote math and problem solving. FISCAL IMPACT This action will have no fiscal impact on the City. The City does not anticipate any additional maintenance costs due to the nature and type of amenities being installed. The maintenance of these amenities will be included in the overall cleaning and maintenance of Madison Park and Angels Park. EXHIBIT(S) 1. Resolution 2. Agreement 3. Amenities Design and Layout Submitted By: Hawk Scott, Executive Director of Parks, Recreation and Community Services Approved By: Kristine Ridge, City Manager     City Council 24 – 2 5/2/2023 brs 4/18/23 Resolution 2023-XXX Page 1 of 3 RESOLUTION NO. 2023-XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA ACCEPTING THE DONATION OF SCIENCE, TECHNOLOGY, ENGINEERING, AND MATHEMATICS (STEM) FOCUSED AMENITIES FROM THE UNIVERSITY OF CALIFORNIA, IRVINE SCHOOL OF EDUCATION TO PROMOTE STEM LEARNING OPPORTUNITIES AT MADISON PARK AND ANGELS COMMUNITY PARK BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1. The City Council of the City of Santa Ana hereby finds, determines, and declares as follows: A.The University of California, Irvine School of Education’s STEM Learning Lab research team reimagines public park spaces with Science, Technology, Engineering, and Mathematics (STEM) learning activities and experiences. B.The STEM Learning Lab leverages these principles to promote rich learning opportunities in the areas of science, technology, engineering, and math in the places children and families spend time, such as parks, bus stops, playgrounds, and groc ery stores. C.Young children learn best where they can work together when learning opportunities are integrated into the places they already go, when they are actively engaged, and when experiences are meaningful and relevant to their daily lives . D.STEM-focused amenities such as Parkopolis, Fraction Ball, Number Ball, Loteria, and How Tall Am I aim to promote STEM learning opportunities. E.Installation of Fraction Ball and Number Ball, as a painted overlay on the basketball court at Madison Park, will promote fraction and decimal learning. F.Installation of the Parkopolis life-sized board game at Madison Park will promote math and science learning through physical activity. G.The total value of the above STEM-focused amenities and installation have an approximate value of $209,584. H.These STEM-focused amenities will be donated to the City at no cost. Section 2. The City hereby accepts the donation and installation of the STEM - focused amenities referenced above, including Fraction Ball, Number Ball, Parkopolis, Loteria, and How Tall Am I from the University of California, Irvine School of Education to promote and enhance STEM learning opportunities at Madison Park and Angels     City Council 24 – 3 5/2/2023 brs 4/18/23 Resolution 2023-XXX Page 2 of 3 Community Park. Section 3. The City Council hereby authorizes the City Manager, or his or her designee, to execute any documents that are necessary to accept the donation described herein, including but not limited to negotiating and executing the related donation agreement and any amendments thereto on behalf of the City. Section 4. If any section, subsection, sentence, clause, phrase or provision of this Resolution or the application thereof to any person or circumstances is held invalid or unconstitutional by any court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity of any other provision or applications, and to this end the provisions of this Resolution are declared to be severable. The City Council hereby declares that it would have passed this Resolution and each section, subsection, sentence, clause, phrase or provision thereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses, phrases or provisions thereof be declared invalid or unconstitutional. Section 5. This Resolution shall take effect immediately upon its adoption by the City Council, and the Clerk of the Council shall attest to and certify the vote adopting this Resolution. ADOPTED this day of May, 2023. Valerie Amezcua Mayor APPROVED AS TO FORM: Sonia R. Carvalho, City Attorney By: Brandon Salvatierra Deputy City Attorney AYES: Councilmembers NOES: Councilmembers ABSTAIN: Councilmembers NOT PRESENT: Councilmembers     City Council 24 – 4 5/2/2023 brs 4/18/23 Resolution 2023-XXX Page 3 of 3 CERTIFICATE OF ATTESTATION AND ORIGINALITY I, Jennifer L. Hall, Clerk of the Council, do hereby attest to and certify the attached Resolution No. 2023-XXX to be the original resolution adopted by the City Council of the City of Santa Ana on . Date: City Clerk City of Santa Ana     City Council 24 – 5 5/2/2023 Page 1 of 7 DONATION AGREEMENT WITH UNIVERSITY OF CALIFORNIA, IRVINE SCHOOL OF EDUCATION FOR STEM LEARNING ACTIVITIES AND EXPERIENCES IN MADISON PARK AND ANGELS COMMUNITY PARK This Agreement is made and entered into this 2nd day of May 2023 by and between The Regents of the University of California, on behalf of its Irvine Campus School of Education (“UCI”) and the City of Santa Ana, a charter city and Municipal Corporation organized and existing under the Constitution and laws of the State of California (“City”). RECITALS A.The University of California, Irvine School of Education’s STEM Learning Lab research team reimagines public park spaces with Science, Technology, Engineering, and Mathematics (STEM) learning activities and experiences. B.STEM-focused amenities such as Parkopolis, Fraction Ball, Number Ball, Loteria, and How Tall Am I aim to promote STEM learning opportunities. C.These STEM-focused amenities will be donated to City and installed by UCI at no cost to City. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1.SCOPE OF SERVICES UCI shall furnish, at its own expense, all labor, materials, equipment, supplies and other items and services necessary to install Parkopolis, Fraction Ball, and Number Ball at Madison Park and Loteria and How Tall Am I at Angels Community Park by June 1, 2023 or other date as mutually agreed upon by the parties in a signed writing. City grants UCI the right to enter its property for the purpose of installation. 2.COMPENSATION City agrees to accept services to be provided above and UCI agrees to provide services and materials free of charge to the City. This Agreement does not contemplate the payment of monies to UCI on the part of the City. 3.TERM This Agreement shall commence on the date stated above and terminate on December 31, 2023, unless terminated earlier in accordance with Section 12, below. 4.INDEPENDENT CONTRACTOR UCI shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise     City Council 24 – 6 5/2/2023 Page 2 of 7 discretion or control over the professional manner in which UCI performs the services which are the subject matter of this Agreement; however, the services to be provided by UCI shall be provided in a manner consistent with all applicable standards and regulations governing such services. UCI shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 5. INSURANCE UCI shall provide to the City proof of insurance prior to undertaking performance of work under this Agreement. UCI shall maintain and shall require its subcontractors, if any, to obtain and maintain insurance as described below: a. Minimum Scope and Limit of Insurance (1) Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit. (2) Automobile Liability: ISO Form Number CA 00 01 covering any auto (Code 1), or if Contractor has no owned autos, hired, (Code 8) and non-owned autos (Code 9), with a limit no less than $1,000,000 per accident for bodily injury and property damage. (3) Workers’ Compensation: as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease. (4) Broader Coverage: if the Contractor maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City. b. Other Insurance Provisions (1) Additional Insured Status: The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Contractor’s insurance (at least as broad as ISO Form CG 20 10 11 85 or if not available, through the addition of both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 if a later edition is used).     City Council 24 – 7 5/2/2023 Page 3 of 7 (2) Primary Coverage: For any claims related to this contract, the Contractor’s insurance coverage shall be primary coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Contractor’s insurance and shall not contribute with it. (3) Notice of Cancellation: Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the City. (4) Self-Insured Retentions: Self-insured retentions must be declared to and approved by the City. The City may require the Contractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City. (5) Acceptability of Insurers: Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City. (6) Claims Made Policies: If any of the required policies provide claims-made coverage: i. The retroactive date must be shown, and must be before the date of the contract or beginning of contract work. ii. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of contract work. iii. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective date, the Contractor must purchase “extending reporting” coverage for a minimum of five (5) years after completion of work. (7) Verification of Coverage: Contractor shall furnish the City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to City before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor’s obligation to provide them.     City Council 24 – 8 5/2/2023 Page 4 of 7 The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. (8) Subcontractors: Contractor shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from subcontractors. (9) Special Risks or Circumstances: City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. 6. INDEMNIFICATION UCI shall defend, indemnify and hold City, its officers, employees and agents harmless from and against any and all liability, loss, expense (including reasonable attorney’s fee), or claims for injury or damages arising out of the performance of this Agreement but only in proportion to and to the extent such liability, loss, expense, attorneys’ fees, or claims for injury or damages are caused by or result from the negligent or intentional acts or omissions of UCI, its officers, employees or agents. 7. CONFIDENTIALITY If UCI receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, UCI agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. “Confidential Information” shall be clearly marked “Confidential Information.” Confidential information includes not only written information, but also information transferred orally and reduced to writing, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of UCI disclosed in a publicly available source; (c) is in rightful possession of UCI without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by UCI without reference to information disclosed by the City. 8. CONFLICT OF INTEREST CLAUSE UCI covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 9. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or     City Council 24 – 9 5/2/2023 Page 5 of 7 certified mail, postage prepaid, or sent by facsimile or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax: 714-647-6956 Copies to: Parks, Recreation & Community Services Agency City of Santa Ana 20 Civic Center Plaza (M-23) Santa Ana, California 92702 Fax: 714-571-4221 To UCI: University of California Irvine Attn: Erika Blossom, Senior Ancillary Agreements Officer 160 Aldrich Irvine, CA 92697-7600 A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by facsimile, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 10. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and UCI regarding the subject matter herein, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of UCI. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate UCI nor the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein.     City Council 24 – 10 5/2/2023 Page 6 of 7 11. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of UCI, UCI may not assign, transfer, delegate, or subcontract any interest herein, except as already specified in this Agreement, without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City’s ability to have an y of the services, which are the subject to this Agreement performed by City personnel or by other contractors retained by City. 12. TERMINATION This Agreement may be terminated by either party upon thirty (30) days written notice of termination. 13. NON-DISCRIMINATION UCI shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, utilization, promotion, termination or other employment related activities. UCI affirm that it is an equal opportunity employer and shall comply with all applicable federal, state, and local laws and regulations. 14. JURISDICTION-VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 15. PROFESSIONAL LICENSES UCI shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies, including without limitation, the California Bureau of Security and Investigative Services. UCI shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 16. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney’s fees, for any injuries or damages to     City Council 24 – 11 5/2/2023 Page 7 of 7 City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: CITY OF SANTA ANA _____________________ _________________________ Jennifer L. Hall Kristine Ridge City Clerk City Manager APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney By: _____________________ Brandon Salvatierra Deputy City Attorney RECOMMENDED FOR APPROVAL: UNIVERSITY OF CALIFORNIA IRVINE: ______________________________ ______________________________ Hawk Scott Erika Blossom Executive Director of Parks, Recreation & Senior Ancillary Agreements Officer Community Services Agency     City Council 24 – 12 5/2/2023 Exhibit 3 PROJECT ESTIMATE Client: Heising-Simons Foundation 400 Main Street, Ste. 200 Los Altos, CA 94022 Project Name & Address: Parkopolis Santa Ana Madison Park, 1528 S Standard Ave Santa Ana, CA 92707 Job Name: Parkopolis Santa Ana Job Number: B0638 Project Manager: TBD Date: 10/19/2022 Contact: Andres S. Bustamente, Ph.D. Phone: 949-824-7367 Email: asbustam@uci.edu Version: 4 DESCRIPTION Parkopolis Game Board Stencils AMOUNT $1 21,259.20 Materials and labor to fabricate one (1) Parkopolis game board stencil kit, inclusive of one (1) stencil per color. Assumes game board to be 40' x 40'. Assumes Client to provide simplified game board design as a vector (Ai) file, from which Cinnabar Graphics Manager and Graphics Coordinator will design and layout final digital stencil files. Client to provide and proof any written copy, images, and/or illustrations. Excludes cost to license images and/or illustrations. 2 Parkopolis Game Board Key Sign $5,378.15 Materials and labor to fabricate one (1) Parkopolis game board key sign, ~3' W x 2" D x 4' H, consisting of one (1) direct embed aluminum graphic panel mounted on steel post. Panel to explain simplified game with icon key and instructions in English and Spanish. Post to be painted (color TBD), have weather-resistant finish, and be mounted to existing concrete slab. Assumes client to design, provide and proof written copy, images, and/or illustrations for, and layout graphic panel file. Client to provide graphic as vector (Ai) file. Excludes cost to license images and/or illustrations. Includes cost of services of Graphics Manager and Graphics Coordinator to produce template files for cards. 3 Flip Cards $29,370.45Materials and labor to fabricate one (1) double-legged steel flip card frame, ~3'-8.75" W x 5'-4.5" H, with sixteen (16) double-sided cards (~1'-6" W x 2' H each) that flip horizontally on the frame. Each card face to have two (2) sections designed for previous versions of Parkopolis board, stacked with the assigned front and backs accordingly. Frame to be painted (color TBD), have weather-resistant finish, and be mounted to existing concrete slab. Double-sided cards to be direct embed aluminum graphic panels with plastic sleeves and turn handles, each on 180-degree hinge. Final construction to be ADA compliant. Assumes Client to provide simplified design, provide and proof written copy, images, and/or illustrations for, and layout graphic card files. Client to provide graphics as vector (Ai) files. Excludes cost to license images and/or illustrations. Includes cost of services of Graphics Manager and Graphics Coordinator to produce template files for cards. 4 Spinning Wheel $32,635.55 Materials and labor to fabricate (1) spinning wheel frame with two spinning wheels, ~3'-3" W x 2'-11" D x 4'- 1.5" H. Steel frame to be painted (color TBD), have weather-resistant finish, and be mounted to existing concrete slab. Metal frame to be painted for weather proofing, color TBD. Spinners to be engraved two tone HDPE (or similar) with metal grip bars painted and finished to match frame. Assumes one wheel to have numbers one (1) - six (6) and second wheel to have fractions (1/4, 2/4, 3/4, 4/4), five (5), and six (6) . Final construction to be ADA compliant. 4571 Electronics Place • Los Angeles • CA 90039 • 818.842.8190 • cinnabar.com 1 of 4     City Council 24 – 13 5/2/2023 PROJECT ESTIMATE Client: Heising-Simons Foundation 400 Main Street, Ste. 200 Los Altos, CA 94022 Project Name & Address: Parkopolis Santa Ana Madison Park, 1528 S Standard Ave Santa Ana, CA 92707 Job Name: Parkopolis Santa Ana Job Number: B0638 Project Manager: TBD Date: 10/19/2022 Contact: Andres S. Bustamente, Ph.D. Phone: 949-824-7367 Email: asbustam@uci.edu Version: 4 DESCRIPTION Tubulum AMOUNT $5 6 14,579.65 12,960.00 Materials and labor to fabricate one (1) Tubulum with four (4) integral-colored PVC tubes @ 2'-11.5" W x 2'- 4.75" D x 3'-4.5" H. Tubulum frame to be metal, painted (color TBD), have weather-resistant finish, and be mounted to existing concrete slab. Structure holding tubes to be HDPE (or similar; color TBD). Final construction to be ADA compliant. Project Management $ $ Cost of services of Project Manager for sixty-four (64) hours @ $105/hour and Project Coordinator for forty (40) hours @ $75/hour over the course of project duration (Assumes approximately eight (8) weeks from date of approval). Also includes cost of Graphics Manager for sixteen (16) hours @ $90/hour and Graphics Coordinator for twenty-four (24) hours @ $75/hour to oversee QC all graphics production. 7 Technical Design & Engineering 31,080.00 Cost of services of Technical Design Director for eight (8) hours @ $135/hour, Technical Director for twenty- four (24) hours @ $135/hour, Technical Designer for one-hundred and twenty (120) hours @ $85/hour, and Technical Design Coordinator for thirty-two (32) hours @ $75/hour throughout the project's duration to design and provide templates, fabrication approach, shop drawings and CNC files for Line Items 1-5. Also includes engineering of Flip Cards. 8 Packing & Handling Cost of materials and labor to pack and load items 1-5. $ $ $ 870.00 880.009Transportation/Freight Cost of equipment, materials, and labor to ship items 1-5 from Los Angeles to Santa Ana 10 Installation 44,942.40 Includes cost of equipment, materials, and labor to create Parkopolis Game Board and install line items 2-5 on site in Santa Ana in two phases: 1: 40' x 40' Parkopolis game board, as surface treatment on existing concrete slab. Includes cost to prepare and treat slab to receive board game design. Multiple layers of integral-color concrete epoxy mix to be stencil-applied onto treated slab. Timeline of installation TBD, based on final Client design and required surface prep. 2. Installation of line items 2-5 on finished Parkopolis game board by Cinnabar Installation lead and two (2) Cinnabar installers for two (2) days. Assumes work to take place during daytime hours, M-F, and that installation to be non-union. Please note: Game board application requires clean (paint-free) cement with repaired cracks and imperfections. Installation estimate excludes concrete repairs. Client is responsible for assuring installation- ready condition of existing concrete slab. 4571 Electronics Place • Los Angeles • CA 90039 • 818.842.8190 • cinnabar.com 2 of 4     City Council 24 – 14 5/2/2023 PROJECT ESTIMATE Client: Heising-Simons Foundation 400 Main Street, Ste. 200 Los Altos, CA 94022 Project Name & Address: Parkopolis Santa Ana Madison Park, 1528 S Standard Ave Santa Ana, CA 92707 Job Name: Parkopolis Santa Ana Job Number: B0638 Project Manager: TBD Date: 10/19/2022 Contact: Andres S. Bustamente, Ph.D. Phone: 949-824-7367 Email: asbustam@uci.edu Version: 4 DESCRIPTION Estimated Sales Tax (9.25%, City of Santa Ana) City of Santa Ana sales tax, applied to line items 1-5. AMOUNT $11 9,628.60 PROJECT GRAND TOTAL:$203,584.00 DEDUCT ALTERNATE DESCRIPTION Gameboard AMOUNT DA1 Cost reduced from Project Grant Total if existing concrete slab treated with epoxy paint instead of integral- color concrete epoxy mix. Deduction includes materials, fabrication labor, installation labor, and tax. $(8,500.00) (9,079.65) Please note: Gameboard application still requires client (paint-free) cement with repaired cracks and imperfections. DA2 Park Drums Cost reduced from Project Grant Total if tubulum is cut and replaced with park drum set of five (5) in five (5) colors, off the shelf from Willy Goat. Deduction includes materials, fabrication labor, installation labor, and tax. $ Cinnabar pricing is valid for thirty (30) days upon submission to client (10/19/22 - 11/17/22). Cinnabar reserves the right to update pricing should a contract be executed after that period. If the above costs and specifications meet with your approval, please sign and date below and return one executed copy. Client Date 4571 Electronics Place • Los Angeles • CA 90039 • 818.842.8190 • cinnabar.com 3 of 4     City Council 24 – 15 5/2/2023 PROJECT ESTIMATE Client: Heising-Simons Foundation 400 Main Street, Ste. 200 Los Altos, CA 94022 Project Name & Address: Parkopolis Santa Ana Madison Park, 1528 S Standard Ave Santa Ana, CA 92707 Job Name: Parkopolis Santa Ana Job Number: B0638 Project Manager: TBD Date: 10/19/2022 Contact: Andres S. Bustamente, Ph.D. Phone: 949-824-7367 Email: asbustam@uci.edu Version: 4 DESCRIPTION AMOUNT PAYMENT TERMS:PAYMENT AMOUNT: 30% 30% 30% 10% OF PROPOSED TOTAL DUE UPON ACCEPTANCE $ $ $ $ 61,075.20 OF PROPOSED TOTAL DUE AT BEGINNING OF FABRICATION (~THREE (3) WEEKS FROM ACCEPTANCE) OF PROPOSED TOTAL DUE AT BEGINNING OF INSTALLATION (~SIX (6) WEEKS FROM ACCEPTANCE) OF PROPOSED TOTAL DUE UPON FINAL INVOICE (~EIGHT (8) WEEKS FROM ACCEPTANCE) TOTAL: 61,075.20 61,075.20 20,358.40 203,584.00$ Additional Terms and Conditions of the Estimate: 1. Place of Delivery: The Project shall be delivered to CLIENT at CLIENT's job site, located at Madison Park, Santa Ana, CA 92707. 2. Inspection and Title: The Risk of Loss, Damage, and Title shall pass to CLIENT F.O.B. CLIENT'S job site immediately upon CLIENT'S inspection and acceptance of the Project. 3. Taxes: In addition to the Purchase Price, CLIENT shall pay CINNABAR the amount of all governmental taxes, excises and other charges (except taxes on or measured by net income) that CINNABAR may be required to pay with respect to the design and construction of the Project, except where the law otherwise provides. 4. Interpretation and Parol Evidence: The Parties intend this Estimate to be the final, complete and exclusive expression of their agreement concerning the matters contained herein, amendable only by a subsequent writing between the Parties. No course of prior dealings between the Parties and no trade custom shall be relevant to supplement or explain any term used in this Estimate. 5. Authority: No agent, employee or representative of CINNABAR has any authority to bind CINNABAR to any affirmation, representation or warranty concerning the Project designed, constructed and delivered hereunder. Unless an affirmation, representation or warranty made by an agent, employee or representative is specifically included in this Estimate, it has not constituted a part of the basis for this bargain and shall not be in any way enforceable. 6. Remedies: CLIENT'S exclusive remedy, and CINNABAR's limit of liability, for any and all losses or damages resulting from defects related to the Project shall be for the purchase price of the Project. 7. Attorney's Fees and Costs: In the event of any action between the parties to enforce the provisions hereof, the unsuccessful party to such litigation shall pay to the successful party all costs and expenses, including reasonable attorney's fees, that the successful party incurred. 8. Changes to scope may constitute a change order. All change orders must be agreed upon in advance and in writing by CINNABAR and CLIENT. 9. Acceptance: By authorizing the Commencement of any Work herein contained, the Client hereby represents that these terms and conditions are understood and accepted and made part of the Agreement. Parkopolis: $203,584 Number Ball and Fraction Ball Overlays: $6,000 GRAND TOTAL (PARKOPOLIS, NUMBER BALL, FRACTION BALL): $209,584 4571 Electronics Place • Los Angeles • CA 90039 • 818.842.8190 • cinnabar.com 4 of 4     City Council 24 – 16 5/2/2023 EXHIBIT 1 NUMBER BALL/FRACTION BALL $6,000: PARKOPOLIS $203,584:     City Council 24 – 17 5/2/2023 Fraction Ball Number Ball     City Council 24 – 18 5/2/2023     City Council 24 – 19 5/2/2023     City Council 24 – 20 5/2/2023 PLEASE TOUCH MUSEUM DICE TUMBLER REVISION HISTORY DESCRIPTION CLIENT:PLEASE TOUCH MUSEUM 17073 DRAWN BY:UNLESS OTHERWISE SPECIFIED: ALL DIMS ARE IN INCHES [mm] FINISH SURFACE TO BE 639 L. STRAND 2/5/2018 Universal Services AssociatesREVDATEJOB NUMBER: PROJECT: PROJ MGR: 5 HORNE Drive, Folcroft, PA 19032 www.BUILDWITHUSA.com 610-461-0300 0 -DIM LIMITS ON MACHINED SURFACES ARE: DECIMAL XX - “.02 XXX - “.005 FRACTIONAL “1/32 ANGULAR “1/2ƒ PARKOPOLIS CREATION DATE: DRAWING NAME: DICE TUMBLERTHIRD ANGLE PROJECTION THIS DRAWING INCLUDES INFORMATION PROPRIETARY TO UNIVERSAL SERVICES ASSOCIATES,INC. AND SHALL NOT BE USED OR DUPLICATED WITHOUT PERMISSION PG SIZE:SHEET:REV: S:\!M-SClients\PleaseTouch\17073 - Parkopolis\DesignIP\Drawings\17073_DICE TUMBLER\17073_DICE_TUMBLER.idw B 1 of 5 1     City Council 24 – 21 5/2/2023 PLAN VIEW SCALE 1/16 BOTH GRIP AREAS HAVE A MOLDED IN CIRCULAR DOT PATTERN. P24 3'-51 4" 29 1'-47 16" 3 4 LEFT ELEV. SCALE 1/16 3'-101316 "3'-31 4" FRONT ELEV. SCALE 1/16 RIGHT ELEV. SCALE 1/16 REVISION HISTORY DESCRIPTION CLIENT:PLEASE TOUCH MUSEUM 17073 DRAWN BY:UNLESS OTHERWISE SPECIFIED: ALL DIMS ARE IN INCHES [mm] FINISH SURFACE TO BE 639 L. STRAND Universal Services AssociatesREVDATEJOB NUMBER: PROJECT: PROJ MGR: 5 HORNE Drive, Folcroft, PA 19032 www.BUILDWITHUSA.com 610-461-0300 1 2/5/2018 DIM LIMITS ON MACHINED SURFACES ARE: DECIMAL XX - “.02 XXX - “.005 FRACTIONAL “1/32 ANGULAR “1/2ƒ PARKOPOLIS CREATION DATE:2/5/2018 DRAWING NAME: DICE TUMBLERTHIRD ANGLE PROJECTION THIS DRAWING INCLUDES INFORMATION PROPRIETARY TO UNIVERSAL SERVICES ASSOCIATES,INC. AND SHALL NOT BE USED OR DUPLICATED WITHOUT PERMISSION PG SIZE:SHEET:REV: S:\!M-SClients\PleaseTouch\17073 - Parkopolis\DesignIP\Drawings\17073_DICE TUMBLER\17073_DICE_TUMBLER.idw B 2 of 5 1     City Council 24 – 22 5/2/2023 11 6338K474_OIL-EMBEDDED FLANGED SLEEVE BEARING 14 15917073_FOAM DICE 1 17073_FOAM DICE 217073_LOAD DOOR 10 2782T750_HIGH-LOAD DOUBLE SEALED BALL BEARING 11 136338K474_OIL-EMBEDDED FLANGED SLEEVE BEARING 8 17073_RUBBER HAND GRIP TRIMAGITATOR_213 17073_RUBBER HAND GRIP TRIM 212 17073_AXEL_CAP 3 17073_DT_END CAPS17073_DT_AXEL 11 6338K474_OIL-EMBEDDED FLANGED SLEEVE BEARING 2 17073_DT_END CAPS 10 2782T750_HIGH-LOAD DOUBLE SEALED BALL BEARING 1 17073_CLEAR ACRYLIC TUBE 12 17073_AXEL_CAP 1146338K474_OIL-EMBEDDED FLANGED SLEEVE BEARING17073_DT_SIDE WALLS 6 17073_DT_SIDE PANELS 56 17073_DT_SIDE PANELS 7 17073_DT_TOP PANEL17073_DT_STUD 4 17073_DT_SIDE WALLS REVISION HISTORY DESCRIPTION CLIENT:PLEASE TOUCH MUSEUM DRAWN BY: PROJ MGR: UNLESS OTHERWISE SPECIFIED: ALL DIMS ARE IN INCHES [mm] FINISH SURFACE TO BE 639 L. STRAND Universal Services AssociatesREVDATEJOB NUMBER: PROJECT: 17073 5 HORNE Drive, Folcroft, PA 19032 www.BUILDWITHUSA.com 610-461-0300 1 2/5/2018 DIM LIMITS ON MACHINED SURFACES ARE: DECIMAL XX - “.02 XXX - “.005 PARKOPOLIS CREATION DATE:2/5/2018 DRAWING NAME:FRACTIONAL “1/32 ANGULAR “1/2ƒDICE TUMBLERTHIRD ANGLE PROJECTION THIS DRAWING INCLUDES INFORMATION PROPRIETARY TO UNIVERSAL SERVICES ASSOCIATES,INC. AND SHALL NOT BE USED OR DUPLICATED WITHOUT PERMISSION PG SIZE:SHEET:REV: S:\!M-SClients\PleaseTouch\17073 - Parkopolis\DesignIP\Drawings\17073_DICE TUMBLER\17073_DICE_TUMBLER.idw B 3 of 5 1     City Council 24 – 23 5/2/2023 PARTS LIST ITEM 1 PART NUMBER 17073_CLEAR ACRYLIC TUBE VENDOR MATERIAL QTY 1 DESCRIPTION WIDTH LENGTH 36 THICKNESS 1/4 in DIAMETER 24 inPLEXIGLASS 2 17073_DT_END CAPS Polyethylene, High Density Aluminum 6061 Polyethylene, High Density Polyethylene, High Density Polyethylene, High Density Plywood, Finish Polyethylene, High Density Polyethylene, High Density Generic 2 1 1/2 in 24 in 3 4 17073_DT_AXEL 1 2 39 3/4 3/4 in 17073_DT_SIDE WALLS 31 48 3/4 in 3/4 in 3/4 in 15/16 85 6 17073_DT_TOP PANEL 1 2 37 3/4 17073_DT_SIDE PANELS 16 9/16 37 3/4 7 8 17073_DT_STUD AGITATOR_2 4 5 15 1 15 1/4 34 1/2 3/4 in 3/4 in 9 17073_LOAD DOOR 1 2 7 7/8 3/4 in 10 2782T750_HIGH-LOAD DOUBLE SEALED BALL BEARING STEP AP203 STEP AP203116338K474_OIL-EMBED DED FLANGED SLEEVE BEARING Generic 4 12 13 17073_AXEL_CAP Polyethylene, High Density Generic 2 2 4 9/16 4 9/16 1 1/2 in 17073_RUBBER HAND GRIP TRIM 14 15 17073_FOAM DICE 1 17073_FOAM DICE 2 Generic Generic 1 1 6 6 6 6 6 in 6 in REVISION HISTORY DESCRIPTION CLIENT:PLEASE TOUCH MUSEUM 17073 DRAWN BY:UNLESS OTHERWISE SPECIFIED: ALL DIMS ARE IN INCHES [mm] FINISH SURFACE TO BE 639 L. STRAND Universal Services AssociatesREVDATEJOB NUMBER: PROJECT: PROJ MGR: 5 HORNE Drive, Folcroft, PA 19032 www.BUILDWITHUSA.com 610-461-0300 1 2/5/2018 DIM LIMITS ON MACHINED SURFACES ARE: DECIMAL XX - “.02 XXX - “.005 FRACTIONAL “1/32 ANGULAR “1/2ƒ PARKOPOLIS CREATION DATE:2/5/2018 DRAWING NAME: DICE TUMBLERTHIRD ANGLE PROJECTION THIS DRAWING INCLUDES INFORMATION PROPRIETARY TO UNIVERSAL SERVICES ASSOCIATES,INC. AND SHALL NOT BE USED OR DUPLICATED WITHOUT PERMISSION PG SIZE:SHEET:REV: S:\!M-SClients\PleaseTouch\17073 - Parkopolis\DesignIP\Drawings\17073_DICE TUMBLER\17073_DICE_TUMBLER.idw B 4 of 5 1     City Council 24 – 24 5/2/2023 B R2 P24R1516 2 PIECES OF 3/4 HDPE SCREWED TOGETHER.8R2 TYP. 8 334 TYP.4 P7 TYP. P7R6 TYP.313 16 P5 TYP. 151 4 1675ƒ TYP.21 8 P7 8 P13 415 169 16 P231 2R2 TYP.4 3 43'-101316 "BSECTION B-B SCALE 1/16 SIDE WALLSTUMBLER BASE C A 1P24 4 1 4 3'-11 2"3'-33 4 " SECTION C-C SCALE 1 / 16 C DICE TUMBLER SECTION A-A SCALE 1/16 A REVISION HISTORY DESCRIPTION CLIENT:PLEASE TOUCH MUSEUM 17073 DRAWN BY:UNLESS OTHERWISE SPECIFIED: ALL DIMS ARE IN INCHES [mm] FINISH SURFACE TO BE 639 L. STRAND 2/5/2018 Universal Services AssociatesREVDATEJOB NUMBER: PROJECT: PROJ MGR: 5 HORNE Drive, Folcroft, PA 19032 www.BUILDWITHUSA.com 610-461-0300 1 2/5/2018 DIM LIMITS ON MACHINED SURFACES ARE: DECIMAL XX - “.02 XXX - “.005 FRACTIONAL “1/32 ANGULAR “1/2ƒ PARKOPOLIS CREATION DATE: DRAWING NAME: DICE TUMBLERTHIRD ANGLE PROJECTION THIS DRAWING INCLUDES INFORMATION PG SIZE:SHEET:REV:PROPRIETARY TO UNIVERSAL SERVICES ASSOCIATES,INC. AND SHALL NOT BE USED OR DUPLICATED WITHOUT PERMISSIONS:\!M-SClients\PleaseTouch\17073 - Parkopolis\DesignIP\Drawings\17073_DICE TUMBLER\17073_DICE_TUMBLER.idw B 5 of 5 1     City Council 24 – 25 5/2/2023 PLEASE TOUCH MUSEUM TUBULUM STATION REVISION HISTORY DESCRIPTION CLIENT:PLEASE TOUCH MUSEUM 17073 DRAWN BY:UNLESS OTHERWISE SPECIFIED: ALL DIMS ARE IN INCHES [mm] FINISH SURFACE TO BE 639 lstrand Universal Services AssociatesREVDATEJOB NUMBER: PROJECT: PROJ MGR: 5 HORNE Drive, Folcroft, PA 19032 www.BUILDWITHUSA.com 610-461-0300 1 2/7/2018 DIM LIMITS ON MACHINED SURFACES ARE: DECIMAL XX - “.02 XXX - “.005 FRACTIONAL “1/32 ANGULAR “1/2ƒ PARKOPOLIS CREATION DATE:2/7/2018 DRAWING NAME: TUBULUM STATIONTHIRD ANGLE PROJECTION THIS DRAWING INCLUDES INFORMATION PROPRIETARY TO UNIVERSAL SERVICES ASSOCIATES,INC. AND SHALL NOT BE USED OR DUPLICATED WITHOUT PERMISSION PG SIZE:SHEET:REV: S:\!M-SClients\PleaseTouch\17073 - Parkopolis\DesignIP\Drawings\17073_TUBULUM\17073_TUBULUM_STATION.idw B 1 of 5 1     City Council 24 – 26 5/2/2023 16 17073_END CAP 10 17073_TUBE TOP PANEL 12 17073_TUBE_STUD WALL 17 17073_CAP VENT PANEL 1 17073_DT_SIDE WALLS 1491817073_TUBE WALL 17073_4IN TUBE17073_DRUM HEADS 2 2389K290_DRAIN WASTE VENT STD-WALL WHITE PVC FITTING 7 17073_26.5IN TUBE 11 17073_TUBE_BASE PANEL 5 17073_30IN TUBE 16 17073_END CAP 17 17073_CAP VENT PANEL6 17073_23IN TUBE 4 17073_19.5IN TUBE 9 317073_TUBE WALL 17073_7IN TUBE 12 17073_TUBE_STUD WALL 1 17073_DT_SIDE WALLS 2 11 2389K290_DRAIN WASTE VENT STD-WALL WHITE PVC FITTING 17073_TUBE_BASE PANEL REVISION HISTORY DESCRIPTION CLIENT:PLEASE TOUCH MUSEUM DRAWN BY:UNLESS OTHERWISE SPECIFIED: ALL DIMS ARE IN INCHES [mm] FINISH SURFACE TO BE 639 DIM LIMITS ON MACHINED SURFACES ARE: DECIMAL XX - “.02 XXX - “.005 lstrand Universal Services AssociatesREVDATEJOB NUMBER: PROJECT: 17073 PROJ MGR: 5 HORNE Drive, Folcroft, PA 19032 www.BUILDWITHUSA.com 610-461-0300 1 2/7/2018 PARKOPOLIS CREATION DATE:2/7/2018 DRAWING NAME:FRACTIONAL “1/32 ANGULAR “1/2ƒTUBULUM STATIONTHIRD ANGLE PROJECTION THIS DRAWING INCLUDES INFORMATION PROPRIETARY TO UNIVERSAL SERVICES ASSOCIATES,INC. AND SHALL NOT BE USED OR DUPLICATED WITHOUT PERMISSION PG SIZE:SHEET:REV: S:\!M-SClients\PleaseTouch\17073 - Parkopolis\DesignIP\Drawings\17073_TUBULUM\17073_TUBULUM_STATION.idw B 2 of 5 1     City Council 24 – 27 5/2/2023 PARTS LIST STEP AP203 ITEM 1 PART NUMBER VENDOR MATERIAL Polyethylene, High Density Generic QTY 2 DESCRIPTION WIDTH LENGTH THICKNESS 3/4 in DIAMETER 17073_DT_SIDE WALLS 20 30 2 2389K290_DRAIN WASTE VENT HOME DEPOT 7 STD-WALL WHITE PVC FITTING 3 4 5 6 7 8 9 17073_7IN TUBE 17073_19.5IN TUBE 17073_30IN TUBE 17073_23IN TUBE 17073_26.5IN TUBE 17073_7.5IN TUBE 17073_TUBE WALL HOME DEPOT HOME DEPOT HOME DEPOT HOME DEPOT HOME DEPOT HOME DEPOT PVC-Piping 4 1 1 1 1 1 2 7 1/4 in 1/4 in 1/4 in 1/4 in 1/4 in 1/4 in 3/4 in 3 1/2 in PVC-Piping 19 1/2 30 3 1/2 in 3 1/2 in 3 1/2 in 3 1/2 in 3 1/2 in PVC-Piping PVC-Piping 23 PVC-Piping 26 1/2 7 1/2PVC-Piping Polyethylene, High Density Polyethylene, High Density Plywood, Finish 10 11 12 17073_TUBE TOP PANEL 1 2 2 20 34 3/4 in 3/4 in 3/4 in 17073_TUBE_BASE PANEL 2 1/4 2 1/4 34 17073_TUBE_STUD WALL Plywood, Finish 12 1/2 14 15 16 17 17073_4IN TUBE 17073_10.5IN TUBE 17073_END CAP 17073_CAP VENT PANEL HOME DEPOT PVC-Piping PVC-Piping PVC 1 1 4 4 4 1/4 in 1/4 in 3 1/2 in 3 1/2 in10 1/2 PLEXIGLASS 1/8 in 3 1/2 in 3 1/2 in1817073_DRUM HEADS Foam, Closed cell 4 1 REVISION HISTORY DESCRIPTION CLIENT:PLEASE TOUCH MUSEUM 17073 DRAWN BY:UNLESS OTHERWISE SPECIFIED: ALL DIMS ARE IN INCHES [mm] FINISH SURFACE TO BE 639 lstrand Universal Services AssociatesREVDATEJOB NUMBER: PROJECT: PROJ MGR: 5 HORNE Drive, Folcroft, PA 19032 www.BUILDWITHUSA.com 610-461-0300 1 2/7/2018 DIM LIMITS ON MACHINED SURFACES ARE: DECIMAL XX - “.02 XXX - “.005 PARKOPOLIS CREATION DATE:2/7/2018 DRAWING NAME:FRACTIONAL “1/32 ANGULAR “1/2ƒTUBULUM STATIONTHIRD ANGLE PROJECTION THIS DRAWING INCLUDES INFORMATION PROPRIETARY TO UNIVERSAL SERVICES ASSOCIATES,INC. AND SHALL NOT BE USED OR DUPLICATED WITHOUT PERMISSION PG SIZE:SHEET:REV: S:\!M-SClients\PleaseTouch\17073 - Parkopolis\DesignIP\Drawings\17073_TUBULUM\17073_TUBULUM_STATION.idw B 3 of 5 1     City Council 24 – 28 5/2/2023 281316 351 2 PLAN VIEW SCALE 3/32 401 2371234123112 161516 3 4 LEFT ELEV. SCALE 3/32FRONT ELEV. SCALE 3/32 REVISION HISTORY DESCRIPTION CLIENT:PLEASE TOUCH MUSEUM 17073 DRAWN BY:UNLESS OTHERWISE SPECIFIED: ALL DIMS ARE IN INCHES [mm] FINISH SURFACE TO BE 639 lstrand Universal Services AssociatesREVDATEJOB NUMBER: PROJECT: PROJ MGR: 5 HORNE Drive, Folcroft, PA 19032 www.BUILDWITHUSA.com 610-461-0300 0 -DIM LIMITS ON MACHINED SURFACES ARE: DECIMAL XX - “.02 XXX - “.005 FRACTIONAL “1/32 ANGULAR “1/2ƒ PARKOPOLIS CREATION DATE:2/7/2018 DRAWING NAME: TUBULUM STATIONTHIRD ANGLE PROJECTION THIS DRAWING INCLUDES INFORMATION PG SIZE:SHEET:REV:PROPRIETARY TO UNIVERSAL SERVICES ASSOCIATES,INC. AND SHALL NOT BE USED OR DUPLICATED WITHOUT PERMISSIONS:\!M-SClients\PleaseTouch\17073 - Parkopolis\DesignIP\Drawings\17073_TUBULUM\17073_TUBULUM_STATION.idw B 4 of 5 1     City Council 24 – 29 5/2/2023 11 42 34 3 4 R2 TYP.7 TYP. P31 2 TYP.R10R6 TYP.P31 2 TYP161516 R1 4 TYP.R33 32 TYP. R2 TYP. 81 8 71 722R14 TYP.281316 R3 8 R4564SIDE WALLS SCALE 1/16 7 TYP.TABLE TOP SCALE 1/16 R1 4 61 21112 REAR WALL SCALE 1/16 FRONT WALL SCALE 1/16E GF 4 71 2 7 SECTION E-E SCALE 1 /16SECTION G-G SCALE 1 /16F FRONT ELEV. SCALE 1 /16 SECTION F-F SCALE 1 /16 EG REVISION HISTORY DESCRIPTION CLIENT:PLEASE TOUCH MUSEUM 17073 DRAWN BY:UNLESS OTHERWISE SPECIFIED: ALL DIMS ARE IN INCHES [mm] FINISH SURFACE TO BE 639 lstrand 2/7/2018 Universal Services AssociatesREVDATEJOB NUMBER: PROJECT: PROJ MGR: 5 HORNE Drive, Folcroft, PA 19032 www.BUILDWITHUSA.com 610-461-0300 1 2/7/2018 DIM LIMITS ON MACHINED SURFACES ARE: DECIMAL XX - “.02 XXX - “.005 PARKOPOLIS CREATION DATE: DRAWING NAME:FRACTIONAL “1/32 ANGULAR “1/2ƒTUBULUM STATIONTHIRD ANGLE PROJECTION THIS DRAWING INCLUDES INFORMATION PROPRIETARY TO UNIVERSAL SERVICES ASSOCIATES,INC. AND SHALL NOT BE USED OR DUPLICATED WITHOUT PERMISSION PG SIZE:SHEET:REV: S:\!M-SClients\PleaseTouch\17073 - Parkopolis\DesignIP\Drawings\17073_TUBULUM\17073_TUBULUM_STATION.idw B 5 of 5 1     City Council 24 – 30 5/2/2023 PLEASE TOUCH MUSEUM FLIP CARDS REVISION HISTORY DESCRIPTION CLIENT:PLEASE TOUCH MUSEUM 17073 DRAWN BY:UNLESS OTHERWISE SPECIFIED: ALL DIMS ARE IN INCHES [mm] FINISH SURFACE TO BE 639 L. Strand E. Saich 2/16/2018 Universal Services AssociatesREVDATEJOB NUMBER: PROJECT: PROJ MGR: 5 HORNE Drive, Folcroft, PA 19032 www.BUILDWITHUSA.com 610-461-0300 0 -DIM LIMITS ON MACHINED SURFACES ARE: DECIMAL XX - “.02 XXX - “.005 FRACTIONAL “1/32 ANGULAR “1/2ƒ PARKOPOLIS CREATION DATE: DRAWING NAME: FLIP CARDSTHIRD ANGLE PROJECTION THIS DRAWING INCLUDES INFORMATION PROPRIETARY TO UNIVERSAL SERVICES ASSOCIATES,INC. AND SHALL NOT BE USED OR DUPLICATED WITHOUT PERMISSION PG SIZE:SHEET:REV: S:\!M-SClients\PleaseTouch\17073 - Parkopolis\DesignIP\Drawings\17073_FLIP CARDS\17073_FLIP CARDS ASSEMBLY.idw B 1 of 2 1     City Council 24 – 31 5/2/2023 18 CARD UP FOR EXMPLE ONLY FLIP CARD 2'-1" 241'-11" 111 2 1 1 3 16 20 1'-91 2" SIDE ELEV. SCALE 3/3217073_FLIP CARD SCALE 3/32 1'-111 2 " PLAN VIEW SCALE 3/32 123 16 1 TYP.2 3'-35 8 " 1'-103 4"1'-93 8 " LEFT ELEV. SCALE 3/32RIGHT ELEV. SCALE 3/32 FRONT ELEV. SCALE 3/32 REAR ELEV. SCALE 3/32 REVISION HISTORY CLIENT:PLEASE TOUCH MUSEUM DRAWN BY:UNLESS OTHERWISE SPECIFIED: ALL DIMS ARE IN INCHES [mm] FINISH SURFACE TO BE 639 L. Strand Universal Services AssociatesREVDESCRIPTIONDATEJOB NUMBER: PROJECT: 17073 PROJ MGR:E. Saich 5 HORNE Drive, Folcroft, PA 19032 www.BUILDWITHUSA.com 610-461-0300 1 2/16/2018 DIM LIMITS ON MACHINED SURFACES ARE: DECIMAL XX - “.02 XXX - “.005 FRACTIONAL “1/32 ANGULAR “1/2ƒ PARKOPOLIS CREATION DATE:2/16/2018 DRAWING NAME: FLIP CARDSTHIRD ANGLE PROJECTION THIS DRAWING INCLUDES INFORMATION PROPRIETARY TO UNIVERSAL SERVICES ASSOCIATES,INC. AND SHALL NOT BE USED OR DUPLICATED WITHOUT PERMISSION PG SIZE:SHEET:REV: S:\!M-SClients\PleaseTouch\17073 - Parkopolis\DesignIP\Drawings\17073_FLIP CARDS\17073_FLIP CARDS ASSEMBLY.idw B 2 of 2 1     City Council 24 – 32 5/2/2023 6" 4571 ELECTRONICS PLACE,LOS ANGELES, CA 90039( 8 1 8 ) 8 4 2 - 8 1 9 0www.cinnabar.com -7 -6 -5 -4 -3 -2 -1 SUBMITTED FOR REVIEW:Reviewed By: Date Reviewed: REVIEW STATUSOUTLINE SHAPE TOCHANGE DEPENDI NG ONGRAPHI C Approved, No CommentsAmend as Noted & ProceedAmend as Noted & ResubmitSEAMAT 4' MARK REVI SI ONSRev #Description Date SUBMITTAL 1 MM- DD- YY 1/8" ALUMINUM PANELWITH GRAPHIC PRINTINSET 1/4" 6" X 1/4" ALUMINUM FLATBAR BENT TO PERIMETEROUTLI NESECURE WITH RIVETS Intended Sheet Size - Printed:ANSI D (22x34)1" =5" SQUARE STEEL TUBEBURIED POST TYP PROJECT NAME:UCI LEARNING LANDSCAPE PROJECT ADDRESS:XXXXXXX96" PROJ. MGR :PROJECT NUMBER :XXXXXXX PROJECT PHASE :TD ######AGROWTH CHARTSCALE: 1-1/2" = 1'-0" DRAWN BY:L. HERNANDEZ PLOT DATE :December 27, 2022STATUS: FLOOR :AREA /SCENE:LEVEL 1 ####EXHIBIT NAME:EXHIBIT TYPICALSSHEET TITLE :#### SHEET NUMBER:EX LL. 03     City Council 24 – 33 5/2/2023 139" 126" 350 "4 6"1/4" X 6" ALUMINUM FRAME28"SEAMS TBD6"4571 ELECTRONICS PLACE,LOS ANGELES, CA 90039( 8 1 8 ) 8 4 2 - 8 1 9 0www.cinnabar.com 6" DIAMETER POST WITHCOLLAR FOR SIGN ATTACHMENT SUBMITTED FOR REVIEW:Reviewed By: Date Reviewed: REVIEW STATUS1/8" ALUMINUM SHEET WITH HPLGRAPHIC SECURED WITH RIVETS Approved, No CommentsAmend as Noted & ProceedAmend as Noted & Resubmit LOTERIA SPINNING WHEEL ALUMI NUM PLAQUESRIVET ATTACHMENT ORDIRECT PRINT REVI SI ONSRev #Description Date CYLINDRICAL SPINNINGBLOCKS WITH LOTERIACARD PRINT SUBMITTAL 1 MM- DD- YY 4" 33"12 "4 Intended Sheet Size - Printed:ANSI D (22x34)1" =BURIED POST TYP PROJECT NAME:UCI LEARNING LANDSCAPE PROJECT ADDRESS:XXXXXXX PROJ. MGR :XXXXXXX PROJECT PHASE :TD PROJECT NUMBER :###### DRAWN BY:PLOT DATE :L. HERNANDEZ December 27, 2022STATUS: FLOOR :AREA /SCENE:LEVEL 1 ####ALOTERIA SIGNSCALE: 1-1/2" = 1'-0" EXHIBIT NAME:EXHIBIT TYPICALSSHEET TITLE :#### SHEET NUMBER:EX LL. 02     City Council 24 – 34 5/2/2023 4571 ELECTRONICS PLACE,LOS ANGELES, CA 90039( 8 1 8 ) 8 4 2 - 8 1 9 0www.cinnabar.comSUBMITTED FOR REVIEW:1/8" ALUMINUM SHEET WITH HPLGRAPHIC SECURED WITH RIVETS LOTERIA SPINNING WHEEL ALUMI NUM PLAQUES RI VETATTACHMENT OR DIRECTPRI NT 6" DIAMETER POST WITHCOLLAR FOR SIGN ATTACHMENT Reviewed By: Date Reviewed: REVIEW STATUSApproved, No CommentsAmend as Noted & ProceedAmend as Noted & Resubmit REVI SI ONSRev #Description Date SUBMITTAL 1 MM- DD- YY ACCESS PANEL Intended Sheet Size - Printed:ANSI D (22x34)1" =1/4" X 6"' ALUMINUM FRAMEON PERI METER CYLINDRICAL SPINNINGBLOCKS WITH LOTERIACARDS PROJECT NAME:UCI LEARNING LANDSCAPE PROJECT ADDRESS:XXXXXXXAFRONT MODEL VIEWSCALE: N/A BBACK MODEL VIEWSCALE: N/A PROJ. MGR :XXXXXXX PROJECT PHASE :TD PROJECT NUMBER :###### DRAWN BY:PLOT DATE :L. HERNANDEZ December 27, 2022STATUS: FLOOR :AREA /SCENE:LEVEL 1 ####EXHIBIT NAME:EXHIBIT TYPICALSSHEET TITLE :#### SHEET NUMBER:EX LL. 01     City Council 24 – 35 5/2/2023 Community Development Agency www.santa-ana.org/community-development Item # 25 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report May 2, 2023 TOPIC: Resolution Grant of the Santa Ana Civic Center AGENDA TITLE Adopt Resolution for State of California Grant and Approve Appropriation Adjustment Recognizing $9,000,000 of State Grant Funds for the Modernization of the Santa Ana Civic Center RECOMMENDED ACTION 1. Adopt a resolution approving the submission of applications for specified grant funds from the State of California and authorizing the City Manager to execute the necessary grant contract and submit project applications for the use of $9,000,000. 2. Approve an Appropriation Adjustment recognizing State of California Grant Funds in the amount of $9,000,000. (Requires five affirmative votes) DISCUSSION The State of California has authorized a grant of $9,000,000 to the City of Santa Ana for the modernization of the Santa Ana Civic Center. Currently, modernization efforts have begun throughout the Civic Center including a $400 million investment by the County of Orange for new headquarters, a $500 million multi- agency investment for the OC Streetcar (Orange County’s first modern streetcar), and a $34.5 million investment by the City towards the transformation of the Main Library. Additionally, in an effort to obtain additional site control for the Civic Center, the City recently acquired approximately 2.2 acres from the County of Orange via a land exchange. This newly acquired area includes the Plaza of the Flags and a Japanese Garden. An area of interest for the City in the modernization of the Civic Center is the acquisition and demolition of an obsolete State building located at 28 Civic Center Plaza. This 9-story building is approximately 130,000 square feet on 0.5 acres in size and is surrounded by City-owned property (Exhibit 1). The City has been in discussions with the State for the potential acquisition since mid-2020. An appraisal conducted in December 2022 valued the building at $3,826,000.     City Council 25 – 1 5/2/2023 Resolution Grant for Modernization of Civic Center May 2, 2023 Page 2 3 4 1 3 The $9 million from the State will provide the necessary funding for the acquisition and demolition of the State building and additional modernization efforts for City Hall and the Civic Center project area. To receive the funds from the State, the City is required to adopt a Resolution (Exhibit 2). Once the State receives the adopted Resolution, it will issue a Grant Contract to the City of Santa Ana. Once the Grant Contract is executed, the State requires a Project Application to be submitted with the project budget. A sample Grant Contract and Project Application are attached as Exhibits 3 & 4. Authorizing these items will enable staff to proceed with executing the grant contract with the State and formally submit the applications for the specified projects. A Purchase and Sale Agreement for 28 Civic Center Plaza will be presented for City Council consideration at a later date. FISCAL IMPACT Approval of the appropriation adjustment will recognize a total of $9,000,000 in State Grant funds to revenue account (41818002-52025 State Grant-Direct) and appropriate same to the following expenditure accounts. Any remaining balances not expended at the end of the fiscal year will be presented to City Council for approval of carryovers to FY 2023-24. Fiscal Year Accounting Unit- Account Fund Description Accounting Unit, Account Description Amount FY 22-23 41818833-66200 CDA Capital Projects Modernization of SA Civic Center, Buildings & Building Imp. $3,900,000 FY 22-23 41818833-62300 CDA Capital Projects Modernization of SA Civic Center, Contract Services $5,100,000 Total Expenditures $9,000,000 EXHIBIT(S) 1. Location Map 2.Resolution 3.Sample Grant Contract 4.Sample Grant Application Submitted By: Michael L. Garcia, Executive Director of Community Development Approved By: Kristine Ridge, City Manager     City Council 25 – 2 5/2/2023 EXHIBIT 1 LOCATION MAP City Property State Building 28 Civic Center Plaza Main Library City Hall Plaza of the Flags Japanese Garden     City Council 25 – 3 5/2/2023 Resolution No. 2023-XXX Page 1 of 2 Resolution No: 2023-XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING APPLICATION FOR SPECIFIED GRANT FUNDS FROM BUDGET ACT 2022/23 (BUDGET ACT OF 2022, AB179, CHAPTER 249, CONTROL SECTION 19.56, ITEM 3790-101-0001(K) OTHER COMMUNITY SERVICES, (24) $9,000,000 TO THE CITY OF SANTA ANA FOR THE MODERNIZATION OF THE SANTA ANA CIVIC CENTER (SACC)) WHEREAS, the State Department of Parks and Recreation has been deleg ated the responsibility by the Legislature of the State of California for the administration of a grant to the City of Santa Ana (“Applicant”), for the Modernization of the Santa Ana Civic Center project (“Project”), setting up necessary procedures governing application(s); and WHEREAS, said procedures established by the State Department of Parks and Recreation require the applicant’s Governing Body to certify by resolution the approval of project applications before submission of said applications to the State; and WHEREAS, the applicant will enter into a contract with the State of California to complete project. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Santa Ana as follows: Section 1. The City hereby: A.Approves the filing of project applications for specified grant project; and B.Certifies that said applicant has or will have available, prior to commencement of project work utilizing specified grant funds, sufficient funds, including those provided by this grant, to complete the project; and C.Certifies that the applicant has or will provide sufficient funds to operate and maintain the project; and D.Certifies that the applicant has reviewed, understands, and agrees to the Provisions contained in the contract in this Procedural Guide; and E.Delegates the authority to the City Manager, or designee to conduct all negotiations, sign and submit all documents, including, but not limited to applications, agreements, amendments, and payment requests, which may be necessary for the completion of the project scope(s); and F.Agrees to comply with all applicable federal, state and local laws, ordinances, rules, regulations and guidelines. Section 2. This Resolution shall take effect immediately upon its adoption by the City Council, and the City Clerk shall attest to and certify the vote adopting this Resolution. EXHIBIT 2     City Council 25 – 4 5/2/2023 Resolution No. 2023-XXX Page 2 of 2 Adopted this _____day of ______________, 20_______. ________________________________ Valerie Amezcua Mayor APPROVED AS TO FORM: Sonia R. Carvalho, City Attorney By: Andrea Garcia-Miller Assistant City Attorney AYES: Councilmembers NOES: Councilmembers ABSTAIN: Councilmembers NOT PRESENT: Councilmembers _ CERTIFICATE OF ATTESTATION AND ORIGINALITY I, Jennifer Hall, City Clerk, do hereby attest to and certify the attached Resolution No. 2023-XXX to be the original Resolution adopted by the City Council of the City of Santa Ana on May ___, 2023. Date: _________________ _____________________ City Clerk City of Santa Ana EXHIBIT 2     City Council 25 – 5 5/2/2023 EXHIBIT 3 1 IV.CONTRACT SECTION The following section contains a sample CONTRACT, CONTRACT provisions, and a sample status report form. State of California – The Resources Agency DEPARTMENT OF PARKS AND RECREATION Grant Contract Specified Grants GRANTEE: Grantee GRANT PERFORMANCE PERIOD is from July 1, 2022 through June 30, 2026 CONTRACT PERFORMANCE PERIOD is from July 1, 2022 through June 30, 2026 The GRANTEE agrees to the terms and conditions of this Contract, and the State of California, acting through its Director of Parks and Recreation, pursuant to the State of California, agrees to fund the total State grant amount indicated below. The GRANTEE agrees to complete the PROJECT SCOPE(s) as defined in the PROJECT SCOPE /Cost Estimate Form of the application(s) filed with the State of California. Total State grant amount not to exceed $ Grant amount The General and Special Provisions attached are made a part of and incorporated into the Contract. STATE OF CALIFORNIA DEPARTMENT OF PARKS AND RECREATION By______________________________________ Date____________________________________ _______________________________________________ GRANTEE By _________________________________________ (Typed or printed name of Authorized Representative) ________________________________________ (Signature of AUTHORIZED REPRESENTATIVE) Title _________________________________________ Date _________________________________________ CERTIFICATION OF FUNDING (FOR STATE USE ONLY) AMOUNT OF ESTIMATE $ CONTRACT NUMBER FUND ADJ. INCREASING ENCUMBRANCE $ APPROPRIATION ADJ. DECREASING ENCUMBRANCE $ ITEM VENDOR NUMBER UNENCUMBERED BALANCE $ LINE ITEM ALLOTMENT CHAPTER STATUTE FISCAL YEAR T.B.A. NO. B.R. NO. INDEX PCA OBJ. EXPEND I hereby certify upon my personal knowledge that budgeted funds are available for this encumbrance. SIGNATURE OF ACCOUNTING OFFICER DATE     City Council 25 – 6 5/2/2023 EXHIBIT 3 2 I. RECITALS This AGREEMENT is entered into between the California Department of Parks and Recreation (hereinafter referred to as “GRANTOR,” “DEPARTMENT” or “STATE”) and [Name of grantee] (hereinafter referred to as “grantee”). The DEPARTMENT hereby grants to GRANTEE a sum (also referred to as “GRANT MONIES”) not to exceed $[grant amount], subject to the terms and conditions of this AGREEMENT and the [2022- 2023 California State Budget, AB 178, Chapter 45, Statutes of 2022, as amended by AB 179, Chapter 249, Section 19.56 Item number – 3790-493-0001] (appropriation chapter and budget item number hereinafter referred to as “SPECIFIED GRANT”). These funds shall be used for completion of the GRANT SCOPE(S). The Grant Performance Period is from July 1, 2022 to June 30, 2026. II. GENERAL PROVISIONS A. Definitions As used in this CONTRACT, the following words shall have the following meanings: 1. The term “APPLICATION” means the individual project APPLICATION packet for a project pursuant to the enabling legislation and/or grant program PROCEDURAL GUIDE requirements. 2. The term “CONTRACT PERFORMANCE PERIOD” means the duration of time during which this CONTRACT is in effect. 3. The term “DEPARTMENT” or “STATE” means the California Department of Parks and Recreation. 4. The term “DEVELOPMENT” means capital improvements to real property by means of, but not limited to, construction, expansion, and/or renovation, of permanent or fixed features of the property. 5. The term “GRANTEE” means the party described as the GRANTEE in Section I of this AGREEMENT. 6. The term “GRANT PERFORMANCE PERIOD” means the period of time during which eligible costs may be incurred by the GRANTEE and paid for by the DEPARTMENT, as specified in the fully executed CONTRACT. 7. The term “GRANT PROJECT” means all real estate, leases, subleases, buildings, and other property acquired or developed with GRANT monies. 8. The term “PROJECT SCOPE” means the items listed in the PROJECT SCOPE/Cost Estimate Form found in each of the APPLICATIONS submitted pursuant to this grant. 9. The term “PROCEDURAL GUIDE” means the document identified as the “2022-23 Procedural Guide for Specified Grants.” The PROCEDURAL GUIDE provides the procedures and policies controlling the administration of the grant.     City Council 25 – 7 5/2/2023 EXHIBIT 3 3 B. Project Execution 1. Subject to the availability of GRANT MONIES, the STATE hereby grants to the GRANTEE a sum of money not to exceed the amount stated in Section I of this CONTRACT, in consideration of, and on condition that, the sum be expended in carrying out the purposes as set forth in the scope described in the enabling legislation and referenced in the APPLICATION, Section I of this CONTRACT, and under the terms and conditions set forth in this CONTRACT. The GRANTEE shall assume any obligation to furnish any additional funds that may be necessary to complete the GRANT SCOPE(S). During the CONTRACT PERFORMANCE PERIOD, the GRANTEE agrees to submit any proposed change or alteration from the original GRANT SCOPE(S) in writing to the STATE for prior approval. This applies to any and all proposed changes that will occur after STATE has approved the APPLICATION. Changes in the GRANT SCOPE(S) must first be approved in writing by the STATE. 2. The GRANTEE shall complete the GRANT SCOPE(S) in accordance with the time of the Performance Period set forth in Section I of this CONTRACT, and under the terms and conditions of this contract. 3. The GRANTEE shall comply with the California Environmental Quality Act (Public Resources Code, Section 21000, et seq., Title 14, California Code of Regulations, Section 15000 et seq.). 4. The GRANTEE shall comply with all applicable current laws and regulations affecting DEVELOPMENT projects, including, but not limited to, legal requirements for construction contracts, building codes, health and safety codes, and laws and codes pertaining to individuals with disabilities, including but not limited to the Americans with Disabilities Act of 1990 (42 U.S.C. §12101 et seq.) and the California Unruh Act (California Civil Code §51 et seq.) C. Project Costs 1. GRANTEE agrees to abide by the PROCEDURAL GUIDE. 2. GRANTEE acknowledges that STATE may make reasonable changes to its procedures as set forth in the PROCEDURAL GUIDE. If STATE makes any changes to its procedures and guidelines, STATE agrees to notify GRANTEE within a reasonable time. D. Project Administration 1. If GRANT MONIES are advanced for DEVELOPMENT projects, the advanced funds shall be placed in an interest-bearing account until expended. Interest earned on the advanced funds shall be used on the project as approved by the STATE. If grant monies are advanced and not expended, the unused portion of the grant and any interest earned shall be returned to the STATE within 60 days after project completion or end of the GRANT PERFORMANCE PERIOD, whichever is earlier. 2. During the GRANT PERFORMANCE PERIOD, the GRANTEE shall submit written project status reports within 30 calendar days after the STATE has made a specific request. All such project status reports shall be signed and certified as complete and accurate by the authorized representative of the GRANTEE. In any event, the GRANTEE shall provide the STATE a report showing total final project expenditures within 60 days of project completion or the end of the     City Council 25 – 8 5/2/2023 EXHIBIT 3 4 GRANT PERFORMANCE PERIOD, whichever is earlier. The GRANT PERFORMANCE PERIOD is identified in Section I of this CONTRACT. 3. The GRANTEE shall make property or facilities acquired and/or developed pursuant to this contract available for inspection upon request by the STATE. E. Project Termination 1. Project Termination refers to the non-completion of a GRANT SCOPE. Any grant funds that have not been expended by the GRANTEE shall revert to the STATE. 2. The GRANTEE may unilaterally rescind this contract at any time prior to the commencement of the project. The commencement of the project means the date of the letter notifying GRANTEE of the award or when the funds are appropriated, whichever is later. After project commencement, this contract may be rescinded, modified or amended only by mutual CONTRACT in writing between the GRANTEE and the STATE, unless the provisions of this contract provide that mutual CONTRACT is not required. 3. Failure by the GRANTEE to comply with the terms of the (a) PROCEDURAL GUIDE, (b) any legislation applicable to the ACT, (c) this CONTRACT or any other grant contracts, specified or general, that GRANTEE has entered into with STATE or any other department, agency, commission or other subdivision of California State government, may be cause for suspension of all obligations of the STATE unless the STATE determines that such failure was due to no fault of the GRANTEE. In such case, STATE may reimburse GRANTEE for eligible costs properly incurred in performance of this CONTRACT despite non-performance of the GRANTEE. To qualify for such reimbursement, GRANTEE agrees to mitigate its losses to the best of its ability. 4. Any breach of any term, provision, obligation, or requirement of this CONTRACT by the GRANTEE shall be a default of this CONTRACT. In the case of any default by GRANTEE, STATE shall be entitled to all remedies available under law and equity, including but not limited to: a) Specific Performance; b) Return of all GRANT MONIES; c) Payment to the STATE of the fair market value of the project property or the actual sales price, whichever is higher; and d) Payment to the STATE of the costs of enforcement of this CONTRACT, including but not limited to court and arbitration costs, fees, expenses of litigation, and reasonable attorney fees. 5. The GRANTEE and the STATE agree that if the GRANT SCOPE includes DEVELOPMENT, final payment may not be made until the work described in the GRANT SCOPE is complete and the GRANT PROJECT is open to the public. F. Budget Contingency Clause If funding for any fiscal year is reduced or deleted by the budget act for purposes of this program, the STATE shall have the option to either cancel this contract with no liability occurring to the STATE or offer a contract amendment to GRANTEE to reflect the reduced grant amount. This Paragraph shall not require the mutual CONTRACT as addressed in Paragraph E, subsection 2 of this CONTRACT     City Council 25 – 9 5/2/2023 EXHIBIT 3 5 G. Hold Harmless 1. The GRANTEE shall waive all claims and recourse against the STATE including the right to contribution for loss or damage to persons or property arising from, growing out of or in any way connected with or incident to this CONTRACT except claims arising from the concurrent or sole negligence of the STATE, its officers, agents, and employees. 2. The GRANTEE shall indemnify, hold harmless and defend the STATE, its officers, agents and employees against any and all claims, demands, damages, costs, expenses or liability costs arising out of the ACQUISITION, DEVELOPMENT, construction, operation or maintenance of the property described as the project which claims, demands or causes of action arise under California Government Code Section 895.2 or otherwise except for liability arising out of the concurrent or sole negligence of the STATE, its officers, agents, or employees. 3. The GRANTEE agrees that in the event the STATE is named as codefendant under the provisions of California Government Code Section 895 et seq., the GRANTEE shall notify the STATE of such fact and shall represent the STATE in the legal action unless the STATE undertakes to represent itself as codefendant in such legal action in which event the GRANTEE agrees to pay the STATE’s litigation costs, expenses, and reasonable attorney fees. 4. The GRANTEE and the STATE agree that in the event of judgment entered against the STATE and the GRANTEE because of the concurrent negligence of the STATE and the GRANTEE, their officers, agents, or employees, an apportionment of liability to pay such judgment shall be made by a court of competent jurisdiction. Neither party shall request a jury apportionment. 5. The GRANTEE shall indemnify, hold harmless and defend the STATE, its officers, agents and employees against any and all claims, demands, costs, expenses or liability costs arising out of legal actions pursuant to items to which the GRANTEE has certified. The GRANTEE acknowledges that it is solely responsible for compliance with items to which it has certified. H. Financial Records 1. The GRANTEE shall maintain satisfactory financial accounts, documents, including loan documents, and all other records for the project and shall make them available to the STATE for auditing at reasonable times. The GRANTEE also agrees to retain such financial accounts, documents and records for five years following project termination or final payment. 2. The GRANTEE shall keep such records as the STATE shall prescribe, including records which fully disclose (a) the disposition of the proceeds of STATE funding assistance, (b) the total cost of the project in connection with such assistance that is given or used, (c) the amount, source and nature of that portion of the project cost supplied by other sources, and (d) any other such records that will facilitate an effective audit. 3. The GRANTEE agrees that the STATE shall have the right to inspect and make copies of any books, records or reports pertaining to this contract or matters related thereto during regular office hours. The GRANTEE shall maintain and make available for inspection by the STATE accurate records of all of its costs, disbursements and receipts with respect to its activities under this contract, and shall provide copies of all such records to STATE in its certified status reports upon request by the STATE. Such accounts, documents, and records shall be retained by the GRANTEE for at least five years following final payment. 4. The GRANTEE shall use a generally accepted accounting system.     City Council 25 – 10 5/2/2023 EXHIBIT 3 6 I. Use of Facilities 1. The GRANTEE agrees that the GRANTEE shall operate and maintain and retain full control of the property acquired or developed with the GRANT MONIES, for the duration of the CONTRACT PERFORMANCE PERIOD. 2. The GRANTEE agrees that, during the CONTRACT PERFORMANCE PERIOD, the GRANTEE shall use the property acquired or developed with grant funds under this contract only for the purposes of this grant and no other use, sale, assignment, transfer, mortgage, or other disposition or change of the control or use of the property or of any interest in the property to one not consistent with the grant purpose shall be permitted except as authorized by the DEPARTMENT and the property shall be replaced with property of equivalent value and usefulness as determined by the STATE. 3. The property acquired or developed may be transferred or assigned to another entity only if the successor entity assumes the obligations imposed under this contract and only with the prior approval of STATE. 4. Any real Property (including any portion of it or any interest in it, including any leases) may not be used as security or collateral for any debt, loan or mitigation, without the prior written approval of the STATE, provided that such approval shall not be unreasonably withheld as long as the purposes for which the grant was awarded are maintained. Any such permission that is granted does not make STATE a guarantor or a surety for any debt, loan or mitigation, nor does it waive STATE’s rights to enforce performance under the CONTRACT. 5. All real property (including any portion or interest in it, including any leases), or rights thereto, acquired with GRANT MONIES shall be subject to an appropriate form of restrictive title, rights, or covenants approved by the STATE. If the project property is taken by use of eminent domain, GRANTEE shall reimburse STATE an amount at least equal to the amount of grant monies received from STATE or the pro-rated full market value of the real property, including improvements, at the time of sale, whichever is higher. 6. If eminent domain proceedings are initiated against GRANTEE, GRANTEE shall notify STATE within 10 days of receiving the complaint. J. Nondiscrimination 1. The GRANTEE shall not discriminate against any person on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status in the administration and in the use of any property or facility developed pursuant to this contract. 2. The GRANTEE shall not discriminate against any person on the basis of residence except to the extent that reasonable differences in admission or other fees may be maintained on the basis of residence and pursuant to law. 3. All facilities shall be open to members of the public generally, except as noted under the special provisions of this project contract or under provisions of the enabling legislation and/or grant program.     City Council 25 – 11 5/2/2023 EXHIBIT 3 7 K. Severability If any provision of this CONTRACT or the application thereof is held invalid, that invalidity shall not affect other provisions or applications of the CONTRACT which can be given effect without the invalid provision or application, and to this end the provisions of this CONTRACT are severable. L. Liability 1. STATE assumes no responsibility for assuring the safety or standards of construction, site improvements or programs related to the GRANT SCOPE. The STATE’S rights under this CONTRACT to review, inspect and approve the GRANT SCOPE and any final plans of implementation shall not give rise to any warranty or representation that the GRANT SCOPE and any plans or improvements are free from hazards or defects. 2. GRANTEE shall ensure that any contractor hired has adequate liability insurance, performance bond, or other security necessary to protect the GRANTEE interest and the STATE’s interest against poor workmanship, fraud, or other potential loss associated with the completion of the grant project. M. Assignability Without the written consent of the STATE, the GRANTEE’S interest in and control of any portion of the GRANT PROJECT and responsibilities under this CONTRACT shall not be assignable or transferable by the GRANTEE either in whole or in part. N. Use of Grant Monies GRANTEE shall not use any grant funds (including any portion thereof) for the purpose of making any leverage loan, pledge, promissory note or similar financial device or transaction, without: 1) the prior written approval of the STATE; and 2) any financial or legal interests created by any such leverage loan, pledge, promissory note or similar financial device or transaction in the project property shall be completely subordinated to this CONTRACT through a Subordination Agreement provided and approved by the STATE, signed by all parties involved in the transaction, and recorded in the County Records against the fee title of the project property. O. Section Headings The headings and captions of the various sections of this CONTRACT have been inserted only for the purpose of convenience and are not a part of this CONTRACT and shall not be deemed in any manner to modify, explain, or restrict any of the provisions of this CONTRACT P. Waiver Any failure by a party to enforce its rights under this CONTRACT, in the event of a breach or default, shall not be construed as a waiver of said rights; and the waiver of any breach or default under this CONTRACT shall not be construed as a waiver of any subsequent breach.     City Council 25 – 12 5/2/2023 EXHIBIT 3 8 III. SPECIAL PROVISIONS On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. The EO directs state agencies to terminate contracts with, and to refrain from entering any new contracts with, individuals or entities that are determined to be a target of Economic Sanctions. This Executive order extends to recipients of any State Grants (Grantee). Grantees include those who have contracted or will contract to receive State grants funds. Accordingly, should the State determine that a Grantee is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for termination of this agreement. The State shall provide the Grantee advance written notice of such termination, allowing the Grantee at least 30 calendar days to provide a written response. Termination of any contract found to be in violation of this Executive Order shall be at the sole discretion of the State. _____________________________________ GRANTEE By:__________________________________ Signature of Authorized Representative Title: _________________________________ Date: _________________________________ STATE OF CALIFORNIA DEPARTMENT OF PARKS AND RECREATION By: _________________________________ Date: _________________________________     City Council 25 – 13 5/2/2023 EXHIBIT 4 1 State of California – The Resources Agency DEPARTMENT OF PARKS AND RECREATION Project Application Form PROJECT NAME REQUESTED GRANT AMOUNT $ PROJECT SITE NAME and PHYSICAL ADDRESS where PROJECT is located (including zip code) (Use latitude and longitude if there is no street address) LAND TENURE ( all that apply) Owned in fee simple by APPLICANT Available (or will be available) under a _________year lease or easement NEAREST CROSS STREET COUNTY OF PROJECT LOCATION APPLICANT NAME AND MAILING ADDRESS AUTHORIZED REPRESENTATIVE AS SHOWN IN RESOLUTION ___________________________________________________________________________________ Name (typed or printed) and Title Email address Phone GRANT CONTACT - For administration of grant (if different from AUTHORIZED REPRESENTATIVE) ___________________________________________________________________________________ Name (typed or printed) and Title Email address Phone GRANT SCOPE: I represent and warrant that this APPLICATION PACKET describes the intended use of the requested GRANT to complete the items listed in the attached Project Scope/Cost Estimate Form. I declare under penalty of perjury, under the laws of the State of California, that the information contained in this APPLICATION PACKET, including required attachments, is accurate. ____________________ Signature of AUTHORIZED REPRESENTATIVE as shown in Resolution Date Print Name Title     City Council 25 – 14 5/2/2023 EXHIBIT 4 2 Project Scope/Cost Estimate Form GRANTEE: PROJECT Name: Grant Scope (Describe the project in 30 words or less): GRANT SCOPE ITEMS ACQUISITION: List each parcel number, acreage, estimated date of purchase and cost. DEVELOPMENT: List each major project element and major support amenity. Estimated Cost $ $ $ $ $ $ $ $ $ $ $ $ Total GRANT amount: $ AUTHORIZED REPRESENTATIVE Signature Date Print Name and Title The APPLICANT understands that this form will be used to establish ELIGIBLE COSTS, and that all of the items listed on this form must be completed before the final PROJECT payment is processed as specified in the Final Payments section of this guide.     City Council 25 – 15 5/2/2023 EXHIBIT 4 3 State of California – The Natural Resources Agency DEPARTMENT OF PARKS AND RECREATION Funding Sources Grantee Name:_______________________________________ Project Name:________________________________________ PROJECTs funded by the program are not complete until all SCOPE items are complete and open to the public. If Specified GRANT funds will be used as part of the funding for a larger project, briefly describe the scope of that larger project: The total cost of the larger project that these GRANT funds will contribute to is $____________ Anticipated completion date: _________________ List all funds that will be used: Funding source Date Committed Amount State of California 2022-23 Budget Act July 1, 2022 $ I represent and warrant that I have fully authority to execute this Funding Sources Form on behalf of the GRANTEE. I declare under penalty of perjury, under the laws of the State of California, that this Funding Sources Form, and any accompanying documents, for the above-mentioned grant is true and correct to the best of my knowledge. AUTHORIZED REPRESENTATIVE Signature Date Print Name and Title NOTE: Submit a revised Funding Sources Form should funding sources be modified.     City Council 25 – 16 5/2/2023 EXHIBIT 4 4 State of California – The Resources Agency DEPARTMENT OF PARKS AND RECREATION CEQA Compliance Certification Form GRANTEE: Project Name: Project Address: Is CEQA complete? Yes No Is completing CEQA a PROJECT SCOPE item? Yes No What document was filed, or is expected to be filed for this project’s CEQA analysis: __________________________________ Date complete/expected to be completed: ___________________  Notice of Exemption (attach recorded copy if filed)  Notice of Determination (attach recorded copy if filed)  Other: If CEQA is complete, and a Notice of Exemption or Notice of Determination was not filed, attach a letter from the Lead Agency explaining why, certifying the project has complied with CEQA and noting the date that the project was approved by the Lead Agency. Lead Agency Contact Information Agency Name: Contact Person: Mailing Address: Phone: ( ) Email: Certification: I hereby certify that the above referenced Lead Agency has complied or will comply with the California Environmental Quality Act (CEQA) and that the project is described in adequate and sufficient detail to allow the project’s construction or acquisition. I further certify that the CEQA analysis for this project encompasses all aspects of the work to be completed with grant funds. AUTHORIZED REPRESENTATIVE Signature Date Print Name and Title FOR OGALS USE ONLY CEQA Document Date Received PO Initials NOE NOD     City Council 25 – 17 5/2/2023 Ordinance No. NS-XXX Page 1 of 4 ORDINANCE NO. NS-XXX AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING SANTA ANA MUNICIPAL CODE SECTION 8-6 RELATING TO LICENSE REQUIREMENTS OF CONTRACTORS AND SUBCONTRACTORS WHEREAS, Section 8-6 of the Santa Ana Municipal Code provides that no person shall be issued a permit to perform work requiring a permit unde r the Code unless they are a licensed contractor or a representative thereof, among other things; and WHEREAS, Section 8-6 further provides that at the time of permit issuance, the permit applicant must submit a list of all subcontractors and furnish for each subcontractor verification of workers’ compensation insurance, state contractor license and license category, city business license, and federal tax identification number; and WHEREAS, the City wishes to expand the scope of these disclosures to include for each subcontractor any pending or final determinations for state or federal labor code violations within the prior 5 years, and make the same disclosures applicable only to projects involving 20 or more residential dwelling units or 20,000 or mo re square feet of commercial or industrial development; and WHEREAS, these added disclosures are intended to recognize and promote the value of fair labor and business practices in these types of projects. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA ANA, CALIFORNIA, DOES HEREBY ORDAIN AS FOLLOWS: Section 1. The recitals above are each incorporated by reference and adopted as findings by the City Council. Section 2. Section 8-6 (License requirements of contractors and subcontractors) of Article I of Chapter 8 of the Santa Ana Municipal Code (Buildings and Structures) is hereby amended to read in its entirety as follows. Sec. 8-6. License requirements of contractors and subcontractors. (a) No person shall be issued a permit to perform work requiring a permit under this Code, unless they are: (1) A licensed contractor; (2) An employee, agent or authorized representative of a licensed contractor; (3) A representative of an electronically subscribed service acting on behalf of a licensed contractor; or     City Council 26 – 1 5/2/2023 Ordinance No. NS-XXX Page 2 of 4 (4) The property owner performing their own work; (5) An employee of the owner, provided that the owner shows evidence of workers’ compensation insurance required by state and city law, and their federal tax identification number. (b) A person applying for a permit under this code to perform work on a project consisting of 20 or more residential dwelling units or 20,000 or more square feet of commercial or industrial development shall submit the following information at the time of permit issuance and prior to commencement of work: (1) a list of all subcontractors and verification of each subcontractor's workers' compensation insurance, state contractor license and license category, city business license and federal tax identification number. No person shall contract or subcontract construction work without a valid contractor's license pursuant to applicable provisions of the state business and professions code. (2) a disclosure of any pending or final determinations pertaining to state or federal labor code violations and any penalties paid to a government agency related to the provisions of the California Labor Code within the prior 5 years for all subcontractors. (c) In the event that the applicant cannot provide a list of valid subcontractors and the information required above upon permit application, the applicant shall provide to the city, within a reasonable period of time after issuance of each permit but prior to commencement of any work pursuant to said permit, all information required by subsection (b). Failure to provide valid and current subcontractor listings prior to commencing work shall result in one or more of the following: (1) Issuance of a Stop Work Order; and (2) Revocation of any permit issued by the city; and (3) The permit applicant paying a penalty for default to the city in an amount equal to the original permit fee for each violation in order to defray city costs of enforcement of this section prior to the issuance of any new permit. (d) The information required by subsection (b) shall be required at the time when any new contractor or subcontractor is added to the permit. (e) Any work performed prior to satisfying the requirements of this section shall be deemed performed without the required permits. Section 3. The City Council finds and determines that this Ordinance is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the State CEQA Guidelines because it will not result in a direct or reasonably foreseeable indirect physical change in the environment, as there is     City Council 26 – 2 5/2/2023 Ordinance No. NS-XXX Page 3 of 4 no possibility it will have a significant effect on the environment , and it is not a “project,” as defined in Section 15378 of the CEQA Guidelines. Section 4. If any section, subsection, sentence, clause, phrase or portion of this ordinance is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this ordinance. The City Council of the City of Santa Ana hereby declares that it would have adopted this ordinance and each section, subsection, sentence, clause, phrase or portion thereof irrespective of the fact that any one or more section s, subsections, sentences, clauses, phrases, or portions be declared invalid or unconstitutional. Section 5. This Ordinance shall become effective thirty (30) days after its adoption. Section 6. The Clerk of the Council shall certify the adoption of this ordinance and shall cause the same to be published as required by law. ADOPTED this _______ day of ___________, 2023. _________________________ Valerie Amezcua Mayor APPROVED AS TO FORM: Sonia R. Carvalho, City Attorney By:_________________________ John M. Funk Chief Assistant City Attorney AYES: Councilmembers ______________________________________ NOES: Councilmembers _______________________________________ ABSTAIN: Councilmembers _______________________________________ NOT PRESENT: Councilmembers _______________________________________     City Council 26 – 3 5/2/2023 Ordinance No. NS-XXX Page 4 of 4 CERTIFICATE OF ATTESTATION AND ORIGINALITY I, Jennifer L. Hall, City Clerk, do hereby attest to and certify the attached Ordinance No. NS-____________ to be the original ordinance adopted by the City Council of the City of Santa Ana on _______________, and that said ordinance was published in accordance with the Charter of the City of Santa Ana. Date: ________________ ____________________________________ City Clerk City of Santa Ana     City Council 26 – 4 5/2/2023 Ordinance No. NS-XXX Page 1 of 4 ORDINANCE NO. NS-XXX AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING SANTA ANA MUNICIPAL CODE SECTION 8-6 RELATING TO LICENSE REQUIREMENTS OF CONTRACTORS AND SUBCONTRACTORS WHEREAS, Section 8-6 of the Santa Ana Municipal Code provides that no person shall be issued a permit to perform work requiring a permit under the Code unless they are a licensed contractor or a representative thereof, among other things; and WHEREAS, Section 8-6 further provides that at the time of permit issuance, the permit applicant must submit a list of all subcontractors and furnish for each subcontractor verification of workers’ compensation insurance, state contractor license and license category, city business license, and federal tax identification number; and WHEREAS, the City wishes to expand the scope of these disclosures to include for each subcontractor any pending or final determinations for state or federal labor code violations within the prior 5 years, and make the same disclosures applicable only to projects involving 20 or more residential dwelling units or 20,000 or more square feet of commercial or industrial development; and WHEREAS, these added disclosures are intended to recognize and promote the value of fair labor and business practices in these types of projects. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA ANA, CALIFORNIA, DOES HEREBY ORDAIN AS FOLLOWS: Section 1. The recitals above are each incorporated by reference and adopted as findings by the City Council. Section 2. Section 8-6 (License requirements of contractors and subcontractors) of Article I of Chapter 8 of the Santa Ana Municipal Code (Buildings and Structures) is hereby amended to read in its entirety as follows (new language underlined, deleted language in strikeout for tracking purposes only). Sec. 8-6. License requirements of contractors and subcontractors. (a) No person shall be issued a permit to perform work requiring a permit under this Code, unless they are: (1) A licensed contractor; (2) An employee, agent or authorized representative of a licensed contractor; (3) A representative of an electronically subscribed service acting on behalf of a licensed contractor; or     City Council 26 – 5 5/2/2023 Ordinance No. NS-XXX Page 2 of 4 (4) The property owner performing their own work; (5) An employee of the owner, provided that the owner shows evidence of workers’ compensation insurance required by state and city law, and their federal tax identification number. (b) A person applying for a permit under this code to perform work on a project consisting of 20 or more residential dwelling units or 20,000 or more square feet of commercial or industrial development shall submit the following information at the time of permit issuance and prior to commencement of work: (b) At the time of permit issuance, the applicant shall submit (1) a list of all subcontractors and provide verification of each subcontractor's workers' compensation insurance, state contractor license and license category, city business license and federal tax identification number. No person shall contract or subcontract construction work without a valid contractor's license pursuant to applicable provisions of the state business and professions code. (2) a disclosure of any pending or final determinations pertaining to state or federal labor code violations and any penalties paid to a government agency related to the provisions of the California Labor Code within the prior 5 years for all subcontractors. (c) In the event that the applicant cannot provide a list of valid subcontractors and the information required above upon permit application, the applicant shall provide to the city, within a reasonable period of time after issuance of each permit but prior to commencement of any work pursuant to said permit, all information required by subsection (b). Failure to provide valid and current subcontractor listings prior to commencing work shall result in one or more of the following: (1) Issuance of a Stop Work Order; and (12) Revocation of any permit issued by the city; and (23) The permit applicant paying a penalty for default to the city in an amount equal to the original permit fee for each violation in order to defray city costs of enforcement of this section prior to the issuance of any new permit. (d) The information required by subsection (b) shall be required at the time when any new contractor or subcontractor is added to the permit. (e) Any work performed prior to satisfying the requirements of this section shall be deemed performed without the required permits. Section 3. The City Council finds and determines that this Ordinance is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections     City Council 26 – 6 5/2/2023 Ordinance No. NS-XXX Page 3 of 4 15060(c)(2) and 15060(c)(3) of the State CEQA Guidelines because it will not result in a direct or reasonably foreseeable indirect physical change in the environment, as there is no possibility it will have a significant effect on the environment, and it is not a “project,” as defined in Section 15378 of the CEQA Guidelines. Section 4. If any section, subsection, sentence, clause, phrase or portion of this ordinance is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this ordinance. The City Council of the City of Santa Ana hereby declares that it would have adopted this ordinance and each section, subsection, sentence, clause, phrase or portion thereof irrespective of the fact that any one or more sections, subsections, sentences, clauses, phrases, or portions be declared invalid or unconstitutional. Section 5. This Ordinance shall become effective thirty (30) days after its adoption. Section 6. The Clerk of the Council shall certify the adoption of this ordinance and shall cause the same to be published as required by law. ADOPTED this _______ day of ___________, 2023. _________________________ Valerie Amezcua Mayor APPROVED AS TO FORM: Sonia R. Carvalho, City Attorney By:_________________________ John M. Funk Chief Assistant City Attorney AYES: Councilmembers ______________________________________ NOES: Councilmembers _______________________________________ ABSTAIN: Councilmembers _______________________________________ NOT PRESENT: Councilmembers _______________________________________     City Council 26 – 7 5/2/2023 Ordinance No. NS-XXX Page 4 of 4 CERTIFICATE OF ATTESTATION AND ORIGINALITY I, Jennifer L. Hall, City Clerk, do hereby attest to and certify the attached Ordinance No. NS-____________ to be the original ordinance adopted by the City Council of the City of Santa Ana on _______________, and that said ordinance was published in accordance with the Charter of the City of Santa Ana. Date: ________________ ____________________________________ City Clerk City of Santa Ana     City Council 26 – 8 5/2/2023 Community Development Agency www.santa-ana.org/community-development Item # 27 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report May 2, 2023 TOPIC: Fiscal Year 2023-24 Annual Action Plan and Budgets for CDBG, HOME, and ESG Programs AGENDA TITLE Public Hearing – Approve the Fiscal Year 2023-24 Annual Action Plan and Budgets for the Community Development Block Grant, HOME Investment Partnerships Grant, and Emergency Solutions Grant, and Authorize Submission to the U.S. Department of Housing and Urban Development RECOMMENDED ACTION 1. Approve the Fiscal Year 2023-24 Annual Action Plan and authorize submission to the U.S. Department of Housing and Urban Development. 2. Approve the Fiscal Year 2023-24 budgets for the Community Development Block Grant program in the total amount of $4,808,057; HOME Investment Partnerships grant in the amount of $1,605,667 from Grant Year 2023 allocation and a re- allocation of $6,180,123 in prior year program funds; and Emergency Solutions Grant in the amount of $447,249 from Grant Year 2023 allocation. All proposed activities’ budgets will be proportionally increased or decreased from the estimated funding levels to match actual allocation amounts. 3. Direct the City Attorney to finalize and authorize the City Manager to execute memorandums of understandings with various city departments awarded funds as part of the approved Community Development Block Grant program budget for a term beginning July 1, 2023 through June 30, 2026, subject to non-substantive changes approved by the City Manager and City Attorney. 4. Direct the City Attorney to finalize and authorize the City Manager to execute a memorandum of understanding with the Santa Ana Police Department and agreements with non-profit homeless service providers awarded funds as part of the approved Emergency Solutions Grant program budget for a term beginning July 1, 2023 through June 30, 2024, subject to non-substantive changes approved by the City Manager and City Attorney. 5. Direct the City Attorney to finalize and authorize the City Manager to execute amendments to the current Community Development Block Grant subrecipient     City Council 27 – 1 5/2/2023 FY 2023-24 Annual Action Plan and Budgets for CDBG, HOME, and ESG Programs May 2, 2023 Page 2 3 4 1 1 agreements for America on Track, The Delhi Center, and the Orange County Children’s Therapeutic Arts Center. COMMUNITY DEVELOPMENT COMMISSION At its Regular Meeting on March 22, 2023, the Community Development Commission (CDC) held a public hearing to receive resident and stakeholder comments on funding priorities and needs for activities funded with the Community Development Block Grant, HOME Investment Partnerships grant, and Emergency Solutions Grant programs in the Fiscal Year (FY) 2023-24 Annual Action Plan. No comments were received during the meeting. The Community Development Commission recommended approval of the FY 2023-24 Annual Action Plan and Budgets for the CDBG, HOME, and ESG Programs to the City Council by a vote of 5:0. DISCUSSION Every five years, the City of Santa Ana (City) must submit its Five-Year Consolidated Plan to the U.S. Department of Housing and Urban Development (HUD) to receive funding for the Community Development Block Grant (CDBG), the HOME Investment Partnerships (HOME), and the Emergency Solutions Grants (ESG) programs. These federal funds provide for the development of affordable housing, street improvements, park and public facilities improvements, economic development, code enforcement, public services, the expansion and retention of businesses, and for the delivery of services for individuals experiencing homelessness. In general, the Five-Year Consolidated Plan describes how the City will invest and allocate these limited federal funds for and on behalf of the community. In May of 2020, the Five-Year Consolidated Plan for the period of July 1, 2020 to June 30, 2025 was submitted to HUD. As part of this five-year strategic planning process, the City is required to submit an Annual Action Plan each year that describes how the City will achieve the goals stated in the Five-Year Consolidated Plan. This document establishes a one-year investment plan that outlines the intended use of resources in the forthcoming fiscal year. The proposed Annual Action Plan covers Fiscal Year (FY) 2023–24 and seeks to allocate funding where programs and resources will have the maximum positive impact (Exhibit 1). The Annual Action Plan describes the intended use of the City’s federal entitlement grants specifically for FY 2023-24. For FY 2023-24, the City will receive $4,808,057 in CDBG program funds, $1,605,667 in HOME program funds, and $447,249 in ESG program funds from HUD: Program Allocation CDBG $4,808,057 HOME $1,605,667 ESG $447,249 TOTAL $6,860,973    City Council 27 – 2 5/2/2023 FY 2023-24 Annual Action Plan and Budgets for CDBG, HOME, and ESG Programs May 2, 2023 Page 3 3 4 1 1 The various projects and programs covered under the FY 2023-24 Annual Action Plan are designed to serve low-income residents. The FY 2023-24 Annual Action Plan includes the program budgets described in detail below for the CDBG, HOME, and ESG programs respectively. Community Development Block Grant Program Budget The Community Development Block Grant (CDBG) program provides funds to improve low and moderate-income neighborhoods, eliminate blight, and create a more stable economic base. These funds may be used for a diverse range of programs, including affordable housing, street improvements, park and public facilities improvements, economic development, code enforcement, and public services. The City’s CDBG allocation for FY 2023-24 is $4,808,057. The proposed Annual Action Plan for the CDBG Program consists of the FY allocation, program income, and prior year CDBG resources. The proposed FY 2023-24 CDBG Program Funding Plan consists of the Community Development Commission funding recommendations for nonprofit public service programs from 2022 and staff’s funding recommendations from this year for administration and planning, code enforcement, city capital improvements, and housing. The CDBG Program Funding Plan can be summarized in two general categories: 1) Capital Projects/CDBG Program Funding Plan and 2) Public Services. A summary of the process and allocation for the FY 2023-24 CDBG Program Funding Plan is provided below for both general categories. Capital Projects/CDBG Program Funding Plan The FY 2023-24 CDBG Program Funding Plan includes the funding allocations for administration and planning, code enforcement in low and moderate-income areas of the city to address health and safety violations, economic development to provide small business grants, nonprofit public services, city capital improvement projects, and single- family rehabilitation grants (Exhibit 2). The CDBG allowable cap of 20 percent (20%) for administration and fair housing services is estimated to be $961,611 for FY 2023-24. Administration is necessary for staffing, compliance, reporting, fiscal management, studies, and monitoring of the entire program. Fair housing is necessary due to CDBG requirements that the City affirmatively further fair housing. Four new city capital improvement projects (Public Facility Improvements, Streets & Parks - $1,425,237) are recommended for funding as follows: 1) $500,000 for PAAL ADA restroom construction. 2) $125,000 for cool pavement treatment of Madison and Campesino Park parking lots. 3) $300,237 for Construction of a new parking lot at the Santa Ana Main Library. 4) $500,000 for Logan/Chepa’s Park master design. The proposed programs and capital improvement projects have been determined to be     City Council 27 – 3 5/2/2023 FY 2023-24 Annual Action Plan and Budgets for CDBG, HOME, and ESG Programs May 2, 2023 Page 4 3 4 1 1 of highest priority and need by the Executive Directors of the Parks, Recreation and Community Services Agency, Public Works Agency, and Community Development Agency, following the City’s internal application process. 2023 CDBG Program Budget General Activity Funding Amount CDBG Program Administration & Fair Housing $ 961,611 Code Enforcement - Enforcement of Housing & Municipal Building Codes $ 800,000 Economic Development $ 100,000 Non-Profit Public Services $ 721,209 Public Facility improvements, Streets & Parks $ 1,425,237 Housing Rehabilitation, Homebuyer Down Payment Assistance $ 800,000 TOTAL $4,808,057 City Department and Subrecipients 2023-2024 Award Community Development Agency - Administration of the CDBG Program. Proposed funding amount calculated based on 20% administrative cap less Fair Housing amount. $851,611 Orange County Fair Housing Council Inc. – Provides fair housing education, landlord tenant counseling and enforcement services to combat housing discrimination, and city administrative support for the residents of the City of Santa Ana. A commitment to affirmatively further fair housing is a requirement of CDBG funding. $60,000 Planning and Building Study of Unpermitted Units in SA - The Project consists of studying the feasibility, reviewing best practices, and, based on the inventory of unpermitted units in Santa Ana, developing and establishing a model program to legalize existing unpermitted primary, accessory dwelling units (ADUs), and similar units in CDBG eligible census tracts in the City. $50,000 Code Enforcement – Community Preservation Services.$800,000 Economic Development - New Business Start-Up/Micro Enterprise Grants.$100,000 Library Services – New Parking Lot (Construction Only)$300,237 Parks, Recreation, Community Services Agency – Logan/Chepa’s Park master design. $500,000 Public Works Agency – PAAL ADA Restroom Construction, New Parking Lot Main Library (Construction Only).$500,000 Planning and Building - Cool Pavement Treatment Madison and Campesino parks parking lots.$125,000     City Council 27 – 4 5/2/2023 FY 2023-24 Annual Action Plan and Budgets for CDBG, HOME, and ESG Programs May 2, 2023 Page 5 3 4 1 1 Housing – Single-Family Housing Rehabilitation Program and Homebuyer Down Payment Assistance Loan Program (Citywide)$800,000 TOTAL $4,086,848 Public Services A maximum of 15% of CDBG funding, plus anticipated program income not to exceed 15% for FY 2023-24 ($721,209), may be used for public services. For FY 2023-24, the City is providing the entire estimated public service allocation to nonprofit organizations for programs with an emphasis on crime prevention, intervention, and/or suppression for children, youth, and families, economic development, tenant services assistance and programs, health services, and senior services (Exhibit 3). On May 4, 2022, the City Council authorized the City Manager to execute agreements with non-profit organizations awarded funds as part of the approved CDBG Program for a two-year term beginning July 1, 2022 through June 30, 2024. Therefore, funding for Public Services approved for FY 2022-23 are being renewed for FY 2023-24 at the same award amount. However, during FY 2022-2023 four nonprofit organizations declined their CDBG awards. CDBG funds that were awarded to the four nonprofits will be redistributed to high performing nonprofit organizations through amendments to their current agreements as follows: •America on Track had an original award amount of $27,090 and will be increased by $22,178 for a new total of $49,268; •The Delhi Center (FES) had an original award amount of $36,120 and will be increased by $22,178 for a new total of $58,298; and •OC Children’s Therapeutic Arts Center (Willard) had an original award amount of $31,605 and will be increased by $22,178 for a new total of $53,783. Public Service Organizations 2023-2024 Award AIDS Services Foundation of OC dba Radiant Health Centers – HIV Care Services $27,090 America on Track – Brighter Futures for Children of Prisoners $49,268 Boys & Girls Club of Santa Ana – College Bound $27,090 Casa de la Familia – Santa Ana Family Justice Center $27,090 Community Action Partnerships of OC – Economic Empowerment, Your Money Your Goals $27,090 Community Health Initiative Orange County - Provides outreach, education, enrollment, and case management services to vulnerable populations $27,090 Community Legal Aid SoCal - Provides free, holistic legal assistance to survivors of domestic violence $27,090     City Council 27 – 5 5/2/2023 FY 2023-24 Annual Action Plan and Budgets for CDBG, HOME, and ESG Programs May 2, 2023 Page 6 3 4 1 1 Delhi Center/Public Law Center - Family Economic Success Initiative Program $58,298 Delhi Center - Teens Engaged in Learning and Leadership Program $36,120 Girl’s Inc. of Orange County – Literacy Lab $27,090 Human Options – Assisting Domestic Violence Victims $27,090 Lutheran Social Services of So. Cal. – Victims intervention Program $27,090 Moms OC – Health Services to Pregnant Moms $36,120 Nati's House (dba Neutral Ground) - Gang Prevention $45,150 Nati's House (dba Neutral Ground) – Summer Night Lights $27,090 OC Children's Therapeutic Arts Center – WILLARD Neighborhood Crime Prevention and Intervention $53,783 Public Law Center - Affordable Housing & Homelessness Prevention $36,120 StandUP for Kids – On Campus Mentoring $27,090 Taller San Jose Hope Builders – Business Applications $36,120 The Cambodian Family – Plan Ahead Youth Program $45,150 WISEPlace – Services to unaccompanied homeless women $27,090 TOTAL $721,209 HOME Investment Partnerships Grant Program Budget The HOME Investment Partnerships (HOME) program provides funds for a wide range of housing-related activities including building, buying, and/or rehabilitating affordable housing for rent or homeownership, or providing direct tenant-based rental assistance to low-income residents. The program’s flexibility allows HOME funds to be used for grants, direct loans, loan guarantees or other forms of credit enhancements, or tenant- based rental assistance or security deposits. At least 15% of HOME funds must be set aside for specific activities to be undertaken by a special type of nonprofit called a Community Housing Development Organization (CHDO). A CHDO is a nonprofit, community-based organization that has staff with the capacity to develop affordable housing for the community it serves. In order to qualify for designation as a CHDO, the organization must meet certain requirements pertaining to their legal status, organizational structure, and capacity and experience. The City’s HOME allocation for FY 2023-24 is $1,605,667. The proposed Annual Action Plan for the HOME Program consists of the FY allocation, program income, and prior year HOME resources. The large carryover of prior year resources ($6,180,123) is due to the lengthy development process for affordable housing developments. While funds may be pre-committed for a project, they may not be committed until certain     City Council 27 – 6 5/2/2023 FY 2023-24 Annual Action Plan and Budgets for CDBG, HOME, and ESG Programs May 2, 2023 Page 7 3 4 1 1 requirements are met including underwriting, subsidy layering, and project assessment requirements. In this Annual Action Plan, HOME Program funds are proposed for program administration, the required set-aside for CHDOs, and funds for affordable housing development and rehabilitation: The FY 2023-24 HOME Program Funding Plan is not attached as an exhibit because the plan is described in the table above. Emergency Solutions Grant The Emergency Solutions Grants (ESG) program provides funds to assist sheltered and unsheltered homeless individuals, as well as those at risk of homelessness, to quickly regain stability in permanent housing after experiencing a housing crisis and/or homelessness. Recipients of ESG funding in Orange County include the following entitlement jurisdictions: County of Orange, City of Anaheim, City of Irvine, City of Santa Ana, and City of Garden Grove. Collectively, this group is referred to as the Orange County ESG Collaborative that was formed over five years ago. On November 7, 2019, three member cities of the Orange County ESG Collaborative released a combined ESG Request for Proposals (RFP) to support the Orange County Continuum of Care' s goal to end homelessness (the County of Orange and City of Irvine allocated their funding independent of the ESG Collaborative). The ESG Collaborative accepted applications until December 10, 2019, with supplemental applications and requirements for both the City of Santa Ana and Anaheim. The RFP included a provision for up to four, one-year renewals that could be exercised independently by each Collaborative member. The City chose to exercise this renewal option for FY 2023-24. While funding recommendations are made collaboratively, ESG funds are to be used to provide eligible activities within each jurisdiction in which they are funded. Subrecipients awarded funding in FY 2022-23 and interested in FY 2023-24 funding were required to re-submit a budget and program summary for FY 2023-24 ESG funding. The City’s ESG allocation for FY 2023-24 is $447,249. The proposed FY 2023-24 ESG Program Funding Plan includes a list of homeless service providers recommended for funding for FY 2023-24 (Exhibit 4). The funding recommendations are based upon applications received during the 2019 RFP process, performance, and current needs as 2023 HOME Program Budget General Activity Funding Amount HOME Program Administration $ 160,567 HOME CHDO Set-Aside $ 240,850 Affordable Housing Development and Rehabilitation $1,204,250 Prior Year Resources $6,180,123 TOTAL $7,785,790     City Council 27 – 7 5/2/2023 FY 2023-24 Annual Action Plan and Budgets for CDBG, HOME, and ESG Programs May 2, 2023 Page 8 3 4 1 1 identified by staff. The budget below is broken down by category to provide more detail on funds allocated to eligible ESG activities: 2023 ESG Program Budget General Activity Funding Amount ESG Program Administration $ 33,544 Homeless Street Outreach $ 50,000 Homeless Emergency Shelter $ 110,000 Homeless Prevention $ 50,000 Rapid Re-housing $ 100,000 ESG Data Collection Management $ 103,705 TOTAL $ 447,249 Outreach and Engagement In accordance with the regulations at 24 CFR Part 91, the City of Santa Ana’s Citizen Participation Plan requires two public hearings to be conducted annually for the development of the Annual Action Plan. The first public hearing was held before the Community Development Commission on March 22, 2023 to accept public comments on the funding priorities for the upcoming year that would be included in the draft Annual Action Plan; the second public hearing will be held before the City Council on May 2, 2023 to accept public comments on the draft Annual Action Plan. In addition, the federal regulations for HUD requires that the draft Annual Action Plan be made available for a 30-day public review and comment period. On March 20, 2023, a public notice was published in three local newspapers that the draft Annual Action Plan was available for review and comment beginning March 20, 2023, and that two public hearings would be held on March 22, 2023 and May 2, 2023. The public hearings were noticed in the Orange County Register in English, La Opinión in Spanish and Nguoi Viet in Vietnamese. The 30-day public comment period will conclude on April 20, 2023. All comments received, including all funding recommendations made by the City Council, will be included in the final Annual Action Plan document. The deadline for submission of the FY 2023-24 Annual Action Plan to HUD is no later than May 15, 2023, 45-days before the end of the City’s current FY. FISCAL IMPACT Funds will be budgeted and available in the following grant account (nos. 13018780,13518780, 13518782, 13518783, and 13518785) upon execution of a grant agreement between the City and HUD and adoption of the FY 2023-24 annual budget: Fiscal Year Grant Year Accounting Unit-Account Fund Description Accounting Unit, Account Description Amount 2023-24 2023 13518780- various Community Development Block Grant CDBG Administration $961,611     City Council 27 – 8 5/2/2023 FY 2023-24 Annual Action Plan and Budgets for CDBG, HOME, and ESG Programs May 2, 2023 Page 9 3 4 1 1 Total for FY 2023-24 $7,785,790 Total for FY 2023-24 $447,249 Any remaining balances not expended at the end of the fiscal year will be presented to the City Council for approval of carryovers to FY 2023-24. EXHIBIT(S) 1. FY 2023-24 Annual Action Plan 2. CDBG FY 2023-24 Program Funding Plan 3. CDBG FY 2023-24 Program Summaries 4. ESG FY 2023-24 Program Funding Plan 5. Proof of Publication Submitted By: Michael L. Garcia, Executive Director of Community Development Approved By: Kristine Ridge, City Manager 2023-24 2023 13518782- various Community Development Block Grant CDBG Housing $800,000 2023-24 2023 13518783- various Community Development Block Grant CDBG Programs $2,325,237 2023-24 2023 13518783- 69135 Community Development Block Grant CDBG Programs (Public Services) $721,209 Total for FY 2023-24 $4,808,057 Fiscal Year Grant Year Accounting Unit-Account Fund Description Accounting Unit, Account Description Amount 2023-24 2023 13018780- various HOME Investment Partnerships Grant HOME Program $1,605,667 2023-24 2019 2022 13018780 various HOME Investment Partnership Grant HOME Program $6,180,123 Fiscal Year Grant Year Accounting Unit-Account Fund Description Accounting Unit, Account Description Amount 2023-24 2023 13518785- various Emergency Solutions Grant ESG Grant $447,249     City Council 27 – 9 5/2/2023 2023 ANNUAL ACTION PLAN JULY 1, 2023 THROUGH JUNE 30, 2024 Building, buying, and/or rehabilitating affordable h ousing. Developing viable urban communities. Improving the number and quality of emergency shelter s for homeless individuals and families. CITY OF SANTA ANA Community Development Agency EXHIBIT 1     City Council 27 – 10 5/2/2023 Annual Action Plan 2023 1 OMB Control No: 2506-0117 (exp. ) Executive Summary AP-05 Executive Summary - 24 CFR 91.200(c), 91.220(b) 1. Introduction The 2023-24 Action Plan is the City of Santa Ana’s Annual Plan for the investment of annual allocations of Community Development Block Grant (CDBG), Home Investment Partnerships (HOME) and Emergency Solutions Grant (ESG) funds from the U.S. Department of Housing and Urban Development (HUD). The Fiscal Year 2023-24 Action Plan (Action Plan) represents the third year of the City of Santa Ana Consolidated Plan (Con Plan) for the Fiscal Years 2020-2024 (Con Plan) as ratified by the City Council and approved by the U.S. Department of Housing and Urban Development (HUD). These grant programs are consistent with HUD’s national strategy to provide decent housing opportunities, a suitable living environment and economic opportunities—particularly for low- and moderate-income people. In consideration of finite grant resources, the goals and projects within this Action Plan outline the areas and population segments with the greatest level of need for a particular program or activity and intends to invest grant resources in high leverage opportunities where data suggests that the City will be able to maximize the impact of every dollar. The Action Plan utilizes the priority needs identified in the 2020 – 2024 Consolidated Plan process, which identified the City’s priority needs, including the rationale for establishing allocation priorities and specific measurable goals to be addressed during the five-year period. HUD has not yet announced the FY2023 allocations and the budgets listed in this Annual Action Plan are estimates based on the FY2022 allocation. The City of Santa Ana will proportionally adjust each project allocation in accordance with the final allocation announcements from HUD. 2. Summarize the objectives and outcomes identified in the Plan This could be a restatement of items or a table listed elsewhere in the plan or a reference to another location. It may also contain any essential items from the housing and homeless needs assessment, the housing market analysis or the strategic plan. HUD’s Community Planning and Development (CPD) Outcome Performance Measurement Framework classifies objectives in three categories: decent housing, a suitable living environment, and economic opportunity. In Santa Ana’s 2020-2024 Consolidated Plan, the City identified six high priority needs to be addressed through the implementation of activities aligned with seven Strategic Plan goals. The priority needs for Santa Ana include: EXHIBIT 1     City Council 27 – 11 5/2/2023 Annual Action Plan 2023 2 OMB Control No: 2506-0117 (exp. )  Expand the supply of affordable housing  Preserve the supply of affordable housing  Access to and supply of public services  Increase access to and supply of homeless services and facilities  Promote economic opportunity  Improve City public facilities and infrastructure Consistent with HUD’s national goals for HUD CPD programs to provide decent housing opportunities, maintain a suitable living environment and expand economic opportunities for low- and moderate- income residents, the priority needs listed above will be addressed through the implementation of HUD funded activities aligned with the following seven measurable Strategic Plan goals:  Affordable Housing Development, Maintenance, and Preservation  Code Enforcement  Public Service Programs  Homeless Services and Facilities  Economic Development Program  Public Facilities and Infrastructure  Program Administration and Fair Housing Services 3. Evaluation of past performance This is an evaluation of past performance that helped lead the grantee to choose its goals or projects. During the 2022 program year, the City of Santa Ana prioritized program activities to address the impacts of the COVID-19 pandemic within the City of Santa Ana. Activities included rental assistance, small and microbusiness support, homeless prevention, and targeted public service activities. Additionally, during the 2022 program year, the City funded the following activities: 1. Street improvements that included installation of ADA accessible curbs and installation of pedestrian hybrid and rectangular rapid flashing beacons at key areas identified as highest priority based on need. 2. Rehabilitation of park facilities at Santa Anita Park. 3. Public service activities to support youth, seniors, disabled individuals, and low- and moderate- income residents within the City 4. Code enforcement in targeted neighborhoods 5. Homeless services and prevention activities EXHIBIT 1     City Council 27 – 12 5/2/2023 Annual Action Plan 2023 3 OMB Control No: 2506-0117 (exp. ) 6. Single family housing rehabilitation activities to low- and moderate-income households 7. Down payment assistance to low- and moderate-income households 4. Summary of Citizen Participation Process and consultation process Summary from citizen participation section of plan. Each year, the city prepares the Action Plan listing the activities to be taken with Community Planning and Development (CPD) funds. In addition to residents, the City ensures that members of the public (including City staff) and private agencies that provide the services will be consulted in the development of the Action Plan:  Health service providers,  Social services for: children, elderly, disabled, homeless and persons with AIDS  State and local health agencies  Adjacent local governments  Santa Ana and orange County Housing Authority. The draft Action Plan incorporating the City's proposed uses of CDBG, HOME, and ESG funds and was made available for public review for a 30-day period. 5. Summary of public comments This could be a brief narrative summary or reference an attached document from the Citizen Participation section of the Con Plan. No comments received. 6. Summary of comments or views not accepted and the reasons for not accepting them No comments received. 7. Summary n/a EXHIBIT 1     City Council 27 – 13 5/2/2023 Annual Action Plan 2023 4 OMB Control No: 2506-0117 (exp. ) PR-05 Lead & Responsible Agencies – 91.200(b) 1. Agency/entity responsible for preparing/administering the Consolidated Plan Describe the agency/entity responsible for preparing the Consolidated Plan and those responsible for administration of each grant program and funding source. Agency Role Name Department/Agency CDBG Administrator SANTA ANA Community Development Agency HOME Administrator SANTA ANA Community Development Agency ESG Administrator SANTA ANA Community Development Agency Table 1 – Responsible Agencies Narrative (optional) The City of Santa Ana Community Development Agency is the lead agency for overseeing the development of the Consolidated Plan. This Department is also responsible for the preparation of the Annual Action Plan, Consolidated Annual Performance and Evaluation Report (CAPER) and CDBG, HOME, and ESG program administrations. CDBG Administrator – Brenda Vega ESG Administrator – Holli Safran HOME Administrator – Holli Safran Consolidated Plan Public Contact Information David Flores EXHIBIT 1     City Council 27 – 14 5/2/2023 Annual Action Plan 2023 5 OMB Control No: 2506-0117 (exp. ) Senior Community Development Analyst Community Development Agency dflores@santa-ana.org 714-647-6561 EXHIBIT 1     City Council 27 – 15 5/2/2023 Annual Action Plan 2023 6 OMB Control No: 2506-0117 (exp. ) AP-10 Consultation – 91.100, 91.200(b), 91.215(l) 1. Introduction As part of the 5-year Consolidated Planning process, the City of Santa Ana consulted with representatives from multiple agencies, groups, and organizations involved in the development of affordable housing, creation of job opportunities for low- and moderate-income residents, and/or provision of services to children, elderly persons, persons with disabilities, persons with HIV/AIDS and their families, and homeless persons. To facilitate this consultation, the City solicited feedback through the following methods:  Stakeholder/resident surveys  Individual stakeholder consultations  Community meetings  Public hearings  30-day public comment period  Receipt of written comments To gather the greatest breadth and depth of information, the City consulted with a wide variety of agencies, groups and organizations concerning the housing, community and economic development needs of the community. Each of the agencies, groups or organizations consulted is represented below. The input received from these consultation partners helped establish and inform the objectives and goals described in the Strategic Plan. Provide a concise summary of the jurisdiction’s activities to enhance coordination between public and assisted housing providers and private and governmental health, mental health and service agencies (91.215(l)) The City recognizes the importance of careful coordination and alignment among various service providers to maximize the effectiveness of the CDBG program. As a result, during the development of this Consolidated Plan, the City consulted with organizations that provide assisted housing, health services and other community-focused programs. Outreach efforts included surveys including specific questions associated with coordination, invitations to community meetings and follow-up phone interviews where appropriate. The City further recognizes the importance of continued coordination and alignment during the upcoming five-year planning period with these organizations and agencies. The City will strengthen relationships and alignment among these organizations in the implementation of the NOFA process for CDBG funds and through technical assistance provided to subrecipients of CDBG funds each year. EXHIBIT 1     City Council 27 – 16 5/2/2023 Annual Action Plan 2023 7 OMB Control No: 2506-0117 (exp. ) Describe coordination with the Continuum of Care and efforts to address the needs of homeless persons (particularly chronically homeless individuals and families, families with children, veterans, and unaccompanied youth) and persons at risk of homelessness. Orange County’s homeless Continuum of Care (CoC) is comprised of a network of public, private, faith- based, for-profit, and non-profit service providers who utilize several federal, state and local resources to provide services and facilities for homeless people. The region’s municipalities, including the City of Santa Ana, also provide resources for services that assist the homeless and those at-risk of becoming homeless. Non-profit service and facility providers play a critical role in the current CoC system and in addressing homeless needs within Santa Ana. These organizations provide a range of services throughout the County ranging from job training to creating permanent supportive housing opportunities. These services are available to homeless individuals and households. The CoC guides the development of homeless strategies and the implementation of programs to end homelessness throughout the region. In conducting the City’s Needs Assessment, Santa Ana carefully reviewed the CoC’s current strategy and planning documents to ensure coordination in goals and objectives. Additionally, the City provided a questionnaire to the CoC as well as key service providers operating in Santa Ana to identify the CoC’s perceived needs in the county and its objectives to address the needs of different homeless persons populations, specifically chronically homeless families and individuals, families with children, veterans, unaccompanied youth and persons at risk of homelessness. The City will continue to actively work with the CoC as well as its partners throughout the County to coordinate on the planning and implementation of homeless services and programming. Describe consultation with the Continuum(s) of Care that serves the jurisdiction's area in determining how to allocate ESG funds, develop performanc e standards for and evaluate outcomes of projects and activities assisted by ESG funds, and develop funding, policies and procedures for the operation and administration of HMIS In the development of the Consolidated Plan, the City of Santa Ana consulted with numerous housing, social service, and homeless service providers whose work intersects with the goal of reducing and ending homelessness in Orange County and/ or Santa Ana. This consultation provided input on allocation methodologies and approach for ESG programs. The City of Santa Ana regularly coordinates with the Orange County CoC to align performance standards, evaluate outcomes of current initiatives, coordination program policies and procedures related to program design and HMIS administration. In addition, The City of Santa Ana participates in the Orange County ESG Collaborative, which includes Santa Ana, Anaheim, Garden Grove, and the County of Orange. The Collaborative works very closely with the Continuum of Care. To ensure funds are leveraged to create maximum impact, the Orange County ESG Collaborative has developed aligned values and priorities and makes ESG funding decisions. EXHIBIT 1     City Council 27 – 17 5/2/2023 Annual Action Plan 2023 8 OMB Control No: 2506-0117 (exp. ) 2. Describe Agencies, groups, organizations and others who participated in the process and describe the jurisdiction’s consultations with housing, social service agencies and other entities EXHIBIT 1     City Council 27 – 18 5/2/2023 Annual Action Plan 2023 9 OMB Control No: 2506-0117 (exp. ) Table 2 – Agencies, groups, organizations who participated 1 Agency/Group/Organization Santa Ana Housing Authority Agency/Group/Organization Type Housing Public Housing What section of the Plan was addressed by Consultation? Housing Need Assessment Public Housing Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by email outreach, data validation, and the web- based survey. Through this consultation, Santa Ana opened or preserved lines of communication between the stakeholder and the City to be an active participant in housing and community development planning in the jurisdiction. Santa Ana sought specific input, feedback, and recommendations related to the topics highlighted above from this stakeholder. 2 Agency/Group/Organization ALBI Agency/Group/Organization Type Services-Children What section of the Plan was addressed by Consultation? Non-Housing Communitiy Development Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by email outreach, data validation, and the web- based survey. Through this consultation, Santa Ana opened or preserved lines of communication between the stakeholder and the City to be an active participant in housing and community development planning in the jurisdiction. Santa Ana sought specific input, feedback, and recommendations related to the topics highlighted above from this stakeholder. 3 Agency/Group/Organization Regional Center of Orange County Agency/Group/Organization Type Services-Persons with Disabilities Regional organization EXHIBIT 1     City Council 27 – 19 5/2/2023 Annual Action Plan 2023 10 OMB Control No: 2506-0117 (exp. ) What section of the Plan was addressed by Consultation? Non-Housing Community Development Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by email outreach, data validation, and the web- based survey. Through this consultation, Santa Ana opened or preserved lines of communication between the stakeholder and the City to be an active participant in housing and community development planning in the jurisdiction. Santa Ana sought specific input, feedback, and recommendations related to the topics highlighted above from this stakeholder. 4 Agency/Group/Organization HIV Planning Council Agency/Group/Organization Type Services-Persons with HIV/AIDS What section of the Plan was addressed by Consultation? HOPWA Strategy Non-Housing Community Development Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by email outreach, data validation, and the web- based survey. Through this consultation, Santa Ana opened or preserved lines of communication between the stakeholder and the City to be an active participant in housing and community development planning in the jurisdiction. Santa Ana sought specific input, feedback, and recommendations related to the topics highlighted above from this stakeholder. 5 Agency/Group/Organization AMERICA ON TRACK Agency/Group/Organization Type Services-Children What section of the Plan was addressed by Consultation? Non-Housing Community Development EXHIBIT 1     City Council 27 – 20 5/2/2023 Annual Action Plan 2023 11 OMB Control No: 2506-0117 (exp. ) Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by email outreach, data validation, and the web- based survey. Through this consultation, Santa Ana opened or preserved lines of communication between the stakeholder and the City to be an active participant in housing and community development planning in the jurisdiction. Santa Ana sought specific input, feedback, and recommendations related to the topics highlighted above from this stakeholder. 6 Agency/Group/Organization Orange County CoC Agency/Group/Organization Type Services-homeless What section of the Plan was addressed by Consultation? Homeless Needs - Chronically homeless Homeless Needs - Families with children Homelessness Needs - Veterans Homelessness Needs - Unaccompanied youth Homelessness Strategy Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by email outreach, data validation, and the web- based survey. Through this consultation, Santa Ana opened or preserved lines of communication between the stakeholder and the City to be an active participant in housing and community development planning in the jurisdiction. Santa Ana sought specific input, feedback, and recommendations related to the topics highlighted above from this stakeholder. 7 Agency/Group/Organization Santa Ana Chamber of Commerce Agency/Group/Organization Type Business and Civic Leaders What section of the Plan was addressed by Consultation? Market Analysis Economic Development EXHIBIT 1     City Council 27 – 21 5/2/2023 Annual Action Plan 2023 12 OMB Control No: 2506-0117 (exp. ) Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by email outreach, phone interview and the web-based survey. Through this consultation, Santa Ana opened or preserved lines of communication between the stakeholder and the City to be an active participant in housing and community development planning in the jurisdiction. Santa Ana sought specific input, feedback, and recommendations related to the topics highlighted above from this stakeholder. 8 Agency/Group/Organization The GREEN Foundation Agency/Group/Organization Type Services-Health Services-Education What section of the Plan was addressed by Consultation? Non-Housing Community Development Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by participation in a community/ stakeholder meeting. Through this consultation, Santa Ana opened or preserved lines of communication between the stakeholder and the City to be an active participant in housing and community 9 Agency/Group/Organization HABITAT FOR HUMANITY OF ORANGE COUNTY INC. Agency/Group/Organization Type Housing Services - Housing What section of the Plan was addressed by Consultation? Housing Need Assessment Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by participation in a community/ stakeholder meeting. Through this consultation, Santa Ana opened or preserved lines of communication between the stakeholder and the City to be an active participant in housing and community development planning in the jurisdiction. Santa Ana sought specific input, feedback, and recommendations related to the topics highlighted above from this stakeholder. EXHIBIT 1     City Council 27 – 22 5/2/2023 Annual Action Plan 2023 13 OMB Control No: 2506-0117 (exp. ) 10 Agency/Group/Organization Community Health Initiative of Orange County Agency/Group/Organization Type Services-Health What section of the Plan was addressed by Consultation? Non-Housing Community Development Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by participation in a community/ stakeholder meeting. Through this consultation, Santa Ana opened or preserved lines of communication between the stakeholder and the City to be an active participant in housing and community development planning in the jurisdiction. Santa Ana sought specific input, feedback, and recommendations related to the topics highlighted above from this stakeholder. 11 Agency/Group/Organization Latino Health Access Agency/Group/Organization Type Services-Health What section of the Plan was addressed by Consultation? Non-Housing Community Development Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by participation in a community/ stakeholder meeting. Through this consultation, Santa Ana opened or preserved lines of communication between the stakeholder and the City to be an active participant in housing and community development planning in the jurisdiction. Santa Ana sought specific input, feedback, and recommendations related to the topics highlighted above from this stakeholder. 12 Agency/Group/Organization Neighborworks of Orange County Agency/Group/Organization Type Housing Services - Housing What section of the Plan was addressed by Consultation? Housing Need Assessment EXHIBIT 1     City Council 27 – 23 5/2/2023 Annual Action Plan 2023 14 OMB Control No: 2506-0117 (exp. ) Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by participation in a community/ stakeholder meeting. Through this consultation, Santa Ana opened or preserved lines of communication between the stakeholder and the City to be an active participant in housing and community 13 Agency/Group/Organization Orange County Labor Foundation Agency/Group/Organization Type Services-Employment Regional organization What section of the Plan was addressed by Consultation? Market Analysis Economic Development Non-Housing Economic Development Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by participation in a community/ stakeholder meeting. Through this consultation, Santa Ana opened or preserved lines of communication between the stakeholder and the City to be an active participant in housing and community 14 Agency/Group/Organization Greater Light Family Church Agency/Group/Organization Type Other What section of the Plan was addressed by Consultation? Anti-poverty Strategy Non-Housing Community Development Needs Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by participation in a community/ stakeholder meeting. Through this consultation, Santa Ana opened or preserved lines of communication between the stakeholder and the City to be an active participant in housing and community 15 Agency/Group/Organization The Kennedy Commission Agency/Group/Organization Type Housing Services - Housing EXHIBIT 1     City Council 27 – 24 5/2/2023 Annual Action Plan 2023 15 OMB Control No: 2506-0117 (exp. ) What section of the Plan was addressed by Consultation? Housing Need Assessment Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by participation in a community/ stakeholder meeting. Through this consultation, Santa Ana opened or preserved lines of communication between the stakeholder and the City to be an active participant in housing and community 16 Agency/Group/Organization SECOND BAPTIST CHURCH Agency/Group/Organization Type Other What section of the Plan was addressed by Consultation? Anti-poverty Strategy Non-Housing Community Development Needs Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by participation in a community/ stakeholder meeting. Through this consultation, Santa Ana opened or preserved lines of communication between the stakeholder and the City to be an active participant in housing and community 17 Agency/Group/Organization HUMAN OPTIONS, INC. Agency/Group/Organization Type Services-Children Services-Elderly Persons Services-Persons with Disabilities Services-Persons with HIV/AIDS Services-Victims of Domestic Violence Services-homeless Services-Employment What section of the Plan was addressed by Consultation? Homeless Needs - Chronically homeless Homeless Needs - Families with children Public Services EXHIBIT 1     City Council 27 – 25 5/2/2023 Annual Action Plan 2023 16 OMB Control No: 2506-0117 (exp. ) Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by participation in a community/ stakeholder meeting. Through this consultation, Santa Ana opened or preserved lines of communication between the stakeholder and the City to be an active participant in housing and community 18 Agency/Group/Organization Community Legal Aid Service of Orange County Agency/Group/Organization Type Services - Housing Service-Fair Housing Services - Victims What section of the Plan was addressed by Consultation? Non-Housing Community Development Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by participation in a community/ stakeholder meeting. Through this consultation, Santa Ana opened or preserved lines of communication between the stakeholder and the City to be an active participant in housing and community 19 Agency/Group/Organization Heritage Museum of Orange County Agency/Group/Organization Type Services-Children Services-Education What section of the Plan was addressed by Consultation? Non-Housing Community Development Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by participation in a community/ stakeholder meeting. Through this consultation, Santa Ana opened or preserved lines of communication between the stakeholder and the City to be an active participant in housing and community 20 Agency/Group/Organization Chispa OC Agency/Group/Organization Type Civic Leaders EXHIBIT 1     City Council 27 – 26 5/2/2023 Annual Action Plan 2023 17 OMB Control No: 2506-0117 (exp. ) What section of the Plan was addressed by Consultation? Housing Need Assessment Non-Housing Community Development Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by participation in a community/ stakeholder meeting. Through this consultation, Santa Ana opened or preserved lines of communication between the stakeholder and the City to be an active participant in housing and community 21 Agency/Group/Organization YMCA of Orange County Agency/Group/Organization Type Services-Children What section of the Plan was addressed by Consultation? Non-Housing Community Development Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by participation in a community/ stakeholder meeting. Through this consultation, Santa Ana opened or preserved lines of communication between the stakeholder and the City to be an active participant in housing and community 22 Agency/Group/Organization COMMUNITY ACTION PARTNERSHIP OF ORANGE COUNTY Agency/Group/Organization Type Regional organization What section of the Plan was addressed by Consultation? Anti-poverty Strategy Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by participation in a community/ stakeholder meeting. Through this consultation, Santa Ana opened or preserved lines of communication between the stakeholder and the City to be an active participant in housing and community 23 Agency/Group/Organization WISE PLACE Agency/Group/Organization Type Services-Victims of Domestic Violence Services-homeless EXHIBIT 1     City Council 27 – 27 5/2/2023 Annual Action Plan 2023 18 OMB Control No: 2506-0117 (exp. ) What section of the Plan was addressed by Consultation? Homeless Needs - Chronically homeless Homeless Needs - Families with children Homelessness Strategy Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by email outreach, phone interview and the web-based survey. Through this consultation, Santa Ana opened or preserved lines of communication between the stakeholder and the City to be an active participant in housing and community development planning in the jurisdiction. Santa Ana sought specific input, feedback, and recommendations related to the topics highlighted above from this stakeholder. 24 Agency/Group/Organization CSU Fullerton Agency/Group/Organization Type Services-Education Business Leaders What section of the Plan was addressed by Consultation? Non-Housing Community Development Meeting Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by participation in a community/ stakeholder meeting. Through this consultation, Santa Ana opened or preserved lines of communication between the stakeholder and the City to be an active participant in housing and community 25 Agency/Group/Organization Santa Ana Downtown Inc. Agency/Group/Organization Type Business Leaders What section of the Plan was addressed by Consultation? Market Analysis Economic Development EXHIBIT 1     City Council 27 – 28 5/2/2023 Annual Action Plan 2023 19 OMB Control No: 2506-0117 (exp. ) Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by phone interview. Through this consultation, Santa Ana opened or preserved lines of communication between the stakeholder and the City to be an active participant in housing and community development planning in the jurisdiction. Santa Ana sought specific input, feedback, and recommendations related to the topics highlighted above from this stakeholder. 26 Agency/Group/Organization MERCY HOUSE Agency/Group/Organization Type Services-homeless What section of the Plan was addressed by Consultation? Homeless Needs - Chronically homeless Homeless Needs - Families with children Homelessness Needs - Veterans Homelessness Needs - Unaccompanied youth Homelessness Strategy Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by email outreach and the web-based survey. Through this consultation, Santa Ana opened or preserved lines of communication between the stakeholder and the City to be an active participant in housing and community development planning in the jurisdiction. Santa Ana sought specific input, feedback, and recommendations related to the topics highlighted above from this stakeholder. 27 Agency/Group/Organization City Net Agency/Group/Organization Type Services-homeless EXHIBIT 1     City Council 27 – 29 5/2/2023 Annual Action Plan 2023 20 OMB Control No: 2506-0117 (exp. ) What section of the Plan was addressed by Consultation? Homeless Needs - Chronically homeless Homeless Needs - Families with children Homelessness Needs - Veterans Homelessness Needs - Unaccompanied youth Homelessness Strategy Non-Homeless Special Needs Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by phone interview. Through this consultation, Santa Ana opened or preserved lines of communication between the stakeholder and the City to be an active participant in housing and community development planning in the jurisdiction. Santa Ana sought specific input, feedback, and recommendations related to the topics highlighted above from this stakeholder. 28 Agency/Group/Organization Orange County Emergency Management Bureau Agency/Group/Organization Type Agency - Managing Flood Prone Areas Agency - Emergency Management What section of the Plan was addressed by Consultation? Non-Housing Community Development Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by email outreach. Through this consultation, Santa Ana opened or preserved lines of communication between the stakeholder and the City to be an active participant in housing and community development planning in the jurisdiction. Santa Ana sought specific input, feedback, and recommendations related to the topics highlighted above from this stakeholder. 29 Agency/Group/Organization Boy's and Girl's Club of Central Orange Coast Agency/Group/Organization Type Services-Children EXHIBIT 1     City Council 27 – 30 5/2/2023 Annual Action Plan 2023 21 OMB Control No: 2506-0117 (exp. ) What section of the Plan was addressed by Consultation? Non-Housing Community Development Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by email outreach and the web-based survey. Through this consultation, Santa Ana opened or preserved lines of communication between the stakeholder and the City to be an active participant in housing and community development planning in the jurisdiction. Santa Ana sought specific input, feedback, and recommendations related to the topics highlighted above from this stakeholder. 30 Agency/Group/Organization Building Healthy Communities Agency/Group/Organization Type Services-Health Planning organization What section of the Plan was addressed by Consultation? Housing Need Assessment Lead-based Paint Strategy Non-Housing Community Development Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by email outreach and the web-based survey. Through this consultation, Santa Ana opened or preserved lines of communication between the stakeholder and the City to be an active participant in housing and community development planning in the jurisdiction. Santa Ana sought specific input, feedback, and recommendations related to the topics highlighted above from this stakeholder. 31 Agency/Group/Organization CASA of Orange County Agency/Group/Organization Type Services-Children Child Welfare Agency Foster Care Agnecy/Facility EXHIBIT 1     City Council 27 – 31 5/2/2023 Annual Action Plan 2023 22 OMB Control No: 2506-0117 (exp. ) What section of the Plan was addressed by Consultation? Homelessness Needs - Unaccompanied youth Homelessness Strategy Non-Homeless Special Needs Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by email outreach and the web-based survey. Through this consultation, Santa Ana opened or preserved lines of communication between the stakeholder and the City to be an active participant in housing and community development planning in the jurisdiction. Santa Ana sought specific input, feedback, and recommendations related to the topics highlighted above from this stakeholder. 32 Agency/Group/Organization Charitable Ventures of Orange County Agency/Group/Organization Type Regional organization What section of the Plan was addressed by Consultation? Market Analysis Anti-poverty Strategy Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by email outreach and the web-based survey. Through this consultation, Santa Ana opened or preserved lines of communication between the stakeholder and the City to be an active participant in housing and community development planning in the jurisdiction. Santa Ana sought specific input, feedback, and recommendations related to the topics highlighted above from this stakeholder. 33 Agency/Group/Organization Com-Link Agency/Group/Organization Type Civic Leaders What section of the Plan was addressed by Consultation? Housing Need Assessment Anti-poverty Strategy EXHIBIT 1     City Council 27 – 32 5/2/2023 Annual Action Plan 2023 23 OMB Control No: 2506-0117 (exp. ) Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by email outreach and the web-based survey. Through this consultation, Santa Ana opened or preserved lines of communication between the stakeholder and the City to be an active participant in housing and community development 34 Agency/Group/Organization DELHI CENTER Agency/Group/Organization Type Services-Elderly Persons Services-Health Services-Education What section of the Plan was addressed by Consultation? Housing Need Assessment Non-Homeless Special Needs Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by email outreach and the web-based survey. Through this consultation, Santa Ana opened or preserved lines of communication between the stakeholder and the City to be an active participant in housing and community development 35 Agency/Group/Organization Fair Housing Council of Orange County Agency/Group/Organization Type Service-Fair Housing Regional organization What section of the Plan was addressed by Consultation? Housing Need Assessment Market Analysis Anti-poverty Strategy Lead-based Paint Strategy Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by email outreach and the web-based survey. Through this consultation, Santa Ana opened or preserved lines of communication between the stakeholder and the City to be an active participant in housing and community development EXHIBIT 1     City Council 27 – 33 5/2/2023 Annual Action Plan 2023 24 OMB Control No: 2506-0117 (exp. ) 36 Agency/Group/Organization Goodwill Tierney center Agency/Group/Organization Type Services-homeless Services - Veterans What section of the Plan was addressed by Consultation? Homeless Needs - Chronically homeless Homelessness Needs - Veterans Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by email outreach and the web-based survey. Through this consultation, Santa Ana opened or preserved lines of communication between the stakeholder and the City to be an active participant in housing and community development 37 Agency/Group/Organization INTERVAL HOUSE Agency/Group/Organization Type Services-Victims of Domestic Violence Services-homeless Services - Victims What section of the Plan was addressed by Consultation? Homeless Needs - Families with children Homelessness Strategy Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by email outreach and the web-based survey. Through this consultation, Santa Ana opened or preserved lines of communication between the stakeholder and the City to be an active participant in housing and community development 38 Agency/Group/Organization KidWORKS Agency/Group/Organization Type Services-Education What section of the Plan was addressed by Consultation? Economic Development Non-Housing Community Development EXHIBIT 1     City Council 27 – 34 5/2/2023 Annual Action Plan 2023 25 OMB Control No: 2506-0117 (exp. ) Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by email outreach and the web-based survey. Through this consultation, Santa Ana opened or preserved lines of communication between the stakeholder and the City to be an active participant in housing and community development 39 Agency/Group/Organization LUTHERAN SOCIAL SERVICES OF SOUTHERN CALIFORNIA Agency/Group/Organization Type Services - Housing Services-homeless Services-Health Services-Education Services-Employment What section of the Plan was addressed by Consultation? Housing Need Assessment Economic Development Anti-poverty Strategy Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by email outreach and the web-based survey. Through this consultation, Santa Ana opened or preserved lines of communication between the stakeholder and the City to be an active participant in housing and community development 40 Agency/Group/Organization Mental Health Agency of Orange County Agency/Group/Organization Type Services-Persons with Disabilities Services-Health Health Agency Publicly Funded Institution/System of Care What section of the Plan was addressed by Consultation? Housing Need Assessment Non-Housing Community Development EXHIBIT 1     City Council 27 – 35 5/2/2023 Annual Action Plan 2023 26 OMB Control No: 2506-0117 (exp. ) Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by email outreach and the web-based survey. Through this consultation, Santa Ana opened or preserved lines of communication between the stakeholder and the City to be an active participant in housing and community development 41 Agency/Group/Organization Natis' House Neutral Ground Agency/Group/Organization Type Services-Children Services-Education What section of the Plan was addressed by Consultation? Non-Housing Community Development Needs Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by email outreach and the web-based survey. Through this consultation, Santa Ana opened or preserved lines of communication between the stakeholder and the City to be an active participant in housing and community development 42 Agency/Group/Organization OC Partnership Agency/Group/Organization Type Services-homeless What section of the Plan was addressed by Consultation? Homeless Needs - Chronically homeless Homeless Needs - Families with children Homelessness Needs - Veterans Homelessness Needs - Unaccompanied youth Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by email outreach and the web-based survey. Through this consultation, Santa Ana opened or preserved lines of communication between the stakeholder and the City to be an active participant in housing and community development 43 Agency/Group/Organization OneOC Agency/Group/Organization Type Regional organization EXHIBIT 1     City Council 27 – 36 5/2/2023 Annual Action Plan 2023 27 OMB Control No: 2506-0117 (exp. ) What section of the Plan was addressed by Consultation? Non-Housing Community Development Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by email outreach and the web-based survey. Through this consultation, Santa Ana opened or preserved lines of communication between the stakeholder and the City to be an active participant in housing and community development 44 Agency/Group/Organization Orange County Business Council Agency/Group/Organization Type Business Leaders What section of the Plan was addressed by Consultation? Market Analysis Economic Development Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by email outreach and the web-based survey. Through this consultation, Santa Ana opened or preserved lines of communication between the stakeholder and the City to be an active participant in housing and community development 45 Agency/Group/Organization ORANGE COUNTY CHILDREN'S THERAPEUTIC ARTS CENTER Agency/Group/Organization Type Services-Children Services-Persons with Disabilities What section of the Plan was addressed by Consultation? Non-Housing Community Development Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by email outreach and the web-based survey. Through this consultation, Santa Ana opened or preserved lines of communication between the stakeholder and the City to be an active participant in housing and community development EXHIBIT 1     City Council 27 – 37 5/2/2023 Annual Action Plan 2023 28 OMB Control No: 2506-0117 (exp. ) 46 Agency/Group/Organization ORANGE COUNTY HEALTH CARE AGENCY Agency/Group/Organization Type Health Agency Publicly Funded Institution/System of Care What section of the Plan was addressed by Consultation? Lead-based Paint Strategy Non-Housing Community Develppment Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by email outreach and the web-based survey. Through this consultation, Santa Ana opened or preserved lines of communication between the stakeholder and the City to be an active participant in housing and community development. 47 Agency/Group/Organization Orange County Social Services Agency Agency/Group/Organization Type Child Welfare Agency What section of the Plan was addressed by Consultation? Homelessness Needs - Unaccompanied youth Lead-based Paint Strategy Non-Housing Community Development Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by email outreach and the web-based survey. Through this consultation, Santa Ana opened or preserved lines of communication between the stakeholder and the City to be an active participant in housing and community development. 48 Agency/Group/Organization Orange County Water District Agency/Group/Organization Type Agency - Management of Public Land or Water Resources What section of the Plan was addressed by Consultation? Non-Housing Community Development EXHIBIT 1     City Council 27 – 38 5/2/2023 Annual Action Plan 2023 29 OMB Control No: 2506-0117 (exp. ) Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by email outreach and the web-based survey. Through this consultation, Santa Ana opened or preserved lines of communication between the stakeholder and the City to be an active participant in housing and community development. 49 Agency/Group/Organization Public Law Center Agency/Group/Organization Type Services - Housing Service-Fair Housing Services - Victims What section of the Plan was addressed by Consultation? Non-Housing Community Development Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by email outreach and the web-based survey. Through this consultation, Santa Ana opened or preserved lines of communication between the stakeholder and the City to be an active participant in housing and community development. 50 Agency/Group/Organization Santa Ana Police Dept-Heart Agency/Group/Organization Type Agency - Emergency Management What section of the Plan was addressed by Consultation? Non-Housing Community Development Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by email outreach and the web-based survey. Through this consultation, Santa Ana opened or preserved lines of communication between the stakeholder and the City to be an active participant in housing and community development. 51 Agency/Group/Organization Santa Ana Senior Center Agency/Group/Organization Type Services-Elderly Persons EXHIBIT 1     City Council 27 – 39 5/2/2023 Annual Action Plan 2023 30 OMB Control No: 2506-0117 (exp. ) What section of the Plan was addressed by Consultation? Non-Housing Community Development Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by email outreach and the web-based survey. Through this consultation, Santa Ana opened or preserved lines of communication between the stakeholder and the City to be an active participant in housing and community development. 52 Agency/Group/Organization Santa Ana Workforce Investment Board Agency/Group/Organization Type Services-Employment Planning organization What section of the Plan was addressed by Consultation? Market Analysis Economic Development Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by email outreach and the web-based survey. Through this consultation, Santa Ana opened or preserved lines of communication between the stakeholder and the City to be an active participant in housing and community development. 53 Agency/Group/Organization Second Chance Orange County Agency/Group/Organization Type Services-Persons with Disabilities Services-Health What section of the Plan was addressed by Consultation? Housing Need Assessment Anti-poverty Strategy Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by email outreach and the web-based survey. Through this consultation, Santa Ana opened or preserved lines of communication between the stakeholder and the City to be an active participant in housing and community development. EXHIBIT 1     City Council 27 – 40 5/2/2023 Annual Action Plan 2023 31 OMB Control No: 2506-0117 (exp. ) 54 Agency/Group/Organization Small Business Development Center SBDC Agency/Group/Organization Type Services-Employment What section of the Plan was addressed by Consultation? Market Analysis Economic Development Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by email outreach and the web-based survey. Through this consultation, Santa Ana opened or preserved lines of communication between the stakeholder and the City to be an active participant in housing and community development. 55 Agency/Group/Organization Taller San Jose Hope Builders Agency/Group/Organization Type Services-Employment What section of the Plan was addressed by Consultation? Market Analysis Economic Development Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by email outreach and the web-based survey. Through this consultation, Santa Ana opened or preserved lines of communication between the stakeholder and the City to be an active participant in housing and community development. 56 Agency/Group/Organization Templo Calvario CDC Agency/Group/Organization Type Services-Education What section of the Plan was addressed by Consultation? Non-Housing Community Development Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by email outreach and the web-based survey. Through this consultation, Santa Ana opened or preserved lines of communication between the stakeholder and the City to be an active participant in housing and community development. EXHIBIT 1     City Council 27 – 41 5/2/2023 Annual Action Plan 2023 32 OMB Control No: 2506-0117 (exp. ) 57 Agency/Group/Organization VAMC Agency/Group/Organization Type Services-homeless What section of the Plan was addressed by Consultation? Homelessness Needs - Veterans Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by email outreach and the web-based survey. Through this consultation, Santa Ana opened or preserved lines of communication between the stakeholder and the City to be an active participant in housing and community development. 58 Agency/Group/Organization The Cambodian Family Agency/Group/Organization Type Services - Immighrant Families What section of the Plan was addressed by Consultation? Housing Need Assessment Non-Housing Community Development Needs Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The organization was consulted by email outreach and the web-based survey. Through this consultation, Santa Ana opened or preserved lines of communication between the stakeholder and the City to be an active participant in housing and community development. Identify any Agency Types not consulted and provide rationale for not consulting The City maintains a list of agencies, organizations and other stakeholders that have expressed an interest in City’s CDBG program and invited representatives from each entity to participate at multiple points in the planning process. All agencies were strongly encouraged to attend meetings and participate in surveys. Any agency or organization that was not consulted and would like to be included in the City’s list of stakeholders, the agency or organization may contact the Community Development Department at the contact information provided for this Consolidated Plan. EXHIBIT 1     City Council 27 – 42 5/2/2023 Annual Action Plan 2023 33 OMB Control No: 2506-0117 (exp. ) Other local/regional/state/federal planning efforts considered when preparing the Plan Name of Plan Lead Organization How do the goals of your Strategic Plan overlap with the goals of each plan? Continuum of Care Orange County Community Investment Board Both the CEDS and Strategic Plan identify a goal of improving economic opportunities for low- and moderate-income residents 2019 CoC Funding Application Orange County CoC The CoC application identifies a strategy to continue to address homelessness through a coordinated and aligned approach 10 Year Plan to End Homelessness Orange County CoC Both the 10-Year Plan and Consolidated Plan emphasize a comprehensive and coordinated approach to address homelessness Housing Element Santa Ana Both the Housing Element and Consolidated Plan establish a goal of increasing the supply and availability of affordable housing options throughout the City 5-year Strategic Plan Santa Ana Housing Authority In line with the Consolidated Plan, the Housing Authority has established goals to increase the supply of affordable housing and to affirmatively further access to fair housing Table 3 – Other local / regional / federal planning efforts Narrative (optional) The City invited regional planning organizations, state agencies and adjacent units of local government to participate in the City’s surveys and community meetings. Additionally, Santa Ana conducted email outreach to all adjacent units of local government to share in the identification of regional housing and community development needs. Throughout the implementation of the Consolidated Plan process, the City of Santa Ana consults and coordinates activities with local units of government and monitors state programs and regulations to leverage local HUD funding. EXHIBIT 1     City Council 27 – 43 5/2/2023 Annual Action Plan 2023 34 OMB Control No: 2506-0117 (exp. 09/30/2021) AP-12 Participation – 91.105, 91.200(c) 1. Summary of citizen participation process/Efforts made to broaden citizen participation Summarize citizen participation process and how it impacted goal -setting Summarize As part of the Annual Action Plan process, the City of Santa Ana actively encouraged residents from across the City to participate in identifying needs and issues to inform the housing and community development needs assessment. In an effort to broaden engagement, the City facilitated two public hearings to gather feedback on annual needs and programming. FY 2022/23 Annual Action Plan Citizen Participation The City of Santa Ana has a citizen participation plan to guide the City's CDBG citizen participation process. All of Santa Ana’s citizens are encouraged to participate in the planning, development, and implementation of the Annual Action Plans. Organizations receiving direct CDBG funding are in regular contact with City staff. Other organizations are consulted as needed or have been present at various public hearings held by the City. Two public hearings are held each year by the City to discuss issues related to the Consolidated Plan as well as the Annual Action Plan. The first hearing focuses on the needs of the community and development of the Annual Action Plan and provides citizens with an opportunity to comment on the draft Annual Action Plan. The second public hearing focuses on performance as they relate to housing, homelessness, accessibility, and community development needs, such as infrastructure and public services. In all cases, a Notice of Public Hearing is published at least 15 days prior to the hearing to provide residents with adequate notice. A draft 2023/24 Annual Action Plan was available for public comment for a minimum 30-day period (March 20 – April 20, 2023). The Community Development Commission held a public hearing on March 22, 2023 providing residents and interested parties another opportunity to comment on the 2023/24 Annual Action Plan prior to approval by the City Council on May 2, 2023 and submittal to HUD EXHIBIT 1     City Council 27 – 44 5/2/2023 Annual Action Plan 2023 35 OMB Control No: 2506-0117 (exp. 09/30/2021) The table on the subsequent page documents the City’s approach to resident engagement. EXHIBIT 1     City Council 27 – 45 5/2/2023 Annual Action Plan 2023 36 OMB Control No: 2506-0117 (exp. 09/30/2021) Citizen Participation Outreach Sort Order Mode of Outreach Target of Outreac h Summary of response/attendance Summary of comments receiv ed Summary of comment s not accepted and reasons URL (If applicable) 1 Community Meetings Non- targeted/broad community The City participated in several community meetings to obtain input on the 2023- 2024 AAP. 1/9/23 Willard Neighborhood Association. 1/24/23 Downtown District Association 1/24/23 Artesia Pilar Neighborhood Association 1/25/23 Madison Neighborhood Association 1/27/23 ComLink meeting 3/8/23 Heninger Park Neighborhood Association meeting No comments were received N/A EXHIBIT 1     City Council 27 – 46 5/2/2023 Annual Action Plan 2023 37 OMB Control No: 2506-0117 (exp. 09/30/2021) Sort Order Mode of Outreach Target of Outreac h Summary of response/attendance Summary of comments receiv ed Summary of comment s not accepted and reasons URL (If applicable) 2 Public Hearing Non- targeted/broad community The City Facilitated a public hearing before the Community Development Commission on March 22, 2023 and before the regular Council meeting on May 2, 2023 to hear comments on the priority needs for the AAP. No comments were received. n/a n/a 2 Newspaper Ad Non- targeted/broad community A newspaper advertisement was published on March 20, 2023 soliciting public comment on the Draft FY 2023/24 AAP and notified the public of the two required a public hearings to approve the Plan scheduled for March 22, 2023 and May 2, 2023. No comments were received. n/a n/a EXHIBIT 1     City Council 27 – 47 5/2/2023 Annual Action Plan 2023 38 OMB Control No: 2506-0117 (exp. 09/30/2021) Sort Order Mode of Outreach Target of Outreac h Summary of response/attendance Summary of comments receiv ed Summary of comment s not accepted and reasons URL (If applicable) 3 Public Hearing Non- targeted/broad community The City facilitated a public hearing before the Community Development Commission on March 22, 2023 and a Public Hearing at the City Council Meeting on May 2, 2023 to hear comments on the draft Annual Action Plan. No Comments were received during the Community Development Commission meeting. n/a n/a Table 4 – Citizen Participation Outreach EXHIBIT 1     City Council 27 – 48 5/2/2023 Annual Action Plan 2023 39 OMB Control No: 2506-0117 (exp. 09/30/2021) Expected Resources AP-15 Expected Resources – 91.220(c)(1,2) Introduction HUD has not yet announced the FY2023 allocations and the budgets listed in this Annual Action Plan are estimates based on the FY2022 allocation. The City of Santa Ana will proportionally adjust each project allocation in accordance with the final allocation announcements from HUD. The City of Santa Ana anticipates that it will continue to receive CDBG, HOME, and ESG funding during the duration of this Consolidated Plan cycle. When accounting for program income and prior year resources, the City will receive the following funding for its strategic goals and priorities:  CDBG: $4,808,057  HOME: $1,605,667  ESG: $ 447,249 All proposed activities’ budgets will be proportionally increased or decreased from the estimated funding levels to match act ual allocation mounts. In April 2021, HUD approved and processed the City’s HOME Admin waiver request for FY 2019 and FY 2020 to increase the admin allocation from 10% to 15%. Those amounts are included in the HOME Prior Year Resources of this Action Plan. On February 28, 2023 HUD released he FY22 CPD program formula for the CDBG, HOME, and ESG programs. The allocations reflect a nearly 4.5% cut to CDBG in FY23, increased funding for HOME, level funding for ESG program. The City’s actual allocations are as follows: CDBG – $4,808,057 EXHIBIT 1     City Council 27 – 49 5/2/2023 Annual Action Plan 2023 40 OMB Control No: 2506-0117 (exp. 09/30/2021) HOME – $1,605,667 and ESG – $447,249 The City is anticipates requesting the available $14,040,285 available Section 108 borrowing authority during the 2023-2024 Annual Action Plan period. The City fully understands that the Section 108 loan is federally guaranteed, and this program can leverage the City’s existing CDBG funding to access low-interest, long-term financing to invest in our City. Anticipated Resources Program Source of Funds Uses of Funds Expected Amount Available Year 1 Expected Amount Available Remainder of ConPlan $ Narrative Description Annual Allocation: $ Program Income: $ Prior Year Resources: $ Total: $ CDBG public - federal Acquisition Admin and Planning Economic Development Housing Public Improvements Public Services $4,808,057 $4,808,057 $8,840,466 Funding to support housing, community and economic development activities throughout Santa Ana. The City is anticipates requesting the available $14,040,285 available Section 108 borrowing authority during the 2023-2024 Annual Action Plan period. EXHIBIT 1     City Council 27 – 50 5/2/2023 Annual Action Plan 2023 41 OMB Control No: 2506-0117 (exp. 09/30/2021) Program Source of Funds Uses of Funds Expected Amount Available Year 1 Expected Amount Available Remainder of ConPlan $ Narrative Description Annual Allocation: $ Program Income: $ Prior Year Resources: $ Total: $ HOME public - federal Acquisition Homebuyer assistance Homeowner rehab Multifamily rental new construction Multifamily rental rehab New construction for ownership TBRA $1,605,667 $566,721 $5,613,402 7,785,790 $2,243,150 Funding to support the development and preservation of affordable housing throughout Santa Ana. EXHIBIT 1     City Council 27 – 51 5/2/2023 Annual Action Plan 2023 42 OMB Control No: 2506-0117 (exp. 09/30/2021) Program Source of Funds Uses of Funds Expected Amount Available Year 1 Expected Amount Available Remainder of ConPlan $ Narrative Description Annual Allocation: $ Program Income: $ Prior Year Resources: $ Total: $ ESG public - federal Conversion and rehab for transitional housing Financial Assistance Overnight shelter Rapid re-housing (rental assistance) Rental Assistance Services Transitional housing $447,249 0 0 447,249 $546,020 Funding to support the development of homeless facilities and the delivery of services to homeless and those at-risk of becoming homeless in Santa Ana. Table 5 - Expected Resources – Priority Table Explain how federal funds will leverage those additional resources (private, state and local funds), including a description of how matching requirements will be satisfied The City recognizes that the City's annual entitlement is not sufficient to meet all of the needs of the community. It is therefore important to leverage resources to achieve the goals of the City. The City works diligently with private, state and local partners to leverage the City's HUD CPD funds. For the ESG program, matching requirements are passed to sub-recipients who demonstrate matching dollars prior to funding as well as at each quarterly invoice. ESG funds are leveraged by working with the OC Collaborative and considering other funding opportunities for various programs for the homeless population. This will include leveraging with both Housing Choice Voucher Program funding and HOME funds. EXHIBIT 1     City Council 27 – 52 5/2/2023 Annual Action Plan 2023 43 OMB Control No: 2506-0117 (exp. 09/30/2021) The City administration recognizes that the City's annual entitlement and formula allocations are not sufficient to meet all of its needs, and that leveraging resources is critical to achieving the City's goals. The City continues to cultivate funding partners who can match the City's investment of CDBG, HOME, and ESG funds. The need remains great, and additional funds are sought to ensure that more affordable housing and important programs and activities are available for those in need. To that end the City seeks funds from the State and grants from other entities, both public and private. Matching requirements have been satisfied with other eligible financial resources and/or in-kind services, and the City will continue to seek this type of matching as well as financial matches. EXHIBIT 1     City Council 27 – 53 5/2/2023 Annual Action Plan 2023 44 OMB Control No: 2506-0117 (exp. 09/30/2021) If appropriate, describe publically owned land or property located within the jurisdiction that may be used to address the needs identified in the plan The Santa Ana Housing Authority owns the parcel at 302 E. Twenty-Second Street. This parcel is approximately 27,817 square feet in size. It is currently zoned R1 for single family residences, which allows one house per lot. The vacant, undeveloped lot was purchased from CalTrans and was a remnant parcel from a freeway-widening project. The property is irregular in shape and below the minimum lot size for a residential lot. The City and Housing Authority are currently assessing the necessary variances and other approvals necessary to support development on this lot. In addition, Santa Ana will comply with new State requirements under AB1486 and AB1255 to inventory and support developers to access and utilize surplus municipal and state land for the construction of affordable housing. If such sites are identified, the City will consider the use of HUD or other resources to assist with site preparation. Discussion n/a EXHIBIT 1     City Council 27 – 54 5/2/2023 Annual Action Plan 2023 45 OMB Control No: 2506-0117 (exp. 09/30/2021) Annual Goals and Objectives AP-20 Annual Goals and Objectives Goals Summary Information Sort Order Goal Name Start Year End Year Category Geographic Area Needs Addressed Funding Goal Outcome Indicator 1 Affordable Housing Development & Maintenance 2020 2024 Affordable Housing Citywide Expand the supply of affordable housing Preserve the supply of affordable housing CDBG: $800,000 HOME: $ Rental units rehabilitated: 5 Household Housing Unit Homeowner Housing Rehabilitated: 20 Household Housing Unit Direct Financial Assistance to Homebuyers: 3 Households Assisted 2 Code Enforcement 2020 2024 Affordable Housing Citywide Preserve the supply of affordable housing CDBG: $800,000 Housing Code Enforcement/Foreclosed Property Care: 2500 Household Housing Unit 3 Public Service Programs 2020 2024 Non-Homeless Special Needs Non-Housing Community Development Citywide Access to and supply of public services CDBG: $721,209 Public service activities other than Low/Moderate Income Housing Benefit: 2500 Persons Assisted EXHIBIT 1     City Council 27 – 55 5/2/2023 Annual Action Plan 2023 46 OMB Control No: 2506-0117 (exp. 09/30/2021) Sort Order Goal Name Start Year End Year Category Geographic Area Needs Addressed Funding Goal Outcome Indicator 4 Homeless Services and Facilities 2020 2024 Homeless Citywide Increase access to and supply of homeless services ESG: $447,249 Tenant-based rental assistance / Rapid Rehousing: 25 Households Assisted Homeless Person Overnight Shelter: 150 Persons Assisted Homelessness Prevention: 35 Persons Assisted 5 Public Facilities & Infrastructure 2020 2024 Non-Housing Community Development Citywide Improve City public facilities and infrastructure CDBG: $1,425,237 Public Facility or Infrastructure Activities other than Low/Moderate Income Housing Benefit: 4500 Persons Assisted EXHIBIT 1     City Council 27 – 56 5/2/2023 Annual Action Plan 2023 47 OMB Control No: 2506-0117 (exp. 09/30/2021) Sort Order Goal Name Start Year End Year Category Geographic Area Needs Addressed Funding Goal Outcome Indicator 6 Program Administration & Fair Housing Services 2020 2024 Affordable Housing Public Housing Homeless Non-Homeless Special Needs Non-Housing Community Development Citywide Expand the supply of affordable housing Preserve the supply of affordable housing Access to and supply of public services Increase access to and supply of homeless services Promote Economic Opportunity Improve City public facilities and infrastructure CDBG: $961,611 HOME: $170,623 ESG: $36,686 Other: CDBG 1; ESG 1; HOME 1 7 Economic Development Programs 2020 2024 Non-Housing Community Development Citywide Promote Economic Opportunity CDBG: $100,000 Other: 16 Other Table 6 – Goals Summary Goal Descriptions EXHIBIT 1     City Council 27 – 57 5/2/2023 Annual Action Plan 2023 48 OMB Control No: 2506-0117 (exp. 09/30/2021) 1 Goal Name Affordable Housing Development & Maintenance Goal Description Provide funding for the acquisition, construction, rehabilitation and provision of affordable rental and ownership housing. 2 Goal Name Code Enforcement Goal Description Support code enforcement activities to ensure residential properties are safe and suitable for habitation 3 Goal Name Public Service Programs Goal Description Working with local and regional nonprofits and service providers, Santa Ana will provide funding to ensure the provision of critical services and activities to low- and moderate-income residents and special needs populations throughout the City. 4 Goal Name Homeless Services and Facilities Goal Description Working together with local and regional stakeholders, Santa Ana will continue to promote the implementation of a cohesive and coordinated homeless system. In doing so, Santa Ana will invest in projects that ensure that homeless households from all sub-populations are supported to return to permanent housing as quickly as possible; receive strength-based services that emphasize recovery, as needed; receive only what they need to be returned to housing quickly and to be as self-reliant as possible; and are assisted in preventing homeless from occurring in the first place. 5 Goal Name Public Facilities & Infrastructure Goal Description In collaboration with other city agencies, rehabilitate public facilities and streets to increase ADA accessibility, improve facilities and infrastructure to better meet the needs of residents, and implement measures to mitigate and reduce vandalism and graffiti in the City. 6 Goal Name Program Administration & Fair Housing Services Goal Description Ensure the management of a compliant and efficient HUD programs and provide funding to promote the implementation of fair housing services and activities throughout the City. GY19 HOME Waiver $255,638 GY20 HOME Waiver $272,724 EXHIBIT 1     City Council 27 – 58 5/2/2023 Annual Action Plan 2023 49 OMB Control No: 2506-0117 (exp. 09/30/2021) 7 Goal Name Economic Development Programs Goal Description Support workforce training and development and business assistance via training, technical assistance and general support to microbusinesses operating in Santa Ana. 16 Businesses will be served. EXHIBIT 1     City Council 27 – 59 5/2/2023 Annual Action Plan 2023 50 OMB Control No: 2506-0117 (exp. 09/30/2021) Projects AP-35 Projects – 91.220(d) Introduction During Program Year 2023, the City of Santa Ana will prioritize and fund the projects listed below. Projects # Project Name 1 CDBG Program Administration 2 CDBG Fair Housing 3 CDBG Code Enforcement 4 CDBG Economic Development 5 CDBG Street Improvements 6 CDBG Sidewalk Improvement 7 CDBG Parks and Public Facilities Improvements 8 CDBG Housing Rehabilitation 9 CDBG Public Services 10 CDBG Section 108 Project 11 ESG PY23 - Homeless Activities 12 HOME Program Administration 13 HOME Rehabilitation 14 HOME Affordable Housing 15 HOME CHDO Table 7 - Project Information Describe the reasons for allocation priorities and any obstacles to addressing underserved needs Santa Ana uses a place-based strategy during the planning period. The geographic distribution of funding is predicated somewhat on the nature of the activity to be funded. It is the City’s intent to fund activities in the areas most directly affected by the needs of low-income residents and those with other special needs. The Annual Action Plan directs investment geographically to an area benefit neighborhood. The City will continue to work closely with its partners to identify and overcome any obstacles to address the needs of underserved populations. . EXHIBIT 1     City Council 27 – 60 5/2/2023 Annual Action Plan 2023 51 OMB Control No: 2506-0117 (exp. 09/30/2021) AP-38 Project Summary Project Summary Information EXHIBIT 1     City Council 27 – 61 5/2/2023 Annual Action Plan 2023 52 OMB Control No: 2506-0117 (exp. 09/30/2021) AP-50 Geographic Distribution – 91.220(f) Description of the geographic areas of the entitlement (including areas of low -income and minority concentration) where assistance will be directed HUD resources will be prioritized throughout the City with the primary objective of meeting the needs of low- and moderate-income residents in the City. When evaluating potential projects and programs, the City will ensure that projects are structured to prioritize areas where there is a higher concentration of low- and moderate-income residents. The map below indicates Census block groups in which at least 51% of the residents are low- or moderate-income residents. The City will prioritize funding in these block groups. Geographic Distribution Target Area Percentage of Funds Citywide 100 Table 8 - Geographic Distribution Rationale for the priorities for allocating investments geographically The City will spend more than 70 percent of its entitlement funds in areas or for persons that are predominately low and moderate income. All CDBG-funded public service programs and HOME-funded affordable housing projects will be available to eligible persons citywide. The City identified community needs such as improvements to public facilities, insufficient social and homeless related services, and dilapidated housing conditions within these neighborhoods. The entitlement funds will help address these community needs. Discussion The City of Santa Ana does not use specific target areas to guide the allocation of funding. The City prioritizes funding that meets community needs and complies with HUD regulations/ requirements. EXHIBIT 1     City Council 27 – 62 5/2/2023 Annual Action Plan 2023 53 OMB Control No: 2506-0117 (exp. 09/30/2021) Affordable Housing AP-55 Affordable Housing – 91.220(g) Introduction The Annual Action Plan specifies goals for the number of homeless, non-homeless, and special needs households to be provided affordable housing within the program year. The plan also indicates the number of affordable housing units that will be provided by program type, including rental assistance, production of new units, rehabilitation of existing units, or acquisition of existing units. For the purpose of this section, the term "affordable housing" is defined in the HOME regulations at 24 CFR 92.252 for rental housing and 24 CFR 92.254 for homeownership. The City of Santa Ana does not prioritize specific housing programs for special needs populations but serves these populations through all housing programs. One Year Goals for the Number of Households to be Supported Homeless 0 Non-Homeless 30 Special-Needs 0 Total 30 Table 9 - One Year Goals for Affordable Housing by Support Requirement One Year Goals for the Number of Households Supported Through Rental Assistance 25 The Production of New Units 0 Rehab of Existing Units 25 Acquisition of Existing Units 0 Total 50 Table 10 - One Year Goals for Affordable Housing by Support Type Discussion n/a EXHIBIT 1     City Council 27 – 63 5/2/2023 Annual Action Plan 2023 54 OMB Control No: 2506-0117 (exp. 09/30/2021) AP-60 Public Housing – 91.220(h) Introduction The Santa Ana Housing Authority administers 1,793 Housing Choice Vouchers and does not own or operate and public housing units. The Santa Ana Housing Authority was consulted during this consolidated planning process. It is the intention of the Authority to continue to provide safe, attractive affordable housing to its HCV clients. Actions planned during the next year to address the needs to public housing Not applicable, the City of Santa Ana does not manage public housing developments. Actions to encourage public housing residents to become more involved in management and participate in homeownership SAHA increases resident involvement through resident involvement in presentations at community meetings, online communication, public notices, and public hearings. A broad citizen participation process is maintained with traditional and electronic communication being used to notify the community of ongoing planning efforts. The City of Santa Ana maintains coordination with public agencies, private entities, and community residents through the City of Santa Ana’s Neighborhood Initiatives Program (NIP). This assists more than 60 neighborhood associations in Santa Ana by providing a conduit for two-way communication between residents and the City. Grant funding is administered to increase housing availability and accessibility to residents to encourage greater participation in homeownership. If the PHA is designated as troubled, describe the manner in which financial assistance will be provided or other assistance Not applicable. Discussion n/a EXHIBIT 1     City Council 27 – 64 5/2/2023 Annual Action Plan 2023 55 OMB Control No: 2506-0117 (exp. 09/30/2021) AP-65 Homeless and Other Special Needs Activities – 91.220(i) Introduction The needs of individuals experiencing homelessness and persons with special needs are complex and require a wide range of specialized services. Numerous agencies are typically involved in the care of these individuals, providing distinct services such as housing, mental health counseling, employment training, and case management services. A number of activities and services are funded to help the needs of individuals experiencing homelessness and other special needs populations. Overall, these services address the high priority of reducing homelessness and the threat of becoming homeless, as well as providing necessary supportive services. Describe the jurisdictions one-year goals and actions for reducing and ending homelessness including Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs Through this Action Plan, the City of Santa Ana will continue to prioritize support and assistance to homeless persons and those at imminent risk of becoming homeless. Through HUD and non-HUD resources, the City will continue to: 1. Prioritize street outreach through Quality of Life Teams 2. Preserve existing and increase the supply of permanent supportive housing 3. Preserve existing and increase the supply of affordable housing 4. Provide housing services and assistance to special needs populations 5. Improve critical services to low-income and special needs populations 6. Coordinate services within the City as well as regionally in collaboration with the Continuum of Care 7. Collaborate with all communities in Orange County to address homelessness with coordinated, regional approaches Addressing the emergency shelter and transitional housin g needs of homeless persons The County of Orange operates a year-round emergency shelter in the Civic Center of Santa Ana that provides safe sleep and emergency shelter for over 400 individuals each night, and food and supportive services for over 600 individuals on a daily basis. The ESG funded HEART outreach team, City Net and Illumination Foundation organizations provide outreach and engagement services in and around the shelter as well as other locations in the City. The County also runs an emergency cold-weather shelter in Santa Ana during the winter for approximately 200 individuals. In addition to these shelters, the one year actions will address the needs of individuals who are homeless that includes unaccompanied women, victims of domestic violence, chronically homeless individuals and families, families with EXHIBIT 1     City Council 27 – 65 5/2/2023 Annual Action Plan 2023 56 OMB Control No: 2506-0117 (exp. 09/30/2021) children, veterans and their families, and unaccompanied youth. The range of services include emergency shelter, transitional housing and permanent supportive housing. ESG funds will provide assistance for street outreach services, homeless prevention and rapid re-housing. Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing ind ividuals and families who were recently homeless from becoming homeless again The City supports a number of programs to assist low-income individuals and families to avoid becoming homeless, including Section 8 Housing Choice vouchers. Other support services, such as job and training assistance, food assistance, and counseling are also available to help individuals recover from homelessness and to avoid becoming homeless. The City works closely with the Continuum of Care who provides oversight for the Vulnerability Index - Service Prioritization Decision Assistance Tool (VI-SPDAT) to prioritize the most vulnerable chronically homeless individuals. Case management services are offered in all programs to help prevent individuals from falling back into homelessness. In addition, the Housing Authority of the City of Santa Ana has recently been awarded VASH project-based vouchers for permanent supportive housing for Veterans experiencing homelessness. These 100 vouchers are in addition to the current Vouchers with two projects already in the pipeline. An RFP will be released shortly for these additional vouchers. Helping low-income individuals and families avoid becoming homeless, especially extremely low-income individuals and families and those who are: being discharged from publicly funded institutions and systems of care (such as health care facilities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions); or, receiving assistance from public or private agencies that address housing, health, social services, employment, education, or youth needs. The goals listed above will help these individuals and families to avoid becoming homelessness. The ESG program will fund homelessness prevention programs including utility and security deposit assistance as well as rental assistance. The HEART program, funded by ESG provides bus tickets for individuals interested in returning to their home; often following a release from a correctional facility. Additionally, the County of Orange is equipped to serve people discharged from publicly funded institutions or EXHIBIT 1     City Council 27 – 66 5/2/2023 Annual Action Plan 2023 57 OMB Control No: 2506-0117 (exp. 09/30/2021) systems of care such as health care facilities or correction programs Discussion n/a EXHIBIT 1     City Council 27 – 67 5/2/2023 Annual Action Plan 2023 58 OMB Control No: 2506-0117 (exp. 09/30/2021) AP-75 Barriers to affordable housing – 91.220(j) Introduction: The City evaluated barriers and constraints to the development of affordable housing as a critical component of the Housing Element. A variety of barriers exist which make increasing the affordable housing stock in Santa Ana difficult: 1. Income and wages are not keeping pace with rising housing costs and the overall cost of living. 2. Federal resources for programs, such as the federal Section 8 Program, do not match the need experienced. 3. Homeownership is out of reach for the majority of residents. 4. Low housing vacancy rates are contributing to higher rents. 5. The cost of land is high and there is a lack of vacant land for future growth. 6. Impediments to Fair Housing. The California Department of Housing and Community Development (HCD) is currently in the process of reviewing the City’s Housing Element for the 6th cycle. The Housing Element will be brought before City Council for adoption in May 2022 and then subsequently sent to HCD for certification which is expected Summer of 2022. Actions it planned to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affec ting the return on residential investment Santa Ana will continue to actively fund the development and preservation of affordable housing as well as identify opportunities to leverage and utilize additional state, local, or non-governmental funding resources to develop and preserve additional housing throughout the City. Through the City’s compliance with California Government code 54221 - 54234 (Surplus Lands Act) as well as a constant monitoring of state land made available through Executive Order N-06-19, the City will look to identify potential parcels of underutilized land that can be leveraged for potential affordable EXHIBIT 1     City Council 27 – 68 5/2/2023 Annual Action Plan 2023 59 OMB Control No: 2506-0117 (exp. 09/30/2021) housing development. With the update for the 6th cycle Housing Element, the City has incorporated AB 686 requirements for fair housing into an Assessment of Fair Housing appendix. Through this process, the City has identified a set of city-specific and regional goals and approaches to address barriers to affordable housing and affirmatively further fair housing in the City. The goal of this assessment is to ensure that people have fair housing choice. The assessment has two main purposes –prevent discrimination and reverse housing segregation. The City will continue to work to meeting the goals and objectives set forth in the Assessment of Fair Housing. Discussion: n/a EXHIBIT 1     City Council 27 – 69 5/2/2023 Annual Action Plan 2023 60 OMB Control No: 2506-0117 (exp. 09/30/2021) AP-85 Other Actions – 91.220(k) Introduction: The City of Santa Ana will undertake a range of activities targeted to address the needs of the City’s low- and moderate-income and underserved individuals and households. Underserved individuals includes elderly, persons with a disability, youth, homeless, veterans, victims of domestic violence, and extremely low-income households. The City will continue to prioritize a holistic and targeted approach to address homelessness in the City through dedicated City staff, the continued use of Quality of Life Teams, and a close partnership with local and regional organizations and stakeholders. Actions planned to address obstacles to meeting underserved needs To effectively address the obstacles to meeting the needs of underserved individuals, the City will work closely with its network of local and regional partners and nonprofits to continually identify the most pressing needs and barriers to effectively delivering public services, housing and other programs. Building off this input, the City will prioritize public and social service programs that most align with the needs of these populations. The City will rely on its partners to assist in communication and messaging to ensure that underserved households are able to access and utilize these programs and services. Actions planned to foster and maintain affordable housing To foster and maintain affordable housing in the City, Santa Ana will focus on programs and activities that support the development and preservation of affordable housing activities. Wherever possible, the City will work to leverage additional resources (including other federal, state, and local resources) to more effectively and efficiently foster and maintain affordable housing. Activities include:  Construction of new rental and homeownership units  Rehabilitation and/ or preservation of existing rental units  Homeowner rehabilitation programs for low- and moderate-income households Actions planned to reduce lead-based paint hazards To address and reduce the problems caused by exposure to lead-based paint, the City has implemented a lead paint hazard identification and notification process as part of its housing programs. This process been designed to comply with HUD’s lead-based paint hazard regulations (Title X) which became effective in September 2000 and was implemented in Santa Ana in January 2002. All owner-occupied housing units rehabilitated or constructed prior to 1979 are inspected for lead-based paint hazards. If the inspection finds potential lead-based paint hazards, the subject property is tested – EXHIBIT 1     City Council 27 – 70 5/2/2023 Annual Action Plan 2023 61 OMB Control No: 2506-0117 (exp. 09/30/2021) the average cost per test is $450. The procedures to comply with Title X has added approximately 30 days to the typical housing rehabilitation project. Actions planned to reduce the number of poverty-level families The underlying objective of this Consolidated Plan is focused on reducing the number of families and households in poverty and lessening the impact of poverty on those households. The City will take a multi-faceted approach to reduce the number of poverty-level families located within the City and improve the quality of life for extremely low-income households in the City. 1. Partner with and leverage local job training programs focused on supporting residents prepare for and access living wage job opportunities. 2. Through the City’s housing programs, it will reduce the number of cost burdened households living in the City, allowing them to allocate personal resources to other critical household needs. 3. Public services will be targeted to address critical needs of low-income and vulnerable residents through the provision of programming, transportation, education, childcare and other key needs that are identified by the City and its stakeholders. Services such as these are components to assist individuals to be better suited to secure and retain living wage employment. 4. Homeless assistance, including prevention, will provide critical services to extremely low-income households in need of immediate assistance and support to be better suited and able to take steps to identify sustainable housing and employment options. 5. Improving public facilities eliminates existing facilities and infrastructure that negatively impacts residential neighborhoods. Actions planned to develop institutional structure To continue to develop the institutional structure among the City, nonprofit stakeholders and other local and regional stakeholders, the City will regularly communicate and coordinate program objectives, services and activities with all stakeholders. The City will work to expand the coordination and communication among partners through invitations to participate in the Consolidated and Action Plan process as well as working to create synergies and partnerships between different service providers during the implementation of programs and activities. Actions planned to enhance coordination between public and private housing and social service agencies Through the ESG program, the City will continue to partner closely with neighboring jurisdictions as well as service and housing providers operating in the City and County. The City will continue to strive to encourage a unified approach to the development and delivery of housing and social service programs EXHIBIT 1     City Council 27 – 71 5/2/2023 Annual Action Plan 2023 62 OMB Control No: 2506-0117 (exp. 09/30/2021) to effectively address the needs of homeless and extremely low-income households in the community. In the coming year, the City will continue to build off these successes to integrate additional service and housing providers into this coordinated partnership. Discussion: n/a EXHIBIT 1     City Council 27 – 72 5/2/2023 Annual Action Plan 2023 63 OMB Control No: 2506-0117 (exp. 09/30/2021) Program Specific Requirements AP-90 Program Specific Requirements – 91.220(l)(1,2,4) Introduction: In the implementation of programs and activities under the 2023 Annual Action Plan, the City of Santa Ana will follow all HUD regulations concerning the program elements of the CDBG, HOME, and ESG programs. Community Development Block Grant Program (CDBG) Reference 24 CFR 91.220(l)(1) Projects planned with all CDBG funds expected to be available during the year are identified in the Projects Table. The following identifies program income that is available for use that is included in projects to be carried out. 1. The total amount of program income that will have been received before the start of the next program year and that has not yet been reprogrammed 0 2. The amount of proceeds from section 108 loan guarantees that will be used during the year to address the priority needs and specific objectives identified in the grantee's strategic plan. 0 3. The amount of surplus funds from urban renewal settlements 0 4. The amount of any grant funds returned to the line of credit for which the planned use has not been included in a prior statement or plan 0 5. The amount of income from float-funded activities 0 Total Program Income: 0 Other CDBG Requirements 1. The amount of urgent need activities 0 2. The estimated percentage of CDBG funds that will be used for activities that benefit persons of low and moderate income.Overall Benefit - A consecutive period of one, two or three years may be used to determine that a minimum overall benefit of 70% of CDBG funds is used to benefit persons of low and moderate income. Specify the years covered that include this Annual Action Plan. 0.00% HOME Investment Partnership Program (HOME) Reference 24 CFR 91.220(l)(2) 1. A description of other forms of investment being used beyond those identified in Section 92.205 is EXHIBIT 1     City Council 27 – 73 5/2/2023 Annual Action Plan 2023 64 OMB Control No: 2506-0117 (exp. 09/30/2021) as follows: The City of Santa Ana does not use HOME funds in any other manner other than those described in Section 92.205(b). 2. A description of the guidelines that will be used for resale or recapture of HOME funds when used for homebuyer activities as required in 92.254, is as follows: The City incorporates a recapture requirement into written agreements and long-term affordability covenants for homebuyer assistance activities administered by the City as required by 24 CFR 92.254. For any homebuyer assistance activity implemented by subrecipients or CHDOs, this recapture requirement shall also be used. HOME affordability requirements are imposed based on the amount of direct HOME subsidy pursuant to HUD regulations as follows: Assistance under $15,000: 5-year affordability period Assistance between $15,000 - $40,000: 10-year affordability period Assistance over $40,000: 15-year affordability period The amount subject to recapture is the direct HOME subsidy received by the homebuyer. Direct HOME subsidy includes the HOME investment that enabled the homebuyer to purchase the property. This includes down payment assistance, closing costs, or other HOME assistance provided directly to the homebuyer and/or the difference between the fair market value of the property (as determined by appraisal) and a reduced sales price attributable to HOME development assistance. The recapture provision ensures that the entire amount of the City's direct HOME subsidy to homebuyers is recaptured if the housing does not continue to be the principal residence of the family for the duration of the applicable period of affordability (e.g., the home is sold, the home is foreclosed, the assisted owner is no longer residing in the assisted residence, or for any other breach of the agreement with the City). The HOME-assisted homebuyer may sell their unit at any time during the period of affordability, to any willing buyer, and at the price the market will bear. The recapture provision requires that the City’s direct HOME subsidy and any interest due under the HOME loan (that has not previously been repaid) is returned to the City from net proceeds first, subject to the limitation that if there are no net proceeds or the net proceeds are insufficient to repay the HOME investment due, the City may only recapture the net proceeds, if any. Net proceeds are defined as the sales price minus superior loan repayment (other than HOME funds), and any closing costs. In the event of a mortgage default, a provision in the written agreement and long-term affordability EXHIBIT 1     City Council 27 – 74 5/2/2023 Annual Action Plan 2023 65 OMB Control No: 2506-0117 (exp. 09/30/2021) covenant stipulates that the City has the right of first refusal before foreclosure and may use additional HOME funds or other resources to acquire the housing in order to preserve the housing’s affordability. Recaptured funds may be used for any HOME eligible activity. These recaptured funds are identified in the City’s accounting system by a unique recaptured revenue object number. Any recaptured funds will be used by the City before any additional HOME funds. 3. A description of the guidelines for resale or recapture that ensures the affordability of units acquired with HOME funds? See 24 CFR 92.254(a)(4) are as follows: See above. 4. Plans for using HOME funds to refinance existing debt secured by multifamily housing that is rehabilitated with HOME funds along with a description of the refinancing guidelines required that will be used under 24 CFR 92.206(b), are as follows: N/A – the City will not be using HOME funds for this activity. If the City elects to refinance existing debt, it will provide its policies and procedures as part of an amendment to its Action Plan. Emergency Solutions Grant (ESG) Reference 91.220(l)(4) 1. Include written standards for providing ESG assistance (may include as attachment) ESG funds will be used for eligible activities under five program components: street outreach, emergency shelter, homelessness prevention, rapid re-housing assistance, and Homeless Management Information System (HMIS) costs, as well as allowable administrative costs and activities. ESG applications go through an open and transparent proposal process. The Community Development Agency is responsible for ensuring that the ESG program is implemented in accordance with all Federal rules and regulations. 2. If the Continuum of Care has established centralized or coordinated assessment system that meets HUD requirements, describe that centralized or coordinated assessment system. Orange County, in collaboration with the CoC and other ESG entitlement jurisdictions including the City of Santa Ana will utilize assessment and evaluation instruments developed in consultation with the HIMIS lead agency and previously funded HPRP grantees. The County ensures ongoing coordination of program design and eligibly standards. The City will provide funding for the administration of the HMIS data entry system. EXHIBIT 1     City Council 27 – 75 5/2/2023 Annual Action Plan 2023 66 OMB Control No: 2506-0117 (exp. 09/30/2021) 3. Identify the process for making sub-awards and describe how the ESG allocation available to private nonprofit organizations (including community and faith-based organizations). On November 7, 2019, the City of Anaheim released a combined ESG Request for Proposals (RFP) in partnership with the City of Santa Ana and City of Garden Grove to support the Orange County Continuum of Care’s goal to end homelessness. This RFP was marketed to nonprofit organizations (including community and faith-based organizations) operating throughout Orange County. To minimize duplication of effort in the application process, Garden Grove accepted applications until December 10, 2019, with supplemental applications and requirements for both Santa Ana and Anaheim. The RFP included four possible one-year renewals. Current subrecipients awarded funding for renewal years will be required to submit a new budget and program summary. New forms and information will be provided by the Collaborative at that time. In addition, the Collaborative reserves the right to redistribute funding and/or issue a new RFP at its discretion. 4. If the jurisdiction is unable to meet the homeless participation requirement in 24 CFR 576.405(a), the jurisdiction must specify its plan for reaching out to and consulting with homeless or formerly homeless individuals in considering policies and funding decisions regarding facilities and services funded under ESG. The City consults and works with the County and CoC homeless services staff as well as local homeless service providers, advocacy groups, facilities and other stakeholders in determining its strategic approach, policies and funding decisions. A previously homeless individual participated on the ESG funding review panel. Individuals who were previously homeless provide assistance in outreach and engagement services and provide feedback to Staff. In addition, the CoC’s strategy reflects the participation of all 34 cities in Orange County as well as individuals who are homeless or previously homeless, schools, and a host of other organizations and stakeholders. 5. Describe performance standards for evaluating ESG. The City utilizes the HUD Monitoring ESG handbook to monitor each program’s performance to ensure that goals are on track and funds are used for eligible activities. On a quarterly basis, invoices are reviewed to ensure program compliance. In addition, the quarterly financial invoices are monitored by City Accounting staff. On-site monitoring of non-profit organizations is done by staff and by consultants for both program and financial records on an as-needed basis, or at least every three years. The City works closely with the CoC and other ESG jurisdictions in the County to standardize processes and approaches as much as possible. n/a EXHIBIT 1     City Council 27 – 76 5/2/2023 Annual Action Plan 2023 67 OMB Control No: 2506-0117 (exp. 09/30/2021) EXHIBIT 1     City Council 27 – 77 5/2/2023 2023-2024 CDBG Funding Plan PROGRAM ADMINISTRATION & PLANNING Administration and Planning Fair Housing Council of OC Planning and Building Study of Unpermitted Units in SA CODE ENFORCEMENT Community Preservation Code Enforcement Community Preservation Legal Services ECONOMIC DEVELOPMENT New Business Start-Up/Micro Enterprise Grants NONPROFIT PUBLIC SERVICES AIDS Services Fdn OC dba Radiant Health Centers America on Track Boys & Girls Club of Santa Ana Casa de la Familia Community Action Partnership of Orange County Community Health Initiative Orange County Community Legal Aid SoCal (Domestic Violence Prevention Project) Delhi Center (Family Economic Success Initiative) Delhi Center (Teens Engaged in Learning and Leadership) Girls Inc of Orange County (Literacy Lab) Human Options Lutheran Social Services of So. Cal. MOMs OC Nati's House (dba Neutral Ground) SNL Nati's House (dba Neutral Ground) Gang Prevention OC Children's Therapeutic Arts Center (Willard) Public Law Center (Housing) StandUP for Kids OC Taller San Jose Hope Builders The Cambodian Family WISE Place CITY CAPITAL IMPROVEMENTS P AAL ADA Restroom Construction Cool Pavement Treatment Madison/Campesino New Parking Lot Main Library (Construction Only) Logan/Chepas Park Master Design HOUSING Single Family Rehab-City Homebuyer Down Payment Assistance TOTAL RECOMMEND FY 23-24 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 961,611 851,611 60,000 50,000 800,000 775,000 25,000 100,000 100,000 721,209 27,090.00 49,268.00 27,090.00 27,090.00 27,090.00 27,090.00 27,090.00 58,298.00 36,120.00 27,090.00 27,090.00 27,090.00 36,120.00 27,090.00 45,150.00 53,783.00 36,120.00 27,090.00 36,120.00 45,150.00 27,090.00 1,425,237 500,000 125,000 300,237 500,000 800,000 500,000 300,000 4,808,057 EXHIBIT 2     City Council 27 – 78 5/2/2023 FY 2023-24 CDBG Funding Plan - Program Summaries Administration & Planning Organization Project Title One-year award Description City of Santa Ana Community Development Agency (CDA) CDBG Program Administration $851,611 The program will provide for the overall administration of the CDBG Program, to include: preparation and submission of required contracts with HUD, submission of all reporting requirements, provision of individual project oversight, monitoring of all project implementation and ongoing completion, and fiscal management and oversight. Program Administration is performed by a combination of staff and professional consultant(s). Proposed funding amount calculated based off 20% admin cap less Fair Housing amount. Fair Housing Council of Orange County Santa Ana Fair Housing Education, Counseling & Enforcement $60,000 The program will provide fair housing education, landlord /tenant counseling and enforcement services to combat housing discrimination and city administrative support for the residents of the City of Santa Ana. Funds will go toward administrative/program staff and service contracts. A commitment to further fair housing is a requirement of CDBG funding. Planning and Building Department Study of Unpermitted Units in Santa Ana $50,000 The Project consists of studying the feasibility, reviewing best practices, and, based on the inventory of unpermitted units in Santa Ana, developing and establishing a model program to legalize existing unpermitted primary, accessory dwelling units (ADUs), and similar units in CDBG eligible census tracts in the City. Economic Development Project Title Organization Funding Description Small Business Incentive Program City of Santa Ana Community Development Agency $100,000 The program awards grants up to $5,000 to eligible microenterprise businesses in the City. Grants will be awarded on a first come/first serve basis and may be used to cover business expenses such as rent, insurance costs, utility connections, advertising, inventory, or other business related needs. Funds will go towards grants and program staff. Code Enforcement Project Title Organization Funding Description Community Preservation (Code Enforcement & Legal Services) City of Santa Ana Planning and Building Agency $800,000 The Community Preservation Division’s goal is to improve neighborhoods through personalized neighborhood contact, education of codes and standards, responsive and dedicated personnel, fair enforcement of laws and innovative processes. The primary purpose of this enforcement is to address property maintenance and life safety violations that contribute to the visual blight and general decline of an area. Funds will go toward program staff and service contracts (equipment rental, insurance and building rental). EXHIBIT 3     City Council 27 – 79 5/2/2023 FY 2023-24 CDBG Funding Plan - Program Summaries Housing Rehabilitation Grant and Homebuyer Down Payment Assistance Loan Program Project Title Organization Funding Description Single-Family Housing Rehabilitation Program Habitat for Humanity of Orange County $500,000 CDBG funds will be used as a grant to finance the rehabilitation of privately owned multi-family rental properties for residential purposes in accordance with Section 570.202 – Eligible Rehabilitation and Preservation Activities. Funds will be used to rehabilitate properties to address code violations, potential code violations, or unsafe living conditions. The maximum amount of grant funds available for any qualified property is $25,000 unless approved by City Council. Funding will go toward rehabilitation and staff costs. Homebuyer Down Payment Assistance Loan Program City of Santa Ana Community Development Agency $300,000 CDBG funds will be used to provide down payment assistance loans for qualified first time homebuyers to purchase qualified homes within Sana Ana. The maximum amount of loan funds available for any qualified homebuyer is $120,000. Funding will go towards loans and staff costs. City Capital Improvements Project Title Organization Funding Description Facility Imp Planning and Building Agency $125,000 Cool Pavement Treatment Madison/Campesino Park Rehab City of Santa Ana Public Works Agency $500,000 Logan/Chepa’s Park Master Design Project - Development of a park master plan which will include a new community center and site improvements for the entire park site. A professional services consultant will be retained to lead us through the process, which will involve community outreach and design charrette sessions. Facility Imp City of Santa Ana Public Works Agency $500,000 Police Athletic and Activity League ADA Restroom Improvement (construction only). Facility Imp City of Santa Ana Public Works Agency $300,327 The proposed CDBG project, which will be a component of the larger Transformation Project, entails constructing a new parking lot for Library patrons, reinventing the driveway turnaround, and improving the parking/loading area for the Library's two bookmobiles. Constructing the new parking areas will benefit Santa Ana families and seniors by improving their access to the Main Library and allowing for easier, closer parking options. EXHIBIT 3     City Council 27 – 80 5/2/2023 FY 2023-24 CDBG Funding Plan - Program Summaries Nonprofit Public Service (subject to 15% Public Service cap) Project Title Organization One-year award Description AIDS Services Foundation OC HIV Care Services $27,090 AIDS Services Foundation OC DBA Radiant Health Centers (RHC) will provide low-income residents living with HIV in the City of Santa Ana with wraparound HIV care services. Participants will receive the support and resources needed to remain in medical care, maintain their health, and achieve viral suppression. America On Track Brighter Futures for Children of Prisoners $49,268 Children of prisoners deserve the chance to discover a brighter future, which is why America On Track provides them with trained, caring mentors, STEM workshops, a “College is For Me Too!” camp, free books, and special outings, as well as nutrition seminars and wraparound services for the families. Boys and Girls Club of Santa Ana College Bound $27,090 College Bound provides at-risk Santa Ana teens with academic instruction and mentors to help graduate high school on time, prepare for secondary education, technical school, or military and set career goals; this also prevents teens from engaging in activities that could otherwise derail their path. Casa de la Familia Santa Ana Family Justice Center Full-Time Victim Advocate $27,090 SAFHC Full-Time Victim Advocate will offer more comprehensive services to victims than before allowing victims to reach necessary resources previously almost inaccessible. Providing a full-time advocate helps victims manage all services needed through one person, easing the access. Community Action Partnership of Orange County Economic Empowerment – Your Money, Your Goals $27,090 Economic empowerment services for low-income adults and youth in and around Santa Ana; workshops include Your Money Your Goals curriculum, which covers banking, spending plans, and money management by providing tools for participants to develop habits to increase their financial wellbeing. Community Health Initiative Orange County Community Health Access Program $27,090 CHIOC helps City of Santa Ana residents to access health and social service programs by providing outreach, education, enrollment, and case management services to vulnerable populations. We strive to ensure that clients acquire, retain, and utilize community resources effectively. Community Legal Aid SoCal Santa Ana Domestic Violence Prevention Project $27,090 Community Legal Aid SoCal (previously known as The Legal Aid Society of Orange County) will provide free, holistic legal assistance to Santa Ana survivors of domestic violence to help them escape abuse and break the cycle of violence. Priority is given to service in the areas of family law, immigration, and healthcare advocacy. Delhi Center Family Economic Success Initiative $58,298 A collaborative case management strategy to help low-income families fill vocational, educational, and financial service gaps, so they can make better decisions to earn more, keep more of what they earn, and move up the economic ladder. Delhi Center Teens Engaged in Learning and Leadership $36,120 A leadership development program that trains teens to take an active role in designing and implementing educational and team building activities in their community that teach younger children about gang prevention, problem solving, conflict resolution, avoiding risk and making safe choices. Girl’s Inc. of Orange County Literacy Lab $27,090 Literacy Lab ensures that 120 elementary school girls per year in Santa Ana reach grade level reading by fourth grade. Small group reading with mentors and educators, engaging activities, a summer camp, and family literacy nights build a love of reading and a strong educational foundation. Human Options Assisting Domestic Violence Victims $27,090 The project will provide intensive case management services to Santa Ana residents who self-report domestic violence or who are referred by the Domestic Violence Response Team. Case management services will include safety planning, assessment of needs and linkages to needed resources. EXHIBIT 3     City Council 27 – 81 5/2/2023 FY 2023-24 CDBG Funding Plan - Program Summaries Lutheran Social Services of Southern California (LSSSC) Victims Intervention Program (VIP) $27,090 The Victims Intervention Project (VIP) will provide women who are victims of crime with evidence-based recovery services – direct mental health services, rental assistance, hotel/motel vouchers, intensive case management, transportation, life skills training and other supportive services. MOMs OC Healthy Beginnings and Bright Futures $36,120 Santa Ana residents will be provided monthly prenatal and infant home visitation, health education, and mental health support, that measurebly improves the health status and birth outcomes of mothers, fathers, and babies living in proverty. We will provide mental health support, education, and prevention strategies for anxiety and depression (including perinatal mood and anxiety disorders). Nati's House dba Neutral Ground Neutral Ground SNL $27,090 Neutral Ground will provide Summer Night Lights for 40 nights during the summer. Parks and recreation centers will be open late so that families can enjoy safe spaces, meet neighbors, find new opportunities and resources, and create relationships with the City and County agencies that serve them. Nati's House dba Neutral Ground Neutral Ground Gang Prevention $45,150 Neutral Ground will provide after school programming and mentoring to youth; focusing on violence prevention, gang intervention, restorative practices, mentoring, and drug and alcohol prevention. Neutral Ground also provides street outreach and programming for parents and community. Orange County Children's Therapeutic Arts Center (OCCTAC) Crime Prevention and Intervention Program for Willard Middle School & Neighborhood $53,783 OCCTAC proposes to continue our Crime Prevention & Intervention Program with Willard Middle school youth, and expand to all Willard Neighborhood families, to provide life-changing opportunities for youth and parents through After School Arts, Tutoring, Family Counseling, and Parenting Classes. Public Law Center Consumer & Community Organizations Legal Assistance Project $36,120 Public Law Center seeks to provide cradle through retirement legal services to Santa Ana low-income residents to spur economic development by helping clients, especially seniors, keep their hard-earned money; and helping client develop child & dependent care businesses that will expand the local workforce. StandUp for Kids Orange County On Campus Mentoring $27,090 The program provides homeless students with a personalized path to self-sufficiency. A trained StandUp for Kids case manager and mentor meets with each youth at school, twice a week. They receive basic services, adult mentorship, and tutoring in order to graduate and become self-sufficient. Taller San Jose Hope Builders Business Applications $36,120 Hope Builders seeks to provide 50 Santa Ana youth, ages 18-28, who are out-of-school and out-of-work with the mentoring, job training and life skills support that meet the needs of employers. Upon training completion, Hope Builders will place youth in high-demand industries that offer family-sustaining wages and career ladders for growth. The Cambodian Family Plan Ahead Youth Program $45,150 The Plan Ahead Youth Program will help 120 of Santa Ana's low-income youth and parents from immigrant families thrive in the areas of academics, leadership and parenting skills so that they are able to be engaged in more positive after school activities, stay off the streets, and avoid destructive or gang related activity. EXHIBIT 3     City Council 27 – 82 5/2/2023 FY 2023-24 CDBG Funding Plan - Program Summaries WISEPlace Steps to Independence $27,090 Steps to independence provides safe emergency shelter and rapid rehousing for unaccompanied homeless women. Women are led through the “WISEPlace Way” which includes comprehensive trauma informed support, legal advocacy and housing placement to help rebuild their lives and heal their traumas. Total Funding $4,808,057 EXHIBIT 3     City Council 27 – 83 5/2/2023 FY 2023-24 ESG Funding Plan - Program Summaries Administration (7.5% cap) Project Title Organization Funding Description ESG Program Administration City of Santa Ana Community Development Agency $33,544 The program will provide for the overall administration of the ESG Program, to include: preparation and submission of required contracts with HUD, submission of all reporting requirements, provision of individual project oversight, monitoring of all project implementation and ongoing completion, and fiscal management and oversight. Program Administration is performed by a combination of staff and professional consultant(s). Proposed funding amount calculated based off 7.5% admin cap. Homelessness Shelter and Outreach Services (60% cap) HEART Program Homelessness Outreach & Engagement City of Santa Ana Police Department $50,000 Santa Ana Police Officers will contact individuals experiencing homelessness and attempt to provide the person(s) with necessary resources. The various resources will include lodging at the Link or Courtyard homeless shelters, transportation and social or mental health services utilizing the County PERT team members. Through a collaborative approach, officers will work the entire City in areas that are impacted by calls for service, citizen complaints, or noticeable encampments. Domestic Violence Homeless Shelter Interval House $80,000 Interval House provides life-saving shelter and support to homeless victims of domestic violence and their children from the most underserved communities in Santa Ana. Interval House shelter programs offer a safe, caring, and homelike environment for adults, adolescents, and children in life-threatening situations who are left homeless as a result of domestic violence. ADDITONAL SPECIALIZED SUPPORT SERVICES: Comprehensive counseling; legal; health and wellness; financial management; employment counseling; permanent housing; and other services as needed, provided by skilled counselors in over 70 languages. Shelter Services & Case Management Second Chance OC $30,000 Second Chance OC (SCOC) aims to reduce recidivism and begin to address the essential longer-term solutions to homelessness for clients at the Link. Most will be recovering drug/alcohol abusers who want to stay clean, avoid further jail/prison time, and return to their families and communities as contributing citizens. SCOC staff and volunteers train, assist and support each client according to his/her individual need. Many are dual- diagnosis, suffering from mental health issues as well as addiction, many have been in jail or prison, and most have a history with drug use. Those who are ready to return to school will be assisted with college applications. Others will be trained for the workplace. Clients who are ready to work will be assisted and supported in job readiness, from interviewing and resume preparation to on-the-job training and be placed in jobs paying at least or more than $15.00 hour. SCOC has business partners who employ our clients. All are mentored and coached at least twice monthly, monitored by an assigned case manager, and formally trained in CPR/First aid when it is required for employment. EXHIBIT 4     City Council 27 – 84 5/2/2023 FY 2023-24 ESG Funding Plan - Program Summaries Homelessness Prevention and Rapid Rehousing Homeless Prevention (Eviction Prevention) Mercy House $50,000 The Homeless Prevention program provides short term financial assistance and case management to Santa Ana resident households who are at-risk of homelessness and who without assistance would become homeless. Rapid Rehousing Mercy House $50,000 Mercy House will provide Rapid Rehousing assistance to homeless persons including security deposit assistance, rental assistance, case management and housing search and placement services. Both short term (up to 3 months) and longer term assistance (5-6 months) will be available depending on the needs of the individual. As required by ESG, all referrals for the program will come from the Coordinated Entry System and will have connections to the City of Santa Ana. Priority will be given to those who are exiting directly from The Link emergency shelter. Rapid Rehousing WISEPlace $50,000 WISEPlace provides shelter, food, trauma-informed care and related services to unaccompanied homeless women. Our shelter, case management, employment assistance and financial empowerment serves women from age 18 to 65 and older. The women we serve include young women leaving foster care, those who have suffered from domestic violence or human trafficking, those who experienced a financial catastrophe, or women recovering from drug abuse, alcohol abuse or incarceration. Our Rapid Rehousing services include case management, financial empowerment curriculum, housing search support and placement and permanent supportive housing financial support, such as deposit assistance, security deposits, help with moving costs and utilities. Data Collection HMIS (3%) HMIS – Homeless Management Information System 2-1-1 Orange County $103,705 211OC will facilitate HMIS coordination, communication, training, and technical assistance of Santa Ana ESG sub- recipients to ensure adherence to data quality, supporting the City's efforts to fully comply with the HEARTH Act of 2009. 211OC will: provide user meetings, perform site visits, provide training/technical assistance, run data quality reports to post and make available online (www.211oc.org), complete project set-ups, update the dashboard created for the Mercy House Link on a monthly basis. Total Funding $447,249 EXHIBIT 4     City Council 27 – 85 5/2/2023 The Orange Countv Register 1920 Main St., Suite 225 Irvine, Ca 92614 714-796-7000 5211379 CNSB / CNSB-ACCOMMODATIONS 915 E 1ST ST ORDER EXPEDITING LOS ANGELES, CA 90012-4050 FILE NO. 3677940 AFFIDAVI T OF PUBLICATION STATE OF CALIFORNIA, } ss. County of Orange I am a citizen of the United States and a resident of the County aforesaid; I am over the age of eighteen years, and not a party to or interested in the above entitled matter. I am the principal clerk of The Orange County Register, a newspaper of general circulation, published in the city of Santa Ana, County of Orange, and which newspaper has been adjudged to be a newspaper of general circulation by the Superior Court of the County of Orange, State of California, under the date of November 19, 1905, Case No. A-21046, that the notice, of which the annexed is a true printed copy, has been published in each regular and entire issue of said newspaper and not in any supplement thereof on the following dates, to wit: 03/20/2023 I certify (or declare) under the penalty of perjury under the laws of the State of California that the foregoing is true and correct: Executed at Anaheim, Orange County, California, on Date: March 20, 2022. Signature I 111111111� 1111111 1111111111111 lllll lllll lllll lllll lllll 111111111111111111 * A O O O O O 6 2 6 1 8 5 1 * r.LP1�1V15/16 PROOF OF PUBLICATION Legal No. 0011590413 .NOTICE OFPUBLICHEARING · BEF.ORE THE COMMUNIT_Y· DEVELOPMENT,COMMISSION.· AND THE CITY COU_NCI t::pi::,,:THE CITY:OF SANTA.ANA/CA TO'ACCEPT COMMENTS ON F.{Wf��C72��!2��1X�EJJA<t.�. · .ACTl()N-PLAN:::.··· . ._The.-City. · Ofc · sanlo� ··Anae11coura9es: :the·-. Piiblil:-;· ··'to participate. in. the decision; making . Pt"!>C�s.s..: The.' .. Jcillowing rioti�e is being.< J?i-oyided si:(,;thciJyou ·,can ask·._questions,.r:make comments-· ·:and :stov:. 'intorme,r about prcileds-ttiot, might beimportant>tci. you-.. we ·.encouragli YOU fo .contact• o!nfvoli'hoir'e.;any questions .. . ., .• . . _-: .' .. · · .. ., : ... l'fOTKE _. IS_ .HEREBY.' &btEN c­The.· .. CQmmuriity/ .Development Commission.'and the· Citv.-·Co(mdlwill hold two: P1Jblic--'Heorings .to receive '.i>ublii; testimony: oni:f, iii puton. funding,:;:;:" pr:lorities. · .. :fond community-· ·needs· tor·. the.'-F.'1'2023,10:.>A.Arinvol Adii:>n PlonforJhe,u;s:Department of Housing, and U'rb'cinDevelopment.. ..(HUD} . "funded hoi.lsin9, corii'munit"i; develciiiriiei\t;and horrieles5 pr�roms::. _·.· :::··.-·_::_�. · .-­In. accoidante'�wi!h:Ci!v-of'.'SantoAnti's: Citizeri · P,or;ticiPaticin i P.kiii, Hie City :Shcill conducf two annualpublic heoringS-, .. to accept . public comments ·cmd 0 feedtxick'._ori._fulidirig prioritlc-s' .ond/ne_oos. · for.:.:t1oi.Jsirig, c(imnitinity '· · developmeril�,,. i;;ond homeless: progrnms�funoed' through Ilic .HUD-•Community --Devclopmt!rit Block•. ·Grant' {CDBG); ::•HOMEInvestment .. · P,o rtnersh i ps-·· .l?rograrn (HOME};.'oiidErriergency_'.Solutfons Chant {ESG).' r:ir:<:19r<:1ms.·:.Thif':C:i1vwill receiving. the. foll<:1,ving�igrarit ornounts-;for. F Y2023�2024: :1c-o:B'G'·:$4,808;057; :. HOME_: $1;605;667/ and ESG;•447;249. . . . ..,· •,, -Plan.R�view;or1d Corriniei,f. . , The·drott 'Adion ·Pion iricori:iorotirig the ·.City's proposed:· uses: of iCDBG, HOlu',E; 'arid·.-ESG funds, stialf·\l)emode ·avoilableAor !ivblk . revie,•1 tor::a· 30-daY·-· period:_ -:in :_a·maiinfr similor _. to· ··thal._·set _fodti':-J-6r'.JfieConsolidated . Plan; the:·citv stii:ill encourage participation . •from: allresidents,- e:speciollv . rov.•c . ·.aridmooerote�iricome . . . resitleMs, mitiorities. .non-English . ·speakersand !nose· \Vith di$(Jbilit iei;,,�The'iC ilv­shall mcike the pion occessibleAoallsuch groups .-from-. Mardi: -2.0, \ 2023 to 'A'pril ·20;' 2023:·The0City,5hallplace an. adequatif supplv . ..-okthedr"oft.Annuol ·Action· Pion.for.publicreviei,.• at 'the follo:;,iiri§ location:;: Comm·unlty . . Oevelopmenf Ag·ency 20 Civic Center.Plaza; '6th Floor; Offii;e of tile City Clerk,'20 Civic- Center: l?.lc1za;-Room :.so9,: .andSanta Ana· Main ·Public.:'Librarv 26 Civic _Center Pla'w; S<:1ilta'. Ano; CA92702 -. ..• . , Bockground_on the Annual �ction!:'.IC\I') \. T_he _ Anm,101 Action •Plsmestablishes the activities to'addrcsslhe_"PriOrity ·heed$. and'. S1ro!egic Plan gools·established in the'City'.sS· ·yc<ir Consolidated Pion:: · Th� priority .!1eeds_'. f�la �li��ed in J�� EXHIBIT 5     City Council 27 – 86 5/2/2023 r.LP1-12/15/16 2 currem-:1.-onso11amea �1an .ore: 1, Exporid the supply of · otfordablc tio1,1sin'!!, 2) Preserve:the·supply-of oHordcible housing, 3) Access::to ond supply ·ot public ser11iccs, .. 4)lncre-ose· :occe$s· to .and s·upply of homeless services · andAacilities, Sl Promote. economic. oppor.tuhi I y ;_ o rid 6)lmi>rove CitV i:iubfic facilities i;mdInfrastructure. More-lnfor·ma'tion on !he. consol1dati?d .. Pion · 'oild''··the Annual Action· Plori is,(liioiloole onthe· City's ·· website · ··. at hltps ://WY1W.san1a :ana,or9.lllud•docul]ients/ _ . _ . . . . ... Meet I n9�i I me and_ Date· •":Trie Hrst P.vblic Hearing wilH>e·con·duc1eo:by the:Commimitv'• · . Oeveloi,me'.rit · Commission ori;March ·-22;,2023,·at 4:00 PM; and the·:-secon<!· P.ublicH earirig will'· oo· :conducted bv'· the City· councJI <c,iri_. May: .02, · 2023 at 4:00 PM· or.'thereafter.: · · . •. ,., ·_.·_: PfU SLIC ,c9MM E NTS .. --Members o the public .. •.vho .wish· to,:addrossthe Commission or-City Council-on closed .session. items; ·ite'rns,on,Jhe­reg 1.110 r.�agcnda or ·on imatters··:wh ichore· not on the qgenda/ bul orewithin. the -/ . subject mott.erju'risdiction._of .the· �ity; Couriciljtfo·y do-so.bv.0one of. the .fol lowing· \'iOYS: • MAILING:. ;OPT-ION ·written commtinicationi/ ,.-:, . '': . . _.,::eublic comments m<iv'be ·moiled ;to �-;Office· of-the,Clerk:of:the Council; ;2oiCivlc Ceritik Plaio'M030?:Scinlri:Ano;, CA 92701 /,. ·All. .. written .. commu nicotlons received via mall .by, 4:oo·-p;m.-· on the·. day. :ot: 'the: meeting WilF;be distributed 'to':'th·e Cit,/'Counci l:'or:id Imaged: Into ··.the· .City's ·c1ocumcnt archive .svsfom whichc-.is availablefor public review. ·· · •SENDING :e;MAIL ·OPT.ION ·,.Public.·comn'-i"enis': may :be.•ient:.via emai 1 · .to :ttie;·c i ty/<:l�fl<;'s office� (itQComment@sa11to:a_no:ol'.g . .-. · Pl(Kli;cnote. the agendo .i.tem vou-arecommenting'on-iri-the.subiect ,I ine:_ofthe_ �moil:' .,,'.I.II �,<?moils·· :r_eceivct;ibefore. 4: 00 ;p,ni.,-on.:Jhe-,dc:v ·ot"themeeting -will' be:-distributed' Jo'. ·theCitv--Counc:il. ortiCimagti-d into; .the City's document :archive.·-'SY-stem v,hlch ls.-ovciilable .for· public �e't'ive vikr,�A� .· oPifo�-: :·. --ff1enibers-.of<t11e PUl:!lit r:naY .p1'oi,i)<!e live comments--during·_ 1he. meeting by Zoom or-Conference Calli\To'..ioin by .Zciciti'F click ,011 :or . type , the folloWing -·address into· .your·· .v,•eb broviser' - · : · " : " ., . -,: ' .-_. ·-. - : . - · : ·. https:l/usoiw�ttzoofn,us./11315965149. To.,ioindhecCi::infetence• Call:. Dial (669) .·900,912s;ond enter::i/t/,EETI NGID: 315965149#:. . _ . .. •.. IN-PERSON .. _., :OPTION .... -Members· '.of the':pubHc :can i:irovide iricper�oo conir'nents·at the,piidium in. the Co1.mCil Chambers The Council Chamber.-•will hove. ,sebting ovdiloble:tormembcrs ot,rne:puolic to .. at fond .the.;:_01eeti!ig: ~ iJ1°i:ietson, F.=oce·· . ·coverings·. :'.;'are; . :-strongly rec_omrne!)ded 'for.. ·m-eriibers·_ ;of; the public \i/ho enter:City buildings, s ltlene .preguritos:en espariol; tailor ·de 11 ama r a 1 ,(114 > 647}6561: N ut·n lien I c IFngJi rig V,j t�xin i n tho i.ctioTonv,Lal s-(714) 56F . . . · .. 2627 . ' .. _ ·. . If YOU chali'ensie"the decision on:fhe obove·:mo1ter,. y'ou mav,oo limited to rO:iSing on'iy-ln�/issuesyou, or s.omeone. else. :raised· cit .. the', i>vblic heori119 .descdli&l 'In·. this':ilotlco;: or in written:c::orresponi::!ence delivered to: the Citv':'Coulii:il .of the Citv. of Santo An<i ot,.or priono •. thc public heoring_ , .. · .. , . · . JerilliferHall, Clerk of the Council l'20/23_. • .. . .. · . . CNS-3677'14011 ORANGE COUNTY REGISTER EXHIBIT 5     City Council 27 – 87 5/2/2023 PROOF OF PUBLICATION (2015.SC.C.P ) Bl□�@[¥ilrnfi@rn 915 Wilshire Blvd Ste 800, Los Angeles, CA 90017Tel: (213)896-2260 • Fax: (213)896-2238 \un period� de 30 d!as. CA· ·92701. Todas las De manera •similar a los comunicaciones escritas. establecido para el Plan recibidas ' por correo ponsolidado, la Ciudad antes de las 4:00 p.m. en· ,alentara la participacion el dia de la reunion seran de todos los residentes, distribuidas· al Concejo '.�pecialmente · c:fe. Jos Municipal y visualizadas -- ....-residentes de. ingresos en el sistema de archivo 1bajas a maderadas, 'de documentas de· ,minorias, las personas la . Ciudad q ue esta I 1que no hablan ingles disponible para revision 1 r-. ----------, y aquellos . can publica. / AVIS9 DE AUDIENCIA discapacidades. la • OPCl6N· DE ENVIO PUBL/CA ANTE Ciudad hara que el plan POR · CORREO I LA COMISl6N DE · se� accesib/e a tadas ELECTR6f;i_lC() -Los --------------------------.-----, DESARROLLO · esos grupas del 20 de comentarios · pueden -·COMUNITARIO Y EL . marzo de 2023 al 20 de eiwiarse·. · par correo• Th .1 I CONCEJO MUNICIPAL abri/ de 2023. , · ·. · electr6nico a la oficina:,-----­S ! DE LA CIUDAD DE la Ciudad colocara una de la Secretaria de la• STATE OF CALIFORNIA I am a citizen of the United States and aresident of the county aforesaid; I amover the age of eighteen years, and nota party to or interested in the above-entitled matter. I am the principalclerk of the printer of La Opinion anewspaper of general circulation, printed and published daily in the city ofLos Angeles, county of Los Angeles, andwhich newspaper has been adjudged anewspaper of general circulation by theSuperior Court of the County of LosAngeles, State of California, under thedate of July 28, 1969, Case Number: 950176; that the notice, of which theannexed is a printed copy, has beenpublished in each regular and not in anysupplement thereof on the following dates, to wit: March 20 all in the year 2023 I certified (or declared) under penaltyof perjury that the foregoing is trueand correct. Dated at Los Angeles, California, this 22 day of March , 2023 Signature ..,,, AVD #017 Controlled Rev. 03/12 11111111 11 1111111111111111111111 lllll 11111 1111111111 1111111111111111111 1111 * A O O O O O 6 2 4 8 7 4 7 * · SANTA ANA, CA. distribuci6n adecuada Ciudad a, ·ecomment@' PARA ACEPTAR del anteproyecto de/ santa-ana.org, Tenga COMENTARIOS ·. Plan de Acci6n, Anual en cuenta el tema de·, SOBRE LAS · para revisi6n · ·pub/ica la· agenda que esta: P.RIORIDADES DE · en las · siguientes camentando en-la llnea \ FINANCIAMIENTO ubicaciones: · Agencia del · asurito. del correo PARA EL PLAN DE de , Desarrcillo e/ectr6nico. Todos /os ! ACCl6N ANUAL-DEL Comunitario 20 Civic correos 1, electr6nicos :-----­. AF2023-2024 Center Plaza, 6° 'Pisa, recibidas antes de las La Ciudad · ·de Santa Oficina del _Secretario 4:00 p.m·. en el . dia Ana alierita al publico Municipal 20 .-Civic de la reuni6n · seran I a participar en el Center Plaza, Sala 809, distribuidos al Concejo Proof proceso . de" toma y . Bi_blioteca Publica Mu_nicipaJ y vjsualizadas I de decisiones. . El Pnnc1pal de Santa Ana en el sIstema de archive, siguiente · avlso . esta 26 Civic Center Plaza, de . -d6c�mentos de . siendo .proP.orcionado Santa Ana, CA92702 . la . C1udad · que .. esta: para . ·. que ·• pueda Antecedent�s ·sabre el di�ponibl1,_ para ·revisi6n hacer · preguntas, Plan de Acc160/1nuaI· · pubhca,· . . .. realizer comentarios y El Plan de AccIon Anual • OPCl6N VIRTUAL EN-1-----­mantenerse informado es_tab/ec\'las activ(dades VIVO.' _..:,":los • mierribros · acerca . de • los para _. abordar : . las pueden .; � :J>raporcioriar proyectos que. podiiah neces,dades_ �norttanas comentanos , en vivo ser -importantes, para Y las · obJet,vos del durante0--,:c.Ia · reunion ' usted, Le· alentamos . a Plan Estrategico en el par Zoom : o' . Llamada , contactarnos previa a Pl_§ln Consolidado de 5 de_ Conferencia. Para la Audiencia Publica·_si Anos de la C1udad. Las umrse par_ Zoom haga 1-----­tiene.alguna·pregunta. necesid�des_ priorttarias c/ic en o escriba la · NOTICE . IS . HEREBY establec1das en el actual siguiente , · direcci6n � La·Comisi6n de Plan Consohdado. son: en �u , navegador web Desarr6llo Comunitar[o 1) Amp h�r. la oferta de_ https://us02web.zoom. ·y el Concejo Muni cipal Vivienda .asequible, 2) us/j/315965149 Para celebrara .. · . dos Preservar el .surninistro unirse a· la Llamada de · Audiencias . Publicas de vivienda asequib/e; Cohferencia: Marque' para recibir-testimonies 3) Acceso a y suministro (669) 900°9128 e ingrese · publico,s' y·aportaciones de servicios publicos; el ID DE LA REUNI6N: sabre /as prioridades 4) Aumentar _el_. acceso 31§ 9_65'149#. · de ·· Financiamiento a Y el sumImstro de •·· .OPCl6N '. EN y necesidades de·· 1a servicios.e,instalaciones PERSONA. - ' Los, camunlcad para el Plan a las • .. personas• sin miembr9s · de publico 1 de Accion Anual · del hogar, . 5) ·Pramover pueden · pr6porcionar I AF 2023-2024 'para los o Po_ rt u n i d'ii d es co,:nentar_ios en persona 1 _ programas. de vivienda, ec�nomIca�, y.,. 6) en el pod,� en la Camara[ desarrollo . comunitario MeIorar las mstalac,ones del Conce10. La Camara y 'personas sin hogar e. . · infraestructuras de! C9ncejo . te!'dra · del Departamento de pu_bhcas de ·la c,_udad. as1entos . _ .. dispombles Vi�ienda y Desarrollo Mas 1nforrnac1pn sogre para que)os miembros Urbano de las EE. UU. el Plan Consolidado del·publico,asistan a la (HUD, par sus siglas en Y el. P.lan .de_ !'.cci6n reunion en; pers·ona,, Se ingles). · ., · . Anuaf esta di_spomble requ,eren cubrebocas De acuerdo , ·con el en el, sitio · web de la para ·los · mierribros del Plan. de Participacion Ciudad en https://www. publico ''. que . ·;ngresen · Ciudadaria de la Ciudad santa-ana.org/hud-a las ::ediflcios · de la de Santa Ana la Ciudad documents/ · · ' Ciudad. ' · · · · · Jlevara a -cabo dos F0�h� V Hnra dA '" Si tiene: . preguntas audiencias · ; . .publicas' u----•M . la ·p�im�ra en espaiiol, favor de anuales para· -aceptarlAudienc1a. .. Pubbca Hamar al: (714) 647-\ las comentarios y la ll ';'v_ara a cabo la �61 .. _ , • · • j opiniones del puqlicci Com,su�n �e Desarroll!! N_!)U c�� hen l,:i_c banq sabre las . -prioridades Comunitano el_. 22 de t,e,:ig V1(a?t, xm d1(a?n thosi, l de financiamierito y marzo de 2023,a las cha Tony _La, so .(714) necesidades para . las �:00 PM Y l_a �egunda 565:'2627.. . · .... : . :_ programas de Vivienda, Aud,�nc,a pub ilea seri\ S1 1mpugna . Ja dec1s161J; · Desarrollo Comunitario lh;wada a cabo par el sabre. erasunto anterior.­Y personas'· sin hogai Concejo .. Municipal puide'._esta( lirnitado-.a· financiados · .. a. traves el 2--de mayo de plantear-. solo . aq_ueJ/os de las programas de. la 2023 a las 4:00 PM o asuntos a,Jos que u�te� Subvencion en .. Bloque postenormente. • u otra persona planteo para el Desarrollo c.o M E N I A R I o S en la audiencia publica Comunitario (CDBG, PUBLICOS -·; �os descrita en este avis(!, por sus siglas en ingles) m,embros del pubhco o en la correspondenc,a de -HIJD;. el Programa que de��en ·:dirigirse· _a entr1:gada al Co,:,ceio de . Asociaciones la Com1s16n .o Conceio Mumc1pal'de la C1udad-de Inversion HOME Municipal: sabre las de Santa Ana en, ·o antes , . (HOME), y la Subvencion temas · de la sesi6n de, la audiencia pub}ica. para .. So/uciones. · de cerrada, las temas sabre Jennifer Hall, . • erhergencia (ESG, por la agenda ordiriaria o Secretaria del Concejo · sus s,glas en ingles). sabre las asuntos que 3/20/23 . La Ciudad recibira las no estan en la agenda, CNS-3677936# siguierites mo,:itos .-de pero �stan dentro. de la LA <;lPIN _16N · . i subvenciones: ,para. el 1unsd1cclon de la matena .. ,.,., I AF 2023-2024: CDBG: del Concejo Municipal -�--·...,_· _ __, ___ _ $4,808 057 HOME: pueden hacerfo de $1,605:661: . y · ESG: una de .l_as siguientes 1 _447,249. . maneras: . . i Revisj6n y Comentarios • OPCl6N DE ENVIO del£!i!n . POR . CORREO El anteproyecto del Plan c o ,ri u n I c a c I o n e s de Accion que lncorpora escntas: · -' Las -las usos propuestos de comentarios. . publicos la Ciudad de las fondos puedeo envIarse po r . de CDBG, HOME, y ESG correo !': Oficina del . estara disporiible para Secretar10 de/ ConceJa, revision publica durante 20 C,v ,c Center Plaza An lmpremedia Company c... _______ ._j M-30, Santa Ana, EXHIBIT 5     City Council 27 – 88 5/2/2023 California Newspaper Service Bureau Public Notice Advertising Since 1934 Tel 1-800-788-7840 Fax 1-800-474-9444 Local Offices and Representatives in: Los Angeles, Santa Ana, San Diego, Riverside/San Bernardino, San Francisco, Oakland, San Jose, Sacramento Special Services Available in Phoenix DECLARATION I am a resident of Los Angeles County, over the age of eighteen years and not a party to or interested in the matter noticed. The notice, of which the annexed is a printed copy appeared in the: NGUOI VIET On the following dates: 03/20/2023 I certify (or declare) under penalty of perjury that the foregoing is true and correct. Dated at Los Angeles, California, this 30th day of March 2023 Debbie Yerkes Signature \J 3677933 "The only Public Notice which is justifiable from the standpoint of true economy and the public interest, is that which reaches those who are affected by it" I 11111111111 111111111111111111111111111111 11111 IIIII lllll 11111 11111 11111111 * A O O O O O 6 2 7 0 6 6 9 * THONG BAO VE PHIEN OIEU TRAN CONG CONG BEFORE THE COMMUNITY DEVELOPMENT COMMISSION ANO THE CITY COUNCIL OF THE CITY OF SANTA ANA CA TO ACCEPT COMMENTS ON FUNDING PRIORITIES FOR THE FY 2023-2024ANNUALACTION PLAN Thanh ph6 Santa Ana khuye n khich cOng chting tham gia vao qua trinh thuc hi�n quye°t djnh . Thong bao sau d�y (hf�c cung cip t1t quj vi cO the d3t cau h6i, nh�n xet va dtf�c thong b3o �e ca c d� .in cO the' quan tr9ng d6i vai quy vj. Chting tOi kh uyfn khich quj vi litn hi ve1i chUng tOi neu cO bat kY cau hoi nao: !!llLHP.liG BAO-Uy Ban Ph.it lnen Cong Dong v.'i H9i OOl'\9 H\anlt Pho s:� t6 chtlc Mi bu6i Oil!u tl"an (Mg khai (le n�n clugc lifi tifcmg 1rinh vd Y kien d<ing gOp clla cCing chting ve nhu rau nia c9ng ddng cho cac Chuong Trinh Hilr1h O�ng lhlfimg Nien cho 1a·1 Xh6a 2023· 1014 �e-Glc chuon9 lrinh oM 0, µhat t1ifn c911g t16ng vd nguoi VO gia cu do B9 Nha {J vcl Phat trien Do th) Hoa Ky (HUD) tai \ill. Theo Ke" h�ch Tham gia clla Cong dan Th anh ph6 Santa Ana, Thanh phO 5f lit'n ht3nh hai phien tlieu trdn hang nam 11P nh�n c.k y ki€n va phfo hO\ ctla c6ng duing ve Glc ((U 1ien va nhu du tdi trg cho <ac ch!Jong trinh nh.'l 6. phat tri€n c¢ng dOng vd ng1JQ'i VO gia cu Mac tai fr\! th6ng qua HUD Community Develo pment Bloc\ Grant {CDBG). Otuang tnnh Ooi Ile Oau tu I\OMl {HOM[) va cM chuang tnnh Tai troGiai ph.ip Khan cap {El(,). Ilhlnh ph6se nhan d11ac cic �J1™n tcli ITtf sau <ho Tli Khoa 202i-202i: CDBG: $4,808:057, HOME: $1,605,667, va ESG: $447,249. Dclnh gia �e hoach va nhan xet OU thao Ke oo.ch hanh <l9ru} lit hop c.lc di ruat stl dung quj CDBG, HOME vl EIG cua Thanh ph6 sf i1tfqc cung Gip Ge c6ng chUng ,:em xtit trong khoang tho'i gian 30 ngay. Theo ccich tlfang fV nhlf t1U(!( d�t ra cho K€ hoach Hop nhat, Thaoh phosf khuyen khi<hsu tham gia cUa t3t (a (lf dan, d�( bi�t la C1I diin CO thu n�p !hap va trung binh, di1n 10( thifu s6, nguoi khong nOi ti{ng Anh va ngutJi khuyit t�t. lhilnh ph6 se cung Qp kf h�ch chotJt cJ ca c nhOm nhlf �y ti1 ngay 20 thc'ing 3 na� 2023 Mn ngay 20 tha ng 4 nam 202l. Thanh phose cung Gip �aydu dtlth.io Ki"hoa ch hanh c19{19 lldn9 fkl111dec6r1g chung xem xel tili cic �sa t1i€rn sau: Commu nity Develop�t Agency 20 Civic Center Plaza, 6th Hooe Office of the Qty Clerl< 20 (Nie Center P�1a, Room 809, \'il Santa Ana Mai n Public Library 26 CIVlc Cooter P�LJ. Santa Ana, CA 9270/ (a SOW K€Hoach H.11nh Dlinq !lclnq Nam: Ki ho�ch Wmh t19ng 11.'!ng nam fhifl l�p Gic h�t 69ng lie giili quyEt ciii nhu cau uu tien va cac m�c tieu ctia K€ hoach Cn!fo tuac41Jac thi€t l.ip trong K€ h�ch Hqp nhdt 5 n�m c�.i Thanh phO.CJc nhu du uu tit�n t'Jlfgc thiit �µ trong Ke ho,ch hop nh at hiin 4i la: 1) Mo r9ng nguOn cu ng nha f1 gi.i ca ph.!i chang, 2) Ouy t,i ngu6n cung n� 0 gi3 ell phai chang, ]} lie'.p c�n vJ omg CJp cac d!ch Vt! cOng. 4) Jang clfOng kM nang ti€p (�n va ru ng c5p (a( d)ch V!_I v.3 {(1 �a cho nguoi v6 gia elf, 5) Thticddy cah{)i kinh re. va6) (Ji thien cas<J ti� 1a n9 vii tOng trinh c6n9 tf;,n9 ell� fhanh ph6. Th6n9 tinthfm vi! Ke hO<}ch Hqp nh<1t va K€ H�ch Wmh D¢ng Hilng Nam c6 �n tren trang web ctia Thilnh ph6 t�i https://www. san ta -ana.org/h ud-documen ts/ 1.fa�y_a_g)Q.hQD-Phien 6"1fu tran cbng khai oau ti\!\"\ se {t\!� � ban phat triffl c9ng d6ng tien ha nh vao ngay 22 thing J nam 2023 hk4:00 chieuv� Phii-n lf1fu trdn COng khai tM hai se dUQ"< H{li d6ng thilnh pho tiEfo hanh vao ngay 02 thJng S na m 2023 hie 4:00 d\ieu hMc �u 116. Y Kl(N (�A CONG CHUNG -(ac th.inh viin CUa c6ng chUng mu6n phat bieil tnt6c HOi 116ng 1hanh phO vecac 111\JC cU.i phifn hQp ki�, ca c m\JC tmng chllcmg 1iinh nghj stf thtfCJng ky �c v€ lac v&n t1e khOnq cO uon9 chu11ng trinh ngh! s�. nhtfng thuQ{ 1ham quyfn 116i ttrgng nia fl9i t10ng thilnh ph6c 6th€li1111 nhll EXHIBIT 5     City Council 27 – 89 5/2/2023 30th day of March 2023 Debbie Yerkes Signature \J 3677933 "The only Public Notice which is justifiabl� from the standpoint of true economy and the pub//c interest, is that which reaches those who are affected by it" nanh a(,ng hang rkirn c1e c6ng ch1ing xem xt't t.:,i Gic a:ia die'm sau: Community Development Agency 20 Civic CentN PlaM, 6th Floor, Office of the Gty Clerti 10 (Mc C,nter Pl.va. Room 809, va Santa Ana Main Public Library 16 Gvc Center P@za, Santa Ana, CA 9l702 (cr S&Ve Ke" Hooch H.'tnh 06nq fl.'!ng Nam: Kt ho�ch llanh t19ng llilng Mm thiet l�p cJc ho�rlt()ng cle giJiquyetC3c nhuc.iu tJu titn va (,Jc m�, tieu clla Ke ho�ch Chiin llfgcdlfgc thiet lap trong Ke ho;ch Hop nhat 5 nam cua Thanh phii. Cacnhu cau lfu titn lfi/11{ thiet L)p trong Ke hoach hop nhat hiin tai la: 1) Mo r{mg ngu6n cung nha O gi.i c.i phai chJng. 2) Duy rrl ngu6n Cling nh.'t CJ gi.l c.i phJi chang, 3) nep c�n va rnng cJp cac djch VI.I cOng. 4) Tang atO'ng kM nAng li€p <4n v.'t cung lap Glc d'!th v,_1 va ca 10 cho nguffl vO gia elf, SJ ThUc t1Jy w h9i klnh re, va 6) Cai lhi�n co sO' h� rang v.'t dmg rrinh cOng ct;ing clla fhlnh pho. Th Ong tin them ve Ki h�ch H�p nh.it va Ki Ho�ch Hdnh 09ng Hilng Nam c6 S<3n l�n trang web clla Thanh ph6 t�i https://www. san ta ·ana.o�hud-documents/ Hg��_gjfilm-Phien rneu tr.in cOng khai "3u tiefl Sf t111gc Uy ban ph.it triffi �ng d6ng tien hanh vao ngay 11 !hang l nam 1013 hJC4:00chiell vii Phiefl 11ieu lrdn COng khai th!/ hai se dlfgc H�i 40ng thanh pho tien h.\nh Yao ngay 01 thang 5 nam 101) Ilic 4:00 chi!u hl),)c SilU d6. Y KIEN c'iJA CONG CHUNG -Cac th.inh �en CUa c6ng chUng muOn phat bie'u tni& H◊i t16ng thanh ph6 ve uk ni�c cll,i phiefl h9p kin, rac m�c trong chttong trinh ngh! s� lhtlbng ky �c ve cdc v,311 df khOng c6 trong ch11r1ng trinh nghj ��. nhung thUl}c tham quyen doi tlf<_mg nia H◊i d6ng th.'lnh ph6 c6 th€ Jam nhlf v?y b.\ng m9t trong cJc cMh SJu: • LUA CHQN GUI THU thong tin liin lic b:ing van ban -Nh�n xer clla cOng chting co the duqc glll Mn: Office of the C�rk of the Council, 20 Ovic Center Plaza M-30, Santa Ana, (A 92701. Tclt c.i cac th6ng tin lifn l�c bang van ban nh?n dug< qua thlf rruO'c 4:00 chi!!'u vilo ngay h9p sf' dtl�c phan ph.it cho H6i Dong Thanh Pho va du<J< dua vao hi th6ng llfu tni tdi li�u aia Thanh ph6, sAn cO de cOllg chting xem xet. • Gin LUA CHQN QUA E·MAIL-Nh.in xii cua cOng chting c6 th€ <lu'qc gti1 qua email den van phOflg Tiur ky Th.'lnh ph6 t�i eCommentS' santa-,111a.on;i. Vui 16ng ltJ\J y mvc chuang trinh ngh! �l/ md quy vj t1ang binh lu�n trong dong chll dC oia email. Tel1 ca c.ic email n�n du'qc trtfO'c 4:00 chifu v.'Jo ngay h9p sf t111� ph,in ph.it cho Hqi Dong Thanh Pho va duoc t1ua Yao h� thOng llfll tn1 t'll lifu clia Thanh phO, S3n cO 11€ c6ng chting xem xet. • LVA CHQN Ao TRVCTl(P-c.ic thanh viin ctia c6ng chting cO the du'a ra (,le binh lu�n tn,rc ri€p trong cu9c hgp qua Zoom h�c Cut;ic Gi;ii IIQ:i Nghj. oe tham gia bang c.ich Zoom, hay nhap vdo h�c nh�p ct:ia chi sau vao trinh du�t web nia �n https://us02web. zoom.usfi/315965149. De tham gia cu6c Goi Hlii Thao: Quay so (669) 900-9128 va ,u�p ME[TINGID:3119651491. • LUA CHQN TRVCTl(P-Cac th.inh vien cua c6ng chUng cO the dua r.:i nh�n xet trlfc tie·p t�i b1,1c trong Phi:lng H9i OOng. Phi:lng H◊'1 d6ng se cOsan chO ngcii cho cdc thdnh vien ctia cOng chllng tham d�f cu9c h9p lr�c tiep. cac thilnh vien rtia c6ng chUng khi vi'IO c.ic tba nhd cii;1 Thilnh ph6 can ph.ii che �t. Si tiene preguntas en �pallol, favor de llamaral (714) 647-6561. Ne'u c.ln lien l�cblngtieng Vi�t, xill lfi�n tho�i cho Tony Lai sci (714) 565-2627. Niu thrich thlfc quyrt djnh Ye vJii di ain, quj vj cb 1h€ chi d!l{1c 11fu 10 nhlrng vOn di mi1 qflj vf hajc ngtrifi khdc dO neu 10 t(}i phierl die/J Ir0n ciJng c¢ng diffJc miJ tO /rang thbng bdo nf1y, h,xic trong thlf qlfi de'n H¢i 06ng Thf1nh Pho cllo fhimh PhD 5anta Ana v/10 Ide, hoq( tni<X phiEn diiu lnin cOng lhai. Jennifer Hall, Oerk Of The louncil (Thu Ky 116i Dong) J/20/23 CNS· l6779JJ# NGUOIVIET EXHIBIT 5     City Council 27 – 90 5/2/2023 Community Development Agency www.santa-ana.org/community-development Item # 2 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report May 2, 2023 TOPIC: Quarterly Report for Housing Choice Voucher Program AGENDA TITLE Quarterly Report for the Housing Choice Voucher Program for the Period of January 1, 2023 to March 31, 2023 RECOMMENDED ACTION Receive and file the Quarterly Report for the Housing Choice Voucher Program for the period of January 1, 2023 to March 31, 2023. DISCUSSION The January 1, 2023 to March 31, 2023 Quarterly Report for the Housing Choice Voucher (HCV) Program provides statistics for the day-to-day activities of the Santa Ana Housing Authority. The report is divided into three (3) sections: Applicants, Participants, and Production. Applicants The Santa Ana Housing Authority accepted applications from May 2, 2022 through May 31, 2022 and received a total of 20,759 applications. A random lottery procedure was applied and the Santa Ana Housing Authority accepted 7,500 of the 20,759 applications to establish a 2022 HCV Waiting List. Charts 1 and 2 depict the characteristics of those applicants currently on the Waiting List. As of March 31, 2023, the Housing Authority has selected 587 applicants from the 2022 HCV Waiting List. Chart 1 illustrates the percentage of applicants on the 2022 HCV Waiting List who live or work in Santa Ana. These applicants are given a preference on the Waiting List together with U.S. Military Veterans.     City Council 2 – 1 5/2/2023 Quarterly Report for Housing Choice Voucher Program May 2, 2023 Page 2 3 3 9 7 Chart 2 illustrates the number of applicants by total household size. The majority of applicants on the Waiting List consist of only one (1) or two (2) household members. Over half of all applicants (4,685 of the 7,500 applicants or 62%) have one (1) or two (2) member households and would qualify for a one-bedroom voucher. The Santa Ana Housing Authority’s occupancy standard is one (1) bedroom for every two (2) family members. Participants At the end of the reporting period, there were 3,012 households receiving rental assistance from the Housing Authority. Chart 3 illustrates participating families, sorted by number of family members. Over three-fourths (87%) of families receiving assistance have three (3) or fewer members. Chart 4 illustrates the family type for program participants. Over two-thirds (69%) of participating households have elderly and/or disabled members. [“Other” consists of households that are non-elderly, non-disabled, with no minor children.] 2888 1797 1090 906 490 200 80 29 11 9 0 500 1000 1500 2000 2500 3000 3500 1 2 3 4 5 6 7 8 9 10+ 2. Household Size Number of ApplicantsPeople per Houshold 1 Person 49% 2 People 25% 3 People 13% 4 People 6% 5 People 5% 6 People 2% 3. Family Size Disabled 43% Elderly 26% Family 16% Other 15% 4. Family Type     City Council 2 – 2 5/2/2023 Quarterly Report for Housing Choice Voucher Program May 2, 2023 Page 3 3 3 9 7 Chart 5 depicts participants by percentage of Orange County median income. As of March 31, 2023, the County’s median income is $119,100 per year for a family of four. Approximately 90% of families on the program earn less than 30% of the median income, which is $40,650 per year for a family of four (4). Participants’ incomes come from a variety of sources, as illustrated in Chart 6. A total of 36% of participating families have income from employment. Participating families pay a portion of their monthly rent based upon their income and the payment standard for their unit. The Housing Authority pays the difference between the tenant’s portion and the contract rent. This payment is the Housing Assistance Payment (HAP). The average HAP for January 1, 2023 to March 31, 2023 was $1,399. Production HQS Inspections: At least once every two (2) years, the Housing Authority must inspect each assisted-unit to ensure it meets HUD’s Housing Quality Standards (HQS) in compliance with the federal regulations. From January 1, 2023 to March 31, 2023 a total of 362 inspections and re-inspections of our assisted-units were performed of which 57 inspections failed. Chart 7 illustrates the number of inspections performed on a monthly basis during the reporting period. Recertifications / Interims: Each year, the Housing Authority must re-certify every assisted-family to verify the family is still eligible for assistance. In addition, when a participant’s income changes, an interim examination must be performed. During the reporting period, a total of 821 recertifications and interims were conducted. Chart 8 illustrates the number of recertifications and interims performed. Other Change of Unit: These actions are completed when a family moves to a different rental unit. Twenty-one (21) change of unit actions were processed during the reporting period. 129 113 120 100 110 120 130 Jan Feb Mar 7. HQS Inspections Inspection Months 36% 8% 62% 16% 0% 10% 20% 30% 40% 50% 60% 70% With Any Wages With any Welfare With any SSI/SS With any other Income 6. Source of Income 178 189 196 98 73 87 0 100 200 300 Jan Feb Mar Re-exams Interims 8. Re-exams and Interims     City Council 2 – 3 5/2/2023 Quarterly Report for Housing Choice Voucher Program May 2, 2023 Page 4 3 3 9 7 New Admissions: This action is completed when a family is admitted to the HCV Program. Fifty-five (55) new admissions were processed during the reporting period. End of Participation: This action is completed when the family is no longer interested in participating in the program, the family becomes deceased, the family is no longer eligible for the program, or the family is terminated from the program due to program violations. Twenty-one (21) end of participation actions were processed during the reporting period. Expired Vouchers: This action is completed when an applicant is unable to locate a unit within the timeframe of the voucher and all extensions have been exhausted or no extension is requested. There were twenty-three (23) expired vouchers processed during the reporting period. FISCAL IMPACT There is no fiscal impact associated with this action. Submitted By: Michael L. Garcia, Executive Director of Community Development Approved By: Kristine Ridge, City Manager     City Council 2 – 4 5/2/2023