The URL can be used to link to this page

Home My WebLink AboutSANTA ANA ELKS LODGE #794INSURANCE ON FILE WORK MAY PROCEED UNTIL INSURANCE EXPIRES — CLERK OF UNCIL DATE: MAY 0 3 2023 0: IOW A(Lc rrie 6) Cs-") THE BENEVOLENT AND PROTECTIVE ORDER OF ELKS N-2023-099 The Client agrees to the following policies below for the event date and time specified on this contract. A deposit is required to guarantee the date and time for all clients utilizing the Santa Ana Elks Lodge 794 Banquet Facility. A provisional booking of one date can be held for up to 3 days, after at which time the Santa Ana Elks Lodge 794 has full discretion to release the date. The Client is required to make a deposit of $500.00 to secure the booking. The Santa Ana Elks Lodge 794 reserves the right to withhold all or part of the initial deposit if any substantial damages are made to the facility or outside property; in addition to additional charges incurred the day of the event. Cancellation Policy: Cancellation within 30 days of your scheduled event will result in the forfeit of 50% of the Client's deposit. Cancellation within 14 days of your scheduled event will result in the forfeit of 75% of the Client's deposit. Cancellation less than 14 days of your scheduled event will result in the forfeit of 100% of the Client's deposit. Food Policy: All food and beverage arrangements MUST be provided by the Santa Ana Elks Lodge 794 (no outside food/or beverages including Alcohol). Any food provided buffet or sit-down style, not consumed during the event, will not be permitted to leave the premises, per the health code. Meals are served promptly as set forth on the Banquet Event Order. A two (2) hour maximum is allowed for Food Service. Menu & Guests Count: Any menu changes, special requests and guaranteed number of guests must be confirmed 7 days prior to the scheduled event. Absolutely no reductions in the guaranteed guest count will be accepted less than one (1) week prior to the scheduled event. The Santa Ana Elks Lodge 794 reserves the right to substitute any food that may become unavailable in the market or that exceed reasonable market price. And will make the best effort to notify the Client of such substitution(s) if time allows. Bar Service: Santa Ana Elks Lodge 794 offers a full bar service, including cash, tab, and open bar options. Events requesting a cash or tab bar will be assessed a $125.00 per bartender fee. Guests should acknowledge the right of our bartenders to suspend the serving of alcohol to any persons to ensure responsible drinking. The Client shall comply with all applicable local and state liquor laws, and further agrees that neither Client or Client's guests will request or serve alcoholic beverages to a minor or any persons who are intoxicated. The Santa Ana Elks Lodge 794 forbids any alcoholic beverages to be brought onto the premises. Decoration: Santa Ana Elks Lodge 794 will provide white table linens, white napkin linens, glassware, plate ware, and silverware for all events. In addition to the use of audio-visual equipment and microphone and podium. The Client will have access to the event venue at least 2 hours prior to the start time of the event to decorate. Should Client need additional time, there will be an additional charge of $150.00 per hour. The Banquet Manager must approve all additional decorations or displays brought onto the premises in advance. The use of confetti, rose SANTA ANA ELKS LODGE #794 1751 S ELK LANE, SANTA ANA CA 92705 - (714) 547-7794 petals, birdseed, glitter, feathers, fog, sparklers, pyrotechnics and smoke machines, are strictly prohibited and will result in a loss of initial deposit. Nothing can be stapled or taped to any walls or surfaces. Personal Belongings: Santa Ana Elks Lodge 794 will not be held responsible for the loss or damage of any personal belongings of the Client or guests of Client. Security: Security is required for all events 125+ guests. At a cost to the Client of $250.00. Liability Insurance: The Grand Lodge requires that each event is covered by our Insurance Company at a cost to the Client of $295.00. We cannot use the Client's company or make any exceptions to this policy. Damage: Because the Client is responsible for their guests and vendors; prior to the event the Banquet Captain, Banquet Manager or General Manager will walk the event area and Lodge to insure there is no visible damage. If agreed, the Client will sign and date below that everything was in perfect order. Client Signature no -) Banque Capta n, Banquet Manager, General Manager Date (walk through) F:eCe 1\eYli- Condition After the event we will re walk the premises to ensure all areas are still in perfect order and damage free. The Client will be responsible for the cost to repair any damaged or missing items caused by guests or vendors. Banquet Captain, Banquet Manager, General Manager Condition C l g � Ek SLLIV.wE Client na e Final payment: Final payment for the guaranteed number of guests must be paid in full by check, credit, or cash. All additional charges, including charges for additional guests above your guaranteed count, shall be paid immediately following dinner. A Banquet Manager or Captain will verify the number of guests in attendance for your event. LORRIE ORTIZ (PUBLIC WORK AGENCY STAFF DEVELOPMENT TRAINING), agree to the above referenced polices in this contract. Client Name(s): LORRIE ORTIZ, CITY OF SANTA ANA PUBLIC WORKS AGENCY Client Address: CITY OF SANTA ANA, 20 CIVIC CENTER PLAZA, M-21, SANTA ANA, CA 92701 Client Contact: LORRIE ORTIZ, LORTIZ@SANTA-ANA.ORG (Email) (714) 647-5662 (Phone) Type of Event: EMPLOYEE DEVELOPMENT TRAINING Date of Event: 05/24/23 Time of Event: 9:00 AM - 2:00 Room Rented: GRAND BALLROOM/PATIO PM Room Rental Fee: $600 Labor Fee: $300 SANTA ANA ELKS LODGE 1794 1751 S ELK LANE, SANTA ANA CA 92705 - (714) 547-7794 DEPOSIT INFORMATION Required Deposit: $500.00 Credit Card #: Check # / Date: Client Signature: Payment Amount: $15,737.49 102 Cash / Date: IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: i APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney By... 'Brandon Salvatierra Deputy City Attorney RECOMMENDED FOR APPROVAL: Nabil Saba Executive Director Public Works Agency CITY OF SANTA ANA Kristine City Manager SANTA ANA ELKS LODGE 794 Name: Title: ri1i-vvlt CUWv -Askrl- SANTA ANA ELKS LODGE #794 1751 S ELK LANE, SANTA ANA CA 92705 - (714) 547-7794 SANTA ANA ELKS LODGE 794 1751 S. Lyon Street Santa Ana, CA 92705 i BANQUET EVENT ORDER JOHN MOORE, General Manager 794iohnmoore@gmail.com MARIA BISBEE, Dir of Banquets 794banguets@gmaiI.com Office:(714) 547-7794 REVISED 4/12/23 Name of Event: SANTA ANA WORKER BEES EVENT ELK MEMBER NO Date of Event: MAY 24TH, 2023 Client: LORRIE ORTIZ Time of Event: 9:00-2:00pm Phone: 714-647-5662 Type of Event: LORRI ORTIZ Email: LORTIZCcDSANTA-ANA.ORG Room: BALLROOM & PATIO Address: Number of Guest: 330 City, State, Zip: Meal Time: 11:30AM Meal Type: LUNCH BUFFET CLIENT COMING IN AT 7 AM FOR SETUP GARLIC BREAD MENU QUANTITY @ COST TOTAL STARTER: ELK HOUSE SALAD WITH BALSAMIC VINAGRETTE 330 $ - $ _ ENTREE: CHICKEN MARSALA, ITALIAN POT ROAST, BUTTER AND PARSLEY POTATOES, VEGETABLE MEDLEY 300 $ 39.50 $ 11,850.00 $ 11,850.00 VEGETARIAN OPTION:GLUTEN FREE VEGAN PASTA WITH OLIVE OIL AND GARLIC BREAD 30 $ 39.50 $ 1,185.00 $ 1,185.00 DESSERT: TIRAMISU 330 $ - $ - FRUIT -SUBSTITUTE FOR CAKE (SPECIFIC GUEST COUNT) 30 $ - $ - REGULAR & DECAF COFFEE,SOFT DRINKS, ICED TEA, ICED 330 $ - $ - WATER 2 BUFFET STATIONS, 32 ROUNDS W/10 CHAIRS, CHECK IN TABLE WITH 2 CHAIRS IN LOBBY, PODIUM, MICROPHONE, AV NEEDED, ROOM RENTAL BALLROOM (FEE $1200)DISCOUNTED BARTENDER (FEE $125) LIABILITY INSURANCE (Fee $295.00) 1 $ 295.00 $ 295.00 $ SECURITY (1) (Fee ,,,,, ( FOR OVER 125 PPL) $ 1 $ 300.00 $ 300.00 $ 2 $ 200.00 $ 200.00 $ SUB -TOTAL MANDATORY FEES $ ADDITIONAL AMENITIES SUB -TOTAL FOOD $ 13,035.00 1 MANDATORY FEES 1 $ 600.00 $ FEE IG ATTENDANT 295.00 300.00 200.00 1,395.00 EVENTS 1 SUB -TOTAL ADDITIONAL AMENITIES $ - GRATUITY21% INCLUSIVE CA SALES TAX 9.25% $ 1,307.49 TOTAL BEO $ 15,737.49 A $500.00 DEPOSIT IS REQUIRED TO SECURE AND HOLD YOUR DATE FULLY REFUNDABLE 2 WEEKS AFTER YOUR EVENT DEPOSIT $500.00 DATE RECEIVED 4/12/2023 $ 15,737.49 PAYMENT DATE RECEIVED PAYMENT DATE RECEIVED PAYMENT DATE RECEIVED Final Payment Due On: Certificate of Liability Insurance Due on: EVENTS 1