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HomeMy WebLinkAboutDAVID EVANS AND ASSOCIATES (2)VVORK MAY PROCEED A-2023-074 UNTIL INSURANCE EXPIRES CTR X< CLERK OF COUNCIL GATE: FIRST AMENDMENT TO AGREEMENT WITH DAVID EVANS AND ASSOCIATES. INC.. TO PROVIDE DESIGN AND CONSTRUCTION SUPPORT SERVICES FOR THE 9' VWALZ) (A`,) STANDARD-MCFADDEN PARK PROJECT L &abriel G-� 1THIS FIRST AMENDMENT to the above -referenced agreement is entered into on May 2, 2023, by and between David Evans and Associates, Inc. ("Consultant"), and the City of Santa Ana, a ra charter city and municipal corporation organized and existing under the Constitution and laws of c the State of California ("City"). RECITALS 0 WHEREAS, following City's issuance of Request for Proposal No. 21-055, the parties entered >- into Agreement No. A-2021-163, dated August 17, 2021, by which Consultant agreed to provide Design and Construction SupportServices for the Standard -McFadden Park Project (Project No. 20- 2729) for the City's Public Works Agency ("Agreement"). WHEREAS, the Agreement is current and in effect through August 16, 2024. WHEREAS, the parties now wish to amend the Agreement to increase the total not to exceed amount under the Agreement due to additional professional services necessary to increase the safety and aesthetic value of the project to the surrounding community, as identified in Consultant's request to increase total contract amount, attached hereto and incorporated herein as Exhibit A-1. The Parties therefore agree: 1. Section 2.a., Compensation, is amended to increase the not to exceed amount by $50,000.00 for a total not to exceed amount of $350,000.00 for the remainder of the term of the Agreement. This additional $50,000.00 sum is comprised of (1) a base amount of $43,505.00 and (2) a fifteen percent (15%) contingency of $6,495.00 for additional services at the City's sole discretion. 2. Except as modified by this First Amendment, all terms and conditions of the Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to the Agreement on the date atrst written above. / ennifer KrKs met Ridge er of the hincil City Manager APPROVED AS TO FORM SONIA R. CARVALHO, City Attorney By: Janglian T. Martine Assistant City Attorney RECOPNrrt-/' vDED FOR APPROVAL t�A a y Nabil Saba Executive Director Public Works Agency CONSULTANT J,Z /J. Ak-e-� Kim Rhodes Vice President EXHIBIT 1 DAVID EVANS ANDASSOCIATES INC. March 27, 2023 Gabriel Guerrero-Gabany, P.E. Civil Engineer City of Santa Ana 20 Civic Center Plaza Santa Ana, CA 92702 SUBJECT: STANDARD & MCFADDEN PARK CONSTRUCTION ADMINISTRATION SERVICES Dear Gabriel, On behalf of David Evans and Associates, Inc. (DEA), we would like to thank you for the opportunity to provide the City of Santa Ana with a proposal to provide construction administration services for the above noted project. Task 1 -100% PS&E Delivery, Bid Assistance, Construction Administration and Record Drawings Task 1A: 100% Plans, Specifications and Estimate - $4,100 DEA will prepare and deliver to the City 100% construction plans, technical specifications and cost estimate to accommodate option 1. Deliverables: 100% PS&E as noted above. Task 1 B: Bid Assistance - $1,420 (7 hours of bid assistance) DEA will assist the City in providing responses to contractor requests for information during bidding. In addition, DEA will answer questions and provide clarification if conflicts arise on the civil engineering, landscape and electrical plans and specifications. Each item will be reviewed by the City prior to release of information. Deliverables: Bid assistance as noted above. Task 1 C: Construction Administration - $24,385 (106 hours of review and coordination) DEA team members will attend the pre -construction meeting in person and be available to answer any technical questions related to information provided in the civil engineering, landscape and electrical plans and specifications. DEA will provide the City with a list of material submittals required to be submitted by the contractor for the City's review and approval. We understand that the City will handle the day-to-day construction management process. The construction management team will assist the City in answering questions, reviewing submittals and shop drawings required to be submitted by the contractor for conformance with 17542 E. 1711 Street, Ste. 150, Tustin, CA 92780 T:714.665.4536 0:714.665.4500 March 27, 2023 City of Santa Ana Landscape Architectural Services Page 2 An, the plans and specifications. The DEA team will assist the City in reviewing and responding to RFI's and clarifications during construction within five calendar days of receipt. DEA will complete shop drawing reviews within two weeks of receipt and assist the City in contract change order reviews within five working days of receipt. DEA will also be available to make delta revisions to the plans for the contractor's use should changes be considered necessary by the construction management team. The City utilizes the construction management software "Procore" to manage projects during construction. DEA will need to interface with "Procore" for all tasks previously described. The City will provide the DEA team with access to the "Procore" system as well as user training. Any services required beyond 106 hours will be charged on a time and materials basis. Deliverables: Construction administration activities as noted above. Task 1D: Record Drawings - $13,600 DEA will prepare 'Record Drawings' in digital format utilizing general contractor provided 'field marked' plans provided by the City and As -Built information. Hard copy plan sets including mylar prints are excluded. Deliverables: Record Drawings as noted above. Total Fee: $43,505 Reimbursables - $1,000 (for budgetary purposes only) Government fees, mileage, delivery costs such as Federal Express charges and plotting / reproduction services are considered reimbursable fees and shall be billed to you at cost plus 15%. Invoices will be due and payable within 30 days and will be sent monthly based upon the percentage of work completed. Any service requested which does not fall within the scope of services listed, or any duplication of work due to changes desired by the City, will be performed on an "Extra Services" basis and negotiated accordingly. DEA would be pleased to continue assisting the City of Santa Ana with this project and could begin work immediately following receipt of an authorization to proceed. If you have any questions or require further clarification of any item, please feel free to call. We look forward to discussing this proposal with you and thank you once again for this opportunity. Sincerely, DAVID EVANS AND ASSOCIATES, INC. Heath Habig, PLA 5028 Associate 17542 E. 17" Street, Ste. 150, Tustin, CA 92780 T:714.665A536 0:714.665.4500 8'HIGH BLOCK WALL - B' DOUBLE -WIDE PEDESTRIAN SWING GATE PARK REGULATION SIGNAGE - — - - EXERCISE AREA TABLEANDCHAIRS — W HIGH GALVANIZED STEEL FENCING 0 TRASH RECEPTACLE WOOD BRIDGE EXISTING WATER METER FOR Ili I -- -- DRINKING FOUNTAIN SERVICE EXISTING WATER ME TER FOR --y-I IRRIGATION SERVICE •� PROPOSED LOCATION FOR IRRIGATION BACKFLOW PREVENTER (n DRINKING FOUNTAIN ' D Z BU59TOP --I D BKISWALE--'-�' i WOW BRIDGE D TIT Z m m 9KAlE PARK — R HIGH SKATE PARK FENCING PRIMARY PARK SIGNAGE — - DECOMPOSED GRANITE PATH RECON5:RUCTEDALLEV DRAT WITH P AC PAVING PROPOSED ALLEY GRAN PLAY EQUIPMENT AREA SHADE BAK EXISTING POWER POLE IPROTEC IN PLACEI IV DO SLE-.NDE PEDESTRIAN SWING GATE BENCH SEATING OPEN TURF IBDOUBLE-WIOE PEDESTRIAN SWING GATE BIKE RACKS EXISTING POWERPOLE (PROTEC' IN PACE) GORPHEP -rOl LAP5IRI1 SPUD' BASKETBUL COURT -S HIGH BASKS , COURT FENCIMT N' HIGH POLE TOP FAT AE a. EXISTING CATCH BASIN WITH _ �K ¢n I:rs T— — - _BL /I—� •Awwq(q�P F��A CONNECTION TO SITE ./, mn�u-]'PI4PCM •'rYp C ORAN LINE MCFADD€N AVENUE OPTION 1 City or Santa Ana - Standard - McFadden Park Project fee Schedule - Option 1 Task & PM/LA L JOA PME/W PE ENG ECAD HYENG SID SLD LCAD ADM SVY � Total Reim. Description $185 $195 $225 $200 $180 $140 $225 $155 $150 $125 $110 LS LS'I $ $ Preliminary Conceptual Plan ©Final Colored PlanComposite �jProject Meetings o • ��o�©������������ Utility Plan Precise Grading Plan, Sections and Details ction Plan and Details mElectncal Plan Details�Irrgation Plan and Details Skatepark Plan and Details Final Opinion of Probable Cost Please note that scope and IN are negotiable. Reimbumables included /or budgetary purposes only. Grayed out areas am not included in the total cost. $ 41,825 S CA S 43,505 S 1.000 Grand Total $ 85,330 S 1,000 Reimbumable $ 1,000 OFAVID EVANS AN-ASSOCIATES'"C' rlh EXHIBIT A-1 EXHIBIT A-1 DAVID EVANS ANDASSOCIATES INC. March 27, 2023 Gabriel Guerrero-Gabany, P.E. Civil Engineer City of Santa Ana 20 Civic Center Plaza Santa Ana, CA 92702 SUBJECT: STANDARD & MCFADDEN PARK CONSTRUCTION ADMINISTRATION SERVICES Dear Gabriel, On behalf of David Evans and Associates, Inc. (DEA), we would like to thank you for the opportunity to provide the City of Santa Ana with a proposal to provide construction administration services for the above noted project. Task 1 -100% PS&E DeliveryBid Assistance Construction Administration and Record Drawings Task 1A: 100% Plans, Specifications and Estimate - $4,100 DEA will prepare and deliver to the City 100% construction plans, technical specifications and cost estimate to accommodate option 1. Deliverables: 100% PS&E as noted above. Task 1 B: Bid Assistance - $1,420 (7 hours of bid assistance) DEA will assist the City in providing responses to contractor requests for information during bidding. In addition, DEA will answer questions and provide clarification if conflicts arise on the civil engineering, landscape and electrical plans and specifications. Each item will be reviewed by the City prior to release of information. Deliverables: Bid assistance as noted above. Task 1 C: Construction Administration - $24,385 (106 hours of review and coordination) DEA team members will attend the pre -construction meeting in person and be available to answer any technical questions related to information provided in the civil engineering, landscape and electrical plans and specifications. DEA will provide the City with a list of material submittals required to be submitted by the contractor for the City's review and approval. We understand that the City will handle the day-to-day construction management process. The construction management team will assist the City in answering questions, reviewing submittals and shop drawings required to be submitted by the contractor for conformance with 17542 E. 17t' Street, Ste. 150, Tustin, CA 92780 T:714.665.4536 0:714.665.4500 March 27, 2023 City of Santa Ana Landscape Architectural Services Page 2 the plans and specifications. The DEA team will assist the City in reviewing and responding to RFI's and clarifications during construction within five calendar days of receipt. DEA will complete shop drawing reviews within two weeks of receipt and assist the City in contract change order reviews within five working days of receipt. DEA will also be available to make delta revisions to the plans for the contractor's use should changes be considered necessary by the construction management team. The City utilizes the construction management software "Procore" to manage projects during construction. DEA will need to interface with "Procore" for all tasks previously described. The City will provide the DEA team with access to the "Procore" system as well as user training. Any services required beyond 106 hours will be charged on a time and materials basis. Deliverables: Construction administration activities as noted above. Task 1 D: Record Drawings - $13,600 DEA will prepare 'Record Drawings' in digital format utilizing general contractor provided 'field marked' plans provided by the City and As -Built information. Hard copy plan sets including mylar prints are excluded. Deliverables: Record Drawings as noted above. Total Fee: $43,505 Reimbursables - $1,000 (for budgetary purposes only) Government fees, mileage, delivery costs such as Federal Express charges and plotting / reproduction services are considered reimbursable fees and shall be billed to you at cost plus 15%. Invoices will be due and payable within 30 days and will be sent monthly based upon the percentage of work completed. Any service requested which does not fall within the scope of services listed, or any duplication of work due to changes desired by the City, will be performed on an "Extra Services" basis and negotiated accordingly. DEA would be pleased to continue assisting the City of Santa Ana with this project and could begin work immediately following receipt of an authorization to proceed. If you have any questions or require further clarification of any item, please feel free to call. We look forward to discussing this proposal with you and thank you once again for this opportunity. Sincerely, DAVID EVANS AND ASSOCIATES, INC. Heath Habig, PLA 5028 Associate 17542 E. 171" Street, Ste. 150, Tustin, CA 92780 T:714.665.4536 0:714.665.4500 6HIGH BLOCK WALL 6' DOUBLE -WIDE PEDESTRIAN SWINGGATE PARK REGULATION SIGNAGE EXERCISE AREA TABLE AND CHAIRS C HIGH GALVANIZED STEEL FENCING TRASH RECEPTACLE WOOD BRIDGE EXISTING WATER METER FOR DRINKING FOUNTAIN SERVICE EXISTING WATER METER FOR IRRIGATION SERVICE PROPOSED LOCATION FOR IRFUGAT04 BACKFLOW PREVENTER Tn LI DRINKING FOUNTAIN i D BUS STOP Z BICSWALE D Q W000 BRIDGE D m (TI Z C RI SKATE PARK B HIGH SKATE PARK FENCING PRIMARY PARK SIGNAGE - OFCOMPOBEDGRANRE PATH RECONSTRUCTED ALLEY ORA4 NIT- v AC. PAVING LT )PUSEDALLk) DRAIN PLAY EQUIPMENT AREA SHADE SAP EXISTING POWER POLE (PROTEC W PLACEI I DOUSLE'MDE IEDESTRIAN SWIM , GATE 9ENCH SEATING )PEN TURF +U DOUBLE-W)DE ,`EDESTRIAN SWING WTE BIKE RACKS EXISTW POWER POLE (PROTEC' IN PLACE) :UAIPHEP-f.OL.AP61Blf SWIR- BASKETBALL COURT "J' HIS SASKE`BAL, COURT FENCINC, 14 HIGH POLE TOP F V TT W F 4 EXISTIIO CATCH BASIN WITH CONNECTION TO SGE 9 °1 .wlKc....rsnw�. army OPTION 1 City of Santa Ana Standard - McFadden Park Project fee Schedule - Option 1 Task 8 PMILA LAiOA PI IOP PE ENG ECAD HYENG SID SLID LCAD ADM SVY GEO EE SPOHN Total Reim. Description $185 _ $195 _$225 _$200 „$180 S140 „ $155_, $150 $125 _$110,_ LS: ._ LS. _ _LS _ LS $ $ ®Final ommmm41�M=MFmm���m�ms sColored Project©omommmmmmmmm�m■m■m�® .. mmmmmmmmmomm��� ms ©.. mmomommmmmmm�m■m■m�ms o mmommmmmmmmm��m■m�ms m■ ... ' ,' mmmm©mmmmmmm�m■m■m�ms o . .... mmommmmmmmmm�m■��ms o • • mm©m©mmmmmmm�m■m■m�ms 0 . soap d Det ®mmmmmmmmmmm�m■m■�ms 0 .- . mmmmmmmmmmmm� ms ® .. .... '. ©mmmmmmommmm�m■m■m�ms m l ,.. ©mmmmmmmmmmm��m■ ms m . -.. d Det mmmmmmmmmomm�m■ms ms m • . .. • ©mommmmmmmmm�m■m■�ms m� • mmmmmmmmmmmm�m■m■ �mmm� �mF �mm��r r m• ms m m • mm©©mmmmmmmm�m■m■m�ms 0 mo®mommmmomm��m■� • Please note that scope and fee are negotiable. Reimbursables included for budgetary purposes only, Grayed out amiss are not included in the total cost. $ 41,825 S CA $ 43,505 S 1,000 Grand Total $ 85,330 $ 1.000 Reimbursable $ 1,000 Q qOF AVID EVANS ANDASSOCIATES INC Vigil, Angie From: City of Santa Ana <certificate-request@ctrax.jdidata.com> Sent: Monday, December 19, 2022 9:36 AM To: Heath.Habig@deainc.com; Ramirez David; Guerrero-Gabany, Gabriel; kctsu@lockton.com; Lindsey.woller@deainc.com; Burrola, Melissa Subject: Internal Notice of Compliance NOTICE OF COMPLIANCE I I I STAFF: PRINT THIS PAGE AND INCLUDE NTTH AGREE NI I N"r TO THE, CLERK OF THE COUNCIL Contractor David Evans And Associates, Inc. Name: Project A-2021-163 Number: Project Agreement To provide Landscape Architectural Design Services For Name: Standard -McFadden Park The Certificate of Insurance (COI) submitted indicates that the coverages are in compliance with the insurance requirements. No further action is required at this time. The compliant coverage(s) are: TYPE OF INSURANCE AUTOMOBILE LIABILITY GENERAL LIABILITY PROFESSIONAL LIABILITY WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Thank you, POLICY EXPIRATION NUMBER DATE BAP98303 90 12/01 /2023 GL098303 89 1 12101 /2023 AEH591924704 12101/2023 WC9336626 12/01/2023 1 COI DATE FILE NAME CITY OF SANTA 11/29/2022 ANA 17783104_2023.pdf CITY OF SANTA 11/29/2022 ANA 17783104_2023.pdf CITY OF SANTA 11/29/2022 ANA 17783104_2023.pdf CITY OF SANTA 11/29/2022 ANA 17783104_2023.pdf City of Santa Ana Risk Management Division in partnership with CTrax Plus Services Team 12/19/2022 12:35 PM