HomeMy WebLinkAboutRMA GROUP, INC.INSURANCE ON FILE
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C-f
CITY CLERK
DATE:
A-2023-064-03
MAY 18 2023 AGREEMENT WITH RMA GROUP TO PROVIDE ON -CALL
MATERIAL TESTING AND SPECIAL INSPECTION SERVICES
(Na�ley G•) THIS AGREEMENT is made and entered into this 18th day of April, 2023 by and between
RMA Group, Inc., a California corporation ("Consultant"), and the City of Santa Ana, a
charter city and municipal corporation organized and existing under the Constitution and
laws of the State of California ("City").
RF.CITAT.B
A. On September 2, 2020 the City issued a Request for Proposal ("RFP") No. 20-111, by
which it sought qualified consultants to provide on -call material testing and special
inspection services for the City's Public Works Agency.
B. Consultant submitted a responsive proposal that was among those selected by the city.
Consultant represents that it is able and willing to provide such services described in the
scope of work that was included in the RFP No. 20-111.
C. In undertaking the performance of this Agreement, Consultant represents that it is
knowledgeable in its field and that any services performed by Consultant under this
Agreement will be performed in compliance with such standards as may reasonably be
expected from a professional consulting firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the
terms and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
During the term of this Agreement, Consultant shall perform all tasks, services, and
obligations described in the scope of work section included within RFP No. 20-111, including
providing all labor, materials, tools, equipment, and incidental customary work required to fully
and adequately complete the services described and set forth in the "Scope of Services", which
was included in RFP 20-111 and is attached hereto and fully incorporated herein by this reference
as Exhibit A, and as more specifically set forth in Consultant's proposal (excluding fee and cost
proposal and resumes), which is attached hereto and fully incorporated herein by this reference as
Exhibit B.
2. ALLOWABLE COSTS AND PAYMENTS
a. City neither warrants nor guarantees any minimum or maximum compensation to
Consultant under this Agreement. Consultant shall be paid only for actual services
performed under this Agreement at the rates and charges identified in Consultant's
Fee and Cost Proposal, which is attached hereto and fully incorporated herein by
this reference as Exhibit C. Consultant is one of three (3) separate consultants
selected to provide services on an on -call basis under RFP 20-111. The total
compensation for services provided by all consultants selected under RFP 21-105
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shall not exceed the shared aggregate amount of $950,000.00 during the term of
this Agreement, including any extension periods as set forth in Section 4, below.
b. Consultant's Fee and Cost Proposal is attached hereto and fully incorporated herein
as Exhibit C. The specified hourly rates shall include direct salary costs, employee
benefits, overhead, and fees. These rates are not adjustable for the performance
period set forth in this Agreement. In addition, Consultant will be reimbursed for
incurred (actual) direct costs other than salary costs that are in the fee and cost
proposal and identified in the fee and cost proposal, and in the executed Task Order.
C. Specific projects will be assigned to Consultant through issuance of Task Orders.
After a project to be performed under this Agreement is identified by City, City will
prepare a draft Task Order less the cost estimate. A draft Task Order will identify
the scope of services, expected results, project deliverables, period of performance,
project schedule and will designate a City Project Coordinator. The draft Task
Order will be delivered to Consultant for review. Consultant shall return the draft
Task Order within ten (10) calendar days along with a Cost Estimate, including a
written estimate of the number of hours and hourly rates per staff person, any
anticipated reimbursable expenses, overhead, fee if any, and total dollar amount.
After agreement has been reached on the negotiable items and total cost, the
finalized Task Order shall be signed by both City and Consultant.
d. Task Orders may be negotiated for a lump sum (Firm Fixed Price) or for specific
rates of compensation, both of which must be based on the labor and other rates set
forth in Consultant's Cost Proposal.
C. Reimbursement for transportation and subsistence costs shall not exceed the rates
as specified in the approved Cost Proposal.
f. When milestone cost estimates are included in the approved Cost Proposal,
Consultant shall obtain prior written approval for a revised milestone cost estimate
from City before exceeding such estimate.
g. Progress payments for each Task Order will be made monthly in arrears based on
services provided and actual costs incurred.
h. Consultant shall not commence performance of work or services until this
Agreement has been approved by City, and notification to proceed has been issued
by City. No payment will be made prior to approval or for any work performed
prior to approval of this Agreement.
A Task Order is of no force or effect until returned to City and signed by an
authorized representative of City. No expenditures are authorized on a project, and
work shall not commence until a Task Order for that project has been executed by
City.
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j. Consultant will be reimbursed, as promptly as fiscal procedures will permit upon
receipt by City of itemized invoices in triplicate. Separate invoices itemizing all
costs are required for all work performed under each Task Order. Invoices shall be
submitted no later than 45 calendar days after the performance of work for which
Consultant is billing, or upon completion of the Task Order. Invoices shall detail
the work performed on each milestone, on each project as applicable. Invoices shall
follow the format stipulated for the approved Cost Proposal and shall reference this
Agreement number, project title, and Task Order number. Credits due to City that
include any equipment purchased under the Equipment Purchase provision of this
Agreement must be reimbursed by Consultant prior to the expiration or termination
of this Agreement. Invoices shall be mailed to City at the following address: City
of Santa Ana, Public Works Agency M-36, 20 Civic Center Plaza, P.O. Box 1988,
Santa Ana, CA 92702.
k. The period of performance for Task Orders shall be in accordance with dates
specified in the Task Order. No Task Order will be written which extends beyond
the expiration date of this Agreement.
1. The total amount payable by City for an individual Task Order shall not exceed the
amount agreed to in the Task Order, unless authorized by contract amendment.
in. If the Consultant fails to satisfactorily complete a deliverable according to the
schedule set forth in a Task Order, no payment will be made until the deliverable
has been satisfactorily completed.
n. Task Orders may not be used to amend this Agreement and may not exceed the
scope of work under this Agreement.
o. The total amount payable by City for all Task Orders resulting from this Agreement
shall not exceed an aggregate amount of $950,000.00. It is understood and agreed
that there is no guarantee, either expressed or implied, that this dollar amount will
be authorized under this Agreement through Task Orders.
p. Consultant shall submit progress reports on each specific project in accordance with
the Task Order. These reports shall be submitted at least once a month. The report
should be sufficiently detailed for the City's Project Manager to determine, if
Consultant is performing to expectations, or is on schedule; to provide
communication of interim findings, and to sufficiently address any difficulties or
special problems encountered, so remedies can be developed.
q. Consultant's Project Manager shall meet with City's Project Manager, as needed,
to discuss progress on the project(s).
r. This Agreement is valid and enforceable only if sufficient funds are made available
to the City for the purpose of this Agreement. In addition, this Agreement is subject
to any additional restrictions, limitations, conditions, or any statute enacted by
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Congress, the State Legislature, or the City that may affect the provisions, terms or
funding of this Agreement in any manner.
3. COST PRINCIPLES AND ADMINISTRATIVE REQUIREMENTS
a. Consultant agrees that the Contract Cost Principles and Procedures, 48 CFR Part
31, Contract Cost Principals and Procedures, shall be used to determine the
allowability of individual terms of cost. et seq., shall be used to determine the cost
allowability of individual items.
b. Consultant agrees to comply with federal procedures in accordance with 2 CFR,
Part 200, Uniform Administrative Requirements, Cost Principles, and Audit
Requirements for Federal Awards.
C. Any costs for which payment has been made to Consultant that are determined by
subsequent audit to be unallowable under 2 CFR, Part 200 and 48 CFR, Federal
Acquisition Regulations System, Chapter 1, Part 31.000 et seq., are subject tc
repayment by Consultant to City.
4. PERFORMANCE PERIOD
a. This Agreement shall go into effect on April 18, 2023, contingent upon approval
by City, and Consultant shall commence work after notification to proceed by City.
This Agreement shall end on July 5, 2024, unless terminated earlier in accordance
with Section 21, below. The term of this Agreement may be extended for up to two
(2), one (1) year periods upon a writing executed by the City Manager and City
Attorney.
b. Consultant is advised that any recommendation for contract award is not binding
on City until the Agreement is fully executed and approved by City.
C. The period of performance for each specific project shall be in accordance with the
Task Order for that project. If work on a Task Order is in progress on the expiration
date of this Agreement, the terms of the Agreement shall be extended by
amendment.
5. STATE PREVAILING WAGE RATES
a. If applicable, Consultant shall comply with the State of California's General
Prevailing Wage Rate requirements in accordance with California Labor Code,
Section 1770, and all Federal, State, and local laws and ordinances applicable to the
work.
b. Any subcontract entered into as a result of this Agreement, if for more than $25,000
for public works construction or more than $15,000 for the alteration, demolition,
repair, or maintenance of public works, shall contain all of the provisions of this
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Section, unless the awarding,agency has an approved labor compliance program by
the Director of Industrial Relations.
C. When prevailing wages apply to the services described in the scope of work,
transportation and subsistence costs shall be reimbursed at the minimum rates set
by the Department of Industrial Relations (DIR) as outlined in the applicable
Prevailing Wage Determination. See http://www.dir.ca.gov. Consultant shall be
responsible for any future adjustments to prevailing wage rates including, but not
limited to, base hourly rates and employer payments as determined by the
Department of Industrial Relations, Consultant is responsible for paying the
appropriate rate, including escalations that take place during the term of the
Agreement.
d. When prevailing rates apply, the Consultant is responsible for verifying compliance
with certified payroll requirements. Invoice payment will not be made until the
invoice is approved by City.
6. INDEPENDENT CONTRACTOR
Consultant shall, during the entire term of this Agreement, be construed to be an
independent contractor and not an employee of the City. This Agreement is not intended nor shall
it be construed to create an employer -employee relationship, a joint venture relationship, or to
allow the City to exercise discretion or control over the professional manner in which Consultant
performs the services which are the subject matter of this Agreement; however, the services to be
provided by Consultant shall be provided in a manner consistent with all applicable standards and
regulations governing such services. Consultant shall pay all salaries and wages, employer's social
security taxes, unemployment insurance and similar taxes relating to employees and shall be
responsible for all applicable withholding taxes.
7. OWNERSHIP OF MATERIALS
This Agreement creates a non-exclusive and perpetual license for City to copy, use,
modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property
embodied in plans, specifications, studies, drawings, estimates, and other documents or works of
authorship fixed in any tangible medium of expression, including but not limited to, physical
drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or
caused to be prepared by Consultant under this Agreement ("Documents & Data"). Consultant
shall require all subconsultants to agree in writing that City is granted a non-exclusive and
perpetual license for any Documents & Data the subconsultant prepares under this Agreement.
Consultant represents and warrants that Consultant has the legal right to license any and all
Documents & Data. Consultant makes no such representation and warranty in regard to
Documents & Data, which were provided, to Consultant by the City. City shall not be limited in
any way in its use of the Documents and Data at any time, provided that any such use not within
the purposes intended by this Agreement shall be at City's sole risk.
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8. MINIMUM INSURANCE REQUIREMENTS
a. Consultant shall not commence work for the City until it has provided evidence
satisfactory to the City it has secured all insurance required under this Section. In
addition, Consultant shall not allow any subconsultant to commence work on any
subcontract until it has secured all insurance required under this Section.
b. Insurance coverage shall be at least as broad as:
(i) Commercial General Liability (CGL): Insurance Services Office Form CG 00
01 covering CGL on an "occurrence" basis, including products and completed
operations, property damage, bodily injury and personal & advertising injury
with limits no less than $1,000,000 per occurrence. If a general aggregate limit
applies, either the general aggregate limit shall apply separately to this
project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be
twice the required occurrence limit.
(ii) Automobile Liability: Insurance Services Office Form Number CA 0001
covering, Code 1 (any auto), or if Consultant has no owned autos, Code 8
(hired) and 9 (non -owned), with limit no less than $1,000,000 per accident for
bodily injury and property damage.
(iii) Workers' Compensation insurance as required by the State of California, with
Statutory Limits, and Employer's Liability Insurance with limit of no less than
$1,000,000 per accident for bodily injury or disease.
(iv) Professional Liability (Errors and Omissions) Insurance appropriates to the
Consultant's profession, with limit no less than $1,000,000 per occurrence or
claim, $2,000,000 aggregate.
(v) If the Consultant maintains broader coverage and/or higher limits than the
minimums shown above, the Entity requires and shall be entitled to the broader
coverage and/or the higher limits maintained by the Consultant. Any available
insurance proceeds in excess of the specified minimum limits of insurance and
coverage shall be available to the Entity.
c. Other Insurance Provisions. The insurance policies are to contain, or be endorsed to
contain, the following provisions:
(i) Additional Insured Status. The Entity, its officers, officials, employees, and
volunteers are to be covered as additional insureds on the CGL policy with
respect to liability arising out of work or operations performed by or on behalf
of the Consultant including materials, parts, or equipment furnished in
connection with such work or operations. General liability coverage can be
provided in the form of an endorsement to the Consultant's insurance (at least
as broad as ISO Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33,
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or CG 20 38; and CG'20-37 forms if later revisions used).
Primary Coverage. For any claims related to this contract, the Consultant's
insurance coverage shall be primary insurance primary coverage at least as
broad as ISO CG 20 01 04 13 as respects the Entity, its officers, officials,
employees, and volunteers. Any insurance or self-insurance maintained by the
Entity, its officers, officials, employees, or volunteers shall be excess of the
Consultant's insurance and shall not contribute with it.
Notice of Cancellation. Each insurance policy required above shall state
that coverage shall not be canceled, except with notice to the Entity.
(iv) Waiver of Subrogation. Consultant hereby grants to Entity a waiver of any
right to subrogation which any insurer of said Consultant may acquire against
the Entity by virtue of the payment of any loss under such insurance.
Consultant agrees to obtain any endorsement that may be necessary to affect
this waiver of subrogation, but this provision applies regardless of whether or
not the Entity has received a waiver of subrogation endorsement from the
insurer.
(v) Self -Insured Retentions. Self -insured retentions must be declared to and
approved by the Entity. The Entity may require the Consultant to purchase
coverage with a lower retention or provide proof of ability to pay losses and
related investigations, claim administration, and defense expenses within the
retention. The policy language shall provide, or be endorsed to provide, that
the self -insured retention may be satisfied by either the named insured or
Entity.
(vi) Acceptability of Insurers. Insurance is to be placed with insurers authorized
to conduct business in the state with a current A.M. Best's rating of no less
than AXII, unless otherwise acceptable to the Entity.
(vii) Claims Made Policies. If any of the required policies provide coverage
on a claims -made basis:
i. The Retroactive Date must be shown and must be before the date of
the contract or the beginning of contract work.
ii. Insurance must be maintained and evidence of insurance must be
provided for at least five (5) years after completion of the contract of
work.
iii. If coverage is canceled or non -renewed, and not replaced with another
claims -made policy form with a Retroactive Date prior to the contract
effective date, the Consultant must purchase "extended reporting"
coverage for a minimum of five (5) years after completion of contract
work.
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(viii) Verification of.Coverage..Consultant shall furnish the Entity with original
Certificates of Insurance including all required amendatory endorsements (or
copies of the applicable policy language effecting coverage required by this
clause) and a copy of the Declarations and Endorsement Page of the CGL
policy listing all policy endorsements to Entity before work begins.
However, failure to obtain the required documents prior to the work
beginning shall not waive the Consultant's obligation to provide them. The
Entity reserves the right to require complete, certified copies of all required
insurance policies, including endorsements required by these specifications,
at any time.
(ix) Subcontractors. Consultant shall require and verify that all subcontractors
maintain insurance meeting all the requirements stated herein, and Consultant
shall ensure that Entity is an additional insured on insurance required from
subcontractors.
(x) Special Risks or Circumstances. Entity reserves the right to modify these
requirements, including limits, based on the nature of the risk, prior experience,
insurer, coverage, or other special circumstances.
9. INDEMNIFICATION
Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers,
agents, employees, consultants, special counsel, and representatives from liability: (1) for personal
injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for
personal injury, including death, and claims for property damage, which may arise from the
negligent operations of the Consultant or its subconsultants, agents, employees, or other persons
acting on their behalf which relates to the services described in section 1 of this Agreement; and
(2) from any claim that personal injury, damages, just compensation, restitution, judicial or
equitable relief is due by reason of the terms of or effects arising from this Agreement. This
indemnity and hold harmless agreement applies to all claims for damages, just compensation,
restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the
events referred to in this Section or by reason of the terms of, or effects, arising from this
Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the
defense of the City, including fees and costs for special counsel to be selected by the City, regarding
any action by a third party challenging the validity of this Agreement, or asserting that personal
injury, damages, just compensation, restitution, judicial or equitable relief due to personal or
property rights arises by reason of the terms of, or effects arising from this Agreement. City may
make all reasonable decisions with respect to its representation in any legal proceeding.
Notwithstanding the foregoing, to the extent Consultant's services are subject to Civil Code
Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section
2782.8, to claims that arise of, pertain to, or relate to the negligence, recklessness, or willful
misconduct of the Consultant.
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10. INTELLECTUAL PROPERTY INDEMNIFICATION
Consultant shall defend, indemnify and hold harmless the City, its officers, agents,
representatives, and employees against any and all liability, including costs, and attorney's fees,
for infringement of any United States' letters patent, trademark, or copyright contained in the work
product or documents provided by Consultant to the City pursuant to this Agreement.
11. RETENTION OF RECORDS/AUDIT
For the purpose of determining compliance with Public Contract Code 10115, et seq. and
Title 21, California Code of Regulations, Chapter 21, Section 2500 et seq., when applicable, and
other matters connected with the performance of this Agreement, pursuant to Government Code
8546.7, Consultant, subconsultants, and City shall maintain and make available for inspection all
books, documents, papers, accounting records, and other evidence pertaining to the performance
of the Agreement, including but not limited to, the costs of administering the Agreement. All
parties shall make such materials available at their respective offices at all reasonable times during
the Agreement period and for three years from the date of final payment under the Agreement. The
state, State Auditor, City, FHWA, or any duly authorized representative of the Federal Government
shall have access to any books, records, and documents of Consultant and its certified public
accountants work papers that are pertinent to the contract and indirect cost rates (ICR) for audit,
examinations, workpaper review, excerpts, and transactions, and copies thereof shall be furnished
if requested.
12. AUDIT REVIEW PROCEDURES
a. Any dispute concerning a question of fact arising under an interim or post audit of
this Agreement that is not disposed of by mutual agreement shall be reviewed by
the City.
b. Not later than 30 days after issuance of the final audit report, Consultant may
request a review by the City of unresolved audit issues. The request for review will
be submitted in writing, submitted to the project manager of RFP.
C. Neither the pendency of a dispute nor its consideration by City will excuse
Consultant from full and timely performance in accordance with the terms of this
Agreement.
13. CONFIDENTIALITY
If Consultant receives from the City information which due to the nature of such
information is reasonably understood to be confidential and/or proprietary, Consultant agrees that
it shall not use or disclose such information except in the performance of this Agreement, and
further agrees to exercise the same degree of care it uses to protect its own information of like
importance, but in no event less than reasonable care. "Confidential Information" shall include all
nonpublic information. Confidential information includes not only written information, but also
information transferred orally, visually, electronically, or by other means. Confidential
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'information disclosed to' eithef party'by any subsidiary and/or agent of the other parry is covered
by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any
information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the
Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant
without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e)
is independently developed by the Consultant without reference to information disclosed by the
City.
14. CONFLICT OF INTEREST
a. Consultant shall disclose any financial, business, or other relationship with City that
may have an impact upon the outcome of this Agreement, or any ensuing City
construction project. Consultant shall also list current clients who may have a
financial interest in the outcome of this Agreement, or any ensuing City
construction project that will follow.
b. Consultant hereby certifies that it does not now have, nor shall it acquire any
financial or business interest that would conflict with the performance of services
under this Agreement.
C. Consultant agrees to complete any statements of economic interest if required by
either City ordinance or State law.
15. REBATES, KICKBACKS, OR OTHER UNLAWFUL CONSIDERATION
Consultant warrants that this Agreement was not obtained or secured through rebates
kickbacks or other unlawful consideration, either promised or paid to any City employee. For
breach or violation of this warranty, City shall have the right in its discretion; to terminate the
contract without liability; to pay only for the value of the work actually performed; or to deduct
from the contract price; or otherwise recover the full amount of such rebate, kickback or other
unlawful consideration.
16. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement
shall be in writing and shall be deemed to be properly given if delivered in person or mailed by
first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in
the manner provided in this Section, to the following persons:
To City: Jennifer L. Hall
City Clerk
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Fax 714-647-6956
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Nabil Saba
Executive Director
Public Works Agency City of Santa Ana
20 Civic Center Plaza
P.O. Box 1988
Santa Ana, CA 92702
Fax 714-647-5635
To Consultant: Slawek Dymerski, PE, GE
Vice President/Principle-in-Charge
RMA Group, Inc.
1210 E. 223`d Street, Suite 319
Carson, CA 900745
A party may change its address by giving notice in writing to the other parry. Thereafter,
any communication shall be addressed and transmitted to the new address. If sent by mail,
communication shall be effective or deemed to have been given three (3) days after it has been
deposited in the United States mail, duly registered or certified, with postage prepaid, and
addressed as set forth above. If sent by fax, communication shall be effective or deemed to have
been given twenty-four (24) hours after the time set forth on the transmission report issued by the
transmitting facsimile machine, addressed as set forth above. For purposes of calculating these
timeframes, weekends, federal, state, County or City holidays shall be excluded.
17. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City
and Consultant regarding the subject matter herein, and supersedes any and all other
agreements, oral or written, between the parties. In the event of a conflict between the terms
of this Agreement and any attachments hereto, the terms of this Agreement shall prevail.
This Agreement may not be modified except by written instrument signed by the City and
by an authorized representative of Consultant. The parties agree that any terms or
conditions of any purchase order or other instrument that are inconsistent with, or in
addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the
City. Each party to this Agreement acknowledges that no representations, inducements,
promises or agreements, orally or otherwise, have been made by any party, or anyone
acting on behalf of any party, which are not embodied herein.
18. SUBCONTRACTING
a, Nothing contained in this Agreement or otherwise, shall create any contractual
relation between City and any subconsultant(s), and no subcontract shall relieve
Consultant of its responsibilities and obligations hereunder. Consultant agrees to
be as fully responsible to City for the acts and omissions of its subconsultant(s) and
of persons either directly or indirectly employed by any of them as it is for the acts
and omissions of persons directly employed by Consultant. Consultant's obligation
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to pay its subconsultant(s) is an independent obligation from City's obligation to
make payments to the Consultant.
b. Consultant shall perform the work contemplated with resources available within its
own organization and no portion of the work pertinent to this Agreement shall be
subcontracted without written authorization by City, except that which is expressly
identified in the approved Cost Proposal.
C. Consultant shall pay its subconsultants within fifteen (15) calendar days from
receipt of each payment made to Consultant by City.
d. All subcontracts entered into as a result of this Agreement shall contain all the
provisions stipulated in this Agreement to be applicable to subconsultants.
e. Any substitution of subconsultant(s) must be approved in writing by City prior to
the start of work by the subconsultant(s).
19. EQUIPMENT PURCHASE
a. Prior authorization in writing by City shall be required before Consultant enters
into any unbudgeted purchase order, or subcontract exceeding $5,000 for supplies,
equipment, or consultant services. Consultant shall provide an evaluation of the
necessity or desirability of incurring such costs.
b. For purchase of any item, service or consulting work not covered in Consultant's
Cost Proposal and exceeding $5,000 prior authorization by City, three competitive
quotations must be submitted with the request, or the absence of bidding must be
adequately justified.
G. Any equipment purchased as a result of this Agreement is subject to the following
condition: "Consultant shall maintain an inventory of all nonexpendable property.
Nonexpendable property is defined as having a useful life of at least two years and
an acquisition cost of $5,000 or more. If the purchased equipment needs
replacement and is sold or traded in, City shall receive a proper refund or credit at
the conclusion of the Agreement, or if the Agreement is terminated, Consultant may
either keep the equipment and credit City in an amount equal to its fair market
value, or sell such equipment at the best price obtainable at a public or private sale,
in accordance with established City procedures and credit City in an amount equal
to the sales price. If Consultant elects to keep the equipment, fair market value shall
be determined at Consultant's expense, based on a competent independent appraisal
of such equipment. Appraisals shall be obtained from an appraiser mutually
agreeable to by City and Consultant. If it is determined to sell the equipment, the
terms and conditions of such sale must be approved in advance by City." 2 CFR,
Part 200 requires a credit to Federal funds when participating equipment with a fair
market value greater than $5,000 is credited to the project.
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20. WAIVER
No waiver of breach, failure of any condition, or any right or remedy contained in or
granted by the provisions of this Agreement shall be effective unless it is in writing and signed by
the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or
remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not
similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies.
21. TERMINATION
a. City reserves the right to terminate this Agreement upon thirty (30) calendar days
written notice to Consultant with the reasons for termination stated in the notice.
Upon termination, City shall be entitled to all work including but not limited to,
reports, investigations, appraisals, inventories, studies, analyses, drawings and data
estimates performed to that date, whether completed or not.
b. Notwithstanding any provisions of this Agreement, Consultant shall not be relieved
of liability to City for damages sustained by the City by virtue of any breach of this
Agreement by Consultant, and City may withhold any payments due to Consultant
until such time as the exact amount of damages, if any, due City from Consultant
is determined.
22. JURISDICTION -VENUE
This Agreement has been executed and delivered in the State of California and the validity,
interpretation, performance, and enforcement of any of the clauses of this Agreement shall be
determined and governed by the laws of the State of California. Both parties further agree that
Orange County, California, shall be the venue for any action or proceeding that may be brought or
arise out of, in connection with or by reason of this Agreement.
23. PROFESSIONAL LICENSES
Consultant shall, throughout the term of this Agreement, maintain all necessary licenses,
permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder
and required by the laws and regulations of the United States, the State of California, the City of
Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and
in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and
exemptions. Said inability shall be cause for termination of this Agreement.
24. STATEMENT OF COMPLIANCE
a. Consultant's signature affixed herein, and dated, shall constitute a certification
under penalty of perjury under the laws of the State of California that Consultant
has, unless exempt, complied with, the nondiscrimination program requirements of
Government Code Section 12990 and Title 2, California Administrative Code,
Section 11102.
Page 13
b. During the performance of this Agreement, Consultant and its subconsultants shall S5',+J
not unlawfully discriminate, harass, or allow harassment against any employee or
applicant for employment because of sex, race, color, ancestry, religious creed,
national origin, physical disability (including HIV and AIDS), mental disability,
medical condition (e.g., cancer), age (over 40), marital status, gender, gender
identity, gender expression, sexual orientation, military or veteran status, and denial
of family care leave. Consultant and subconsultants shall insure that the evaluation
and treatment of their employees and applicants for employment are free from such
discrimination and harassment.
C. Consultant and subconsultants shall comply with the provisions of the Fair
Employment and Housing Act (Gov. Code § 12990 (a-f) et seq.) and the applicable
regulations promulgated thereunder (California Code of Regulations, Title 2,
Section 7285 et seq.). The applicable regulations of the Fair Employment and
Housing Commission implementing Government Code Section 12990 (a-f), set
forth in Chapter 5 of Division 4 of Title 2 of the California Code of Regulations,
are incorporated into this Agreement by reference and made a part hereof as if set
forth in full. Consultant and its subconsultants shall give written notice of their
obligations under this clause to labor organizations with which they have a
collective bargaining or other Agreement.
d. The Consultant shall comply with regulations relative to Title VI
(nondiscrimination in federally assisted programs of the Department of
Transportation — Title 49 Code of Federal Regulations, Part 21 — Effectuation of
Title VI of the 1964 Civil Rights Act). Title VI provides that the recipients of
federal assistance will implement and maintain a policy of nondiscrimination in
which no person in the state of California shall, on the basis of race, color, national
origin, religion, sex, age, disability, be excluded from participation in, denied the
benefits of or subject to discrimination under any program or activity by the
recipients of federal assistance or their assignees and successors in interest.
e. The Consultant, with regard to the work performed by it during the Agreement shall
act in accordance with Title VI. Specifically, the Consultant shall not discriminate
on the basis of race, color, national origin, religion, sex, age, or disability in the
selection and retention of subconsultants, including procurement of materials and
leases of equipment. The Consultant shall not participate either directly or
indirectly in the discrimination prohibited by Section 21.5 of the U.S. DOT'S
Regulations, including employment practices when the Agreement covers a
program whose goal is employment.
f. Consultant, subrecipient or subconsultant will never exclude any person from
participation in, deny any person the benefits of, or otherwise discriminate against
anyone in connection with the award and performance of any contract covered by
40 Code of Federal Regulations Part 26 on the basis of race, color, sex or national
origin. In administering the City components of the Disadvantaged Business
Enterprises (DBE) Program Plan, Consultant, subreceipient or subconsultant will
a,. Page 14
not, directly, or through contractual or other arrangements, use criteria or methods
of administration that have the effect of defeating or substantially impairing
accomplishment of the objectives of the DBE Program Plan with respect to
individuals of a particular race, color, sex, or national origin.
g. Under 49 CFR 26.13(b): Consultant shall not discriminate on the basis of race,
color, national origin, or sex in the performance of this Agreement, Consultant shall
carryout applicable requirements of 49 CFR 26 in the award and administration of
federal -aid contracts.
Failure by Consultant to carry out these requirements is a material breach of this
Agreement, which may result in the termination of this Agreement or such other
remedy, which the City deems appropriate, which may include, but is not limited
to:
1) Withholding monthly progress payment if applicable;
2) Assessing sanctions;
3) Liquidating damages; and/or
4) Disqualifying consultant from future proposing as non -responsible.
h. Termination and Substitution of DBE Subconsultants. Consultant shall utilize the
specific DBEs listed to perform the work and supply the materials for which each
is listed unless Consultant or DBE subconsultant obtains the City's written consent.
Consultant shall not terminate or substitute a listed DBE for convenience and
perform work with their own forces or obtain materials from other sources without
authorization from City. Unless the City's consent is provided, the Consultant shall
not be entitled to any payment for work or material unless it is performed or
supplied by the listed DBE on the Exhibit 10-02 Consultant Contract DBE
Commitment form, included in the Bid.
Consultant shall notify City's designated representative of any changes to its
anticipated DBE participation before starting the affected work. Consultant shall
notify City of any notices of decertification or certification regarding a
subconsultant's DBE status.
j. Consultant shall provide all required DBE forms to the City as required pursuant to
applicable law.
k. All certifications required for the Bid are attached hereto as part of Exhibit B to the
Agreement.
In all solicitations either by competitive bidding or negotiation made by Consultant
for work to be performed under a Sub- agreement, including procurements of
materials or leases of equipment, each potential sub -applicant or supplier shall be
notified by Consultant of the Consultant's obligations under this Agreement and
the Regulations relative to nondiscrimination on the grounds of race, color, or
S'r:;.;sPage 15
national origin.
M. Consultant shall provide all information and reports required by the Regulations, or
directives issued pursuant thereto, and shall permit access to its books, records,
accounts, other sources of information, and its facilities as may be determined by
the recipient or FHWA to be pertinent to ascertain compliance with such
Regulations or directives. Where any information required of Consultant is in the
exclusive possession of another who fails or refuses to furnish this information,
Consultant shall so certify to the recipient or FHWA as appropriate, and shall set
forth what efforts Consultant has made to obtain the information.
n. In the event of Consultant's noncompliance with the nondiscrimination provisions
of this agreement, the recipient shall impose such agreement sanctions as it or the
FHWA may determine to be appropriate, including, but not limited to:
i. Withholding of payments to Consultant under the Agreement within a
reasonable period of time, not to exceed 90 days; and/or
ii. Cancellation, termination or suspension of the Agreement, in whole or in
part.
o. Consultant shall include the provisions of paragraphs a. through p. in every
sub -agreement, including procurements of materials and leases of equipment,
unless exempt by the Regulations, or directives issued pursuant thereto.
Consultant shall take such action with respect to any sub -agreement or
procurement as the recipient or FHWA may direct as a means of enforcing such
provisions including sanctions for noncompliance, provided, however, that, in the
event Consultant becomes involved in, or is threatened with, litigation with a
sub -applicant or supplier as a result of such direction, Consultant may request
the recipient enter into such litigation to protect the interests of the State, and, in
addition, Consultant may request the United States to enter into such litigation
to protect the interests of the United States.
P. During the performance of this contract, the Consultant, for itself, its assignees, and
successors in interest (hereinafter referred to as the "Consultant") agrees to comply
with the following nondiscrimination statutes and authorities, including, but not
limited to the following Pertinent Non -Discrimination Authorities:
• Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat.
252), prohibits discrimination on the basis of race, color, national origin); and 49
CFR Part 21.
• The Uniform Relocation Assistance and Real Property Acquisition Policies
Act of 1970, (42 U.S.C. § 4601), (prohibits unfair treatment of persons displaced
or whose property has been acquired because of Federal or Federal -aid programs
and projects);
• Federal -Aid Highway Act of 1973, (23 U.S.C. § 324 et seq.), prohibits
'-_, Page 16
discrimination on the basis of sex;
• Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as
amended, (prohibits discrimination on the basis of disability); and 49 CR Part 27;
• The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et
seq.), prohibits discrimination on the basis of age);
• Airport and Airway Improvement Act of 1982, (49 U.S.C. § 471, Section
47123), as amended, (prohibits discrimination based on race, creed, color, national
origin, or sex);
• The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the
scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, The
Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973,
by expanding the definition of the terms "programs or activities" to include all of
the programs or activities of the Federal -aid recipients, sub -recipients and
contractors, whether such programs or activities are Federally funded or not);
• Titles II and III of the Americans with Disabilities Act, which prohibit
discrimination of the basis of disability in the operation of public entities, public
and private transportation systems, places of public accommodation, and certain
testing entities (42 U.S.C. §§ 12131 — 12189) as implemented by Department of
Transportation regulations 49 C.F.R. parts 37 and 38;
• The Federal Aviation Administration's Non-discrimination statute (49
U.S.C. § 47123) (prohibits discrimination on the basis of race, color, national
origin, and sex);
• Executive Order 12898, Federal Actions to Address Environmental Justice
in Minority Populations and Low -Income Populations, which ensures
discrimination against minority populations by discouraging programs, policies,
and activities with disproportionately high and adverse human health or
environmental effects on minority and low-income populations;
• Executive Order 13166, Improving Access to Services for Persons with
Limited English Proficiency, and resulting agency guidance, national origin
discrimination includes discrimination because of Limited English Proficiency
(LEP). To ensure compliance with Title VI, you must take reasonable steps to
ensure that LEP persons have meaningful access to your programs (70 Fed. Reg. at
74087 to 74100);
• Title IX of the Education Amendments of 1972, as amended, which prohibits
you from discriminating because of sex in education programs or activities (20
U.S.C.1681 et seq).
25. DEBARMENT AND SUSPENSION CERTIFICATION
a. Consultant's signature affixed herein, shall constitute a certification under penalty
of perjury under the laws of the State of California, that Consultant has complied
with Title 2 CFR, Part 180, "OMB Guidelines to Agencies on Government wide
Debarment and Suspension (nonprocurement)", which certifies that he/she or any
person associated therewith in the capacity of owner, partner, director, officer, or
manager, is not currently under suspension, debarment, voluntary exclusion, or
determination of ineligibility by any federal agency; has not been suspended,
Page 17
debarred, voluntarily excluded, or determined ineligible by any federal agency
within the past three (3) years; does not have a proposed debarment pending; and
has not been indicted, convicted, or had a civil judgment rendered against it by a
court of competent jurisdiction in any matter involving fraud or official misconduct
within the past three (3) years. Any exceptions to this certification must be
disclosed to City.
b. Exceptions to the Federal Government Excluded Parties List System maintained by
the General Services Administration are to be determined by the Federal Highway
Administration.
26. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the
power, authority and right to bind their respective parties to each of the terms of
this Agreement, and shall indemnify City fully, including reasonable costs and
attorney's fees, for any injuries or damages to City in the event that such authority
or power is not, in fact, held by the signatory or is withdrawn.
b. All exhibits referenced herein and attached hereto shall be incorporated as if fully set
forth in the body of this Agreement.
[SIGNATURES ON FOLLOWING PAGE]
Page 18
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year
first above written.
ATTEST:
CITY OF SANTA ANA
0'`wM .��
KRISTINE RIDGE
City Manager
APPROVED AS TO FORM:
SONIA R. CARVALHO
City Attorney
By:
randon Salvatierra
Deputy City Attorney
RECOMMENDED FOR APPROVAL:
Gj
Nabil Saba
Executive Director,
Public Works Agency
RMA GROUP, INC.
By: S \avae-t- r514-L
Title: v ice;
Page 19
EXHIBIT A
SCOPE OF SERVICES
Appendix
ATTACBMENT 1
SCOPE OF WORK
CITY OF SANTA ANA
REQUEST FOR PROPOSALS
FOR
TESTING AND SPECIAL INSPECTION SERVICES
RFP NO.20-111
Under the City of Santa's Capital Improvement Program, a number of construction projects will
take place in the next few years. These projects include street pavement, traffic signals,
underground utilities, buildings, bridges and park facility improvements. The total value of
construction is estimated to exceed $100 million.
In order to maintain high quality of construction, the City intends to retain testing and inspection
firms to provide quality assurance services for those projects. The selected firms are expected to
provide testing and inspections for construction activities involving grading, soils, base material,
concrete, masonry, asphalt concrete, structural steel, reinforcing steel, painting and to provide
other quality assurance services when required.
The purpose of this RFP is to solicit proposals from quality control consulting firms for the
required services. The selected consultant is expected to enter into an agreement with the City to
provide services on an as -needed basis.
Prime consultant mark-ups for sub -consultant work will not be allowed.
All proposals, plans, drawings, specifications, estimates, grant applications, modeling, studies,
presentations, and/or reports will be subject to the final approval and satisfaction of the City. The
selected consultants must have the expertise, experience, and demonstrated resources available to
perform the work described in this RFP.
The City desires to enter into Agreements with multiple top-ranking firms for an initial three (3)-
year term, with a City option to exercise one (1), two (2)-year extension period. The annual amount
to be expended under the Agreement will vary at the City's discretion and will be dependent on
available funding.
City of Santa Ana RFP 20-111
Page Al-1
A. SCOPE OF SERVICES
The required services shall include, but not be limited to, the following:
♦ Provide field inspections and compaction tests for grading, trench backfill and asphalt
concrete pavement construction according to the project special provisions, the Standard
Specifications for Public Works Construction ("Green Book") and Caltrans Standard
Specifications. -Submit daily field reports to the City and a final report after work is
completed.
♦ Provide inspections for installation of precast and cast in -place concrete, welding, high
strength bolts, structural steel, masonry, painting and other types of work in accordance
with the California Building Code (CBC) and the contract documents. Submit field reports
to the City immediately after inspections are completed. All deputy inspectors shall register
with the City's Planning and Building Agency prior to start inspection.
♦ Perform tests on various construction materials as required by the City.
Available tests may include the following:
o Mix Designs
o Concrete
o Concrete Blocks
o Brick Masonry
o Masonry Prisms
o Mortar and Grout
o Fireproofing
o Soils and Aggregates
o Asphalt Concrete
o Reinforcing Steel
o Environmental
♦ Inspectors who perform work in confined areas or at elevated levels shall be certified or
trained for confined space and fall protection.
♦ Recommend testing method on defective work and advise the City of acceptance standards.
♦ Provide source inspection for concrete and asphalt concrete at mixing plants, and
inspection for other materials at their source as required by the project specifications.
♦ Provide other quality control services as requested by the City.
♦ Field reports shall be submitted daily to the City. Submit and distribute typed inspection
and testing reports to the City's Public Works Agency and the Planning and Building
Agency in accordance with "Green Book" and "CBC" requirements and to other concerned
parties within a week after the work is performed.
City of Santa Ana RFP 20-111
Page Al-2
♦ Submit a final report to the City within five working days upon completion of each project.
B. SPECIAL REQUIREMENTS
Since some of the city projects will be funded by Federal or State grants, the selected consulting firm must
comply with requirements of Caltrans' construction manual and the following:
Certificate of Personnel
♦ The personnel who will conduct the sampling and testing must be certified. They can be
certified by Caltrans' District Materials Engineer, by the National Institute Certification of
Engineering Technologies, or by other authority acceptable by the Construction Engineer
of the City to be proficient in accepting sampling and testing.
♦ A copy of each person's certificate must be on file in the office of the Construction
Engineer. The certificate shall list the type of work which the individual is authorized to
perform.
♦ The testing laboratory must be under the supervision of a registered engineer with
experience in inspection and testing of construction materials. This engineer shall certify
the results of all tests performed by the lab personnel under his/her supervision.
♦ The selected firm must maintain the laboratory testing equipment in accordance with
recognized national standards.
♦ The selected firm must have an independent assurance testing and sampling program. This
program can be performed either by their own personnel not involved in the acceptance
testing and sampling, or by another quality assurance organization.
♦ Correlation Testing Program: The Materials Laboratory shall be a participant in one or
more of the following testing programs:
♦ AASHTO Materials Reference Laboratory (ARML)
♦ Cement and Concrete Reference Laboratory (CCRL)
♦ Caltrans' Reference Samples Program (RSP)
Acceptance Testing and Sampling
♦ The selected testing laboratory shall conduct acceptance testing of materials on the first day
when work is performed, and continues daily until the work is completed.
City of Santa Ana RFP 20-111
Page Al-3
Reporting Test Results
♦ When aggregate sample is taken in the material source, the testing firm shall submit to the
Resident Engineer results of sand equivalent, cleanness value and sieve analysis within 24
hours. When soils and aggregate samples are taken at the job site, results of these tests should
be submitted within 72 hours.
♦ Results of compaction and density tests taken at the job site should be submitted within 24
hours.
♦ When samples of soils and asphalt concrete are taken at the job site, R-value and result of
asphalt extraction test should be submitted within 96 hours.
Independent Assurance Sampling and Testing
The selected firm shall establish and maintain an Independent Sampling and Testing (ISAT) program:
♦ To verify that the project sampling and testing are performed correctly by the testers and
samplers.
♦ To ensure the equipment is properly calibrated.
♦ To provide the City with a copy of the program to ensure that the program is carried out.
♦ To provide the Resident Engineer with a report indicating actions to be taken by the
selected testing firm when discrepancies are found between ISAT and acceptance tests
(AT).
C. CITY RESPONSIBILITIES
♦ Furnish construction plans and specifications to the consultant.
♦ Coordinate with the contractor regarding work schedule and notify the consultant 24 hours
in advance for the required inspections and tests.
D. SPECIAL REQUIREMENTS (ATTACHMENT 4)
♦ This project may utilize California Department of Transportation (Caltrans) funds and shall
therefore comply with all state and federal requirements. The below referenced forms
included in Attachment 4 (Additional Provisions) of the Appendix must be completed in
their entirety and submitted with your proposal:
• LAPM Exhibit 10-H: Sample Cost Proposal
City of Santa Ana RFP 20-111
Page Al-4
& LAPM Exhibit 10-01: Consultant Proposal DBE Commitment
a LAPM Exhibit 10-02: Consultant Contract DBE Commitment
& LAPM Exhibit 10-K: Consultant Certification of Contract Costs and Financial
management System
Please reference Caltrans Local Assistance Procedure Manual, Consultant Selection,
Chapter 10, for further instructions and guidelines pertaining to the completion of these
forms: https://dot.ca. yov/-/media/dot-media/programs/local-
assistance/documents/lapm/ch l O.pd f
COMPLIANCE WITH REQUIREMENTS OF FUNDING AGENCY:
This agreement may be funded with state and/or federal grant funds administered by
Caltrans. Proposer shall comply with all requirements as they pertain to the use of these
funds. Refer to Attachment 4 for Caltrans required forms, including Exhibit 10-H —
Sample Cost Proposal (H2 for On -Call Contracts) in the Appendix of this RFP.
DISADVANTAGED BUSINESS ENTERPRISES (DBE) GOAL:
The Agency has established a DBE goal for this Contract. Proposers are encouraged to
obtain DBE participation for this contract. Refer to Exhibit 10-I — Notice to Proposers
DBE Information included in the Appendix of this RFP. Proposers must submit Exhibits
10-01 & 10-02 — Consultant Proposal & Contract DBE Commitment to demonstrate
compliance with Agency's DBE goal.
CONSULTANT AUDIT AND REVIEW PROCESS:
Prior to contract award and dependent on contract award amount, the selected Consultant
shall be subject to an audit or review by Caltrans' Audit and Investigations (A&I), other
state audit organizations, or the federal government. The selected Consultant shall
complete Exhibit 10-K — Consultant Annual Certification of Indirect Costs and
Financial Management System for all prime and sub -consultants in the Appendix of this
RFP.
To independently download any of the Caltrans Exhibits required per this RFP, visit:
htips://dot.ca. gov/programs/local-assistance/forms/local-assistance-procedures-manual-forms
City of Santa Ana RFP 20-111
Page Al-5
CONSULTANT'S PROPOSAL
(exclusive of fee proposal and resumes)
F
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�RMA Group
Every Project Matters I www. rmacamponies.com
1210 E. 223RD STREET, CARSON, CA 90745
.do.— -
September 30, 2020
20-1600-P
T U91 Group
Every Projrrr Mattemi s msmoromponies.mm
Mr. Sean Thomas September 30, 2020
City of Santa Ana RMA Group No: 20-1600-P
Public Works Agency M-36
20 Civic Center Plaza I Ross Annex
Santa Ana, CA 92701
SUBJECT: RFP NO. 20-111 1 MATERIALS TESTING AND SPECIAL INSPECTION SERVICES
Dear Mr. Thomas:
We're pleased to present our firm's qualifications to you for this RFP to highlight our extensive experience with
On -Call contracts as well as our ability to perform services that conform with local agency quality assurance
programs and funding agency requirements. While there are a numberof consultantswho are capable of performing
these services, RMA Group has an unmatched combination of experienced personnel, resources, and proprietary
project controls which sets us apart from our competition and uniquely positions us to assist you in successfully
delivering your projects. RMA Group has extensive experience in pavement, roadway improvement, and
municipal projects having provided on -call services for cities and agencies throughout the state, encompassing
not only materials testing and special inspection, but also geotechnical engineering expertise. Our ability to
cross-reference our knowledge on either discipline allows RMA Group the flexibility to expeditiously perform in
a time and budget -effective manner.
EXECUTIVE SUMMARY
Our proposal will illustrate:
• Our full -service laboratory's proximity to the City's service area and our staffs knowledge of local conditions
and familiarity with permitting processes;
• Our extensive experience executing services for on -call projects for multiple agencies and districts while
maintaining our highest standards in maintaining quality control over processes and procedures;
• Our firm's project approach to RMA Group's proven experience working with Task Orders and our availability
to respond promptly to requests; and
• Our project management tools that enable us to ensure our deliverables are prepared in accordance to the
project specifications while controlling budgets and schedules.
THE RMA GROUP DIFFERENCE
RMA Group has provided a wide range of on -call services to numerous public agencies throughout California.
Our clientele includes water districts, cities, counties, schools, transportation authorities, and various state
agencies including Caltrans. We understand the issues that are critical to our clients and have developed
proactive solutions and tools that enable us to respond quickly to requests for geotechnical services and allow
us to perform the services efficiently and accurately.
THE RMA GROUP TEAM
I will serve as Principal -In -Charge and will be supported by Mr. Raymond Roblero who will act as our Project
Manager. Based out of our Carson office, Ray is knowledgeable about project specifications, materials testing
and inspection requirements, financial and safety concerns, and general project approach for projects of the
type listed in the scope of work. Our full -service team will be able to provide your staff with seamless execution
of your task order needs with comprehensive test results.
We are confident that our project profiles / statement of qualifications will prove our commitment to superior quality
of service. As the Vice President of RMA Group, I am empowered to contractually obligate, clarify information, and
negotiate the contract on behalf of our firm. We have reviewed the Contract Agreement Statement and have
no concerns regarding the existing provisions contained in the document. We look forward to partnering
with you to achieve success on your projects and we thank you for your consideration.
Sincerely,
Slawek Dymerski, PE, GE
Vice President / Principal -In -Charge
1210 E. 223RD STREET, CARSON, CA 90745
T: 310.684.4854 F: 310.861.1117 www.rmacompanies,com
FIRM AND TEAM EXPERIENCE
INTRODUCTION
RMA Group has provided geotechnical engineering,
materials testing, and construction inspection services
throughout Southern California since 1962. The firm has
always had a strong focus on public works construction
materials testing and geotechnical engineering and
has participated in the design and construction of
much of the infrastructure that supports growing local
communities. There are three reasons in particular
that the RMA Group team is the best choice for your
projects:
Experienced, Proactive Staff
Extensive Experience on On -Call Contracts
Extensive City and County Experience in Southern
California
A Project Manager with Experience for Processes,
Task Management, and Budget Control
Full -service capabilities and resources
Laboratory Located less than 35 Minutes of City of
Santa Ana locations.
Fully Accredited and Certified to Perform Testing
Required for the Contract
Budget awareness
» Budget and Schedule Management with the use
of RMA Group's own Proprietary Software that
Ensures Real -Time Accounting of Project Activity
Today, RMA Group has grown to become the leader
in California for construction materials testing. RMA
Group's local resources ensure that your projects will
receive accurate, timely test results in Hours not Days:
We have the current capacity to dispatch more
than 160 inspectors and technicians every day
throughout Southern California
RMA Group owns more Nuclear Gauges than
any other laboratory in California with 85 gauges
available locally.
We dispatch more trained soils and concrete
technicians each day than any other company in
Southern California.
The RMA Group team is experienced in all phases of
planning, design, and construction of street pavement,
traffic signals,underground utilities, buildings, bridges
and park facility improvements, and other related
projects. Our field and laboratory resources, our
knowledge and experience, and our proactive culture
make RMA Group the best team for your projects.
Our staff consists of registered geotechnical
engineers and engineering geologists that provide
our firm with comprehensive design capabilities. RMA
Group's geotechnical and geologic design services
include preliminary geotechnical investigations,
foundation studies, fault investigations, liquefaction
analysis, Phase I Environmental Site Assessments,
and geotechnical and geologic review of grading and
foundation plans.
Our inspectors and technicians are highly qualified
to perform all the services anticipated to be part of
this contract. They are experienced, cross -trained,
and hold multiple certifications (including NICET
ICBO, ACI, Caltrans, OSHPD, and DSA) to inspect
the diverse elements of construction projects
simultaneously. This allows us to provide inspection
services for projects in a highly efficient manner
reducing the overall cost of inspection and testing
programs.
Our local resources will provide the City of Santa
Ana with experienced and highly qualified engineers,
geologists, ICC special inspectors, public works
inspectors, and soils and materials testing technicians
for public works inspection. The key individuals
proposed for this project have more than 25 years
average experience on various major construction
projects and bring a combination of skills and
knowledge that will be an asset to the contract's
projects.
We anticipate that some projects might require outside
services. In managing team subconsulants, RMA
Group's Project Manager oversees the respective
firm's activities that have been contracted and verifies
that quality, scheduling and budgets are maintained
per the project parameters. No test results, reports,
or other deliverable are received by the client before
it is vetted by the RMA Group Project Manager. Much
like the manner in which RMA Group maintains its
corporate culture of project control, quality, and
efficiency, so do our subconsultants integrate their
services to be a reflection of the team's processes
and procedures.
RFP NO: 20-111 1 MATERIALS TESTING & SPECIAL INSPECTION SERVICES
Page 1 I CITY OF SANTA ANA 20-1600-P SEPTEMBER 30, 2020
RMA Group
Every Profd MBfbRIw .rm panimmm
FIRM AND TEAM EXPERIENCE
LABORATORY CAPABILITIES
RMA Group maintains the most comprehensive state
of the art laboratory resources available in California.
We own and operate full -service construction materials
testing facilities located in Rancho Cucamonga, San
Jose, Rancho Cordova, Concord, and San Diego.
Services for this contract will be delivered from our
office and laboratory in Carson with back-up services
provided from our office and laboratory location in
Carson, CA.
Our laboratory facilities are fully equipped to perform
Portland cement concrete, masonry, hot mix asphalt,
soils, aggregates, structural steel, reinforcing steel,
spray fire -resistive materials, and geotechnical
engineering application testing for any project which
allows us to control the scheduling and priority of all
testing and to never rely on an unrelated third party to
deliver test results.
Our laboratories have sample receiving areas and
are equipped with moist curing rooms, fume hoods,
compressed air, deionized water, and other general
utilities required for certified facilities. Our moist
curing rooms are walk-in storage units with controlled
temperature and relative humidity. Our asphalt
laboratories are at the cutting edge of the latest
technologies performing mix design tests utilizing the
Gyratory compactor and rut testing of asphalt mixes
utilizing the Hamburg wheel tracking device.
Our universal tension / compression machines
run from 60k pounds to 600k pounds and are fully
instrumented and equipped to test up to a number
18 reinforcing steel bars. Our laboratories are ISO
17025 accredited and approved to test mechanical
couplers and welded splices and hoops for columns
used in contruction.
In addition to our permanent and satellite laboratory
facilities, RMAGoup owns a fleet of fully self-sufficient
and customizable mobile laboratories. These mobile
labs are available to be mobilized to a jobsite in hours
and arrive at the project site Caltrans-certified and
ready to perform testing within minutes.
They are fully -self sufficient with internal power and
water and are capable of being moved to various
locations throughout the duration of a project to
maximize their efficiency.
All of our laboratories comply with the requirements
for laboratory facilities detailed in ASTM E-329 and
are inspected biannually by the Division of the State
Architect (DSA), Cement and Concrete Reference
Laboratory (CCRL) and the American Association of
State Highway and Transportation Officials Materials
Reference Laboratory (AMRL) of the National Bureau
of Standards.
RMA Group continually participates in the reference
sample programs offered by the CCRL, the AMRL,
and Caltrans. Our testing laboratories are fully
certified and we are recognized as a soils and physical
materials testing agency by the following agencies:
Division of the State Architect: LEA 17, 147, 205,
232,302
AASHTO Materials Reference Laboratory
CCRL Cement and Concrete Reference Labora-
tory
California Department of Transportation
Federal Aviation Administration
United States Army Corps of Engineers
OSHPD OPAA-0015-16 (Sacramento -area lab)
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RMA Group
RFP NO: 20-111 1 MATERIALS TESTING &SPECIAL INSPECTION SERVICES
Every Project Mattenlwss's'c.cmo m nies.com CITY OF SANTA ANA 20-1600-P SEPTEMBER 30, 2020 Page 2
FIRM AND TEAM EXPERIENCE
QUALIFIED STAFF
We have seasoned veterans with more than 20 years
of experience who are versatile, cross -trained, and
hold multiple certifications to inspect the diverse
elements of construction projects simultaneously. This
allows us to provide inspection services for projects in
a highly efficient manner reducing the overall cost of
inspection and testing programs.
RMA Group constantly invests in educating our
inspectors and technicians to be fully certified in
many of the different phases of construction. This
provides a continuity of personnel during all phases of
construction that enables them to have a broadened
range of project understanding. Our special inspection
services include, but are not limited to, the following.
• Reinforced Concrete and Reinforcing Steel
• Post -Tensioned Concrete
• Foundation Inspection
• Structural Masonry
• Wood and Timber Construction
• Seismic Retrofit Inspections
• Soil Compaction
• Asphaltic Concrete
• Shotcrete
• Structural Steel, Welding Inspection and Testing
• Shop Fabrication QC Audits (Source)
• Fireproofing and Coatings
• High Strength Bolting
• Roofing Inspection
• Torque and Pull Testing
• Floor Flatness Testing
• Floor Level Survey
• Glu-Laminated Inspections
• Shear Wall Nailing and Bolting Inspections
• Non -Destructive Testing (NOT)
We will assign a team of senior -level individuals
with direct relevant experience in materials testing
and inspection services that understands the unique
nature new construction and modernization projects.
Their experience grounds them with an understanding
of the complex and often time -sensitive nature of
project directives. Each member will have specific
areas of responsibility to manage and carry out all
aspects of this contract.
RMA Group staff are available immediately for
providing all services needed for this contract.
NM
PRINCIPAL -IN -CHARGE PROJECT MANAGEI
1 • •'�
KEN DOWELL, PG, , QSPI
CALA B PE
PRINCIPAL GEOLOGIST
OCI
MANAGER
LAB MANAGER
JACOB PEREYRA
MARTA LANDAVERDE
STAFF GEOLOGIST
LAB SUPERVISOR
JENNIFER MOORE I CALIFORNIA TESTING &
JERRY LEYBA INSPECTION
FRANK GONZALES
TROY RAY
BRENTCARROLL
LOU IS RILEY
AMBER ELLINGSON
MICHAEL COUTURE
RFP NO: 20-111 1 MATERIALS TESTING & SPECIAL INSPECTION SERVICES'''
Page 3 7
, RMA Group
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FIRM AND TEAM EXPERIENCE
ASSIGNMENT OF KEY STAFF
The strength of our team lies in our people. Our
proposed team for this contract consists of our most
experienced and capable staff. The key individuals
proposed for this project have worked for a decade or
more on various municipal capital improvement projects
and bring a combination of skills and knowledge that
will be an asset to this project. Materials testing and
special inspection for the City of Santa Ana will require
a team that can consistently provide accurate, reliable,
and timely services. This will require a consultant who
thoroughly understands the project and their role in
the overall construction management team.
Through our past work with on -call projects of a variety
of sizes, magnitudes, and scopes/work orders as
with the City's proposed contract, we recognize that
your Construction Management team and staff have
carefully planned budgets in order to maximize your
construction dollars. Each of our proposed inspectors
are capable of exercising considerable independent
judgment, evaluating a wide range of engineering data,
and supervising all work activities involved in field and
laboratory testing in order to provide a complete and
thorough project close-out for the City.
MR. SLAWEK DYMERSKI, PE, GE provides
corporate leadership as the Principal -in -Charge
to ensure that RMA Group's pledge to service,
professionalism, and technical expertise is delivered
consistently throughout a project. Slawek is available
to your staff to help identify project needs, allocate
additional resources, and provide any assistance
necessary to ensure successful completion of the City
of Santa Ana's projects.
MR. RAY ROBLERO will be your dedicated Project
Managerfor RMAGroup's services and your single point
of contact for the City's team. Ray will be responsible
for coordinating all required manpower, laboratory
tests and analyses, and project documentation. As
Project Manager, he will be responsible for budgets,
schedules, and deliverables and will track the project
deliverables and ensure schedule adherence as well
as quality in all aspects of RMA Group's work on these
projects.
MR. KEN DOWELL, PG, CEG will support the team
for any geologic or seismic issues that arise during the
term of the contract and will execute the field sampling
and logging of borings during geotechnical explorations
for the project. He will collect site -specific subsurface
soil and groundwater information. He will provide field
consultation during construction on an as needed basis
to address soil conditions that may impact construction.
MR. CARL BACHLER, PE, will serve as Laboratory
Manager for the project and will oversee all laboratory
testing activities. Carl has prior and ongoing experience
working with materials testing for geotechnical as well
as other municipal and transportation projects. His
familiarity with related code requirements for testing
of construction materials allows him to know exactly
what to look out for during materials testing in the
laboratory. Carl will communicate directly with other
team members on the contract's projects, promptly
informing them of test results or any potential problems
encountered with the construction materials.
SPECIAL INSPECTORS & FIELD TECHNICIANS
Our field staff have been with RMA Group for
varying years ranging from two years to more than a
decade. They will provide field observation, sampling,
documentation, and testing of all soil, concrete, sphalt,
and other tests requested by the City, as needed, per
each task order.
Our staff will also include geotechnical technicians for
all soil applications and geotechnical investigations.
Our lead inspectors are handpicked for specific
projects based on their experience and certifications
and how well those match up to the requirements and
construction elements on each project.
RMA Group
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RFP NO: 20-111 1 MATERIALS TESTING & SPECIAL INSPECTION SERVICES
CITY OF SANTA ANA 20-1600-P SEPTEMBER 30, 2020 Page 4
UNDERSTANDING OF NEED
UNDERSTANDING & SCOPE OF WORK
Our proposed scope of work will consist of providing
on -call materials testing and inspection services on
an as -needed basis. We understand that the testing
and inspection services will be required to support
various construction projects for street pavement,
traffic signals, underground utilities, buildings, bridges
and park facility improvements. The scopes of work
necessary to successfully complete these construction
projects are further detailed herein.
RMA Group has developed a highly successfully
project approach and strategy working on a variety
of on -call projects by using our effective and detailed
management system. The design of this system will
ensure open and timely communication between the
City and its representatives and RMA Group staff. It
will expedite the timely response for service requests,
RFls, and change notices and will manage the prompt
reporting of all field and laboratory results. Above all,
it will deliver a strict cost management practice to
complete this project within the City of Santa Ana's
budgets.
PRE -CONSTRUCTION ACTIVITIES
Prior to the project commencing, our Project Manager,
Ray Roblero, will review the approved project
documents. During this review, he will formulate a
quality control approach for staffing inspectors and
material testing. Once completed, this plan will be
discussed at the pre -construction jobsite meeting
with representatives from the City, City's Construction
Management Team, and the contractor. Our Project
Manager, inspector, and any other necessary key
personnel will attend this meeting.
It is understood that site inspectors do not have the
authority to authorize project document changes. Any
proposed changes will be coordinated with the lead
inspector or Project Manager. They will communicate
the proposed changes to the City's representative.
Our staff assigned to this project will have valid
identification, insurance, required certifications,
transportation to project site, and mobile phone for
communication.
SERVICES DURING CONSTRUCTION
Our firm will provide inspection and material testing
services during construction throughout the duration
of the project. The tasks are outlined below in subtasks
A— D.
Subtask A: Our assigned personnel will attend jobsite
meetings and coordinate inspections and material
testing as requested by City representative. When
requested, our Project Manager or lead inspector can
assist the City in reviewing the contractor's invoices
to verify completed work progress at the end of each
month. This will include monitoring and providing
supporting documentation for extra work completed
by personnel I equipment in support of a change order.
On -call inspections services and material testing
activities will be completed to ensure the project is
constructed in compliance with the project documents
and standards, including any project change orders.
During this process, inspectors will review and inspect
the Contractor's work. Observation of survey layouts,
line, elevation, and gradewill be included, as requested.
Our lead inspectors will monitor for corrective actions
by contractor to fix work non -compliant work.
During and nearing completion of construction, our
inspector will prepare and inspect punch -lists for
any corrective actions necessary to ensure all red -
lined drawings I plans were incorporated during the
construction of the project.
Subtask B: The assigned personal (e.g. Project
Manager, Field Operations Manager, and Inspectors)
will complete daily field inspection reports on electronic
forms approved by the City. These reports will be
distributed to the project or uploaded into a file share
service as -needed. The daily inspection report will
document observations and identifywork completed by
contractor. The lead inspector will complete a monthly
progress report of pictures documenting the project's
progress. All reports and photos will be uploaded to
the City's preferred documentation system.
Subtask C: Our Fields Operation Manager, Lead
Inspector, and Dispatchers are equipped with mobile
phones and can be contacted for emergency situation.
Prior to project beginning, these numbers will be
provided to the City representative and contractor.
As a standard project start up procedure, the lead
inspectorwill assistthe City with verifying the contractor
has up to date health standards and safety program
in place, including a COVID-19 safety plan. During the
course of this project, if a safety issue is observed,
the Lead Inspector will document the observation and
notify the Contractor. The Lead Inspector will assist
the City in reviewing the Contractor's regulatory
RFP NO: 20-111 1 MATERIALS TESTING & SPECIAL INSPECTION SERVICES
Page 5 CITY OF SANTA ANA 20-1600-P SEPTEMBER 30, 2020
RMA Group
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UNDERSTANDING OF NEED
permits and mitigation measures are in compliance
with project documents.
Subtask D: Along with special inspections, the
project will require material testing. Inspectors will
ensure accurate samples are taken in accordance
with project documents. The material samples will be
transported to our certified laboratory and assigned a
project specific bar code for tracking and controlling
purposes. According to the RFP, material testing is
required for concrete, masonry, asphalt, soils, base
materials, reinforcing steel, fireproofing, environmental
and non-destructive testing on paint coatings (on -
site and fabrication shop). Once material testing is
completed, the test results will be provided to the City
representative and contractor.
RMA GROUP'S SUGGESTIONS TO ENHANCE
THE CITY'S OBJECTIVES
RMA Group's inspectors and staff are cross -trained
and hold multiple certifications. This allows our staff
to dispatch an inspector who is experienced, multi -
disciplined, and capable of performing multiple tasks.
As a result, we are able to reduce the overall inspection
hours resulting in cost and time savings for the City.
Additionally, our inspection staff is highly experienced
in projects with similar scopes. They utilize their
experience to not only verify code compliance but also
to assist in anticipating forth coming issues, so that
they can be handled in a proactive fashion.
PROCESSANDAPPROACH
Our process utilizes an effective and detailed
management organization and state-of-the-art project
controls to ensure open and timely communication
between the City of Santa Ana, its representatives,
RMA Group, and our staff. Our approach will expedite
the timely response for service requests and will
manage the prompt reporting of all deliverables while
delivering a strict budget management practice to
complete the City's project with a high
level of cost-effectiveness.
Our staff will be readily available to accommodate last-
minute requests for testing and inspection services in
the field and / or our laboratory.
With our laboratory capabilities and large staff of
engineers, RMA Group has the proven ability to
rapidly respond to the City's requests, complete the
requested materials testing and inspection services,
and furnish complete reports within strict timetables.
We are and will remain available to commence
work on your project within 12-hours of notification
by authorized City personnel and in an emergency
situation can accommodate a request within two to
four hours.
Additionally, we will maintain an emergency contact
list so City personnel will always know who to call in
emergency situations. Our depth of knowledgeable
personnel together with our dedication to the City's
project, make us the ideal candidate for providing the
as -needed testing and inspection services.
Our professional staff will actively coordinate our
services with the City's representatives and / or
Inspector regarding scheduling requests, testing
turnaround times, results, and interpretations of
results. The results of all tests will be reported in the
appropriate procedure for the City and will be properly
documented and filed in accordance with best industry
practice. RMA Group will provide services inclusive of
all elements necessary for a turn -key program.
PROJECT COORDINATION
Mr. Ray Roblero, our Project Manager, will be involved
during the project start up. Information obtained from
the City, during the initial notification call and our
subsequent communication with the City's Inspector
will be used to properly staff the project and keep
track of the anticipated budget utilization. During and
immediately following the initial notification, we will
gather information with regards to:
Anticipated scheduling and staffing requirements.
Key construction elements schedules and critical
deadlines.
Roles, responsibilities and contact information of
project team members.
Unique requirements or aspects of the project.
Any modifications to the Operational Procedures
contained in the Request for Proposals.
The information taken from the initial notification call will
be used to develop final schedules for deliverables that
clearly reflect all of the project requirements and the City's
RMA Group RFP NO: 20.111 1 MATERIALS TESTING & SPECIAL INSPECTION SERVICES
Ewgpgjert Maltealw .rma paniessam CITY OF SANTA ANA 20-1600-P I SEPTEMBER 30, 2020 1 Page 6
UNDERSTANDING OF NEED
expectations.
Our Project Manager and staff will also be available
to attend other meetings during the course of work,
as needed. Proactive communication approach will
be used when coordinating with City's consultants:
architect, engineer, construction management firm and
general contractor.
The following sections contain a general outline; based
on the information we currently have, of how our key
staff members would complete our services under this
contract.
MATERIALS TESTING & INSPECTION SERVICES
Materials testing and inspection is processed through
groundwork that is laid out before your project ever
begins. When RMA Group receives the notification from
the City to proceed with a project, we will immediately
put into play the strategy and an approach that was
previously discussed in this section. Our team will
review project plans, specifications, estimates, and
relevant codes and standards to familiarize ourselves
with the project demands.
IMPLEMENTING STAFF
After the City has reviewed and approved our cost
estimate proposal, we will set the contract up in our
project management software as a new project. The
City will communicate inspection and testing requests
directly to our project manager and project coordinator.
The RMA Group team will review the request and
decide which City -approved inspector or technician is
best suited for the work and for the project, and whose
personality will be most likely to fit in with other project
team members.
RMA Group employs more than 160 certified
technicians and inspectors locally and more than
200 overall who hold licenses and certifications to
perform inspection and materials testing. We have
many inspectors licensed to successfully support
the City's project. In the event that the City is even
remotely unsatisfied with the performance or behavior
of an RMA Group team member in the office, field,
or laboratory, that team member will be immediately
be removed from further work on City's project and
we will have a discussion with the City on who will be
best suited to replace the individual and how we can
identify the specific problem and implement practices
to avoid similar problems in the future. Although this
happens with extreme rareness, we are prepared to
deal with such events to maintain the highest level
of client satisfaction. With the large size of our staff,
there will be no delay in finding replacements for any
personnel who are removed from your City project.
Our electronic documentation system combined with
your Project Wise Construction Management system
and close oversight by the project manager and field
director will assure continuity of ongoing work product
quality and project schedules.
RMA Group constantly invests in educating our
inspectors and technicians to become and remain
fully certified in many of the different phases of
construction. This provides a continuity of personnel
during all phases of construction that enables them
to have a broadened range of project understanding.
RMA Group is fully capable of providing all of the
specific services listed in the Request for Proposal.
BUDGET CONTROL
In the event that personnel are scheduled for work
that was not included in the original proposal, our
proprietary software will send an automatic email
notice to the Project Manager and key team members.
This instant notification allows for rapid communication
between RMA Group and the City to guarantee that
any work outside the original scope will be agreed
upon before it happens. It is a proactive approach to
project management that allows us to discuss and
resolve extra work or change order issues before they
become a problem.
RMA Group field personnel will arrive on -site with their
daily report, certifications, equipment and safety gear,
and instructions from the project team. Field personnel
work will vary drastically depending on the type of
project and which elements are being inspected or
tested, but they will always fill out their daily report
after the work is complete and have it signed by an
authorized representative on -site.
This allows any discrepancies in time worked or issues
encountered on site to be resolved on the project site,
same day, rather than having to debate over them in
the office weeks or months afterward.
Daily reports will be distributed, where applicable,
to on -site supervisors or representatives, to a field
file, and to the RMA Group office. RMA Group office
personnel scan the daily report, which has a unique
report identification number and a barcode, into our
proprietary software where it can be instantaneously
RFP NO: 20-111 1 MATERIALS TESTING & SPECIAL INSPECTION SERVICES
Page 7 CITV OF SANTA ANA 20-1600-P SEPTEMBER 30, 2020
RM Group
Every Project MeftersI�..,macompames.cam
UNDERSTANDING OF NEED
recalled by any team members, any time.
When conducting inspection, our inspector will show
up on site, inspect the work, complete his daily report
and have it signed, and leave. When conducting
materials testing, our technician will do the same
except that he will perform field tests using calibrated
testing equipment for which he or she is certified.
SAMPLING AND TESTING OF MATERIALS
Field testing technicians will also typically need to
perform sampling, whetherit be bags of soil, cylinders of
concrete, or anything else the specifications and codes
require. Sampling frequencies and sample quantities
will be in accordance with relevant specifications, but
RMA Group can always sample additional material at
the request of the City. Construction material sampling
will be performed on the project site or at the separate
production facility, where applicable, in accordance
with project specifications, codes, and standardized
test methods.
RMAGroup takes great care in sampling, transporting,
and storing samples before they are tested, as even
slight disturbances to a sample can ultimately cause
variations in test results. Some materials, such as soil,
can be transported to our laboratory immediately after
sampling. Other materials, such as concrete, must
remain on site to allow for required field curing before
they can be handled and transported.
Upon test completion, the raw laboratory test result
sheet will be reviewed by laboratory supervisors and
logged out of our LIMS system. Once logged out, it
can be recalled instantaneously in LIMS by RMA
Group project team members at any time. Logged out
tests will also be automatically entered into our project
management software to appear on the next invoice
to the City. The project manager is notified when
test results are complete, and our professional staff
delivers a formal report of the results to the project
manager for review. Once approved by the project
manager, laboratory test reports are submitted to the
City.
CONSTRUCTION SPECIAL INSPECTIONS
All special inspectors dispatched to City of Santa
Ana projects will be properly certified and will have a
minimum of five years of experience working in the City
of Santa Ana and surrounding areas. All inspectors
and technicians dispatched by RMA Group are full-
time employees that have been properly trained on
our quality control procedures.
Asphalt inspection and compaction
testing will consist of materials testing of asphaltic
concrete used in the construction of private roadway
and parking area improvements. These services
will include monitoring the temperature and rolling
procedure and the determination of the in place density
testing of asphalt concrete using the nuclear gauge
(ASTM D2950). Laboratory testing will be performed
to determine the laboratory test maximum density
of the asphaltic concrete in accordance with ASTM
D2041. A written report summarizing the results of all
tests performed will be prepared upon completion of
the work.
Fireproofing Inspections will be performed by an ICC
certified inspector during the application of sprayed
fire resistant materials. The certified inspector
will perform periodic inspections to verify that the
substrate to receive fire resistant coatings has been
properly prepared and is at the correct temperature.
He will monitor the thickness of the application to
verify the minimum thickness is achieved and will
make periodic inspections to verify the condition
of the finished application. Our inspector will obtain
field samples of the fire resistant materials and return
them to the laboratory for density determination in
accordance with ASTM E605. Written reports of all
tests presenting applicable information would be
prepared at the completion of testing.
Masonry inspections will be performed by an ICC
certified special inspector during the placement of the
masonry work, reinforcing steel placement, and grout
placements. He will perform periodic inspection of the
masonry work for fit up, jointing and the general details
of the work being constructed. He will provide periodic
inspection to verify the proper size and placement
of reinforcing steel and embedded anchors. Our
inspector will provide continuous inspection during
the placement of grout and mortar to verify proper
application techniques. Our inspector will sample
fresh grout and mortar to obtain samples for strength
testing.
Reinforcing steel inspections will be performed
to give assurance that the supplier is exercising
satisfactory control over production, fabrication and
placing of reinforcing to ensure compliance with the
project specifications, applicable codes and industry
standards. We will provide an ICC certified special
inspector to perform inspection of the concrete form
work and reinforcing steel placement. The field
inspector will perform inspections of the formwork
for shape, location and dimensions of the concrete
member being formed. The field inspector will also
VRMA Grow RFP NO: 20-1111 MATERIALS TESTING & SPECIAL INSPECTION SERVICES
Ew"Pmjat Ma@emiw .,muc� ies.wm CITY OF SANTA ANA , 20-1600-P , SEPTEMBER 30, 2020 Page 8
UNDERSTANDING OF NEED
provide inspection to verify the proper size and RMA Group staff will be able to very quickly reproduce
placement of reinforcing steel and embedded anchors. any relevant reports or laboratory test results using
LIMS reducing delays that otherwise might result
We will also verify steel mill test reports, sample
material (if required), and inspect the fabrication.
Written progress reports will be provided.
Reinforced concrete inspections will be performed
continuously during the placement of concrete to
verify that the class of concrete ordered is being
delivered and conforms to the specifications, drawing
and/or code requirements. Slump tests, entrained air,
temperature, unit weight (when required) and concrete
sampling will be performed during all concrete
placements. The samples will be delivered to our
local laboratory, cured in a controlled environment
and tested for compression strength.
Structural steel and welding inspections are performed
to assure that proper quality control is exercised at
the shop and field. The certified welding inspector
will perform inspections before, during, and after
welding. We will provide an inspector that has been
certified by County of Las Angeles for welding. The
observation would consist of inspection of all welds
made in the shop and / or field for compliance of the
approved plans and job specifications. The inspector
shall make a systematic record of all welds, including
a list of defective welds and a manner of correction
of defects. The inspector will check the material,
equipment, details of construction and procedures, as
well as the welds. Our inspectorwill perform inspection
during fit up and fabrication of structural steel to
verify the materials utilized are property marked and
traceable. The inspector will collect mill certifications
for the materials and inspect joint details to verify
conformance at each connection. Non Destructive
testing of the completed welds will be performed
as required. The inspector may use Ultrasonic(UT),
Magnetic Particle(MT) or Dye Penetrant(PT) as
appropriate to inspect completed welds and assure
the adequacy of the welding
PROJECT CLOSE-OUT
Upon project completion, the City may need closeout
documents or testing professional staff will be able to
recall all daily inspection reports and all laboratory test
results using our LIMS software. This allows for easy
access to information and inspection summaries.
Our testing and inspection summaries for the entire
project can be put together efficiently. If there are any
outstanding issues as the project comes to a close,
from having to track down physical files.
QUALITY ASSURANCE AND QUALITY CONTROL
Quality is an intrinsic part of RMA Group's operations.
It is the first topic on every management agenda, and
it permeates the daily activities of every employee. Our
internal Quality Control program reflects our specific
commitment to go beyond mere compliance with basic
requirements.
The program is a major piece of RMA Group's mission:
to provide quality laboratory testing services meeting
a broad range of our clients' needs. The objective of
RMA Group's Quality Control Program is to ensure
that the test data we provide meet our clients' quality
objectives. In most cases, the aspects of quality that
concern our clients most are the accuracy, precision,
and completeness of our test results.
We maintain control of our test results through the use
of technical oversight by registered civil engineers,
internal audits of project documentation, our continual
participation in reference sample programs and
through training and proficiency evaluations for all of
our technical staff.
All of the field and laboratory tests performed for
projects will be performed under the responsible
charge of a registered civil engineer who will provide
technical oversight of RMA Group's field and
laboratory activities. Technical oversight includes
reviewing test data and reports for precision, accuracy
and completion and monitoring the procedures
and equipment utilized to perform testing to verify
conformance with relevant specifications. Laboratory
staff is directed to immediately report unusual
observations or findings to the engineer in responsible
charge of the laboratory. This allows the engineer to
evaluate the test procedure and results and make a
determination regarding the validity of any unusual
findings.
RFP NO: 20-111 I MATERIALS TESTING & SPECIAL INSPECTION SERVICES
Page 9 1 CITY OF SANTA ANA , 20-1600-P SEPTEMBER 30, 2020
RMA Group
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RELEVANT PROJECT EXPERIENCE
FOX STREET TANK PROJECT I PERRIS, CA
Owner: Eastern Municipal Water District (EMWD)
Contact: Fermin Balvaneda 1951.928.3777
Project Status: 2016 - 2019
Construction Cost:$3.5 Million
Part of RMA Group's on -call contract with EMWD, we provided grading
observation and testing, special inspection of reinforced concrete
construction, and other lab testing as needed for this 1MG tank installation
and valve/pipeline connection project.
NEW WATER QUALITY LABORATORY I CHINO, CA
Owner: Inland Empire Utilities Agency
Contact: Jerry Burke 1 909.993,1548
Project Status: 2016 - 2018
Construction Cost: $17.8 Million
RMA Group observed and approved the preparation of existing ground,
observed placement, processing and compaction of fills, performed field
compaction tests of the processed existing ground and fills, laboratory testing
on soils, and prepared a comprehensive geotechnical report for this project.
PITCHESS DETENTION FACILITY RENOVATIONS/
IMPROVEMENTS I LOS ANGELES, CA
Owner: County of Los Angeles
Contact: Greg Johnson 1626.458.1741
Project Status: 2019 - 2020
Construction Cost: $15.5 Million
RMA Group provided soils inspection and testing for excavation and backfill
and special inspections and testing for reinforced concrete, masonry, steel
fabrication, and anchor installation for this jail renovation project.
PHILLIPS RANCH ROAD / SR60 IMPROVEMENTS I POMONA, CA
Owner: City of Pomona
Contact: Matt Pilar 1909.620.2261
Project Status: 2019 - 2020
Construction Cost (total project): $107 Million
RMAGroup provided soils compaction testing for the backfill ofsubgrade soils
forthe replacement concrete ramps, curbs, gutters, and sidewalks within the
Caltrans right-of-way, part of an overall SR60 improvement project.
CAMERON AVENUE PAVEMENT REHAB I WEST COVINA, CA
Owner: City of West Covina
Contact: Miguel Hernandez 1626.939.8400
Project Status: 2018
Construction Cost: $950,000
RMA Group provided construction inspection and testing for quality control
of the pavement rehabilitation conducted installing rubberized asphalt
concrete, repairing damaged curbs, gutters, and sidewalks, adjusting ramps,
and all appurtenant work.
RMA Group
Evon P+w, t Matters! www,mocompamrs com
RFP NO: 20-111 1 MATERIALS TESTING & SPECIAL INSPECTION SERVICES „
CITY OF SANTA ANA 20-1600-P SEPTEMBER 30, 2020 1 Page 10
EMWD ON -CALL GEOTECHNICAL
ENGINEERING, MATERIALS TESTING &
INSPECTION SERVICES
VARIOUS, CA
RMA Group has been providing as -needed gectachnical
engineering services for the Eastern Municipal Water District
(EMWD) since 2016. During this time, RMA Group worked on
all multiple projects which include the Cottonwood Avenue
Recycled Water Pipeline Project, French Valley Recycled Water
Pipeline, and the Fox Street Tank Project.
RMA Groups scopeofserviceincludesgeotechniul investigations
in which we review all of our findings and develop a gentechnical
investigation report summarizing our findings and providing
conclusions and engineering recommendations. The reports also
include drafted borings logs and other figures and maps. Each
report is custom-tailored to the needs of EMWD.
1RMA Group
LOS ANGELES COUNTY ON -CALL
DEPARTMENT OF PUBLIC WORKS
LOS ANGELES. CA
RMA was Committed in 2011 for a thmeyear with two
option year as -needed geotechnical, materials testing
and inspection services contract. Services provided to the
County include geotechnical investigations for various county
facilities. Projects have included taking cores to determine
in -place pavement structural section. Sol samples, baboratory
testing, and structural section calculations utilizing FARFIELD.
Projects to date have included geotechnical investigations,
roadway projects, vertical construction special inspections and
materials testin& and other public works as needed.
SERVICES PROVIDED
EASTERN MUNICIPAL WATER DISTRICT
CITY OF
CITY OF
L,
tj
RELEVANT PROJECT EXPERIENCE
ON -CA LL G EOTECHNICAL, MATERIALS TESTING ON -CALL CONSTRUCTION MATERIALS TESTING
& SPECIAL INSPECTION SERVICES &INSPECTION
POMONA, CA LONG BEACH, CA
RMA Group's overall services for this on -call contract Consisted
of office research, field exploration, laboratory testin& review
of the compiled data, and preparation of a written report
containing recommendations for our geotechnbral engineering
work. SReScan, a division of RMA Group, was included in this
contract for potholing.
CITY WIDE STREET PRESERVATION
DISTRICT 6 REHABILITATION IMPROVEMENTS
RMA Group is providing qualified personnel and coordinating
our efforts with the on -site Construction Inspector, including
scheduling of work, and coordination of the contractors and
any other persons on the site of various Capital Improvement
projects and other City projects.
The material testing laboratory strw es consist of material
testing of specimen of Concrete, masonry, aggregates, asphalt
and asphalt plant inspection, soils, epoxies, metal, steel
reinforcement, welds, diamond bit coring of asphalt, concrete or
masonry, environmental sampling and testing of soil and water,
including ground water sampling and testing in accordance with
Envimnmental Ihaternon Agency (EPA) standards, road rating
and profilograph testing of streets, and other general laboratory
material testing per theCity's Project Specifications.
Contact: Marc Wright 1562.570,6383
Project: Status! I Owner: City of Long Beach
RFP NO: M111 I MATERIALS TESTING &SPECIAL INSPECTION SE0.'"CES
CRY OFSANTA AMA 1 a0-lS P I SEPTEMUR M, 2MO Page ll
RELEVANT PROJECT EXPERIENCE
COUNTY OF SAN BERNARDINO STREET
IMPROVEMENTS I SAN BERNARDINO, CA
Our services include quality control Investigative services
for projects and typical geotechnical services for road
paving projects. These include pavement reconstruction,
maintenance resurfacing, paving of dirt roads, geology
investigations for road stability, ground penetrating radar
so, veys with reports for depth analysis of existing sub -grade
layers, pavement layers, and utilities, and obtaining core data
and soil samples.
SERVICES PROVIDED
ON - CALL CONSTRUCTION MATERIALS &
SOILS TESTING SERVICES I WEST COVINA, CA
The City of West Covina's capital Improvement program (CIP)
budget reflects theCity's commitment topublic safety, investing in
thecommunitysInfrastructure. and providingfinancialstabilltyfor
the City. Projects detailed within their CIP include street
Improvements, traffic safety enhancements, storm drain
improvements, sewer improvements, facility Improvements,
Park Improvements, and assessment district improvements.
As a as -needed consultant for construction materials and stals
testing RMA Group performs earthwork testing and observation,
compaction testing of subgrade and utility trench backfill,
reinforcing steel and reinforced concrete testing asphalttesting,
batch plant inspection and taming, and any other tests requested
by the Coy.
0.EPNO:3611]INIATERIM nniNG&SPEGALINSPECTIONSERVICB
Page 12 CITY OE SANTA ANA I M16e0-P I SEPTEMBER W, MO
INLAND EMPIRE UTILITIES AGENCY
ON -CALL CONTRACT I FONTANA I RANCHO
CUCAMONGA I CHINO, CA
RMA Group has been providing geotechnical engineering during
design and construction as well as materials testing to Inland
Empire Unlifies Agency since 1998. During this time, RMA Group
worked on all five of this agency's water treatment plants, the
RP Administration and Operation Building, Peaker Plant, and
Wetland Restoration Project.
During our tenure, RMA Group has been consistently able to
meet the scheduling and staffing assignments to complete
the range of services. On -site, RMA Group personnel provided
Inspection with detailed documentation that included
description of the work In progress by each trade or consultant,
approved submittals, change orders, bulletins, requests for
information car clarification, and correction notices or notices
of noncompliance issued.
ON -CALL GEOTECHNICAL ENGINEERING
SERVICES I SANTA ANA, CA
RMA Group is providing geotechnical engineering services
as part of an On -Call contract with the City. Geotechnical
investigations, soils testing and preparation of geotechnical
reports is part of the scope of services for this contract.
y
SCHEDULE OF DELIVERY
STAFFING AND RESOURCE MANAGEMENT PLAN
Since our daily operations are customer service
focused, we have an excellent reputation for
responding to urgent and last minute client requests.
All involved in a construction process would prefer to
follow a set schedule of work; however, anybody who
has been involved in a construction process knows
that rarely does work progresses in strict accordance
to the schedule. Therefore, we fully expect that urgent
or last minute requests from the City will occur and are
prepared to accommodate them. All of our staff, from
the Principal -in -Charge through our Dispatcher and
the field staff, are fully dedicated to accommodating
such requests to eliminate any negative potential
impacts to the project schedule or cost.
Additionally, our employees are provided company
vehicles so travel is never an issue. Even out of state
inspections may be performed easily by our staff
or one of our associates located at the out-of-state
locations.
REFERENCES
COUNTY OF SAN BERNARDINO
825 East Third Street, Room 117
San Bernardino, CA 92415
Medhat Matta I Pavement Management Engineer
909.387.2060
RMA Group was chosen to provide on -all geotechnical
engineering services to the County of San Bernardino.
2016 - Ongoing
COUNTY OF LOS ANGELES
900 South Fremont Avenue, 8th Floor
Alhambra, CA 91803
Greg Johnson I Project Manager
626.458.1741
RESPONSIVENESS
We will provide certified personnel to perform the
inspection, testing, oversight, and reporting as
required. In order to provide timely responses to
testing requests RMA requests a 48 hours of notice
prior to inspections/testing.
RMA Group is fully prepared to provide resources
within 24 hours notice. We understand sometimes
circumstances arise that may not allow for advanced
notice and RMA will always strive to provide as quick
of a response as possible to all project requests to
limit any delays in progress.
RMA Group will provide onsite testing and laboratory
testing services in conformance with the City's CAP,
Caltrans standards, and other oversight agency
standards to ensure that schedules and frequencies
are met for data results and distribution to your City's
RMA Group has been providing on -call services to the County
of Los Angeles since 2011. Services include geotechnical
engineering, materials testing, and special inspections.
2011- Ongoing
CITY OF LONG BEACH
333 S. Beaudry Avenue
Los Angeles, CA 90017
Marc Wright I Construction Service Officer
562.570.5791
RMA Group is providing on -call services to the City of
Long Beach. Services include materials testing, and special
inspections.
2016 - Ongoing
construction team.
RFP NO: 20-111 1 MATERIALS TESTING & SPECIAL INSPECTION SERVICES
Page 13 I CITY OF SANTA ANA 120-1600-P SEPTEMBER 30, 2020
RMA Group
Evv"Prajmt Matters w ..rmo Paniesram
EXHIBIT C
CONSULTANT'S FEE & COSTS PROPOSAL
I .oral Assistance Procedures Manual
EXHIBIT 10-H2 COST PROPOSAL (Page I M3)
SPECIFIC RATE OF COMPENSATION (USE. FOR ON -CALL OR .AS -NEEDED CONTRACTS)
(CONSTRUCTION ENGINEERING AND INSPECTION CONTRACTS)
Now: Mark-ups are Not Allowed
Consultant or Subconsultant RMA Group X Prime Consultant ❑ Subconsultant
Project No. NO. 20-111 1 Materials Testine and Special Inspection Services
Contract No. "I BD Participation Amount $ TBD Date 1/30/2023
For Combined Rate
Fringe Benefit 59.75 % I General & Administrative 36.94°
EXHBIT 10-112
Cost Proposal
❑ 2nd Tier Subconsultant
96.59%
Combined ICR%
For Home Office Rate
Fringe Benefit % + General & Administrative % = Home Office ICR%
For Field Office Rate
Fringe Benefit % + General & Administrative % = Field Office ICR%
Fee - 10%
RIIAJN(i INFORMA'f ION (`AI CI II A HIN INF(1RMAT1(1N
Name/Job Title/Classification
Hourly Billing Rate
Straight OT L5x OT 2x
Effective date of hourly rate
From To
Actual or Avg.
houry rate'
%or $
increase
Hourly range -
for classifications only
Slawek Dymerski. PE.
OF Pritic6pill-In-Ch,Iggescalation
S227,06
$227.06
$227.06
01/30/2023
01/30/2024
$105.00
No
Not Applicable
Jim Cunneen. JD. PE,
$19234
$192.34
$192.34
01/30/2023
01/30/2024
$88.94
NO escalation
Not Applicable
Ken Dowell, PG. CEG, QSD,
$129.75
$129.75
$129.75
01/30/2023
01/30/2024
$60.00
No
escalation
Not Applicable
Mike Wielogotski
$151637
$151.37
S151.37
01/30/2023
01/30/2024
70.00
No
escalation
Not Applicable
Carl Bachler
Lab Maria er
$119.94
$118.94
$1I8.94
01/30/2023
01/30/2024
$55.00
No
escalation
Not Applicable
Sheet 1 of I I
January 2023
Local .Assistance Procedures Manual
BILLING INFORMATION
CALCULATION INFORMATION
EYHBIT 10-142
Cost Proposal
Name/Job Title/Classification
Hourly Billing Rates
Effective date of hourly rate
Actual or Avg.
% or $
Hourly range -
Straight OT(1.5x) OT(2x)
From To
hourly rate'
increase
forclassifications
only
Journeyman Groupl*
$118.11
$177.17
$236.22
OIJ30/2023
06/30/2023
S54.68
$126.75
$190.12
$253.50
07/01/2023
06/30/2024
$58.68
S4.00
Not Applicable
$135.39
S203.08
S270.78
07/01/2024
06/29/2025
$62.68
S4.00
Journeyman Group 2*
$121.95
$182.93
$243.75
01/30/2023
06/30/2023
$56.46
$130.59
$195.89
$261.18
07/01/2023
06/302024
$60.46
S4.00
Not Applicable
$139.23
S208.85
S278.46
07/01/2024
06/29/2025
S64.46
$4.00
Journeyman Group 3*
$126.27
$189.41
$228.40
01/30/2023
06/30/2023
$58.46
$134.91
$202.37
S269.82
07/01/2023
06/302024
$62.46
S4.00
Not Applicable
$143.55
$215.33
$287.10
07/012024
06/29/2025
$66.46
S4.00
Apprentice Period l*
$65.93
S98.90
$131.87
01/30/2023
06/302023
$34.10
S82.30
$123.44
$164.60
07/012023
06/302024
$38.10
S4.00
Not Applicable
$90.94
$136.40
S181.88
07/01/2024
06/29/2025
S42.10.
$4.00
Apprentice Period 2*
$71.43
$107.14
$142.85
01/30/2023
06/30/2023
S36.84
$88.21
$132.32
$176.42
07/012023
06/302024
S40.84
S4.00
Not Applicable
$99.85
$148.29
$197.70
07/01/2024
06/292025
S44.84
1 $4.00
Apprentice Period 3*
$76.92
$115.38
$153.84
00113MO23
06/30/20 33
$39.68
$94.35
S141.52
$188.70
07/012023
06/302024
$43.69
$4.00
Not Applicable
S102.98
S154.48
$205.96
07/01/2024
06/29/2022
$47.68
S4.00
Apprentice Period 4*
$82.41
$123.62
$164.92
01/30/2023
06/30/2023
$42.51
$100.46
$150.59
$200.92
07/01/2023
06/302024
$46.51
S4.00
Not Applicable
$109.10
$163.65
$218.20
07/01/2024
06/29/2022
$50.51
$4.00
Apprentice Period 5*
587.91
$131.86
$175.81
01/30/2023
06/30/2023
$45.34
$106.57
$159.86
$213.14
07/012023
06/30/2024
$49.34
S4.00
Not Applicable
115.21
$172.82
$230.42
07/012024 1
06/292025
$53.34
S4.00
Apprentice Period 6*
S98.89
$148.34
$197.79
01/30/2023
06/30/2023
$51.01
$118.82
$178.23
$237.64
07/012023
1
06/302024
$55.01
S4.00
Not Applicable
S127.46
$191.19 1
$254.92
07/012024
06/292025 1
$59.01 1
$4.00
Names and classifications of consultant (key staff) team members must be listed. Provide separate sheets for prime and all subconsultant firms.
Billing rate = actual hourly rate * (I+ ICR) * (I+ Fee). Agreed upon billing rates are not adjustable for the term of contract.
For named employees enter the actual hourly rate. For classifications only, enter the Average Hourly Rate for that classification.
NOTES: **DfR Prevailing Wage To Be Determined
• Denote all employees subject to prevailing wage with an asterisks (•)
• For "Other Direct Cos" listing, sec page 6 of 9 of this Fxhibil
Sheet 2 of 11
,January 2023
Local Assistance Procedures Manual
EXHIBIT 10-1112 COST PROPOSAL. (Page 1 of3)
SPECIFIC RATE OF COMPENSATION (USE FOR ON{ALL OR AS•NEEDED CONfRACI'S)
(CONSTRUCTION ENGINEERING AND INSPECTION CONTRACTS)
Consultant or Subconsultard _RMA Group X Prime Consultant ❑ Subconsultant
Project No. NO. 20-111 1 Materials Testing and Special Inspection Services
Contract No. TBD Participation Amount $ TBD Date 01/30/2023
EXHBIT 10-112
Cost Proposal
❑ 2nd Tier Subconsultant
SCHEDULEOF OTHER DIRECT COST
PRIME CONSULTANT I RMA GROUP
PRIME CONS ULTANT I RMA GROUP
I SUBCONSULTANT41
SUBCONSULTANTk2
DESCRIPTION OF ITEMS
UMT
UNff
TOTAL
DESCRIPTION
UNIT
UNIT
TOTAL
DESCRIPTION
UNIT
I
I COST
OF ITEMS
COST
OF ITEMS
UNIT
COST
TOTAL
P. ASTM D4791 Flat&.
Each
I
TBD
Elongated Panicles
Q. ASTM D5821 Percent
Each
TBD
Sheet 3 'of
January 2023
F
Local Assistance Procedures Manual
EXHBIT 10-H2
Cost Proposal
PRIME TOTAL ODCs = TBD
SUBCONSULTANT #I Subtotals ODCs =
SUBCONSULTANT #2 ODCS =
Travel
See Attached General Charges
Travel
Travel
A.
A. Mileage
A. Mileage
B.
B.
B. Sample Pick-up
& Deliver
C.
Equipment
PRIME TOTAL ODCs=TBD per Project
Scope/Contract
SUBCONSULTANT#1 TOTALS ODCs =
SUBCONSULTANT#2 ODCs=
IMPORTANT NOTES
List direct cost items with estimated costs. These costs should be competitive in their respective industries and supported with appropriate documentations.
Proposed items should be consistently billed directly to all clients (Commercial entities, Federal Govt., State Govt., and Local Govt. Agency), and not just when the client will pay four them
as a direct cost.
Items when incurred for the same purpose, in like circumstance, should not be included in any indirect cost pool or in the overhead rate.
Items such as special tooling, will be reimbursed at actual cost with supporting documentation (invoice).
Items listed above that would be considered 'tools of the trade" are not reimbursable as other direct cosL
Travel related costs should be pre -approved by the contracting agency.
If mileage is claimed, the raze should be properly supported by the consultant's calculation of their actual costs for company vehicles. in addition, the miles claimed should be supported by
mileage logs.
If a consultant proposes rental costs for a vehicle, the company must demonstrate that this is their standard procedure for all of their contracts and that they do not own any vehicles that
could be used for the same purpose.
Sheet 11 of 11
January 2023
Local Assistance Procedures Manual EXHIBIT 10-H2
Cost Proposal
EXHIBIT 10-1-12 COST PROPOSAL Page 3 of 3
Certification of Direct Costs:
I, the undersigned, certify to the best of my knowledge and belief that all direct costs identified on the
cost proposal(s) in this contract are actual, reasonable, allowable, and allocable to the contract in
accordance with the contract terms and the following requirements
7. Generally Accepted Accounting Principles (GAAP)
8. Terms and conditions of the contract
9. Title 23 United States Code Section 112 - Letting of Contracts
10.48 Code of Federal Regulations Part 31 - Contract Cost Principles and Procedures
Administration of
fPi
-Procurement, Management, and
Related Service
(when
All costs must be applied consistently and fairly to all contracts. All documentation of compliance must
be retained in the project files and be in compliance with applicable federal and state requirements
Costs that are noncompliant with the federal and state requirements are not eligible for reimbursement.
Prime Consultant or Subconsultant Certifying:
Name: SlawekDymeerrski
Signature � kD>` �
Title`
Vice President
Date of Certification (mmJddlyyyy): 01/3012023
Email: sdymerski@rmacompanies.com Phone Number: 909.989.7151
Address: 1210 E. 223rd Street, Suite 319, Carson, CA 90745
An individual executive or financial officer of the consultant's or subconsultant's organization at
a level no lower than a Vice President or a Chief Financial Officer, or equivalent, who has
authority to represent the financial information utilized to establish the cost proposal for the
contract
List services the consultant is providing under the proposed contract:
Materials Testing and Inspection Services
Page 7 of 9
January 2023
WrRMA Group
EveryProjrrt Matters www.rmcaampaNes.cam
RFP NO: 20-111 I MATERIALS TESTING & SPECIAL INSPECTION I Page 6
SERVICES CITY OF SANTA ANA 20-1600-P i JANUARY 30,2023
Local Assistance Procedures Manual
Exhibit 10-02
Consultant Contract DBE Commitment
EXHIBIT 10-02 CONSULTANT CONTRACT DBE COMMITMENT
1. Local Agency: City of Santa Ana 2. Contract DBE Goal. 10%
3. Project Description: Materials Testing and Inspection Services (MTIS)
4. Project Location: City of Santa Ana (Citywide)
5. Consultant's Name: RMA Group 6. Prime Certified DBE: ❑ 7. Total Contract Award Amount NTE $950,00(
8. Total DollarAmount forte Subconsuhants: $950,000.00 9. Total Number of ALL Subconsuhants:
10. Description of Work, Service, or Materials
Supplied
11. DBE
Certification
Number
12. DBE Contact Information
13. DBE
Dollar
Amount
Additional MTIS Services
37594
California Testing & Inspection
Fabiola, PE - 213-748-4900
950.000
Local Agency to Complete this Section
$950,000.
20. Local Agency Contract
Nmmhpr
14. TOTAL CLAIMED DBE PARTICIPATION
21. Federal -Aid Project Number:
22. Contract Execution
10 %
nate
Local Agency certifies that all DBE certifications are valid and information on
IMPORTANT: Identify all DBE fines being claimed for credit,
this forth is complete and accurate.
regardless of tier. Written confirmation of each listed DBE is
required. n
01/27/2023
23. Local Agency Represemative's Signature 24. Date
15. Preparers Signature 16. Date
Slawek Dyrnerski, PE, GE 909-989-1751
25. Local Agency Representative's Name 26. Phone
17. Preparers Name 18. Phone
Vice President
27. Local Agency Representative's Title
19. Preparers Title
DISTRIBUTION: 1. Original — Local Agency
2. Copy— Cahrans District Local Assistance Engineer (DLAE). Failure to submit to DLAE within 30 days of contract
execution may result in de -obligation of federal funds on contract.
ADA Notice: For individuals with sensory disabilities, this document is available in alternate formats. For Information call (916) 654-5410 or TDD (916) 854-
3880 orwnte Records and Forms Management, 1120 N Street, MS-89, Sacramento, CA 95814.
Page 1 of 2
July 23,2015
Burrola, Melissa
From: City of Santa Ana <certificate-request@ctrax.jdidata.com>
Sent: Tuesday, May 9, 2023 10:36 AM
To: kgoldsmith@rmacompanies.com; certificates@pdins.com; Burrola, Melissa; Ly, Mindy
Subject: Internal Notice of Compliance
NOTICE OF COMPLIANCE
CIT1 STAFF: PRINT THIS MCE AND INCLUDE WITH AGREEMENT TO THE CLERK OF THE COUNCIL
Contractor RMA Group Inc.
Name:
Project A-2021-121-03
Number:
Project Agreement to Provide On -Call Material Testing and Special Inspection
Name: Services
The Certificate of Insurance (COI) submitted indicates that the coverages are in compliance with the
insurance requirements. No further action is required at this time.
The compliant coverage(s) are:
TYPE OF INSURANCE
POLICY
EXPIRATION
COI DATE
FILE NAME
NUMBER
DATE
City of Santa
Ana - 00-
181052-0 - On -
AUTOMOBILE LIABILITY
7093502
03/01/2024
03/06/2023
Call - A-2018-
257 - GL AU
UM WC - 23-
24.pdf
City of Santa
Ana - 00-
181052-0 - On -
GENERAL LIABILITY
4611548
03/01/2024
03/06/2023
Call - A-2018-
257 - GL AU
UM WC - 23-
24.pdf
City of Santa
PROFESSIONAL LIABILITY
MCH591960456
10/01/2023
10/20/2022
Ana - 00-
181052-0 - A-
2018-257-1-
1