HomeMy WebLinkAboutAESCO, INC. (3)INSURANCE ON FILE
WORK MAY PROCEED A-2023-075-01
UNTIL INSURANCE EXPIRES
Cz9,P0x
CITY CLERK
DATE:
CONSULTANT AGREEMENT BETWEEN THE CITY OF SANTA ANA
AND AESCO, INC. FOR ON -CALL ENGINEERING SERVICES
THIS AGREEMENT is made and entered into on this 2nd day of May, 2023 by and between
AESCO, Inc. ("Consultant"), and the City of Santa Ana, a charter city and municipal corporation
organized and existing under the Constitution and laws of the State of California ("City").
RECITALS
A. On February 22, 2023 the City issued a Request for Proposal ("RFP") No. 23-025, by
which it desired to retain a consultant having special skill and knowledge in the field of
engineering services on an "on -call" basis for the City's Public Works Agency.
B. Consultant submitted a responsive proposal that was among those selected by the city.
Consultant represents that it is able and willing to provide such services described in the
scope of work that was included in the RFP No. 23-025.
C. In undertaking the performance of this Agreement, Consultant represents that it is
knowledgeable in its field and that any services performed by Consultant under this
Agreement will be performed in compliance with such standards as may reasonably be
expected from a professional consulting firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the
terms and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
During the term of this Agreement, Consultant shall perform all tasks, services, and
obligations described in the scope of work section included within RFP No. 23-025, including
providing all labor, materials, tools, equipment, and incidental customary work required to fully
and adequately complete the services described and set forth in the "Scope of Services", which
was included in RFP 23-025 and is attached hereto and fully incorporated herein by this reference
as Exhibit A.
2. COMPENSATION
a. City neither warrants nor guarantees any minimum or maximum compensation to
Consultant under this Agreement. Consultant shall be paid only for actual services
performed under this Agreement at the rates and charges identified in Consultant's Fee
Proposal, which is attached hereto and fully incorporated herein by this reference as
Exhibit B. Consultant is one of ten (10) separate consultants selected to provide
services on an on -call basis under RFP 23-025. The total compensation for services
provided by all consultants selected under RFP 23-025 shall not exceed the shared
aggregate amount of $5,000,000.00 during the term of this Agreement, including any
extension periods as set forth in Section 3, below.
b. Payment by City shall be made within forty-five (45) days following receipt of proper
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invoice evidencing work performed, subject to City accounting procedures. Payment
need not be made for work which fails to meet the standards of performance set forth
in the Recitals which may reasonably be expected by City.
TERM
This Agreement shall commence on May 2, 2023 and end on May 1, 2026, with the option
for the City to grant up to two (2), 1-year extensions, exercisable by a writing by the City Manager
and the City Attorney, unless terminated earlier in accordance with Section 15, below.
4. INDEPENDENT CONTRACTOR
Consultant shall, during the entire term of this Agreement, be construed to be an
independent contractor and not an employee of the City. This Agreement is not intended nor shall
it be construed to create an employer -employee relationship, a joint venture relationship, or to
allow the City to exercise discretion or control over the professional manner in which Consultant
performs the services which are the subject matter of this Agreement; however, the services to be
provided by Consultant shall be provided in a manner consistent with all applicable standards and
regulations governing such services. Consultant shall pay all salaries and wages, employer's social
security taxes, unemployment insurance and similar taxes relating to employees and shall be
responsible for all applicable withholding taxes.
5. OWNERSHIP OF MATERIALS
This Agreement creates a non-exclusive and perpetual license for City to copy, use,
modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property
embodied in plans, specifications, studies, drawings, estimates, and other documents or works of
authorship fixed in any tangible medium of expression, including but not limited to, physical
drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or
caused to be prepared by Consultant under this Agreement ("Documents & Data"). Consultant
shall require all subcontractors to agree in writing that City is granted a non-exclusive and
perpetual license for any Documents & Data the subcontractor prepares under this Agreement.
Consultant represents and warrants that Consultant has the legal right to license any and all
Documents & Data. Consultant makes no such representation and warranty in regard to
Documents & Data which were provided to Consultant by the City. City shall not be limited in
any way in its use of the Documents and Data at any time, provided that any such use not within
the purposes intended by this Agreement shall be at City's sole risk.
6. INSURANCE
a. Consultant shall not commence work for the City until it has provided evidence
satisfactory to the City that it has secured all insurance required under this Section. In
addition, Consultant shall not allow any subconsultant to commence work on any
subcontract until it has secured all insurance required under this Section.
b. hnsurance coverage shall be at least as broad as:
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(i) Commercial General Liability (CGL): Insurance Services Office
Form CG 00 01 covering CGL on an "occurrence" basis, including
products and completed operations, property damage, bodily injury and
personal & advertising injury with limits no less than $1,000,000 per
occurrence. If a general aggregate limit applies, either the general
aggregate limit shall apply separately to this project/location (ISO CG
25 03 or 25 04) or the general aggregate limit shall be twice the required
occurrence limit.
(ii) Automobile Liability: Insurance Services Office Form Number CA
0001 covering, Code 1 (any auto), or if Consultant has no owned autos,
Code 8 (hired) and 9 (non -owned), with limit no less than $1,000,000
per accident for bodily injury and property damage.
(iii) Workers' Compensation insurance as required by the State of
California, with Statutory Limits, and Employer's Liability Insurance
with limit of no less than $1,000,000 per accident for bodily injury or
disease.
(iv) Professional Liability (Errors and Omissions) Insurance
appropriates to the Consultant's profession, with limit no less than
$2,000,000 per occurrence or claim, $2,000,000 aggregate.
(v) If the Consultant maintains broader coverage and/or higher limits
than the minimums shown above, the City requires and shall be entitled
to the broader coverage and/or the higher limits maintained by the
Consultant. Any available insurance proceeds in excess of the specified
minimum limits of insurance and coverage shall be available to the City.
c. Other Insurance Provisions. The insurance policies are to contain, or be endorsed
to contain, the following provisions:
(i) Additional Insured Status. The City, its officers, officials, employees,
and volunteers are to be covered as additional insureds on the CGL
policy with respect to liability arising out of work or operations
performed by or on behalf of the Consultant including materials, parts,
or equipment furnished in connection with such work or operations.
General liability coverage can be provided in the form of an
endorsement to the Consultant's insurance (at least as broad as ISO
Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG
20 38; and CG 20 37 forms if later revisions used).
(ii) Primary Coverage. For any claims related to this contract, the
Consultant's insurance coverage shall be primary insurance primary
coverage at least as broad as ISO CG 20 01 04 13 as respects the City,
its officers, officials, employees, and volunteers. Any insurance or self -
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insurance maintained by the City, its officers, officials, employees, or
volunteers shall be excess of the Consultant's insurance and shall not
contribute with it.
(iii)Notice of Cancellation. Each insurance policy required above shall
state that coverage shall not be canceled, except with notice to the City.
(iv)Waiver of Subrogation. Consultant hereby grants to City a waiver of
any right to subrogation which any insurer of said Consultant may
acquire against the City by virtue of the payment of any loss under such
insurance. Consultant agrees to obtain any endorsement that may be
necessary to affect this waiver of subrogation, but this provision applies
regardless of whether or not the City has received a waiver of
subrogation endorsement from the insurer.
(v) Self -Insured Retentions. Self -insured retentions must be declared to
and approved by the City. The City may require the Consultant to
purchase coverage with a lower retention or provide proof of ability to
pay losses and related investigations, claim administration, and defense
expenses within the retention. The policy language shall provide, or be
endorsed to provide, that the self -insured retention may be satisfied by
either the named insured or City.
(vi)Acceptability of Insurers. Insurance is to be placed with insurers
authorized to conduct business in the state with a current A.M. Best's
rating of no less than A:VII, unless otherwise acceptable to the City.
(vii) Claims Made Policies. If any of the required policies provide
coverage on a claims -made basis:
• The Retroactive Date must be shown and must be before the date of
the contract or the beginning of contract work.
• Insurance must be maintained and evidence of insurance must be
provided for at least five (5) years after completion of the contract
of work.
If coverage is canceled or non -renewed, and not replaced with
another claims -made policy form with a Retroactive Date prior to
the contract effective date, the Consultant must purchase "extended
reporting" coverage for a minimum of five (5) years after
completion of contract work.
(viii) Verification of Coverage. Consultant shall furnish the City with
original Certificates of Insurance including all required amendatory
endorsements (or copies of the applicable policy language effecting
coverage required by this clause) and a copy of the Declarations and
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Endorsement Page of the CGL policy listing all policy endorsements to
City before work begins. However, failure to obtain the required
documents prior to the work beginning shall not waive the Consultant's
obligation to provide them. The City reserves the right to require
complete, certified copies of all required insurance policies, including
endorsements required by these specifications, at any time.
(ix)Subcontractors. Consultant shall require and verify that all
subcontractors maintain insurance meeting all the requirements stated
herein, and Consultant shall ensure that City is an additional insured on
insurance required from subcontractors.
(x) Special Risks or Circumstances. City reserves the right to modify
these requirements, including limits, based on the nature of the risk,
prior experience, insurer, coverage, or other special circumstances.
INDEMNIFICATION
Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers,
agents, employees, contractors, special counsel, and representatives from liability: (1) for personal
injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for
personal injury, including death, and claims for property damage, which may arise from the
negligent operations of the Consultant, its subcontractors, agents, employees, or other persons
acting on its behalf which relates to the services described in section 1 of this Agreement; and (2)
from any claim that personal injury, damages, just compensation, restitution, judicial or equitable
relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and
hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial
or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in
this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant
further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including
fees and costs for special counsel to be selected by the City, regarding any action by a third party
challenging the validity of this Agreement, or asserting that personal injury, damages, just
compensation, restitution, judicial or equitable relief due to personal or property rights arises by
reason of the terms of, or effects arising from this Agreement. City may make all reasonable
decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing,
to the extent Consultant's services are subject to Civil Code Section 2782.8, the above indemnity
shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of,
pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant.
8. INTELLECTUAL PROPERTY INDEMNIFICATION
Consultant shall defend and indemnify the City, its officers, agents, representatives, and
employees against any and all liability, including costs, for infringement of any United States'
letters patent, trademark, or copyright infringement, including costs, contained in the work product
or documents provided by Consultant to the City pursuant to this Agreement.
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9. RECORDS
Consultant shall keep records and invoices in connection with the work to be performed
under this Agreement. Consultant shall maintain complete and accurate records with respect to
the costs incurred under this Agreement and any services, expenditures, and disbursements
charged to the City for a minimum period of three (3) years, or for any longer period required by
law, from the date of final payment to Consultant under this Agreement. All such records and
invoices shall be clearly identifiable. Consultant shall allow a representative of the City to
examine, audit, and make transcripts or copies of such records and any other documents created
pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all
work, data, documents, proceedings, and activities related to this Agreement for a period of three
(3) years from the date of final payment to Consultant under this Agreement.
10. CONFIDENTIALITY
If Consultant receives from the City information which due to the nature of such
information is reasonably understood to be confidential and/or proprietary, Consultant agrees that
it shall not use or disclose such information except in the performance of this Agreement, and
further agrees to exercise the same degree of care it uses to protect its own information of like
importance, but in no event less than reasonable care. "Confidential Information" shall include all
nonpublic information. Confidential information includes not only written information, but also
information transferred orally, visually, electronically, or by other means. Confidential
information disclosed to either party by any subsidiary and/or agent of the other party is covered
by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any
information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the
Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant
without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e)
is independently developed by the Consultant without reference to information disclosed by the
City.
11. CONFLICT OF INTEREST CLAUSE
Consultant covenants that it presently has no interests and shall not have interests, direct
or indirect, which would conflict in any manner with performance of services specified under this
Agreement.
12. NON-DISCRIMINATION
Consultant shall not discriminate because of race, color, creed, religion, sex, marital status,
sexual orientation, gender identity, gender expression, gender, medical conditions, genetic
information, or military and veteran status, age, national origin, ancestry, or disability, as defined
and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization,
promotion, termination or other employment related activities or any services provided under this
Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all
applicable federal, state and local laws and regulations.
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13. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and
Consultant, and supersedes any and all other agreements, oral or written, between the parties. In
the event of a conflict between the terms of this Agreement and any attachments hereto, the terms
of this Agreement shall prevail. This Agreement may not be modified except by written instrument
signed by the City and by an authorized representative of Consultant. The parties agree that any
terms or conditions of any purchase order or other instrument that are inconsistent with, or in
addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each
party to this Agreement acknowledges that no representations, inducements, promises or
agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any
party, which is not embodied herein.
14. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Consultant,
Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior
written consent of the City and any such assignment, transfer, delegation or subcontract without
the City's prior written consent shall be considered null and void. Nothing in this Agreement shall
be construed to limit the City's ability to have any of the services which are the subject to this
Agreement performed by City personnel or by other consultants retained by City.
15. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of
termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant
compensation for all services performed by Consultant prior to receipt of such notice of
termination, subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Consultant to
deliver to the City all work product(s) completed as of such date, and in such case
such work product shall be the property of the City unless prohibited by law, and
Consultant consents to the City's use thereof for such purposes as the City deems
appropriate.
b. Payment need not be made for work which fails to meet the standard of
performance specified in the Recitals of this Agreement.
16. WAIVER
No waiver of breach, failure of any condition, or any right or remedy contained in or
granted by the provisions of this Agreement shall be effective unless it is in writing and signed by
the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or
remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not
similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies.
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17. JURISDICTION - VENUE
This Agreement has been executed and delivered in the State of California and the validity,
interpretation, performance, and enforcement of any of the clauses of this Agreement shall be
determined and governed by the laws of the State of California. Both parties further agree that
Orange County, California, shall be the venue for any action or proceeding that may be brought or
arise out of, in connection with or by reason of this Agreement.
18. PROFESSIONAL LICENSES
Consultant shall, throughout the term of this Agreement, maintain all necessary licenses,
permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder
and required by the laws and regulations of the United States, the State of California, the City of
Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and
in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and
exemptions. Said inability shall be cause for termination of this Agreement.
19. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement
shall be in writing and shall be deemed to be properly given if delivered in person or mailed by
first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in
the manner provided in this Section, to the following persons:
To City:
Jennifer L. Hall
Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Fax: 714- 647-6956
With courtesy copies to:
Nabil Saba
Executive Director, Public Works Agency
City of Santa Ana
20 Civic Center Plaza
P.O. Box 1988
Santa Ana, California 92702
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To Consultant:
Adam Chamaa
Vice President
AESCO, Inc.
17782 Georgetown Lane
Huntington Beach, CA 92647
Fax: 714-375-3831
A party may change its address by giving notice in writing to the other party. Thereafter,
any communication shall be addressed and transmitted to the new address. If sent by mail,
communication shall be effective or deemed to have been given three (3) days after it has been
deposited in the United States mail, duly registered or certified, with postage prepaid, and
addressed as set forth above. If sent by fax, communication shall be effective or deemed to have
been given twenty-four (24) hours after the time set forth on the transmission report issued by the
transmitting facsimile machine, addressed as set forth above. For purposes of calculating these
time frames, weekends, federal, state, County or City holidays shall be excluded.
20. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the
power, authority and right to bind their respective parties to each of the terms of
this Agreement, and shall indemnify City fully, including reasonable costs and
attorney's fees, for any injuries or damages to City in the event that such authority
or power is not, in fact, held by the signatory or is withdrawn.
b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully
set forth in the body of this Agreement.
[SIGNATURES ON FOLLOWING PAGE]
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SIGNATURE PAGE FOR PROFESSIONAL SERVICES AGREEMENT
BETWEEN CITY OF SANTA ANA AND AESCO, INC.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first
above written.
AT QT.
APPROVED AS TO FORM:
SONIA R. CARVALHO
City Attorney
By:
J an T. Martinez
Assistant City Attorney
RECOMMENDED FOR APPROVAL:
Nabil Saba
Executive Director,
Public Works Agency
CITY OF S A ANA
�— L
Kristine Ridge
City Manager
AESCO, INC.:
Adam Chamaa
Vice President
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EXHIBIT A
SCOPE OF SERVICES
Appendix
ATTACHMENT 1
SCOPE OF WORT{
CITY OF SANTA ANA
REQUEST FOR PROPOSALS
FOR
PARKS & FACILITY ON -CALL ENGINEERING SERVICES
RFP NO.23-025
The City of Santa Ana intends to retain Civil Engineering Consultants on an as -needed or "on -
call" basis. A Professional Services Agreement will be entered into with several of the qualified firms
Civil Engineering consultant(s) to provide professional services for a variety of projects on an on -
call basis. On an on -call, as -needed basis, the selected firm(s) may later be asked to provide
professional engineering services proposals on specific, project -by -project basis, based on an
agreed -upon specific scope of services and fees.
In general, work consists of general engineering design projects. Funding sources for each
project may vary for each project/task order assignment shall comply with the funding agency's
requirements. The projects may include water and sewer infrastructure design and rehabilitation
improvements, storm drain improvements; sidewalks, bike paths, curb and gutter replacement;
slurry seal of residential streets; repair and overlay of asphalt concrete and/or PCC streets;
signing, striping, neighborhood traffic studies, traffic signal modifications; landscaping and
irrigation systems; park and recreational design., grant application writing, and other related
projects as required. On occasion, environmental and planning support services may also be
requested. The City may need consultant services for mapping and legal description preparation,
construction management, staking and inspection. Occasionally the City may also need
geotechnical, electrical, mechanical, structural, and other specific infrastructure related services.
The consultant shall be able to assist the City through this contract to provide the necessary
services. The consultant shall utilize in-house staff and/or sub -consultants to complete the
assignments to meet the City standards. For specialized work for which the prime consultant
shall require 11 sub -consultant, the prime consultant shall serve as an administrative liaison
between the City and the snb-consultant.
Prime consultant mark-ups for sub -consultant work will not be allowed.
All proposals, plans, drawings, specifications, estimates, grant applications, and/or studies will
be subject to the final approval and satisfaction of the City of Santa Ana.
City of Santa Ana RFP 23-025
Page Al-1
Scope ofServices
The work consists of general engineering design and cost estimating for civil works
projects, City facilities, Parks and other related projects as required.
The work in general, consists of work in the following areas and not limited to:
• Civil Design
• Transportation/Traffic
• Structural
• Geotechnical
• Land Surveying
• Architectural
• Landscape Architectural and Irrigation
• Environmental
• Electrical
• Mechanical
• Instrumentation and Control Systems
• Fire Protection
• Land Surveying
• Financial and Economic Consulting Engineering Consulting Engineering
In addition to general engineering design projects Consultants may be asked to perform the
following tasks:
• Hydraulic modeling of the water distribution, storm water, and sewer collection systems
• Evaluations, studies and recommendations related to water wells, reservoirs, water
treatment systems, disinfection systems, pressure control systems, and sewage lift
stations,
• Electrical and industrial control systems evaluations, studies, drawings, documentation
and recommendations
• Mapping Services
• Legal Description Preparations
• Grant Writing- Services
• Environmental/Planning Support
• Construction Management Support
• Pavement Management
• Special Engineering Studies/Reports/Compliance and Investigations
• Regulatory Compliance with Federal and State and Local Agencies
• Financial/cash flow analysis public works programs
• Assessment and District Formation Services
• Sustainable Infrastructure Services
• Right of Way Studies
If there are any exceptions to the core of requested services, proposers shall list said exceptions
in their proposal (matrix form).
City of Santa Ana RFP 23-025
Page Al-2
For specialized work for which the prime consultant shall require a sub -consultant, the prime
consultant shall serve as an administrative liaison between the City and the sub -consultant.
The selected consultants must have the expertise, experience, and demonstrated resources
available to perform the work described in this RFP.
General. Requirements and Project Deliverable
The Consultant's services for plans specifications and estimating (PS&E) for engineering project
preparation and special studies/investigations shall include and in be in confomlauce with the
latest editions of the following: Title 24 of tile California Code of Regulations (California
Building Standards Code). American Water Works Association, California Department of
Transportation, the Americans with Disabilities Act, the City of Santa Ana Municipal Code
(SAMC), professional Standards established by tile City, and or federal, state and local
guidelines established in the project.
As part of the preparation of the PS&E, the consultant shall prepare the special provisions
pertaining to the items of work included in tile plans that are not addressed on the latest editions
of the applicable standards.
The Consultant shall have complete responsibility for the accuracy and completeness of all
documents and plans prepared. The plans will be reviewed by the City of Santa Ana for
conformity with the requirements of the Agreement. Reviews by the City of Santa Ana do NOT
include detailed review or checking of design or the accuracy with which such designs are
depicted in. the documents and the plans. The documents and plans furnished under the
Agreement shall be of a quality acceptable to the City of Santa Ana. The criteria for acceptance
shall be a product of neat appearance, well organized, technically and grammatically correct,
checked, and dated and having the maker and checker identified.
The Consultant shall have project management control procedures in effect during the entire time
work is being performed under the Agreement. This task shall include the following:
Project Management Plan- the consultant shall provide a detail management plan
including information and coordination with other agencies to ensure compliance and
completion of the (PS&E) packages. This plan shall include all milestones and task
breakdown for each of the tasks and subtasks inchlded therein. The project
management shall be submitted to the Project Manager for review and within 15
calendar days of the issued Notice to Proceed
Deliverables
Quality Control/Quality Assurance (QA/QC) Plan
Project Schedule/Invoicing
Project Correspondence
In case of conflict, ambiguities, discrepancies, errors, or omissions, the consultant shall submit
the matter to the City for clarification.
City of Santa Ana RFP 23-025
Page Al-3
The Consultant shall perform engineering design services resulting in contract documents (plans,
specifications and cost estimates "PS&E') for various projects on an as needed basis. However,
work tasks may include studies or a variety of engineering tasks. If requested by the City, the
Consultant shall provide a Work Plan, which includes a detailed schedule of the assigned project
prior to the issuance of Notice to Proceed and/or Task Order. Specific Task Orders with Notices
to Proceed ('NTPs') will be provided for project(s) at the discretion of the City. Work required
per Task Order shall comply with the Scope of Services and additional provisions in each Task
Order and this agreement.
The following services/items shall include, but are not be limited to:
1. Research existing records of utility companies and agencies and coordinate the proposed
unprovements with existing field conditions.
2. Conduct an environmental assessment for each project and prepare all documentation
required to comply with California Environmental. Quality Act (CEQA), and or National
Environmental Protection Act (NEPA). (If required)
3. Provide all field survey and topographic work necessary to complete the design effort.
Design level survey and base mapping of the project site shall be prepared in US
Customary English units by a California licensed Land Surveyor in accordance with the
City guidelines and in Microstation V8i Computer Aided Design and Drafting (CADD)
format. The horizontal datum shall be NAD 88 and the vertical datum shall be NAVD 88.
All survey field notes shall be on forms provided by the City, shall be neatly completed
in pencil, and shall become property of the City upon completion of the project. Informal
field investigations including marking of removal areas may be required for some of the
sidewalk, curb and gutter, and pavement replacement projects.
4. Complete the design of projects including plans, specifications, and engineer's
construction cost estimate. The Consultant shall contact manufacturers and/or contractors
to verify the engineer's estimate prior to submitting to the City. Specifications shall be
prepared in Microsoft Word and an electronic copy of the final version shall be furnished
to the City. The City will provide the specification boiler plate to the Consultant.
S. If requested, all preliminary and bid sets of plans shall be plotted on bond or velum paper
using Microstation V8i CADD software program. All drawings shall be completed perthe
City of Santa Ana CADD Standards and any special provisions thereof. For interim
submittals, the City may opt to receive only PDF versions of the plans for reviewing
purposes. If so, the Consultant team will provided plans and/or specifications accordingly.
6. All original plan sheets, the title sheet of the specifications, calculations, and reports shall
be signed and stamped by the Consultant's licensed professional engineer responsible/in-
charge of the project.
If a part of the on -call project scope, the Consultant shall provide support services during
the bidding and construction phases of the project, including, but not limited to:
a. Respond to bidder inquiries during the bidding process, including preparation of any
addenda. Following award of the construction contract, the Consultant shall attend the
pre -construction meeting.
b. Review and approve all submittals and shop plan drawings required supporting the
City of Santa Ana RFP 23-025
PageA1-4
construction contract. The Consultant shall complete shop drawings reviews within
two (2) weeks of receipt. Contract Change Order reviews shall be completed within
two (2) working days of receipt.
c. Respond to written Requests for Information (RFI) to provide clarification or resolve
discrepancies in the contract documents. Responses shall be completed within three
(3) working days.
d. Provide periodic field reviews and bring to the attention of the City of Santa Ana any
defects or deficiencies in the work by the construction contractor which the Consultant
may observe. The Consultant shall have no authority to issue instruction on behalf of
the City of Santa Ana, or to deputize another to do so.
If included in the on -call project scope, upon completion of construction, the Consultant
shall prepare as -built plans and submit them to the City. The Consultant shall incorporate
all changes to the plans electronically with all necessary revision notations. Once plans have
been updated, a signed set of as -built plans shall be submitted to the City with an electronic
copy (in Microstation V8i CADD and pdf formats) of the final as -built drawings via CD or
e- mail.
9. The Consultant shall monitor the project progress, maintain project files, and control the
quality of the work performed by in-house staff and/or sub -consultants. Incomplete (not
meeting targeted completion) or poor quality work will not be accepted. The Consultant
shall revise the documents within a revised schedule set by the City, which may require
overtime. No additional compensation necessary for the consultant to complete this work to
the satisfaction of the City shall be approved by the City for the required revisions. It is the
responsibility of the Consultant to produce aprofessional-level quality of work product.
10. If included in the on call project scope, attend meetings with the City staff as required.
1I. If included in the on -call project scope, the Consultant shall coordinate plan check, design
topics, permits and any other issues with the City, other Agencies, and all utility companies
as required. At the direction of the City, the Consultant shall be the liaison with affected
agencies.
12.If included in the on -call project scope, the Consultant shall be responsible for reviewing
and approving addenda and clarifications to plans and specifications.
All information regarding the plans and specifications and or documentation related to the project
and approved by the City, will then become property of the City.
A more detailed scope of work will be provided when/if a specific project or Task Orderproposal
is requested of a consultant All tasks orders shall include the staff title, hours, hourly
.rate and totals as related to the project.
City of Santa Ana RFP 23-025
Page Al-5
Construction Plans. Standard Specifications and Estimate (PS&E)
Preliminary Design- Attend project scope meeting with City Staff to review project details.
Consultant shall field review, inspect and conduct all necessary surveys to prepare a Preliminary
Design Report (PDR) or alternatives, preliminary cost estimate and preferred alternative as
requested by the project manager.
A (PS&E) package shall be submitted to review at 30% design for independent City review.
A (PS&E) package shall be submitted to review at 60% design for independent City review.
A (PS&E) package shall be submitted to review at for 100% FINAL independent design review.
The City will review and comment on the PS&E packages with a turnaround goal of (2) weeks.
One (1) copy of the documents with comments will be returned to the consultant. Unless, several
agencies are involved in the review process multiple documents with comments will be provided
to the consultant.
After the final design comments have been incorporated the consultant shall provide the City
with final (PS&E) package ready for bid. See Section - General Requirements and Project
Deliverables Section.
Project Schedule and Progress:
Progress review meetings shall be held at intervals deemed appropriate by the City. The
Consultant shall furnish two copies of all completed work or partially completed update/status
since the last progress review meeting. Progress reports shall be submitted monthly in
electronic format indicating achievements lmd project schedule progress.
City Responsibilities:
The City will provide information in its possession relevant to the preparation of the required
information in the RFP. The City will provide only the staff assistance and the documentation
specifically in referred to herein.
• Furnish scope of work and provide general direction as needed for the assigned project
• All plan check coordination within the City
• Advertise, award, and administer of construction contract
• Electronic files (sample plans & specifications, City of Santa Ana's CADD Standards)
• Electronic files for title sheets and sheet borders
• Facilitate meeting space and coordination and City facilities
Fee Proposal:
In addition to Section IV.13.3 (Submittal Requirements: Fee Proposal) fee schedule shall be
structured as follows:
City of Santa Ana RFP 23-025
PageAI-6
The fee proposal shall include the firm's standard hourly fee schedule, and/or project fee
schedule where applicable and as outlined in this this documents. A list of all positions and
hourly rates required to perform the services described herein. A more detailed scope of work
will be provided when/if a specific project or Task Order proposal is requested of a consultant.
Other Terms and Conditions:
1. The project will be implemented in compliance with the City of Santa Ana's policies, as
well as Prevailing Wages and State/Federal Requirements.
2. The City regards the inclusion of California based designs, engineering, and construction
professionals, facilities, and services as part of the Team to be highly desirable, but not
mandatory.
3. The City reserves the right to amend this Request for Proposal by addendum prior to the
final dates of submission.
4. All reports, proposals, or other data or materials which are submitted shall become the sole
property of the City of Santa Ana with the exception of the confidential financial Capacity
information and sealed fee proposals which will be returned to all proposers after award of
contract to the selected Team.
5. All products used or developed in the execution of any contract resulting from this request
will remain in the public domain at the completion of this project.
6. The City has an affirmative action program. The purpose of the affirmative action program
is to encourage certified minority business enterprises and women business enterprises. All
submitting firms must have established affirmative action programs approvable by the City.
During the RFP stage, all firms will need to complete a "Certification of Non -
Discrimination by Contractors "for each firm on their team.
City of Santa Ana RFP 23-025
PageA1-7
EXHIBIT B
COMPENSATION
Consultant's Fee Proposal
Orange County San Bernardino County
17782 Georgetown Lane 14163 Arrow Boulevard
Huntington Beach, California 92647 Fontana, California 92335
Tele: (714)375-3830 Tele: (909) 284-9200
0 Fax: (714)375-3831 Fax: (909) 284-9201
March 14, 2023
Mr. Michael Ortiz
City of Santa Ana
Public Works Agency; M-22
20 Civic Center Plaza; Ross Annex
Santa Ana, CA 92701
Subject: Fee Proposal
Parks and Facility On -Call Engineering Services
RFP No. 23-025
City of Santa Ana
AESCO Proposal No. P8010
Dear Mr. Ortiz:
AESCO is pleased to submit this Fee Proposal for the above -referenced project. The Scope of
Work consists of providing professional engineering services on an as -needed or "on -call" basis
for general engineering design projects on an as -needed basis. Our Standard Schedule of Fees is
attached.
If you need further assistance regarding this matter, please give feel free to call either myself or
Ms. Debra Perez. We look forward to hearing from you.
Very truly yours,
AESCO, Inc.
Adam Chamaa, MSCE, P.E., G.E.
Engineering Manager
Kay Alabed
President
Debra Perez
Project Manager
Construction Material Testing/Inspection ♦ Environmental ♦ Geotechnical Engineering Services
AESCO
No. 8010
ATTACHMENTS
Construction Material Testing/inspection 0 Environmental ♦ Geotechnical Engineering Services
Schedule of Fees
AESCO Standard Fees
Professional Staffing
Code
Item
$/Unit
Unit
P100
Principal Professional Engineer
$
220.00
Hour
P101
Senior Geotechnical Engineer
$
205.00
Hour
P102
Project Engineer/ Manager
$
175.00
Hour
P103
Geologist
$
185.00
Hour
P104
Quality Control Manager
$
175.00
Hour
P105
Senior Staff Engineer
$
170.00
Hour
P116
Health and Safety Officer
$
205.00
Hour
P115
LA City Deputy Methane Specialist
$
150.00
Hour
P107
Laboratory Manager
$
140.00
Hour
P108
Laboratory Technician
$
115.00
Hour
P109
CADD Operator/Draftsperson
$
95.00
Hour
Pilo
Data Processing, Technical Editing or Reproduction
$
95.00
Hour
Pill
Expert Witness Testimony
$
465.00
Hour
P112
Certified Payroll, per hr.
$
170.00
Hour
P113
Senior Staff Environmental Engineer
$
170.00
Hour
P114
Senior Environmental Engineer
$
205.00
Hour
Field Technician
Code
Item
$/Unit
Unit
T150
Special Inspector (Reinforced Concrete, and Masonry)
$
125.00
Hour
T151
Special Inspector (Structural Steel, Drilled -In -Anchors
$
125.00
Hour
T152
Special Inspector for Welding
$
125.00
Hour
T153
DSA Class I Inspector
$
145.00
Hour
T154
DSA Class II Inspector
$
135.00
Hour
T155
Special Inspector for Fireproofing
$
125.00
Hour
T156
Special Inspector Load Tests or Torque/Bolt)
$
125.00
Hour
T157
Special Inspector Rebar Sample
$
125.00
Hour
T158
Special Inspector Pachometer
$
125.00
Hour
T159
Senior Asphalt Placement Technician
$
125.00
Hour
T160
Asphalt Placement Technician
$
125.00
Hour
T161
Asphalt/Concrete Plant Technician
$
125.00
Hour
T162
ACl/Caltrans Technician
$
125.00
Hour
T163
Senior Soils Technician
$
125.00
Hour
T164
Senior Grading Inspector
$
130.00
Hour
T165
Staff Grading Inspector
$
125.00
Hour
T166
Soils Technician
$
125.00
Hour
T167
Pile Driving Inspector
$
140.00
Hour
T168
AWS Certified Welding Inspector
$
125.00
Hour
T169
NACE Coating Inspector
$
150.00
Hour
T170
Field Coring Technician
$
125.00
Hour
T171
Nondestructive Examination Technician, UT, MT, LP
$
130.00
Hour
T172
Structural Steel Fabrication Inspector (AWS)
$
130.00
Hour
T177
Senior Environmental Technician
$
140.00
Hour
T178
Environmental Technician
$
140.00
Hour
T179
Building Inspector
$
145.00
Hour
Fabrication Shol
Code Item
T173
Structural Steel Inspector (ICC/CBO)
125
Hour
T174
Structural Steel Inspector (AWS)
125
Hour
T175
Batch Plant Quality Control Technician/Inspector
125
Hour
T176
Reinforced Concrete, Prestressed Inspector
125
Hour
Field Inspector/Technician Hours
No Work Performed (Work Cancelled)
Schedule of Fees
All field services charge
Reeular Work Hours
First 8 hours, Monday through Friday, between 5:00 a.m. to 5:00 p.m.
Direct Project expenses outside services will be charged at Cost+ 15%.
Time and One -Half
Any increment past first 8 hours through 12 hours, Monday through Friday
First 12 hours on Saturday
Shift between 3:00 a.m. and 5:00 a.m.
Double Time
Any hours past 12 hours Monday through Saturday, all day Sunday and Federal Holidays
Field Analysis
Code
Item
$/Unit
Unit
G200
Soil Boring with Hollow Stem Auger Drilling Portal to Portal
$
415.00
Hour
G201
Backfill Boreholes with Bentonite
$
26.00
Foot
G202
Backfill Boreholes with Grout
$
37.00
Foot
G203
Drumming and Disposal of Clean Cuttings
$
410.00
Drum
G204
Fire Water Buffalo
$
578.00
Day
G205
Support Truck
$
158.00
Day
G206
Water Truck
$
473.00
Day
G207
Mobilization and Demobilization for Rock coring
$
1,208.00
Each
G208
Rock Coring
$
478.00
Hour
G209
Decontamination of Vehicle and Equipment (Up to 100 miles)
$
315.00
Each
G210
Field Resistivity, up to 3 arrays, maximum distance of 40 ft.
$
1,890.00
Each
G211
Environmental Soil Boring with Hollow Stem Auger Portal to Portal
$
446.00
Hour
G212
Environmental Soil Boring with Direct Push Portal to Portal
$
399.00
Hour
G213
Environmental Groundwater Sampling with Grundfos, Portal to Portal
$
289.00
Hour
G214
Environmental Analysis of soil for waste classification
Quote/Sample
G215
Environmental Analysis of liquid for waste classification
Quote/Sample
G216
Ground Resistance Tester (Four Point Method), plus travel
$
1,700.00
Each
G217
Potholing, two -man crew
$
600.00
Hour
Mix Design Review
Code
Item
$/Unit
Unit
D250
Review of Concrete Mix Design
$
168.00
Each
D251
Review of Grout Mix Design
$
168.00
Each
D252
Review of Mortar Mix Design
$
168.00
Each
D253
Review of Asphalt Mix Design
$
210.00
Each
Sample
Pick-Up/Hold
Code
Item
$/Unit
Unit
All hold samples are charged at the same rate as the testing rate
U303
Technician for5pecimen pick up, minimum 2 hours
$
120.00
Hour
U304
Vehicle (Up to 100 miles)
$
75.00
Trip
Field Equipment Charges
Code
Item
$/Unit
Unit
E350
Brass Mold
$
21.00
Each
E351
Concrete Air Meter
$
53.00
Day
E352
Concrete Unit Weight (Scale, Bucket, Rod and Mallet)
$
32.00
Day
E353
Field Vehicle Usage (Up to 100 miles)
$
74.00
Trip
E354
Concrete/Asphalt Coring Equipment rental (min 4 hrs and 8 hrs after)
$
200.00
Hour
E355
Fireproofing Adhesion/Cohesion
$
21.00
Test
E356
Hand Auger Equipment
$
131.00
Day
E357
Level D Personal Protective Equipment (PPE), per person
$
42.00
Day
Schedule of Fees
E358
Liquid Penetrating Consumables
$
32.00
Day
E359
Magnetic Particle Equipment and Consumables
$
42.00
Day
E360
Ultrasonic Equipment and Consumables
$
68.00
Day
E361
Nuclear Density Gauge Usage
$
19.00
Hour
E362
Compaction Test, per location
$
21.00
Test
E363
Portable Concrete Laboratory -not including Technicians
$
-
Quote/Day
E364
Pachometer(Rebar Locator)
$
58.00
Day
E365
Environmental PID Usage
$
200.00
Day
E366
Pull Test Equipment
$
74.00
Day
E367
Sand Cone Test Kit (Scale, Burner, Sand Cone Apparatus)
$
179.00
Day
E368
Schmidt Hammer
$
53.00
Day
E369
Torque Wrench, Small
$
21.00
Day
E370
Torque Wrench, Large
$
37.00
Day
E371
Torque Multiplier (Skidmore)
$
95.00
Day
E372
Miscellaneous Equipment Charge
$
-
Quote Each
E373
Vapor Emission Kit
$
58.00
Each
E374
Field Resistivity Meter
$
240.00
Day
E375
Water Level Meter
$
80.00
Day
E376
Environmental ph/Turbidity/Conductivity/Temp Meter
$
110.00
Day
E377
Environmental FID Usage
$
110.00
Day
E378
Environmental groundwater sampling pump
$
215.00
Day
E379
XRF Lead Analyzer
$
131.00
Day
E380
Relative Humidity
$
74.00
Day
E381
GPR (Groud Penetrating Radar), for buried rebar in concrete
$
90.00
Hour
E382
Load Cell fortension- Maximum 2,0001b
$
55.00
Hour
Schedule of Fees for Laboratory Services
Concrete Tests
Code
Item
$/Unit
Unit
C400
6" x 12" Cylinder: Compression Strength (ASTM C39)
$ 37.00
Test
C401
6" x 6" x 18" Flexural Beams Not Exceeding Referenced Size (ASTM C78, C293, or CTM 523)
$ 84.00
Test
C402
Cylinders: Splitting Tensile Strength (ASTM C496)
$ 84.00
Test
C403
Core Compression including Trimming (ASTM C39)
$ 53.00
Test
C404
Coring of Test Panels in Lab
$ 26.00
Each
C405
Diamond Sawing of Cores or Cylinders (ASTM C642)
$ 26.00
Test
C406
Density, Absorption, and Voids in Hardened Concrete (ASTM C642)
$ 315.00
Test
C407
Modulus of Elasticity Static Test (ASTM C469)
$ 131.00
Test
C408
Unit Weight Including Lightweight Concrete
$ 68.00
Test
Drying Shrinkage Up to 28 Days: Three 3" x 3" or 4" x 4" Bars, Five Readings up to 28 Dry Days
C409
(ASTM C157)
$ 394.00
Test
C410
Additional Reading
$ 47.00
Set of 3 Bars
C411
Storage Over Ninety (90) Days
$ 37.00 Set of 3 Bars/Month
C435
Coefficient of Thermal Expansion of Concrete (CRD 39, AASHTO T336)
$ 840.00
Test
C436
Compression Test (ASTM C495 and C472)
$ 47.00
Test
C437
Air Dry Density (ASTM C472)
$ 37.00
Test
C438
Oven Dry Density (ASTM C495)
$ 63.00
Test
C439
Sample Trimming in the lab, up 6" diameter
$ 21.00
Test
Concrete Block, ASTM C140
Code
Item
$/Unit
Unit
C412
Compression (3 Required Per ASTM)
$
63.00
Each
C413
Absorption/Moisture Content/Oven Dry Density (3 Required per ASTM)
$
95.00
Each
C414
Linear/Volumetric Shrinkage (ASTM C426)
$
105.00
Test
C415
Web and Face Shell Measurements
$
47.00
Test
C416
Tension Test
$
179.00
Test
C417
Core Compression
$
58.00
Test
C418
Shear Test of Masonry Cores: 2 Faces
$
95.00
Test
C419
Ef0orescence Test (3 Required), each
$
58.00
Test
Schedule of Fees
Laboratory Trial Batch: Cement, Concrete, Grout and Mortar
Code
Item
$/Unit
Unit
L450
All trial batch for cement, concrete, grout, mortar, etc
Quote Each
Brick Masonry Tests
Code
Item
$/Unit
Unit
M500
Modulus of Rupture: Flexural (5 Required Per ASTM, each
$
58.00
Test
M501
Compression Strength (3 Required Per ASTM), each
$
53.00
Test
M502
Absorption: 5 Hour or 24 Hour (5 Required), each
$
53.00
Test
M503
Absorption (Boil): 1, 2, ors Hours (5 Required), each
$
84.00
Test
M504
Initial Rate of Absorption (5 Required), each
$
42.00
Test
M505
Efflorescence (5 Required), each
$
89.00
Test
M506
Core: Compression, each
$
74.00
Test
M507
Shear Test on Brick Core: 2 Faces, each
$
95.00
Test
Masonry Prisms
Code
Item
$/Unit
Unit
M508
Compression Test: Composite Masonry Prisms Up To 8" x 16"
210
Test
M509
Compression Test: Composite Masonry Prisms Larger Than 8" x 16"
305
Test
M510
Masonry: Cutting of Cubes or Prisms
74
Test
Mortar and Grout
Code
Item
$/Unit
Unit
M511
Compression: 2"x4" Mortar Cylinders
47
Test
M512
Compression: 3" x 3" x 6" Grout Prisms, Includes Trimming
63
Test
M513
Compression: 2" Cubes (ASTM C309)
63
Test
M514
Compression: Cores (ASTM C42)
63
Test
M515
Mortar Expansion (ASTM C806)
315
Test
Fireproofing Tests
Code
Item
$/Unit
Unit
F550
Oven Dry Density
79
Test
F551
Adhesion/Cohesions Testing, per hour, 4 hour minimum
126
Test
Gunite and Shotcrete Tests
Code
Item
$/Unit
Unit
C420
Core Compression Including Trimming (ASTM C42)
63
Test
C421
Compression 6" x 12" Cylinders
37
Test
C422
Compression: Cubes
42
Test
Soils and Aggregate Tests
Code
Item
$/Unit
Unit
5600
Atterberg Limits/Plasticity Index (ASTM D4318)
$
147.00
Test
5601
Chloride and Sulfate Content (CTM 417, CTM 422)
$
152.00
Test
5602
Consolidation, Full Cycle (ASTM 2435, CTM 219)
$
289.00
Test
5603
Cleanness Value: 1" x #4 (CTM 227)
$
194.00
Test
5604
Cleanness Value: 2.5" x 1.5" or 1.5" x .75" (CTM 227)
$
310.00
Test
5605
Corrosivity Series: Sulfate, Cl, pH (CTM 643 and 417)
$
210.00
Test
5606
Lab Resistivity
$
131.00
Test
5607
Direct Shear Test(ASTM D3080)
$
268.00
Test
5608
Direct Shear Test, per point
$
116.00
Test
5609
Direct Shear Test Sample Remolding (ASTM D3080)
$
47.00
Test
5610
Durability Index Fine Aggregate
$
168.00
Test
5611
Expansion Index (ASTM D4829, UBC 18-2)
$
163.00
Test
5612
Durability Index: Coarse Aggregate
$
168.00
Test
5613
Maximum Density: Methods A/B/C (ASTM D1557 or D698, CTM 216)
$
194.00
Test
5614
Maximum Density: Check Point abrasion (ASTM D1557)
$
79.00
Test
5615
Maximum Density: AASHTO C (Modified) (AASHTO T-180)
$
210.00
Test
Schedule of Fees
5616
Moisture Density Rock Correction
$
168.00
Test
5617
Moisture Content (ASTM D2216, CTM 226)
$
26.00
Test
5618
Density: Ring Sample (ASTM D2937)
$
32.00
Test
5619
Density: Shelby Tube Sample (ASTM D2937)
$
58.00
Test
5620
Organic Impurities (ASTM C40)
$
100.00
Test
5621
Failing Head Permeability (ASTM D2434)
$
263.00
Test
5622
R-Value: Sol](ASTM 2844)
$
373.00
Test
5623
R-Value: Aggregate Base (ASTM D2844)
$
373.00
Test
5624
Sand Equivalent (ASTM D2419, CTM 217)
$
137.00
Test
5625
Soil Classification (ASTM D2487)
$
37.00
Test
5626
Sieve #200 Wash Only (ASTM D1140)
$
300.00
Test
5627
Sieve with Hydrometer: Sand to Clay (ASTM D422)
$
305.00
Test
5628
Sieve Analysis including Wash (ASTM C136)
$
179.00
Test
5629
Sieve Analysis Without Wash
$
126.00
Test
5630
Specific Gravity and Absorption: Coarse (ASTM C327, CTM 202)
$
100.00
Test
5631
Specific Gravity and Absorption: Flne(ASTM C128, CTM 207)
$
168.00
Test
5632
Swell/Settlement Potential: One Dimensional (ASTM D4546)
$
173.00
Test
5633
Unit Weight Coarse Aggregate
$
84.00
Test
5634
Unit Weight Fine Aggregate
$
84.00
Test
5635
Voids in Aggregate (ASTM C29)
$
95.00
Test
5636
Unconfined Compression (ASTM D2166, CTM 221)
$
105.00
Test
5637
LA Rattler
$
205.00
Test
5638
pH of soil
$
26.00
Test
5639
Pocket Penetration Test
$
11.00
Test
Asphalt
Concrete Tests
Code
Item
$/Unit
Unit
A650
Asphalt Core Density
$
63.00
Test
A651
Extraction %AC by Ignition Oven (CTM 382)
$
184.00
Test
A652
Gradation on Extracted Asph (ASTM D6507 andD5444, CTM 202, and CTM 382)
$
105.00
Test
A653
Moisture Content (CTM 370)
$
79.00
Test
A654
Maximum Theoretical Specific Gravity (RICE) (ASTM D2041, CTM 309)
$
168.00
Test
A655
Specific Gravity and Absorption: Coarse (ASTM C127, CTM 206)
$
95.00
Test
A656
Specific Gravity and Absorption: Fine (ASTM C128, CTM 207)
$
168.00
Test
A657
Sieve Analysis (ASTM D5444 and C136)
$
100.00
Test
A658
Sieve Analysis with Wash (ASTM D5444)
$
147.00
Test
A659
Sand Equivalent (ASTM D2419)
$
142.00
Test
A660
5 pt LTMD Bulk Specific Gravity (CTM 308, CTM 375)
$
299.00
Test
A661
Flat and Elongated Particles (ASTM D4791)
$
221.00
Test
A662
Fine Aggregate Angularity(AASHTO T304 A)
$
205.00
Test
A663
Maximum Density HVEEM (ASTM D1560)
$
221.00
Test
A664
Maximum Density Marshall (ASTM D1559 and 0561)
$
221.00
Test
A665
Mix Stability (CTM 304)
$
221.00
Test
A668
Wet track Abrasion Loss (ASTM D3910), each
$
184.00
Test
A669
Extraction %of Emulsion (ASTM D6307)
$
163.00
Test
A670
Slurry seal field consistency test (ASTM D3910)
$
89.00
Test
Reinforcing Steel
Code
Item
$/Unit
Unit
R700
Bend Test: #11 or Smaller
$
68.00
Test
R701
Bend Test: Larger Than # 11
$
500.00
Test
R702
Tensile Test: # 11 or Smal ler
$
89.00
Test
R703
Tensile Test: # 14
$
121.00
Test
R704
Tensile Test: # 18
$
300.00
Test
R705
Slippage Test In Addition to Tensile Test (Per Caltrans 52-1.08C)
$
350.00
Test
R706
Tensile Test: Mechanical Splice # 11 and Smaller
$
130.00
Test
R707
Tensile Test: Mechanical Splice #14
$
180.00
Test
R708
Tensile Test: Mechanical Splice #18
$
350.00
Test
R709
Tensile Test: Welded # 11 and Smaller
$
90.00
Test
R710
Tensile Test: Welded # 14
$
130.00
Test
R711
Tensile Test: Welded # 18
$
300.00
Test
Schedule of Fees
R712
Sample Straightening for Bend or Tensile Test (if required)
$
65.00
Test
R713
Testing Multi -Wire Steel Prestressing Strand
$
350.00
Test
R714
Tensile Test: T-Head #11 and Smaller
$
160.00
Test
R715
Tensile Test: T-Head #14
$
210.00
Test
R716
Tensile Test: T-Head #18
$
300.00
Test
R717
Tensile Test: Welded Hoops # 11 and Smaller
$
130.00
Test
R718
Tensile Test: Welded Hoops # 14
$
180.00
Test
Metal Testing
Code
Item
$/Unit
Unit
R714
Hardness Test (Rockwell) and Brinnel (ASTM E18)
$
79.00
Test
R715
Hardness Test of Nuts
$
89.00
Test
R716
Hardness Test of Bolts
$
105.00
Test
R717
Hardness Test of Washers
$
89.00
Test
R718
ASTM F606 Bolt Axial, Wedge Tensile and Proof load
$
125.00
Test
Concrete Coring Services
Code
Item
$/Unit
Unit
C423
Equipment Concrete (4 and 8 hour minimum)
$
210.00
Hour
Individual Core Prices(all prices are for a four core minimum job):
$
-
C424
Slab on Grade Coring for 2",3" and 4" Diameter (first 6" depth) each
$
74.00
Test
C425
Slab on Grade Coring for 6" and 8" Diameter (first 6" depth) each
$
79.00
Test
C426
Slab on Grade Concrete Core (price per inch after 6" depth)
$
11.00
Test
C427
Wall Cores 2",3" and 4" (first 6" in depth) each
$
89.00
Test
Wall Concrete Core (price per inch after 6" in depth), per inch
C428
(Wall core pries based on Contractor supplying access to area to be cored)
$
11.00
Inch
Miscellaneous Concrete Coring Prices:
$
-
C429
Patching Slab on Grade Cored Holes with 2500 psi Concrete Patch, each
$
21.00
Test
C430
Thickness Determination per ASTM C42, each
$
21.00
Test
C431
Compression Strength Determination
$
68.00
Test
Asphalt
Concrete Coring Services
Code
Item
$/Unit
Unit
Alternate Individual Core Prices (all prices are for a four core minimum job):
A661
Asphaltic Concrete Cores 2",3" and 4" Diameter (First 6" in depth), each
$
74.00
Test
A662
Asphaltic Concrete Cores 6" and 8" Diameter (First 6" in depth), each
$
74.00
Test
A663
Asphaltic Concrete Cores price per inch after 6" in depth, each
$
11.00
Test
Miscellaneous Asphaltic Coring Prices:
A664
Patching of Core Drilled Holes Using Cold Patch Material, each
$
32.00
Test
A665
Thickness Determination per ASTM C42, each
$
37.00
Test
A666
Specific Gravity for Determination of Percent Compaction per ASTM D 2726, each
$
47.00
Test
A667
Specific Gravity for Determination of Percent Compaction by Paraffin, each
$
68.00
Test
Environmental Tests
Code
Item
$/Unit
Unit
N800
Asbestos Polarized Light Microscopy (PLM) 3-Day Turnaround, each
$
21.00
Test
N801
Asbestos Polarized Light Microscopy (PLM) 24-Hour Turnaround, each
$
42.00
Test
N802
Asbestos Polarized Light Microscopy (PLM) 8-Hour Turnaround, each
$
74.00
Test
From: City of Santa Ana
To: kay.alabed(d)aescotech.com; brenco(&aol.com; Reyes. Erendida; hailber(alsanta-ana.oro; Burrola. Melissa;
Melissa. trueworthyCd)aescotech.com; Ortiz. Michael; Thomas. Sean
Subject: Internal Notice of Compliance
Date: Friday, May 5, 2023 3:45:42 PM
NOTICE OF COMPLIANCE
Cl IN STAFF: PRINT'I'H IS PAG F: AND INCLI'DE N'ITFI AGREEMENT TO THE CLERK OF THE COUNCIL
Contractor Aesco, Inc.
Name:
Project TBD (071)
Number:
Project Consultant Agreement Between The City Of Santa Ana And
Name: Aesco, Inc. For On -Call Engineering Services
The Certificate of Insurance (COI) submitted indicates that the coverages are in
compliance with the insurance requirements. No further action is required at this
time.
The compliant coverage(s) are:
TYPE OF INSURANCE
AUTOMOBILE LIABILITY
GENERAL LIABILITY
PROFESSIONAL LIABILITY
WORKERS COMPENSATION AND
EMPLOYERS' LIABILITY
Thank you,
City of Santa Ana
POLICY
EXPIRATION
COI DATE
FILE
NUMBER
DATE
NAME
Aesco City
72UECTQ7770
07/07/2023
04/10/2023
of Santa Ana
On call.pdf
Aesco City
154BG03392
06/24/2023
04/10/2023
of Santa Ana
On call.pdf
Aesco City
HCC2224916
07/09/2023
04/10/2023
of Santa Ana
On call.pdf
Aesco City
EIG5225319
04/11/2024
04/10/2023
of Santa Ana
On call.pdf
Risk Management Division
in partnership with
CTrax Plus Services Team
5/5/2023 6:46 PM
Reyes, Erendida
From: City of Santa Ana <certificate-request@ctrax.jdidata.com>
Sent: Tuesday, July 11, 2023 9:41 AM
To: kay.alabed@aescotech.com; brenco@aol.com; Reyes, Erendida; hgilber@santa-ana.org;
Burrola, Melissa; Melissa.trueworthy@aescotech.com; Ortiz, Michael; Thomas, Sean
Subject: Internal Notice of Compliance
NOTICE OF COMPLIANCE
4_1T'V 'N'TA P. P IP111A" HI PAGE A.1 ViA-TUP, C ERlii;: O,F THE COii:JP11Nw' L
Contractor Aesco, Inc.
Name:
Project A-2023-075-01
Number:
Project Consultant Agreement Between The City Of Santa Ana And Aesco, Inc.
Name: For On -Call Engineering Services
The Certificate of Insurance (COI) submitted indicates that the coverages are in compliance with the
insurance requirements. No further action is required at this time.
The compliant coverage(s) are:
TYPE OF INSURANCE
POLICY
EXPIRATION
COI DATE
FILE NAME
NUMBER
DATE
AUTOMOBILE LIABILITY
5PPI81332000
07/07/2024
07/06/2023
Aesco City of
SA On call.pdf
GENERAL LIABILITY
154BG0339203
06/24/2024
06/20/2023
Aesco City of
Santa Ana.pdf
PROFESSIONAL LIABILITY
HCC2325317
07/09/2024
06/20/2023
Aesco City of
Santa Ana.pdf
WORKERS COMPENSATION AND
Aesco City of
EMPLOYERS' LIABILITY
EIG5225319
04/11/2024
04/10/2023
Santa Ana On
call.pdf
Thank you,
City of Santa Ana
Risk Management Division
in partnership with