HomeMy WebLinkAboutHAZ RENTAL CENTERINSURANCE NOT ON FILE
WORK MAY NOT PROCEED N-2023-150
CITY CLERK
DATE;
0
AGREEMENT WITH HAZ RENTAL CENTER, LLC, TO PROVIDE OUTDOOR
EVENT RENTAL EQUIPMENT FOR CITY'S 2023 JUNETEENTH EVENT
0
THIS AGREEMENT is made and entered into this 12th day of June, 2023, by and between HAZ
Rental Center, LLC, a California limited liability company ("Contractor"), and the City of Santa
Ana, a charter city and municipal corporation organized and existing under the Constitution and
laws of the Sta e of California ("City").
�)RECITALS
A. The City desires to retain a contractor to outdoor event rental equipment for its
Juneteenth event.
B. Contractor represents that Contractor is able and willing to provide such services to
the City.
C. In undertaking the performance of this Agreement, Contractor represents that it is
knowledgeable in its field and that any services performed by Contractor under this
Agreement will be performed in compliance with such standards as may reasonably
be expected.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the
terms and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
a. Contractor shall provide the equipment described in Exhibit A, attached hereto
and incorporated by reference, for the City's Juneteenth event on June 17, 2023.
b. The event address shall be Centennial Park (3000 W. Edinger Avenue, Santa
Ana, CA 92704).
C. The delivery address shall be Centennial Park (3000 W. Edinger Avenue, Santa
Ana, CA 92704).
2. COMPENSATION
a. City agrees to pay, and Contractor agrees to accept as total payment for its services
for City, the rates and charges identified in Exhibit A. The total amount to be
expended under this Agreement shall not exceed Five Thousand Nine Hundred
Fifty -Two Dollars and Zero Cents ($5,952). This sum consists of (1) a base amount
of $5,410.50 and (2) a ten percent (10%) contingency in the amount of $541.50 for
additional services at the City's sole discretion.
b. Payment need not be made for work that fails to meet the standards of performance
set forth in the Recitals and Scope of Work, which may reasonably be expected by
City.
Page 1 of 8
3. TERM
This Agreement shall commence on June 17, 2023 and terminate on June 17, 2023 after
the event, unless terminated earlier in accordance with Section 14, below.
4. INDEPENDENT CONTRACTOR
Contractor shall, during the entire term of -this Agreement, be construed to be an
independent contractor and not an employee of the City. This Agreement is not intended nor shall
it be construed to create an employer -employee relationship, a joint venture relationship, or to
allow the City to exercise discretion or control over the professional manner in which Contractor
performs the services which are the subject matter of this Agreement; however, the services to be
provided by Contractor shall be provided in a manner consistent with all applicable standards and
regulations governing such services. Contractor shall pay all salaries and wages, employer's social
security taxes, unemployment insurance and similar taxes relating to employees and shall be
responsible for all applicable withholding taxes.
5. INSURANCE
Contractor shall procure and maintain for the duration of the contract insurance against
claims forinjuries to persons or damages to property which may arise from or in connection with
the performance of the work hereunder and the results of that work by the Contractor, his agents,
representatives, employees or subcontractors.
a. Minimum Scope and Limit of Insurance:
(1) Commercial General Liability Insurance. Insurance Services Office Form CG
00 01 covering CGL on an "occurrence" basis, including products and completed
operations, property damage, bodily injury and personal & advertising injury with
limits no less than $1,000,000 per occurrence. If a general aggregate limit applies,
either the general aggregate limit shall apply separately to this project/location (ISO
CG 25 03 or 25 04) or the general aggregate limit shall be twice the required
occurrence limit.
(2) Automobile Liability. ISO Form Number CA 00 01 covering any auto (Code 1),
or if Contractor has no owned autos, hired, (Code 8) and non -owned autos (Code
9), with a limit no less than $1,000,000 per accident for bodily injury and property
damage.
(3) Worker's Compensation Insurance. In accordance with California State law,
Contractor, if Contractor has any employees, is required to be insured against
liability for worker's compensation or to undertake self-insurance. Prior to
commencing the performance of the work under this Agreement, Contractor agrees
to obtain and maintain any employer's liability insurance with limits not less than
$1,000,000 per accident.
Page 2 of 8
(4) Broader Coverage. If the Contractor maintains broader coverage and/or higher
limits than the minimums shown above, the City requires and shall be entitled to
the broader coverage and/or the higher limits maintained by the Contractor. Any
available insurance proceeds in excess of the specified minimum limits of insurance
and coverage shall be available to the City.
b. Other Insurance Provisions
(1) Additional Insured Status. The City, its officers, officials, employees, and
volunteers are to be covered as additional insureds on the CGL policy with respect
to liability arising out of work or operations performed by or on behalf of the
Contractor including materials, parts, or equipment famished in connectionwith
such work or operations. General liability coverage can be provided in the form of
an endorsement to the Contractor's insurance (at least as broad as ISO Form CG 20
10 1185 or if not available, through the addition of both CG 20 10, CG 20 26, CG
20 33, or CG 20 38; and CG 2037 if a later edition is used).
(2) Primary Coverage. For any claims related to this contract, the Contractor's
insurance coverage shall be primary coverage at least as broad as ISO CG 20 0104
13 as respects the City, its officers, officials, employees, and volunteers. Any
insurance or self-insurance maintained by the City, its officers,officials, employees,
or volunteers shall be excess of the Contractor's insurance and shall not contribute
with it.
(3) Notice of Cancellation. Each insurance policy required above shall provide that
coverage shall not be canceled, except with notice to the City.
(4) Waiver of Subrogation. Contractor hereby grants to City a waiver of any right to
subrogation that any insurer of said Contractor may acquire against the City by
virtue of the payment of any loss under such insurance. Contractor agrees to obtain
any endorsement that may be necessary to affect this waiver of subrogation, but this
provision applies regardless of whether or not the City has received a waiver of
subrogation endorsement from the insurer.
(5) Self -Insured Retentions. Self -insured retentions must be declared to and approved
by the City. The City may require the Contractor to purchase coverage with a lower
retention or provide proof of ability to pay losses and related investigations, claim
administration, and defense expenses within the retention. The policy language
shall provide, or be endorsed to provide, that the self -insured retention may be
satisfied by either the named insured or City.
(6) Acceptability of Insurers. Insurance is to be placed with insurers authorized to
conduct business in the state with a current A.M. Best's rating of no less than
AXII, unless otherwise acceptable to the City.
Page 3 of 8
(7) Verification of Coverage. Contractor shall furnish the City with original
Certificates of Insurance including all required amendatory endorsements (or copies
of the applicable policy language effecting coverage requiredby this clause) and a
copy of the Declarations and Endorsement Page of the CGL policy listing all policy
endorsements to City before work begins. However, failure to obtain the required
documents prior to the work beginning shall not waive the Contractor's obligation to
provide them.
The City reserves the right to require complete, certified copies of all required
insurance policies,including endorsements required by these specifications, at any
time.
(8) Subcontractors. Contractor shall require and verify that all subcontractors
maintain insurance meeting all the requirements stated herein, and Contractor shall
ensure that City is an additional insured on insurance required from subcontractors.
(9) Special Risks or Circumstances. City reserves the right to modify these
requirements, including limits, based on the nature of the risk, prior experience,
insurer, coverage, or other special circumstances.
6. INDEMNIFICATION
Contractor agrees to defend, and shall indemnify and hold harmless the City, its officers,
agents, employees, consultants, special counsel, and representatives from liability: (1) for personal
injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for
personal injury, including death, and claims for property damage, which may arise from the
negligent operations of the Contractor or its subconsultants, agents, employees, or other persons
acting on their behalf which relates to the services described in section 1 of this Agreement; and
(2) from any claim that personal injury, damages, just compensation, restitution, judicial or
equitable relief is due by reason of the terms of or effects arising from this Agreement. This
indemnity and hold harmless agreement applies to all claims for damages, just compensation,
restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the
events referred to in this Section or by reason of the terms of, or effects, arising from this
Agreement. The Contractor further agrees to indemnify, hold harmless, and pay all costs for the
defense of the City, including fees and costs for special counsel to be selected by the City,
regarding any action by a third parry challenging the validity of this Agreement, or asserting that
personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal
or property rights arises by reason of the terms of, or effects arising from this Agreement. City
may make all reasonable decisions with respect to its representation in any legal proceeding.
Notwithstanding the foregoing, to the extent Contractor's services are subject to Civil Code
Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section
2782.8, to claims that arise of, pertain to, or relate to the negligence, recklessness, or willful
misconduct of the Contractor.
Page 4 of 8
7. RECORDS
Contractor shall keep records and invoices in connection with the work to be performed
under this Agreement. Contractor shall maintain complete and accurate records with respect to
the costs incurred under this Agreement and any services, expenditures, and disbursements
charged to the City for a minimum period of three (3) years, or for any longer period required by
law, from the date of final payment to Contractor under this Agreement. All such records and
invoices shall be clearly identifiable. Contractor shall allow a representative of the City to
examine, audit, and make transcripts or copies of such records and any other documents created
pursuant to this Agreement during regular business hours. Contractor shall allow inspection of all
work, data, documents, proceedings, and activities related to this Agreement for a period of three
(3) years from the date of final payment to Contractor under this Agreement.
8. CONFIDENTIALITY
If Contractor receives from the City information which due to the nature of such
information is reasonably understood to be confidential and/or proprietary, Contractor agrees that
it shall not use or disclose such information except in the performance of this Agreement, and
further agrees to exercise the same degree of care it uses to protect its own information of like
importance, but in no event less than reasonable care. "Confidential Information" shall include all
nonpublic information. Confidential information includes not only written information, but also
information transferred orally, visually, electronically, or by other means. Confidential
information disclosed to either party by any subsidiary and/or agent of the other party is covered
by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any
information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the
Contractor disclosed in a publicly available source; (c) is in rightful possession of the Contractor
without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e)
is independently developed by the Contractor without reference to information disclosed by the
City.
9. CONFLICT OF INTEREST CLAUSE
Contractor covenants that it presently has no interest and shall not have interests, direct or
indirect, which would conflict in any manner with performance of services specified under this
Agreement.
10. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement
shall be in writing and shall be deemed to be properly given if delivered in person or mailed by
first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in
the manner provided in this Section, to the following persons:
To City: Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
Page 5 of 8
P.O. Box 1988
Santa Ana, CA 92702-1988
Fax: 714- 647-6956
With copy to: Executive Director
Parks, Recreation, and Community Services Agency
City of Santa Ana
20 Civic Center Plaza (M-23)
P.O. Box 1988 — - — —
Santa Ana, California 92702
To Contractor: HAZ Rental Center, LLC.
Art: Accounting Department
8642 Garden Grove Blvd.
Garden Grove, CA 92844
714-638-3640
HAZRENTALCENTEMGMAIL.COM
A party may change its address by giving notice in writing to the other party. Thereafter,
any communication shall be addressed and transmitted to the new address. If sent by mail,
communication shall be effective or deemed to have been given three (3) days after it has been
deposited in the United States mail, duly registered or certified, with postage prepaid, and
addressed as set forth above. If sent by fax, communication shall be effective or deemed to have
been given twenty-four (24) hours after the time set forth on the transmission report issued by the
transmitting facsimile machine, addressed as set forth above. For purposes of calculating these
timeframes, weekends, federal, state, County or City holidays shall be excluded.
11. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and
Contractor regarding the subject matter herein, and supersedes any and all other agreements, oral
or written, between the parties. hi the event of a conflict between the terms of this Agreement and
any Exhibit, purchase order, or other document relating to the transactions contemplated by this
Agreement, the terms of this Agreement shall prevail. This Agreement may not be modified except
by written instrument signed by the City and by an authorized representative of Contractor. The
parties agree that any terms or conditions of any purchase order or other instrument that are
inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate
Contractor or the City. Each party to this Agreement acknowledges that no representations,
inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone
acting on behalf of any party, which are not embodied herein.
12. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Contractor,
Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior
written consent of the City and any such assignment, transfer, delegation or subcontract without
Page 6 of 8
the City's prior written consent shall be considered null and void. Nothing in this Agreement shall
be construed to limit the City's ability to have any of the services that are the subject to this
Agreement performed by City personnel or by other consultants retained by City.
13. WAIVER
No waiver of breach, failure of any condition, or any right or remedy contained in or
granted by the provisions of this Agreement shall be effective unless it is in writing and signed by
the party waiving the breach,, failure, right or remedy. No waiver of any breach, failure or right, or
remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not
similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies.
14. TERMINATION
This Agreement may be terminated by the City upon five (5) days written notice of
termination. In such event, Contractor shall be entitled to receive and the City shall pay Contractor
compensation for all services performed by Contractor prior to receipt of such notice of
termination, except payment need not be made for work that fails to meet the standard of
performance specified in the Recitals of this Agreement.
15. NON-DISCRINIINATION
Contractor shall not discriminate because of race, color, creed, religion, sex, marital
status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic
information, or military and veteran status, age, national origin, ancestry, or disability, as defined
and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization,
promotion, termination or other employment related activities or any services provided under
this Agreement. Contractor affirms that it is an equal opportunity employer and shall comply
with all applicable federal, state and local laws and regulations.
16. JURISDICTION -VENUE
This Agreement has been executed and delivered in the State of California and the validity,
interpretation, performance, and enforcement of any of the clauses of this Agreement shall be
determined and governed by the laws of the State of California. Both parties further agree that
Orange County, California, shall be the venue for any action or proceeding that may be brought or
arise out of, in connection with or by reason of this Agreement.
17. PROFESSIONAL LICENSES
Contractor shall, throughout the term of this Agreement, maintain all necessary licenses,
permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder
and required by the laws and regulations of the United States, the State of California, the City of
Santa Ana and all other governmental agencies. Contractor shall notify the City immediately and
in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and
exemptions. Said inability shall be cause for termination of this Agreement.
Page 7 of 8
18. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the
power, authority and right to bind their respective parties to each of the terms of
this Agreement, and shall indemnify City fully, including reasonable costs and
attorney's fees, for any injuries or damages to City in the event that such authority
or power is not, in fact, held by the signatory or is withdrawn.
b. All exhibits referenced herein and attached hereto shall be incorporated as if fully
set forth in the body of this Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first
above written.
ATTEST:
enni L. a
---City Clerk
APPROVED AS TO FORM
SONIA R. CARVALHO
City Attorney
-Brandon Salvatierra
Deputy City Attorney
I
Hawk
Parks, Recreation, and Community Services Agency
CITY OF SANTA ANA
Kris me Ridge
City Manager
CONTRACTOR
9MAJA94vL,
Name:Omaw AAOIlV�
Title: v W v>_er
Page 8 of 8
EXHIBIT A
714-638-3640
8642 GARDEN GROVE BL. INVOICE # I-000580
(J {� GARDEN GROVE, CA 92844
HAZ RENTAL CENTERhazrentalcenter@gmail.com
P:\ ES • VPEDDINGS • SPECIAL EVENT 3
DARCEL DAVIDSON
3000 W EDINGER AVE CONTENNIAL
REGIONAL PARK
SANTA ANA, CA 92704
+1 714 673 2468
EDMAD1@PEOPLEPC.COM
Contract d R-003229
Contract Start Date: 06/17/2023 06:00 AM
Item
Status
Current End Date
Rate
Qty
Fee
POP UP TENT-10' X 10'
Reserved
06/17/2023 06:30 PM
$ 45.00
60
$ 2,700.00
CANOPY 20' X 20'
Reserved
06/17/2023 06:30 PM
$ 210.00
2
$ 420.00
TABLE, B' BANQUET
Reserved
06/17/2023 06:30 PM
$ 10.00
66
$ 660.00
CHAIR, FOLDING WHITE
Reserved
06/17/2023 06:30 PM
$ 1.00
220
$ 220.00
SIDEWALL FOR CANOPY 20' W/WINDOWS
Reserved
06/17/2023 06:30 PM
$ 30.00
2
$ 60.00
SIDEWALL FOR CANOPY 20'
Reserved
06/17/2023 06:30 PM
$ 22.00
1
$ 22.00
SIDEWALL FOR POP UP TENT 10'
Reserved
06/17/2023 06:30 PM
$ 0.00
8
$ 0.00
LINEN 5' X 10' BLACK
Reserved
06/17/2023 06:30 PM
$ 12.50
6
$ 75.00
TABLE, 60" ROUND
Reserved
06/17/2023 06:30 PM
$ 10.00
6
$ 60.00
UMBRELLA MARKET 9' TAUPE WOOD
Delivery Charge, Early Morning/After Hours
Table Set Up/Take Down Charge
LABOR, POP UP TENT, SET UP / TAKE DOWN
Delivery Charge 6-10 Miles
Damage Waiver Refused
Reserved
06/17/2023 06:30 PM
Sale
N/A
Sale
N/A
Sale
N/A
Sale
N/A
N/A
$ 26.00 6
$ 90.00 6
$ 1.25 66
$ 6.00 60
$ 55.00 1
$ 0.00 1
$ 156.00
$ 540.00
$ 82.50
$ 360.00
$ 55.00
$ 0.00
COMPANY HOURS
Monday -Sunday: 8:00 AM-5:00 PM
Deposit Amount $ 0.00
Rental Total
$ 4,373.00
Sales Total
$ 1,037.50
Contract Total
$ 5,410.50
Amount Paid
$ 0.00
Remaining Balance $ 5,410.50
ITotal Due $ 5,410.50
NOTICE OF COMPLIANCE
CITY STAFF: PRINT THIS PAGE AND INCLUDE WITH AGREEMENT TO THE CLERK OF THE COUNCIL
Contractor
Haz Rental Center
Name:
Project
N-2023-150
Number:
Project Agreement With Haz Rental Center, LLC, To Provide Outdoor
Name: Event Rental Equipment For City's 2023 Juneteenth Event
The Certificate of Insurance (COI) submitted indicates that the coverages are in
compliance with the insurance requirements. No further action is required at this time.
The compliant coverage(s) are:
POLICY EXPIRATION
TYPE OF INSURANCE COI DATE FILE NAME
NUMBER DATE
AUTOMOBILE LIABILITY WAIVER 06/15/2024 08/02/2023 Auto Liability Waiver.pdf
IBL-
PKUTGR38L_verifly_10e0cff8-
GENERAL LIABILITY IBLPKUTGR38L 06/17/2024 06/17/2023
98a8-408f-8014-ef56ff5d0ef0
(1).pdf
WORKERS COMPENSATION Worker's Compensation
WAIVER 06/15/2024 08/02/2023
AND EMPLOYERS' LIABILITY Waiver.pdf
Thank you,
City of Santa Ana
Risk Management Division
in partnership with
CTrax Plus Services Team
8/17/2023 5:50 PM