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RICK ENGINEERING COMPANY
INSURANCE ON FILE WORK MAY PROCEED UNTIL INSURANCE EXPIRES A-2023-088-04 CTV' Ax ITY CLERK DATE: ® PW�C��(A+�1 CONSULTANT AGREEMENT BETWEEN THE CITY OF SANTA ANA AND RICK ENGINEERING COMPANY FOR ON -CALL ENGINEERING SERVICES (E^y F) THIS AGREEMENT is made and entered into on this 16th day of May, 2023 by and between RICK Engineering Company ("Consultant"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). CJ N RECITALS cla j A. On February 21, 2023 the City issued a Request for Proposal No. 23-030, by which it o desired to retain a Consultant having special skill and knowledge in the field of: Professional Engineering Services on an on -call basis for the City's Public Works Agency. B. Consultant submitted a responsive proposal that was among those selected by the city. Consultant represents that it is able and willing to provide such services described in the scope of work that was included in the RFP No. 23-030. C. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES Consultant shall perform the services that were described in the scope of work included in the RFP No. 23-030, during the term of this Agreement, the tasks and obligations including all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in "Scope of Services - Exhibit A", attached hereto and incorporated by reference, and as further described in Consultant's Proposal, attached hereto an incorporated herein by this reference as "Consultant's Proposal - Exhibit B". 2. COMPENSATION a. City neither warrants nor guarantees any minimum or maximum compensation to Consultant under this Agreement. Consultant shall be paid only for actual services performed under this Agreement at the rates and charges identified in Consultant's Fee Proposal, which is attached hereto and fully incorporated herein by this reference as "Compensation - Exhibit C". Consultant is one of fifteen (15) separate consultants selected to provide services on an on -call basis under RFP 23-030. The total compensation for services provided by all consultants selected under RFP 23-030 shall not exceed the shared aggregate amount of $5,000,000.00 during the term of this Agreement, including any extension periods, as set forth in Section 3, below. Page 1 of 10 b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. c. Notwithstanding any contrary terms contained within Consultant's Fee Proposal, Consultant's fees shall not exceed 3% annually over the term of this Agreement, including any extension periods, unless directly affected by Prevailing Wage laws. 3. TF W'v' This Agreement shall commence on May 16, 2023 and end on May 15, 2026, with the option for the City to grant up to a one, two-year extension, exercisable by a writing by the City Manager and the City Attorney, unless terminated earlier in accordance with Section 15, below. 4. INDEPENDENT CONTRACTOR Consultant shall, during the entire term of this Agreement, be construed to be an independent Consultant and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer -employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 5. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement ("Documents & Data"). Consultant shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. Page 2 of 10 6. INSURANCE Consultant shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the Consultant, its agents, representatives, employees or subcontractors. a. Consultant shall not commence work for the City until it has provided evidence satisfactory to the City that it has secured all insurance required under this Section. In addition, Consultant shall not allow any subconsultant to commence work on any subcontract until it has secured all insurance required under this Section. b. Insurance coverage shall be at least as broad as: (i) Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an "occurrence" basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit. (ii) Automobile Liability: Insurance Services Office Form Number CA 0001 covering, Code 1 (any auto), or if Consultant has no owned autos, Code 8 (hired) and 9 (non -owned), with limit no less than $1,000,000 per accident for bodily injury and property damage. (iii) Workers' Compensation insurance as required by the State of California, with Statutory Limits, and Employer's Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease. (iv) Professional Liability (Errors and Omissions) Insurance appropriates to the Consultant's profession, with limit no less than $2,000,000 per occurrence or claim, $2,000,000 aggregate. (v) If the Consultant maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City. d. Other Insurance Provisions. The insurance policies are to contain, or be endorsed to contain, the following provisions: Page 3 of 10 (i) Additional Insured Status. The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Consultant's insurance (at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used). (ii) Primary Coverage. For any claims related to this contract, the Consultant's insurance coverage shall be primary insurance primary coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees, and volunteers. Any insurance or self- insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Consultant's insurance and shall not contribute with it. (iii)Notice of Cancellation. Each insurance policy required above shall state that coverage shall not be canceled, except with notice to the City. (iv)Waiver of Subrogation. Consultant hereby grants to City a waiver of any right to subrogation which any insurer of said Consultant may acquire against the City by virtue of the payment of any loss under such insurance. Consultant agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer. (v) Self -Insured Retentions. Self -insured retentions must be declared to and approved by the City. The City may require the Consultant to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self -insured retention may be satisfied by either the named insured or City. (vi)Acceptability of Insurers. Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best's rating of no less than A: VII, unless otherwise acceptable to the City. (vii) Claims Made Policies. If any of the required policies provide coverage on a claims -made basis: • The Retroactive Date must be shown and must be before the date of the contract or the beginning of contract work. Page 4 of 10 • Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. • If coverage is canceled or non -renewed, and not replaced with another claims -made policy form with a Retroactive Date prior to the contract effective date, the Consultant must purchase "extended reporting" coverage for a minimum of five (5) years after completion of contract work. (viii) Verification of Coverage. Consultant shall furnish the City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to City before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant's obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. (ix)Subcontractors. Consultant shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Consultant shall ensure that City is an additional insured on insurance required from subcontractors. (x) Special Risks or Circumstances. City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. 7. INDEMNIFICATION Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Consultant, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by Page 5 of 10 reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Consultant's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant. 8. INTELLECTUAL PROPERTY INDEMNIFICATION Consultant shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United 'Rates' letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Consultant to the City pursuant to this Agreement. 9. RECORDS Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement. 10. CONFIDENTIALITY If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. "Confidential Information" shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City. 11. CONFLICT OF INTEREST CLAUSE Consultant covenants that it presently has no interests and shall not have interests, direct Page 6 of 10 or indirect, which would conflict in any manner with performance of services specified under this Agreement. 12. NON-DISCRIMINATION Consultant shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provide&under this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 13. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Consultant, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein. 14. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other consultant and/or contractors retained by City. 15. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate. Page 7 of 10 b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 16. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing gurspecifies. 17. JURISDICTION - VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 18. PROFESSIONAL LICENSES Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 19. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Jennifer L. Hall Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax: 714- 647-6956 Page 8 of 10 With courtesy copies to: Nabil Saba Executive Director, Public Works Agency City of Santa Ana 20 Civic Center Plaza (M-xx) P.O. Box 1988 Santa Ana, California 92702 Fax: To Consultant: Joe Hammond Project Manager RICK Engineering Company 36 Discovery, Ste. 240 Irvine, CA 92618 A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 20. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. [signatures on following page] Page 9 of 10 SIGNATURE PAGE FOR CONSULTANT AGREEMENT BETWEEN CITY OF SANTA ANA AND RICK ENGINEERING COMPANY FOR ON -CALL ENGINEERING SERVICES IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney By: ,JdNATHAN T. MA INR� EZ Assistant City Attorney RECOMMENDED FOR APPROVAL: 4-� �AABIL SABA Executive Director Public Works Agency CITY OF SSANTA ANA KRISTINE RIDGE City Manager CONSULTANT: 3-osevh 1tawwmi Joseph Marnmond(Apr 14,202310:33 PDT) JOE HAMMOND Project Manager Page 10 of 10 EXHIBIT A SCOPE OF SERVICES Appendix ATTACHMENT 1 SCOPE OF WORK CITY OF SANTA ANA REQUEST FOR PROPOSALS FOR ON -CALL ENGINEERING SERVICES RFP NO. 23-030 INTRODUCTIONBACKGROUND The City of Santa Ana intends to retain Civil Engineering Consultants on an as -needed or "on -call" basis. A Professional Services Agreement will be entered into with several of the qualified firms Civil Engineering consultant(s) to provide professional services for a variety of projects on an on -call basis. On an on -call, as -needed basis, the selected firm(s) may later be asked to provide professional engineering services proposals on specific, project -by -project basis, based on an agreed -upon specific scope of services and fees. In general, work consists of general engineering design projects. Funding sources for each project may vary for each project/task order assignment shall comply with the funding agency's requirements. The projects may include water and sewer infrastructure design and rehabilitation improvements, storm drain improvements; sidewalks, bike paths, curb and gutter replacement; slurry seal of residential streets; repair and overlay of asphalt concrete and/or PCC streets; signing, striping, neighborhood traffic studies, traffic signal modifications; landscaping and irrigation systems; park and recreational design, grant application writing, and other related projects as required. On occasion, environmental and planning support services may also be requested. The City may need consultant services for mapping and legal description preparation, construction management, staking and inspection. Occasionally the City may also need geotechnical, electrical, mechanical, structural, and other specific infiastmicture related services. The consultant shall be able to assist the City through this contract to provide the necessary services. The consultant shall utilize in-house staff and/or sub -consultants to complete the assignments to meet the City standards. For specialized work for which the prime consultant shall require a sub -consultant, the prime consultant shall serve as an administrative liaison between the City and the sub -consultant. Prime consultant mark-ups for sub -consultant work will not be allowed. All proposals, plans, drawings, specifications, estimates, grant applications, and/or studies will be subject to the final approval and satisfaction of the City of Santa Ana. City of Santa Ana RFP 23-030 Page Al-1 Scope of Services The work consists of general engineering design and cost estimating for civil works projects, City facilities, Parks and other related projects as required. The work in general, consists of work in the following areas and not limited to: • Civil- Design • TranspoctUion/Traffic • Structural • Geotechnical • Land Surveying • Architectural • Landscape Architectural and Irrigation • Environmental • Electrical • Mechanical • Instrumentation and Control Systems • Fire Protection • Land Surveying • Financial and Economic Consulting Engineering In addition to general engineering design projects Consultants may be asked to perform the following tasks: • Hydraulic modeling of the water distribution, storm water, and sewer collection systems • Evaluations, studies and recommendations related to water wells, reservoirs, water treatment systems, disinfection systems, pressure control systems, and sewage lift stations, • Electrical and industrial control systems evaluations, studies, drawings, documentation and recommendations • Mapping Services • Legal Description Preparations • Grant Writing- Services • Environmental/Planning Support • Construction Management Support • Pavement Management • Special Engineering Studies/Reports/Compliance and Investigations • Regulatory Compliance with Federal and State and Local Agencies • Financial/cash flow analysis- public works programs • Assessment and District Formation Services • Sustainable Infrastructure Services • Right of Way Studies If there are any exceptions to the core of requested services, proposers shall list said exceptions in their proposal (matrix form). City of Santa Ana RFP 23-030 Page Al-2 For specialized work for which the prime consultant shall require a sub -consultant, the prime consultant shall serve as an administrative liaison between the City and the sub -consultant. The selected consultants must have the expertise, experience, and demonstrated resources available to perform the work described in this RFP. general Renuirements and Project Deliverables The Consu(ta-nt's services for plans specifications and estimating (PS&E) for engineering project preparation and special studies/investigations shall include and in be in conformance with the latest editions of the following: Title 24 of the California Code of Regulations (California Building Standards Code). American Water Works Association, California Department of Transportation, the Americans with Disabilities Act, the City of Santa Ana Municipal Code (SAMC), professional Standards established by the City, and or federal, state and local guidelines established in the project. As part of the preparation of the PS&E, the consultant shall prepare the special provisions pertaining to the items of work included in the plans that are not addressed on the latest editions of the applicable standards. The Consultant shall have complete responsibility for the accuracy and completeness of all documents and plans prepared. The plans will be reviewed by the City of Santa Ana for conformity with the requirements of the Agreement. Reviews by the City of Santa Ana do NOT include detailed review or checking of design or the accuracy with which such designs are depicted in the documents and the plans. The documents and plans furnished under the Agreement shall be of a quality acceptable to the City of Santa Ana. The criteria for acceptance shall be a product of neat appearance, well organized, technically and grammatically correct, checked, and dated and having the maker and checker identified. The Consultant shall have project management control procedures in effect during the entire time work is being performed under the Agreement. This task shall include the following: • Project Management Plan — the consultant shall provide a detailed management plan including information and coordination with other agencies to ensure compliance and completion of the (PS&E) packages. This plan shall include all milestones and task breakdown for each of the tasks and subtasks included therein. The project management shall be submitted to the Project Manager for review and within 15 calendar days of the issued Notice to Proceed • Deliverables • Quality Control/Quality Assurance (QA/QC) Plan • Project Schedule/Invoicing • Project Correspondence In case of conflict, ambiguities, discrepancies, errors, or omissions, the consultant shall submit the matter to the City for clarification. City of Santa Ana RFP 23-030 Pago Al-3 The Consultant shall perform engineering design services resulting in contract documents (plans, specifications and cost estimates "PS&E") for various projects on an as -needed basis. However, work tasks may include studies or a variety of engineering tasks. If requested by the City, the Consultant shall provide a Work Plan which includes a detailed schedule of the assigned project prior to the issuance of Notice to Proceed and/or Task Order. Specific Task Orders with Notices to Proceed ("NTPs") will be provided for project(s) at the discretion of the City. Work required per Task Order shall comply with the Scope of Set -vices and additional provisions in each Task Order and this agreement. ,.*W The following services/items shall include but are not be limited to: 1. Research existing records of utility companies and agencies and coordinate the proposed improvements with existing field conditions. 2. Conduct an environmental assessment for each project and prepare all documentation required to comply with California Environmental Quality Act (CEQA), and or National Environmental Protection Act (NEPA). (If required) 3. Provide all field survey and topographic work necessary to complete the design effort. Design level survey and base mapping of the project site shall be prepared in US Customary English units by a California licensed Land Surveyor in accordance with the City guidelines and in Microstation V8i Computer Aided Design and Drafting (CADD) format. The horizontal datum shall be NAD 83 and the vertical datum shall be NAVD 88. All survey field notes shall be on forms provided by the City, shall be neatly completed in pencil, and shall become property of the City upon completion of the project. Informal field investigations including marking of removal areas may be required for some of the sidewalk, curb and gutter, and pavement replacement projects. 4. Complete the design of projects including plans, specifications, and engineer's construction cost estimate. The Consultant shall contact manufacturers and/or contractors to verify the engineer's estimate prior to submitting to the City. Specifications shall be prepared in Microsoft Word and an electronic copy of the final version shall be furnished to the City. The City will provide the specification boilerplate to the Consultant. 5. If requested, all preliminary and bid sets of plans shall be plotted on bond or velum paper using Microstation V8i CADD software program. All drawings shall be completed per the City of Santa Ana CADD Standards and any special provisions thereof. For interim submittals, the City may opt to receive only PDF versions of the plans for reviewing purposes. If so, the Consultant team will provide plans and/or specifications accordingly. 6. All original plan sheets, the title sheet of the specifications, calculations, and reports shall be signed and stamped by the Consultant's licensed professional engineer responsible/in-charge of the project. City of Santa Ana RFP 23-030 Page Al-4 7. If a part of the on -call project scope, the Consultant shall provide support services during the bidding and construction phases of the project, including, but not limited to: a. Respond to bidder inquiries during the bidding process, including preparation of any addenda. Following award of the construction contract, the Consultant shall attend the pre -construction meeting. b. Review and approve all submittals and shop plan drawings required supporting the constriction contract. The Consultant shall complete shop drawings reviews within two (2) weeks of receipt. Contract Change Order reviews shall be completed within two (2) working days of receipt. c. Respond to written Requests for Information (RFI) to provide clarification or resolve discrepancies in the contract documents. Responses shall be completed within three (3) wonting days. d. Provide periodic field reviews and bring to the attention of the City of Santa Ana any defects or deficiencies in the work by the construction contractor which the Consultant may observe. The Consultant shall have no authority to issue instruction on behalf of the City of Santa Ana, or to deputize another to do so. If included in the on -call project scope, upon completion of construction, the Consultant shall prepare as -built plans and submit them to the City. The Consultant shall incorporate all changes to the plans electronically with all necessary revision notations. Once plans have been updated, a signed set of as -built plans shall be submitted to the City with an electronic copy (in Microstation V8i CADD and pdf formats) of the final as -built drawings via CD ore - mail. 9. The Consultant shall monitor the project progress, maintain project files, and control the quality of the work performed by in-house staff and/or sub -consultants. incomplete (not meeting targeted completion) or poor quality work will not be accepted. The Consultant shall revise the documents within a revised schedule set by the City, which may require overtime. No additional compensation necessary for the consultant to complete this work to the satisfaction of the City shall be approved by the City for the required revisions. It is the responsibility of the Consultant to produce a professional -level quality of work product. 10. If included in the on -call project scope, attend meetings with the City staff as required. 11. If included in the on -call project scope, the Consultant shall coordinate plan check, design topics, permits and any other issues with the City, other Agencies, and all utility companies as required. At the direction of the City, the Consultant shall be the liaison with affected agencies. 12. If included in the on -call project scope, the Consultant shall be responsible for reviewing and approving addenda and clarifications to plans and specifications. All information regarding the plans and specifications and or documentation related to the project and approved by the City, will then become property of the City. City of Santa Ana RFP 23-030 Page Al-5 A more detailed scope of work will be provided when/if a specific project or Task Order proposal is requested of a consultant. All tasks orders shall include the staff title, hours, hourly rate and totals as related to the project. Construction Plans, Standard Specifications and Estimate (PS&E) Preliminary Design - Attend project scope meeting with City Staff to review project details. Consultant shall field review, inspect and conduct all necessary surveys to prepare a Preliminary Design Report (PDR) or alternatives, preliminary cost estimate and preferred alternative as requested by the project manager. A (PS&E) package shall be submitted to review at 30% design for independent City review. A (PS&E) package shall be submitted to review at 60% design for independent City review. A (PS&E) package shall be submitted to review at for FINAL independent design review. The City will review and comment on the PS&E packages with a turnaround goal of (2) weeks. One (1) copy of the documents with comments will be returned to the consultant. Unless, several agencies are involved in the review process multiple documents with comments will be provided to the consultant. After the final design continents have been incorporated the consultant shall provide the City with final (PS&E) package ready forbid. See Section - General Requirements and Project Deliverables Section. Proiect Schedule and Progress: Progress review meetings shall be held at intervals deemed appropriate by the City. The Consultant shall furnish two copies of all completed work or partially completed update/status since the last progress review meeting. Progress reports shall be submitted monthly in electronic format indicating achievements and project schedule progress. City Responsibilities: The City will provide information in its possession relevant to the preparation of the required information in the RFP. The City will provide only the staff assistance and the documentation specifically in referred to herein. Furnish scope ofwork and provide general direction as needed for the assigned project All plan check coordination within the City Advertise, award, and administer of construction contract Electronic files (sample plans & specifications, City of Santa Ana's CADD Standards) Electronic files for title sheets and sheet borders • Facilitate meeting space and coordination and City facilities City of Santa Ana RFP 23-030 Page Al-6 Fee Proposal: In addition to Section IV.13.3 (Submittal Requirements: Fee Proposal) fee schedule shall be structured as follows: The fee proposal shall include the fum's standard hourly fee schedule, and/or project fee schedule where applicable and as outlined in this this documents. A list of all positions and hourly rates required to perform the services described herein shall remain valid for one (1) fall calendar year following contract execution. Subsequent rates shall be renegotiated between the firm and the City. Amore detailed scope of work will be provided when/if a specific project or Task Order proposal is requested of a consultant. Other Terms and Conditions: 1. The project will be implemented in compliance with the City of Santa Ana's policies, as well as Prevailing Wages and State/Federal Requirements. 2. The City regards the inclusion of California based designs, engineering, and construction professionals, facilities, and services as part of the Team to be highly desirable, but not mandatory. 3. The City reserves the right to amend this Request for Proposal by addendum prior to the final dates of submission. 4. All reports, proposals, or other data or materials which are submitted shall become the sole property of the City of Santa Ana with the exception of the confidential Financial Capacity information and seated fee proposals which will be returned to all proposers after award of contract to the selected Team 5. All products used or developed in the execution of any contract resulting from this request will remain in the public domain at the completion of this project. 6. The City has an affirmative action program. The purpose of the affirmative action program is to encourage certified minority business enterprises and women business enterprises. All submitting firms must have established affirmative action programs approvable by the City. During the RFP stage, all firms will need to complete a "Certification of Non -Discrimination by Contractors" for each firm on their team. City of Santa Ana RFP 23-030 Page AIJ EXHIBIT B CONSULTANT'S PROPOSAL A R RICK A rp'll �'Wj Statement of Qualifications Cover Letter . . . . . . . . . . . . . . . .. . . . 1 Firm and Team Experience . . . . . . . . . . . . 2 Firm Profile . . . . . . . . . . . . . . . . . . 2 Subconsultant Partner Firm Profiles . . . . . 3 On -Call Services . . . . . . . . . . . . . . . . 4 On -Call Contract Experience . . . . . . . . . . 4 Project Team Organization . . . . . . . . . . . 5 Project Team Resumes . . . . . . . . . . . . . 6 Understanding of Need . . . . . . . . . . . . . . 13 Approach to On -Call Contracts . . .. . . . . 13 Approach to Project Management . . . . . . 15 Relevant Project Experience . . . . . . . . . 16 Project Experience Matrix. . . . . . . .. .. 19 Agreement Statements . . . . . . .. . . .. . . 20 Contract Agreement Statement Willingness to Comply with Agreement Terms References .................... 20 Scope of Services and Schedule 21 Certifications 31 March 14, 2023 Mr. Sean Thomas City of Santa Ana, Public Works Agency 20 Civic Center Plaza; M-36 Santa Ana, CA 92701 SThomas5@santa-ana.org RE: Proposal for RFP No. 23-030; On -Call Engineering Services Dear Mr. Thomas: Providing on -call consulting services requires a consultant partner who understands anticipated and unanticipated challenges of tasks that may arise with capital improvement projects. Work produced from on -call contracts must meet the needs of public officials, residents, and the local business community. A key challenge to any capital improvement project is completing the work with as little impact as possible on residents, businesses, and visitors. Minimal road closures, well -marked detour signage, and traffic calming measures all minimize disruptions. We leverage this knowledge at RICK Engineering Company (RICK), and are well -positioned to continue offering multi -discipline engineering and design services to the City of Santa Ana. We have built a solid reputation working with, and for, many local agencies across the Southern California region, including As-Needed/On-Call contracts with the Cities of Anaheim, Lake Forest, and Irvine, as well as the County of Orange. RICK successfully manages on -call contracts because we view ourselves as an extension of City staff. We understand the importance of acting on a moment's notice to address agency or citizen concerns, provide guidance and expertise, and facilitate design services to meet critical funding allocation deadlines. Another contributing factor to our success is our in-house capabilities. In addition to civil engineering, surveying, and mapping, RICK's suite of services includes Water Resources, Land Planning, Landscape Architecture, and Economic Analysis, scopes often performed by subconsultants. As RICK's Project Manager for this contract, I will oversee our multidisciplinary project team and play an active role in the team's quality control efforts. I have managed multi -disciplined teams for public works and private development projects that include streets, bridges, storm drains, utilities, and other related components. Our team has worked on many capital improvement projects throughout Southern California, including the Thornton Park Neighborhood Water Main Improvements project for the City of Santa Ana. In addition to the original RFQ No. 23-030 for On -Call Engineering Services, we have obtained, reviewed, and acknowledge Addenda No. 1 to the RFQ and Q and A Sets 1 through 8. We accept the provisions of the Agreement included with the provided RFP and have no exceptions. We have the expertise, the available staff, and recent, relevant, and local experience to perform on this on -call contract in a manner exemplary to the City of Santa Ana. Please feel free to contact me at (949) 588-0707, or via email at jhammond@rickengineering.com should you require additional information. Sincerely, 9�,Z� Joe Hammond PE, QSD/P Project Manager, City Point -of -Contact 36 Discovery, Suite 240 • Irvine, California 92618 • (949) 588-0707 • rickengineering.com ORANGE SAN DIEGO RIVERSIDE SACRAMENTO SAN LUIS OBISPO LAS VEGAS DENVER PHOENIX TUCSON The following section includes firm overviews, history, and description, along with a comprehensive list of our available services and a summary of our team's experience on similar on -call contracts. I Firm Profile RICK Engineering Company (RICK) is an award -winning, multi -disciplinary planning, engineering, and design firm with 68 years of experience serving public and private sector clients across the western United States. RICK offers a full range of services from initial planning and project studies to final design and construction administration. RICK fosters a close-knit, people -focused culture that yields an 85% employee retention rate. Our employee longevity allows for long-term team continuity and familiarity with project requirements, as well as related standards, protocols, and best practices. Over the past six decades, RICK has built a reputation for providing a broad range of quality services based on a long-established understanding of its client's needs. With seamlessly integrated in-house design disciplines throughout our ten offices, RICK can provide comprehensive services that maximize project quality and deliverable efficiency through our ability to utilize staff resources throughout our organization. RICK has been providing on -call civil engineering services to local and regional municipalities for more than 35 years, including accompanying services such as water resources and traffic engineering, landscape architecture, and survey and mapping services. RICK, along with our subconsultant team, offers the following comprehensive offering of services: ♦ Civil Engineering ♦ Plan Checking ♦ Water Resources Engineering ♦ Geotechnical Engineering ♦ Traffic Engineering ♦ Environmental Engineering ♦ Landscape Architecture ♦ Dry Utility Coordination ♦ GIS Services ♦ Urban Design and Planning ♦ Surveying & Mapping ♦ Structural Engineering ♦ Right -of -Way Acquisition RICK Information FIRM'S LEGAL NAME Glenn A. Rick Engineering & Development Company dba: RICK Engineering Company CORPORATION STRUCTURE California Corporation DATE INCORPORATED 1955 LOCATION 36 Discovery, Suite 240 Irvine, CA 92618 POINT -OF -CONTACT Joe Hammond, PE, QSD/P Project Manager (949) 588-0707 jhammond@rickengineering.com NUMBER OF EMPLOYEES 448 Photogrammetry NUMBER OF OFFICES 10 RICK City of Santa Ana On -Call Engineering Services, RFP No.: 23-030 2 Subconsultant Partner Firm Profiles STEVEN ANDREWS ENGINEERING (SAE) is a dynamic Southern California consulting engineering firm, providing consulting services for master planning and engineering projects in the water and wastewater fields for over 32 years. SAE provides consulting services on civil/water resources master planning, design, and construction engineering for the public and private sectors. Their services include preparing feasibility and preliminary engineering studies; preparing plans and specifications; providing expert testimony and construction contract administration; and providing observation support during construction. ROLE: Water and wastewater facility engineerirg including capacity analysis and design, pump station, or ancillary facility support /oLei ghton LEIGHTON CONSULTING, INC. (Leighton) has provided consulting services in geotechnical and geoenviron mental disciplines since 1961. The firm has substantial experience in pavement design with a history of work, including hundreds of miles of streets, including 35 miles for one redevelopment project alone. Leighton possesses the local knowledge of Orange County geology, regulatory agencies, and codes necessary to keep these tasks compliant and on schedule. Leighton has completed thousands of investigations, with a large percentage supporting improvements to local streets and highways. We have provided services for roadway and street pavement projects, including work on the Metro Gold Line and Mid-City/Exposition LRT in Los Angeles, the Orange County Pacific Arts Center (OCPAC) in Costa Mesa, and many on -call contracts. ROLE: Geotechnical and Pavement Engineering Services MUROW DEVELOPMENT CONSULTANTS (MDC) will provide Dry Utility Coordination. Kip Armstrong will lead this critical development component, building Ki on a successful 11-year relationship with RICK. MDC brings the City of Santa Ana MUROW oEl„o,.,„,lo„,„,,,„„ extensive knowledge of power distribution, design, and agency standards, ensuring a smooth transition between design and task completion. Specific experience includes preliminary due diligence of undergrounding/ relocation of Edison facilities at the intersection of Bake & Trabuco for the City of Lake Forest, alongside RICK. Headquartered in Irvine, MDC is committed to providing the City with accurate solutions and will treat every task -order deadline with the utmost respect during document preparation. ROLE: Dry Utility Coordination HELIX HELIX ENVIRONMENTAL PLANNING, INC. (HELIX) is an employee -owned Environmental Planning environmental consulting firm established in 1991, with more than 200 employees across seven California offices, including an Orange County office in the City of Irvine. HELIX provides comprehensive environmental consulting services for public works projects, specifically roadway improvements, bridges and interchanges, bicycle and pedestrian facilities, storm water improvements, sewer and water facilities, utilities undergrounding, parks/recreation improvements, and public buildings such as fire and police stations and libraries. HELIX has a long-standing relationship with RICK, including successfully serving as a subconsultant on on -call contracts and individual projects for public agencies, including SANDAG, City of San Diego, City of Chula Vista, and Otay Water District. ROLE: Environmental Services R I C K City of Santa Ana I On -Call Engineering Services, RFP No.: 23-030 3 The following list details the comprehensive services available from the RICK Team to support this on - call municipal contract for the City of Santa Ana. ♦ Pavement Rehabilitation Plans ♦ Roadway Alignment and Design ♦ Bikeway Facility Planning and Design ♦ Major Highway and Freeway Design ♦ Sustainable Transportation Corridor ♦ Enhancement Studies and Design ♦ Enhanced Streetscape Studies and Design ♦ Landscape Architecture Concept/Final Design ♦ Roundabout Analysis and Design ♦ Roadway Alignment Studies ♦ Interchange Geometric Design and Studies ♦ Traffic Striping and Signing ♦ Traffic Signal and Ramp Meter Design Traffic Control/Construction Staging Traffic Signal Timing Traffic Control Plans and Impact Analysis Street Lighting Plans ♦ Parking Analysis ♦ Plan Checking Services ♦ Mobility Enhancements ♦ Storm Water Quality Management Plans (SWQMP) ♦ Storm Water Pollution Prevention Plans (SWPPP) ♦ Channel Improvement Designs ♦ Sewer and Water System Design ♦ Right -of -Way Engineering ♦ GIS'Application Services ♦ CADD Systems Design/Drafting ♦ Land Planning and Land Use ♦ Construction Support ♦ Grant Writing ♦ Feasibility Studies ♦ Public Meeting Presentations ♦ Access Analysis ♦ Civil Engineering Site Design ♦ Site ADA Analysis and Design ♦ Geotechnical Engineering ♦ Pavement Design ♦ Structural Design, Including Bulkheads RICK has performed extensive as -needed services for the City of Santa Ana and other Public Agencies, and we understand both the variety and complexity of the task requests. The following partial list of on -call contracts for public agency clients, locally and throughout the region, is representative of RICK's breadth of experience: ♦ City of Lake Forest, On -Call Street and Traffic Design Services ♦ City of Irvine, On -Call Civil and Traffic Engineering ♦ City of Rancho Santa Margarita, On -Call Civil Engineering Services ♦ City of Santa Ana, On -Call Civil Engineering Services ♦ City of Anaheim, Development Services Department On -Call Support Services ♦ City of Anaheim, Department of Public Works On - Call Support Services ♦ City of Carlsbad, On -Call Engineering Services ♦ City of San Diego, As -Needed Civil Engineering ♦ City of San Diego, As -Needed Sewer and Water Design Services ♦ San Diego Unified Port District, As -Needed Civil Engineering Services ♦ City of San Marcos, As -Needed Engineering Services ♦ City of Chula Vista, On -Call Civil Engineering Services ♦ City of Menifee, On -Call Professional Services ♦ City of Rialto, On -Call Traffic Engineering Services ♦ Otay Water District, As -Needed Traffic and Civil Engineering Services ♦ City of Murrieta, As -Needed Traffic Engineering ♦ City of Lemon Grove, As -Needed Traffic Engineering ♦ City of Vista, On -Call Traffic Engineering Services RICK City of Santa Ana I On -Call Engineering Services, RFP No.: 23-030 4 RICK understands the importance of providing the team presented. That's why none of our key personnel will be removed or replaced from the project without written approval from the City of Santa Ana. If multiple task orders are opened simultaneously, Dan Burk, PE, and Scott Patton, PE, QSD/P, have the qualifications and experience to manage the projects from beginning to completion. Joe Hammond PE,QSD/P • Project Manager • City Point -of -Contact 25% Barry rowan PE • Principal -in -Charge • Quality Assurance/Control 15%P Dan Burk PE Scott Patton PE,QSD/P Jayne Janda-Timba • Project Engineer/Manager Project Engineer/Manager PE, ToR, QSDIP, QISP i,a %; 30% • Water Resources/Stormwater 20 % Brian Stephenson PE, TE, PTOE • Traffic Engineering 15-Al Patricia Trauth PLA, AICP, LEED AP • Landscape Architecture • Green Streets 15 % Geff Dye PLS • Land Surveying/Mapping MN Brooke Peterson AICP Britt Palmberg AICP • Land Planning • Assessment District Services • Community Planning 20% 20 % Steven Andrews • Wastewater Resources • Water System Analysis 25% MUNO W UEVELUPNEN r G V N5ULUIN r5 - Dry Utility Coordination Kip Armstrong Christian Delgadillo PE GE • Geotechnical Engineering 25% Tim Belzman • Environmental Services % Percentage of individual's time devoted to this project RICK Resumes for the proposed team members have been provided in the following pages. Project Man> er & City Point-of-Contac Joe will serve as Project Manager. He has over 34 years of experience on civil on -call contracts with broad knowledge of street and highway improvement projects. Most of Joe's career has involved work for Orange County municipalities, including the City of Santa Ana. He has extensive EXPERIENCE knowledge of all elements of civil assignments and established relationships with local agencies, utilities, and stakeholders. Joe has completed Years numerous projects, including roadway and street improvements, ADA SPECIALTY EXPERTISE enhancements, complete streets, traffic, water resources, utility planning, O City of Santa Ana lighting, city, and park facilities. Expertise Relevant Project Experience O Project Management ♦ Thornton Park Neighborhood Water Main Replacement, City of Santa O Multi -disciplinary Team Ana, CA: Joe served as Project Manager for the preparation of construction Leadership documents for the replacement of approx. 7.500 feet of 8-inch water main PROVEN RECORD within nine residential streets in an established neighborhood. He also directed base map preparation, engineering design, specifications and construction cost O Coming in Under Budget estimates, as well as day-to-day communication with the City's project manager. and On Schedule ♦ Multiple Street Intersection Improvement Projects, City of Lake Forest, O Issues Resolution CA: Civil engineer for several street improvement projects including widening O Award -Winning Projects of Bake Parkway at Irvine Boulevard, intersection improvements at El Toro EDUCATION Road/Portola Parkway, widening Jeronimo at Lake Forest, intersection BS, Civil Engineering, improvements at Bake Parkway/Toledo Way, and intersection improvements San Diego State University at Los Alisos Boulevard and Rockfield Boulevard. ♦ Development Services On -Call Plan Checking Services, City of Anaheim, REGISTRATION CA: Through an on -call contract, Joe led the team in provide plan -check Professional Civil Engineer services catered toward stormwater documentation and private land in CA, No. 51540 development projects within the City. All work was checked for conformance QSD/P in CA, No. 22539 with the City of Anaheim Guidelines and additional ordinances. ♦ Ocean Boulevard and Poppy Avenue Street Improvement Project, PROFESSIONAL City of Newport Beach, CA: Joe served as Project Manager for this street AFFILIATIONS rehabilitation and landscape enhancement project which entailed pavement American Public Works reconstruction of 1500 feet of Ocean Boulevard and a complete street Association (APWA) reconstruction of 1350 feet of Poppy Avenue. The sidewalk and landscaping American Society of Civil replacement in the residential parkways of Poppy Avenue was coordinated Engineers (ASCE) with the City staff and residents. RICK provided all civil engineering, Building Industry Associate landscape architecture, and land surveying services for the project. (BIA) Council on SAGE - ♦ Aviation Boulevard Missing Sidewalk Project, City of Manhattan Beach, Board Member CA: Joe is currently serving as the Engineer -of -Work for this CIP project. The project requires the preparation of construction documents to add approximately 600' of sidewalk along the west side of Aviation Boulevard north of 33rd Street. The project requires coordination with the fronting property owner, Right -of -Way acquisition, and extensive utility coordination with SC Gas and SCE. RICK Availabilitrincipal-in-Charge 17BOarry will serve as Principal -in -Charge and QA/QC Manager on this ntract. He has over 37 years of local experience overseeing similar on -call ontracts and managing QA/QC responsibilities on individual task orders. His extensive experience includes general civil, traffic and transportation, EXPERIENCE water quality, and survey and mapping projects. Barry is well -versed in local ® Years agency standards and was a leader in developing RICK's quality manual. As a senior member of RICK, Barry has the authority to draw upon internal SPECIALTY EXPERTISE resources to ensure the team's progress continues effectively and efficiently. O City of Santa Ana If project requirements necessitate staff additions or adjustments, he will Expertise review proposed staff member qualifications and submit these to the City for O Project Management their review and written approval. O Infrastructure Plan Barry is familiar with local agency standards, including those of the City, Preparation relating to grading and drainage design, freeway/highway/street design, O Multi -disciplinary Team and cost estimates from previous preliminary engineering and construction Leadership document preparation experience. PROVEN RECORD Relevant Project Experience O Meeting Budgets ♦ Trabuco Road and Monroe Intersection Improvements, Irvine, CA O Schedule ♦ IBC Sidewalk Improvements, Irvine, CA Requirements ♦ University of California, Irvine, Life and Safety Improvements, Irvine, CA O Issues Resolution O Award -Winning Projects ♦ Bake Parkway and Trabuco Intersection Improvements, Lake Forest, CA ♦ 1-5 Signage Improvements, Lake Forest, CA EDUCATION ♦ El Toro Rd. and Portola Pkwy. Intersection Improvements, Lake Forest, CA BS, Civil Engineering Washington State University ♦ Rancho Parkway and Sports Park Nursery Traffic Signal, Lake Forest, CA ♦ Antonio Gateway Improvement Project, Rancho Santa Margarita, CA REGISTRATION ♦ Rancho Santa Margarita Monument Gateway Improvements, Rancho Professional Engineer in CA, Santa Margarita, CA No. 46568 ♦ Santa Margarita Parkway and Empresa Median Landscape PROFESSIONAL Improvements, Rancho Santa Margarita, CA AFFILIATIONS ♦ Ocean Blvd. and Poppy Ave. Street Rehabilitation, Newport Beach, CA American Council of Engineering Companies ♦ Cerritos Avenue Bike Corridor Improvement Project, Cypress, CA (ACEC) Orange County ♦ Harbor Boulevard Roadway Improvements, Garden Grove, CA -Assistant Chairperson ♦ Madison Avenue Street Improvements, Murrieta, CA American Society of Civil Engineers (ASCE) ♦ Thornton Water Main Replacement, Santa Ana, CA San Diego Section ASCE ♦ Foothill Covina Transit Center, Foothill Transit Authority, Covina, CA Transportation Group - Past ♦ Sierra Avenue Widening, Fontana, CA President ♦ Twintree Storm Drain and Sewer Improvement Plans, Garden Grove, CA American Public Works Association (APWA) ♦ Moody Street Median Enhancement, Cypress, CA Building Industry Association ♦ Various Intersection Improvements, Cypress, CA (SIA) Southern California ♦ Westminster Boulevard Median Enhancement, Westminster, CA Residential Street Improvements, Westminster, CA lim 'City •n-Call Engineering Services,r EXPERIENCE ® Years REGISTRATION Professional Engineer (PE) CA, No. 65398 PROFESSIONAL AFFILIATIONS American Public Works Association (APWA) American Society of Civil Engineers (ASCE) Building Industry Association (BIA) EXPERIENCE ® Years EDUCATION BS, Civil Engineering Univ. of Nevada, Las Vegas Availability. 3091 As a Principal Project Engineer with RICK, Dan will lead a staff of engineering designers and drafters in preparing preliminary and final construction documents for the City. He specializes in roadways, highways, residential developments and commercial site improvements. Relevant Project Experience ♦ Trabuco Road and Monroe Intersection Improvements, Irvine, CA ♦ Various Intersection Improvements, Cypress, CA ♦ SR-74 at Grand Avenue Roadway Widenings, Lake Elsinore, CA ♦ San Juan Capistrano Skate Park PS&E, San Juan Capistrano, CA ♦ San Juan Capistrano Multi -Use Trail, San Juan Capistrano, CA ♦ City of Cypress On -Call Engineering Services, Cypress, CA ♦ Three Intersection Improvements, Traffic Through -Put, Cypress, CA ♦ SR 76 at Melrose Drive Intersection Improvements, Oceanside, CA ♦ Multiple Intersection Improvement Projects, Lake Forest, CA ♦ Aviation Boulevard Missing Sidewalk Project, Manhattan Beach, CA Availability: 30% Project Engineer / Scott is a Project Engineer for transportation, multi -family and detached residential subdivisions, roadway improvements, and water quality projects. His experience includes designing and preparing of preliminary and final grading and improvement plans, and PS&E. Project tasks include grading, earthwork, utilities, streets, drainage facilities and quantities and cost estimates. Scott has served as QA/QC manager as well as design and plan preparation manager for multiple projects throughout the Southern California region. He is competent with current with design standards relating to grading, drainage design, water quality, and street, highway, and interchange designs. Relevant Project Experience REGISTRATION ♦ EIR and Preliminary Grading and Alignments for Madison Avenue Realignment, City of Murrieta, CA: Key Components: Roadway Design, Professional Engineer in CA, Traffic Analysis, Hydrology Analysis, Water Quality Analysis, Cost Estimates, No. 77481 Environmental Documents (CEQA & MSHCP), Right-of-way acquisition. QSD/P in CA, No. 00763 ♦ Antonio Gateway Improvement Project, Rancho Santa Margarita, CA PROFESSIONAL ♦ Residential Street Rehabilitation, Westminster, CA AFFILIATIONS ♦ Moody Street Median Enhancement, Cypress, CA American Society of Civil Engineers (ASCE) ♦ Grading and Improvement Plans for Lighthouse I & II Detached Condos, KB Home, Stanton, CA ♦ Grading and Improvement Plans for East Lincoln Town Homes, KB Home, Anaheim, CA Cityof Santa Ana I •n-Call Engineering Services,. • EXPERIENCE Years EDUCATION BS, Civil Engineering, San Diego State University REGISTRATION Professional Engineer (PE) CA, No. 70649 CERTIFICATION QSDIP. No. 36 QISP EXPERIENCE ® Years EDUCATION BS, Civil Engineering, University of New York at Buffalo REGISTRATION Professional Engineer in: CA, No.69471 • AZ, No. 42520 • W,, No. 080635 • CO, No. 0048708 Professional Traffic Engineer in CA, No. 2419 Professional Traffic Operations Engineer, No. 2169 Water Resources / Stormwater Engineering Jayne is a Principal and co -leads RICK's Water Resources Division. Jayne manages staff and oversees the preparation of hydrologic and hydraulic analyses and the design of Best Management Practices (BMPs) to meet water quality objectives. She is well -versed in designing Low Impact Development (LID) and Hydromodification Management facilities. She is an expert in storm water regulations and prepares Notices of Intent (NOIs) and Storm Water Pollution Prevention Plans (SWPPPs). Jayne was the Project Manager for the consultant team preparing the Model BMP Design Manual pursuant to the 2013 MS4 Permit. Relevant Project Experience ♦ On -Call Plan Checking Services, Development Services, Anaheim, CA ♦ As -Needed Civil Engineering & Consulting Services for Municipal Storm Water Program, City of San Diego, San Diego, CA ♦ As -Needed Storm Water Management Services, San Diego Unified Port District, San Diego, CA ♦ Storm Water Pollution Prevention Plan (SWPPP) Oversight of SDUSD's Active Construction Projects, San Diego Unified School District, San Diego, CA ♦ Annual SWPPP Training for County Staff, County of San Diego, CA Traffic Brian is an Associate Principal at RICK, managing a team of traffic engineers. Brian and his team provide engineering services, including preparing and reviewing traffic impact studies, traffic signal plans, signing and striping plans, traffic control plans, optimized network timing plans, and accident analysis. Brian is well -versed in municipal traffic engineering and currently provides services to the City of Murrieta as a Consultant Traffic Engineer. Relevant Project Experience ♦ El Toro Road and Portola Parkway Intersection Improvements, City of Lake Forest, CA ♦ Rancho Parkway and Sports Park Traffic Signal, City of Lake Forest, CA ♦ Bake Parkway and Toledo Preliminary Intersection Design and Traffic Analysis, City of Lake Forest, CA Jeronimo and Lake Forest Drive Intersection Improvements, City of Lake Forest, CA ♦ Bake Parkway and Irvine Boulevard Intersection Improvements, City of Lake Forest, CA ♦ Trabuco Road and Monroe Intersection Improvements, City of Irvine, CA RICK EXPERIENCE ® Years EDUCATION MLA, Landscape Architecture University of Arizona BFA, Design; BS, Education Bowling Green State University REGISTRATION Professional Landscape Architect (PLA) CA, No. 3247 AICP, No. 19634 EXPERIENCE Q Years A Landscape Architecture / Green Streets Patricia is a Principal at RICK and has more than 35 years of experience providing landscape architectural services to Southern California. As a registered landscape architect in California, a certified planner, and a LEED AP, she has planned and designed numerous public projects throughout San Diego and the Los Angeles basin. Her projects have received awards from organizations including CMAA, ASCE, APWA, ULI, APA, ASLA, and NAVFAC. Throughout her career, Patricia has been an active practitioner of sustainable design, responsible for spearheading projects through LEED certification. Patricia is the Landscape Architect of Record for a dozen projects at the San Diego International Airport; she has shifted the Airport's philosophy to embrace a regional, drought -tolerant landscape that cost significantly less for the Airport to maintain, plus has a longer lifecycle. Relevant Project Experience ♦ Corona Del Mar State Beach, Newport Beach, CA ♦ Orange County Great Park Master Plan Modification 2, Irvine, CA ♦ Parking Structure and Surge Building, University of California, Irvine, CA ♦ Terminal 1 Redevelopment, Terminal 2 Expansion, Facilities Management Campus, San Diego County Regional Airport Authority ♦ Antonio Gateway Improvement Project, Rancho Santa Margarita, CA Land Surveying / Geff is an Associate Principal at RICK. A third -generation surveyor with more than 37 years of experience providing services for public and private projects. His experience includes residential subdivisions, commercial property developments, land title surveys, topographic surveys, GPS surveys, site plans, aerial mapping control, legal description preparation, monument preservation, settlement monitoring, boundaries, utility systems mapping, and right-of-way and easement determinations. REGISTRATION He has also managed construction staking for roadways, utilities, highways, Registered Professional bridges, parks, boundary and topographic surveys, and other infrastructure Land Surveyor in CA, No. improvements. Geff is also responsible for scheduling and coordinating field 8150 activities for survey crews. PROFESSIONAL Relevant Project Experience AFFILIATIONS ♦ Bake Parkway and Irvine Blvd/Trabuco Road Intersection Improvement State and Local San Diego Field Surveys, Lake Forest, CA Chapter California Land Surveyor's Association ♦ Ocean Boulevard and Poppy Avenue Street Improvement Project, (CLSA)— Member Newport Beach, CA ♦ Villages at Laguna Hills, Merlone Geier Partners, Laguna Hills, CA ♦ El Toro Road and Portola Parkway Intersection Improvements, Lake Forest, CA RICK City of Santa Ana I On -Call Engineering Services, RFP No.: 23-030 10 EXPERIENCE i® Years EDUCATION MA, City & Regional Planning, California State University, San Diego BA, Biology, Occidental College, Los Angeles REGISTRATION American Institute of Certified Planners (AICP), No.152123 EXPERIENCE ®i Years EDUCATION MA, Business & MA, City and Regional Planning, University of North Carolina, Chapel Hill Masters, City and Regional Planning, University of North Carolina, Chapel Hill BA, Economics, Northwestern University REGISTRATION American Institute of Certified Planners (AICP), No. 251135 Availability, 21 Land Planning / Community Planr Brooke's career includes a range of policy planning, development project planning, urban design, and environmental planning experience for both the public and private sectors. She worked on general plans, community plans, corridor and specific plans, master plans, redevelopment, mixed -use and TOD development, regional energy plans, public health, urban greening, and public engagement. She was the Project Manager for the City of San Diego Planning As -Needed Services contract which included the preparation of community plans, specific plans, and master plans. Brooke has expertise with land use -transportation integration, context -sensitive development, energy -efficient land use planning, and stakeholder and public outreach with a particular skill in facilitating issue resolution. Brooke has also served as a direct extension of staff for numerous agencies. Relevant Project Experience ♦ San Diego United Port District, As -Needed Civil Engineering, San Diego, CA ♦ Morena Corridor Specific Plan and EIR, San Diego, CA ♦ Downtown Village Specific Plan, La Mesa, CA ♦ Comprehensive General Plan Update, National City, CA Assessment District Services Britt is the Lead Economic Analyst at RICK. He has led numerous community planning efforts over the last 20 years, including General Plans for municipalities, corridor plans, streetscape plans, neighborhood plans, and downtown plans. Britt has completed market studies, including housing studies and fiscal analyses, for numerous General Plans. He has regularly led public and community outreach efforts and worked with stakeholders and client groups to prepare planning documents. Relevant Project Experience ♦ Valley Center Community Plan Update, Valley Center, CA: Britt is the Economic Analysis lead for this community plan which includes a market study, detailed housing analysis, feasibility analyses, scenario development proforma analysis, and a fiscal impact analysis. ♦ North Vista Plaza Proforma, Calaveras County, CA: Britt completed proforma and financial analyses to determine the appropriate pricing strategy for a new residential community. The research drew from local market information and data concerning home sales in the Calaveras County market. ♦ On -Call Economic Analysis Services, County of San Diego, CA: Britt is completing economic analysis services as part of an on -call planning contract that RICK Community Planning has with the County of San Diego. RICK City of Santa Ana I On -Call Engineering Services, RFP No.: 23-030 �� An Wastewater Resources / Water System Analysis Steven brings 47 years of experience in planning, design, and construction of groundwater supply, water treatment, water pipelines, and Years of Experience water storage reservoirs. He has also prepared master water supply plans, wastewater treatment plants, wastewater reclamation plants, wastewater lift stations, force mains, gravity sewers, and water reuse systems for CC public and private developments. 1��1� ♦ Irvine Ranch Water District, Irvine Spectrum Apartment Complex, Irvine, CA Years of Experience up /, Lei gWon is Years of Experience Ki MUROW ® Years of Experience HELIX & mnmoWPlanning ♦ Irvine Ranch Water District, PA 1 & 2 EIR Domestic Water and Wastewater System Study, Irvine, CA Christian has experience in geotechnical engineering, testing, data analyses, and report preparation for various types of public works, transportation, governmental and utility projects. He has an in-depth understanding of advanced soil mechanics, subsurface interpretation, seismic hazard analyses, site -specific ground motion, expansion potential, liquefaction evaluation, and much more. His experience has included coordinating and conducting subsurface investigations and managing on - call contracts for various agencies, including Orange County Public Works, Moulton Niguel Water District, and Yorba Linda Water District. As MDC's Dry Utilities Division manager, Kip has honed his skills and built trusting relationships with all the major dry utility providers in Southern California. He has been involved in hundreds of projects for diverse clients, covering a wide variety of scopes, including cost analysis and estimating, temporary and permanent power coordination, gas & telecom service, removal of existing facilities, feasibility and conflict reports, right of entry and service agreements, street light coordination, street/sidewalk improvements, relocation and/or undergrounding of facilities, and substation upgrades. As Principal Planner for HELIX, Tim has extensive experience managing environmental compliance programs, in accordance with the CEQA and NEPA, while specializing in public infrastructure and transportation projects, including roadways, pedestrian and bicycle facilities, transit, light rail, heavy rail, bridges, grade separations, highways, and multi -corridor projects. He has a successful history working with local, state, and federal agencies, including Caltrans, Federal Transit Administration, FHWA, U.S. Navy, and General Services Administration. RICK City of Santa Ana I On -Call Engineering Services, RFP No.: 23-030 12 The City of Santa Ana Public Works Agency (PWA) role is to plan, build, and repair capital improvement projects in the community, including infrastructure, right-of-way, and utility systems as outlined in the various City master plans and Community's General Plan. The following section includes an overview of RICK's specific approach to Santa Ana's On -Call contract and a summary of our corporate approach to project management. Both practices were developed over 50 years of providing similar on -call engineering services to municipalities throughout Southern California. annrnach to On -Call Cc Our role in supporting PWA is to act as an extension of your staff to facilitate your successful completion of your capital improvement projects. RICK understands the purpose and objectives of an on -call service contract. Throughout our company's history, we have successfully performed various task order services as part of on -call contracts for many municipalities and government agencies in our region. We thoroughly understand the process and the importance of not only the on -call contract, but the task order execution, to meet financial goals and schedule deadlines. On -call service contracts may require multiple disciplines, which requires smooth coordination and transparent communication while managing various task orders simultaneously. Based on our experience with similar traffic engineering as -needed contracts, RICK has developed a successful approach. The process is outlined in two phases: "Planning & Staffing" and "Performance." PHASE 1: PLANNING & STAFFING I roject City Scope Execute eview/ Kickoff Develop Identifie&Fee Task Needtaffing Agreement Meeting Workplan Order valuation . Team Assignment . Communication / Understanding • Project Goals In the Planning & Staffing Phase, the RICK Team will: ♦ Meet with the City to understand project goals and objectives, and perform background research and a site visit to clearly identify the constraints, conditions, and full scope of the task order. ♦ Assign appropriate project staff to support the Project Manager and determine whether subconsultants will be required. All team members will have relevant experience on similar tasks and be available to respond based on the scope and schedule. ♦ Review and discuss with City staff any stakeholder concerns and project goals. Our team will then develop a scope, fee, and schedule to address concerns and meet the project's goals. RICK City of Santa Ana I On -Call Engineering Services, RFP No.: 23-030 13 PHASE 2: PERFORMANCE Perform Monitor Quality Complete Deliverables Work Progress Control Task Order Team Continuity • Project Controls - Meeting Deliverables/ Communication Milestones Schedules Budget In the Performance Phase, the RICK Team will: ♦ After negotiating the scope of work and fee and receiving the task authorization, collect the necessary project data, as appropriate, to perform the task. ♦ During the process of performing the task, the design team will prepare preliminary designs/investigations (e.g., preliminary design alternatives, reports, estimates, exhibits, etc.) that can be used by the City to make key decisions or to support alternatives. ♦ Monitor project schedule, including key scope, and adjust schedule after completion of each task. ♦ Meet regularly with City staff and other consultants, as needed, to discuss project status, potential issues, value engineering, and review deliverables, including PS&E, as the project progresses to completion. ♦ Perform quality assurance and quality control reviews at each milestone of the task order. ♦ Control and manage scope changes. We will maintain a "Log of Unresolved Issues' document to be discussed and resolved with the City at any time during the project. ♦ Hold plan review meetings at key milestones/submittals, and obtain concurrence/ resolution of comments. ♦ Respond to pre -bid inquiries, review bids, make award recommendations, and provide construction support. Approach to Quality Assurance and Quality Control Program RICK has a well -established quality control plan that we have used for D r many years. The success of our past projects, and their reputation for 1\ 1 C v being trouble -free, demonstrates the effectiveness of this plan. RICK adheres to a continual emphasis and commitment to quality control through every phase of project development assignments for in-house personnel and sub -service providers. This is facilitated by attention to the company's manual on quality control standards, periodic quality control seminars, and staff performance reviews. RICK City of Santa Ana I On -Call Engineering Services, RFP No.: 23-030 14 The RICK Team's project management and delivery system provides regular communication and quick responses from the Project Manager. This communication results in tighter control of the project budget and schedule, and facilitates communication with our client and project stakeholders. Our process enables us to fully achieve project objectives, satisfy client requirements and fulfill client expectations. Key elements of our project delivery process are outlined below. Our detailed workplan, created by the Project Manager, Joe Hammond, PE, QSD/P, will consist of individual project tasks and other data sufficient to outline the scope of work and plan for assignment completion. The workplan includes: • Detailed scope of work • List of deliverables • Project schedule • Milestone dates • Task budget The Project Manager will maintain the detailed project schedule through the life of the project. Specialty Subconsultants Our Project Manager will be the primary contact with all team members. The Project Manager will: a Chairscheduled meetings Project Communications will include preparing and distributing: Meeting agendas Meeting minutes Technical memoranda Status reports and updates ® Confirmation of verbal requests Our Team is committed to delivering projects that are successful technically and meet budget expectations. The Project Manager will continuously monitor the activities of the project team, tracking actual progress versus budgeted costs. When deviations occur, the Project Manager will take immediate corrective action. To facilitate this effort, RICK uses Deltek Advantage to track expenditures, including both labor and direct costs, on a weekly and long-term basis. RICK maintains a robust Quality Assurance and Quality Control Program based on proven practices and years of experience. Key quality controls include: • Our Project Manager will distribute the QA/ QC workplan to all Team Members • The Project Manager will check all deliverables • QNQC milestones will be incorporated into the final project schedule RICK often partners with a team of subconsultants when there is a need for specialty disciplines that our team does not provide in-house. If task orders require such specialties, RICK will propose teaming with specialized subconsultants for services such as structural engineering, Right -of -Way Acquisition Services, Electrical Engineering, etc. We will obtain final approval from City staff before engaging with any additional subconsultant not listed on our organizational chart. RICK City of Santa Ana I On -Call Engineering Services, RFP No.: 23-030 16 Our team has designed extensive Capital Improvement Projects for public agencies as both stand-alone projects and as components of on-calflas-needed contracts. The best way to show our relevant experience is to profile projects sharing similarities with the types of projects we anticipate with this on -call contract. We have selected projects that demonstrate the ability to provide the technical expertise the City seeks. Street and Traffic Design Services for the 2021 - 2023 CIP LAKE FOREST, CA fCK is currently providing preliminary studies for three intersection improvement projects. Improvements include the addition of a defacto right turn at Jeronimo/Lake Forest Drive, roadway widening to accommodate dual left turn lanes at eastbound Bake Parkway to northbound Toledo, dual left turn lanes at northbound Toledo to westbound Bake Parkway, and roadway widening to accommodate a right turn only lane on westbound Los Alisos to northbound Rockfield. Currently, utility correspondence and traffic counts are complete, and analysis to verify traffic volumes and ultimate improvement needs is underway. Preliminary intersection geometric alternative studies will soon be underway for the three intersections. Key Components: Preliminary Engineering Alternative Analysis, Field Topographic & R/W Surveys, ROW Mapping, Landscape/Irrigation, WQMP, and Temporary Construction Estimate Mapping. El Toro Road at Portola/Santa Margarita Parkway COMPLETION DATE December 2021 - Present CLIENT I CONTACT City of Lake Forest Doug Erdman, PE Assistant City Engineer (949)282-5233 derdman@lakeforestca.gov LAKE FOREST, CA COMPLETION DATE Through our current Street and Traffic On -Call contract with the City of Lake On -Going (95% complete) Forest, RICK provided preliminary engineering services for the preparation CLIENT / CONTACT and approval of an alternative study for the improvements required to provide City of Lake Forest an additional El Toro Road eastbound left turn lane to northbound Portola, Doug Erdman, PE which requires right-of-way from the County of Orange. Assistant City Engineer (949)282-5233 For westbound El Toro, the project provides another designated right turn derdman@lakeforestca.gov only lane to northbound Portola. An additional project component includes a connection to the westbound El Toro sidewalk to the existing Class 1 Los Alisos Creek Bikeway. City of • -16 Thornton Park Neighborhood Water Main Replacement SANTA ANA, CA RICK prepared construction documents to replace the existing 8" water mains in nine (9) streets in this well -established Santa Ana neighborhood. The total length of water main replacement was 7,500 feet. The plans and specifications were prepared such that the existing water line was live until the new water line was in place and operational. Once the new water line was operational, the water laterals were connected to the new 8" water line. The project included preparing a base map based on as -built plans, water meter service records, City GIS, and site visit surveys. Work included a records search through City of Santa Ana, County of Orange, and dry utility purveyors. The records research were tracked by keeping a log documenting the entity, contact information, date, and topic of correspondence, and date the document was received or outcome. The engineering design was prepared in accordance with the City of Santa Ana Design Guidelines for Water and Sewer Facilities and the City's CAD standards. Support was provided during the bid phase by attending pre -bid and pre -construction meetings and responding to contractor's request for information. Aviation Boulevard Missing Sidewalk Project MANHATTAN BEACH, CA For the City of Manhattan Beach, RICK prepared construction documents to install a missing sidewalk segement on the west side of Aviation Boulevard, a six -lane facility, for a length of 600% and reconstruct five (5) ADA-compliant curb ramps. The proposed sidewalk is to have a minimum width of 6.5' within an existing terrain comprised of a vegetated slope with mature trees, existing overhead utility lines supported by wooden poles, and utility vaults. The work fronts properties owned by Northrup Grumman and a shopping center, and required a right- of-way from each owner to meet the project's goals. Current work has included coordination with the adjacent property owners for property access to perform field design surveys and geotechnical borings. Completed work has also included preparing and distributing utility coordination request letters. Ex COMPLETION DATE Design Start: 2018 Design End: 2020 Construction End: 2022 CLIENT / CONTACT City of Santa Ana Sean Thomas, PE, QSD Project Manager (714)647-5655 SThomas5@santa-ana.org COMPLETION DATE February 2022 to Present CLIENT / CONTACT City of Manhattan Beach Marzena Laskowska, PE Senior Civil Engineer (310)802-5325 m laskowska @ m anh atta n beach. gov RICK City of Santa Ana I On -Call Engineering Services, RFP No.: 23-030 17 Bake Parkwav at Trabuco Road/Irvine Boulevard LAKE FOREST. CA As part of the Street and Traffic On -Call contract with the City of Lake Forest, RICK prepared alternative studies for the addition of a second eastbound to northbound left -turn lane and an eastbound to southbound dedicated right turn only lane. Three alternatives were completed with coordination with SCE, who has overhead facilities within the right-of-way along each side of Bake Parkway, and the City of Irvine. Plans, Specifications & Estimates (PS&E) include: roadway widening, a traffic signal modification, right-of-way acquisition, extensive dry utility coordination, and required plan processing through the cities of Lake Forest and Irvine. Skatepark and Trail Project SAN JUAN CAPISTRANO, CA RICK is providing civil engineering design services through a design -build contract for a 22,000 sf, custom concrete skatepark project for the City of San Juan Capistrano. In addition, engineering and land surveying services are being provided for an associated 1,550' decomposed granite multi- purpose trail connecting the skatepark to a city-wide trail system. The project involves coordination with the City of San Juan Capistrano, Santa Margarita Water District, Grindline, the general contractor, and other team sub - consultants, such as the landscape architect and MEP. COMPLETI�,DATE On -Going (95% complete) CLIENT / CONTACT City of Lake Forest Doug Erdman, PE Assistant City Engineer (949)282-5233 derdman@lakeforestca.gov COMPLETION DATE January 2021 to Present RICK's work includes the design and plan processing for on -site CLIENT / CONTACT and off -site water and sewer plans for the required connections to Grindline Skateparks, Inc. the proposed bathroom facilities. This is the second design -build Matt Flue gge Chief Executive Officer project RICK has worked on with Grindline, the first being a skatepark (206) 932-6414 completed in 2019 for the City of Lake Elsinore, California. matt@grindline.com Key components: ♦ Topographic survey ♦ Design development support ♦ Topographic and utility base map preparation ♦ Precise grading plans Domestic water and sewer plans Erosion control plans ♦ Stormwater reports (WQMP, SWPPP) ♦ Construction cost estimate ® Consultation and construction support Quantity cost estimate Plan processing RICK City of Santa Ana I On -Call Engineering Services, RFP No.: 23-030 18 Project Experience Matrix The following matrix demonstrates our experience and technical competence on a broad range of as - needed contracts and stand-alone projects. These` successful local projects represent a full range of disciplines that we anticipate on task orders .0 associated with this contract. 4 p01 Q .� o �,� 2C tiJG d C PROJECT CITY OF SANTA ANA Thornton Park Neighborhood Water Main ✓ ✓ Improvements Project CITY OF LAKE FOREST On -Call Contracts a) Intersection Improvements of Bake Pkwy at Trabuco ✓ ✓ ✓ ✓ ✓ RdlIrvine Blvd b) Intersection Improvements of El Toro Rd and Portola ✓ ✓ ✓ ✓ ✓ Pkwy/Santa Margarita Pkwy c) Rancho Pkwy widening at Lake Forest Drive ✓ ✓ ✓ d) Jeronimo Rd widening at Lake Forest Drive ✓ ✓ ✓ ✓ ✓ e) Meadows Traffic Improvements at Bake PkwylToledo ✓ ✓ ✓ ✓ ✓ Way f) Los Alisos Blvd widening at Rockfield Blvd ✓ ✓ ✓ ✓ ✓ CITY OF ANAHEIM ✓ ✓ ✓ ✓ ✓ As -Needed Consulting & Engineering (Plan Checking) CITY OF MANHATTAN BEACH ✓ ✓ ✓ ✓ ✓ ✓ Aviation Blvd Missing Sidewalk Project CITY OF MURRIETA ✓ ✓ Consultant Traffic Engineer CITY OF MURRIETA ✓ ✓ ✓ ✓ ✓ ✓ Fire Station No.1 Sewer and Concrete Replacement Project SAN JUAN CAPISTRANO ✓ ✓ ✓ ✓ ✓ Skate Park and Trail Project CITY OF RANCHO SANTA MARGARITA ✓ ✓ ✓ ✓ Antonio Parkway Gateway Improvements Project UC IRVINE ✓ ✓ ✓ ✓ Fire and Life Safety Improvements CITY OF NEWPORT BEACH ✓ ✓ ✓ ✓ ✓ Ocean Blvd and Poppy Ave Street Rehabilitation Project CITY OF GARDEN GROVE ✓ ✓ ✓ ✓ Harbor Blvd Roadway & Landscape Improvements Project CITY OF CYPRESS ✓ ✓ ✓ ✓ ✓ ✓ Cerritos Ave Bike Corridor CITY OF CYPRESS ✓ ✓ ✓ ✓ Moody Street Beautification Project CITY OF IRVINE ✓ ✓ ✓ ✓ ✓ ✓ Trabuco Rd & Monroe Intersection Improvements CITY OF WESTMINSTER ✓ ✓ ✓ ✓ ✓ ✓ Westminster Blvd Median Beautification RICK City of Santa Ana I On -Call Engineering Services, RFP No.: 23-030 19 Contract Agreement Statement We accept the provisions of the Agreement included with the provided RFP and have no exceptions. Willingness to Comply with Agreement Terms We accept the provisions of the Agreement included with the provided RFP and have no exceptions. Provided below are public entity references for which RICK has performed similar work. Reference Name Thomas Wheeler Director of Public Works/City Engineer Cesar Morales Principal Traffic Engineer Bob Moehling, PE Director of Public WorkslCity Engineer Client City of Lake Forest 100 Civic Center Drive Lake Forest, CA 92630 City of Anaheim 200 S. Anaheim Boulevard Anaheim, CA 92805 City of Murrieta 1 Town Square Murrieta, CA 92562 Contact Information twheeler@lakeforestca.gov (949)461-3480 cmorales2@anaheim.net (714)765-5286 bmoehling@m urrietaCA.gov (951)461-6036 RICK City of Santa Ana I On -Call Engineering Services, RFP No.: 23-030 20 Scope of Services and Schedule RICK City of Santa Ana I On -Call Engineering Services, RFP No.: 23-030 21 EXAMPLE SCOPE OF WORK RICK is a full -service civil design firm with in-house resources that include: ♦ Civil Engineering Transportation/Traffic Engineering Land surveying and Mapping ♦ Land Planning, including Financial and Economic Analysis ♦ Landscape Architecture ♦ Storm Water Resources Engineering ♦ Wet Utility Design Through subconsultant services, our team provides: ♦ Domestic water and fire water systems analysis and design ♦ Environmental ♦ Geotechnical ♦ Dry Utility Coordination Through additional specialists, as a task order requires, and at the approval of the City we work with specialists that provide: ♦ Architectural Mechanical Electrical ♦ Right -of -Way Acquisition Services RICK understands that task orders for on -call contracts can include a variety of sub projects, such as intersection improvements, roadway improvements including walkable and bikeable streets, utility and drainage improvements, we chose to provide an example scope of work and schedule for a typical roadway improvement project. Our example includes many of the above work specialties, but not all of them. If the City desires, RICK can provide additional example scope of works and schedules for projects that are comprised of different tasks than included here. Generic Scope of Services for a Typical Intersection/Roadway Improvement Project In our example project, we added a second eastbound to northbound left -turn lane, and an eastbound to southbound dedicated right -turn -only lane at the subject intersection. This work requires the acquisition of right-of-way at the southwest quadrant of the intersection. The work also requires a modification to the existing traffic signal, as well as dry utility coordination for relocations. It is also noted that the traffic signal system along the six -lane major is interconnected through a previous contract lead by OCTA. Intersection of Bake Pkwy at Trabuco/Irvine RICK City of Santa Ana I On -Call Engineering Services, RFP No.: 23-030 22 of Work 1. Preliminary Data Research & Review The RICK Team will research, obtain, and review available data as a reference to prepare the preliminary and final PS&E. Data includes: State, County, City, utility and other records/documents; existing street, signal, storm drain, gas, sewer and water main improvement plans; topographic data maps; record drawings; wet and dry utility plans (to determine size and location); survey centerline and private property monument data; and other pertinent information. Utility records request letters will be sent to the franchise and public utility agencies. These requests will be tracked via a table summarizing the request letters, the obtained data, both with dates sent and received. A copy of this table will be provided to the City and utility agencies. We will review the acquired information with the City prior to beginning any surveys and preliminary design. • We recognize that some utility companies treat as -built requests and plan coordination with low priority and therefore it will be incumbent upon us to start the research and coordination process upon receiving a Notice to Proceed for the project from the City. Furthermore, as mentioned above we will keep a complete and accurate log of communication with the various utility companies and keep the City informed of our progress in this effort. • Careful consideration to the existing utilities and their potential impact on construction cost and schedule will be taken into account throughout the design process. • A complete and accurate plotting of the researched utilities will be performed in order to achieve a utility base file for the plan preparation phase of the contract. 2. Design Survey/Existing Conditions Documentation RICK will perform the topographic survey including features that will influence the project design. The survey shall be in conformance with the State Land Surveyors Act and be performed under the direct supervision of a CA Registered Land Surveyor. Rick Survey will use California State Plane Coordinate System, NAD83, Zone V, US Survey Feet. Said survey will field locate monumentation to identify existing right-of-way and property lines within the project area. Tasks will include the following: 1. Establish horizontal and vertical survey and construction control for the complete length of the project. 2. Perform topographic field survey through conventional survey methods, as required, along the east/ west roadway to include the existing median and north/south lanes within the project limits and will include, but not be limited to: • Roadway half -width cross section elevations taken in the traveled way at 25-ft intervals (minimum) and grade breaks. The sections will include back of sidewalk, top of curbs, gutter flowlines, lip of gutters and lane line striping. • Locate features within the adjacent property including driveways, tops and toes of slopes, limits of parking area, curbs, trees, monument signage and found private utility appurtenances. • Locate existing improvements within the street right-of- way (i.e. above ground utilities, manholes, valve covers, utility vaults and covers, signs, trees, utility poles, traffic signal poles, cross gutters, local depressions, catch basins, sidewalks, pedestrian ramps, etc). • Reduce data to a form showing centerline stationing, offset from centerline, and elevation. • Provide 0.5 ft contours. RICK City of Santa Ana I On -Call Engineering Services, RFP No.: 23-030 23 of Work 3. Our survey will include an aerial photogrametric mapping of the intersection that will graphically locate existing topographical features such as sidewalks, walls, tree canopies, striping and utility appurtenances. This aerial mapping will then be enhanced with the topographical field surveys to provide a complete and accurate topographical map. The aerial photography will be orthorectified for use on scalable exhibits as needed. 4. Our survey will also tie out centerline monuments and identify them in the design survey. Locate any other monuments within the project limits, including those on tops of curbs, sidewalk or in the parkway. This will allow for an accurate plotting of the road centerline and Right -of -Way. 5. RICK will perform a boundary survey on the adjacent site property to facilitate the preparation of the right-of-way take legal descriptions and plats for the acquisition process. 6. Our survey crews will provide traffic control, as required, during our survey operations. Lane closures will be in accordance with City standards and the California MUTCD 2012 Edition. Deliverables: • Survey data sheets • Aerial photo (.pdf format) • Topographical mapping with right-of-way in Microstation V8 3. Site Visit / Analysis RICK, along with our subconsultants, will meet at the site to discuss the project collectively. Recommendations will be developed to improve the design safety, efficiency, sustainability and aesthetics as well as reduce construction and maintenance costs. We will then meet with City staff to review the design team's recommendations and discuss the City's specific areas of concern and priorities with respect to the project's construction budget. Immediately following this meeting, comprehensive meeting minutes will be prepared and sent to the City and the rest of the project team. While at the site, existing sidewalks and pedestrian ramps in the vicinity of the project that will remain through construction will be checked for damage and current ADA compliance. A record of all damaged and non -compliant facilities (i.e. cracks, differential settlement, uplift from tree roots, or other abnormalities) will be prepared. Where feasible, repairs will be added to the improvement plans. A sign survey will also be conducted and any damaged signs or signs that don't meet the current standards of the latest MUTCD will be noted. Deliverables: • Site visit meeting notes Project improvement recommendations Potential Conflicts List 4. Geotechnical The RICK Team geotechnical consultant, Christian Delgadillo with Leighton Group, will provide a pavement analysis report for the widening of the major street for the designated right turn lane. The tasks perform for this work include: • Site Visit and Pavement Surface Condition Assessment • Field explorations that include two shallow borings (up to 10, in depth). • Laboratory testing Pavement Evaluation and Materials Report RICK City of Santa Ana I On -Call Engineering Services, RFP No.: 23-030 24 C.]i9R.i13 Deliverable: • Pavement Evaluation and Materials Report 5. Conceptual Plan (30% Completion) RICK will prepare a conceptual plan of the project improvements for review by the City. The preliminary layout will include horizontal geometry of the proposed striping, curbs, traffic signal poles, retaining walls, and utility appurtenance relocations. Typical roadway section will be depicted as well as site sections to pictorially convey project impacts. Conceptual plan will include site impacts to right-of-way as well as possible site re -design if required. Deliverables: • 30% plan 30% Construction Cost Estimate Project improvement recommendations Potential Conflicts List 6. Construction Plans RICK will prepare project PS&E to a 60% and 100% completion level for submittal to the City for review, input, and comment. Upon receiving plan check comments from the City, we will review the comments and make necessary revisions to the PS&E package and submit a final set of construction documents to the City. The comments will be addressed in writing either on the plans or in a "response to comments' letter. All plan sheets will conform to the City format and the latest applicable design/drafting standards. The following is a listing of plan sheets with corresponding scale with estimated number of sheets to be used. SUB TASK PLAN DESCRIPTION PLAN SCALE ESTIMATED NO.OF SHEETS 1 TITLE SHEET VARIES 1 2 TYPICAL SECTIONS VARIES 1 3 CONSTRUCTION NOTES AND DETAILS VARIES 3 4 ROADWAY IMPROVMENTS PLANS AND PROFILES V=40' H, 1"=4' V 2 5 GRADING/RETAINING WALL PLANS 1"=40' H 2 6 SIGNING AND STRIPING PLANS 1"=40' H 2 7 TRAFFIC SIGNAL MODIFICATION PLAN 1"=20' H 1 8 LANDSCAPE PLANTING PLANS 1"=20' 4 9 LANDSCAPE IRRIGATION PLANS V=20' 4 10 TRAFFIC CONTROL PLANS I 1"=40' H 2 Title Sheet will include project title, vicinity map, general notes, benchmark with basis of coordinates, dig alert information, list of utility companies with contact name and telephone number, list of standard plans grouped by agency (i.e. APWA, City of Lake Forest, etc), and legend of symbols. Typical Sections will show right-of-way lines, dimensions between curbs, existing pavement surface and curb/gutter, existing roadbed, proposed roadway improvements, grading/crossfall slope, and existing/proposed channel improvements. Construction Notes and Details will include a construction notes with estimated quantities and construction details. Structural details for the channel headwalls/retaining walls, channel lining and other channel stabilization items will be shown here. Also included here will be utility and paving notes. RICK City of Santa Ana I On -Call Engineering Services, RFP No.: 23-030 25 511viTne n Roadway Improvement Plan & Profile will show all existing conditions, as shown on the base sheets and all existing underground utilities (sewer; water; power; communication; gas mains and associated laterals; storm drains; catch basins and laterals, manhole and valve covers, meter boxes, etc). Proposed improvement work shall indicate limits of roadway widening, including removals and replacements; limits of AC pavement cold planing, overlay and/or rehabilitation areas; adjustment of manholes, vaults and valves to grade. Plans also shall indicate removal/replacement of curbs, gutters, sidewalks, accessramps, parkway/curb drains and protection of existing facilities. At a minimum, each sheet shall contain a north arrow, scale, match lines with station and sheet reference, plan and profile construction notes for all improvements on the sheet. Profile shall show existing and proposed tops of curb elevations with corresponding station and slope of curb between each grade break. For pedestrian ramps, elevations at BCR and ECR and "join existing" will be shown appropriately. Elevations also will be provided at quarter points. Dimensions of the distance between each quarter point and the length of the curve will be shown. Grading/Retaining Wall Plans will be prepared for the addition of the designated right -turn lane. These plans are primarily for grading operations and shall show required grading, retaining walls and wall drainage needs. Appropriate grading and retaining wall notes and details will also be shown on the plans, with top of wall and footing elevations in profile view. Signing and Striping Plans will be prepared for Bake Parkway and Trabuco Road/Irvine Boulevard intersection. The plans shall be prepared in accordance to the City standards and design criteria, the California MUTCD 2012 Edition, and the Caltrans Standard Plans and Specifications (latest edition). Plans will show existing and proposed signs within the project limits and proposed pavement delineation and pavement legends/arrows within the project limits. Traffic Signal Modification Plan will be prepared using City standards, City of Irvine Standards, Caltrans Standard Plans, and the California Manual on Uniform Traffic Control Devices (MUTCD). Key design components of this traffic signal will be continued protected left -turn phasing for the dual eastbound left - turn move on Bake Parkway, and countdown pedestrian signal heads and bicycle detection for the additional right turn lane, which are requirements of the current MUTCD. Additionally, to meet ADA requirements, pedestrian ramps with truncated domes are required for all four corners of the intersection. During our site visit for the proposal, it appears as though all four corners currently meet the ADA access requirements. This will be verified during the design, and if deficient, improvements will be called out on the construction plans with the appropriate Orange County Public Works Standard Plan detail. The traffic signal modification plan will be prepared at 20 scale, and will show centerlines, right-of-way, above ground and underground utilities obtained from the field visit and record drawings, and all signal equipment and striping. Landscape Planting Plans will be prepared showing the graphic location and identification of lant materials to be used, including quantities, sizes, varieties and planting details for site conditions. Landscape Irrigation Plans will be designed showing the diagrammatic layout of landscape irrigation piping, valves, control equipment, sprinkler heads and related equipment for the irrigation of planted areas, specifically calling out pipe and equipment sizing and types, brand and model. This will also include necessary details for the installation of the system. System will be designed utilizing current low flow drought tolerant system, unless required otherwise by City. RICK City of Santa Ana I On -Call Engineering Services, RFP No.: 23-030 26 Example Scope of Work Traffic Control Plans will be designed in accordance with California MUTCD and the City's guidelines. Prior to beginning work on these plans, Rick Engineering will meet with the City to discuss and determine construction staging, minimum lane requirements, and driveway access, and plan notes and legends. Deliverables: Project plans in Microstation V8 format and .pdf format (60% and 100%) 7. Specifications and Cost Estimates As with the project plans, RICK will prepare project specifications and cost estimate at the 65%, 95%, and 100% completion level. Upon receiving plan check comments from the City, we will review the comments and make necessary revisions to the PS&E package and submit a final set of construction documents to the City for bidding. The project specification will be prepared using the City's standard "boiler plate" specifications and we will prepare the Special Provisions portion of the Construction Specifications and Contract Documents suitable for bidding and awarding of the Contract. These special provisions will be incorporated into the City's standard construction document package. This work includes the preparation of the Bid schedule. RICK will perform comprehensive quantity take -offs for construction items. We maintain a comprehensive list of construction unit prices from a wide array of past projects. The unit prices used for this estimate of probable cost will be derived from recent projects of similar scope and/or provided information from the City. Deliverables: • Specifications in Word format w/ edits shown (60% and 100%) • Construction Cost Estimate in excel format (60% and 100%) 8. Water Quality Compliance Along with the project's PS&E package, RICK will prepare a Water WQMP to a 100% completion level prior to the 60% submittal. Upon receiving plan check comments from the City, we will review the comments and make necessary revisions to the WQMP and submit a final copy with the rest of the construction documents to the City for bidding. RICK is at the forefront when it comes to matters related to storm water. Our water resources staff includes many registered QSD/QSP's and, in fact, provide the industry with training on a regular basis through our in-house registered Trainers -of -Record. We will provide calculations and take -offs as well as prepare a Risk Assessment prior to bidding. It is assumed that the City will provide Rick Engineering with the desired construction start date and anticipated duration at the time the Risk Assessment is needed. If it is later determined that the City requires a review of the contractor's SWPPP, RICK has the experience and ability to perform the task. Deliverable: • WQMP (.pdf and hardcopy) 9. Right -of -Way Legal Description and Plat We will prepare right-of-way legal description and plat for the single property right of take required for the addition of the designated right -turn lane. Deliverables: • Plat and Legal Description (.pdf format) 60% and 100% • Back up calculations (traverses) 60% and 100% RICK City of SantaAna On -Call Engineering Services, RFP No.: 23-030 27 of Work 10. Right -of -Way Appraisal and Acquisition Services RICK Team sub -consultant will perform right-of-way appraisal and acquisition services for the single property take on right-of-way take site. This work will entail: • Obtain a Preliminary Title Report • Perform right-of-way appraisal for the property take • Perform Property Owner negotiations • Perform escrow coordination/title clearance Deliverables: • Preliminary Title Report • Appraisal Report • Right of way acquisition forms 11. Utilities Coordination Careful consideration to the existing utilities and their potential impact on construction cost and schedule will be taken into account throughout the design process. Upon receiving a Notice to Proceed from the City,RICK will perform a thorough site investigation that identifies and documents observable utilities. City records will be researched and record "as -built" documents will be obtained and reviewed. The affected utility companies will be immediately contacted and existing utility overlays will be obtained. A complete and accurate plotting of the researched utilities will be performed in order to achieve a utility base file for the plan preparation phase of the contract. Upon completion of the 30%, 60% and 100% submittal packages to the City, plans will be delivered to all appropriate utility companies for their review. Comments will be actively solicited from those companies and all coordination items will be addressed on the plans and in writing to each company. To the extent that the various utility companies are willing, final written confirmation of the utility company's concurrence with the design will be obtained. We recognize that some utility companies treat as -built requests and plan coordination with low priority and therefore it will be incumbent upon us to start the research and coordination process as soon as possible. Furthermore, we will keep a complete and accurate log of communication with the various utility companies and keep the City informed of our progress in this effort. Deliverables: • Utility base map w/ topography and r/w • Utility contacts list • Utility correspondence tracking log • Utility Approval Letters RICK City of Santa Ana I On -Call Engineering Services, RFP No.: 23-030 28 Example Scope of Work Environmental (Optional) Since there is Right -of -Way acquisition, and the widening may impact an existing parking area, there may be a need for an Initial Site Assessment (ISA) on the project. Therefore, if environmental analysis and reporting needs to be performed, and the City is not performing this work in-house, our subconsultant, Helix, will complete the environmental work. Deliverable: • Required Environmental Document 12. Project Management and Meetings The key to a successful project is the establishment of a sound project foundation which is set early in the project process. To accomplish the project goals we would begin by enacting some fundamental services and techniques. Prior to beginning any of the specific tasks above, we would organize and manage a kick-off meeting, which would verify the projects precise scope of work, schedule, and priorities and determine the need, frequency and time of any subsequent meeting(s). This meeting would immediately be followed -up with a distribution of meeting minutes to all attendees and other interested parties. RICK would then commence work on the project and give frequent progress reports to the City. We propose the following meeting schedule: • Kick-off meeting • 30% Conceptual Plan Review Meeting • 60% Completion Meeting • 100% Completion Meeting Throughout the work process, RICK staff would refer to the company's Quality Control Manual and complete checklists that will be reviewed by the quality control officer and the project manager. This ensures that every task is performed with the utmost care and attention to detail. 13. Construction Engineering Support (Post Award) RICK recognizes the importance of timely responses to City requests particularly during the construction phase of the project. The RICK project manager will remain the single Point -of -Contact for the City throughout the duration of the project. This project manager will maintain an open line of communication and be available to respond to the City's request with high priority. It will be the project manager's responsibility to field requests from the City, solicit input from other team members and provide a response in a prompt and thorough manner. It will be critical that all correspondence with the contractor go through the City, be in writing and in the format preferred by the City. The Project Manager will remain responsible for QA/ QC throughout the construction phase. The project manager will continue to oversee the completion of the Rick Engineering Quality Control Manual checklists and review all responses to RFIs and submittals prior to delivery to the City. If construction inspection services are requested, our subconsultant Murow DC, can provide. The scope of work for these services can be determined at the onset of the construction bid process. 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L oa 75 m m 0 no> nZ o � .> O m O O m j 5 d w 0 p d d d a d K a a Q m w NA U F a N U L) In z 0 N M d N m A m m O N M d m m 1� m OI O N M d m m h m N O • N N N N N N N M M uE Z KO W Cerry�:ifications aia Appendix ATTACHMENT 3-1: NON -COLLUSION AFFIDAVIT CERTIFICATIONS NON -COLLUSION AFFIDAVIT (Title 23 United States Code Section 112 and Public Contract Code Section 7106) To the CITY OF SANTA ANA DEPARTMENT OF PUBLIC WORKS In accordance with Title 23 United States Code Section 112 and Public Contract Code 7106 the BIDDER declares that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the BIDDER has not directly or indirectly induced or solicited any other BIDDER to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived or agreed with any BIDDER or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the BIDDER has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the BIDDER or any BIDDER, or to fix any overhead, profit, or cost element of the bid price, or of that of any other BIDDER, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and, further, that the BIDDER has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid. Note: The above Non -collusion Affidavit is part of the Proposal. Signing this Proposal on the signature portion thereof shall also constitute signature of this Non -collusion Affidavit. BIDDERS are cautioned that making a Ise certification may subject the certifier to criminal prosecution. Signed � <TSEPH H/fr✓lMa,vo. PE State of Q County of Subscribed and sworn to (or affirmed) before before me. Public Signature proved to me on the �iSn this day of , 20_, by satisfactory evidence to be the person(s) who appeared Jut coe_w�- Ck4d!o( ' Jura ca 1, �444" Notary Public Seal L.S. City of Santa Ana RFP Page A3-1 COPY OF ORIGINAL CALIFORNIA NOTARIAL CERTIFICATE (J U RAT) A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. State of California County of Sa.r DitW _ 141 Subscribed and sworn to (or affirmed) before me on this L day of 20_3, by ?oW h Ha iproved to me on the basis of satisfactory evidence to be the person(s) who appeared before me. LYUDMILA SAFRANSKY� / n La Nohty Pu000 • CalifoountyrnieJ San Dle Signature rn. cI �^cf �l (Seal) yo county � Commission 12426653 My Comm. Expires Nov 17. 2026 it it Copyright © 2018 Note ryAcknowledgement.com. All Rights Reserved. COPY OF ORIGINAL Appendix[ ATTACHMENT 3-2: NON -LOBBYING CERTIFICATION CERTIFICATIONS The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that: I . No federal appropriated finds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement. 2. If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence any officer or employee of any federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this federal contract, grant loan, loan or cooperative agreement, the undersigned shall complete and submit a "Disclosure of Lobbying Activities". This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U. S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the language of this certification be included in all lower tier subcontracts, which exceed $100,000 and that all such sub recipients shall certify and disclose accordingly. Firm RICK Signed and Printed Name: Title Associate, Project Manager Date March 14, 2023 Joseph G. Hammond, PE City of Santa Ana RFP Page A3-2 COPY OF ORIGINAL Appendix ATTACHMENT 3-3: NON-DISCRIMINATION CERTIFICATION CERTIFICATIONS The undersigned consultant or corporate officer, during the performance of this contract, certifies as follows: The Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The Consultant shall take affirmative action to.ensure that applicants are employed, and that employees are treated during employment without, regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Consultant agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause. 2. The Consultant shall, in all solicitations or advertisements for employees placed by or on behalf of the Consultant, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. 3. The Consultant shall send to each labor union or representative of workers with which he/she has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the Consultant's commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. 4. The Consultant shall comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. 5. The Consultant shall furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his/her books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation, to ascertain compliance with such rules, regulations, and orders. 6. In the event of the Consultant's non-compliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, the contract may be canceled, terminated, or suspended in whole or in part and the Consultant may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Execution Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulations, or order of the Secretary of Labor, or as otherwise provided by law. 7. The Consultant shall include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted City of Santa Ana RFP Page A3-3 COPY OF ORIGINAL by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontract or purchase order as the administering agency may direct as means of enforcing such provisions, including sanctions for noncompliance; provided, however, that in the event the Consultant becomes involved in, or is threatened with, litigation with a sub -consultant or vendor as a result of such direction by the administering agency, the Consultant may request that the United States enter into such litigation to protect the interests of the United States. 8. Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stats. 1939, and as amended, No discrimination shall be made in the employment of persons upon public works because of race, religious creed, color, national origin, ancestry, physical handicaps, mental condition, marital status, or sex of such persons, except as provided in Section 1420, and any consultant of public works violating this Section is subject to all the penalties imposed for a violation of the Chapter. Signed: Joseph G. Hammond, PE Title: Associate, Project Manager Firm: RICK Engineering Company Date: March 14, 2023 City of Santa Ana RFP Page A3-4 COPY OF ORIGINAL r r, 36 DISCOVERY, STE. 240 IRVINE, CA 92618 (949) 588-0707 WWW.RICKENGINEERING.COM EXHIBIT C COMPENSATION Consultant's Fee Proposal including hourly rates if applicable SANTA ANA Li )W� :1611• � ",,'� `'"` a �Nr -; -WY mu:2 A.1 RICK am"' ENGINEERING COMPANY Hourly Rates CITY OF SANTA ANA On -Call Engineering Services RFP No. 23-030 May, 2023 -April, 2026 Page of Principal............................................................................... 280.00 Senior Water Quality Manager.......................................... $270.00 Associate Principal...............................................................270.00 Principal Water Resources Designer................................... 170.00 Associate/Manager.............................................................. 250.00 Associate Water Resources Designer.................................. 155.00 Assistant Water Resources Designer .............. - _.___..... 140.00 Senior Project Manager ..................................................... $240.00 Principal Project Engineer/Manager.....................................225.00 Associate Project Engineer/Manager....................................205.00 Assistant Project Engineer/Manager..................................... 190.00 Principal Engineering Designer. ....................... ................... 170.00 Associate Engineering Designer ........................................... 155.00 Assistant Engineering Designer ........................................... 140.00 Principal Engineering Drafter .............................................. 135.00 Associate Engineering Drafter ............................................. 125.00 Assistant Engineering Drafter ............................................. 115.00 Senior Transportation/Traffic Engineer..............................$240.00 Principal Transportation/Traffic Engineer............................225.00 Associate Transportation/Traffic Engineer ........................... 205.00 Assistant Transportation/Traffic Engineer............................190.00 Principal Transportation/Traffic Designer ............................ 170.00 Associate Transportation/Traffic Designer ........................... 155.00 Assistant Transportation/Traffic Designer ........................... 140.00 Principal Planner II.............................................................$220.00 Principal Planner I................................................................ 195.00 Senior Planner II................................................................... 190.00 Senior Planner I.................................................................... 175.00 Associate Planner ........................................... ......... -........... 150.00 Assistant Planner.................................................................. 130.00 Planning Technician ............................................................. 110.00 Principal Project Landscape Architect/Manager............. $205.00 Associate Project Landscape Architect/Manager ............. 180.00 Assistant Project Landscape Architect/Manager.............. 160.00 Principal Landscape/Urban Designer ............................... 140.00 Associate Landscape/Urban Designer .............................. 130.00 Assistant Landscape/Urban Designer ............................... 120.00 Principal Environmental Project Manager..........................$205.00 Associate Environmental Project Manager ........................... 180.00 Assistant Environmental Project Manager ....................... 160.00 Principal Environmental Specialist ................................... 145.00 Associate Environmental Specialist ................................. 135.00 Assistant Environmental Specialist ................................... 125.00 Environmental Technician ................................................. 110.00 GIS Manager..................................................................... $205.00 GIS Programmer................................................................. 170.00 Principal GIs Project Manager ........................................... 190.00 Associate GIS Project Manager ........................................... 180.00 Assistant GIS Project Manager ........................................... 160.00 Principal GIS Analyst......................................................... 150.00 Associate GIS Analyst........................................................ 140.00 Assistant GIS Analyst......................................................... 130.00 Principal Graphics Designer .............................................- 140.00 Associate Graphics Designer .............................................. 130.00 Assistant Graphics Designer ............................................... 120.00 CAD Manager..................................................................... 190.00 Field Supervisor.............................................................. $ 240.00* One -person Survey Party- ............................................... 220.00* One -person Survey Party with Robotics ........................... 240.00* Two -person Survey Party .................................................. 350.00* Three -person Survey Party ............................................... 450.00* 3D Laser Scanning Crew (One -Person) ........................... $335.00* 3D Laser Scanning Crew (Two Person) ............................ 380.00* Principal 3D Laser Scanning Project Manager .................. $200.00 Associate 3D Laser Scanning Project Manager ................... 180.00 Assistant 3D Laser Scanning Project Manager .................... 165.00 Principal 3D Laser Scanning Specialist ............................... 145.00 Associate 3D Laser Scanning Specialist .............................. 135.00 Assistant 3D Laser Scanning Specialist ............................... 125.00 Principal 3D Laser Scanning Technician ............................. 120.00 Associate 3D Laser Scanning Technician ............................ 105.00 Assistant 3D Laser Scanning Technician ............................... 95.00 Photogrammetty Supervisor .............................................. $190.00 Principal Photogrammetrist................................................ 160.00 Associate Photogrammetrist................................................ 125.00 Assistant Photogrammetrist................................................. 115.00 Principal Survey Analyst ................................................... $205.00 Associate Survey Analyst ................................................... 165.00 Assistant Survey Analyst ..................................................... 135.00 Associate Project Administrator .......................................... $85.00 Assistant Project Administrator ............................................. 75.00 Administrative Assistant/Manager......................................... 80.00 * Denotes Prevailing Wage rate When authorized, overtime shall be charged at the listed rates times 1.5. Unless otherwise agreed upon, we shall charge for printing, reproduction, deliveries, transportation, and other expenses. RICK FEE PROPOSAL I City of Santa Ana I On -Call Engineering Services, RFP No.: 23-030 2 Burrola, Melissa From: City of Santa Ana <certificate-request@ctrax.jdidata.com> Sent: Monday, June 19, 2023 8:36 AM To: jhammond@rickengineering.com; Frankston, Emerson; Burrola, Melissa Subject: Internal Notice of Compliance NOTICE OF COMPLIANCE CITY STAFF: PRINT THIS PACE AND INCLUDE WITH AGREEMENT TO THE CLERK OF THE COUNCIL Contractor Rick Engineering Company Name: Project RFP #23-030 ON -CALL ENGINEERING SERVICES Number: Project RFP #23-030 ON -CALL ENGINEERING SERVICES Name: The Certificate of Insurance (COI) submitted indicates that the coverages are in compliance with the insurance requirements. No further action is required at this time. The compliant coverage(s) are: TYPE OF INSURANCE POLICY EXPIRATION COI DATE FILE NAME NUMBER DATE AUTOMOBILE LIABILITY 6076046499 01/01/2024 05/10/2023 Certificate.pdf GENERAL LIABILITY 6076046485 01/01/2024 05/10/2023 Certificate.pdf PROFESSIONAL LIABILITY DPR9997780 08/15/2023 05/10/2023 Certificate.pdf WORKERS COMPENSATION AND EMPLOYERS' LIABILITY WC676046521 01/01/2024 05/10/2023 Certificate.pdf Thank you, City of Santa Ana Risk Management Division in partnership with CTrax Plus Services Team 6/19/2023 11:36 AM 1