HomeMy WebLinkAboutPSOMAS (6)INSURANCE ON FILE
WORK MAY PROCEED
UNTIL INSURANCE EXPIRES
C
CITY CLERK
DATE:
A-2023-088-06
CONSULTANT AGREEMENT BETWEEN THE CITY OF SANTA ANA AND
8>QWa L`1(AN PSOMAS FOR ON -CALL ENGINEERING SERVICES
THIS AGREEMENT is made and entered into on this 16th day of May, 2023 by and between
Psomas ("Consultant"), and the City of Santa Ana, a charter city and municipal corporation
organized and existing under the Constitution and laws of the State of California ("City").
N
O
"k RECITALS
CV
cli A. On February 21, 2023 the City issued a R-oquest for Proposal No. 23-030, by which it
desired to retain a Consultant having special skill and knowledge in the field of:
Professional Engineering Services on an on -call basis for the City's Public Works Agency.
B. Consultant submitted a responsive proposal that was among those selected by the city.
Consultant represents that it is able and willing to provide such services described in the
scope of work that was included in the RFP No. 23-030.
C. In undertaking the performance of this Agreement, Consultant represents that it is
knowledgeable in its field and that any services performed by Consultant under this
Agreement will be performed in compliance with such standards as may reasonably be
expected from a professional consulting firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the
terms and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
Consultant shall perform the services that were described in the scope of work included in
the RFP No. 23-030, during the term of this Agreement, the tasks and obligations including all
labor, materials, tools, equipment, and incidental customary work required to fully and adequately
complete the services described and set forth in "Scope of Services - Exhibit A", attached hereto
and incorporated by reference, and as further described in Consultant's Proposal, attached hereto
an incorporated herein by this reference as "Consultant's Proposal - Exhibit B",
2. COMPENSATION
a. City neither warrants nor guarantees any minimum or maximum compensation to
Consultant under this Agreement. Consultant shall be paid only for actual services
performed under this Agreement at the rates and charges identified in Consultant's Fee
Proposal, which is attached hereto and fully incorporated herein by this reference as
"Compensation - Exhibit C". Consultant is one of fifteen (15) separate consultants
selected to provide services on an on -call basis under RFP 23-030. The total
compensation for services provided by all consultants selected under RFP 23-030 shall
not exceed the shared aggregate amount of $5,000,000.00 during the term of this
Agreement, including any extension periods, as set forth in Section 3, below.
b. Payment by City shall be made within forty-five (45) days following receipt of proper
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invoice evidencing work performed, subject to City accounting procedures. Payment
need not be made for work which fails to meet the standards of performance set forth
in the Recitals which may reasonably be expected by City.
c. Notwithstanding any contrary terms contained within Consultant's Pee Proposal,
Consultant's fees shall not exceed 3% annually over the term of this Agreement,
including any extension periods, unless directly affected by Prevailing Wage laws.
3. TERM
This Agreement shall continence on May 16, 2023 and end on May 15, 2026, with the
option for the City to grant up to a one, two-year extension, exercisable by a writing by the City
Manager and the City Attorney, unless terminated earlier in accordance with Section 15, below.
4. INDEPENDENT CONTRACTOR
Consultant shall, during the entire term of this Agreement, be construed to be an
independent Consultant and not an employee of the City. This Agreement is not intended nor shall
it be construed to create an employer -employee relationship, a joint venture relationship, or to
allow the City to exercise discretion or control over the professional manner in which Consultant
performs the services which are the subject matter of this Agreement; however, the services to be
provided by Consultant shall be provided in a manner consistent with all applicable standards and
regulations governing such services. Consultant shall pay all salaries and wages, employer's social
security taxes, unemployment insurance and similar taxes relating to employees and shall be
responsible for all applicable withholding taxes.
5. OWNERSHIP OF MATERIALS
This Agreement creates a non-exclusive and perpetual license for City to copy, use,
modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property
embodied in plans, specifications, studies, drawings, estimates, and other documents or works of
authorship fixed in any tangible medium of expression, including but not limited to, physical
drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or
caused to be prepared by Consultant under this Agreement ("Documents & Data"). Consultant
shall require all subcontractors to agree in writing that City is granted a non-exclusive and
perpetual license for any Documents & Data the subcontractor prepares under this Agreement.
Consultant represents and warrants that Consultant has the legal right to license any and all
Documents & Data. Consultant makes no such representation and warranty in regard to
Documents & Data which were provided to Consultant by the City. City shall not be limited in
any way in its use of the Documents and Data at any time, provided that any such use not within
the purposes intended by this Agreement shall be at City's sole risk.
6. INSURANCE
Consultant shall procure and maintain for the duration of the contract insurance against
claims for injuries to persons or damages to property which may arise from or in connection with
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the performance of the work hereunder and the results of that work by the Consultant, its agents,
representatives, employees or subcontractors.
a. Consultant shall not commence work for the City until it has provided evidence
satisfactory to the City that it has secured all insurance required under this Section. In
addition, Consultant shall not allow any subconsultant to commence work on any
subcontract until it has secured all insurance required under this Section.
b. Insurance coverage shall be at least as broad as:
(i) Commercial General Liability (CGL): Insurance Services Office
Form CG 00 01 covering CGL on an "occurrence" basis, including
products and completed operations, property damage, bodily injury and
personal & advertising injury with limits no less than $2,000,000 per
occurrence. If a general aggregate limit applies, either the general
aggregate limit shall apply separately to this project/location (ISO CG
25 03 or 25 04) or the general aggregate limit shall be twice the required
occurrence limit.
(ii) Automobile Liability: Insurance Services Office Form Number CA
0001 covering, Code 1 (any auto), or if Consultant has no owned autos,
Code 8 (hired) and 9 (non -owned), with limit no less than $1,000,000
per accident for bodily injury and property damage.
(iii) Workers' Compensation insurance as required by the State of
California, with Statutory Limits, and Employer's Liability Insurance
with limit of no less than $1,000,000 per accident for bodily injury or
disease.
(iv) Professional Liability (Errors and Omissions) Insurance
appropriates to the Consultant's profession, with limit no less than
$2,000,000 per occurrence or claim, $2,000,000 aggregate.
(v) If the Consultant maintains broader coverage and/or higher limits
than the minimums shown above, the City requires and shall be entitled
to the broader coverage and/or the higher limits maintained by the
Consultant. Any available insurance proceeds in excess of the specified
minimum limits of insurance and coverage shall be available to the City.
d. Other Insurance Provisions. The insurance policies are to contain, or be endorsed
to contain, the following provisions:
(i) Additional Insured Status. The City, its officers, officials, employees,
and volunteers are to be covered as additional insureds on the CGL
policy with respect to liability arising out of work or operations
performed by or on behalf of the Consultant including materials, parts,
or equipment furnished in connection with such work or operations.
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General liability coverage can be provided in the form of an
endorsement to the Consultant's insurance (at least as broad as ISO
Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG
20 38; and CG 20 37 forms if later revisions used).
(ii) Primary Coverage. For any claims related to this contract, the
Consultant's insurance coverage shall be primary insurance primary
coverage at least as broad as ISO CG 20 01 04 13 as respects the City,
its officers, officials, employees, and volunteers. Any insurance or self-
insurancs ..iaintained by the City, its officers, officials, employees, or
volunteers shall be excess of the Consultant's insurance and shall not
contribute with it.
(iii)Notice of Cancellation. Each insurance policy required above shall
state that coverage shall not be canceled, except with notice to the City.
(iv)Waiver of Subrogation. Consultant hereby grants to City a waiver of
any right to subrogation which any insurer of said Consultant may
acquire against the City by virtue of the payment of any loss under such
insurance. Consultant agrees to obtain any endorsement that may be
necessary to affect this waiver of subrogation, but this provision applies
regardless of whether or not the City has received a waiver of
subrogation endorsement from the insurer.
(v) Self -Insured Retentions. Self -insured retentions must be declared to
and approved by the City. The City may require the Consultant to
purchase coverage with a lower retention or provide proof of ability to
pay losses and related investigations, claim administration, and defense
expenses within the retention. The policy language shall provide, or be
endorsed to provide, that the self -insured retention may be satisfied by
either the named insured or City.
(vi)Acceptability of Insurers. Insurance is to be placed with insurers
authorized to conduct business in the state with a current A.M. Best's
rating of no less than A: VII, unless otherwise acceptable to the City.
(vii) Claims Made Policies. If any of the required policies provide
coverage on a claims -made basis:
• The Retroactive Date must be shown and must be before the date of
the contract or the beginning of contract work.
• Insurance must be maintained and evidence of insurance must be
provided for at least five (5) years after completion of the contract
of work.
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• If coverage is canceled or non -renewed, and not replaced with
another claims -made policy form with a Retroactive Date prior to
the contract effective date, the Consultant must purchase "extended
reporting" coverage for a minimum of five (5) years after
completion of contract work.
(viii) Verification of Coverage. Consultant shall furnish the City with
original Certificates of Insurance including all required amendatory
endorsements (or copies of the applicable policy language effecting
coverage required by this clause) and a copy of the Declarations and
Endorsement Page of the CGL policy listing all policy endorsements to
City before work begins. However, failure to obtain the required
documents prior to the work beginning shall not waive the Consultant's
obligation to provide them. The City reserves the right to require
complete, certified copies of all required insurance policies, including
endorsements required by these specifications, at any time.
(ix)Subcontractors. Consultant shall require and verify that all
subcontractors maintain insurance meeting all the requirements stated
herein, and Consultant shall ensure that City is an additional insured on
insurance required from subcontractors.
(x) Special Risks or Circumstances. City reserves the right to modify
these requirements, including limits, based on the nature of the risk,
prior experience, insurer, coverage, or other special circumstances.
7. INDEMNIFICATION
Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers,
agents, employees, contractors, special counsel, and representatives from liability: (1) for personal
injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for
personal injury, including death, and claims for property damage, which may arise from the
negligent operations of the Consultant, its subcontractors, agents, employees, or other persons
acting on its behalf which relates to the services described in section I of this Agreement; and (2)
from any claim that personal injury, damages, just compensation, restitution, judicial or equitable
relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and
hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial
or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in
this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant
further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including
fees and costs for special counsel to be selected by the City, regarding any action by a third party
challenging the validity of this Agreement, or asserting that personal injury, damages, just
compensation, restitution, judicial or equitable relief due to personal or property rights arises by
reason of the terms of, or effects arising from this Agreement. City may make all reasonable
decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing,
to the extent Consultant's services are subject to Civil Code Section 2782.8, the above indemnity
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shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of,
pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant.
8. INTELLECTUAL PROPERTY INDEMNIFICATION
Consultant shall defend and indemnify the City, its officers, agents, representatives, and
employees against any and all liability, including costs, for infringement of any United States'
letters patent, trademark, or copyright infringement, including costs, contained in the work product
or documents provided by Consultant to the City pursuant to this Agreement.
9. RECORDS
Consultant shall keep records and invoices in connection with the work to be performed
under this Agreement. Consultant shall maintain complete and accurate records with respect to
the costs incurred under this Agreement and any services, expenditures, and disbursements
charged to the City for a minimum period of three (3) years, or for any longer period required by
law, from the date of final payment to Consultant under this Agreement. All such records and
invoices shall be clearly identifiable. Consultant shall allow a representative of the City to
examine, audit, and make transcripts or copies of such records and any other documents created
pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all
work, data, documents, proceedings, and activities related to this Agreement for a period of three
(3) years from the date of final payment to Consultant under this Agreement.
10. CONFIDENTIALITY
If Consultant receives from the City information which due to the nature of such
information is reasonably understood to be confidential and/or proprietary, Consultant agrees that
it shall not use or disclose such information except in the performance of this Agreement, and
further agrees to exercise the same degree of care it uses to protect its own information of like
importance, but in no event less than reasonable care. "Confidential Information" shall include all
nonpublic information. Confidential information includes not only written information, but also
information transferred orally, visually, electronically, or by other means. Confidential
information disclosed to either party by any subsidiary and/or agent of the other party is covered
by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any
information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the
Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant
without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e)
is independently developed by the Consultant without reference to information disclosed by the
City.
11. CONFLICT OF INTEREST CLAUSE
Consultant covenants that it presently has no interests and shall not have interests, direct
or indirect, which would conflict in any manner with performance of services specified under this
Agreement.
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12. NON-DISCRIMINATION
Consultant shall not discriminate because of race, color, creed, religion, sex, marital status,
sexual orientation, gender identity, gender expression, gender, medical conditions, genetic
information, or military and veteran status, age, national origin, ancestry, or disability, as defined
and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization,
promotion, termination or other employment related activities or any services provided under this
Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all
applicable federal, state and local laws and regulations.
e,,..:
13. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and
Consultant, and supersedes any and all other agreements, oral or written, between the parties. In
the event of a conflict between the terms of this Agreement and any attachments hereto, the terms
of this Agreement shall prevail. This Agreement may not be modified except by written instrument
signed by the City and by an authorized representative of Consultant. The parties agree that any
terms or conditions of any purchase order or other instrument that are inconsistent with, or in
addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each
party to this Agreement acknowledges that no representations, inducements, promises or
agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any
party, which is not embodied herein.
14. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Consultant,
Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior
written consent of the City and any such assignment, transfer, delegation or subcontract without
the City's prior written consent shall be considered null and void. Nothing in this Agreement shall
be construed to limit the City's ability to have any of the services which are the subject to this
Agreement performed by City personnel or by other consultant and/or contractors retained by City.
15. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of
termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant
compensation for all services performed by Consultant prior to receipt of such notice of
termination, subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Consultant to
deliver to the City all work product(s) completed as of such date, and in such case
such work product shall be the property of the City unless prohibited by law, and
Consultant consents to the City's use thereof for such purposes as the City deems
appropriate.
b. Payment need not be made for work which fails to meet the standard of
performance specified in the Recitals of this Agreement.
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16. WAIVER
No waiver of breach, failure of any condition, or any right or remedy contained in or
granted by the provisions of this Agreement shall be effective unless it is in writing and signed by
the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or
remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not
similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies.
17. JURISDICTION - VENUE
This Agreement has been executed and delivered in the State of California and the validity,
interpretation, performance, and enforcement of any of the clauses of this Agreement shall be
determined and governed by the laws of the State of California. Both parties further agree that
Orange County, California, shall be the venue for any action or proceeding that may be brought or
arise out of, in connection with or by reason of this Agreement.
18. PROFESSIONAL LICENSES
Consultant shall, throughout the term of this Agreement, maintain all necessary licenses,
permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder
and required by the laws and regulations of the United States, the State of California, the City of
Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and
in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and
exemptions. Said inability shall be cause for termination of this Agreement.
19. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement
shall be in writing and shall be deemed to be properly given if delivered in person or mailed by
first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in
the manner provided in this Section, to the following persons:
To City:
Jennifer L. Hall
Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Fax: 714- 647-6956
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With courtesy copies to:
Nabil Saba
Executive Director, Public Works Agency
City of Santa Ana
20 Civic Center Plaza (M-xx)
P.O. Box 1988
Santa Ana, California 92702
Fax:
,.
To Consultant:
Joseph Boyle
Vice President
Psomas
5 Hutton Centre Drive, Suite 300
Santa Ana, CA 92707
A party may change its address by giving notice in writing to the other party. Thereafter,
any communication shall be addressed and transmitted to the new address. If sent by mail,
communication shall be effective or deemed to have been given three (3) days after it has been
deposited in the United States mail, duly registered or certified, with postage prepaid, and
addressed as set forth above. If sent by fax, communication shall be effective or deemed to have
been given twenty-four (24) hours after the time set forth on the transmission report issued by the
transmitting facsimile machine, addressed as set forth above. For purposes of calculating these
time frames, weekends, federal, state, County or City holidays shall be excluded.
20. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the
power, authority and right to bind their respective parties to each of the terms of
this Agreement, and shall indemnify City fully, including reasonable costs and
attorney's fees, for any injuries or damages to City in the event that such authority
or power is not, in fact, held by the signatory or is withdrawn.
b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully
set forth in the body of this Agreement.
[signatures on following page]
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SIGNATURE PAGE FOR CONSULTANT AGREEMENT BETWEEN
CITY OF SANTA ANA AND PSOMAS FOR ON -CALL ENGINEERING SERVICES
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first
above written.
ATTEST:
APPROVED AS TO FORM:
SONIA R. CARVALHO
City Attorney
B
ONATHAN T. MAR INEZ
Assistant City Attorney
RECOMMENDED FOR APPROVAL:
4n=-M - g4y�,_
(?�NABIL SABA
Executive Director
Public Works Agency
CITY OF SANTA ANA
X
KRISTINE RIDGE
City Manager
CONSULTANT:
Joseph o� yte (Ap�202315:45 PDT)
JOSEPH BOYLE
Vice President
Page 10 of 10
EXHIBIT A
SCOPE OF SERVICES
Appendix
ATTACHMENTI
SCOPE OF WORK
CITY OF SANTA ANA
REQUEST FOR PROPOSALS
FOR
ON -CALL ENGINEERING SERVICES
RFP NO.23-030
INTRODUCTION/BACKGROUND
The City of Santa Ana intends to retain Civil Engineering Consultants on an as -needed or
"on -call" basis. A Professional Services Agreement will be entered into with several of the
qualified firms Civil Engineering consultant(s) to provide professional services for a variety of
projects on an on -call basis. On an on -call, as -needed basis, the selected firra(s) may later be
asked to provide professional engineering services proposals on specific, project -by -project basis,
based on an agreed -upon specific scope of services and fees.
In general, work consists of general engineering design projects. Funding sources for each
project may vary for each project/task order assigmnent shall comply with the funding agency's
requirements. The projects may include water and sewer infrastructure design and rehabilitation
improvements, storm drain improvements; sidewalks, bike paths, curb and gutter replacement;
slurry seal of residential streets; repair and overlay of asphalt concrete and/or PCC streets;
signing, striping, neighborhood traffic studies, traffic signal modifications; landscaping and
irrigation systems; park and recreational design, grant application writing, and other related
projects as required. On occasion, environmental and planning support services may also be
requested. The City may need consultant services for mapping and legal description preparation,
construction management, staking and inspection. Occasionally the City may also need
geotechnical, electrical, mechanical, structural, and other specific infrastructure related services.
The consultant shall be able to assist the City through this contract to provide the necessary
services. The consultant shall utilize in-house staff and/or sub -consultants to complete the
assignments to meet the City standards. For specialized work for which the prime consultant
shall require a sub -consultant, the prime consultant shall serve as an administrative liaison
between the City and the sub -consultant.
Prime consultant mark-ups for sub -consultant work will not be allowed.
All proposals, plans, drawings, specifications, estimates, grant applications, and/or studies will
be subject to the final approval and satisfaction of the City of Santa Ana.
City of Santa Ana RFP 2M30
Page Al-1
Scone of Services
The work consists of general engineering design and cost estimating for civil works projects,
City facilities, Parks and other related projects as required.
The work in general, consists of work in the following areas and not limited to:
• Civil- Design
• Transportation/Traffic
• Structural
- Geotechnical
- Land Surveying
- Architectural
- Landscape Architectural and Irrigation
• Environmental
- Electrical
- Mechanical
Instrumentation and Control Systems
- Fire Protection
• Land Surveying
- Financial and Economic Consulting Engineering
In addition to general engineering design projects Consultants may be asked to perform the
following tasks:
• Hydraulic modeling of the water distribution, storm water, and sewer collection systems
• Evaluations, studies and recommendations related to water wells, reservoirs,
water treatment systems, disinfection systems, pressure control systems, and sewage
lift stations,
• Electrical and industrial control systems evaluations, studies, drawings,
documentation and recommendations
• Mapping Services
• Legal Description Preparations
• GrantWriting- Services
• Environmental/Plannmg Support
• Construction Management Support
• Pavement Management
• Special Engineering Studies/Reports/Compliance and Investigations
• Regulatory Compliance with Federal and State and Local Agencies
• Financial/cash flow analysis- public works programs
• Assessment and District Formation Services
• Sustainable Infrastructure Services
• Right of Way Studies
If there are any exceptions to the core of requested services, proposers shall list said exceptions
in their proposal (matrix form).
City of Santa Ana RFP 23-030
Page Al-2
For specialized work for which the prime consultant shall require a sub -consultant, the prime
consultant shall serve as an administrative liaison between the City and the sub -consultant.
The selected consultants must have the expertise, experience, and demonstrated resources
available to perform the work described in this RFP.
General Reauirements and Proiect Deliverables
The Consultant's services for plans specifications and estimating (PS&E) for engineerin;
project preparation and special studies/investigations shall include and in be in conformance
with the latest editions of the following: Title 24 of the California Code ofRegulations (California
Building Standards Code). American Water Works Association, California Department of
Transportation, the Americans with Disabilities Act, the City of Santa Ana Municipal Code
(SAMC), professional Standards established by the City, and or federal, state and local guidelines
established in the project.
As part of the preparation of the PS&E, the consultant shall prepare the special provisions
pertaining to the items of work included in the plans that are not addressed on the latest editions
of the applicable standards.
The Consultant shall have complete responsibility for the accuracy and completeness of all
documents and plans prepared. The plans will be reviewed by the City of Santa Ana for
conformity with the requirements of the Agreement. Reviews by the City of Santa Ana do
NOT include detailed review or checking of design or the accuracy with which such designs are
depicted in the documents and the plans. The documents and plans furnished under the
Agreement shall be of a quality acceptable to the City of Santa Ana. The criteria for acceptance
shall be a product of neat appearance, well organized, technically and grammatically correct,
checked, and dated and having the maker and checker identified.
The Consultant shall have project management control procedures in effect during the entire
time work is being performed under the Agreement. This task shall include the following:
• Project Management Plan — the consultant shall provide a detailed management plan
including information and coordination with other agencies to ensure compliance and
completion of the (PS&E) packages. This plan shall include all milestones and task
breakdown for each of the tasks and subtasks included therein. The project
management shall be submitted to the Project Manager for review and within 15
calendar days of the issued Notice to Proceed
• Deliverables
• Quality Control/Quality Assurance (QA/QC) Plan
• Project Schedule/Invoicing
• Project Correspondence
In case of conflict, ambiguities, discrepancies, errors, or omissions, the consultant shall submit
the matter to the City for clarification.
City of Santa Ana RFP 23-030
Page Al-3
The Consultant shall perform engineering design services resulting in contract documents
(plans, specifications and cost estimates "PS&E") for various projects on an as -needed basis.
However, work tasks may include studies or a variety of engineering tasks. If requested by
the City, the Consultant shall provide a Work Plan which includes a detailed schedule of the
assigned project prior to the issuance of Notice to Proceed and/or Task Order. Specific Task
Orders with Notices to Proceed ("NTPs") will be provided for project(s) at the discretion of
the City. Work required per Task Order shall comply with the Scope of Services and
additional provisions in each Task Order and this agreement.
The followine services/items shall include, but are not be limited to:
1. Research existing records of utility companies and agencies and coordinate the proposed
improvements with existing field conditions.
2. Conduct an environmental assessment for each project and prepare all documentation
required to comply with California Environmental Quality Act (CEQA), and or National
Environmental Protection Act (NEPA). (If required)
3. Provide all field survey and topographic work necessary to complete the design effort.
Design level survey and base mapping of the project site shall be prepared in US Customary
English units by a California licensed Land Surveyor in accordance with the City guidelines
and in Microstation V8i Computer Aided Design and Drafting (CADD) format. The
horizontal datum shall be NAD 83 and the vertical datum shall be NAVD 88. All survey
field notes shall be on forms provided by the City, shall be neatly completed in pencil, and
shall become property of the City upon completion of the project. Informal field
investigations including marking of removal areas may be required for some of the sidewalk,
curb and gutter, and pavement replacement projects.
4. Complete the design of projects including plans, specifications, and engineer's construction
cost estimate. The Consultant shall contact manufacturers and/or contractors to verify the
engineer's estimate prior to submitting to the City. Specifications shall be prepared in
Microsoft Word and an electronic copy of the final version shall be furnished to the City.
The City will provide the specification boilerplate to the Consultant.
5. If requested, all preliminary and bid sets of plans shall be plotted on bond or velum paper
using Microstation V8i CADD software program. All drawings shall be completed per the
City of Santa Ana CADD Standards and any special provisions thereof. For interim
submittals, the City may opt to receive only PDF versions of the plans for reviewing purposes.
If so, the Consultant team will provide plans and/or specifications accordingly.
6. All original plan sheets, the title sheet of the specifications, calculations, and reports shall be
signed and stamped by the Consultant's licensed professional engineer responsible/in-charge
of the project.
City of Santa Ana RFP 23-030
Page Al-4
7. If a part of the on -call project scope, the Consultant shall provide support services during the
bidding and construction phases of the project, including, but not limited to:
a. Respond to bidder inquiries during the bidding process, including preparation of any
addenda. Following award of the construction contract, the Consultant shall attend
the pre-constntction meeting.
b. Review and approve all submittals and shop plan drawings required supporting the
constntction contract. The Consultant shall complete shop drawings reviews within two
,,, (2) weeks of receipt. Contract Change Order reviews shall be completed within two
(2) working days of receipt.
c. Respond to written Requests for Information (RFI) to provide clarification or resolve
discrepancies in the contract documents. Responses shall be completed within three
(3) working days.
d. Provide periodic field reviews and bring to the attention of the City of Santa Ana
any defects or deficiencies in the work by the construction contractor which the
Consultant may observe. The Consultant shall have no authority to issue instruction on
behalf of the City of Santa Ana, or to deputize another to do so.
8. If included in the on -call project scope, upon completion of construction, the Consultant shall
prepare as -built plans and submit them to the City. The Consultant shall incorporate all
changes to the plans electronically with all necessary revision notations. Once plans have
been updated, a signed set of as -built plans shall be submitted to the City with an electronic
copy (in Microstation V8i CADD and pdf formats) of the final as -built drawings via CD ore -
mail.
9. The Consultant shall monitor the project progress, maintain project files, and control the
quality of the work performed by in-house staff and/or sub -consultants. Incomplete (not
meeting targeted completion) or poor quality work will not be accepted. The Consultant
shall revise the documents within a revised schedule set by the City, which may require
overtime. No additional compensation necessary for the consultant to complete this work to
the satisfaction of the City shall be approved by the City for the required revisions. It is the
responsibility of the Consultant to produce a professional -level quality of work product.
10. If included in the on -call project scope, attend meetings with the City staff as required.
11. If included in the on -call project scope, the Consultant shall coordinate plan check, design
topics, permits and any other issues with the City, other Agencies, and all utility companies
as required. At the direction of the City, the Consultant shall be the liaison with affected
agencies.
12. If included in the on -call project scope, the Consultant shall be responsible for reviewing and
approving addenda and clarifications to plans and specifications.
All information regarding the plans and specifications and or documentation related to the
project and approved by the City, will then become property of the City.
City of Santa Ana RFP 23-030
Page Al-5
A more detailed scope of work will be provided when/if a specific project or Task Order
proposal is requested of a consultant. All tasks orders shall include the staff title, hours, hourly
rate and totals as related to the project.
Construction Plans, Standard Specifications and Estimate (PS&E)
Preliminary Design - Attend project scope meeting with City Staff to review project details.
Consultant shall field review, inspect and conduct all necessary surveys to prepare a Preliminary
Design Report (PDR) or alternatives, preliminary cost estimate and preferred alternative as
requested by the project manager.
A (PS&E) package shall be submitted to review at 30% design for independent City review.
A (PS&E) package shall be submitted to review at 60% design for independent City review.
A (PS&E) package shall be submitted to review at for FINAL independent design review.
The City will review and comment on the PS&E packages with a turnaround goal of (2) weeks.
One (1) copy of the documents with comments will be returned to the consultant. Unless, several
agencies are involved in the review process multiple documents with comments will be provided
to the consultant.
After the final design comments have been incorporated the consultant shall provide the City
with final (PS&E) package ready for bid. See Section - General Requirements and Project
Deliverables Section.
Project Schedule and Progress:
Progress review meetings shall be held at intervals deemed appropriate by the City. The
Consultant shall furnish two copies of all completed work or partially completed update/status
since the last progress review meeting. Progress reports shall be submitted monthly in electronic
format indicating achievements and project schedule progress.
City Responsibilities:
The City will provide information in its possession relevant to the preparation of the required
information in the RFP. The City will provide only the staff assistance and the documentation
specifically in referred to herein.
Furnish scope of work and provide general direction as needed for the assigned project
All plan check coordination within the City
Advertise, award, and administer of construction contract
• Electronic files (sample plans & specifications, City of Santa Ana's CADD Standards)
Electronic files for title sheets and sheet borders
• Facilitate meeting space and coordination and City facilities
City of Santa Ana RFP 23-030
Page Al-6
Fee Proposal:
In addition to Section N.13.3 (Submittal Requirements: Fee Proposal) fee schedule shall be
structured as follows:
The fee proposal shall include the firms standard hourly fee schedule, and/or project fee
schedule where applicable and as outlined in this this documents. A list of all positions and
hourly rates required to perform the services described herein shall remain valid for one (1) full
calendar year following contract execution. Subsequent rates shall be renegotiated between
the firm and the City. A more detailed scope of work will be provided when/ifa specific project
or Task Order proposal is requested of a consultant.
Other Terms and Conditions:
1. The project will be implemented in compliance with the City of Santa Ana's policies, as well as
Prevailing Wages and State/Federal Requirements.
2. The City regards the inclusion of California based designs, engineering, and construction
professionals, facilities, and services as part of the Team to be highly desirable, but not
mandatory.
3. The City reserves the right to amend this Request for Proposal by addendrnn prior to the final
dates of submission.
4. All reports, proposals, or other data or materials which are submitted shall become the sole
property of the City of Santa Ana with the exception of the confidential Financial Capacity
information and sealed fee proposals which will be returned to all proposers after award of
contract to the selected Team
5. All products used or developed in the execution of any contract resulting from this request
will remain in the public domain at the completion of this project.
6. The City has an affirmative action program. The purpose of the affirmative action program is
to encourage certified minority business enterprises and women business enterprises. All
submitting firms must have established affirmative action programs approvable by the City.
During the RFP stage, all firms will need to complete a "Certification of Non -Discrimination
by Contractors" for each firm on their team.
City of Santa Ana RFP 23-030
Page Al-7
EXHIBIT B
CONSULTANT'S PROPOSAL
RFP No, 23-030
Submitted electronically via PlanetBids
Submitted five hard copies to Sean Thomas at
City of Santa Ana, Public Works Agency; M-36 (per RFQ) or M-26 (per PlanetBids)
20 Civic Center Plaza, Ross Annex, Santa Ana, CA 92701
March 14, 2023 Balancing the Natural and Built Environment
Submitted electronically via PlanetBids
and provided five hard copies
Sean Thomas, Project Manager
City of Santa Ana, Public Works Agency
20 Civic Center Plaza, M-36 (per RFQ) or M-26 (per PlanetBids)
Santa Ana, CA 92701
Subject: Proposal for On -Call Civil Engineering Services, RFP No. 23-030
Dear Mr. Thomas:
Psomas is providing for your review and consideration our proposal for On -Call Engineering Services.
Our project team has reviewed the RFP and understands the City of Santa Ana is looking for qualified
firms to assist them in providing the necessary civil engineering design services on an as -needed
basis. Therefore, Psomas has assembled a project team of highly qualified professionals who are
experts in their fields.
Leading the team is Project Manager, Maira Salcedo, PE, ENV SP, who will also serve as the City's
primary point of contact for the duration of this contract. Mail relevant project experience includes
serving as Project Manager for the City's Well 29 Rehabilitation project and the Walnut Pump Station
Upgrade project. In addition to her extensive water facility design experience, Mail has recent relevant
experience in water pipeline design and the rehabilitation of sewer mains. Mail qualifications include
training through the NASSCO PACP (Pipeline Assessment Certification Program) and MACP (Manhole
Assessment Certification Program), making her uniquely qualified to assess the condition of sewer
mains and manholes.
Supporting Maira is Matt Heideman, PE, QSD/QSP, ENV SP. Matt is an expert in all facets of civil
engineering design, including site design, drainage, roadways, and parks.
1.13. Contract Agreement Statement: Psomas has read the City of Santa Ana's Standard Agreement
and concurs with all provisions as contained in the Agreement provided in the Appendix section of the
RFP as Attachment 2.
As Principal -in -Charge and a Vice President of Psomas, I, Joseph Boyle, have the authority to
contractually bind the company. We consider the City of Santa Ana one of our top clients and look
forward to continuing to provide professional services that exceed your expectations.
Respectfully,
PSOMAS
Joseph L. Boyle, PE
Vice President
Maira Salcedo, PE, ENV SP
Project Manager/Primary Contact
5 HUTTON CENTRE DRIVE
SUITE 330
SANTA ANA, CA 92707
TEL 714.751.7373
FAX 714.545.BB83
W WW.PSOMAS.COM
STATEMENT OF QUALIFICATIONS ...............1.1 -1.14
Cover Letter/Contract :agreement
Firm and Team Experience...... .................................. 1.1
Understanding of Need.............................................1.5
Willingness to Comply with
Agreement Terms.....................................................1.14
References................................................................1.14
SCOPE OF SERVICES AND SCHEDULE .......... 2.1 - 2.4
FEE PROPOSAL.............................Submitted Separately
CERTIFICATIONS....................................................4.1 - 4.4
ATTACHMENT - RESUMES.................................5.1 - 5.46
FIRM OVERVIEW
Dedicated to balancing the natural and built environment, Psomas provides
sustainably engineered solutions to public and private sector clients. As a
full -service consulting firm, we help our clients create value by planning,
designing, and delivering complex projects.
Markets served include water, transportation, land development, and energy
with the following services offered:
► Water and wastewater engineering
► Construction and project management
Civil engineering
Land surveying and geospatial services including use of drones, 3D laser
scanning and subsurface utility locating
Site development engineering
Transportation and traffic engineering
Structural engineering
Environmental planning and resource management
Land planning and urban design
Land use entitlements
GIS consulting
Psomas is a recognized leader and longtime proponent of environmental,
social, and economic sustainability and brings a truly holistic approach to our
practice and our projects. A founding member of the Institute for Sustainable
Infrastructure (ISI), Psomas is committed to promoting a progressive standard
of sustainability in both design and company policy. We currently have over 80
staff who are ENV SPs (Envision Sustainability Professionals through IS[) ands
or LEED APs.
The cornerstone of our business approach is to first focus on our clients' long-
term needs and then direct our strategic growth accordingly. Our core strength
is our multi -disciplined teams of experts —top-notch staff who produce award -
winning projects for our clients through innovation, creativity, and cutting -edge
technical expertise.
Founded in 1946, Psomas provides services from offices throughout
California, Arizona, Utah, and Washington.
Demonstrated Record of Success
Psomas has been providing engineering design and planning services to
the City of Santa Ana for over 25 years. From the rehabilitation of aging
infrastructure to the design of new systems, Psomas' strength is in providing
economical solutions that minimize impacts to residents and the environment,
as well as minimizing costs to City rate payers.
Key Personnel Qualifications
We have assembled a project team that is well suited to the specific
requirements of this contract, headed by our primary point of contact and
Project Manager, Maira Salcedo, PE, ENV SR Maira has extensive recent
experience with water facilities, such as pump stations, wells and pipelines,
as well as sewer replacement and rehabilitation projects. She is highly familiar
with the City of Santa Ana staff and design criteria, having served as the
project manager for the City's Walnut Pump Station Upgrade project and
Well 29 Rehabilitation project.
Maira has recent experience in managing sewer rehabilitation/replacement
projects for the Long Beach Water Department, City of Hermosa Beach and
Rossmoor/Los Alamitos Area Sewer District, and is currently serving as District
Engineer, on a consulting basis, for Rossmoor/Los Alamitos Area Sewer District.
SUBCONSULTANTS
We contract only with companies that have proven track records of providing
exceptional quality work products in a timely and cost-efficient manner and,
therefore, have included the following subconsultants on our team as shown
below and on the following page:
5��C.SPEC
Services, Inc. (SPEC)
SERVICES
Electrical and Controls
SPEC Services, Inc., is located in Fountain Valley and has over 40 years of
10540 Talbert Avenue
experience in multi -discipline projects. Their core engineering and design
Suite 100
disciplines include mechanical, electrical and controls, civil/structural, pipeline,
Fountain Valley, CA 92708
survey, construction management, process systems, project controls, and
T: 714.963.8077
other support disciplines. They have engineered and designed thousands
of projects, including pump stations, storage and distribution terminals, and
process facilities throughout the west and southwest. They have more than
30 years of experience in water and wastewater facilities, including extraction
water wells, treatment plants, reservoirs, and pump stations.
Arcon Structural Engineers, Inc. (Arcon)
fA
���ARC oN
Structural En
Engineering
Arcon is a structural engineering consulting firm founded as a California
22391 Gilberto
corporation in June 1998. The firm specializes in structural design of new
Suite E
Rancho Santa Margarita
office, commercial, industrial and residential buildings, and support structures
CA 92688
for telecommunications and mining industries, as well as in the design of
T: 949.766.5102
civil structures related to transportation and infrastructure construction and
rehabilitation. The firm is experienced in providing these services for private
sector projects led by civil engineering firms, architects, developers and
constructors, and public sector projects under the jurisdiction of Caltrans and
other local county and city agencies.
' NPD Associates, Inc.
npd Architectural Design
18022 Cowan, Suite 270 In 2001, James Reed founded NPD Associates, Inc., with the express
Irvine, CA 92614 purpose of providing innovative development and architecture. As Principal -in -
Charge, Jim offers his leadership and expertise in conjunction with other team
T: 858.344.8900 members. Sustainable design is a cornerstone of the practice. NPD provides
architecture, engineering, and project/program management services.
GMU GeoL chnical, Inc. (GMU)
V'w' V
Geotechnical Engineering
GMU Geotechnical, Inc. (GMU) has been providing geotechnical services to
23241 Arroyo vista
a wide variety of private and public sector clients in Southern California for
Rancho Santa Margarita,
CA 92688
over 50 years. This includes a long history of capital improvement projects for
Orange County and private development projects within County jurisdiction.
T. 949.888.6513
GMU has extensive experience in the design and construction of numerous
public works projects, including roads, bridges, flood control channels,
pavement projects, streetscapes, parks, and other infrastructure improvement
projects. GMU also has a complete in-house laboratory that is approved by
Caltrans, County of Orange, City of Los Angeles, and other public agencies.
Lynn Capouya, Inc. (LCI)
Landscape Architecture
Lynn Capouya, Inc. (LCI), founded in 1979, is a privately -owned full -service
17992 Mitchell Avenue, Landscape Architectural firm specializing in public works, infrastructure,
Suite 110 master plan, sustainability, and campus projects. LCI currently employs
Irvine, CA 92614 a full-time staff of 10 with three licensed landscape architects, two LEED
T 949.756,0150 accredited professionals, and a certified irrigation designer/water auditor.
-
Coffman Engineers, Inc. (Coffman)
COFFMAN
Fire Protection
ENGINEERS
Coffman is an engineering firm with a national network of 700+ employees
1401 Dove Street
offering multidiscipline capabilities. Coffman opened its doors in California
Suite 240
Newport Beach, CA 92660
in 2001, providing valuable services in structural and seismic design to the
industry. They have grown to include six regional offices throughout California,
T: 949.623.9957
including Orange County, San Diego, Downtown Los Angeles and Encino,
and the Bay Area (Concord and Oakland). With the support of over 150 local
employees, their region offers clients civil, fire life safety, fire protection,
electrical, mechanical, plumbing, and structural engineering services along
with acoustical consulting and commissioning.
RESUMES
The Psomas team members are highly qualified and have a proven record of responsiveness for our
clients. Staff assigned to this contract understand the importance of coordinating closely with City staff to
move project construction and maintenance projects forward in a manner that meets the City's objectives
and schedule constraints, while at the same time complying with applicable City requirements. Resumes
for all personnel shown on the organization chart below are included as an attachment at the end of this
document.
ORGANIZATION CHART
An organizational chart identifying
Psomas' committed team for this
On -Call Engineering Services
contract, as well as their roles,
reporting relationships, and
availability percentages, is
included below.
SEAN THOMAS
Project Manager
.
Matra Salcedo, PE, ENV SP
Primary Contact
Water/Sewer Design
PSOMAS-20%
'Matthew Heideman, PE, QSD/QSP, ENV SP
Alternate Contact
Engineering Design
PSOMAS-20%
* = KEY PERSONNEL
'Joseph Boyle, PE
PSOMAS-10%
Henry Nguyen,
Arief Naftali,
Michael Swan, PE
PE, LEED AP
PE,TE, EE, RSPI, ENV SP
Reuben Tolentino,
Water/Sewer Planning
PSOMAS-15%
PSOMAS-IS%
CCM, DBIA, ENV SP
PSOMAS-IS%
Construction Manager
Nancy Baker, PE
PSOMAS-15%
Water/Sewer Design
'•
Misha Troyan, PE, QSD
PSOMAS-15%
Resident Engineer
Jennifer Marks
Steven Price, PLS
PSOMAS-1S%
KriSta ICaUSen, PE, ENV SP
PSOMAS-15%
PSOMAS-15%
Project Engineer: Water
Marvin Mal, PE
PSOMAS-20%
Resident Engineer
Benjamin Halbach,
PSOMAS-25%
PE, ENV SP
Eric SGhlichter, Qsp
Project Engineer: Sewer
Richard Mitchell
Jane Cataldo
Inspector
PSOMAS-20%
SPEC SERVICES, INC. -15%
LYNN CAPOUYA, INC. -15%
PSOMAS-25%
Long Pham, PE
Sodarith Pay
Robert Duffy, QSP
•
SPEC SERVICES, INC. - IS%
LYNN CAPOUYA, INC. -15%
Inspector
PSOMAS-25%
Michael Dour
PSOMAS-10%
Haman Montoya, SE, PE
Ali Bastani,
Amen Shah, PE
•
ARCON STRUCTRUAL
PhD, PE, GE, RASCE
COFFMAN ENGINEERS -10%
ENGINEERS, INC. -15%
GMU GEOTECHNICAL-15%
Steven Dannaway, PE, DBIA
James Reed,
PE, RA, LEED AP, RPA
Roger Schlierkam ,
P
COFFMAN ENGINEERS -10%
NPD ARCHITECTURE -10%
Msc, PE
ENGINEERING DEVELOPMENT
GMU GEOTECHNICAL - 15 %
TASK ORDER APPROACH
Psomas recognizes that defining the project scope is a critical first step in
controlling cost and schedule. Establishing a detailed and well researched
project scope during Task Order development is key to this process.
Communicating any out of scope elements that may arise during the course
of the project as a result of unforeseen issues, or newly adopted regulatory or
agency requirements, is essential to keep City staff informed and eliminate any
surprises during the later stages of the project.
Upon receipt of a task order, the appropriate project manager will be selected
from within our project team to develop a comprehensive scope of work
through a five -step process. We have found that by establishing a clear
definition of the project scope in terms of budget, deliverable, and schedule,
and working to minimize scope, projects are delivered within budget and on
schedule and expectations are met.
Our five -step process is as follows:
Identify the goals and objectives on the project through meetings with
City staff.
Perform research, including field visits, gathering as -built information,
utility research, and preliminary document reviews. This is also the
point at which the team will begin to evaluate risks associated with the
project. If applicable, the team will meet with field operations staff and key
stakeholders.
Scoping meeting with City staff to discuss findings. Determine possible
environmental (CEQA/NEPA) and permit requirements. Identify/confirm
funding limits and sources.
Prepare a draft scope and fee broken down by phase or milestones,
including subconsultant services needed, and present this to City staff.
Verify with all team members the tasks, goals, and scope of services are
clearly understood.
Finalize scope of work and submit to the City for review.
Resources and Responsiveness
With a large contingent of local resources from which to draw, the Psomas
project team can respond to whatever needs may arise. By managing a
balanced client workload among our staff, Psomas is able to respond within
one day to meet with the City. This keeps the project momentum moving
forward so the Psomas team is in place and ready to work within days of
receiving a Notice to Proceed. Our experienced managers have the knowledge
and skills required to navigate the hurdles that may arise during the course of
the project.
The Psomas team understands the importance of meeting deadlines in a
timely manner. We commit to providing adequate staffing (as to both number
of personnel and their qualifications) for each task. Being a firm with over
700 employees, Psomas is the "right size" firm for this contract —big enough to
handle any task order, but adept enough to provide the City of Santa Ana that
personal touch and responsiveness.
Project Management Approach
Psomas' approach to project delivery involves a combination of administrative
or management steps and procedures that confirm the project scope
objectives are met, on time and within budget. The elements of the project
management effort can generally be identified as communication, thorough
documentation, and quality control. Maira Salcedo and Matt Heideman, as
well as our staff engineers, have the project management tools in place to
confirm all aspects of the delivery process are implemented and the goals and
expectations of City staff are met.
Communication
Communication starts with scope negotiation, a signed contract, and a kick-
off meeting, and continues through the completion of the project. Without
communication, a project will simply not be delivered. Psomas takes great
pride in our communication protocols and abilities. Our ultimate goal is to be
an extension of City staff, and to keep the City's project manager up-to-date on
the status of each task, so there are no surprises.
Project Tracking
Psomas recognizes the need for tracking project budgets along with progress in
order to minimize the risk of overruns. Each week, our project manager receives
project summary reports detailing hours charged and costs for that particular
period and for the project to date. On our monthly invoices, the client is provided
with the hours and costs charged to the job for that month, and a budget
summary that shows the amount spent to date and the amount remaining.
Psomas uses project management software that tracks schedule and budget by
task. Work schedule modifications can be made to keep the project on track.
Schedule Control
For each project, Psomas develops and maintains a project schedule that
identifies key milestones and critical path items. The schedule is frequently
updated and shared with the project team and stakeholders. To make sure the
project remains on schedule, the following strategies are used:
► Constant communication with the City's project manager to identify
critical items
► Quick response to design questions, field issues, and other requests
► Commitment to respond within 24 hours (replies to emails or voicemails)
Monitoring of the project schedule to compare progress versus plan
QA/QC verification of subconsultant products and progress
Sharing of design files, meeting notes, and other documents on Psomas'
ProjecfWeb to confirm all team members are using the most recent
information
Using these tools, Psomas is able to maintain the project schedule by
monitoring time -critical items such as agency/stakeholder review periods, utility
relocations, right-of-way acquisitions, and environmental permitting issues.
Documentation
Proper documentation is critical for all projects, but especially for projects
funded with multiple funding sources including local, state, and federal dollars.
Psomas team members have a wealth of experience delivering projects for
local agencies that use local, state, and federal funds. Psomas' document
control management policies make sure files are complete and accurate and
meet the requirements of the funding source. Our typical monthly project
progress reports include the status of deliverables, utility and outside -agency
efforts, cost and schedule snapshot and analysis, and issues discussion and
recommended resolution actions. These monthly progress reports will be
tailored to the needs and desires of the City.
Quality Assurance/Quality Control
Psomas has responsibility for the accuracy and completeness of the maps,
plans, reports, calculations, and construction cost estimates under its scope of
work and will meet that responsibility through the implementation of a quality
assurance plan. Our QA/QC Program is based upon the belief that "Nothing is
more important than design quality."
The individuals responsible for our Quality Control Program (QCP) are
the Project Manager and the Quality Control Manager. Our QCP will be
implemented over the duration of the project and is not merely a series of
individual events/plan checks at a few points on the schedule.
There are three major stages in our QCP: 1) quality assurance (are we
doing the right things?); 2) quality control (are we doing things right?); and 3)
post -completion quality evaluation (what can we do better?). Couple the three
stages with a robust training program, and you have a staff with the experience,
expertise, and the QA/QC tools to deliver a quality product every time.
In the quality planning stage, Psomas uses the kick-off meeting to determine
your QCP expectations. Joseph Boyle, PE, our Quality Assurance Manager,
will then develop a work plan with the project manager based upon the City's
input, the schedule, and the budget. The work plan identifies specific work
products and establishes a set of relevant measures and standards of quality
for each task that may result from this on -call contract. Once work on the
project begins, we move on to the quality control stage. In this stage we track
the execution of the work plan, review our designs, and work products, and
communicate with the City and team members. We provide project information
through our cloud -based file sharing tools, allowing all team members to
monitor the progress of our work plan. In this stage, the Quality Control
Manager also facilitates detailed technical reviews of our field work and design,
and those of all team members, to make sure they meet the quality standards
defined in the quality planning stage. This review is continuous throughout the
life of the project and will deliver a smooth process and buildable final product.
CITY OF SANTA ANA CITY OF SANTA ANA
REHABILITATION OF
WELL 29
Santa Ana, CA
Psomas was retained by the City of Santa Ana
to provide consultant services for preparation of
construction plans and technical specifications
for rehabilitation of the City's existing Well 29;
the relocation of an existing tennis court; and
construction of a cement masonry unit (CMU)
building, pertinent related site improvements,
and water pumping equipment. In addition to the
well pump and redesigned discharge piping, the
building will house the electrical switchboard and
the pump motor control center. Drilling of the well
occurred in 1980, with the subsequent installation
of pumping facilities occurring in 1982. Well 29
is one of three wells pumping water from the
groundwater basin to the Walnut Street Reservoir
as part of the City's Walnut Pump Station System.
Due to the age of the well and the deterioration
of the well's capacity and equipment, the City
wishes to rehabilitate Well 29 and reconfigure
the existing site. The City is seeking to improve
the productivity of the well by conducting
rehabilitation operations, and subsequently
placing it back into service.
REFERENCE: Armando Fernandez, Sr. Civil Engineer
714.647.3316 1 afernandez@santa-ana.org
YEAR COMPLETED: Ongoing
WALNUT PUMP STATION
UPGRADE
Santa Ana. CA
Psomas was retained through an on -call design
contract with the City of Santa Ana to prepare a
preliminary design report, plans and specifications
for the construction of new masonry buildings
at Walnut Pump Station. Design scope included
a new 3,650 SF pump building to replace an
obsolete building built in 1956 and enclose five
existing vertical turbine pumps. The building
architecture was designed using an Art Deco style
to match the recently remodeled Santa Ana High
School located across the street.
The main building included a new pump room,
operations workshop, electrical control room,
office space, and bath and shower facilities. The
design also included a separate 200 SF industrial
storage building for sodium hypochlorite and POL
fuel, a carport structure to shade a generator, an
8-foot-high CM perimeter wall, and two tennis
practice courts and practice walls in the adjacent
park to mask the perimeter fencing. Two existing
steel supply mains were relocated due to the new
building footprint and included design of two new
valve vaults.
On the City's behalf, Psomas submitted this
project through ISI Envision and achieved a
Bronze award.
REFERENCE: Armando Fernandez, Sr. Civil Engineer
714.647.3316 1 afernandez@santa-ana.org
YEAR COMPLETED: 2019
CITY OF EL MONTE CITY OF EL MONTE
WATER MAIN REPLACEMENT
El Monte, CA
Psomas was retained by the City to provide
PS&E, surveying, environmental and permitting,
community outreach, and construction support
services for the replacement of approximately
6,900 LF of 4- and 6-inch water mains with
8- and 12-inch mains in two areas of the City's
distribution system due to their age and to improve
fire flow and reliability. Because this is the first
phase of a major water main replacement project,
the scope also included updating the City's
hydraulic model and running various scenarios
to determine if the City should standardize on
6- and 10-inch or 8- and 12-inch pipelines for
replacement of their aging, smaller diameter
mains. This will eliminate the need to stock
various different pipe sizes, fittings, valves and
appurtenances.
Psomas accomplished the scenario modeling,
prepared an economic analysis, compared flow
and pressure results, and prepared a technical
memorandum documenting the analyses and
presenting recommendations. After completion
of the final design, Psomas combined plans
for sewer improvements in one of the two
neighborhoods with the water improvement plans
into one bid set so it could be constructed as one
coordinated project to limit disruption to residents
and business owners.
REFERENCE: Lee Torres, City Engineer
626.580.2055 1 Itorres@elmonteca.gov
YEAR COMPLETED: 2022
ON -CALL ENGINEERING
SERVICES
El Monte, CA
Beginning in 2015, Psomas was retained by the
City to update their hydraulic model from a 2010
Water Master Plan and provide on -call modeling
services. This update entailed revising demands
and supply source data for wells pumping into
the system. Following the model update, Psomas
has run scenarios for a couple of proposed
development projects testing fire flow and
developing capital improvement requirements for
these new developments.
REFERENCE: Lee Torres, City Engineer
626.580.2055 1 Itorres@elmonteca.gov
YEAR COMPLETED: Ongoing
CITY OF NEWPORT BEACH CITY OF NEWPORT BEACH
CAMEO HIGHLANDS STREET
RECONSTRUCTION
Newport Beach, CA
Psomas was retained to lead a multi -disciplined
team to develop a plan for street reconstruction
within the Cameo Highlands neighborhood in
the City of Newport Beach. The project's scope
consisted of reconstructing the existing asphalt
roadway, reconstructing deteriorated concrete
flatwork, completing ADA improvements in the
project limits, adjusting utilities to grade, installing
street signs, and pavement striping.
Psomas and the pavement design expert
performed value engineering to develop flexible
pavement design alternatives and submitted
a pavement report for City staff for review and
consideration.
Psomas provided civil engineering, surveying,
and project management services for
development of the street and ADA improvements,
ensuring proper drainage was maintained, and
provided wet utility mapping and horizontal control
of the project.
REFERENCE: Patricia Carpenter
Associate Civil Engineer 1949.644.3344
pcarpenter@newportbeachca.gov
YEAR COMPLETED: 2021
LIDO VILLAGE PIPELINE
IMPROVEMENTS
Newport Beach, CA
The City of Newport Beach Public Works
Department wished to replace older (1930s and
1940s), deteriorated cast iron water mains identified
in its most current water master plan. The project
was located in the Lido Village area of the City and
included design and construction of approximately
6,500 feet of water main. There were about
2,000 feet of 4-inch, 1,500 feet of 6-inch, 2,800 feet
of 8-inch, and 250 feet of 10-inch main that were
upsized by one diameter inch and replaced.
The project was generally located on the northeast
side of the Balboa peninsula in the City of Newport
Beach known as Lido Village. A portion of this
project also included replacement of about 800 LF
of 8-inch sewer main design along Via Oporto.
There was one location in particular that was to
be upsized where a current site development was
occurring. Psomas worked with the developer's
design engineer and the City to provide
information and a separate plan set for this area
so it could be installed at an accelerated pace to
meet the developer's schedule.
REFERENCE: Alfred Castanon
Associate Civil Engineer 1949.644.3314
acastanon@newportbeachca.gov
YEAR COMPLETED: 2019
CITY OF NEWPORT BEACH COUNTY OF RIVERSIDE
CONCRETE ALLEY
REPLACEMENT AT UTILITY
UNDERGROUNDING DISTRICT
116/116B AND F STREET
Newport Beach, CA
'L
The City of Newport Beach retained Psomas as
part of our on -call services to develop the PS&E
for pavement reconstruction of alleyways on the
Balboa Peninsula, south of West Coast Highway
between 38th and 47th Streets. Additionally,
the alley located east of F Street and south of
East Balboa Boulevard will be replaced as part
of this project.
The project scope consists of removing existing
concrete and/or asphalt concrete alleys,
constructing new concrete alleys, reconstructing
deteriorated concrete alley approaches, adjusting
utilities to grade, and installing street signs and
pavement striping.
Psomas provided civil engineering and project
management services for development of the
street and flatwork improvements, ensuring proper
drainage was maintained and providing wet utility
mapping of the project.
REFERENCE: Anna Baldenegro
Associate Civil Engineer 1949.644.3034
abaidenegro@newportbeachca.gov
YEAR COMPLETED: 2022
CENTER STREET/STEPHENS
AVENUE RESURFACING
Riverside. CA
Psomas assisted the County of Riverside in
the development of pavement rehabilitation
and reconstruction Plans, Specifications and
Estimates on Center Street and Stephens Avenue
located within the County of Riverside, in the
community of Highgrove. Improvements consisted
primarily of pavement rehabilitation of the existing
asphalt roadway along Center Street, from 1-215
to westerly Versailles Place, and along Stephens
Avenue from Center Street to La Cadena West
Avenue.
Along with pavement rehabilitation, other
ancillary improvements included replacement and
reconstruction of metal beam guardrail, sidewalk,
driveway, curb ramp, curb and gutter and other
sub -standard existing conditions in the corridor.
New curb ramps were added to replace the existing
sub -standard ramps, and new sidewalk was
added due to slumping by Mont Mantra Avenue,
and investigation for corner sight distance at Mont
Martre Avenue and Center Street intersection,
crass -gutters and spandrel replacement were
launched to meet the County's guidelines.
REFERENCE: Alfredo Martinez I Sr. Civil Engineer
951.955.0086 1 almartin@rivco.org
YEAR COMPLETED: 2022
CITY OF ANAHEIM ORANGE COUNTY PUBLIC WORKS
INTERSECTION WIDENING
OF ANAHEIM BOULEVARD/
BALL ROAD
Anaheim, CA
Psomas led a multi -disciplinary design team for
widening of the Anaheim Boulevard and Ball Road
intersection providing civil engineering, survey,
traffic, landscape and irrigation, and environmental
services. The project also included installation
of bio-infiltration basins to mitigate water quality
impacts associated with the pavement widening.
In coordination with the City's water quality
lead, Psomas was able to finalize water quality
solutions under budget that are consistent with the
City's guidelines. The intersection is designated
as a primary arterial on Orange County's Master
Plan of Arterial Highways (MPAH) and the City's
Circulation Element.
The project corrected operational deficiencies at
this intersection by widening Anaheim Boulevard
along the east curb, and north and south legs
of the intersection, to provide for additional
through and left turn lanes, bike lanes, and
raised landscaped medians. Major challenges
of the project included stakeholder coordination,
conformance to off -site improvements, right of way
acquisition, relocation of major utilities within the
corridor, and long-term water quality solutions.
REFERENCE: Tiberius Rosu
Sr. Civil Engineer 1714.765.4113
trosu@anaheim.net
ORANGE COUNTY PARKING
LOTS - STRANDS BEACH
PARKING LOT AND CARBON
CANYON REGIONAL PARK
Brea and Dana Point, CA
Psomas provided engineering and surveying
services to assess pavement condition and
apply appropriate treatment type to the facility in
order to achieve the longest design life relative
to cost for Carbon Canyon Park and Strands
Beach Parking Lots. A Pavement Evaluation and
Repair Recommendations Report was prepared
to provide options on pavement rehabilitation for
several types of pavement failure.
The scope of the project also included redesign
of existing access ramps and sidewalks
throughout the park to bring them up to current
ADA standards. Many of the ramps straddled
two jurisdictions so coordination between two
agencies was required. In addition, mature tree
roots had uplifted portions of the parking lot
and sidewalk so assessment by an arborist and
specific pavement removal limits were imperative.
After design was completed, Psomas prepared a
carefully sequenced construction phasing plan.
Psomas' services included aerial surveying,
design surveying, pavement repair plans, grading
and drainage plans, signing and striping plans,
erosion control plans, construction phasing plans,
specifications, and cost estimate.
REFERENCE: Anthony Ty, PE
Civil Engineering Assistant 1714.667.8800
anthony.ty@ocpw.ocgov.com
YEAR COMPLETED: 2018 YEAR COMPLETED: 2021
YORBA LINDA WATER DISTRICT CITY OF ANAHEIM
BNSF WATERLINE CROSSING
AT VETERANS VILLAGE -
J-2021-36
Yorba Linda, CA
Psomas prepared an IS/MND to evaluate
the construction of a new water pipeline to
transmit water to the Plant 1 or PFAS (Per- and
Polyfluoroalkyl Substances) Water Treatment
Plant, effectively looping the water system and
providing water system redundancy. The proposed
pipeline would deliver water to the consumers
south of Orangethorpe Avenue, leaving the
Richfield Road pipeline to transport water to
Highland Reservoir, only in the other direction.
Proposed construction methods include open
trench within existing roadway right-of-way,
extension of pipes above and outside Atwood
Channel using water main pipe supports, and
jack -and -bore beneath the BNSF rail line. Psomas
worked closely with the Yorba Linda Water District
to define the impact areas, thus avoiding the need
for regulatory permits.
REFERENCE: Reza Afshar, PE, PMP
Senior Engineer 1714.701.3106
rafshar@ylwd.com
YEAR COMPLETED: Current
GROUNDWATER TREATMENT
PLANTS PHASE B AND
GROUNDWATER SUPPLY
WELLS IS/MND AND CEQA-PLUS
Anaheim, CA
Psomas prepared an IS/MND and supplemental
CEQA-Plus Documentation for the City of
Anaheim's Groundwater Treatment Plants
Phase B and Groundwater Supply Wells Project.
The project involves the installation of ion -
exchange groundwater treatment systems at
the five locations in the City of Anaheim. The
ion -exchange systems are intended to remove
perfluorooctanesulfonic acid (PFOS) and
perfluorooctanoic acid (PFOA) from groundwater.
Two new groundwater supply wells would be
installed at one location and additional wells would
be rehabilitated due to age. Psomas prepared a
mitigated negative declaration for this project and
completed additional technical studies to comply
with CEQA-Plus guidelines pursuant to the
Clean Water State Revolving Fund requirements.
To ensure continuous availability of water, the
treatment systems would operate up to 24 hours
per day; therefore, Psomas worked with the
City to design a suitable noise barrier to ensure
compliance with the local noise ordinance.
REFERENCE: Jonathan Sanks
Environmental Services and Safety Manager
714.765.4117 1 jsanks@anaheim.net
YEAR COMPLETED: 2021
CITY OF SANTA ANA'S STANDARD AGREEMENT STATEMENT
Psomas has reviewed the City of Santa Ana's Standard Agreement and concurs with all provisions as
contained in the Agreement provided in the Appendix section of the RFP as Attachment 2.
City of El Monte
11333 Valley Boulevard
El Monte, CA 91731
Lee Torres
City Engineer
626.580.2055 1 Itorres@elmonteca.gov
City of Newport Beach
100 Civic Center Drive
Newport Beach, CA 92660
Patricia Carpenter
Associate Civil Engineer 1949.644.3344
pcarpenter@newportbeach.gov
County of Riverside
4080 Lemon Street
Riverside, CA 92501
Alfredo Martinez
Sr. Civil Engineer
951.955.0086 1 almartin@rivco.org
Projects:
Water Main Replacement
On -Call Engineering Services
Project:
Cameo Highlands Street
Reconstruction
Project:
Center Street/Stephens Avenue
Resurfacing
Scope of Services
City of Santa Ana
On -Call Engineering Services I RFP No. 23-030
SCOPE OF SERVICES
The City intends to retain consultants on an on -call basis to perform
professional services for a variety of engineering related projects. The
projects may include water and sewer infrastructure design and rehabilitation
improvements; storm drain improvements; sidewalks, bike paths, curb and
gutter replacement; slurry seal of residential streets; repair and overlay of
asphalt concrete and/or PCC streets; signing, striping, neighborhood traffic
studies, and traffic signal modifications; landscaping and irrigation systems;
park and recreational design; grant application wr16g; and other related
projects as required. On occasion, environmental and planning support
services may also be requested. The City may require consultant services for
mapping and legal description preparation, construction management, and
construction staking and inspection. Occasionally, the City may also require
geotechnical, electrical, mechanical, and structural engineering services, as
well as other specific infrastructure related services.
Psomas professionals will provide in-house services for civil and mechanical
engineering, surveying, environmental, and construction management.
Psomas will retain subconsultants for all other scope of service tasks listed in
the RFP.
ISI: Envision Sustainability Rating System
We commend the City's continued efforts and commitment in regard to
implementation of sustainable projects. As a founding member of the Institute
for Sustainable Infrastructure (ISI) and key player in the development of ISI's
Envision rating system, Psomas has over 80 professionals credentialed as
ENV SPs (Envision Sustainability Professionals). Maira Salcedo, PE, ENV
SP, Psomas' Project Manager for the Walnut Pump Station Upgrade, was
responsible for submitting this project for an Envision rating and, ultimately,
obtaining a bronze level award. Maira is also responsible for submitting the
Well 29 Rehabilitation project for an Envision award.
We look forward to assisting the City in any future efforts to construct
sustainable infrastructure projects and nominating them for potential Envision
awards. While not all projects will be appropriate for an Envision rating, Psomas
endeavors to incorporate sustainable elements in every infrastructure project
we plan or design. In order to demonstrate our approach to responding to a
task order request from the City of Santa Ana, we have provided the following
sample scope of services and schedule for a sewer replacement project.
Sample Scope of Services
The tables below illustrate the typical detailed tasks and deliverables.
Preliminary Design
Attend kick-off meeting at City to discuss scope, schedule, and lines and
methods of communication between Psomas team and City staff.
Verify pipe information from "as-builts." .nnfirmed by cleaning and CCTV.
Develop/confirm existing and build -out flow using tributary area, land use
and flow factors. Model system to confirm flows and d/D for each reach.
Perform utility research by contacting all potential utility companies and
conducting field walk.
Develop/confirm required pipe sizing using build -out flow and City
capacity criteria.
Provide survey services as required.
Conduct up to two (2) 15-foot-deep borings.
Prepare draft PDR, meet with City staff to review comments, and finalize
PDR.
Deliverables: Utility research correspondence and plans gathered to date, CCTV
logs and video file, geotechnical report (all on digital media), draft and final PDR,
meeting agenda and minutes.
50% Design
Based on preliminary alignment, perform up to five (5) potholes to verify
existing utility depths.
Prepare 50% PSBE submittal.
Deliverables: Final utility research correspondence and plans and
50% PSBE submittal.
Final Design
Coordinate work with City and impacted agencies prior to securing
approval to proceed with final design.
Prepare 90% PS&E submittal including a project description and forms
suitable for City staff's use in preparing environmental documentation for
the project.
Prepare 100% PS&E submittal based on comments from 90% submittal
review and other requirements.
Prepare agenda, attend, and prepare minutes for monthly meetings with
City staff during the design phase to review project issues and status
reports and monitor schedule progress.
Deliverables: 90% PS&E submittal with return of 50% City redlines and comments;
100% PS&E submittal with return of 90% City redlines and comments; Final PS&E
submittal (ready for printing/bidding) with 100% City redlines and comments,
meeting agenda and minutes.
Bid/Award and Construction Support Services
Provide support services during bid/award phase to answer contractor
questions and plan clarifications and prepare addenda for revisions,
if necessary. Assist City staff in bid analysis and preparation of award
documents.
Provide engineering support services during construction to attend
pre -construction meeting, respond to RFIs, review submittals, observe
construction, make potential plan revisions to address unforeseen
conditions, and prepare record drawings.
Deliverables: Addenda, if required, RFI responses, submittal review, record
drawings. A sample project schedule is provided on the following page.
SCHEDULE
Psomas maintains excellent working relationships that have proven our track
record for providing high quality work products in a timely and cost-effective
manner. A hypothetical schedule may be found on the following page and
details the typical work phases to be completed, the tasks to be accomplished,
the deliverables to be provided, and the schedule/timeline to complete a
project, based upon the requested Scope of Work detailed in Attachment 1 of
the RFP.
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Certifications
Attachment 3-1: Non -Collusion Affidavit
Attachment 3-2: Non -Lobbying Certification
Attachment 3-3: Non -Discrimination Certification
City of Santa Ana
On -Call Engineering Services I RFP No. 23-030
Appendix
ATTACHMENT 3-1: NON -COLLUSION AFFIDAVIT
CERTIFICATIONS
NON -COLLUSION AFFIDAVIT
(Title 23 United States Code Section 112 and
Public Contract Code Section 7106)
To the CITY OF SANTA ANA DEPARTMENT OF PUBLIC WORKS
In accordance with Title 23 United States Code Section 112 and Public Contract Code 7106 the BIDDER
declares that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership,
company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that
the BIDDER has not directly or indirectly induced or solicited any other BIDDER to put in a false or sham
bid, and has not directly or indirectly colluded, conspired, connived or agreed with any BIDDER or anyone
else to put in a sham bid, or that anyone shall refrain from bidding; that the BIDDER has not in any
manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the
bid price of the BIDDER or any BIDDER, or to fix any overhead, profit, or cost element of the bid price,
or of that of any other BIDDER, or to secure any advantage against the public body awarding the contract
of anyone interested in the proposed contract; that all statements contained in the bid are true; and, further,
that the BIDDER has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or
the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to
any corporation, partnership, company association, organization, bid depository, or to any member or agent
thereof to effectuate a collusive or sham bid.
Note: The above Non -collusion Affidavit is part of the Proposal. Signing this Proposal on the
signature portion thereof shall also constitute signature of this Non -collusion Affidavit. BIDDERS
are cautioned that making a false
certification may subject the certifier to criminal prosecution.
Signed r �
State of California \
County of Orange
Subscribed and sworn to (or affirmed) before me on this 2nd day of March 2023, by
Joseph Boyle PE , proved to me on the basis of satisfactory evidence to be the person(s) who appeared
before me.
Jtary Public Signature Notary Public Seal
MEAUUMNOTARYOCAORNIA c�
ORANGECQUNTV x
CC— Ems June 1, 2U26 <
City of Santa Ana RFP
Appendix
ATTACHMENT 3-2: NON -LOBBYING CERTIFICATION
CERTIFICATIONS
The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her
knowledge and belief, that:
1. No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to
any person for influencing or athrmpting to influence an officer or employee of any federal agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress
in connection with the awarding of any federal contract, the making of any federal grant, the making
of any federal loan, the entering into of any cooperative agreement, and the extension, continuation,
renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement.
2. If any funds other than federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence any officer or employee of any federal agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in
connection with this federal contract, grant loan, loan or cooperative agreement, the undersigned
shall complete and submit a "Disclosure of Lobbying Activities".
This certification is a material representation of fact upon which reliance was placed when this transaction was made
or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed
by Section 1352, Title 31, U. S. Code. Any person who fails to file the required certification shall be subject to a civil
penalty of not less than $10,000 and not more than $100,000 for each such failure.
The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the
language of this certification be included in all lower tier subcontracts, which exceed $100,000 and that all such sub
recipients shall certify and disclose accordingly.
Firm Psomas
Signed and Printed Name:
Title Vice President
March 14, 2023
City of Santa Ana RFP
PE
Appendix
ATTACHMENT 3-3: NON-DISCRIMINATION CERTIFICATION
CERTIFICATIONS
The undersigned consultant or corporate officer, during the performance of this contract, certifies as
follows:
1. The Consultant shall not discriminitt against any employee or applicant for employment because of
race, color, religion, sex, or national origin. The Consultant shall take affirmative action to ensure
that applicants are employed, and that employees are treated during employment without, regard to
their race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the
following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising;
layoff or termination; rates of pay or other forms of compensation; and selection for training,
including apprenticeship. The Consultant agrees to post in conspicuous places, available to
employees and applicants for employment, notices to be provided setting forth the provisions of this
nondiscrimination clause.
2. The Consultant shall, in all solicitations or advertisements for employees placed by or on behalf of
the Consultant, state that all qualified applicants will receive consideration for employment without
regard to race, color, religion, sex, or national origin.
3. The Consultant shall send to each labor union or representative of workers with which he/she has a
collective bargaining agreement or other contract or understanding, a notice to be provided advising
the said labor union or workers' representatives of the Consultant's commitments under this section,
and shall post copies of the notice in conspicuous places available to employees and applicants for
employment.
4. The Consultant shall comply with all provisions of Executive Order 11246 of September 24, 1965,
and of the rules, regulations, and relevant orders of the Secretary of Labor.
5. The Consultant shall furnish all information and reports required by Executive Order 11246 of
September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant
thereto, and will permit access to his/her books, records, and accounts by the administering agency
and the Secretary of Labor for purposes of investigation, to ascertain compliance with such rules,
regulations, and orders.
6. In the event of the Consultant's non-compliance with the nondiscrimination clauses of this contract
or with any of the said rules, regulations, or orders, the contract may be canceled, terminated, or
suspended in whole or in part and the Consultant may be declared ineligible for further Government
contracts or federally assisted construction contracts in accordance with procedures authorized in
Execution Order 11246 of September 24, 1965, and such other sanctions may be imposed and
remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule,
regulations, or order of the Secretary of Labor, or as otherwise provided by law.
7. The Consultant shall include the portion of the sentence immediately preceding paragraph (1) and
the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted
City of Santa Ana RFP
by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive
Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontract
or purchase order as the administering agency may direct as means of enforcing such provisions,
including sanctions for noncompliance; provided, however, that in the event the Consultant becomes
involved in, or is threatened with, litigation with a sub -consultant or vendor as a result of such
direction by the administering agency, the Consultant may request that the United States enter into
such litigation to protect the interests of the United States.
8. Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stats. 1939, and as
amended,
No discrimination shall be made in the employment of persons upon public works because of race,
religious creed, color, national origin, ancestry, physical handicaps, mental condition, marital status, or
sex of such persons, except as provided in Section 1420, and any consultant of public works violating
this Section is subject to all the penalties imposed for a violation of the Chapter.
Signed: A4A' a
Title: Jos(ph Boyle, PE - Vice resident
Pam: Psomas
Date: March 14, 2023
City of Santa Ana RFP
EXHIBIT C
COMPENSATION
Consultant's Fee Proposal including hourly rates if applicable
FEE PROPOSAL
RFP No. 23-030
Submitted electronically via PlanetBids
Submitted five hard copies to Sean Thomas at
City of Santa Ana, Public Works Agency; M-36 (per RFQ) M-26 (per PlanetBids)
20 Civic Center Plaza, Ross Annex, Santa Ana, CA 92701
Balancing the Natural and Built Environment
March 14, 2023
Submitted electronically via PlanetBids
and provided as a hard copy
under separate cover
Sean Thomas, Project Manager
City of Santa Ana, Public Works Agency
20 Civic Center Plaza, M-36 (per RFQ) M-26 (per PlanetBids)
Santa Ana, CA 92701
Subject: Fee Schedule for On -Call Civil Engineering Services, RFP No. 23-030
Dear Mr. Thomas:
Attached is Psomas' Fee Schedule for the On -Call Engineering Services contract (RFP No. 23-030).
Should you have any questions, please contact me by phone at 714.481.8060 or by email at
joeboyle@psomas.com.
Respectfully,
PSOMAS
Joseph L. Boyle, PE
Vice President
Maira Salcedo, PE, ENV SP
Project Manager/Primary Contact
5 HUTTON CENTRE DRIVE
SUITE 300
SANTA ANA. CA 92707
TEL 714.751,7373
FAX 714,545.8853
WWW.PSOMAS.COM
PSOMAS
Rates are valid through June 30, 2024
Project Director/Principal-in-Charge...........
Contract Manager/Senior Project Manager
Project Manager II ......................................
Project Manager I .......................................
Senior Project Engineer ..............................
Project Engineer .........................................
Civil Engineering Designer III .....................
Civil Engineering Designer II ......................
Civil Engineering Designer I .......................
Design Engineer I .......................................
Survey Senior Project Manager ..................
Survey Project Manager/Manager..............
Survey Senior Project Surveyor, PLS.........
Project Surveyor, PLS.................................
Surveyor, PLS or LSIT................................
Survey Technician ......................................
GISManager ..............................................
GIS Technician ...........................................
Senior CAD Technician ..............................
CAD Technician ..........................................
Land Use Entitlement Manager ..................
Plan Reviewer .............................................
Permit Tech I ..............................................
Permit Tech II .............................................
ADA Compliance/Access Specialist...........
Senior Environmental Project Manager......
Environmental Project Manager .................
Environmental Analyst ................................
$290
Cultural Resources Manager............................$175
$275
Cultural Resources Technician .........................$105
$250
Biological Resources Manager ........................
$234
.$215
Regulatory Permitting Manager .......................
$220
$205
Senior Restoration Ecologist............................$196
.$190
Senior Biologist.................................................$163
.$150
Biologist............................................................$145
.$140
Senior GIS Analyst...........................................$167
.$130
Technical Writer ............................. ...................
$128
.$105
Planner.............................................................$170
$260
Senior Resident Engineer ................................
$225
.$210
Resident Engineer II ........................................
$205
.$195
Resident Engineer I..........................................$185
.$190
Senior Structures Representative ....................
$225
.$180
Structures Representative II ............................
$205
.$155
Structures Representative I..............................$185
$260
Senior Construction Manager ..........................
$220
.$100
Construction Manager ll..................................
$200
.$165
Construction Manager I....................................$180
.$145
Senior Inspector ..............................................
$200
$275
Inspector...........................................................
$185
.$190
Scheduler.........................................................$170
.$170
Office Engineer ............................................
..... $160
.$150
Labor Compliance............................................$125
.$190
Project Assistant/Administration .......................$125
$245
Engineering Assistant, Intern ............................
$110
.$187
Administrative Support ......................................
$95
.$145
Standard computer and technology costs are incorporated into these hourly rates, as well as direct
labor, overhead, fringe benefits and fee.
► Rates include miscellaneous related costs: vehicle, cell phone, digital camera, and standard tools
and equipment. All other direct expenses will be billed at cost.
The above schedule is for straight time. Overtime for Construction Management/Inspection and
Surveying services will be charged at 135 percent of the regular hourly rate. Sundays and holidays
will be charged at 170 percent of the regular hourly rate.
► Minimum of four (4) hours will be charged per field crew deployment. Prevailing wage will be paid on
all projects where field staff are providing services.
► A shift which commences after 2:OOpm or before 4:OOam, during any 24-hour period, commencing at
12:01am is subject to a 12.5 percent differential.
► Expert witness testimony is two times the normal rate.
Per Diem is calculated at current State Department of Transportation rates (or other appropriate
agency rates).
Reimbursables
Mileage at 65.5 cents per mile (or current IRS allowable rate) and parking expenses incurred by office
employees are charged at cost. Prints, plots, messenger service, subsistence, air travel, and other direct
expenses will be charged at cost. The services of outside consultants will be charged at cost.
Surveying Services
One -Person Survey Party ..
Two -Person Survey Party...
Three -Person Survey Party
Field Supervisor ..................
.................................... $300
.................................... $380
.................................... $450
..................................... $210
Hourly rates for fi eld survey parties include normal usage of fi eld equipment and are fully
equipped rates.
Hourly Rates for fi eld services increase on October 1 of every year * and are subject to prevailing
wages per California Department of Industrial Relations Determination LA-2020-1, and include
normal usage of electronic distance measuring equipment and survey vehicle expenses.
Per Diem is calculated at current State Department of Transportation rates (or other appropriate
agency rate).
*Annual increase shall not exceed 3% unless affected by prevailing wages.
SUBSTRUCTURE UTILITY DETECTION (SUE) AND CCTV
Office Services
Rates are Effective from January 1, 2023 - June 30, 2024
$100
— Project Assistant
$180 —
Project Coordinator
$220
— Project Manager
$235
— Principal
Field Services
Rates are Effective from January 1, 2023 - June 30, 2024
$225
— One -person SUE Crew
$335
— Two -person SUE Crew
$335
— Two -person CCTV Crew
$225
— Field Supervisor
Hourly rates for SUE crews include normal usage of field equipment and are fully equipped rates.
Special Equipment and Other Costs
For survey office and field rates please consult the Survey and Geospatial Services Fee Schedule
Standard computer and technology costs are incorporated into the hourly rates shown above.
The above schedule is for straight time. Overtime will be charged at 135 percent of the standard hourly
rates. Sundays and holidays will be charged at 170 percent of the standard hourly rates.
Minimum of four (4) hours will be charged per SUE crew deployment.
Burrola, Melissa
From: City of Santa Ana <certificate-request@ctraxjdidata.com>
Sent: Wednesday, June 7, 2023 2:36 PM
To: Burrola, Melissa; Mazariego, Diana; Reyes, Erendida; greylingcerts@greyling.com; Burk,
James; Polezhaev, Katerina; Aguirre, Robert; Zavala, Talisa
Subject: Internal Notice of Compliance
NOTICE OF COMPLIANCE
CITI STAFF: PRINT TIIIS PAGE AND INCLUDE WITH AGREEMENT TO THE CLERK OF THE COUNCIL
Contractor Psomas, Inc.
Name:
Project TBD (042)
Number:
Project Consultant Agreement Between The City Of Santa Ana And Psomas For
Name: On -Call Engineering Services
The Certificate of Insurance (COI) submitted indicates that the coverages are in compliance with the
insurance requirements. No further action is required at this time.
The compliant coverage(s) are:
TYPE OF INSURANCE
AUTOMOBILE LIABILITY
30q►1 q: 1UUI0110 111arry
PROFESSIONAL LIABILITY
WORKERS
COMPENSATION AND
EMPLOYERS' LIABILITY
Thank you,
POLICY NUMBER
CA4489706
GL5268212
DPR5003444
EXPIRATION COI
DATE
DATE
04/01/2024
05/11/2023
04/01/2024
05/11/2023
10/15/2023
04/26/2023
FILE NAME
Psomas COI.pdf
Psomas COI.pdf
C OI_P S O MA S_P L-10-15 -
23.pdf
WC015893764WC015893765 04/02/2024 04/01/2023 SBR08_56426746_32827.pdf
City of Santa Ana
Risk Management Division
in partnership with
CTrax Plus Services Team