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Home My WebLink AboutAMERICA ON TRACK (10)INSURANCE ON FILE WORK MAY PROCEED A-2023-084-02 UNTIL INSURANCE EXPIRES rlT &Y CITY CLERK FIRST AMENDMENT TO COMMUNITY DEVELOPMENT BLOCK GRANT DATE: O:CDAI.0)(AQ) SUBRECIPIENT AGREEMENT BETWEEN THE CITY OF SANTA ANA AND �hV AMERICA ON TRACK (24 CFR Part 570) r+s o THIS FIRST AMENDMENT TO THE COMMUNITY DEVELOPMENT BLOCK GRANT `" AGREEMENT ("First Amendment") is entered into this ls' day of June 2023, by and between 00 C1.1 the City of Santa Ana, a charter city and municipal corporation organized and existing under the ME: Constitution and laws of the State of California ("City") and America on Track, a California nonprofit organization ("Subrecipient"). (24 CFR Part 570) RECITALS A. On July 1, 2022, the City entered into Community Development Block Grant ("CDBG") Subrecipient Agreement # A-2022-092-05 with Subrecipient to provide CDBG Funds from the United States Department of Housing and Urban Development ("HUD") to be used in the operation of a public service program for children of prisoners deserve the change to discover a brighter future, which is why America on Track provides them with trained, caring mentors, STEM workshops and wraparound services for the families ("Agreement"). B. In accordance with the terms and conditions of the Agreement, the parties desire to amend the Agreement to report the current Catalog of Federal Domestic Assistance ("CFDA") Number and Federal Award Identification Number ("FAIN") for Subrecipient, and to report the current federal award date and amount of the award as required for pass -through entities. In addition, the parties desire to increase the award amount from $27,090.00 to $49,268.00 (an increase of $22,178.00). NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions of the Agreement, except as herein modified, the parties agree as follows: Recital A shall be amended to update the City's current CFDA Number to 14.218 and FAIN to B-23-MC-06-0508 in accordance with the requirements for pass -through entities outlined in 2 CFR 200.332. 2. Article II, Section A, shall be amended to report the current federal award date of July 1, 2023, and update the amount of the award to be $4,808,057.00 in accordance with the requirements for pass -through entities outlined in 2 CFR 200.332. Except as modified by this First Amendment, all terms and conditions of the Agreement, shall remain in full force and effect. A-2023-084-02 IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to the Agreement on the date and year first written above. ATTEST Jennifer a Jerk APPROVED AS TO FORM SONIA R. CARVALHO City Attorney B� (&,u 6- LX Andrea Garcia -Miller Assistant City Attorney RECOMMENDED FOR APPROVAL Michael L. Garcia Executive Director Community Development Agency CITY OF SANTA ANA Kristine Ridge City Manager SUBRECIPIENT: Claire Braeburn Executive Director Tax ID # 33-0724044 Unique Entity ID # F2YBA2B7MVX1 City of Santa Ana CDBG Scope of Work Program Year 2023.24 (July 1, 2023 - June 30, 2024) Name of Organization America On Track Name of Funded Program Brighter Futures for Children of Prisoners Annual Accomplishment Goal Unduplicated Partici ants anticipated to be served during the 12-month contract period. 744 TOTAL I I 144 Santa Ana Participants 1 100%1 144 I Low Income Participants 100 Schedule of Performance Unduplicated Estimated (estimated) Participants Invoicing Quarter 1: JUL 1 - SEP 30 36 $ 12,317.00 Quarter 2: OCT 1 - DEC 31 36 $ 12,317.00 Quarter 3: JAN 1 - MAR 31 36 $ 12,317.00 Quarter 4: APR 1 - JUN 30 36 $ 12,317.00 144 $ 49,268.00 anu runumg uuscnpuun America On Track's Brighter Futures for Children of Prisoners is a multi -faceted program for vulnerable youth. The interactive components are: STEAM workshops, College is For Me Too! camp, free books, special outings, nutrition seminars, and caringmentors plus wraparound services forthe families. America On Track's Brighter Futures for Children of Prisoners Program specifically addresses the needs of the most overlooked population — children of prisoners. Recent statistics show that 65.2%of children who lost a parent to incarceration in their childhood are convicted of a crime by the time they are 25 years old. However, with our program and in spite of having parents, older brothers, cousins and uncles in and out of the system, the wonderful children (ages 7-16) that we work with are eagerto have new opportunities and our positive outcomes reflect this. In Orange County alone, there are over 20,000 children of prisoners and they mostly livein impoverished conditions where they are more likely to be exposed to gangs, drugs and other illegal activities. AOT helps break the cycle of poverty and incarceration because Brighter Futures is a holistic and comprehensive program that provides children and families with education and resources to build their confidence and stay motivated for the. future. Because children of prisoners areat a higher risk of educational failure, early substance use and abuse, and coming into contact with the juvenile justice system, America On Track has implemented a unique and free 5-component program to guide them on a successful path to a brighter future: * STEAM (Science, Technology, Engineering,: Arts & Math) activities * An inspirational summer educational college camp at CSUF * Qualified, trained mentors serving as positive role models * Free special events designed to provide joy in their lives * Free books year-round and wraparound services for the entire family The visionary aspect of interweaving into their very limited lifestyles the STEAM component, plus the opportunity to experience the joy of college life, plus cultural and fun outings with AOT staff as well as with their mentors creates a reality of brighter futures for these children of prisoners who now have a chance to achieve their goals. These program activities work synergistically, reinforcing positive core values, education and self- esteem. The overall goal of Brighter Futures for Children of Prisoners is to provide a safety net and brighter futures for children of prisoners and their mothers/caregivers. Over the long term, we strive to see these children blossom into productive adults rather than follow in their parent's footsteps. The program's short-term goals are to help them become confident and productive, stay drug -free, stay in school, increase interest in STEAM subjects, and set goals for the future as well as reduce risk behaviors and reduce the likelihood of future involvement in the criminal justice system. CDBG funding will be used for program staff salaries and indirect expenses. EXHIBIT A FISCAL YEAR 2023-2024 PROGRAM BUDGET Organization Name America On Track Program Name Brighter Futures for Children of Prisoners EXPENDITURES Enter budget categories and projected expenditures for the proposed oroeram: Category Expenditures Funded By Santa Ana CDBG Expenditures Funded By Other Sources Program Budget Total Organization Budget Administrative Staff Salaries/Payroll Taxes/Workers Comp $0 $0 $ 85,000 Program Staff Sala riesPayro Taxes Workers Comp $44,789 $ 133,211 $178,000 $ 950,000 Contractual/Professional Services $0 $ 10,000 $10,000 $ 125,000 Fringe Benefits of Program Salaries $0 $ 50,036 $50,036 $ 265,000 College Is for Me Tool & STEAM $0 $ 36,500 $36,500 $ 14,500 Mentor Recruiting & Training $0 $ 11,400 $11,400 $ 8,900 Program Supplies & Mileage $0 $ 30,623 $30,623 $ 175,000 Rent & Insurance $0 $ 12,719 $12,719 $ 100,000 Telephone, Office Supplies $0 $ 6,600 $6,600 $ 57,000 0 $0 $0 TOTAL Direct Costs $44,789 $291,089 $335,878 $1,780,400 Indirect Costs 10% $4,479 $29,109 $33,588 TOTAL BUDGET $49,268 $320,198 $369,466 $1,780,400 * Indirect cost rate: 10% Non -Federal entity without federaly recognized negotiated indirect cost rate, will charge a de minimis rate of 10% of modified total direct costs. PROGRAM RESOURCES LIST ALL OTHER PROGRAM RESOURCES FOR 2023-2024 Funding Source Total must equal Program Budget Total listed above. FUNDING SOURCE AMOUNT Santa Ana CDBG $ 49,268 ACT Fundraisers - Golf & Wine $ 136,000,00 DevTo Support Foundation $ 25,000.00 Croul Foundation $ 20,000.00 O.L. Halsell Foundation $ 10,000.00 Pacific Life Foundation $ 10,000.00 Other Foundation Grants $ 119,198.00 TOTAL $ 369,466 2023-2024 CDBG BUDGET LINE ITEMS ADMINISTRATIVE STAFF Position Title Annual Salary & Benefits CDBG Funds Requested Description Executive Director $ Oversee the operation of the entire nonprofit, including all projects. Manage budgets, invoices, & reports, and coordinate with funder. Ensure Federal guidelines are met. PROGRAM STAFF Annual Salary CDBG Funds Position Title & Benefits Requested Description Responsible for overall supervision of Brighter Futures program, including hiring/training/managing staff, training volunteer mentors, responding to urgent issues with mentee families, and overseeing evaluation Project Director $ 60,000 $ 15,000 component, among other things. Recruit and screen mentors, and identify and train eligible mentees (and their caregivers). Ensure client intake forms are completed accurately. Coordinate College Is for Me Too!, quarterly STEM Workshops, and Program Coordinator $ 60,000 $ 15,000 special events. Assist with data collection and reports. Serve as an ongoing case manager, referral specialist, and advocate for the mentees and caregivers. Conduct Client Advocate - Mentees $ 50,000 $ 14,789 English/Spanish intake interviews. Client Advocate Interns $ 8,000 $ - support program as needed. CONTRACTUAL/PROFESSIONAL SERVICES Type of Service Contract Amount CDBG Funds Requested Description Evaluation Consultant $ 10,000 OTHER LINE ITEMS Line Item Program Amount CDBG Funds Requested Description Fringe Benefits of Program Salaries $ 50,036 College Is for Me Too! & STEAM $ 36,500 Mentor Recruiting & Training $ 11,400 Program Supplies & Mileage $ 30,623 Rent & Insurance $ 12,719 Telephone, Office Supplies $ 6,600 Vega, Brenda From: City of Santa Ana <cenificate-request@ctraxjdidata.com> Sent: Monday, February 6, 2023 5:17 PM To: Vega, Brenda Subject: Internal Notice of Compliance NOTICE OF COMPLIANCE CITY STAFF: PRINT THIS PAGE AND INCLUDE WITH AGREEMENT TO THE CLERK OF THE COUNCIL Contractor America On Track Name: Project A-2022-092-05 Number: Project Agreement Between The City Of Santa Ana And America On Track For Name: Use Of Community Development Block Grant Funds The Certificate of Insurance (COI) submitted indicates that the coverages are in compliance with the insurance requirements. No further action is required at this time. The compliant coverage(s) are: TYPE OF INSURANCE POLICY EXPIRATIONNUMBER DATE COI DATE FILE NAME AUTOMOBILE LIABILITY 202206180 09/01/2023 08/03/2022 20220816- 090140.pd£ ACORD Form GENERAL, LIABILITY 202206180 09/01/2023 09/03/2022 20220816- 090140.pdf WORKERS COMPENSATION AND ACORD Form EMPLOYERS' LIABILITY 93304922023 01/01t2024 12/30/2022 20221230- 110802.pdf Thank you, City of Santa Ana Risk Management Division in partnership with CTrax Plus Services Team 1 NOTICE OF COMPLIANCE CITY STAFF: PRINT THIS PAGE AND INCLUDE WITH AGREEMENT TO THE CLERK OF THE COUNCIL Contractor America On Track Name: Project A-2023-084-02 Number: Project First Amendment to Community Development Block Grant Subrecipient Name: Agreement Between the City of Santa Ana and America on Track The Certificate of Insurance (COI) submitted indicates that the coverages are in compliance with the insurance requirements. No further action is required at this time. The compliant coverage(s) are: EXPIRATION TYPE OF INSURANCE POLICY NUMBER COI DATE FILE NAME DATE COI - America on AUTOMOBILE LIABILITY 202306180 09/01/2024 08/24/2023 Track.pdf Memo Regarding EQUIPMENT COVERAGE WAIVER 06/30/2024 11/17/2023 Equipment Coverage.pdf COI - America on GENERAL LIABILITY 202306180 09/01/2024 08/24/2023 Track.pdf 23-24 America WORKERS COMPENSATION AND EMPLOYERS' On Track COI - 93304922023 01/01/2024 08/24/2023 LIABILITY City of Santa Ana.pdf Thank you, City of Santa Ana Risk Management Division in partnership with CTrax Plus Services Team 11/17/2023 2:09 PM NOTICE OF COMPLIANCE CITY STAFF: PRINT THIS PAGE AND INCLUDE WITH AGREEMENT TO THE CLERK OF THE COUNCIL Contractor America On Track Name: Project A-2023-084-02 Number: Project First Amendment to Community Development Block Grant Subrecipient Name: Agreement Between the City of Santa Ana and America on Track The Certificate of Insurance (COI) submitted indicates that the coverages are in compliance with the insurance requirements. No further action is required at this time. The compliant coverage(s) are: EXPIRATION TYPE OF INSURANCE POLICY NUMBER COI DATE FILE NAME DATE COI - America on AUTOMOBILE LIABILITY 202306180 09/01/2024 08/24/2023 Track.pdf COI - America on GENERAL LIABILITY 202306180 09/01/2024 08/24/2023 Track.pdf 23-24 America WORKERS COMPENSATION AND EMPLOYERS' On Track COI - 93304922023 01/01/2024 08/24/2023 LIABILITY City of Santa Ana.pdf Thank you, City of Santa Ana Risk Management Division in partnership with CTrax Plus Services Team 11/17/2023 2:08 PM