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HomeMy WebLinkAbout Agenda_2023-07-18City Council and Special Housing Authority Meeting Agenda July 18, 2023 CLOSED SESSION MEETING — 5:00 PM REGULAR OPEN MEETING — 5:45 PM (Immediately following the Closed Session Meeting) CITY COUNCIL CHAMBER 22 Civic Center Plaza Santa Ana, CA 92701 If ,Orr Valerie Amezcua Mayor Thai Viet Phan Councilmember — Ward 1 Jessie Lopez Mayor Pro Tern - Ward 3 Johnathan Ryan Hernandez Councilmember - Ward 5 Benjamin Vazquez Councilmember - Ward 2 Phil Bacerra Councilmember - Ward 4 David Penaloza Councilmember - Ward 6 Mayor and Council telephone: 714-647-6900 Agenda item inquiries: 714-647-6520 Sonia R. Carvalho Kristine Ridge City Attorney City Manager Jennifer L. Hall City Clerk In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting, ILIcontact Michael Ortiz, City ADA Program Coordinator, at (714) 647-5624. Notification 48 hours prior to the Meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supporting documentation can be found on the City's website — www.santa-ana.org/city-meetings. Page 1 7/18/2023 CITY VISION AND CODE OF ETHICS The City of Santa Ana is committed to achieving a shared vision for the organization and its community. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtful and inclusive process designed to set the City and organization on a course that meets the challenges of today and tomorrow, as follows: Vision - The dynamic center of Orange County which is acclaimed for our: Investment in youth • Safe and healthy community • Neighborhood pride • Thriving economic climate • Enriched and diverse culture • Quality government services Mission - To deliver efficient public services in partnership with our community which ensures public safety, a prosperous economic environment, opportunities for our youth, and a high quality of life for residents. Guiding Principles - Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility • Innovation • Transparency Code of Ethics and Conduct - At the Special Municipal Election held on February 5, 2008, voters approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. The following are the core values expressed: • Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • Efficiency Page 2 7/18/2023 Members of the public may attend the City Council meeting in -person or join via Zoom. The City Council meeting will occur live via teleconference Zoom webinar. You may view the meeting from your computer, tablet or smart phone via YouTube LiveStream at www.youtube.com/user/SantaAnaLibra[y or on CTV3, available on Spectrum channel 3. PUBLIC COMMENTS — Members of the public who wish to address the City Council on closed session items, items on the regular agenda or on matters which are not on the agenda, but are within the subject matter jurisdiction of the City Council may do so by one of the following ways: • MAILING OPTION written communications — Public comments may be mailed to: Office of the City Clerk, 20 Civic Center Plaza M-30, Santa Ana, CA 92701. All written communications received via mail by 4:00 p.m. on the day of the meeting will be distributed to the City Council and imaged into the City's document archive system which is available for public review. • SENDING E-MAIL OPTION — Public comments may be sent via email to the City Clerk's office at eComment@,santa-ana.org. Please note the agenda item you are commenting on in the subject line of the email. All emails received two (2) hours before the scheduled start of the meeting will be distributed to the City Council and imaged into the City's document archive system which is available for public review. • LIVE VIRTUAL OPTION — Members of the public may provide live comments during the meeting by Zoom or Conference Call. To join by Zoom click on or type the following address into your web browser https:Hus02web.zoom.us/i/315965149. To join the Conference Call: Dial (669) 900-9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerk when it is time for a: i) closed session item, ii) general agenda item, iii) public hearing item, iv) special agenda item, or v) for Housing Authority item. You may request to speak by dialing *9 from your phone or you may virtually raise your hand from Zoom. After the Clerk confirms the last three digits of the caller's phone number or Zoom ID and unmutes them, the caller must press *6 or microphone icon to speak. Callers are encouraged, but not required, to identify themselves by name. Each caller will be provided three (3) minutes to speak, unless due to the number of speakers wanting to speak a decision is made to provide a different amount of time to speak. • IN -PERSON OPTION - Members of the public can provide in -person comments at the podium in the Council Chamber. The Council Chamber will have seating available for members of the public to attend the meeting in -person. Public comments are limited to three (3) minutes per speaker, unless a different time is announced by the presiding chair. Speakers who wish to address the Council must do so by submitting a "Request to Speak" card by 5:00 p.m. for Closed Session items and by 6:00 p.m. for all other designated public comment periods as listed below. Cards will not be accepted after the Public Comment Session begins without the permission of the presiding chair. The following designated public comment periods are: 1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS —You can provide live comments on closed session items by joining Zoom or the Conference Call as described in Page 3 7/18/2023 the LIVE or IN -PERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 4:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL BY 5:00 p.m. Speakers who are not in the speaker queue by 5:00 p.m. will not be permitted to speak. 2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON -AGENDA ITEMS (GENERAL PUBLIC COMMENT) —You can provide comments by joining Zoom or the Conference Call as described in the LIVE or IN -PERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 4:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL PRIOR TO 6:00 p.m. Speakers who are not in the speaker queue by 6:00 p.m. will not be permitted to speak. 3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS —You can provide comments by joining Zoom or the Conference Call as described in the LIVE or IN -PERSON PUBLIC COMMENTS OPTION above. Speakers not in the queue by 6:00 p.m. will not be permitted to speak. 4. LIVE PUBLIC COMMENTS ON HOUSING AUTHORITY ITEMS — You can provide comments by joining Zoom or the Conference Call as described in the LIVE or IN -PERSON PUBLIC COMMENTS OPTION above. Speakers not in the queue by 6:00 p.m. will not be permitted to speak. TRANSLATION SERVICES - Spanish interpreting services are provided at City Council meetings. Simultaneous Spanish interpretation is provided through the use of headsets and consecutive interpretation (Spanish -to -English) in addition to those wishing to address the City Council at the podium. La ciudad provee servicios de interpretacion al espanol en las juntas del Concilio. La interpretacion simultanea al espanol se ofrece por medio del use de audifonos y la interpretacion consecutiva (espanol a ing�) tambien esta disponible para cualquiera que desee dirigirse al concilio municipal en el podio. About the Agenda To download or view the attachments (staff report and other supporting documentation) for each agenda item, you must select the agenda item to see the attachments to either open in a new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ). Page 4 7/18/2023 CALL TO ORDER ATTENDANCE R()1 I C'.A1 CLOSED SESSION Council Members Phil Bacerra Johnathan Ryan Hernandez David Penaloza Thai Viet Phan Benjamin Vazquez Mayor Pro Tem Jessie Lopez Mayor Valerie Amezcua City Manager Kristine Ridge City Attorney Sonia R. Carvalho City Clerk Jennifer L. Hall ADDITIONS\DELETIONS TO CLOSED SESSION PUBLIC COMMENTS — Members of the public may address the City Council on Closed Session items. RECESS — City Council will recess to Closed Session for the purpose of conducting regular City business. CLOSED SESSION ITEMS — The Brown Act permits legislative bodies to discuss certain matters without members of the public present. The City Council finds, based on advice from the City Attorney, that discussion in open session of the following matters will prejudice the position of the City in existing and anticipated litigation: 1. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION pursuant to Paragraph (1) of subdivision (d) of Section 54956.9 of the Government Code: A. Marco Pescina v. City of Santa Ana, United States District Court, Central District of California, Case No. 8:20-cv-0178 CJC (DFMx) B. Stephanie Avila v. City of Santa Ana, et al., Orange County Superior Court, Case No. 30-2020-01131418-CU-PO-CJC C. Francisco Valencia v. City of Santa Ana, Orange County Superior Court, Case No. 30-2022-01246596-CU-PO-CJC D. Gerry Serrano v. City of Santa Ana, Santa Ana Police Department, Orange County Superior Court, Case No. 30-2023-01330782-CU-OE-CJC 2. PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government Code Section 54957(b)(1) TITLES: City Manager, City Attorney, City Clerk Page 5 7/18/2023 RECONVENE — City Council will reconvene to continue regular City business. Page 6 7/18/2023 CITY COUNCIL REGULAR OPEN SESSION CALL TO ORDER ATTENDANCE Council Members Mayor Pro Tem Mayor City Manager City Attorney City Clerk Qni i r-ni i PLEDGE OF ALLEGIANCE Phil Bacerra Johnathan Ryan Hernandez David Penaloza Thai Viet Phan Benjamin Vazquez Jessie Lopez Valerie Amezcua Kristine Ridge Sonia R. Carvalho Jennifer L. Hall Mayor Amezcua WORDS OF INSPIRATION Reverend Derrell Durley, Brown Temple CME ADDITIONS\DELETIONS TO THE AGENDA CEREMONIAL PRESENTATIONS 1. Certificate of Recognition presented by Mayor Amezcua to the Elks Lodge for Outstanding Contributions to the Community. 2. Certificates of Recognition presented by Mayor Pro Tern Lopez to Adriana Martinez and Alicia Rojas for Outstanding Contributions to the Community. 3. Certificate of Recognition presented by Councilmember Penaloza to Ingardia Produce Inc. in Celebration of their 50-Year Anniversary. 4. Certificates of Recognition Presented By Councilmember Phan to Silvestre Basilio Chamu, Eric Castelan, Timothy Pagano, and Monique Leon for Outstanding Contributions to the Community. STAFF PRESENTATION 5. Homelessness Update CLOSED SESSION REPORT —The City Attorney will report on any action(s) from Closed Session. Page 7 7/18/2023 PUBLIC COMMENT — Public comments will be held during the beginning of the meeting for ALL comments on agenda and non -agenda items, with the exception of public hearings. Comments for public hearings will take place after the hearing is opened. I CONSENT CALENDAR RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 6 through 35. 6. Excused Absences Department(s): City Clerk's Office Recommended Action: Excuse the absent members. 7. Minutes from the Regular Meeting of November 15, 2022, the Regular Meeting of December 6, 2022, and the Special Meeting of December 13, 2022. Department(s): City Clerk's Office Recommended Action: Approve minutes. 8. Appoint Michael Chu Nominated by Councilmember Hernandez as the Ward 5 Representative to the Santa Ana 2018 Measure X Citizen Oversight Committee for a Partial -Term Expiring December 10, 2024 Department(s): City Clerk's Office Recommended Action: Appoint Michael Chu to the Santa Ana 2018 Measure X Citizen Oversight Committee as the Ward 5 representative and administer the Oath of Office. 9. Appoint Idalia Rios -Pacheco Nominated by Councilmember Vazquez as the Ward 2 Representative to the Community Development Commission for a Partial -Term Expiring December 8, 2026 Department(s): City Clerk's Office Recommended Action: Appoint Idalia Rios -Pacheco to the Community Development Commission as the Ward 2 representative and administer the Oath of Office. (Pursuant to SAMC Sec. 2-326(a) requires five affirmative votes) 10. Appoint Lorena Vidaurri Nominated by Councilmember Bacerra as the Ward 4 Representative to the Environmental and Transportation Advisory Commission for a Partial -Term Expiring December 8, 2026 Department(s): City Clerk's Office Recommended Action: Appoint Lorena Vidaurri to the Environmental and Transportation Advisory Commission as the Ward 4 representative and administer the Page 8 7/18/2023 Oath of Office. 11. Re -Appoint Various Boards and Commissions Members Nominated by Councilmember Bacerra as the Ward 4 Representatives for a Full -Term Expiring December 8, 2026 Department(s): City Clerk's Office Recommended Action: Re -appoint and administer Oaths of Office to: 1. Robyn MacNair - Arts and Culture Commission 2. Winston Covington — Community Development Commission 3. Alberta Christy — Historic Resources Commission 4. Cory Nelson — Parks, Recreation and Community Services Commission 5. Berenice Ballinas — Personnel Board 6. Nancy Lewis — Santa Ana 2018 Measure X Citizens' Oversight Committee 12. Receive and File Memo to the City Council from the Personnel Board Department(s): Human Resources Department Recommended Action: Receive and File Memo to the City Council from the Personnel Board. 13. Police Oversight Commission Informational Report Department(s): City Manager's Office Recommended Action: Accept informational report. 14. Approve a pre -commitment of $2,021,319 in Homeless Housing, Assistance and Prevention funds, and eight (8) project -based vouchers for Illumination Foundation for the development of the I ntergenerational Housing Project located at 918 N . Bewley Street (Contingent upon approval of Housing Authority agenda item no. 3) Department(s): Community Development Agency Recommended Action: Authorize the City Manager to execute apre-commitment letter with the Illumination Foundation for $2,021 319 in Homeless Housing, Assistance and Prevention funds and eight (8) project -based vouchers for the development of the Intergenerational Housing Project located at 918 N. Bewley Street, Santa Ana, CA 92703, (APN 198-231-10), subject to non -substantive changes approved by the City Manager and City Attorney (includes determination that recommended action is exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15194 (Affordable Housing Exemption), as this project meets all the required criteria as a 100-percent affordable/permanent supportive housing development). 15. Amend the Blanket Order Contract with 1 Solorio, Inc., GDL Painters, Inc., Mear Construction, Inc., Prime Painting Contractors, Inc., and US National Corp. by Increasing the Annual Aggregate Amount Not to Exceed $1,500,000 for the Page 9 7/18/2023 Remainder of the Contract Term (Specification No. 20-153) (General Fund and Non - General Fund) Department(s): Public Works Agency Recommended Action: Amend the blanket purchase order contracts with 1 Solorio, Inc., GDL Painters, Inc., Mear Construction, Inc., Prime Painting Contractors, Inc., and US National Corp. for painting services to increase the annual amount by $1,300,000, for a revised annual aggregate amount not to exceed $1,500,000, for the remainder of the current one-year term expiring March 15, 2024, and two one-year renewal periods, subject to non -substantive changes approved by the City Manager and City Attorney. 16. Approve a Budget Reallocation and Award a Construction Contract to Onyx Paving Company, Inc. in the Amount of $5,204,000 for the Fremont Elementary and Spurgeon Intermediate Safe Routes to School Project, with an Estimated Project Delivery Cost of $6,505,000 (Project No. 20-6964) (Non -General Fund) Department(s): Public Works Agency Recommended Action: 1. Authorize budget reallocation of $1,656,000 in unspent Roadway Maintenance and Rehabilitation Account (SB-1) from the Fairview Avenue Rehab, the South City Limit to Segerstrom Avenue, FY 2020-21 (No. 21-6978) Project to construction funds for the Fremont Elementary and Spurgeon Intermediate Safe Routes to School (Project No. 20-6964). 2. Award a construction contract to Onyx Paving Company, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $5,204,000, subject to change orders (not -to -exceed up to 25% of the base bid amount) in accordance with the Greenbook: Standard Specifications for Public Works Construction, for construction of the Fremont Elementary and Spurgeon Intermediate Safe Routes to School Project, for a term beginning July 18, 2023, and ending upon project completion, and authorize the City Manager to execute the contract subject to non -substantive changes approved by the City Manager and the City Attorney. 3. Approve the Project Cost Analysis for a total estimated construction delivery cost of $6,505,000, which includes $5,204,000 for the construction contract, $780,600 for contract administration, inspection and testing, and a $520,400 project contingency for unanticipated or unforeseen work. 4. Approve an amendment to the FY 2023-24 Capital Improvement Program to include $1,656,000 in unspent Road Maintenance and Rehabilitation Account (SB-1) funds. 5. Determine that the recommended actions are exempt from further review in accordance with the California Environmental Quality Act as Categorical Exemption Environmental Review No. ER-2020-32 was filed for the project. 17. Award a Construction Contract to Onyx Paving Company, Inc. in the Amount of $1,672,000 for the Residential Street Repair Program FY 22/23, with an Estimated Project Delivery Cost of $1,783,257 (Project Nos. 23-7543 and 24-6700) (Non - Page 10 7/18/2023 General Fund) Department(s): Public Works Agency Recommended Action: 1. Authorize the reallocation of unspent Measure M2 funds from various projects: $9,660 from Pavement Management Project No. 21-6898, $103,895 from Pavement Management Project No. 23-6898, $142,715 from Local Street Preventative Maintenance Project No. 18-6907, and $30,000 from City Wide Sewer Trench Repair PH 11 Project No. 22-6901, for a total of $286,270 to the Residential Street Repair Program Project No. 24-6700, completing the project's funding requirement. 2. Award a construction contract to Onyx Paving Company, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $1,672,000, subject to change orders (not to exceed 25% of the base bid amount) in accordance with the Greenbook: Standard Specifications for Public Works Construction, for construction of the Residential Street Repair Program FY 22/23 Project, for the term beginning July 18, 2023, and ending upon project completion, and authorize the City Manager to execute the contract subject to non -substantive changes approved by the City Manager and the City Attorney. 3. Approve the Project Cost Analysis for a total estimated construction delivery cost of $1,783,257, which includes $1,672,000 for the construction contract, $32,521 for contract administration, inspection, and testing, and a $78,736 project contingency for unanticipated or unforeseen work. 4. Determine that the recommended actions are exempt from further review in accordance with the California Environmental Quality Act as Categorical Exemption Environmental Review No. ER-20-23-70 was filed for the project. 18. Award a Construction Contract to Best Drilling and Pump, Inc. in the Amount of $2,978,524 for the Washington Well Improvements: Well Drilling (Phase 1), with an Estimated Project Delivery Cost of $3,432,274 (Project No. 19-6423) (Non -General Fund) Department(s): Public Works Agency Recommended Action: 1. Award a construction contract to Best Drilling and Pump Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $2,978,524, subject to change orders (not -to -exceed 25% of the base bid) in accordance with the Greenbook: Standard Specifications for Public works Construction, for construction of the Washington Well Improvements: Well Drilling (Phase 1) Project, for the term beginning July 18, 2023, and ending upon project completion, and authorize the City Manager to execute the contract subject to non - substantive changes approved by the City Manager and the City Attorney. 2. Approve the Project Cost Analysis for a total estimated construction delivery cost of $3,432,274 which includes $2,978,524 for the construction contract, $100,000 for contract administration, inspection, and testing, and a $353,750 project contingency for unanticipated or unforeseen work. Page 11 7/18/2023 19. Approve an Appropriation Adjustment and Award a Construction Contract to M.S. Construction Management Group in the Amount of $428,420 for the Project W-Bus Shelter, with an Estimated Project Delivery Cost of $535,525 (Project No. 22-6999) (General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an amendment to the FY 2023-24 Capital Improvement Program to include $282,053 in construction funds for the Project W-Bus Shelter (Project No. 22-6999). 2. Approve an appropriation adjustment recognizing $114,000 in FY 2023-24 in Senate Bill 1, Solutions for Congested Corridors Program (SCCP) grant funds in the Selected Street Construction, State Grants -Indirect revenue account, and appropriate the same amount to Select Street Construction, Improvements Other Than Building expense account. (Requires five affirmative votes) 3. Award a construction contract to M.S. Construction Management Group, the lowest responsible bidder, in accordance with the base bid in the amount of $428,420, subject to change orders (not -to -exceed 25% of the base bid) in accordance with the Greenbook: Standard Specifications for Public Works Construction, for the construction of the Project W-Bus Shelter, for a term beginning July 18, 2023, and ending upon project completion, and authorize the City Manager to execute the contract subject to non -substantive changes approved by the City Manager and the City Attorney. 4. Approve the Project Cost Analysis for a total estimated construction delivery cost of $535,525, which includes $428,420 for the construction contract, $42,842 for contract administration, inspection, and testing, and a $64,263 project contingency for unanticipated or unforeseen work. 5. Determine the recommended actions are exempt from further review in accordance with the California Environmental Quality Act as Categorical Exemption Environmental Review No. ER-2021-182 was filed for the project. 20. Approve Agreement with SYRUSA Engineering, Inc. to provide Preconstruction Engineering Services for the Fairview Bridge Replacement and Street Improvements from 9th Street to 16th Street in an Amount Not to Exceed $285,620 for aThree-Year Term (Project No. 15-6827) (Non -General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute a consultant agreement with SYRUSA Engineering, Inc. to provide Preconstruction Engineering Services for the Fairview Bridge Replacement and Street Improvements from 9th Street to 16th Street in the amount of $259,659, with a contingency of $25,961, for a total amount not to exceed $285,620, for a three-year term beginning July 18, 2023, and expiring July 17, 2026, with an option for one two-year extension, subject to non - substantive changes approved by the City Manager and City Attorney (Agreement No. 2023-XXX). Page 12 7/18/2023 21. Approve an Agreement with Cities Digital, Inc. to Provide Electronic Document Management System, Laserfiche Upgrade and Migration with Geographical Information System Integration in an Amount Not to Exceed $87,340 for up to a Five - Year Term (Non -General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute a consultant agreement with Cities Digital, Inc. to provide an Electronic Document Management System, Laserfiche Upgrade and Migration with Geographical Information System Integration in the amount of $76,600 for services and licensing, and $10,740 in contingency funds, for a total amount not to exceed $87,340 for a three-year term beginning July 18, 2023, and expiring July 17, 2026, with an option for two one-year extensions, subject to non -substantive changes approved by the City Manager and the City Attorney (Agreement No. 2023-XXX). 22. Approve Agreements with Communications LAB, CV Strategies, and Straightline Communications LLC for On -Call Consumer Confidence Report and Auxiliary Services in an Aggregate Amount Not to Exceed $900,000, for up to Five -Year Terms (RFP 23-014) (Non -General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute an agreement with Communications LAB, CV Strategies, and Straightline Communications LLC to provide annual Consumer Confidence Report and Auxiliary Services on an as needed basis, in an aggregate amount not to exceed $900,000, for a three-year term beginning July 18, 2023 and expiring July 17, 2026 with an option for one, two-year extension, subject to non -substantive changes approved by the City Manager and City Attorney (Agreement No. 2023-XXX). 23. Approve Agreement with Inland Moving and Storage Co., Inc. dba Burgess Moving and Storage to provide Moving and Storage Services for the Main Library Transformation Project and Newhope Library Renovation Project, in an Amount not to Exceed $223,924 (Specification No. 23-058A) (General Fund and Non -General Fund) Department(s): Library Recommended Action: Authorize the City Manager to execute an agreement with Inland Moving and Storage Co., Inc. dba Burgess Moving and Storage to provide moving and storage services for the Main Library Transformation Project and Newhope Library Renovation Project in an amount not to exceed of $223,924 including a 10% contingency amount of $20,357, for a term beginning July 18, 2023 and expiring December 31, 2025, with provision for one, one-year extension, subject to non -substantive changes approved by the City Manager and City Attorney (Agreement No. 2023-XXX). Page 13 7/18/2023 24. Approve a Specialized Legal Services Agreement with Burke, Williams &Sorensen, LLP for aThree-Year Term and Compensation not -to -Exceed $500,000 (General Fund) Department(s): City Attorney Office Recommended Action: Authorize the City Manager to execute a legal services agreement with the law firm of Burke, Williams & Sorensen, LLP for litigation matters concerning the abatement of public nuisances for a three-year term to terminate June 307 2026 and compensation in an amount not to exceed $500,000, subject to non - substantive changes approved by the City Manager and City Attorney (Agreement No. 2023-XXX). 25. Agreement with Sahuayo, Michoacan, Mexico to Establish a Sister City Relationship Department(s): City Manager Office Recommended Action: Authorize the City Manager to execute an agreement with the City of Sahuayo de Ocampo, of the State of Michoacan of the United Mexican States to formalize the sister city relationship between the City of Santa Ana and the City of Sahuayo (Agreement No. 2023-XXX). 26. Adoption of a Memorandum of Understanding Establishing the Terms and Conditions of Employment for Classifications Represented by the Confidential Association of Santa Ana, effective July 1, 2022 through June 30, 2025, and adoption of a Resolution updating the salary schedule for Associated Unrepresented Classifications Department(s): Human Resources Department Recommended Action: 1. Authorize the City Manager to execute a Memorandum of Understanding with the Confidential Association of Santa Ana ("CASA") regarding wages, hours, and other terms and conditions of employment effective July 1, 2022 through June 30, 2025 and authorize non -substantive changes which may be necessary to implement the agreement (Agreement No. 2023-XXX). 2. Approve a Resolution updating the salary schedule for associated unrepresented classifications. RESOLUTION NO.2023-XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA TO EFFECT CERTAIN CHANGES TO THE CITY'S CLASSIFICATION AND COMPENSATION PLAN 27. Adopt a Resolution of Intent to Vacate the portion of Public Right of Way Adjacent to 2383 North Flower Street, Abandonment 22-01 Department(s): Public Works Agency Recommended Action: Adopt a resolution which declares the City's intent to vacate a portion of public right of way adjacent to Flower Street and sets a public hearing for August 15, 2023. Page 14 7/18/2023 RESOLUTION NO.2023-XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA DECLARING ITS INTENTION TO VACATE A PORTION OF A PUBLIC RIGHT-OF-WAY EASEMENT ADJACENT TO 2383 NORTH FLOWER STREET (ABANDONMENT NO. 2023-01) 28. Adopt a Resolution to Authorize the Submittal of a Grant Application to the State of California, Land And Water Conservation Program for a New Park at 10th and Flower Streets (Non -General Fund) Department(s): Public Works Agency Recommended Action: Adopt a resolution authorizing the submittal of a grant application to the State of California Department of Parks and Recreation, to request funding through the Land and Water Conservation Program for the development of a new park at 10th and Flower Streets. RESOLUTION NO.2023-XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING THE APPLICATION FOR THE LAND AND WATER CONSERVATION FUND FOR THE NEW PARK AT 10TH AND FLOWER STREET PROJECT 29. Adopt a Resolution to Authorize the Submittal of a Grant Application to the State of California, Recreational Trails Program for the Pacific Electric (Maple Street) Bike Trail Restoration (Non -General Fund) Department(s): Public Works Agency Recommended Action: Adopt a resolution authorizing the submittal of a grant application to the State of California Department of Parks and Recreation, to request funding through the Recreational Trails Program Application for the Pacific Electric (Maple Street) Bike Trail improvements, which includes installation of new lighting, signage, and mile markers. RESOLUTION NO.2023-XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING THE SUBMITTAL OF A GRANT APPLICATION TO THE STATE OF CALIFORNIA RECREATIONAL TRAILS PROGRAM FOR PACIFIC ELECTRIC (MAPLE STREET) BIKE TRAIL IMPROVEMENTS 30. Adopt a Resolution to Authorize the Submittal of a Grant Application to the State of California, Habitat Conservation Fund for Santiago Park Trail and Habitat Restoration (Non -General Fund) Department(s): Public Works Agency Recommended Action: Adopt a resolution authorizing the submittal of a grant application to the State of California Department of Parks and Recreation, to request construction funding through the Habitat Conservation Fund for Santiago Park Trail and Habitat restoration. Page 15 7/18/2023 RESOLUTION NO.2023-XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING THE APPLICATION FOR GRANT FUNDS FROM THE HABITAT CONSERVATION FUND PROGRAM FOR SANTIAGO PARK TRAIL AND HABITAT RESTORATION 31. Police Officer Hiring Bonus Program Department(s): Police Department Recommended Action: Adopt a resolution approving the continuation of the Police Officer Hiring Bonus program in a total amount not to exceed $600,000 offering $10,000 per officer, $15,000 for an officer with a Bachelor's degree, or $15,000 for an officer who is a military veteran, and up $20,000 for an officer who is a military veteran with a Bachelor's degree. RESOLUTION NO.2023-XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING A POLICE OFFICER HIRING BONUS PROGRAM FOR POLICE OFFICER APPLICANTS IN AN AMOUNT NOT TO EXCEED $600,000 32. Adopt a Resolution Authorizing the Investment of Monies in the California CLASS Prime Fund Department(s): Finance and Management Services Recommended Action: Adopt a Resolution Authorizing the Investment of Monies in the California CLASS Prime Fund. RESOLUTION NO. 2023-XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING INVESTMENT OF MONIES IN THE CALIFORNIA CLASS PRIME FUND 33. Resolution of Denial Regarding Conditional Use Permit No. 2023-09 (Mariscos Hector ABC License) for the Property Located at 1208 East McFadden Avenue Department(s): Planning and Building Agency Recommended Action: Adopt a resolution documenting City Council denial of Conditional Use Permit No. 2023-09 (Mariscos Hector ABC) for the property located at 1208 East McFadden Avenue. RESOLUTION NO. 2023-XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA DENYING CONDITIONAL USE PERMIT NO.2023-09 AS CONDITIONED TO ALLOW SALE OF DISTILLED SPIRITS IN ADDITION TO EXISTING BEER AND WINE SALES FOR ON -PREMISES CONSUMPTION AT MARISCOS HECTOR SPORTS GRILL LOCATED AT 1208 EAST MCFADDEN AVENUE 34. Second Reading of Ordinance Amendment No. 2023-03 to Exempt Certain Parcels Page 16 7/18/2023 Identified by the City from the Requirements of Assembly Bill 2011 and Senate Bill 6 Pursuant to California Government Code Sections 65912.114, 65912.124, and 65852.24 First reading at the June 20, 2023 City Council meeting, approved by a vote of 6-1 (Phan dissenting). Published in the Orange County Reporter on July 7, 2023. Department(s): Planning and Building Agency Recommended Action: Conduct a second reading of Ordinance Amendment No. 2023-03 approving: 1) an uncodified ordinance of the City Council of the City of Santa Ana exercising its retention of local land use control pursuant to California Government Code sections 65912.114(i) and 65912.124(i) and exempting certain parcels from California Government Code sections 65912.114 and 65912.124; and 2) an uncodified ordinance of the City Council of the City of Santa Ana exercising its retention of local land use control pursuant to California Government Code Sections 65852.24(e) and exempting certain parcels from California Government Code Sections 65852.24. ORDINANCE NO. NS-3047—AN UNCODIFIED ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA EXERCISING ITS RETENTION OF LOCAL LAND USE CONTROL PURSUANT TO CALIFORNIA GOVERNMENT CODE SECTIONS 65912.114(i) AND 65912.124(i) AND EXEMPTING CERTAIN PARCELS FROM CALIFORNIA GOVERNMENT CODE SECTIONS 65912.114 AND 65912.124 BASED UPON WRITTEN FINDINGS (includes determination that adoption of the ordinance is statutorily exempt from the California Environmental Quality Act pursuant to California Government Code sections 65912.114(0) and 65912.124(0)). ORDINANCE NO. NS-3048 - AN UNCODIFIED ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA EXERCISING ITS RETENTION OF LOCAL LAND USE CONTROL PURSUANT TO CALIFORNIA GOVERNMENT CODE SECTION 65852.24(e) AND EXEMPTING CERTAIN PARCELS FROM CALIFORNIA GOVERNMENT CODE SECTION 65852.24 BASED UPON WRITTEN FINDINGS (includes determination that adoption of the ordinance is statutorily exempt from the California Environmental Quality Act pursuant to California Government Code section 65852.24(h)). 35. Ordinance Second Reading: Adoption of Ordinance for the addition of two positions for residents aged fifty-five (55) years and older on the Parks, Recreation, and Community Services Commission. First reading at the June 20, 2023 City Council meeting, approved by a vote of 7-0. Published in the Orange County Reporter on July 7, 2023. Department(s): Parks, Recreation, and Community Services Recommended Action: Place ordinance on second reading and adopt amending the Santa Ana Municipal Code Chapter 2, Article IV, Division 4, Section 2-333 to add Page 17 7/18/2023 two positions for residents aged fifty-five (55) years and older on the Parks, Recreation, and Community Services Commission. ORDINANCE NO. NS-3049 — AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING SANTA ANA MUNICIPAL CODE SECTION 2-333 RELATING TO MEMBERSHIP OF THE PARKS, RECREATION, AND COMMUNITY SERVICES COMMISSION (includes determination that this ordinance is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the State CEQA Guidelines because it will not result in a direct or reasonably foreseeable indirect physical change to the environment as there is no possibility it will have a significant effect on the environment and it is not a "project," as defined in Section 15378 of the CEQA Guidelines). **END OF CONSENT CALENDAR** I BUSINESS CALENDAR 36. Designate a Voting Delegate and Up to Two Alternates for League of California Cities (Cal Cities) 2023 Annual Conference General Assembly Department(s): City Clerk Office Recommended Action: Designate a voting delegate and up to two alternates for the Cal Cities Annual Conference General Assembly on Friday, September 22, 2023. 37. Review and Consider Amending City Council Meetings Rules and Procedures Including Teleconference Options Department(s): City Clerk's Office and City Attorneys Office Recommended Action: 1. Adopt a resolution amending the rules and procedures for City Council meetings to change the time of regular meetings, update the rules of procedure, clarify decorum regulations, and address teleconferencing. 2. Approve a revised Teleconferencing Policy (with or without provisions for AB 2449). 3. Provide direction to staff regarding the continued use of Zoom/teleconferencing for public participation in City Council meetings. RESOLUTION NO. 2023-XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING THE COUNCIL RULES AND PROCEDURES TO CHANGE THE TIME OF REGULAR MEETING, UPDATE THE RULES OF PROCEDURE, CLARIFY DECORUM REGULATIONS, AND ADDRESS TELECONFERENCING, AND REPEALING RESOLUTION NO. 2013-019 Page 18 7/18/2023 **END OF BUSINESS CALENDAR** PUBLIC HEARINGS PUBLIC COMMENTS — Members of the public may address the City Council on each of the Public Hearing items. 38. Recovery of Uncollected Costs for Abatement of Dangerous and Abandoned Buildings Legal Notice published in the Orange County Reporter on July 7, 2023 and notices mailed on July 6, 2023. Department(s): Planning and Building Agency Recommended Action: Adopt a resolution affirming the Fiscal Year 2022-2023 Dangerous and Abandoned Building Program Report and authorize the transmittal of uncollected charges incurred by the City related to the abatement of dangerous and abandoned buildings to the office of Auditor -Controller, County of Orange. RESOLUTION NO. 2023-XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA CONFIRMING THE COSTS OF SECURING AND/OR DEMOLITION OF VARIOUS STRUCTURES DECLARED TO BE PUBLIC NUISANCES; MAKING, CONFIRMING AND LEVYING ASSESSMENTS FOR SUCH COSTS; AND ORDERING SUCH COSTS TO BE RECORDED WITH THE ORANGE COUNTY RECORDER'S OFFICE (includes determination that recommended action is exempt from review under the California Environmental Quality Act (CEQA) pursuant to section 15061(b)(3) and (b)(5) of the CEQA guidelines as amended as the adoption of this resolution authorizes an administrative action and will not result in a direct or reasonable foreseeable indirect physical change in the environment and there is no possibility it will have a significant effect on the environment) COUNCILMEMBER REQUESTED ITEMS 39. Discuss and Consider Directing the City Manager to Have the Santa Ana Police Department Immediately Implement an Intoxication Detention and Service Offering Policy — Councilmember Bacerra CITY MANAGER COMMENTS Page 19 7/18/2023 COUNCIL COMMENTS AB1234 DISCLOSURE — If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. 1. July 11-13, 2023 Mayor Amezcua, Mayor Pro Tern Lopez, Councilmembers Penaloza and Vazquez— NALEO Annual Conference in New York, NY ADJOURNMENT — Adjourn the City Council meeting and convene to the Special Housing Authority meeting. Adjourn in memory of: Robert McCalla Helen Romero Reyna Kim Sinclair Future Items 1. Water Quality PFAS Presentation with Orange County Water District POSTING STATEMENT: On July 11, 2023, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa-ana.org/city-meetings. Page 20 7/18/2023 SPECIAL HOUSING AUTHORITY CALL TO ORDER ATTENDANCE Authority Members Vice Chair Chair City Manager City Attorney Recording Secretary RC)1 I C'.A1 Phil Bacerra Johnathan Ryan Hernandez David Penaloza Thai Viet Phan Benjamin Vazquez Jessie Lopez Valerie Amezcua Kristine Ridge Sonia R. Carvalho Jennifer L. Hall ADDITIONS\DELETIONS TO THE HOUSING AUTHORITY AGENDA PUBLIC COMMENTS — Members of the public may address Housing Authority on items on the Housing Authority agenda. I CONSENT CALENDAR RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 1 through 3. 1. Excused Absences Department(s): City Clerk's Office Recommended Action: Excuse the absent members. 2. Approve minutes of the Housing Authority regular meeting of September 6, 2022, the special meeting of November 15, 2022, and the regular meetings of February 7, 2023, May 2, 2023, and June 6, 2023. Department(s): City Clerk's Office Recommended Action: Approve minutes. 3. Approve a pre -commitment of $2,021,319 in Homeless Housing, Assistance and Prevention funds, and eight (8) project -based vouchers for Illumination Foundation for the development of the Intergenerational Housing Project located at 918 N. Bewley Street (Contingent upon approval of City Council agenda item no. 14) Page 21 7/18/2023 Department(s): Community Development Agency Recommended Action: Approve an award of eight (8) project -based vouchers and authorize the Executive Director of the Housing Authority to execute an Agreement to Enter into aProject-Based Vouchers Housing Assistance Payments Contract with Illumination Foundation for the development of the Intergenerational Housing project located at 918 N. Bewley, Santa Ana, CA 92703, (APN 198-231-10), subject to non - substantive changes approved by the Executive Director of the Housing Authority and Authority General Counsel (includes determination that recommended action is exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15194 (Affordable Housing Exemption), as this project meets all the required criteria as a 100-percent affordable/permanent supportive housing development). **END OF CONSENT CALENDAR** HOUSING AUTHORITY MEMBER COMMENTS ADJOURNMENT — Adjourn the Special Housing Authority meeting. POSTING STATEMENT: On July 11, 2023, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa-ana.org/city-meetings. Page 22 7/18/2023