HomeMy WebLinkAboutItem 22 - Award Blanket Order Contracts for Fire Alarm and Sprinkler Systems Services Public Works Agency
www.santa-ana.org/public-works
Item # 22
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
August 15, 2023
TOPIC: Blanket Order Contracts for Fire Alarm and Sprinkler Systems Inspection, Repair,
and Maintenance Services
AGENDA TITLE
Award Aggregate Blanket Order Contracts to ADT, LLC, Siemens Industry, Inc., and
VFS Fire & Security Services for Fire Alarm and Sprinkler Systems Inspection, Repair,
and Maintenance Services in a Not-to-Exceed Aggregate Amount of $2,000,000
(Specification No. 23-063) (General and Non-General Fund)
RECOMMENDED ACTION
Award aggregate blanket order contracts to ADT, LLC, Siemens Industry, Inc., and VFS
Fire & Security Services for fire alarm and sprinkler systems inspection, repair, and
maintenance services on an as needed basis, in an annual amount not to exceed
$400,000, with a total aggregate amount not to exceed $2,000,000 for an initial one-
year term beginning September 1, 2023 and expiring August 31, 2024, with provisions
for four, one-year renewal options, subject to non-substantive changes approved by the
City Manager and City Attorney.
DISCUSSION
The Public Works Agency’s Parks, Fleet, and Facilities Division oversees City facilities
to ensure mechanical systems operate reliably and efficiently, as well as meet all
applicable laws and regulations. City facilities are equipped with fire and life safety
systems for the protection of life and property. The fire alarm system and related
system devices require inspection, preventive maintenance, and repairs to ensure
continuous uninterrupted operation.
The aggregate blanket order contracts are comprised of fire and life safety systems
providers that possess the required licenses and experience to provide testing,
inspections, repair, and maintenance in compliance with local, state, and national codes
and regulations.
The Invitation for Bids (IFB) No. 23-063 was advertised on June 27, 2023 on the City’s
online bid management and publication system. A summary of IFB vendor participation
and results is as follows:
Award Blanket Order Contracts for Fire Alarm and Sprinkler Systems Services
August 15, 2023
Page 2
3
6
5
2
250 Vendors notified
4 Santa Ana vendors notified
20 Vendors downloaded the bid packet
5 Bids received
0 Bids received from Santa Ana vendors
Bids were solicited, opened on July 11, 2023, and evaluated (Exhibit 1). Five bids were
submitted by the IFB deadline and all were determined to be responsive to the
specifications and met the City’s requirements. Staff recommends awarding aggregate
blanket order contracts to the three lowest responsive vendors that submitted a bid,
VFS Fire & Security Services, ADT, LLC, and Siemens Industry, Inc. to ensure sufficient
resources are available at all times for the testing, inspection, repair, and maintenance
of fire alarms and sprinklers and related devices.
Vendor Location
ADT, LLC Orange, CA
Siemens Industry, Inc.Cypress, CA
VFS Fire & Security Services Orange, CA
FISCAL IMPACT
Funding is available in the FY 2023-24 budget and funding for subsequent fiscal years
will be included in the proposed budgets for City Council consideration.
Fiscal
Year
Accounting
Unit-Account
#
Fund
Description
Accounting Unit,
Account Description
Amount
FY 23-24 01117651-
62300
General
Fund
Park Maintenance Service
Enhancement, Contract
Services-Professional
$200,000
FY 23-24 07317100-
62300
Building
Maintenance
Building Maintenance,
Contract Services-
Professional
$200,000
Total $400,000
EXHIBIT(S)
1. Bid Abstract
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency
Approved By: Kristine Ridge, City Manager
BIDDER LOCATION TOTAL
VFS Fire & Security Services Orange, CA $1,025.00
ADT, LLC Orange, CA $1,045.00
Siemens Industry, Inc.Cypress, CA $1,456.00
Majestic Fire, Inc.Sherman Oaks, CA $1,625.00
Time & Alarm Systems Mira Loma, CA $1,625.00
Fire Alarm & Sprinkler Systems Inspection, Repair, & Maintenance Services (23-063)
ABSTRACT OF BIDS
EXHIBIT 1
EXHIBIT 1