HomeMy WebLinkAboutItem 25 - Amend Agreement for Recycled Water Master Plan Public Works Agency
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Item # 25
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
August 15, 2023
TOPIC: Amend Agreement for Recycled Water Master Plan
AGENDA TITLE
Approve an Amendment to the Agreement with T.R. Holliman and Associates, Inc. for
the Preparation of Recycled Water Master Plan to Extend the Agreement Term (Non-
General Fund)
RECOMMENDED ACTION
Authorize the City Manager to approve the second amendment to agreement with T.R.
Holliman and Associates, Inc. for the Preparation of Recycled Water Master Plan to
extend the agreement term by one year, for a term beginning August 19, 2023 and
ending on August 18, 2024, with no supplementary expenses to the executed amount of
$442,418, subject to non-substantive changes approved by the City Manager and City
Attorney.
DISCUSSION
The City of Santa Ana receives recycled water from the Orange County Water District
(OCWD) recycled water system Green Acres Project (GAP). Currently, GAP supplies
recycled water to businesses and parks for irrigation. The recycled water distribution
system currently operates in a small area of the City and is managed by OCWD.
T. R. Holliman and Associates, Inc. will complete the development of the City’s
Recycled Water Master Plan in compliance with the United States Bureau of
Reclamation, taking into account the following: new developments in water supply
variability, high cost of water sources, new water-reuse regulations and other recycled
water rules, and regulation and future use trends. Staff recommends approving the
agreement amendment to extend the term of the original agreement by one year.
FISCAL IMPACT
There is no fiscal impact associated with this action.
EXHIBIT(S)
1. Amendment to Agreement with T.R. Holliman and Associates, Inc.
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency
Approved By: Kristine Ridge, City Manager
Page 1 of 2
SECOND AMENDMENT TO AGREEMENT WITH T.R. HOLLIMAN & ASSOCIATES
FOR PREPARATION OF RECYCLED WATER MASTER PLAN
THIS SECOND AMENDMENT TO AGREEMENT is entered into on this 15th day of August 2023,
by and between T.R. Holliman and Associates, Inc. (“Consultant”), and the City of Santa Ana, a
charter city and municipal corporation duly organized and existing under the Constitution and laws
of the State of California (“City”). Consultant and City are also referred to herein as “Parties” or
individually as a “Party.”
RECITALS
A.The parties entered into Agreement No. A-2018-029, dated February 20, 2018, by which
Consultant agreed to prepare a Recycled Water Master Plan for the Water Resources
Division of the Public Works Agency (“Agreement”).
B.The parties entered into a First Amendment to the Agreement (A-2021-008) on January 19,
2021, to expand the scope of work, increase the overall compensation, and extend the term of
the Agreement until February 19, 2023.
C.On January 19, 2023, the parties extended the term of the Agreement for an additional six (6)
months until August 19, 2023, to allow Consultant to complete work related to the Agreement,
as amended. The Agreement is current and in-effect.
D.The parties desire to further amend the Agreement to extend the term of the agreement for
a final one (1) year period. This Second Amendment contemplates no other revisions to
the terms and conditions of the Agreement.
THE PARTIES THEREFORE AGREE:
1.Section 3, TERM, shall be amended to extend the term of the Agreement until August 18,
2024.
2.Except as hereinabove modified, the terms and conditions of said Agreement, as amended,
remain unchanged and in full force and effect.
[signature page to follow]
EXHIBIT 1
Page 2 of 2
IN WITNESS WHEREOF, the parties hereto have executed this Second Amendment to the
Agreement the date and year first above written.
ATTEST: CITY OF SANTA ANA
_____________________________ _____________________________
Jennifer L. Hall Kristine Ridge
City Clerk City Manager
APPROVED AS TO FORM: T.R. HOLLIMAN & ASSOCIATES, INC.
Sonia R. Carvalho, City Attorney
_____________________________
Brandon Salvatierra
Deputy City Attorney
_______________________________
By: Thomas R. Holliman, PE
Title: President/Managing Engineer
RECOMMENDED FOR APPROVAL:
__________________________
Nabil Saba, PE
Executive Director
Public Works Agency