HomeMy WebLinkAboutItem 10 - Recognition of Revenue for Certain Unclaimed Monies from Various City Funds Finance and Management Services
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Item # 10
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
June 6, 2023
TOPIC: Recognition of Revenue for Certain Unclaimed Monies from Various City Funds
AGENDA TITLE
Approve the Recognition of $84,582.90 of Revenue for Certain Unclaimed Monies from
Various City Funds (General Fund)
RECOMMENDED ACTION
Approve the recognition of $84,582.90 of revenue in the General Fund for certain
unclaimed deposits, as allowed by state law.
DISCUSSION
Annually, the Finance and Management Services Agency (FMSA) reviews a listing of
unclaimed monies that are older than three years. The nature of these monies includes
unclaimed monies related to deposits, commissary account, and other payments made
by the City. State law allows the City to publish a notification of the unclaimed monies,
offering the public an opportunity to claim them. In the absence of any claims, the City
can recognize them as revenue. State law also allows the City to transfer unclaimed
monies, held for a period of one year, without publication for individual items $15 or less
or any amount if the depositor’s name is unknown. FMSA has identified $84,582.90 of
unclaimed monies that can be recorded as revenue in the General Fund for the fiscal
year ended June 30, 2023. The breakout of the unclaimed monies is as follows:
Funds Greater Than $15 Amount
Deposits held $44,171.06
Uncashed checks $39,690.10
Total $83,861.16
Funds Less Than $15 Amount
Uncashed checks $721.74
Grand Total $84,582.90
Due Diligence Efforts
Various departments made efforts to contact payees and depositors before the list was
compiled for noticing purposes. To ensure the public was aware of the existence of
Recognition of Revenue for Certain Unclaimed Monies from Various City Funds
June 6, 2023
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unclaimed monies on file with the City, FMSA staff published a Public Notice (Exhibit 1)
in the Orange County Register in April 2023 for two successive weeks in accordance
with the applicable Government Code sections. The City did not receive any inquiries
regarding the unclaimed monies as a result of the publication. Part of the unclaimed
monies included individual items that were less than $15. These monies were not
included in the publication per Government Code section 50055.
If the City Council approves the Recommended Action, unclaimed monies in the amount
of $84,582.90 will be recorded as revenue in the General Fund, in accordance with the
Government Code section 50053.
FISCAL IMPACT
Unclaimed monies in the amount of $84,582.90 will be reclassified to the General Fund
(account no. 01102002-57010 – Miscellaneous Recoveries).
EXHIBIT
1. Public Notice
Submitted By: Kathryn Downs, FMSA Executive Director
Approved By: Kristine Ridge, City Manager
ORANGE COUNTY REGISTER
2190 TOWNE CENTER PL, ANAHEIM, CA 92806 Telephone (714) 796-7000 / Fax (714) 796-6059
PROOF OF PUBLICATION
State of California
County of ORANGE
(2015.5 C.C.P.)
) ) ss
Notice Type: GPN -GOVT PUBLIC NOTICE
Ad Description:
Unclaimed money 2023
I am a citizen of the United States and a resident of the State of California; I am
over the age of eighteen years, and not a party to or interested in the above
entitled matter. I am the principal clerk of the printer and publisher of the
ORANGE COUNTY REGISTER, a newspaper published in the English
language in the city of SANTA ANA, county of ORANGE, and adjudged a
newspaper of general circulation as defined by the laws of the State of
California by the Superior Court of the County of ORANGE, State of California,
under date 11/19/1905, Case No. A21046. That the notice, of which the
annexed is a printed copy, has been published in each regular and entire issue
of said newspaper and not in any supplement thereof on the following dates,
to-wit:
04/15/2023, 04/22/2023
Executed on: 04/24/2023
At SANTA ANA ,CA
I certify (or declare) under penalty of pe�ury that the foregoing is _true and
correct.
11111111 1111 11111 1111 1 11111 11111 1111111111 1111111 1111111111111 111111111 1111
Email *A O O O O O 6 3 1 0 0 2 7 *
This space ro, filing slamp only
CNS#: 3690351
PUBLIC NOTICE OF UNCLAIMED MONEY HELD BY CITY OF SANTA ANA This is o public notice that the City of Santo Ano ("City") is in possession of certain refundable monies in connection , with the following list noted below in the total amount of approximately $83,861.16. These depositors ore no longer on file with the City. The above funds were collected/received by the City of Santo Ano. The funds hove been deposited into the City's designated financial Institution's funds as listed below ("Unclaimed Monies"). Pursuant to Government Code section 50050 et seq,, it is proposed the Unclaimed Monies shall become the property of the City on June 6, 2023. Anyone who hos o legal claim to the Unclaimed Monies must file o written claim with the City Treasurer on or before June 6, 2023, at the address provided below. The claim must identify the name of the claimant, the claimants current address and phone number, the amount claimed, and the grounds on which the claim is founded. The City Treasurer hos the right to demand further proof of identity and other facts to establish any claim, and may accept or reject o claim. If the claim is rejected, the claimant may file a verified complaint seeking to recover all, or o designated port, of the Unclaimed Monies in o court of competent jurisdiction within Orange County and serve o copy of the complaint and summons upon the City Treasurer. A copy of the complaint and summons must be served within thirty (30) days of receiving the City's notice the claim was reiected. Further information regarding the Unclaimed Monies may be obtained from the City Treasurer, City of Santo Ano, 20 Civic Center Plaza, Santa Ano, California 92702. Claims or further information related to Unclaimed Monies may also be submitted by email to occounting@sonto-ono.org. DEPOSITED FUNDS WITH THE CITY: Fund and description In which monies ore held, Amount Operating Fund, $118.48 Workers• Compensation Fund, $9,7-48.84 Police Commissary Account Fund, $5,665.05 Water Fund, $9,1-42.50 General Fund, $15,015.23 Library Fund, $-44, 171.06 4/15, 4/22/23 CNS-3690351# ORANGE COUNTY REGISTER
EXHIBIT 1