HomeMy WebLinkAboutItem 02 - Extension of HUD-VASH and FYI Special Fees Agreements with the OCUW Housing Authority
www.santa-ana.org/community-development
Item # 2
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
June 6, 2023
TOPIC: Extension of HUD-VASH and FYI Special Fees Agreements with the Orange
County United Way
AGENDA TITLE
Extension of Agreements with the Orange County United Way to Continue to Administer
Special Fees from the U.S. Department of Housing and Urban Development for the
Veterans Affairs Supportive Housing (HUD-VASH) and Foster Youth to Independence
(FYI) Programs
RECOMMENDED ACTION
1. Authorize the Executive Director of the Housing Authority to execute a First
Amendment to the HUD-VASH Special Fees Agreement with the Orange County
United Way to extend the Agreement for an additional two-year term from July 1,
2023 to June 30, 2025, subject to non-substantive changes approved by the
Executive Director of the Housing Authority and Authority General Counsel.
2. Authorize the Executive Director of the Housing Authority to execute a First
Amendment to the FYI Special Fees Agreement with the Orange County United Way
to extend the Agreement for an additional two-year term from July 1, 2023 to June
30, 2025, subject to non-substantive changes approved by the Executive Director of
the Housing Authority and Authority General Counsel.
DISCUSSION
On November 2, 2021, the City Council authorized the Executive Director of the
Housing Authority to execute two agreements with the Orange County United Way to
provide housing stabilization and supportive services beginning November 2, 2021 and
expiring June 30, 2023, for a total amount not to exceed $168,034. The funding comes
in two parts from Special Fees awarded by the U.S. Department of Housing and Urban
Development for the Veterans Affairs Support Housing (HUD-VASH) and Foster Youth
to Independence (FYI) Programs. The purpose of the HUD-VASH Special Fees is to
support additional or extraordinary related administrative expenses incurred to increase
lease-up success rates or decrease the time it takes for a homeless veteran to locate
and move-in to a unit, such as landlord incentives, housing search assistance, unit
holding fees, security deposit fees, and application fees. The purpose of the FYI Special
Fees is to support necessary additional or extraordinary related administrative expenses
incurred to achieve 100-percent FYI voucher utilization.
Extension of Agreements with the Orange County United Way
June 6, 2023
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The Housing Authority administers 280 HUD-VASH vouchers for homeless veterans
and 70 FYI vouchers for foster youth and the Orange County United Way’s
WelcomeHome OC program provides a landlord incentive program with these Special
Fees. Specifically, the WelcomeHome OC program conducts extensive landlord
outreach in the private market and provides landlord incentives to increase the
availability of rental units and decrease the time involved in the search for an eligible
and affordable unit for HUD-VASH and FYI voucher holders. Their housing navigators
connect landlords to clients through housing navigation services, and facilitates the
lease-up process while ensuring wrap-around supportive services are in place
afterwards for the tenants. The WelcomeHome OC program also works with many
homeless service providers to ensure clients have the case management and
supportive services they need to keep them in their home.
However, the Housing Authority’s two agreements with the Orange County United Way
are set to expire on June 30, 2023. Due to various factors such as COVID-19 and a
very competitive rental market, the Orange County United Way has not been able to
expend the funds available under their agreements. With these remaining one-time
funds, staff is recommending approval of a two-year extension for these two
agreements with the Orange County United Way’s WelcomeHomeOC program to
continue to administer these Special Fees on behalf of the Housing Authority (Exhibits 1
and 2). The extension of these two agreements will support homeless veterans and
foster youth to successfully lease-up with assistance from our Housing Authority.
FISCAL IMPACT
Any remaining balances not expended at the end of the fiscal year (FY) 2022-23 will be
presented to the City Council for approval of carryovers to FY 23-24 and is estimated to
be $115,028 in the Housing Authority Vouchers Admin account (no.14018002-62300)
The estimated expenditures are as follows:
Fiscal
Year
Accounting
Unit-Account
Fund
Description
Accounting Unit, Account
Description Amount
FY 23-24 14018760-62300 Housing Authority Housing Authority Voucher Admin,
Contract Services-Professional $ 59,017
FY 24-25 14018760-62300 Housing Authority Housing Authority Voucher Admin,
Contract Services-Professional $ 38,011
FY 25-26 14018760-62300 Housing Authority Housing Authority Voucher Admin,
Contract Services-Professional $ 18,000
Total Expenditure $115,028
EXHIBIT(S)
1. First Amendment to HUD-VASH Special Fees Agreement with Orange County
United Way
2. First Amendment to FYI Special Fees Agreement with Orange County United
Way
Submitted By: Michael L. Garcia, Executive Director of Community Development
Approved By: Kristine Ridge, City Manager
FIRST AMENDMENT TO HOUSING CHOICE VOUCHER PROGRAM HUD-VASH SPECIAL FEES SUBCONTRACTOR AGREEMENT BETWEEN THE HOUSING AUTHORITY OF THE CITY OF SANTA ANA AND ORANGE COUNTY UNITED WAY (First Amendment to HUD-V ASH Special Fees Agreement)
THIS FIRST AMENDMENT ("First Amendment") to the above-referenced agreement is entered
into ______ , 2023, by and between the Housing Authority of the City of Santa Ana, a
public body, corporate and politic ("Contractor"), and Orange County United Way, a California
nonprofit organization ("Subcontractor"). Contractor and Subcontractor shall be collectively
referred to as the "Parties." RECITALS A.The Parties entered into Agreement No. A-2022-H-004 ("Agreement") dated November 2,
2021, whereby Subcontractor agreed to provide support and services under the Agreement
(aka "HUD-VASH Special Fees Agreement") pursuant to HUD-VASH Special Fees funds,
including but not limited to, staff to provide HUD-V ASH clients with housing search
assistance and landlord recruitment activities to engage landlords to participate in the
I-IUD-V ASH program.
B.The Parties now wish to amend the Agreement to extend the Agreement term an additional
two (2) years.NOW THEREFORE, in consideration of the mutual and respective promises, and subject to
the terms and conditions of said Agreement, except as herein modified, the parties agree as
follows:
I.Section 2, TERM, is hereby amended to read in its entirety as follows:
This HUD-V ASH Special Fees Agreement shall take effect on the date first written above and
shall terminate on June 30, 2025, unless otherwise cancelled or modified according to the terms
of this HUD-V ASH Special Fees Agreement.
2.Except as modified by this First Amendment, all terms and conditions of the Agreement, shall
remain in full force and effect.
[signature page to follow]
EXHIBIT 1
IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to the
Agreement on the date and year first written above. ATTEST Jennifer Hall
Secretary APPROVED AS TO FORM SONIA R. CARVALHO
Authority General Counsel
ByytltM� (}j)th.4__� -1iJ!L,
Andrea Garcia-Miller
Assistant Counsel HOUSING AUTHORITY OF THE CITY OF SANTAANA Michael L. Garcia
Executive DirectorORANGE COUNTY UNITED WAY ���-� �lee Tello
Chief Financial Officer
EXHIBIT 1
FIRST AMENDMENT TO HOUSING CHOICE VOUCHER PROGRAM FUP/FYI SPECIAL FEES SUBCONTRACTOR AGREEMENT BETWEEN THE HOUSING AUTHORITY OF THE CITY OF SANTA ANA AND ORANGE COUNTY UNITED WAY (First Amendment to FUP/FYI Special Fees Agreement)
THIS FIRST AMENDMENT ("First Amendment") to the above-referenced agreement is entered
into---� 2023, by and between the Housing Authority of the City of Santa Ana, a public
body, corporate and politic ("Contractor"), and Orange County United Way, a California nonprofit
organization ("Subcontra ctor"). Contractor and Subcontractor shall be collectively referred to as
the "Parties." RECITALS A.The Parties entered into Agreement No. A-2022-I-I-003 ("Agreement") dated November 2,
2021, whereby Subcontractor agreed to provide support and services under the Agreement
(aka "FUP/FYI Special Fees Agreement") pursuant to FUP funding for FYI, including but
not limited to, staff to provide FUP/FYI clients with housing search assistance and landlord
recruitment activities to engage landlords to participate in the FUP/FYI program.
B.The Parties now wish to amend the Agreement to extend the Agreement term an additional
two (2) years.NOW THEREFORE, in consideration of the mutual and respective promises, and subject to
the terms and conditions of said Agreement, except as herein modified, the parties agree as
follows:
1.Section 2, TERM, is hereby amended to read in its entirety as follows:
This FUP/FYI Special Fees Agreement shall take effect on the date first written above and
shall terminate on June 30, 2025, unless otherwise cancelled or modified according to the terms
of this FUP/FYI Special Fees Agreement.
2.Except as modified by this First Amendment, all terms and conditions of the Agreement, shall
remain in full force and effect.
[signature page to follow]
EXHIBIT 2
IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to the
Agreement on the date and year first written above. AT TES T Jennifer Hall
Secretary APPROVED AS TO FORM SONIA R. CARVALHO
Authority General Counsel
ByY[ltcluc. ()/Jat,ei_� -�
Andrea Garcia-Miller
Assistant Counsel HOUSI NG AUTHORITY OF THE CITY OF SANTAANA Michael L. Garcia
Executive Director ORANGE COUNTY UNITED WAY �� Emilee Tello
tief.-Financial Officer
EXHIBIT 2