HomeMy WebLinkAboutItem 14 - Purchase of a John Deere 410L Backhoe for Public Works Public Works Agency
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Item # 14
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
June 6, 2023
TOPIC: Purchase of a John Deere 410L Backhoe for the Public Works Water
Resources Division
AGENDA TITLE
Award a Purchase Order to Bragg Investment Company, Inc., dba Coastline Equipment,
for a John Deere 410L Backhoe in an Amount Not to Exceed $190,026 (Specification
No. 23-077) (General and Non-General Funds
RECOMMENDED ACTION
Authorize a one-time purchase and payment of a purchase order to Bragg Investment
Company, Inc., dba Coastline Equipment, for one John Deere 410L Backhoe, in the
amount of $185,026, plus a contingency amount of $5,000, for a total amount not to
exceed $190,026, subject to non-substantive changes approved by the City Manager
and City Attorney.
DISCUSSION
The Public Works Agency (PWA) Fleet Services Division is responsible for the
acquisition, maintenance, repair, and replacement of vehicles, trucks, and maintenance
equipment. The Public Works Agency Water Resources Division oversees and
maintains the daily operations of the City’s water distribution system and City’s
Corporate Yard. The water system is composed of approximately 480 miles of water
main, 21 groundwater wells, seven pump stations, 10 reservoirs with a storage capacity
of 49 million gallons, four pressure regulating vaults (PRVs), and seven connection
points with Metropolitan Water District of Southern California (MWD). The Division’s
Water Production section is requesting to purchase a backhoe to assist in routine work
performed by the section staff while ensuring the availability of the City’s high quality
water supply. The equipment will also be utilized at the Corporate Yard as part of
maintenance and operations.
Santa Ana City Ordinance No. NS-2312 authorizes the City to purchase against
contracts from any public agency utilizing a competitive bid process. Sourcewell, a
cooperative government purchasing agency, awarded a contract to Coastline
Equipment (Contract No. 032119-JDC) as a result of open, competitive bidding on
behalf of its members, which includes government agencies.
Purchase of a John Deere 410L Backhoe for the Public Works Water Resources Division
June 6, 2023
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Staff researched available procurement options and product offerings in the market and
determined that Coastline Equipment meets the City’s specifications. Additionally,
Coastline Equipment is the only authorized dealer appointed by Deere & Company,
manufacturer of John Deere equipment, in the County of Orange, California. By
leveraging the procurement power through cooperative purchasing, the City of Santa
Ana is able to obtain nationally vetted, high quality products at competitive volume
pricing, and is in accordance with the City’s existing Purchasing guidelines.
FISCAL IMPACT
Funds are budgeted and made available in the following accounts for the specified year:
Fiscal
Year
Accounting Unit-
Account #
Fund
Description
Accounting Unit,
Account Description
Amount
FY 22-23 06017640-66400 Water Water Utility Water
Production & Supply,
Machinery & Equipment
$140,026
FY 22-23 01117017-66400 General Fund PWA – Service
Enhancement,
Machinery & Equipment
$50,000
Total $190,026
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency
Approved By: Kristine Ridge, City Manager