HomeMy WebLinkAboutItem 16 - Purchase of an Ultimate Bagger Machine for Public Works Public Works Agency
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Item # 16
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
June 6, 2023
TOPIC: Purchase of an Ultimate Bagger Machine for the Public Works Maintenance
Services Division
AGENDA TITLE
Award a Purchase Order to Sandbag Store, LLC. for an Ultimate Bagger Machine in an
Amount Not to Exceed $60,029 (Specification No. 23-083) (Non-General Fund)
RECOMMENDED ACTION
Authorize a one-time purchase and payment of a purchase order to Sandbag Store,
LLC. for one Ultimate Bagger machine, in the amount of $55,029 plus a contingency of
$5,000, for a total amount not to exceed $60,029, subject to non-substantive changes
approved by the City Manager and City Attorney.
DISCUSSION
The Public Works Agency (PWA)’s Fleet Services Division is responsible for the
acquisition, maintenance, repair, and replacement of vehicles, trucks, and maintenance
equipment. The PWA’s Maintenance Services Division is responsible for the
maintenance of approximately 400 miles of streets and 50,000 street trees, including
emergency response during severe and inclement weather, and other natural disasters.
The purchase of the Ultimate Bagger (machine) will assist staff to quickly and efficiently
produce an ample supply of sandbags on short notice during times of rain and flood.
Producing sandbags in-house is the most cost effective solution and will avoid
dependence on outside vendors during times of high demand.
Santa Ana City Ordinance No. NS-2312 authorizes the City to make non-bid purchases
of services, supplies, materials, and equipment whenever it shall appear that there is
only one reasonably available source. Staff researched available procurement options
and product offerings in the market and determined that the sandbag filling machine
offered by Sandbag Store, LLC. meets PWA’s specifications. Additionally, Sandbag
Store, LLC. is the exclusive distributor of the machines and holds patents related to the
design of these machines in partnership with Burcham Baggers, LLC.
Purchase of an Ultimate Bagger Machine
June 6, 2023
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FISCAL IMPACT
Funds are budgeted and made available in the following accounts for the specified year:
Fiscal
Year
Accounting Unit-
Account #
Fund Description Accounting Unit,
Account Description
Amount
FY 22-23 06817640-66400 Sanitation Fund Public Works –
Environmental
Sanitation, Machinery
and Equipment
$60,029
TOTAL $60,029
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency
Approved By: Kristine Ridge, City Manager