HomeMy WebLinkAboutItem 17 - Purchase of a Vacuum Excavator Trailer for Public Works Public Works Agency
www.santa-ana.org/public-works
Item # 17
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
June 6, 2023
TOPIC: Purchase of a Vacuum Excavator Trailer for the Public Works Water Resources
Division
AGENDA TITLE
Award a Purchase Order to Pres Tech Equipment Company for a Vacuum Excavator in
an Amount Not to Exceed $107,759 (Specification No. 23-088) (General Fund)
RECOMMENDED ACTION
Authorize a one-time purchase and payment of a purchase order to Pres Tech
Equipment Company for one Pacific Tek PV500 Vacuum Excavator Trailer, in the
amount of $97,759 plus a contingency amount of $10,000, for a total amount not to
exceed $107,759, subject to non-substantive changes approved by the City Manager
and City Attorney.
DISCUSSION
The Public Works Agency (PWA)’s Fleet Services Division is responsible for the
acquisition, maintenance, repair, and replacement of vehicles, trucks, and maintenance
equipment.
The PWA Water Resources Division (Division) oversees and maintains the daily
operations of the City’s water and sanitary sewer systems. The Division is requesting to
purchase a tow-behind trailer equipped with a vacuum excavator, pressure washer, and
accessories to assist the water production and supply section while performing work to
ensure regulatory compliance. The equipment will also be used to clean and maintain
water production equipment and infrastructure, extending its useful life.
Santa Ana City Ordinance No. NS-2312 authorizes the City to make non-bid purchases
of services, supplies, materials, and equipment whenever it shall appear that there is
only one reasonably available source. Staff researched available procurement options
and product offerings in the market and determined that the Pacific Tek PV500 Vacuum
Trailer offered by Pres Tech Equipment Company, Inc. meets the Public Works
Agency’s specifications. Additionally, Pres Tech Equipment Company is the exclusive
Purchase of a Vacuum Excavator Trailer for the Public Works Water Resources Division
June 6, 2023
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distributor of this vacuum excavator and authorized training facility, offering qualified
technicians to repair equipment.
FISCAL IMPACT
Funds are budgeted and made available in the following accounts for the specified year:
Fiscal
Year
Accounting Unit-
Account #
Fund
Description
Accounting Unit,
Account Description
Amount
FY 22-23 01117017-66400 General Fund
PWA – Service
Enhancement &
Supply, Machinery &
Equipment
$107,759
TOTAL $107,759
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency
Approved By: Kristine Ridge, City Manager