HomeMy WebLinkAboutItem 19 - Purchase of Five Portable Restroom Trailers for the Public Works Agency Public Works Agency
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Item # 19
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
June 6, 2023
TOPIC: Purchase of Five Portable Restroom Trailers for the Public Works Agency
AGENDA TITLE
Award a Purchase Order to BAUSS Manufacturing Inc. for Five Portable Restroom
Trailers in an Amount Not to Exceed $79,437 (Specification No. 23-066) (Non-General
Fund)
RECOMMENDED ACTION
Authorize a one-time purchase and payment of a purchase order to BAUSS
Manufacturing Inc. for five Portable Restroom Trailers, in the amount of $69,437 plus a
contingency amount of $10,000, for a total amount not to exceed $79,437, subject to
non-substantive changes approved by the City Manager and City Attorney.
DISCUSSION
The Public Works Agency (PWA)’s Fleet Services Division is responsible for the
acquisition, maintenance, repair, and replacement of vehicles, trucks, and maintenance
equipment. The PWA’s Water Resources Division oversees and maintains the daily
operations of the City’s water and sanitary sewer systems. The Division is requesting to
purchase three portable restroom trailers to replace existing equipment that has
exceeded its useful life. The portable restroom trailers are regularly deployed to job
sites by both the water and sewer maintenance crews while performing work in the field.
The PWA’s Maintenance Services Division is responsible for the maintenance of
approximately 400 miles of streets and 50,000 street trees, including emergency
response during severe/inclement weather and other natural disasters. The Division is
requesting to purchase two portable restroom trailers, which will be new additions to the
Maintenance Services fleet. Portable restroom trailers will be utilized by maintenance
crews working in the field at job sites, as well as in emergency situations at long-term
work sites. Deploying these portable trailers will enhance the efficiency of the
maintenance crew, as they will no longer need to spend time searching for public
restrooms when the need arises.
The Invitation for Bids (IFB) No. 23-066 was advertised on April 17, 2023, on the City’s
online bid management and publication system. A summary of IFB vendor participation
and results is as follows:
Purchase of Five Portable Restroom Trailers for the Public Works Agency
June 6, 2023
Page 2
3
4
8
1
410 Vendors notified
2 Santa Ana vendors notified
23 Vendors downloaded the bid packet
3 Bids received
0 Bids received from Santa Ana vendors
Bids were solicited, opened on May 2, 2023, and evaluated (Exhibit 1). Three bids were
submitted by the IFB deadline. The bid submitted by H.B. Limo Services Inc. was
deemed non-responsive as pricing for portable restroom trailers was submitted for
rental services only and did not meet IFB specifications. The bid submitted by BAUSS
Manufacturing Inc. was determined to be the lowest, responsible bid, was responsive to
the specifications, and meets the City’s requirements.
FISCAL IMPACT
Funds are budgeted and made available in the following accounts for the specified year:
Fiscal
Year
Accounting Unit-
Account #
Fund
Description
Accounting Unit,
Account Description
Amount
FY 22-23 07017100-66400 Equipment
Replacement
Equipment
Replacement,
Machinery & Equipment
$46,662
FY 22-23 06817640-66400 Sanitation Fund
Public Works –
Environmental
Sanitation, Machinery &
Equipment
$32,775
TOTAL $79,437
EXHIBIT(S)
1. Bid Abstract
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency
Approved By: Kristine Ridge, City Manager
BIDDER LOCATION TOTAL
BAUSS Manufacturing Inc.Murrieta, CA 13,887.06$
Calnan Enterprises Inc.Simi Valley, CA 14,766.25$
PORTABLE RESTROOM TRAILERS (23-066)
ABSTRACT OF BIDS
EXHIBIT 1
EXHIBIT 1