HomeMy WebLinkAboutItem 24 - Award Blanket Order Contract for Landscaping and Nursery MaterialsPublic Works Agency
www.santa-ana.org/public-works
Item # 24
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
June 6, 2023
TOPIC: Award Blanket Order Contract for Landscaping and Nursery Materials
AGENDA TITLE
Award a Blanket Order Contract to SiteOne Landscape Supply for Landscaping and
Nursery Materials in a Not-To-Exceed Amount of $2,500,000 (Specification No. 23-018)
(General Fund)
RECOMMENDED ACTION
Award a blanket order contract to SiteOne Landscape Supply for the purchase of
landscaping and nursery materials on an as-needed basis, in an annual amount not to
exceed $500,000 with a total aggregate contract amount not to exceed $2,500,000, for
an initial one-year term expiring on June 5, 2024, with provisions for four, one-year
renewal options, subject to non-substantive changes approved by the City Manager and
City Attorney.
DISCUSSION
As of July 1, 2022, park maintenance functions transferred from the Parks, Recreation,
and Community Services Agency to the Public Works Agency (PWA). PWA’s Parks,
Fleet, and Facilities Division provides landscape maintenance services at city parks and
facilities. Moreover, with the adoption of the City’s FY 2022-23 budget, the City Council
approved an additional $2.5 Million for park maintenance.
Over the years, there has been a need for an increased level of maintenance services
due to deferred maintenance and aging infrastructure in an effort to upkeep our park
irrigation systems and landscaping of green spaces throughout the city. The Public
Works Agency identified a need for a vendor to assist in comprehensively providing
irrigation parts, accessories, and equipment as well as garden supplies to provide
optimal, healthy, and attractive parks and green spaces.
The Invitation for Bids No. 23-018 was advertised on March 23, 2023, on the City’s
online bid and management publication system. A summary of the Invitation for Bid and
bids received is as follows:
Award a Blanket Order Contract for Landscaping and Nursery Materials
June 6, 2023
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251 Vendors notified
34 Santa Ana vendors notified
18 Vendors downloaded the bid packet
1 Bid received
0 Bids received from Santa Ana Vendors
Bids were solicited, opened on April 11, 2023, and evaluated. The bid submitted by
Site One Landscape Supply was determined responsive to the specifications and
meets the City’s requirements.
FISCAL IMPACT
Funding is available in the FY 2022-23 budget and funding for subsequent fiscal years
will be included in the proposed budgets for City Council consideration. Before utilizing
the purchase for the accounting units and the accounts not listed in the table, Public
Works Staff must obtain approval from the Finance & Management Services to ensure
that sufficient funds are available within the authorized and aggregate limits of the
agreement. The following table summarizes the funds budgeted and available for
expenditure to deliver agreement services.
Fiscal Year
Accounting
Unit-
Account #
Fund
Description
Accounting Unit,
Account Description Amount
2022-2023
June
01117651-
63200 General Fund
Park Maintenance
Service Enhancement,
Operating Materials &
Supplies
$33,333
2023-2024
July-June
01117651-
63200 General Fund
Park Maintenance
Service Enhancement,
Operating Materials &
Supplies
$400,000
2023-2024
July-June
Various
PWA AUs
and
Accounts
Public Works
Agency
Various PWA AUs and
Accounts $100,000
2024-2025
July-June
01117651-
63200 General Fund
Park Maintenance
Service Enhancement,
Operating Materials &
Supplies
$400,000
2024-2025
July-June
Various
PWA AUs
and
Accounts
Public Works
Agency
Various PWA AUs and
Accounts $100,000
2025-2026
July-June
01117651-
63200 General Fund Park Maintenance
Service Enhancement, $400,000
Award a Blanket Order Contract for Landscaping and Nursery Materials
June 6, 2023
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Fiscal Year
Accounting
Unit-
Account #
Fund
Description
Accounting Unit,
Account Description Amount
Operating Materials &
Supplies
2025-2026
July-June
Various
PWA AUs
and
Accounts
Public Works
Agency
Various PWA AUs and
Accounts $100,000
2026-2027
July-June
01117651-
63200 General Fund
Park Maintenance
Service Enhancement,
Operating Materials &
Supplies
$400,000
2026-2027
July-June
Various
PWA AUs
and
Accounts
Public Works
Agency
Various PWA AUs and
Accounts $100,000
2027-2028
July-June
01117651-
63200 General Fund
Park Maintenance
Service Enhancement,
Operating Materials &
Supplies
$366,667
2027-2028
July-June
Various
PWA AUs
and
Accounts
Public Works
Agency
Various PWA AUs and
Accounts $100,000
TOTAL $2,500,000
Submitted By: Nabil Saba, P.E., Executive Director of Public Works Agency
Approved By: Kristine Ridge, City Manager