HomeMy WebLinkAboutItem 25 - Campesino Park, Memorial Park, and Madison Park Restroom Projects Public Works Agency
www.santa-ana.org/public-works
Item # 25
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
June 6, 2023
TOPIC: Campesino Park, Memorial Park, and Madison Park Restroom Projects
AGENDA TITLE
Approve Change Order and Revised Project Cost Analysis for an Existing Construction
Contract with iBuild Spectrum, Inc., for a Total Project Delivery Cost of $1,740,000, for
the Campesino Park, Memorial Park, and Madison Park Restrooms ( Project Nos. 21-
7533, 21-7534, 21-7535) (Non-General Fund) (Revive Santa Ana Program)
RECOMMENDED ACTION
Authorize the City Manager to approve Change Orders and revise the Project Cost
Analysis to reflect a transfer of savings from construction administration and inspection
to contingency in an amount of $33,898, with a total Project Delivery Cost of
$1,740,000.
DISCUSSION
On September 21, 2021, the City Council authorized the awarding of a contract to iBuild
Spectrum, Inc. for the Campesino Park, Memorial Park, and Madison Park restroom
projects, which encompasses contingency and construction administration. The
estimated total project delivery cost is $1,640,000. The project scope entails
demolishing the existing restroom buildings, installing new pre-fabricated restroom
buildings, and implementing certain site improvements to ensure an accessible path of
travel to these facilities.
Subsequently, on December 20, 2022, the City Council approved an increase in the
contract amount and total project funding by $100,000 to address additional repairs
necessitated by vandalism.
During construction, significant vandalism occurred at all three park sites. At Madison
Park specifically, the vandalism has taken a toll on the project’s scope as electrical
panels and electrical work was damaged. In order to complete the scope of work and
repair all damaged areas, the City requested that the contractor perform additional
repairs to electrical conduit runs and electrical panels.
To perform these vandalism related repairs and capitalize on the existing favorable
pricing of the existing contract with iBuild Spectrum, Inc., staff recommends approving
Construction Contract Change Orders (Exhibit 1), as allowed by the contract
Revise Project Cost Analysis- iBuild Spectrum, Inc.
June 6, 2023
Page 2
3
4
9
6
specifications, and transfer of savings from construction administration and inspection to
contingency in an amount of $33,898. The total project delivery cost approved by
Council on September 21, 2021, and amended on December 20, 2022, will not change
(Exhibit 2).
Project Item
Original
Amount
(9/21/2021)
Additional
Funding
(12/20/22)
Proposed
Transfer Total
Construction Contract $1,408,575 $1,408,575
Construction
Administration,
Inspection, Testing
$91,072 $10,000 ($33,898)
$67,174
Contingencies $140,353 $90,000 $33,898 $264,251
TOTAL
CONSTRUCTION
DELIVERY COST
$1,640,000 $1,740,000 $1,740,000
FISCAL IMPACT
There is no fiscal impact associated with this action.
EXHIBIT(S)
1. Construction Contract Change Orders
2. Cost Analysis
Submitted By: Nabil Saba, P.E., Executive Director of Public Works Agency
Approved By: Kristine Ridge, City Manager
MEMORAND UM
To:
Kristine Ridge
City Manager
Nabil Saba, Executive Director
Date: April 17, 2023
From: Public Works Agency
Project Nos. 21-7533, 21-7534, 21-7535 Campesino Park, Memorial Park, & Madison Park
Restrooms Subject: Change Order 3
Provided below is the cost breakdown for Change Order #03 Project Nos. 21-7533, 21-7534, 21-
7535 Campesino Park, Memorial Park, & Madison Park Restrooms.
CONTRACTOR
PROJECT DESCRIPTION:
CHANGE ORDER NUMBER:
iBuild Spectrum
540 N. Golden Circle Dr. Ste 201
Santa Ana, CA 92705
Project Nos. 21-7533, 21-7534, 21-7535 Campesino Park, Memorial Park, &
Madison Park Restrooms
3 CHANGE ORDER AMOUNT: $197,462.96
ACCOUNTING UNIT-ACCOUNT-ACTIVITY NUMBER:
JUSTIFICATION
13518783 -66220 -21 753417028
13518783 --66220 -21753418028
18117013 -66220 -21753502028
13518783 -66220 -21753521028
$3,904.42
$17,002.55
$81,512.68
$95,043.31
1)To compensate the contractor for costs associated with providing 24-hour security on weekends per the City's request
(PCO 16R1).
TOTAL COST= $9,660.00
2)To compensate the contractor for costs associated with the installation of four additional solar light towers per City
request (PCO 17).
TOTAL COST= $15,127.56
3)To compensate the contractor for costs associated with an additional 148sqft of DG and extra Mow curb (PCO 26).
TOTAL COST= $10,344.25
4)To compensate the contractor for costs associated with labor and materials to paint the inside of the new electrical
room at Madison Park (PCO 23R1 ).
TOTAL COST= $8,234.00
5)To compensate the contractor for costs associated for grading new restroom planter areas, install only of City provided
mulch (PCO 24).
EXHIBIT 1
Project 21-7533, 21-7534, & 21-7535
Change Order No. 3
Page 2 of 2
TOTAL COST = $22,683.75
6) To compensate the contractor for costs associated for two 24" box trees Modesto Ash, two additional bubblers for
existing irrigation laterals, and 10' x 16' decomposed granite with stabilizer 4" only (PCO 25).
TOTAL COST= $19,338.40
7) To compensate the contractor for costs associated to the relocation of the Electrical Panel at Madison Park (PCO 8R4).
CONTRACT COST SUMMARY
Original Contract Total
Construction Contingency
Additional Contingency (Approved 12/20/22)
Council Authorized budget
Original Contract Total
Change Order #1
Change Order #2
*Adjusted Contract Total
Change Order #3
Adjusted Contract Total
TOTAL COST= $1 12,075.00
TOTAL AGREED COST: $197,462.96
Amount
$1,408,575.00
$140,353.00
$90,000.00
$1,638,928.00
Amount
$1,408,575.00
$45,987.25
$103,561.72
($40,015.00)
$197,462.96
$1,715,571.93
% of Contract
9.96%
6.39%
16.35%
% of Contract
3.26%
Increase 7.35%
Decrease 2.84%
Increase 14.02%
21.79%
*Change Order #2 deletes unused bid quantities in the amount of $40,015 from the Original
Contract Total.
SCHEDULE IMPACT
Ten (10) Days.
FUNDING MANAGER
PUBLIC WORKS AGENCY
/-1 Nabil Saba, PE; Executive Director
� Public Works Agency
APPROVED AS TO FUNDS AND ACCOUNTS:
Kathryn Downs, CPA; Executive Director
Finance & Management Services Age ncy
EXHIBIT 1
EXHIBIT 1
EXHIBIT 1
1,408,575.00$
140,353.00$
90,000.00$
1,638,928.00$
1,408,575.00$
45,987.25$
63,546.72$
197,462.96$
1,715,571.93$
106,800.00$
314,305.58$
129,064.80$
218,456.40$
343,746.00$
187,401.40$
56,021.66$
75,987.25$
Total 1,431,783.09$
Progress Payment 5
Progress Payment 6
Progress Payment 7
Progress Payment 8
Total
Actual Expenditures
Progress Payment 1
Progress Payment 2
Progress Payment 3
Progress Payment 4
Total
Staff Authorized Expenditures
Construction Contract
Change Order 1
Change Order 2
Change Order 3
PROJECT NOS.: 21-7533, 21-7534, 21-7535 Campesino Park, Memorial Park, & Madison Park
Restrooms
Contract Funding Authorization/Expenditures Summary
Council Authorization
Construction Contract
Construction Contingency
Additional Contingency (Approved 12/20/22)
K:\CIP Engineering\__Projects\Active (by Project Number)\21-7533-35 - Campesino Memorial Madison Park Restroom\Construction\07. Change Order\c. Change Order\CO
#02\working\21-7533 Change Order Summary.xlsx
EXHIBIT 1
EXHIBIT 2
ORIGINAL
AMOUNT
ADDITIONAL
FUNDING Tranfer
REVISED TOTAL
1,408,575.00$ 1,408,575.00$
140,353.00$ 90,000.00$ 33,898.00$ 264,251.00$
TOTAL ESTIMATED CONSTRUCTION COSTS 1,640,000.00$ 100,000.00$ 1,740,000.00$
EXPENDITURE
CATEGORY
CONSTRUCTION OF PROJECT NO. 21-7533, 21-7534, 21-7535: CAMPESINO PARK, MEMORIAL PARK,
MADISON PARK RESTROOMS
COST ANALYSIS
Contract Administration, Inspection and Testing
Contingencies
Construction Contract
91,072.00$ 10,000.00$ 67,174.00$ (33,898.00)$