The URL can be used to link to this page

Home My WebLink AboutItem 28 - Rousselle Street and Warner Avenue Flood Protection Projects Public Works Agency www.santa-ana.org/public-works Item # 28 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report June 6, 2023 TOPIC: Rousselle Street and Warner Avenue Flood Protection Projects AGENDA TITLE Approve Appropriation Adjustments and Capital Improvement Project Amendments for the Rousselle Street Flood Protection Project (Project No. 23-6627) and Warner Avenue Flood Protection Project (Project No. 23-6628) (Non-General Fund) RECOMMENDED ACTION 1. Approve an appropriation adjustment to recognize $5,755,000 in Prop 68 Flood Management Protection Risk Awareness funding from the California Department of Water Resources into the Public Works Agency Enterprise Capital Grants, State Grant-Direct Revenue Account and appropriate the same amount into the Public Works-Water Quality and Control, Improvements Other Than Building expenditure account. (Requires five affirmative votes) 2. Approve an amendment to the Fiscal Year 2022-23 Capital Improvement Project to include $4,675,000 of funding from the DWR Prop 68 FMPRA Program for the Rousselle Street Flood Protection Project. 3. Approve an amendment to the Fiscal Year 2022-23 Capital Improvement Project to include $1,080,000 of funding from the DWR Prop 68 FMPRA Program for the Warner Avenue Flood Protection Project. DISCUSSION The Proposition 68 Floodplain Management, Protection, and Risk Awareness (FMPRA) Grant Program is a competitive program that funds projects that reduce risks associated with stormwater flooding, mudslides, and flash flooding. Eligible project types include the construction of stormwater management system upgrades, and the use of green infrastructure is encouraged. The City experiences significant flooding during intense rain events, which can have negative impacts on vehicle and pedestrian travel, business operations, and can cause property damage. The City’s 2018 Storm Drain Master Plan recommended numerous stormdrain system improvements citywide in order to facilitate storm flows and reduce flooding. The Public Works Agency (PWA) has been actively seeking grant Rousselle Street and Warner Avenue Flood Protection Projects June 6, 2023 Page 2 3 4 7 1 opportunities to fund such projects and submitted two successful applications for funding from the Prop 68 FMPRA grant program for the Rousselle Street and Warner Avenue Flood Protection Projects. The City was awarded $4,675,000 for the design and construction of the Rousselle Street Flood Protection Project. This project features the upgrade of existing City stormdrains on Rousselle Street, from Warner Avenue to St. Gertrude Place, and was identified in the City’s 2018 Storm Drain Master Plan as one of the top 10 recommended capital projects. This project will increase the capacity of the City’s stormdrain system to reduce flooding and includes storm water treatment devices. A storm water project design consultant is being procured for the final project design, which is anticipated to be completed in Summer 2024. Construction is anticipated to begin in Fall 2024 and be completed in Fall 2025. The City was awarded $1,080,000 for the construction of the Warner Avenue Flood Protection Project. This project features the upgrade of existing City stormdrain on Warner Avenue, from Oak Street to Standard Avenue. Construction of the new stormdrain will be completed as part of the Warner Avenue Phase II Improvements Project. The project will increase the capacity of the City’s stormdrain to reduce flooding and includes storm water treatment devices. Construction is anticipated to begin in Winter 2024 and be completed in Fall 2025. On January 24, 2022, the City Council adopted Resolution 2022-001, which authorized the Executive Director of the Public Works Agency to execute funding agreements with Department of Water Resources (DWR) for the projects. On October 28, 2022, staff was notified that the City was awarded funding for the projects (Exhibits 1 & 2). ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. For the Rousselle Street Flood Projection Project, the project design consultant will assess the environmental impact of this project in compliance with the California Environmental Quality Act (CEQA). For the Warner Avenue Flood Protection Project, CEQA analysis is complete and Environmental Impact Report No. 2012101004 was filed. FISCAL IMPACT Staff is requesting City Council approval of appropriation adjustments to recognize the Prop 68 FMPRA funding of $5,755,000 from DWR into the PWA Enterprise Capital Grants, State Grant-Direct Revenue Account (No.16417002-52025) and appropriate the same amount into the Public Works-Water Quality and Control, Improvements Other Than Building (No.16417640-66220). With approval of the amendments to the FY 2022- 23 Capital Improvement Program, funds will be budgeted and available for expenditure in FY 2022-23 (Exhibits 3 & 4). The remaining balance not expended at the end of the fiscal year will be carried forward into FY 2023-24. Rousselle Street and Warner Avenue Flood Protection Projects June 6, 2023 Page 3 3 4 7 1 The following table summarizes the funds budgeted and available for expenditure to deliver this project. Fiscal Year Accounting Unit - Account No. (Project No.) Fund Descriptio n Accounting Unit, Account No. Description Amount 2022-23 16417640-66220 (23-6627) PWA Enterprise Capital Grants Public Works – Water Quality and Control, Improvements Other Than Building $4,675,000 2022-23 16417640-66220 (23-6628) PWA Enterprise Capital Grants Public Works – Water Quality and Control, Improvements Other Than Building $1,080,000 Total $5,755,000 EXHIBIT(S) 1. Prop 68 FMPRA Award Letter for Rousselle Street Flood Protection Project 2. Prop 68 FMPRA Award Letter for Warner Avenue Flood Protection Project 3. Rousselle Street Flood Protection Project FY 2022-23 CIP Sheet 4. Warner Avenue Flood Protection Project FY 2022-23 CIP Sheet Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Kristine Ridge, City Manager STATE OF CALIFORNIA – CALIFORNIA NATURAL RESOURCES AGENCY GAVIN NEWSOM, Governor DEPARTMENT OF WATER RESOURCES 1416 NINTH STREET, P.O. BOX 942836 SACRAMENTO, CA 94236-0001 (916) 653-5791 October 28, 2022 Craig Foster NPDES Manager 20 Civic Center Plaza (M-22) Santa Ana, CA – 92701 Transmitted via email: cfoster@santa-ana.org Subject: Floodplain Management, Protection, and Risk Awareness Grant Program Project Solicitation Package This letter is in response to your application for the Floodplain Management, Protection, and Risk Awareness (FMPRA) Grant Program. The FMPRA Grant Program commenced its application period in September 2021 and closed on February 9. 2022. The Department of Water Resources (DWR) received 63 concept proposals and 35 full proposals from interested communities in response to the project solicitation. DWR completed the review and ranking of the applications and approved funding for five Planning & Monitoring and 13 Implementation projects. DWR is pleased to inform City of Santa Ana that the Rousselle Street Flood Protection Project has been approved for State funding, conditional upon agreement with DWR on the scope of work, budget, and schedule. DWR will coordinate with the City of Santa Ana to enter into a funding agreement (see attached) to receive State funding for eligible project costs up to a maximum of $4,675,000. Please note that costs incurred following the notice of award, September 26, 2022, are eligible for reimbursement. However, reimbursement of any costs cannot occur until a funding agreement is executed with the State. Failure to execute an agreement with the State does not entitle the funding recipient to any reimbursement pursuant to this award. For DWR to begin this process, please confirm the above addressee and address for this project. Within 90 days, the City of Santa Ana shall provide a written response to DWR acknowledging the following:  Financial capacity to complete the project and has not been subject to any financial issues found in audits.  Acceptance of the State funding, therefore DWR may encumber the funds. In addition, DWR uses DocuSign to process signatures electronically to expedite Agreements, Amendments, Invoices, and various other documents requiring a signature. For DWR to send documents to you via DocuSign, we need your permission and consent. If the City of Santa Ana is not comfortable with using electronic signatures, we can send documents for original (wet) signatures via email or mail. If you consent to the use of DocuSign, please send us a letter on your organization’s official letterhead signed by the DocuSign Envelope ID: 3E1B8445-9E52-418E-B7CD-27FE245FEBD2 authorized representative consenting to the use of DocuSign for all transactions related to this award. Please submit the requested information electronically to the DWR Project Manager, Pavithra Prakash at pavithra.prakash@water.ca.gov. If you have any questions, please contact the FMPRA Program Manager, Mehdi Mizani, at mehdi.mizani@water.ca.gov. Sincerely, Sami Nall, P.E. Acting Manager Statewide Grant Program Section cc:  Michael Mierzwa, P.E., Manager, Floodplain Management Branch  Kenny Nguyen, knguyen@santa-ana.org DocuSign Envelope ID: 3E1B8445-9E52-418E-B7CD-27FE245FEBD2 STATE OF CALIFORNIA – CALIFORNIA NATURAL RESOURCES AGENCY GAVIN NEWSOM, Governor DEPARTMENT OF WATER RESOURCES 1416 NINTH STREET, P.O. BOX 942836 SACRAMENTO, CA 94236-0001 (916) 653-5791 October 28, 2022 Craig Foster NPDES Manager 20 Civic Center Plaza (M - 22) Santa Ana, CA – 92701 Transmitted via email: cfoster@santa-ana.org Subject: Floodplain Management, Protection, and Risk Awareness Grant Program Project Solicitation Package This letter is in response to your application for the Floodplain Management, Protection, and Risk Awareness (FMPRA) Grant Program. The FMPRA Grant Program commenced its application period in September 2021 and closed on February 9. 2022. The Department of Water Resources (DWR) received 63 concept proposals and 35 full proposals from interested communities in response to the project solicitation. DWR completed the review and ranking of the applications and approved funding for five Planning & Monitoring and 13 Implementation projects. DWR is pleased to inform City of Santa Ana that the Warner Avenue Flood Protection Project has been approved for State funding, conditional upon agreement with DWR on the scope of work, budget, and schedule. DWR will coordinate with the City of Santa Ana to enter into a funding agreement (see attached) to receive State funding for eligible project costs up to a maximum of $1,080,000. Please note that costs incurred following the notice of award, September 26, 2022, are eligible for reimbursement. However, reimbursement of any costs cannot occur until a funding agreement is executed with the State. Failure to execute an agreement with the State does not entitle the funding recipient to any reimbursement pursuant to this award. For DWR to begin this process, please confirm the above addressee and address for this project. Within 90 days, the City of Santa Ana shall provide a written response to DWR acknowledging the following:  Financial capacity to complete the project and has not been subject to any financial issues found in audits.  Acceptance of the State funding, therefore DWR may encumber the funds. In addition, DWR uses DocuSign to process signatures electronically to expedite Agreements, Amendments, Invoices, and various other documents requiring a signature. For DWR to send documents to you via DocuSign, we need your permission and consent. If the City of Santa Ana is not comfortable with using electronic signatures, we can send documents for original (wet) signatures via email or mail. If you consent to the use of DocuSign, please send us a letter on your organization’s official letterhead signed by the DocuSign Envelope ID: 3E1B8445-9E52-418E-B7CD-27FE245FEBD2 authorized representative consenting to the use of DocuSign for all transactions related to this award. Please submit the requested information electronically to the DWR Project Manager, Pavithra Prakash at pavithra.prakash@water.ca.gov. If you have any questions, please contact the FMPRA Program Manager, Mehdi Mizani, at mehdi.mizani@water.ca.gov. Sincerely, Sami Nall, P.E. Acting Manager Statewide Grant Program Section cc:  Michael Mierzwa, P.E., Manager, Floodplain Management Branch  Kenny Nguyen, knguyen@santa-ana.org DocuSign Envelope ID: 3E1B8445-9E52-418E-B7CD-27FE245FEBD2 (;+,%,7ꢀꢁ CITY OF SANTA ANA FY 22/23CIP CAPITAL IMPROVEMENT PROJECT WORKSHEET PROJECT TITLE: Rousselle Street Flood Protection Project PROJECT DESCRIPTION:PROJECT NEED: Design and construction of the Rousselle Street Flood Protection Project. This project features the upgrade of existing City stormdrain on Rousselle Street, from Warner Avenue to St Gertrude Place, and was identified in the City’s 2018 Storm Drain Master Plan as one of the top 10 recommended capital projects. The City experiences significant flooding during intense rain events, which has negative impacts on vehicles and pedestrian travel, business operations, and causes property damage. The project will increase the capacity of the City’s stormdrain system to reduce flooding and also includes stormwater treatment devices.PROJECT CATEGORY: Utility/Drainage/Lighting Improvements Storm Drain/Water Quality LOCATION MAP PROJECT COSTS Construction FY 22/23 4,280,000 365,000 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29 - - - - - - - - - - - - - - - - - - - - - - - - Engineering Planning 30,000 TOTAL 4,675,000 SOURCE OF FUNDS FY 22/23 4,675,000 4,675,000 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29 DWR Prop 68 FMPRA ------ TOTAL ------ AGENCY:DIVISION:CONTACT:DATE: Public Works CIP Engineering Craig Foster, NPDES Manager 06-June-2023 (;+,%,7ꢀꢁ CITY OF SANTA ANA FY 22/23CIP CAPITAL IMPROVEMENT PROJECT WORKSHEET PROJECT TITLE:PROJECT DESCRIPTION:PROJECT NEED: Warner Ave Flood Protection Project This project features the upgrade of existing City stormdrain on Warner Avenue, from Oak Street to Standard Avenue. Construction of the new stormdrain will be completed as part of the Warner Avenue Phase II Improvements Project. Project will increase the capacity of the City's stormdrain to reduce flooding and include stormwater treatment devices. The City experiences significant flooding during intense rain events, which can have negative impacts on vehicle and pedestrian travel, business operations, and can cause property damage. The City’s 2018 Storm Drain Master Plan recommended numerous stormdrain system improvements citywide in order to facilitate storm flows and reduce flooding. PROJECT CATEGORY: Utility/Drainage/Lighting Improvements Storm Drain/Water Quality LOCATION MAP PROJECT COSTS Construction FY 22/23 1,000,000 50,000 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29 - - - - - - - - - - - - - - - - - - - - - - - - Engineering Planning 30,000 TOTAL 1,080,000 SOURCE OF FUNDS FY 22/23 1,080,000 1,080,000 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29 DWR Prop 68 FMPRA ------ TOTAL ------ AGENCY:DIVISION:CONTACT:DATE: Public Works CIP Engineering David Ramirez, Associate Engineer 06-June-2023