HomeMy WebLinkAboutItem 30 - Amendment with California Barricade Rentals, Inc. for Traffic Control Equipment and Services Parks, Recreation, and Community Services
www.santa-ana.org/parks
Item # 30
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
June 6, 2023
TOPIC: Amendment to Agreement with California Barricade Rentals, Inc. for Traffic
Control Equipment and Services at City Events
AGENDA TITLE
Amendment to Agreement with California Barricade Rentals, Inc. for Traffic Control
Equipment and Services at City Events to Remove the Annual Amounts and to Increase
the Total Agreement not-to-Exceed Amount by $65,000 through March 31, 2025, for a New
Total not-to-Exceed Amount of $215,000 (General Fund)
RECOMMENDED ACTION
Authorize the City Manager to execute an amendment to the agreement with California
Barricade Rentals, Inc. for traffic control equipment and services at City events to remove
the annual amounts and to increase the total agreement not-to-exceed amount by $65,000,
through March 31, 2025, for a new total not-to-exceed amount of $215,000, subject to non-
substantive changes approved by the City Manager and City Attorney.
DISCUSSION
On April 5, 2022, the City of Santa Ana awarded an agreement to California Barricade
Rentals, Inc. for traffic control equipment and services at City events. The award was
made through a competitive Request for Proposals process where California Barricade
Rentals, Inc. was selected. At the time the agreement was awarded, funding for the 5K
event had not been secured since the FY 2022-23 budget was approved in June 2022.
The current agreement was able to cover the amount for the April 2023 5K/10K event, but
an increase in the agreement is needed to accommodate events for the next fiscal year.
As part of the amendment, the Police Department expects to engage California
Barricade Rentals, Inc. for the City’s Easter Day Cruiser Event and other future Police
Department community events requiring these services. Of the $65,000 amendment,
$40,000 will be allocated to Parks and Recreation, while $25,000 will be allocated to the
Police Department.
FISCAL IMPACT
Funds are budgeted and available in the following accounts for the specified year.
Additionally, since the annual amounts are removed from the agreement, expenditure
amounts may differ from year to year, but will remain within the total agreement amount.
Agreement Amendment with California Barricade Rentals, Inc. for Traffic Control Equipment
and Services at City Events
June 6, 2023
Page 2
3
4
7
2
Fiscal
Year
Accounting
Unit-Account
#
Fund
Description
Accounting Unit, Account
Description
Amount
FY 22-23 01114405-
62300
General
Fund
Police Dept-Traffic
Contractual Services-
Professional
$15,000
Funds will be budgeted and made available in the following accounts for the specified
year.
Fiscal
Year
Accounting
Unit-Account
#
Fund
Description
Accounting Unit, Account
Description
Amount
FY 23-24 01113230-
62300
General
Fund
PRCSA-Recreation and
Community Services-
Contractual Services
Professional
$40,000
FY 23-24 01114405-
62300
General
Fund
Police Dept-Traffic
Contractual Services-
Professional
$25,000
EXHIBIT(S)
1. Amendment to Agreement
Submitted By: Hawk Scott, Executive Director of Parks, Recreation, and Community
Services
Approved By: Kristine Ridge, City Manager
Page 1 of 2
FIRST AMENDMENT TO AGREEMENT WITH CALIFORNIA BARRICADE
RENTALS, INC., TO PROVIDE TRAFFIC CONTROL EQUIPMENT AND SERIVCES
TO THE CITY OF SANTA ANA
THIS FIRST AMENDMENT to the above-referenced agreement is entered into on June 6,
2023, by and between California Barricade Rentals , Inc., a California corporation dba California
Barricade (“Contractor”), and the City of Santa Ana, a charter cit y and municipal corporation
organized and existing under the Constitution and laws of the State of California (“City”).
RECITALS
A. Following Request for Proposal (“RFP”) No. 21-139, the parties entered into Agreement
No. A-2022-049 (“Agreement”) dated April 5, 2022, to retain a qualified contractor to
provide traffic control equipment and services for the City’s Parks, Recreation, and
Community Services Agency.
B. The Agreement is in full force and effect through March 31, 2025.
C. The parties now wish to amend the Agreement to remove the annual compensation
language in favor of a total Agreement amount and increase the compensation under the
Agreement by $65,000 for additional events.
The Parties therefore agree:
1. Section 2.a., Compensation, is hereby amended to read in its entirety:
City neither warrants nor guarantees any minimum compensation to Contractor under this
Agreement. Contractor shall be paid only for actual services performed under this
Agreement at the rates and charges identified in Exhibit C, attached hereto an incorporated
by reference. The total compensation for services provided under RFP 21-139 shall not
exceed Two Hundred, Fifteen Thousand Dollars and Zero Cents ($215,000).
2. Except as modified by this First Amendment, all terms and conditions of the Agreement
shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to the
Agreement on the date and year first written above.
Jennifer L. Hall Kristine Ridge
City Clerk City Manager
[signatures continued on next page]
Page 2 of 2
APPROVED AS TO FORM CONTRACTOR
SONIA R. CARVALHO, City Attorney
By:____________________________
Brandon Salvatierra Name:
Deputy City Attorney Title:
RECOMMENDED FOR APPROVAL
______________________________
Hawk Scott
Executive Director
Parks, Recreation and Community Services Agency
Chief Administrator
Joni Watson