HomeMy WebLinkAboutItem 13 - Santa Ana Regional Transportation Center Elevator Cylinder Replacement Public Works Agency
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Item # 13
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
May 2, 2023
TOPIC: Santa Ana Regional Transportation Center Elevator Cylinder Replacement
AGENDA TITLE
Award a Purchase Order to Amtech Elevator Services to Replace the Elevator Cylinder
at the Santa Ana Regional Transportation Center in the Amount of $141,945 (Non-
General Fund)
RECOMMENDED ACTION
Authorize a one-time purchase order and payment to Amtech Elevator Services for the
replacement of the elevator cylinder at the Santa Ana Regional Transportation Center in
the amount of $141,945, plus a contingency of $30,900 for a total amount not to exceed
$172,845, subject to non-substantive changes approved by the City Manager and City
Attorney.
DISCUSSION
The Public Works Agency’s Parks, Fleet, and Facilities Services Division oversees City
facilities to ensure mechanical systems operate safely and efficiently, and meet all
applicable laws and regulations. One of the primary functions of the Building
Maintenance team is to ensure and maintain safe and operational public facilities.
The Santa Ana Regional Transportation Center (SARTC) was built in 1983 and is a
regional transportation hub that brings together Amtrak, Metrolink, Orange County
Transportation Authority, and interstate bus services. In addition, when completed, the
OC Streetcar will have a dedicated platform stop at SARTC. The facility is open to the
public seven days a week from 5:00 a.m. to midnight, and contains approximately
35,000 square feet of rental space, including ten bus bays, one surface parking lot and
a parking structure. As such, the aging facility requires routine building repairs and
improvements.
The SARTC has one main elevator located in the main lobby that serves its tenants and
visitors. It is the only Americans with Disabilities Act (ADA)-compliant mode of vertical
transportation within the building. The elevator is currently disabled due to a failed
underground hydraulic cylinder. To maintain facility accessibility, staff contacted the
City’s contracted elevator maintenance and repair vendor, Amtech Elevator Services.
Amtech Elevator Services was selected to make the urgent repair based on their
recognized leadership in elevator maintenance and their history in servicing City Hall,
Santa Ana Regional Transportation Center Elevator Cylinder Replacement
May 2, 2023
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Ross Annex, Corporate Yard, Main Library, Santa Ana Zoo, SARTC, El Salvador
Community Center, Police Department, and the Southwest Senior Center elevators and
wheelchair lifts for over 15 years. Their proven experience and familiarity with City
facilities allowed staff to recommend Amtech Elevator Services for immediate remedial
services for the SARTC elevator.
The City’s Purchasing Policies and Procedures authorizes Purchasing staff to make a
commitment on behalf of a requesting Department for the procurement of materials,
supplies, labor, or equipment necessary for the immediate preservation of life, health, or
property, or to prevent loss of revenue. The requesting department assessed the
severity of the requirement and identified its critical need, including the consequences of
delaying this procurement. The requesting department vetted the contractor, and this
procurement is in accordance with the City’s existing purchasing guidelines.
FISCAL IMPACT
Funding is available in the FY 2022-23 budget and funding for subsequent fiscal years
will be included in the proposed budgets for City Council consideration.
Fiscal
Year
Accounting
Unit
Fund
Description
Accounting Unit,
Account Description Amount
2022-23 06717650-
62322
Regional
Transportation
Center
PWA-SARTC
Operations, Maintenance
& Repair Machinery &
Equipment
$172,845
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency
Approved By: Kristine Ridge, City Manager