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HomeMy WebLinkAboutItem 14 - Glenwood Place Water ImprovementsPublic Works Agency www.santa-ana.org/public-works Item # 14 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report May 2, 2023 TOPIC: Glenwood Place Water Improvements AGENDA TITLE Award a Construction Contract to Vido Samarzich, Inc. in the Amount of $978,455 for the Glenwood Place Water Improvements Project, with an Estimated Project Delivery Cost of $1,300,000 (Project No. 23-6476) (Non -General Fund) RECOMMENDED ACTION 1. Award a construction contract to Vido Samarzich, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $978,455 for the construction of the Glenwood Place Water Improvements Project, for the term beginning April 18, 2023 and ending upon project completion, and authorize the City Manager to execute the contract subject to non -substantive changes approved by the City Manager and the City Attorney. 2. Approve the Project Cost Analysis for a total estimated construction delivery cost of $1,300,000, which includes $978,455 for the construction contract, $146,768 for contract administration, inspection, and testing, and a $174,777 project contingency for unanticipated or unforeseen work. 3. Determine these actions are exempt from further review in accordance with the California Environmental Quality Act as Categorical Exemption Environmental Review No. ER-2023-26 was filed for the project. DISCUSSION The Public Works Agency's Water Resources Division staff monitors the condition of water main pipelines by assessing critical factors such as the history of breaks, pipe size, alignment, location, and system redundancy to determine replacement priorities. The water main on Glenwood Place has been identified for replacement (Exhibit 1). The improvements include new polyvinyl chloride (PVC) water main, fire hydrants, water services, appurtenances, asphalt concrete pavement, and traffic striping. Once completed, water service reliability and general service quality will improve significantly. In addition, the potential for disruption due to water main breaks will be substantially reduced. Glenwood Place Water Improvements May 2, 2023 Page 2 Public Outreach and Contractor Participation To provide an opportunity for local vendors to submit bids, a Notice Inviting Bids was advertised in the Orange County Register newspaper on January 30 and February 6, 2023. The project was also advertised on PlanetBids, and bids were received electronically via PlanetBids on February 21, 2023. The City notified a total of 583 regional vendors via PlanetBids, 18 of which are Santa Ana based. Sixty-four vendors requested bidding documents. A total of eight (8) bids were received. However, no bids were received from Santa Ana contractors. Bid Results Summary Rank Bidder's Name Location Base Bid 1 Vido Samarzich, Inc. Rancho Cucamonga, CA $978,455 2 Diamond Construction and Design, La Habra, CA $1,059,195 Inc. 3 Excel Paving Co. Long Beach, CA $1,229,880 4 Big Ben Irvine, CA $1,291,420 5 William Bonadiman Riverside, CA $1,317,050 6 Dominguez General Engineering, Inc. Pomona, CA $1,339,050 7 CHI Construction Anaheim, CA $1,346,005 8 Stephen Doreck Equipment Rentals, Pico Rivera, CA $1,476,590 Inc. All eight bids were deemed responsive. Vido Samarzich, Inc. submitted the lowest responsive base bid in the amount of $978,455.00 (Exhibit 2). As specified in the bid documents, the lowest bid shall be determined on the basis of the Base Bid. Based on the bid analysis and a contractor's reference check, staff recommends awarding the construction contract to Vido Samarzich, Inc., in the amount of the base bid totaling $978,455 (Exhibit 3). Vido Samarzich, Inc.'s previous work in the City includes Projects 17-6880 (Santa Ana Boulevard & 5th Street Protected Bike Lanes) and 20-7532 (Local Street Curb Ramps). Project Delivery To deliver a complete project, in addition to the construction contract, the estimated total project delivery cost includes construction administration, inspection, and testing, along with an allowance for contingencies to account for unexpected or unforeseen conditions. Construction, administration, and inspection includes the following: construction management; inspection of the Contractor's work to ensure contract Glenwood Place Water Improvements May 2, 2023 Page 3 compliance, workmanship, and quality; and materials testing. As indicated in the Cost Analysis (Exhibit 4) and as summarized in the table below, the estimated total construction delivery cost of the project is $1,300,000. Project Item Total Construction Contract $978,455 Construction Administration, Inspection, Testing $146,768 Contingencies $174,777 TOTAL CONSTRUCTION DELIVERY COST $1,300,000 ENVIRONMENTAL IMPACT In accordance with the California Environmental Quality Act, the recommended actions are exempt from further review. Categorical Exemption Environmental Review No. ER- 2023-36 was filed for the project. FISCAL IMPACT As indicated in the Cost Analysis, the estimated total construction delivery cost of the project is $1,300,000, which includes the construction contract, contract administration, inspection, testing, and an authorized contingency. Funds for this action have been transferred from previously -approved funds for the Fisher Park Neighborhood Water Main Improvements (Project No. 19-6429) to the Glenwood Place Water Main Improvements (Project No. 23-6476). The following table summarizes the funds budgeted and available for expenditure to deliver the construction of this project. Any remaining balances not expended at the end of the fiscal year will be carried forward for expenditure in the following fiscal year if needed. Fiscal Accounting Unit Fund Accounting Unit — Year — Account No. Description Account No. Amount Description 2022-23 06617647-66301 Acquisition & Water Utility Capital Projects, Water $1,300,000 (23-6476) Construction Capital Project EXHIBIT(S) 1. Location Map 2. Bid Proposal 3. Construction Contract 4. Cost Analysis Submitted By: Nabil Saba, P.E., Executive Director — Public Works Agency Approved By: Kristine Ridge, City Manager EXHIBIT 1 FnimnpG VICINITY MAP NOT TO SCALE PROJECT LOCATION SANTA ANA STATUS: A A A COST: GLENWOOD PL CDS PUBLIC WORKS AGENCY WATER MAIN IMPROVEMENTS UPDATED: 04/13/2021 EXHIBIT 2 CITY OF SANTA ANA PROPOSAL PROJECT NO.: 23-6476 GLENWOOD PLACE WATER MAIN IMPROVEMENTS BID PROPOSAL TO: CITY COUNCIL OF THE CITY OF SANTA ANA FROM: Vido Samarzich, Inc. REQUIREMENT: The undersigned bidder declares that they have carefully examined the location of the proposed work, that they have examined the Contract Documents in its entirety and hereby proposes to furnish all material and do all the work required to complete the said work in accordance with said plans (if any) and the specifications for the unit price(s) or lump sum(s) set forth in the following schedule: Item Description Qty Unit Unit Price Amount 1 Mobilization / Demobilization 1 LS $ $ (max. 5%of total bid) 45,000.00 45,000.00 2 12" Class 305 (DR 14) C900 PVC 630 LF $ $ Pipe 247.00 155,610.00 3 1 " Copper Water Service 13 EA $ $ 3,500.00 45,500.00 4 2" Copper Water Service 1 EA $ $ 8,000.00 8,000.00 5 6" Fire Service 7 EA $ $ 9,000.00 63,000.00 6 8" Fire Service 3 EA $ $ 12,000.00 36,000.00 7 12" Resilient Wedge Gate Valve 3 EA $ $ 7,000.00 21,000.00 8 Fire Hydrant 2 EA $ $ 14,000.00 28,000.00 9 2" Blow Off Assembly 2 EA $ $ 7,000.00 14,000.00 10 Vertical Offset (As -Needed)* 5 EA $ $ 7,500.00 37,500.00 11 1" Air and Vacuum Release Valve 1 EA $ $ (As -Needed)* 5,500.00 5,500.00 12 Additional Potholing (As -Needed)* 10 EA $ $ 500.00 5,000.00 13 CCTV Inspection of Existing Sewer 1,100 LF $ $ Main 5.00 5,500.00 14 CCTV Inspection of Existing Sewer 15 EA $ $ Lateral 350.00 5,250.00 P-1 of P-17 CITY OF SANTA ANA PROPOSAL PROJECT NO.: 23-6476 GLENWOOD PLACE WATER MAIN IMPROVEMENTS Item Description Qty Unit Unit Price Amount 15 Unclassified Excavation 780 CY $ $ 100.00 78,000.00 16 Asphalt Concrete 1,180 TN $ $ 125.00 147,500.00 17 Asphalt Rubber Hot Mix (ARHM) 250 TN $ $ 230.00 57,500.00 18 Cold Mill (2") 10,500 SF $ $ 1.75 18,375.00 19 PCC Sidewalk (T=4") 470 SF $ $ 16.00 7,520.00 20 PCC Driveway Approach 2,740 SF $ $ 20.00 54,800.00 21 PCC Cross -Gutter 1,200 SF $ $ 25.00 30,000.00 22 PCC Curb & Gutter (A-2-8) 420 LF $ $ 95.00 39,900.00 23 Adjust Manhole Frame and Cover 3 EA $ $ 1,500.00 4,500.00 24 Project Advertisement Sign 1 EA $ $ 1,500.00 1,500.00 25 Abandon in Place Existing 1 LS $ $ Water Main 20,000.00 20,000.00 26 Signing & Striping I LS $ $ 4,000.00 4,000.00 27 Construction Permit I LS $15,000 $15,000 28 As -Built Plans 1 LS $25,000 $25,000 P-2 of P-17 ADDENDUM NO. ONE CITY OF SANTA ANA PROPOSAL PROJECT NO.: 23-6476 GLENWOOD PLACE WATER MAIN IMPROVEMENTS TOTAL BASE BID s q78, L153, 00 The lowest responsible bidder shall be selected based on the total base bid. The City reserves the right to award the Base Bid, and any, all, or none of the add -alternate bid items (if any). * The quantity for this bid item is shown for bid comparison only. This bid item shall not be subject to the "25%" limit as stated in Section 3-2 of the Standard Specifications. The actual amount for this item will be dictated by the actual quantity used, and the Agency reserves the right to increase or decrease the quantity of this item accordingly. This bid item is considered a Specialty Item per Section 3-2 of the Standard Specifications. TIME FOR COMPLETION OF IMPROVEMENTS AND LIQUIDATED DAMAGES The undersigned bidder hereby proposes to complete the Work for the total base bid amount shown above, within thirty (30) working_days after the commencement date stated in the Notice to Proceed. The liquidated damages amount, in lieu of the amount specified in Subsection 6-9 of the Standard Specifications, shall be $3,250 per calendar day. Name of Firm Vido Sa Signature of BIDDER Title Vice President (If an individual, so state. If a firm or co -partnership, state the firm name and give the names of all individual co-partners composing the firm. If a corporation, state legal name of corporation, and names of President, Secretary, Treasurer and Manager, thereof.) Corporation: Vido Samarzich, Inc. President: Vido Samarzich Vice President: Vido L. Samarzich Secretary: Monika Samarzich P-3 of P-17 CITY OF SANTA ANA CONSTRUCTION CONTRACT PROJECT NO.: 23-6476 GLENWOOD PLACE WATER MAIN IMPROVEMENTS This CONSTRUCTION CONTRACT is made and entered into this 2nd day of May, 2023 by and between the City of Santa Ana, California, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (hereinafter "CITY"), and Vido Samarzich, Inc. (hereinafter "CONTRACTOR'). WITNESSETH: The CITY and the CONTRACTOR, for the consideration hereinafter named, mutually agree as follows: CONTRACTOR agrees to perform all the work and furnish all the materials at its own cost and expense necessary to construct and complete in a good and workmanlike manner and to the satisfaction of the City Engineer of the CITY, the Glenwood Place Water Main Improvements (hereinafter referred to as the "WORK OF IMPROVEMENT") identified in and in accordance with the Contract Documents prepared by the City's Public Works Agency and approved by the City Council. 2. The complete Construction Contract consists of the "Contract Documents" as defined by the Standard Specifications for Public Works Construction and which include the following: • Notice Inviting Bids • Information to Bidders • Bid Proposal • Bid Bond • Contract Form • Contract Bonds • General Provisions • Special Provisions • Technical Provisions and Project Plans • Community Workforce Agreement • Appendices In case of conflict between the Contract Documents, the precedence of documents shall be as established in the Standard Specifications for Public Works Construction. 3. CITY agrees to pay and CONTRACTOR agrees to accept in full payment to complete the WORK OF IMPROVEMENT the sum total amount not to exceed Nine Hundred Seventy -Eight Thousand Four Hundred and Fifty Five Dollars and No Cents ($978,455.00), as set forth and identified in the BID PROPOSAL, which is attached hereto and incorporated herein as Exhibit "A." The BID PROPOSAL contains a schedule of unit prices) or lump sum(s) based on approximate quantities only, and the City does not expressly or by implication agree that the actual amount of work will correspond therewith, but reserves the right to increase or decrease the amount of any class or portion of the work or to omit portions of the work as may be deemed necessary or advisable. rev. 09/01/2017 Page 1 of 3 4. CONTRACTOR agrees to complete the WORK OF IMPROVEMENT within the time specified in the Time for Completion of Improvements section of the BID PROPOSAL (Exhibit "A") including commencing construction within the timeframe therein specified after issuance of a Notice to Proceed. 5. The CONTRACTOR will pay, and will require all subcontractors to pay, all employees on the WORK OF IMPROVEMENT a salary or wage at least equal to the prevailing salary or wage established for such work as set forth in the wage determinations for this work in accordance with applicable State and Federal law. 6. If applicable, the CONTRACTOR shall adhere to the CITY'S Community Workforce Agreement (CWA), a pre -hire collective bargaining agreement, which establishes the labor relations policies and procedures for CONTRACTOR to follow in the crafts persons employed to complete the WORK OF IMPROVEMENT as more fully described in the CWA. The CWA may be found on the City's website at: http://www.santa-ana.org/pwa/documents/CWA.pdf 7. CONTRACTOR shall, after award of this Contract, furnish two bonds to be approved by the CITY, one in the amount of One Hundred Percent (100%) of the Contract price, to guarantee the faithful performance of the work (Performance Bond), and one in the amount of One Hundred Percent (100%) of the Contract price to guarantee payment of all claims for labor and materials furnished (Payment Bond). This Contract shall not become effective until such bonds are supplied to and approved by the CITY. CONTRACTOR shall, prior to the release of the performance and payment bonds or the retention payment, furnish a warranty performance and payment bond (Warranty Bond). Said Warranty Bond shall also be required as a condition of project acceptance. For projects up to Five Hundred Thousand Dollars ($500,000), the Warranty Bond amount shall be the greater of Ten Thousand Dollars ($10,000) or Twenty Percent (20%) of the final contract price. For projects above Five Hundred Thousand Dollars ($500,000), the Warranty Bond amount shall be the greater of One Hundred Thousand Dollars ($100,000) or Ten Percent (10%) of the final contract price. 9. CONTRACTOR shall, after award of this Contract, furnish Certificates of Liability Insurance and Worker's Compensation Insurance as outlined in the General Provisions, to be approved by the CITY. 10. INDEMNIFICATION. To the fullest extent allowed by law, CONTRACTOR and its Subcontractors hereby agree to defend, indemnify, and hold harmless CITY, its City Council, boards and commissions, officers, agents, employees, representatives and volunteers (hereinafter collectively referred to as "Indemnitees"), through legal counsel acceptable to CITY, from and against any liability, claims, actions, costs, damages or losses, including reasonable costs and attorney's fees, for injury, including death to any person or damage to any property, arising directly or indirectly from, or in any manner relating to, any of the following: (i) Performance or nonperformance of the Work of Improvement by CONTRACTOR or its Subcontractors of any lower tier; (ii) Performance or nonperformance by CONTRACTOR or its Subcontractors of any lower tier, of any of the obligations under the Contract Documents; Page 2 of 3 (iii) The construction activities of CONTRACTOR or its Subcontractors of any lower tier, either on the project site or on other properties; (iv) The payment or nonpayment by CONTRACTOR of any of its Subcontractors of any lower tier, for Work of Improvement performed on or off the project site; and (v) Any personal injury, property damage or economic loss to third persons related to and arising from the performance or nonperformance by CONTRACTOR or its Subcontractors of any lower tier, of the Work of Improvement. (vi) The indemnity obligations of Subcontractors provided by this Section shall be included in all subcontract documents issued by CONTRACTOR. Nothing in the Contract Documents shall be construed to give rise to any implied right of indemnity in favor of CONTRACTOR against CITY or any other Indemnitee. IN WITNESS WHEREOF, the parties hereto have executed this Construction Contract on the day and year first above written. ATTEST: JENNIFER L. HALL Clerk of the Council APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney By:! JOHN FUNK Chief Assistant City Attorney RECOMMENDED FOR APPROVAL: NABIL SABA, PE Executive Director Public Works Agency CITY OF SANTA ANA KRISTINE RIDGE City Manager CONTRACTOR: Vido Samarzich, Inc. NAME: Vt�Iy �. S�itz��tr TITLE: Vic.( ?fiff rOCnIT Page 3 of 3 EXHIBIT 4 COST ANALYSIS CONSTRUCTION PROJECT NO. 23-6476: Glenwood Place Water Improvements Construction Contract $ 978,455.00 Contract Administration, Inspection and Testing $ 146,768.00 Contingencies $ 174,777.00 TOTAL ESTIMATED CONSTRUCTION COSTS $ 1,300,000.00