HomeMy WebLinkAboutItem 10 - Motorola 800 MHz Communications System Equipment Police Department
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Item # 10
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
April 4, 2023
TOPIC: Motorola 800 MHz Communications System Equipment
AGENDA TITLE:
Award Contract to Motorola Solutions, Inc. in the Amount of $471,570 for Motorola 800
MHz Communications System Equipment (Specification No. 23-048) (General and Non-
General Fund)
RECOMMENDED ACTION
Award a blanket order contract to Motorola Solutions, Inc. for Motorola 800 MHz
communications system equipment for a 14-month period expiring June 30, 2024 in an
amount not to exceed $471,570, subject to non-substantive changes approved by the
City Manager and City Attorney.
DISCUSSION
The Santa Ana Police Department (SAPD) utilizes handheld portable and mobile radios
to communicate with other field personnel, the SAPD Dispatch Center, and Orange
County agencies via the Orange County Communications System (countywide dispatch
center). The 800 MHz Communications system has been in place since 1995 when the
County of Orange completed a competitive bid process and entered into a contract with
Motorola Solutions, Inc. to provide the 800 MHz Countywide Coordinated
Communications System (CCCS) integrated radio communications system. Motorola
designed, built, and installed this system using proprietary equipment and technology.
This system allows all police, fire, public works, and marine safety agencies in Orange
County to share a standard radio system, yet provides agencies with their own dispatch
and tactical channels. Radios are utilized for both emergent and non-emergent radio
traffic. Handheld radios are a critical lifeline for sworn and professional field personnel
for sharing rapidly changing information pertaining to calls for service and for relaying
field personnel safety messages.
This contract will provide the Police Department with 60 APX6000 handheld pacsets
and accessories for newly hired police officers, replacement radios for non-working
radios, and adequate spares for emergency services purposes. The SAPD anticipates
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ordering $363,753 in equipment upon City Council’s approval, with a contingency of
$36,537 for additional pacsets, mobile radios, and accessories if needed through the
end of the contract period.
In addition, the Code Enforcement Division of the Planning and Building Agency will be
purchasing ten radios. The purchase will provide the Code Enforcement Division with
handheld APX4000 Model II radios for newly hired Code Enforcement Division staff and
replacement radios for non-compatible or non-working radios for Animal Services staff.
The handheld radios are critical for emergency and non-emergency communication with
SAPD. The Planning and Building Agency anticipates ordering $47,520 in equipment
upon City Council’s approval, with a contingency of $23,760 for additional mobile radios,
chargers, and accessories if needed through the end of the contract period.
Santa Ana Municipal Code Section 2-807 requires that contracts for City purchases be
awarded on the basis of obtaining maximum quality and minimum costs after a
competitive process but allows for awards of purchases exempt from a bid process
whenever it shall appear there is only one reasonable source. Accordingly, the County
established Agreement No. MA-060-21010004 with Motorola Solutions, Inc. for the 800
MHz CCCS under their Sole Source Procurement Policy, providing access to the
existing radio communication system throughout the County. Motorola Solutions, Inc.,
the manufacturer, offers the equipment at discounted pricing to all public agencies in
Orange County under the 800 MHz CCCS program.
FISCAL IMPACT
The current fiscal year funding is available in each respective department’s FY 2022-23
budget and future fiscal year funding will be included in the proposed budgets for City
Council consideration as follows:
Police Department
Fiscal
Year
Accounting Unit
– Account No.Fund Description
Accounting Unit –
Account No.
Description
Amount
FY 22-23 01114450-66400 General Fund
PD Central
Distribution
Center, Machinery
& Equipment
$270,650
FY 22-23 12814407-66400
Supplemental
Law Enforcement
Services Fund
SLESA, Machinery
& Equipment $ 93,103
FY 23-24 12814407-66400
Supplemental
Law Enforcement
Services Fund
SLESA, Machinery
& Equipment $ 36,537
Subtotal $400,290
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Planning and Building Agency
Fiscal
Year
Accounting Unit
– Account No.Fund Description
Accounting Unit –
Account No.
Description
Amount
FY 22-23 01116540-66400 General Fund
PBA Comm
Preserv, Machinery
& Equipment
$ 14,256
FY 22-23 01216010-66400 Cannabis Fund
PBA Enforcement
Services, Machinery
& Equipment
$ 9,504
FY 22-23 01116570-66400 General Fund
PBA Animal
Services, Machinery
& Equipment
$ 23,760
FY 23-24 01116540-66400 General Fund
PBA Comm
Preserv, Machinery
& Equipment
$ 19,008
FY 23-24 01216010-66400 Cannabis Fund
PBA Enforcement
Services, Machinery
& Equipment
$ 4,752
Subtotal $ 71,280
Combined Total $471,570
Submitted By: David Valentin, Police Chief; Mihn Thai, Executive Director of Planning
and Building Agency
Approved By: Kristine Ridge, City Manager