HomeMy WebLinkAboutItem 09 - New HVAC System at Santa Ana Police Athletic & Activity League Center Police Department
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Item # 9
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
April 4, 2023
TOPIC: New HVAC System at Santa Ana Police Athletic & Activity League Center
AGENDA TITLE:
Award Purchase Order to Acco Engineered Systems in an Amount Not to Exceed
$274,877 to replace HVAC at the Santa Ana Police Athletic & Activity League Center
(General Fund)
RECOMMENDED ACTION
1. Award a one-time purchase and payment to Acco Engineered Systems for a new
heating, ventilation, and air conditioning (HVAC) system at the Santa Ana Police
Athletic and Activity League Center, in the amount of $249,888, plus a 10-percent
contingency of $24,989, for a total amount not to exceed $274,877, subject to non-
substantive changes approved by the City Manager and City Attorney.
2. Approve an amendment to the Fiscal Year 2022-2023 Capital Improvement Program
to include the Santa Ana Police Athletic and Activity League Center HVAC System
Replacement project.
DISCUSSION
The Police Department currently operates the Santa Ana Police Athletic and Activity
League (PAAL) program at two locations. The PAAL Center provides comprehensive
community programs that builds a bond between kids and police officers through
education, fitness, and activities. The primary center, located at 2627 W McFadden
Avenue, is approximately 9,000 square feet and serves over 100 youths year-round.
The PAAL Center was recently renovated with new flooring, exterior painting, and
parking lot improvements, with funds from the City’s Revive Santa Ana Spending Plan.
However, the current air conditioning unit, which was not part of the renovation, is over
20 years old and the air handlers, also not part of the renovation, are over 40 years old.
The Center’s current split system with two indoor fan coil units have surpassed their
usable life span and require constant repair. The new heating, ventilation, and air
conditioning (HVAC) replacement with variable frequency drive for a three-zone system
New HVAC System at Santa Ana Police Athletic & Activity League Center
April 4, 2023
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will provide better efficiency rating for energy usage and greatly improve comfort for the
youth and residents.
Santa Ana Ordinance No. NS-2312 authorizes the City to purchase against contracts
issued to vendors who have been awarded by a state agency, county, city or other
public agency after a competitive bidding process substantially equivalent to the City’s
standard bidding process. National Cooperative Purchasing Alliance awarded a contract
to Acco Engineered Systems (No. 02-73) for HVAC Equipment, Installation, Service, &
Related Products. By leveraging the procurement power through cooperative
purchasing, the City of Santa Ana is able to obtain nationally vetted, high quality
products and services at competitive volume pricing, and is in accordance with the
City’s existing Purchasing guidelines.
FISCAL IMPACT
Funds were approved as a carry forward to the FY 2022-23 budget for this project and
is available for expenditure as follows:
Fiscal
Year
Accounting Unit
– Account No.
Fund
Description
Accounting Unit –
Account No.
Description
Amount
FY 22-23 01114403-66200 General Fund
PD Building & Facility,
Buildings & Building
Improvements
$274,877
EXHIBIT
1. Capital Improvement Project Sheet – Santa Ana PAAL Center HVAC System
Submitted By: David Valentin, Police Chief
Approved By: Kristine Ridge, City Manager
CITY OF SANTA ANA FY 22/23CIP
CAPITAL IMPROVEMENT PROJECT WORKSHEET
PROJECT DESCRIPTION:
New HVAC System Replacement at PAAL Center (2627 W.
McFadden Avenue)
PROJECT NEED:
The condensers are over 20 years old and the air handlers are over 40
years old. The air conditioning system requires constant repairs. A
new, energy efficient heating, ventilation, and air conditioning (HVAC)
system with variable frequency drive for a three-zone system will
provide better efficiency rating for energy usage, and greatly improve
comfort for the youth.
PROJECT TITLE:
Police Athletic & Activity League
(PAAL) Center HVAC Replacement
PROJECT CATEGORY:
City & Park Facility Improvements
Building
LOCATION MAP
AGENCY:DIVISION:CONTACT:DATE:
Police Department Administration Susan Gorospe, Police Department 21-Mar-2023
PROJECT COSTS FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29
274,877 ------
TOTAL 274,877 ------
SOURCE OF FUNDS FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29
274,877 ------
TOTAL 274,877 ------
EXHIBIT 1