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Item # 10
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA
92701 Staff Report
March 21, 2023
TOPIC: Award Aggregate Blanket Order Contracts for Promotional Items
AGENDA TITLE
Award Aggregate Blanket Order Contracts to Promotethis!, Graphic Printsource, Inc.,
Superior Promos, and QCORP Printing Solutions for Promotional Items in a Not-to-
Exceed Aggregate Amount of $975,000 (Specification No. 23-024) (General Fund and
Non-General Fund)
RECOMMENDED ACTION
Award aggregate blanket order contracts to vendors listed below for the purchase of
promotional items on an as-needed basis in an annual amount not to exceed
$195,000, with a total aggregate contract amount not to exceed $975,000, for an initial
one-year term expiring on March 31, 2024, with provisions for four, one-year renewal
options, subject to non-substantive changes approved by the City Manager and City
Attorney.
Graphic Printsource, Inc. Corona, CA
Promotethis! Huntington Beach, CA
QCORP Printing Solutions Loomis, CA
Superior Promos Brooklyn, NY
DISCUSSION
The City utilizes an assortment of promotional items for educational purposes and
disperse information about the City of Santa Ana throughout the community, at various
community and professional events. Promotional items are frequently distributed
during community events sponsored by various City departments and agencies
citywide, including Water Resources Division; Public Works Agency, Economic
Development Division; Parks Recreation and Community Services Department;
Human Resources Department; City Manager’s Office; and the Santa Ana Police
Department. In addition, the Human Resources Department utilizes these products as
incentives and prizes for participants who partake in the Commuter Services Program,
as well as at any City of Santa Ana Employee event.
The Invitation for Bids (IFB) No. 23-024 was advertised on February 2, 2023, on the
Award Aggregate Blanket Order Contracts for Promotional Items
March 21, 2023
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City’s online bid and management publication system. A summary of the Invitation for
Bid and bids received is as follows:
94 Vendors notified
6 Santa Ana vendors notified
26 Vendors downloaded the bid packet
13 Bids received
0 Bids received from Santa Ana Vendors
Bids were solicited, opened on February 16, 2023, and evaluated (Exhibit 1). The bids
submitted by Promotethis! located in Huntington Beach, California, Graphic Printsource,
Inc., located in Corona, CA, Superior Promos located in Brooklyn, NY, and QCORP
Printing Solutions located in Loomis, CA were determined responsive to the
specifications and meet the City’s requirements.
FISCAL IMPACT
Funds for the duration of the contract period, an aggregate amount not to exceed
$195,000 annually, will be included in various departmental Miscellaneous Operating
Expense account (no. 63001).
EXHIBIT
1. Abstract of Bids (23-024)
Submitted By: Kathryn Downs, Finance and Management Services Executive Director
Approved By: Kristine Ridge, City Manager
EXHIBIT 1
BIDDER LOCATION TOTAL
Promotethis!Huntington Beach, CA $3,981
Graphic Printsource, Inc.Corona, CA $6,079
Superior Promos Brooklyn, NY $6,744
QCORP Printing Solutions Loomis, CA $7,082
RED Swag Inc.Los Alamitos, CA $8,946
Geri's Screen Printing, LLC San Bernardino, CA $8,895
Snap Marketing Rancho Dominguez, CA $9,385
Image Concepts, Inc.Claremont, CA $9,973
Office Depot Signal Hill, CA $11,088
NON-RESPONSIVE BIDDERS
Frye Marketing
Nitsom Promotional
Manufacturing Corp
Cianco Designs
ABSTRACT OF BIDS 23-024: Promotional Items
(BID BASE TOTAL)