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Item # 20
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
March 21, 2023
TOPIC: Federal Legislative Advocacy Services
AGENDA TITLE
Second Amendment to Professional Services Agreement with Holland & Knight LLP for
Federal Legislative Advocacy Services
RECOMMENDED ACTION
Approve a second amendment to an agreement with Holland & Knight LLP for federal
legislative advocacy services for a three-month term from April 1, 2023 through June
30, 2023, in an amount not to exceed $29,400, subject to non-substantive changes
approved by the City Manager and City Attorney.
DISCUSSION
Local governments rely on the expertise of state and federal legislative advocacy firms
to represent their respective government agencies in Sacramento and Washington DC.
This service includes legislative monitoring and analysis, state budget advocacy, and
grant coordination and advocacy. These firms also provide monitoring of executive
proposals and legislation, as well as administrative rules and regulations that may affect
cities. Legislative advocacy services are also essential in identifying funding
opportunities, grant applications, and other special programs for which the City may
qualify.
About Holland & Knight LLP
In 2013, the City conducted a competitive RFP process for federal legislative advocacy
services, which yielded three respondents. One of the respondents was the then-
existing consultant, The Ferguson Group, who had been providing the City with federal
legislative advocacy services since 1987. According to evaluation/scoring/rating criteria,
Holland & Knight, the City’s current firm, ranked one out of three. On December 16,
2013 the City Council awarded an agreement to Holland & Knight for a one-year term in
an amount not to exceed $84,100. The original agreement was amended several times
to extend its term, and the current agreement with Holland & Knight expires on March
31, 2023.
Federal Legislative Advocacy Services
March 21, 2023
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Staff has prepared a second amendment (Exhibit 1) to the existing agreement with
Holland & Knight LLP for federal legislative advocacy services, to provide services for
an additional three-month term from April 1, 2023 through June 30, 2023. During these
three months, staff will complete a competitive Request for Qualifications process to
continue receiving federal legislative advocacy services.
FISCAL IMPACT
Funds are available for expenditure in Fiscal Year 2022-23 in the following account:
Fiscal
Year
Accounting Unit –
Account No.
Fund
Description
Accounting Unit –
Account No.
Description
Amount
2022-23 01104012-62300 General Fund Contract Services -
Professional
$29,400
EXHIBIT(S)
1. Second Amendment to Agreement
Submitted By: Kristine Ridge, City Manager
Approved By: Kristine Ridge, City Manager
SECOND AMENDMENT TO PROFESSIONAL SERVICES AGREEEMENT
TO PROVIDE FEDERAL GOVERNMENT LIAISON SERVICES
WITH HOLLAND & KNIGHT LLP
THIS SECOND AMENDMENT to the above-referenced agreement is entered into on March 21,
2023, by and between Holland & Knight, LLP, a limited liability partnership ("Consultant"), and
the City of Santa Ana, a charter city and municipal corporation organized and existing under the
Constitution and laws of the State of California ("City").
RECITALS
A. The parties entered into Agreement No. A-2018-080, dated April 1, 2018, by which
Consultant agreed to provide services for the securing of federal funding and achieving
determined legislative and regulatory outcomes on behalf of the City (“Agreement").
B. On March 23, 2021, the Parties exercised their first option to extend the Agreement for
an additional one-year period, from April 1, 2021 through March 31, 2022.
C. On April 6, 2021, the parties amended the Agreement to further extend the term of the
Agreement for an additional one-year period, through March 31, 2023, and to increase
the overall amount of compensation under the Agreement in consideration of the
extended term. The Agreement is current and in-effect.
D. The parties now wish to further amend the Agreement to allow for a short-term
extension of the Agreement, and increase the overall amount of compensation in
consideration of the extended term.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the
terms and conditions of said agreement, except as herein modified, the parties agree as follows:
1. Section 2. a., Compensation, is amended to increase the overall compensation at an
amount not to exceed $9,800 per month, for a total of $29,400, during this extended
term. The total amount to be expended during the term of the Agreement shall not
exceed $617,400.
2. Section 3, Term, is amended to extend the term of the Agreement through June 30,
2023.
3. Except as modified by this Second Amendment, all terms and conditions of the
Agreement, as amended, shall remain in full force and effect.
[signature page to follow]
IN WITNESS THEREOF, the parties hereto have executed this Second Amendment to the
Agreement on the date and year first written above.
ATTEST CITY OF SANTA ANA
Jennifer Hall Kristine Ridge
City Clerk City Manager
APPROVED AS TO FORM CONSULTANT
SONIA R. CARVALHO
City Attorney
By:
Brandon Salvatierra Leslie Pollner
Deputy City Attorney Senior Policy Advisor