HomeMy WebLinkAboutItem 15 - Purchase of Six Chevrolet Colorado Trucks for Police and Public Works Public Works Agency
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Item # 15
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
February 7, 2023
TOPIC: Purchase of Six Chevrolet Colorado Trucks for Police and Public Works
AGENDA TITLE
Award Purchase Order to Penske Chevrolet of Cerritos in the Amount of $346,134 for
One 2023 Chevrolet Colorado Crew Cab Short Bed Truck, and Five 2023 Chevrolet
Colorado Crew Cab Long Bed Trucks (Specification No. 22-134) (General Fund and
Non-General Fund)
RECOMMENDED ACTION
Authorize a one-time purchase and payment of purchase order to Penske Chevrolet of
Cerritos for the purchase of one 2023 Chevrolet Colorado Crew Cab Short Bed Truck,
and five 2023 Chevrolet Colorado Crew Cab Long Bed Trucks, in the amount of
$336,134, plus a contingency of $10,000, for a total amount not to exceed $346,134,
subject to non-substantive changes approved by the City Manager and City Attorney.
DISCUSSION
The Public Works Agency’s Fleet Services Division is responsible for the acquisition,
maintenance, repair, and replacement of vehicles, trucks, and maintenance equipment.
The Public Works Agency, Water Resources Division is in need of a new vehicle for day
to day operations, and the Police Department needs to replace existing aging fleet.
One vehicle is for the Public Works Agency Water Resources Division. The division
oversees and maintains the daily operations of the City’s water and sanitary sewer
systems. In order to safely perform necessary system maintenance and repairs, the
Water Resources Division relies on specially trained Utility Inspectors to identify utility
infrastructure and coordinate with appropriate external agencies prior to City crews
performing work. Utility Inspectors also inspect the work of other utilities and contractors
performing work within the City to ensure City standards are met. The vehicle requested
by Water Resources will be utilized by the Utility Inspectors while performing these
important tasks.
Five vehicles are for the Santa Ana Police Department (SAPD). The SAPD has a fleet
of 245 vehicles, and eight of these vehicles are assigned to the Traffic Division, Parking
Control Unit of the Field Operations Bureau. The Police Department uses Chevy
Colorado trucks as the standard vehicle for parking control operations. All of the current
parking control vehicles are 2005 or 2008 models and are past the useful life of the
Purchase of Six Chevrolet Colorado Trucks
February 7, 2023
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vehicle in this capacity. The original purchase of these vehicles pre-date the equipment
replacement policy that Fleet implemented to begin setting aside funds for the eventual
replacement of the vehicles.
The SAPD was authorized with a one-time allocation of funds to replace a few vehicles
as part of the FY 2022-23 annual budget process. These new Colorado Crew Cab Long
Bed trucks will replace four Ford Ranger vehicles and one Ford Escape.
The Notice Inviting Bids was advertised on September 27, 2022 on the City’s online bid
and management publication system. A summary of the Invitation for Bid and bids
received is as follows:
Vendors notified 208
Santa Ana vendors notified 1
Vendors downloaded the bid packet 8
Bids received 1
Bids received from Santa Ana vendors 0
Bids were solicited, opened on November 30, 2022, and evaluated. The bid submitted
by Penske Chevrolet of Cerritos located in Cerritos, California was determined
responsive to the specifications and meets the City’s requirements.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with the action.
FISCAL IMPACT
Funds are budgeted and made available in the following accounts for the specified year.
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency
Approved By: Kristine Ridge, City Manager
Fiscal
Year
Accounting
Unit-Account
No.
Fund Description Accounting Unit -
Account Description Amount
2022-23 01114405-
66400 General Fund - PD Traffic - Machinery &
Equipment $285,420
2022-23 06017641-
66400 Water Fund
Water System
Maintenance -
Machinery & Equipment
$60,714
Total $346,134