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Home My WebLink AboutItem 25 - Amendment to Agreement with Axon Enterprise, Inc. for Interview Room Camera System Police Department www.santa-ana.org/police Item # 25 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report February 7, 2023 TOPIC: Amendment to Agreement with Axon Enterprise, Inc. for Interview Room Camera System AGENDA TITLE: Approve Amendment to Agreement with Axon Enterprise, Inc. in the amount of $376,379 for Interview Room Camera System (Non-General Fund) RECOMMENDED ACTION Authorize the City Manager to execute an amendment to the master services agreement with Axon Enterprise, Inc. to provide interview room camera equipment and services to the Police Department, in an additional amount not to exceed $376,379 for a total aggregate amount not to exceed $5,564,017, for the period of June 1, 2023 through June 30, 2027, subject to non-substantive changes approved by the City Manager and City Attorney. DISCUSSION In January 1997, the Santa Ana Police Department moved from its previous headquarters to its current location. With the new facility, the equipment, to include the camera system within all interview rooms, was state of the art for the time. In total, the new facility was built with eighteen (18) interview rooms equipped with the ability to record interviews during various types of investigations and cases mandating the need to record interviews. With the passage of time, the current camera system has fallen in disrepair, and there are currently no interview rooms with a functioning recording system. Interview room cameras are a necessary tool to improve investigatory outcomes for patrol personnel and detectives investigating a variety of cases. Our personnel must have access to the latest technology that will yield greater public safety outcomes for our community. Additionally, current law mandates the recording of interviews for a variety of crimes investigated by law enforcement personnel. A new interview recording system will serve to strengthen accountability and transparency to all stakeholders. Axon Enterprise, Inc. (Axon), in addition to being a leader in body-worn cameras, also Amendment to Agreement with Axon Enterprise, Inc. for Interview Room Camera System February 7, 2023 Page 2 3 2 3 2 provides a cloud-based solution called Axon Interview for interview room recording. Axon Interview is a touch screen interface and camera system that will enhance police personnel’s ability to conduct interviews more efficiently. The integration with the existing Axon network will provide: •Continued transparency; •Enhance community trust; •Overtime cost savings with Dictation Assistant; •Immediate sharing capabilities; •Streamlining of court and evidence process. Santa Ana Ordinance No. NS-2312 authorizes the City to utilize purchase contracts for any public agency utilizing a competitive bid process. Sourcewell (formerly National Joint Powers Alliance) awarded a contract to Axon Enterprise (Contract No. 010720- AXN) for procurement of public safety video surveillance, including Axon Interview, as a result of open competitive bidding on behalf of its members, which includes government agencies. Utilizing this contract allows the City to proceed with Axon for the interview room equipment and services and is in accordance with the City’s existing Purchasing Guidelines. The Police Department proposes to amend the current master services agreement with Axon beginning June 1, 2023 and ending June 30, 2027 for a four-year period in an amount not to exceed $376,379. The amendment includes all hardware, software licenses, installation and setup, necessary training for all personnel, and warranty for all eighteen locations throughout the Police Department. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT Funding is available in the FY 2022-23 budget and funding for subsequent fiscal years will be included in the proposed budgets for City Council consideration as follows: Fiscal Year Accounting Unit – Account No. Fund Description Accounting Unit – Account No. Description Amount FY 22-23 01114403-66511 General Fund Building & Facility, Computer Software Subscriptions $144,620 FY 22-23 12814407-66511 Supplemental Law Enforcement Services Fund SLESA, Computer Software Subscriptions $ 77,798 Amendment to Agreement with Axon Enterprise, Inc. for Interview Room Camera System February 7, 2023 Page 3 3 2 3 2 FY 23-24 12814407-66511 Supplemental Law Enforcement Services Fund SLESA, Computer Software Subscriptions $ 51,321 FY 24-25 12814407-66511 Supplemental Law Enforcement Services Fund SLESA, Computer Software Subscriptions $ 51,320 FY 25-26 12814407-66511 Supplemental Law Enforcement Services Fund SLESA, Computer Software Subscriptions $ 51,320 Total $376,379 Any remaining balances not expended at the end of the fiscal year will be presented to the City Council for approval of carryovers to FY 2023-24. EXHIBIT(S) 1. Amendment to Agreement with Axon Submitted By: David Valentin, Police Chief Approved By: Kristine Ridge, City Manager Page 1 of 2 AMENDMENT TO MASTER SERVICE AND PURCHASING AGREEMENT FOR SOFTWARE LICENSES, MAINTENANCE, AND PURCHASE OF AXON EQUIPMENT THIS FOURTH AMENDMENT to the above-referenced agreement is entered into on February 7, 2023, by and between Axon Enterprise, Inc., a California corporation (“Consultant”), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”). RECITALS A.The parties entered into Agreement #A-2022-106, dated July 1, 2022 (“Agreement”), by which Consultant agreed to provide software licenses, maintenance, and equipment in support of the Body Worn Camera program at the Santa Ana Police Department (“Department”). The term of the Agreement runs through June 30, 2027, and is still in effect. B.The Department’s headquarters currently has eighteen (18) interview rooms equipped to record interviews during investigations and cases which require interviews to be recorded. The Department’s current camera system for those interview rooms have fallen in disrepair. Currently, the interview rooms do not have a functioning recording system. C.The Parties met to discuss the purchase and implementation of upgraded technology offered by Consultant for recording interviews in these rooms for investigations, which will comply with legal mandates to record interviews, yield greater public safety outcomes and strengthen accountability and transparency. D.The parties now wish to amend the Agreement to expand the Scope of Services and increase the overall compensation for years 2-5 of the Agreement to allow the City to purchase the additional equipment, software, and maintenance to upgrade all of the Department’s interview rooms, as needed by the Department and detailed in the attached Exhibit A-1 to this Amendment. The Parties therefore agree: 1.Preamble, shall be amended to include Axon Quote No. Q-412382-44957.026CN, attached hereto as Exhibit A-1, to memorialize the costs for the City to purchase additional equipment, Evidence.com unlimited licenses, supporting equipment, and maintenance to upgrade the Department’s interview rooms. 2.Section 3, Payment, shall be amended to increase and reflect the additional costs and payment schedule detailed in Exhibit A-1. The total sum to be expended for the payment of the additional services detailed in Exhibit A-1 shall not exceed $376,379 for a total aggregate amount not to exceed $5,564,017. 3.Except as modified by this Amendment, all terms and conditions of the Agreement shall remain in full force and effect. DocuSign Envelope ID: 699FAF74-B666-45D3-885E-4E1BE130D83C Page 2 of 2 IN WITNESS WHEREOF, the parties hereto have executed this Amendment to the Agreement on the date and year first written above. ATTEST CITY OF SANTA ANA _______________________________ ______________________________ NORMA OROZCO KRISTINE RIDGE Acting Clerk of the Council City Manager APPROVED AS TO FORM CONSULTANT SONIA R. CARVALHO City Attorney By:___________________________ _______________________________ TAMARA BOGOSIAN By: Senior Assistant City Attorney Title: RECOMMENDED FOR APPROVAL ________________________________ DAVID VALENTIN Chief of Police DocuSign Envelope ID: 699FAF74-B666-45D3-885E-4E1BE130D83C VP, Assoc. General Counsel Bobby Driscoll Page 1 Q-412382-44957.026CN Q-412382-44957.026CN Issued: 01/30/2023 Quote Expiration: 02/28/2023 Estimated Contract Start Date: 07/01/2023 Account Number: 105857 Payment Terms: N30 Delivery Method: SHIP TO BILL TO SALES REPRESENTATIVE PRIMARY CONTACT Delivery;Invoice;Other-60 Civic Center Plz M-88 Santa Ana Police Dept - CA Chris Neubeck Sergio Enriquez 60 CIVIC CENTER PLZ 20 Civic Center Plz Phone: +1 6027080074 Phone: (714) 245-8020 SANTA ANA, CA 92701-4060 Santa Ana, CA 92701-4058 Email: cneubeck@axon.com Email: senriquez@santa-ana.org USA USA Fax: (480) 658-0629 Fax: (714) 245-8606 Email: Quote Summary Discount Summary Program Length 48 Months Average Savings Per Year $7,020.00 TOTAL COST $364,461.82 ESTIMATED TOTAL W/ TAX $376,378.22 TOTAL SAVINGS $28,080.00 Payment Summary Date Subtotal Tax Total Jun 2023 $212,859.58 $9,557.62 $222,417.20 Jun 2024 $50,534.08 $786.26 $51,320.34 Jun 2025 $50,534.08 $786.26 $51,320.34 Jun 2026 $50,534.08 $786.26 $51,320.34 Total $364,461.82 $11,916.40 $376,378.22 Axon Enterprise, Inc. 17800 N 85th St. Scottsdale, Arizona 85255 United States VAT: 86-0741227 Domestic: (800) 978-2737 International: +1.800.978.2737 Exhibit A-1 to AmendmentDocuSign Envelope ID: 699FAF74-B666-45D3-885E-4E1BE130D83C Page 2 Q-412382-44957.026CN Quote Unbundled Price:$392,541.82 Quote List Price:$392,541.82 Quote Subtotal:$364,461.82 Pricing All deliverables are detailed in Delivery Schedules section lower in proposal Item Description Qty Term Unbundled List Price Net Price Subtotal Tax Total A la Carte Hardware 50118 INTERVIEW - MIC - WIRED (STANDARD MIC)4 $196.50 $196.50 $786.00 $72.71 $858.71 50298 INTERVIEW - CAMERA - OVERT DOME 4 $796.00 $796.00 $3,184.00 $294.52 $3,478.52 50294 INTERVIEW - SERVER - LITE 2 $1,950.00 $1,950.00 $3,900.00 $360.75 $4,260.75 50295 INTERVIEW - SERVER - PRO 2 $4,455.00 $4,455.00 $8,910.00 $824.17 $9,734.17 50221 INTERVIEW - SWITCH - 24 PORT POE 2 $1,305.00 $1,305.00 $2,610.00 $241.42 $2,851.42 50118 INTERVIEW - MIC - WIRED (STANDARD MIC)14 $196.50 $196.50 $2,751.00 $254.47 $3,005.47 74059 INTERVIEW - ENCLOSURE - MOTION SENSOR 14 $215.00 $215.00 $3,010.00 $278.43 $3,288.43 50114 INTERVIEW - CAMERA - COVERT SENSOR 14 $370.00 $370.00 $5,180.00 $479.15 $5,659.15 50218 INTERVIEW - CAMERA - COVERT MAIN UNIT 14 $595.00 $595.00 $8,330.00 $770.52 $9,100.52 50322 INTERVIEW - TOUCH PANEL PRO 18 $2,700.00 $2,700.00 $48,600.00 $4,495.50 $53,095.50 74056 INTERVIEW - TOUCH PANEL WALL MOUNT 18 $64.00 $64.00 $1,152.00 $106.56 $1,258.56 74116 INTERVIEW - ENCLOSURE - FLUSH MOUNT 5 $121.00 $121.00 $605.00 $55.96 $660.96 50114 INTERVIEW - CAMERA - COVERT SENSOR 5 $370.00 $370.00 $1,850.00 $171.13 $2,021.13 50118 INTERVIEW - MIC - WIRED (STANDARD MIC)5 $196.50 $196.50 $982.50 $90.88 $1,073.38 50218 INTERVIEW - CAMERA - COVERT MAIN UNIT 5 $595.00 $595.00 $2,975.00 $275.19 $3,250.19 A la Carte Software 50037 INTERVIEW - SOFTWARE - CLIENT (PER TOUCH PANEL-PC)18 $1,500.00 $1,500.00 $27,000.00 $2,497.52 $29,497.52 50045 UNLIMITED INTERVIEW ROOM CLOUD STORAGE 23 48 $99.00 $99.00 $109,296.00 $0.00 $109,296.00 73840 EVIDENCE.COM BASIC ACCESS LICENSE 18 48 $15.00 $15.00 $12,960.00 $0.00 $12,960.00 50041 INTERVIEW - SOFTWARE - STREAMING SERVER LICENSE (PER SERVER)4 $1,750.00 $1,750.00 $7,000.00 $647.52 $7,647.52 50039 INTERVIEW - SOFTWARE - CLIENT MAINTENANCE (PER TOUCH PANEL-P 18 48 $25.00 $25.00 $21,600.00 $0.00 $21,600.00 50043 INTERVIEW - SOFTWARE - STREAMING SERVER MAINTENANCE (PER SER 4 48 $29.17 $29.17 $5,600.64 $0.00 $5,600.64 ProLicense Pro License Bundle 15 48 $39.00 $0.00 $0.00 $0.00 $0.00 A la Carte Services 85170 INTERVIEW - SERVICE - STANDARD INSTALL AND SETUP (PER ROOM)18 $3,750.00 $3,750.00 $67,500.00 $0.00 $67,500.00 A la Carte Warranties 50448 EXT WARRANTY, INTERVIEW ROOM 18 48 $21.62 $21.62 $18,679.68 $0.00 $18,679.68 Total $364,461.82 $11,916.40 $376,378.22 DocuSign Envelope ID: 699FAF74-B666-45D3-885E-4E1BE130D83C Page 3 Q-412382-44957.026CN Delivery Schedule Hardware Bundle Item Description QTY Estimated Delivery Date A la Carte 50114 INTERVIEW - CAMERA - COVERT SENSOR 14 06/01/2023 A la Carte 50114 INTERVIEW - CAMERA - COVERT SENSOR 5 06/01/2023 A la Carte 50118 INTERVIEW - MIC - WIRED (STANDARD MIC)4 06/01/2023 A la Carte 50118 INTERVIEW - MIC - WIRED (STANDARD MIC)5 06/01/2023 A la Carte 50118 INTERVIEW - MIC - WIRED (STANDARD MIC)14 06/01/2023 A la Carte 50218 INTERVIEW - CAMERA - COVERT MAIN UNIT 14 06/01/2023 A la Carte 50218 INTERVIEW - CAMERA - COVERT MAIN UNIT 5 06/01/2023 A la Carte 50221 INTERVIEW - SWITCH - 24 PORT POE 2 06/01/2023 A la Carte 50294 INTERVIEW - SERVER - LITE 2 06/01/2023 A la Carte 50295 INTERVIEW - SERVER - PRO 2 06/01/2023 A la Carte 50298 INTERVIEW - CAMERA - OVERT DOME 4 06/01/2023 A la Carte 50322 INTERVIEW - TOUCH PANEL PRO 18 06/01/2023 A la Carte 74056 INTERVIEW - TOUCH PANEL WALL MOUNT 18 06/01/2023 A la Carte 74059 INTERVIEW - ENCLOSURE - MOTION SENSOR 14 06/01/2023 A la Carte 74116 INTERVIEW - ENCLOSURE - FLUSH MOUNT 5 06/01/2023 Software Bundle Item Description QTY Estimated Start Date Estimated End Date Pro License Bundle 73683 10 GB EVIDENCE.COM A-LA-CART STORAGE-45 07/01/2023 06/30/2027 Pro License Bundle 73746 PROFESSIONAL EVIDENCE.COM LICENSE 15 07/01/2023 06/30/2027 A la Carte 50037 INTERVIEW - SOFTWARE - CLIENT (PER TOUCH PANEL-PC)18 07/01/2023 06/30/2027 A la Carte 50039 INTERVIEW - SOFTWARE - CLIENT MAINTENANCE (PER TOUCH PANEL-P 18 07/01/2023 06/30/2027 A la Carte 50041 INTERVIEW - SOFTWARE - STREAMING SERVER LICENSE (PER SERVER)4 07/01/2023 06/30/2027 A la Carte 50043 INTERVIEW - SOFTWARE - STREAMING SERVER MAINTENANCE (PER SER 4 07/01/2023 06/30/2027 A la Carte 50045 UNLIMITED INTERVIEW ROOM CLOUD STORAGE 23 07/01/2023 06/30/2027 A la Carte 73840 EVIDENCE.COM BASIC ACCESS LICENSE 18 07/01/2023 06/30/2027 Services Bundle Item Description QTY A la Carte 85170 INTERVIEW - SERVICE - STANDARD INSTALL AND SETUP (PER ROOM)18 Warranties Bundle Item Description QTY Estimated Start Date Estimated End Date A la Carte 50448 EXT WARRANTY, INTERVIEW ROOM 18 07/01/2023 06/30/2027 DocuSign Envelope ID: 699FAF74-B666-45D3-885E-4E1BE130D83C Page 4 Q-412382-44957.026CN Payment Details Jun 2023 Invoice Plan Item Description Qty Subtotal Tax Total Upfront Hardware + PSO 50114 INTERVIEW - CAMERA - COVERT SENSOR 14 $5,180.00 $479.15 $5,659.15 Upfront Hardware + PSO 50114 INTERVIEW - CAMERA - COVERT SENSOR 5 $1,850.00 $171.13 $2,021.13 Upfront Hardware + PSO 50118 INTERVIEW - MIC - WIRED (STANDARD MIC)4 $786.00 $72.71 $858.71 Upfront Hardware + PSO 50118 INTERVIEW - MIC - WIRED (STANDARD MIC)5 $982.50 $90.88 $1,073.38 Upfront Hardware + PSO 50118 INTERVIEW - MIC - WIRED (STANDARD MIC)14 $2,751.00 $254.47 $3,005.47 Upfront Hardware + PSO 50218 INTERVIEW - CAMERA - COVERT MAIN UNIT 14 $8,330.00 $770.52 $9,100.52 Upfront Hardware + PSO 50218 INTERVIEW - CAMERA - COVERT MAIN UNIT 5 $2,975.00 $275.19 $3,250.19 Upfront Hardware + PSO 50221 INTERVIEW - SWITCH - 24 PORT POE 2 $2,610.00 $241.42 $2,851.42 Upfront Hardware + PSO 50294 INTERVIEW - SERVER - LITE 2 $3,900.00 $360.75 $4,260.75 Upfront Hardware + PSO 50295 INTERVIEW - SERVER - PRO 2 $8,910.00 $824.17 $9,734.17 Upfront Hardware + PSO 50298 INTERVIEW - CAMERA - OVERT DOME 4 $3,184.00 $294.52 $3,478.52 Upfront Hardware + PSO 50322 INTERVIEW - TOUCH PANEL PRO 18 $48,600.00 $4,495.50 $53,095.50 Upfront Hardware + PSO 74056 INTERVIEW - TOUCH PANEL WALL MOUNT 18 $1,152.00 $106.56 $1,258.56 Upfront Hardware + PSO 74059 INTERVIEW - ENCLOSURE - MOTION SENSOR 14 $3,010.00 $278.43 $3,288.43 Upfront Hardware + PSO 74116 INTERVIEW - ENCLOSURE - FLUSH MOUNT 5 $605.00 $55.96 $660.96 Upfront Hardware + PSO 85170 INTERVIEW - SERVICE - STANDARD INSTALL AND SETUP (PER ROOM)18 $67,500.00 $0.00 $67,500.00 Year 1 50037 INTERVIEW - SOFTWARE - CLIENT (PER TOUCH PANEL-PC)18 $6,750.00 $624.38 $7,374.38 Year 1 50039 INTERVIEW - SOFTWARE - CLIENT MAINTENANCE (PER TOUCH PANEL-P 18 $5,400.00 $0.00 $5,400.00 Year 1 50041 INTERVIEW - SOFTWARE - STREAMING SERVER LICENSE (PER SERVER)4 $1,750.00 $161.88 $1,911.88 Year 1 50043 INTERVIEW - SOFTWARE - STREAMING SERVER MAINTENANCE (PER SER 4 $1,400.16 $0.00 $1,400.16 Year 1 50045 UNLIMITED INTERVIEW ROOM CLOUD STORAGE 23 $27,324.00 $0.00 $27,324.00 Year 1 50448 EXT WARRANTY, INTERVIEW ROOM 18 $4,669.92 $0.00 $4,669.92 Year 1 73840 EVIDENCE.COM BASIC ACCESS LICENSE 18 $3,240.00 $0.00 $3,240.00 Year 1 ProLicense Pro License Bundle 15 $0.00 $0.00 $0.00 Total $212,859.58 $9,557.62 $222,417.20 Jun 2024 Invoice Plan Item Description Qty Subtotal Tax Total Year 2 50037 INTERVIEW - SOFTWARE - CLIENT (PER TOUCH PANEL-PC)18 $6,750.00 $624.38 $7,374.38 Year 2 50039 INTERVIEW - SOFTWARE - CLIENT MAINTENANCE (PER TOUCH PANEL-P 18 $5,400.00 $0.00 $5,400.00 Year 2 50041 INTERVIEW - SOFTWARE - STREAMING SERVER LICENSE (PER SERVER)4 $1,750.00 $161.88 $1,911.88 Year 2 50043 INTERVIEW - SOFTWARE - STREAMING SERVER MAINTENANCE (PER SER 4 $1,400.16 $0.00 $1,400.16 Year 2 50045 UNLIMITED INTERVIEW ROOM CLOUD STORAGE 23 $27,324.00 $0.00 $27,324.00 Year 2 50448 EXT WARRANTY, INTERVIEW ROOM 18 $4,669.92 $0.00 $4,669.92 Year 2 73840 EVIDENCE.COM BASIC ACCESS LICENSE 18 $3,240.00 $0.00 $3,240.00 Year 2 ProLicense Pro License Bundle 15 $0.00 $0.00 $0.00 Total $50,534.08 $786.26 $51,320.34 Jun 2025 Invoice Plan Item Description Qty Subtotal Tax Total Year 3 50037 INTERVIEW - SOFTWARE - CLIENT (PER TOUCH PANEL-PC)18 $6,750.00 $624.38 $7,374.38 Year 3 50039 INTERVIEW - SOFTWARE - CLIENT MAINTENANCE (PER TOUCH PANEL-P 18 $5,400.00 $0.00 $5,400.00 DocuSign Envelope ID: 699FAF74-B666-45D3-885E-4E1BE130D83C Page 5 Q-412382-44957.026CN Jun 2025 Invoice Plan Item Description Qty Subtotal Tax Total Year 3 50041 INTERVIEW - SOFTWARE - STREAMING SERVER LICENSE (PER SERVER)4 $1,750.00 $161.88 $1,911.88 Year 3 50043 INTERVIEW - SOFTWARE - STREAMING SERVER MAINTENANCE (PER SER 4 $1,400.16 $0.00 $1,400.16 Year 3 50045 UNLIMITED INTERVIEW ROOM CLOUD STORAGE 23 $27,324.00 $0.00 $27,324.00 Year 3 50448 EXT WARRANTY, INTERVIEW ROOM 18 $4,669.92 $0.00 $4,669.92 Year 3 73840 EVIDENCE.COM BASIC ACCESS LICENSE 18 $3,240.00 $0.00 $3,240.00 Year 3 ProLicense Pro License Bundle 15 $0.00 $0.00 $0.00 Total $50,534.08 $786.26 $51,320.34 Jun 2026 Invoice Plan Item Description Qty Subtotal Tax Total Year 4 50037 INTERVIEW - SOFTWARE - CLIENT (PER TOUCH PANEL-PC)18 $6,750.00 $624.38 $7,374.38 Year 4 50039 INTERVIEW - SOFTWARE - CLIENT MAINTENANCE (PER TOUCH PANEL-P 18 $5,400.00 $0.00 $5,400.00 Year 4 50041 INTERVIEW - SOFTWARE - STREAMING SERVER LICENSE (PER SERVER)4 $1,750.00 $161.88 $1,911.88 Year 4 50043 INTERVIEW - SOFTWARE - STREAMING SERVER MAINTENANCE (PER SER 4 $1,400.16 $0.00 $1,400.16 Year 4 50045 UNLIMITED INTERVIEW ROOM CLOUD STORAGE 23 $27,324.00 $0.00 $27,324.00 Year 4 50448 EXT WARRANTY, INTERVIEW ROOM 18 $4,669.92 $0.00 $4,669.92 Year 4 73840 EVIDENCE.COM BASIC ACCESS LICENSE 18 $3,240.00 $0.00 $3,240.00 Year 4 ProLicense Pro License Bundle 15 $0.00 $0.00 $0.00 Total $50,534.08 $786.26 $51,320.34 DocuSign Envelope ID: 699FAF74-B666-45D3-885E-4E1BE130D83C Page 6 Q-412382-44957.026CN Tax is estimated based on rates applicable at date of quote and subject to change at time of invoicing. If a tax exemption certificate should be applied, please submit prior to invoicing. Standard Terms and Conditions Axon Enterprise Inc. Sales Terms and Conditions Axon Master Services and Purchasing Agreement: This Quote is limited to and conditional upon your acceptance of the provisions set forth herein and Axon’s Master Services and Purchasing Agreement (posted at www.axon.com/legal/sales-terms-and-conditions), as well as the attached Statement of Work (SOW) for Axon Fleet and/or Axon Interview Room purchase, if applicable. In the event you and Axon have entered into a prior agreement to govern all future purchases, that agreement shall govern to the extent it includes the products and services being purchased and does not conflict with the Axon Customer Experience Improvement Program Appendix as described below. ACEIP: The Axon Customer Experience Improvement Program Appendix, which includes the sharing of de-identified segments of Agency Content with Axon to develop new products and improve your product experience (posted at www.axon.com/legal/sales-terms-and-conditions), is incorporated herein by reference. By signing below, you agree to the terms of the Axon Customer Experience Improvement Program. Acceptance of Terms: Any purchase order issued in response to this Quote is subject solely to the above referenced terms and conditions. By signing below, you represent that you are lawfully able to enter into contracts. If you are signing on behalf of an entity (including but not limited to the company, municipality, or government agency for whom you work), you represent to Axon that you have legal authority to bind that entity. If you do not have this authority, please do not sign this Quote. DocuSign Envelope ID: 699FAF74-B666-45D3-885E-4E1BE130D83C Page 7 Q-412382-44957.026CN \s1\\d1\ Signature Date Signed 1/30/2023 DocuSign Envelope ID: 699FAF74-B666-45D3-885E-4E1BE130D83C PAGE1 STATEMENT OF WORK FOR THE IMPLEMENTATION OF AXON INTERVIEW ROOM FOR SANTA ANA POLICE DEPT - CA ("SOW”) Submitted By: Axon Enterprise, Inc. (Axon) North 85th Street DocuSign Envelope ID: 699FAF74-B666-45D3-885E-4E1BE130D83C PAGE2 1. PROJECT OVERVIEW: 1.1 SOFTWARE The hardware and software detailed in this SOW includes, the listed functionality. Axon Interview Room 1.2 DEFINITIONS TERM DEFINITION PARTIES Agency Santa Ana Police Dept - CA who is identified within this SOW End-Users Specific Agency groups that will use the system Professional Services The services that Axon will provide within the scope of this SOW SYSTEMS Axon Systems Software solutions and Agency specific integrations developed by Axon CJIS The Federal Bureau of Investigation’s Criminal Justice Information System NCIC National Crime Information Center Product The hardware and software solution being implemented as part of this SOW Production Environment The operational environment where the Product will be accessed PROJECT & MILESTONES Project Scope of this SOW as defined by the work to be completed described herein Project Change Order (PCO)Change order form outlined in Attachment B to be executed between Axon and Agency if a material change in scope is required to this SOW ACCEPTANCE Blocker Issue impacting 50% or more users Functional Acceptance Testing Testing the functionality of the system as configured for Agency DocuSign Envelope ID: 699FAF74-B666-45D3-885E-4E1BE130D83C PAGE3 1.3 OUT OF PROJECT SCOPE Axon is only responsible for performing the Professional Services described within this SOW. Any additional Professional Services that are not defined explicitly by this SOW shall be done so through a Project Change Order. The following are considered outside the scope of this Project: Administration, management, or support of any internal City, County, State, Federal or Agency IT network or infrastructure Third Party Products and Services costs related to the vendors or Agency’s cost of implementing the vendors or Agency’s side of the integration Changes made by Agency or Agency’s vendors DocuSign Envelope ID: 699FAF74-B666-45D3-885E-4E1BE130D83C PAGE4 2. PROFESSIONAL SERVICES: 2.1 GENERAL Axon will provide a project manager throughout entire project. 2.2 HARDWARE 2.2.1 Headquarters Axon will supply 4 Servers. Headquarters o If agency grants access, Axon will unbox and rack servers. o Agency will ensure servers are powered on with Windows installed prior to Install date. o Agency may setup server per agencies standards for things such as, joining to the domain, antivirus, firewalls, etc, so long as they do not degrade operations of Interview Server(s) o Agency will provide onsite and remote access to Interview Server(s) as required by Axon installers. Axon will then configure the Interview Server(s). Headquarters Axon will supply 1 network switches. Axon Professional Services will provide network cabling. Agency will configure all network equipment. Agency will prepare all rooms prior to installation. o Removing all evidence from room. o Removal of existing interview room video solution, if required. Axon will work on installation timing with Agency to ensure an adequate number of rooms are available when possible. Headquarters Axon will mount/place Touch Panels Wall mounted outside each room 2nd Floor - Custodial 1 DocuSign Envelope ID: 699FAF74-B666-45D3-885E-4E1BE130D83C PAGE5 2nd Floor - Custodial 1 o AXIS F41/F1025 Covert IP Camera in Motion Sensor Enclosure 2nd Floor - Custodial 2 2nd Floor - Custodial 2 o AXIS F41/F1025 Covert IP Camera in Motion Sensor Enclosure 2nd Floor - Custodial 3 2nd Floor - Custodial 3 o AXIS F41/F1025 Covert IP Camera in Motion Sensor Enclosure 2nd Floor - Custodial 4 2nd Floor - Custodial 4 o AXIS F41/F1025 Covert IP Camera in Motion Sensor Enclosure 3rd Floor - Custodial 1 3rd Floor - Custodial 1 o AXIS F41/F1025 Covert IP Camera in Motion Sensor Enclosure 3rd Floor - Custodial 2 3rd Floor - Custodial 2 o AXIS F41/F1025 Covert IP Camera in Motion Sensor Enclosure 3rd Floor - Custodial 3 3rd Floor - Custodial 3 o AXIS F41/F1025 Covert IP Camera in Motion Sensor Enclosure 3rd Floor - Custodial 4 3rd Floor - Custodial 4 o AXIS F41/F1025 Covert IP Camera in Motion Sensor Enclosure 3rd Floor - Custodial 5 3rd Floor - Custodial 5 o AXIS F41/F1025 Covert IP Camera in Motion Sensor Enclosure 3rd Floor - Family Justice Center 3rd Floor - Family Justice Center o AXIS F41/F1025 Covert IP Camera in Motion Sensor Enclosure o AXIS F41/F1025 Covert IP Camera in Flush Mount Enclosure 3rd Floor - Family Room DocuSign Envelope ID: 699FAF74-B666-45D3-885E-4E1BE130D83C PAGE6 3rd Floor - Family Room o AXIS F41/F1025 Covert IP Camera in Motion Sensor Enclosure o AXIS F41/F1025 Covert IP Camera in Flush Mount Enclosure 3rd Floor - Soft Room 1 3rd Floor - Soft Room 1 o AXIS F41/F1025 Covert IP Camera in Motion Sensor Enclosure o AXIS F41/F1025 Covert IP Camera in Flush Mount Enclosure 3rd Floor - Soft Room 2 3rd Floor - Soft Room 2 o AXIS F41/F1025 Covert IP Camera in Motion Sensor Enclosure o AXIS F41/F1025 Covert IP Camera in Flush Mount Enclosure 3rd Floor - Soft Room 3 3rd Floor - Soft Room 3 o AXIS F41/F1025 Covert IP Camera in Motion Sensor Enclosure o AXIS F41/F1025 Covert IP Camera in Flush Mount Enclosure Jail - Booking 1 Jail - Booking 1 o For activation Switch along with associated equipment for functioning. o For notification LED along with associated equipment for functioning. o Axis P3245-LV Overt Dome Camera Jail - Booking 2 Jail - Booking 2 o For activation Switch along with associated equipment for functioning. o For notification LED along with associated equipment for functioning. o Axis P3245-LV Overt Dome Camera Jail - Booking 3 Jail - Booking 3 o For activation Switch along with associated equipment for functioning. o For notification LED along with associated equipment for functioning. DocuSign Envelope ID: 699FAF74-B666-45D3-885E-4E1BE130D83C PAGE7 o Axis P3245-LV Overt Dome Camera Jail - Intox Jail - Intox o For activation Switch along with associated equipment for functioning. o For notification LED along with associated equipment for functioning. o Axis P3245-LV Overt Dome Camera DocuSign Envelope ID: 699FAF74-B666-45D3-885E-4E1BE130D83C PAGE8 2.3 INTERVIEW SOFTWARE Agency will ensure an appropriate resource is available to configure/troubleshoot network communications between onsite Interview Hardware. Agency will also assist in configure/troubleshoot connection to Axon Evidence. Agency may setup server per agencies standards for things such as, joining to the domain, antivirus, firewalls, etc, so long as they do not degrade operations of Interview Server(s) Axon will install Axon Interview Server Application, Agency may be required to provide appropriate permissions/credentials. Axon will install and configure Touch Panel Software. 2.4 READINESS Axon will supply Agency with copy of current QA/Testing Checklist. Axon will complete QA/Testing Checklist per room consisting of: o Hardware Wiring o Hardware Mounting o Hardware Functionality o Firmware Updates o Software Install and Configuration o Functional Test of all features 2.6 TRAINING Axon will provide training materials that may be used by agency. Training materials will be customized for agencies environment where applicable. Agency will provide facilities and equipment for conducting the Training. Train the Trainer: Axon will provide session(s), materials and support allowing Agency’s in-house trainers to conduct their own Training. Agency is responsible for updating all Training materials after final acceptance. DocuSign Envelope ID: 699FAF74-B666-45D3-885E-4E1BE130D83C PAGE9 3. PROJECT MANAGEMENT: 3.1 MANAGEMENT RESOURCES Both Parties will assign a Point of Contact, Project Manager, or Project Coordinator to ensure completion of deliverables. Axon’s Project Coordinator will ensure all team members from Axon and Agency are continually updated on the status of the Project. 3.2 REQUIREMENTS PLANNING All Proposed Project timelines will be documented during Project Management Kickoff call. Once all requirements are agreed to, Axon’s Project Coordinator will work with Agency’s Project Manager to develop a Project plan for Axon’s implementation. 3.3 CHANGE CONTROL If any changes in the Project cause a material increase or decrease in fees, as determined by Axon, an adjustment in the fees will be agreed upon and included in a signed PCO form. Agency acknowledges a proposed change request might have an impact on both scheduling and cost for the Project that will be outlined in the PCO form. DocuSign Envelope ID: 699FAF74-B666-45D3-885E-4E1BE130D83C PAGE10 4. AGENCY COMMITMENTS: Ensure the reasonable availability for meetings, phone or email of knowledgeable staff and personnel to provide timely and accurate documentation and information to Axon. Identify holidays, non-workdays or major events that may impact the Project. Ensure Agency desktop or mobile systems and devices can access the Product. Make available relevant systems if needed for assessment by Axon (including making these systems available to Axon via remote access if possible). Technical Systems Requirements DocuSign Envelope ID: 699FAF74-B666-45D3-885E-4E1BE130D83C PAGE11 5. SUPPORT: Axon will provide on-site installer/trainer support as part of project. The Product undergoes updates and enhancements which Agency will automatically receive. Axon will provide Agency’s End Users access to the help.axon.com support portal to submit and review service tickets. For Technical Support assistance, Agency may contact a Technical Support representative at 800-978-2737, or via email at Support@Axon.com. Online, email-based support and remote-location troubleshooting are included on an ongoing basis as part of Agency’s investment in the Axon ecosystem. Phone support is available 24/7. DocuSign Envelope ID: 699FAF74-B666-45D3-885E-4E1BE130D83C PAGE12 6. TERMS AND CONDITIONS: This SOW is governed by the Master Services and Purchasing Agreement executed by the Parties. AXON ENTERPRISE, INC. Signature: _____________________ Name: _________________________ Title: _________________________ Date: _________________________ AGENCY Signature: _________________________ Name: ____________________________ Title: _____________________________ Date: _____________________________ DocuSign Envelope ID: 699FAF74-B666-45D3-885E-4E1BE130D83C 1/31/2023 | 10:18 AM MST VP, Assoc. General Counsel Bobby Driscoll PAGE13 ATTACHMENT B - PROJECT CHANGE ORDER TEMPLATE Date: Axon Product or Service: Change Order Details AXON ENTERPRISE, INC. Signature: _____________________ Name: _________________________ Title: _________________________ Date: _________________________ AGENCY Signature: _________________________ Name: ____________________________ Title: _____________________________ Date: _____________________________ DocuSign Envelope ID: 699FAF74-B666-45D3-885E-4E1BE130D83C Certificate Of Completion Envelope Id: 699FAF74B66645D3885E4E1BE130D83C Status: Completed Subject: Complete with DocuSign: AXON - Interview Room Camera (Amendment - with Exhibit A-1) (CAO signed... Source Envelope: Document Pages: 22 Signatures: 2 Envelope Originator: Certificate Pages: 5 Initials: 0 Natalie Fada AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-07:00) Arizona 17800 N 85th St Scottsdale, AZ 85255 nfada@axon.com IP Address: 74.206.119.243 Record Tracking Status: Original 1/31/2023 9:48:19 AM Holder: Natalie Fada nfada@axon.com Location: DocuSign Signer Events Signature Timestamp Bobby Driscoll bobby@axon.com VP, Assoc. General Counsel Axon Enterprise, Inc. Security Level: Email, Account Authentication (None) Signature Adoption: Uploaded Signature Image Using IP Address: 174.26.7.220 Sent: 1/31/2023 9:52:44 AM Viewed: 1/31/2023 10:18:32 AM Signed: 1/31/2023 10:18:41 AM Electronic Record and Signature Disclosure: Accepted: 10/2/2018 11:27:43 AM ID: 6943ea04-c138-4194-a96a-e670aa85f248 In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Chris Neubeck cneubeck@axon.com Security Level: Email, Account Authentication (None) Sent: 1/31/2023 9:52:44 AM Viewed: 1/31/2023 10:00:15 AM Electronic Record and Signature Disclosure: Accepted: 4/4/2022 11:39:14 AM ID: 50465693-b37b-4457-8b44-401040b96e43 Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 1/31/2023 9:52:44 AM Certified Delivered Security Checked 1/31/2023 10:18:32 AM Signing Complete Security Checked 1/31/2023 10:18:41 AM Completed Security Checked 1/31/2023 10:18:40 AM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Axon Enterprises, Inc.-HR (we, us or Company) may be required by law to provide to you certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically through the DocuSign system. Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to this Electronic Record and Signature Disclosure (ERSD), please confirm your agreement by selecting the check-box next to ‘I agree to use electronic records and signatures’ before clicking ‘CONTINUE’ within the DocuSign system. Getting paper copies At any time, you may request from us a paper copy of any record provided or made available electronically to you by us. You will have the ability to download and print documents we send to you through the DocuSign system during and immediately after the signing session and, if you elect to create a DocuSign account, you may access the documents for a limited period of time (usually 30 days) after such documents are first sent to you. After such time, if you wish for us to send you paper copies of any such documents from our office to you, you will be charged a $0.00 per-page fee. You may request delivery of such paper copies from us by following the procedure described below. Withdrawing your consent If you decide to receive notices and disclosures from us electronically, you may at any time change your mind and tell us that thereafter you want to receive required notices and disclosures only in paper format. How you must inform us of your decision to receive future notices and disclosure in paper format and withdraw your consent to receive notices and disclosures electronically is described below. Consequences of changing your mind If you elect to receive required notices and disclosures only in paper format, it will slow the speed at which we can complete certain steps in transactions with you and delivering services to you because we will need first to send the required notices or disclosures to you in paper format, and then wait until we receive back from you your acknowledgment of your receipt of such paper notices or disclosures. Further, you will no longer be able to use the DocuSign system to receive required notices and consents electronically from us or to sign electronically documents from us. All notices and disclosures will be sent to you electronically Electronic Record and Signature Disclosure created on: 9/6/2018 2:50:05 PM Parties agreed to: Bobby Driscoll, Chris Neubeck Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through the DocuSign system all required notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process, please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us. How to contact Axon Enterprises, Inc.-HR: You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows: To contact us by email send messages to: cnelson@axon.com To advise Axon Enterprises, Inc.-HR of your new email address To let us know of a change in your email address where we should send notices and disclosures electronically to you, you must send an email message to us at cnelson@axon.com and in the body of such request you must state: your previous email address, your new email address. We do not require any other information from you to change your email address. If you created a DocuSign account, you may update it with your new email address through your account preferences. To request paper copies from Axon Enterprises, Inc.-HR To request delivery from us of paper copies of the notices and disclosures previously provided by us to you electronically, you must send us an email to cnelson@axon.com and in the body of such request you must state your email address, full name, mailing address, and telephone number. We will bill you for any fees at that time, if any. To withdraw your consent with Axon Enterprises, Inc.-HR To inform us that you no longer wish to receive future notices and disclosures in electronic format you may: i. decline to sign a document from within your signing session, and on the subsequent page, select the check-box indicating you wish to withdraw your consent, or you may; ii. send us an email to cnelson@axon.com and in the body of such request you must state your email, full name, mailing address, and telephone number. We do not need any other information from you to withdraw consent.. The consequences of your withdrawing consent for online documents will be that transactions may take a longer time to process.. Required hardware and software The minimum system requirements for using the DocuSign system may change over time. The current system requirements are found here: https://support.docusign.com/guides/signer-guide- signing-system-requirements. Acknowledging your access and consent to receive and sign documents electronically To confirm to us that you can access this information electronically, which will be similar to other electronic notices and disclosures that we will provide to you, please confirm that you have read this ERSD, and (i) that you are able to print on paper or electronically save this ERSD for your future reference and access; or (ii) that you are able to email this ERSD to an email address where you will be able to print on paper or save it for your future reference and access. Further, if you consent to receiving notices and disclosures exclusively in electronic format as described herein, then select the check-box next to ‘I agree to use electronic records and signatures’ before clicking ‘CONTINUE’ within the DocuSign system. By selecting the check-box next to ‘I agree to use electronic records and signatures’, you confirm that:  You can access and read this Electronic Record and Signature Disclosure; and  You can print on paper this Electronic Record and Signature Disclosure, or save or send this Electronic Record and Disclosure to a location where you can print it, for future reference and access; and  Until or unless you notify Axon Enterprises, Inc.-HR as described above, you consent to receive exclusively through electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you by Axon Enterprises, Inc.-HR during the course of your relationship with Axon Enterprises, Inc.-HR.